Ricoh MP 2001 User Guide

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Getting Started

Placing Originals

Copying

User Tools

Troubleshooting

Other Functions

Operating Instructions

Remarks

Security

Specifications

Read this manual carefully before you use this machine. For safe and correct use, be sure to read the Safety Information in this manual before using

the machine.

Introduction

This manual contains detailed instructions and notes on the operation and use of this machine. For your safety and benefit, read this manual carefully before using the machine. Keep this manual in a handy place for quick reference.

Important

Contents of this manual are subject to change without prior notice. To the maximum extent permitted by applicable laws, in no event will the manufacturer be liable for any damages whatsoever arising out of failures of this machine, losses of the registered data, or the use of this product and operation manuals provided with it. Make sure that you always copy or have backups of the data registered in this machine. Documents or data might be erased due to your operational errors or malfunctions of the machine. In no event will the manufacturer be responsible for any documents created by you using this machine or any results from the data executed by you.

Notes

Some illustrations in this manual might be slightly different from the machine. Certain options might not be available in some countries. For details, please contact your local dealer.

Laser Safety:

This machine complies with the requirements of IEC60825-1:2007 (EN60825-1:2007) for class 1 laser product. This machine contains one AlGaInP laser diode, 9 milliwatts, 648-663 nanometer wavelength. The beam divergence angle is 28 degrees (minimum) and 35 degrees (maximum) in the vertical direction, and 7 degrees (minimum) and 10 degrees (maximum) in the horizontal direction, and laser beams are generated in Continuous Wave (CW) mode. The following label is attached on the rear side of the machine:

Caution:

Use of controls or adjustments or performance of procedures other than those specified in this manual might result in hazardous radiation exposure.

Two kinds of size notation are employed in this manual. With this machine refer to the metric version.

For good output quality, the manufacturer recommends that you use genuine toner from the manufacturer.

The manufacturer shall not be responsible for any damage or expense that might result from the use of parts other than genuine parts from the manufacturer with your office products.

Power Source

220 - 240V, 50/60Hz, 8A Please be sure to connect the power cord to a power source as above. For details about power source, see page 121 “Power Connection”.

Trademarks..........................................................................................................................................................5

Notice..................................................................................................................................................................6

Important.........................................................................................................................................................6

How to Read This Manual................................................................................................................................. 7

Symbols...........................................................................................................................................................7

Name of Major Option................................................................................................................................. 7

Safety Information...............................................................................................................................................9

Safety During Operation............................................................................................................................... 9

Safety Precautions to Be Followed................................................................................................................9

Positions of WARNING and CAUTION labels.............................................................................................18

ENERGY STAR Program..................................................................................................................................20

Energy Saving Functions..................................................................................................................................21

1. Getting Started

Guide to Components......................................................................................................................................23

Options..............................................................................................................................................................25

External Options.......................................................................................................................................... 25

Control Panel....................................................................................................................................................26

Display..........................................................................................................................................................28

Reading the Display and Using Keys.........................................................................................................28

Turning On the Power...................................................................................................................................... 30

Turning On the Main Power........................................................................................................................30

Turning On the Power..................................................................................................................................30

Turning Off the Power..................................................................................................................................31

Turning Off the Main Power........................................................................................................................31

Saving Energy.............................................................................................................................................. 32

2. Placing Originals

Originals........................................................................................................................................................... 33

Sizes and Weights of Recommended Originals....................................................................................... 33

Sizes Detectable with Auto Paper Select................................................................................................... 34

Missing Image Area.................................................................................................................................... 36

Placing Originals..............................................................................................................................................37

Original Orientation.................................................................................................................................... 37

Placing Originals on the Exposure Glass...................................................................................................37

Placing Originals in the ADF.......................................................................................................................38

Specifying the Original Size When a Paper Tray is Selected..................................................................39

Specifying the Original Size When the Bypass Tray is Selected.............................................................42

3. Copying

Basic Procedure................................................................................................................................................47

Copying from the Bypass Tray........................................................................................................................49

Copier Functions...............................................................................................................................................54

Adjusting Image Density..............................................................................................................................54

Selecting Original Type Setting.................................................................................................................. 54

Selecting Copy Paper..................................................................................................................................55

Preset Reduce/Enlarge............................................................................................................................... 56

Zoom.............................................................................................................................................................58

Auto Reduce/Enlarge................................................................................................................................. 59

Sort................................................................................................................................................................60

Changing the number of sets...................................................................................................................... 62

One-Sided Combine................................................................................................................................... 63

Series Copies............................................................................................................................................... 66

ID Card Copy...............................................................................................................................................69

4. User Tools

User Tools Menu (System Settings).................................................................................................................73

User Tools Menu (Copier Features)................................................................................................................75

Accessing User Tools....................................................................................................................................... 77

Changing Default Settings...........................................................................................................................77

Quitting User Tools...................................................................................................................................... 78

Settings You Can Change with User Tools.....................................................................................................79

System Settings.............................................................................................................................................79

Copier Features............................................................................................................................................85

User Code.........................................................................................................................................................89

Registering a New User Code....................................................................................................................89

Changing a User Code............................................................................................................................... 90

Deleting a User Code..................................................................................................................................91

Displaying the Counter for Each User Code............................................................................................. 92

Printing the Counter for Each User Code...................................................................................................92

Clearing the Counter................................................................................................................................... 93

5. Troubleshooting

If Your Machine Does Not Operate As You Want....................................................................................... 95

When a Message Is Displayed.................................................................................................................. 96

If You Cannot Make Clear Copies................................................................................................................. 98

If You Cannot Make Copies As You Want..................................................................................................100

When Memory Is Full................................................................................................................................101

Loading Paper................................................................................................................................................102

Precautions for Loading Paper................................................................................................................. 102

Loading Paper into Paper Trays............................................................................................................... 102

Orientation-Fixed Paper or Two-Sided Paper........................................................................................ 104

Adding Toner................................................................................................................................................. 106

Handling Toner..........................................................................................................................................106

Toner Storage............................................................................................................................................107

Used Toner.................................................................................................................................................107

Removing Toner............................................................................................................................................. 108

Inserting Toner................................................................................................................................................109

Clearing Misfeeds......................................................................................................................................... 110

Changing the Paper Size.............................................................................................................................. 112

Precautions for Changing the Paper Size................................................................................................112

Changing the Paper Size in the Paper Trays...........................................................................................112

6. Other Functions

Other Functions..............................................................................................................................................115

Displaying the Total Counter.................................................................................................................... 115

Changing the Language........................................................................................................................... 116

7. Remarks

Do's and Don'ts..............................................................................................................................................117

Where to Put Your Machine......................................................................................................................... 119

Machine Environment............................................................................................................................... 119

Moving.......................................................................................................................................................120

Power Connection.....................................................................................................................................121

Access to the Machine..............................................................................................................................123

Maintaining Your Machine...........................................................................................................................125

Cleaning the Exposure Glass................................................................................................................... 125

Cleaning the Exposure Glass Cover........................................................................................................125

Cleaning the ADF...................................................................................................................................... 126

8. Security

Security........................................................................................................................................................... 127

Primary Security Functions........................................................................................................................ 127

Operating Environment and Notes.............................................................................................................. 128

Operating Environment.............................................................................................................................128

For Administrator....................................................................................................................................... 128

9. Specifications

Main Unit........................................................................................................................................................129

Options...........................................................................................................................................................133

Exposure Glass Cover.............................................................................................................................. 133

Auto Document Feeder (ADF).................................................................................................................. 133

Paper Tray Unit (1-tray type)....................................................................................................................133

Paper Tray Unit (2-tray type)....................................................................................................................134

Combination Chart........................................................................................................................................ 135

Supplementary Information...........................................................................................................................137

Copy Paper.................................................................................................................................................... 140

Recommended Paper Sizes and Types................................................................................................... 140

Unusable Paper......................................................................................................................................... 144

Paper Storage............................................................................................................................................144

INDEX...........................................................................................................................................................147

Trademarks

Adobe, Acrobat, and Reader are either registered trademarks or trademarks of Adobe Systems Incorporated in the United States and/or other countries.

Other product names used herein are for identification purposes only and might be trademarks of their respective companies. We disclaim any and all rights to those marks.

Notice

Important

Do not copy or print any item for which reproduction is prohibited by law.

Copying or printing the following items is generally prohibited by local law:

bank notes, revenue stamps, bonds, stock certificates, bank drafts, checks, passports, driver's licenses.

The preceding list is meant as a guide only and is not inclusive. We assume no responsibility for its completeness or accuracy. If you have any questions concerning the legality of copying or printing certain items, consult with your legal advisor.

How to Read This Manual

Symbols

This manual uses the following symbols:

This symbol indicates a potentially hazardous situation that might result in death or serious injury when you misuse the machine without following the instructions under this symbol. Be sure to read the instructions, all of which are described in the Safety Information section.

This symbol indicates a potentially hazardous situation that might result in minor or moderate injury or property damage that does not involve personal injury when you misuse the machine without following the instructions under this symbol. Be sure to read the instructions, all of which are described in the Safety Information section.

* The statements above are notes for your safety.

If this instruction is not followed, paper might be misfed, originals might be damaged, or data might be lost. Be sure to read this.

This symbol indicates information or preparations required prior to operating.

This symbol indicates precautions for operation, or actions to take after abnormal operation.

This symbol indicates numerical limits, functions that cannot be used together, or conditions in which a particular function cannot be used.

This symbol indicates a reference.

[ ]

Indicates the names of keys on the machine's display or control panels.

Name of Major Option

Major option of this machine are referred to as follows in this manual:

• Auto Document Feeder ADF

Safety Information

When using this machine, the following safety precautions should always be followed.

Safety During Operation

In this manual, the following important symbols are used:

Indicates a potentially hazardous situation which, if instructions are not followed, could result in death or serious injury.

Indicates a potentially hazardous situation which, if instructions are not followed, may result in minor or moderate injury or damage to property.

Safety Precautions to Be Followed

This section explains safety precautions that should always be followed when using this machine.

Environments where the machine can be used

This section explains safety precautions about environments where the machine can be used.

• Do not use flammable sprays or solvents in the vicinity of this machine. Doing so could result in fire or electric shock.

• Do not place vases, plant pots, cups, toiletries, medicines, small metal objects, or containers holding water or any other liquids, on or close to this machine. Fire or electric shock could result from spillage or if such objects or substances fall inside this machine.

• Keep the machine away from humidity and dust. Otherwise a fire or an electric shock might occur.

• Do not place the machine on an unstable or tilted surface. If it topples over, an injury might occur.

• Do not place heavy objects on the machine. Doing so can cause the machine to topple over, possibly resulting in injury.

• Make sure the room where you are using the machine is well ventilated and spacious. Good ventilation is especially important when the machine is used heavily.

• Keep the machine away from salt-bearing air and corrosive gases. Also, do not install the machine in places where chemical reactions are likely (laboratories, etc.), as doing so will cause the machine to malfunction.

• Do not obstruct the machine's vents. Doing so risks fire caused by overheated internal components.

Handling power cords and power cord plugs

This section explains safety precautions about handling power cords and power cord plugs.

• Do not use any power sources other than those that match the specifications shown on the inside front cover of this manual. Doing so could result in fire or electric shock.

• Do not use any frequencies other than those that match the specifications shown. Doing so could result in fire or electric shock.

• Do not use multi-socket adaptors. Doing so could result in fire or electric shock.

• Do not use extension cords. Doing so could result in fire or electric shock.

• Do not use power cords that are damaged, broken, or modified. Also, do not use power cords that have been trapped under heavy objects, pulled hard, or bent severely. Doing so could result in fire or electric shock.

• Touching the prongs of the power cable's plug with anything metallic constitutes a fire and electric shock hazard.

• The supplied power cord is for use with this machine only. Do not use it with other appliances. Doing so could result in fire or electric shock.

• It is dangerous to handle the power cord plug with wet hands. Doing so could result in electric shock.

• If the power cord is damaged and its inner wires are exposed or broken, contact your service representative for a replacement. Use of damaged power cords could result in fire or electric shock.

• Be sure to disconnect the plug from the wall outlet at least once a year and check for the following:

• There are burn marks on the plug.

• The prongs on the plug are deformed.

• If any of the above conditions exist, do not use the plug and consult your dealer or service representative. Use of the plug could result in fire or electric shock.

• Be sure to disconnect the power cord from the wall outlet at least once a year and check for the following:

• The power cord's inner wires are exposed, broken, etc.

• The power cord's coating has a crack or dent.

• When bending the power cord, the power turns off and on.

• Part of the power cord becomes hot.

• The power cord is damaged.

• If any of the above conditions exist, do not use the power cord and consult your dealer or service representative. Use of the power cord could result in fire or electric shock.

• Be sure to push the plug of the power cord fully into the wall outlet. Partially inserted plugs create an unstable connection that can result in unsafe buildup of heat.

• If this machine is not going to be used for several days or longer at a time, disconnect its power cord from the wall outlet.

• When disconnecting the power cord from the wall outlet, always pull the plug, not the cord. Pulling the cord can damage the power cord. Use of damaged power cords could result in fire or electric shock.

• Be sure to disconnect the plug from the wall outlet and clean the prongs and the area around the prongs at least once a year. Allowing dust to build up on the plug constitutes a fire hazard.

• When performing maintenance on the machine, always disconnect the power cord from the wall outlet.

Handling the main machine

This section explains safety precautions about handling the main machine.

• Be sure to locate the machine as close as possible to a wall outlet. This will allow easy disconnection of the power cord in the event of an emergency.

• If the machine emits smoke or odours, or if it behaves unusually, you must turn off its power immediately. After turning off the power, be sure to disconnect the power cord plug from the wall outlet. Then contact your service representative and report the problem. Do not use the machine. Doing so could result in fire or electric shock.

• If metal objects, or water or other fluids fall inside this machine, you must turn off its power immediately. After turning off the power, be sure to disconnect the power cord plug from the wall outlet. Then contact your service representative and report the problem. Do not use the machine. Doing so could result in fire or electric shock.

• Do not touch this machine if a lightning strike occurs in the immediate vicinity. Doing so could result in electric shock.

• The following explains the warning messages on the plastic bag used in this product's packaging.

• Keep the polythene materials (bags, etc.) supplied with this machine away from babies and small children at all times. Suffocation can result if polythene materials are brought into contact with the mouth or nose.

• Unplug the power cord from the wall outlet before you move the machine. While moving the machine, take care that the power cord is not damaged under the machine. Failing to take these precautions could result in fire or electric shock.

• If you have to move the machine when the optional paper tray unit is attached, do not push on the main unit's top section. Doing so can cause the optional paper tray unit to detach, possibly resulting in injury.

• After you move the machine, use the caster fixture to fix it in place. Otherwise the machine might move or come down to cause an injury.

• If the lower paper tray or lower paper trays is installed, do not pull out more than one tray at a time when you are changing or replenishing paper or resolving paper jams. Pressing down forcefully on the machine's upper surfaces can result in malfunctions and/or user injury.

• Contact your service representative if you need to lift the machine (such as when relocating it to another floor). Do not attempt to lift the machine without the assistance of your service representative. The machine will be damaged if it topples or is dropped, resulting in malfunction and risk of injury to users. The machine's various handling areas are for service engineer use only. Do not touch these areas.

• Do not look into the lamp. It can damage your eyes.

• Do not hold the control panel while moving the machine. Doing so may damage the control panel, cause a malfunction, or result in injury.

• Protect the machine from dampness or wet weather, such as rain and snow.

• For environmental reasons, do not dispose of the machine or expended supply waste at household waste collection points. Disposal can take place at an authorized dealer.

• Keep your hands away from the hinges and exposure glass when lowering the ADF. Not doing so may result in an injury if your hands or fingers are pinched.

Handling the machine's interior

This section explains safety precautions about handling the machine's interior.

• Do not remove any covers or screws other than those explicitly mentioned in this manual. Inside this machine are high voltage components that are an electric shock hazard and laser components that could cause blindness. Contact your sales or service representative if any of the machine's internal components require maintenance, adjustment, or repair.

• Do not attempt to disassemble or modify this machine. Doing so risks burns and electric shock. Note again that exposure to the laser components inside this machine risks blindness.

• Some of this machine's internal components get very hot. For this reason, take care when removing misfed paper. Not doing so could result in burns.

• The inside of the machine could be very hot. Do not touch the parts with a label indicating the "hot surface". Otherwise, an injury might occur.

• When removing jammed paper, make sure not to trap or injure your fingers.

• When loading paper, take care not to trap or injure your fingers.

• During operation, rollers for transporting the paper and originals revolve. A safety device has been installed so that the machine can be operated safely. But take care not to touch the machine during operation. Otherwise, an injury might occur.

• If the machine's interior is not cleaned regularly, dust will accumulate. Fire and breakdown can result from heavy accumulation of dust inside this machine. Contact your sales or service representative for details about and charges for cleaning the machine's interior.

Handling the machine's supplies

This section explains safety precautions about handling the machine's supplies.

• Do not incinerate toner (new or used) or toner containers. Doing so risks burns. Toner will ignite on contact with naked flame.

• Do not store toner (new or used) or toner containers anywhere near naked flames. Doing so risks fire and burns. Toner will ignite on contact with naked flame.

• Do not incinerate spilled toner or used toner. Toner dust might ignite when exposed to an open flame.

• Do not use the cleaner to suck spilled toner (including used toner). Sucked toner may cause firing or explosion due to electrical contact flickering inside the cleaner. However, it is possible to use the cleaner designed for dust explosion-proof purpose. If toner is spilled over the floor, sweep up spilled toner slowly and clean remainder with wet cloth.

• The following explains the warning messages on the plastic bag used in this product's packaging.

• Do not crush or squeeze toner containers. Doing so can cause toner spillage, possibly resulting in dirtying of skin, clothing, and floor, and accidental ingestion.

• Store toner (new or used), toner containers, and components that have been in contact with toner out of reach of children.

• If toner or used toner is inhaled, gargle with plenty of water and move into a fresh air environment. Consult a doctor if necessary.

• If toner or used toner gets into your eyes, flush immediately with large amounts of water. Consult a doctor if necessary.

• If toner or used toner is swallowed, dilute by drinking a large amount of water. Consult a doctor if necessary.

• When removing jammed paper or replacing toner, avoid getting toner (new or used) on your clothing. If toner comes into contact with your clothing, wash the stained area with cold water. Hot water will set the toner into the fabric and make removing the stain impossible.

• When removing jammed paper or replacing toner, avoid getting toner (new or used) on your skin. If toner comes into contact with your skin, wash the affected area thoroughly with soap and water.

• Do not attempt to print on stapled sheets, aluminum foil, carbon paper, or any kind of conductive paper. Doing so risks fire.

Positions of WARNING and CAUTION labels

CUA101

This machine has labels for WARNING and CAUTION at the positions shown below. For safety, please follow the instructions and handle the machine as indicated.

High temperature. Be careful of hot parts when clearing paper jams.

CUA142

Be careful not to injure your fingers or get them caught in the rotating cams on either side of the bypass tray when printing or making copies from the bypass tray, when turning on the main power, or when removing misfed paper.

ENERGY STAR Program

ENERGY STAR® Program Requirements for Imaging Equipment

The ENERGY STAR® Program Requirements for Imaging Equipment encourage energy conservation by promoting energy efficient computers and other office equipment.

The program backs the development and dissemination of products that feature energy saving functions.

It is an open program in which manufacturers participate voluntarily.

Targeted products are computers, monitors, printers, facsimiles, copiers, scanners, and multifunction devices. Energy Star standards and logos are internationally uniform.

• For details about the "default delay time", see "Energy Saving Functions".

• page 21 "Energy Saving Functions"

Energy Saving Functions

To reduce its power consumption, this machine has the following functions:

Sleep Mode

• If this machine remains idle for a specified period, it automatically enters Sleep Mode to

reduce its electrical consumption.

• The default delay time the machine waits before entering Sleep Mode is 1 minute. This default

time can be changed.

• The machine can print jobs from computers while in Sleep Mode.

Specifications

Reduced Electrical Consumption by Sleep

Mode

Time of Switch into Sleep Mode 1 minute

Time of Switch out from Sleep Mode

The time it takes to switch out from energy saving functions and electrical consumption may differ depending

on the conditions and environment of the machine.

• For details about how to change the default interval, see "Timer Settings".

• If you want to operate this product while it is in either of these modes, do one of the following:

• Turn on the operation switch.

• Place originals in the ADF.

• Lift the exposure glass cover or ADF.

• Specifications can vary depending on which options are installed on the machine.

• The machine enters sleep mode directly in the following situations:

• Energy Saver timer and Sleep Mode timer are set to the same time

• Sleep Mode timer is set to a shorter time than Energy Saver timer

0.6 W

9.8 seconds

• page 81 "Timer Settings"

1. Getting Started

CUA001

Guide to Components

1. Exposure glass cover (optional) or ADF (optional)

See page 25 "External Options".

(The illustration shows the ADF.)

2. Exposure glass

Place originals here face down.

3. Internal tray

Copied paper is delivered here.

4. Ventilation holes

Prevents overheating. Do not obstruct the ventilation holes by placing objects near them or leaning things against them. If the machine overheats, a fault might occur.

5. Main power switch

If the machine does not operate after turning on the operation switch, check the main power switch is turned on. If it is off, turn it on.

CUB014

1. Getting Started

6. Main power indicator

Lights when the main power switch is turned on, and goes off when the switch is turned off.

7. On indicator

The On indicator lights when the operation switch is turned on.

8. Operation switch

Press to turn the power on. The On indicator lights. To turn the power off, press again.

9. Control panel

See page 26 "Control Panel".

10. Front cover

Open to access the inside of the machine.

11. Paper tray

Load paper here.

12. Paper tray unit (optional)

See page 25 "External Options".

1. Bypass tray

Use to copy onto OHP transparencies, adhesive labels, translucent paper, envelopes, and custom size paper.

2. Right cover

Open this cover to remove jammed paper fed from the paper tray.

3. Lower right cover

Open this cover to remove jammed paper from the optional paper tray unit.

Options

3 4

CUB026

External Options

Options

1. Exposure glass cover

Lower this cover over originals.

2. ADF

Place stacks of originals here.

They will feed in automatically. This document feeder can be used for two-sided originals.

3. Paper tray unit (1-tray type)

Holds 500 sheets.

4. Paper tray unit (2-tray type)

Holds up to 1,000 sheets of paper. Each paper tray holds 500 sheets.

CUB001

1 2

5 763 4 98 10

12 14 15 16 17 191811

1. Getting Started

Control Panel

1. [Combine/Series] key

Press to make combine or series copies.

• page 63 "One-Sided Combine"

• page 66 "Series Copies"

2. [ID Card Copy] key

Press to enter ID card copy mode for the current job.

3. Indicators

Display errors and machine status.

• : Error indicator

See page 110 "Clearing Misfeeds".

• : Add Toner indicator

See page 106 "Adding Toner".

• : Load Paper indicator

See page 102 "Loading Paper".

4. Display

Displays operation status and messages.

5. Scroll keys

Press to select an item.

[ ]: scroll upward

[ ]: scroll downward

[ ]: scroll right

[ ]: scroll left

• See page 28 "Reading the Display and Using Keys".

6. [Reset] key

Press to clear the current settings.

7. [User Tools/Counter] key

Press to change default or operation parameters according to requirement.

8. On indicator

The On indicator lights when the operation switch is turned on.

9. Main power indicator

Lights when the main power switch is turned on.

• Do not turn off the main power switch while the On indicator is lit or blinking. Doing so may damage the memory.

• page 30 "Turning On the Power"

10. Operation switch

Press to turn the power on. The On indicator lights. To turn the power off, press again.

Control Panel

• This key is inactivated during scanning or while setting defaults.

• page 30 "Turning On the Power"

11. [Sort] key

Automatically sorts copies.

12. [Lighter] and [Darker] keys

Press to change the image density setting. Select the image density in five increments, Lighter to Darker.

13. [Original Type] key

Press to select the original type registered in [Original Type 1 (Text)] or [Original Type 2 (Photo)]. When the original type is selected, the corresponding indicator lights.

14. Selection keys

Correspond to items on the display. Press to select the corresponding item.

15. [Escape] key

Press to cancel an operation or return to the previous display.

16. [OK] key

Press to set a selected item or entered numeric value.

17. Number keys

Press to enter numeric values.

18. [Start] key

Press to start copying.

CUA140

1. Getting Started

19. [Clear/Stop] key

• Clear:

Clears an entered numeric value.

• Stop:

Stops copying.

Display

The display panel shows machine status, error messages, and function menus.

• A force or impact of more than 30 N (about 3 kgf) will damage the display.

Initial copy display

1. Operational status or messages

2. Messages and the selected tray appear here. Currently selected items appear in brackets.

3. Number of copies set.

4. Reduce/Enlarge ratio function for non-fixed ratios.

When you select or specify an item on the display, it is highlighted like

Reading the Display and Using Keys

This section explains how to read the display and use the selection keys.

CUA005

123

1. Selection keys

Correspond to items at the bottom line on the display.

Example: initial copy display

• When the instruction "press [100%]" appears in this manual, press the left selection key.

• When the instruction "press [R/E]" appears in this manual, press the center selection key.

• When the instruction "press [Auto R/E]" appears in this manual, press the right selection key.

2. [Escape] key

Press to cancel an operation or return to the previous display.

3. [OK] key

Press to set a selected item or entered numeric value.

4. Scroll keys

Press to move the cursor to each direction one by one.

When the [ ], [ ], [ ], or [ ] key appears in this manual, press the scroll key of the same direction.

Control Panel

Common key operations

The following keys are common to all screens:

Key list

[Cancel] Deletes a selected function or entered values, and then the previous display returns.

[Exit] The previous display returns.

[Stop] Stops a job in progress.

[Yes] Acknowledges a selected function or an entered values.

[Stop] Cancels a selected function or entered values, and then the previous display returns.

CUA103

1. Getting Started

Turning On the Power

This machine has two power switches.

Operation switch (right side of the control panel)

Press to activate the machine. When the machine has finished warming up, you can operate the machine.

Main power switch (left side of the machine)

Turning off this switch makes the main power indicator on the right side of the control panel go off. When this is done, machine power is completely off.

• This machine automatically turns the panel off or turns itself off if you do not use it for a while.

Turning On the Main Power

1. Make sure the power cord is firmly plugged into the wall outlet.

2. Turn on the main power switch.

The main power indicator goes on.

• Do not turn off the main power switch immediately after turning it on. Doing so may result in damage to the memory, leading to malfunctions.

Turning On the Power

1. Press the operation switch.

The On indicator goes on.

CUA104

Turning On the Power

• If the power does not come on when the operation switch is pressed, check the main power switch is on. If it is off, turn it on.

Turning Off the Power

1. Press the operation switch.

The On indicator goes off.

Turning Off the Main Power

• Do not turn off the main power switch when the On indicator is lit or blinking. Doing so may result in damage to the memory.

• Be sure to turn off the main power switch before pulling out the power plug. Not doing this may result in damage to the memory.

1. Be sure the On indicator is not lit.

1. Getting Started

2. Turn off the main power switch.

The main power indicator goes out.

Saving Energy

Auto Off

The machine automatically turns itself off when the job is finished, after a certain period of time has elapsed. This function is called "Auto Off".

• You can change the Auto Off time. See page 81 "Timer Settings".

• The Auto Off function will not operate in the following cases:

• When a warning message appears

• When the service call message appears

• When paper is jammed

• When the cover is open

• When the "Add toner" message appears

• When toner is being replenished

• When the User Tools screen is displayed

• When fixed warm-up is in progress

2. Placing Originals

Originals

Sizes and Weights of Recommended Originals

Metric version

Original location Original size Original weight

Exposure glass Up to A3 –

ADF One-sided originals:

A3 – A5

Two-sided originals:

A3 – A5

Inch version

Original location Original size Original weight

Exposure glass Up to 11" × 17" –

ADF One-sided originals:

11" × 17" – 51/2" × 81/2"

Two-sided originals:

11" × 17" – 51/2" × 81/2"

• About 50 originals can be placed in the ADF.

40–128 g/m

52–105 g/m

11" × 17" : 64–105 g/m

11–34 lb.

14–28 lb.

11" × 17" : 17–28 lb.

Non-compatible originals for the ADF

Placing the following types of originals in the ADF can cause paper misfeeds or result in damage to the originals. Place these originals on the exposure glass instead.

• Originals other than those specified on page 33 "Sizes and Weights of Recommended Originals"

• Stapled or clipped originals

• Perforated or torn originals

2. Placing Originals

• Curled, folded, or creased originals

• Pasted originals

• Originals with any kind of coating, such as art paper, aluminum foil, carbon paper, or conductive paper

• Originals with perforated lines

• Originals with indexes, tags, or other projecting parts

• Sticky originals such as translucent paper

• Thin, highly flexible originals

• Thick originals such as postcards

• Bound originals such as books

• Transparent originals such as OHP transparencies or translucent paper

• The original might become dirty if it is written with a pencil or a similar tool.

Sizes Detectable with Auto Paper Select

Metric version

Original location A3

B4 JIS*1A4 B5 JIS*1B5 JIS*1A5 11" ×

17"

Exposure glass × × × ×

ADF

: Detectable size ×: Undetectable size

JIS: Japanese Industrial Standard

Inch version

Original location

11" ×

17"

10" ×

14"

81/2" ×

14"

81/2" × 11"

71/4" ×

101/2"

51/2" × 81/2" A3 A4

Exposure glass × × × × ×

ADF

81/2"

× 13"

81/2" × 11"

: Detectable size ×: Undetectable size

Exposure glass

GCSIZE1E

Positioning mark

Maximum scanning area

mm)

GCSIZE2E

Maximum scanning area

mm)

ADF

Originals

• When you copy custom size originals, make sure you specify the size of the originals. If not, the image may not be copied properly. See page 41 "Placing custom size originals" or page 43 "Placing custom size originals".

Sizes difficult to detect

It is difficult for the machine to detect the sizes of the following originals, so select the paper size manually.

• Originals with indexes, tags, or other projecting parts

• Transparent originals such as OHP transparencies or translucent paper

• Dark originals with lots of text and drawings

• Originals partially consisting of a solid image

• Originals that have solid images around their edges

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2. Placing Originals

Missing Image Area

Even if you place originals in the ADF or on the exposure glass correctly, margins of a few millimeters on all four sides of the original might not be copied.

Missing Image Area

1. Leading edge: 3 ± 2 mm (0.12" ± 0.08")

2. Trailing edge: 3 ± 2 mm (0.12" ± 0.08") (4.2 ± 2 mm (0.17" ± 0.08") for even pages when using the duplex function.)

3. Left edge: 2 ± 1.5 mm (0.08" ± 0.06")

4. Right edge: 2 +2.5/-1.5 mm (0.08" +0.1"/-0.06")

Missing image area of envelopes is 10 mm (0.40") and that of Thick Paper is 5 mm (0.20").

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Placing Originals

• Take care to place originals only after any correction fluid and ink has completely dried. Not taking this precaution could cause marks on the exposure glass that will be copied onto paper.

• For original sizes you can set, see page 33 "Originals".

Original Orientation

You can set the original orientation in the following ways.

This function is useful for copying torn or large originals.

• Originals should normally be aligned to the rear left corner. However, some copy functions may produce different results depending on the orientation of the originals. For details, see the explanations of each function.

Originals ADF Exposure glass

Placing Originals on the Exposure Glass

1. Lift the exposure glass cover or ADF.

• Do not lift the exposure glass cover or ADF forcefully. If you do, the ADF cover might open or be damaged.

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2. Placing Originals

• Be sure to lift the exposure glass cover or ADF by more than 30°. Otherwise, the size of the original might not be detected correctly.

2. Place the original face down on the exposure glass. It should be aligned with the rear left

corner.

1. Positioning mark

2. Left scale

• Start with the first page to be copied.

3. Lower the exposure glass cover or ADF.

• For details about how to specify the size of the originals, see page 39 "Specifying the Original Size When a Paper Tray is Selected" or page 42 "Specifying the Original Size When the Bypass Tray is Selected".

Placing Originals in the ADF

Settings should be made in the following situations:

• Do not stack originals over the limit mark on the side fence of the ADF.

• The last page should be on the bottom.

• Do not cover the sensors with your hands, or place objects on them. Doing so could cause the size to be detected incorrectly, or the paper misfeed error message to appear. Also, do not place anything on the cover, as this too could cause a malfunction.

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Placing Originals

ADF

1. Sensor

1. Set the document guide to the original size.

2. Align the edges of the originals and place them in the ADF with the side to be copied

facing up.

1. Limit mark

2. Document guide

• Straighten curls in the originals before placing them in the ADF.

• To prevent multiple sheets feeding in at once, fan the originals before placing them in the ADF.

• Set the original squarely.

Specifying the Original Size When a Paper Tray is Selected

You can select either regular or custom for the size of the original when a paper tray is selected.

2. Placing Originals

Placing regular size originals

When placing regular size originals on the exposure glass or in the ADF, select the size of the originals from the regular sizes shown on the display.

1. Select the paper tray using the [ ] or [ ] key, and then press the [ ] key.

2. Select [Regular Size] using the [ ] or [ ] key, and then press the [OK] key.

• When [Auto Detect] is selected, the size of the placed original will be detected automatically.

3. Select the paper size using the scroll keys, and then press the [OK] key.

The "Programmed" message appears.

When the regular size originals settings are registered, appears on the top of copy display.

• To cancel the size you have set, press the [Reset] key.

Placing Originals

Placing custom size originals

When placing custom size originals on the exposure glass or in the ADF, specify the size of the originals using the number keys.

• Originals that have a vertical length of 105–297 mm (4.2"–11.6") and a horizontal length of 128–1260 mm (5.1"–49.6") can be specified.

• For 2-sided originals, the horizontal size is 128–432 mm (5.1"–17").

1. Select the paper tray using the [ ] or [ ] key, and then press the [ ] key.

2. Select [Custom Size] using the [ ] or [ ] key, and then press the [OK] key.

• When [Auto Detect] is selected, the size of the placed original will be detected automatically.

3. Enter the horizontal size of the original using the number keys, and then press the [OK]

key.

• If you make a mistake, press the [Clear/Stop] key, and then enter the value again.

2. Placing Originals

4. Enter the vertical size of the original using the number keys, and then press the [OK] key.

The "Programmed" message appears with your set original size.

When the custom size originals settings are registered, appears on the top of copy display.

• To cancel the size you have set, press the [Reset] key.

Specifying the Original Size When the Bypass Tray is Selected

You can select either regular or custom for the size of the original when the bypass tray is selected.

Placing regular size originals

When placing regular size originals on the exposure glass or in the ADF, select the size of the originals from the regular sizes shown on the display.

1. Select the paper tray using the [ ] or [ ] key, and then press the [ ] key.

2. Select [Original Size] using the [ ] or [ ] key, and then press the [OK] key.

3. Select [Regular Size] using the [ ] or [ ] key, and then press the [OK] key.

• When [Auto Detect] is selected, the size of the placed original will be detected automatically.

4. Select the original size using the scroll keys, and then press the [OK] key.

The "Programmed" message appears.

Placing Originals

When the regular size originals settings are registered, appears on the top of copy display.

• To cancel the size you have set, press the [Reset] key.

Placing custom size originals

When placing custom size originals on the exposure glass or in the ADF, specify the size of the originals using the number keys.

• Originals that have a vertical length of 105–297 mm (4.2"–11.6") and a horizontal length of 128–1,260 mm (5.1"–49.6") can be specified.

2. Placing Originals

1. Select the paper tray using the [ ] or [ ] key, and then press the [ ] key.

1. Select [Original Size] using the [ ] or [ ] key, and then press the [OK] key.

2. Select [Custom Size] using the [ ] or [ ] key, and then press the [OK] key.

3. Enter the horizontal size of the original (Horiz.) with the number keys, and then press the

[OK] key.

• If you make a mistake, press the [Clear/Stop] key, and then enter the value again.

4. Enter the vertical size of the original (Vert.) with the number keys, and then press the [OK]

key.

The "Programmed" message appears with your set original size.

When the custom size originals settings are registered, appears on the top of copy display.

• To cancel the size you have set, press the [Reset] key.

Placing Originals

2. Placing Originals

3. Copying

Basic Procedure

1. If the machine has user codes set, enter a user code (up to eight digits) using the number

keys, and then press the [OK] or [ ] key.

The machine is ready to copy.

• For user codes, see page 82 "Administrator Tools".

2. Make sure " Ready" appears on the display.

Initial copy display

3. Make sure no previous settings remain.

• When there are previous settings remaining, press the [Reset] key.

4. Place your originals.

• page 37 "Placing Originals"

5. Make the necessary settings.

• See the explanations for each function.

6. Enter the number of copies using the number keys.

• The maximum copy quantity that can be set is 99.

3. Copying

7. Press the [Start] key.

Copying starts.

• Copies are delivered face down.

How to operate

• To switch between pages or select functions:

Press the scroll key.

• To stop the machine during a multicopy run:

Press the [Clear/Stop] key.

• To return the machine to the initial condition after copying:

Press the [Reset] key.

• To clear an entered value.

Press the [Clear/Stop] key.

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Copying from the Bypass Tray

Use the bypass tray to copy onto OHP transparencies, thick paper, envelopes and copy paper that cannot be loaded in the paper trays.

• Paper longer than 433 mm may become wrinkled, may not feed in, and may jam.

• If you do not use standard size copy paper, or if you use special paper, you should enter its vertical and horizontal dimensions. The sizes you can enter are as follows:

Metric version • Vertical: 90–297 mm

• Horizontal: 148–600 mm

Inch version • Vertical: 3.55"–11.69"

• Horizontal: 5.83"–23.62”

• The machine can automatically detect the following sizes as regular size copy paper:

Metric version A3 , B4 JIS , A4 , B5 JIS , A5 , B6 JIS

Inch version 11" × 17" , 81/2" × 11" , 51/2" × 81/2"

• When copying onto OHP transparencies or paper heavier than 82 g/m2 (about 20 lb.), you need to specify the paper type.

• The maximum number of sheets you can load at the same time depends on paper type. Load only as much paper as can be held between the paper guides on the bypass tray.

1. Open the bypass tray.

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232

3. Copying

2. Insert the paper with the side you want to copy facing down, and then adjust the paper

guide with the paper size.

1. Horizontal size

2. Vertical size

3. Extender

4. Paper guides

The bypass tray is selected on the display.

• If the guides are not flush against the copy paper, images might be skewed or paper misfeeds might occur.

• Load only as much paper as can be held between the guides on the bypass tray. Overloading the bypass tray can result in misfeeds and skewed images.

• Pull the extender out to support paper sizes larger than A4 , 81/2" × 11" .

• Fan paper to get air between the sheets and avoid a multi-sheet feed.

• If [Byp.] is not selected on the display, select [Byp.] using the [ ] or [ ] key, and then press the [ ] key.

3. Press the [ ] key, and then select the paper size and type.

When copying onto regular size paper

1. Select [Paper Size] using the [ ] or [ ] key, and then press the [OK] key.

Copying from the Bypass Tray

2. Select [Regular Size] using the [ ] or [ ] key, and then press the [OK] key.

3. Select the paper size using the scroll keys, and then press the [OK] key.

The "Programmed" message appears.

When copying onto custom size paper

• You should specify the size of copy paper to avoid paper misfeeds.

1. Select [Paper Size] using the [ ] or [ ] key, and then press the [OK] key.

2. Select [Custom Size] using the [ ] or [ ] key, and then press the [OK] key.

3. Enter the horizontal size of the original using the number keys, and then press the [OK] key.

3. Copying

• If you make a mistake, press the [Clear/Stop] key, and then enter the value again.

4. Enter the vertical size of the original using the number keys, and then press the [OK] key.

The "Programmed" message appears.

When copying onto special paper

1. Select [Paper Type] using the [ ] or [ ] key, and then press the [OK] key.

2. Select the paper type, and then press the [OK] key.

The "Programmed" message appears.

When copying onto envelopes

1. Select [Paper Size] using the [ ] or [ ] key, and then press the [OK] key.

2. Select [Regular Size] using the [ ] or [ ] key, and then press the [OK] key.

Copying from the Bypass Tray

3. Select the envelope size from [C6 Env ], [C5 Env ], or [DL Env ], and then press the [OK] key.

The "Programmed" message appears.

4. Press the [ ] key.

5. Select [Paper Type] using the [ ] or [ ] key, and then press the [OK] key.

6. Select [Thick Paper] using the [ ] or [ ] key, and then press the [OK] key.

The "Programmed" message appears.

4. Place your originals, and then press the [Start] key.

• When copying onto OHP transparencies, remove copied sheets one by one.

CUB016

3. Copying

Copier Functions

Adjusting Image Density

You can adjust copy image density to match your originals.

If you require darker or lighter copies, adjust image density accordingly.

1. Press the [Lighter] or [Darker] key to adjust the density.

Selecting Original Type Setting

Select one of the following two types to match your originals:

Text

Select this when your originals contain only text (no pictures).

Photo

This can reproduce delicate tones of photographs and pictures.

• page 85 "Original Type Setting"

1. Press the [Original Type] key and select the original type.

CUB018

• Press the [Original Type] key to go through the following types:

• Upper indicator lit: Text

• Lower indicator lit: Photo

Copier Functions

Selecting Copy Paper

There are two ways to select copy paper:

Auto Paper Select

The machine selects a suitable size of copy paper automatically based on original size and reproduction ratio.

Manual Paper Select

Choose the tray containing the paper you want to copy onto: a paper tray or the bypass tray.

• page 35 "Sizes difficult to detect"

• If you specify all paper trays as containing special paper, you cannot use the Auto Paper Select function.

Auto Paper Select

1. Make sure [Auto Paper Select] is selected.

GCROTA0E

GCROTA1E

GCROTA2E

GCROTA3E

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3. Copying

Manual Paper Select

1. Select the paper tray or bypass tray using the [ ] or [ ] key.

The selected tray and the paper size appear.

• page 49 "Copying from the Bypass Tray"

Rotated copy

If the orientation in which your original is placed ( or ) is different from that of the paper you are copying onto, this function rotates the original image by 90° to fit it on the copy paper. This function works when [Auto Paper Select] or [Auto Reduce/ Enlarge] is selected.

• You cannot use the Rotated Copy function when enlarging onto A3, B4 JIS, 11" × 17", 81/2" × 13", or 81/2" × 14" size paper. To do this, place your original in the orientation.

You cannot rotate:

However, you can use:

Preset Reduce/Enlarge

You can select a preset ratio for copying.

Original size and

orientation

A4, B5 JIS, or A5

When enlarging to:

Original size and

orientation

B4 JIS, A3

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Copier Functions

Base Point

The base point of Reduce/Enlarge differs depending on how the original is scanned. When the original is placed on the exposure glass, the upper left corner is the base point. When placed in the ADF, the bottom left corner is the base point.

1. Base point when placing on the exposure glass.

2. Base point when placing in the ADF.

• page 87 "Reproduction Ratio"

• page 87 "Preset R/E Priority"

1. Press [R/E].

3. Copying

2. Press [Reduce] or [Enlarge].

3. Select a ratio using the [ ] or [ ] key, and then press the [OK] key.

The "Programmed" message appears.

4. Place your originals, and then press the [Start] key.

Zoom

You can change the reproduction ratio in increments of 1%.

• You can also select a preset ratio close to the desired ratio using [Reduce] or [Enlarge], and then adjust the ratio using the [ ] or [ ] key.

1. Press [R/E].

2. Press [Zoom].

3. Enter the ratio.

To select the ratio using the scroll keys

Copier Functions

1. Adjust the ratio using the [

• If you have incorrectly entered the ratio, readjust using the [ ] or [ ] key.

• To change the ratio in increments of 10%, press and hold down the [ ] or [ ] key.

2. Press the [OK] key.

The "Programmed" message appears.

To enter the ratio using the number keys

1. Enter the desired ratio using the number keys.

2. Press the [OK] key.

The "Programmed" message appears.

4. Place your originals, and then press the [Start] key.

] or [ ] key.

Auto Reduce/Enlarge

You can choose an appropriate reproduction ratio based on the paper and original sizes you select.

• You cannot use the bypass tray with this function.

• See the following table for original sizes and orientations you can use:

3. Copying

Metric version

Original location Original size and orientation

Exposure glass A3 , B4 JIS , A4 , B5 JIS , 81/2" × 13"

ADF A3 , B4 JIS , A4 , B5 JIS , A5 ,

11" × 17" , 81/2" × 13" , 81/2" × 11

Inch version

Original location Original size and orientation

Exposure glass 11" × 17" , 81/2" × 14" , 81/2" × 11"

ADF 11" × 17" , 10" × 14" , 81/2" × 14" ,

81/2" × 11" , 71/4" × 101/2" , 51/2" × 81/2" , A3 , A4

• page 35 "Sizes difficult to detect"

1. Press [Auto R/E].

2. Select the paper tray using the [ ] or [ ] key.

3. Place your originals, and then press the [Start] key.

Sort

You can scan originals into memory and automatically sort copies.

• page 85 "Auto Tray Switching"

CUB020

• page 88 "Rotate Sort"

• page 88 "Rotate Sort:Auto Continue"

Sort

Copies are assembled as sequentially ordered sets.

Rotate Sort

Every other copy set is rotated by 90° and delivered to the copy tray.

Copier Functions

• To use the Rotate Sort function, select [On] in [Rotate Sort] under [Copier Features] (User Tools). See page 88 "Rotate Sort".

• To use the Rotate Sort function, two paper trays loaded with the same size and type paper, but in different orientation ( ), are required. For details, see page 80 "Tray Paper Settings".

1. Press the [Sort] key.

3. Copying

• When canceling the Sort function, press the [Sort] key, and make sure the [Sort] key indicator is off.

2. Select [Sort] or [Rotate Sort], and then press the [OK] key.

3. Enter the number of copy sets using the number keys.

4. Place your originals.

• When placing originals on the exposure glass, start from the first page to be copied. When placing originals in the ADF, set the first page on top.

5. Press the [Start] key.

• When placing originals on the exposure glass, press the [ ] key after all originals are scanned.

Changing the number of sets

You can change the number of copy sets during copying.

• This function can only be used when the Sort function is selected.

1. While "Copying..." is displayed, press the [Clear/Stop] key.

2. Press [Sets].

GCSHVY7E

3. Enter the number of copy sets with the number keys, and then press [Resume].

Copying starts again.

• The number of sets you can enter differs depending on when the [Clear/Stop] key is pressed.

Copier Functions

One-Sided Combine

You can combine several pages onto one side of a sheet.

1 Sided 2 Pages

Copies 2 one-sided originals onto one side of a sheet.

1 Sided 4 Pages Combine 1 Side

Copies 4 one-sided originals onto one side of a sheet.

Combine 1 Side

GCSHVY8J

GCSHVYOJ

GCSHVYBJ

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3. Copying

2 Sided 1 Page Combine 1 Side

Copies 1 two-sided original onto one side of a sheet.

2 Sided 2 Pages Combine 1 Side

Copies 2 two-sided originals onto one side of a sheet.

Orientation of the original and image position of combine

Open to left originals

Open to top originals

GCSHUY4E

Combine5

Combine6

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Placing originals (in the ADF)

• Originals read from left to right

• Originals read from top to bottom

Copier Functions

• You cannot use the bypass tray with this function.

1. Press the [Combine/Series] key.

3. Copying

2. Select the combine mode using the [ ] or [ ] key, and then press the [OK] key.

3. Select the orientation using the [ ] or [ ] key, and then press the [OK] key.

• You can select the orientation of originals and copying paper when [Always Specify] is specified for [Orientation] under [Copier Features] (User Tools). See page 86 "Orientation". If it was not specified for, proceed to step 4.

• To change the copy orientation, select the icon which orientation of originals is used.

The "Programmed" message appears.

4. Select the paper size using the [ ] or [ ] key.

5. Place your originals, and then press the [Start] key.

Series Copies

You can separately copy the front and back of a two-sided original or two facing pages of a bound original onto two sheets.

2 Sided 1Sided

Copies each side of a two-sided original onto two separate pages.

Book 1Sided

Copies two facing pages of a bound original (book) onto two separate pages.

Copier Functions

• You cannot use the ADF with Book 1 Sided function.

• You cannot use the bypass tray with Book 1 Sided function.

• See the following table for original and copy paper sizes when using a 100% ratio with Book 1 Sided function.

Metric version

Original Paper for one-sided copy

A3 A4 × 2 sheets

B4 JIS B5 JIS × 2 sheets

A4 A5 × 2 sheets

Inch version

Original Paper for one-sided copy

11" × 17" 81/2" × 11" × 2 sheets

81/2" × 11" 51/2" × 81/2" × 2 sheets

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3. Copying

1. Press the [Combine/Series] key

2. Select [Series: Book Orig.] or [Series:2Sided Orig.] using the [ ] or [ ] key, and then

press the [OK] key.

• When selecting [Series: Book Orig.], proceed to step 4.

3. When selecting [Series:2Sided Orig.], select the orientation using the [ ] or [ ] key, and

then press the [OK] key.

• You can select the orientation of originals when [Always Specify] is specified for [Orientation] under [Copier Features] (User Tools). See page 86 "Orientation".

The "Programmed" message appears.

4. Select the paper tray using the [ ] or [ ] key.

• When you select [Series: Book Orig.], the following display appears.

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Copier Functions

5. Place your original, and then press the [Start] key.

ID Card Copy

This section describes how to copy the front and back sides of an ID card, or other small original, onto one side of a sheet of paper.

1. Front

2. Back

• Duplex function cannot be used with this function.

This function copies the original on to the top and bottom halves of paper or the right and left halves of paper. For example, when copying onto an A4 (81/2" × 11") size sheet of paper, the front of the original is copied onto the top half of the paper in a space the same as A5 (51/2" × 81/2") and the back of the original is copied onto the bottom half. Place the original in the center of the scanning area when using this function.

We recommend that you use A4 or 81/2" × 11" size paper with this function.

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CUA132

(51/2” 81/2” )

3. Copying

1. Press the [ID Card Copy] key.

2. Select the paper tray.

3. Place the original front side down on the exposure glass.

When copying onto A4 (81/2" × 11") size paper

1. Place the original in orientation and in the center of the A5 (51/2" × 81/2") scan area.

When copying onto A4 (81/2" × 11") size paper

1. Place the original in orientation and in the center of the A5 (51/2" × 81/2") scan area.

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(51/2” 81/2” )

Copier Functions

4. Press the [Start] key.

5. Press the original back side down on the exposure glass, and then press the [Start] key

again.

• If you press the [ID Card Copy] key after specifying the reproduction ratio, the reproduction ratio is canceled.

3. Copying

4. User Tools

User Tools Menu (System Settings)

General Features (See page 79 "General Features".)

Panel Key Sound On

Copy Count Display Up

Display Contrast Center

Key Repeat On

Measurement Unit Metric version: mm

Inch version: inch

Default

Tray Paper Settings (See page 80 "Tray Paper Settings".)

Paper Size:Tray 1 Auto Detect

Paper Size:Tray 2 Auto Detect

Paper Size:Tray 3 Auto Detect

Paper Type:Bypass Tray Thick Paper

Ppr Tray Priority:Copier Tray 1

Timer Settings (See page 81 "Timer Settings".)

Sleep Mode 1 min.

Energy Saver 1 min.

System Auto Reset Timer On, 60 sec.

Copier Auto Reset Timer On, 60 sec.

Default

4. User Tools

Administrator Tools (See page 82 "Administrator Tools".)

User Code Man.:Copier Off

Key Counter Management Off

Administrator Code Off

Display/Print Counter –

Counter per User Code Display –

Print –

Clear –

Program/Change User Code Program –

Change –

Default

Delete –

AOF (Always On) On

User Tools Menu (Copier Features)

Copier Features (See page 85 "Copier Features".)

Default

APS/ Auto R/E Priority Auto Paper Select Priority

Auto Tray Switching On

Original Type Setting Original Type 1 (Text): Text Mode 1

Original Type 2 (Photo): Photo Mode 1

Orientation Do not Specify

Max. Number of Sets 99 sheets

Original Count Display Off

Reproduction Ratio Metric version:

User Tools Menu (Copier Features)

• Ratio 1: 50%

• Ratio 2: 71%

• Ratio 3: 82%

• Ratio 4: 93%

• Ratio 5: 122%

• Ratio 6: 141%

• Ratio 7: 200%

Inch version:

• Ratio 1: 50%

• Ratio 2: 65%

• Ratio 3: 78%

• Ratio 4: 93%

• Ratio 5: 121%

• Ratio 6: 129%

• Ratio 7: 155%

Preset R/E Priority • Metric version: 71%

Rotate Sort Off

• Inch version: 65%

4. User Tools

Rotate Sort:Auto Continue On

Letterhead Setting Off

Default

CUA007

Accessing User Tools

This section is for administrators in charge of this machine.

User Tools allow you to change or set defaults.

• Operations for system settings differ from normal operations. Always quit User Tools when you have finished. See page 78 "Quitting User Tools".

• Selected settings are highlighted.

• Any changes you make with User Tools remain in effect even if the main power switch or operation switch is turned off, or the [Reset] key is pressed.

Changing Default Settings

• If an administrator code is already set, the administrator code entry display appears. Enter the administrator code, and then press the [OK] key. See page 82 "Administrator Tools".

1. Press the [User Tools/Counter] key.

2. Select [System Settings] or [Copier Features] using the [ ] or [ ] key, and then press the

[OK] key.

• page 73 "User Tools Menu (System Settings)"

CUA007

4. User Tools

• page 75 "User Tools Menu (Copier Features)"

3. Select the menu using the [ ] or [ ] key, and then press the [OK] key.

4. Select the item using the [ ] or [ ] key, and then press the [OK] key.

5. Change settings by following instructions on the display, and then press the [OK] key.

• To cancel changes made to settings and return to the initial display, press the [User Tools/ Counter] key.

Quitting User Tools

1. Press the [User Tools/Counter] key.

The change is made, and the machine is ready to copy.

Settings You Can Change with User Tools

• To access User Tools, see page 77 "Accessing User Tools".

System Settings

General Features

Panel Key Sound

The beeper (key tone) sounds when a key is pressed.

• Default: On

Copy Count Display

The copy counter can be set to show the number of copies made (count up), or the number of copies yet to be made (count down).

• Default: Up (count up)

Display Contrast

You can adjust the brightness of the display.

Key Repeat

You can select whether or not to use the key repeat function.

• Default: On

Measurement Unit

You can switch the measurement between "mm" and "inch".

• Default:

• Metric version: mm

• Inch version: inch

4. User Tools

Tray Paper Settings

Paper Size:Tray 1–3

Select the size of the paper loaded in the paper tray.

• The paper sizes you can set for Tray 1 are as follows:

A3 , B4JIS (Japanese Industrial Standard) , A4 , B5JIS , A5 , 11" × 17" , 81/2" × 14" , 81/2" × 13" , 81/4" × 14" , 81/4" × 13" , 8" × 13" , 81/2" × 11" , 71/4" × 101/2" , 51/2" × 81/2" , 8K , 16K , custom size

• The paper sizes you can set for Tray 2 and 3 are as follows:

A3 , B4 JIS , A4 , B5 JIS , A5 , 11" × 17" , 81/2" × 14" , 81/2" × 13" , 81/4" × 14" , 81/4" × 13" , 8" × 13" , 81/2" × 11" , 71/4" × 101/2" , 51/2" × 81/2" , 8K , 16K , custom size

• If the specified paper size differs from the actual size of the paper loaded in the paper tray, a misfeed might occur because the correct paper size was not detected.

• Default: Auto Detect

• page 112 "Changing the Paper Size"

Paper Type:Bypass Tray

Set the display so you can see what type of paper is loaded in the bypass tray.

The paper types you can set for the bypass tray are as follows:

recycled paper, special paper, color paper, letterhead, prepunched paper, label paper, bond paper, thick paper, OHP, cardstock

• Default: Thick Paper

• Paper types you can set in the bypass tray for machines with the copy function only are plain paper, thick paper and OHP.

Ppr Tray Priority:Copier

You can specify the tray to supply paper for output.

• Default: Tray 1

Settings You Can Change with User Tools

Timer Settings

Sleep Mode

After a specified period has passed, following job completion, the machine automatically turns off, in order to conserve energy. This function is called "Auto Off".

The machine status after the Auto Off operation is referred to as "Sleep mode". For the Sleep Mode timer, specify the time to elapse before Auto Off.

• Default: 1 min.

• The time can be set from 1 to 240 minutes, using the number keys.

• From " Sleep mode", the machine is ready to use within 10 seconds.

• Auto Off may not work when error messages appear.

Energy Saver

Set the amount of time the machine waits before switching the panel off after a job is finished.

• Default: 1 min.

• The time can be set from 1 to 240 minutes, using the number keys.

• Energy Saver may not work when error messages appear.

System Auto Reset Timer

The System Reset setting automatically switches the screen to the copier display when no operations are in progress, or when an interrupted job is cleared. This setting determines the system reset interval.

• Default: On, 60 sec.

• The time can be set from 10 to 999 seconds in 1 second increments, using the number keys.

• When the set time has passed, the control panel returns to the menu that was displayed before the [User Tools/Counter] key was pressed.

Copier Auto Reset Timer

Specify the time to elapse before copier modes reset.

• If [Off] is selected, the machine does not automatically switch to the user code entry screen.

• Default: On, 60 sec.

• The time can be set from 10 to 999 seconds, using the number keys.

4. User Tools

Administrator Tools

The administrator must set the following items. For settings or more information, contact the administrator.

It is recommended that the administrator program an administrator code when performing the settings.

User Code Man.: Copier

Allows you to control who uses the machine by setting codes for users.

User codes must be registered for user code management.

• Default: Off

Key Counter Management

Use the key counter to specify whether users are restricted or not.

• Default: Off

• [Key Counter Management] will only be displayed when the key counter is set.

Administrator Code

Specify whether or not to use passwords (max. eight digits) to control Administrator Tools settings for administrator code.

• Default: Off

• If you select [On], enter the administrator code (max. eight digits) using the number keys, and then select [On:Partial] or [On:All] to set the access limit.

• If you selected [On:Partial]

An administrator code is only required for the Timer Settings and Administrator Tools for System Settings.

• If you selected [On:All]

An administrator code is required to access all items in System Settings and Copier Features.

• If you select [On:Partial] or [On:All], you must enter an administrator code to access the Administrator Code display.

Display/Print Counter

Allows you to view and print the number of prints.

• Display/Print Counter

Displays the number of prints for each function (Total and A3/DLT).

• Print Counter List

Prints out a list of the number of prints made under each function.

CUA007

Settings You Can Change with User Tools

To print the counter list

1. Press the [User Tools/Counter] key.

2. Select [System Settings] using the [ ] or [ ] key, and then press the [OK] key.

3. Select [Administrator Tools] using the [ ] or [ ] key, and then press the [OK] key.

4. Select [Display/Print Counter] using the [ ] or [ ] key, and then press the [OK] key.

5. Press [Print].

4. User Tools

6. Press the [Start] key.

7. Press the [User Tools/Counter] key.

Counter per User Code

Allows you to view and print the numbers of prints accessed with user codes, and to set those values to 0.

• Press the [ ] or [ ] keys to show all the numbers of prints.

• The number of prints may differ from the counter value shown in Display/Print Counter.

• You can print or clear the counter value.

• Print counter for all user codes

Prints the number of prints made under all user codes.

• Clear counter for all user codes

Sets the number of prints made under all user codes to 0.

• For details about how to print the counter value, see page 92 "Printing the Counter for Each User Code".

Program/Change User Code

You can register, change, and delete user codes. For details about these operations, see page 89 "User Code".

• You can register up to 50 user codes.

AOF (Always On)

Specify whether or not to use Auto Off.

• Default: On

Settings You Can Change with User Tools

Copier Features

APS/ Auto R/E Priority

You can select [Auto Paper Select Priority] (APS Priority) or [Auto R/E Priority] (Auto Reduce/Enlarge Priority). When you cancel this setting, select [Off].

• Default: Auto Paper Select Priority

Auto Tray Switching

If you load same size paper in two or more trays, the machine automatically shifts to the other tray using image rotation when the first tray runs out of paper (if [On] is selected.) This function is called "Auto Tray Switching". This setting specifies whether to use Auto Tray Switching or not.

• Default: On

• Off: When a paper tray runs out of paper, copying is interrupted and the "Load paper" message appears.

Original Type Setting

You can adjust copy finish quality level according to original type. You can choose these functions after selecting [Original Type 1 (Text)] or [Original Type 2 (Photo)].

• Text Mode 1

Normal text originals

• Text Mode 2

Newspapers, semi-transparent originals (reverse side print faintly visible)

• Photo Mode 1

Text/photo images containing mostly photo areas

• Photo Mode 2

Text/photo images containing mostly text areas

• Photo Mode 3

Actual photographic paper

• Special Mode 1

Highly transparent originals (reverse side clearly visible), or light text on a colored background. Also for originals with very grainy backgrounds (some newspapers) and light text.

4. User Tools

• Special Mode 2

Originals with colored text and lines

• Special Mode 3

Photo images created by dithering (visible dots), such as newspaper photos - normal resolution

• Special Mode 4

Photo images created by dithering (visible dots), such as newspaper photos - coarse resolution

• Special Mode 5

Normal text originals (reproducing the background)

• Default:

• Original Type 1 (Text): Text Mode 1

• Original Type 2 (Photo): Photo Mode 1

Orientation

You can select the original orientation when using the Combine/Series function.

• Default: Do not Specify

• When you select [Always Specify], you must select the orientation of originals.

Max. Number of Sets

The maximum copy quantity can be set between 1 and 99 using number keys.

• Default: 99 sheets

Original Count Display

You can set to display the count of originals and copying pages on the display when [On] is selected.

Settings You Can Change with User Tools

• Default: Off

Reproduction Ratio

You can select which reduce, enlarge, or input ratio is shown on the display with priority when [Reduce] or [Enlarge] is selected.

• Default:

• Metric version:

• Ratio 1: 50%

• Ratio 2: 71%

• Ratio 3: 82%

• Ratio 4: 93%

• Ratio 5: 122%

• Ratio 6: 141%

• Ratio 7: 200%

• Inch version:

• Ratio 1: 50%

• Ratio 2: 65%

• Ratio 3: 78%

• Ratio 4: 93%

• Ratio 5: 121%

• Ratio 6: 129%

• Ratio 7: 155%

Preset R/E Priority

You can set the ratio with priority when [R/E] is selected.

• Default:

• Metric version: 71%

• Inch version: 65%

4. User Tools

Rotate Sort

You can select a Sort function: [On] or [Off].

When you select [On], you can select [Rotate Sort]. See page 60 "Sort".

When you select [Off], you cannot select [Rotate Sort]. If you press the [Sort] key, only Sort is enabled.

• Default: Off

• You cannot use this setting without the optional tray.

Rotate Sort:Auto Continue

If you select [Off] when the paper tray in use runs out of paper, the machine stops, allowing you to add paper so all copies can be rotate-sorted.

• Default: Off

• You cannot use this setting without the optional tray.

Letterhead Setting

If you select [On] for this function, the machine rotates the image correctly.

• Default: Off

• Orientation-fixed (top to bottom) paper might not print correctly, depending on how the originals and paper are placed.

• When using letterhead paper, check its orientation is correct. See page 104 "Orientation-Fixed Paper or Two-Sided Paper".

CUA007

User Code

Registering a New User Code

1. Press the [User Tools/Counter] key.

2. Select [System Settings] using the [ ] or [ ] key, and then press the [OK] key.

3. Select [Administrator Tools] using the [ ] or [ ] key, and then press the [OK] key.

4. Select [Program/Change User Code] using the [ ] or [ ] key, and then press the [OK]

key.

4. User Tools

5. Select [Program] using the [ ] or [ ] key, and then press the [OK] key.

6. Enter the user code using the number keys, and then press the [OK] or [ ] key.

The "Programmed" message appears, and then the "User Code" display returns.

7. Press the [User Tools/Counter] key.

Changing a User Code

• Even if you change a user code, the counter value will not be cleared.

1. Press the [User Tools/Counter] key.

2. Select [System Settings] using the [ ] or [ ] key, and then press the [OK] key.

3. Select [Administrator Tools] using the [ ] or [ ] key, and then press the [OK] key.

4. Select [Program/Change User Code] using the [ ] or [ ] key, and then press the [OK]

key.

5. Select [Change] using the [ ] or [ ] key, and then press the [OK] key.

6. Enter the registered user code you want to change using the number keys, and then press

the [OK] or [ ] key.

• When you select the user code from the User Code List, press [List]. Select the user code you want to change using the [ ] or [ ] key, and then press the [OK] key twice.

User Code

7. Enter the new user code using the number keys, and then press the [OK] or [ ] key.

The "Programmed" message appears, and then the "User Code" display returns.

8. Press the [User Tools/Counter] key.

Deleting a User Code

• This operation also deletes user codes registered to multiple functions. User control via the deleted user code is no longer possible.

1. Press the [User Tools/Counter] key.

2. Select [System Settings] using the [

3. Select [Administrator Tools] using the [ ] or [ ] key, and then press the [OK] key.

4. Select [Program/Change User Code] using the [ ] or [ ] key, and then press the [OK]

key.

5. Select [Delete] using the [ ] or [ ] key, and then press the [OK] key.

6. Select [Per User Code] or [All User Codes] using the [ ] or [ ] key, and then press the

[OK] key.

When selecting [All User Codes], a confirmation message appears. Press [Yes], and then proceed to step 9.

] or [ ] key, and then press the [OK] key.

4. User Tools

7. Enter the registered user code you want to delete using the number keys, and then press

the [OK] or [ ] key.

• When you select the user code from the User Code List, press [List]. Select the user codes you want to delete using the [ ] key, and then press the [OK] key.

A confirmation message appears.

8. Press [Yes].

The "Deleted." message appears, and then the "User Code" display returns.

9. Press the [User Tools/Counter] key.

Displaying the Counter for Each User Code

You can check the counter for each user code.

1. Press the [User Tools/Counter] key.

2. Select [System Settings] using the [ ] or [ ] key, and then press the [OK] key.

3. Select [Administrator Tools] using the [ ] or [ ] key, and then press the [OK] key.

4. Select [Counter per User Code] using the [ ] or [ ] key, and then press the [OK] key.

5. Select [Display] using the [ ] or [ ] key, and then press the [OK] key.

The counter for each user code will be displayed.

6. Press the [User Tools/Counter] key.

Printing the Counter for Each User Code

You can print out the counter for each user code.

1. Press the [User Tools/Counter] key.

2. Select [System Settings] using the [ ] or [ ] key, and then press the [OK] key.

3. Select [Administrator Tools] using the [ ] or [ ] key, and then press the [OK] key.

4. Select [Counter per User Code] using the [ ] or [ ] key, and then press the [OK] key.

5. Select [Print] using the [ ] or [ ] key, and then press the [OK] key.

6. Press the [Start] key.

The counter list prints out.

7. Press the [User Tools/Counter] key.

Clearing the Counter

1. Press the [User Tools/Counter] key.

2. Select [System Settings] using the [ ] or [ ] key, and then press the [OK] key.

3. Select [Administrator Tools] using the [ ] or [ ] key, and then press the [OK] key.

4. Select [Counter per User Code] using the [ ] or [ ] key, and then press the [OK] key.

User Code

5. Select [Clear] using the [ ] or [ ] key, and then press the [OK] key.

A confirmation message appears.

6. Press [Yes].

The "Counter has been cleared." message appears, and then the "Codes:Counters" display returns.

7. Press the [User Tools/Counter] key.

4. User Tools

5. Troubleshooting

If Your Machine Does Not Operate As You Want

The following chart gives explanations of common problems and messages. If other messages appear, follow the instructions displayed.

Problem Causes Solutions

"Please wait." appears. This message appears when

you turn on the operation switch or change the toner bottle.

The display is off. Energy Saver worked. Turn on the operation switch.

The operation switch is turned off.

Nothing happens when the operation switch is turned on.

The user code entry display appears.

Original images are printed on the reverse side of the paper.

Misfeeds occur frequently. The tray's side fences may

The main power switch is turned off.

Users are restricted by user management.

You may have loaded the paper incorrectly.

not be locked.

Wait for the machine to get ready.

Turn on the main power switch.

Enter the user code (up to eight digits), and then press the [OK] or [ ] key.

Load paper correctly. Load paper into Tray 1–3 with the print side up, and bypass tray with the print side down.

Check the side fences are locked. See page 112 "Changing the Paper Size".

The tray's end fence may not be set properly.

You may have loaded paper of a size not shown on the paper size selector.

Check the end fence is set properly. See page 112 "Changing the Paper Size".

When using paper of a size that cannot be detected automatically, use Tray Paper Settings to set the paper size. See page 80 "Tray Paper Settings" and page 140 "Copy Paper".

5. Troubleshooting

Problem Causes Solutions

An error message remains, even if misfed paper is removed.

You forgot the administrator code.

When a misfeed message appears, it remains until you open and close the cover, as required.

– Contact your service representative.

Clear misfed paper, and then open and close the front cover. See page 110 "Clearing Misfeeds".

When a Message Is Displayed

The following chart contains explanations for common messages. If other messages appear, follow the instructions as they are displayed.

Message Causes Solutions

"Cannot detect original size" Improper original is placed. See

page 35 "Sizes difficult to detect".

Select paper manually, not with the Auto Paper Select function, and do not use the Auto Reduce/Enlarge function.

Input the both horizontal and vertical sizes of the nonstandard original.

Place the original on the exposure glass. See page 37 "Placing Originals on the Exposure Glass".

Original is not placed. Place your originals.

"Check original orientation." Original is not placed in the

proper orientation.

"Check paper size." Improper paper size is set. If you press the [Start] key, copy

"Rotate Sort is unavailable with this paper size."

A size of paper for which Rotate Sort is not available is selected.

Change original orientation.

will start onto the selected paper.

Select a proper paper size. See page 60 "Sort".

If Your Machine Does Not Operate As You Want

Message Causes Solutions

"Max. number of sets is *." The number of copies exceeds

maximum copy quantity.

You can change the maximum copy quantity. See page 86 "Max. Number of Sets".

5. Troubleshooting

If You Cannot Make Clear Copies

Problem Causes Solutions

Copies appear dirty. Image density is too dark. Adjust the image density. See page 54

"Adjusting Image Density".

The reverse side of an original image is copied.

A shadow appears on copies if you use pasted originals.

The same copy area is dirty whenever making copies.

Copies are too light. Image density is too light. Adjust the image density. See page 54

Image density is too dark. Adjust the image density. See page 54

"Adjusting Image Density".

Image density is too dark. Adjust the image density. See page 54

"Adjusting Image Density".

Change the orientation of the original.

Put mending tape over the pasted areas.

The exposure glass or ADF is dirty.

A light copy may result when you use damp or rough grain paper.

Clean them. See page 125 "Maintaining Your Machine".

"Adjusting Image Density".

• Use the recommended paper.

• Use paper that has been stored in the recommended temperature and humidity conditions.

See "Copy Paper", General Settings Guide.

Toner bottle is almost empty. Add toner. See page 106 "Adding

Parts of the paper are not copied.

Copies are blank. The original is not placed

The original is not placed correctly.

An improper paper size is selected.

correctly.

Toner".

Place originals correctly. See page 37 "Placing Originals".

Select the proper paper size.

When using the exposure glass, place originals face down. When using the ADF, place them face up. See page 37 "Placing Originals".

Ricoh MP 2001 User Guide

Specifications and Main Features

Frequently Asked Questions

User Manual

Operating Instructions

TABLE OF CONTENTS

Trademarks

Notice

Important

How to Read This Manual

Symbols

Name of Major Option

Safety Information

Safety During Operation

Safety Precautions to Be Followed

Environments where the machine can be used

Handling power cords and power cord plugs

Handling the main machine

Handling the machine's interior

Handling the machine's supplies

Positions of WARNING and CAUTION labels

ENERGY STAR Program

Energy Saving Functions

1. Getting Started

Guide to Components

Options

External Options

Control Panel

Display

Reading the Display and Using Keys

Common key operations

Turning On the Power

Turning On the Main Power

Turning On the Power

Turning Off the Power

Turning Off the Main Power

Saving Energy

2. Placing Originals

Originals

Sizes and Weights of Recommended Originals

Non-compatible originals for the ADF

Sizes Detectable with Auto Paper Select

Sizes difficult to detect

Missing Image Area

Placing Originals

Original Orientation

Placing Originals on the Exposure Glass

Placing Originals in the ADF

Specifying the Original Size When a Paper Tray is Selected

Placing regular size originals

Placing custom size originals

Specifying the Original Size When the Bypass Tray is Selected

Placing regular size originals

Placing custom size originals

3. Copying

Basic Procedure

Copying from the Bypass Tray

Copier Functions

Adjusting Image Density

Selecting Original Type Setting

Selecting Copy Paper

Preset Reduce/Enlarge

Zoom

Auto Reduce/Enlarge

Sort

Changing the number of sets

One-Sided Combine

Series Copies

ID Card Copy

4. User Tools

User Tools Menu (System Settings)

User Tools Menu (Copier Features)

Accessing User Tools

Changing Default Settings

Quitting User Tools

Settings You Can Change with User Tools

System Settings

General Features

Tray Paper Settings

Timer Settings