Ricoh IS 2225 User Manual

Download

Operating Instructions

General Settings Guide

Getting Started

Combined Function Operations

Document Server

User Tools (System Settings)

Registering Addresses and Users for Facsimile/Scanner Functions

Troubleshooting

Remarks

Entering Text

Specifications

Read this manual carefully before you use this machine an d keep it handy for future reference. For safe and correct use, be sure to read the

Safety Information in this manual before using the machine.

Introduction

This manual contains detailed instructions and notes on the operation and use of this machine. For your safety and benefit, read this manual carefully before using the machine. Keep this manual in a handy place for quick reference.

Important

Contents of this manual are subject to change without prior notice. In no event will the company be liable for direct, indirect, special, incidental, or consequential damages as a result of handling or operating the machine.

Notes:

Some illustrations in this manual might be slightly different from the machine.

Certain options might not be available in some countries. For details, please contact your local dealer.

Laser Safety:

This machine is considered a class 1 laser device, safe for office/EDP use. The machine contains two GaAIAs laser diodes, 5-milliwatt, 760-800 nanometer wavelength for each emitter. Direct (or indirect reflected ) eye contact with the laser beam might cause serious eye damage. Safety precautions and interlock mechanisms have been designed to prevent any possible laser beam exposure to the operator.

The following label is attached on the back side of the machine.

Caution:

Use of controls or adjustments or performance of procedures other than those specified in this manual might result in hazardous radiation exposure.

Notes:

The model names of the machines do not appear in the following pages. Check the type of your machine before reading this manual. (For details, see p.14 “Machine Types”.)

• Type 1: DSm725/LD225/Aficio 3025/IS 2225

• Type 2: DSm730/LD230/Aficio 3030/IS 2230

Certain types might not be available in some countries. For details, please contact your local dealer.

Two kinds of size notation are employed in this manual. With this machine refer to the metric version.

For good copy quality, the supplier recommends that you use genuine toner from the supplier.

The supplier shall not be responsible for any damage or expense that might result from the use of parts other than genuine parts from the supplier with your office products.

Power Source

220 - 240V, 50/60Hz, 7A or more

Please be sure to connect the power cord to a power source as above. For details about power source, see p.142 “Power Connection”.

Manuals for This Machine

The following manuals describe the operational procedures of this machine. For particular functions, see the relevant parts of the manual.

Note

❒ Manuals provided are specific to machine type.

❒ Adobe Acrobat Reader/Adobe Reader is necessary to view the manuals as a

PDF file.

❒ Two CD-ROMs are provided:

• CD-ROM 1 “Operating Instructions”

• CD-ROM 2 “Scanner Driver and Document Management Utility”

❖

General Settings Guide (this manual)

Provides an overview of the machine and describes System Settings (such as Tray Paper Settings), Document Server functions, and troubleshooting. Refer to this manual for Address Book procedures such as registering fax numbers, e-mail addresses, and user codes.

❖ Security Reference

This manual is for administrators of this machine. It describes security functions that the administrators can use to protect data from being tampered, or prevent the machine from unauthorized use. Also refer to this manual for the procedures for registering administrators, as well as setting user and administrator authentication.

❖ Network Guide (PDF file - CD-ROM1)

Provides information about configuring and operating the printer in a network environment or using software. This manual covers all models, and therefore contains functions and settings that may not be available for your model. Images, illustrations, functions, and supported operating systems may differ from those of your model.

❖ Copy Reference

Describes operations, functions, and troubleshooting for the machine's copier function.

❖ Facsimile Reference <Basic Features>

Describes operations, functions, and troubleshooting for the machine's facsimile function.

❖ Facsimile Reference <Advanced Features>

Describes advanced facsimile functions such as line settings and procedures for registering IDs.

❖ Printer Reference

Describes system settings, operations, functions, and troubleshooting for the machine's printer function.

❖ Scanner Reference (PDF file - CD-ROM1)

Describes operations, functions, and troubleshooting for the machine's scanner function.

❖ Manuals for DeskTopBinder Lite

DeskTopBinder Lite is a utility included on the CD-ROM labeled “Scanner Driver and Document Management Utility”.

• DeskTopBinder Lite Setup Guide (PDF file - CD-ROM2) Describes installation of, and the operating environment for DeskTopBinder Lite in detail. This guide can be displayed from the [Setup] display when DeskTopBinder Lite is installed.

• DeskTopBinder Introduction Guide (PDF file - CD-ROM2) Describes operations of DeskTopBinder Lite and provides an overview of its functions. This guide is added to the [Start] menu when DeskTopBinder Lite is installed.

• Auto Document Link Guide (PDF file - CD-ROM2) Describes operations and functions of Auto Document Link installed with DeskTopBinder Lite. This guide is added to the [Start] menu when DeskTopBinder Lite is installed.

❖ Other manuals

• PS3 Supplement (PDF file - CD-ROM1)

• Unix Supplement (Available from an authorized dealer, or as a PDF file on our Web site.)

What You Can Do with This Machine

The following introduces the functions of this machine, and the relevant manuals containing detailed information about them.

Products marked with * are optional. For details about optional products, see p.154 “Options”, or contact your local dealer.

Copier, Facsimile, Printer, and Scanner Functions

AHR002S

This machine provides copier, facsimile*, printer*, and scanner* functions.

• You can make copies of originals. With a finisher*, you can sort and staple copies. See Copy Reference.

• You can send originals by fax and receive faxes from other parties. See Facsimile Reference <Basic Fea-

tures> , and Facsimile Reference <Advanced Features>.

• You can print documents created using applications. See Printer Ref- erence.

• You can scan originals and send the scan file to a computer. See Scanner Reference.

Utilizing Stored Documents

GCKONN2J

• You can store file from originals scanned by this machine, or file sent from other computers, into the machine's hard disk. You can print and fax stored documents as required. You can also change print settings and print multiple documents (Document Server). See p.35 “Using the Document Server”.

• With DeskTopBinder Professional*/Lite, you can search, check, print, and delete stored documents using your computer. You can also retrieve stored documents scanned in scanner mode. With File Format Converter*, you can even download documents stored in copy and printer functions to your computer. See Network Guide.

iii

Paperless Fax Transmission and Reception

Reception

GCKONN3J

• You can store received fax messages on the machine's hard disk, instead of printing them onto paper. You can use ScanRouter Professional or a Web Image Monitor to check, print, delete, retrieve, or download documents using your computer (Storing received documents). See Facsimile Reference <Advanced Features>.

Transmission

Fax Transmission and Reception Through the Internet

GCKONN9J

•

You can send fax documents through e-mail by specifying the recipient's e-mail address (Internet Fax Transmission). You can receive sent documents via Internet Fax, or from computers (Internet Fax Reception). See

Facsimile Reference <Basic Features>

• You can send faxes by using data such as the IP address to specify the IP-Fax destination (IP-Fax Transmission). The transmitted files can be received using an Internet fax machine (IP-Fax Reception). See

Facsimile Reference <Basic Features>

• You can send documents created using applications to another party's fax machine directly, without performing a print job (LAN-Fax). See Facsimile Reference <Advanced Features>.

AHR003S

Using the Scanner in a Network Environment

AHR004S

• You can send scanned documents to other network computers using e-mail (Sending stored scan file by e-mail). See Scanner Reference.

• With ScanRouter delivery software, you can save scanned documents in specified destinations on network computers (File storage). See Scanner Reference.

• You can send scanned documents to other network folders (Scan to Folder). See Scanner Reference

Administrating the Machine/Protecting Documents (Security Functions)

AHR005S

• You can protect documents from unauthorized access and stop them from being copied without permission. See Security Reference.

• You can control the use of the machine, as well as prevent machine settings from being changed without authorization. See Security Ref- erence.

• By setting passwords, you can prevent unauthorized access via the network. See Security Reference.

• You can erase the data on the hard disk to prevent the information from leaking out. See the manual for the DataOverWriteSecurity Unit* and Security Reference.

Monitoring the Machine Via Computer

Preventing an Unauthorized Copy

You can monitor machine status and change settings using a computer.

•

Using SmartDeviceMonitor for Admin,

SmartDeviceMonitor for Client, or a Web Image Monitor, you can use a computer to view the machine's status, such as to check on paper quantities, or misfeeds, etc. See Network Guide.

• You can also use a Web Image Monitor to make network settings. See Network Guide.

• You can also use a Web Image Monitor to register and manage items such as user codes, fax numbers, e-mail addresses, and folders in the Address Book. See the Web Image Monitor's Help.

• Using Web Image Monitor, you can receive e-mails notifying you when toner runs out or a paper misfeed occurs. See the Web Image Monitor Help.

• Using Web Image Monitor, you can receive information on the machine status via e-mail. See the Web Image Monitor Help.

AHR006S

AHR023S

• Using the printer driver, you can embed a pattern in the printed document. If the document is copied on a machine with the Copy Data Security Unit(*), protected pages are grayed out in the copy, preventing confidential information from being copied. If the document is copied on a machine without the Copy Data Security Unit(*), the hidden text becomes conspicuous in the copy, showing that the copy is Unauthorized. See the printer driver Help. See Printer Reference.

• Using the printer driver, you can embed text in the printed document for unauthorized copy prevention. If the document is copied, scanned, or stored in a Document Server by a copier or multifunction printer, the embedded text appears conspicuous in the copy, discouraging such unauthorized copying. See the printer driver Help. See Printer Reference

• If a document protected by unauthorized copy guard is copied on a machine that is equipped with the Copy Data Security Unit (*), the machine beeps to notify users that unauthorized copying is being attempted. See Security Reference.

TABLE OF CONTENTS

Manuals for This Machine ...................................................................................... i

What You Can Do with This Machine.................................................................. iii

Copier, Facsimile, Printer, and Scanner Functions................................................... iii

Utilizing Stored Documents ....................................................................................... iii

Paperless Fax Transmission and Reception............................................................. iv

Fax Transmission and Reception Through the Internet ............................................ iv

Using the Scanner in a Network Environment ........................................................... v

Administrating the Machine/Protecting Documents (Security Functions) .................. v

Monitoring the Machine Via Computer...................................................................... vi

Preventing an Unauthorized Copy ............................................................................ vi

Copyrights and Trademarks .................................................................................1

Trademarks ................................................................................................................1

Information about Installed Software..........................................................................2

How to Read This Manual .....................................................................................8

Safety Information ................................................................................................. 9

Safety During Operation............................................................................................. 9

Positions of Labels and Hallmarks forRWARNING and RCAUTION............. 11

ENERGY STAR Program ..................................................................................... 12

Machine Types ..................................................................................................... 14

1. Getting Started

Guide to Components ......................................................................................... 15

External Options....................................................................................................... 17

Internal Options ........................................................................................................ 18

Control Panel........................................................................................................ 19

Display Panel ...........................................................................................................21

When the Authentication Screen is displayed .......................................................... 22

Turning On the Power ......................................................................................... 23

Turning On the Main Power .....................................................................................23

Turning On the Power .............................................................................................. 23

Turning Off the Power .............................................................................................. 24

Turning Off the Main Power .....................................................................................24

Saving Energy .......................................................................................................... 25

2. Combined Function Operations

Changing Modes .................................................................................................. 27

Multi-Access......................................................................................................... 29

vii

3. Document Server

Relationship between Document Server and Other Functions ....................... 33

Document Server Display ........................................................................................ 34

Using the Document Server................................................................................ 35

Storing Data .............................................................................................................35

Changing a Stored Document's File Name, User Name, or Password....................38

Searching for Stored Documents ............................................................................. 39

Printing Stored Documents ......................................................................................40

Deleting Stored Documents .....................................................................................43

Viewing Stored Documents Using a Web Image Monitor ........................................44

Downloading Stored Documents.............................................................................. 44

Settings for the Document Server...................................................................... 45

4. User Tools (System Settings)

User Tools Menu (System Settings)...................................................................47

Accessing User Tools (System Settings) .......................................................... 50

Changing Default Settings .......................................................................................50

Exiting User Tools .................................................................................................... 50

Settings You Can Change with User Tools .......................................................51

General Features .....................................................................................................51

Tray Paper Settings .................................................................................................54

Timer Settings ..........................................................................................................57

Administrator Tools ..................................................................................................60

Registering Addresses and Users for Facsimile/Scanner Functions

Address Book....................................................................................................... 67

Registering Names .............................................................................................. 70

Registering a Name ................................................................................................. 70

Changing a Registered Name..................................................................................71

Deleting a Registered Name ....................................................................................71

Authentication Information ................................................................................. 72

Registering a New User Code.................................................................................. 72

Changing a User Code.............................................................................................73

Deleting a User Code ...............................................................................................74

Displaying the Counter for Each User Code ............................................................74

Printing the Counter for Each User Code................................................................. 74

Clearing the Number of Prints.................................................................................. 75

Fax Destination ....................................................................................................77

Registering a Fax Destination .................................................................................. 78

Changing a Registered Fax Destination ..................................................................80

Deleting a Registered Fax Destination..................................................................... 81

Registering an IP-Fax Destination ........................................................................... 82

Changing a Registered IP-Fax Destination..............................................................83

Deleting a Registered IP-Fax Destination ................................................................ 84

E-mail Destination................................................................................................ 86

Registering an E-mail Destination ............................................................................ 86

Changing a Registered E-mail Destination ..............................................................87

Deleting a Registered E-mail Destination ................................................................ 88

viii

Registering Folders ............................................................................................. 89

Using SMB to Connect.............................................................................................89

Using FTP to Connect .............................................................................................. 93

Using NCP to Connect.............................................................................................96

Registering Names to a Group ......................................................................... 100

Registering a New Group ....................................................................................... 100

Registering Names to a Group............................................................................... 101

Displaying Names Registered in Groups ............................................................... 101

Removing a Name from a Group ...........................................................................102

Changing a Group Name .......................................................................................102

Deleting a Group .................................................................................................... 103

Adding a Group to Another Group ......................................................................... 103

Deleting a Group within a Group............................................................................103

Registering a Protection Code ......................................................................... 105

Registering a Protection Code To a Single User ................................................... 105

Registering a Protection Code To a Group User ................................................... 106

Registering the Transfer Request .................................................................... 107

Registering a Transfer Station/Receiving Station ..................................................107

Changing a Registered Transfer Station/Receiving Station...................................109

Deleting a Registered Transfer Station/Receiving Station ..................................... 110

Registering Authentication ............................................................................... 111

SMTP Authentication .............................................................................................111

LDAP Authentication .............................................................................................. 112

6. Troubleshooting

If Your Machine Does Not Operate As You Want............................................ 115

General ..................................................................................................................115

Document Server ................................................................................................... 118

B Loading Paper ............................................................................................... 119

Loading Paper into Paper Trays ............................................................................119

Loading Paper into Large Capacity Tray (optional)................................................120

D Adding Toner................................................................................................. 122

Removing Toner................................................................................................. 123

Inserting Toner...................................................................................................124

x Clearing Misfeeds ......................................................................................... 125

Changing the Paper Size...................................................................................130

Changing the Paper Size of the Paper Tray .........................................................130

d Adding Staples..............................................................................................133

500-Sheet Finisher.................................................................................................133

1000-Sheet Finisher...............................................................................................134

Removing Jammed Staples .............................................................................. 136

500-Sheet Finisher.................................................................................................136

1000-Sheet Finisher...............................................................................................137

Replacing the Stamp Cartridge ........................................................................ 138

7. Remarks

Dos and Don'ts................................................................................................... 139

Toner ...................................................................................................................140

Handling Toner....................................................................................................... 140

Toner Storage ........................................................................................................140

Used Toner ............................................................................................................140

Where to Put Your Machine .............................................................................. 141

Machine Environment ............................................................................................ 141

Moving.................................................................................................................... 141

Power Connection .................................................................................................. 142

Access to the Machine ...........................................................................................142

Maintaining Your Machine ................................................................................ 143

Cleaning the Exposure Glass................................................................................. 143

Cleaning the Exposure Glass Cover ...................................................................... 143

Cleaning the Auto Document Feeder.....................................................................143

Other Functions ................................................................................................. 144

Inquiry ....................................................................................................................144

Changing the Display Language............................................................................144

Counter ............................................................................................................... 145

Displaying the Total Counter..................................................................................145

8. Entering Text

Entering Text ......................................................................................................147

Available Characters .............................................................................................. 147

Keys ....................................................................................................................... 147

How to Enter Text .................................................................................................. 148

9. Specifications

Main Unit............................................................................................................. 149

Options ............................................................................................................... 154

Exposure Glass Cover ........................................................................................... 154

Auto Document Feeder..........................................................................................154

500-Sheet Finisher.................................................................................................154

1000-Sheet Finisher...............................................................................................155

Shift Sort Tray ........................................................................................................ 156

Duplex Unit............................................................................................................. 157

Bypass Tray ...........................................................................................................157

Bridge Unit .............................................................................................................158

Internal Tray 2 (1 bin tray)...................................................................................... 158

Large Capacity Tray...............................................................................................158

Paper Tray Unit ...................................................................................................... 159

Copy Paper .........................................................................................................160

Recommended Paper Sizes and Types.................................................................160

Unusable Paper .....................................................................................................163

Paper Storage ........................................................................................................ 163

INDEX....................................................................................................... 164

Copyrights and Trademarks

Trademarks

Microsoft®, Windows® and Windows NT® are registered trademarks of Microsoft Corporation in the United States and/or other countries.

Acrobat

The Bluetooth any use of such marks by Ricoh Company, Ltd. is under license.

NetWare is a registered trademark of Novell, Inc.

Other product names used herein are for identification purposes only and might be trademarks of their respective companies. We disclaim any and all rights to those marks.

The proper names of the Windows operating systems are as follows:

• The product name of Windows

• The product names of Windows

• The product names of Windows Server™ 2003 are as follows:

• The product names of Windows

is a registered trademark of Adobe Systems Incorporated.

word mark and logos are owned by the Bluetooth SIG, Inc. and

95 is Microsoft® Windows® 95

98 is Microsoft® Windows® 98

Me is Microsoft® Windows® Millennium

Edition (Windows Me)

2000 are as follows:

XP are as follows:

NT are as follows:

Microsoft Microsoft Microsoft

Microsoft Microsoft

Microsoft Microsoft Microsoft

Microsoft Microsoft

Windows® 2000 Advanced Server

Windows® 2000 Server

Windows® 2000 Professional

Windows® XP Professional

Windows® XP Home Edition

Windows Server™ 2003 Standard Edition

Windows Server™ 2003 Enterprise Edition

Windows Server™ 2003 Web Edition

Windows NT® Server 4.0

Windows NT® Workstation 4.0

Information about Installed Software

expat

• The software including controller, etc. (hereinafter "software") installed on this product uses the expat under the conditions mentioned below.

• The product manufacturer provides warranty and support to the software of the product including the expat, and the product manufacturer makes the initial developer and copyright holder of the expat, free from these obligations.

• Information relating to the expat is available at: http://expat.sourceforge.net/

Permission is hereby granted, free of charge, to any person obtaining a copy of this software and associated documentation files (the "Software"), to deal in the Software without restriction, including without limitation the rights to use, copy, modify, merge, publish, distribute, sublicense, and/or sell copies of the Software, and to permit persons to whom the Software is furnished to do so, subject to the following conditions:

The above copyright notice and this permission notice shall be included in all copies or substantial portions of the Software.

THE SOFTWARE IS PROVIDED "AS IS", WITHOUT WARRANTY OF ANY KIND, EXPRESS OR IMPLIED, INCLUDING BUT NOT LIMITED TO THE WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE AND NONINFRINGEMENT. IN NO EVENT SHALL THE AUTHORS OR COPYRIGHT HOLDERS BE LIABLE FOR ANY CLAIM, DAMAGES OR OTHER LIABILITY, WHETHER IN AN ACTION OF CONTRACT, TORT OR OTHERWISE, ARISING FROM, OUT OF OR IN CONNECTION WITH THE SOFTWARE OR THE USE OR OTHER DEALINGS IN THE SOFTWARE.

NetBSD

1. Copyright Notice of NetBSD

For all users to use this product:

This product contains NetBSD operating system:

For the most part, the software constituting the NetBSD operating system is not in the public domain; its authors retain their copyright.

The following text shows the copyright notice used for many of the NetBSD source code. For exact copyright notice applicable for each of the files/binaries, the source code tree must be consulted.

A full source code can be found at http://www.netbsd.org/.

Redistribution and use in source and binary forms, with or without modification, are permitted provided that the following conditions are met:

A Redistributions of source code must retain the above copyright notice, this list

of conditions and the following disclaimer.

B Redistributions in binary form must reproduce the above copyright notice,

this list of conditions and the following disclaimer in the documentation and/or other materials provided with the distribution.

C All advertising materials mentioning features or use of this software must

display the following acknowledgment: This product includes software developed by The NetBSD Foundation, Inc. and its contributors.

D Neither the name of The NetBSD Foundation nor the names of its contribu-

tors may be used to endorse or promote products derived from this software without specific prior written permission.

THIS SOFTWARE IS PROVIDED BY THE NETBSD FOUNDATION, INC. AND CONTRIBUTORS ''AS IS'' AND ANY EXPRESS OR IMPLIED WARRANTIES, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE ARE DISCLAIMED. IN NO EVENT SHALL THE FOUNDATION OR CONTRIBUTORS BE LIABLE FOR ANY DIRECT, INDIRECT, INCIDENTAL, SPECIAL, EXEMPLARY, OR CONSEQUENTIAL DAMAGES (INCLUDING, BUT NOT LIMITED TO, PROCUREMENT OF SUBSTITUTE GOODS OR SERVICES; LOSS OF USE, DATA, OR PROFITS; OR BUSINESS INTERRUPTION) HOWEVER CAUSED AND ON ANY THEORY OF LIABILITY, WHETHER IN CONTRACT, STRICT LIABILITY, OR TORT (INCLUDING NEGLIGENCE OR OTHERWISE) ARISING IN ANY WAY OUT OF THE USE OF THIS SOFTWARE, EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGE.

2.Authors Name List

All product names mentioned herein are trademarks of their respective owners.

The following notices are required to satisfy the license terms of the software that we have mentioned in this document:

• This product includes software developed by the University of California, Berkeley and its contributors.

• This product includes software developed by Jonathan R. Stone for the NetBSD Project.

• This product includes software developed by the NetBSD Foundation, Inc. and its contributors.

• This product includes software developed by Manuel Bouyer.

• This product includes software developed by Charles Hannum.

• This product includes software developed by Charles M. Hannum.

• This product includes software developed by Christopher G. Demetriou.

• This product includes software developed by TooLs GmbH.

• This product includes software developed by Terrence R. Lambert.

• This product includes software developed by Adam Glass and Charles Hannum.

• This product includes software developed by Theo de Raadt.

• This product includes software developed by Jonathan Stone and Jason R. Thorpe for the NetBSD Project.

• This product includes software developed by the University of California, Lawrence Berkeley Laboratory and its contributors.

• This product includes software developed by Christos Zoulas.

• This product includes software developed by Christopher G. Demetriou for the NetBSD Project.

• This product includes software developed by Paul Kranenburg.

• This product includes software developed by Adam Glass.

• This product includes software developed by Jonathan Stone.

• This product includes software developed by Jonathan Stone for the NetBSD Project.

• This product includes software developed by Winning Strategies, Inc.

• This product includes software developed by Frank van der Linden for the NetBSD Project.

• This product includes software developed for the NetBSD Project by Frank van der Linden

• This product includes software developed for the NetBSD Project by Jason R. Thorpe.

• The software was developed by the University of California, Berkeley.

• This product includes software developed by Chris Provenzano, the University of California, Berkeley, and contributors.

Sablotron

a) The application software installed on this product includes the Sablotron software Version 0.82 (hereinafter, "Sablotron 0.82"), with modifications made by the product manufacturer. The original code of the Sablotron 0.82 is provided by Ginger Alliance Ltd., the initial developer, and the modified code of the Sablotron 0.82 has been derived from such original code provided by Ginger Alliance Ltd.

b) The product manufacturer provides warranty and support to the application software of this product including the Sablotron 0.82 as modified, and the product manufacturer makes Ginger Alliance Ltd., the initial developer of the Sablotron 0.82, free from these obligations.

c) The Sablotron 0.82 and the modifications thereof are made available under the terms of Mozilla Public License Version 1.1 (hereinafter, "MPL 1.1"), and the application software of this product constitutes the "Larger Work" as defined in MPL 1.1. The application software of this product except for the Sablotron 0.82 as modified is licensed by the product manufacturer under separate agreement(s).

d) The source code of the modified code of the Sablotron 0.82 is available at: http://support-download.com/services/device/sablot/notice082.html

The source code of the Sablotron software is available at: http://www.gingerall.com

f) MPL 1.1 is available at: http://www.mozilla.org/MPL/MPL-1.1.html

JPEG LIBRARY

• The software installed on this product is based in part on the work of the Independent JPEG Group.

SASL

CMU libsasl

Tim Martin

Rob Earhart

Rob Siemborski

Redistribution and use in source and binary forms, with or without modification, are permitted provided that the following conditions are met:

A Redistributions of source code must retain the above copyright notice, this list

of conditions and the following disclaimer.

B Redistributions in binary form must reproduce the above copyright notice,

this list of conditions and the following disclaimer in the documentation and/or other materials provided with the distribution.

C The name "Carnegie Mellon University" must not be used to endorse or pro-

mote products derived from this software without prior written permission. For permission or any other legal details, please contact:

Office of Technology Transfer Carnegie Mellon University 5000 Forbes Avenue Pittsburgh, PA 15213-3890 (412) 268-4387, fax: (412) 268-7395 tech-transfer@andrew.cmu.edu

D Redistributions of any form whatsoever must retain the following acknowl-

edgment: "This product includes software developed by Computing Services at Carnegie Mellon University (http://www.cmu.edu/computing/)."

CARNEGIE MELLON UNIVERSITY DISCLAIMS ALL WARRANTIES WITH REGARD TO THIS SOFTWARE, INCLUDING ALL IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS, IN NO EVENT SHALL CARNEGIE MELLON UNIVERSITY BE LIABLE FOR ANY SPECIAL, INDIRECT OR CONSEQUENTIAL DAMAGES OR ANY DAMAGES WHATSOEVER RESULTING FROM LOSS OF USE, DATA OR PROFITS, WHETHER IN AN ACTION OF CONTRACT, NEGLIGENCE OR OTHER TORTIOUS ACTION, ARISING OUT OF OR IN CONNECTION WITH THE USE OR PERFORMANCE OF THIS SOFTWARE.

MD4

License to copy and use this software is granted provided that it is identified as the "RSA Data Security, Inc. MD4 Message-Digest Algorithm" in all material mentioning or referencing this software or this function.

License is also granted to make and use derivative works provided that such works are identified as "derived from the RSA Data Security, Inc. MD4 MessageDigest Algorithm" in all material mentioning or referencing the derived work.

RSA Data Security, Inc. makes no representations concerning either the merchantability of this software or the suitability of this software for any particular purpose. It is provided "as is" without express or implied warranty of any kind.

These notices must be retained in any copies of any part of this documentation and/or software.

MD5

License to copy and use this software is granted provided that it is identified as the "RSA Data Security, Inc. MD5 Message-Digest Algorithm" in all material mentioning or referencing this software or this function.

License is also granted to make and use derivative works provided that such works are identified as "derived from the RSA Data Security, Inc. MD5 MessageDigest Algorithm" in all material mentioning or referencing the derived work.

These notices must be retained in any copies of any part of this documentation and/or software.

Samba(Ver 2.2.2-ja-1.1)

For SMB transmission, this machine uses Samba ver 2.2.2-ja-1.1 (hereinafter referred to as Samba 2.2.2-ja-1.1).

This program is free software; you can redistribute it and/or modify it under the terms of the GNU General Public License as published by the Free Software Foundation; either version 2 of the License, or (at your option) any later version.

This program is distributed in the hope that it will be useful, but WITHOUT ANY WARRANTY; without even the implied warranty of MERCHANTABILITY or FITNESS FOR A PARTICULAR PURPOSE. See the GNU General Public License for more details.

You should have received a copy of the GNU General Public License along with this program; if not, write to the Free Software Foundation, Inc., 675 Mass Ave, Cambridge, MA 02139, USA

Note

❒ The source code for SMB transmission by this machine can be downloaded

from the following website:

http://support-download.com/services/scbs

RSA BSAFE

• This product includes RSA BSAFE® cryptographic or security protocol software from RSA Security Inc.

• RSA and BSAFE are registered trademarks of RSA Security Inc. in the United States and/or other countries.

How to Read This Manual

Symbols

This manual uses the following symbols:

WARNING:

This symbol indicates a potentially hazardous situation that might result in death or serious injury if you misuse the machine by not following these instructions under this symbol. Be sure to read these instructions, all of which are included in the Safety Information section in the General Settings Guide.

CAUTION:

This symbol indicates a potentially hazardous situation that might result in minor or moderate injury or property damage not involving bodily injury, if you misuse the machine by not following these instructions under this symbol. Be sure to read the instructions, all of which are included in the Safety Information section in the General Settings Guide.

* The above statements are for your safety.

Important

If this instruction is not followed, paper might be misfed, originals damaged, or data lost. Be sure to read this.

Preparation

This symbol indicates the prior knowledge or preparation required before operation.

Note

This symbol indicates precautions for operation, or actions to take following mal-operation.

Limitation

This symbol indicates numerical limits, functions that cannot be used together, or conditions under which a particular function cannot be used.

Reference

This symbol indicates where further relevant information can be found.

[]

Keys that appear on the machine's display panel.

{}

Keys built into the machine's control panel.

Safety Information

When using this machine, the following safety precautions should always be followed.

Safety During Operation

In this manual, the following important symbols are used:

WARNING:

CAUTION:

Indicates a potentially hazardous situation which, if instructions are not followed, could result in death or serious injury.

Indicates a potentially hazardous situation which, if instructions are not followed, may result in minor or moderate injury or damage to property.

R WARNING:

• Connect the power cord directly into a wall outlet and do not use an extension cord.

• Disconnect the power plug (by pulling the plug, not the cable) if the power cable or plug becomes frayed or otherwise damaged.

• To avoid hazardous electric shock or laser radiation exposure, do not remove any covers or screws other than those specified in this manual.

• Turn off the power and disconnect the power plug (by pulling the plug, not the cable) if any of the following occurs:

• You spill something into the machine.

• You suspect that your machine needs service or repair.

• The external housing of your machine has been damaged.

• Do not incinerate used toner or toner containers. Toner dust might ig-

nite when exposed to an open flame.

• Disposal can take place at our authorized dealer.

• Dispose of used toner containersin accordance with local regulations.

• Keep the machine away from flammable liquids, gases, and aerosols.

A fire or an electric shock might occur.

• Connect the machine only to the power source described on the inside front cover of this manual.

• Do not damage, break or make any modifications to the power cord. Do not place heavy objects on it. Do not pull it hardnor bend it more than necessary.These actions could cause an electric shock or fire.

• Do not incinerate the photoconductor unit. Toner dust might ignite when exposed to an open flame. Dispose of the used photoconductor unit in accordance with local regulations.

R CAUTION:

• Protect the machine from dampness or wet weather, such as rain and snow.

• Unplug the power cord from the wall outlet before you move the machine.

While moving the machine, you should take care that the power cord will not be damaged under the machine.

• When you disconnect the power plug from the wall outlet, always pull the plug (not the cable).

• Do not allow paper clips, staples, or other small metallic objects to fall inside the machine.

• Keep toner (used or unused) and toner containers out of reach of children.

• For environmental reasons, do not dispose of the machine or expended

supply waste at household waste collection points. Disposal can take place at an authorized dealer.

• The inside of the machine could be very hot. Do not touch the parts with a label indicating the “hot surface”. Otherwise, an injury might occur.

• If toner or used toner is inhaled, gargle with plenty of water and move into a fresh air environment. Consult a doctor if necessary.

• If toner or used toner gets into your eyes, flush immediately with large amounts of water. Consult a doctor if necessary.

• If toner or used toner is swallowed, dilute by drinking a large amount of water. Consult a doctor if necessary.

• Avoid getting toner on your clothes or skin when removing a paper jam or replacing toner. If your skin comes into contact with toner, wash the affected area thoroughly with soap and water.

• If toner gets on your clothing, wash with cold water. Hot water will set the toner into the fabric and may make removing the stain impossible.

• Keep the machine away from humidity and dust. Otherwise a fire or an electric shock might occur.

• Do not place the machine on an unstable or tilted surface. If it topples over, an injury might occur.

• If you use the machine in a confined space, make sure there is a continuous air turnover.

• The fusing section of this machine might be very hot. Caution should be taken when removing misfed paper.

• Do not use aluminum foil, carbon paper, or similar conductive paper to avoid a fire or machine failure.

Positions of Labels and Hallmarks

forRWARNING and RCAUTION

This machine has labels for RWARNING and RCAUTION at the positions shown below. For safety, please follow the instructions and handle the machine as indicated.

ZLEH010J

ENERGY STAR Program

As an ENERGY STAR Partner, we have determined that this machine model meets the ENERGY STAR Guidelines for energy efficiency.

The ENERGY STAR Guidelines intend to establish an international energy-saving system for developing and introducing energy-efficient office equipment to deal with environmental issues, such as global warming.

When a product meets the ENERGY STAR Guidelines for energy efficiency, the Partner shall place the ENERGY STAR logo onto the machine model.

This product was designed to reduce the environmental impact associated with office equipment by means of energy-saving features, such as Low-power mode.

❖ Low-Power mode and Off mode or Sleep mode

This product automatically lowers its power consumption when it is not operated for a fixed time (standard setting time: 1 minute). This is called “Off mode” on a single function copying machine, and “Sleep mode” on a multiple function machine equipped with optional facsimile and printing functions.

• Off mode: Same as the condition when the operation switch is turned off.

• Sleep mode: Same as the condition when the operation switch is turned off. Receiving fax messages and printing from a computer are possible.

If you want to operate this product while it is in either of these modes, do one of the following:

• Turn on the operation switch.

• Place an original in the Auto Document Feeder (ADF).

• Lift and lower the exposure glass cover or the ADF.

The default interval before entering Off mode or Sleep mode can be adjusted. To change it, see p.57 “Auto Off Timer”. The ENERGY STAR Program establishes two modes which lower the power consumption of the product when it is not operated for a fixed time. These modes are the Low-power mode and the Off mode or Sleep mode. This product has only one mode, the Off mode or Sleep mode. This mode meets the requirements of both the Low-power mode and Off mode or Sleep mode. In this manual, the Off mode is called the Auto Off mode.

❖ Duplex Priority

The ENERGY STAR Program recommends the duplex function. By conserving paper resources this function is less of a burden to the environment. For applicable machines, duplex function (one-sided originals→ two-sided copies) can be selected preferentially when the operation switch or the main power switch is turned on, the {Energy Saver} key is pressed, or the machine resets

automatically.

Reference

To change the settings of the Duplex Priority mode, see “Duplex Mode Priority”in “General Features 2/4”, Copy Reference.

Specifications

Low- Power mode, Off Mode

Duplex Priority 1 Sided→1 Sided

Power consumption 1.2 W

Default interval 1 minute

Recovery time 10 seconds or less

❖ Recycled Paper

In accordance with the ENERGY STAR Program, we recommend use of environmentally friendly recycled paper. Please contact your sales representative for recommended paper.

Machine Types

This machine comes in two models which vary in copy speed. To ascertain which model you have, see the inside front cover.

Type 1 Type 2

Copy speed 25 copies/minute

(A4K, 8

/2" × 11" K)

30 copies/minute (A4K, 81/2" × 11"K)

1. Getting Started

Guide to Components

1. Exposure glass cover (optional) or

Auto Document Feeder (ADF) (optional)

Lower the exposure glass cover over originals placed on the exposure glass. If you have the ADF, load a stack of originals here. They will be fed automatically, one by one.

(The illustration shows the ADF.)

2. Exposure glass

Place originals face down.

3. Internal tray

Copied, printed paper or fax messages are delivered here.

4. Ventilation holes

Prevents overheating. Do not obstruct the ventilation holes by placing anything near it or leaning objects against it. If the machine overheats, a fault might occur.

AHR034S

5. Main power switch

If the machine does not operate after turning on the operation switch, check the main power switch is turned on. If it is off, turn it on.

6. Main power indicator

This indicator lights when the main power switch is turned on, and goes off when the switch is turned off.

7. On indicator

This indicator lights when the operation switch is turned on, and goes off when the switch is turned off.

8. Operation switch

Press this switch to turn the power on (the On indicator lights up). To turn the power off, press this switch again (the On indicator goes off).

Getting Started

9. Control panel

See p.19 “Control Panel”.

10. Remove Paper Indicator

The indicator lights when paper is deliv-

ered to the internal tray 2 (1 bin tray). When paper is removed from the internal tray 2, the indicator goes off.

Note

❒ Internal tray 2 (1 bin tray) is optional.

11. Duplex unit (Unit for two-sided

copies) (optional)

Makes two-sided copies. See p.17 “External Options”

12. Front cover

Open to access the inside of the machine.

13. Paper tray

Load paper. See p.119 “B Loading Paper”.

14. Paper tray 2

Use when copying onto OHP transparencies, label paper (adhesive labels), translucent paper, postcards, envelopes and custom size paper. See p.119 “B Loading Paper”.

15. Paper tray unit (optional)

Load paper. See p.119 “B Loading Paper”, p.17 “External Options”.

1. Bypass tray (optional)

See p.17 “External Options”

2. Paper tray cover

Open this cover to remove jammed paper.

3. Lower right cover

Open this cover to remove jammed paper.

External Options

Guide to Components

AHR008S

1. 500-sheet finisher

Sorts, stacks and staples copies.

Note

❒ You cannot install two finishers si-

multaneously.

2. Bridge unit

Relays copies to the finisher.

3. Exposure glass cover

Lower this cover over originals.

4. ADF

Load a stack of originals. They will feed in automatically.

5. Internal tray 2 (1 bin tray)

If you select this as the output tray, copies are delivered face down.

6. 1000-sheet finisher

Sorts, stacks and staples copies.

: Finisher upper tray

: Finisher shift tray

Note

❒ You cannot install two finishers si-

multaneously.

7. Shift sort tray

Sorts and stacks copies.

8. Paper tray unit

Consists of two paper trays.

9. Large Capacity Tray (LCT)

Holds up to 2000 sheets of paper.

10. Bypass tray

Use when copying onto OHP transparencies, label paper (adhesive labels), translucent paper, postcards, envelopes and custom size paper. See “Copying from the Bypass tray”, Copy Reference.

11. Duplex unit

Use to make two-sided copies.

12. Inter change unit

Required when installing the internal tray 2 (1 bin tray) and duplex unit.

Getting Started

Internal Options

A HDD

Allows you to use the Document Server function.

B Fax unit

Allows you to use the facsimile function.

C Printer/Scanner unit

Allows you to use the printer and scanner functions.

D IEEE 1394 interface board

Connects to an IEEE 1394 cable.

E Bluetooth

Allows you to expand the interface.

F File Format Converter

Allows you to download documents from the Document Server stored by copier and printer functions. See p.44 “Downloading Stored Documents”.

G IEEE 802.11b Wireless LAN Board

You can install a wireless LAN interface.

H IEEE 1284 Interface Board

Connects to an IEEE 1284 cable.

I User account enhance unit

Allows you to increase the number of user codes.

J Copy Data Security Unit

If a document containing embedded text for unauthorized copy guard is copied, protected pages are grayed out in the copy.

K DataOverWriteSecurity Unit

Allows you to erase data on the hard disk.

The HDD is included.

You cannot install two or more of the options below: IEEE 1394 interface board, IEEE 802.11b wireless LAN board, IEEE 1284 Interface Board, Bluetooth, file format converter.

If the Copy Data Security Unit is installed in the machine ,you can not use the scanner and fax functions.

Control Panel

This illustration shows the control panel of a machine that has all options fully installed.

ZLFS280N

1. Screen contrast knob

Adjusts display panel brightness.

2. Indicators

Show errors and machine status.

• d: Add Staple indicator. See p.133 “d Adding Staples”.

• D: Add Toner indicator. See p.122 “D Adding Toner”.

• B: Load Paper indicator. See p.119 “B Loading Paper”.

• L: Service Call indicator

• M: Open Cover indicator

• x: Misfeed indicator. See p.125 “x Clearing Misfeeds”.

• m: Data In indicator. See “Control Panel”, Printer Reference.

• Communicating: Communicating indicator. See “Control Panel”, Facsimile Reference <Basic Features>.

• i: Confidential File indicator. See “Control Panel”, Facsimile Reference <Basic Features>.

• Receiving File: Receiving File indicator. See “Control Panel”, Facsimile Ref- erence <Basic Features>.

3. {User Tools/Counter} key

•User Tools Press to change defaults and conditions to meet your requirements. See p.50 “Accessing User Tools (System Settings)”.

•Counter Press to check or print the counter value. See p.145 “Counter”.

• Inquiry Press to check where to contact for machine repairs and ordering toner. See p.144 “Inquiry”

4. Display panel

Displays operation status, error messages, and function menus.

5. {Check Modes} key

Press to check settings.

6. {Program} key (copier/facsimi-

le/scanner mode)

Press to register frequently used settings, or recall registered settings.

7. {Clear Modes} key

Press to clear previous copy job settings.

8. {Energy Saver} key

Press to switch to and from Energy Saver mode. See p.25 “Energy Saver Mode”.

Getting Started

9. {Interrupt} key (copier/scanner

mode)

Press to make interrupt copies during copying or scanning. See “Interrupt

Copy”, Copy Reference.

10. Main power indicator and On

indicator

The main power indicator goes on when you turn on the main power switch.

The On indicator lights when the power is on.

Important

❒ Do not turn off the main power

switch while the power indicator is lit or blinking. Doing so may damage the hard disk.

11. Operation switch

Press to turn the power on (the On indicator goes on). To turn the power off, press again (the On indicator goes off).

12. {Sample Copy} key

Press to make a single set of copies or prints to check print quality before making multiple sets.

17.

{

Start Manual RX} key, {On Hook Dial

key, {Pause/Redial} key, and {Tone} key

Reference

Facsimile Reference <Basic Features> and Facsimile Reference <Advanced Features>

18. Function keys

Press to select one of the following functions:

•Copy

• Document Server

• Facsimile

•Printer

•Scanner

19. Function status indicators.

These show the status of the above functions:

•Yellow: selected.

• Green: active.

• Red: interrupted.

}

13. {Start} key

Press to start copying. Start scanning or printing documents stored using the Document Server function.

14. {Clear/Stop} key

•Clear Press to delete a number entered.

•Stop Press to stop a job in progress, such as scanning, faxing, or printing.

15. {#} key

Press to enter after a numerical value.

16. Number keys

Use to enter the numbers for copies, fax numbers and data for the selected function.

Control Panel

Display Panel

The display panel shows machine status, error messages, and function menus.

The function items displayed serve as selector keys. You can select or specify an item by lightly pressing them.

When you select or specify an item on the display panel, it is highlighted thus

. Keys appearing as cannot be used.

Important

❒ A force or impact of more than 30 N (about 3 kgf) will damage the display

panel.

The copying screen is displayed as default after power on.

The following display shows a machine with options fully installed.

Common key operations

The following keys are common to all screens:

❖ Key list

[OK] Acknowledges a selected function or entered values, and then returns

to the previous display.

[Cancel] Deletes a selected function or entered values, and then returns to the

previous display.

[UPrev.] [TNext] Moves to the previous or next display when all items cannot be shown

on the same display.

[OK] [Yes] Closes displayed messages.

[Clear] Cancels entered values but does not change the settings.

[Exit] Returns to the previous display.

Getting Started

When the Authentication Screen is displayed

When Basic Authentication, Windows Authentication, LDAP Authentication, or Integration Server Authentication is set, the authentication screen is displayed. Unless a valid user name and password are entered, operations are not possible with the machine.

Note

❒ Consult the User Administrator

about your login user name and login password. For details of the various types of user authentication, consult the respective administrators.

❒ When User Code Authentication is

set, the screen for entering a user code is displayed instead. For details, see .p.72 “Authentication Information”

Note

❒ When the entered login user

name or login password is not correct, "Authentication has failed." appears. Check the login user name and password.

Log Off

Important

❒

To prevent unauthorized users from using the machine, always log off when you have finished using the machine.

A Press {User Tools / Counter}.

A Press [Enter] for Login User Name.

Enter a login user name, and then

press [OK].

C Press [Enter] for Login Password. D Enter a login password, and then

press [OK].

E Press [Login].

When the user is authenticated, the screen for the function you are using appears.

B Press [Logout].

C Press [Yes]. D Press {User Tools / Counter}.

Turning On the Power

This machine has two power switches.

❖ Operation switch (right side of the

control panel)

Press to activate the machine. When the machine has finished warming up, you can make copies.

❖ Main power switch (left side of the ma-

chine)

Turning off this switch makes the main power indicator on the right side of the control panel go off. When this is done, machine power is completely off. When the fax unit (optional) is installed, fax files in memory may be lost if you turn this switch off. Use this switch only when necessary.

Note

❒ This machine automatically enters

Energy Saver mode or turns itself off if you do not use it for a while. See p.57 “Auto Off Timer”.

Turning On the Main Power

Make sure that the power cord is firmly plugged into the wall outlet.

Important

❒ Do not turn off the main power

switch immediately after turning it on. Doing so may result in damage to the hard disk or memory, leading to malfunctions.

Turning On the Power

A Press the operation switch.

The On indicator goes on.

Note

❒ If the power does not come on

when the operation switch is pressed, check the main power switch is on. If it is off, turn it on.

B Open the switch cover, and then

turn on the main power switch.

The main power indicator goes on.

ZFFH250E

Getting Started

❒ Be sure to turn off the main power

Turning Off the Power

A Make sure the exposure glass cov-

er or the ADF is in the right position.

B Press the operation switch.

The On indicator goes out.

Note

❒ Even if you press the operation

switch, the indicator does not go out, the blinks in the following cases:

•

When the exposure glass cov-

or ADF is open.

• During communication with external equipment.

• When the hard disk is active.

• If a file is waiting to be transmitted within the next minute using the “Send Later” facsimile function.

Turning Off the Main Power

Important

❒ Do not turn off the main power

switch when the On indicator is lit or blinking. Doing so may result in damage to the hard disk or memory.

switch before pulling out the power plug. Not doing this may result in damage to the hard disk or memory.

A Make sure the On indicator is not

lit.

B Open the switch cover, and then

turn off the main power switch.

The main power indicator goes out.

-When the fax unit (optional) is

installed

When the main power switch is turned off while using the facsimile function, waiting fax and print jobs may be canceled, and incoming fax documents not received. If you have to turn off this switch for some reason, follow the procedure below.

Important

❒ Make sure 100% is shown as avail-

able memory on the display before turning off the main power switch or unplugging the power cord. Fax files in memory are deleted an hour after you turn off the main power switch or unplug the power cord. See "Turning Off the Main Power/In the Event of Power Failure", Facsimile Reference <Advanced Features>.

❒ The On indicator does not go out,

but blinks in dial-in mode even if you press the operation switch. When this happens, check the explanations below, and turn off the main power switch.

• The computer is not controlling the machine.

• The machine is not receiving a fax.

Turning On the Power

Saving Energy

-Energy Saver Mode

If you do not use the machine for a certain period after an operation, or when you press the {Energy Saver} key, the display disappears and the machine goes into Energy Saver mode. When you press the {Energy Saver} key again, the machine returns to the ready condition. The machine uses less electricity in Energy Saver mode.

Note

❒ You can change the amount of time

the machine waits before switching to Energy Saver mode after copying has finished or the last operation is performed. See p.58 “Panel Off Timer”.

-Auto Off

The machine automatically turns itself off when the job is finished, after a certain period of time has elapsed. This function is called "Auto Off".

Note

❒ You can change the Auto Off time.

See p.57 “Auto Off Timer”.

❒ The Auto Off Timer function will

not operate in the following cases:

• When a warning message appears

• When the service call message appears

• When paper is jammed

•When the cover is open

•When the " appears

• When toner is being replenished

•When the User Tools/Counter screen is displayed

•

When fixed warm-up is in progress

• When the facsimile, printer, or other functions are active

•

When operations were suspend-

during printing

• When the handset is in use

When the On-hook dialing func-

• tion

• When a recipient is being registered in the address list or group dial list

• When the Data In indicator is on or blinking

• When the screen of stored document under the printer function is displayed

Add Toner" message

is in use

Getting Started

2. Combined Function Operations

Changing Modes

Note

❒ You cannot switch modes in any of the following situations:

• When scanning in a fax message for transmission

• During immediate transmission

• When accessing User Tools

• During interrupt copying

• During On hook dialing for fax transmission

• While scanning an original

Combined Function Operations

❒ The copying screen is displayed as default after power on. You can change

this default setting. See p.51 “Function Priority”.

-System Reset

The machine returns automatically to its initial condition when the job is finished, after a certain period of time has elapsed. This function is called "System Reset".

Note

❒ You can change the System Reset time. See p.58 “System Auto Reset Timer”.

AHR041S

Multi-Access

You can carry out another job using a different function while the current job is being performed. Performing multiple functions simultaneously like this is called "Multi-accessing".

This allows you to handle jobs efficiently, regardless of how the machine is being used. For example:

• While making copies, you can scan documents to store in the Document Server.

• While printing documents stored in the Document Server, the machine can receive print data.

• You can make copies while receiving fax data.

• While printing print data, you can make operations for copying.

Note

❒ See p.51 “Print Priority” for setting function priority. As default, [Display

mode] is set to first priority.

❒ When the Internal Tray 2 (1 bin tray), Shift Sort Tray, 500–sheet finisher, or

1000–sheet finisher is installed on the machine, you can specify the output tray where documents are delivered. For details about how to specify the output tray for each function, see the following descriptions:

• p.52 “Output: Copier (copier)”

•p.53 “Output: Document Server (Document Server)”

• p.53 “Output: Facsimile (facsimile)”

•p.53 “Output: Printer (printer)”

-Function Compatibility

The chart shows Function Compatibility when print priority is set to "Interleave". See p.51 “Print Priority”.

|: Simultaneous operations are possible. $: Operation is enabled when the relevant function key is pressed and remote

switching (of the scanner) is done. ❍: Operation is enabled when the {Interrupt} key is pressed to interrupt the pre-

ceding operation.

→: Operation is performed automatically once the preceding operation ends.

×: The operation must be started once the preceding operation ends. (Simultane-

ous operations are not possible.)

Combined Function Operations

Mode after you select Copy

Facsimile Printer

Interrupt Copying

Transmission

Reception

Scanner

Document Server

DeskTopBinder

Professional/Lite

Web-Document Server

Mode before you select

Copy

Interrupt Copying

Facsimile

Printer Data Reception

Scanner

Operations for Copying

Stapling

Sort

Operations for Copying

Copying

Transmission Operation/Manual Reception Operation

Transmission

Reception Memory

Print Sort Print

Scanning an original for Memory Transmission

Memory Transmission

Immediate Transmission

Reception

Printing Received Data

Stapling

Operations for scanning

Scanning

Operations for Copying

Stapling

Sort

Operations for Copying

Copying

Scanning an Original for Memory Transmission

Memory Transmission

Immediate Transmission

Memory Reception

Printing Received Data

Printing

Stapling

Operations for Scanning

Scanning

Operations for Document Server

Scanning a Document to Store in Document Server

Printing from Document Server

×××❍❍$$| $ |||||$$$$$|||

*1 → *1 → *1

❍❍❍××××| × |||||ЧЧЧЧЧ|||

Transmission Operation/Manual Reception Operation

❍❍

❍❍$$

| $

Data Reception

||||→ $$

|||||$$

Sending a Facsimile from Document Server

→ |

→ |||

❍❍❍××××| × | → | →→ЧЧЧЧЧ→| → $$$❍❍××| × |||||$$$$$|||

ЧЧЧЧЧЧЧ| × |||||ЧЧЧЧЧ|||

||||||||

ЧЧЧЧЧЧЧ|

||||||||

*3 | *3 | *3 | *7

× |

*3 | *3 | *3 | *7

|||||||||→

||||ЧЧЧЧЧ| →

|||||||||→

× |||||||||→

|||||||||||→→→|||||||| |||❍❍|||||||→→|||||||| | → | ❍❍

$$$❍❍$$| $ |||||××$$$|||

|||||||→→|||||

*4 | *4

ЧЧЧЧЧЧЧ| × |||||ЧЧЧЧЧ|||

Printing

Multi-Access

Mode after you select Copy

Mode before you select

Document Server

DeskTopBinder Professional/Lite

WebDocument Server

Simultaneous operations are only possible after the preceding job documents are all scanned and the [Next Job] key appears.

You can scan a document after the preceding job documents are all scanned.

When multiple lines are available, select a line which is currently not in use. Otherwise, operation will not be possible.

During stapling, printing automatically starts after the current job.

Stapling is not available.

Simultaneous operations become possible after you press the [Next Job] key.

During parallel receptions, any subsequent job is suspended until the receptions are

Operations for Document Server

Scanning a Document to Store in Document Server

Printing from Document Server

Sending a Facsimile from Document Server

Printing

Operations for Copying

Stapling

$$$❍❍$$| $ |||||$$×××|||

$ ×× ❍❍$ × | × |||||$ ××××|||

$ →→ ❍❍||||||||||||

|||||||||||||||||→ ||

||||||||

|||||||||||||||||||→

Facsimile Printer

Interrupt Copying

Sort

Operations for Copying

Transmission

Copying

Scanning an Original for Memory Transmission

Transmission Operation/Manual Reception Operation

*3 | *3 | *3 | *3

Reception

Memory Transmission

Immediate Transmission

Memory Reception

Printing Received Data

Data Reception

|||||||||→ |

Scanner

Printing

Stapling

Operations for Scanning

Scanning

Document Server

Operations for Document Server

Scanning a Document to Store in Document Server

Printing from Document Server

*6 | *6 | *6

completed.

Limitation

❒ Stapling cannot be used at the same time for multiple functions.

DeskTopBinder

Professional/Lite

Web-Document Server

Printing from Document Server

Sending a Facsimile from Document Server

Printing

|||

Combined Function Operations

Note

❒ A machine with the 500–sheet finisher installed cannot accept other jobs

while printing with the stapling operation.

❒ A machine with the 1000–sheet finisher installed, that is printing with the sta-

pling operation on paper larger than A4 size, starts the subsequent job (for which Shift Sort Tray is specified as the output tray) only after the current print job finishes.

❒ While printing is in progress, scanning using another function may take more

time.

3. Document Server

Relationship between Document Server and Other Functions

The following table describes the relationship between the Document Server and other functions.

function

Copy

Printer

Facsimile Facsimile Available Available

Scanner Scanner

You can send stored documents using the facsimile function. See “Sending a Stored File”, Facsimile Reference <Advanced Features>.

You can display stored documents using the scanner function. See Scanner Reference .

You can send stored documents using the scanner function. See Scanner Reference.

Where to store

documents

Copy/Document Server

Document Server

Displaying a list

Available Available Not Available

Not Available

Printing stored

documents

Not Available

Note

❒ The following table shows the capacity of the Document Server.

Copy

Printer

Scanner

Facsimile

Number of pages for each file

1,000 pages 3,000 files 9,000 pages

Number of files Number of pages in

total

Sending

documents

Available

Document Server

Document Server Display

❖ Document Server Main Display

AHT028S

1. Operating status and messages.

2. The title of the currently selected

screen.

3. The numbers of originals, copies,

and printed pages.

The icons below show the functions active when the documents were stored in the Document Server.

Function Copier Facsimile Printer Scanner

Icon --

Note

❒ Depending on the settings of security functions, not all the stored docu-

ments may be displayed.

4. The operation keys.

5. The functions under which the

documents were stored.

6. A lock icon appears next to each

password-protected file.

Using the Document Server

❒ Be careful not to let anyone know

Storing Data

❖ File name

Stored documents are automatically named "COPY0001", "COPY0002". You can change assigned file names.

❖ User name

You can register a user name to identify the user or user group that stored the documents. To assign it, you can register the user name using the name assigned to the user code, or by entering the name directly.

Reference

For details about user name, see p.70 “Registering Names”.

❖ Password

To prevent unauthorized printing, you can set a password for any stored file. A protected file can only be accessed if its password is entered. When a password is set for the documents, appears next to the documents.

Reference

To store documents without using Document Server function, see the manuals for those modes.

Important

❒ Data stored in the machine might

be lost if some kind of failure occurs. The manufacture shall not be responsible for any damage resulting from loss of data.

your password, especially when entering a password or recording it. Keep any record of your password in a secure place.

❒ Avoid using a single number or

consecutive numbers for a password such as "0000" or "1234", since the numbers like this are easy to guess, so using them will not provide a worthwhile level of security.

❒ A document accessed with a cor-

rect password remains selected even after operations are complete, and it can be accessed by other users. To stop this, be sure to press the {Clear Modes} key to cancel the document selection.

❒ The user name used when adding

a document to the Document Server is to identify the document creator and type. It is not to protect confidential documents from others.

Note

❒

Enter a four-to eight-digit password.

❒ By default, data stored in the Doc-

ument Server is deleted after three days (72 hours). You can specify the time taken for the stored data to be deleted automatically. See p.65 “Auto Delete File in Document Server”.

❒ If you do not want stored data to

be automatically deleted, select [No] in Auto Delete File before storing a document. If you select [Yes] later, data stored after will be automatically deleted.

Using the Document Server

Document Server

❒ When the machine is printing a

document stored using the copier function, wait until printing has finished before you store a document in the Document Server.

A Press the {Document Server} key.

D Place originals either on the expo-

sure glass or in the ADF.

Reference

For information about types of originals and how to place them, see Copy Reference.

E Make any required settings.

ZLFH360N

B Press [Scan Original].

C Enter a user name, file name, or

password if necessary.

Note

❒ If you do not enter a file name,

one is automatically assigned.

Reference

p.37 “To register or change a user name”

p.37 “To change a file name”

p.38 “To set or change a password”

Reference

For details, see Copy Reference.

F Press the {Start} key.

The document is stored in the Document Server.

Note

❒ To stop scanning, press the

{Clear/Stop} key. To restart a paused scanning job, press [Con- tinue] in the confirmation dis- play. To delete saved images and cancel the job, press the [Stop] key.

❒ When a password is set, ap-

pears on the left side of the file name.

❒ If you placed originals on the

exposure glass, press [Scanning Finished] after all the originals have been scanned. The Select Files to Print display appears.

Using the Document Server

To register or change a user name

A Press [Scan Original].

The Scan Original display appears.

B Press [User Name].

If user names are already registered, the Change User Name display appears. To use an unregistered user name, press

When no user name are registered in the Address Book, the User Name entry display appears.

Reference

p.72 “Authentication Information”

When using a registered user name in the Address Book

A Select a registered user name

from the list, and then press

[OK].

[

Non-programmed Name].

When using an unregistered user name in the Address Book

A To enter an unregistered user

name, press [Non-programmed Name].

B Enter a new user name, and

then press [OK].

Reference

p.147 “Entering Text”

When no user name has been registered in the Address Book

A Enter a new user name, and

then press [OK].

Reference

p.147 “Entering Text”

To change a file name

A Press [Scan Original].

The Scan Original display appears.

To change your user name to an unregistered user name, proceed to the next step.

Reference

p.72 “Registering a New User Code”

B Press [File Name].

The Change File Name display appears.

C Press [Delete All] to delete the old

file name.

Note

❒ You can also use [Backspace] to

delete unnecessary characters.

Document Server

D Enter a new file name, and then

press [OK].

Note

❒ Up to 20 characters can be en-

tered as a file name. Note that only 16 characters of each file name appear in the document list.

Reference

p.147 “Entering Text”

To set or change a password

Changing a Stored Document's File Name, User Name, or Password

A Press the {Document Server} key. B Select the document with the user

name, file name, or password you want to change.

A Press [Scan Original].

The Scan Original display appears.

B Press [Password].

Note

❒ If a password is already set for

the document, enter that password, and then press [OK].

C Press [File Management].

Enter a password using the number keys (four-to eight-digits), and then press the {#} key.

D Reenter the password (four dig-

its) for verification, and then press the {#} key.

E Press [OK].

D Press [Change User Name], [Change

File Name], or [Change Password].

E Enter the new user name, file

name, or password using the letter keys or number keys, and then press [OK].

Reference

p.37 “To register or change a user name”

p.37 “To change a file name”

p.38 “To set or change a password”

F Press [OK].

Using the Document Server

Searching for Stored Documents

You can use either [Search by File Name] or [Search by User Name] to

search for documents stored in the Document Server. You can also list stored documents in a preferred order.

Note

❒ If you install DeskTopBinder Pro-

fessional or DeskTopBinder Lite on your computer, you can search for and rearrange documents using your computer.

Reference

Manuals for DeskTopBinder Professional/Lite or Help

To search by file name

A Press the {Document Server} key. B Press [Search by File Name].

To search by user name

A Press the {Document Server} key. B Press [Search by User Name].

C To specify a registered user name,

select the user name from the displayed list, and then press [OK].

Note

❒ To specify an unregistered user

name, follow the procedure below.

D To specify an unregistered user

name, press [Non-programmed Name]. Enter a user name, and then press [OK].

C Enter the file name using the let-

ter keys, and then press [OK].

Only files beginning with the name entered appear in the Select Files to Print display.

Reference

p.147 “Entering Text”.

Note

❒ To display all files stored in the

Document Server, press [File

List].

Reference

p.147 “Entering Text”

E Press [OK].

Only files beginning with the name entered appear in the Select Files to Print display.

Note

❒ To display all files stored in the

Document Server, press [File List].

Document Server

Checking the Details of Stored Documents

A Select a document you want to

print.

A Select a document to display its

detailed information.

Note

❒ If a password is already set for

Note

❒ If a password is already set for

the document, enter that password, and then press [OK].

B Press [Detail].

Detailed information about the document appears.

Note

❒ If you selected several docu-

ments, use [U] and [T] to view the details of each.

❒ Press [OK]. The Select Files to

Print display reappears.

Printing Stored Documents

Note

❒ You can print stored documents

from a network computer using a Web Image Monitor. For details about how to start the Web Image Monitor, see Network Guide.

the document, enter that password,and then press [OK].

❒ You can search for a document

using [Search by User Name] or [Search by File Name]. Seep.39 “Searching for Stored Documents” .

❒ You can sort document names

in the list by user name, file name or date. To sort documents, press [User Name], [File Name] or [Date].

❒ If you cannot determine the

contents of a document by its file name, you can print only the first page of the document for checking purposes. See p.42 “Printing first page”.

❒ To cancel a selection, press the

highlighted document again.

B To print multiple documents, re-

peat step want to print.

Note

❒ You can select up to 30 docu-

ments.

❒ If sizes or resolutions of selected

documents are not the same, the documents may not be printed.

❒ If you wish to change the order

for printing, cancel the selection, and reselect in the desired order.

in the order that you

Using the Document Server

❒ If you press the {Clear Modes}

key, selection of all documents will be canceled.

❒ If you press [Printg Odr], the doc-

uments will be displayed in the order of printing.

C If you need to change print set-

tings, press [Print Settings].

The Print Settings display appears. User names, file names, and print order of documents appear.

Note

❒ Print settings made for printing

in copier or printer function remain after printing and applied to the next job. Print settings made in facsimile mode, however, do not remain.

❒ If you select multiple docu-

ments, print settings remain applied to the first document, but not to other documents.

❒ Print setting items are listed be-

low. For details about print results of each setting, see Copy Reference.

❖ Binding format

• 2 Sided Copy Top to Top

• 2 Sided Copy Top to Bottom

• Booklet

• Magazine

❖ Cover handling

• Cover/Slip sheet

•Edit/Stamp

❖ Finish

•Sort

•Stack

•Staple

❒ If you print more than one set

using the Sort function, you can check the print result by printing out only the first set. See p.42 “Sample copy”.

❒ When multiple documents are

printed at the same time, you can combine them into a single set by adjusting the print order.

❒ When multiple documents are

printed at the same time, print settings made for the document printed first are applied to all other documents.

❒ If you select multiple files, you

can check file names or print order selected in step A by scrolling the list using [T] and [U].

❒ Press [Select File] to return to the

Select Files to Print display.

❒ "Booklet", "Magazine", and

"Stamp" cannot be set for documents saved in facsimile mode.

❒ "Booklet" and "Magazine" can-

not be set for documents saved under multiple functions.

D Enter the required number of

prints using the number keys.

Note

❒ Up to 999 can be entered.

E Press the {Start} key.

Printing starts.

Document Server

To stop printing

A Press the {Clear/Stop} key. B Press [Stop].

Changing the number of copies during printing

Limitation

❒ The number of copies can only be

changed when the Sort function is selected in the print settings.

A Press the {Clear/Stop} key. B Press [Change Quantity]. C Enter a new number of copies us-

ing the number key.

D Press the {#} key. E Press [Continue].

Printing restarts.

Sample copy

If you print multiple sets using the Sort function, you can check the print order or print settings are correct by printing only the first set using the {Sample Copy} key.

Limitation

❒ This function can only be used

when the Sort function is selected.

A Select the document.

Note

❒ If a password is already set for

the document, enter that password, and then press [OK].

❒ You can search for the docu-

ment by using [Search by User Name] or [Search by File Name] at the left top of the display. See p.39 “Searching for Stored Documents”.

❒ You can sort document names

in the list by user name, file name, or date. To sort documents, press [User Name], [File Name], or [Date].

❒ To cancel a document selection,

press it again.

B Press the {Sample Copy} key.

The first set prints out.

C If the sample is acceptable, press

[Print].

Note

❒ Press [Suspend] to cancel print-

ing and return to the Print Settings menu to change settings.

Printing first page

You can print the first page of the document selected in the Select Files to Print display to check its content.

If more than one document selected, the first page of each is printed.

A Select the document.

Note

❒ If a password is already set for

the document, enter that password, and then press [OK].

Using the Document Server

❒ You can search for the docu-

ment by using [Search by User Name] or [Search by File Name] at the left top of the display. See p.39 “Searching for Stored Documents”.

❒ You can sort document names

in the list by user name, file name, or date. To sort documents, press [User Name], [File Name], or [Date].

❒ To cancel a document selection,

press it again.

B Press [Print 1st Page].

C Press the {Start} key.

Deleting Stored Documents

Important

❒ You can store up to 3,000 docu-

ments in the Document Server. No more documents can be stored when the total is 3,000. You should delete unnecessary documents to increase available memory.

A Press the {Document Server} key. B Select the document to delete.

Note

❒ If a password is already set for

the document, enter that password, and then press [OK].

❒ You can delete multiple docu-

ments at once.

❒ You can search for a document

by using [Search by User Name] or [Search by File Name] at the left top of the display. See p.39 “Searching for Stored Documents”.

❒ You can sort document names

in the list by the user name, file name, or date. To sort documents, press [User Name], [File Name], or [Date].

❒ If you cannot find the document

by name, you can print the first page of a document to check its contents. See p.42 “Printing first page”.

❒ Press the selected line again to

cancel the print job.

C Press [Delete File].

Note

❒ You can delete all stored docu-

ments at once with User Tools. See p.65 “Delete All Files in Document Server”.

❒ You can delete stored documents

from a network computer using the Web Image Monitor. For details about how to start the Web Image Monitor, see Network Guide.

D Press [Delete] to delete the docu-

ment.

Document Server

Viewing Stored Documents Using a Web Image Monitor

Reference

The Web Image Monitor's Help

A Start a Web Image Monitor. B Enter “http:// (IP address of this

machine) /” in the [Address] box.

The top page appears on the Web Image Monitor.

C Click [Document Server].

The [Document Server File List] appears.

Note

❒ To switch the display format,

click [Details], [Thumbnails] or [Icons] from the [Display method] list.

D Click the properties button of the

document you want to check.

Information about that document appears.

E Check the document's content.

Note

❒ To enlarge the document pre-

view, click [Enlarge Image].

Downloading Stored Documents

Note

❒ File Format Converter is required

when downloading documents stored in copier or printer mode.

A Start a Web Image Monitor. B Enter “http:// (IP address of this

machine) /” in the [Address] box.

The top page appears on the Web Image Monitor.

C Click [Document Server].

The [Document Server File List] appears.

Note

❒ To switch the display format,

click [Details], [Thumbnails] or [Icons] from the [Display method] list.

D Click the properties button of the

document you want to download.

E Select [PDF] or [Multi-page TIFF] in

the [File format] list.

Note

❒[Multi-page TIFF] is available when

file format converter is installed.

❒ [Multi-page TIFF] cannot be select-

ed for documents stored in copier or printer mode.

F Click [Download]. G Click [OK].

Settings for the Document Server

❖ Copier/Document Server Features (See "General Features P4/4", Copy Refer-

ence.)

Items Default

General Features

❖ System Settings (See p.51 “General Features”, p.54 “Tray Paper Settings”, p.57

“Timer Settings”, and p.60 “Administrator Tools”.)

General Features Warm Up Notice On

Tray Paper Settings Paper Tray Priority: Copier Tray 1

Timer Settings Copier/Document Server

Administrator Tools

Document Server Storage Key:F1

Document Server Storage Key:F2

Document Server Storage Key:F3

Document Server Storage Key:F4

Document Server Storage Key:F5

Items Default

Copy Count Display Up

Output: Document Server Internal tray 1

Cover Sheet Tray Off

Slip Sheet Tray Off

Auto Reset Timer

Auto Delete File in Document Server

Delete All Files in Document Server

2 Sided Original Top to top

1 Sided→1 Sided Combine

1 Sided→1 Sided Combine: 4 originals

1 Sided→1 Sided Combine: 8 originals

Create Margin

60 seconds

Yes After 3 day(s)

Document Server

4. User Tools (System Settings)

User Tools Menu (System Settings)

Reference

For details about Interface Settings and File Transfer, see “User Tools Menu (System Settings)”, Network Guide.

For details about parallel interface, see “System Settings (Parallel Connection)”, Printer Reference.

❖ General Features (See p.51 “General Features”.)

Default

Panel Tone On

Warm Up Notice On

Copy Count Display Up

Function Priority Copier

Print Priority Display Mode

Function Reset Timer 3 seconds

Output: Copier Internal Tray 1

Output: Document Server Internal Tray 1

Output: Facsimile Internal Tray 2

Output: Printer Internal Tray 1

<F/F4>Size Setting

/2"×13"L

User Tools (System Settings)

❖ Tray Paper Settings (See p.54 “Tray Paper Settings”.)

Default

Paper Tray Priority: Copier Tray 1

Paper Tray Priority: Facsimile Tray 1

Paper Tray Priority: Printer Tray 1

Tray Paper Size: Tray 1

Tray Paper Size: Tray 2 A3L, 11" × 17" L

Tray Paper Size: Tray 3

Tray Paper Size: Tray 4

Paper Type: Bypass tray No Display

Paper Type: Tray 1 No Display/2 Sided Copy/Auto Paper Select On

Paper Type: Tray 2 No Display/2 Sided Copy/Auto Paper Select On

Paper Type: Tray 3 No Display/2 Sided Copy/Auto Paper Select On

Paper Type: Tray 4 No Display/2 Sided Copy/Auto Paper Select On

Front Cover Sheet Tray Off

Slip Sheet Tray Off

Printer Bypass Paper Size A4K

A4K, 8

A4L, 8

/2" × 11" K

/2" × 11" L

/2" × 14" L

❖ Timer Settings (See p.57 “Timer Settings”.)

Default

Auto Off Timer 1 minute(s)

Panel Off Timer 1 minute(s)

System Auto Reset Timer 60 seconds

Copier / Document Server Auto Reset Timer

Facsimile Auto Reset Timer 30 seconds

Scanner Auto Reset Timer 60 seconds

Set Date --

Set Time --

Auto Logout Timer 60 seconds

60 seconds

❖ Interface Settings

• For details about network settings, see “User Tools Menu (System Set-

tings)”, Network Guide.

• For details about parallel interface, see “System Settings (Parallel Collec-

tion)”, Printer Reference.

❖ File Transfer

• For details about network settings, see “User Tools Menu (System Set-

tings)”, Network Guide.

User Tools Menu (System Settings)

❖ Administrator Tools (See p.60 “Administrator Tools”.)

Default

User Authentication Management Off

Administrator Authentication Management Off

Program / Change Administrator --

Key Counter Management --

Extended Security --

Display / Print Counter --

Display / Clear / Print Counter per User --

Address Book Management --

Address Book:Program/Change/Delete Group --

Address Book:Program/Change/Delete Transfer Request --

Address Book : Change Order --

Print Address Book: Destination List --

Address Book : Edit Title --

Address Book:Select Title Title 1

Auto Delete File in Document Server After 3 day(s)

Delete All Files in Document Server --

Program / Change / Delete LDAP Server --

Use LDAP Server Off

AOF (Always On) On

Firmware Version --

Network Security Level Level 0

Reduce Recovery Time Off

Delete All Logs Off

Transfer Log Setting Off

Unauthorized Copy Control Off

User Tools (System Settings)

Accessing User Tools (System Settings)

This section is for key operators in charge of this machine.

User Tools allow you to change or set defaults.

Note

❒ Operations for System Settings dif-

fer from normal operations. Always quit User Tools when you have finished. See p.50 “Exiting User Tools”.

❒ Any changes you make with User

Tools remain in effect even if the main power switch or operation switch is turned off, or the {Energy Saver} or {Clear Modes} key is pressed.

C Select the menu, and then press

the appropriate key.

Reference

p.47 “User Tools Menu (System Settings)”

D Change settings by following in-

structions on the display panel, and then press [OK].

Note

❒ To cancel changes made to set-

tings and return to the initial display, press the {User

Tools/Counter} key.

Exiting User Tools

Changing Default Settings

A Press the {User Tools/Counter} key.

Note

❒ If the Administrator Authentica-

tion is specified, contact your administrator.

A Press the {User Tools/Counter} key.

B Press [System Settings].

Note

❒ You can also exit User Tools by

pressing [Exit].

Settings You Can Change with User Tools

Reference

To access User Tools, see p.50 “Accessing User Tools (System Settings)”.

General Features

❖ Panel Tone

The beeper (key tone) sounds when a key is pressed.

Note

❒ Default: On

❖ Warm Up Notice (copier/Document Server)

You can have the beeper sound when the machine becomes ready to copy after leaving Energy Saver mode, or when the power is turned on.

Note

❒ If the Panel Tone setting is “OFF”, the beeper does not sound, whatever the

Warm Up Notice setting.

❒ Default: On

❖ Copy Count Display (copier/Document Server)

The copy counter can be set to show the number of copies made (count up) or the number of copies yet to be made (count down).

Note

❒ Default: Up (count up)

❖ Function Priority

You can specify the mode to be displayed immediately after the operation switch is turned on, or when System Reset mode is turned on.

Note

❒ Default: Copier

❖ Print Priority

Print Priority is given to the mode selected.

Reference

p.29 “Multi-Access”

Note

❒ Default: Display mode

❒ When [Interleave] is selected, the current print job will be interrupted after

a maximum of five sheets.

User Tools (System Settings)

❒ When the Internal Tray 2 (1 bin tray), Shift Sort Tray, 500–sheet finisher, or

1000–sheet finisher is installed on the machine, you can specify an output tray for each documents are delivered. For details about how to specify an output tray for each function, see the following sections:

• p.52 “Output: Copier (copier)”

• p.53 “Output: Document Server (Document Server)”

• p.53 “Output: Facsimile (facsimile)”

• p.53 “Output: Printer (printer)”

❖ Function Reset Timer

You can set the length of time the machine waits before changing modes when using the multi-access function (see p.29 “Multi-Access”). This is useful if you are making many copies and have to change settings for each copy. If

you set a longer reset period, you can prevent interruption from other functions.

Note

❒ Default: Set Time

❒ The Function Reset Timer setting is ignored if [Interleave] is set for Print Pri-

ority (see p.51 “Print Priority”).

❒ When you select [Set Time], enter the time (3–30 seconds, in 1 second incre-

ments) using the number keys.

❒ The default time is three seconds.

❖ Output: Copier (copier)

You can specify a tray to which documents are delivered.

1. Internal Tray 1

2. Internal Tray 2

3. Finisher Upper Tray

4. Finisher Shift Tray

AHR009S

Settings You Can Change with User Tools

Note

❒ Default: Internal Tray 1

❖ Output: Document Server (Document Server)

You can specify a tray to which documents are delivered.

Note

❒ Default: Internal Tray 1

❒ For details about output trays, see p.52 “Output: Copier (copier)”.

❖ Output: Facsimile (facsimile)

You can specify a tray to which documents are delivered.

Note

❒ Default: Internal Tray 2

❒ For details about output trays, see p.52 “Output: Copier (copier)”.

❖ Output: Printer (printer)

You can specify a tray to which documents are delivered.

Note

❒ Default: Internal Tray 1

❒ The output trays set on the printer driver have priority over the output tray

specified above.

❒ For details about output trays, see p.52 “Output: Copier (copier)”.

❖ <F/F4>Size Setting

Currently three types of F size are available; 81/2"×13"L, 81/4"×13"L and 8"×13"L. The ADF or exposure glass cover sensor cannot distinguish these three types of originals. This function sets the F size from the ADF or exposure glass cover sensor. Auto Paper Select or Auto Reduce/Enlarge can be used for F size originals based on this setting.

Note

❒ Default: 81/2"×13"L

Output tray settings

Limitation

❒ You cannot interrupt the current job with a different function job that speci-

fies stapling or sorting.

❒ You can interrupt the current job with an ordinary copy job or facsimile re-

ception. The output tray used when the job is interrupted varies depending on the type of finisher shift tray and output tray specified for interruption.

User Tools (System Settings)

❖ When 500–sheet finisher is the finisher shift tray:

• When the output tray specified for the interrupting job is the finisher tray, the interrupting job will be delivered to internal tray 1.

• When the output tray specified for the interrupting job is not the finisher tray, the interrupting job will be delivered to the specified output tray.

❖ When 1000–sheet finisher is the finisher shift tray:

• When the output tray specified for the interrupting job is the finisher tray, the interrupting job will be delivered to the finisher upper tray.

• When the output tray specified for the interrupting job is not the finisher tray, the interrupting job will be delivered to the specified output tray.

❒ When the 500–sheet finisher or 1000–sheet finisher is installed and stapling is

specified for a job, the job will be delivered to the finisher shift tray, regardless of the output tray specified.

Tray Paper Settings

❖ Paper Tray Priority: Copier (copier/Document Server)

You can specify the tray to supply paper for output.

Note

❒ Default: Tray 1

❖ Paper Tray Priority: Facsimile (facsimile)

You can specify the tray to supply paper for output.

Note

❒ Default: Tray 1

❖ Paper Tray Priority: Printer (printer)

You can specify the tray to supply paper for output.

Note

❒ Default: Tray 1

❖ Tray Paper Size: Tray 1–4

Select the size of the paper loaded in the paper tray.

❖ The paper sizes you can set for trays 1, 3 and 4 are as follows:

•A3L, B4 JISL, A4K, A4L, B5 JISK, B5 JISL, A5L, 8KL, 16KK, 16KL

•11"×17"L, 8

/4"×101/2"L, 8"×13"L, 81/2"×13"L, 81/4"×13"L, 11"×14"L,

/4"×14"L, 8"×101/2"L, 8"×101/2"K, custom size (140-297 mm (5.52"-

11.69") wide x 182-432 mm (7.17"-17.00") long)

/2"×14"L, 81/2"×11"K, 81/2"×11"L, 51/2"×81/2"L,

Settings You Can Change with User Tools

❖ The paper sizes you can set for tray 2 are as follows:

•A3L, B4 JISL, A4K, A4L, B5 JISK, B5 JISL, A5L, B6 JISL, A6L, PostcardL, 8KL, 16KK, 16KL

•11"×17"L, 8

/4"×101/2"L, 71/4"×101/2"K, 8"×13"L, 81/2"×13"L, 81/4"×13"L,

11"×14"L, 11"×15"L, 10"×14"L, 10"×15"L, 8

8"×10

/2"K, 8"×10"L, 8"×10"K, C5L, C6L, DL EnvL, 41/8"×91/2"L,

/8"×71/2"L, custom size (100-297 mm (3.97"-11.69") wide x 148-432

/2"×14"L, 81/2"×11"K, 81/2"×11"L, 51/2"×81/2"L,

/4"×14"L, 8"×101/2"L,

mm (5.83"-17.00") long)

Reference

p.130 “Changing the Paper Size”

Important

❒ If the specified paper size differs from the actual size of the paper loaded

in the paper tray, a misfeed might occur because the correct paper size was not detected.

Note

❒ The paper guide for the optional LCT is fixed for A4K, 81/2"×11"K size

paper. Contact your service representative if you need to change the paper size.

❒ If the paper size set for the selector in paper tray is different to the paper

size for this setting, the paper size of the dial has priority.

❒ If you load paper of a size not indicated on the paper size selector in the

paper tray, set the dial to " ".

❒ Default:

•Tray 1: A4K, 8

/2" × 11"K

•Tray 2: A3L, 11" × 17"L

•Tray 3: A4L, 8

•Tray 4: A4L, 8

/2" × 11"L

/2" × 14"L

Reference

p.130 “Changing the Paper Size”

❖ Paper Type: Bypass tray

Sets the display so you can see what type of paper is loaded in the bypass tray.

❖ The paper types you can set for the bypass tray are as follows:

• No Display, Recycled Paper, Special Paper, Colour Paper, Letterhead, Preprinted Paper, Label Paper, Bond Paper, Thick Paper, OHP, Thin Paper, Cardstock

Note

❒ Default: No Display

User Tools (System Settings)

❖ Paper Type: Tray 1–4

Sets the display so you can see what type of paper is loaded in each paper tray. The print function uses this information to automatically select the paper tray.

❖ The paper types you can set for trays 1, 3 and 4 are as follows:

• No Display, Recycled Paper, Special Paper, Colour Paper, Letterhead, Preprinted Paper, Bond Paper, Cardstock

❖ The paper types you can set for tray 2 are as follows:

• No Display, Recycled Paper, Special Paper, Colour Paper, Letterhead, Preprinted Paper, Label Paper, Bond Paper, Thick Paper, OHP, Thin Paper, Cardstock

Note

❒ Default:

• Paper Type: No Display

• Copying Method in Duplex: 2 Sided Copy

• Apply Auto Paper Select: On

❒ When paper of the same type and size is loaded in two different paper

trays and you want to specify tray for 2 Sided Copy and tray for 1 Sided Copy, specify the upper tray for 2 Sided Copy. If one of the trays is specified as the default in Paper Tray Priority, assign 2 Sided Copy to that tray.

❒ A appears next to the paper tray if [No] is selected in Auto Paper Select.

Limitation

❒ [Auto Paper Select] can only be selected for the copier function if [No display]

and [Recycled paper] are selected. If [No] is selected, Auto Paper Select is not valid for the tray.

❖ Front Cover Sheet Tray

Allows you to specify and display the paper tray that is setting cover sheets. After selecting the paper tray, you can also specify the display timing and copy method for two-sided copying.

Note

❒ Default:

•Tray to Program: Off

❒ Functions using the cover sheet tray setting are the front cover function

and front/back cover function.

❒ When [At Mode Selected] is selected, cover sheet tray settings only appear

when the cover function or slip sheet function is selected.

❒ When [Full Time] is selected, the cover sheet tray is always displayed.

You can set Copying Method in Duplex only when [At Mode Selected] is selected.

❒

Reference

“Covers”, Copy Reference

Settings You Can Change with User Tools

❖ Slip Sheet Tray

Allows you to specify and display the paper tray that is inserting slip sheets. After selecting the paper tray, you can also specify the display timing and copy method for two-sided copying.

Note

❒ Default:

•Tray to Program: Off

❒ When [At Mode Selected] is selected, slip sheet tray settings only appear

when the cover function or slip sheet function is selected.

Reference

"Slip Sheets", Copy Reference

❖ Printer Bypass Paper Size

You can specify the size of the paper in the bypass tray when printing data from the computer.

• The paper types you can set for trays are as follows:

A3L, B4 JISL, A4K, A4L, B5 JISK, B5 JISL, A5K, A5L, A6L, 11" × 17"L, 8 10 9 16KL

Note

❒ Default:A4K

❒ You can specify a custom size of between 90.0 and 297.0 mm (3.6"-11.7")

vertically, and between 148.0 and 600.0 mm (5.9"-23.6") horizontally.

/2" × 14"L, 81/2" × 11"K, 81/2" × 11"L, 51/2" × 81/2"L, 71/4" ×

/2"K, 71/4" × 101/2"L, 8" × 13"L, 81/2" × 13"L, 81/4" × 13"L, 41/8" ×

/2"L, 37/8" × 71/2"L, C5 EnvL, C6 EnvL, DL EnvL, 8KL, 16KK,

Timer Settings

❖ Auto Off Timer

After a specified period has passed, following job completion, the machine automatically turns off, in order to conserve energy. This function is called "Auto Off". The machine status after the Auto Off operation is referred to as "Off mode", or "Sleep mode". For the Auto Off Timer, specify the time to elapse before Auto Off.

Note

❒ Default: 1 minute

❒ Enter a time interval between 10 seconds and 240 minutes, using the

number keys

❒ From “Off mode” or “Sleep mode”, the machine is ready to use within 10

seconds.

❒ Auto Off may not work when error messages appear.

User Tools (System Settings)

❒ The machine may not shift to "Sleep Mode" at the set time, if the main pow-

er switch has just been turned on and functions other than copier function are still in the process of starting up.

❖ Panel Off Timer

Set the amount of time the machine waits before switching the panel off after copying has finished or performing the last operation.

Note

❒ Default: 1 minute

❒ Enter a time interval between 10 seconds and 240 minutes, using the

number keys.

❖ System Auto Reset Timer

The System Reset setting automatically switches the screen to that of the function set in Function Priority. When no operations are in progress, or when an interrupted job is cleared. This setting determines the system reset interval. See p.51 “Function Priority”.

Note

❒ Default: On, 60 seconds

❒ The time can be set from 10 to 999 seconds, using the number keys.

❖ Copier/Document Server Auto Reset Timer (copier/Document Server)

Specifies the time to elapse before copier and Document Server modes reset.

Note

❒ If [Off] is selected, the machine does not automatically switch to the user

code entry screen.

❒ Default: On, 60 seconds

❒ The time can be set from 10 to 999 seconds, using the number keys.

❖ Facsimile Auto Reset Timer (facsimile)

Specifies the time to elapse before the facsimile mode resets.

Note

❒ Default: 30 seconds

❒ The time can be set from 30 to 999 seconds, using the number keys.

❖ Printer Auto Reset Timer (printer)

Specifies the time to elapse before the printer function resets.

Note

❒ Default: On, 60 seconds

❒ If [Off] is selected, the machine does not automatically switch to the user

code entry screen.

❒ The time can be set from 10 to 999 seconds, using the number keys.

Settings You Can Change with User Tools

❖ Scanner Auto Reset Timer (scanner)

Specifies the time to elapse before the scanner function resets.

Note

❒ If [Off] is selected, the machine does not automatically switch to the user

code entry screen.

❒ Default: On, 60 seconds

❒ The time can be set from 10 to 999 seconds, using the number keys.

❖ Set Date

Set the date for the copier's internal clock using the number keys.

Note

❒ To change between year, month, and day, press [←] and [→].

❖ Set Time

Set the time for the copier's internal clock using the number keys.

Note

❒ To change between hours, minutes and seconds, press [←] and [→].

❒ Enter the time using the 24–hour format (in 1 second increments).

❖ Auto Logout Timer

You can specify whether or not to automatically log out a user when the user does not operate the machine for a specified period of time after logging in.

Note

❒ Default: On, 60 seconds

❒ When [On] is selected, the time can be set from 10 to 999 seconds, in one sec-

ond increments, using the number keys

User Tools (System Settings)

Administrator Tools

Administrator Tools are used by the administrator. To change these settings, contact the administrator.

We recommend specifying Administrator Authentication before making Administrator Tools settings.

See Security Reference.

❖ User Authentication Management

• User Code Authentication Using User Code Authentication, you can limit the available functions and supervise their use.

When using User Code Authentication, register the user code. See p.72 “Authentication Information”.

•Copier

•Document Server

• Facsimile

•Scanner

•Printer

• Printer: PC Control

Note

❒ Using the Printer PC Control function, you can obtain a log of prints cor-

responding to the codes entered using the printer driver.

• Basic Authentication

• Windows Authentication

• LDAP Authentication

• Intergration Server Authentication

•Off

Note

❒ Default: Off

Reference

For details about Basic Authentication, Windows Authentication, LDAP Authentication, and Intergration Server Authentication,see Security Refer- ence.

❖ Administrator Authentication Management

See Security Reference.

❖ Program / Change Administrator

See Security Reference.

Settings You Can Change with User Tools

❖ Key Counter Management

You can specify that functions that you want to manage with the key counter.

❖ Extended Security

You can specify whether or not to use the extended security functions. For details about the extended security functions, see Security Reference.

❖ Display / Print Counter

Allows you to view and print the various counters.

•Display/Print Counter Displays counters for each functions (Total, Copier, Facsimile, Printer, A3/DLT, Duplex, Staple).

• Print Counter List Prints out a list of counters for each functions.

• To print the counter list

A Press the {User Tools/Counter} key.

B Press [System Settings].

C Press [Administrator Tools].

D Press [Display / Print Counter].

E Press [Print Counter List].

F Press the {Start} key.

G Press [Exit].

❖ Display/Clear/Print Counter per User Code

Allows you to view and print the numbers of prints accessed with user codes, and to set those values to 0.

Note

❒ Press [U] and [T] to show all the numbers of prints.

❒ The number of prints may differ from the counter value shown in Dis-

play/Print Counter.

• Print Counter for All Users

Prints the counter values for all the users.

• Clear Counter for All Users

Sets the counter value for all the users.

• Print Counter per User

Prints the counter values for each user.

•Clear Counter per User

Sets the counter value for each user.

User Tools (System Settings)

Note

❒ To print a list for each user, see p.74 “Printing the Counter for Each User

Code”.

❖ Address Book Management

You can add, change or delete information registered in the Address Book. For details, see p.67 “Address Book”.

• [Program / Change] You can register and change names as well as user codes.

•Names You can register a name, key display, registration number, and title selection.

•Auth. Info

You can register a user code, and specify the functions available to each user code. You can also register user names and passwords to be used when sending e-mail, sending files to folders, or accessing an LDAP server.

•Protection You can register a protection code.

•Fax Dest. You can register a fax number, international TX mode, fax header, label insertion, IP-Fax destination, and protocol.

•E-mail You can register an e-mail address.

•Folder you can register the protocol, path, port number, and server name.

•Add to Group You can put names registered in the Address Book into a group.

• [Delete] You can delete a name from the Address Book.

Note

❒ You can register up to 2,000 names.

❒ You can register up to 100 user codes. If you add the optional user account

enhance unit, you can register up to 500 user codes.

❒ You can also register user codes from SmartDeviceMonitor for Admin.

(printer option required)

❒ You can also register and manage data in the Address Book using a Web

Image Monitor. See the Web Image Monitor's help.

Settings You Can Change with User Tools

❖ Address Book: Program / Change / Delete Group

Names registered in the Address Book can be added into a group. You can then easily manage the names registered in each group. For details, see p.100 “Registering Names to a Group”.

• [Program / Change] You can register new groups, or changes a group name, key display, title selection or registration number.

• [Delete] You can delete a group.

Note

❒ You can register up to 100 groups.

❒ You can also group users using a Web Image Monitor. For more informa-

tion, see the Web Image Monitor help.

❖ Address Book: Program / Change / Delete Transfer Request

You can register fax destinations for the Transfer Request function in facsimile mode. For details about operations, see p.107 “Registering the Transfer Request”.

• Program / Change This registers new transfer requests and receiving stations, or changes the transfer request name, key name, title selection, registration number, fax destination, IP-Fax destination, or e-mail address.

• [Delete] Deletes a transfer request.

Note

❒ You can register up to 10 transfer requests.

❖ Address Book: Change Order

You can change the order of the names in the Address Book.

Note

❒ You can rearrange the order of items that are on the same page, but you

cannot move the items to another page. For example, you cannot move an item from “PLANNING” ([OPQ]) to “DAILY” ([CD]).

A Press the {User Tools/Counter} key.

B Press [System Settings]. C Press [Administrator Tools], and then press [TNext].

D Press [Address Book: Change Order].

E Press the name key to be moved.

User Tools (System Settings)

Note

❒ You can also select a name using the number keys.

F Press the name key in the place that you want to move to.

The name selected in step E moves to the place selected in step F, and the keys for other names will be shifted accordingly.

Note

❒ You can also select a name using the number keys.

❖ Print Address Book: Destination List

You can print the destination list registered in the Address Book.

•Print in Title 1 Order Prints the Address Book in Title 1 order.

•Print in Title 2 Order Prints the Address Book in Title 2 order.

•Print in Title 3 Order Prints the Address Book in Title 3 order.

•Print Group Dial List Prints the group Address Book.

A Select the print format.

B To print the list on two-sided pages, select [Print on 2 Sides]. C Press the {Start} key.

The list prints out.

❖ Address Book: Edit Title

You can edit the title to easily find a user.

A Press the {User Tools/Counter} key.

B Press [System Settings].

Press [Administrator Tools], and then press [TNext].

D Press [Address Book: Edit Title].

Settings You Can Change with User Tools

E Press the title key you want to change.

F Enter the new name, and then press [OK].

G Press [OK].

❖ Address Book: Select Title

You can specify the title to select a name.

Note

❒ Default: Title 1

❖ Auto Delete File in Document Server

You can specify whether documents stored in the Document Server will or will not be deleted after a specified period of time.

Note

❒ Default: Yes After 3 day(s)

❒ If you select [Yes], documents stored subsequently are deleted after the

specified period.

❒ If you select [No], documents are not automatically deleted.

❒ If you select [Yes], enter a number of days from of 1 to 180 (in 1 day incre-

ments).

❒ The default is three days, this means documents are deleted three days (72

hours) after they are stored.

❖ Delete All Files in Document Server

You can delete files stored in the Document Server, including files stored for Sample Print, Locked Print, Hold Print, and Stored Print under the printer function.

Note

❒ Even if a password is already set, all documents are deleted.

❒ A confirmation message appears. To delete all documents, select [Yes].

❖ Program / Change / Delete LDAP Server

See “Program / Change / Delete LDAP Server”, Network Guide.

User Tools (System Settings)

❖ Use LDAP Server

You can specify whether or not to use the LDAP server for searching.

Note

❒ Default: Off

❒ When Use LDAP Server is set to Off, [Search LDAP] will not appear on the

searching display.

❖ AOF (Always ON)

Specify whether or not to use Auto Off.

Note

❒ Default: On

You can check the version of the softwares installed in this machine.

❖ Network Security Level

❖ Firmware Version

For details about this function, consult your administrator.

❖ Reduce Recovery Time

You can specify whether or not to shorten the recovery time. If you press [On], the recovery time is shortened. If you press [Off], the recovery time is lengthened and the machine’s power consumption is reduced.

Note

❒ Default: Off

❒ This setting appears only if the copier unit and hard disk are installed in

the machine.

❖ Delete All Logs

For details about this function, consult your administrator.

❖ Transfer Log Setting

For details about this function, consult your administrator.

❖ Unauthorized Copy Control

For details about this function, consult your administrator.

Registering Addresses and Users

for Facsimile/Scanner Functions

Address Book

Registering information such as the names of users and their e-mail addresses in the Address Book allows you to manage them easily.

Important

❒ Address Book data is stored on the

hard disk. It can be lost if there is some kind of hard disk failure. The manufacturer shall not be responsible for any damages resulting data loss.

Note

❒ You can also use a Web Image

Monitor to register names in the Address Book. With the SmartDeviceMonitor for Admin, you can register multiple names at the same time.

❒ Using [Address Management Tool] in

SmartDeviceMonitor for Admin, you can backup Address Book data. We recommend backing up data when using the Address Book.

❒ Printer option is required to use

SmartDeviceMonitor for Admin.

Reference

For details about using a Web Image Monitor, see the Web Image Monitor Help.

For details about SmartDeviceMonitor for Admin and how to install it, see Printer Reference.

For operating instructions, see SmartDeviceMonitor for Admin Help.

You can register and manage the following items in the Address Book:

❖ Name

You can register the name of the user and the key display. This is the basic information required for managing user of the machine.

❖ Authentication Information

You can register user codes in order to restrict particular functions to certain users, and to check their use of each function. You can also register login user names and login passwords to be used when sending e-mail, sending to folders, or accessing an LDAP server.

❖ Fax Dest.

You can register fax numbers, line, fax header and select label insertion. When using IP-Fax, you can register the IP-Fax destination and select the protocol.

• Fax Destination

Registering Addresses and Users for Facsimile/Scanner Functions

• IP-Fax Destination

❖ Protection

You can set protection codes to stop sender's name from being used or folders from being accessed without authorization.

❖ E-mail

You can register e-mail destinations in the Address Book.

❖ Add to Group

You can put registered e-mail and folder destinations into a group for easier management.

❖ Folder

You can register the protocol, path name and server name.

•SMB

Managing names in the Address Book

By registering a name and key display beforehand, you can specify email and folder destinations simply

•FTP

by selecting the name key.

See p.70 “Registering Names”.

•NCP

Sending fax by Quick Dial

Register a fax number in the Address Book so you can specify it only by selecting the fax destination, shown on the fax initial display when sending a fax. When label insertion is set to “ON”, the receiver's name and standard messages are printed on the fax message when it is received at the other end.

By registering IP-Fax destinations in the Address Book, you can specify a destination simply by selecting it from the destinations that appear in the initial fax display.

Address Book

Registered IP-Fax numbers can be used and printed as sender’s IP-Fax numbers.

See p.77 “Fax Destination”.

Sending e-mail by Quick Dial

By registering e-mail addresses in the Address Book, you can specify e-mail destinations simply by selecting them from the fax initial display when sending a document by internet fax.

You can also specify an e-mail address by selecting the destination shown on the initial scanner display when sending a document using the scanner function.

A registered e-mail address can be used as the sender's address, and the sender's address are automatically entered in the “From” field of an email header.

See p.86 “E-mail Destination”.

Sending scanned files to a shared folder directly

Preventing unauthorized user access to shared folders from the machine

After registering a protection code, you can specify the object of protection to prevent an e-mail destination from being used without permission.

You can prevent unauthorized access to registered folders. See p.105 “Registering a Protection Code”.

Managing users and machine usage

•Copier

• Document Server

• Facsimile

• Scanner

•Printer

See p.72 “Authentication Information”.

After registering the path name, user name and password, you can connect to a shared folder simply by selecting the destination shown on the initial scanner display whenever sending files using the scanner function to a shared folder.

To share the folder using Windows, select the SMB protocol.

To register the folder to the FTP server, select the FTP protocol.

To register the folder to the NetWare server, select the NCP protocol.

See p.89 “Registering Folders”.

Registering Addresses and Users for Facsimile/Scanner Functions

Registering Names

The user name is useful for selecting a destination when sending faxes or email. You can also use it as a folder destination.

Registering a Name

A Press the {User Tools/Counter} key.

B Press [System Settings].

Note

❒ The name can be used for docu-

ments in the Document Server. For details about the Document Server, see p.35 “Using the Document Server”.

❒ You can register up to 2000 pro-

grams and allocate them registration numbers between 00001 and 50000.

❒ Registration numbers are ini-

tially assigned automatically, but you can change them afterward. To change a registration number, press [Change] to the right of “Registration No.”, and enter a new number using the number keys.

Reference

p.147 “Entering Text”

H Press the key for the classification

you want to use under Select Title.

C Press [Administrator Tools], and

then press [TNext].

D Press [Address Book Management]. E Press [New Program]. F Press [Change] on the right of the

Name.

The name entry display appears.

G Enter the name, and then press

[OK].

Note

❒ The keys you can select are as

follows:

• [Freq.]… Added to the page

that is displayed first.

• [AB], [CD], [EF], [GH], [IJK],

[LMN], [OPQ], [RST], [UVW], [XYZ], [1] to [10]… Added to

the list of items in the selected title.

❒ You can select [Freq.] and one

more page for each title.

Registering Names

I To continue registering the name,

press [Continue to Program], and then repeat the procedure from step

J Press [OK]. K Press [Exit]. L Press the {User Tools/Counter} key.

Changing a Registered Name

A Press the {User Tools/Counter} key. B Press [System Settings]. C

Press [Administrator Tools], and then press [TNext].

D Press [Address Book Management]. E Select the registered name you

want to change.

Press the name key, or enter the registered number using the number keys

Note

❒ If you press , you can search

by the registered name, user code, fax number, folder name, e-mail address, or IP-Fax destination.

To change a registration number

A Press [Change] to the right of

“Registration No.”

Enter a new registration number using the number keys, and then press [#].

To change the title

A Press the key for the classifica-

tion you want to use from Select Title.

F Press [OK]. G Press [Exit]. H Press the {User Tools/Counter} key.

Deleting a Registered Name

If you delete a name, data associated with that name, such as e-mail addresses, fax number, folder name, and IP-Fax destination, is also deleted.

A Press the {User Tools/Counter} key. B Press [System Settings]. C

Press [Administrator Tools], and then press [TNext].

To change the name or key display

A Press [Change] on the right of

the name or key display.

B Enter the name or key display,

and then press [OK].

Reference

p.147 “Entering Text”

D Press [Address Book Management]. E Press [Delete]. F Select the name you want to de-

lete.

Press the key, or enter the registered number using the number keys

G Press [Yes]. H Press [Exit]. I Press the {User Tools/Counter} key.

Registering Addresses and Users for Facsimile/Scanner Functions

Authentication Information

•Copier

•Document Server

• Facsimile

•Scanner

•Printer

Note

❒ The number of copies made of doc-

uments stored in the Document Server using the facsimile function

is counted for each user code. This allows you to check each user's usage.

❒ The number of copies scanned us-

ing the scanner function is counted for each user code. This allows you to check each user's usage.

❒ To automatically register the print-

er driver user code, select [PC Con- trol] for the printer in User Code Authentication. To use the user code set in User Tools, set the user codes registered in User Tools for the printer driver. See p.72 “Authentication Information”.

Reference

For details about setting user codes for the printer driver, see Printer Reference or the printer driver Help.

Important

❒ The functions associated with each

user code are the same. If you change or delete user codes, management data and limits associated with that code become invalid.

Registering a New User Code

A Press the {User Tools/Counter} key.

B Press [System Settings].

Press [Administrator Tools], and then press [TNext].

D Press [Address Book Management]. E Press the name whose code is to

be registered, or enter the registered number using the number key.

Note

❒ You can enter a one-to eight-

digit user doce.

❒ To register the name, see p.70

“Registering Names”.

F Press [Auth. Info].

Authentication Information

G Enter the user code using the

number keys, and then press [#].

Note

❒ If you make a mistake, press

[Clear] or the {Clear/Stop} key, and then enter the code again.

H Press [TNext] twice. I Select the functions to be used

with the user code from Available Functions.

J Press [OK].

Note

❒ To continue registering user

codes, repeat the procedure from step

K Press [Exit]. L Press the {User Tools/Counter} key.

Changing a User Code

D Press [Address Book Management]. E Select the user whose user code

you want to change.

Press the name key, or enter the registered number using the number keys

Note

❒ If you press , you can search

for a user by the registered name, user code, fax number, folder name, e-mail address, or IP-Fax destination.

❒ To change the name, key dis-

play and title, see p.71 “Changing a Registered Name”.

F Press [Auth. Info]. G Press [Change], and then enter the

new user code using the number keys

H Press [#].

To change the available functions

A Press [TNext] twice. B Press the key to select the func-

tions to enable them.

Note

❒ Even if you change a user code, the

counter value will not be cleared.

A Press the {User Tools/Counter} key. B Press [System Settings]. C

Press [Administrator Tools], and then press [TNext].

Note

❒ Press the key to highlight it,

and then the function is enabled. To cancel a selection, press the highlighted key.

I Press [OK]. J Press [Exit]. K Press the {User Tools/Counter} key.

Registering Addresses and Users for Facsimile/Scanner Functions

Deleting a User Code

Displaying the Counter for Each User Code

Note

❒ After clearing the user code, the

counter is automatically cleared.

❒ To delete a name from the Address

Book entirely, see p.71 “Deleting a Registered Name”.

A Press the {User Tools/Counter} key. B Press [System Settings]. C

Press [Administrator Tools], and then press [TNext].

D Press [Address Book Management].

A Press the {User Tools/Counter} key. B Press [System Settings]. C Press [Administrator Tools]. D Press [Display / Clear / Print Counter

per User].

E Select [Print Counter], [Transmission

Counter] or [Scanner Counter].

Counters for individual function usage under each user code appear.

E Select the name whose code is to

be deleted.

Press the name key, or enter the registered number using the number keys

Printing the Counter for Each User Code

A Press the {User Tools/Counter} key.

F Press [Auth. Info].

B Press [System Settings].

G Press [Change] to delete the user

code, and then press [#].

C Press [Administrator Tools]. D Press [Display / Clear / Print Counter

per User].

H Press [OK]. I Press [Exit]. J Press the {User Tools/Counter} key.

E Select a user code from the left

side of the display.

Note

❒ Press [Select All on the Page] to se-

lect all user codes on the page.

Authentication Information

F Press [Print Counter List] under Per

User.

Note

❒ Enter the user code, and then

press [#] if the user code is registered.

G Select the function usage you

want to print from [Print Counter], [Transmission Counter], and [Scanner Counter].

H Press [Print].

To print the number of prints for all user codes

A Press the {User Tools/Counter} key. B Press [System Settings]. C Press [Administrator Tools]. D Press [Display / Clear / Print Counter

per User].

E Press [Print Counter List] under All

Users.

F Select the function usage you

want to print from [Print Counter], [Transmission Counter], and [Scanner Counter].

G Press [Print].

Clearing the Number of Prints

A Press the {User Tools/Counter} key. B Press [System Settings]. C Press [Administrator Tools]. D Press [Display / Clear / Print Counter

per User].

E Select the user code to clear.

To clear the number of prints made under a user code

A Select the user code from the

left side of the display.

Note

❒ Press [Select All on the Page] to

select all user codes on the page.

B Press [Clear] under Per User

Codes.

C Select the function usage you

want to clear from [Print Coun-

ter], [Transmission Counter], and [Scanner Counter].

D Press [OK].

Note

❒ Enter the user code, and then

press [#] if the user code is registered.

Registering Addresses and Users for Facsimile/Scanner Functions

To clear the number of prints for all user codes

A Press [Clear] under All Users.

B Select the function usage you

want to clear from [Print Coun- ter], [Transmission Counter], and [Scanner Counter].

C Press [OK].

F Press [Exit]. G Press the {User Tools/Counter} key.

Fax Destination

Register a fax destination so you do not need to enter fax numbers each time, and can send documents that have been scanned in using the facsimile function.

For details about the number of fax destinations that can be registered, see Facsimile Reference <Basic Fea- tures>.

• It is easy to select the fax destination if you register “Name” and “Key Display” for the fax destination.

• You can register fax destinations by selecting them from redial function.

• You can register fax destinations as a group.

Registered Fax numbers can be used as sender's Fax numbers.

There are two types of fax destination, as shown below:

•Fax Destination Select this to send the fax over the telephone network.

•IP-Fax Select this to send the fax to a machine on a TCP/IP network.

Limitation

❒ You cannot send the fax to a ma-

chine on another network if that network is behind a firewall.

❖ Fax Destination

You can program the following items in a fax destination:

•Fax number

Registers the destination's fax number. You can enter a fax number using up to 128 digits. You must include every digit in the number.

•SUB Code Registering a SUB Code allows you to use Confidential Transmission to send messages to the other fax machines which support a similar function called “SUB Code”. See “SUB Code”,

Facsimile Reference <Advanced Features>.

•SEP Code Registering a SEP Code allows you to use Polling Reception to receive faxes from the other fax machines which support Polling Reception. See “SEP Code”,

Facsimile Reference <Advanced Features>.

•Line If the optional extra G3 interface unit is installed, you can select the line type per destination.

• Fax header You can select to print a fax header on fax messages the other party receives. The default is “1st Name”. See Facsimile Refer- ence <Advanced Features>.

• Label insertion Use label insertion to print information such as the destination name on the sheet printed out at the destination. Data is printed as follows:

• Destination Name: The desti-

nation name specified in [Fax Destination] is printed with "To" before it at the top of the sheet.

• Standard Message: A regis-

tered two-line sentence is printed under "Destination Name".

Registering Addresses and Users for Facsimile/Scanner Functions

Limitation

❒ To use this function, set La-

bel Insertion to [On] when programming fax destinations and also select [Pro- grammed Name] when sending fax documents.

Note

❒ Fax header and label inser-

tion are also printed when sending by e-mail using the fax function.

❒ You can program a standard

message other than those registered in the machine. See “Programming, Chang-

ing, and Deleting Standard Messages”, Facsimile Refer- ence <Advanced Features>.

• International TX mode When setting the International TX mode to [On], the machine transmits more carefully by lowering transmission speed. However, communication times increase.

•SUB Code Registering a SUB Code allows you to use Confidential Transmission to send messages to the other fax machines which support a similar function called “SUB Code”. See “SUB Code”,

Facsimile Reference <Advanced Features>.

•SEP Code Registering a SEP Code allows you to use Polling Reception to receive faxes from the other fax machines which support Polling Reception. See “SEP Code”,

Facsimile Reference <Advanced Features>.

• Select Protocol Select the protocol for the IPFax transmission.

Registering a Fax Destination

A Press the {User Tools/Counter} key.

❖ IP-Fax Destination

You can program the following items in an IP-Fax Destination:

Note

❒ This setting only works if the IP

fax function has been selected.

• IP-Fax Register the IP-Fax destination. You can register the name using up to 128 characters. You must make this setting when using IP-Fax.

B Press [System Settings].

Press [Administrator Tools], and then press [TNext].

D Press [Address Book Management].

Fax Destination

E Select the name whose fax desti-

nation you want to register.

Press the name key, or enter the registered number using the number keys.

Note

❒ If you press , you can search

by the registered name, user code, fax number, folder name, e-mail address, or IP-Fax destination.

❒ To register the name, key dis-

play, and title, see p.70 “Registering Names”.

F Press [Fax Dest.]. G Enter the fax number using the

number keys, and then press [OK] under Facsimile No..

To select the line

C Enter a SUB Code using the

number keys, and then press [OK].

D To enter a password, press

[Change] under Password (SID).

E Enter a password using the

number keys, and then press [OK].

F Press [OK].

To program the SEP Code

A Press [Adv. Features], and then

select [SEP Code].

B Press [Change] under RX SEP

Code.

C Enter a SEP Code using the

number keys, and then press [OK].

D To enter a password, press

[Change] under Password (PWD).

E Enter a password using the

number keys, and then press [OK].

F Press [OK].

A Press [Select Line].

B Select the line, and then press

[OK].

To program the SUB Code

A Press [Adv. Features], and then

select [SUB Code].

B Press [Change] under TX SUB

Code.

To set the International TX Mode

A Press [Change] under Interna-

tional TX Mode.

B Select [Off] or [On], and then

press [OK].

To select the fax header

Note

❒ You can register the fax header

in Program Fax Information in the system settings for Facsimile Features. See “Programming”, Facsimile Reference <Basic Features>.

Registering Addresses and Users for Facsimile/Scanner Functions

Press [Change] under Fax Header.

B Select [1st Name] or [2nd Name],

and then press [OK].

Changing a Registered Fax Destination

To set label insertion

When Label Insertion is set to ON, the receiver's name and standard messages are printed on the fax message when it is received at the other end.

A Press [Change] under Label In-

sertion.

B Select [On]. C Press [Change] under Line 2. D Select a standard message to

print on the second line. To stamp a customized message, press [Custom Message].

E Enter a message, and then

press [OK].

Reference

p.147 “Entering Text”

F Press [OK]. G Press [Change] under Line 3. H Select a standard message, and

then press [OK].

I Press [OK].

A Press the {User Tools/Counter} key. B Press [System Settings]. C

Press [Administrator Tools], and then press [TNext].

D Press [Address Book Management]. E Select the name whose fax desti-

nation you want to change.

Press the name key, or enter the registered number using the number keys.

Note

❒ If you press , you can search

by the registered name, user code, fax number, folder name, e-mail address, or IP-Fax destination.

❒ To change the name, key dis-

play and title, see p.71 “Changing a Registered Name”.

F Press [Fax Dest.]. G Change the settings.

To change the fax number

A Press [Change] under Facsimile

No..

H Press [OK].

Note

❒ When a group is registered, you

can also add this fax destination to the group. See p.100 “Registering Names to a Group”.

I Press [Exit]. J Press the {User Tools/Counter} key.

B Enter the new fax number us-

ing the number keys, and then press [OK].

Fax Destination

To change the line

A Press [Select Line].

B Select the line. C Press [OK].

To change the SUB Code

A Press [Adv. Features]. B Press [SUB Code]. C Press [Change] under TX SUB

Code.

D Enter the new SUB Code, and

then press [OK].

E To change the password, press

[Change] under Password (SID).

F Enter the new password, and

then press [OK].

G Press [OK].

To change the fax header

A Press [Change] under Fax Head-

er.

B Select the new fax header, and

then press [OK].

To change the label insertion

A Press [Change] under Label In-

sertion.

B Press [Change] under Line 2. C Select the new standard mes-

sage or press [Custom Message] to enter the new message.

D Press [OK]. E Press [Change] under Line 3. F Select the new standard mes-

sage, and then press [OK].

G Press [OK].

H Press [OK].

Note

❒ To change the name, key dis-

play and title, see p.71 “Changing a Registered Name”.

To change the SEP Code

A Press [Adv. Features]. B Press [SEP Code]. C Press [Change] under RX SEP

Code.

D Enter the new SEP Code, and

then press [OK].

E To change the password, press

[Change] under Password (PWD).

F Enter the new password, and

then press [OK].

G Press [OK].

I Press [Exit]. J Press the {User Tools/Counter} key.

Deleting a Registered Fax Destination

Note

❒ If you delete a destination that is a

specified delivery destination, messages to its registered Personal Box, for example, cannot be delivered. Be sure to check the settings in the fax function before deleting any destinations.

❒ To delete a name entirely, see p.71

“Deleting a Registered Name”.

Registering Addresses and Users for Facsimile/Scanner Functions

A Press the {User Tools/Counter} key. B Press [System Settings]. C

Press [Administrator Tools], and then press [TNext].

D Press [Address Book Management]. E Select the name whose fax desti-

nation you want to delete.

Press the name key, or enter the registered number using the number keys.

Note

❒ If you press , you can search

by the registered name, user

code, fax number, folder name, e-mail address, or IP-Fax destination.

❒ To delete the name, key display,

and title, see p.71 “Deleting a Registered Name”.

F Press [Fax Dest.]. G Press [Change] under Facsimile

No..

H Press [Delete All], and then press

[OK].

Registering an IP-Fax Destination

Reference

For details about sending an IPFax, see Facsimile Reference <Basic Features>.

A Press the {User Tools / Counter} key.

B Press [System Settings]. C

Press [Administrator Tools], and then press [TNext].

D Press [Address Book Management]. E Select the name whose IP-Fax

destination you want to register.

Press the name key, or enter the registered number using the number keys.

I Press [OK]. J Press [Exit]. K Press the {User Tools/Counter} key.

Note

❒ If you press , you can search

by the registered name, user code, fax number, folder name, e-mail address, or IP-Fax destination.

❒ To register the name, key dis-

play, and title, see p.70 “Registering Names”.

F Press [Fax Dest.] G Press [IP-Fax].

Fax Destination

H Press [Change].

I Enther the IP-Fax destination and

then press [OK].

To program the SUB Code

A Press [Adv. Features], and then

select [SUB Code].

B Press [Change] under TX SUB

Code.

C Enter a SUB Code using the

number keys, and then press [OK].

D To enter a password, press

[Change] under Password (SID).

E Enter a password using the

number keys, and then press [OK].

F Press [OK].

To program the SEP Code

A Press [Adv. Features], and then

select [SEP Code].

B Press [Change] under RX SEP

Code.

C Enter a SEP Code using the

number keys, and then press [OK].

D To enter a password, press

[Change] under Password (PWD).

E Enter a password using the

number keys, and then press [OK].

F Press [OK].

To select the protocol

A Select [H.323] or [SIP].

J Press [OK].

Changing a Registered IP-Fax Destination

A Press the {User Tools / Counter} key. B Press [System Settings]. C

Press [Administrator Tools], and then press [TNext].

D Press [Address Book Management]. E Select the name whose IP-Fax

destination you want to change.

Press the name key, or enter the registered number using the number keys

Note

❒ If you press , you can search

for a user by the registered name, user code, fax number, folder name, e-mail address, or IP-Fax destination.

❒ To change the name, key dis-

play and title, see p.71 “Changing a Registered Name”.

F Press [Fax Dest.]. G Press [IP-Fax]. H Change the settings.

To change the IP-Fax Destination

A Press [Change] under IP-Fax

Destination.

B Enter the new destination us-

ing the number keys, and then press [OK].

Registering Addresses and Users for Facsimile/Scanner Functions

To change the SUB Code

A Press [Adv. Features]. B Press [SUB Code]. C Press [Change] under TX SUB

Code.

D Enter the new SUB Code, and

then press [OK].

E To change the password, press

[Change] under Password (SID).

F Enter the new password, and

then press [OK].

G Press [OK].

To change the SEP Code

A Press [Adv. Features]. B Press [SEP Code]. C Press [Change] under RX SEP

Code.

D Enter the new SEP Code, and

then press [OK].

E To change the password, press

[Change] under Password (PWD).

F Enter the new password, and

then press [OK].

G Press [OK].

To change the protocol

A Select [H.323] or [SIP].

I Press [OK].

Deleting a Registered IP-Fax Destination

Note

❒ If you delete a destination that is a

specified delivery destination, messages to its registered Personal Box, for example, cannot be delivered. Be sure to check the settings in the fax function before deleting any destinations.

❒ To delete a name entirely, see p.71

“Deleting a Registered Name”.

A Press the {User Tools/Counter} key. B Press [System Settings]. C

Press [Administrator Tools], and then press [TNext].

D Press [Address Book Management]. E Select the name whose IP-fax des-

tination you want to delete. Press the name key, or enter the registered number using the number keys.

Note

❒ If you press , you can search

by the registered name, user code, fax number, folder name, e-mail address, or IP-Fax destination.

❒ To delete the name, key display,

and title, see p.71 “Deleting a Registered Name”.

F Press [Fax Dest.].

G Press [IP-Fax]. H Press [Change] under Facsimile

No..

I Press [Delete All], and then press

[OK].

J Press [OK]. K Press [Exit]. L Press the {User Tools/Counter} key.

Fax Destination

Registering Addresses and Users for Facsimile/Scanner Functions

E-mail Destination

Register e-mail destinations so you do not need to enter an e-mail address every time, and can send scan files from scanner or fax function by email.

• It is easy to select the e-mail destination if you register “Name” and “Key Display” as the e-mail destination.

• You can register e-mail destinations as a group.

• You can use the e-mail address as the sender's address when sending

scan files in scanner mode. If you want to do this, set a protection code on the sender address to prevent unauthorized access. See p.105 “Registering a Protection Code”.

Note

❒ You can select an e-mail address

from an LDAP server, and then register it in the Address Book. “Sending Scan File by E-mail”, Scanner Reference.

❒ You can set the machine to send a

Transmission Result Report by email whenever a transmission is sent. See Facsimile Reference <Ad- vanced Features>.

Registering an E-mail Destination

A Press the {User Tools/Counter} key.

B Press [System Settings].

Press [Administrator Tools], and then press [TNext].

D Press [Address Book Management]. E Select the name whose e-mail ad-

dress you want to register.

Press the name key, or enter the registered number using the number keys.

Note

❒ If you press , you can search

by the registered name, user code, fax number, folder name, e-mail address, or IP-Fax destination.

❒ To register the name, key dis-

play, and title, see p.70 “Registering Names”.

F Press [E-mail].

E-mail Destination

G Press [Change] under E-mail Ad-

dress.

H Enter the e-mail address, and then

press [OK].

Note

❒ You can enter up to 128 charac-

ters for the e-mail address.

Entering the e-mail address

A Enter the e-mail address.

B Press [OK].

Using the e-mail address as the sender

When an e-mail address is entered, it can be used as the sender's address.

A Press [Protection]. B Press [Sender] on the right side

of Use Name as.

Reference

p.105 “Registering a Protection Code”

C Press [OK].

K Press the {User Tools/Counter} key.

Note

❒ When a group is registered, you

can add the e-mail destinations to the group. See p.100 “Registering Names to a Group”.

Changing a Registered E-mail Destination

A Press the {User Tools/Counter} key. B Press [System Settings]. C

Press [Administrator Tools], and then press [TNext].

D Press [Address Book Management]. E Select the name whose e-mail ad-

dress you want to change.

Press the name key, or enter the registered number using the number keys

Note

❒ If you press , you can search

by the registered name, user code, fax number, folder name, e-mail address, or IP-Fax destination.

❒ To change the name, key dis-

play, and title, see p.71 “Changing a Registered Name”.

F Press [E-mail]. G Press [Change] under E-mail Ad-

dress.

I If you want to use internet fax,

specify whether or not to use " Send via SMTP Server".

J Press [Exit].

Registering Addresses and Users for Facsimile/Scanner Functions

H Enter the e-mail address, and then

press [OK].

Reference

p.147 “Entering Text”

I Press [OK]. J If you want to use internet fax,

specify whether or not to use " Send via SMTP Server".

G Press [Change] under E-mail Ad-

dress.

H Press [Delete All], and then press

[OK].

I Press [OK]. J Press [Exit]. K Press the {User Tools/Counter} key.

K Press [Exit]. L Press the {User Tools/Counter} key.

Deleting a Registered E-mail

Destination

To delete a name entirely, see p.71 “Deleting a Registered Name”.

A Press the {User Tools/Counter} key. B Press [System Settings]. C

Press [Administrator Tools], and then press [TNext].

D Press [Address Book Management]. E Select the name whose e-mail ad-

dress you want to delete.

Press the name key, or enter the registered number using the number keys.

Note

❒ If you press , you can search

by the registered name, user code, fax number, folder name, e-mail address, or IP-Fax destination.

❒ To delete the name, key display,

and title, see p.71 “Deleting a Registered Name”.

F Press [E-mail].

Ricoh IS 2225 User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual