Ricoh FT660 OPERATING INSTRUCTIONS

TABLE OF CONTENTS

WHERE IT IS & WHAT IT IS ........................................................................1

Models ..........................................................................................................1

Copier Exterior ............................................................................................4

Copier Interior .............................................................................................6

Options .........................................................................................................8

OPERATION UNIT .......................................................................................10

Touch Panel Display ....................................................................................11

WHAT YOU CAN DO WITH THIS COPIER.................................................12

BASICS

STARTING THE COPIER .............................................................................26

When The Main Switch Is In The Stand-by Position...................................26

When The Touch Panel Display Is Off ........................................................27

When The Copier Is Set For User Codes....................................................27

When The Copier Has Been Turned Off By The Weekly Timer ................28

USING THE TOUCH PANEL DISPLAY ....................................................... 29

Selecting Functions ......................................................................................29

Checking The Functions You Have Selected ..............................................30

Entering Numbers ........................................................................................31

Regular Screen and Casual Screen ...........................................................32

GETTING HELP ON THE DISPLAY.............................................................33

Seeking Guidance In The Stand-by Condition ............................................33

Seeking Guidance While Entering Copy Job Settings.................................34

COPY PAPER AND TONER

COPY PAPER .............................................................................................. 36

Available Paper Sizes ..................................................................................36

Non-recommended Copy Paper...................................................................38

Notes For Copy Paper .................................................................................38

Paper Storage ..............................................................................................39

TABLE OF CONTENTS

TONER...........................................................................................................40

Notes For Toner .......................................................................................... 40

Toner Storage.............................................................................................. 40

ORIGINALS

RECOMMENDED ORIGINALS AND NON-RECOMMENDED

ORIGINALS ...................................................................................................42

Recommended Originals ............................................................................. 42

Non-recommended Originals....................................................................... 42

Notes For Originals...................................................................................... 43

SETTING ORIGINALS ON THE EXPOSURE GLASS.................................44

SETTING ORIGINALS IN THE DUAL JOB FEEDER..................................45

Setting A Stack Of Originals (ADF mode/ARDF mode).............................. 45

Setting One Original At A Time (SADF mode)............................................ 46

Setting Special Originals ............................................................................. 48

SETTING ORIGINALS IN THE RECIRCULATING DOCUMENT

HANDLER......................................................................................................53

Setting Originals .......................................................................................... 53

COPYING

BASIC COPYING ..........................................................................................56

BASIC FUNCTIONS......................................................................................58

Adjusting Copy Image Density .................................................................... 58

Copying Half-tone Originals......................................................................... 58

Selecting The Copy Paper Size .................................................................. 59

Having The Copier Choose The Reproduction Ratios

(Auto Reduce/Enlarge)............................................................................... 62

Copying From The Bypass Tray ................................................................. 63

Storing Your Copy Settings In Memory (Program) ..................................... 65

Other Functions ........................................................................................... 67

REDUCING AND ENLARGING ....................................................................70

Reducing And Enlarging Using Preset Ratios (Preset R/E) ...................... 70

TABLE OF CONTENTS

Reducing And Enlarging In 1% Steps (Zoom).............................................71

Fitting The Original To A Copy Of A Different Size

(Size Magnification)......................................................................................73

WORKING WITH BOTH SIDES OF ORIGINALS AND COPIES

(Duplex/Series Copies)................................................................................ 74

Making Two-sided Copies From One-sided Originals

(Duplex, 1 Sided Originals → 2 Sided Copy) ............................................74

Making Two-sided Copies From Two-sided Originals

(Duplex, 2 Sided Original → 2 Sided Copy) ............................................78

Making Two-sided Copies From Facing Pages

(Series Duplex, Single) ..............................................................................79

Making Two-sided Copies From A Book (Series Duplex, Multi) ................81

Making One-sided Copies From Facing Pages

(Series Copies, Book → 1 Sided Copies) .................................................83

Making One-sided Copies From Two-sided Originals

(Series Copies, 2 Sided Original → 1 Sided Copies) ...............................85

Combining Two Originals (Combine, Combine 2 Originals) .......................87

Combining Four Originals (Combine, Combine 4 Originals) ......................89

ADDING MARGINS FOR BINDING (Margin Adjustment) ......................... 92

Margin For One-sided Copying ...................................................................92

Margin For Two-sided Copying ...................................................................93

EDITING THE COPY IMAGE (Edit Image)..................................................96

Erasing Part Of The Original Image.............................................................96

Erasing The Surrounding Area Of The Original Image (Erase Border) .....99

Erasing The Center Margin And Surrounding Area Of The Original Image

(Cent./Bord.) ................................................................................................100

Centering The Copy Image (Centering) ......................................................101

ADDING OR INSERTING SHEETS (Cover/Slip Sheet).............................. 102

Copying Or Adding A Front Cover (Front Cover) ......................................102

Copying Or Adding Front And Back Covers (Front/Back) .........................104

Copying Designated Pages Of Originals Onto Slip Sheets

(Paper Designate) ......................................................................................107

Copying Or Inserting Slip Sheets (OHP Slip Sheet) ..................................110

FINISHING .....................................................................................................112

Sorting Into Sets (123, 123, 123) (Sort) ....................................................112

Stacking Together All Copies Of A Page (111, 222, 333) (Stack) ............115

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TABLE OF CONTENTS

Stapling Copies (Staple) ........................................................................... 118

Punching Copies (Punch)............................................................................ 123

COMBINATION CHART .............................................................................126

WHAT TO DO IF SOMETHING GOES WRONG

IF YOUR COPIER DOES NOT OPERATE AS YOU WANT .......................130

IF YOU CANNOT MAKE COPIES AS YOU WANT.....................................132

LOADING PAPER .........................................................................................133

Loading Paper In The 550-sheet Paper Tray ............................................. 133

Loading Paper In The Tandem Paper Tray ................................................ 134

Loading Paper In The 1,500-sheet Large Capacity Tray............................ 136

Loading Paper In The Optional 3,500-sheet Large Capacity Tray ............. 137

ADDING TONER ...........................................................................................138

ADDING STAPLES .......................................................................................139

CLEARING MISFEEDS................................................................................140

Check The Misfeed Location Display.......................................................... 140

Clearing Paper Misfeeds ............................................................................. 141

Clearing Original Misfeeds .......................................................................... 143

REMOVING JAMMED STAPLES .................................................................144

REMOVING PUNCH RUBBISH ....................................................................145

CHANGING THE COPIER’S SETTINGS

CHANGING PAPER SIZE.............................................................................148

USER TOOLS................................................................................................150

How To Access User Tools......................................................................... 150

User Tool Menu........................................................................................... 151

SERVICE REPRESENTATIVE SETTING.....................................................161

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TABLE OF CONTENTS

MAINTAINING YOUR COPIER WHERE TO PUT YOUR COPIER

DO’S AND DON’TS

REMARKS

MAINTAINING YOUR COPIER.....................................................................164

Copier ...........................................................................................................164

Platen Cover.................................................................................................165

Dual job feeder.............................................................................................165

Recirculating Document Handler..................................................................166

WHERE TO PUT YOUR COPIER.................................................................167

Copier Environment......................................................................................167

Power Connection ........................................................................................167

Access To Copier.........................................................................................168

DO’S AND DON’TS....................................................................................... 169

Copier ...........................................................................................................169

Dual Job Feeder (Option) ............................................................................170

Recirculating Document Handler (Option) ...................................................170

Sorter Stapler (Option) Sorter Stapler With Punch (Option)

Finisher (Option)...........................................................................................171

REMARKS .....................................................................................................171

Copier ...........................................................................................................171

SPECIFICATIONS

COPIER .........................................................................................................174

DUAL JOB FEEDER (Option)...................................................................... 180

SORTER STAPLER (Option) .......................................................................182

SORTER STAPLER WITH PUNCH (Option)...............................................184

RECIRCULATING DOCUMENT HANDLER (Option) .................................186

TABLE OF CONTENTS

FINISHER (Option) .......................................................................................188

3,500-SHEET LARGE CAPACITY TRAY (Option) .....................................189

INTRODUCTION

This manual contains detailed instructions on the operation and maintenance of this copier. To get maximum versatility from this copier, all operators should carefully read and follow the instructions in this manual. Please keep this manual in a handy place near the machine.

Please read the next section before using this copier. It contains important information related to USER SAFETY and PREVENTING EQUIPMENT PROBLEMS.

SAFETY INFORMATION

When using your copier, the following safety precautions should always be followed.

Safety During Operation

In this manual, the following important symbols are used:

R WARNING: Ignoring this warning could cause serious injury

or even death.

R Caution: Ignoring this caution could cause injury or damage

to property.

Examples Of Indications

R Symbol R means a situation that requires you take care. q Do NOT carry out the operation represented by the symbol m.

This example means "Do not take apart".

r Symbols ● means you MUST perform this operation. This

example means "You must remove the wall plug".

SAFETY INFORMATION

R WARNINGS:

m Only connect the copier to the power source described on the

inside front cover of this manual. Avoid multi-wiring as it could cause an electric shock or a fire.

Avoid using an extension cord. Make sure the wall outlet is near the copier and freely accessible so that in event of an emergency it can be unplugged easily.

m Do not damage, break or make any modifications to the power

cord. Do not place heavy objects on it, pull it hard or bend it more than necessary. These actions could cause an electric shock or fire.

q Do not remove any covers or screws other than those specified

in this manual. Some parts of the copier are at a high voltage and could give you an electric shock. When the copier needs to be checked, adjusted or repaired, contact your service representative.

Do not take apart or attempt any modifications to this copier. There is a risk of fire, electric shock, explosion or loss of sight.

r If the copier looks damaged or breaks down, smoke is coming

out, there is a strange smell or anything looks unusual, immediately turn off the main power switch then unplug the power code from the wall. Do not continue using the copier in this condition. Contact your service representative.

m Do not put any metal objects or containers holding water (e.g.

vases, flowerpots, glasses) on the copier. If the contents fall inside the copier a fire or electric shock could occur.

s Do not incinerate used toner or toner containers. Toner dust

might ignite when exposed to an open flame. Dispose of the used toner containers according to local regulations for plastics.

SAFETY INFORMATION

r If any metal, liquid or foreign matter falls into the copier, turn off

the main switch and unplug the main power cord. Contact your service representative. Do not keep using the copier with a fault or defect.

m Do not plug or unplug the power cord with wet hands or an

electric shock might occur.

R Cautions:

r When you move the copier, unplug the power cord from the wall

outlet to avoid fire or electric shock.

t When you pull out the plug from the socket, grip the plug to

avoid damaging the cord and causing fire or electric shock.

m Keep the copier away from humidity and dust. A fire or an

electric shock might occur.

Do not place the copier on an unstable or tilted surface. If it topples over it could cause injury.

r When the copier will not be used for a long time, unplug the

power cord.

o If you use this copier in a confined space, make sure there is a

continuous air turnover.

n When removing misfed paper, do not touch the fusing section

because it could be very hot.

R This copier has been tested for safety using this supplier’s parts

and consumable. We recommend you only use these specified supplies.

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SAFETY INFORMATION

WHERE IT IS & WHAT IT IS

Models

There are three models of this copier. The main difference between them is copy speed. To make sure which model you have, contact your local dealer.

Model A

❐ Copy speed: Metric version: 51 copies/minute (A4 :)

50 copies/minute in France (A4

Inch version: 50 copies/minute (8

❐ Paper trays: Four 550-sheet paper trays

Optional 3,500 sheet large capacity tray

1/2" x 11" :)

WHERE IT IS & WHAT IT IS

Model B / Model C

❐ Copy speed: Model B: 60 copies/minute

Model C: 70 copies/minute

❐ There are two types of paper trays for Model B and Model C.

Type 1: Tandem paper tray (two 500-sheet paper trays)

Three 550-sheet paper trays Optional 3,500 sheet large capacity tray

❐ Type 2: Tandem paper tray (two 500-sheet paper trays)

One 550-sheet paper tray 1,500-sheet large capacity tray Optional 3,500 sheet large capacity tray

WHERE IT IS & WHAT IT IS

Copier Exterior

❐ This illustration shows Model B (Type 1).

WHERE IT IS & WHAT IT IS

1. Operation unit Operator controls and indicators are located here.

2. Platen cover

Lower this cover over originals for copying.

(option)

3. Exposure glass Position originals here face down for copying.

4. Main switch Switches the copier between on and stand-by

conditions ("stand-by" means that the anticondensation heaters are on).

5. Copy tray (option) Completed copies are delivered here.

6. Front door Open to access the inside of the copier.

7. Paper trays The number of trays and their capacities depend

on which model you have. ☛ See page 1.

8. Auto response sensor

When the operator stands in front of this sensor, the copier automatically turns off the Screen Saver.

9. Bypass tray Use this tray to copy onto paper that can not be

set in the paper tray. Using this tray, you can copy onto OHP transparencies, adhesive labels, translucent paper, or post cards.

❐ Other options: key counter, key counter bracket set

WHERE IT IS & WHAT IT IS

Copier Interior

❐ This illustration shows Model A.

WHERE IT IS & WHAT IT IS

1. Fusing Unit Fuses the copy image to the paper. When ac-

cessing the inside of the copier, use caution. This unit may be very hot.

2. Toner bottle Replace the toner bottle when the copier in-

structs you to add toner.

WHERE IT IS & WHAT IT IS

Options

All models (Model A, B, and C) can be provided with the following options:

DJF + S/S DJF + S/S with Punch

❐ DJF = Dual job feeder

S/S = Sorter stapler

Dual job feeder

Sorter stapler Sorter stapler with Punch

3,500-sheet large capacity tray

RDH + Finisher

❐ RDH = Recirculating document handler

Finisher = Finisher

WHERE IT IS & WHAT IT IS

Recirculating document handler

Finisher

❐ Other options: key counter, key counter bracket set

3,500-sheet large capacity tray

OPERATION UNIT

1. Brightness knob Turn to adjust the brightness of the display.

2. Change Screen key Press to select Regular Screen or Casual

Screen. ☛ See page 32.

3. Program key Press to select the program mode.☛ See pages

65.

4. Guidance key Press for help on functions. ☛ See page 33.

5. Touch panel display Operation status and messages appear here.

☛ See page 29.

6. Number keys Use to enter the desired number of copies or

data for selected functions.

7. Interrupt key Press to make interrupt copies during a copy

run. ☛ See page 67.

8. Clear Modes key Press to clear the copier of previously entered

settings and functions.

9. Clear/Stop key Press to cancel the copy number entered. While

copying, press to stop copying.

10. Start key Press to start copying.

OPERATION UNIT

Touch Panel Display

Initial Display

❐ Depending on the options that your machine is equipped with, the displays are

different.

COPY COUNTER

Indicates the number of copies entered, and the number of copies made.

*If your machine is equipped with the sorter stapler, there is no [Punch] key on the display.

COPY COUNTER

Indicates the number of copies entered, and the number of copies made.

To operate the machine, touch the key you want to use. Instructions telling you what to do next will then appear.

❐ Regarding detailed information about each key and function, ☛ see page 12. ❐ For how to use the touch panel display, ☛ see page 29. ❐ You can change the display from Regular Screen to Casual Screen. For details,

☛ see page 32.

WHAT YOU CAN DO WITH THIS COPIER

Regular Screen

☛ See page 58.

☛ See page 58. ☛ See page 59.

☛ See page 63. ☛ See page 62.

☛ See page 118. ☛ See page 112. ☛ See page 115.

☛ See page 102.

☛ See page 123.

☛ See page 48.

☛ See page 102.

☛ See page 74.

☛ See page 92.

☛ See page 70.

☛ See page 58.

☛ See page 58. ☛ See page 59. ☛ See page 63.

☛ See page 62.

☛ See page 115.

☛ See page 118.

☛ See page 70.

☛ See page 74.

Casual Screen

☛ See page 112.

WHAT YOU CAN DO WITH THIS COPIER

☛ See page58. ☛ See page 58.

☛ See page 59.

☛ See page 63.

☛ See page 70. ☛ See page 74.

☛ See page 118.

❐ Regular Screen and Casual Screen, ☛ See page 32.

☛ See page 58. ☛ See page 58.

☛ See page 59.

☛ See page 63.

☛ See page 70.

☛ See page 74.

WHAT YOU CAN DO WITH THIS COPIER

Reducing And Enlarging

☛ See page 70.

Reducing and enlarging using preset ratios (Preset R/E)

Reducing and enlarging in 1% steps (Zoom)

Fitting the original to a copy of a different size (Size Magnification)

WHAT YOU CAN DO WITH THIS COPIER

Working With Both Sides Of Originals And Copies

☛ See page 74.

Making two-sided copies from one-sided originals (Duplex, 1 Sided Originals

Making two-sided copies from two-sided originals (Duplex, 2 Sided Originals

→ 2 Sided Copy)

Making two-sided copies from facing pages (Series Duplex, Single)

WHAT YOU CAN DO WITH THIS COPIER

Making two-sided copies from a book (Series Duplex, Multi)

Making one-sided copies from facing pages (Series Copies, Book Sided Copy)

Making one-sided copies from two-sided originals (Series Copies, 2 Sided Originals

→ 1 Sided Copy)

Combining two originals (Combine, Combine 2 Originals)

→ 1

WHAT YOU CAN DO WITH THIS COPIER

Combining four originals (Combine, Combine 4 Originals)

Editing The Copy Image

☛ See page 92.

Erasing part of original image

- Save Area

- Delete Area

WHAT YOU CAN DO WITH THIS COPIER

- Erase Border

- Erase Center and Border

Centering the copy image (Centering)

WHAT YOU CAN DO WITH THIS COPIER

Adding margins for binding (Margin Adjustment)

Adding Or Inserting Sheets

Copying or adding a front cover (Front Cover)

☛ See page 102.

- Copying

- Adding

WHAT YOU CAN DO WITH THIS COPIER

Copying or adding front and back covers (Front/Back)

- Copying

- Adding

Copying designated pages of originals onto slip sheets (Paper Designate)

+ 176 hidden pages