Ricoh MFMP2501SP1 Users Manual
TABLE OF CONTENTS
How to Read the Manuals.................................................................................................................................2
Symbols Used in the Manuals.......................................................................................................................2
Disclaimer........................................................................................................................................................2
Notes...............................................................................................................................................................3
1. Manuals Provided with This Machine
Manuals for This Machine................................................................................................................................. 5
Manuals List.................................................................................................................................................... 7
On-screen Operating Instructions..................................................................................................................... 9
Formats of the Operating Instructions...........................................................................................................9
Reading the HTML Manuals on the CD-ROM.............................................................................................9
Installing and Opening the HTML Manuals.............................................................................................. 10
Reading the PDF Manuals on the CD-ROM..............................................................................................10
2. Safety Information for This Machine
Safety Information............................................................................................................................................13
Safety During Operation.............................................................................................................................13
Safety Precautions to Be Followed.............................................................................................................13
Safety Labels of This Machine.........................................................................................................................22
Positions of WARNING and CAUTION labels.........................................................................................22
Power Switch Symbols.................................................................................................................................23
3. Other Information for This Machine
Laws and Regulations...................................................................................................................................... 25
Duplication and Printing Prohibited............................................................................................................25
Laser Safety.................................................................................................................................................. 25
Notes to USA Users of FCC Requirements................................................................................................ 25
Important Safety Instructions for Facsimile Unit.........................................................................................28
Notes to Canadian Users of Facsimile Unit...............................................................................................29
Other Information.............................................................................................................................................30
ENERGY STAR Program..............................................................................................................................30
Energy Saving Functions............................................................................................................................. 30
Notes to Users in the State of California (Notes to Users in USA)...........................................................31
4. Appendix
Specifications....................................................................................................................................................33
Trademarks....................................................................................................................................................... 35
1
How to Read the Manuals
Symbols Used in the Manuals
This manual uses the following symbols:
Indicates points to pay attention to when using the machine, and explanations of likely causes of paper
misfeeds, damage to originals, or loss of data. Be sure to read these explanations.
Indicates supplementary explanations of the machine's functions, and instructions on resolving user
errors.
This symbol is located at the end of sections. It indicates where you can find further relevant information.
[ ]
Indicates the names of keys on the machine's display or control panels.
Indicates instructions stored in a file on a provided CD-ROM.
(mainly Europe and Asia)
(mainly North America)
Differences in the functions of Region A and Region B models are indicated by two symbols. Read the
information indicated by the symbol that corresponds to the region of the model you are using. For
details about which symbol corresponds to the model you are using, see "Model-Specific Information",
Getting Started .
Disclaimer
Contents of this manual are subject to change without prior notice.
To the maximum extent permitted by applicable laws, in no event will the manufacturer be liable for any
damages whatsoever arising out of failures of this machine, losses of the registered data, or the use of
this product and operation manuals provided with it.
Make sure that you always copy or have backups of the data registered in this machine. Documents or
data might be erased due to your operational errors or malfunctions of the machine.
In no event will the manufacturer be responsible for any documents created by you using this machine or
any results from the data executed by you.
2
Notes
The manufacturer shall not be responsible for any damage or expense that might result from the use of
parts other than genuine parts from the manufacturer with your office products.
For good output quality, the manufacturer recommends that you use genuine toner from the
manufacturer.
Some illustrations in this manual might be slightly different from the machine.
Certain options might not be available in some countries. For details, please contact your local dealer.
Depending on which country you are in, certain units may be optional. For details, please contact your
local dealer.
3
4
1. Manuals Provided with This Machine
This chapter explains manuals for this machine.
Manuals for This Machine
Read this manual carefully before you use this machine.
Refer to the manuals that are relevant to what you want to do with the machine.
• Media differ according to manual.
• Adobe® Acrobat® Reader®/Adobe Reader must be installed in order to view the manuals as PDF
files.
• A Web browser must be installed in order to view the html manuals.
User Guide
Regarding the basic usage of this machine, frequently used functions, troubleshooting when an
error message appears, etc., summaries are provided below for each user manual.
Read This First
Before using the machine, be sure to read the section of this manual entitled Safety Information. It
also describes how to install the included CD-ROM, each regulation, and environmental
conformance.
Easy Search
You can search for a description by what you want to do. Also, this machine's distinctive functions
are explained.
Getting Started
Describes preparations for using the machine, operating instructions, and character input methods.
Paper Specifications and Adding Paper
Describes how to load originals and sheets and about their specifications.
Convenient Functions
Describes how to register frequently used settings, customize the Home Screen, and display a Web
page on the control panel. It also describes how to manage a job.
Maintenance and Specifications
Describes how to replace supplies and how to install and clean this machine. It also describes the
specifications of the main unit and options.
Troubleshooting
Provides a guide for resolving common usage-related problems.
5
Copy/ Document Server
Explains Copier and Document Server functions and operations. Also refer to this manual for
explanations on how to specify the settings for originals.
Fax
Explains Facsimile functions and operations.
Print
Describes how to print using the printer driver. It also describes the functions available for printing.
Scan
Describes how to scan paper data using this machine and how to send the scanned data to a
computer and store the data.
Connecting the Machine/ System Settings
Explains how to connect the machine to a network, and configure and operate the machine in a
network environment. Also explains how to change User Tools settings and how to register
information in the Address Book.
PostScript 3
Explains how to set up and use PostScript® 3TM.
VM Card Extended Feature Settings
Describes how to configure the extended features using the control panel or Web Image Monitor.
Security Guide
This manual is for administrators of the machine. It explains security functions that you can use to
prevent unauthorized use of the machine, data tampering, or information leakage. For enhanced
security, we recommend that you first make the following settings:
• Install the Device Certificate.
• Enable SSL (Secure Sockets Layer) Encryption.
• Change the user name and password of the administrator using Web Image Monitor.
For details, see "Before Using This Machine", Security Guide.
Be sure to read this manual when setting the enhanced security functions, or user and administrator
authentication.
Driver Installation Guide
Describes how to install and configure each driver. This manual is included in the drivers CD.
• Manuals provided are specific to machine types.
• Driver Installation Guide and HTML manuals are available in English, German, French, Italian,
Spanish, Dutch, and Russian.
1. Manuals Provided with This Machine
6
• You can download information about the machine's certification, which is based on an IT security
certification system (hereafter CC Certification), from http://support-download.com/services/
device/ccmanual/mp_2001_2501/en/download_admin.html and http://supportdownload.com/services/device/ccmanual/mp_2001_2501/en/download_user.html. This
information is about how to set up the machine. If you have purchased a CC Certified machine, be
sure to read it before operating the machine so you can make the correct settings before using it.
• The following software products are referred to using general names:
Product name General name
ScanRouter EX Professional *1 and
ScanRouterEX Enterprise
*1
the ScanRouter delivery software
*1
The ScanRouter EX Professional and ScanRouterEX Enterprise are no longer available for sale.
Manuals List
Manual Name
Printed Manuals
Provided
HTML Manuals
Provided
PDF Manuals
Provided
User Guide Yes No Yes
Read This First Yes No No
Easy Search No Yes No
Getting Started No Yes No
Paper Specifications and Adding Paper No Yes No
Convenient Functions No Yes No
Maintenance and Specifications No Yes No
Troubleshooting No Yes No
Copy/ Document Server No Yes No
Fax No Yes No
Print No Yes No
Scan No Yes No
Connecting the Machine/ System
Settings
No Yes No
Manuals for This Machine
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Manual Name
Printed Manuals
Provided
HTML Manuals
Provided
PDF Manuals
Provided
Security Guide No No Yes
PostScript 3 No Yes No
VM Card Extended Feature Settings No Yes No
Driver Installation Guide No No Yes
• Driver Installation Guide and HTML manuals are available in English, German, French, Italian,
Spanish, Dutch, and Russian.
1. Manuals Provided with This Machine
8
On-screen Operating Instructions
This chapter describes the on-screen operating instructions of this machine. The on-screen operating
instructions are included in the supplied manual CD-ROM.
Formats of the Operating Instructions
The operating instructions of this machine are provided in the following formats:
• Printed manuals
• HTML manuals
• PDF manuals
For details about the contents of each manual, see p.5 "Manuals for This Machine". The various manuals
are available in different formats. For details about availability, see p.7 "Manuals List".
Reading the HTML Manuals on the CD-ROM
This section describes how to read the HTML manuals on the supplied manual CD-ROM.
1. Insert the CD-ROM in the CD-ROM drive of your computer.
2. Select a language, and then click [OK].
3. Click [Read HTML manuals].
The browser opens.
4. Click the title of manual you want to read.
• Recommended browsers:
• Internet Explorer 6 or later
• Firefox 3.5 or later
• Safari 4.0 or later
• If you want to read the HTML manuals on a Macintosh, insert the CD-ROM in the CD-ROM drive,
and then open "Manuals.htm".
• If JavaScript is disabled or unavailable in your browser, you will not be able to search or use
certain buttons in the HTML documentation.
• HTML manuals are available in English, German, French, Italian, Spanish, Dutch, and Russian.
On-screen Operating Instructions
9
Installing and Opening the HTML Manuals
This section describes how to install and open the HTML manuals on your computer.
For your convenience, we recommend you install these manuals on your computer.
1. Insert the CD-ROM in the CD-ROM drive of your computer.
2. Select a language, and then click [OK].
3. Click [Install manuals].
4. Install the HTML manuals by following the on-screen instructions.
5. When the installation is complete, click [Finish].
6. Click [Exit].
7. Open the HTML manuals that you installed.
To open the manuals from an icon, double-click the icon on the desktop. To open the manuals from
the [Start] menu, point to [All Programs], and then click [Product Name].
8. Click the title of the manual you want to read.
• You need administrator permissions to install the manuals. Log in as an Administrators group
member.
• The system requirements for installing the manuals are as follows:
• Operating system: Windows XP/Vista/7, Windows Server 2003/2003 R2/2008/2008
R2
• Minimum display resolution: 800 × 600 pixels
• If you cannot install a manual, copy the "MANUAL_HTML" folder to your computer's hard drive,
and then run "setup.exe".
• To delete an installed manual, on the [Start] menu, point to [All Programs], click [Product Name],
and then uninstall the data.
• Depending on the settings made during installation, menu folder names may differ.
• HTML manuals are available in English, German, French, Italian, Spanish, Dutch, and Russian.
Reading the PDF Manuals on the CD-ROM
This section describes how to read the PDF manuals on the supplied manual CD-ROM.
File path
The manuals are included in the following folder on the CD-ROM:
MANUAL_PDF\(language)
1. Manuals Provided with This Machine
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1. Insert the CD-ROM in the CD-ROM drive of your computer.
2. Select a language, and then click [OK].
3. Click [Read PDF manuals].
• To view the PDF manuals, you need to have Adobe Acrobat Reader/Adobe Reader installed on
your computer.
• If you want to read the PDF manuals on a Macintosh, insert the CD-ROM in the CD-ROM drive,
and then open "Manuals.htm".
• Driver Installation Guide is available in English, German, French, Italian, Spanish, Dutch, and
Russian.
On-screen Operating Instructions
11
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