Ricoh MFSP311SFNW1 User Manual

For safe and correct use, be sure to read "Safety Information"
before using the machine.

Appendix

Troubleshooting

Maintaining the Machine

Configuring the Machine Using Utilities

Configuring the Machine Using the Control
Panel

Sending and Receiving a Fax

Scanning Originals

Copying Originals

Printing Documents

Loading Paper

Guide to the Machine

User Guide

TABLE OF CONTENTS

How to Read This Manual................................................................................................................................. 8

Introduction..................................................................................................................................................... 8

Legal Prohibition.............................................................................................................................................8

Disclaimer........................................................................................................................................................8

Note to Administrator.....................................................................................................................................9

About IP Address............................................................................................................................................9

Differences in Performance/Functions between Different Models.............................................................9

Model-Specific Information.............................................................................................................................10

Important Safety Instructions ...................................................................................................... 11

User Information on Electrical & Electronic Equipment.............................................................................11

Environmental Advice for Users..................................................................................................................12

Note for the Battery and/or Accumulator Symbol (For EU countries only)............................................13

Notes to Users of Facsimile Unit................................................................................................................. 13

NOTICE TO USERS (NEW ZEALAND).....................................................................................................13

Important Safety Instructions .......................................................................................................15

Notes to Users in the State of California....................................................................................................15

ENERGY STAR Program..................................................................................................................................16

Saving Energy.............................................................................................................................................. 16

1. Guide to the Machine

Guide to Components......................................................................................................................................19

Exterior..........................................................................................................................................................19

Interior...........................................................................................................................................................21

Control Panel................................................................................................................................................21

Installing the Printer.......................................................................................................................................... 24

Where to Put the Printer...............................................................................................................................24

Installing the Driver and Software...................................................................................................................28

Quick Install for USB....................................................................................................................................28

Quick Install for Network............................................................................................................................ 28

Upgrading or Deleting the Printer Driver................................................................................................... 29

About Operation Tools.................................................................................................................................... 30

Initial Setup....................................................................................................................................................... 31

Initial Setup...................................................................................................................................................31

Changing Operation Modes...................................................................................................................... 32

1

Multi-access................................................................................................................................................. 32

2. Loading Paper

Supported Paper.............................................................................................................................................. 35

Non-Recommended Paper Types...................................................................................................................

Print Area.......................................................................................................................................................... 38

Loading Paper.................................................................................................................................................. 41

Loading Paper into Tray 1...........................................................................................................................41

Loading Paper into Bypass Tray................................................................................................................. 44

Loading Envelopes.......................................................................................................................................45

Specifying Paper Type and Paper Size Using Control Panel...................................................................48

Placing Originals..............................................................................................................................................51

About Originals............................................................................................................................................51

Placing Originals on the Exposure Glass...................................................................................................53

37

3. Printing Documents

Basic Operation............................................................................................................................................... 55

Canceling a Print Job...................................................................................................................................

If a Paper Mismatch Occurs............................................................................................................................57

Continuing Printing Using Mismatched Paper........................................................................................... 57

Resetting the Print Job.................................................................................................................................. 58

Using Various Print Functions...........................................................................................................................59

55

Print Quality Functions................................................................................................................................. 59

Print Output Functions..................................................................................................................................60

4. Copying Originals

Copier Mode Screen.......................................................................................................................................63

Basic Operation...............................................................................................................................................

Canceling a Copy....................................................................................................................................... 65

Making Enlarged or Reduced Copies............................................................................................................67

Specifying Reduce/Enlarge....................................................................................................................... 67

Making Combined/2-sided Copies.............................................................................................................. 69

Specifying Combined and 2-sided Copies............................................................................................... 72

Copying Both Sides of an ID Card onto One Side of Paper........................................................................74

Copying an ID Card....................................................................................................................................75

Specifying the Scan Settings........................................................................................................................... 78

2

64

Adjusting Image Density..............................................................................................................................78

Selecting the Document Type According to Original...............................................................................

78

5. Scanning Originals

Scanner Mode Screen.....................................................................................................................................81

Registering Scan Destinations.........................................................................................................................

Modifying Scan Destinations...................................................................................................................... 87

Deleting Scan Destinations..........................................................................................................................88

Basic Operation............................................................................................................................................... 89

Scan to E-mail/FTP/Folder.........................................................................................................................89

Specifying the Scan Settings........................................................................................................................... 93

Specifying the Scanning Size According to the Size of the Original...................................................... 93

Adjusting Image Density..............................................................................................................................94

Specifying Resolution.................................................................................................................................. 94

Scanning from a Computer............................................................................................................................. 96

TWAIN Scanning.........................................................................................................................................96

Basic Operation for WIA Scanning........................................................................................................... 98

82

6. Sending and Receiving a Fax

Fax Mode Screen.............................................................................................................................................99

Setting the Date and Time.............................................................................................................................

Entering Characters....................................................................................................................................... 101

Registering Fax Destinations......................................................................................................................... 103

Registering Fax Destinations Using the Control Panel............................................................................103

Registering Fax Destinations Using Web Image Monitor...................................................................... 105

Sending a Fax................................................................................................................................................108

Selecting Transmission Mode...................................................................................................................108

Basic Operation for Sending a Fax......................................................................................................... 109

Specifying the Fax Destination................................................................................................................. 112

Useful Sending Functions..........................................................................................................................116

Specifying the Scan Settings.....................................................................................................................118

Using the Fax Function from a Computer (LAN-Fax)..................................................................................121

Basic Operation for Sending Faxes from a Computer...........................................................................121

Configuring Transmission Settings............................................................................................................123

Configuring the LAN-Fax Address Book................................................................................................. 123

100

3

Editing a Fax Cover Sheet........................................................................................................................ 126

Receiving a Fax..............................................................................................................................................

Selecting Reception Mode....................................................................................................................... 127

Lists/Reports Related to Fax......................................................................................................................... 130

127

7. Configuring the Machine Using the Control Panel

Basic Operation.............................................................................................................................................131

Menu Chart....................................................................................................................................................

Copier Features Settings............................................................................................................................... 134

Scanner Features Settings............................................................................................................................. 138

Fax Transmission Features Settings...............................................................................................................140

Fax Features Settings.....................................................................................................................................142

Address Book Settings...................................................................................................................................146

System Settings...............................................................................................................................................147

Printing Lists/Reports..................................................................................................................................... 153

Printing the Configuration Page................................................................................................................153

Types of Lists/Reports............................................................................................................................... 153

Printer Features Settings.................................................................................................................................155

Network Settings............................................................................................................................................159

133

Wireless LAN Setup (Type 2 model only)...............................................................................................162

IPv6 Automatic Settings.............................................................................................................................164

IPv6 Manual Settings................................................................................................................................ 164

Administrator Settings....................................................................................................................................166

8. Configuring the Machine Using Utilities

Using Web Image Monitor...........................................................................................................................171

Displaying Top Page.....................................................................................................................................

Changing the Interface Language........................................................................................................... 173

Checking the System Information................................................................................................................. 174

Status Tab...................................................................................................................................................174

Counter Tab............................................................................................................................................... 175

Machine Information Tab......................................................................................................................... 176

Configuring the System Settings................................................................................................................... 177

Sound Volume Adjustment Tab................................................................................................................ 177

Tray Paper Settings Tab............................................................................................................................ 177

4

172

Copier Tab.................................................................................................................................................179

Fax Tab.......................................................................................................................................................

Priority Tray Tab.........................................................................................................................................180

Toner Management Tab........................................................................................................................... 180

I/O Timeout Tab....................................................................................................................................... 181

Shortcut to Function Tab............................................................................................................................181

Registering Destinations................................................................................................................................ 182

Configuring the Network Settings................................................................................................................ 183

Network Status Tab...................................................................................................................................183

IPv6 Configuration Tab.............................................................................................................................184

Network Application Tab......................................................................................................................... 184

DNS Tab.................................................................................................................................................... 185

Auto E-mail Notification Tab.................................................................................................................... 186

SNMP Tab................................................................................................................................................. 187

SMTP Tab...................................................................................................................................................188

POP3 Tab...................................................................................................................................................189

Wireless Tab (Type 2 model only)...........................................................................................................189

Configuring the IPsec Settings.......................................................................................................................192

179

IPsec Global Settings Tab.........................................................................................................................192

IPsec Policy List Tab...................................................................................................................................192

Printing Lists/Reports..................................................................................................................................... 196

Configuring the Administrator Settings.........................................................................................................197

Administrator Tab...................................................................................................................................... 197

Rest Settings Tab........................................................................................................................................197

Backup Setting Tab................................................................................................................................... 198

Restore Setting Tab....................................................................................................................................199

Set Date/Time Tab....................................................................................................................................199

Energy Saver Mode Tab.......................................................................................................................... 200

9. Maintaining the Machine

Replacing the Print Cartridge........................................................................................................................201

Cautions When Cleaning..............................................................................................................................

Cleaning the Friction Pad and Paper Feed Roller....................................................................................... 206

Cleaning the Exposure Glass and ADF....................................................................................................... 208

205

5

Cleaning the Exposure Glass................................................................................................................... 208

Cleaning the ADF......................................................................................................................................

208

10. Troubleshooting

Common Problems.........................................................................................................................................209

Paper Feed Problems.....................................................................................................................................

Removing Printing Jams.............................................................................................................................213

Removing Scanning Jams......................................................................................................................... 221

Print Quality Problems................................................................................................................................... 223

Checking the Condition of the Machine..................................................................................................223

Printer Problems............................................................................................................................................. 224

Print Positions Do Not Match Display Positions...................................................................................... 225

Copier Problems............................................................................................................................................ 226

Scanner Problems.......................................................................................................................................... 228

Fax Problems..................................................................................................................................................229

Error and Status Messages on the Screen...................................................................................................232

211

11. Appendix

Functions and Network Settings Available in an IPv6 Environment.......................................................... 241

Available Functions...................................................................................................................................

241

Transmission Using IPsec...............................................................................................................................242

Encryption and Authentication by IPsec.................................................................................................. 242

Security Association.................................................................................................................................. 243

Encryption Key Exchange Settings Configuration Flow......................................................................... 243

Specifying Encryption Key Exchange Settings........................................................................................244

Specifying IPsec Settings on the Computer............................................................................................. 244

Enabling and Disabling IPsec Using the Control Panel..........................................................................247

Notes About the Toner.................................................................................................................................. 248

Moving and Transporting the Machine....................................................................................................... 249

Disposal......................................................................................................................................................249

Where to Inquire....................................................................................................................................... 250

Consumables..................................................................................................................................................251

Print Cartridge............................................................................................................................................251

Specifications of the Machine...................................................................................................................... 252

General Function Specifications.............................................................................................................. 252

6

Printer Function Specifications..................................................................................................................253

Copier Function Specifications.................................................................................................................

Scanner Function Specifications...............................................................................................................255

Fax Function Specifications...................................................................................................................... 255

Copyright Information about Installed Applications...................................................................................257

expat...........................................................................................................................................................257

JPEG LIBRARY............................................................................................................................................257

OpenLDAP 2.1.......................................................................................................................................... 257

OpenSSL 0.9.8g....................................................................................................................................... 258

Trademarks.....................................................................................................................................................261

254

INDEX...........................................................................................................................................................263

7

How to Read This Manual

Introduction

This manual contains detailed instructions and notes on the operation and use of this machine. For your
safety and benefit, read this manual carefully before using the machine. Keep this manual in a handy
place for quick reference.

Legal Prohibition

Do not copy or print any item for which reproduction is prohibited by law.

Copying or printing the following items is generally prohibited by local law:

bank notes, revenue stamps, bonds, stock certificates, bank drafts, checks, passports, driver's licenses.

The preceding list is meant as a guide only and is not inclusive. We assume no responsibility for its
completeness or accuracy. If you have any questions concerning the legality of copying or printing
certain items, consult with your legal advisor.

Disclaimer

Contents of this manual are subject to change without prior notice. In no event will the company be
liable for direct, indirect, special, incidental, or consequential damages as a result of handling or
operating the machine.

To the maximum extent permitted by applicable laws, in no event will the manufacturer be liable for any
damages whatsoever arising out of failures of this machine, losses of the registered data, or the use or
non-use of this product and operation manuals provided with it.

Make sure that you always copy or have backups of the data registered in this machine. Documents or
data might be erased due to your operational errors or malfunctions of the machine.

In no event will the manufacturer be responsible for any documents created by you using this machine or
any results from the data executed by you.

For good output quality, the manufacturer recommends that you use genuine toner from the
manufacturer.

The manufacturer shall not be responsible for any damage or expense that might result from the use of
parts other than genuine parts from the manufacturer with your office products.

Two kinds of size notation are employed in this manual.

Some illustrations or explanations in this guide may differ from your product due to improvement or
change in the product.

8

Note to Administrator

Password

Certain configurations of this machine can be password-protected to prevent unauthorized modifications
by others. We strongly recommend you to create your own password immediately.

The following are the operations that can be password-protected:

Entering the [Address Book], [Network Settings], or [Admin. Tools] menu using the control panel

•

You can access these menus without a password by factory default.

The setting for creating a password can be found in [Admin. Tools].

• Configuring the machine using Web Image Monitor

You can configure the machine using Web Image Monitor without a password by factory default.
The setting for creating a password can be found in [Administrator Settings].

For details about creating passwords, see page 166 "Administrator Settings" or page 197
"Configuring the Administrator Settings".

About IP Address

In this manual, "IP address" covers both IPv4 and IPv6 environments. Read the instructions that are
relevant to the environment you are using.

Differences in Performance/Functions between Different Models

The differences in main performance/functions between different models are as follows:

SP 311SFN SP 311SFNw

Type Type 1 Type 2

Wireless LAN Not Available Available (Standard)

9

Model-Specific Information

CVW058

This section explains how you can identify the region your machine belongs to.

There is a label on the rear of the machine, located in the position shown below. The label contains
details that identify the region your machine belongs to. Read the label.

The following information is region-specific. Read the information under the symbol that corresponds to
the region of your machine.

(mainly Europe and Asia)

If the label contains the following, your machine is a region A model:

CODE XXXX -27

•

• 220-240V

(mainly North America)

If the label contains the following, your machine is a region B model:

CODE XXXX -17

•

• 120V

• Dimensions in this manual are given in two units of measure: metric and inch. If your machine is a
Region A model, refer to the metric units. If your machine is a Region B model, refer to the inch
units.

10

Important Safety Instructions

User Information on Electrical & Electronic Equipment

Users in the countries where this symbol shown in this section has been specified in national law on collection and treatment of E-waste

Our Products contain high quality components and are designed to facilitate recycling.

Our products or product packaging are marked with the symbol below.

The symbol indicates that the product must not be treated as municipal waste. It must be disposed of
separately via the appropriate return and collection systems available. By following these instructions
you ensure that this product is treated correctly and help to reduce potential impacts on the environment
and human health, which could otherwise result from inappropriate handling. Recycling of products
helps to conserve natural resources and protect the environment.

For more detailed information on collection and recycling systems for this product, please contact the
shop where you purchased it, your local dealer or sales/service representatives.

All Other Users

If you wish to discard this product, please contact your local authorities, the shop where you bought this
product, your local dealer or sales/service representatives.

For Users in India

This product complies with the "India E-waste Rule 2011" and prohibits use of lead, mercury,
hexavalent chromium, polybrominated biphenyls or polybrominated diphenyl ethers in concentrations
exceeding 0.1 weight % and 0.01 weight % for cadmium, except for the exemptions set in Schedule 2
of the Rule.

11

Environmental Advice for Users

Users in the EU, Switzerland and Norway

Consumables yield

Please refer to either the User’s Manual for this information or the packaging of the consumable.

Recycled paper

The machine can use recycled paper which is produced in accordance with European standard
EN 12281:2002 or DIN 19309. For products using EP printing technology, the machine can print
on 64g/m2 paper, which contains less raw materials and represents a significant resource
reduction.

Duplex printing (if applicable)

Duplex printing enables both sides of a sheet of paper to be used. This saves paper and reduces
the size of printed documents so that fewer sheets are used. We recommend that this feature is
enabled whenever you print.

Toner and ink cartridge return program

Toner and ink cartridge for recycling will be accepted free of charge from users in accordance with
local regulations.

For details about the return program, please refer to the Web page below or consult your service
person.

Energy efficiency

12

https://www.ricoh-return.com/

The amount of electricity a machine consumes depends as much on its specifications as it does on
the way you use it. The machine is designed to allow you to reduce electricity costs by switching to
Ready mode after it prints the last page. If required, it can immediately print again from this mode.

If no additional prints are required and a specified period of time passes, the device switches to an
energy saving mode.

In these modes, the machine consumes less power (watts). If the machine is to print again, it needs
a little longer to return from an energy saving mode than from Ready mode.

For maximum energy savings, we recommend that the default setting for power management is
used.

Products that comply with the Energy Star requirement are always energy efficient.

Note for the Battery and/or Accumulator Symbol (For EU countries only)

In accordance with the Battery Directive 2006/66/EC Article 20 Information for end-users Annex II,
the above symbol is printed on batteries and accumulators.

This symbol means that in the European Union, used batteries and accumulators should be disposed of
separately from your household waste.

In the EU, there are separate collection systems for not only used electrical and electronic products but
also batteries and accumulators.

Please dispose of them correctly at your local community waste collection/recycling centre.

Notes to Users of Facsimile Unit

Declaration of Conformity

Notice to Users in EEA Countries

This product complies with the essential requirements and provisions of Directive 1999/5/EC of
the European Parliament and of the Council of 9 March 1999 on radio equipment and
telecommunications terminal equipment and the mutual recognition of their conformity.

Notice to Users Accessing Analog PSTN in EEA Countries

This product is designed to be able to access analog PSTN in all EEA countries. Local PSTN
compatibility is dependent on software switch settings. Please contact your service representative if
relocating this product to another country. In the event of problems, please contact your service
representative in the first instance.

The CE Declaration of Conformity is available by accessing the URL:

http://www.ricoh.co.jp/fax/ce_doc/ and selecting the product applicable.

NOTICE TO USERS (NEW ZEALAND)

• The grant of a Telepermit for any item of terminal equipment indicates only that Telecom has
accepted that the item complies with minimum conditions for connection to its network. It indicates
no endorsement of the product by Telecom, nor does it provide any sort of warranty. Above all, it
provides no assurance that any item will work correctly in all respects with another item of

13

Telepermitted equipment of a different make or model, nor does it imply that any product is
compatible with all of Telecom's network services.

This equipment is not capable, under all operating conditions, of correct operation at the higher

•
speeds for which it is designed. Telecom will accept no responsibility should difficulties arise in such
circumstances.

• Devices connected to the telephone port may lose their memory if this fax machine is on line for
extended periods. To prevent this, such devices should have the facility for battery or similar
backup of memory.

• This device may be subject to ringing or bell tinkle when certain other devices are connected to the
same line. If this occurs, the problem should not be referred to the Telecom Faults Service.

• This equipment should not be used under any circumstances that may constitute a nuisance to other
Telecom customers.

• Telepermitted equipment only may be connected to the auxiliary telephone port. The auxiliary
telephone port is not specifically designed for 3-wire connected equipment that may not respond to
incoming ringing when attached to this port.

14

Important Safety Instructions

Notes to Users in the State of California

Perchlorate Material - special handling may apply. See: www.dtsc.ca.gov/hazardouswaste/
perchlorate

15

ENERGY STAR Program

ENERGY STAR® Program Requirements for Imaging Equipment

The ENERGY STAR® Program Requirements for Imaging Equipment encourage energy conservation
by promoting energy efficient computers and other office equipment.

The program backs the development and dissemination of products that feature energy saving
functions.

It is an open program in which manufacturers participate voluntarily.

Targeted products are computers, monitors, printers, facsimiles, copiers, scanners, and multifunction
devices. Energy Star standards and logos are internationally uniform.

Saving Energy

This machine is equipped with the following Energy Saver modes: Energy Saver mode 1 and Energy
Saver mode 2. If the machine has been idle for a certain period of time, the machine automatically
enters Energy Saver mode.

The machine recovers from Energy Saver mode when it receives a print job, prints a received fax, or
when any key is pressed.

Energy Saver mode 1

The machine enters Energy Saver mode 1 if the machine has been idle for about 30 seconds. It
takes less time to recover from Energy Saver mode 1 than from power-off state or Energy Saver
mode 2, but power consumption is higher in Energy Saver mode 1 than in Energy Saver mode 2.

Energy Saver mode 2

The machine enters Energy Saver mode 2 after the period of time specified for this setting is
passed. Power consumption is lower in Energy Saver mode 2 than in Energy Saver mode 1, but it
takes longer to recover from Energy Saver mode 2 than from Energy Saver mode 1.

16

Specifications

Energy Saver mode 1 Power Consumption 50 W or less

Default Time 30 seconds

Recovery Time 10 seconds or less

Energy Saver mode 2 Power Consumption 5.0 W or less

Default Time 1 minute

Recovery Time 20 seconds

For details about Energy Saver modes, see page 166 "Administrator Settings".

• Even if Energy Saver mode 2 is enabled, the machine will not enter Energy Saver mode 2 for two
hours if Low Humidity Mode is enabled. However, the machine will enter Energy Saver mode 1 as
normal (even when Energy Saver mode 1 is not enabled).

•

For details about Low Humidity Mode, see page 147 "System Settings".

17

18

1. Guide to the Machine

CVW049

12

13

14

15

16

17

18

8

123

11 10

9

4

5

7

6

Guide to Components

This section introduces the names of the various parts on the front and rear side of the machine and
outlines their functions.

Exterior

1. ADF Cover

Open this cover to remove originals jammed in the ADF.

2. Input Tray for the ADF

Place stacks of originals here. They will feed in automatically. This tray can hold up to 35 sheets of plain
paper.

3. Auto Document Feeder (Exposure Glass Cover)

The ADF is integrated with the exposure glass cover. Open this cover to place documents on the exposure
glass.

4. External Telephone Connector

For connecting an external telephone.

19

1. Guide to the Machine

5. USB Port

For connecting the machine to a computer using a USB cable.

Ethernet Port

6.

For connecting the machine to the network using a network interface cable.

7. G3 (analog) Line Interface Connector

For connecting a telephone line.

8. Tray 1 Rear Cover

Remove this cover when loading paper longer than A4 in Tray 1.

9. Rear Cover

Open this cover to remove jammed paper or when printing on envelopes.

10. Power Switch

Use this switch to turn the power on or off.

11. Tray 1

This tray can hold up to 250 sheets of plain paper.

12. Bypass Tray

This tray can hold up to 50 sheets of plain paper.

13. Front Cover

Open this cover to replace the print cartridge or remove jammed paper.

14. Stop Fences

Raise this fence to prevent paper from falling off.

15. Standard Tray

Printed paper is output here. Up to 50 sheets of plain paper can be stacked here.

16. Control Panel

Contains a screen and keys for machine control.

17. Exposure Glass

Place originals here sheet by sheet.

18. Cover for the Exposure Glass

Open this cover to place originals on the exposure glass.

20

CVW037

1

CVW100

Guide to Components

Interior

1. Print Cartridge

A replacement consumable that is required to make prints on paper. It needs to be replaced when the Toner/
Paper End indicator flashes red. For details about replacing the cartridge, see page 201 "Replacing the Print
Cartridge".

Control Panel

1. [Pause/Redial] key

Press to insert a pause in a fax number or to display the last used scan or fax destination.

[On Hook Dial] key

2.

Press to use on-hook dialing to check the destination's status when sending a fax.

3. [Address Book] key

Press to select a scan or fax destination from the Address Book.

4. [Image Quality] key

Press to select the scan quality for the current job.

21

1. Guide to the Machine

5. [Shortcut to Func.] key

Press to use the function pre-assigned to this key.

[Copy] key

6.

Press to switch the machine to copier mode.

7. [Facsimile] key

Press to switch the machine to fax mode.

8. Screen

Displays the current status and messages.

9. Scroll Keys

Press to move the cursor in the direction indicated by the key.

10. Number Keys

Press to enter numerical values when specifying settings such as fax numbers and copy quantities or to enter
letters when specifying names.

11. [User Tools] key

Press to display the menu for configuring the machine's system settings.

12. [Clear/Stop] key

Press to cancel or stop print jobs, document copying, scanning, fax transmission/reception, and other actions
in progress.

13. [Start] key

Press to start fax transmission/reception, scanning, or copying.

14. [OK] Key

Press to confirm settings and specified values, or to move to the next menu level.

15. [Escape] key

Press to cancel the last operation or to return to the previous level of the menu tree.

16. Alert Indicator

This indicator lights up red when the machine runs out of paper or consumables, when the paper settings do
not match the settings specified by the driver, or when other errors occur. It flashes yellow when the toner is
nearly empty.

17. Selection keys

Press the key underneath an item shown on the bottom line of the screen to select it.

18. Power Indicator

This indicator lights up blue when the machine is turned on. It flashes when a print job is received and during
printing, scanning, or fax transmission/reception.

19. [Scanner] key

Press to switch the machine to scanner mode.

20. [Duplex] key

Press to print on both sides of paper.

22

Guide to Components

21. [Density] key

Press to adjust the image density for the current job.

[Shift] key

22.

Press to use the Quick Dial numbers 5 to 8 when specifying a scan or fax destination using the One Touch
buttons.

23. One Touch buttons

Press to select a scan or fax Quick Dial destination.

23

1. Guide to the Machine

Installing the Printer

This section describes how to install the printer and perform settings after installation.

Where to Put the Printer

The printer's location should be carefully chosen because environmental conditions greatly affect its
performance.

• Do not use flammable sprays or solvents in the vicinity of this machine. Doing so could result in
fire or electric shock.

• Do not place vases, plant pots, cups, toiletries, medicines, small metal objects, or containers
holding water or any other liquids, on or close to this machine. Fire or electric shock could result
from spillage or if such objects or substances fall inside this machine.

• Keep the machine away from humidity and dust. Otherwise a fire or an electric shock might
occur.

• Do not place the machine on an unstable or tilted surface. If it topples over, an injury might
occur.

• Do not place heavy objects on the machine. Doing so can cause the machine to topple over,
possibly resulting in injury.

• Keep the machine in an area that is within optimum environmental conditions. Operating the
machine in an environment that is outside the recommended ranges of humidity and
temperature can cause an electrical fire hazard. Keep the area around the socket free of dust.
Accumulated dust can become an electrical fire hazard.

24

CVW501

70 cm

(27.6")

20 cm

(7.9")

40 cm
(15.8")

20 cm

(7.9")

10 cm

(4")

Installing the Printer

• Make sure the room where you are using the machine is well ventilated and spacious. Good
ventilation is especially important when the machine is used heavily.

• Do not obstruct the machine's vents. Doing so risks fire caused by overheated internal
components.

• Keep the machine away from salt-bearing air and corrosive gases. Also, do not install the
machine in places where chemical reactions are likely (laboratories, etc.), as doing so will
cause the machine to malfunction.

Space Required for Installation

The recommended (or minimum) space requirements are as follows:

Optimum Environmental Conditions

Permissible and recommended temperature and humidity ranges are as follows:

25

CER119

1. Guide to the Machine

• White area: Permissible Range

Blue area: Recommended Range

•

To avoid possible build-up of ozone, locate this machine in large well ventilated room that has an
air turnover of more than 30m3/hr/person.

Environments to Avoid

• Areas exposed to direct sunlight or strong light

Dusty areas

•

• Areas with corrosive gases

• Areas that are excessively cold, hot, or humid

• Areas directly exposed to currents of hot, cold, or room-temperature air from air conditioners

• Areas directly exposed to radiant heat from heaters

• Locations near air conditioners or humidifiers

• Locations near other electronic equipment

• Locations subject to frequent strong vibration

Ventilation

When you use this machine in a confined space without good ventilation for a long time or print
large quantities, you might detect an odd smell.

This might cause the output paper to also have an odd smell.

When you detect an odd smell, regularly ventilate in order to keep the workplace comfortable.

• Set up the machine so that it does not directly ventilate towards people.

• Ventilation should be more than 30 m3/hr/person.

New machine smell

26

When a machine is new, it might have a unique smell. This smell will subside in about one week.

When you detect an odd smell, sufficiently ventilate and circulate the air in the room.

Power requirements

• 220 - 240 V, 4 A, 50/60 Hz

• 120 V, 7 A, 60 Hz

Please be sure to connect the power cord to a power source as above.

Installing the Printer

27

1. Guide to the Machine

Installing the Driver and Software

You can install the necessary driver for this machine using the included CD-ROM.

The supplied drivers are supported by the following operating systems:

PCL 6 printer driver: Windows XP/Vista/7/8 and Windows Server 2003/ 2003

•
R2/2008/2008 R2/2012

• TWAIN driver: Windows XP/Vista/7/8 and Windows Server 2003/ 2003 R2/2008/2008
R2/2012

• WIA driver: Windows XP/Vista/7/8 and Windows Server 2003/ 2003 R2/2008/2008
R2/2012

• LAN-Fax driver: Windows XP/Vista/7/8 and Windows Server 2003/ 2003 R2/2008/2008
R2/2012

The procedure in this section is an example based on Windows 7. The actual procedure may vary
depending on the operating system you are using.

• Be sure to disconnect the USB cable or Ethernet cable from the machine and turn the machine off
before beginning the installation.

Quick Install for USB

Use Quick Install to install the printer driver, TWAIN driver, WIA driver, and LAN-Fax driver from the
CD-ROM.

1. Close all applications except this manual.

2. Insert the CD-ROM into the CD-ROM drive.

3. Select a language for the interface, and then click [OK].

4. From the CD-ROM menu, click [USB Quick Install].

5. Follow the instructions in the installation wizard.

Quick Install for Network

Use Quick Install to install the printer driver, TWAIN driver, WIA driver, and LAN-Fax driver from the
CD-ROM.

1. Close all applications except this manual.

2. Insert the CD-ROM into the CD-ROM drive.

3. Select a language for the interface, and then click [OK].

28

Installing the Driver and Software

4. From the CD-ROM menu, click [Network Quick Install].

5. Follow the instructions in the installation wizard.

Upgrading or Deleting the Printer Driver

Upgrading the printer driver

1. On the [Start] menu, click [Devices and Printers].

2. Right-click the icon of the printer model you want to modify, and then click [Printer

properties].

3. Click the [Advanced] tab.

4. Click [New Driver...], and then click [Next].

5. Click [Have Disk...].

6. Click [Browse...], and then select the printer driver location.

7. Click [OK], and then specify the printer model.

8. Click [Next].

9. Click [Finish].

10. Click [OK] to close the printer properties window.

11. Restart the computer.

Deleting the printer driver

1. On the [Start] menu, click [Devices and Printers].

2. Right-click the icon of the printer you want to delete, and then click [Remove device].

3. Click [Yes].

4. Click any printer icon, and then click [Print server properties].

5. Click the [Drivers] tab.

6. Click [Change Driver Settings] if it is displayed.

7. Click [Remove...].

8. Select [Remove driver and driver package.], and then click [OK].

9. Click [Yes].

10. Click [Delete].

11. Click [OK].

12. Click [Close] to close the print server properties window.

29

1. Guide to the Machine

About Operation Tools

This section explains the operation tools of this machine.

Control Panel

The control panel contains a screen and keys for controlling the machine. They allow you to configure
the machine's various settings.

For details about how to use the control panel, see page 131 "Configuring the Machine Using the
Control Panel".

Web Image Monitor

You can check the machine's status and configure its settings by accessing the machine directly using
Web Image Monitor.

For details about how to use Web Image Monitor, see page 171 "Configuring the Machine Using
Utilities".

30

Initial Setup

Initial Setup

Initial Setup

When you turn on the machine for the first time, a menu for configuring the settings described below will
appear on the display. This section describes how to complete the Initial Setup.

• : The fax number code is required by international law. You cannot legally connect a
fax machine to the telephone system if the fax number code is not programmed. Also, the fax
header code and the date and time of transmission must be included in the header of all pages
faxed to, from, or within the United States.

Make sure to select the correct code for the country of use. Selecting the wrong country code may

•
cause failures in fax transmissions.

Display language

The language selected here is used for the display.

User fax number

The number entered here is used as the fax number of the machine. The user fax number can
contain 0 to 9, space, and "+".

User name

The name entered here is used as the name of the fax sender.

Country code

The country code selected here is used for configuring the time and date display formats, and the
settings related to fax transmissions with appropriate default values for the country of use.

Press the [
to 20 digits or characters) if necessary, then press the [OK] key.

For details about entering characters, see page 101 "Entering Characters".

• You can change the settings configured during the Initial Setup later under [Admin. Tools]. In
addition, you can set the machine's time and date under [Admin. Tools]. For details about [Admin.
Tools], see page 166 "Administrator Settings".

When the [Print Fax Header] setting under fax transmission settings is turned on, the registered user

•
fax number, user name, and time and date of transmission appear on the header of every fax you
send. For details about [Print Fax Header], see page 140 "Fax Transmission Features Settings".

] or [ ] key to select the item you want to configure, and enter the number or name (up

31

CVW116

1. Guide to the Machine

Changing Operation Modes

You can switch between copier, scanner, and fax modes by pressing the corresponding keys.

Press the [Copy], [Scanner], or [Facsimile] key to activate each mode. While in each mode, the
corresponding key lights up.

Function Priority

By default, copy mode is selected when the machine is turned on, or if the preset [System Auto
Reset Timer] time passes with no operation while the initial screen of the current mode is displayed.
You can change the selected mode using [Function Priority] under [Admin. Tools].

For details about [System Auto Reset Timer] or [Function Priority], see page 166 "Administrator
Settings".

Multi-access

This machine can perform multiple jobs using different functions, such as copying and faxing, at the
same time. Performing multiple functions simultaneously is called “Multi-access”.

The following table shows the functions that can be performed simultaneously.

Current job Job that you want to execute simultaneously

• Fax memory transmission

Fax memory reception

•

Copying

• Receiving a print job from a computer (the actual printing starts
after copying is finished)

• Receiving a LAN-Fax job from a computer

• LAN-Fax transmission

32

Current job Job that you want to execute simultaneously

• Fax memory transmission

Fax immediate printing

•

• Fax memory reception

Initial Setup

Scanning

Scanning a fax into the
machine's memory before
transmission

Fax immediate transmission
(scanning an original and
sending it simultaneously)

Fax memory transmission
(sending a fax that has already
been stored in the machine's
memory)

• Printing a fax received in the machine's memory

• Printing

• Receiving a LAN-Fax job from a computer

• LAN-Fax transmission

• Fax memory transmission

Fax immediate printing

•

• Fax memory reception

• Printing a fax received in the machine's memory

• Printing

• Receiving a LAN-Fax job from a computer

• Printing a fax received in the machine's memory

• Printing

• Receiving a LAN-Fax job from a computer

• Copying

Scanning

•

• Scanning a fax into the machine's memory before transmission

• Printing a fax received in the machine's memory

• Printing

Fax immediate printing
(receiving a fax and printing it
simultaneously)

Fax memory reception (storing
a received fax into the
machine's memory)

• Receiving a LAN-Fax job from a computer

• Scanning

Scanning a fax into the machine's memory before transmission

•

*1

• Receiving a LAN-Fax job from a computer

• Copying

• Scanning

• Scanning a fax into the machine's memory before transmission

• Receiving a LAN-Fax job from a computer

33

1. Guide to the Machine

Current job Job that you want to execute simultaneously

Printing a fax received in the
machine's memory

Printing

Receiving a LAN-Fax job from
a computer

• Scanning

Scanning a fax into the machine's memory before transmission

•

*1

• Fax immediate transmission

• Fax memory transmission

• Receiving a LAN-Fax job from a computer

• LAN-Fax transmission

• Scanning

Scanning a fax into the machine's memory before transmission

•

• Fax immediate transmission

• Fax memory transmission

• LAN-Fax transmission

• Copying

• Scanning

• Fax immediate printing

• Fax memory reception

• Printing a fax received in the machine's memory

34

• LAN-Fax transmission

• Copying

Scanning

•

• Scanning a fax into the machine's memory before transmission

LAN-Fax transmission

• Printing a fax received in the machine's memory

• Printing

• Receiving a LAN-Fax job from a computer

Fax printing may take longer than normal if you scan using the control panel at the same time, especially

*1

when scanning multiple pages using the exposure glass.

• If you try to use a function that cannot be performed simultaneously, you will hear a beep sound
from the machine or see a failure message pop up on your computer screen. In this case, try again
after the current job is finished.

2. Loading Paper

Supported Paper

Paper Size

• A4

• 81/2 " × 11 " (Letter)

• 81/2 " × 14 " (Legal)

• B5 JIS

• 51/2 " × 81/2 " (Half Letter)

• 71/4 " × 101/2 " (Executive)

• A5

• A6

• B6 JIS

• 16K (195 ×267 mm)

• 8"×13"(F)

• 81/2 "×13"(Foolscap)

• 81/4 "×13"(Folio)

• Com10 (104.8×241.3 mm)

• Monarch (98.4×190.5 mm)

• C5 Env (162×229 mm)

• C6 Env (114×162 mm)

• DL Env (110×220 mm)

• Custom Paper Size

The following paper sizes are supported as custom paper sizes:

• Approximately 90-216 mm (3.6-8.5 inches) in width

• Approximately 148-356 mm (5.8-14 inches) in length

• If it is difficult to take printed paper out of the output tray, you can lift the control panel and make it
easier to take the printed paper out.

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2. Loading Paper

Paper Type

Plain paper (65-99 g/m2 (17-27 lb.))

•

• Recycled paper (75-90 g/m2 (20-24 lb.))

• Thin paper (52-64 g/m2 (14-16 lb.))

• Thick paper1 (100-130 g/m2 (27-35 lb))

• Thick paper2 (131-162 g/m2 (35-43 lb))

• Color paper (75-90 g/m2 (20-24 lb.))

• Preprinted paper (75-90 g/m2 (20-24 lb.))

• Prepunched paper (75-90 g/m2 (20-24 lb.))

• Letterhead (100-130 g/m2 (27-35 lb.))

• Bond paper (105-160 g/m2 (28-43 lb.))

• Cardstock (100-130 g/m2 (27-35 lb.))

• Label paper (100-130 g/m2 (27-35 lb.))

• Envelope

Paper Capacity

• Tray1

250 sheets

(80 g/m2, 20 lb.)

• Bypass Tray

50 sheets

(80 g/m2, 20 lb.)

36

Non-Recommended Paper Types

Non-Recommended Paper Types

Do not use the following types of paper:

Ink-jet printer paper

•

• Bent, folded, or creased paper

• Curled or twisted paper

• Torn paper

• Wrinkled paper

• Damp paper

• Dirty or damaged paper

• Paper that is dry enough to emit static electricity

• Paper that has already been printed onto, except a preprinted letterhead paper.

Malfunctions are especially likely when using paper printed on by other than a laser printer
(e.g.monochrome and color copiers, ink-jet printers, etc.)

• Special paper, such as thermal paper and carbon paper

• Paper weighing heavier or lighter than the limit

• Paper with windows, holes, perforations, cutouts, or embossing

• Adhesive label paper on which glue or base paper is exposed

• Paper with clips or staples

• When loading paper, take care not to touch the surface of the paper.

Even if paper is adequate for the machine, poorly stored paper can cause paper misfeeds, print

•
quality degradation, or malfunctions.

37

CHZ904

2

3

3

1

4

4

CMC044

44

3

3

2

1

2. Loading Paper

Print Area

The diagram below shows the area of the paper that the machine can print on.

From the printer driver

1. Print area

Feed direction

2.

3. Approx. 4.2 mm (0.2 inches)

4. Approx. 4.2 mm (0.2 inches)

Envelope

1. Print area

Feed direction

2.

3. Approximately 10 mm (0.4 inches)

4. Approximately 10 mm (0.4 inches)

38

• The print area may vary depending on the paper size, printer language and printer driver

CHZ904

2

3

3

1

4

4

settings.

For better envelope printing, we recommend you set the right, left, top, and bottom print

•
margins to at least 15 mm (0.6 inches) each.

Copier function

Print Area

1. Print area

Feed direction

2.

3. Approx. 4 mm (0.2 inches)

4. Approx. 3 mm (0.1 inches)

• The print area may vary depending on the paper size.

39

CHZ904

2

3

3

1

4

4

2. Loading Paper

Fax function

1. Print area

Feed direction

2.

3. Approx. 4.2 mm (0.2 inches)

4. Approx. 2 mm (0.08 inches)

• The print area may vary depending on the paper size.

40

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CVW045

Loading Paper

Loading Paper

Loading Paper into Tray 1

The following example explains loading procedure for the standard paper tray (Tray 1).

• Before printing on paper other than envelopes, make sure to pull up the levers on the machine rear,
inside the rear cover. Leaving the levers lowered can cause print quality problems when printing on
paper other than envelopes.

1. Pull out tray 1 carefully with both hands.

Place the tray on a flat surface.

2. Pinch the clip on the side paper guide and slide it to match the standard size.

When loading custom size paper, position the paper guide slightly wider than the actual paper
size.

41

CVW046

CVW047

CVW032

2. Loading Paper

3. Pinch the end paper guide and slide it inward to match the standard size.

When loading custom size paper, position the paper guide slightly wider than the actual paper
size.

4. Load the new paper stack print side down.

Make sure paper is not stacked higher than the upper limit marked inside the tray.

42

Slide the guides inward, until they are flush against the paper's sides.

Make sure the paper is not stacked higher than the projection on the side paper guides.

CVW033

CVW007

Loading Paper

5. Check there are no gaps between the paper and the paper guides; both side and end

paper guides.

6. Carefully push tray 1 straight into the machine.

To avoid paper jams, make sure the tray is securely inserted.

• The remaining paper indicator on the left front side of the paper tray shows approximately how
much paper is remaining.

Extending the Tray 1 to load paper

This section explains how to load paper longer than A4 (297 mm) into the machine.

1. Remove the tray 1 rear cover by pushing its center.

2. Pull out tray 1 carefully with both hands.

Place the tray on a flat surface.

3. Release the extender locks on both sides of the tray, and then pull out the extender until it

clicks.

Make sure the extender's inner surface and the scale are aligned.

43

CMC057

CMC055

2. Loading Paper

4. Lock the extender in the extended position.

5. Follow Steps 2 to 6 in "Loading Paper into Tray 1".

• To reinsert the extender, you might have to push it with moderate force.

The remaining paper indicator on the left front side of the paper tray shows approximately how

•
much paper is remaining.

Loading Paper into Bypass Tray

• Before printing on paper other than envelopes, make sure to pull up the levers on the machine rear,
inside the rear cover. Leaving the levers lowered can cause print quality problems when printing on
paper other than envelopes.

Do not load paper while the machine is printing.

•

1. Open the bypass tray.

If you load A4 (297 mm) or larger size paper, pull out the bypass tray extension.

44

CVW009

CVW010

CVW011

Loading Paper

2. Slide the side guides outward, then load paper with the print side up, and push in until it

stops against the machine.

3. Adjust the side guides to the paper width.

Loading Envelopes

• Before printing on envelopes, make sure to lower the levers on the machine rear, inside the rear
cover, to avoid envelopes coming out creased. Also, pull up the levers back to their original

45

CVW008

CVW012

2. Loading Paper

positions after printing. Leaving the levers lowered can cause print quality problems when printing
on paper other than envelopes.

Avoid using self-adhesive envelopes. They may cause machine malfunctions.

•

• Check there is no air in the envelopes before loading.

• Load only one size and type of envelope at a time.

• Before loading envelopes, flatten their leading edges (the edge going into the machine) by running
a pencil or ruler across them.

• Some kinds of envelope might cause misfeeds, wrinkles or print poorly.

• Print quality on envelopes may be uneven if parts of an envelope have different thicknesses. Print
one or two envelopes to check print quality.

• In a hot and humid environment, the envelope might be output creased or improper printing
quality.

1. Open the bypass tray.

46

2. Slide the side guides outward, then load envelopes with the print side up, and push in

until it stops against the machine.

Envelopes whose flaps are open must be printed with the flaps open, and envelopes whose flaps
are closed must be printed with the flaps closed. Before loading envelopes, make sure they are as
flat as possible.

3. Adjust the side guides to the envelope width.

CVW013

CVW015

CVW016

4. Open the rear cover.

Loading Paper

5. Lower the levers for printing envelopes on both sides to the position indicated with an

envelope mark.

Make sure to pull up the levers back to their original positions after printing.

6. Close the rear cover.

• Be sure to load envelopes so that their flaps are on the left. If you do not, the envelopes will
become creased.

47

cvw104

2. Loading Paper

• If printed envelopes come out badly creased, load the envelopes in the opposite direction, and
then rotate the print object by 180 degrees using the printer driver before printing. For details, see
the printer driver Help.

Specifying Paper Type and Paper Size Using Control Panel

This section describes how to specify the paper size and paper type using the control panel.

• Paper type and size can also be specified using the printer driver. For details, see the printer driver
Help.

For prints from the bypass tray, you can select to print according to either the printer driver settings

•
or the control panel settings with [Bypass Tray Priority] under system settings. For details about
[Bypass Tray Priority], see page 147 "System Settings".

• If [Auto Continue] under system settings is enabled, printing stops temporarily if a paper type/size
error is detected. The printing restarts automatically with the settings made with the control panel
after about ten seconds. For details about [Auto Continue], see page 147 "System Settings".

Specifying the paper type

This section describes how to specify the paper type.

1. Press the [User Tools] key.

2. Press the [ ] or [ ] key to select [System Settings], and then press the [OK] key.

3. Press the [ ] or [ ] key to select [Tray Paper Settings], and then press the [OK] key.

4. Press the [ ] or [ ] key to select the paper type setting for the desired tray, and then

press the [OK] key.

5. Press the [ ] or [ ] key to select the desired paper type, and then press the [OK] key.

6. Press the [User Tools] key to return to the initial screen.

48

• You can press the [Escape] key to exit to the previous level of the menu tree.

cvw104

Specifying the standard paper size

This section describes how to specify the standard paper size.

1. Press the [User Tools] key.

Loading Paper

2. Press the [ ] or [ ] key to select [System Settings], and then press the [OK] key.

3. Press the [ ] or [ ] key to select [Tray Paper Settings], and then press the [OK] key.

4. Press the [ ] or [ ] key to select the paper size setting for the desired tray, and then press

the [OK] key.

5. Press the [ ], [ ],[ ], or [ ] key to select the desired paper size, and then press the [OK]

key.

6. Press the [User Tools] key to return to the initial screen.

• You can press the [Escape] key to exit to the previous level of the menu tree.

Specifying a custom paper size

This section describes how to specify a custom paper size.

• When you perform printing, make sure that the paper size specified with the printer driver matches
the paper size specified with the control panel. If a paper size mismatch occurs, a message
appears on the display. To ignore the error and print using mismatched paper, see page 57 "If a
Paper Mismatch Occurs".

49

cvw104

2. Loading Paper

1. Press the [User Tools] key.

2. Press the [ ] or [ ] key to select [System Settings], and then press the [OK] key.

3. Press the [ ] or [ ] key to select [Tray Paper Settings], and then press the [OK] key.

4. Press the [ ] or [ ] key to select the paper size setting for the desired tray, and then press

the [OK] key.

5. Press the [ ], [ ], [ ], or [ ] key to select [Custom Size], and then press the [OK] key.

6. Press the [ ] or [ ] key to select [mm] or [inch], and then press the [OK] key.

7. Enter the width using number keys, and then press the [OK] key.

To enter a decimal point, press [ ].

8. Enter the length using number keys, and then press the [OK] key.

To enter a decimal point, press [ ].

9. Press the [User Tools] key to return to the initial screen.

• You can press the [Escape] key to exit to the previous level of the menu tree.

50

Placing Originals

Placing Originals

This section describes the types of originals you can set and how to place them.

About Originals

This section describes the types of originals that can be placed and the parts of the original that are
unscannable.

Recommended size of originals

This section describes the recommended size of the original.

Exposure glass

Up to 216 mm (8.5") in width, up to 297 mm (11.7") in length

ADF

Paper size: 140 to 216 mm (51/2" to 81/2") in width, 140 to 356 mm (51/2" to 14") in

•
length

• Paper weight: 52 to 120 g/m2 (13.8 to 28.0 lb.)

• Only 1 sheet of an original can be placed on the exposure glass at a time.

In the ADF, up to 50 sheets of originals can be placed at once (when using paper weighing 80

•
g/m2, 20 lb.).

Types of originals not supported by the Auto Document Feeder

If placed in the ADF, the following types of original might be damaged or become jammed, or result in
gray or black lines appearing on prints:

Originals larger or heavier than recommended

•

• Stapled or clipped originals

• Perforated or torn originals

• Curled, folded, or creased originals

• Pasted originals

• Originals with any kind of coating, such as thermal fax paper, art paper, aluminum foil, carbon
paper, or conductive paper

• Originals with perforated lines

• Originals with indexes, tags, or other projecting parts

51

CES107

2. Loading Paper

• Sticky originals such as translucent paper

Thin, highly flexible originals

•

• Thick originals such as postcards

• Bound originals such as books

• Transparent originals such as OHP transparencies or translucent paper

• Originals that are wet with toner or white out

Unscannable image area

Even if you correctly place originals in the ADF or on the exposure glass, margins of a few millimeters on
all four sides of the original might not be scanned.

Margins when using exposure glass

Top 4 mm 0 mm 0 mm

Right 3 mm 0 mm 0 mm

Left 3 mm 0 mm 0 mm

Bottom 4 mm 2 mm 0 mm

Margins when using ADF

Top 4 mm 0 mm 0 mm

Right 3 mm 0 mm 0 mm

52

In copier mode In scanner mode In fax mode

In copier mode In scanner mode In fax mode

CMF048

Placing Originals

In copier mode In scanner mode In fax mode

Left 3 mm 0 mm 0 mm

Bottom 4 mm 2 mm 0 mm

Placing Originals on the Exposure Glass

This section describes the procedure for placing originals on the exposure glass and in the ADF.

• Do not place originals before any correction fluid and toner has completely dried. Doing so may
make marks on the exposure glass that will appear on copies.

The original in the ADF takes precedence over the original on the exposure glass if you place

•
originals both in the ADF and on the exposure glass.

• Because colors made by marker or highlighter pen on originals are difficult to reproduce, they
might not appear on copies.

1. Lift the ADF.

Be careful not to hold the input tray when lifting the ADF, for the tray might be damaged.

2. Place the original face down on the exposure glass. The original should be aligned to the

rear left corner.

3. Lower the ADF.

Hold down the ADF with your hands when using thick, folded, or bound originals and the ADF
cannot be lowered completely.

Placing Originals in the Auto Document Feeder

By using the ADF, you can scan multiple pages at once.

53

CVW019

CVW020

2. Loading Paper

• Do not place different size originals in the ADF at once.

Straighten curls in the originals before placing them in the ADF.

•

• To prevent multiple sheets from being fed at once, fan the pages of your original before placing
them in the ADF.

• Place the original squarely.

1. Open the cover of the input tray for the ADF and adjust the guides according to the size of

the original.

2. Place the aligned originals face up in the ADF. The last page should be on the bottom.

• When placing originals longer than A4, pull out the ADF tray's extenders.

54

3. Printing Documents

Basic Operation

The following procedure explains how to perform basic printing.

1. Open the printer properties dialog box in your document's application.

For details about each setting, click [Help]. You can also click the information icons to show
configuration information.

2. Set printing options as necessary, and then click [OK].

The printer properties dialog box closes.

3. Click [OK].

• If a paper jam occurs, printing stops after the current page has been printed out. After the jammed
paper is removed, printing restarts from the jammed page automatically. For details about how to
remove the jammed paper, see page 213 "Removing Printing Jams".

After printing on envelopes, make sure to pull up the levers for printing on envelopes back to their

•
original positions. Leaving the levers lowered can cause print quality problems when printing on
paper other than envelopes. For details about the levers for printing on envelopes, see page 35
"Loading Paper".

Canceling a Print Job

You can cancel print jobs using either the machine's control panel or your computer, depending on the
status of the job.

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CVW105

3. Printing Documents

Canceling a print job before printing has started

• Windows

1. Double-click the printer icon on the task tray of your computer.

2. Select the print job you want to cancel, click the [Document] menu, and then click

[Cancel].

• If you cancel a print job that has already been processed, printing may continue for a few pages
before being canceled.

It may take a while to cancel a large print job.

•

Canceling a print job while printing

1. Press the [Clear/Stop] key.

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CVW106

If a Paper Mismatch Occurs

If a Paper Mismatch Occurs

The machine reports an error if:

The paper type does not match the print job's settings when [Input Tray;] is set to [Auto Tray Select].

•

• The paper size does not match the print job's settings when [Size Mismatch Detection] in [Tray
Paper Settings] under system settings is enabled.

There are two ways to resolve these errors:

Continue printing using mismatched paper

Use the form-feed function to ignore the error and print using mismatched paper.

Reset the print job

Cancel printing.

• For details about [Size Mismatch Detection], see page 147 "System Settings".

If [Auto Continue] under system settings is enabled, the machine ignores the paper type and size

•
settings and prints on whatever paper is loaded. Printing stops temporarily when the error is
detected, and restarts automatically after about ten seconds using the settings made on the control
panel.

• For details about [Auto Continue], see page 147 "System Settings".

Continuing Printing Using Mismatched Paper

If the paper is too small for the print job, the printed image will be cropped.

1. If the error message is displayed, press [FormFeed].

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3. Printing Documents

Resetting the Print Job

1. If the error message is displayed, press the [Clear/Stop] key.

58

Using Various Print Functions

Using Various Print Functions

This section briefly describes various print functions that you can configure with the printer driver to make
printouts appropriate for your purposes.

Print Quality Functions

Print quality and color tone can be adjusted to suit the print data. Some of the print quality settings you
can configure are described below.

Changing the image printing method

You can select to print with priority on print quality or print speed. When printing images, the higher
the resolution of images, the longer the time required for printing.

Changing the graphics mode

You can send graphic information to the machine as either raster or vector images. Most geometric
shapes or patterns print faster as vector images than as raster images. However, if certain graphics
do not print as they appear on the screen, try to print them as raster images.

Saving toner when printing

You can save toner by printing with lower toner consumption. While this increases the life of the
print cartridge, the output appears slightly lighter.

Changing the printable area

You can change the printable area when printing a document printed on a single page with one
machine is printed on two separate pages with another machine, or vice-versa.

Changing the method of downloading TrueType fonts to the machine

When you print documents that contain characters in TrueType fonts, garbled or distorted
characters may be printed. Changing the method of downloading TrueType fonts may help to solve
the problem.

Changing the dither pattern

A dither pattern is a pattern of dots used to simulate a color or shade of an image. If the pattern is
changed, the characteristics of the image will also change. You can select a pattern suitable for the
image to be printed.

• Some of the functions described above might not be available depending on the printer driver or
operating system. For details, see the printer driver Help.

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3. Printing Documents

Print Output Functions

You can specify the form of print outputs according to your purposes. This section briefly describes some
of the settings that you can specify.

Printing multiple sets of a document

You can print multiple sets of the same document.

Collating the output in document batches

You can print complete sets of a multiple-page document one set at a time (P1, P2, P1, P2 ...). If this
function is not used when printing multiple sets, prints will be output in page batches (P1, P1, P2,
P2 ...). This function is useful when, for example, making presentation materials.

Changing orientation or rotating the image

You can change the orientation of an image to portrait or landscape. You can also rotate the
image by 180 degrees. Use rotation to prevent an image from being printed upside down when
using paper that a predefined top and bottom (such as letterhead paper).

Printing multiple pages per sheet

You can print multiple pages onto one sheet of paper.

When using this function, a suitable reduction ratio is selected automatically based on the paper
size and the number of pages you want to fit on each sheet.

Printing on both sides of paper (duplex printing)

You can print on both sides of paper.

Reducing or enlarging the document

You can reduce or enlarge documents by a specific ratio, from 25% to 400% in 1% increments.
You can also reduce or enlarge documents automatically to fit a specific paper size. This function is
useful, for example, when printing Web pages.

If the [Enable Large Papers] option is selected, A3/11” × 17”/B4/8K documents can be scaled
to a size that the machine supports, so it can then be printed out.

Suppressing printing of blank pages

If a print job contains blank pages, they can be prevented from being printed.

Note that the printer driver's setting has higher priority than [Blank Page Print] under printer feature
settings of the control panel.

Printing with a cover page

You can add a cover page to the print job.

You can select to leave the cover page blank, or print the first page of the document on the cover
page. If a cover page is inserted into a duplex job, you can print on its back side also.

60

Paper for the cover page can either be the same as or different from the remaining pages.

Using Various Print Functions

Printing on custom size paper

You can print using non-standard size paper by specifying the size of the paper as custom size.

To specify a non-standard paper size, select [Custom Paper Size] from the [Document Size:] list,
and then click the [Custom Paper Size...] button in the lower part of the dialog box to configure the
paper size.

Superimposing text on prints (watermark)

You can superimpose watermark text on prints. Various predefined watermarks are provided. You
can also create your own watermarks.

• Some of the functions described above might not be available depending on the printer driver or
operating system. For details, see the printer driver Help.

61

3. Printing Documents

62

4. Copying Originals

CVW101

CVW200

Copier Mode Screen

This section provides information about the screen when the machine is in copier mode.

By default, the display shows the copier screen when the machine is turned on.

If the scanner or fax screen is shown on the display, press the [Copy] key on the control panel to switch
to the copier screen.

Screen in standby mode

1. Current status or messages

Displays the current status or messages.

2. Current settings

Displays the current tray, reproduction ratio, and scan settings.

3. Selection key items

Displays the functions you can use by pressing the corresponding selection keys.

4. Copy quantity

Displays the current copy quantity. You can change the copy quantity using the number keys.

• The start-up mode can be specified in the [Function Priority] setting under [Admin. Tools]. For
details, see page 166 "Administrator Settings".

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4. Copying Originals

Basic Operation

• The original in the ADF takes precedence over the original on the exposure glass if you place
originals both in the ADF and on the exposure glass.

1. Press the [Copy] key.

2. Place the original on the exposure glass or in the ADF. To place the original, see page 51
"Placing Originals".

If necessary, configure advanced photocopy settings.

3. To make multiple copies, enter the number of copies using the number keys.

4. Press the [Start] key.

• The maximum number of copies is 99.

You can change the paper tray for the current job by pressing the [

•

] or [ ] key. You can also

select to change the paper tray automatically according to the paper size (A4, Letter, or 16K).

64

You can select the paper tray for printing out copies in [Select Paper] under copy settings. If you set

•
the machine to switch between tray 1 and the bypass tray automatically depending on the paper
size in this setting, you can also specify the tray the machine uses first in [Paper Tray Priority] under

CVW101

Basic Operation

system settings. For [Select Paper], see page 134 "Copier Features Settings". For [Paper Tray
Priority], see page 147 "System Settings".

When making multiple copies of a multi-page document, you can select whether copies are output

•
in collated sets, or in page batches in the [Sort] setting under copy settings. [Sort] cannot be used
with the bypass tray. For [Sort], see page 134 "Copier Features Settings".

• If a paper jam occurs, printing stops after the current page has been printed out. After the jammed
paper is removed, printing restarts from the jammed page automatically.

• If a scanning jam occurs in the ADF, copying is canceled immediately. In this case, copy the
originals again starting from the jammed page. For the direction to remove the jammed paper, see
page 211 "Paper Feed Problems".

Canceling a Copy

While scanning the original

If copying is canceled while the machine is scanning the original, copying is cancelled immediately
and there is no printout.

When the original is set in the ADF, scanning stops immediately but pages that have already been
scanned completely will be copied.

While printing

If copying is canceled during printing, the photocopy process is canceled after the current page
has been printed out.

Follow the procedure below to cancel copying.

1. Press the [Copy] key.

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4. Copying Originals

2. Press the [Clear/Stop] key.

66

CES103

CES106

Making Enlarged or Reduced Copies

Making Enlarged or Reduced Copies

There are two ways to set the scaling ratio: using a preset ratio or manually specifying a customized
ratio.

Preset ratio

50%, 71%, 82%, 93%, 122%, 141%, 200%, 400%

Custom ratio

25% to 400% in 1% increments.

Specifying Reduce/Enlarge

1. Press [Scale].

2. Press [Reduce], [Enlarge], or [Zoom].

For [Reduce] or [Enlarge], press the [ ], [ ], [ ], or [ ] key to select the desired ratio. For [Zoom],
specify the desired ratio using the number keys.

3. Press the [OK] key.

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4. Copying Originals

• You can press the [Escape] key to exit to the previous level of the menu tree.

You can change the machine's default [Reduce/Enlarge] setting to always make photocopies in

•
the specified ratio. For details, see page 134 "Copier Features Settings".

• Temporary job settings are cleared in the following cases:

• When no input is received for the period of time specified in [System Auto Reset Timer] while
the initial screen is displayed. For details, see page 166 "Administrator Settings".

• When the [Clear/Stop] key is pressed while the initial screen is displayed.

• When the machine's mode is changed.

• When the power is turned off.

• When the machine's default for the same setting is changed.

68

PortraitLandscape

Original Copy

CMF250

Making Combined/2-sided Copies

Making Combined/2-sided Copies

This section describes how to combine and print a multiple pages (two or four pages) on one side or
both sides of paper.

• This function is only available when the original is set in the ADF, not when it is set on the exposure
glass.

To use this function, the paper size used for printing copies must be set to A4, Letter or Legal.

•

There are following copy modes. Select a copy mode according to your original and how you want the
copy outputs to appear.

Combined copy on one side

In this mode, a two or four-page original is combined and printed on one side of paper.

• Comb. 2 on 1

• Comb. 4 on 1

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PortraitLandscape

Original Copy

Left to Right Top to Bottom

Left to Right Top to Bottom

CMF251

PortraitLandscape

Original Copy

Top to Top Top to Bottom

Top to Top Top to Bottom

CMF254

4. Copying Originals

Combined copy on both sides

In this mode, a multiple-page original is combined and printed on both sides of paper.

Comb. 2 on 1

•

• Comb. 4 on 1

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87

65

86

75

65

87

75

86

Portrait

Original Copy

Left to Right, Top to Top Left to Right, Top to Bottom

Top to Bottom, Top to Top Top to Bottom, Top to Bottom

CMF255

87

65

86

75

65

87

75

86

Landscape

Original Copy

Left to Right, Top to Top Left to Right, Top to Bottom

Top to Bottom, Top to Top Top to Bottom, Top to Bottom

CMF256

Making Combined/2-sided Copies

2-sided copy

In this mode, one-sided pages are printed on the front and back sides of paper without being
combined.

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PortraitLandscape

Original Copy

CMF260

Top to Top Top to Bottom

Top to Top Top to Bottom

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4. Copying Originals

Specifying Combined and 2-sided Copies

1. Press the [Duplex] key.

2. Press the [ ] or [ ] key to select the desired copy mode, and then press the [OK] key.

3. Press the [ ] or [ ] key to select paper orientation and page order, and then press the

[OK] key.

The screen will show the selected copy mode.

• You can press the [Escape] key to exit to the previous level of the menu tree.

You can change the machine's default [Duplex/Combine] setting to always make photocopies in

•
combine mode. For details, see page 134 "Copier Features Settings".

72

Making Combined/2-sided Copies

• Setting combined copying automatically disables the [ID Card Copy] setting.

Temporary job settings are cleared in the following cases:

•

• Temporary job settings are cleared in the following cases:

• When no input is received for the period of time specified in [System Auto Reset Timer] while
the initial screen is displayed. For details, see page 166 "Administrator Settings".

• When the [Clear/Stop] key is pressed while the initial screen is displayed.

• When the machine's mode is changed.

• When the power is turned off.

• When the machine's default for the same setting is changed.

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4. Copying Originals

Copying Both Sides of an ID Card onto One Side of Paper

This section describes how to copy the front and back sides of an ID card or other small documents onto
one side of a sheet of paper.

• This function is available only when the original is set on the exposure glass, not when it is set in the
ADF.

To use this function, the paper size used for printing copies must be set to A6, A5, A4, Half Letter or

•
Letter.

Printed paper size Scanned paper size

A4 A5 (148×210 mm)

Letter Half Letter (140×216 mm)

A5 A6 (105×148 mm)

Half Letter Quarter Letter (108×140 mm)

A6 A7 (74×105 mm)

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CVW304

Copying Both Sides of an ID Card onto One Side of Paper

Copying an ID Card

1. Press the [Shortcut to Func.] key.

To make the [Shortcut to Func.] key enable ID card copy mode for the current job, [Shortcut to
Function] under administrator settings must be set to [ID Card Copy Mode].

For [Shortcut to Function], see page 166 "Administrator Settings".

2. Place the original front side down and top to the machine rear on the exposure glass.

Place the original in the center of the specified scan area for sheets that are half the size of the
paper to be printed on. For example, if you are printing on a sheet of A4 paper, place the original
in the center of the A5 scan area.

The location to place the original depends on the paper size.

When printing on a sheet of A4, A5, or A6 paper

•

Position the card so that it is centered at the intersection. (The same position applies to both the
front and back of the ID card.)

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A4

A5

A6

CVW302

CVW303

4. Copying Originals

• When printing on a sheet of Letter or Half Letter paper

Position the card so that it is centered at the intersection.(The same position applies to both the
front and back of the ID card.)

76

3. Press the [Start] key.

A message prompting you to place the original back side down on the exposure glass appears on
the display.

4. Within 30 seconds, place the original back side down and top to the machine rear on the

exposure glass, and then press the [Start] key again.

• For the ID card copy function, you can set the machine to print a line in the middle of the printed
paper. Specify [ID Card Center Line] under Copier Features.

You can press the [Escape] key to exit to the previous level of the menu tree.

•

• Regardless of the machine's reduction or enlargement ratio setting, an ID card copy will always be
made at 100%.

• You can change the machine's default [Reduce/Enlarge] setting to always make photocopies in ID
card copy mode. In addition, if the [Shortcut to Func.] key is not set to [ID Card Copy Mode], you
must configure the machine's default setting to perform ID card copy. For [Reduce/Enlarge], see
page 134 "Copier Features Settings".

Copying Both Sides of an ID Card onto One Side of Paper

• Setting this function for the current job temporarily disables combined copying automatically.
However, after the temporary job setting is cleared, the combined copying will be enabled again
automatically.

Temporary job settings are cleared in the following cases:

•

• When no input is received for the period of time specified in [System Auto Reset Timer] while
the initial screen is displayed. For details, see page 166 "Administrator Settings".

• When the [Clear/Stop] key is pressed while the initial screen is displayed.

• When the machine's mode is changed.

• When the power is turned off.

• When the machine's default for the same setting is changed.

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4. Copying Originals

Specifying the Scan Settings

This section describes how to specify image density and scan quality for the current job.

Adjusting Image Density

There are five image density levels. The higher the density level, the darker the printout.

1. Press the [Density] key.

2. Press the [ ] or [ ] key to select the desired density level, and then press the [OK] key.

• Press the [Escape] key to discard the current change and return to the initial screen.

You can change the machine's default [Density] setting to always make copies with a specific

•
density level. For details, see page 138 "Scanner Features Settings".

• Temporary job settings are cleared in the following cases:

• When no input is received for the period of time specified in [System Auto Reset Timer] while
the initial screen is displayed. For details, see page 166 "Administrator Settings".

• When the [Clear/Stop] key is pressed while the initial screen is displayed.

• When the machine's mode is changed.

• When the power is turned off.

• When the machine's default for the same setting is changed.

Selecting the Document Type According to Original

There are three document types:

Mixed

Select this when the original contains both text and photographs or pictures.

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CVW108

Specifying the Scan Settings

Text

Select this when the original contains only text and no photographs or pictures.

Photo

Select this when the original contains only photographs or pictures. Use this mode for the following
types of original:

Photographs

•

• Pages that are entirely or mainly photographs or pictures, such as magazine pages.

Specifying the Original Type

1. Press the [Image Quality] key.

2. Press the [ ] or [ ] key to select the desired document type, and then press the [OK] key.

• Press the [Escape] key to discard the current change and return to the initial screen.

You can change the machine's default [Original Type] setting to always make copies with a

•
specific document type. For details, see page 134 "Copier Features Settings".

• Temporary job settings are cleared in the following cases:

• When no input is received for the period of time specified in [System Auto Reset Timer] while
the initial screen is displayed. For details, see page 166 "Administrator Settings".

• When the [Clear/Stop] key is pressed while the initial screen is displayed.

• When the machine's mode is changed.

• When the power is turned off.

• When the machine's default for the same setting is changed.

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4. Copying Originals

80

5. Scanning Originals

CVW103

CVW201

Scanner Mode Screen

This section provides information about the screen in scanner mode.

By default, the display shows the copier screen when the machine is turned on. If the copier or fax
screen is shown on the display, press the [Scanner] key on the control panel to switch to the scanner
screen.

Screen in standby mode

1. Current status or messages

Displays the current status or messages.

2. Current settings

Displays the current scanning mode and scan settings.

• When "Specify Dest." is displayed:

Scan to E-mail, Scan to FTP, or Scan to Folder functions can be used.

3. Selection key items

Displays the functions you can use by pressing the corresponding selection keys.

• The machine's default mode at power on can be specified in the [Function Priority] setting under
[Admin. Tools]. For [Function Priority], see page 166 "Administrator Settings".

81

5. Scanning Originals

Registering Scan Destinations

This section describes how to register scan destinations in the Address Book. To send scanned files to an
e-mail address (Scan to E-mail), FTP server (Scan to FTP), or a shared folder on a network computer
(Scan to Folder), you must first register the destination in the Address Book using Web Image Monitor.

• The Address Book data could be damaged or lost unexpectedly. The manufacturer shall not be
responsible for any damages resulting from such data loss. Be sure to create backup files of the
Address Book data periodically.

Depending on your network environment, the Scan to FTP and Scan to Folder functions may

•
require a user name and password to be correctly entered in the destination information. In such
cases, after registering destinations, check that the user name and password are correctly entered
by sending test documents to those destinations.

The Address Book can contain up to 100 entries, including 8 Quick Dial entries.

Destinations registered as Quick Dial entries can be selected by pressing the corresponding One Touch
button.

1. Start the Web browser, and access the machine by entering its IP address.

2. Click [Quick Dial Destination] or [Scan Destination].

3. From the [Destination Type] list, select [E-mail Address], [FTP] or [Folder].

4. Register information as necessary.

The information you must register varies depending on the destination type. For details, see the
tables below.

5. Enter the administrator password if required.

6. Click [Apply].

7. Close the Web browser.

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Scan to E-mail Settings

Item Setting Description

Registering Scan Destinations

Quick Dial Number Optional

Select when setting the destination as a Quick Dial
entry.

Name of the destination. The name specified here will

Name Required

be shown on the screen when selecting a scan
destination. Can contain up to 16 characters.

Destination E-mail Address Required

Notification E-mail Address Optional

E-mail address of the destination. Can contain up to
64 characters.

E-mail address to which a notification is sent after
transmission. Can contain up to 64 characters.

Subject Required Subject of the e-mail. Can contain up to 64 characters.

Name of e-mail sender. The name specified here will

Sender's Name Optional

be shown under "From" or a similar field of the
recipient's email application. Can contain up to 32
characters.

File Format (Color/Gray
Scale)

Required

File format of the scanned file when scanning in color.
PDF or JPEG can be selected. PDF supports multiple
pages in a document, but JPEG does not.

File Format (Black & White) Required

File format of the scanned file when scanning in black
and white. PDF or TIFF can be selected. Both formats
support multiple pages in a document.

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5. Scanning Originals

Item Setting Description

Original Required

Scan Size Optional

Resolution Optional

Density Optional

Scan to FTP Settings

Select the sides of the original (1 side or 2-sides) to
scan according to the page and binding orientation.

Select the scanning size for the original from A5, B5,
A4, Executive, Half Letter, Letter, Legal, 16K, or
custom size.

If you select custom size, select [mm] or [Inch], and
then specify the width and length.

Select the scan resolution from 100×100, 150×150,
200×200, 300×300, 400×400, or 600×600 dpi.

Specify the image density by clicking the right or left
buttons.

is the lightest, and

is the darkest.

84

Item Setting Description

Quick Dial Number Optional

Name Required

Hostname or IP Address Required

Select when setting the destination as a Quick Dial
entry.

Name of the destination. The name specified here will
be shown on the screen when selecting a scan
destination. Can contain up to 16 characters.

Name or IP address of the FTP server. Can contain up
to 64 characters.

Item Setting Description

Registering Scan Destinations

File Format (Color/Gray
Scale)

Required

File Format (Black & White) Required

FTP User Name Optional

FTP Password Optional

Directory Optional

Notification E-mail Address Optional

Original Required

Scan Size Optional

File format of the scanned file when scanning in color.
PDF or JPEG can be selected. PDF supports multiple
pages in a document, but JPEG does not.

File format of the scanned file when scanning in black
and white. PDF or TIFF can be selected. Both formats
support multiple pages in a document.

User name for logging in to the FTP server. Can
contain up to 32 characters.

Password for logging in to the FTP server. Can contain
up to 32 characters.

Name of the FTP server directory where scanned files
are stored. Can contain up to 64 characters.

E-mail address to which a notification is sent after
transmission. Can contain up to 64 characters.

Select the sides of the original (1 side or 2-sides) to
scan according to the page and binding orientation.

Select the scanning size for the original from A5, B5,
A4, Executive, Half Letter, Letter, Legal, or custom size.

If you select custom size, select [mm] or [Inch], and
then specify the width and length.

Resolution Optional

Density Optional

Select the scan resolution from 100×100, 150×150,
200×200, 300×300, 400×400, or 600×600 dpi.

Specify the image density by clicking the right or left
buttons.

is the lightest, and

is the darkest.

85

5. Scanning Originals

Scan to Folder Settings

Item Setting Description

Quick Dial Number Optional

Name Required

Service Name Required

Domain Optional

Login User Name Optional

Login Password Optional

Directory Optional

Select when setting the destination as a Quick Dial
entry.

Name of the destination. The name specified here will
be shown on the screen when selecting a scan
destination. Can contain up to 16 characters.

Path to the directory where scanned files will be stored.
Consists of the IP address or name of the destination
computer (can contain up to 64 characters), and name
of the shared folder (can contain up to 32 characters).

Specify the name of the domain to which the computer
belongs. Can contain up to 15 characters.

User name for logging in to the destination computer.
Can contain up to 32 characters.

Password for logging in to the destination computer.
Can contain up to 32 characters.

Directory within the shared folder for storing scanned
files. Can contain up to 64 characters.

86

Notification E-mail Address Optional

E-mail address to which a notification is sent after
transmission. Can contain up to 64 characters.

Item Setting Description

Registering Scan Destinations

File Format (Color/Gray
Scale)

File Format (Black & White) Required

Original Required

Scan Size Optional

Resolution Optional

Density Optional

Required

File format of the scanned file when scanning in color.
PDF or JPEG can be selected. PDF supports multiple
pages in a document, but JPEG does not.

File format of the scanned file when scanning in black
and white. PDF or TIFF can be selected. Both formats
support multiple pages in a document.

Select the sides of the original (1 side or 2-sides) to
scan according to the page and binding orientation.

Select the scanning size for the original from A5, B5,
A4, Executive, Half Letter, Letter, Legal, or custom size.

If you select custom size, select [mm] or [Inch], and
then specify the width and length.

Select the scan resolution from 100×100, 150×150,
200×200, 300×300, 400×400, or 600×600 dpi.

Specify the image density by clicking the right or left
buttons.
is the darkest.

is the lightest, and

• To send files via e-mail, SMTP and DNS settings must be configured properly.

•

If you are using the Scan to E-mail function, select a time zone according to your geographic
location to send email with correct transmission date and time.

• To send files to an FTP server or computer, the user name, password, and directory must be
configured properly.

• On a network that uses a DNS server, specify a computer name in [Service Name] and the name
of the domain to which the computer belongs in [Domain]. In this case, also configure the DNS
related settings using Web Image Monitor.

• Scan destinations cannot be registered using the control panel.

Modifying Scan Destinations

This section describes how to modify the information of registered destinations.

1. Start the Web browser, and access the machine by entering its IP address.

2. Click [Scan Destination].

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5. Scanning Originals

3. Click the [E-mail Address], [FTP], or [Folder] tab.

4. Select the entry to modify, and then click [Change].

5. Modify settings as necessary.

6. Enter the administrator password if required.

7. Click [Apply].

8. Close the Web browser.

• You can unassign a Quick Dial entry from a One-touch button from the [Quick Dial Destination]
page. To do this, select the desired entry, click [Delete], and then click [Apply] again on a
confirmation page.

Deleting Scan Destinations

This section describes how to delete registered destinations.

1. Start the Web browser, and access the machine by entering its IP address.

2. Click [Scan Destination].

3. Click the [E-mail Address], [FTP], or [Folder] tab.

4. Select the entry to delete, and then click [Delete].

5. Confirm that the entry you have selected is the entry that you want to delete.

6. Enter the administrator password if required.

7. Click [Apply].

8. Close the Web browser.

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Basic Operation

Basic Operation

Scanning using the control panel allows you to send scanned files via e-mail (Scan to E-mail), to an FTP
server (Scan to FTP), or to the shared folder of a computer on a network (Scan to Folder).

The Scan to E-mail, Scan to FTP, and Scan to Folder functions are available only through a network
connection.

Scan to E-mail/FTP/Folder

This section describes the basic operation for sending scanned files via e-mail, to an FTP server, or to a
computer, depending on the specified destination.

• The original in the ADF takes precedence over the original on the exposure glass if you place
originals both in the ADF and on the exposure glass.

When using the Scan to E-mail, Scan to FTP or Scan to Folder function, you must first register the

•
destination in the Address Book using Web Image Monitor. For details, see page 82 "Registering
Scan Destinations".

1. Place the original on the exposure glass or in the ADF. To place the original, see page 51
"Placing Originals".

2. Press the [Scanner] key, and then press the [Address Book] key.

Alternatively, you can press the [Shortcut to Func.] key if [Shortcut to Function] under administrator
settings is set to [Select Scanner Dest.]. For [Shortcut to Function], see page 166 "Administrator
Settings".

3. Press the [ ] or [ ] key to select [Search Address Book], and then press the [OK] key.

If you want to search for a specific entry by its name, enter the first letters of the name using the
number keys, and then press the [OK] key. Each time you enter a character, the display changes to
show the matching name.

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5. Scanning Originals

4. Search for the desired destination by pressing the [ ] or [ ] key to scroll the Address

Book, and then press the [OK] key.

When you specify a scan destination, the machine's scan settings change automatically according
to the information registered for that destination in the Address Book. If necessary, you can change
the scan settings using the control panel. For scan settings, see page 93 "Specifying the Scan
Settings".

5. Press the [Start] key.

Depending on the machine's settings, you may see the following screen on the display when
scanning from the exposure glass.

If you see this screen, proceed to the next step.

6. If you have more originals to scan, place the next original on the exposure glass, and

then press [Yes]. Repeat this step until all originals are scanned.

7. When all originals have been scanned, press [No] to start sending the scanned file.

• To cancel scanning, press the [Scanner] key, and then press the [Clear/Stop] key. The scan files
are discarded.

You can configure the machine to scan documents in black and white, color, or grayscale by

•
changing the [Scanning Mode] setting under scanner settings. For details, see page 93
"Specifying the Scan Settings".

• You can also specify a destination using the One Touch buttons, [Pause/Redial] key. For details,
see page 91.

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Basic Operation

• If the [Limitless Scan] setting under scanner settings is enabled, you can place originals on the
exposure glass repeatedly in a single scan procedure. For details, see page 93 "Specifying the
Scan Settings".

If [File Type] under scanner settings is set to [Multi-page], you can scan multiple pages to create a

•
single PDF or TIFF file containing all pages. However, if the file format is JPEG, a single-page file
will be created for every page scanned. For details, see page 93 "Specifying the Scan Settings".

• If paper is jammed in the ADF, the scan job will be discarded. Remove the jammed paper and scan
the entire originals again. For the direction to remove paper jammed in the ADF, see page 211
"Paper Feed Problems".

Specifying the scan destination using the One Touch buttons or [Pause/Redial] key

This section describes how to specify a destination using the following keys:

One Touch buttons

•

Use these to specify destinations registered as Quick Dial entries.

• [Pause/Redial] key

Press this to specify the last used destination as the destination for the current job.

Using the One Touch buttons

Press the One Touch button to which the desired Quick Dial entry is registered.

Press the [Shift] key to use the Quick Dial entries Nos. 5 to 8.

Using the [Pause/Redial] key

Press the [Pause/Redial] key to select the last used destination.

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5. Scanning Originals

• When you specify a scan destination, the machine's scan settings change automatically according
to the information registered for that destination in the Address Book. If necessary, you can change
the scan settings using the control panel. For scan settings, see page 93 "Specifying the Scan
Settings".

The [Pause/Redial] key is not effective for the first scan job after the machine is turned on.

•

• To select destinations not registered as Quick Dial entries, use the [Address Book] key. For
specifying destinations using the [Address Book] key, see page 89 "Scan to E-mail/FTP/Folder".

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Specifying the Scan Settings

Specifying the Scan Settings

When you specify a scan destination, the machine's scan settings change automatically according to the
information registered for that destination in the Address Book. If necessary, you can change the scan
settings for the current job using the control panel.

Specifying the Scanning Size According to the Size of the Original

This section describes how to specify the scanning size according to the size of the current original.

1. Press [Scn Size].

2. Press the [ ] or [ ] key to select the size of the original, and then press the [OK] key.

If you selected anything other than [Custom Size], you do not need to perform the remaining steps
of the procedure.

3. Press the [ ] or [ ] key to select [mm] or [inch], and then press the [OK] key.

4. Enter the width using the number keys, and then press the [OK] key.

To enter a decimal point, press [ ].

5. Enter the length using the number keys, and then press the [OK] key.

To enter a decimal point, press [ ].

• You can press the [Escape] key to exit to the previous level of the menu tree.

You can change the machine's default [Scan Size] setting to always scan originals with a specific

•
scanning size. For details, see page 138 "Scanner Features Settings".

• Temporary job settings are cleared in the following cases:

• When no input is received for the period of time specified in [System Auto Reset Timer] while
the initial screen is displayed. For details, see page 166 "Administrator Settings".

• When the [Clear/Stop] key is pressed while the initial screen is displayed.

• When the machine's mode is changed.

• When the power is turned off.

• When the machine's default for the same setting is changed

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5. Scanning Originals

Adjusting Image Density

This section describes how to adjust image density for the current job.

There are five image density levels. The higher the density level, the darker the scanned image.

1. Press the [Density] key.

2. Press the [ ] or [ ] key to select the desired density level, and then press the [OK] key.

• Press the [Escape] key to discard the current change and return to the initial screen.

You can change the machine's default [Density] setting to always scan with a specific density level.

•
For details, see page 138 "Scanner Features Settings".

• Temporary job settings are cleared in the following cases:

• When no input is received for the period of time specified in [System Auto Reset Timer] while
the initial screen is displayed. For details, see page 138 "Scanner Features Settings".

• When the [Clear/Stop] key is pressed while the initial screen is displayed.

• When the machine's mode is changed.

• When the power is turned off.

• When the machine's default for the same setting is changed.

Specifying Resolution

This section describes how to specify the scan resolution for the current job.

There are six resolution settings. The higher the resolution, the higher the quality but greater the file size.

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Specifying the Scan Settings

1. Press the [Image Quality] key.

2. Press the [ ], [ ], [ ], or [ ] key to select the desired resolution, and then press the [OK]

key.

• Press the [Escape] key to discard the current change and return to the initial screen.

You can change the machine's default [Resolution] setting to always scan with a specific resolution

•
level. For details, see page 138 "Scanner Features Settings".

• Temporary job settings are cleared in the following cases:

• When no input is received for the period of time specified in [System Auto Reset Timer] while
the initial screen is displayed. For details, see page 166 "Administrator Settings".

• When the [Clear/Stop] key is pressed while the initial screen is displayed.

• When the machine's mode is changed.

• When the power is turned off.

• When the machine's default for the same setting is changed.

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1
2

3

4

5
6

7

5. Scanning Originals

Scanning from a Computer

Scanning from a computer connected by the network or USB (TWAIN scanning and WIA scanning)
allows you to operate the machine from your computer and scan originals into your computer directly.

TWAIN Scanning

TWAIN scanning is possible if your computer is running a TWAIN-compatible application.

1. Place the original on the exposure glass.

2. Open the properties dialog box for this machine using a TWAIN-compatible application

on your computer.

3. In the dialog box, configure the scan settings as required, and then click [Scan].

Settings you can configure in the TWAIN dialog box

1. Scanner:

Select the scanner you want to use. The scanner you select becomes the default scanner. Click [Refresh] to
discover all available scanners connected via USB or the network.

Original:

2.

Select [Reflective] to scan from the exposure glass, or [Automatic Document Feeder] to scan from the ADF.

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Scanning from a Computer

3. Original type

According to your original, select a setting from the list of options detailed below, or select [Custom...] to
configure your own scan settings. "Mode", "Resolution", and "Size" under "Scan Configuration" will change
according to the Original type setting you selected here.

When using the exposure glass:

•

[Editing Text(OCR)]

[Faxing, Filing, or Copying]

[Black and White Photo]

[Color Document - fast]

[Color Document - Better Quality]

[Custom...]

• When using the ADF:

[ADF-Faster]

[ADF-Better]

[ADF-gray]

[Custom...]

4. Mode:

Select from color, grayscale, or black-and-white.

5. Resolution:

Select a resolution from the list. If you select [User defined], enter a resolution value directly in the edit box.
Note that increasing the resolution also increases the file size and scanning time.

Selectable resolutions vary depending on where the original is set.

• When using the exposure glass:

75, 100, 150, 200, 300, 400, 500, 600, 1200, 2400, 4800, 9600, 19200 dpi, User defined

• When using the ADF:

75, 100, 150, 200, 300, 400, 500, 600 dpi, User defined

6. Size:

Select the scanning size. If you select [User defined], enter the scanning size directly in the edit box. Also, you
can change the scanning size with your mouse in the preview area. You can select the unit of measure from
[cm], [inches], or [pixels]. Selectable resolutions vary depending on where the original is set. For details, see
the TWAIN help.

7. Scan task: (when using the exposure glass)

Displays a maximum of 10 previously used scan areas. To remove a scan task, select the number of the task,
and then click [Remove]. You can select [AutoCrop] to let the scanner automatically detect the size of your
original.

• If the scan data is larger than the memory capacity, an error message appears and scanning is
canceled. If this happens, specify a lower resolution and scan the original again.

For details, see the TWAIN help.

•

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5. Scanning Originals

Basic Operation for WIA Scanning

1. Place the original on the exposure glass.

2. On the [Start] menu on your computer, click [Devices and Printers].

3. Right-click the icon of the printer model you want to use, and then click [Start scan] to

open the dialog box for the scan settings.

4. In the dialog box, configure the scan settings as required, and then click [Scan].

5. Click [Import].

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