Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the
Safety Information in "About This Machine" before using the machine.
Introduction
This manual contains detailed instructions and notes on the operation and use of this machine. For your
safety and benefit, read this manual carefully before using the machine. Keep this manual in a handy
place for quick reference.
Important
Contents of this manual are subject to change without prior notice. In no event will the company be liable for direct, indirect, special, incidental, or consequential damages as a result of handling or operating the machine.
Notes:
Some illustrations in this manual might be slightly different from the machine.
Certain options might not be available in some countries. For details, please contact your local dealer.
Depending on which country you are in, certain units may be optional. For details, please contact your
local dealer.
Caution:
Use of controls or adjustments or performance of procedures other than those specified in this manual
might result in hazardous radiation exposure.
Notes:
The model names of the machines do not appear in the following pages. Check the type of your machine before reading this manual. (For details, see “Machine Types”, About This Machine.)
•Type 1: 9016/DSm716/LD316/Aficio MP 1600
•Type 2: 9021d/DSm721d/LD320d/Aficio MP 2000
Certain types might not be available in some countries. For details, please contact your local dealer.
Two kinds of size notation are employed in this manual. With this machine refer to the inch version.
For good copy quality, the supplier recommends that you use genuine toner from the supplier.
The supplier shall not be responsible for any damage or expense that might result from the use of parts
other than genuine parts from the supplier with your office products.
Power Source
120V, 60Hz, 12A or more
Please be sure to connect the power cord to a power source as shown above. For details about power
source, see p.95 “Power Connection”.
Manuals for This Machine
Refer to the manuals that are relevant to what you want to do with the machine.
Important
❒ Media differ according to manual.
❒ The printed and electronic versions of a manual have the same contents.
❒ Adobe Acrobat Reader/Adobe Reader must be installed in order to view the
manuals as PDF files.
❒ Depending on which country you are in, there may also be html manuals. To
view these manuals, a Web browser must be installed.
❖ About This Machine
Be sure to read the Safety Information in this manual before using the machine.
This manual provides an introduction to the functions of the machine. It also
explains the control panel, preparation procedures for using the machine,
how to enter text, and how to install the CD-ROMs provided.
❖ General Settings Guide
Explains User Tools settings, and Address Book procedures such as registering fax numbers, e-mail addresses, and user codes. Also refer to this manual
for explanations on how to connect the machine.
❖ Troubleshooting
Provides a guide to solving common problems, and explains how to replace
paper, toner, and other consumables.
❖ Security Reference
This manual is for administrators of the machine. It explains security functions that the administrators can use to protect data from being tampered
with, or prevent the machine from unauthorized use.
Also refer to this manual for the procedures for registering administrators, as
well as setting user and administrator authentication.
❖ Copy Reference
Explains Copier functions and operations. Also refer to this manual for explanations on how to place originals.
❖ Facsimile Reference
Explains Facsimile functions and operations.
❖ Printer Reference
Explains Printer functions and operations.
❖ Scanner Reference
Explains Scanner functions and operations.
i
❖ Network Guide
Explains how to configure and operate the machine in a network environment, and use the software provided.
This manual covers all models, and includes descriptions of functions and
settings that might not be available on this machine. Images, illustrations, and
information about operating systems that are supported might also differ
slightly from those of this machine.
❖ Other manuals
• PostScript3 Supplement
•UNIX Supplement
• Manuals for DeskTopBinder Lite
• DeskTopBinder Lite Setup Guide
• DeskTopBinder Introduction Guide
•Auto Document Link Guide
Note
❒ Manuals provided are specific to machine types.
❒ For “UNIX Supplement”, please visit our Web site or consult an authorized
dealer.
❒ “PostScript3 Supplement” and “UNIX Supplement” include descriptions of
functions and settings that might not be available on this machine.
ii
TABLE OF CONTENTS
Manuals for This Machine ......................................................................................i
How to Read This Manual ..................................................................................... 1
Ignoring these notes could result in serious injury or death. Be sure to read these
notes. They can be found in the “Safety Information” section of About This Machine.
Indicates important safety notes.
Ignoring these notes could result in moderate or minor injury, or damage to the
machine or to property. Be sure to read these notes. They can be found in the
“Safety Information” section of About This Machine.
Indicates points to pay attention to when using the machine, and explanations
of likely causes of paper misfeeds, damage to originals, or loss of data. Be sure
to read these explanations.
Indicates supplementary explanations of the machine's functions, and instructions on resolving user errors.
This symbol is located at the end of sections. It indicates where you can find further relevant information.
[ ]
Indicates the names of keys that appear on the machine's display panel.
{ }
Indicates the names of keys on the machine's control panel.
Names of Major Options
Major options of this machine are referred to as follows in this manual:
• Auto Document Feeder → ADF
• Auto Document Feeder capable of scanning both sides of a sheet → ARDF
1
2
1. When the Machine Does
Not Operate As Wanted
This section describes basic troubleshooting procedures that are applicable to all
functions of this machine.
Indicators
This section explains the indicators that light up when the machine requires the
user to remove misfed paper, add paper, or perform other procedures.
h: Error indicatorAppears when there is a misfeed, a cover is left open, or
another problem occurs. See p.89 “Clearing Misfeeds”.
B: Load Paper indicatorAppears when paper-out condition occurs. See p.65
“Loading Paper”.
D: Add Toner indicatorAppears when toner runs out. See p.84 “Adding Toner”.
3
1
When the Machine Does Not Operate As Wanted
Panel Tone
The following table explains the various beep patterns that the machine produces
to alert users about machine conditions.
Beep patternMeaningCause
Two long beeps.Machine has warmed
up.
Single short beep.A valid operation is
accepted.
Five short beeps repeated
five times.
Strong alert.Machine requires user attention. Paper
After cooling or being switched on, the
machine has fully warmed up and is
ready for use.
A control panel key was pressed, the
machine was switched on, or a document was placed on the ADF or ARDF.
might have jammed or toner might need
replenishing.
Note
❒ Users cannot mute the machine's beep alerts. When the machine beeps to alert
users of a paper jam or toner request, if the machine's covers are opened and
closed repeatedly within a short space of time, the beep alert might continue,
even after normal status has resumed.
Reference
For details about enabling or disabling beep alerts, see “General Features”,
General Settings Guide.
4
When the Function Status Indicator Lights Up in Red
When the Function Status Indicator Lights
Up in Red
If a function key is lit in red, press the key to switch to the screen for the corresponding function, and then follow the message that appears.
ProblemCauseSolution
Documents and reports
are not printed out.
An error has occurred.The function whose indicator is lit
The machine is unable to
connect to the network.
There is no copy paper left.Add more paper. See p.65 “Load-
ing Paper”.
Record the code number shown
is defective.
A network error has occurred.• Check the displayed message
in the display and contact your
service representative. See
“When a Message Is Displayed”
of each chapter. You can use other
functions normally.
and take an appropriate action. See “When a Message Is
Displayed” of each chapter.
• Check that the machine is correctly connected to the network, and that the machine is
correctly set. See “Network
Settings”, General Settings
Guide.
• Contact the administrator.
• When the function key is still
lit in red, even if you take the
measures above, contact your
service representative.
1
Note
❒ If an error occurs in the function you are using, check the message that ap-
pears on the display panel, and then refer to “When a Message Is Displayed”
for the relevant function.
Reference
p.11 “Troubleshooting When Using the Copy Function”
p.19 “Troubleshooting When Using the Facsimile Function”
p.37 “Troubleshooting When Using the Printer Function”
p.53 “Troubleshooting When Using the Scanner Function”
5
When the Machine Does Not Operate As Wanted
When You Have Problems Operating the
Machine
1
The following chart gives explanations of common problems and messages.
If other messages appear, follow the instructions displayed.
ProblemCauseSolution
“
Please wait.”
appears.
Please wait.”
“
appears.
Although the copier
screen appears when
the machine is turned
on using the main
power switch, it cannot
be switched to another
screen by pressing the
{Facsimile} or {Scanner} key.
The machine has just
been turned on and the
User Tools screen is
displayed, but the User
Tools menu has items
missing.
This message appears when you
turn on the operation switch or
change the toner bottle.
If the machine has not been in use
for a long time, it may take longer
than normal to print or start up
when switched on.
Functions other than the copier
function are not yet ready.
Functions other than the copier
function are not yet ready. Time
required varies by function.
Functions appear in the User
Tools menu when they become
ready for use.
If the machine does not get started within 2 minutes, contact your
service representative.
Wait for the machine to get ready.
Wait a little longer.
Wait a little longer.
The display is difficult
to see.
The display is off.The machine is in Energy Saver
The display is off.The operation switch is turned
Nothing happens
when the operation
switch is turned on.
The operation switch
indicator continues
blinking and does not
turn off when pressed.
Screen contrast is not adjusted. Adjust the screen's contrast so
that you can see the display panel
properly. See “General Features”,
General Settings Guide.
Turn on the operation switch.
mode.
Turn on the operation switch.
off.
The main power switch is turned
off.
The machine is communicating
with external equipment.
Turn on the main power switch.
Check if the machine is communicating with a computer.
6
When You Have Problems Operating the Machine
ProblemCauseSolution
Original images are
printed on the reverse
side of the paper.
Misfeeds occur frequently.
Misfeeds occur frequently.
Misfeeds occur frequently.
An error message remains, even if misfed
paper is removed.
Cannot print in duplex
mode.
You may have loaded the paper
incorrectly.
The tray's side fences may not be
locked.
The tray's end fence may not be
set properly.
You may have loaded paper of a
size not shown on the paper size
selector.
When a misfeed message appears, it remains until you open
and close the cover as required.
Paper is still jammed in the tray.
You cannot use paper in the bypass tray for duplex printing.
Load paper correctly. Load paper
into Tray 1-4 with the print side
up, and into the bypass tray with
the print side down. See p.68
“Orientation-Fixed Paper or
Two-Sided Paper”.
Check the side fences are locked.
See p.71 “Changing the Paper
Size”.
Check the end fence is set properly. See p.71 “Changing the Paper
Size”.
Use Tray Paper Settings to set the
paper size. See p.78 “Changing to
a Size Other Than Indicated on
the Paper Size Selector”.
Clear misfed paper, and then
open and close the cover. See p.89
“Removing Jammed Paper”.
For duplex printing, select Tray 14 in the copier mode or with the
printer driver.
1
Cannot print in duplex
mode.
The user code entry
screen is displayed.
The Authentication
screen appears.
Temperature
“
Alert. Turn
main power off,
adjust room
temp. and wait a
while before
restarting.
pears, and printing is
disabled.
” ap-
You have selected a tray that is set
to [Off] for duplex printing in [Tray
Paper Settings] under [System Settings].
Users are restricted by user management.
Basic Authentication, Windows
Authentication, LDAP Authentication or Integration Server Authentication is set.
The temperature inside the machine is too high or too low.
Select a paper tray in [Tray Paper Settings] under [System Settings],
and then press [OK]. Then, select
[No Display (Plain Paper)] or [Recycled Paper] for Paper Type, press
[Duplex], and then select [On]. See
“Tray Paper Settings”, General
Settings Guide.
Enter the user code (up to eight
digits), and then press the {OK} or
{q} key.
Enter your login user name and
user password. See “When the
Authentication Screen is Displayed”, About This Machine.
Locate the machine in an environment where the temperature remains between 10 and 32°C. See
p.93 “Where to Put Your Machine”.
7
When the Machine Does Not Operate As Wanted
ProblemCauseSolution
1
“You do not have
privileges to
The use of the function is restricted to authenticated users only.
Contact the administrator.
use this function.
Authentication failed.The entered login user name or
Authentication failed.
” appears.
password is not correct.
Cannot access the authentication
server when using Basic Authentication, Windows Authentication,
LDAP Authentication, or Integration Server Authentication.
Ask the administrator for the correct
login user name and password.
Contact the administrator.
Note
❒ If you cannot make copies as you want because of paper type, paper size, or
paper capacity problems, use recommended paper. See “Copy Paper”, About
This Machine.
8
When a Job Is Not Performed
When a Job Is Not Performed
If you cannot execute a function, it may be that the machine is being held up by
another function.
If you cannot execute a function, terminate any other functions currently active, and
then try executing the function again. In some cases, you can carry out another job (copier, facsimile, printer, or scanner) without canceling the current job being performed.
Performing multiple functions simultaneously like this is called “Multi-accessing”.
❖ Combination Chart
Mode after you select CopyFacsimilePrinterScanner
TransmissionReception
Mode before you
select
Using the control panel
Copying
Copy
Transmission Operation
Scanning an Original for
Memory Transmission
Memory Transmission
Immediate Transmission
Transmission
Memory Reception
Printing Received
Facsimile
Printer
Scanner
Data
Reception
Receive Data
Printing
Print
Using the control
panel
Scanning
Scanning
Using the control panel
Copying
Transmission Operation
Scanning an Original for
Memory Transmission
Memory Transmission
Immediate Transmission
×××
××
*1
××××
××××××××
××××
ЧЧЧЧЧЧЧ×××
××××
*2 *2 *2
*1
*1
ЧЧЧЧЧЧЧЧ×××
TWAIN
…means that these functions can be used together.
Memory Reception
Printing Received Data
*1
××
*1
Print
TWAIN
Receive Data
Printing
Using the control panel
Scanning
Scanning
*1
×
×××
×××
1
…means that you can interrupt the current job with the function keys to pro-
ceed to a subsequent job.
…means that another job will automatically start after the current job is finished.
×…means that you must manually start another job after the current job is finished (i.e., these functions cannot be used together).
*1
You can scan a document once the preceding job documents are all scanned.
*2
During parallel reception, any subsequent job is suspended until reception is completed.
9
1
When the Machine Does Not Operate As Wanted
Note
❒ If the machine is capable of executing multiple functions simultaneously,
specify which function should have priority in “Print Priority”. This setting is
factory-preset to “Display mode”. For setting of Printing Priority Function,
see “General Features”, General Settings Guide.
❒ While printing is in progress, scanning a document using another function
may take more time.
10
2. Troubleshooting When
Using the Copy Function
This chapter describes likely causes of and possible solutions for copier function
problems.
When a Message Is Displayed
This section describes the machine's main messages. If other messages appear,
follow the instructions they contain.
Important
❒ For messages that are not listed here, see “When You Have Problems Operat-
ing the Machine”.
MessageCauseSolution
Cannot detect
original size
Cannot detect
original size
Cannot detect
original size
Cannot sort this
size.
Cannot select
Bypass Tray in
current setting.
Original with
this length cannot be duplex
scanned.
Improper original is placed. Select paper manually, not with
the Auto Paper Select function,
and do not use the Auto Reduce/Enlarge function. See
“Originals”, Copy Reference.
Improper original is placed.Input the both horizontal and
vertical sizes of the non-standard
original.
Improper original is placed.
The specified paper size is not
available with the Sort function.
The specified function is not
available with the bypass tray.
The specified custom length is not
available for duplex printing
from the ARDF (eg. 2 Sided → 2
Sided, 2 Sided → 1 Sided, 2 Sided
→ Combine).
Place the original on the exposure
glass. See “Originals”, Copy Reference.
This message appears when the bypass tray is selected. Use copy paper that is not longer than 433 mm.
Select a paper tray other than the
bypass tray.
Do not place originals that are
longer than 433 mm.
Check original
orientation.
Check paper
size.
Rotate Sort is
unavailable
with this paper
size.
Original is not placed in a proper
orientation.
Improper paper size is set.If you press the {Start} key, copy
A size of paper for which Rotate
Sort is not available is selected.
Change the orientation of the
original.
will start onto the selected paper.
Select the proper paper size. See
“Sort”, Copy Reference.
11
Troubleshooting When Using the Copy Function
MessageCauseSolution
2
Cannot dup. copy
this size.
Max. number of
sets is nn.
Cannot copy.
Original is being scanned by
another function.
You do not have
privileges to
use this function.
Authentication
failed.
Duplex mode does not support
the selected paper size.
The number of copies exceeds the
maximum copy quantity.
The scanner function is in use.Cancel the current scan job. To do
Duplex mode supports the fol-
L
KL
KL
,
,
,
lowing paper sizes: A3
L
, A4
KL
B4 JIS
KL
A5
8
7
8
16K
You can change the maximum
copy quantity. See “Copier Features”, General Settings Guide.
this, press the {Clear/ Stop} key on
the scanner screen to display the
message “
, 11"×17"L, 81/2"×14"L,
1
/4"×14"L, 81/2"×11"
1
/4"×101/2"
1
/2"×13"L, 81/4"×13"L, 8KL,
KL
. Select one of these sizes.
, B5 JIS
KL
, 8"×13"L,
Clear/Stop key
was pressed. Stop scan-
”, and then press [Stop].
The use of this function is restricted to authentified users only.
The entered login user name or
password is not correct.
ning?
Contact the administrator.
Ask the administrator for the correct
login user n.ame and password.
Authentication
failed.
Cannot access the authentication
server when using Basic Authentication, Windows Authentication ,
LDAP Authentication, or Integration Server Authentication.
Contact the administrator.
Reference
p.6 “When You Have Problems Operating the Machine”
12
When You Cannot Make Clear Copies
When You Cannot Make Clear Copies
This section describes likely causes of and possible solutions for unclear copies.
ProblemCauseSolution
Copies appear dirty.Image density is too dark.Adjust the image density. See
“Adjusting Image Density”,
Copy Reference.
Copies contain blots or
are patchy.
The machine is not on a level surface.
Place the machine on a stable and
level surface.
Make sure the machine's environment meets requirements. See
p.93 “Where to Put Your Machine”.
2
Copies contain blots or
are patchy.
Copies contain blots or
are patchy.
Copies contain blots or
are patchy.
Copies are too dark or
too light.
Copies are too dark or
too light.
The paper is creased, curled, or
has blemishes.
Image density is too light.Adjust the image density. See
The paper is damp.
The correct paper type settings
are not made.
The image was not printed on a
suitable surface.
Smooth out the wrinkles from the
paper, or replace it. See “Copy Paper”, About This Machine.
If paper comes out curled, adjust
the Output Tray. See “Originals”,
Copy Reference.
“Adjusting Image Density”,
Copy Reference.
Use paper that has been stored in
the recommended temperature and
humidity condition. See “Copy Paper”, About This Machine.
Check the paper loaded on the
paper tray or bypass tray matches
the paper type set on the display
panel. See “Copy Paper”, About
This Machine.
Before printing on special paper,
check its surface carefully. Printing on non-print surfaces reduces
print quality and can damage the
machine's internal components.
See “Copy Paper”, About This
Machine.
Copies are dirty.Use of non-recommended toner
can result in loss of print quality
and other problems.
The reverse side of an
original image is copied.
Image density is too dark.Adjust the image density. See
Use manufacturer-genuine toner.
Contact your service representative.
“Adjusting Image Density”,
Copy Reference.
13
Troubleshooting When Using the Copy Function
ProblemCauseSolution
2
A shadow appears on
copies if you use pasted originals.
The same copy area is
dirty whenever making copies.
Copies are too light.Image density is too light.Adjust the image density. See
Copies are too light.The paper is damp or rough.
Copies are too light.The toner bottle is almost empty. Add toner. See p.84 “Adding
Parts of images are not
copied.
Parts of images are not
copied.
Image density is too dark.Adjust the image density. See
“Adjusting Image Density”,
Copy Reference.
Change the orientation of the original.
Put mending tape on the pasted area.
The exposure glass, ADF or
ARDF is dirty.
The original is not placed correctly.
The correct paper size is not selected.
Clean them. See p.97 “Maintaining Your Machine”.
“Adjusting Image Density”,
Copy Reference.
Use the recommended paper. Also,
use paper that has been stored in
the recommended temperature and
humidity conditions. See “Copy
Paper”, About This Machine.
Contact your service representative.
Toner”.
Place originals correctly. See “Placing Originals”, Copy Reference.
Select the proper paper size.
14
White lines appear.The exposure glass or scanning
glass is dirty.
Copies are blank.
A moiré pattern is produced on copies.
Black spots appear on
the copy of a photographic print.
The original is not placed correctly.
Your original has a dot pattern
image or many lines.
Because of high humidity, the
photographic print has stuck to
the exposure glass.
Clean them. See p.97 “Maintaining Your Machine”.
When using the exposure glass,
place originals face down. When
using the ADF or ARDF, place
them face up.
Place the original on the exposure
glass at a slight angle.
Place the print on the exposure glass
in either of the following ways:
• Place an OHP transparency on
the exposure glass, and then
place the print on top of the
OHP transparency.
• Place the print on the exposure glass, and then place two
or three sheets of white paper
on top of it. Leave the exposure glass cover, ADF or
ARDF open when copying.
When You Cannot Make Copies As Wanted
When You Cannot Make Copies As
Wanted
This section describes causes and remedies when copy results are not as expected.
❖ Basic
ProblemCauseSolution
Misfeeds occur frequently.
Misfeeds occur frequently.
Misfeeds occur frequently.
Misfeeds occur frequently.
Misfeeds occur frequently.
Copy paper becomes
creased.
The number of sheets loaded exceeds the capacity of the machine.
The paper is damp.
The paper is too thick or too thin.
The copy paper is wrinkled or has
been folded/creased.
Printed paper is used.
The paper is damp.
2
Load paper only as high as the
upper limit markings on the side
fences of the paper tray or bypass
tray. See “Copy Paper”, About
This Machine.
Use paper that has been stored in
the recommended temperature and
humidity condition. See “Copy Paper”, About This Machine.
Use recommended paper. See “Copy
Paper”, About This Machine.
Use recommended paper. Use paper that has been stored in the
recommended temperature and
humidity condition. See “Copy
Paper”, About This Machine.
Use recommended paper. Do not reuse copy paper that has been already
copied or printed onto. See “Copy
Paper”, About This Machine.
Use paper that has been stored in
the recommended temperature and
humidity condition. See “Copy Paper”, About This Machine.
Copy paper becomes
creased.
You cannot combine
several functions.
Print is slanted.The side fences in the paper tray
Print is slanted.The paper is feeding in at a slant. Load the paper correctly. See p.65
Print is slanted.The machine's cover is open.Make sure the right and lower
The paper is too thin.
Selected functions cannot be used
together.
is not locked.
Use recommended paper. See “Copy
Paper”, About This Machine.
Check the combination of functions and make the settings again.
See “Combination Chart”, Copy
Reference.
Make sure the side fence is
locked. See p.71 “Changing the
Paper Size”.
“Loading Paper”.
right covers are properly closed.
15
Troubleshooting When Using the Copy Function
❖ Edit
ProblemCauseSolution
2
When using the Duplex
Margin function, parts
of the original image
are not copied.
When using the Duplex
Margin function, parts
of the original image
are not copied.
❖ Combine
ProblemCauseSolution
When using Combine,
parts of the image are
not copied.
When using Combine,
parts of the image are
not copied.
You set a wide erased margin.Set a narrower margin with User
Tools. You can set the width between 0 - 50 mm (0" - 2").
See “Copier Features”, General
Settings Guide.
There is a lack of margin space on
the opposite side of the binding
position.
You specified a reproduction ratio that does not match the sizes
of your originals and copy paper.
Your originals are not identical in
size and direction.
Set a narrower margin with User
Tools. You can set the width between 0 - 50 mm (0" - 2").
See “Copier Features”, General
Settings Guide.
When you specify a reproduction
ratio using the Manual Paper Select function, make sure that the
ratio matches your originals and
the copy paper.
(Select the correct reproduction
ratio before using the Combine
function.)
Use originals that are identical in
size and direction.
16
Copies are not in correct order.
You placed the originals in the incorrect order.
When placing a stack of originals
in the ADF or ARDF, the last page
should be on the bottom.
If you place an original on the exposure glass, start with the first
page to be copied.
❖ Duplex (Type 2 only)
ProblemCauseSolution
When You Cannot Make Copies As Wanted
Cannot print in duplex
mode.
Cannot print in duplex
mode.
Cannot print in duplex
mode.
Copies are not in duplex order.
When using Duplex,
copy is made Top to
Bottom even though
[Top to Top] is selected.
Parts of the original image are not copied.
You may have loaded paper on
the bypass tray.
You have loaded paper exceeding
90 g/m
You have selected a tray that is set
to [Off] for duplex printing in
[Tray Paper Settings] under [System
Settings].
You placed the originals in the incorrect order.
You placed the originals in the
wrong orientation.
The margin is too wide.
2
.
Remove paper loaded on the bypass tray. Load paper in Tray 1 - 4.
Change the paper.
Select a paper tray in [Tray Paper Settings] under [System Settings],
and then press [OK]. Then, select
[No Display (Plain Paper)] or [Recycled Paper] for Paper Type, press
[Duplex], and then select [On]. See
“Tray Paper Settings”, General
Settings Guide.
When placing a stack of originals
in the ADF or ARDF, the last page
should be on the bottom.
If you place an original on the exposure glass, start with the first
page to be copied.
Place the original in the correct
orientation. See “Original Orientation”, Copy Reference.
Set a narrower margin with User
Tools. See “User Tools Menu (Copier Features)”, Copy Reference.
2
When Memory Is Full
This section describes likely causes of and possible solutions for problems related to full memory.
MessageCauseSolution
Press [Resume]
to scan and copy
remaining originals.
The machine checks if the remaining originals should be copied, after the scanned original has been
printed.
To continue copying, remove all
copies, and then press [Resume].
To stop copying, press [Stop].
17
2
Troubleshooting When Using the Copy Function
18
3. Troubleshooting When
Using the Facsimile Function
This chapter describes likely causes of and possible solutions for facsimile function problems.
Adjusting the Volume
The following describes how to adjust the volume.
You can change the volume of the following sounds that the machine makes.
❖ On Hook Mode
Heard when the {On Hook Dial} key is pressed.
❖ At Transmission
Heard when immediate transmission is performed.
❖ At Reception
Heard when the machine receives a document.
❖ At Dialing
Heard after pressing the {Start} key, until the line connects to the destination.
❖ At Printing
Heard when a received document is printed.
A Press the {User Tools/Counter} key.
ASB027S
B Select [Fax Features] using {U} or {T}, and then press the {OK} key.
19
3
Troubleshooting When Using the Facsimile Function
C Select [General Settings/Adjust] using {U} or {T}, and then press the {OK} key.
D Select [Adjust Sound Volume] using {U} or {T}, and then press the {OK} key.
E Select the item you want to adjust using {U} or {T}, and then press the
{OK} key.
F Select the volume using {W} or {V}, and then press the {OK} key.
Press the {Escape} key to cancel the setting and the display returns to that of
step
.
E
G Press the {User Tools/Counter} key.
ASB027S
The standby display appears.
20
Adjusting the Volume
Note
❒ You can also adjust the On Hook volume when you press the {On Hook Di-
al} key. See “On Hook Dial”, Facsimile Reference.
❒ If the extended security function prevents you from changing this setting,
contact the administrator.
❒ You can set the volume level to between 0 and 7.
3
21
Troubleshooting When Using the Facsimile Function
When a Message Is Displayed
This section describes the machine's main messages. If other messages appear,
follow their instructions.
MessageCauseSolution
3
Error occurred,
and trans. was
cancelled.
Put original
back, check it
and press Start
key.
Cannot detect
original size.
Place original
again, then
press Start key.
LFunc. Problems
Data will be
initialized.
Memory is full.
Scanning will be
stopped and only
scanned page(s)
will be stored.
A document jam occurred during
Immediate Transmission. There
may be a problem with the machine or the telephone line (for example, noise or cross talk).
Original jammed during Memory
Transmission.
The machine failed to detect the
size of the original.
There is a problem with the fax.Record the code number shown
The memory is full.If you press [Exit], the machine re-
Press [Exit], and then resend the
pages that have not been sent.
If the error reoccurs frequently,
contact your service representative.
Place originals that have not been
scanned on the exposure glass,
ADF or ARDF again.
Place original again, and then
press the {Start} key.
in the display and contact your
service representative.
Other functions can be used.
turns to standby mode and starts
transmitting the pages that have
been stored.
22
Cannot send fax
as scanner is in
use by another
function.
Updating the
settings... Reselect
dest./functions after update finishes.
The machine is scanning an original under another function.
The destination list is being updated from the network using
SmartDeviceMonitor for Admin
or Web Image Monitor.
Before sending the fax, cancel the
current scan job under the other
function. To do this, press the
{Clear/Stop} key on the control
panel to display the message
Clear/Stop key was
“
pressed. Stop scanning?
Wait until the message disappears. Do not switch off the power while this message is
displayed.
”, and then press [Stop].
When a Message Is Displayed
MessageCauseSolution
Updating destination list. Reselect
destination(s)
or sender's name
later.
You do not have
privileges to
use this function.
Authentication
failed.
Authentication
failed.
Connection with
LDAP server has
failed. Check
the server status.
The destination list is being updated from the network using
SmartDeviceMonitor for Admin
or Web Image Monitor.
Use of this function is restricted.Contact the administrator.
Wrong login user name or password.
Authentication is not possible
from this machine.
A network error has occurred and
connection has failed.
Wait until the message disappears. Do not switch off the power while this message is
displayed. Depending on the
number of destinations to be updated, there may be some delay
before you can resume operation.
Operations are not possible while
this message is displayed.
Confirm correct login user name
or password.
Contact the administrator.
Try the operation once more. If
the message is still shown, the
network may be crowded. Check
the information of [System Set-tings]. See “Administrator Tools”,
General Settings Guide.
3
LDAP server auth. has failed.
Check the settings.
Exceeded max.
number of search
results which
can be displayed. Max.:
nnn
(A figure is placed at
n.)
LDAP server
search timed
out. Check the
server status.
Specified group
contains some
invalid dest. Do
you want to select only valid
dest.?
The entered user name or password does not match that specified for LDAP server
authentication.
The number of search results has
exceeded the maximum number
of items that can be displayed.
A network error has occurred and
connection has failed.
The specified group contains
some destinations for sending by
e-mail and some destinations for
sending by Scan to Folder.
Make settings correctly for the
user name and the password for
LDAP server authentication.
Search again after changing the
search conditions.
Try the operation once more. If
the message is still shown, the
network may be crowded. Check
the information of [System Set-tings]. See “Administrator Tools”,
General Settings Guide.
To select destinations for sending
by e-mail, press [Select] for the
message displayed on the e-mail
screen. To select destination for
sending by Scan to Folder, press
[Select] for the message displayed
on the Scan to Folder screen.
23
Troubleshooting When Using the Facsimile Function
MessageCauseSolution
3
Sender's name is
not selected.
Specify sender's name.
Check whether
there are any
network problems.
{13-10}
Check whether
there are any
network problems.
{13-11}
Check whether
there are any
network problems.
{13-17}
The sender has not been specified.
The alias telephone number you
entered is already registered on
the gatekeeper by another device.
Cannot access gatekeeper.• Use your Web Image Monitor
Registering of user name is rejected by the SIP server.
A sender's name should be specified before sending e-mail. Send
e-mail after specifying the sender's name.
• Check the alias telephone
number is correctly programmed using the Web Image Monitor. See the Web
Image Monitor's Help.
• Contact your network administrator.
to check the gatekeeper address is correctly programmed. See the Web Image
Monitor's Help.
• Contact your network administrator.
• Use your Web Image Monitor
to check the SIP server address and user name are correctly programmed. See the
Web Image Monitor's Help.
• Contact your network administrator.
Check whether
there are any
network problems.
{13-18}
Cannot access the SIP server.• Use your Web Image Monitor
to check the SIP server address is correctly programmed. See the Web Image
Monitor's Help.
• Contact your network administrator.
24
When a Message Is Displayed
MessageCauseSolution
Check whether
there are any
network problems.
{14-01}
Cannot find the DNS server, SMTP
server or folder for forwarding.
• Check that the DNS server
IPv4 address is correctly programmed using Web Image
Monitor. See the Web Image
Monitor's Help.
• Check that the host name or
IPv4 address of the SMTP
server is correctly programmed using Web Image
Monitor. See the Web Image
Monitor's Help.
• Check that the SMTP server is
correctly programmed using
Web Image Monitor. See the
Web Image Monitor's Help.
• Check that the folder for
transfer is correctly specified.
• Check that the computer in
which the folder for transfer is
specified is operating correctly.
• Check that the LAN cable is correctly connected to the machine.
• Check the network connection
and radio wave status.
• Contact your network administrator.
3
25
Troubleshooting When Using the Facsimile Function
MessageCauseSolution
3
Check whether
there are any
network problems.
{14-09}
E-mail transmission was refused
by SMTP authentication, POP before SMTP authentication or login
authentication of the computer in
which the folder for forwarding is
specified.
• Check that the user name and
password for SMTP authentication or POP before SMTP
authentication are correctly
programmed from [File Trans-fer] under [System Settings].
See “File Transfer”, General
Settings Guide. You can also
use the Web Image Monitor
for confirmation. See the Web
Image Monitor's Help.
• Check that the user name and
password of the E-mail Account are correctly programmed from [File Transfer]
under [System Settings]. See
“File Transfer”, General Settings Guide. You can also use
the Web Image Monitor for
confirmation. See the Web Image Monitor's Help.
• Check that the user ID and
password for the computer in
which the folder for forwarding is specified are correctly
programmed.
• Check that the folder for forwarding is correctly specified.
• Check that the computer in
which the folder for forwarding
is specified is correctly operated.
• Contact the administrator.
26
Check whether
there are any
network problems.
{14-33}
Check whether
there are any
network problems.
{15-01}
No machine e-mail address is
programmed.
No POP3/IMAP4 server address
is programmed.
• Check that the machine's email address is correctly programmed from [File Transfer]
under [System Settings]. See
“File Transfer”, General Settings Guide. You can also use
the Web Image Monitor for
confirmation. See the Web Image Monitor's Help.
• Contact the administrator.
• Check that the host name or
IPv4 address of the
POP3/IMAP4 server is correctly programmed using the
Web Image Monitor. See the
Web Image Monitor's Help.
• Contact the administrator.
When a Message Is Displayed
MessageCauseSolution
Check whether
there are any
network problems.
{15-02}
Check whether
there are any
network problems.
{15-03}
Check whether
there are any
network problems.
{15-11}
Cannot log on to the
POP3/IMAP4 server.
No machine e-mail address is
programmed.
Cannot find the DNS server or
POP3/IMAP4 server.
• Check that the user name and
password of the E-mail Account are correctly programmed using [File Transfer]
under [System Settings]. See
“File Transfer”, General Settings Guide. You can also use
the Web Image Monitor for
confirmation. See the Web Image Monitor's Help.
• Contact your network administrator.
• Check that the machine's email address is correctly programmed using [File Transfer]
under [System Settings]. See
“File Transfer”, General Settings Guide. You can also use
the Web Image Monitor for
confirmation. See the Web Image Monitor's Help.
• Contact your network administrator.
• Check that the DNS server
IPv4 address is correctly programmed using Web Image
Monitor. See the Web Image
Monitor's Help.
• Check that the POP3/IMAP4
server is correctly programmed using Web Image
Monitor. See the Web Image
Monitor's Help.
• Check the network connection
and radio wave status.
• Check that the LAN cable is correctly connected to the machine.
• Contact your network administrator.
3
27
Troubleshooting When Using the Facsimile Function
MessageCauseSolution
3
Check whether
there are any
network problems.
{15-12}
Cannot log on to the
POP3/IMAP4 server.
• Check that the user name and
password of the E-mail Account are correctly programmed from [File Transfer]
under [System Settings]. See
“File Transfer”, General Settings Guide. You can also use
the Web Image Monitor for
confirmation. See the Web Image Monitor's Help.
• Check that the user name and
password for POP before
SMTP authentication are correctly programmed from [File
Transfer] under [System Settings]. See “File Transfer”,
General Settings Guide. You
can also use the Web Image
Monitor for confirmation. See
the Web Image Monitor's
Help.
• Contact your network administrator.
Note
❒ If “Check whether there are any network problems.” appears, the ma-
chine is not correctly connected to the network or the settings of the machine
are not correct. If you do not need to connect the machine to the network, you
can specify the setting so this message is not displayed, and then the {Facsim-ile} key no longer lights. See “Parameter Setting”, General Settings Guide. If
you reconnect the machine to the network, be sure to set “Display” with User
Parameters. Otherwise, you cannot check the status of the network connection.
❒ If the paper tray runs out of paper, “
[Exit].
” appears on the display, add more paper. If there is paper left in the
Out of paper. Load it, then press
other trays, you can receive documents as usual, even if the message appears
on the display. You can turn this function on or off with “Parameter Setting”.
See “Parameter Setting”, General Settings Guide.
28
When You Cannot Send or Receive Fax Messages As Wanted
When You Cannot Send or Receive Fax
Messages As Wanted
This section describes likely causes of and possible solutions for transmission
and reception-related problems.
❖ Transmission/Reception
ProblemCauseSolution
Both transmission and
reception are impossible.
Both transmission and
reception are impossible.
❖ Transmission
ProblemCauseSolution
Document appears
blank at the other end.
Transmission failed
due to a “maximum email size” error.
When using On Hook
Dial or Manual Dial,
Receiving...”
”
appears and transmission is not allowed.
The modular cable may be disconnected.
The terminal adaptor setting is incorrect.
The original was placed upside
down.
The size of the Internet fax document exceeds the maximum email size specified on the machine.
If the machine fails to detect the
size of the original when the
{Start} key is pressed, it performs
a receiving operation.
Make sure that the modular cable
is correctly connected. See “Connecting the Machine to a Telephone Line and Telephone”,
General Settings Guide.
Check the setting.
Place it correctly. See “Placing
Originals”, Facsimile Reference.
Set [Maximum E-mail Size] under [E-mail Settings] to [Off], or set the
maximum e-mail size to a larger
value. Then, re-send the document. See “E-mail Settings”, General Settings Guide.
Press [Original Size:], select the
scanning area, and then resend
the document. If you use On
Hook Dial or Manual Dial frequently, it is recommended that
you set “Receive documents by
pressing the {Start} key when
originals are not set.” to “Off” in
User Parameters. If this is set to
“Off”, when using Manual Dial,
you cannot receive by pressing
the {Start} key. See “Parameter
Setting”, General Settings Guide.
3
LAN-Fax Driver does
not work.
LAN-Fax Driver does
not work.
The entered login user name,
password, or driver encryption
key is incorrect.
A high security level is set by the
extended security function.
Check your login user name,
password, or driver encryption
key, and enter them correctly.
Contact the administrator.
Contact the administrator.
29
Troubleshooting When Using the Facsimile Function
ProblemCauseSolution
3
Cannot cancel a Memory Transmission.
Cannot cancel a Memory Transmission.
Cannot cancel an Immediate Transmission.
Cannot cancel Internet
Fax transmission.
Although a group specification was set for the
following, reception
was not possible.
Forwarding, Forwarding of Special Sender,
Email TX Result, routing email received via
SMTP.
The document is being scanned.Press the {Clear/Stop} key. See
“Canceling a Transmission”, Facsimile Reference.
The document is being sent or it is
in standby.
-Press the {Clear/Stop} key. See
-Press the {Clear/Stop} key. See
The number of specified destinations exceeds the maximum number that can be specified as a
group.
Press the {Clear/Stop} key. See
“Canceling a Transmission”, Facsimile Reference.
“Canceling a Transmission”, Facsimile Reference.
“Canceling a Transmission”, Facsimile Reference.
Canceling Internet Fax transmission is possible only during scanning. It is impossible during
communication.
A maximum of 100 parties can be
specified for a group. Check if
there are over the specified numbers registered in the address
book. If a group was registered in
another group, transmission is
canceled but an error message
does not appear. See “Registering
Names to a Group”, General Settings Guide.
30
❖ Reception
ProblemCauseSolution
The machine failed to
print received fax documents.
The machine failed to
print received fax documents.
Reception is impossible, but transmission is
possible.
Reception is possible, but
transmission is impossible.
Transmission is possible,
but reception is impossible.
If this happened when the Receive File indicator was lit, the paper or toner might have run out,
making printing impossible.
When the B Load Paper indicator is lit.
The toner has run out.Replace the toner bottle. See p.85
The terminal adaptor setting is incorrect.
The terminal adaptor setting is incorrect.
• Load paper into the paper
tray.
•Add toner.
See “Substitute Reception”, Facsimile Reference.
Load paper into the paper tray.
See p.65 “Loading Paper”.
“Replacing Toner”.
Check the setting.
Check the setting.
❖ Printing
ProblemCauseSolution
When You Cannot Send or Receive Fax Messages As Wanted
Print is slanted.The tray's side fences may not be
locked.
Print is slanted.The paper is fed in at a slant.Load the paper correctly. See p.65
Print is slanted.The machine's cover is open.Make sure the right and lower
Misfeeds occur frequently.
Misfeeds occur frequently.
Misfeeds occur frequently.
Misfeeds occur frequently.
The number of sheets loaded exceeds the capacity of the machine.
The paper is damp.
The paper is too thick or too thin.
The copy paper is wrinkled or has
been folded/creased.
Check the side fences are locked.
See p.71 “Changing the Paper
Size”.
“Loading Paper”.
right covers are properly closed.
Load paper only as high as the
upper limit markings on the side
fences of the paper tray or bypass
tray. See “Copy Paper”, About
This Machine.
Use paper that has been stored in
the recommended temperature and
humidity condition. See “Copy Paper”, About This Machine.
Use recommended paper. See “Copy
Paper”, About This Machine.
Use recommended paper. Use paper that has been stored in the
recommended temperature and
humidity condition. See “Copy
Paper”, About This Machine.
3
Copy paper becomes
creased.
Copy paper becomes
creased.
Copy paper becomes
creased.
Printed images contain
blots or are patchy.
Printed images contain
blots or are patchy.
Printed paper is used.Use recommended paper. Do not
reuse copy paper that has been already printed onto. See “Copy
Paper”, About This Machine.
The paper is damp.
The paper is too thin.
The machine is not on a level surface.
The paper is creased, curled, or
has blemishes.
Use paper that has been stored in
the recommended temperature and
humidity condition. See “Copy Paper”, About This Machine.
Use recommended paper. See “Copy
Paper”, About This Machine.
The machine must be placed on a
stable and level surface.
Check the environment of location to select an appropriate location. See p.93 “Where to Put Your
Machine”.
Straighten the paper if curled. Replace it if wrinkled or damaged.
See “Copy Paper”, About This
Machine.
31
Troubleshooting When Using the Facsimile Function
ProblemCauseSolution
3
The image is too dark
or too light.
The image is too dark
or too light.
Background of received
images appears dirty.
Images from the back of
the page appear.
Printed or sent images
are spotty.
Received image is too
light.
Received image is too
light.
The correct paper type settings
are not made.
Using toner bottles not recommended by the supplier or refilling the toner bottle may degrade
the print quality or cause a malfunction.
Image density is too dark.Adjust scan density. See “Image
The exposure glass, ADF or
ARDF is dirty.
When using moist, rough, or processed paper, areas of print may
not be fully reproduced.
The paper is damp.
Check the paper loaded on the
paper tray or bypass tray matches
the paper type set on the display
panel. See “Copy Paper”, About
This Machine.
Use only toner bottles recommended by the supplier.
Density (Contrast)”, Facsimile
Reference.
Clean them. See p.97 “Maintaining Your Machine”.
Only use recommended paper.
See “Copy Paper”, About This
Machine.
Use paper that has been stored in
the recommended temperature and
humidity condition. See “Copy Paper”, About This Machine.
Received image is too
light.
Received image is too
light.
Other fax machine's
name is not correctly
printed or displayed.
• The image density has been
set too low.
• The original of the transmitted
fax was printed on paper that
is too thin.
When the D Add Toner indicator
is lit, toner is beginning to run out.
When a destination is programmed in the Address Book
using SmartDeviceMonitor for
Admin or Web Image Monitor, in
some languages, the programmed destination may not be
printed or displayed correctly.
• Increase the scanning density.
See “Image Density (Contrast)”, Facsimile Reference.
• Ask the sender to reprint the
original on thicker paper and
fax it again.
Replace the toner bottle soon. See
p.85 “Replacing Toner”.
Use ASCII characters (for example: a-z, 0- 9).
32
❖ Others
ProblemCauseSolution
When You Cannot Send or Receive Fax Messages As Wanted
All fax documents
stored in memory have
been lost. Those documents include ones
stored through Memory
Transmission/Reception, Memory Lock, and
Substitute Reception.
The following functions are not available:
Forwarding, routing
email received via
SMTP.
All fax documents are lost from
memory if the machine remains
unpowered for approximately 12
hours or longer.
This function is made unavailable
by the enhanced security function.
If any documents have been lost
for this reason, a Power Failure
Report is automatically printed
when the machine is turned on. If
fax documents stored for Memory Transmission have been lost,
check the destinations and resend
the documents. If fax documents
received through Memory, Memory Lock or Substitute Reception
have been lost, ask the senders to
resend the documents. See p.35
“Turning Off the Main Power /
In the Event of Power Failure”.
Contact the administrator.
When Memory Is Full
This section describes likely causes of and possible solutions for problems related to full memory.
3
MessageCauseSolution
Exceeded max.
memory capacity.
Do you want to
send the scanned
data?
The memory is full.If you press [Exit], the machine re-
turns to standby mode and starts
transmitting the stored pages.
33
3
Troubleshooting When Using the Facsimile Function
When an Error Report Is Printed
An Error Report is printed if a document cannot be successfully sent or received.
Possible causes include a problem with the machine or noise on the telephone
line. If an error occurs during transmission, resend the original.
If an error occurs during reception, ask the sender to resend the document.
Note
❒ If an error happens frequently, contact your service representative.
❒ The “Page” column gives the total number of pages. The “Page not sent” or
“Page not received” column gives the number of pages not sent or received
successfully.
❒ You can display a destination with the User Parameters. See “Parameter Set-
ting”, General Settings Guide.
❒ You can display a sender name with the User Parameters. See “Parameter Set-
ting”, General Settings Guide.
34
Turning Off the Main Power / In the Event of Power Failure
R
Turning Off the Main Power / In the Event of
Power Failure
This section describes the machine status when the power is turned off or if the
power fails.
CAUTION:
• When you disconnect the power plug from the wall outlet, always pull the
plug (not the cable).
Important
❒ Do not turn off the main power switch while the power indicator is lit or
blinking. If you do, the memory may be damaged and failure could result.
❒ Turn off the main power switch before pulling out the plug. If you pull out
the plug with the switch on, the memory may be damaged and failure could
result.
❒ Make sure that 100% is shown on the display before you unplug the machine.
If a lower value is shown, some data is currently present in memory.
❒ Right after a power failure, the internal battery needs to be sufficiently re-
charged to guard against future data loss. Keep the machine plugged in and
the main power switch on for about 5 days after the power loss.
Even if the main power switch is turned off, the contents of the machine memory
(for example, programmed numbers) will not be lost. However, if power is lost
for about 12 hours because the main power switch is turned off, there is a power
cut, or the power cord is removed, contents of the Fax memory are lost. Lost
items will include any fax documents stored in memory using Memory Transmission/Reception, Memory Lock, or Substitute Reception.
If a file was deleted from memory, a Power Failure Report is automatically printed as soon as the power is restored.
This report can be used to identify lost files. If a document stored for Memory
Transmission was lost, resend it. If a document received by Memory Reception
or Substitute Reception was lost, ask the sender to resend it.
3
❖ RDS (Remote Diagnostic System)
If the machine has a problem, a service representative can perform various
settings over the telephone line from the service station. If you want to use
this function, change the User Parameter. See “Parameter Setting”, General
Settings Guide.
35
Troubleshooting When Using the Facsimile Function
When an Error Occurs Using Internet Fax
This section describes reports that the machine sends if an Internet Fax error occurs.
Error Mail Notification
The machine sends the Error Mail Notification to the sender when it is unable to
successfully receive a particular e-mail message. A “cc” of this notification is also
sent to the administrator's e-mail address when one is specified.
3
Note
❒ You can select to send Error Mail Notification with User Parameters. See “Pa-
rameter Setting”, General Settings Guide.
❒ If Error Mail Notification cannot be sent, the Error Report (E-Mail) is printed
by the machine.
❒ If an error occurs when e-mail is received via SMTP, the SMTP server sends
error e-mail to the originator of the document.
Error Report (E-Mail)
The Error Report (E-Mail) is printed by the machine when it is unable to send an
Error Mail Notification.
Server-Generated Error E-mail
The transmitting server sends this error e-mail to the originator of e-mail that
cannot be transmitted successfully (due to reasons such as specifying an incorrect e-mail address).
Note
❒ After server-generated error e-mail is printed, the first page of the sent docu-
ment is printed.
36
4. Troubleshooting When
Using the Printer Function
This chapter describes likely causes of and possible solutions for printer function
problems.
When a Message Is Displayed during
Installation of the Printer Driver
This section describes what to do if a message appears when installing the printer driver.
The message number 58 or 34 indicates that the printer driver cannot be installed
using Auto Run. Install the printer driver using [Add Printer] or [Install Printer].
Windows 95/98/Me, Windows 2000 or Windows NT 4.0
This section describes the procedure under Windows 95/98/Me, Windows 2000
or Windows NT 4.0.
A On the [Start] menu, point to [Settings], and then click [Printers].
B Double-click the Add Printer icon.
C Follow the instructions in Add Printer Wizard.
If the printer driver is on a CD-ROM, the location of the RPCS printer driver
is either\DRIVERS\RPCS\WIN9X_ME, or \DRIVERS\RPCS\WIN2K_XP.
If the installer starts, click [Cancel] to quit.
Windows XP Professional or Windows Server 2003
This section describes the procedure under Windows XP Professional or Windows Server 2003.
A On the [Start] menu, click [Printers and Faxes].
B Click [Add a printer].
C Follow the instructions in Add Printer Wizard.
If the printer driver is on a CD-ROM, the location of the RPCS printer driver
is \DRIVERS\RPCS\WIN2K_XP. If the installer starts, click [Cancel] to quit.
37
4
Troubleshooting When Using the Printer Function
Windows XP Home Edition
This section describes the procedure under Windows XP Home Edition.
A On the [Start] menu, click [Printers and Faxes].
B Click [Add a Printer].
C Follow the instructions in Add Printer Wizard.
If the printer driver is on a CD-ROM, the location of the RPCS printer driver
is \DRIVERS\RPCS\WIN2K_XP. If the installer starts, click [Cancel] to quit.
38
When a Message Is Displayed
When a Message Is Displayed
This section describes the principal messages that appear on the display panel.
If a message not described here appears, act according to the message.
Reference
Before turning the main power off, see “Turning On the Power”, About This
Machine.
Status Messages
This section describes the machine status messages.
MessageStatus
Ready
Printing...
Waiting...
Offline
Please wait.
Resetting Job...
Setting change...
Hex Dump Mode
Alert Messages
This is the default ready message. The machine is ready
for use. No action is required.
The machine is printing. Wait a while.
The machine is waiting for the next data to print. Wait a
while.
The machine is offline. To start printing, switch the machine online by pressing the {Online} Key.
This message may appear for a few seconds. It means the
machine is initializing or executing maintenance operations. Wait a while.
The machine is resetting the print job. Wait until
“
Ready” appears on the display panel.
The machine settings are being changed. Wait a while.
In Hex Dump mode, the machine prints received data in
hexadecimal format. Turn off the machine after printing,
and then turn back on. Hex Dump mode is used for advanced troubleshooting.
4
This section describes the machine alert messages.
MessageCauseSolution
Problem:Wireless card
Problem:Wireless board
An error may have occurred in
the IEEE 802.11b card.
An error may have occurred in
the IEEE 802.11b board.
Turn off the main power switch,
and back on again. If the message
appears again, contact your sales
or service representative.
Turn off the main power switch,
and back on again. If the message
appears again, contact your sales
or service representative.
39
Troubleshooting When Using the Printer Function
MessageCauseSolution
4
Paper Tray is in
use.
Tray # Error
USB Error
Duplex mode is
in off position
for Tray #
Ethernet Board
Error
NV-RAM Error
The specified paper tray is in use
by another function, such as the
copier function.
An error has occurred with the
paper tray.
# indicates the tray number.
An error has occurred in the USB
interface.
The selected paper tray has not been
configured for duplex printing.
# indicates the tray number.
An error has occurred in the
Ethernet board.
An error has occurred in the machine.
Wait until the other function has
finished using the specified paper
tray.
Press [JobReset] to change the paper tray settings, or press [Form-Feed] to select another paper tray
and print using that.
Turn off the main power switch,
and back on again. If the message
appears again, contact your sales
or service representative.
Press [JobReset] to change the paper tray settings or do single-sided printing.
For details about the tray settings,
see General Settings Guide.
Turn off the main power switch,
and back on again. If the message
appears again, contact your sales
or service representative.
Turn off the main power switch,
and back on again. If the message
appears again, call your sales or
service representative.
Authentication
failed.
Parallel I/F Error
Printer Font Error.
Memory Overflow
• The login user name or password entered is incorrect.
• The machine currently cannot
perform authentication.
An error has occurred in the parallel interface board.
An error has occurred in the font
settings.
Maximum capacity of PCL or
PostScript 3 list display has been
exceeded.
• Check your login user name
and password.
• Contact the administrator.
Contact your service representative.
Turn off the main power switch,
and back on again. If the message
appears again, contact your sales
or service representative.
Reduce the value of [Resolution] in
[
the printer driver, or select
]
in [Memory Usage] under [Sys-
ority
]
(see “Printer Features”,
tem
General Settings Guide). If this
message continues to appear after
taking these steps, decrease the
number of files sent to the machine.
Font Pri-
40
When a Message Is Displayed
Printing the Error Log
If files could not be printed due to printing errors, print the error log to identify
the problem.
A Press the {User Tools/Counter} key.
ASB027S
B Select [Printer Features] using {U} or {T}, and then press the {OK} key.
4
C Select [List/Test Print] using {U} or {T}, and then press the {OK} key.
D Select [Error Log] using {U} or {T}, and then press the {OK} key.
An error log is printed.
Note
❒ The most recent 30 errors are stored in the error log. If a new error is added
when there are 30 errors already stored, the earliest error is deleted. You
can check any of these print jobs for error log information.
❒ If the main power switch is turned off, the log is deleted.
41
Troubleshooting When Using the Printer Function
When You Cannot Print
Use the following procedures if printing does not start even after performing
[Print].
ProblemCauseSolution
Printing does not start. The power is off.Check the cable is securely
plugged into the power outlet
and the machine. Turn on the
main power switch.
Printing does not start. The machine is set to “Offline”.Press the {Online} key.
4
Printing does not start. The cause is displayed on the dis-
play panel.
Printing does not start. The interface cable was connected
after the machine was turned on.
Printing does not start. The interface cable is not connect-
ed correctly.
Printing does not start. The appropriate interface cable is
not used.
Printing does not start. If an extended wireless LAN is
used, failure to print might result
from a weak wireless signal.
Check the error message or warning status on the display panel
and take the required action. See
p.39 “When a Message Is Displayed”.
Connect the interface cable before
turning on the machine.
Connect the interface cable securely. If it has a fastener, fasten
that securely as well. See “Connecting to the Interfaces”, General Settings Guide.
The type of interface cable you
should use depends on the computer. Be sure to use the correct
one. If the cable is damaged or
worn, replace it. See “Connecting
to the Interfaces”, General Settings Guide.
To check signal status, press the
{User Tools/Counter} key, and then
select [System Settings] using {U}
or {T}. On [Interface Settings], select [IEEE 802.11b], and then press
[Wireless LAN Signal] using {U} or
{T}. If signal quality is poor,
move the machine to a location
where radio waves can pass or remove objects that might cause interference. (You can check signal
status only when using wireless
LAN in infrastructure mode.)
42
Printing does not start. If the machine is operating in an
extended wireless LAN, the SSID
settings are incorrect.
Check using the machine's display panel that the SSID is correctly set. See “Network
Settings”, General Settings
Guide.
When You Cannot Print
ProblemCauseSolution
Printing does not start. If the machine is operating in an
extended wireless LAN, the receiver's MAC address may be
preventing communication with
the access point.
Printing does not start. The extended wireless LAN has
not started.
Printing does not start.
Printing does not start.
The Data In indicator
does not blink or light
up.
Advanced encryption has been set
using the Extended Security function.
The login user name, password, or
driver encryption key is invalid.
If the Data In indicator is unlit or
not flashing even after performing [Print], the machine has not received the data.
Check access point settings when
in infrastructure mode. Depending
on the access point, client access
may be limited by MAC address.
Also, check there are no problems in
transmission between access point
and wired clients, and between access point and wireless clients.
Confirm the orange LED is lit,
and the green LED is lit or blinks
during transmission.
Check the settings of the Extended Security function with the administrator.
Check the login user name, password,
or driver encryption key is correct.
• When the machine is connected to a computer via a cable,
check the computer print port
settings are correct. For how
to check the print port, see
“Confirming the Connection
Method”, Printer Reference.
• When it is networked with a computer, contact the administrator.
4
The status indicator of
the machine is red.
Updating the destination list. Reselect destination(s) or sender's
name later.
[List/Test Print] is disabled.
Printing does not start
when using extended
wireless LAN in Adhoc mode.
The cause is displayed on the display of the control panel.
The destination list is being updated from the network using
SmartDeviceMonitor for Admin
or Web Image Monitor.
A mechanical error might have
occurred.
Correct communication mode is
not set.
Check the error message on the
display panel and take required
action. See p.39 “When a Message
Is Displayed”.
Wait until the message disappears. Do not switch off the power while this message is
displayed. Depending on the
number of destinations to be updated, there may be some delay
before you can resume operation.
Operations are not possible while
this message is displayed.
Contact your service representative. See “List/Test Print”, General Settings Guide.
Turn the main power off and back
on. See “Turning On the Power”,
About This Machine.
Or, change the settings in [Net-
]
under [Interface Settings] of
work
[
System Settings]. See “Network
Settings”, General Settings Guide.
If the printing does not start, contact your service representative.
43
4
Troubleshooting When Using the Printer Function
❖ When the machine is connected to the computer using the interface cable
The following shows how to check the print port when the Data In indicator
does not light up or blink.
Check if the print port setting is correct. When it is connected using a parallel
interface, connect it to LPT1 or LPT2.
For Windows 95/98/Me
A Click the [Start] button, point to [Settings], and then click [Printers].
B Click the icon of the machine. On the [File] menu, click [Properties].
C Click the [Details] tab.
D In the [Print to the following port:] list, confirm the correct port is selected.
For Windows 2000 or Windows NT 4.0
A Click the [Start] button, point to [Settings], and then click [Printers].
B Click the icon of the machine. On the [File] menu, click [Properties].
C Click the [Ports] tab.
D In the [Print to the following port(s)] list, confirm the correct port is selected.
For Windows XP Professional or Windows Server 2003
A Click the [Start] button, and then click [Printers and Faxes].
B Click the icon of the machine. On the [File] menu, click [Properties].
C Click the [Ports] tab.
D In the [Print to the following port(s)] list, confirm the correct port is selected.
For Windows XP Home Edition
A Click the [Start] button, and then click [Control Panel].
B Click [Printers and Other Hardware].
C Click [Printers and Faxes].
D Click the icon of the machine. On the [File] menu, click [Properties].
E Click the [Ports] tab.
F In the [Print to the following port(s)] list, confirm the correct port is selected.
44
Other Printing Problems
Other Printing Problems
This section describes likely causes of and possible solutions for problems that
can occur when printing from a computer.
ProblemCauseSolution
The print on the
entire page is
faded.
The print on the
entire page is
faded.
The print on the
entire page is
faded.
Printed images
contain blots or
are patchy.
Printed images
contain blots or
are patchy.
Printed images
contain blots or
are patchy.
The paper is
damp.
The paper is unsuitable.
On the printer
driver, under
[Print Quality],
[Level Color] is
checked.
Settings for
thick paper
have not been
made when
printing on
thick paper.
Printing on
coarse paper or
treated paper
can result in faint
print image.
The paper is
damp.
Use paper that has been stored in the recommended temperature and humidity condition. See “Copy Paper”,
About This Machine.
Use recommended paper. (Printing on coarse or treated
paper might result in faint print image.) See “Copy Paper”, About This Machine.
See the printer driver Help.
4
• PCL 6/5e and PostScript 3
Select [Thick] in the [Type:] list on the [Paper] tab.
•RPCS
Select [Thick] in the [Paper type:] list on the [Print Set-tings] tab.
Use supplier-recommended paper. See “Copy Paper”,
About This Machine.
Use paper that has been stored in the recommended temperature and humidity condition. See “Copy Paper”,
About This Machine.
Printed images
contain blots or
are patchy.
Printed images
contain blots or
are patchy.
The image is too
dark or too light.
The image is too
dark or too light.
Check the machine is set on a
level surface.
The machine
must be placed
on a stable and
level surface.
The paper is
creased, curled,
or has blemishes.
The correct paper type settings are not
made.
The paper is
loaded reverse
side up.
Check the environment of location to select an appropriate
location. See p.93 “Where to Put Your Machine”.
Smooth out the wrinkles from the paper, or replace it. See
“Copy Paper”, About This Machine.
Check the paper loaded on the paper tray or bypass tray
matches the paper type set on the display panel. See
“Copy Paper”, About This Machine.
Before printing on special paper, check its surface carefully. Printing on non-print surfaces reduces print quality
and can damage the machine's internal components. See
“Copy Paper”, About This Machine.
45
Troubleshooting When Using the Printer Function
ProblemCauseSolution
4
Image is dirty.Use of non-rec-
ommended toner can result in
loss of print
quality and other problems.
Print result differs from the
display.
Print result differs from the
display.
Print result differs from the
display.
Characters differ
from the display.
Characters differ
from the display.
It takes too
much time to resume printing.
A non-Windows OS is being used.
The machine is
not selected for
printing.
Data transmission failed or
was cancelled
during printing.
The print density is too dark.
The loaded paper is unsuitable.
The data is so
large or complex that it takes
time to process.
Use manufacturer-genuine toner. Contact your service
representative.
Check the application supports the printer driver.
Use the machine's printer driver and check the machine is
the designated printer. See “Setting Up the Printer Driver”, Printer Reference.
Check whether there is failed or cancelled data remaining.
See “Checking the Error Log”, Printer Reference.
Adjust the image density. See the printer driver Help.
Printing on recommended paper produces better resolution. See “Copy Paper”, About This Machine.
If the Data In indicator is blinking, data is being processed.
Simply wait until printing resumes.
It takes too
much time to resume printing.
Optional components connected to the
machine are not
recognized
when using
Windows
95/98/Me, Windows 2000/XP,
and Windows
NT 4.0.
Paper is not fed
from the selected tray.
The machine
was in Energy
Saver mode.
The option setup in printer
properties is not
configured
when bidirectional transmission is not
enabled.
When you are
using a Windows operating
system, printer
driver settings
override those
set using the
display panel.
To resume from Energy Saver mode, it has to warm up,
and this takes time. See “ENERGY STAR Program”,
About This Machine.
See the printer driver Help.
Set the desired input tray using the printer driver. See the
printer driver Help.
46
ProblemCauseSolution
Other Printing Problems
Some types of
data, such as
graphics data or
data from certain applications, do not
print.
Some characters are not
printed or appear strange.
Some characters are not
printed or appear faint.
Print speed or
application relinquishing
speed is slow.
The correct
printer driver
settings are not
made.
The correct
printer driver
settings are not
made.
The correct
printer driver
settings are not
made.
The correct
printer driver
settings are not
made.
•On the [Details...] tab, for the [Print priority according to se-lected paper] group, select [Quality], and then print.
•On the [Misc.] tab, select [Spool data in EMF format].
•In the [Change User Settings] dialog box, on the [Misc.]
tab, select [Print as bitmap].
See the printer driver Help.
•In the [Change User Settings] dialog box, on the [Misc.]
tab, select [Change methods to extract TrueType fonts].
•On the [Misc.] tab, select [Spool data in EMF format].
•In the [Change User Settings] dialog box, on the [Misc.]
tab, select [Print as bitmap].
See the printer driver Help.
•On the [Print Quality] tab, for the [Print priority according
to selected paper] group, select [Quality], and then print.
See the printer driver Help.
•On the [Print Quality] tab, for the [Print priority according
to selected paper] group, select [Fast].
•On the [Misc.] tab, select [Spool data in EMF format].
See the printer driver Help.
Quit any other applications.
4
Print ends mid-job.
Image position
differs from the
display.
Image position
differs from the
display.
The printed image is different
from the image
on the computer
display.
The printed image is different
from the image
on the computer
display.
An error might
have occurred.
The correct
page layout settings are not
made.
The correct
page layout settings are not
made.
With certain
functions, such
as enlargement
and reduction,
image layout
might be different to that on
the computer
display.
You might have
selected to replace TrueType
fonts with machine fonts in
the printing
process.
Check the machine's display panel to see if an error has occurred.
Check the page layout settings made using the application. See the application's Help.
Check that the size of the loaded paper matches that specified in the printer driver's [Printout paper size:] dialog box.
See the printer driver Help.
In the application, change the layout, character size, and
character settings.
To print an image similar to that of the computer display,
make settings to print TrueType fonts as an image. See the
printer driver Help.
47
Troubleshooting When Using the Printer Function
ProblemCauseSolution
4
Print is slanted.The tray's side
fences might
not be locked.
Print is slanted.The paper is
feeding in at a
slant.
Print is slanted.The machine's
cover is open.
Misfeeds occur
frequently.
Misfeeds occur
frequently.
Misfeeds occur
frequently.
Misfeeds occur
frequently.
The number of
sheets loaded
exceeds the capacity of the
machine.
The paper is
damp.
The paper is too
thick or too thin.
The copy paper
is wrinkled or
has been folded/creased.
Check the side fences are locked. See p.71 “Changing the
Paper Size”.
Load the paper correctly. See p.65 “Loading Paper”.
Make sure the right and lower right covers are properly
closed.
Load paper only as high as the upper limit markings on
the side fences of the paper tray or bypass tray. See “Copy
Paper”, About This Machine.
Use paper that has been stored in the recommended temperature and humidity condition. See “Copy Paper”,
About This Machine.
Use recommended paper. See “Copy Paper”, About This
Machine.
Use recommended paper. Use paper that has been stored
in the recommended temperature and humidity condition. See “Copy Paper”, About This Machine.
Misfeeds occur
frequently.
Copy paper becomes creased.
Copy paper becomes creased.
Garbled characters are printed.
Images are
printed in the
wrong orientation.
Printed paper is
being used.
The paper is
damp.
The paper is too
thin.
The correct
printer language might
have not been
selected.
The feed orientation you selected and the
feed orientation
selected in the
printer driver's
option setup
might not be the
same.
Use recommended paper. See “Copy Paper”, About This
Machine.
Use paper that has been stored in the recommended temperature and humidity condition. See “Copy Paper”,
About This Machine.
Use recommended paper. See “Copy Paper”, About This
Machine.
Set the correct printer language.
Set the machine's feed orientation and the printer driver's
feed orientation accordingly. See the printer driver Help.
48
ProblemCauseSolution
Other Printing Problems
There is considerable delay between
the print start instruction and actual printing.
There is considerable delay between
the print start instruction and actual printing.
“Sleep mode”
might be set.
Processing time
depends on
data volume.
High volume
data, such as
graphics-heavy
documents,
takes longer to
process.
The machine requires time to warm up if it has been in
“Sleep mode”. See “Timer Settings”, General Settings
Guide and “ENERGY STAR Program”, About This Machine.
If the Data In indicator is blinking, data has been received
by the machine. Wait for a while.
Making the following setting on the printer driver may reduce the computer's workload.
For how to open the printing preferences dialog box, see
“Setting Up the Printer Driver”, Printer Reference.
❖ PCL 6/5e
Select the lower value for the [Resolution] list on the
[Print Quality] tab in the printing preferences dialog box.
❖ PostScript3
If your operating system is Windows, select [PostScript
(optimize for speed)] in the [PostScript Output Option] list.
[PostScript Output Option] is located as follows:
• Windows 95 / 98 / Me
[PostScript output format:] on the [PostScript] tab in
the printing preferences dialog box.
• Windows 2000 / XP, Windows Server 2003
[PostScript Output Option] in [PostScript Options] on
[Advanced...] on the [Layout] tab in the printing pref-
erences dialog box.
• Windows NT 4.0
[PostScript Output Option] in [PostScript Options] on
[Document Options] on the [Advanced] tab in the
Graphics print
out differently
to how they appear on screen.
If the printer
driver is configured to use the
graphics command, the
graphics command from the
machine is used
to print.
❖ RPCS
Select the lower value for [Resolution:] on the [Print Qual-
ity] tab in the printer driver's dialog box. Select [Fast] for the [Document type] list on the [Print Qual-
ity] tab in the printer driver's dialog box.
To enable [Change User Settings...], select the [User settings]
check box.
See the printer driver Help.
If you want to print accurately, set the printer driver to
print without using the graphics command. See the printer driver Help.
49
Troubleshooting When Using the Printer Function
ProblemCauseSolution
4
Page layout is
not as expected.
Photo images
are coarse.
Solid lines are
printed as broken lines.
Optional components connected to the
machine are not
recognized
when using
Windows 95 /
98 / Me, Windows 2000 / XP,
Windows Server 2003, or Windows NT 4.0.
Print areas differ
depending on the
machine used. Information that fits
on a single page
on one machine
may not fit on a
single page of another machine.
Some applications print at
lower resolution.
Dither patterns
do not match.
Bidirectional
communication
is not working.
Adjust the [Printable area:] setting in the [Printer Configura-tion...] dialog box on the [Print Settings] tab in the RPCS
printer driver. See the printer driver Help.
Use the application's settings to specify a higher resolution.
Make the following settings with the printer driver:
• Change the [Dithering:] setting on the [Image Adjust-
ments] tab in the [Change User Settings] dialog box, on
the [Print Quality] tab in the RPCS printer driver. See the
printer driver Help.
Set up optional devices on the Properties of the machine.
See the printer driver Help.
50
When using Windows 95/98/Me,
Windows
2000/XP, or Windows NT 4.0,
Auto Reduce/Enlarge print does
not come out as
expected.
The print job is
not canceled
even when the
machine is
switched to offline status.
Images are incomplete, or excess pages are
printed.
-Make sure the application's paper size and orientation settings match those of the printer driver.
If a different paper size and orientation are set, select the
same size and orientation.
-Even when the machine is offline, printing is performed
when [Job Acceptance Priority] is selected for [Signal Control]
in [Parallel Interface] in [Interface Settings] under [System Set-tings]. Select [Printer Priority] for [Signal Control].
See “Interface Settings”, General Settings Guide.
You may be using paper smaller than the size
selected in the
application.
Use the same size paper as that selected in the application.
If you cannot load paper of the correct size, use the reduction function to reduce the image, and then print.
See the printer driver Help.
ProblemCauseSolution
Other Printing Problems
Duplex printing is
malfunctioning.
Duplex printing is
malfunctioning.
Duplex printing is
malfunctioning.
When using Windows 95 / 98 /
Me / 2000 / XP,
Windows Server
2003, or Windows
NT 4.0, combined
printing or booklet printing does
not come out as
expected.
Duplex printing
cannot be done
with paper set
in the bypass
tray.
You have loaded thick paper ,
OHP transparencies, or labels
specified as the
paper type.
Duplex printing
cannot be done
with a tray for
which [Off] has
been specified
as Paper Type
on the System
Settings menu.
The correct application or
printer driver
settings are not
made.
When using duplex printing, make settings to use paper
from a tray other than the bypass tray.
Specify another paper type.
Change the Paper Type setting for the tray to [On] on the
System Settings menu. See “System Settings”, General Settings Guide.
Make sure the application's paper size and orientation settings match those of the printer driver. If a different paper size
and orientation are set, select the same size and orientation.
4
A print instruction was issued
from the computer, but printing did not start.
User Authentication may have
been set.
User code management may have been set. Ask the administrator about valid user codes. To print, the user code
must be entered from the printer driver.
51
Troubleshooting When Using the Printer Function
ProblemCauseSolution
4
Printing by
Bluetooth is
slow.
• The number
of jobs exceeds the capacity of the
machine.
• A communi-
cation error
might have
occurred.
• Interference
from
IEEE802.11b
(wireless
LAN) devices affects
communication speed.
•Bluetooth
transmission speeds
are not high.
• Reduce the number of jobs.
• Remove the machine from close proximity with
IEEE802.11b wireless LAN devices.
• If there are active IEEE802.11b wireless LAN devices
or other Bluetooth devices nearby, relocate the machine or deactivate those devices.
If the problem cannot be solved, contact your sales or service representative.
52
5. Troubleshooting When
Using the Scanner Function
This chapter describes likely causes of and possible solutions for scanner function problems.
When Scanning Is Not Done As Expected
This section describes causes and remedies when scan results are not as expected.
ProblemCauseSolution
The scanned image is
dirty.
The image is distorted
or out of position.
The image is distorted
or out of position.
The scanned image is
upside down.
No image results from
scanning.
The scanned image
contains white spaces.
The exposure glass, scanning
glass, exposure glass cover, ADF
or ARDF is dirty.
The original was moved during
scanning.
The original was not pressed flat
against the exposure glass.
The original was placed upside
down.
The original was placed with the
front and back reversed.
If you scan originals using functions other than the network
TWAIN scanner function, certain
paper size and resolution settings
may produce scanned images
that are larger than the specified
size because of margins being
added to the sides.
Clean these parts. See p.97 “Maintaining Your Machine”.
Do not move the original during
scanning.
Make sure that the original is
pressed flat against the exposure
glass.
Place the original in the correct
orientation. See “Placing Originals”, Copy Reference.
When the original is placed directly on the exposure glass, the side
to be scanned must face down.
When the original is fed via the
ADF or ARDF, the side to be
scanned must face up. See “Placing Originals”, Copy Reference.
Scanning at a higher resolution
may reduce the margins.
53
Troubleshooting When Using the Scanner Function
When You Cannot Send Scanned Files
The following sections describe likely causes of and solutions for network delivery and e-mail sending-related problems.
When You Cannot Browse the Network to Send a Scanned File
This section describes likely causes of and possible solutions for the browser network failing to operate when files are sent.
ProblemCauseSolution
5
The network cannot be
browsed when specifying the destination
folder.
The following machine settings
may not be correct:
• IPv4 address
• Subnet Mask
Check the settings. See “Network
Settings”, General Settings
Guide.
When the TWAIN Driver Cannot Be Started
This section describes likely causes of and possible solutions for the TWAIN
driver failing to operate.
ProblemCauseSolution
The Scanner Properties
dialog box cannot be
displayed.
Advanced encryption has been
specified in the extended security
setting.
For details about the extended security setting, contact the administrator.
The Network Delivery Function Cannot Be Used
This section describes likely causes of and possible solutions for the Network
Delivery function failing to operate.
ProblemCauseSolution
54
The network delivery
function cannot be
used.
The network delivery
function cannot be
used.
The delivery software may be an
old version or a security setting
may be specified.
The network delivery function
setting is not correct.
Contact the administrator.
Specify it correctly. See “Settings
Required to Use the Network Delivery Scanner”, General Settings
Guide.
When You Cannot Send Scanned Files
Operations Are Not Possible When Messages Appear
This section describes likely causes of and possible solutions for messages that
appear when the machine fails to operate.
MessageCauseSolution
Updating destination list. Reselect
destination(s)
or sender's name
later.
The destination list is being updated from the network using
SmartDeviceMonitor for Admin
or Web Image Monitor.
Wait until the message disappears. Do not switch off the power while this message is
displayed. Depending on the
number of destinations to be updated, there may be some delay
before you can resume operation.
Operations are not possible while
this message is displayed.
5
55
Troubleshooting When Using the Scanner Function
When a Message Is Displayed
This section describes likely causes of and possible solutions for error messages
that may appear on the machine's display panel.
When a Message Is Displayed on the Display Panel
This section describes causes and remedies if an error message appears on the
display of the control panel.
Important
❒ For messages that are not listed here, see “When You Have Problems Operat-
ing the Machine”.
MessageCauseSolution
5
Connection with
LDAP server has
failed. Check
the server status.
LDAP server auth. has failed.
Check the settings.
Destination
list has been
updated. Selected destinations/sender
will be cleared.
Updating destination list has
failed. Try
again?
Updating destination list. Reselect
destination(s)
or sender's name
later.
A network error has occurred and
connection has failed.
The user name and password differ from those set for LDAP server authentication.
A specified destination or sender's name was cleared when the
destination list in the delivery
server was updated.
A network error has occurred.
The destination list is being updated.
Try the operation once more. If
the message is still shown, the
network may be crowded. Check
the information of System Settings. See “Administrator Tools”,
General Settings Guide.
Make settings correctly for the
user name and the password for
LDAP server authentication.
Specify the destination or sender's name again.
Check whether the server is connected.
If a destination or sender's name
was already selected, re-select it
after this message disappears.
56
When a Message Is Displayed
MessageCauseSolution
Cannot detect
original size
Select scan
size.
Exceeded max.
number of search
results which
can be displayed. Max.:
nnn
(A figure is placed at
n.)
You do not have
privileges to
use this function.
You have loaded paper of a size not
shown on the paper size selector.
Search results have exceeded the
max. displayable number.
Privileges to use this function.Contact the administrator.
• Place the original correctly.
• Specify the scan size.
• When placing an original directly on the exposure glass,
the lifting/ lowering action of
the ADF or ARDF triggers the
automatic original size detection process. Lift the ADF or
ARDF by more than 30 degrees. See “Placing Originals”,
Copy Reference.
Search again after changing the
search conditions.
5
LDAP server
search timed
out. Check the
server status.
Specified group
contains some
invalid dest. Do
you want to select only valid
dest.?
Connection has
failed. Check
settings and
check Scanned
File Status.
A network error has occurred and
connection has failed.
The specified group contains
some destinations for sending by
e-mail and some destinations for
sending by Scan to Folder.
The correct network settings are
not made.
Try the operation once more. If
the message is still shown, the
network may be crowded. Check
the information of System Settings. See “Administrator Tools”,
General Settings Guide.
To select destinations for sending
by e-mail, press [Select] for the
message displayed on the e-mail
screen. To select destination for
sending by Scan to Folder, press
[Select] for the message displayed
on the Scan to Folder screen.
• Check the network settings of
the client computer.
• Check that components such
as the LAN cable are connected properly.
• Check that the server settings
are correct and the server is
working properly.
57
Troubleshooting When Using the Scanner Function
MessageCauseSolution
5
Dest. authentication failed.
Check settings
and check
Scanned File
Status.
Sender's name is
not selected.
Specify sender's name.
Cannot enter
manually more
than nnn destinations.
(A figure is placed at
n.)
Cannot specify
more than 100
destinations.
The number of
destination
folders selectable in one time
is limited to
32.
The entered user name or password was invalid.
The sender's name was not specified.
The e-mail has too many (nnn or
more) destinations.
The e-mail has too many (100 or
more) destinations.
The maximum number of destination folders that can be selected
at one time has been exceeded.
• Check that the user name and
password are correct.
• Check that the ID and password for the destination folder are correct.
• A password of 128 or more characters may not be recognized.
A sender's name should be specified before sending e-mail. Send
e-mail after specifying the sender's name.
Split the destinations into two or
more groups.
Split the destinations into two or
more groups.
Select 32 or fewer destination
folders.
58
Exceeded max. Email size. Sending E-mail has
been cancelled.
Sending failed.
Check settings
and check
Scanned File
Status.
Entered protection code for
dest. is incorrect. Please reenter.
The maximum e-mail size has
been exceeded.
While a file was being sent, a network error occurred and the file
could not be sent correctly.
The correct protection code was
not entered.
• Increase the size of [Max. E-mail Size].
•Set [Divide & Send E-mail] to [On
(per page)] or [On (per max.
size)].
See “Send Settings”, General Settings Guide.
Try the operation once more. If
the message is still shown, the
network may be crowded. Contact the administrator.
Press the {Job Information} key to
display the transmission results,
and then check which job has not
been sent. See “Confirmation Displays”, Scanner Reference.
Make sure the protection code is
correct, and then enter it again.
See “Registering a Protection
Code”, General Settings Guide.
When a Message Is Displayed
MessageCauseSolution
Exceeded max.
number of alphanumeric characters.
Authentication
failed.
Exceeded max.
data size per
file.Cannot
scan. The
scanned data
will be deleted.
Original is being scanned by
another function.
Exceeded max.
memory capa.
Scanning will be
cancelled.
Scanned data
will be cleared.
The maximum enterable number
of alphanumeric characters has
been exceeded.
The entered login user name or
password is incorrect.
The number of files exceeded the
maximum number possible.
The machine is using another
function such as copying.
The memory is full.
Make sure the maximum number
of characters which can be entered, and then enter it again. See
“Values of Various Set Items for
Transmission/Delivery Function”, Scanner Reference.
Check the login user name and password. The machine is unable to authenticate. Contact the
administrator.
Reduce the number of files and
send them again.
Retry scanning after the operation with the other function is
completed.
Try one of the following measures:
• Wait for a while, and then retry the scan operation.
• Reduce the scan area or scanning resolution.
• Delete unneeded stored files.
5
Exceeded max.
memory capacity.
Do you want to
send the scanned
data?
No valid dest.
lists. Check the
settings or the
server status.
Sending has
failed. Press
Job Information
key to check the
status.
The memory is full.Specify whether to use the data or
not.
The authentic settings for the delivery server are incorrect.
Sending has failed. Press the {Job
}
Information
key to check the status.
Check that the delivery server is
on and the authentic settings for
the delivery server are correct.
Try the operation once more.
If the message is still shown, the
network may be crowded. Contact your network administrator.
Use the Job Information screen to
check for the file where the problem occurred. See “Confirmation
Displays”, Scanner Reference.
59
Troubleshooting When Using the Scanner Function
MessageCauseSolution
5
Out of paper.
Set paper on the
tray.
Check the resolution and reset
nnn original(s).
(A figure is placed at
nnn.)
Exceeded max.
data capacity
Check resolution and Start.
Exceeded max.
page capacity.
Do you want to
send the scanned
data?
No paper is loaded in the specified paper tray.
The scanned original exceeded
maximum data capacity.
The scanned data exceeded maximum data capacity.
The number of scanned pages exceeded maximum page capacity.
Load paper of a size that is listed
in the message.
Specify the scan size and resolution again. Note that it may not be
possible to scan very large originals at a high resolution. See “Relationship between Resolution
and Scan Size”, Scanner Reference.
Specify the scan size and resolution again. Note that it may not be
possible to scan very large originals at a high resolution. See “Relationship between Resolution
and Scan Size”, Scanner Reference.
Select whether to send the data so
far.
When a Message Is Displayed on the Client Computer
This section describes likely causes of and possible solutions for the main error
messages displayed on the client computer when using the TWAIN driver.
Important
❒ If an error message that is not included in this section appears, turn off the
main power switch of the machine, and then turn it on again. For information
about how to turn off the main power switch, see “Turning Off the Main Power”, About This Machine.
MessageCauseSolution
60
Clear Misfeed(s) in ADF.
Invalid Winsock
version. Please
use version 1.1
or higher.
The name is already in use.
Check the registered names.
A paper misfeed has occurred inside the ADF or ARDF.
You are using an invalid version
of Winsock.
You tried to register a name that
is already in use.
Remove jammed originals, and
place them again.
Check whether the originals are suitable to be scanned by the machine.
Install the operating system of the
computer or copy Winsock from
the operating system CD-ROM.
Use another name.
When a Message Is Displayed
MessageCauseSolution
Cannot detect
the paper size
of the original.
Specify the
scanning size.
Cannot add any
more scanning
mode.
Cannot specify
any more scanning area.
Scanner is not
available on the
specified device.
Scanner is not
available.
Check the scanner connection
status.
The set original was misaligned.• Place the original correctly.
• Specify the scan size.
• When placing an original directly on the exposure glass, the
lifting/lowering action of the
ADF or ARDF triggers the automatic original size detection
process. Lift the ADF or ARDF
by more than 30 degrees.
The maximum number of registerable scanning modes has been
exceeded.
The maximum number of registerable scanning areas has been
exceeded.
The TWAIN scanner function
cannot be used on this machine.
• The machine's main power
switch is off.
• The machine is not connected
to the network correctly.
The maximum number of modes
that can be stored is 99. Delete unneeded modes.
The maximum number of scanning areas that can be stored is 99.
Delete unneeded scanning area.
Contact your service representative.
• Set the main power switch to
“On”.
• Check whether the machine is connected to the network correctly.
• Deselect the personal firewall
function of the client computer.
• Use an application such as telnet to make sure SNMPv1 or
SNMPv2 is set as the machine's protocol. See “Network Settings”, General
Settings Guide and “Remote
Maintenance by telnet”, Network Guide.
5
No response from
the scanner.
No response from
the scanner.
Error has occurred in the
scanner.
Fatal error has
occurred in the
scanner.
The machine is not connected to
the network correctly.
The network is crowded.Wait for a while, and then try to
The application-specified scan
conditions have exceeded the setting range of the machine.
An unrecoverable error has occurred on the machine.
Check whether the machine is connected to the network correctly.
reconnect.
Check whether the scanning settings made with the application
exceed the setting range of the
machine.
Call your service representative.
61
Troubleshooting When Using the Scanner Function
MessageCauseSolution
5
Cannot connect
to the scanner.
Check the network Access Mask
settings in User
Tools.
Scanner is not
ready. Check the
scanner and the
options.
Insufficient
memory. Reduce
the scanning area.
An access mask is set.Contact the administrator.
The ADF or ARDF cover is open. Check whether the ADF or ARDF
cover is closed.
Scanner memory is insufficient.• Reset the scan size.
• Lower the resolution.
• Set with no compression. See
TWAIN Driver help.
The problem may be due to the
following cause:
• “The Relationship between
the Resolution and the Scanning Area” chart in Help for
halftone scanning might not
always apply. Scanning cannot be performed if large values are set for brightness
when using halftone or high
resolution.
62
Insufficient
memory. Reduce
the scanning area.
Cannot find
“XXX” scanner
used for the
previous scan.
“YYY” will be
used instead.
(XXX and YYY indicate
a scanner name.)
When a paper misfeed occurs in
the machine during printing,
scanning cannot be performed.
• The main power switch of the
previously used scanner is not
set to “On”.
• The machine is not connected
to the network correctly.
After the misfed paper has been
removed, proceed with scanning.
• Check whether the main power switch of the scanner used
for the previous scan is turned
off.
• Check the previously used
scanner is connected to the
network correctly.
• Deactivate the personal firewall of the client computer.
• Use an application such as telnet to make sure SNMPv1 or
SNMPv2 is set as the machine's protocol. See “Network Settings”, General
Settings Guide and “Remote
Maintenance by telnet”, Network Guide.
• Select the scanner used for the
previous scan.
When a Message Is Displayed
MessageCauseSolution
Error has occurred in the
scanner driver.
Communication
error has occurred on the
network.
Insufficient
memory. Close
all other applications, then
restart scanning.
Any of Login
User Name, Login
Password or
Driver Encryption Key is incorrect.
An error has occurred in the driver.
A communication error has occurred on the network.
Memory is insufficient.• Close all the unnecessary ap-
The entered login user name,
password, or driver encryption
key was invalid.
• Check whether the network
cable is connected correctly to
the client computer.
• Check whether the Ethernet board
of the client computer is recognized correctly by Windows.
• Check whether the client computer can use the TCP/IP protocol.
Check whether the client computer can use the TCP/IP protocol.
plications running on the client computer.
• Uninstall the TWAIN Driver,
restart the computer, and then
reinstall the TWAIN Driver.
• Check the login user name,
password, and driver encryption key.
• Permission to use this function has not been granted.
Contact the administrator.
5
63
5
Troubleshooting When Using the Scanner Function
64
6. Adding Paper and
R
Replacing Toner
This chapter describes troubleshooting procedures that are applicable to all the
machine's functions.
Loading Paper
This section describes what to do when paper runs out and needs reloading.
CAUTION:
• When loading paper, take care not to trap or injure your fingers.
Note
❒ Be sure to select the paper size with User Tools and the paper size selector. If
you do not, misfeeds might occur.
❒ Straighten curled or warped paper before loading.
❒ For paper types and sizes, see “Recommended Paper Sizes and Types”,
About This Machine.
❒ To load paper in the bypass tray, see “Copying from the Bypass Tray”, Copy
Reference.
Loading Paper into the Paper Trays
This procedure explains how to load paper into the paper trays.
A Pull the paper tray out slowly until it stops.
B While pinching the release lever, slide the end fence outward.
ZENY380E
65
Adding Paper and Replacing Toner
C Press the metal plate down until it clicks.
ZENY300E
D Make sure the edges of the deck of paper are flush, and load the paper.
Check that the top of the stack is not higher than the limit mark inside the
tray.
6
ASB003S
E Position the end fence flush against the paper.
F Push the paper tray in until it stops.
Note
❒ Fan the paper before loading.
❒ For details about loading paper of a size not selectable with the paper size
selectors in Paper Trays, see “Changing the Paper Size”.
Reference
p.71 “Changing the Paper Size”
66
Loading Paper
Loading Paper into the Optional Paper Tray Unit
This procedure explains how to load paper in the optional paper tray unit.
A Pull the paper tray out slowly until it stops.
B While pinching the release lever, slide the end fence outward.
ASB012S
C Make sure the edges of the deck of paper are flush, and load the paper.
Check that the top of the stack is not higher than the limit mark inside the
tray.
6
ASB013S
D Position the end fence flush against the paper.
E Push the paper tray in until it stops.
67
Adding Paper and Replacing Toner
Orientation-Fixed Paper or Two-Sided Paper
The following describes paper with its orientation and printing surface specified
(letterhead paper).
Orientation-fixed (top to bottom) or two-sided paper (for example, letterhead
paper, prepunched paper, or copied paper) might not print correctly, depending
on how the originals and paper are placed. Select [On] in Letterhead Setting under Copier Features, and then place the original and paper as shown below. See
“Copier Features”, General Settings Guide.
When printing with the printer function, placing orientation is the same.
❖ Original Orientation
Exposure glassADF or ARDF
6
*1 *2
*1
When copying in this orientation using the duplex function, select [Always Specify]
in [Orientation] under [Copier Features] (User Tools). Place originals, and then select
*2
as the original orientation.
When copying in this orientation using the duplex function, and loaded paper orientation is L, place originals as shown below:
*1
68
❖ Loaded paper orientation
• For machine with copier function only
Loading Paper
ASB001S
6
69
Adding Paper and Replacing Toner
•For MFP
6
ASB002S
Note
❒ In [Tray Paper Settings] under [System Settings], specify [Letterhead] for “Paper
Type” of the paper tray you want to use. This setting is only available when
the printer/scanner and fax units are installed. See “Tray Paper Settings”,
General Settings Guide.
70
Changing the Paper Size
Changing the Paper Size
This section describes how to change paper sizes.
Procedures for changing the paper size differ depending on the paper tray (Tray
1 or 2, or the optional paper tray unit). Make sure you are following the appropriate procedure before you begin.
Note
❒ Be sure to select the paper size with User Tools and the paper size selector. If
you do not, misfeeds might occur.
❒ Fan the paper before loading.
❒ Straighten curled or warped paper before loading.
Reference
For details about paper sizes and types, see “Tray Paper Settings”, General
Settings Guide.
Changing the Paper Size in the Paper Tray
Use the following procedure when changing a paper size in the paper tray.
A Make sure the paper tray is not in use.
B Pull the paper tray out slowly until it stops.
C Remove any remaining copy paper.
D While pinching the release lever, slide the end fence outward.
ZENY380E
6
71
Adding Paper and Replacing Toner
E Press down the release button.
F While pressing the release lever, slide the side fences outward.
6
ZENY390E
G Push the metal plate down until it clicks.
ZENY300E
72
Changing the Paper Size
H Square the paper and place it in the tray.
Be sure to set the paper under the roller.
Do not stack paper over the limit mark.
ASB003S
I While pressing the release levers, push in the side and end fences until they
are flush against the paper's edges.
J Press down the lock button.
6
ZENY320E
ASB019S
73
Adding Paper and Replacing Toner
K Adjust the tray size to the new paper size using the paper size selector.
L Push the paper tray in until it stops.
Note
❒ When setting small quantities of copy paper, be careful not to squeeze in
the side fence too much. Paper might not feed in properly if the side fences
are too tight against the paper's edges.
❒ Be sure to set the correct size, otherwise a paper jam might occur.
6
When Using 11"×17" Size Paper
This procedure explains how to change the paper size to 11"×17".
A Set the paper size selector to “p”.
B Press the {User Tools/Counter} key.
ASB027S
C Select [System Settings] using {U} or {T}, and then press the {OK} key.
74
Changing the Paper Size
D Select [Tray Paper Settings] using {U} or {T}, and then press the {OK} key.
E Select “Paper Size” for the paper tray of which paper size will be changed
using {U} or {T}, and then press the {OK} key.
F Select the paper size using the scroll keys, and then press the {OK} key.
G Press the {User Tools/Counter} key.
ASB027S
H Pull the paper tray out slowly until it stops.
I Pull the end fence off from the tray.
6
75
Adding Paper and Replacing Toner
J Place it in the corner pocket on the left.
K Remove any remaining copy paper.
L Press down the release button.
6
ASB020S
M While pressing the release lever, slide the side fences outward.
ASB021S
76
N Push the metal plate down until it clicks.
ASB022S
O Square the paper and place it in the tray.
Be sure to set the paper under the roller.
Do not stack paper over the limit mark.
Changing the Paper Size
ASB026S
P While pressing the release lever, push in the side and end fences until they
are flush against the paper's edges.
Q Press down the lock button.
ASB023S
6
R Push the paper tray in until it stops.
S Check the paper size on the display panel.
77
Adding Paper and Replacing Toner
Changing to a Size Other Than Indicated on the Paper Size Selector
This procedure explains how to change to a paper size not indicated on the paper size selector.
A Set the paper size selector to “p”.
B Press the {User Tools/Counter} key.
ASB027S
C Select [System Settings] using {U} or {T}, and then press the {OK} key.
6
D Select [Tray Paper Settings] using {U} or {T}, and then press the {OK} key.
E Select “Paper Size” for the paper tray of which paper size will be changed
using {U} or {T}, and then press the {OK} key.
F Select the paper size using the scroll keys, and then press the {OK} key.
78
Changing the Paper Size
G Press the {User Tools/Counter} key.
ASB027S
H Load the paper, and then gently push the paper tray in until it stops.
I Check the paper size on the display panel.
Note
❒ For details about the type of paper that can be loaded in Paper Tray 1, see
“Tray Paper Settings”, General Settings Guide.
Changing a Paper Size in the Optional Paper Tray Unit
This section describes how to change the size of paper loaded in the optional paper tray unit.
A Make sure the paper tray is not in use.
B Pull the paper tray out slowly until it stops.
C Remove any remaining copy paper.
D While pinching the release lever, slide the end fence outward.
ASB012S
6
79
Adding Paper and Replacing Toner
E Press down the release button.
ASB014S
F While pressing the release lever, slide the side fences outward.
6
ASB015S
G Square the paper and place it in the tray.
Do not stack paper over the limit mark.
ASB013S
80
Changing the Paper Size
H While pinching the release lever, push in the side and end fences until they
are flush against the paper's edges.
ASB016S
I Press down the lock button.
ASB024S
J Adjust the paper size selector in the paper tray according to the paper size.
ASB017S
K Push the paper tray in until it stops.
L Check the paper size on the display panel.
Note
❒ When setting small quantities of copy paper, be careful not to squeeze in
the side fence too much. Paper might not feed in properly if the side fences
are too tight against the paper's edges.
6
❒ Be sure to set the correct size, otherwise a paper jam might occur.
81
Adding Paper and Replacing Toner
Changing to a Size Other Than Indicated on the Paper Size Selector
This procedure explains how to change to a paper size not indicated on the paper size selector.
A Set the paper size selector in the paper tray to “p”.
B Press the {User Tools/Counter} key.
ASB027S
C Select [System Settings] using {U} or {T}, and then press the {OK} key.
6
D Select [Tray Paper Settings] using {U} or {T}, and then press the {OK} key.
E Select “Paper Size” for the paper tray of which paper size will be changed
using {U} or {T}, and then press the {OK} key.
F Select the paper size using the scroll keys, and then press the {OK} key.
82
Changing the Paper Size
G Press the {User Tools/Counter} key.
ASB027S
H Load the paper, and then gently push the paper tray until it stops.
I Check the paper size on the display panel.
Note
❒ For details about the type of paper that can be loaded in the paper tray, see
“Tray Paper Settings”, General Settings Guide.
6
83
Adding Paper and Replacing Toner
R
R
R
R
R
R
Adding Toner
This section describes adding and storing toner.
WARNING:
• Do not incinerate used toner or toner containers. Toner dust might ignite when exposed to an open flame. Dispose of used toner containers
in accordance with local regulations.
CAUTION:
• Keep toner (used or unused) and toner containers out of reach of children.
CAUTION:
• If toner or used toner is inhaled, gargle with plenty of water and move into a
fresh air environment. Consult a doctor if necessary.
CAUTION:
• If toner or used toner gets into your eyes, flush immediately with large
amounts of water. Consult a doctor if necessary.
6
CAUTION:
• If toner or used toner is swallowed, dilute by drinking a large amount of water. Consult a doctor if necessary.
CAUTION:
• Avoid getting toner on your clothes or skin when removing a paper jam or
replacing toner. If your skin comes into contact with toner, wash the affected
area thoroughly with soap and water.
• If toner gets on your clothing, wash with cold water. Hot water will set the
toner into the fabric and may make removing the stain impossible.
Important
❒ Fault may occur if you use toner other than the recommended type.
❒ When adding toner, do not turn off the operation switch. If you do, settings
will be lost.
❒ Always add toner when the machine instructs you.
❒ When a message “
toner.
❒ Store the toner bottles in a cool, dry place free from direct sunlight.
❒ Store on a flat surface.
Add toner.” is shown on the display panel, replace the
❒ Do not repeatedly install and remove toner bottles. This will result in toner leakage.
❒ Do not shake the removed toner bottle. Remaining toner might scatter.
Note
❒ You can make about 50 copies even after the D Add Toner indicator begins
flashing, but replace toner early to prevent poor copy quality.
84
Replacing Toner
This section describes how to replace the toner bottle.
Removing Toner
Inserting Toner
Adding Toner
ASB025S
Important
❒ Do not shake the removed toner bottle. The remaining toner might scatter.
6
Note
❒ Do not remove the black cap before shaking.
❒ Do not remove the inner cap.
ASB004S
85
Adding Paper and Replacing Toner
Sending Fax Messages When Toner Has Run Out
When the machine has run out of toner, the indicator on the display lights. Note
that even if there is no toner left, you can still send fax documents.
Important
❒ Communication is not possible if the number of communications executed af-
ter the toner has run out plus the number of communications not listed in the
journal exceeds 200.
A Make sure that the machine is in facsimile mode.
B Press [Exit], and then perform transmission operation.
The error message disappears.
Note
❒ The communication results report cannot be printed.
❒ If the fax screen does not appear in step
, press the {Facsimile} key.
A
6
Waste Toner
Waste toner cannot be re-used.
Take the bottle of waste toner to your sales representative or service representative for recycling. If you dispose of it on your own, treat it as general plastic
waste.
86
Replacing the Transmission Stamp Cartridge
Replacing the Transmission Stamp
Cartridge
If the transmission stamp becomes faint, replace the cartridge.
Important
❒ This stamp cartridge is used for facsimile and scanner functions.
❒ Use the cartridge specified for this machine.
❒ Do not add ink to the cartridge by yourself. Neglecting this can cause ink
leakage.
❒ Be sure not to dirty your fingers with ink from the cartridge.
A Open the ADF or ARDF unit.
AMH006S
B Opens the stamp cover.
AMH010S
C Pull out the old stamp cartridge.
6
ZEXH080J
87
Adding Paper and Replacing Toner
D Insert the new stamp cartridge.
Insert the cartridge until the metal parts are no longer visible.
AMI002S
E Close the stamp cover.
Hold down the center part of the cover to make sure that it is closed completely.
6
ZEXH100J
F Lower the ADF or ARDF unit.
88
7. Clearing Misfeeds
R
R
This chapter describes what to do when paper or originals misfeed (become
jammed inside the machine).
Removing Jammed Paper
WARNING:
• Connect the machine only to the power source described on the inside
front cover of this manual. Connect the power cord directly into a wall
outlet and do not use an extension cord.
• Do not damage, break or make any modifications to the power cord.
Do not place heavy objects on it. Do not pull it hard nor bend it more
than necessary. These actions could cause an electric shock or fire.
CAUTION:
• The fusing section of this machine might be very hot. Caution should be taken when removing misfed paper.
Important
❒ When clearing misfeeds, do not turn off the operation switch. If you do, your
copy settings are cleared.
❒ To prevent misfeeds, do not leave any torn scraps of paper inside the ma-
chine.
❒ If paper misfeeds occur frequently, contact your service representative.
Note
❒ More than one misfeed area may be indicated. If this is the case, check every
indicated area. Refer to the following charts: A, B, P, R, Y, and Z.
❒ You can find stickers explaining how to remove misfed paper inside the right
cover and on the top of the ADF or ARDF cover.
❒ When the machine instructs you to reset originals, reset them in the feeding
position. The display will show you the number of originals to return.
AAI030S
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Clearing Misfeeds
•When A is displayed
ASB005S
• When B is displayed
7
ASB006S
• When P is displayed (ADF)
ASB007S
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• When P is displayed (ARDF)
Removing Jammed Paper
ASB008S
• When R is displayed
•When Y is displayed
7
ASB009S
ASB010S
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Clearing Misfeeds
•When Z is displayed
ASB011S
7
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8. Remarks
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This chapter describes how to maintain and operate the machine.
Where to Put Your Machine
This section provides precautions for installation, movement and disposal.
Machine Environment
Choose your machine's location carefully.
Environmental conditions greatly affect its performance.
Optimum Environmental Conditions
The following describes precautions when locating the machine.
CAUTION:
• Keep the machine away from humidity and dust. Otherwise a fire or an electric shock might occur.
• Do not place the machine on an unstable or tilted surface. If it topples over,
an injury might occur.
CAUTION:
• After you move the machine, use the caster fixture to fix it in place. Otherwise the machine might move or come down to cause an injury.
CAUTION:
• Make sure the room where you are using the machine is well ventilated and
spacious. Good ventilation is especially important when the machine is used
heavily.
• Temperature: 10-32 °C (50-89.6 °F) (humidity to be 54% at 32 °C, 89.6 °F)
• Humidity: 15-80% (temperature to be 27 °C, 80.6 °F at 80%)
• Ventilation: 3 times/hr/person or more
• A strong and level base.
• The machine must be level within 5 mm, 0.2 inches: both front to rear and left
to right.
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Remarks
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R
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Environments to Avoid
• Locations exposed to direct sunlight or other sources of strong light (more
than 1,500 lux).
• Locations directly exposed to cool air from an air conditioner or heated air from a heater. (Sudden temperature changes can cause condensation to form inside the machine.)
• Locations close to machines generating ammonia, such as a diazo copy machine.
• Places where the machine will be subject to frequent strong vibration.
•Dusty areas.
• Areas with corrosive gases.
Moving
The following describes precautions when moving the machine.
CAUTION:
• Before moving the machine, be sure to pull all four handles fully out. If not,
an injury might occur. After moving the machine, return the four handles to
their original positions.
8
CAUTION:
• Before moving the machine, be sure to disconnect all external connections,
especially the power cord from the wall outlet. Damaged power cords are a
fire and electric shock hazard.
CAUTION:
• If you have to move the machine when the optional paper tray unit is attached, do not push on the main unit's top section. Doing so can cause the
optional paper tray unit to detach, possibly resulting in injury.
CAUTION:
• Unplug the power cord from the wall outlet before you move the machine.
While moving the machine, you should take care that the power cord will not
be damaged under the machine.
Important
❒ Be careful when moving the machine. Take the following precautions:
• Turn off the main power. See p.35 “Turning Off the Main Power / In the
Event of Power Failure”.
• Unplug the power cord from the wall outlet. When you pull out the plug
from the socket, grip the plug to avoid damaging the cord, thereby reducing the risk of fire or electric shock.
• Close all covers and trays, including the front cover and bypass tray.
❒ Do not take off the holding stand.
❒ Protect the machine from strong shocks. Impact can damage the memory.
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