Ricoh G1398501, VG1398501 User Manual

Setup Guide

Read This First

Trademarks.............................................................................................................3

Safety Information .................................................................................................4

Positions of RWARNING and RCAUTION labels ..............................................8

ENERGY STAR Program .......................................................................................9

How to Read This Manual ...................................................................................10

Guide to the Printer

Exterior: Front View.............................................................................................11

Exterior: Rear View ..............................................................................................12

Inside.....................................................................................................................14

Control Panel........................................................................................................15

Setting Up

Where to Put the Printer......................................................................................17

Checking the Contents of the Box .....................................................................20

Unpacking.............................................................................................................22

Installing the Waste Toner Bottle and Photo Conductor Unit .........................23

Installing the Toner Cartridge.............................................................................29

Loading Paper......................................................................................................33

Turning the Power On .........................................................................................36

Selecting the Display Language.........................................................................38

Test Printing .........................................................................................................40

Adjusting the Image Density...............................................................................42

Installing Options

Available Options.................................................................................................44

Option List ................................................................................................................44

Option Installation Flow Chart ..................................................................................45

Installing Options......................................................................................................46

Attaching Paper Feed Unit Type 3000................................................................48

Attaching AD440 (Duplex Unit)...........................................................................53

Attaching Memory Unit Type D 128MB, Memory Unit Type E 256MB (SDRAM

Module) ...............................................................................................................56

Attaching Printer Hard Disk Type 3000..............................................................61

Formatting the Printer Hard Disk..............................................................................65

Attaching User Account Enhance Unit Type E .................................................67

Attaching IEEE 1394 Interface Board Type B....................................................71

Attaching IEEE 802.11b Interface Unit Type H .................................................. 74

Attaching Bluetooth Interface Unit Type 3245 ..................................................78

Attaching IEEE 1284 Interface Board Type A....................................................82

Attaching Network Data Protection Unit Type C...............................................84

Connecting the Printer

Network Connection ............................................................................................86

USB Connection...................................................................................................88

Parallel Connection .............................................................................................89

IEEE 1394 Connection .........................................................................................90

Configuration

Ethernet Configuration........................................................................................91

IEEE 802.11b (Wireless LAN) Configuration .....................................................96

IEEE 1394 Configuration ...................................................................................102

IP over 1394...........................................................................................................102

SCSI print...............................................................................................................104

Installing the Printer Driver

Quick Install........................................................................................................106

Install the Operating Instructions.....................................................................108

Read This First

Trademarks

Microsoft, Windows and Windows NT are registered trademarks of Microsoft Corporation in the United States and/or other countries.

Bluetooth

Other product names used herein are for identification purposes only and might be trademarks of their respective companies. We disclaim any and all rights to those marks.

The proper names of the Windows operating systems are as follows:

•Microsoft

• The product names of Windows Microsoft Microsoft Microsoft

• The product names of Windows Microsoft Microsoft

• The product names of Windows Server Microsoft Microsoft Microsoft

• The product names of Windows NT Microsoft Microsoft

is a registered trademark of the Bluetooth SIG, Inc. worldwide.

Windows® 95 operating system

Windows® 98 operating system

Windows® Millennium Edition (Windows Me)

Windows® 2000 Advanced Server

Windows® 2000 Server

Windows® 2000 Professional

Windows® XP Professional

Windows® XP Home Edition

Windows ServerTM 2003 Standard Edition

Windows ServerTM 2003 Enterprise Edition

Windows ServerTM 2003 Web Edition

Windows NT® Server 4.0

Windows NT® Workstation 4.0

2000 are as follows:

XP are as follows:

2003 are as follows:

4.0 are as follows:

Read This First

Safety Information

When using your printer, the following safety precautions should always be followed.

In this manual, the following important symbols are used:

Indicates a potentially hazardous situation which, if instructions are not followed, could result in death or serious injury.

Indicates a potentially hazardous situation which, if instructions are not followed, may result in minor or moderate injury or damage to property.

Read This First

• Confirm the wall outlet is near the machine and freely accessible, so that in the event of emergency, it can be unplugged easily.

• Plug and unplug the power cable with dry hands, or an electric shock could occur.

• Only connect the machine to the power source described in the manual.

• Avoid multi-wiring.

• Do not damage, break or make any modifications to the power cord.

Do not place heavy objects on it, pull it hard or bend it more than necessary. These actions could cause an electric shock or fire.

• Do not incinerate spilled toner or used toner. Toner dust is flammable and might ignite when exposed to an open flame.

• Disposal should take place at an authorized dealer or an appropriate collection site.

• If you dispose of the used toner containers yourself, dispose of them according to local regulations.

• Dispose at an authorized dealer or approved collection site. If you dispose of the used toner containers yourself, do so according to local regulations.

• Do not risk electric shock by handling the power cord or plug with wet hands.

• Do not take apart or attempt any modifications to this machine. There is a risk of fire, electric shock, explosion or loss of sight. If the machine has laser systems, there is a risk of serious eye damage.

• The supplied power cord is for use with this equipment only. Do not use with other appliances. Doing so may result in fire, electric shock, or injury.

• Keep the machine away from flammable liquids, gases, and aerosols. A fire or an electric shock might occur.

Read This First

• Place no objects on the right cover.

• Do not pull out the paper tray forcefully. If you do, the tray might fall and

cause an injury.

• The inside of this printer becomes very hot. Do not touch parts labelled “v” (indicating a hot surface). Touching these parts will result in burns.

• Do not handle the plug with wet hands. Doing so might cause an electrical shock.

• Keep the machine in an area that is within optimum environmental conditions. Operating the machine in an environment that is outside the recommended ranges of humidity and temperature can cause an electrical fire hazard. Keep the area around the socket free of dust. Accumulated dust can become an electrical fire hazard.

• Place the machine on a strong and level surface. Otherwise, it might fall and injure someone.

• If toner or used toner is inhaled, gargle with plenty of water and move into a fresh air environment. Consult a doctor if necessary.

• If your skin comes into contact with toner or used toner, wash the affected area thoroughly with soap and water.

• If toner or used toner gets into your eyes, flush immediately with large amounts of water. Consult a doctor if necessary.

• If toner or used toner is swallowed, dilute by drinking a large amount of water. Consult a doctor if necessary

• Avoid getting toner on your clothes or skin when removing a paper jam or replacing toner. If your skin comes into contact with toner, wash the affected area thoroughly with soap and water.

• If toner gets on your clothing, wash with cold water. Hot water will set the toner into the fabric and may make removing the stain impossible.

• Keep toner (used or unused) and the toner bottle out of reach of children.

• Grip the plug, not the cord, when pulling the plug from the socket. Pulling

the cord causes wear and tear that can result in fire or electric shock.

• Wait at least one hour after power off before replacing parts. Not allowing the printer to cool may result in burns.

• Lifting the paper feed unit carelessly or dropping it may cause injury.

Read This First

• When removing misfed paper, do not touch the fusing unit because it could

be very hot.

• The printer weights approximately 32 kg (70.5 lb.). When moving the printer, use the inset grips on both sides, and lift slowly. The printer will break or cause injury if dropped.

• Before installing options, the machine should be turned off and unplugged for at least half an hour. Components inside the machine become very hot, and can cause a burn if touched.

• Lifting the paper feed unit carelessly or dropping it may cause an injury.

• Do not touch the inside of the controller board compartment. It may cause

a machine malfunction or a burn.

• When moving the machine, each person should hold the handles that are located on opposite sides, and then lift it slowly. Lifting it carelessly or dropping it may cause an injury.

• When you move the printer, remember to unplug the power cord from the wall outlet to avoid a fire or an electric shock.

• When moving the printer after use, do not take out any of the Toners, Photo Conductor Units, nor the Waste Toner Cartridge to prevent toner spill inside the machine.

• When lifting the machine, use the inset grips on both sides. Otherwise the printer could break or cause an injury if dropped.

• Before moving the machine, unplug the power cord from the wall outlet. If the cord is unplugged abruptly, it could become damaged. Damaged plugs or cords can cause an electrical or fire hazard.

❒ Under certain temperature and humidity conditions, printing may cause va-

pour to issue from paper. The standard tray (behind the control panel) may emit steam during printing.

❒ Our products are engineered to meet the highest standards of quality and

functionality. When purchasing expendable supplies, we recommend using only those specified by an authorized dealer.

❒ Rating voltage of the connector for options: Max. DC 24 V.

❒ Voltage must not fluctuate more than 10%.

Read This First

Positions of RWARNING and RCAUTION

labels

This machine has labels for RWARNING and RCAUTION at the positions shown below. For safety, please follow the instructions and handle the machine as indicated.

High temperature parts. Turn off the main power and be careful when replac-

ing fusing unit / removing misfed paper.

The inside of this printer becomes very hot. Do not touch parts labelled “v”

(indicating a hot surface). Touching these parts will result in burns.

The inside of this printer becomes very hot. Do not touch parts labelled “v”

(indicating a hot surface). Touching these parts will result in burns.

Do not incinerate toner or toner containers. Toner dust may cause flashback

when exposed to an open flame.

Read This First

ENERGY STAR Program

As an ENERGY STAR Partner, we have determined that this machine model meets the ENERGY STAR Guidelines for energy efficiency.

The ENERGY STAR Guidelines intend to establish an international energy-saving system for developing and introducing energy-efficient office equipment to deal with environmental issues, such as global warming.

When a product meets the ENERGY STAR Guidelines for energy efficiency, the Partner shall place the ENERGY STAR logo onto the machine model.

This product was designed to reduce the environmental impact associated with office equipment by means of energy-saving features, such as Low-power mode.

❖ Low-power Mode (Energy Saver mode)

This printer automatically lowers its power consumption 1 minutes after the last operation has been completed. To exit Low-power (Energy Saver) mode, press any key on the control panel. For more information about how to configure Energy Saver mode, see “Making Printer Settings with Control Panel”, Software Guide as a HTML file on the CD-ROM.

❖ Specifications

Energy Saver mode Power Consumption 10 W or less

Default Time 1 minutes

Recovery Time 3 seconds or less

Read This First

How to Read This Manual

The following set of symbols is used in this manual.

This symbol indicates a potentially hazardous situation that might result in death or serious injury when you misuse the machine without following the instructions under this symbol. Be sure to read the instructions, all of which are described in the Safety Information section.

This symbol indicates a potentially hazardous situation that might result in minor or moderate injury or property damage that does not involve personal injury when you misuse the machine without following the instructions under this symbol. Be sure to read the instructions, all of which are described in the Safety Information section.

* The statements above are notes for your safety.

If this instruction is not followed, paper might be misfed, originals might be damaged, or data might be lost. Be sure to read this.

This symbol indicates information or preparations required prior to operating.

This symbol indicates precautions for operation, or actions to take after abnormal operation.

This symbol indicates numerical limits, functions that cannot be used together, or conditions in which a particular function cannot be used.

This symbol indicates a reference.

[ ]

Keys that appear on the machine's display.

Keys and buttons that appear on the computer's display.

{ }

Keys built into the machine's control panel.

Keys on the computer's keyboard.

Guide to the Printer

Exterior: Front View

1. Standard Tray

Output is stacked here print side down.

2. Upper Left Cover

Open this to replace toner cartridges.

3. Ventilator

The ventilator helps keep internal components from overheating. Overheating results in malfunction. Make sure the ventilator is not blocked by objects or in any way obstructed.

4. Control Panel

Contains keys for printer control and a panel display that displays the printer's status.

5. Front Cover

Open this to replace the fusing unit or transfer roller, install the duplex unit, or remove misfed paper.

6. Bypass Tray

Use this to print onto thick paper, OHP transparencies, custom size paper, and envelopes, as well as plain paper. Special printer driver settings must be made in order to print onto custom size paper.

7. Tray 1

Up to 530 sheets of plain paper can be loaded here.

Guide to the Printer

Exterior: Rear View

1. Ventilator

The ventilator helps keep internal components from overheating. Overheating results in malfunction. Make sure the ventilator is not blocked by objects or in any way obstructed.

2. Right Cover

Open this to replace photo conductor units, the transfer belt , or the waste toner bottle.

3. Power Switch

Use this to turn the power on and off.

4. Standard Tray Extension

Pull this out when printing on paper that is longer than A4 or 8 1/2” × 11”.

5. Controller Board

Slide this out to install options such as the memory unit, user account enhance unit, or printer hard disk. Plug cables such as the USB cable and Ethernet cable into their connectors here.

6. Expansion Card Slots

Install expansion cards in these slots. There are two slots. To install an expansion card, use the under slot.

7. Optional Interface Board Slots

Insert an optional 1394 interface board, 802.11b interface unit, wireless interface board, or 1284 interface board in this slot. Up to one interface board can be inserted at a time.

Guide to the Printer

8. USB Port

Use a USB cable to connect the printer to a host computer.

9. Ethernet Port

Use a network interface cable to connect the printer to a network.

10. Ventilator

The ventilator helps keep internal components from overheating. Overheating results in malfunction. Make sure the ventilator is not blocked by objects or in any way obstructed.

11. Optional Paper Feed Unit Connector

Use this to connect the printer to the paper feed unit.

12. Power Port

Connect the power cable to this socket and the other end of the cable directly to the wall outlet (do not use an extension).

Guide to the Printer

Inside

1. Fusing Unit

Fuses the image onto paper. When the “Replace Fusing Unit” message appears on the display, replace this unit.

2. Transfer Roller

When the “Replace Fusing Unit” message appears on the display, replace this roller.

3. Duplex Unit (optional for Basic Model Printer)

Use to print on both sides of paper.

4. Toner Cartridges

When the “Add Toner (color)” message appears on the display, replace the toner cartridge of the indicated color.

5. Photo Conductor Unit Color/Black

When the “Replace Color PCU” or “Replace Black PCU” message appears on the display, replace the indicated Photo Conductor Unit.

6. Transfer Belt

When the “Replace Transfer Belt” message appears on the display, replace this unit.

7. Waste Toner Bottle

Collects waste toner. When the “Replace Used Toner Bottle” message appears on the display, replace this bottle.

Guide to the Printer

Control Panel

1. Display

Displays current printer status and error messages. For details about error messages, see Maintenance Guide.

2. {U} {T} keys

Use these keys to increase or decrease values on the display when making settings. Keep the key pressed to quicken scrolling, and increase or decrease values on the dis-

play in units of 10.

3. Toner End LED

The color of the lit LED indicates toner status for each color. A yellow light indicates the toner amount is approaching exhaustion. A red light indicates

the toner cartridge needs to be replaced.

4. {Job Reset} key

When the printer is online, press this key to cancel an ongoing print job.

5. {Form Feed} key

When the printer is offline, press this to print all data left in the printer's input buffer. You can use this to force the printer to print data received in the online status when the

paper size or type does not match the actually set size or type.

6. Power indicator

This indicator remains lit while the power is on. It is unlit when the power is off or while the printer is in Energy Saver mode.

7. Alert indicator

Lights up whenever a printer error occurs. A red light indicates an error has occurred that makes printing impossible; the yellow light indicates a potential error during printing.

If the red light is on, follow the instructions that appear on the display.

8. Data In indicator

Blinks when the printer is receiving data from a computer. The Data In indicator is lit if there is data to be printed.

Guide to the Printer

9. {Online} key

Indicates whether the printer is online or offline. Press this to switch between online and offline.

When the lamp is lit, the printer is online, enabling data reception from the host computer.

When the lamp is unlit, the printer is offline, disabling data reception from the host computer.

Press to return to the ready condition.

10. {Menu} key

Press this key to make and check the current printer settings. For details, See “Making Printer Settings Using the Control Panel”, Software Guide.

11. {Escape} key

Press this key to return to the previous condition on the display.

12. {# Enter} key

Press this key to execute menu items selected on the display.

Setting Up

Where to Put the Printer

The printer's location should be carefully chosen because environmental conditions greatly affect its performance.

• Confirm the wall outlet is near the machine and freely accessible, so that in the event of emergency, it can be unplugged easily.

• Only connect the machine to the power source described in the manual.

• Avoid multi-wiring.

• Do not damage, break or make any modifications to the power cord.

Do not place heavy objects on it, pull it hard or bend it more than necessary. These actions could cause an electric shock or fire.

• The supplied power cord is for use with this equipment only. Do not use with other appliances. Doing so may result in fire, electric shock, or injury.

• Do not handle the plug with wet hands. Doing so might cause an electrical shock.

• Place the machine on a strong and level surface. Otherwise, it might fall and injure someone.

• If you use the machine in a confined space, ensure there is continuous air circulation.

Setting Up

❖ Space Required for Installation

Leave enough space around the printer. This space is necessary to operate the printer. The recommended (or minimum) space requirements are as follows:

A: 13 cm (5.2 inches) or more B: 11 cm (4.4 inches) or more C: 35 cm (14.0 inches) or more D: 61 cm (24.4 inches) or more

❖ Optimum Environmental Conditions

Permissible and recommended temperature and humidity ranges are as follows:

• White area: Permissible Range

• Gray area: Recommended Range

Setting Up

❒ The machine must be level within 5 mm, 0.2” from both front to rear and left

to right.

❒ To avoid possible build-up of ozone, locate this machine in a large well ven-

tilated room that has an air turnover of more than 30 m

/hr/person.

❒ When you use this machine for a long time in a confined space without

good ventilation, you may detect an odd smell. To keep the workplace comfortable, we recommend you keep it well ventilated.

❖ Environments to Avoid

❒ Areas exposed to direct sunlight or strong light

❒ Dusty areas

❒ Areas with corrosive gases

❒ Areas that are excessively cold, hot, or humid

❒ Locations near air conditioners or humidifiers

❒ Locations near other electronic equipment

❒ Locations subject to frequent strong vibration

❖ Power Source

Connect the power cable to a power source of the following specification:

• 220 - 240 V, 50/60 Hz, 6 A or more

Setting Up

Checking the Contents of the Box

Follow the procedure below to verify the items that come with the printer.

❒ Ensure that the box contains all items listed below. If there are any missing or

defective items, contact your sales representative.

❖ Manuals and CD-ROMs

Quick Installation Guide CD-ROM “Printer Drivers and Utilities” CD-ROM “Display-Version Manuals (HTML)” CD-ROM “Print-Version Manuals (PDF)” CD-ROM “Document Management Utility”

❖ Parts

Power Cable Toner Cartridges: Black (K), Magenta (M), Cyan (C), Yellow (Y)

Photo Conductor Unit: Black ( ), Color ( )

Setting Up

Waste Toner Bottle

Ferrite Core × 2

Color Calibration Sample Sheet

Image density adjusting card

User registration card Additional Documentation

❒ This package does not include an interface cable. Please purchase one to use

with your host computer. See “Appendix”, Maintenance Guide.

Setting Up

Unpacking

To protect it from shock and vibration during transit, this printer comes packaged in cushioning foam and secured with tape. Remove these protective materials after bringing the machine to where it will be installed.

• When lifting the machine, use the inset grips on both sides. The printer

could break or cause an injury if dropped.

• Place no objects on the right cover.

❒ Be sure to remove all four strips of tape from the photo conductor unit to avoid

malfunction.

❒ Removed tape is dirty. Be careful not to let it touch your hands or clothes.

A Remove the plastic bag. B Position the printer where it is to be used. Lifting the printer requires at

least two people.

Lift using the inset grips on both sides of the printer.

❒ Leave the tape holding the paper feed tray and cover in place while moving

the printer.

❒ Lower the machine slowly and carefully to prevent trapping your hands.

Setting Up

Installing the Waste Toner Bottle and Photo Conductor Unit

The following procedure describes installing the waste toner bottle and photo conductor unit.

A Open the printer's right cover.

B Place the waste toner bottle in the position shown in the illustration.

C Lock the waste toner bottle by sliding the green arrow into the position

shown.

Setting Up

D Pull out the green levers on the left and right that are securing the inner

cover, and then unlock.

E Lift the inner cover until it stays up.

F Take out the black photo conductor unit. G Remove the cap attached to the photo conductor unit.

❒ The cap is no longer needed and should be disposed of.

Setting Up

H Remove the tape from around Photo Conductor Unit by peeling it down-

ward, and then remove unit's top cover.

❒ Do not remove the unit's bottom cover yet.

❒ Install the new Photo Conductor Unit as soon as you take it out of the bag.

Setting Up

I Check the locations for each Photo Conductor Unit.

A Photo Conductor Unit (Black)

B Photo Conductor Unit (Color)

J Align the green arrow at the tip of the photo conductor unit with the rail

inside the printer.

❒ Make sure the green arrow fits securely to the rail before proceeding to the

next step.

❒ If you do not securely attach the green arrow of the photo conductor unit to

the rail, you may damage the photo conductor unit.

Setting Up

K Push the front of the photo conductor unit carefully in, sliding the unit

from its cover, until it clicks into place.

❒ If the photo conductor unit is not correctly installed, print quality will be lost.

For example, certain colors may not print.

L Repeat steps

to K to install the color photo conductor unit.

Setting Up

M Lower the inner cover carefully.

N Push the left and right edge of the inner cover to secure it.

O Close the printer's right cover carefully.

Setting Up

Installing the Toner Cartridge

The following procedure describes how to install the toner cartridge.

• Do not incinerate spilled toner or used toner. Toner dust is flammable and might ignite when exposed to an open flame.

• Disposal should take place at an authorized dealer or an appropriate collection site.

• If you dispose of the used toner cartridges yourself, dispose of them according to local regulations.

• Do not store toner, used toner, or toner containers in a place with an open flame. The toner might ignite and cause burns or a fire.

• Keep toner (used or unused) and the toner cartridge out of reach of children.

• If toner or used toner is inhaled, gargle with plenty of water and move into a fresh air environment. Consult a doctor if necessary.

• If your skin comes into contact with toner or used toner, wash the affected area thoroughly with soap and water.

• If toner or used toner gets into your eyes, flush immediately with large amounts of water. Consult a doctor if necessary.

• If toner or used toner is swallowed, dilute by drinking a large amount of water. Consult a doctor if necessary

• Avoid getting toner on your clothes or skin when removing a paper jam or replacing toner. If your skin comes into contact with toner, wash the affected area thoroughly with soap and water.

• If toner gets on your clothing, wash with cold water. Hot water will set the toner into the fabric and may make removing the stain impossible.

❒ When you first use this printer, use the four toner cartridges packaged with the

printer.

❒ The toner cartridges that comes with the printer will allow you to print up to

about 2,500 pages. These numbers were obtained from printing A4 K5% charts, but the actual number of pages will vary depending on the paper type, size, contents, and settings.

❒ Toner Cartridges (consumable) are not covered by warranty. However, if

there is problem, contact the store where they ware purchased.

Setting Up

❒ Toner cartridge mouths may be dirtied during quality inspection.

A Open the printer's upper left cover.

B Take out the toner cartridge. C Hold the toner cartridge horizontally as illustrated, and then shake it in

the plastic bag from side to side about 10 times.

❒ Do not open the shutter on the bottom of the toner cartridge. Toner may

leak.

❒ The illustration uses the black cartridge as an example.

D Take out the toner cartridge from the plastic bag.

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