Ricoh 170 / 180, Fax170, Fax180 Operator's Manual

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OPERATOR’S MANUAL

RICOH FAX 170 / 180

Type I

.......

RICOH FAX 180

Type II

.....

RICOH FAX 170

Please read all of these instruct ion s and keep this manua l by your mach ine .

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USA FCC Requirements

1. This equipment complies with Part 68 of the FCC rul es . On t he c over of t his equipment is a label that c ont ains, among other information, the FCC registrat ion number and ringer equivalence number (REN) for thi s equipment. If requested, this information must be provided to the t el ephone company.

2. This equipment uses t he f ollowing USOC jack: RJ11C

3. The REN is used to determine the quantity of devices which m ay be connec ted t o the telephone l ine. Exces sive RE N’ s on the telephone line may result in the devices not ringing in res pons e to an i ncomi ng call . In most, but not all areas , t he sum of the REN’s s hould not exceed five (5.0). Contac t t he t elephone c ompany to determine the maximum REN f or th e calling area.

4. If this equipment caus es harm to t he tel ephone net work , the t elephone com pany wil l noti f y you in advance t hat temporary discontinuance of servic e m ay be required. I f advanc e not i c e is not practical, the telephone company will notify the customer as soon as possible. Also, you will be advised of your ri ght to file a complaint with the FCC i f you believe it is necessary.

5. The telephone company may m ak e c hanges in i t s f ac il ities, equipment, operations, or procedures that could affect the operation of the equipment . I f t his happens , t he telephone company will provide advance notic e in order f or you t o m ak e necessary modificat ions in order to maintain unint errupt ed s ervic e.

6. In the event of operation problems (document j am, copy j am, com muni cat ion error i ndic at ion), ref er to t he solvi n g problems section in this manual.

7. If you cannot correct the problem, pl ease contact the RICOH CORP. CUSTOMER SUPPORT DEPT. at 1-800-FASTFIX for repair and warranty informat ion. If it is causing harm to the t el ephone net work, the telephone company may request you to disconnect the equipment from the network until the problem is resolved.

8. This equipment cannot be used on telephone company-provided coin service. Connec tion to P art y Line Servic e i s subject to state tariffs.

WHEN PROGRAMMING EMERGENCY NUMBERS AND/OR MAKING TEST CALLS

TO EMERGENCY NUMBERS:

1. Remain on the lin e and bri efly ex plain to the di spatch er the r eason fo r the cal l befor e hangin g up.

2. Perform such activities in the off-peak hours, such as early morning hours or late evenings.

CA NADA

The Industry Canada label ident i f ies c ertified equipment. This c ert ification means that the equi pme nt m eet s c ert ain telecommunications net work protective, operational, and saf et y requi rements. The department does not guarant ee th e equipment will operate t o t he user’s satisfaction. B efore installing this equipment, users should e nsure t hat it is permissible to be connected to the facilities of the l oc al tel ec omm unic ati ons company. The equipment must also be installed using an acceptable method of connect i on. The cust om er should be aware that compliance with the above condit ions m ay not prevent degradation of service in some situat ions .

Repairs to certified equipment should be m ade by an aut horized Canadian mai nt enanc e fac ility des i gnated by t he suppli e r. Any repairs or alterations made by the us er to t his equipment , or equipment malf unc t i ons, may gi ve the t elec ommuni c at ions company cause to request the user to disconnec t the equi pment . Us ers should ens ure f or their own protection that the electrical ground connect ions of the power utility, telephone lines, and internal metallic water pipe system, if present , are connected together . This precaut ion m ay be part icul arly import ant in rural areas .

Caution: Users should not att em pt t o make suc h connections themselves, but should contact the appropriate electric inspection authority, or electrician, as appropriate.

The standard connecting arrangement code f or this equi pment is CA11A. The Load Number (LN) assigned to each terminal device denot es the perc ent age of the tot al l oad to be connec ted to a

telephone loop which is used by the device to prevent overloading. The term inat i on of a loop may consist of any combination of devices subjec t only to the requirement that the sum of the load numbers of all the devices does not exceed

100.

OFFICIAL NOTICE TO USERS

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SUPPLIES

Caution: Ricoh Shall not be responsible for any damage or expense that may

result from the use of parts other recommended parts.

Paper Roll

Paper Roll Type 30AS is recommended for the best performance.

Headquarters: Ricoh Corporation, 5 Dedrick Place, W es t Caldwell, NJ 07006. 201-882-2000

U.S. Government Marketing: Ri coh Corporation, 1700 N. Moore Street, Suite 1200, A rlingon, VA22209. 403-525-3234

Ricoh Business Machines Ltd.: 23/F., China Overseas Building, 139 Hennessy Road, WANCHAI, Hong Kong. 2862-2888

Ricoh Company., Ltd. 15-5, Minami-A oyama 1-chome, Minatoku, Tokyo 107, Japan

ENG

Part No. H0688601B Printed in China

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WARNING: This equipment has been tested and found to comply with the limits for a Class B digital device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference in a residential installation. This equipment generates, uses, and can radiate radio frequency energy and, if not installed and used in accordance with the instructions, may cause harmful interference to radio communications. However, there is no guarantee that interference will not occur in a particular installation. If this equipment does cause harmful interference to radio or television reception, which can be determined by turning the equipment off and on, the user is encouraged to try to correct the interference by one or more of the following measures:

- Reorient or relocate the receiving antenna.

- Increase the separation between the equipment and receiver.

- Connect the equipment into an outlet on a circuit different from that to which the receiver is connected.

- Consult the dealer or an experienced radio/TV technician for help.

Notice about the Telephone Consumer Protection Act (Valid in the USA only) Attention Please! The Telephone Consumer Protection Act of 1991 among other things makes it

unlawful for any person to send any message via a telephone fax machine unless such message clearly contains in a margin at the top or bottom of each transmitted page or on the first page of the transmission, the date and time it is sent and an identification of the business or other entity, or other individual sending the message and the telephone number of the sending machine or such business, other entity, or individual. This information is transmitted with your document by the TTI (Transmit Terminal Identification) feature.

In order for you to meet the requirement, your machine must be programmed by following the instructions in the accompanying Operation Manual. In particular, please refer to the "Getting Started" and/or "Programming" sections. Also refer to the TTI (Transmit Terminal Identification) programming procedure to enter the business identification and telephone number of the terminal or business. Do not forget to set the date and time.

Thank you.

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NOTICE TO USERS (New Zealand) Equipment connected to the interface port shall be certified to meet the

requirements of Reg. 18 of the New Zealand wiring Regulations 1976. Telepermitted equipment may only be connected to the interface port. The operation of this equipment on the same line as telephones or other

equipment with audible warning devices or automatic ring detectors will give rise to bell tinkle or noise and may cause false tripping of the ring detector. Should such problems occur, the user is not to contact Telecom Faults Service.

Immediately disconnect the equipment should it ever suffer physical damage which results in their internal parts becoming accessible in normal use. Arrange for its disposal or have it repaired before it is reconnected.

Should it necessary to move the equipment, it is necessary to disconnect the Telecom network connection before disconnecting the Power lead or any separate earth lead. Similarly, when reconnecting the equipment it is necessary to connect the power lead or earth lead before connecting the telecom Network.

Not all standard telephones will respond to incoming ringing when connected to the extension socket.

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IMPORTANT SAFETY INSTRUCTIONS

1. Read all of these instructions.

2. Save these instructions for later use.

3. Follow all warnings and instructions marked on the product.

4. Unplug this product from the wall outlet before cleaning. Do not use liquid cleaners or aerosol

cleaners. Use a damp cloth for cleaning.

5. Do not use this product near water.

6. Do not place this product on an unstable cart, stand, or table. The product may fall, causing

serious damage to the product or injuring the user.

7. Slots and openings in the cabinet and the back or bottom are provided for ventilation; to

ensure reliable operation of the product and to protect it from overheating, these openings must not be blocked or covered. The openings should never be blocked by placing the product on a bed, sofa, rug or other similar surface. This product should not be placed in a built-in installation unless proper ventilation is provided.

8. This product should be operated from the type of power source indicated on the marking

label. If you are not sure of the type of power available, consult an authorized sales person or your local power company.

9. This product is equipped with a 3-wire grounding type plug, a plug having a third (grounding)

pin. This plug will only fit into a grounding-type power outlet. This is a safety feature. If you are unable to insert the plug into the outlet, contact your electrician to replace your obsolete outlet. Do not defeat the purpose of the grounding type plug. (This does not apply in countries in which the 2-wire, non-grounded type plug is used)

10. Do not allow anything to rest on the power cord. Do not locate this product where persons will

walk on the cord.

11. If an extension cord is used with this product. Make sure that the total of ampere ratings of

the products plugged into the extension cord do not exceed the extension cord ampere rating. Also, make sure that the total of all products plugged into the wall outlet does not exceed 15 amperes.

12. Never push objects of any kind into this product through cabinet slots as they may touch

dangerous voltage points or short out parts that could result in a risk of fire or electric shock. Never spill liquid of any kind on the product.

13. Do not attempt to service this product yourself, as opening or removing covers may expose

you to dangerous voltage points or other risks. Refer all servicing to qualified service personnel.

14. Unplug this product from the wall outlet and refer servicing to qualified service personnel

under the following conditions: A. When the power cord or plug is damaged or frayed. B. If liquid has been spilled into the product. C. If the product has been exposed to rain or water. D. If the product does not operate normally when the operating instructions are followed.

Adjust only those controls that are covered by the operating instructions since improper adjustment of other controls may result in damage and will often required extensive work by a qualified technician to restore the product to normal operation.

E. If the product has been dropped or cabinet has been damaged. F. If the product exhibits a distinct change in performance, indicating a need for service.

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Table of Contents

IMPORTANT SAFETY INSTRUCTIONS

INTRODUCTION

WHAT DOES A FAX MACHINE DO? 1 SOME OF THE THINGS THAT THIS MACHINE CAN DO 1 F ACSIMI LE FEATURES AVAILABILITY T ABLE 2 MANUAL OVERVIEW 4 MANUAL CONVENTIONS 5

Key Names 5 Displays 5 Symbols 6

GENERAL PRECAUTIONS

POWER AND GROUNDING 7

Power Supply 7 Grounding 7

COLD WEA THER POWER-UP 8 THUNDERSTORMS 8 P APER PRECAUTIONS 9 OPERATING PRECAUTIONS 9 GENERAL 9

GUIDE TO COMPONENTS

1. OPERATION PANEL 10

Type I Model (USA) 10 (ASIA) 10 Type II Model 10

2. FRONT VIEW 12

3. REAR VIEW 12

INSTALLING THE MACHINE

LOCATION 13 INSTALLATION 13

Installation Procedu re 14

SOME ITEMS MUST BE PROGRAMMED FIRST 16

Overview 16 Setting the Date and Time 17 Setting Your Machine’s Identif icat ion 18

RTI (Identification Display) 18 TTI (Page Header) 19 CSI (Telephone number display) 20

Tone Dial or Pulse Dial? 21

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When You Change to Daylight Saving Time 21 Cutting Paper 22

Switching the Automatic Cutter On 22 Out Line or Extension Telephone System? 23 Setting The Access Number 23 Cutting the Leading Edge of The Paper 24

STORING OFTEN USED NUMBERS 25

Three Convenient Ways to Dial 25

Quick Dial and Speed Dial 25

Groups (T yp e I Only) 26 Programming Quick Dials 26

Programming a New Quick Dial 27 Editing a Quick Dial 27

Erasing a Quick Dial 28 Programming Speed Dials 29

Programming a New Speed Dial 29

Editing a Speed Dial 30

Erasing a Speed Dial 31 Programming Groups (Type I Only) 31

Programming a Group 31

Editing Group Dial 32

Erasing Group Dials 33

Programming the Group Key 34

OTHER ITEMS TO PROGRAM AT YOUR LEISURE 34

Storing and Dialing Part of a Number 34

BASIC OPERATION

SENDING IMMEDIATELY VS. SCANNING QUICKLY 35

Sending Quickly 35 Scanning Quickly (Type I Only) 35 Sending Quickly(Immediate Transmission) 36 Scanning Quickly (Memory Transmission, Type I Only) 37 Sending to More Than One Location (Broadcasting) 38 Canceling a Memory Transmission 38 Printing The Stored Message s 39 If You Make a Mistake 39 Possible Problems 40 Sending a Page With Very Fine Detail 40

Resolution 41

Selecting The Halfton e Type 41 Home Position Setting Adjustments 42 Dialing with the Telephone Directory 43 Other Features for Transmission 44

Sending at a Specific Time 44

Printing the Page Number (Immediate Transmission Only) 45

Sending Your Identification at the Top of Your Message 46

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Changing T ra nsmi ssion Mode (Type I Only) 46

Converting Immediate Transmission to Memory Transmission 46 Memory Transmissio n as Your First Choice 46

REDIALING 47

Automatic Redialing 47 Using the Redial Key 48

RECEIVING F AX MESSAGES 49

Choosing the Reception Mode & How to Receive 49

Overview 49

Giving Priority to Autoselect Mode 49

Setting the Auto Ring Coun t 49

Connecting the Telephone Answering Machine (TAM) to Your Fax. 50 Giving Priority to Fax Messages (Fax Mode) 50 Giving Priority to Phone Calls (Manual Receive Mode) 50

Receiving 51

Auto Select Mode 51 FAX Mode 51 Tel Mode 52 When You Connect the Telephone Answering Machine 52

If the caller is another fax machine: 52

If the caller is a telephone caller: 52

Receiving Fax Messages When There Is a Prob lem ( Type I Only) 53

Over view 53 Switching Substitute Recep tion On or Off 53

CHANGING RECEPTION MODE 55

Switching Reception Mode Switch Over On/off 55 Using Reception Mode Switchover 55

MAKING TELEPHONE CALLS 56

Making a Telephone Call 56

Using On Hook Dial 56 Using the Handset 57 Using the Redial key 57

Answering the Telephone 57 To Talk Before Sending a Fax (On Hook Dial) 57

ADVANCED FEATURES

TRANSMISSION 58

Storing an Often Used Docume nt (Type I Only) 58

Overview 58 Storing an Auto Document 58 Using a Program 59 Printing the Contents of an Aut o Docu men t 60 Erasing a Program 60 Printing a List of Auto Documents 60

Tonal Signals 61

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Operating the Tone Key 61

ECM (Error Correction Mode) and Page Retransmission (Type I Only) 62 Protection Against W ro ng Conn ect ion s 63

Preventing Transfer to a Wron g Con ne ctio n 63 Preventing a Wrong Connection (ID Transmission) 64

RECEPTION 65

Rejecting Messages fro m Certa in Sen de rs 65

Closed Network Reception 65 Rejection of Messages fro m Un ide nt ified Senders 65 Authorized Reception 66

Overview 66

Switching Authorized Reception On/Off 67

Selecting Whether to Exclud e or Include Senders 67

Programming the Autho rized Senders 68

Editing the Authorized Senders 68

Forwarding (Type I Only) 70

Overview 70 Programming the Forwardin g Fea tu re 71 Editing the Forwarding Feature 72 Switching Forwarding On/Off 73 Selecting Which Message to Forward 73 Switching Local Printing On/Off 74 Enabling and Disabling the Forwarding Mark 74

Wild Cards 75

OTHER 76

Calling to Request a Message (Polling) 76

Overview 76 Storing the IDCode 76

Leaving Documents to Be Picked up by Oth ers (Pollin g Transmission) 77

Free Polling 77 Secured Polling 77 Stored ID Override 78 Printing the Contents of Store d Pollin g Messa ge s (Type I Only) 78 Canceling Polling Tra nsmissio n Files 79

Type I Models 79

Ty p e II Mo dels 79 Options for Polling Tra nsmission 79

Picking up Messages Stored Elsewhe re (Pollin g Rece ption) 80

Procedure 80 Stored ID Override Option 80 Canceling Polling Recept ion 81 Options for Polling Recept ion 82

Saving Paper 82 RDS (Remote Diagnostic System) 83

Overview 83 Switching RDS On/ Off 83

AI Short Protocol 84

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Copying 84

REPORTS

AUTOMATICALLY PRINTED REPORTS 85 SWITCHING REPORTS ON/OFF 86 PRINTING A SAMPLE OF DA TA ON THE REPORTS 87 REPORT FORMATS 88 REPORTS YOU CAN PRINT OUT YOURSELF 89

MAINTAINING YOUR MACHINE

DAILY CARE 91

Procedure 91

REPLACING PAPER 93

Procedure 93

P APER CYCLING 93

SOLVING PROBLEMS

DOCUMENT JAMS 94 COPY JAMS 95 COMMUNICATION PROBLEMS 96 OPERATING DIFFICULTIES 96 DISPLAYED ERROR MESSAGES 97 ERROR CODES 98

TECHNICAL REFERENCE

ENTERING TELEPHONE NUMBERS 100 ENTERING NAMES AND LABELS 100 ON/ OFF SWITCHES AND USER PARAMETERS 101

On /Off Switches 101 User Parameter Settings 102

COUNTERS 106 DOING TWO THINGS AT ONCE (Dual Access) (Type I Only) 106 DOCUMENT TYPE 107 LIMITS ON THE USE OF STORED TELEPHONE NUMBERS 109 SPECIFICATIONS 110 GLOSSARY 111

INDEX FUNCTION LIST

Type I Models Type II Models

Quick Reference Card OFFICIAL NOTICE TO USERS

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INTRODUCTION

Thank you for purchasing this prod uct . This comp act ma chin e is id eal fo r small businesses and home of f ice use rs. It is very easy to ope rat e. You will soon become accustomed to its fe at ure s and will be able to enjoy yea rs of service from it.

WHAT DOES A FAX MACHINE DO?

A fax machine scans your document and converts it into a series of black and white dots (the number of dots there are across and down the page depends on the res olution that you selected; refer to the specifications section of this manual for details). This series of dots is transformed into an electrical signal and sent out over the telephone line to the destination fax machine.

The receiving fax machine reconstructs your letter from the incoming signal and prints it. If you are worried about whether the message arrived at the destination, you can check a report

called the TCR(Transaction Confirmation Report). When you print this report, you can see the result of the most recent fax communications made by your machine.

You can use your fax machine to send and receive many types of documents, even photographs.

SOME OF THE THINGS THAT THIS MACHINE CAN DO

This machine has many feat ure s. Here are samples of what the machin e can do.

See page 76

Calling To Request a Message

Forwarding (TYPE I Only)

See page 70

Authorized Reception

See page 66

Storing an Often Used Document (TYPE I Only)

See page 58

INTRODUCTION

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FACSIMILE FEATURES AVAILABILITY TABLE

This table shows whether a feature is available or not on your machine. Make sure which model you are usin g: T ype I or Type II.

: Possible6: Impossible

Feature Page Type I Type II

Sending Quickly (Immediate Transmission) 36

Scanning Quickly (Memory Transmission) 37

Sending to More Than One Lo cat ion (Broadcasting) 38

Contrast Adjustment 41 Auto Auto Resolution Adju stment 41

Halftone 41

Quick Dial 26

Speed Dial 29

Group Dial 31

Printing the Page Number (Page Count) 45

Sending at a Specific T ime (Se nd Late r ) 44

Sending Your Identification at th e Top of Y o ur Message (TTI Print)

Telephone Directory 43

Automatic Redialing 47

Redial Key 48

Auto Select Mode 49

Telephone Mode (Manual Receive Mode) 50

FAX Mode 50

Connecting the Ext ernal Telephone Answering Machine

Receiving a Fax message When The re I s a Problem (Substitute Reception)

Using the Handset 57

Using On Hook Dial 56

Leaving Documents to Be Picked Up by Others (Polling T ransmissio n)

Picking Up messages Stored Elsewhere (Polling Reception)

Storing An Often Used Docu men t (Auto Docume nt) 58

Forwarding 70

Authorized Recept ion 66

Wild Cards 75

Copying 84

One Touch Change Over 55

Preventing Transfer to a Wrong Connection 63

Preventing a W ron g Connection 64

Blocking Wrong Connection Reception 65

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FEATURE Page Type I Type II

Rejection of Messages fro m Un ide nt ified Senders 65

ECM & Page Retransmission 62

RDS 83

AI Short Protocol 84

Storing And Dialing Part Of A Number (Chain Dialing)

Counters 106

Doing T wo Thin gs at Once (Du al Acce ss) 106

Daylight Saving Time (U.S Only) 21

Date and T i me 17

Selecting Tone Dial or Pulse Dial (Telephone Line T ype)

Tonal Signal 61

Extension System 23

RTI, TTI and CSI 18,19,

Paper Save mode 82

Automatic Cutter 22

Cutting the Leading Edge of the Paper 24

On/ Off Switche s 101

User Parameter Settings 102

TCR (Transmission Con firma tio n Report ) 85

Transmission Result Report 85

Error Report 85

Communication Result Rep ort 85

Communication Failure Rep ort 85

File Reserve Report 85

Power Failure Report 86

Polling Clear Report 86

File List 89

Quick Dial List 89

Speed Dial List 89

Group Dial List 89

Program List 90

Authorized Recept ion List 90

Fowarding List 90

User Parameter List 90

INTRODUCTION

F ACS IMILE FEATURES AVAILABILITY TABLE

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MANUAL OVERVIEW

Your facsimile machine is equipped with a wide range of lab or-sa ving and cost

-saving features. This manual contains instructions on how to op era te an d t ake care of your machine. Please keep it near the machine at all times. Note that the external appearance of the mach ine in some illustrations may differ slightly from the actual machin e.

The manual consists of th e fo llowin g sections. ❐ How to Use This Manual - This is the section t ha t yo u are n ow re ad ing . I t

contains an overview of the manual and the convention s used by the aut ho rs.

❐ General Precaution s - This section lists precautions that you sh ou ld ke ep in

mind when operating the machine. Read this section before you begin to use your machine.

❐ Guide to Compone nt s - This conta ins a diagram that shows where th e main

components and operation panel of your machine are situa te d.

❐ Installation-Th e best pla ce to install your machine is described here. Plea se

also refer to it when you plan to move the machin e to ano th er loca tion. It also explains the things you have to do bef ore you can send your fa x me ssag e an d lists important features that will make faxing more conve nie nt.

❐ Basic Operation - This section de scribe s the featu res a nd settings that would

normally be used daily.

❐ Advanced Features - Th is sectio n exp lains how to take advant ag e o f t he

special features of you r fax machine.

❐ Reports - This section explain s the re ports that the machine generat es in the

case of error codes or paper jams, refer to th is sectio n. (Many routine problems do not need to be solved by an experien ced technician).

❐ Maintaining Your Machine- This section shows you what to do when

consumable supplies run out.

❐ Solving Problems- For examp le if you r machin e can no t commu nica te or there

is a paper jam. Refer to this section. (Many rou tin e pro ble ms do no t need to be solved by an experienced tech nician.)

❐ Technical Reference-I nput ting characters, specificat ion s, User Swit che s and

other technical informaion.

❐ Quick Reference Guid e - This indicates how to use this machine at a g lance.

NOTE: This manual is for both Type I and Type II Models. Some parts of this man-

ual are divided according to these models. Check which model you are using.

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MANUAL CONVENTIONS

Key Names

On the operation panel, there are four buttons (

i m j k

).They show the directions up, down, left and rig ht. These are the scroll keys. They are ofte n use d in th e o pe rating procedure s to ga in access to various features. For example, if you see "Press the

key" in the manual, you are be ing asked to pre ss the right -pointing arrow of the scroll button. On this machine, the i key also acts as the No key, the m key is used as the Yes key.

Displays

Messages seen on the display are sho wn in a larg er bo x, usu ally on the right hand side of the page, directly oppo site the step tha t bro ught it up on the displa y. After following a step in a proced ure , che ck the display to see if it corresponds to the one in the manual. This may help you to check whether you a re f ollo wing the procedure correctly. The following examples show thre e co mmon typ es o f d ispla y.

Example A: The keys that ca n be pressed are shown in the to p righ t. In this example, you can press th e Yes or Start key.

TRANSMIT Y/START 471-319266

Example B: The choices of set tin gs f o r a feature are shown o n the screen. The current setting is TT . If yo u press t he

key, the setting will be changed to PD.

SELECT LINE Y/

j/k

kTT PD

Example C: The

ABC

in the right corner of the display indicates tha t you can input letters using the Quick Dial keys, and numbers using the ten keypad on the operatio n panel.

RTI ABC

INTRODUCTION

Page 17

Most procedures start from sta nd by mod e a s sho wn in th e d ispla y. The Type I model has two types of stand by display and the Type II model has one type of display. The percentage number shows how much memo ry spa cing is remaining.

MEM.TX

indicates that the machin e is in Memory Transmission mode. If you start a procedure and do not ent er an yth ing at th e op era tio n pa ne l for more than 1 minute, the machin e ret urns to standby mode. You can select different time spans after which the machine auto mat ically ret urns to standby mode. If you want to change this, contact your service representative.

TYPE I Models

❐ Immediate Transmission mode

READY 100% 10:00AM SET DOC. OR DIAL NO.

❐ Memory Tra nsmissio n mode

MEM.TX 100% 10:00AM SET DOC. OR DIAL NO.

TYPE II Models

READY 10:00AM SET DOC. OR DIAL NO.

Symbols

The text contains two symbols that highlight importa nt poin ts or direct you towards other part s of th e man ua l tha t are related to the feature curren tly be ing described.

Indicates a hint (for examp le a pa ge numb er whe re rela te d information can be found).

Indicates that you can switch the current featur e on or o ff using Function 62 or Function 63. Some features must be switched on before they will work.

MANUAL CONVENTIONS

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GENERAL PRECAUTIONS

WARNING : Do not attempt any maintenance or troubleshooting other than that mentioned in this manual.

POWER AND GROUNDING

Pay attention to the followin g :

Power Supply

1. Power requirements: North America: 115 V, 60Hz Saudi Arabia: 115 V, 60Hz or 220-240Vac, 50/60 Hz Other areas: 220-240Vac, 50/60 Hz

2. Insert th e po wer plu g secu rely into the wall socket.

3. Make sure that the wall outlet is near th e

machine and readily accessible.

4. Do not connect other equipment to the same socket.

5. Do not step on or set anything on the power cord.

6. Do not connect other equipment to the same extension cord.

7. Be sure that the power cord is not in a position where it would trip someone.

Grounding

Ground the machine an d th e ligh tning protection circuit in acco rdance with regulations. Do not ground to gas or water pipes, or to a telepho ne ground plug. Proper grounding is to the ground termin al of the powe r out let . Be sure th at the ground terminal of the power outlet is properly grounded.

The lightning prot ect ion circu it fo r the machine requires the machine to be properly grounded. If pro per grou nd ing is provide d, about 90% of lightning damage can be prevent ed . For saf et y, be sure to connect the mach ine to a three-prong gro un ded ou tle t.

GENERAL

PRECAUTION

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COLD WEATHER POWER-UP

Avoid raising the room temperature abruptly when it is below 14°C [57°F], or condensa tio n may form inside the machine.

1. Raise the room temparature to 20°C [68°F] at less than 10°C [18°F] per hour.

2. Wait for 30 to 60 minutes.

3. Connect the power cord.

NOTE: Do not use the machine near a humidifier.

THUNDERSTORMS

With proper grounding, about 90% of lightning damag e can be prevented. However, if possible, during severe electric storms disconnect the power cord and telephone line cord.

NOTE:

All fax messages stored in the memory are erased if power cord is disconnected.

Precautions When Installing and Using the Handset

❐ Never install telephone wiring during a lightning storm. ❐ Never install the telep hone jack in wet loca tio ns ❐ Never touch uninsula te d te lephone wires or terminals unless th e te lep ho ne line

has been disconnected at th e ne two rk interface.

❐ Use caution when installing or modifying telephone lines. ❐ Avoid using a teleph one (other than a cordless type) during an ele ctrica l storm.

There may be a remote risk of electric shock from lightning .

❐ Do not use the telephone to report a gas lea k in the vicinity of leak.

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PAPER PRECAUTIONS

The following list of preca ut ion s te lls you how to store and handle your printer paper.

Unused pape r

❐ Store in a dry, cool, dark place. ❐ Do not store under uneven pressure.

Copies

❐ Store in a dry, cool, dark place. ❐ Do not use adhesives or writing materials contain ing alcohol or ot her orga nic

solvents.

❐ Avoid contact with films or adhe sive tape s contain ing plast icizers. ❐ Avoid contact wit h dia zo ph ot ose nsitive paper. ❐ When a copy gets wet, dry it by wiping it gently with a sof t clot h or tissu e. ❐ Do not scratch or rub it with hard materials. ❐ Do not copy with a mercury lamp diazo copier. ❐ Make a photocopy if the informa tio n is to be kept for a long time . ❐ Do not store copies in vinyl file folders.

OPERATING PRECAUTIONS

❐ While the machine is in operation, unplug the power cord. ❐ Keep corrosive liquids, such as acid , off the machine. ❐ Do not touch copy paper if your fing ers are wet an d oily; fing erp rint s may

appear on the copy.

❐ Do not let paper clips, staples or oth er small met al ob ject s fall int o the machine. ❐ Do not place beverages on or near the machin e, the y may spill on or int o it .

GENERAL

❐ Since some parts of the machine are supplied with high voltage, make sure

that you do not attempt any repairs or att emp t to access any part of th e machine except those described in this manual.

❐ Do not modify or replace parts othe r tha n those me ntioned in this manual. ❐ After unplugging the power co rd, always wait for more than three seconds

before plugging it back in.

❐ Paper Cutter is locate d in th e pa pe r exit are a.

Paper Cutter is a sharp moving part and is considered hazardous.

CAUTION (115vac areas Only) This symbol is intended to alert the user to the presence of important operating and maintenance(servicing). instructions in the literature accompanying the machine.

This symbol is attached to some components to alert the user not to touch them, because they may be hazardous.

GENERAL

PRECAUTION

Page 21

GUIDE TO COMPONENTS

1. OPERATION PANEL

Type I Model (U SA)

(ASIA)

Type II Model

02 03 04 05

06 07 08 09 10

02 03 04 05

06 07 08 09 10

02 03 04 05

06 07 08 09 10

Page 22

1 Reception Mode Key Press this to select the reception mode.

Auto Select Indicator Lights when you are in Auto Select Mode. Manual Receive

Indicator

Lights when you are in Telephone mode.

Detail Indicator Lights when you are in Detail mode. Fine Indicator Lights when you are in Fine mode. Resolution Key Press this key to select resolution. Halftone Key/ Halftone

Indicator

Press the key under the indicator to use Halftone Mode, the indicator lights when you are in Halftone Mode.

2 Check Display

Indicator

Lights or blinks when there is a problem with the machine; look at the display to determine the nature of the problem.

3 Yes Key (m) Use to answer questions on the display.

No Key (i) Use to answer questions on the display. Arrow Keys When the arrow keys(j and k)are shown on the display, use

these keys to access the options, items or functions shown by the arrow. Also use it to move the cursor when programming or editing a displayed item.

Function Key Press to use one of the numbered functions.

4 Quick Dial Key Each of these can be programmed with a telephone number. 5 Speed Dial Key/ Tel

Directory Key

Press this to dial using a Speed Dial or the Tel Directory feature.

Pause/Redial Key Press this if you need to insert a pause when dialing. Also,

press this to redial. On Hook Dial Key Press this to dial without picking up the handset. Clear Key Use this as a backspace key during programming.

6 Ten Keypad Use this as a telephone keypad, or to enter a Speed Dial code. 7 Stop Key Press this to stop the machine and return it to standby mode. 8 Start Key Press this to start fax communications.

Press this to copy a document in the feeder(Type I Only).

9 Receive File Indicator

(Type I Only)

Lights when incoming messages are received into memory.

10 Line Select Key (Type

I Only)

Press this to change to Memory Transmission.

11 Copy Key (Type II

Only)

Press this to copy the document now in the feeder.

12 Communicating

Indicator (Type II Only)

Lights when a fax message is being transmitted or received.

GUIDE TO

COMPONENTS

GUIDE TO COMPONENTS

Page 23

2. FRONT VIEW

3. REAR VIEW

Transparent Strip

Document Table

Copy Tra y

Document Guide

Operatio n Panel

Handset

LINE TEL2 TEL1

Speaker V olume Control

Telephone Company’s Jack

Telephone Handset Jacks

GUIDE TO COMPONENTS

Page 24

INSTALLING THE MACHINE

LOCATION

For the best possible performance, install your machine in a place which satisfies the following conditions.

❐ Not exposed to direct sunlig ht ❐ Well ventilated (air turn ove r at lea st three times per

hour).

❐ Level ❐ Not subject to vibration ❐ Away from other ele ctro nic eq uip men t, to avo id

interference

❐ Away from areas containing corrosive gas. ❐ Dust-free ❐ Condensation-free ❐ Temperature 17 to 28°C[6 3 to 82 °F] ❐ Humidity 40 to 70%RH (do not install near a

humidifier)

❐ Away from heaters and air conditio ners, to avoid

sudden chang es of temperature

❐ Within 2m (2.2 yards) of a three-pin groun ded power outlet ❐ With the clearance as sho wn on the right

NOTE: If you wish to receive legal size messages or copy the legal size docu-

ments, you must allow 8" (20cm) clearan ce at the back of the ma chin e.

INSTALLATION

CAUTION:Do not plug it in until everything is connected properly. When moving the machine, first disconnect the telephone line, then the power cord.

NOTE : Before doing the installation proce du re, check the contents of the bo x . In

some models, some of the accessorie s have already be en insta lled .

❐ Fax Machine ❐ Paper Roll ❐ Document Table ❐ Copy tray ❐ Operation Manual ❐ Handset ❐ Telephone Cord ❐ Quick Dial Sheet ❐ Modular Cord ❐ Paper Guide ❐ Paper Holder Rod

INSTALLING THE

MACHINE

8" (20cm)

4" (10cm)

Page 25

Installation Procedure

1 Attach the accessories to the main machine.

1-1) Copy T ray [A ] 1-2) Document Table [B] 1-3) Quick Dial Sheet [C] 1-4) Telephone Cord [D] NOTE: Make sure the transparent

strip that prevents paper curling is above the copy tray.

2. Install a thermal paper roll. 2-1) Lift the catch to unlock the

printer cover. The n, ho ld t he paper guides and open the cover.

2-2) Unpack the thermal paper.

2-3) Set the paper guides [E] at each end to match the paper size. The paper roll must be set in the center.

2-4) Install the rod into the paper roll as shown, then set the roll into the machine (hold the roll in a direction so that it rolls away from you when pulled upwards.)

NOTE: Make sure the ends of rod fit into the paper guides there is no slack paper inside the machine.

2-5) Pull out the leadin g ed ge and insert it between the roller and the cover until you can see the leading edge of the paper.

NOTE:

❐ Make sure the transpare nt strip that

prevents paper curling is a bove the copy tray.

❐ Make sure the paper edges are align ed

with the marks printed by the roller.

[C]

[B]

[A]

[D]

[E]

INSTALLING THE MACHINE

Page 26

2-6) Close the printer pap er cove r un til it audib ly lo cks into place .

3. Connect up th e machine. 3-1) Plug in the power cord. 3-2) Connect the telephone line. 3-3) Connect the telephone

handset [F] to the telephone Jack.

3-4) Connect an external telephone it you wish.

3-5) Press the Start key to tear off the excess paper.

4. Adjust th e spe ake r vo lume using the dial [G ] at the back of the ma chin e.

LINE TEL2 TEL1

[G]

[F]

INSTALLING THE

MACHINE

Telephone

Telephone Company’s Jack

Power Source: North America: 115 Vac, 60 Hz Saudi Arabia: 115 Vac, 60Hz or 220-240 Vac 50/60 Hz Other Areas: 2 20 -24 0 Vac, 50/60 Hz

INSTALLING THE MACHINE

Page 27

SOME ITEMS MUST BE PROGRAMMED FIRST

Overview

After you have insta lled your ne w machin e an d con ne cted it to the telephone line for the first time, the machin e will ask you to prog ram th e fo llowin g items. If you do not program them, you can not start any operation.

❐ Date and Time: see page 17. ❐ Telephone Lin e Type: see page 21. ❐ RTI: see page 18. ❐ TTI: see page 19. ❐ CSI: see page 20.

You should set up your machine’ s clock and iden tif icat ion. In fact, for faxes sent to and from, or within the United States, the United States Federal Communications Comission (FCC) states that the fa x message must contain header info rmat ion that identifies the send er (or th e sender’s organization), and the dat e and time that the fax was sent .

In addition, you also have to make sure that th e fax machine’s dialing circuits are set up correctly. There are two settings: Pulse Dial and Tone Dial. If you select the wrong setting, you r machin e will not be ab le to dial th e fa x number . If you are no t sure which setting to use , con ta ct your telephone compa ny. To change this setting, see the following section of the manual.

Make sure that attache d hand set ’s dialin g circuit is set up corre ctly (th ere is probably a switch on the side of the handset).

Also, it is better to program the followin g fe at ure s bef ore you start to send fax messages.

❐ Day Light Saving Time (US Only): see page 2 1. ❐ Paper Cutting Se tting: see page 22. ❐ Storing Often Used Numbers: see page 25. ❐ Cutting Leading Edge setting: see page 24. ❐ Outline Access System: see p age 23.

Page 28

Setting the Date and Time

Your fax machine has an internal clock. It contro ls the follo wing featu res:

❐ The time display on the opera tion panel while the machine is idle. ❐ Operation of time-delay feat ure s like Send Later. ❐ The date and time that is printe d ou t at the other end on pages received from

your machine. Program th e corre ct da te and time when you install the machine.

❐ In areas where the supply is 220 Vac, the order of steps is a little bit dif f ere nt

from the following. You must change the date first, then the mon th an d ye ar.

1. Press the Function key and

6,2,2,2, 2,8,1 using the te n keypad. Then press the Yes key. Example: Chang e to August 24, 1995 at 2: 30PM.

SUN KPAD/Y JAN 01 1994 10:00AM

2. Adjust the month.

SUN KPAD/Y AUG 01 1994 10:00AM

❐ Press the # key to advance a

month.

❐ Press the \ key to go back a

month.

❐ Press the

key to move the cursor

and accept the set tin g.

❐

3. Type in the date, year and time using

the keypad. NOTE: The day of the week will b e se t automatically. Example : Press 2,4,9, 5,1,1,3,0, # usin g the ten keypad

THU KPAD/Y AUG 24 1995 11:30PM

4. When the display is correct, press the Yes key, then press the Function key

to finish.

Cross- references: Send Later: se e page 4 5

The times in this manual are shown AM/PM Format. This forma t is u sed in mo de ls where the supply is 115 Va c. In oth er are as, the 24-hou r clock format is used. 24 hour equivalents are listed below.

00 Midnight (12am) 06

6 am

Noon (12 pm)

6 pm

1 am

7 am

1 pm

7 pm

2 am

8 am

2 pm

8 pm

3 am

9 am

3 pm

9 pm

4 am

10 am

4 pm

10 pm

5 am

11 am

5 pm

11 pm

Press ing the# key changes between AM and PM

INSTALLTING THE

MACHINE

SOME ITEMS MUST BE PROGRAMMED FIRST

Page 29

Setting Your Machine’s Identification

There are three labels with which to ide nt ify you rself to the operator at the other end. These labels are calle d the RTI, th e TTI an d t he CSI. ❐ RTI (Remote Terminal Identification)and CSI (Called Subscribe r Iden tif icat ion):

These appear at the other en d in th e display on the operation panel du ring communication, and on reports after communication.

❐ TTI(Tran smit Terminal Identification): This is printed at the other end at the top

of each page received from your machine. You can see the RTI, TTI and CSI of the oth er p art y du ring communication (see the following diagram) and on reports printe d by the machine late r.

Some machines may reject your transmitted fax messages if you have not stored the RTI or CSI in advance.

NOTE You can switch the TTI off for a particular transmission if you do not wish

it to be printed on your page s a t th e ot he r e nd . Se e pa ge 46.

R TI (Identification Display)

Your RTI appears on the other party’s operatio n pane l durin g communica tio n if the other machine was made by the same manufacturer as yours. The RTI can have up to 20 characters (numbers and letters can be used, along with some symbols). Program something easy to recog nize, such as your name, company name or department name with in th e company.

1. P ress the Function key and then 6,2,2,2, 2,6,1 using the ten keypad, then press the Yes key.

Y/NEXT

SET POLLING ID

SOME ITEMS MUST BE PROGRAMMED FIRST

Page 30

2 Press the k key until the screen is as

shown opposite.

Y/NEXT

SET RTI

3. Press the Yes key.

RTI ABC

llllllllllllllllll

4. Input the RTI that you will b e usin g. Example: XYZ COMPANY

RTI ABC Y /

j k

XYZ COMPANY

llllllll

NOTE:This name cannot be more than

20 characters long.

5. P ress the Yes key to store your setting. If you are still in the RTI setting, press the Yes key again.

6. Either :

❐ Select another feature : Go to step 2. ❐ Finish : Press the Function key.

TTI (Page Header)

Your TTI is printed ay the other end at the top of each page received from your machine. The TTI can have up to 32 characters (numb ers a nd let ters can be used, along with some symbols). Prog ram some th ing easy to recog nize, such as your name, company name or department name within the company.

1. Either

Y/NEXT

SET TTI

❐ If you have just entere d th e RTI in

the previous procedure , pre ss the Yes key.

❐ Press the Function key and

6,2,2,2,2,6,1 using the ten keypad, then press the Yes key. Press the

key until the screen is as shown

above, then press the Yes key.

2. If you have already entered an RT I , th e TTI will be copy of this name.

TTI CHANGE? Y/N XYZ COMPANY

lllllllll

❐ If this TTI is correct: Press the No

key then go to step 5.

❐ Otherwise : Press the Yes key.

Inputting and editing are explained on page

100.

INSTALLTING THE

MACHINE

SOME ITEMS MUST BE PROGRAMMED FIRST

Page 31

3. Input the TTI that you will be using or edit the TTI that is already t here. Example: XYZ CO. HEAD OFFICE

TTI ABC Y /N XYZ CO.HEAD OFFI CE

lll

NOTE:This cannot be more than 32

characters long.

4. Press the Yes key to store your set tin g. If you are still in the TTI setting, p ress

the Yes key again.

5. Either:

❐ Enter the CSI next: Go to step 1 in the CSI Programming procedure. ❐ Finish : Press the Function key.

CSI (Telephone number display)

Your CSI appears on the other party’ s operation panel during communication instead of your RT I , if th e ot he r pa rt y’s machin e is ano th er manufacturer’s product. The CSI can have up to 20 characters (only numbers and spa ces ca n b e used). Enter your fa x machin e’s telephone number , beca use some fe atures of your machine may not work if the CSI is not the same as th e te lephone number.

1. Either:

Y/NEXT

SET CSI

❐ If you have just entered the TTI in

the previous procedure , pre ss the Yes key.

❐ Press the Function key and

6,2,2,2,2,6,1 using the ten keypad, then press Yes key. Press the

key until the screen is as shown above, then press the Yes key.

2. Press the Yes key.

CSI KPAD

llllllllllllllllll

3. Input your telephone number u sing the ten keypad. Example: 4712319266

CSI KPAD/Y/N 471231-9266

lllllllll

NOTE:This cannot be not more than

20 characters long.

❐ You may wish to input a "+" sign, a common prac-

tice in Europe to signify your international dial access code. Press the Quick Dial Key 09 un ti l the "+" appears at the cursor.

4. Press the Yes key to store your setting.

5. Finish : Press the Function key.

Inputting and editing are explained on page

100.

Inputting and editing are explained on page

100.

SOME ITEMS MUST BE PROGRAMMED FIRST

Page 32

Tone Dial or Pulse Dial?

If the setting of this fe at ure is incorrect you will not be able to dial using th e machine’s keypad or automatic dials.

There are two basic types of telephone company exchang e:

❐ Exchanges using Tone Dialing (also known as DTMF, TT or sometimes PB) ❐ Exchanges using Pulse Dialing (also known as PD or DP)

The telephone line type setting in your fax machine must match the type of exchange that you are conn ected to. If you are not sure what type your loca l exchange is, ask your teleph on e comp an y. Change the setting for th e fa x machine using Function 62.

1. P ress the Function key and 6,2,2,2, 2,6,2 using the ten keypad, then press the Yes key.

Y/NEXT

SELECT LINE

2. P ress the Yes key . In th e op po site display, TT is currently selected.

SELECT LINE Y/

j k

kTT PD

Change the settin g by using the

and

the

keys.

SELECT INE Y/

j k

TT kPD

4. Press the Yes key to store your setting,

then press the Function key to finish.

When You Change to Daylight Saving Time

Whenever local custom require s adva ncing the clock or setting the clock back, use this feature. You can easily move the clock forward s whe n d aylig ht saving time begins, and back when it ends. ❐ When you install the mach ine for th e first time, take care that the sett ing is

correct before you set the date and time.

1. Press the Function key and 6,2,2,2, 2,6,2, using the ten keypad, then press the Yes key.

Y/NEXT

SELECT LINE

Press the k key until the screen is as shown opposite.

Y/NEXT

DAYLIGHT TIME ON/OFF

INSTALLTING THE

MACHINE

SOME ITEMS MUST BE PROGRAMMED FIRST

Page 33

3. P ress the Yes key.

DAYLIGHT Y/

j k

ON kOFF

Use the j and k keys to switch this feature on or off .

DAYLIGHT Y/

j k

kON OFF

5. P ress the Yes key to store your setting, then press the Function key.

Cutting Paper

This machine has two paper cutting settings.

❐ Manual Paper Cutting ❐ Automatic Paper Cutt ing

You must select whether or not the machin e should cut the paper automatically after printing.

NOTE: When you are in manual paper cuttin g mode, after receiving or copyin g,

make sure that your machine is in stand by mod e an d no docu men t is in the feeder, then press the Start key to cut the paper.

Switching the Automatic Cutter On

If you wish to use Automatic Cutting, you must switch the Auto matic cutt er on. Do the following procedure.

1. P ress the Function key and the 6,2,2,2, 2,6,2 using the te n keypad, then press the Yes key.

Y/NEXT

SELECT LINE

Press the k key until the display is as shown opposite.

Y/NEXT

AUTO CUTTER ON/OFF

3. P ress the Yes key.

AUTO CUTTER Y/

j k

kON OFF

Change the settin g by using the

and

the

keys.

AUTO CUTTER Y/

j k

ON kOFF

5. P ress the Yes key to store your setting, then press the Function key to finish.

SOME ITEMS MUST BE PROGRAMMED FIRST

Page 34

Out Line or Extension Telephone System?

You can select an extension lin e o r ou t lin e u sing the PABX Access System. Out line: You get an outside line with ou t d oin g a nything.

Inside line: You get an outside line by dialin g th e a ccess n umber before the telephon e nu mb e r s .

1. P ress the Function key and 6,2,2,2, 2,6,3 using the ten keypad, then press the Yes key.

SETTING? Y/

PRINT LIST

2. P ress the Yes key. Press the j key once or press the k key until the set-

tings for Switch 13 are displayed.

KPAD/Y/j

SWITCH 13:0000 0000

3. Change the settings of digit 0.

KPAD/Y/j

SWITCH 13:0000 0000

4. If you wish to change the setting, press 0 using the ten keypad .

5. P ress the Yes key, then press the Func-

tion key.

NOTE: With On-hook Dial or when using the handset th is fea tu re has no effect.

Setting The Access Number

If you select inside line, you ha ve to prog ram th e nu mber which preceeds the telephon e nu mb e r.

1. P ress the Function key and 6,2,2,2, 2,6,1 using the ten keypad, then press the Yes key.

Y/NEXT

SET POLLING ID

2. P ress the k key until the display is as shown opposite.

Y/NEXT

SET PSTN ACCESS NO.

3. P ress the Yes key.

NUMBER KPAD

4. Enter the access number. Example: 0, press 0 using th e ten keypad

NUMBER KPAD/N 0

5. P ress the Yes key to store your setting, then press the Function key to finish.

Digit 0 0: Outline 1: Inside line

INSTALLTING THE

MACHINE

SOME ITEMS MUST BE PROGRAMMED FIRST

Page 35

Cutting the Leading Edge of The Paper

In situations where the ma chin e is not copyin g or receiving messages very often, the edge of the paper roll may curl. If this feature is on, the machine will automatically cut off the curled part before rece iving or copyin g.

The machine will cut the leading edge of the paper if a messa ge is not rece ived or a copy made for more than 24 hours. If you wish to cha ng e this perio d, cont act your service representative .

1. P ress the Function key and 6,2,2,2, 2,6,3 using the ten keypad, then press the Yes key.

SETTING? Y/

PRINT LIST

❐ At this time, you can print the us er pa ramet er li st,

press the

key then press the Yes key .

2. P ress the Yes key. Press the k key until the settings for switch 13 are displaye d.

KPAD/Y/j

SWITCH 13:0000 0000

3. Change the setting of digit 7.

KPAD/Y/j

SWITCH 13:1000 0000

4. If you wish to change the setting, press 7 using the ten keypad.

5. P ress the Yes key, then press the Func- tion key.

Digit 7 0: The curled edge is not cut automatically. 1: The curled edge is cut automatically

SOME ITEMS MUST BE PROGRAMMED FIRST

Page 36

STORING OFTEN USED NUMBERS

Three Convenient Ways to Dial

Instead of dialin g th e full number on the fax machine ’s ke ypa d, you can use Speed Dial, Quick Dial or Group Dial.

These features allow you to store tele ph one numbers in your machine’s memory. (A stored number will remain in the memory, and you can use it as many times as you wish without having to reprog ram it ).

Then, when you need to dial a number , just call it up (for example, by pressing th e required Quick Dial Key).

Group Dial is available on Type I models only.

Quick Dial and Speed Dial

Quick Dial and Speed Dial are very useful for dialing numbers tha t you often call, especially if these numbers are very long (like inte rna tio nal numb ers).

These features make your machine much easier to use. However, first you have to program the telephon e numbe rs tha t you need int o the Qu ick Dial keys and Speed Dial codes in your machine.

After programming your Qu ick Dials and Speed Dials, you can dia l a tele phon e number with very few keystrokes. ❐ For Quick Dial, just press the appropriate Quick Dial key then press the Start

key.

❐ For Speed Dial, press the key on the operat ion panel labe led "Speed Dial",

enter a two-digit Speed Dial code, then press the Start key.

You can store up to 10 Quick Dial keys and 50 Speed Dial codes in a Type I model, 10 Quick Dial keys and 20 Speed Dial codes in a Type II model. When you store a Quick Dial or a Spe ed Dia l, you can also store the name of the other party as a quick reference (this name will be displayed on the opera tio n panel before you press th e St art key, so you can check whether you have selected the correct number).

For the Quick Dial keys, you can also attach adhesive labels to the Quick Dial plate.

INSTALLTING THE

MACHINE

Page 37

Groups (Type I Only)

If you frequently send the same messa ge at th e same time to mo re th an one place, program these telephone numbers into a gro up . The n yo u can send the message to all the addresses in that gro up with just a few keyst roke s.

You can also program a name for that grou p (for example, "Branch Offices"), which will be displayed befo re you press th e St art key. This helps you to ch eck whether you selecte d th e corre ct group.

You can store up to 3 groups in this machine. Groups can be used with the follo wing featu res.

❐ Sending to More Than One Location (Broadcasting): see page 38. ❐ Polling Reception : see pa ge 80.

CAUTION: There are limits on the number of addresses that can be dialed with each of these features. Do not store more numbers in the group than the capacity of the feature that you plan to use it with. These limits are:

Broadcasting :10 addresses Polling Reception : 10 addresses

Programming Quick Dials

This machine has 10 Quick Dial keys (01 to 10), each of which can be programmed as one of the following : a Qu ick Dial ke y, a Group or an Auto Document program. The pa ge numb er in the following table sho ws the location of the programming procedure.

1 Quick Dial A fax or telephone number. Page 26 2 Group A set of fa x numbers that you

often wish to send the same fax to at the same time.

Page 31

3 Auto Document A page that you often send,

such as a map.

Page 28

STORING OFTEN USED NUMBERS

Page 38

Programming a New Quick Dial

1. P ress the Function key and 3,1 using the ten keypad, th en press th e Yes key.

n l

QUICK /

j k

PRINT LISTj/SEARCH

❐ At this time you can print a Quick Dia l Li st if you

press the j key, then press the Start key.

2. P ress the Quick Dial key that you wish to program, then press the Yes key. Example : Quick Dial 01

01 KPAD/N

llllllllllllllllll

❐ If a message such as "USED AS AUTO DOCU-

MENT"appears briefly it , th is key is already in use. Try another key or erase it using function 31. Or, enter a label: Go to step 5

❐ If a telephone number is displayed, press the No

key.

3. Input the telephone numb er using the ten keypad. Example : Press 3,8,4,1, 0,3,7,2,2,7

01 KPAD/Y/N

38410372227

llllllll

❐ If you make mistake : Press the Clear key to delet e

a digit, or the No key to del et e th e whole number .

If your machine is behind a PBX, include the access code and a pause before the telephone number. For an international number, place a pause after the country code. To input a pause, press the Pause key.

4. P ress the Yes key.

01 Y/N

PROGRAM LABEL?

5. To enter a label for this Quick Dial : Press the Yes key.

01 ABC

llllllllllllllllll

❐ If you do not want to program a label, pre ss the No

key and go to step 8.

6. Enter the label Example : NEW YORK OFFICE

01 ABC Y/N

NEW YORK OFFICE

llllll

7. P ress the Yes key . If th e disp lay is n ot as opposite, press the Yes key again.

n l

QUICK/j

PRINT LISTj/SEARCH

8. Either:

❐ Program another : Go to step 2 ❐ Print list of Quick Dial numbers : Press the j key. ❐ Finish : Press the Function key

Editing a Quick Dial

1. Press the Function key and 3,1, at the ten keypad, then press th e Yes key.

n l

QUICK/

j k

PRINT LIST j/SEARCH

❐ At this time you can print a Quick Dia l Li st if you

press the j key, then press the Start key.

Inputting and editing : see page 100.

INSTALLTING THE

MACHINE

STORING OFTEN USED NUMBERS

Page 39

2. P ress the Quick Dial key th at you wish to edit. Example : Quick Dial 01

01 CHANGE? Y/

j k

NEW YORK OFFICE

❐ If the wrong number is displayed, use the

and the k keys to scroll through the Quick Dial keys on the screen.

3. P ress the Yes key.

01 KPAD/Y/N

3841037227

lllllllll

4. Edit the number.

01 KPAD/Y/N

3104719266

lllllllll

❐ Use the

and k keys to move the cursor and use

Clear key to delete characters at the cursor.

5. Press theYes key.

01 Y/N

PROGRAM LABEL?

6. Either:

01 ABC Y/N

NEW YORK OFFICE

❐ Change the label: Edit the existin g

labels then press the Yes key.

❐ ❐ Keep the label as it is : Press the

No key, then go to step 9.

7. Edit the label. Example: NEW YORK BRA NCH

01 ABC Y/N

NEW YORK BRANCH

llllll

8. P ress the Yes key . If th e disp lay is n ot as opposite, press the Yes key again.

n l

QUICK /

j k

PRINT LISTj/SEARCH

9 Either:

❐ Edit anot her: Go to step 2. ❐ Print a list of Quick Dial Numbers. Press the j key. ❐ Finish : Press the Function key.

Erasing a Quick Dial

1. P ress the Function key and 3,1 using the ten keypad, th en press th e Yes key.

QUICK/j

PRINT LIST j/SEARCH

❐ At this time, you can print a Quick Dial Lis t if you

press the j key, then press the Start key.

2. Press the Quick Dia l Key that you wish to erase. Example : Quick Dial 01.

01 CHANGE? Y/j

NEW YORK OFFICE

❐ If the wrong number is displayed, use the the

and the k keys to scroll thro ug h the Quick Dial Keys on the screen.

3. P ress the Yes key.

01 KPAD/Y/j

3841037227

lllllllll

STORING OFTEN USED NUMBERS

Page 40

4. Erase the number: Press the No key and then press the Yes key

QUICK/j

PRINT LIST j/SEARCH

5. Either:

❐ Program another: Go to step 2. ❐ Print a list of Quick Dial numbers: Press the j key. ❐ Finish : Press the Function key.

Programming Speed Dials

Using this feature, you can store tele phon e numbe rs as Spe ed Dial Co des. Type I has 50 Speed Dial Codes (00 to 49) an d Type II has 20 Speed Dial Codes (00 t o

19). You can also store a label with each tele ph on e nu mbe r for use with the Telephone Directory.

Telephone Directory This makes using Speed Dial Codes easier. When you program a Speed Dial Code, you can program a name and a telephone number. Then, instead of having to refer to the latest Speed Dial Code list when you want to dial that number, you can type in the first letter of the name, and scroll through the list of names that begin with that letter until you find the right one.

Programming a New Speed Dial

1. P ress the Function key and 3,2 using the ten keypad, th en press th e Yes key.

Nll

KPAD/j

PRINT LIST j/SEARCH

❐ At this time you can print Spee d Dia l Li st if you

press the j key, then press the Start key.

2. Input the Speed Dial Code that you wish to program (Type I:00 to 49, Type II: 00 to 19) using th e t en keypad. Then press the Yes key. Example : Speed Dial Code 01, Press the speed dial key then 0,1 using the ten keypad.

01 KPAD/N

llllllllllllllllll

❐ If a telephone number is displayed, press the No

key and then press the Yes key.

3. Enter the telephone number using the ten keypad. Example : Press 3,8,4,1,7,0,3,2,2,7

01 KPAD/Y/N

3841037227

lllllllll

4. P ress the Yes key.

01 Y/N

PROGRAM LABEL?

INSTALLTING THE

MACHINE

STORING OFTEN USED NUMBERS

Page 41

5. To enter a label for this Quick DIal : Press the Yes key.

01 ABC

llllllllllllllllll

❐ If you do not wish to program a lab el: Press the No

key.

6. Enter the label for this Speed Dial Example : WASHINGTON OFFICE.

01 ABC Y/N

WASHINGTON OFFICE

llll

7. P ress the Yes key . If th e disp lay is n ot as opposite, press the Yes key again.

N ll

KPAD/j

PRINT LISTj/SEARCH

8. Either:

❐ Program another : Go to step 2. ❐ Print a list of Speed Dial number: Press the j key. ❐ Finish : Press Function key.

Editing a Speed Dial

1. Press the Function key and 3,2 using the ten keypad, th en press th e Yes key.

Nll

KPAD/j

PRINT LISTj/SEARCH

❐ At this time you can print a Speed Dial List if you

press the j key, then press the Start key.

2. Input the Speed Dial code that you wish to edit. Example Quick Dial 01

01 CHANGE? Y/j

WASHINGTON OFFICE

❐ If the wrong number is displayed, use the

and

keys to scroll through the Speed Dial keys on the screen.

3. P ress the Yes key.

01 KPAD/Y/N

2262310471

lllllllll

4. Edit the number.

01 KPAD/Y/N

2391500482

lllllllll

❐ Use the

and k keys to move the cursor and use Clear key to delete character at the cursor, the No key to delete whole digit an d the ten keypad to enter the digits.

5. P ress the Yes key.

01 Y/N

PROGRAM LABEL?

6. Either:

01 ABC Y/N

WASHINGTON OFFICE

❐ Change the label an d ed it th e exist -

ing labels: Press the Yes key.

❐ ❐ Keep the label as it is : Press the

No key, then go to step10.

7. Edit the label.

01 ABC Y/N

ATLANTA BRANCH

llllll

Inputting and editing : see page 100.

STORING OFTEN USED NUMBERS

Page 42

8. When you have entered the new label: Press the Yes key. If the display is not as opposite, press the Yes key again.

N ll

KPAD/

j /k

PRINT LISTj/SEARCH

9. Either:

❐ Edit anot her: Go to step 2. ❐ Print a list of Speed Dial Numbers: Press the

key.

❐ Finish : Press the Function key.

Erasing a Speed Dial

1. P ress the Function key and 3,2 using the ten keypad, th en press th e Yes key.

Nll

Y/j

PRINT LIST j/SEARCH

❐ At this time, you can print a Speed Dial List if you

press the j key, then press the Start key.

2. Input the Speed Dial Code that you wish to erase. Example: Speed Dial 01

01 CHANGE? Y/j

ATLANTA BRANCC H

❐ If the wrong number is displayed, use the

and

keys to scroll through the Speed Dial keys on the screen.

3.Press the Yes key .

01 KPAD/Y/N

226231047

lllllllll

4. Erase the number: Press the No key and then press the Yes key.

Nll

Y/j

PRINT LIST j/SEARCH

5 Either:

❐ Program another: Go to step 2. ❐ Print a list of Speed Dial Numbers: Press the j key. ❐ Finish : Press the Function key.

Programming Groups (Type I Only)

Groups allow you to combin e some numb ers into one group, for easy seq uential transmission to all the numbers in that gro up . The se numbers can be selected from those already stored in Quick Dial keys or Spee d Dial cod es, or you can select other numbers by ent erin g them using the ten keypad . You can also store a label with each group. This label will be displa yed whe n yo u select the Group.

NOTE: Up to 10 numbers can be stored in a group.

Programming a Group

1. P ress the Function Key and 3,3 using the ten keypad, th en press th e Yes key.

GROUPl 1-3/

j k

PRINT LIST j/SEARCH

❐ At this time, you can print a Group Dia l Li st , if you

press the j key, then press the Start key.

2. Enter the group number using the ten key pad, then press the Yes key.

GROUP 1 Y/N PROGRAM QUICK?

❐ There are 3 groups, from 1 to 3.

INSTALLTING THE

MACHINE

STORING OFTEN USED NUMBERS

Page 43

3. P ress the Yes key.

GROUP 1 QUICK/N

n l

4. P ress the Quick Dial key you wish to program the Group Dial in, then pre ss the Yes key.

GROUP 1 Y/N PROGRAM LABEL?

5. Either:

GROUP 1 ABC

llllllllllllllllll

❐ If you wish program a label: Press

the Yes key .

❐ If you do not wish to progra m a la-

bel: Press the No Key , then go to step 8.

6. Enter a label for this Group using the Quick Dial keys. Example: EUROPE BRANCH

GROUP 1 ABC Y/

j k

EUROPE BRANCH

lllllll

7. P ress the Yes key . If th e disp lay is n ot as opposite, press the Yes key again.

GROUP 1 DIAL/N

llllllllllllllllll

8. Enter a number that you wish to store in this group. For example: ❐ Quick Dial 08 : Press the Quick

Dial 08 key.

GROUP 1 Y/N

❐ Speed Dial 10: Press the Speed

Dial key and 1,0 using the ten keypad.

GROUP 1 Y/N

❐ Full number: Input it using th e key-

pad on the operation panel .

GROUP 1 KPAD/Y/N 3104712262

lllllllll

9 Press the Yes key.

10.Either:

❐ Input anot her number: Go to step 8. ❐ Print a list of Group Dial Numbers: Press the j key. ❐ Finish storing numbers in this group : Pre ss the No key an d the Function

key.

Editing Group Dial

1. P ress the Function Key and 3,3 using the ten keypad, th en press th e Yes key.

GROUPl 1-3/

j k

PRINT LIST j/SEARCH

❐ At this time, you can print a Group Dia l li st be

pressing the j key then press the Start key.

Inputting and editing : see page 100

STORING OFTEN USED NUMBERS

Page 44

2. Enter the group station numbe r wh ich you wish to edit using the ten key pa d, then press the Yes key.

GROUP 1 Y/N PROGRAM QUICK?

3. Either:

GROUP 1 Y/N

❐ Change the Quick Dial key where

the group is stored: Press th e Yes key. Then press the new Quick Dial key. Press the Yes key to ac- cept.

❐ Keep the same the Quick Dial key:

Press the No key.

4. Either:

GROUP 1 Y/N PROGRAM LABEL?

❐ Change the Group label: Press the

Yes key. Edit the label using the Quick Dial keys, then press the Yes key to accept the new label.

❐ Keep the same label: Press th e No

key.

5. Either: ❐ Add a new number to the grou p: Enter it using the ten keyp ad , then press

the Yes key.

❐ Erase a number from this grou p: Enter it using the ten keyp ad then pre s s

the Yes key again to confirm the deletion.

❐ Finish: Press the Yes key.

Erasing Group Dials

1. P ress the Function Key and 3,3 using the ten keypad, th en press th e Yes key.

GROUPl 1-3/

j k

PRINT LIST j/SEARCH

❐ At this time, you can print a gro up dia l li st by pre ss-

ing the j key then press the Start key.

2. Enter the group station numbe r wh ich you wish to edit using the ten key pa d, then press the Yes key.

GROUP 1 Y/N PROGRAM QUICK?

❐ There are 3 groups, from 01 to 03.

3. P ress the No key.

GROUP 1 QUICK/N PROGRAM LABEL?

4. P ress the No key.

GROUP 1 Y/N CLEAR?

5. P ress the Yes key.

GROUP 1 Y/N CLEARED

6. Either:

❐ Erase the another number:go to ste p 2. ❐ Finish: press the Function key.

INSTALLTING THE

MACHINE

STORING OFTEN USED NUMBERS

Page 45

Programming the Group Key

You can program 3 groups. However, there is no room in Quick Dial keys, this group key is helpful. You have to program the 10 of the Quick Dial key as the group dial key.

1. P ress the Function key and 3,1 using the ten keypad, th en press th e Yes key.

n l

QUICK /

j k

PRINT LISTj/SEARCH

2. P ress the Quick Dial 10.

10 PROGRAM? Y/

j k

3. P ress the Yes key.

10 PROGRAM? Y/N

PROGRAM GROUP KE Y?

4. Press the Yes key. NOTE: How to transmit using the Group key, see page 39.

OTHER ITEMS TO PROGRAM AT YOUR LEISURE

Storing and Dialing Part of a Number

This feature is called Chain Dialing . This fe at ure allows yo u to co mpo se a telephone number from various parts, some of which may be store d as Quick Dial Keys or Speed Dial Codes, and some of which may be input using the keyp ad. For example, you can prog ram commo nly used area or country codes into Spe ed Dial Codes or Quick Dial keys. The maximum number of digits is 2 40 inclu din g pauses.

This feature is convenient if: ❐ You often communicate with man y terminals for which the area code, or the

international code is the same.

❐ You often make international calls.

For example, if you often call Tokyo, Japan, program 011813 (overseas to Tokyo to the USA) as Quick Dial key 01. This will save work at the op era tio n panel when dialing a Tokyo number .

❐ Your PBX requires an ID code before th e de stin ation number.

For example, if your ID is 1234567, and the dest ina tio n is store d in Quick Dia l key 01, enter 1234567 using the ten keypad, press the Pause key, then press the Quick Dial key 01.

NOTE:Do not store any labels with the Quick Dials and Speed Dials that you

are using with Chain Dialing.

Cross-reference Quick Dial and speed dial:See page 28 and 29.

Page 46

BASIC OPERATION

SENDING IMMEDIATELY VS. SCANNING QUICKLY

Sending Quickly

This is known as Immediate Transmission. It is convenient when:

❐ You wish to send a message immediately. ❐ You wish to check quickly whether you have successfully conne cte d with the

other party. ❐ Your machine’s memory is becoming full. The machine dials immediately af ter you press the Start key (or at a specified later time, if you used a time delay feature like Send Later). The message is scanned and transmitted page by page without being stored in memory.

Scanning Quickly (Type I Only)

This is called Memory Tra nsmissio n : It is co nve nie nt becau se: ❐ Fax messages can be scanned much mo re quickly (yo u can take your

document away from the fax machine wit hout waiting for the transmission to be

be completed). ❐ While your fax message is being sent , an ot he r user can ope rat e the machine

(people will not have to wait by the fax machine a long time). ❐ You can send the same message to more than one pla ce in the same

operation. After you press the St art key, the machine doesn’t dia l unt il a ll the pages of your fax message have been stored in the memory. The d ef ault mode of this machine is Immediate T ra nsmissio n, so the proce dures described in this manual will be based on the assumptio n th at you are using Immediate Transmission.

Cross-references Send Later:see page 44

BASIC OPERATION

Page 47

Sending Quickly(Immediate Transmission)

For T yp e II mo dels, you can skip step 1 and 2 because the machine is always in Immediate Transmission mode. The advantages a nd disavantages of Imme dia te Transmissio n an d Memo ry Transmission are discussed on pages 35.

1. Make sure that the machine is in standby mode.

READY 100% 10:00AM SET DOC. OR DIAL NO.

2. If the display does not look like above, then press the Line Select Key.

3. Follow both steps in any ord er ❐ You can dial in any of these ways:

TRANSMIT Y/START 3104719266

a) Ten Keypad b) Quick Dial c) Speed Dial d) Handset

❐ Carefully place your fax message

face down into the document feeder.

TRANSMIT OPTION

DIAL FAX NUMBER

❐ The Pages must be placed in the feeder with the

first page at the bottom of the stack.

❐ Feed the pages in so that the top edge goes in first. ❐ Do not feed in more th an 10 pages. ❐ Do not use unsuitable types of originals (see page

108).

❐ Adjust the document guides to fit the width of the

pages.

❐ Do not use pages of different sizes.

4. Press the Sta rt key.

5. The machine dials an d th e line to th e other party is connected. While it is

dialing, the number that you dia led is displayed (or if you used Quick Dial or Speed Dial, the Quick Dial or Speed Dial Label stored for that numb er is displayed). After t ran smission th e ma chine will return to st andb y mo de .

Selecting Reso lution: See page 41. Options for Sending a Messa ge : Se e pa ge 44.

Good

Bad

SENDING IMMEDIATELY VS. SCANNING QUICKLY

Page 48

Scanning Quickly (Memory Transmission, Type I Only)

1. Make sure that the machine is in standby mode.

MEM.TX 100% 10:00AM SET DOC. OR DIAL NO

❐ The displa y on t he operation pa ne l must

be as shown on the right.

2. If the display does not look like above, then press the Line Select key.

3. Follow both steps in any ord er. ❐ Dial in one of the following ways:

TRANSMIT Y/STRT 3104719266

a) Ten Keypad b) Quick Dial c) Speed Dial d) Handset*

*:Only if the telephone handset is installed.

If your machine is behind a PBX, dial the access code, then a pause, then the telephone numbers. For international numbers, press the Pause key after entering the country code.

❐ Carefully place your fax message

face down into the auto document feeder.

MEM.TX OPTION

DIAL FAX NUMBER

❐ The Pages must be placed down in the feeder with

the first page at the bottom of th e stack.

❐ Feed the pages in so that the top edge goes in first. ❐ Do not feed in more th an 10 pages. ❐ Do not use unsuitable type of original (see page

108).

❐ Adjust the document guides to fit the width of the

pages.

❐ Do not use pages of different sizes.

4. P ress the Start key.

SAVING TO MEMORY F-001 P.01 99%

❐ The machine will sc an the doc ument and dial.

File Number

Selecting Contrast and Resolution: See page 41. Options for Sending a Messa ge : Se e pa ge 44.

Bad

Good

BASIC OPERATION

SENDING IMMEDIATELY VS. SCANNING QUICKLY

Page 49

5. The machine dials, and the line to the other party is connected.

NOTE:Watch the display. The identification of the other party will

appear. If you have dialed the wrong number, as soon as possible press the Stop key before you are con ne cte d.

6. After sending the message, the machine hangs up automatically.

Sending to More Than One Location (Broadcasting)

When you are in Memory Transmission, you can send t he same messa ge to many destinations (ma ximum 1 0 d est ina tions). After dialing the first destination (step 3 in the abo ve o pe ration), dial another destination number. After dialing all destinations, press the Start key.

Canceling a Memory Transmission

If you would like to cancel a transmissio n af te r scann ing or if your machin e‘s memory is becoming full, please fo llow th is p roce dure. This is also useful when you need space for an important job.

1. Press the Function key and 2,1 using the ten keypad, th en press th e Yes key.

FILE NO.

lll

KPAD/

j k

PRINT LIST j/SEARCH

❐ To print a list of files: Pres s th e

key then press

the Start key.

2. Either:

FILE NO. 013 Y/j

CHICAGO OFFICE

❐ If you do not know the file numb er:

Scroll through the file numbers with the k key until the required file appears.

❐ If you know the file number: In pu t it

directly: Example: File No.013, press 0,1,3.

SENDING IMMEDIATELY VS. SCANNING QUICKLY

Page 50

3. P ress the Yes key.

FILE NO. 013 Y/N CLEAR?

4. Either :

❐ Erase the file: Press the Yes key. ❐ Keep the file: Press the No key.

5. Either:

❐ Erase another file: Press the Yes key and go to step 2. ❐ Finish: Press the Function key.

NOTE:When there are no apropriate files, "

NO FILES

" is displayed.

Printing The Stored Mes sages

1. P ress the Function key and 5,1 using ten keypad, then press th e Yes key.

FILE NO.

lll

KPAD/

j k

PRINT LIST

/SEARCH

❐ To print list of files press

key, then press the Start

key.

2. Either:

FILE NO.004 START/N CHICAGO OFFICE

❐ Scroll through the file s on th e disp lay: Press th e k key until the required file

appears. Then press the Yes key.

❐ If you know the file number, input it directly: Enter the file number, then

press the Yes key.

3. Press the Sta rt key.

Transmission Using The Group Key

1. Either:

❐ Place a document into the fee de r. ❐ Press the Q uic k Dial 10 (Group

Key). Then, enter the group number.

GROUP Y/START G1 DISTRIBUTOR

2. Press the Sta rt key.

If You Make a Mistake

If you make a mistake when inputtin g a name or nu mbe r, either :

❐ Press the No key to erase the entire name or numb er and sta rt ag ain . ❐ Press the Clear key to erase the last letter or digit that you ent ere d.

If you enter the wron g function number, ❐ Press the Function key to return to standby mode and start again.

If you dialed the wrong nu mber , either:

❐ Press the No key. ❐ If scanning has already be gu n, press th e Stop key. ❐ If you already progra mmed the numb er int o th e machine by pressing the Yes

key, remove the document from the feeder and start again.

BASIC OPERATION

SENDING IMMEDIATELY VS. SCANNING QUICKLY

Page 51

Possible Problems

You want to take out the doc ume nt: Open the operation panel and take out the document.

CAUTION: Do not pull out the document without opening the operation panel or you will damage the machine.

NOTE: If the document will

not come out, push forward the two green levers. After you have removed the document, replace the levers and close the panel

You want to send more than 10 pages:

While the last page is being fe d in, place more pages (up to 10) in the feeder.

You make a m istak e while dialing: If you have already pressed the Sta rt key, press the Stop key immediately.

If you haven’t pressed the Start key yet, either:

❐ Press the No key: The entire number is delet ed . E nter a ne w number . ❐ Press the Clear key: Only the last digit is deleted.

You find a mistake after scanning (Memory Tr ans mi ssion):

Use Function 21 to clear the memo ry file. (se e page 38)

The Check Display indicator is blinking:

An error has been detected. Follo w the instru ctio ns on the displa y. For more information about error displays see page 97.

Sending a Page With Very Fine Detail

You may wish to send many different types of fax messa ges. So me of these may be difficult to repro du ce at the other end. However, your machine has two settings (Resolution and Half to ne ) tha t you can ad just to help you transmit your document with the best possible quality. In this model, contrast is adjusted automatically.

If you are not sure whether your settings are suitable, make a copy of the document using these settings. The printout shows how the fax message will look when it is printed at the other end.

❐ If your fax message has more than one page, you can select different settings for each page. For

example, if you wish to use a different resolution just for page 2, change th e res ol ut io n se tting while page 1 is being scanned. Then, while page 2 is being scanned, you can return the resolution setting to the original setting.

❐ If you try and send a message in fine mode and the receiver does not have this feature, then the message

will be printed in detail mode at the other end.

SENDING IMMEDIATELY VS. SCANNING QUICKLY

Page 52

Resolution

If your document con ta ins fin e print or detailed diagrams, use a hig her re solu tio n setting.

Standard: Suitable for most typewritten documents. When the Detail and Fine indicators are not lit, this mod e is select ed.

Detail: Use for documents with small print or fine details. When the Detail indicator is lit, this mode is select ed.

Fine: Use this for high quality repro du ctio n. When the Fine ind icat or is lit, th is mode is selected.

Halftone:If your document contains a photograph or diagrams with complex shading pattern or grays, switch Halft on e Mod e on to ach ieve opt imum imag e quality. This mode is selected when the Halftone indicator is lit. If it is not lit, press the Halftone key.

Selecting The Halftone Type

This model has two types of Halftone , th e Dith er Pro cess and th e hig her qua lity Error Diffusion Process. To change the currently used Halftone type, perform th e following procedure.

1. Press the Function key and 6,2,2,2,2,6,3 using th e te n keypad, then press the Yes key.

SETTING? Y/

PRINT LIST

❐ At this time, you can print a User Parameter List

if you press the k key, them press the Start key.

Press the Yes key , then press the jaand the k keys until the settings fo r Switch 10 are shown.

KPAD/Y/j

SWITCH 10: 0000 0000

❐ The setting on t he dis pl ay is the cu rrent

setting.

3. To change the setting of digit 7, press 7 using the ten keypad .

KPAD/Y/j

SWITCH 10: 1000 0000

4. Finish : Press the Yes key then the Function key.

Halftone Mode slows down the tra nsmission speed and may increase your communication costs, espe cially if you use th e Erro r Diffusion process. Higher resolutions also do this. This is beca use the se set tin gs cre at e la rge r amounts of data to be sent. Messag es are tran smitted faster if you use the stand ard resolution settin g, and keep Halft on e off.

Digit 7 0: STD MODE- The machine will use the higher quality Error Dif f usio n Proc es s.

1: SPD MODE- The machine will use the Basic Halftone Process

BASIC OPERATION

SENDING IMMEDIATELY VS. SCANNING QUICKLY

Page 53

Home Position Setting Adjustments

For resolution and halftone, you can select whet he r the sett ing s re tu rn to the home position at the end o f t ran smission (in a new machine, they do ). A lso, you can change the settings of the home po sitio n. If you nee d othe r adju stme nt s, contact a service represe nt ative. The procedure is as fo llows (see pa ge 10 2 if you need more information about the User Parameter Settings adjustment procedure).

1. P ress the Function key and 6,2,2,2, 2,6,3 using the ten keypad, then press the Yes key.

SETTING? Y/

PRINT LIST

❐ At this time, you can print a User Parameter List if

you press the j key.

2. P ress the Yes key. The setting s fo r Switch 00 are now displayed on the bottom line of the display. If you wish to change to Switch 01, press the k key until the settings for Switch 01 are displayed.

KPAD/Y/j

SWITCH 00: 0000 0000

❐ The settings that you may need to change are

those for Switch 00 and 01 . The functions of th es e are as follows.

SWITCH 00 * indicates the factory sett ings.

Digit Purpose

4 5

Resolution Digit 5 Digit 4 Setting Digit 5 Digit 4 Setting

0 0 Standard * 1 0 Fine 0 1 Detail 1 1 Do not use

Transmissio n mod e (Type I Only) 0: Memory Transmission

1: Immediate Tran mission *

7 Halftone On/Off home postion 0: Off * 1: On

SWITCH 01

Digit Purpose

If you change any of the resolution, transmission mode or halftone settings before making a transmission, then: 0: The setting(s) will not return to the home po sitio n a ft er t he transmission or making copies. 1:The setting(s) will return to the home posit ion after th e transmissio n or making copies.*

3. If you wish to change one of the settings, press the key on the ten keypad that corresponds to the digit that you wish to change. For example press 7 to change digit 7 of the switch.

KPAD/Y/j

SWITCH 00: 1000 0000

4. Finish: Press the Yes key, then press the Function key.

SENDING IMMEDIATELY VS. SCANNING QUICKLY

Page 54

Dialing with the Telephone Directory

This can be done for any number that you have store d as a Spee d Dial code with a label programmed for it. Example: You wish to Dial "XYZ CO. LONDON"

1. Make sure that the machine is in standby mode.

READY 100% 10:00AM SET DOC. OR DIAL NO.

2. Carefully place your fax message into the auto document feeder.

TRANSMIT OPTION

DIAL FAX NUMBER

3. P ress the Speed Dial/Tel Directory Key.

SPEED DIAL 0-4 PUSH NUM OR ABC

NOTE: On T yp e II mod els, you will see

"0-1" in the upper right corner of the display

4. Press the appropriate Quick Dial key for the Speed dial label.

TEL DIR. Y/

j/k

01 XA COMPANY

Quick Dial

Letter Quick Dial Letter Quick Dial Letter Quick Dial Letter

01 ABC 02 DEF 03 GHI 0 4 JKL 05 MNO 06 PQR 07 STU 08 VWXYZ

5. If the label you want does not appear, scroll through the labels using the

and

keys until you find it.

TEL DIR. Y/j

08 XYZ COMPANY

6. Press the Yes key to dial th e nu mbe r yo u wan t.

7. Either:

❐ Dial more numbers. (Broadcasting:Type I only) ❐ Press the Start key.

Cross-references Speed Dial : page 29.

BASIC OPERATION

Page 55

Other Features for Transmission

When you make a routine transmission, you can use a few optiona l fea tu res. Press the k key to access them.

Sending at a Specific Time

Using this feature, you can instru ct the machine to delay transmission of your message until a later time which you specif y. This allows you to take a dva ntage of off-peak te lephone line charges without having to be by the machine at th e time.

CAUTION (Type I Only): If your machine’s memory is full, you will have to keep the message in the document fe eder. This me ans that nobody can us e the doc ument fe eder unless they remove your document. This would automatically cancel the Send Later Operation.

Press the k key until "

SEND LATER?

is displayed.

SET OPTION Y/

SEND LATER?

2. P ress the Yes key.

SET OPTION KPAD/Y TIME 00:00AM 10:00AM

3. Example: Send at 11:30 PM Press 1,1,3,0,# using the ten keypad.

SET OPTION */#/Y TIME 11:30PM 10:00AM

❐ To change AM to PM or the other way around,

Press the # key.

4. Press Yes key

READY 97% 10:00AM TRANS STANDBY

❐ The send later time cannot be more tha n 24 hours

in the futur e.

SENDING IMMEDIATELY VS. SCANNING QUICKLY

Page 56

Printing the Page Number (Immediate Transmission Only)

When your fax message is printed at the ot he r end , page numbers will b e printed on the top of each page. Using the Page Numbe r fea tu re, you can select the format in which the page numbers are prin te d.

If you do not use Page Number:

Page numbers will be printed only as a sequence (fo r exa mple P1,P2,P3). This makes it difficult fo r t he oth er party to tell at a glan ce whe th er an y pages are missing (for example, due to a double feed in your mach ine ’s docu men t fe eder).

If you use Page Number:

Page numbers will be printed in batch-numberin g format (for exa mple P1/3, P2/3 , and P3/3 for a three-page messa ge ). This make s it easy fo r the ot he r party t o se e how many pages you sent and if any are missing. Ho weve r, you have to input the number of pages usin g th e keypad before sending the m.

NOTE: ❐ On Type I mo de ls, wh en you use Memory Transmission, Page number

is automatically switched on and the number of pages is automatically counted.

1. P ress the k key until "

SET PAGES?

is displayed.

SET OPTION Y/

SET PAGES ?

2. P ress the Yes key.

SET OPTION KPAD PAGES :

3. Enter the total number of pages you wish to send Example : 10 pages. Press 1,0 using the ten keypad.

SET OPTION Y/N PAGES : 10

4. P ress the Yes key.

TRANSMIT OPTION

DIAL FAX NUMBER

BASIC OPERATION

SENDING IMMEDIATELY VS. SCANNING QUICKLY

Page 57

Sending Your Identification at the Top of Your Message

Normally, the TTI programmed in your machine is printed at the top of each o f t he pages you transmit when they are receive d at the other en d. The top of the ima ge will be overprinted if there is no margin at the top of the transmitte d page.

NOTE: If you switch TTI off, the image received at the other en d will b e u nma rked .

1. P ress the k key until "

TTI PRINT?

is displayed.

SET OPTION Y/

TTI PRINT?

2. Press the Yes key.

SET OPTION Y/j

kON OFF

Press the

and the k keys until the dis-

played setting is correct.

SET OPTION Y/j

ON kOFF

4. P ress the Yes key.

TRANSMIT OPTION

DIAL FAX NUMBER

Cross-reference TTI: see page 19

Changing Transmission Mode (Type I Only)

Converting Immediate Transmission to Memory Transmission

If there is a message still waitin g in th e do cume nt feeder, you can convert it into memory file. Press the Line Sele ct key to make sure that th e machine is in Memory Tran smission mode, then press the Sta rt key. The document will be scanned and stored into memory, leaving the document feeder free for others to use.

Memory Transmission as Your First Choice

The default mode of your machin e is Immediate Transmission. If you wish, you can change this home position to Memory Transmission.

The procedure is as follows. If you need more information about the User Parameter settin gs ad just men t pro cedure, see page 102.

1. P ress the Function key and 6,2,2,2, 2,6,3 using the ten keypad, then press the Yes key.

SETTING? Y/

PRINT LIST

❐ At this time, you can print a User Parameter List, if

you press the j key, then press the Yes key.

Changing Transmis si on Mode (Type I Only)

Page 58

2. P ress the Yes key. The setting s fo r switch 0 are now shown in the display. The setting that you need to change is that for digit 6.

KPAD/Y/j

SWITCH 00: 0000 0000

3. If you wish to change the setting, press 6 using the ten keypad .

KPAD/Y/

j /k

SWITCH 00: 0100 0000

4. Finish: Press the Yes key, then press the Function key.

REDIALING

If a message was not transmitted successf ully, that does not mean that you have to enter the telephone numbe r aga in. In many cases, the machine will redial the destination automat ically.

Automatic Redialing

The machine will automatically redial the othe r part y if any of the follo wing conditions occurred.

❐ The other party’s line was busy. ❐ There was no reply from the other party. ❐ The message was rejected by the machine at the othe r e nd beca use of ex-

cessive errors (in this case, redialing will only ta ke place if Me mory Transmission was used).

Redialing is done 4 times at 5 minute int erva ls (for Memory Transmission) or 2 twices at 5 minute intervals (for Immed iat e Transmission). The number of redials and the redial intervals may be adjuste d by a service tech nicia n.

❐ During redialing, the number being

dialed is displayed as shown on the right.

3172270471 SET DOC. OR DIAL NO.

❐ If redialing fails for an Immedia te

Transmission, the display shown opposite. You can convert t his co mmunication to a Memory Transmission to free up the mach ine for other users. Press the Line Se le ct key then press the Yes key.

READY 100% 10:00AM REDIAL STANDBY

Digit6 0: Memory Transmission 1: Immediate Transmission

BASIC OPERATION

REDIALING

Page 59

Using the Redial Key

The machine remembers th e last 10 (last one in a Type II Model) number that you have input. If you have to red ial the nu mbe rs, eit he r: ❐ T yp e I Mod els: Just pre ss the Redia l key unt il the number or na me of the party

you wish to redial is displayed, then press th e St art key.

❐ T yp e II Mode ls: Just press th e Redial key, then press the Start key.

This feature has the following uses: ❐ If the machine is waiting to red ial th e other party, you do not have to wait for the

redialing interval to expire. Press th e Redial key until the required telephone number or name is displayed, then press the Start key.

❐ If you wish to send anothe r message to the same address that you sent one to

recently, you don’t have to dial the full number again if it is still in the Redia l memory. Place the message in the feeder, then press the Start key.

❐ Press the Redial key until the required telephone number or name is

displayed, then press Start key.

NOTE: ❐ Using Redial, you cannot retry a failed Memo ry Transmission.

However, you can redial the telephone number, as explained in the previous pages (Type I Only).

❐ Redial key employs the A I Short Protocol featu re.

1. Follow both steps in any ord er. ❐ Press the Pause/Redial key until

the required number appears in th e display, then press the Yes key twice.

REDIAL Y/

j k

08 ATLANTA OFFICE

❐ Carefully place your fax message

into the auto document feeder

TRANSMIT OPTION

DIAL FAX NUMBER

2. Either:

❐ Select another number. (Type I Only: Broadcasting) ❐ Start the transmission : Press the Start key.

REDIALING

Page 60

RECEIVING FAX MESSAGES

Choosing the Reception Mode & How to Receive

Overview

There are three ways to set up your machine to receive fax messages;

❐ Auto Select Mode ❐ Manual Receive Mode ❐ FAX Mode

Giving Priority to Autoselect Mode

This mode is selected when the Auto Se lect in dicato r is lit. If it is not lit, press the Reception mode Key under the indicator until it is lit.

❐ It will start ringing to allow you to answer the call. If you do not answer with in a

certain time, the machine will connect the caller to the fax machine.

Setting the Auto Ring Count

When the machine detects an incoming call, it will ring to attra ct you r att entio n. While the machine is ringing you ha ve a cha nce to answer the call, after ringing stops, the fax machin e ta kes th e line and you are no longer able to answer th e call yourself. The Auto Ring Co un t is t he number of ringings that the mach ine will ring.

1. P ress the Function key and 6,2,2,2, 2,6,1 using the ten keypad, then press the Yes key.

Y/NEXT

SET POLL ID

Press the k key until the opposite display appears.

Y/ NEXT

SET NO. OF RINGS

3. P ress the Yes key. The factory sett ing will appear. If you wish to change it, press the No key to dele te it.

NO.OF RINGS Y/N 08 RINGS

4. Enter the number of rings (Auto Ring Time).

NO.OF RINGS Y/N 03 RINGS

5. Press the Yes key, then the Function key.

BASIC OPERATION

Page 61

Connecting the Telephone Answering Machine (TAM) to Your Fax.

When you are in Auto Select Mode, you can conn ect a Telephone Answering Machine (TAM). ❐ This mode is useful if you have a te lep ho ne answe ring machin e connected to

the "TEL" jack on your machine.

❐ TAM mode ensures that your answering machine ha s the chan ce to respond to

incoming telephone calls. If th e call ha pp en s to be a fax messa ge , th e message will be given to the fax machine automatically.

❐ In the TAM Mode,the Auto Ring co un t must be set to one ring more th an the

number of rings that your answering machine waits before it ta kes t he call. To check this number, have a friend call and do not answer the phone. Count the number of rings that you hear before the answering machine takes the call.

Giving Priority to Fax Messages (Fax Mode)

This mode is selected when th e Auto Select indicator and Manual Receive indicators are not lit. If one of th e rece pt ion mode indicators are lit, press th e Reception Mode key under the indicators unt il t he bot h lig ht s go out. Your machine will treat each incoming call as if it comes fro m a fax mach ine. ❐ You do not have to be by the machine, as long as you ha ve kep t the power on.

Use this setting if you have con ne cte d th e machine to a special line used only for fax messages.

Giving Priority to Phone Calls (Manual Receive Mode)

This mode is selected when th e Manual Receive indicator is lit. If it is not lit , press the Reception Mode key. This setting is useful if you wish to u se yo ur f ax machine’s handset to answer telephone calls coming in on the same line as fax messages.

❐ Your machine will not answer incoming calls automatically. ❐ You must answer every incoming call yourself and decide whet he r the

incoming call is from a fax machine or from a telep ho ne caller.

RECEIVING FAX MESSAGES

Page 62

Receiving

Auto Select Mode

1. The machine start ringing.

2. You have two option s: ❐ Pick up the handset. If a person is at the oth er en d, you can can continue a

normal conversation. However, if it is a fax machine, press the Start key then replace the handse t to receive the message.

❐ Do nothing. The mach ine keep ringing. After a number of rin gs (th e au to

ring time) the machine will beg in to receive a message. You can change the number of rings (the auto ring time) - see page 49.

FAX Mode

1. The telephone rings once.

2. The machine automa tica lly st art s to rece ive a fa x messag e.

The machine rings once.

Connecting

NOW COMMUNICATING

SET DOC.OR DIAL NO.

BASIC OPERATION

RECEIVING FAX MESSAGES

Page 63

Tel Mode

1. The machine rings con tin uo usly until you answer the call. Pick up the handset.

2. Either:

❐ If you hear a voice on the other end, speak in reply. ❐ If you hear a tone every few seconds, the other end is a fax terminal (also,

if you don’t hear anythin g, the other end may be an older machine tha t doesn’t send identificat ion signa ls). Pre ss the Sta rt key to receive the fax message.

3. If the pe rson at the other end wishes to send you a fax message, remove any

documents, that are in the feeder. Press the Start key to receive th e message. Then repla ce th e h an dset. The machine will sta rt to receive the messages.

When You Connect the Telephone Answering Machine

If the caller is another fax machine:

If the caller is a telephone caller:

1. The phone ring s un til t he Auto Ring Count is reached.

2. If you do not pick up th e p hone be fo re t he Au to Ring Count is reached, the

answering machine takes th e call (it starts recording).

3. If the fa x machin e he ars a fa x ma chin e ide ntification signal from the oth er

end, it switches to fax mode automatically for this call. It immed iat ely takes the line over from the answerin g mach ine and receives the fax message.

Ring

TAM is answering

NOW COMMUNICATING

SET DOC. OR DIAL NO.

Ring

T AM : Answerin g

TAM: Recording

RECEIVING FAX MESSAGES

Page 64

Receiving Fax Messages When There Is a Problem (Type I Only)

Over view

If the printer is jammed or out of supplies, you will still be able to receive fax messages; any messages coming in will be store d in the mach ine ’s memory. This is called Substitute Reception.

If the "Receive File" indicat or is lit, a messa ge has been store d in th e memo ry using the Substitute Reception feature.

Check the following:

❐ The paper roll may be used up. If so, replace the paper : see page 93 ❐ The printer paper may have jamme d. If so, remove the jam: see page 95 ❐ The cover is not closed proper l y. If so, close the cover.

The messages received into memory will be printed and erased once the mach ine has returned to normal operation afte r paper cycling .

Switching Substitute Reception On or Off

There are two conditions unde r which you may wish to disa ble this fe at ure . ❐ If you do not like keeping received fax messages in memory: After your

machine has received a fax message to memo ry, it sends an OK signal to the other end. However, if something happens to your machin e and you lose the fax message before you have a chance to read it, the sender will not be informed. Therefore, you may not wish to use th e S ubstit ut e Re cep tio n f ea ture.

❐ If you do not wish to have your memory full of mail from un kno wn sen de rs: If

you have not enabled the Authorized Rece ption feature, yo u can receive fax messages from anybody. However , you can see who they are fro m beca use their Identification (the TTI) is printe d at the top of each page. I f t he ot her pa rty has not programmed its identifica tio n (pe rha ps in an att emp t to hide thei r identity), you may not wish to receive their me ssag es int o memo ry because they would take up valuable memory spa ce.

Cross-reference ECM: see page 62. Authorized Reception: see page 66.

BASIC OPERATION

RECEIVING FAX MESSAGES

Page 65

If you wish to switch Substitut e Reception on or off, do th e fo llowing. If you need more information about th e User Parame te r Set tin gs ad just men t pro cedure (see page 102).

1. P ress the Function key and 6,2,2,2, 2,6,3 using the ten keypad, then press the Yes key.

SETTING? Y/

PRINT LIST

Press the Yes key. Press the k key until the settings for Switch 05 are displa yed .

KPAD/Y/j

SWITCH 05:0000 0000

3. Change the settings of digit 0 and 1. The meanings of these setting are as follows:

KPAD/Y/j

SWITCH 05:0000 0000

* indicates the facto ry settings.

Digit Purpose

0 Substitute Reception 0: Off 1: On *

Reception to memory when no RTI or CSI identifiers were receive d from the other party 0 Enabled 1: Disabled *

4. If you wish to change the setting, press 0 or 1 using the ten keypad.

5. Press the Yes key, then press the Functi on key.

Digit 1 0

RECEIVING FAX MESSAGES

Page 66

CHANGING RECEPTION MODE

This feature is useful because it lets you switch the reception mode quickly for just one call. For example, if you are in Telephone mode and an incoming call turns out to be a fax, you can insta nt ly chan ge over to Fax Mode and receive the message. Similarly, you may change:

❐ From Fax mode to Tel mode ❐ From Auto Mode to Fax mode ❐ From Tel mode to Fax mode

NOTE: ❐ This feature is only available when you are using Tone dial.

❐ In Asian, you can not swith over Fax Mode to Telephone Mode. ❐ In USA, you can switch over Fax Mode to Telephone Mode. After

talking you can switch back Telephone mode to Fax mode.

Switching Reception Mode Switch Over On/off

1. Press the Function key and 6,2,2,2,2,6,3, using the ten keypad, then press the Yes key.

SETTING? Y/

PRINT LIST

❐ At this time, you can print a User Parameter List

if you press the k key, then press the Start key.

2. P ress the Yes key . The n p ress t he k key until the settings for Switch 07 are displayed.

KPAD/Y/j

SWITCH 07: 0000 0000

❐ The setting which is in the dis pl ay is th e cu rren t

setting (normally seen in a machine just delivered from the factory).

3. The setting that you need to change is digit 5. If you wish to change it press 5 using the ten keypad .

KPAD/Y/j

SWITCH 07: 0010 0000

4. Finish : Press the Yes key and the Function key.

Using Reception Mode Switchover

1. Make sure tha t th e mach ine is in On e Touch Change Over Mode.

2. After ring ing , ha ng up the ha nd set , then press 2 twice on the separate

handset’s keyp ad .

3. The machine automatically changes the reception mode.

Digit 5 0: Switch Over Off 1: Switch Over On

BASIC OPERATION

Page 67

MAKING TELEPHONE CALLS

You can use your machine for dialing in th e same wa y as you wou ld use a telephone. This is usefu l wh en you would like to use this machine fo r fa xing as well as for telephone conversations.

❐ You can dial using Quick Dial keys or Speed Dial Codes. ❐ With the On Hook Dial feature, you do not have to pick up the hand set before

dialing.

❐ You can send a fax message after finishing the conversation, witho ut having to

make a new call.

Cross-reference Tel Mode

(Manual Receive Mode) : see page 50.

Making a Telephone Call

Using On Hook Dial

Using On Hook Dial is like using the handset (see the next page), except that you do not have to pick it up before dia ling . Just press th e On Hook Dial key, and dial the number: When you hear the other party on the fax machin e’s built-in speaker, you can pick up the handset. This keeps both hands free for referring to telep ho ne numbers while you are dialing. You can use this feature to talk before sending a fax, or to just make a telep ho ne call.

1. Press the On Hook Dial key.

ON HOOK MODE

llllllllllllllllll

2. Dial.

ON HOOK MODE 3841037227

lllllllll

NOTE: Do not press the Start key.

If you wish to cancel the call, press the On Hook Dial key or the Stop key.

3. Listen to your mach ine ’s built-in speaker. ❐ If you hear a voice , pick up the ha nd set and spea k to the othe party. Later,

if you want to send a fax message aft er th e conversation, proceed to ste p 4, otherwise replace the handse t to finish .

❐ If you hear a high pitched tone instead of voice, you can send your fax mes-

sage now. Go to step 4.

4. Place your document in the feeder then ask th e ot he r part y to pre ss t hei r

Start key.

5. When you he ar a high pitched tone, press the Start key and replace the

handset.

See page 100 for how to dial. Do not use the ha nd set.

Page 68

Using the Handset

Using the fax machine’s bu ilt-in handse t, you can use th e fax machin e in th e same way as a normal telephone. Pick up the handset and dial on the fax machine’s ten keypad (or use a Quick Dial key or a Speed Dial Code if you wish).

1. Pick up the hand set .

2. Dial. NOTE:Do not press the Start key.

3. Continu e as fo r a norma l tele ph on e con versa tion.

Using the Redial Key

Use Redial Key if you wish to redial a number t hat you diale d corre ctly.

1. Press the Pause/Redial key, until the required number appears in the display, then press Yes key.

REDIAL Y/j

08 ATLANTA OFFICE

2. P ress the Start key. The number will be dialed immediately.

Answering the Telephone

If the telephone rings just once: A fax is coming in. Do not pick up the handset. If the telephone rings continuously:

1. Pick up the handset and speak to th e othe r part y. If you hear a high-pitched

tone, a fax is coming in. Press the Start key then hang up.

2. If the calle r want s t o sen d you a fax, press th e Sta rt ke y af ter speaking. Then

hang up. If nothing ha pp ens after you press the Start key, the power may be switched off or the te lep hone may not be conne cte d corre ctly.

To Talk Before Sending a Fax (On Hook Dial)

1. Press the On Hook Dia l key

2. Dial. NOTE: Do not use the handset and do not press the Start key.

3. If you hear a voice from t he machin e’s bu ilt-in speaker, pick up the handset

and speak to the other party.

❐ If you hear a high-pitched tone instead of a voice, place your fax message in the feeder,

then press the

Start key.

4. When you are read y to sen d you r fax message, place your message in th e

feeder, then a sk the other pa rty to press the Sta rt key.

5. When you he ar a high pitched tone, press the Start key.

BASIC OPERATION

MAKING TELEPHONE CALLS

Page 69

ADVANCED FEATURES

TRANSMISSION

Storing an Often Used Document (Type I Only)

Overview

If you often find that you have to often send a part icula r p ag e to peo ple (f or example, a map, a standard attachment or a set of instructions), store that page in memory in an Auto Docu men t a ssign ed to a Q uick Dial Key. This feature is called Auto Document.

Then, when you need to send that pa ge to some body, press the Quick Dial key that you stored it in, place any ot he r pag es th at you wish to send into the feede r, dial, and press Start. At t he o th er en d, t he A ut o Document will be printe d first.

You can also program a destination for each Auto Document into th e same Quick Dial Key.

Before instaling, make sure th at the ECM is switched on. (Funct ion 62).

Storing an Auto Document

1. Make sure that the machine is in standby mode.

READY 100% 10:00AM SET DOC. OR DIAL NO.

❐ If you select Memory Transmission, "

READY "

the display is replaced by

" MEM TX

2. Take the document that you want to be an Auto Document and pla ce it int o the feeder.

TRANSMIT OPTION

DIAL FAX NUMBER

3. Press the Function key and 3,4 using ten keypad, then press th e Yes Ke y.

l QUICK/

j k

PRINT LISTj/SEARCH

4. Press the Quick Dial key that you wish to store the program in. Example: Quick Dial key 04

04 PROGRAM? Y/

j k

❐ Make sure that this key is vacant.

Page 70

5. P ress the Yes key.

04 Y/N

PROG. AUTO DUCUMENT?

6. P ress the Yes key. The document b egins to be scanned.

SAVING TO MEMORY F-013 P.01 98%

04 Y/N

PROGRAM LABEL?

7. Either ❐ Enter the label: Press the Yes key.

04 ABC

llllllllllllllllll

❐ Otherwise: Press the No key. Go to

step 10.

8. Enter the label for th is A ut o Docu men t.

04 ABC/

j k

BRANCH MAP

9. P ress the Yes key . If th e disp lay is n ot as opposite, press the Yes key again.

QUICK/

j k

PRINT LISTj/SEARCH

10.Press the Functi on key.

NOTE: You can program a Quick Dial number an d the Auto Document in the

same Quick Dial key. If you program the key as a Quick Dial before programming the Auto document the display below will ap pe ar in St ep 4. If you press the Yes key, Whenever you press the Q uick Dial key, the Auto Document will be attache d to tha t tra nsmissio n.

08 PROGRAM? Y/

j k

USED AS DIAL

Using a Program

1. Make sure tha t th e mach ine is in sta ndby mode. (see page 6)

2. If you wish t o att ach a fax message to yo ur A ut o Do cume nt , p lace the

document face do wn into the feeder.

3. Press the programmed Quick Dial key. Example: Quick Dial key 08

READY 95% 10:15AM

08 OFFICE MAP

4. Dial the number , then press the Start

key.

ADVANCED

FEATURES

TRANSMISSION

Page 71

Printing the Contents of an Auto Document

1. Press the Function key and 5,3 using the ten keypad . Th en press the Yes key.

l QUICK/

j k

PRINT LIST j/SEARCH

2. P ress the Quick Dial key that holds the Auto Document that you wish to see.

04 Y/

j k

BRANCH MAP

3. P ress the Yes key.

04 START/N

BRANCH MAP

4. P ress the Start key.

PRINT MEMORY FILE

Erasing a Program

When you wish to dele te an Au to Document program, do th e following.

1. P ress the Function key and 3,4 using the ten keypad . Th en press the Yes key.

l QUICK /

j k

PRINT LIST j/SEARCH

2. Press the Quick Dial key that holds the program that you wish to erase. Example : Press Quick Dial key 04

04 CHANGE? Y/

j k

USED AS AUTO DOC.

3. P ress the Yes key.

04 Y/N

PROGRAM LABEL?

4. P ress the No key.

04 Y/N

AUTO DOC. CLEAR?

5. To delete the program: Press the Yes key.

l QUICK/

j k

PRINT LIST j/SEARCH

6. Either:

❐ Erase another program: Go to step 2. ❐ Return to standby: Press th e Functi on key.

Printing a List of Auto Documents

This procedures a list of pro grammed as Auto Documents.

1. Press the Function key and 4,4 using the ten keypad, th en press th e Yes key.

START PRINT PROGRAM LI ST

2. To print : Press the Start key.

TRANSMISSION

Page 72

Tonal Signals

On this model the

key on the ten keypad is used as th e Tone Key. Some organizations offer you a special service by telephone, which you can access by transmitting Touch Tone o r DTMF tones. If your phone service provides o nly pulse dialing, or if you are calling over a digital network, the ability to generate Tonal Signals will allow you to access these services. First, dial the other pa rty. When you are throug h to the oth e r en d, press th e Tone key and enter the code number that is needed to access the requ ired featu re on the othe r te rmina l.You do not need to press the Tone key if your machine is set up for dialing in Tone Dial (DTMF) mode.

Operating the Tone Key

1. Make sure tha t th e mach ine is in sta ndby mode, and that there is no document in the fe eder .

2. Pick up the te lephone handset, or press th e On Hook Dial key.

3. Dial the remote facility. Do not press the Start key.

4. After your line is connect ed to the remote facilit y, do the following:

❐ If your telephone Line type is DTMF (Tone Dial): Go to step 5. ❐ If your telephone line typ e is Pulse Dial: Pre ss the

key on the ten key-

pad. A dot ap pears on the displa y.

5. Input the digits that you need to use the remo te fa cility. These digits will depend on the remote facility.

NOTE:Do not press the Start key.

6. After you have finish ed your busine ss with the remote facility, hang up.

Cross-reference Tone Dial (Telephone Line Type): see page 21.

ADVANCED

FEATURES

TRANSMISSION

Page 73

ECM (Error Correction Mode) and Page Retransmission (Type I Only)

ECM is a signaling system that gre at ly re du ces th e cha nce of da ta bein g lost because of a bad telep ho ne line. ECM is useful if you frequently communica te over poor telephone lines. With ECM switched on, the commun icat ion cost will increase if the line is bad, but the data will be sen t much more relia bly. If ECM is switched off, Page Retran smission will be used. The whole page will be resent (unless you used Immed iat e Transmission, in which case damaged data cannot be resent at all). ECM is more ef f icient because it only resends the damaged parts of the data, the maximum possible number of retra nsmissio n attempts is much higher, and it also works with Immediate Transmission. You can switch ECM on by following the procedure below.

1. P ress the Function key and

6,2,2,2, 2,6,2 using the te n keypad. Then press the Yes key.

Y/NEXT

SELECT LINE

Press the k key until "

ECM ON/OFF

is displayed.

Y/NEXT

ECM ON/OFF

3. P ress the Yes key.

ECM Y/j

ON kOFF

4. Use the j and the k keys to switch this

feature on or off.

ECM Y/j

kON OFF

5. P ress the Yes key to store your setting,

then press the Function key.

TRANSMISSION

Page 74

Protection Against Wrong Connections

Preventing Transfer to a Wrong Connection

This feature preven ts th e au to mat ic swit chin g eq uip men t in the telephone network from accidentally connect ing you to the wrong termin al.

However, it does not help you if you dialed the wrong number you rself . So , eve n if this feature is switched on, you sho uld still check your operation panel disp lay to check whether you have reach ed the correct termin al, and be ready to press the Stop key if the wrong termina l’s RTI or CSI is displayed.

Your machine compares the number that you diale d with the CSI rece ived from the other end. If the CSI is not the same as the telephone number, the transmission is stopped.

This feature has to be switched on by a service techn ician . NOTE: If you cannot send a message to a cert ain location while using this fea-

ture, contact the oth er en d an d make sure that they have stored their CSI correctly. (If the other party is using a machine made by another maker, they may not be familiar with the term CSI. Explain that you are interested in the telephone numb er th at they stored in the machine for ide nt ification purposes)

Cross-references CSI: see page 20.

ADVANCED

FEATURES

TRANSMISSION

Page 75

Preventing a Wrong Connection (ID Transmission)

This feature helps to stop you fro m accidentally sending a fax messag es to terminal that is outside your net work. The ID co des of th e co mmun icat ing machine are checked. If th ey are not the same th e commu nication is stopped. The ID code is the same as the polling ID.

1. P ress the Function key and

6,2,2,2, 2,6,3 using the ten keypad, then press the Yes key.

SETTING? Y/

PRINT LIST

❐ At this time, you can print a User Parameter List if

you press the Start key.

2. P ress the Yes key. then press the j key

until the settings for switch 6 are shown . The setting that you need to change is that for digit 2.

KPAD/Y/j

SWITCH 06: 0000 0000

3. If you wish to change the setting, press

2 using the ten keypad.

KPAD/Y/j

SWITCH 06: 0000 0100

4. Finish: Press the Yes key, then press

the Function key.

Cross-reference Polling ID:See page 76

Digit 2 0: ID Transmission Off 1: ID Transmission On

TRANSMISSION

Page 76

RECEPTION

Rejecting Messages from Certain Senders

Closed Network Reception

This feature may help you to pre ven t reception of excessive a amounts of junk fax mail.

The ID Codes of the communicating machines are checked. If they are not the same, the communication is stopped.

Contact a service technician if you are inte rest ed in this feat ure . NOTE: This feature may not be reliable if you are communicating with a termina l

produced by a different manufacturer.

Cross-references ID Transmission: see page 64.

Rejection of Messages from Unidentified Senders

You can make the machine reject incomin g messa ge s tha t req uire storing in to your machine’ s memory, if they are not accompanied with an identif ier such as the RTI or CSI. Features that would be affected are Substitute Reception and Forwarding.

The procedure is as follows (see pag e 102 if you need more information abo ut the User Parameter Settings adjustment procedure).

1. P ress the Function key and

6,2,2,2, 2,6,3 using the ten keypad, then press the Yes key.

SETTING? Y/

PRINT LIST

ADVANCED

FEATURES

Page 77

2. P ress the Yes key then press the k key

until Switch 05 is displayed.

KPAD/Y/j

SWITCH 05: 0000 0000

3. If you wish to change the setting, press

1 using the ten keypad .

KPAD/Y/j

SWITCH 05: 0000 0010

4. Finish: Press the Yes key, then press

the Function key.

Cross-references Substitute Reception: see page 53. Forwarding: see page 70.

Authorized Reception

Overview

This feature helps you to reject jun k fax mail.

To authorize reception fro m a particular sender: ❐ Specify the senders whose messag es you want to rece ive. Do this by

programming the RTI or CSI of each sender (ask th e sen din g party wha t th eir RTI/CSI is Or make a communicat ion with that termin al, print a TCR and rea d off the RTI/CSI). If the other pa rty is using a machine made by another maker, they may not be familiar with the terms RTI or CSI. Explain that you are interested in the telephone number th at the y store d in the machine for identification pu rpo ses. (Function 71)

❐ Switch Authorized Reception on. (Fu nction 62) ❐ Select whether to accep t (Fun ctio n 63 )

- Only messages from A utho rized Senders.

- All messages except tho se fro m Aut horized Sende rs. If the RTI/ CSI is not th e same as any of tho se th at you have programmed into this feature, the messag e will not be acce pt ed .

Digit 1 0: Messages are not rejected. 1: Messages are rejected

RECEPTION

Page 78

The number of R TI/ CSI ’s tha t you can store for use with this feature and the forwarding feature is limited to 30 for Type I Models and 10 T yp e II Mo dels. However, you can use Wild Cards to extend the number of R TI /CS I’s that you can specify.

NOTE: ❐ If you turn Authorized Reception on and you d o n ot program any

senders’s R TI’s / CSI’s, your machine will not able to accept any messages. If one of the autho rized termin als cha ng es th eir RTI/CSI, you have to change the stored RTI also. Othe rwise, you will not be able to accept messages from that sender any more.

Cross-references RTI and CSI: see pages 18 and 20. TCR: see page 85.

Switching Authorized Reception On/Off

Before you use Aut ho rized Reception, you have to switch it on using Function 6 2. If it is switched off, the machin e will accep t an y incomin g fa x message.

1. P ress the Function key and 6,2,2,2, 2,6,2 using the te n keypad. Then press the Yes key.

Y/NEXT

SELECT LINE

2. P ress the k key until "

AUTHORIZED

ON/OFF

" is displayed.

Y/NEXT

AUTHORIZED ON/OFF

3. P ress the Yes key.

AUTHORIZED Y/j

ON kOFF

Use the j and the k keys to switch this feature on or off.

AUTHORIZED Y/j

kON OFF

5. P ress the Yes key to store your setting, then press the Function key.

Selecting Whether to Exclude or Include Senders

1. P ress the Function key and 6,2,2,2, 2,6,3 using the te n key-pad, then press the Yes key.

SETTING? Y/

j k

PRINT LIST

2. P ress the Yes key, then press the k key until the settings for switch 08 are displayed.

KPAD/Y/j

SWITCH 08:0000 0000

ADVANCED

FEATURES

RECEPTION

Page 79

3. Change the setting of digit 3. Pre ss 3 us- ing the ten keypad .

KPAD/Y/j

SWITCH 08:0000 1100

4. Finish: Press the Yes key , then press the Function key.

Programming the Authorized S ende rs

1. P ress the Function key and 6,2,2,2, 2,7,1 using the te n keypad then press the Yes key.

SETTING? Y/

j k

PRINT LISTj/SEARCH

❐ At this time, you can pri nt an Authorized Reception

List by pressing the j key, then press the Start key.

2. P ress the Yes key.

RTI/CSI ABC

j k

llllllllllllllllll

3. Type in an RTI or CSI. Example: XYZ.CO.

RTI/CSI ABC

j k

XYZ.CO.

llllllllllll

4. Press the Yes key . If th e disp lay is n ot as opposite, press the Yes key again.

RTI/CSI Y/N STORE AS WILD CARD?

5. Either:

RTI/CSI ABC

j k

llllllllllllllllll

❐ Store this RTI as a Wild card:

Press the Yes key.

❐ Otherwise: Press the No key.

6. Either:

❐ Store another RTI/CSI: Go to step 2. ❐ Finish: Press the Function key.

Editing the Authorized Senders

1. P ress the Function key and 6,2,2,2, 2,7,1 using the te n keypad then press the Yes key.

SETTING? Y/j

PRINT LISTj/SEARCH

❐ At this time, you can pri nt an Authorized Reception

List by pressing the j key, then press the Start key.

2. P ress the Yes key.

RTI/CSI ABC

llllllllllllllllll

Digit 3 0: Accept incoming messages o nl y from specified senders. 1: Accept a ll incoming me ss ages excep t those from specified senders.

Label inpu t an d editing: see pag e 100.

RECEPTION

Page 80

3. P ress the k key until the RTI/CSI tha t you wish to edit appears.

RTI/CSI CHANGE? Y/

j k

XYZ.CO.

4. P ress the Yes key.

RTI/CSI ABC/Y/N XYZ.CO.

5. Edit this RTI/CSI and input the correct one .

RTI/CSI ABC/j

ABC COMPANY

6. Press the Yes key . If th e disp lay is n ot as opposite, press the Yes key again.

RTI/CSI Y/N STORE AS WILD CARD?

7. Either:

RTI/CSI ABC

j k

llllllllllllllllll

❐ Store this RTI as a Wild card:

Press the Yes key.

❐ Otherwise: Press the No key.

8. Either:

❐ Edit anot her RTI/C SI: Go to step 2 ❐ Finish: Press the Function key.

NOTE:If you switch Authorized Reception on without programming any authorized senders, all incoming messages will be rejected.

ADVANCED

FEATURES

RECEPTION

Page 81

Forwarding (Type I Only)

Overview

This feature is known as "Follow Me". Using th is fea tu re, you can pass fa x messages coming in from certa in loca tio ns on to oth er f ax ma chin es. The terminals that receive your fo rwarded messages are called "Forwardin g St at ions". The senders whose incomin g messa ge s you wan t to pass on are called "Specified Senders". If other fax machines in your org an izat ion have this feature, you can use forwarding to set up distribution chains for incoming messages.

To set up Forwarding, program your machin e as follows: ❐ Program the phone numbers of the Forwarding St at ion s that you will pass on

messages to, together with the list of Specified Senders for each numb er (Function 72).

❐ Switch Forwarding on. ❐ Decide whether you wan t you r machine to automatically print messages that it

forwards. (This feature is called Local Printin g, Funct ion 63).

❐ Select how to treat the Specifie d Se nd ers (Fun ctio n 63 ). Eit her f orwa rd:

-All messages except those from Specified Senders.

-Only messages from Specified Se nd ers. In this machine, you can specify up to 5 forwarding statio ns. The number of RTI/CSI’s that you can store for use with this f ea tu re a nd Au th orized Reception is limited to 30. However, you can use Wild Cards to expand the number of RTI/CSI’s that you can specify. I f th e RTI/CSI of the machine sending you a fax is not the same as any of those that you have prog ramme d int o this fea tu re, the message will not be forwarded.

Cross-references RTI and CSI: see page 18 and 20 TCR: see page 85.

Forwarding Station

Your Machine

Specified Sender

RECEPTION

Page 82

You can select whether or not your machine tran smits a fo rward ing mark to be printed at the other end on the top of each page of the output. This mark brin gs t o the other party’s attention that th is messag e ha s bee n fo rward ed . Se e pa ge 73 for more about the Forwarding Mark. If one of the senders changes their RTI/CSI you must change the stored RTI/CSI, or you will not be able to forward messages from that sender.

NOTE: First of all, you must program Function 72, see below.

Programming the Forwarding Feature

This procedure shows you how to set up you r machin e to forwa rd incoming fax messages to the station s tog ethe r wit h a list of Specifie d Se nders’ RTI’s/CSI’s for each forwarding sta tio n. Read thro ug h th ese procedures before you use th em, they are a little complicated.

1. P ress the Function key and 6,2,2,2, 2,7,2 using the ten keypad, then press the Yes key.

SETTING? Y/

j k

PRINT LISTj/SEARCH

❐ To print a list, press the

key, then press the Start

key.

2. P ress the Yes key.

FORWARD KPAD/j

llllllllllllllllll

3. Input the telephone number of the forwarding station using the ten keypad.

FORWARD KPAD/j

4710319266

lllllllll

❐ The Forwarding Stati on is th e nu mb er that you

wish to di rec t in coming messa ges to.

❐ If your machine is behind a PBX, add the access

code before the nu mb er, unless this Forwarding Station is an extension connected to the same PBX as your machine.

❐ If you do not program any sender’s identification,

all incoming messag es will be fo rward ed .

4. P ress the Yes key.

FORWARD Y/N SET RTI/CSI?

5. Either:

RTI/CSI ABC j

llllllllllllllllll

❐ If you now wish to specify senders

whose messages should be fo rwarded to this statio n: Press th e Yes key.

❐ If you wish to forward all incoming

messages to this statio n : Pre ss the No key, go to ste p 8.

6. Input the sender’s RTI or CSI, then press the Yes key. If the display is not as opposite, press the Yes key again.

RTI/CSI Y/N STORE AS WILD CARD?

ADVANCED

FEATURES

RECEPTION

Page 83

7. Either: ❐ Store this RTI as a wild card: Press

the Yes key.

❐ Otherwise: Press the No key.

8. Either:

❐ Input anot her RTI/CSI: Go to step 4. ❐ Input another Forwarding Station

number: Press the No key. Go to step 2.

❐ Finish: Press the Function key.

Caution: If you do not specify any senders, all incoming fax messages will be forwarded.

Editing the Forwarding Feature

1. P ress the Function key and 6,2,2,2, 2,7,2 using the te n key-pad, then press the Yes key.

SETTING? Y/

j k

PRINT LIST j/SEARCH

2. P ress the Yes key.

FORWARD KPAD/j

llllllllllllllllll

3. Press the j and the k keys until the RTI/CSI that you wish to edit appears.

FORWARD CHANGE? Y/j

3479037227

4. P ress the Yes key , then edit this forwarding station numb er an d en te r the correct number using the ten keypad.

FORWARD KPAD/Y/N 3104719266

5. P ress the Yes key.

FORWARD Y/N SET RTI/CSI?

6. Press the Yes key.

RTI/CSI ABC j

llllllllllllllllll

7. Either

RTI/CSI ABC Y/N SAN JOSE BRANCH

❐ To add RTI’s/CSI’s to this number:

Press the Yes key, then input an RTI/CSI. Press the Yes key.

❐ To edit RTI’s/CS I’s allocated to this

number: Press the Yes key and scroll with the j and the k keys until the RTI/CSI th at you wish to edit appears, then edit it. Press the Yes key to confirm the new allocation.

RECEPTION

Page 84

8. Either:

❐ Store this RTI as a Wild Card: Pre ss the Yes key. ❐ Otherwise: Press the No key

9. Either:

❐ Input anot her RTI/CSI: Go to step 5. ❐ Input another forwarding station numbe r: Pre ss t he No key. Go to step 3. ❐ Finish: Press the Function key.

Switching Forwarding On/Off

Before you use Forwardin g, you ha ve t o swit ch it on usin g Fu nct ion 62 . A ft er you switch Forwarding on, "

FORWARD

" is displayed when the machine is in standby

mode.

1. P ress the Function key and 6,2,2,2, 2,6,2 using the te n keypad. Then press the Yes key.

Y/NEXT

SELECT LINE

Press the k key until "

FORWARDING

ON/OFF

" is displayed.

Y/NEXT

FORWARDING ON/OFF

3. P ress the Yes key.

FORWARDING Y/j

ON kOFF

4. Use the j and the k keys to switch this feature on or off.

FORWARDING Y/j

kON OFF

5. P ress the Yes key to store your setting, then press the Function key.

FOWARD 100% 9:02 AM SET DOC. OR DIAL NO.

Selecting Which Message to Forward

1. P ress the Function key and 6,2,2,2, 2,6,3 using the ten keypad. then press the Yes key.

SETTING? Y/

j k

PRINT LIST

Press the Yes key , then press the j and the k keys until the settings for Switch 08 are displayed.

KPAD/Y/

j/k

SWITCH 08: 0000:0000

3.First, change the setting of digit 7. If you to change digit 7, press 7 using the ten keypad .

KPAD/Y/j

SWITCH 08: 1100 0000

4. Finish: Press the Yes key , then press the Function key.

Digit 7 0: Only forward messages fro m Spe ci fi ed Senders. 1: Forward all messag e ex ce pt for those from Specified Senders

ADVANCED

FEATURES

RECEPTION

Page 85

Switching Local Printing On/Off

When you switch Forwarding on, messag es your mach ine forwards are not printed. If you wish, you can also print them from your machine.

1. P ress the Function key and 6,2,2,2, 2,6,3 using the ten keypad, then press the Yes key.

SETTING? Y/

j k

PRINT LIST

Press the Yes key , then press the k key until the settings for Switch 11 are displayed. Change th e setting of digit 6.

KPAD/j

SWITCH 11: 0000 0000

3. If you wish to change the setting, press 6 using the ten keypad .

KPAD/j

SWITCH 11: 0100 0000

4. Finish: Press the Yes key, then press the Function key.

NOTE: When turned on and your machine fails to forwa rd a messa ge (for exa m-

ple if the line is busy), you will still have printed copy.

Enabling and Disabling the Forwarding Mark

The forwarding mark is printed at the receiving end on the top of each page of the fax messages that are forwarde d fro m yo ur mach ine . This ma rk will he lp t he operator at the other en d to recognize messages that have bee n fo rward ed . If you wish, you can switch this mark off. To switch the Forwarding Mark on or off, do the followin g pro ced ure (See page 100 if you need more information ab out th e User Parame te r settings adjustment procedure).

1. P ress the Function key and 6,2,2,2, 2,6,3 using the ten keypad, then press the Yes key.

SETTING? Y/

j k

PRINT LIST

2. P ress the Yes key, then press the j and the k keys until the settings for Switch 02 are displayed. Change the setting of digit 0.

KPAD/j

SWITCH 02: 0000 0000

3. If you wish to change the setting, press 0 using the ten keypad .

KPAD/j

SWITCH 02: 0000 0001

4. Finish: Press the Yes key, then press the Function key.

Digit 6 0: Local Printing Off 1: Local Printing On

Digit 0 0 Fowarding Mark Off 1 Fowarding Mark On

RECEPTION

Page 86

Wild Cards

This feature greatly enh an ces th e effectiveness of the following feature s:

❐ Authorized Reception ❐ Forwarding

In each of these features, you have to store th e RTI or CSI o f vario us terminals that you normally receive fax messa ges from. Then, when your machine de te cts an incoming call, it checks the RTI and CSI of the other terminal, and act s accordingly. When you program RTI’ s for th ese featu res, you can prog ram wild cards to greatly expand the numbe r of te rmina ls that you can spe cify.

Example: If you store MAN as a wild card, and a terminal with an RTI that includes MANCHESTER, HUMAN or HUMANE calls you, your ma chin e will recognize MAN as a wild card and accept and/o r f orwa rd th e message.

CAUTION:This feature cannot recognize spaces.

Cross-references Authorized Reception: see page 66. Forwarding: see page 70. RTI and CSI: see page 18 and 20.

ADVANCED

FEATURES

RECEPTION

Page 87

OTHER

Calling to Request a Message (Polling)

Overview

Polling means "picking up" a documen t that has been left for you at a remo te fax terminal. You can also leave a document in your machine’s memory (on Type I models) or in the document feede r (Type II models) for other machines to poll from you.

❐ With polling, telep hone line costs are charged to the perso n rece iving the

message (the message receiver).

❐ Polling can only be used when both mach ines have the Polling feat ure .

Storing the IDCode

This code can be any four-digit co de (usin g d igit s 0 t o 9 and letters A to F),except 0000 and FFFF. This ID Code is also used ID for T ran smission . (se e p age 64). Before programming the ID Code, agree with other use rs in your fa x network on an ID Code.

1. P ress the Function key and 6,2,2,2, 2,6,1 using ten keyp ad , then press the Yes key.

Y/NEXT

SET POLLING ID

2 If the above display has not appeared,

press the k key until the screen is as shown opposite.

3. Press the Yes key.

POLLING ID KPAD

llll

4. Input the Polling ID that you will be using. Example: 0917 , press 0,9, 1, 7u sing the ten keypad.

POLLING ID KPAD 0917

5. Press the Yes key .

6. Finish: Press the Function key

Message Transmitter

Message Reciever

Page 88

Leaving Documents to Be Picked up by Others (Polling Transmission)

Use this feature when you wish to leave a docu men t in th e do cument feeder for callers to pick up. On Type I models only, you can sto re t he documents in memory until someone picks them up. You cannot specify the t ele phon e number of the message receiver (the polling terminal), but by using the ID Code there are ways to make sure that the messag e do es no t go to th e wron g pla ce, as explained below. There are three types of Polling Transmission:

Free Polling: Anybo dy ca n p oll t he messa ge fro m th e p olle d machine’s memory. Secured Polling: The messag e will o nly be sent out if the ID Code of the polling

machine is the same as the ID Code store d in th e po lled machine.

Stored ID Override: There are two ways to use th is fe at ure : ❐ If your ID Code is diffe ren t fro m tha t of the other te rmina l, you can use the

other terminal’s ID Code just for this tran smission (ask the other te rmina l’s operator what their ID Code is). Your machine’ s store d ID Co de will be ignored.

❐ For extra security, both parties can specify an ID Code just for this

communication. The ID Co des of b oth mach ine s will be ignored. All communicating parties need to coord inate their ID Codes in this case.

Free Polling

1. Follow both steps in any ord er: ❐ Place your document in the feeder.

TRANSMIT OPTION

DIAL FAX NUMBER

❐ Press the Function key and 1,3 us-

ing the ten keypad , then press the Yes key.

FREE POLLING OPTION

SET DOCUMENT

2. P ress the Start key.

❐ Your fax message is held on polling

standby.

Secured Polling

1. Follow both steps in any ord er: ❐ Place your document in the feeder.

TRANSMIT OPTION

DIAL FAX NUMBER

❐ Press the Function key and 1,2 us-

ing the ten keypad , then press the Yes key.

POLLING TRANS OPT

SET DOCUMENT

See page 79 for options that are availabl e with Polling Trans mission.

See page 79 for options that are available wit h Polling Transmission.

ADVANCED

FEA TURES

OTHER

Page 89

2. P ress the Start key.

❐ Your fax message is held on polling standby.

NOTE: If you have not yet stored an ID Code using Function 61, you will be asked to enter an ID Code. Proceed in the same way as for step 4 in "Stored ID Override" below.

Stored ID Override

This procedure will override the ID Code stored in your machine. The override is only effective for this one tran smission .

1. Follow both steps in any ord er: ❐ Place your document in the feeder.

TRANSMIT OPTION

DIAL FAX NUMBER

❐ Press the Function key and 1,2 us-

ing the ten keypad , then press the Yes key.

POLLING TRANS OPT

SET DOCUMENT

Press the k key until "

SET POLLING

ID?

" is displayed, then press the Yes

key.

SET OPTION KPAD ID:

llll

3. Enter the ID code that you wish to use for this message. Example: 08 24. Press 0,8,2,4 usin g th e ten keypad.

SET OPTION Y/N ID:0824

4. P ress the Yes key.

POLLING TRANS OPT

PUSH START

5. P ress the Start key.

❐ Your fax message is held on polling

standby.

Printing the Contents of Stored Polling Messages (Type I Only)

1. P ress the Function key and 5,2 using ten keypad, then press th e Yes key.

FILE NO.

lll

KPAD/

j k

PRINT LIST

/SEARCH

❐ To print list of files press the

key, then press the

Start key.

2. Either:

FILE NO.004 START/N CHICAGO OFFICE

❐ Scroll through the file s on th e dis-

play: Press the k key until the required file appears. The n p ress t he Yes key.

❐ If you know the file number, input it

directly: Enter the file number, then press the Yes key.

3. Press the Sta rt key.

See page 79 for options that are availabl e with Polling Trans mission.

OTHER

Page 90

Canceling Polling Transmission Files

Type I Models

1. Press the Function key and 2,3 using the ten keypad, th en press th e Yes key.

FILE NO.

lll

KPAD/

j k

PRINT LIST j/SEARCH

❐ To print a list of files, press the

key and the Start

key.

2. Either:

FILE NO.013 Y/N CLEAR?

❐ If you do not know the file numb er :

Scroll though the file numbers with the k key until the required file appears. Then press the Yes key.

❐ If you know the file number: Input it

directly. Example: File Number 013, press 0,1,3 using the ten keypad, then press the Yes key.

3. Either

❐ Erase the file : Press the Yes key. ❐ Keep the file : Press the No key.

4. Either: ❐ Erase another file: Press the Yes

key and go to step 2.

❐ Finish: Press the Function key.

Type II Models

When you want to use the machine when the document ha s been set in the document feeder: Take out the document from the do cume nt feeder. The transmission is automatically can cele d.

Options for Polling Transmission

When you set a document in th e do cume nt feeder or store the document in the memory for Polling T ran smission, you also have the following op tio ns.

❐ TTI On/ Off ❐ Page Count

1. Press the

key until the required optio n

is displayed. Example : TTI op tio n.

SET OPTION Y/

SET TTI PRINT?

2. Press the Yes key.

SET OPTION Y/

j k

ON kOFF

ADVANCED

FEATURES

OTHER

Page 91

3. If you wish to switch something on or of f, press the Yes key , then use the j and the k keys until the displayed set tin g is correct.

SET OPTION Y/j

kON OFF

4. Finish : Press the Yes key.

Picking up Messages Stored Els ewhere (Polling Reception)

Use this feature when you wish to poll a message from another t ermin al. You can poll documents from many termin als with only one op era tio n (use Grou ps to make the most out of this feat ure ) .

You have three options: Free Polling, Secured Polling and Stored ID Override, as described for Polling Transmission (see page 77).

The maximum number of terminals that you can poll in one opera tion is 10 for T yp e I Mod els an d 1 fo r Type II Models .

Cross-references Groups: see page 31.

Procedure

1. P ress the Function key and 1,1 using the ten keypad, th en press th e Yes key.

POLLING RECV OPTION

DIAL FAX NUMBER

2. Dial the number(s) and press the Yes key.

POLLING RECV Y/START 3104719266

3. Press the Sta rt key.

Stored ID Override Option

This procedure overrides the ID Code that is stored in your machine. The override is effective for th is ope rat ion only.

1. P ress the Function key and 1,1 using the ten keypad, th en press th e Yes key.

POLLING RECV OPTION

DIAL FAX NUMBER

Message Recei ver

Message Transmitter

Message T ran smitte r

Message Transmitter

For how to use other options, such as Send Later for delayed polling, see page 82.

OTHER

Page 92

2. P ress the k key until "

SET POLLING

" is displayed.

SET OPTION Y/N SET POLLING ID?

3. P ress the Yes key.

SET OPTION KPAD ID:

llll

4. Enter the ID Code that you wish to use for this message. Example: 0917. Press 0,9 ,1 ,7 using the ten keypad, then press the Yes key

5. P ress the Yes key.

POLLING RECV OPTION

DIAL FAX NUMBER

6. Dial and press the Start key.

Canceling Polling Reception

1. P ress the Function key and 2,2 using the ten keypad.Th en press th e Yes key.

FILE NO.

lll

KPAD/

j k

PRINT LIST j/SEARCH

2. Either:

FILE NO.011 KPAD/

j k

HEAD OFFICE

❐ If you do not know the file number:

Scroll through the file numbers with the j and k keys until the required file appears.

❐ If you know the file number: In pu t it

directly.

3. Press the Yes key twice .

4. Finish: Press the Function key.

For how to use other options, such as Send Later for delayed polling, see page 81.

ADVANCED

FEATURES

OTHER

Page 93

Options for Polling Reception

When you are in the Polling Reception mode, only the send later option is available.

1. P ress the k key until "

SEND LATER?

is displayed.

SET OPTION Y/

SEND LATER?

2. P ress the Yes key.

SET OPTION KPAD/Y TIME 00:00AM 10:00AM

3. Example: Send at 11:30 PM Press 1,1,3,0,# using the ten keypad.

SET OPTION KPAD/N TIME 11:30PM 10:00AM

❐ To change AM to PM or the other way around,

Press # key. Also the send later time can no t b e more than 24 hours in the feature.

Saving Paper

This will help you to reduce paper costs. Whe n the mach ine print s a receive d message and copies some docu men ts, it re duces the horizontal ratio to half length.

1. P ress the Function key and 6,2,2,2, 2,6,2 using the ten keypad. Then press the Yes key.

Y/NEXT

SELECT LINE

2. P ress the k key until "

SAVE PAPER

ON/OFF

" is displayed.

Y/NEXT

SAVE PAPER ON/OFF

3. P ress the Yes key.

SAVE PAPER Y/j

ON kOFF

Use the j and the k keys to switch this feature on or off.

SAVE PAPER Y/j

kON OFF

5. P ress the Yes key to store your setting, then press the Function key.

OTHER

Page 94

RDS (Remote Diagnostic System)

Overview

If your machine has a problem, a service te chn ician can perform various diagnostic tasks over the telephone line from the service sta tio n to try t o fin d out what is wrong with your machine . The service te chn ician can a lso u se RDS to change some of your machine ’s se tt ing s if you request it.

For RDS operations, it may be necessary to stay ne ar th e mach ine . RDS is automatically switched off 24 hours afte r it has been swit che d on.

Switching RDS On/ Off

Use this function when the service technician has changed the factory setting. If you wish to switch RDS back on, you must switch it on yourself using the following procedure.

1. P ress the Function key and 6,2,2,2, 2,6,2 using the te n keypad. Then press the Yes key.

Y/NEXT

SELECT LINE

Press the j key until "

RDS ON/OFF

is displayed.

Y/NEXT

RDS ON/OFF

3. P ress the Yes key.

RDS Y/j

ON kOFF

Use the j and the k keys to switch this feature on or off.

RDS Y/j

kON OFF

5. P ress the Yes key to store your setting, then press the Function key.

ADVANCED

FEATURES

OTHER

Page 95

AI Short Protocol (Type I Only)

This feature emp loys Artificial Intelligence (AI) t o lea rn the communication characteristics of the machines programmed as Spe ed Dial o r Qu ick Dials. AI Short Protocol helps you to red uce commun icat ion costs between machines produced by the same manufacturer. AI short Protocol works if yo u d ial u sing th e Quick Dial, Speed Dial or Redial Keys. The machine at the other end must have the AI Short Pro to col Feat ure .

When you send a fax messag e, the two mach ine s carry o ut a handsh akin g procedure, during which the y esta blish the best way to commu nica te wit h each other. Using AI short Protocol, this handsh akin g p roce du re o nly t ake s pla ce in full the first time you dial a particular number . Your machine re memb ers t he op timu m communication paramet ers fo r ca lling that nu mbe r. The next time you dial that number, t he machin e will rememb er these para met ers an d the prelimina ry handshaking will be significa nt ly redu ced , savin g commu nica tio n cost s.

Copying

If you need to make a copy of some th ing, and there is no copier availa ble , use your fax machine.

Copying an original is a good way to test contrast and resolution before sending a document, if you are not sure that the settings that you have chosen are appropriate. The copy made by your printer shows you how the message would look when received at the other end. If it does not look good, change the settings and try again.

1. Carefully place your original into the document feeder.

TRANSMIT OPTION

DIAL FAX NUMBER

2. Type I: Press the Start key. Type II: Press the Copy key.

COPY MODE 1 SETS

3. If you wish, change the number of copies using the ten keypad .

COPY MODE 2 SETS

4. P ress the Start key.

COPYING P01. 01/01 SET

OTHER

Page 96

REPORTS

AUTOMATICALLY PRINTED REPORTS

Unless otherwise indicated, th e auto mat ic print ing of these reports can be turned on or off by chang ing the user parame ter settings.

TCR (Tra nsm ission Confirm ati on Report)

This report gives details on each commun icat ion ma de by your te rmina l. It is automatically output eve ry 35 commu nica tio ns on Type I Models and every 10 communications on Type II Models.

T r ans mi ssion Res ult Repor t

This report is printed out after every Immmed iat e Transmission. It shows whether the transmission was successful or not. If you have switche d th is repo rt off, a Communication Failure Report will be prin ted whe n a communica tio n fails.

Communication Result Report (Type I Only)

This report is printed out after every Memory Transmission, showing whether it was successful or not. If you have swit che d this repo rt off, a Communication Failure Report will be printed afte r an un succe ssfu l Memo ry Transmission.

Error Report

This report is printed after each unsuccessfu l commun icat ion (compa re with the Communication Failure belo w, which is printed after an operation has been completed). So while doing a broadcast , the mach ine may print a number of error reports, and at the end, it prints a Communication Failu re Re po rt (o r Transmission Result Report if it is switched on). Check the report and re tra nsmit any pa ges t hat were not sent. Keep any error reports that are printed, as they may be useful for a service tech nicia n if a particular problem continues or gets worse.

Communication Failure Report (Type I only)

This report is printed after execut ing an operation, whether it be a sing le transmission or a broadcast from memory, if a transmission failure occurred during that operation. It is only printed if the Transmission Result report or Communication Result Reports are switched off.

File Reserve Report (Type I only)

If you switch this report on, it is printed immedia te ly aft er you store a document in memory for Memory T ran smission or Pollin g. It gives the file numb er, the time it was stored, and the destinations (including any Group numbers tha t were selected).

REPORTS

Page 97

Power Failure Report (Type I Only)

This report is printed if the machine’s po wer was off long enough to erase the memory. The report gives details of the files that were lost. With this inf orma tio n, you may store messages for transmissio n again , an d con tact th e sen de rs of any received messages that were lost.

Polling Clear Report (Type I Model)

This is printed after a polling file has been erased from memory.

SWITCHING REPORTS ON/OFF

Some of these reports can be switched on or of f. To switch a report on or off, do the following (see page 102 if you need more informatio n abou t User Parame te r settings adjustment procedure).

1. P ress the Function key and 6,2,2,2, 2,6,3 using the ten keypad, then press the Yes key.

SETTING? Y/

PRINT LIST

2. P ress the Yes key. The setting s fo r Switch 00 are now displayed.

KPAD/Y/j

SWITCH 00:0000 0000

Press the j and k keys until the settings for Switch 03 are displayed.Each digit from 0 to 7(except digit 1) contro ls a report.

KPAD/Y/j

SWITCH 03:0000 0000

Switch 03

Digit Purpose

Communication Result Report (Memory T ransmiss ion) (T yp e I Only) 0: Off 1: On

1 Do not change this setting. 2

File Reserve Report (Memor y Transmission) (Type I Only) 0: Off 1: On

3 File Reserve Report (Polling Reception) 0: Off 1: On 4

Communication Result Report (Polling Recption)

0: Off 1: On

Transmissio n Result Report

(Immediate Transmission) 0: Off 1: On

6 Polling Clear Report (Type I Only) 0: Off 1: On 7 TCR 0: Off 1: On

SWITCHING REPORTS ON/OFF

Page 98

4. If you wish to change the setting, press the appropriate key on the keypad.

KPAD/Y/j

SWITCH 03:0000 0000

6. Finish: Press the Yes key, then press the Function key.

NOTE: To switch the Error Report on or off, contact a service technicia n.

PRINTING A SAMPLE OF DATA ON THE REPORTS

This feature is only available on th e Type I model. For reference purpo ses, the machin e can print the first few inches of the fax message on the following reports:

❐ Communication Result Report ❐ File Reserve Report ❐ Communication Failure Report ❐ Polling Clear Report

The procedure to switch this feat ure on or off is as follo ws (see page 103 if you need more information about the User P ara met er set tin gs ad just men t pro cedure):

1. P ress the Function key and 6,2,2,2, 2,6,3, using the ten keypad, then press the Yes key.

SETTING? Y/

PRINT LIST

2. P ress the Yes key. The setting s fo r switch 00 are now displayed.

KPAD/Y/j

SWITCH 00:0000 0000

Press the j key until the settings for Switch 04 are displayed.

KPAD/Y/j

SWITCH 04:0000 0000

4. The setting that you need to change is digit 7. If you wish to cha ng e the setting, press 7 using the ten keypad.

KPAD/Y/j

SWITCH 04:1000 0000

6. Finish: Press the Yes key , then press the Function key.

REPORTS

digit 7 6 5 4 3 2 0

Digit 7 0: This feature is Off 1: This feature is On

PRINTING A S AMP LE OF DATA ON THE REPOR TS

Page 99

REPORT FORMATS

Example 1. Error Report

The following report mean s tha t th e mach ine sent four pages but there were errors during the first two pages.

***

Error Report (Aug 24 1995 12:09PM)

***

TTI XYZ COMPANY FILE ADDRESS MODE TIME PAGE RESULT 0087 XYZ CO. NEW YORK TES 0’29" P.4 E

PAGE NOT SENT P. 1

Example 2. TCR

***

TCR (Aug 24 1994 11:40AM)

***

TTI XYZ COMPANY <TX> DATE TIME ADDRESS MODE TIME PAGE RESULT FILE

------------------------------------------------------------------- APR 28 9:48AM XYZ NEW YORK TES 1’11" P. 5 OK 005 9:54AM XYZ LONDON TES 0’27" P. 1 OK 007 9:56AM 2125551234 TES 0’28" P. 1 OK 009 10:01AM XYZ BERLIN TES 0’24" P. 1 OK 010

<RX> DATE TIME ADDRESS MODE TIME PAGE RESULT FILE

------------------------------------------------------------------ APR 28 9:51AM DR J ALVAREZ RS 0’24" P. 1 OK 006

9:58AM 2015551234 RES 0"27" P. 1 OK 008 10:56AM XYZ PARIS RES 0’28" P. 1 OK 011 11:01AM M. JONES RES 0"24" P. 1 OK 012

In the Result column, some rep ort s may have an "E" followed by a code, and there may be a message printe d at the bot to m of th e report. This code and there may be a message printed at the bo tt om a problem occurred. The co de are explained below.

Result Message Explanation

Hang up or line fail

The other party either hung up or had no message on polling standby. Alternatively, there could have

been a problem with the line. 2 Busy The machine at the other end was busy. 3 No answer The line is dead (no dial tone was detected). 4 No connection There is no facsimile machine at th e ot he r end .

Page 100

REPORTS YOU CAN PRINT OUT YOURSELF

You can print these reports at any time by following the ste ps below.

TCR (Tra nsm ission Confirm ati on Report)

In addition to the automat ic outpu t of this rep ort , you can prin t t he TCR at an y time.

1. Press the Function key and 4,1 using the ten keypad, th en press th e Yes key.

START PRINT TCR

2. To print : Press the Start key.

File List (Type I Only)

This is a list of Memory Transmission s, Memo ry Recep tio ns, an d pollin g f iles st ill in the memory. It gives information about each sto red ope rat ion, such as the fax numbers, start time, stat us and typ e of operat ion .

1. P ress the Function key and 4,2 using the ten keypad, th en press th e Yes key.

START PRINT FILE LIST

2. To print : Press the Start key.

Telephone Number List

This is a list of the telephone numbers and other ite ms yo u have sto red in the machine’s Quick Dial Keys, Speed Dial Codes and Groups. Type II is only available for Quick Dial and Speed Dial list.

1. Press the Function key and 4,3 using the ten keypad, th en press th e Yes key.

ALL LISTS? START/N QUICK/SPEED/GROUP

2. Either:

❐ To print all lists: Press the Start key. ❐ To select the list: Press the No key

until the lists you want to print are shown then press the Yes key for each one.

3. Press the Sta rt key.

You can also print out each telephone numb er list usin g the following function s:

❐ To print a Quick Dial List : Function 31 ❐ To print a Speed Dial List: Function 32 ❐ To print a Group Dial List: Function 33

REPORTS

Ricoh 170 / 180, Fax170, Fax180 Operator's Manual

Specifications and Main Features

Frequently Asked Questions

User Manual