Ricoh FAX1400L User Manual

Page 1

Cover1-1 Page 1 Friday, Oc tober 27, 2000 8:45 PM

FAX1400L

Operating Instructions

Read this manual carefully before you use this product and keep it handy for future reference. For safety, please follow the instructions in this manual.

Page 2

Holsten1AE_Advanced_FM.book Page 1 Thursday, October 26, 2000 12:56 PM

Introduction

This manual contains detailed instructions on the operation and maintenance of this machine. To get maximum versatility from this machine all operators should carefully read and follow the instructions in this manual. Please keep this manual in a handy place near the machine.

Please read the Safety Information in the Advanced Features manual before using this machine. It contains important information related to USER SAFETY and PREVENTING EQUIPMENT PROBLEMS.

Notes:

Some illustrations might be slightly different from your machine.

Certain options might not be available in some countries. For details, please contact your local dealer.

Laser Safety:

Direct (or indirect reflected) eye contact with the laser beam may cause serious eye damage. Safety precautions and interlock mechanisms have been designed to prevent any possible laser beam exposure to the operator.

Warning:

Use of controls or adjustment or performance of procedures other than those specified in this manual might result in hazardous radiation exposure.

Two kinds of size notation are employed in this manual. With this machine refer to the metric version.

For good copy quality, Ricoh recommends that you use genuine Ricoh toner.

Ricoh shall not be responsible for any damage or expense that might result from the use of parts other than genuine Ricoh parts in your Ricoh office product.

Important

Parts of this manual are subject to change without prior notice. In no event will the company be liable for direct, indirect, special, incidental, or consequential damages as a result of handling or operating the machine.

Power Source:

AC220–240V, 50/60Hz Please be sure to connect the power cord to a power source as above. For details about power source,

see Chapter 10, “Connecting the Power and Switching On” in the Advanced Features manual.

Page 3

Holsten1AE_Advanced_FM.book Page i Wednesday, November 8, 2000 11:24 AM

Notice

R CAUTION:

Use of controls, adjustments or performance of procedures other than those specified herein may result in hazardous radiation exposure.

Shielded interconnect cables must be employed with this equipment to ensure compliance with the pertinent RF emission limits governing this device.

Although this equipment can use either loop disconnect or DTMF signalling, only the performance of the DTMF signalling is subject to regulatory requirements for correct operation. It is therefore strongly recommended that the equipment is set to use DTMF signalling for access to public or private emergency services. DTMF signalling also provides faster call set up.

NOTICE TO USERS (NEW ZEALAND)

The grant of a Telepermit for any item of terminal equipment indicates only that Telecom has accepted that the item complies with minimum conditions for connection to its network. It indicates no endorsement of the product by Telecom, nor does it provide any sort of warranty. Above all, it provides no assurance that any item will work correctly in all respects with another item of Telepermitted equipment of a different make or model, nor does it imply that any product is compatible with all of Telecom's network services.

This equipment is not capable, under all operating conditions, of correct operation at the higher speeds for which it is designed. Telecom will accept no responsibility should difficulties arise in such circumstances.

This equipment shall not be set up to make automatic calls to the Telecom "111" Emergency Service"

If a charge for local calls is unacceptable, the "Dial" button should NOT be used for local calls. Only the 7-digits of the local number should be dialled from your telephone. DO NOT dial the area code digit or the "0" prefix.

This equipment may not provide for the effective hand-over of a call to another device connected to the same line.

This device may be subject to ringing or bell tinkle when calls are made from another device on the same line. If this occurs, the problem should not be referred to the Telecom Faults Service.

This equipment should not be used under any circumstances, which may constitute a nuisance to other Telecom customers. For example, repeated attempts to make unsolicited sales offers to the same number or group of numbers, such as when a block of numbers terminate on the same PABX.

"The call log incorporated in this equipment does not record all answered calls. The call log, therefore may not agree with the Telecom account which may include calls not shown on the log."

Not all telephones will respond to incoming ringing when connected to the extension socket.

Page 4

Holsten1AE_Advanced_FM.book Page ii Wednesday, November 8, 2000 11:24 AM

Safety Information

When using your equipment, the following safety precautions should always be followed.

Safety During Operation

In this manual, the following important symbols are used:

WARNING:

CAUTION:

Indicates a potentially hazardous situation which, if instructions are not followed, could result in death or serious injury.

Indicates a potentially hazardous situation which, if instructions are not followed, may result in minor or moderate injury or damage to property.

R WARNING:

• Connect the power cord directly into a wall outlet and never use an extension cord.

•

Disconnect the power plug (by pulling the plug, not the cable) if the power cable or plug becomes frayed or otherwise damaged.

• To avoid hazardous electric shock or laser radiation exposure, do not remove any covers or screws other than those specified in this manual.

• Turn off the power and disconnect the power plug (by pulling the plug, not the cable) if any of the following conditions exists:

• You spill something into the equipment.

•

You suspect that your equipment needs service or repair.

• Your equipment's cover has been damaged.

•

Do not incinerate spilled toner or used toner. Toner dust might ignite when exposed to an open flame.

•

Disposal can take place at our authorized dealer or at appropriate collection sites.

•

Dispose of the used toner cartridge in accordance with the local regulation.

Page 5

Holsten1AE_Advanced_FM.book Page iii Wednesday, November 8, 2000 11:24 AM

R CAUTION:

• Protect the equipment from dampness or wet weather, such as rain, snow, and so on.

• Unplug the power cord from the wall outlet before you move the equipment. While moving the equipment, you should take care that the power cord will not be damaged under the equipment.

• When you disconnect the power plug from the wall outlet, always pull the plug (not the cable).

• Do not allow paper clips, staples, or other small metallic objects to fall inside the equipment.

• Keep toner (used or unused) and toner cartridge out of the reach of children.

• For environmental reasons, do not dispose of the equipment or expended supply waste at household waste collection points. Disposal can take place at an authorized dealer or at appropriate collection sites.

• The inside of the machine could be very hot. Do not touch the parts with a label indicating the “hot surface”. Otherwise it could cause a personal burn.

• Do not insert any objects, or place fingers into spaces on the machine. Otherwise, an injury or an electric shock might occur.

• Keep children away from the machine. Otherwise, an injury might occur.

• Our products are engineered to meet high standards of quality and function-

ality, and we recommend that you only use the expendable supplies available at an authorized dealer.

iii

Page 6

Holsten1AE_Advanced_FM.book Page iv Wednesday, November 8, 2000 11:24 AM

Important Safety Instructions

Grounding

In order to prevent potentially hazardous electrical shock, provide means of connecting to the protective grounding conductor in the building, wiring those grounding conductors of power cable and 3 pins plug.

Power Supply

The soket-outlet shall be installed near the product and shall be easily accessible.

Ozone Safety (if applicable)

Some product (see P.56 “Machine Environment”) generates ozone during operation.

Normally, the ozone level is safe for operators. If ozone odor may appear, ventilate the room.

Page 7

Holsten1AE _Advanced_F M.book Page v Wednesday, November 8, 20 00 11:24 AM

ENERGY STAR Program

As an ENERGY STAR Partner, we have determined that this machine model meets the ENERGY STAR Guidelines for energy efficiency.

The ENERGY STAR Guidelines intend to establish an international energy-saving system for developing and introducing energy-efficient office equipment to deal with environmental issues, such as global warming.

When a product meets the ENERGY STAR Guidelines for energy efficiency, the Partner shall place the ENERGY STAR logo onto the machine model.

This product was designed to reduce the environmental impact associated with office equipment by means of energy-saving features, such as Low-power mode.

• Low-power Mode

This product automatically lowers its power consumption after the last hard copy has been completed. (In this mode, printing a received fax and printing are available.)

To exit Low-power Mode, press any keys.

The machine returns to the ready condition in about 30 seconds.

For how to change the default interval before entering Low-power mode, see P.67 “Saving Energy”.

❖❖❖❖ Specification

Low-power mode

Power consumption 10W

Default Time 5min. (When the number of last hard copy pages is

less than 10.)

15min. (When the number of last hard copy pages is more than 10.)

----Recycled Paper

Please contact your sales or service representative for recommended recycled paper types that may be used in this machine.

Page 8

Holsten1AE _Advanced_F M.book Page vi Wednesday, November 8, 2000 11:24 AM

How to Read This Manual

Symbols

In this manual, the following symbols are used:

WARNING:

This symbol indicates a potentially hazardous situation that might result in death or serious injury when you misuse the machine without following the instructions under this symbol. Be sure to read the instructions, all of which are described in the Safety Information section in the Advanced Features manual.

CAUTION:

This symbol indicates a potentially hazardous situation that might result in minor or moderate injury or property damage that does not involve personal injury when you misuse the machine without following the instructions under this symbol. Be sure to read the instructions, all of which are described in the Safety Information section in the Advanced Features manual.

* The statements above are notes for your safety.

Important

If this instruction is not followed, paper might be misfed, originals might be damaged, or data might be lost. Be sure to read this.

Preparation

This symbol indicates the prior knowledge or preparations required before operating.

Note

This symbol indicates precautions for operation, or actions to take after misoperation.

Limitation

This symbol indicates numerical limits, functions that cannot be used together, or conditions in which a particular function cannot be used.

Reference

This symbol indicates a reference.

{}

Keys built into the machine's operation panel.

Page 9

Holsten1AE _Advanced_F M.book Page vii Wednesda y, November 8, 2000 11:24 A M

Manuals for this machine ......................................................................... 1

Advanced Features (This Manual) ................................................................ 1

Basic Features .............................................................................................. 1

1.Advanced Transmission Features

Sending at a Specific Time (Send Later)................................................. 3

Sending messages with Identification (FAX HEADER).......................... 4

Calling to Request a Message (Polling) .................................................. 5

Picking up Messages Stored Elsewhere (Polling Reception) ....................... 5

Operating Procedure..................................................................................... 5

2.Communication Information

Erasing a Stored Message Before Sending (Functions 21 & 22).......... 7

File List (Function 42) ............................................................................... 8

Printing a Stored Message (Function 51)................................................ 9

Journal (Function 41) .............................................................................. 10

3.Transmission Features

Handy Dialing Functions ........................................................................ 11

Chain Dial.................................................................................................... 11

Redial.......................................................................................................... 11

Dial Options................................................................................................. 12

Sending a Fax Using an External Telephone........................................ 14

Phoning and Faxing on the Same Call .................................................. 15

To Talk before Sending a Fax..................................................................... 15

Tone Signals ............................................................................................ 16

Using the Tone Key..................................................................................... 16

More Transmission Functions ............................................................... 17

Checking if a Transmission Was Successful .............................................. 17

Automatic Redialing.................................................................................... 17

Dual Access ................................................................................................ 18

Printed Reports........................................................................................ 19

File Reserve Report (Switch 03, Bit 2) ........................................................ 19

Communication Result Report (Memory Transmission) (Switch 03, Bit 0) Communication Failure Report (On if Communication Result Report is Off)

Transmission Result Report (Switch 03, Bit 5)............................................ 19

Report Formats ........................................................................................... 20

... 19 ... 19

vii

Page 10

Holsten1AE_Advanced_FM.book Page viii Wednesday, November 8, 2000 11:24 AM

4.Reception Features

General ..................................................................................................... 21

Printing Messages that Have Been Received into Memory (Substitute Reception)

Receiving Message in Telephone Mode ..................................................... 22

Answering the Telephone ........................................................................... 22

Printing Options ...................................................................................... 23

Reverse Order Printing ............................................................................... 23

Page Length Reduction............................................................................... 23

5.Copying

Copying .................................................................................................... 25

6.Facsimile User Tool

Lists You Can Print Out Yourself........................................................... 27

Telephone Number List (Function 43)......................................................... 27

7.Key Operator Settings

Access Code for Functions 61 to 94...................................................... 29

Using Key Operator Settings.................................................................. 30

Setting the Date and Time (Function 91) .................................................... 30

Summer Time / Daylight Saving Time (Function 62) .................................. 30

Selecting the Display Language (Function 93) ........................................... 31

Counters (Function 94) ............................................................................... 31

Rejecting or Accepting Messages from Specified Senders (Authorized Reception)

Programming a List of Senders to Treat Differently (Function 81).............. 32

Switching Authorized Reception ON / OFF (Function 62)........................... 34

Saving Energy with the Power Saving Timer (Function 71)........................ 35

Switching the Power Saving timer ON / OFF (Function 62) ....................... 36

User Parameters......................................................................................... 37

Setting the Access Number (Function 61) .................................................. 40

Setting the Auto Ring Time (Function 61)................................................... 40

Setting the Country Code (Function 61)...................................................... 41

Setting the Phone Line Type (Function 62)................................................. 42

Calling the Service Station.......................................................................... 42

... 21

... 31

8.Troubleshooting

Help List ................................................................................................... 45

Reading Reports...................................................................................... 46

Error Report (Turned On/Off by a Service Representative)........................ 46

Power Failure Report .................................................................................. 46

viii

Page 11

Holsten1AE_Advanced_FM.book Page ix Wednesday, November 8, 2000 11:24 AM

9.Maintaining Your Machine

Changing the Paper Size Settings ......................................................... 47

Cleaning the Rollers and Scanner ......................................................... 48

Replacing the Toner Cartridge and Cleaning Pad................................ 49

Toner Cartridge........................................................................................ 53

10.Installation

Before Installation ................................................................................... 55

Machine Environment ............................................................................. 56

Location....................................................................................................... 56

Installing the Optional Memory Card..................................................... 57

Connecting The External Telephone ..................................................... 58

Connecting the Machine ......................................................................... 59

Connecting Up to the Telephone Line................................................... 60

Connecting the Power and Switching On ............................................. 61

11.Appendix

Option ....................................................................................................... 63

Specifications .......................................................................................... 64

Base Machine ............................................................................................. 64

Document and Paper Specifications ........................................................... 65

Saving Energy............................................................................................. 67

Storage Capacity......................................................................................... 68

Function List (11∼∼∼∼51)............................................................................... 69

Function List (61∼∼∼∼)................................................................................... 70

INDEX........................................................................................................ 72

Page 12

Holsten1AE _Advanced_F M.book Page x Wednesday, November 8, 20 00 11:24 AM

Page 13

Holsten1AE _Advanced_F M.book Page 1 Wednesday, November 8, 20 00 11:24 AM

Manuals for this machine

There are the Basic Features manual and the Advanced Features manual for this machine. Please consult the manual that suits your needs.

Advanced Features (This Manual)

The Advanced Features manual describes more advanced functions, and also explains settings for key operators.

Basic Features

The Basic Features manual explains the most frequently used fax functions and operations.

❖❖❖❖ Chapter 1 Introduction

Describes Part Names of the machine and Operation Panel. Also contains symbols and conventions used in this manual.

❖❖❖❖ Chapter 2 Faxing

Explains basic transmission. You can also find out about other types of transmissions and how to switch the Reception Modes.

❖❖❖❖ Chapter 3 Setup

Explains storing, editing and erasing Own Name and Fax Number. And also explains Quick Dial, Speed Dial and Group key. These functions store numbers and save time when dialing. Also contains information on how to enter letters and symbols.

❖❖❖❖ Chapter 4 Troubleshooting

Explains clearing a document jam, loading paper and adjusting the volume and sounds. When unusual messages appear on display or the indicator lights, check the list and take the appropriate action.

Page 14

Holsten1AE _Advanced_F M.book Page 2 Wednesday, November 8, 20 00 11:24 AM

Page 15

Holsten1AE _Advanced_F M.book Page 3 Wednesday, November 8, 20 00 11:24 AM

1. Advanced Transmission Features

Sending at a Specific Time (Send Later)

This feature is called Send Later.

Using this feature, you can delay transmission of your fax message until a specified time. This allows you to take advantage of off-peak telephone line charges without having to be by the machine at the time.

Note

❒ If the machine memory is full, your

document will remain in the Automatic Document Feeder. As a result, anybody removing the document will cancel the transmission.

Set your document, dial the desti-

nation fax number and press the {{{{Yes}}}} key. Do not press the {{{{Start}}}} key.

Press VVVV.

SET OPTION Y/i SEND LATER?

Note

❒ V is also the {Option} key.

Enter a sending time that falls

within the following 24 hours.

SET OPTION Y/N TIME 23:30 10:00

Note

❒ For example: To send at 23:30,

press {2} {3} {3} {0} from the key pad.

❒ If you enter the wrong time,

press the {No} key, and enter again.

Press the {{{{Yes}}}} key.

Press the {{{{Start}}}} key.

Note

❒ Use Function 21 to erase a

stored fax message before it is sent (see P.7 “Erasing a Stored

Message Before Sending (Functions 21 & 22)”).

Press the {{{{Yes}}}} key.

Page 16

Holsten1AE _Advanced_F M.book Page 4 Wednesday, November 8, 20 00 11:24 AM

Advanced Transmission Features

Sending messages with Identification (FAX HEADER)

Normally, the FAX HEADER programmed in your machine is printed at the other party's top of each page when you transmit. The top of the image will be overprinted if there is no margin at the top of the transmitted page.

In some cases, you may wish the other party to receive an unmarked copy of your original. In this case, you can switch FAX HEADER off.

Press VVVV twice.

SET OPTION Y/i PRINT FAX HEADER?

Press the {{{{Yes}}}} key.

SET OPTION Y/hi iON OFF

Press WWWW or VVVV until the displayed

setting is correct.

SET OPTION Y/hi ON iOFF

Press the {{{{Yes}}}} key when you

have finished.

Page 17

Holsten1AE _Advanced_F M.book Page 5 Wednesday, November 8, 20 00 11:24 AM

Calling to Request a Message (Polling)

Polling means “picking up” a document that has been left for you at a remote fax terminal.

Limitation

❒ Polling can only be used when

both machines have the Polling feature.

Note

❒ With polling, telephone line costs

are charged to the person receiving the message (the Message Receiver).

Picking up Messages Stored Elsewhere (Polling Reception)

Use this feature when you wish to poll a message from another terminal.

Note

❒ The number of terminals that you

can poll in one operation is 1.

Operating Procedure

Press the {{{{Yes}}}} key.

POLLING RECV START 2125551234

Press the {{{{Start}}}} key.

Press {{{{Function}}}} {{{{1}}}} {{{{1}}}}, and then

the {{{{Yes}}}} key.

POLLING RECV DIAL DIAL FAX NUMBER

Enter the Dial number.

POLLING RECV Y/START 2125551234kkkkkkkkkk

Page 18

Holsten1AE _Advanced_F M.book Page 6 Wednesday, November 8, 20 00 11:24 AM

Advanced Transmission Features

Page 19

Holsten1AE _Advanced_F M.book Page 7 Wednesday, November 8, 20 00 11:24 AM

2. Communication Information

Erasing a Stored Message Before Sending (Functions 21 & 22)

Every time you store a fax message in your machine's memory, a new file is created. A file is also created for storing instructions to pick up a fax message left elsewhere (see P.5 “Calling to Request a Message (Polling)”). Each file is given a number. This number appears on the File Reserve Report, Journal and Transmission Result Report. To see which files are currently in memory, you may print a file list.

Either :

Erasing a fax message stored in memory

A Press {{{{Function}}}} {{{{2}}}} {{{{1}}}}, and

then the {{{{Yes}}}} key.

FILE NO.kkk KPAD/hi PRINT LISTh/SEARCHi

Erasing instructions that pick up messages (polling)

A Press {{{{Function}}}} {{{{2}}}} {{{{2}}}}, and

then the {{{{Yes}}}} key.

Press VVVV to scroll through the mes-

sages.

You will see the display. A number or a label will appear on the lower line.

FILE NO.027 Y/hi 5551234

Note

❒ Press W to obtain a list of all the

files and their numbers. If you already know the number of the file to erase, enter it directly from the ten key pad.

Press the {{{{Yes}}}} key.

FILE NO.027 Y/N CLEAR?

Press the {{{{Yes}}}} key again to erase

the file. Press {{{{Function}}}} key.

Note

❒ To erase another file, go to step

Page 20

Holsten1AE _Advanced_F M.book Page 8 Wednesday, November 8, 20 00 11:24 AM

Communication Information

File List (Function 42)

This is a list of memory transmissions, memory receptions, polling files still in memory. It gives information about each stored file, such as the fax numbers, start time, and status.

Press {{{{Function}}}} {{{{4}}}} {{{{2}}}}, and then

the {{{{Yes}}}} key. Press the {{{{Start}}}} key to print out

the report.

Page 21

Holsten1AE _Advanced_F M.book Page 9 Wednesday, November 8, 20 00 11:24 AM

Printing a Stored Message (Function 51)

If you need to see the contents of any files, use this feature.

Press {{{{Function}}}} {{{{5}}}} {{{{1}}}}, and then

the {{{{Yes}}}} key.

FILE NO.kkk KPAD/hi PRINT LISTh/SEARCHi

Press VVVV to scroll through the mes-

sages.

You will see the display. A number or a label will appear on the upper line.

FILE NO.115 Y/hi 5551234

Note

❒ Press W to obtain a list of all the

files and their number. If you already know the number of the file to print, enter it directly from the ten key pad and skip to step D.

Press the {{{{Yes}}}} key.

A number or a label will appear on the upper line.

FILE NO.115 START/N 5551234

Press the {{{{Start}}}} key to print the

message.

Page 22

Holsten1AE_Advanced_FM.book Page 10 Wednesday, November 8, 2000 11:24 AM

Communication Information

Journal (Function 41)

In addition to the automatic printout of this report, the journal can be printed at anytime.

❖❖❖❖ Journal (Switch 03, Bit 7)

This report gives details on each communication made by your terminal. It is automatically printed out after 35 transmissions and receptions.

Reference

User Parameter : See P.37 “User Parameters”.

Press {{{{Function}}}} {{{{4}}}} {{{{1}}}}, and then

the {{{{Yes}}}} key. Press the {{{{Start}}}} key to print out

the report.

Page 23

Holsten1AE_Advanced_FM.book Page 11 Wednesday, November 8, 2000 11:24 AM

3. Transmission Features

Handy Dialing Functions

Chain Dial

This feature allows you to compose a telephone number from various parts, some of which may be stored as Quick Dial keys or Speed Dial codes, and some of which may be entered at the ten key pad.

You can program commonly used area or country codes into Speed Dial Codes or Quick Dial Keys.

Example: 01133-1-5553333 (From the United States to Paris).

Assume that the following Quick Dial and Speed Dial numbers have already been programmed.

• Quick Dial 01 = 01133 (Overseas to France)

• Quick Dial 02 = 1 (Paris)

• Speed Dial 10 = 555

❖❖❖❖ On Hook Dial or Handset Mode:

Press {01} {02} and the {Speed Di- al} key {1} {0} , and then {3} {3} {3} {3}.

❖❖❖❖ Other:

Press {01} and the {Pause} key. Then press {02} and the {Pause} key, {Speed Dial} keys {1} {0}, and then {3} {3} {3} {3}.

Redial

If a message was not transmitted successfully, you can redial with just a few key-

{

strokes by using the

Using the Redial key

The machine can remember the last 10 numbers dialed on the numeric keypad, and one previously dialed Quick Dial/Speed Dial. If you have to redial one of these numbers, just press the {Pause/Redial} key until the required telephone number or name is displayed, and then press the {Start} key.

This feature has the following uses.

• If the machine is waiting to redial the other party, you do not have to wait for the redialing interval to expire. Press the {Pause/Redial} key until the required telephone number or name is displayed, and then press the {Start} key.

• If you wish to send another message to the same address that you sent one to recently, you do not have to dial the full number again if it is still in the Redial memory. Place the Documents in the Automatic Document Feeder, then press the {Start} key.

Pause/Redial

}

key.

Press the {{{{Pause/Redial}}}} key until

the required number appears in the display, then press the {{{{Yes}}}} key twice.

REDIAL Y/hi a01 XYZ CO. NEW YORK

Page 24

Holsten1AE_Advanced_FM.book Page 12 Wednesday, November 8, 2000 11:24 AM

Transmission Features

Carefully place your fax message

into the Document Guide feeder.

Press the {{{{Yes}}}} key.

a09 Y/N

TRANSMIT DIAL/START

PROGR. DIAL OPTION?

DIAL NEXT FAX NUMBER

Press the {{{{Yes}}}} key.

If you dial another party

A Select another number. (Broad-

casting)

If you dial no more party

A Press the {{{{Start}}}} key to start the

transmission.

Dial Options

The Dial Options provide access to various code features which are designed to allow confidential transmission between different makers' fax machines. Use them if the other party's fax machine is of a different make and supports the code features. Before you can use the Dial Options, you need to program Quick Dial key 09 as the Dial Option key if you have not done so already (see the following details).

Assigning the Dial Option key

This procedure describes how to set up Quick Dial key 09 as the Dial Option key.

PROGRAMMED

“

display.

” will flash on the

ak QUICK/hi PRINT LISTh/SEARCHi

Press the {{{{Function}}}} key.

Using Dial Options

To use Dial Options, foll ow the pr ocedures below, only after you have dialed the destination fax number and before pressing the {Start} key.

Make sure that the machine is in

standby mode for faxing.

The display should look like this:

READY 100% 10:00 SET DOC. OR DIAL NO.

Place the entire document face

down into the Automatic Document Feeder.

TRANSMIT OPTIONi DIAL FAX NUMBER

Press {{{{Function}}}} {{{{3}}}} {{{{1}}}}, and then

the {{{{Yes}}}} key.

ak QUICK/hi PRINT LISTh/SEARCHi

Press Quick Dial key {{{{09}}}}.

a09 PROGRAM? Y/hi

Dial.

TRANSMIT Y/START 55512345kkkkkkkkkkkk

Press the Dial Option key (Quick

Dial 09).

Y/N SUB? (S)

Page 25

Holsten1AE_Advanced_FM.book Page 13 Wednesday, November 8, 2000 11:24 AM

Handy Dialing Functions

Do one of the following:

• If you wish to set the SUB code for confidential transmission to different makers' machines, press the {Yes} key.

TRANSMIT Y/START 55512345Skkkkkkkkkkk

• To skip SUB, press the {No} key, and then go to step G for polling reception from different maker's fax machines.

Enter the SUB code on the ten key

pad then press the {{{{Yes}}}}key.

Y/N SEP? (P)

Do one of the following:

• If you wish to set the SEP code, press the {Yes} key.

TRANSMIT Y/START 55512345S9999Pkkkkkk

• To skip SEP, press the {No} key and go to Step I.

Enter the SEP code on the ten key

pad and then press the {{{{Yes}}}} key.

Enter the SID code on the ten key

pad, and then press the {{{{Yes}}}} key.

Y/N PWD? (W)

Do one of the following:

• If you wish to set the PWD

code, press the {{{{Yes}}}} key.

TRANSMIT Y/START 345S9999P1234I3333Wk

• To skip PWD, press the {No}

key and go to step M.

Enter the PWD code on the ten

key pad, and then press the {{{{Yes}}}} key.

Y/N SPACE?

Do one of the following:

• If you wish to enter a space,

press the {Yes} key.

TRANSMIT Y/START 999P1234I3333W4444 k

• Press the {No} key.

Y/N SID? (I)

Do one of the following:

• If you wish to set the SID code, press the {{{{Yes}}}} key.

TRANSMIT Y/START 55512345S9999P1234Ik

• To skip SID, press the {{{{No}}}} key and go to step KKKK.

Y/N END OF DIAL NUMBER?

Press the {{{{Yes}}}} key.

PROGRAMMED

“

display.

” will flash on the

TRANSMIT DIAL/START DIAL NEXT FAX NUMBER

Press the {{{{Start}}}} key.

Page 26

Holsten1AE_Advanced_FM.book Page 14 Wednesday, November 8, 2000 11:24 AM

Transmission Features

Sending a Fax Using an External Telephone

You can send a fax message using the handset. (External telephone is required.)

Set the document, and then pick

up the handset.

Dial the other party.

If you hear a voice, continue your

conversation as you would normally.

If you hear a high-pitched tone instead of a voice

A Press the {{{{Start}}}} key.

Go to step E.

When you are ready to send your

fax message, ask the other party to press the {{{{Start}}}} key.

Replace the handset.

Page 27

Holsten1AE_Advanced_FM.book Page 15 Wednesday, November 8, 2000 11:24 AM

Phoning and Faxing on the Same Call

This feature is available when you connect the external telephone.

To Talk before Sending a Fax

Pick up the handset.

Dial the other party.

Note

❒ Do not press the {Start} key.

If you hear a voice, continue your

conversation as you would normally.

If you hear a high-pitched tone instead of a voice

A Place your fax message in the

Automatic Document Feeder, and then press the {{{{Start}}}} key.

Go to step E.

When you are ready to send your

fax message, place your message in the feeder, and then ask the other party to press the {{{{Start}}}} key.

Press the {{{{Start}}}} key on the ma-

chine.

Replace the handset.

Page 28

Holsten1AE_Advanced_FM.book Page 16 Wednesday, November 8, 2000 11:24 AM

Transmission Features

Tone Signals

On this model the {p} key on the ten key pad is used as the Tone key.

Some organizations offer you a special service by telephone, which you can access by transmitting Touch tones. If your phone service provides only pulse dialing, or if you are call-

ing over a digital network, the ability to generate Tone Signals will allow you to access these services.

First, dial the other party. When you are through to the other end, press the Tone key and enter the code number that is needed to access the required feature at the other terminal. You do not need to press the Tone key if your machine is set up for dialing in Tone Dial (DTMF) mode.

Enter the numbers for the remote

facility you need. After you have finished your business with the remote facility, hang up.

Note

❒ Do not press the {Start} key.

Using the Tone Key

Make sure that the machine is in

standby mode, and that there is no document in the feeder.

Pick up the handset, or press the

{{{{On Hook Dial}}}} key.

Dial the remote facility. Do not

press the {{{{Start}}}} key.

Note

❒ If your telephone line type is

DTMF (Tone Dial), go to step E.

After your line is connected to the

remote facility, if your telephone line type is Pulse Dial, press the {{{{pppp}}}} key on the ten key pad.

A dot appears in the display.

Page 29

Holsten1AE_Advanced_FM.book Page 17 Wednesday, November 8, 2000 11:24 AM

More Transmission Functions

The following functions are useful when sending faxes.

Checking if a Transmission Was Successful

Unless otherwise indicated, the automatic printing of these reports can be turned on or off by changing the bit of the user parameters (see P.37 “User Parameters”).

❖❖❖❖ Journal (Switch 03, Bit 7)

This report gives details on each communication made by your terminal. It is automatically printed out after 35 transmissions and receptions.

❖❖❖❖ Communication Result Report (Mem-

ory Transmission) (Switch 03, Bit 0)

This report is printed out after memory transmission, showing whether it was successful or not. If you have switched this report off, a Communication Failure Report will be printed only when a communication fails.

❖❖❖❖ Communication Failure Report (ON if

Communication Result Report is OFF)

This report is printed if a memory transmission failure occurred, after a job is completed. It is only printed if the Communication Result Report is switched off, and in the event of a communication failure.

❖❖❖❖ Polling Result Report (Switch 03, Bit 4)

This report is printed after your machine polls a message from another machine.

❖❖❖❖ Printing Part of the Image on the Re-

port (Switch 04, Bit 7)

For reference purposes, the machine prints the first few centimeters of the fax message on the following reports.

• Communication Result

• File Reserve

• Communication Failure Report

Automatic Redialing

The machine will automatically redial the other party if any of the following conditions occur.

• The other party was busy

• There was no reply from the other

party

• The message was rejected by the machine at the other end because of excessive errors (in this case, redialing will only take place if Memory Transmission was used).

Note

❒ The number of redials and redial-

ing interval varies according to your locale.

❒ The number of redials may differ

according to the line of PABX used.

❒ The redialing interval may be ad-

justed by service representative.

❒ During redialing, the number be-

ing dialed is displayed as shown below.

2125551234 DIALING

Page 30

Holsten1AE_Advanced_FM.book Page 18 Wednesday, November 8, 2000 11:24 AM

Transmission Features

Dual Access

Dual Access means that even if the machine is already carrying out a task, you may be able to operate the machine.

For instance, if your machine is currently receiving a long fax message, but you want to send a message and go back to your desk without having to wait by the machine, you can place your message in the Automatic Document Feeder, select the required transmission features, dial the number, and press Start. Your message will be scanned and stored to memory while the machine is still receiving. This means that you can take your fax back to your desk before it is actually sent.

However, to be sure whether your transmission was successful or not, keep an eye open for Error Reports (or check the Journal).

The following table shows which features can operate simultaneously on your machine.

Job that you wish to carry out at the same time

Job Currently in Progress 1 2 3 4 5 6 7 8 9

1. Storing to Memory —

2. Printing from Memory

3. Copying

4. Printing an Automatic Report

5. Immediate Transmission

6. Memory Transmission

7. Receiving and Printing a Fax

8. Receiving a Fax to Memory

9. Transmitting a Service Report

✓ × ✓ × ✓✓✓✓

✓ × × × × × × ×

××××✓ × ✓✓

✓ ××× × ×××

××××× ×××

✓ × ✓ ×××××

✓ ××× × ×××

✓ × ✓ ×× × ××

✓ × ✓ ×× × ××

• ✓: Possible

• ×: Impossible

Page 31

Holsten1AE_Advanced_FM.book Page 19 Wednesday, November 8, 2000 11:24 AM

Printed Reports

You can have reports printed from your machine automatically, or print them out yourself.

Printed Reports

Transmission Result Report (Switch 03, Bit 5)

File Reserve Report (Switch 03, Bit 2)

If you switch this report on, it is printed immediately after you store a document in memory for Memory Transmission. It gives the file number, the time that it was stored, and the destinations (including any Group numbers that were selected).

Communication Result Report (Memory Transmission) (Switch 03, Bit 0)

This report is printed out after memory transmission showing whether it was successful or not. If you have switched this report off, a Communication Failure Report will be printed only when a communication fails.

Communication Failure Report (On if Communication Result Report is Off)

This report is printed out after immediate transmission showing whether it was successful or not.

❖❖❖❖ Printing Part of the Image on the Re-

port (Switch 04, Bit 7)

For reference purposes, the machine prints the first few centimeters of the fax message on the following reports.

• Communication Result

• File Reserve

• Communication Failure Report

Page 32

Holsten1AE_Advanced_FM.book Page 20 Wednesday, November 8, 2000 11:24 AM

Transmission Features

Report Formats

* * * COMMUNICATION RESULT REPORT (22.FEB.2001 9:19) * * *

FAX HEADER:XYZ COMPANY

FILE MODE OPTION ADDRESS (GROUP) RESULT PAGE

FAX HEADER:XYZ COMPANY

<TRANSMISSION> DATE TIME ADDRESS MODE TIME PAGE RESULT FILE

<RECEPTION> DATE TIME ADDRESS MODE TIME PAGE RESULT FILE

* * * JOURNAL(22.FEB.2001 11:07) * * *

ZDWX020E

❖❖❖❖ The Mode Column

See the bottom of the Journal for a full listing of symbols on the Journal. On other reports a code is given, informing the type of communication. These codes are explained below.

❖❖❖❖ The Result Column

OK: Successful communication E: An error occurred

❖❖❖❖ The Footnote on the Journal

Transmission counter: Total number of transmitted pages Reception counter: Total number of received pages

Page 33

Holsten1AE_Advanced_FM.book Page 21 Wednesday, November 8, 2000 11:24 AM

4. Reception Features

General

Printing Messages that Have Been Received into Memory (Substitute Reception)

If the Receive File indicator is lit, a message was stored in memory using substitute reception. This could be because the machine ran out of paper or toner, or because the Power Saver has turned off the print engine.

Check the following items and solve the problems, and the machine goes back to the working condition.

• While the Power Saver (see P.35

“Saving Energy with the Power Saving Timer (Function 71)”) is active

and the heater off, press any Key for the machine go back to the working condition.

• When “ display, your fax machine is out of paper. Add paper (see Chapter 4, “Loading Paper into the Paper Tray”in the Basic Features manual).

• When “ display, your fax machine is out of toner. Change the toner cartridge (see P.49 “Replacing the Toner Car- tridge and Cleaning Pad”).

• Otherwise, there might be a paper jam (see Chapter 4, “Clearing a Copy, Fax, or Print jam”in the Basic Features manual), or an open cover.

ADD PAPER

ADD TONER

” appears in the

As soon as the machine is back in working condition, messages stored in memory will be printed. The Receive File indicator will turn off and the messages will be erased from memory.

Note

❒ If a message comes in while you

are copying, the fax machine will store the message in memory and the Receive File indicator will light. The message will be printed as soon as copying is done.

❒ To turn substitute reception off or

back on, set bit 0 of user parameter switch 05. See P.37 “User Parame- ters”.

Rejecting Messages from Senders who do not Identify Themselves

Your fax machine can reject incoming messages lacking an identifier signal. Follow the user parameter procedure on to enter these settings.

Switch 05, bit 1

• 0: Accept such messages

• 1: Reject such messages

Reference

User Parameter: see P.37 “User Pa- rameters”

Page 34

Holsten1AE_Advanced_FM.book Page 22 Wednesday, November 8, 2000 11:24 AM

Reception Features

Receiving Message in Telephone Mode

This mode is active when the Manual Receive indicator is lit. You have to answer the call yourself and decide whether it is a fax or a telephone call. The procedure for answering a call is as follows:

Pick up the handset of the exter-

nal telephone.

Listen to the other end.

If you hear a voice

A Continue your conversation as

you would normally.

If you hear a fax tone

A Remove any documents from

the Automatic Document Feeder, press the {{{{Start}}}} key, and then replace the handset.

The machine will start receiving.

Answering the Telephone

This feature is available when you connect the external telephone.

In Auto mode

When the other party send the fax message, the machine receive the message. When the other party give a telephone call, pick up the external telephone handset and talk to the other party.

In Fax mode

When you hear a voice from the speaker inside the machine, pick up the external telephone handset then press the {Stop} Key. You can speak to the other party.

In Telephone mode

The telephone rings continuously.

Pick up the handset and speak to

the other party.

If you hear a high-pitched tone

A A fax is coming in. Press the

{{{{Start}}}} key, and then hang up.

If the caller wants to send you a fax

A Press the {{{{Start}}}} key after

speaking, and then hang up.

Note

❒ If nothing happens after you

press the {Start} key, the telephone may not be properly connected.

Page 35

Holsten1AE_Advanced_FM.book Page 23 Wednesday, November 8, 2000 11:24 AM

Printing Options

As printing options, the Reverse Order Printing, Page Length Reduction are available.

Reverse Order Printing

Normally, the machine prints the pages of received messages in the order that they were received uncollated.

However, with Reverse Order Printing, the machine will collate the sequence by printing the message from the last page first collated. This will make it easier to distribute the received fax messages, and make reading them more convenient.

Printing Options

Page Length Reduction

If the machine receives a page that is longer than the paper in the tray, the machine reduces the length of the received image so that it will fit on one page.

The image length is within the following limits.

Paper size in the tray Maximum reducible

length

A4 388.8mm

F4 411.7mm

Letter 365.2mm

Legal 411.7mm

Preparation

Reverse Order Printing will not take place unless you switch it on beforehand.

To switch this feature on or off, see the User Parameters. (see P.37 “Us- er Parameters”switch10, bit0).

If the received image is longer than the above limits, there is no reduction and the image is split up and printed on two sheets of paper. Normally, the last 10mm of the received image will be repeated at the beginning of the next page.

However, if you wish, the second page can continue from where the first page ended.

Note

❒ Contact your service representa-

tive if you require any adjustments to this feature.

Page 36

Holsten1AE_Advanced_FM.book Page 24 Wednesday, November 8, 2000 11:24 AM

Reception Features

Page 37

Holsten1AE_Advanced_FM.book Page 25 Wednesday, November 8, 2000 11:24 AM

Copying

If you need to make a copy of something, and there is no copier available, use your fax machine. Just place your original in the Automatic Document Feeder, and press the {Copy} key.

Note

❒ By default, copies are made at De-

tail resolution. To change to Halftone, press the Resolution key.

Place your original in the Auto-

matic Document Feeder.

TRANSMIT OPTIONi DIAL FAX NUMBER

5. Copying

Press the {{{{Copy}}}} key.

COPY MODE 01 SETS iA4

Enter the number of copies that

you need.

Note

❒ Example: 2 copies, press {2} on

the ten key pad.

COPY MODE k2 SETS iA4

❒ This machine makes copies in

the order P1, P2, P1, P2 (for example, when making 2 copies of a 2 page document).

Press the {{{{Start}}}} key.

Page 38

Holsten1AE_Advanced_FM.book Page 26 Wednesday, November 8, 2000 11:24 AM

Copying

Page 39

Holsten1AE_Advanced_FM.book Page 27 Wednesday, November 8, 2000 11:24 AM

6. Facsimile User Tool

Lists You Can Print Out Yourself

You can print these lists at any time by following the steps below.

Telephone Number List (Function 43)

You can obtain a list of all the phone numbers stored in the machine. (You can also obtain a list of stored numbers as you edit them. See Chapter 3, “Storing and Editing FAX Numbers (Function 31 & 32)” in the Basic Features manual. See Chapter 3, “Storing and Editing a Group of FAX Numbers (Function 33)” in the Basic Features manual.

Press {{{{Function}}}} {{{{4}}}} {{{{3}}}}, and then

the {{{{Yes}}}} key.

ALL LISTS? START/N QUICK/SPEED/GROUP

To print all the numbers (Quick Dial, Speed Dial, and Group numbers)

A Press the {{{{start}}}} key. Then

press the {{{{Function}}}} key and skip the following steps.

Three lists will come out.

B Press the {{{{Yes}}}} key.

SELECT LISTS Y/N SPEED DIAL LIST?

C Press the {{{{No}}}} key twice, and

then the {{{{Start}}}} key.

START

To print the Speed Dial list

A Press the {{{{No}}}} key twice.

SELECT LISTS Y/N SPEED DIAL LIST?

B Press the {{{{Yes}}}} key.

SELECT LISTS Y/N GROUP DIAL LIST?

C Press the {{{{No}}}} key, and then

the {{{{Start}}}} key.

START

To print the Group list

A Press the {{{{No}}}} key three times.

To print the Quick Dial list

A Press the {{{{No}}}} key.

SELECT LISTS Y/N QUICK DIAL LIST?

SELECT LISTS Y/N GROUP DIAL LIST?

B Press the {{{{Yes}}}} key, and then

the {{{{Start}}}} key.

START

Page 40

Holsten1AE_Advanced_FM.book Page 28 Wednesday, November 8, 2000 11:24 AM

Facsimile User Tool

Page 41

Holsten1AE_Advanced_FM.book Page 29 Wednesday, November 8, 2000 11:24 AM

7. Key Operator Settings

Access Code for Functions 61 to 94

Accessing functions 61 to 94 requires an access code.

The sole purpose of this feature is to keep others from accidentally misadjusting the machine. This code cannot be changed, so do not rely on it as a security feature.

The code is 2222

Page 42

Holsten1AE_Advanced_FM.book Page 30 Wednesday, November 8, 2000 11:24 AM

Key Operator Settings

Using Key Operator Settings

Setting the Date and Time (Function 91)

Press {{{{Function}}}} {{{{6}}}} and enter the

access code {{{{2}}}} {{{{2}}}} {{{{2}}}} {{{{2}}}}. Press {{{{9}}}} {{{{1}}}}, and then the {{{{Yes}}}} key.

SAT KPAD/Y 24 FEB 2001 13:35

Change the date with the ten key

pad with {{{{2}}}} {{{{8}}}}.

WED KPAD/Y 28 FEB 2001 13:35

Change the month using {{{{#}}}} or

{{{{pppp}}}} ({{{{# }}}} to scroll forward, or

{{{{pppp}}}} to scroll backward) on the ten key pad and press VVVV to move the cursor.

WED */#/Y 28 MAR 2001 13:35

Type in the year and time with

the ten key pad as {{{{0}}}} {{{{1}}}} {{{{1}}}} {{{{0}}}} {2} {{{{5}}}}.

WED KPAD/Y 28 MAR 2001 10:25

When the display is correct, press

the {{{{Yes}}}} key, and then the {{{{Function}}}} key.

Summer Time / Daylight Saving Time (Function 62)

Whenever local custom requires advancing the clock or setting the clock back, use this feature. You can easily move the clock forwards when daylight saving time begins, and back when it ends.

When you install the machine for the first time, take care that the setting is correct before you set the date and time.

Press {{{{Function}}}} {{{{6}}}} and enter the

access code {{{{2}}}} {{{{2}}}} {{{{2}}}} {{{{2}}}}. Press {{{{6}}}} {{{{2}}}} , and then {{{{Yes}}}} key.

Y/NEXTi SELECT LINE

Display might differ according to your local.

Press VVVV until this display is shown,

and then press the {{{{Yes}}}} key.

Y/NEXTi SUMMER TIME/DST

Use the WWWW and VVVV on the scroll key

to switch the feature on or off. This mode is off if the display is shown.

SUMMER TIME/DST Y/hi ON iOFF

To store your setting, press the

{{{{Yes}}}} key. Press {{{{Function}}}} key to finish.

Page 43

Holsten1AE_Advanced_FM.book Page 31 Wednesday, November 8, 2000 11:24 AM

Selecting the Display Language (Function 93)

If you would rather use another language for messages and displays, follow the procedure below.

Press {{{{Function}}}} {{{{6}}}} and enter the

access number {{{{2}}}} {{{{2}}}} {{{{2}}}} {{{{2}}}}. Press {{{{9}}}} {{{{3}}}} , and then the {{{{Yes}}}} key.

LANGUAGE Y/hi ENGLISH

Use WWWW and VVVV to scroll through the

available languages.

LANGUAGE O/hi FRANCAIS

Using Key Operator Settings

❖❖❖❖ Print Counter:

The number of pages that your machine has printed (including copies, reports and lists.)

Press {{{{Function}}}} {{{{6}}}} and enter the

access code {{{{2}}}} {{{{2}}}} {{{{2}}}} {{{{2}}}}. Press {{{{9}}}} {{{{4}}}}, and then {{{{Yes}}}} key.

TX :003256 RX :002648

Press the {{{{Yes}}}} key to check the

SCAN and PRINT counter.

SCAN :003287 PRINT :002703

When you have finished, press

the {{{{Function}}}} key.

Press the {{{{Yes}}}} key, and then the

{{{{Function}}}} key to return to the ready state.

Counters (Function 94)

These counters will help you if you wish to keep a regular check on how many pages your machine has sent, received, and copied. The machine has the following counters:

❖❖❖❖ TX Counter:

The number of pages that your machine has sent (transmitted)

❖❖❖❖ RX Counter:

The number of pages that your machine has received

❖❖❖❖ Scan Counter:

The number of pages that your machine has scanned (including copies)

Rejecting or Accepting Messages from Specified Senders (Authorized Reception)

This feature is called Authorized Reception. It helps you reject junk fax mail.

It lets you specify which terminals you wish to receive fax messages from; all others will be shut out.

About Authorized Reception

A You must specify a list of senders

(Function 81). See P.32 “Program- ming a List of Senders to Treat Differently (Function 81)”.

B You must turn Authorized Recep-

tion on (Function 62). See P.34

“Switching Authorized Reception ON / OFF (Function 62)”

Page 44

Holsten1AE_Advanced_FM.book Page 32 Wednesday, November 8, 2000 11:24 AM

Key Operator Settings

C You must set your machine to ac-

cept or reject messages from senders in that list (Function 63). (User Parameters, switch 08, bit 2 and 3; see P.37 “User Parameters” ).

If you accept them, the general public will not have access to your fax machine. You accept messages only from a group of people you know.

If you reject them, everyone will be able to send you messages except the people in the list. This is useful to reject the junk fax mail.

You can store up to 30 identifications with this feature. You can program part of an identification and accept (or reject) messages from all senders whose identification contains that part. See Chapter 3, “Wild Cards” in the Basic Features manual.

Programming the List of Senders (Special Senders)

Press {{{{Function}}}} {{{{6}}}} and enter the

access code {{{{2}}}} {{{{2}}}} {{{{2}}}} {{{{2}}}}. Press {{{{8}}}} {{{{1}}}}, and then the {{{{Yes}}}} key.

SETTING? Y/hi PRINT LISTh/SEARCHi

Note

❒ At this time, you can print a

Programmed Special Senders List by pressing W, and then the {Start} key.

Press the {{{{Yes}}}} key.

NAME/NO. ABC hi kkkkkkkkkkkkkkkkkkkk

Entering a list of senders to treat differently (Function 81)

How to enter a list of senders to treat differently, see P.32 “Programming a

List of Senders to Treat Differently (Function 81)”

Enter OWN NAME or FAX

NUMBER using the Quick Dial key and the ten key pad.

NAME/NO. ABC Y/N XYZ COMPANYkkkkkkkkk

Programming a List of Senders to Treat Differently (Function 81)

You can enter a list of up to 30 identifications (OWN NAME, FAX NUMBER and Wild Cards) for senders you wish to treat differently. For instance, for each identification in the list, you have the following option.

• Authorized Reception: You can accept their calls and reject all others (or vice-versa) with the Authorized Reception setting (See P.31

“Rejecting or Accepting Messages from Specified Senders (Authorized Reception)”).

Note

❒ Example: XYZ COMPANY

Reference

How to enter the characters: see Chapter 3, “Entering Characters" in the Basic Features manual.

Press the {{{{Yes}}}} key.

NAME/NO. Y/N STORE AS WILD CARD?

Page 45

Holsten1AE_Advanced_FM.book Page 33 Wednesday, November 8, 2000 11:24 AM

Using Key Operator Settings

Either:

Store this OWN NAME as a wild card

A Press the {{{{Yes}}}} key.

NAME/NO. ABC hi kkkkkkkkkkkkkkkkkkkk

Otherwise

A Press the {{{{No}}}} key.

NAME/NO. ABC hi kkkkkkkkkkkkkkkkkkkk

Either:

To program another special sender

A Go to step CCCC.

To finish

A Press the {{{{Function}}}} key.

Explain that you need the number programmed into their fax machine for identification purposes. Or, attempt a communication with their fax machine and print out a Journal report (see P.10 “Journal (Function 41)” ). Read the identification under the OWN NAME or FAX NUMBER heading of the report.

Editing the OWN NAME/FAX NUMBER for the special senders

Press {{{{Function}}}} {{{{6}}}} and enter the

access code {{{{2}}}} {{{{2}}}} {{{{2}}}} {{{{2}}}}. Press {{{{8}}}} {{{{1}}}}, and then the {{{{Yes}}}} key.

SETTING? Y/hi PRINT LISTh/SEARCHi

Press VVVV to scroll through the list.

When OWN NAME/FAX NUMBER you want to change appears, press the {{{{Yes}}}}key.

NAME/NO.CHANGE? Y/hi XYZ COMPANY

----Hints for programming the special senders

You must specify the sender's identification code (see Chapter 3, “Initial Settings and Adjustments” in the Basic Features manual ) which could be a little different from their phone number.

To get the other party's identification, call and ask for their FAX NUMBER or OWN NAME code.

Edit the OWN NAME or FAX

NUMBER and press the {{{{Yes}}}} key.

NAME/NO. ABC Y/N XYZ COMPANYkkkkkkkkk

Page 46

Holsten1AE_Advanced_FM.book Page 34 Wednesday, November 8, 2000 11:24 AM

Key Operator Settings

Either:

NAME/NO. Y/N STORE AS WILD CARD?

Store this OWN NAME as a wild card

A Press the {{{{Yes}}}} key.

NAME/NO. ABC hi kkkkkkkkkkkkkkkkkkkk

Otherwise

A Press the {{{{No}}}} key.

NAME/NO. ABC hi kkkkkkkkkkkkkkkkkkkk

Either:

To edit another special sender

A Go to step BBBB.

To finish

Press VVVV scroll the OWN NAME/

FAX NUMBER. And the OWN NAME/FAX NUMBER you want to change appears, press the {{{{Yes}}}} key.

NAME/NO.CHANGE? Y/hi XYZ COMPANY

Press the {{{{No}}}} key, and then the

{{{{Yes}}}} key. Press {{{{Function}}}} key.

Switching Authorized Reception ON / OFF (Function 62)

Before you use Authorized Reception, you have to switch the feature on.

Preparation

You must specify a list of senders beforehand. See P.32 “Program-

ming a List of Senders to Treat Differently (Function 81)”.

Press {{{{Function}}}} {{{{6}}}} and enter the

access code {{{{2}}}} {{{{2}}}} {{{{2}}}} {{{{2}}}}. Press {{{{6}}}} {{{{2}}}}, and then {{{{Yes}}}} key.

A Press the {{{{Function}}}} key.

Erasing a special sender

Press {{{{Function}}}} {{{{6}}}} and enter the

access code {{{{2}}}} {{{{2}}}} {{{{2}}}} {{{{2}}}}. Press {{{{8}}}} {{{{1}}}}, and then the {{{{Yes}}}} key.

SETTING? Y/hi PRINT LISTh/SEARCHi

Y/NEXTi SELECT LINE

Display might differ according to your local.

Press VVVV until this display is as

shown.

Y/NEXTi AUTHORIZED ON/OFF

Press the {{{{Yes}}}} key.

AUTHORIZED Y/hi ON iOFF

Page 47

Holsten1AE_Advanced_FM.book Page 35 Wednesday, November 8, 2000 11:24 AM

Using Key Operator Settings

Change the on/off setting by

pressing WWWW or VVVV. Press the {{{{Yes}}}} key, and then

{{{{Function}}}} key.

Saving Energy with the Power Saving Timer (Function 71)

You can set sleep time to let the machine go to saving energy condition and set the wake up time when it returns to standby mode the next morning. During this Power Saver mode, a fax message received is stored in the memory and will be printed automatically the next morning after the wake up timer is activated.

As a typical example, you could program the heating element inside the printer to stay off at night and over the weekend. (You can program different settings for every day of the week.)

To use the Power Saving timer, you must:

• Program the timers for each day of the week.

• Switch the Power Saving timer feature on.

Press {{{{Function}}}} {{{{6}}}} and enter the

access code {{{{2}}}} {{{{2}}}} {{{{2}}}} {{{{2}}}}. Press {{{{7}}}} {{{{1}}}}, and then the {{{{Yes}}}} key.

Y/N SET POWER SAVER

Press the {{{{Yes}}}} Key.

SET TIMER Y/N/hi SUN

Use WWWW and VVVV to scroll through the

days of the week.

SET TIMER Y/N/hi TUE

Note

❒ Example: Press V twice to go to

Tuesday.

Press the {{{{Yes}}}} key

TIMER#1 TUE */#/Y ON FROM 00:00

To change the ON to OFF, or the

other way round, press the {{{{pppp}}}} or {{{{#}}}} keys.

Setting the Power Saving time (Function 71)

Note

❒ While the Power Saving timer is

active, all incoming calls are refused if the memory fills up.

----Example:

For Tuesday, set the Power Saving timer to switch the heater on at 9:00 and off at 18:00.

Note

❒ There are two timers for each

day, each with an ON/OFF setting. “ON” means that the heater will switch on at the time indicated. “OFF” means that the heater will switch off at the time indicated.

Press VVVV to move the cursor under

the time.

TIMER#1 TUE KPAD/Y ON FROM 00:00

Page 48

Holsten1AE_Advanced_FM.book Page 36 Wednesday, November 8, 2000 11:24 AM

Key Operator Settings

Enter the time (9:00) : Press {{{{0}}}}

{9} {{{{0}}}} {{{{0}}}} from the key pad.

Scroll through the list of features

with VVVV until this display is as shown.

TIMER#1 TUE KPAD/Y ON FROM 09:00

Y/NEXTi POWER SAVER ON/OFF

Press the {{{{Yes}}}} key.

TIMER#2 TUE */#/Y ON FROM 00:00

POWER SAVER Y/hi ON iOFF

Note

Change the on/off setting by

❒ Repeat step F to G for the second

timer (18:00)

❒ If you want the heater on all

day, set both timers to ON = 00:00. If you want the heater off all day, set both timers to OFF = 00:00.

Press the {{{{Yes}}}} key, and then the

{{{{Function}}}} key to finish.

Note

❒ Go back to step C to program

the timer for another day.

pressing WWWW or VVVV.

POWER SAVER Y/hi iON OFF

Press the {{{{Yes}}}} key, and then

{{{{Function}}}} key to finish.

Switching the Power Saving timer ON / OFF (Function 62)

The Power Saving timer feature must be switched on using Function 62.

Press {{{{Function}}}} {{{{6}}}} and enter the

access code {{{{2}}}} {{{{2}}}} {{{{2}}}} {{{{2}}}}. Press {{{{6}}}} {{{{2}}}}, and then the {{{{Yes}}}} key.

Y/NEXTi SELECT LINE

Display might differ according to your local.

Page 49

Holsten1AE_Advanced_FM.book Page 37 Wednesday, November 8, 2000 11:24 AM

Using Key Operator Settings

User Parameters

Adjusting your machine sometimes requires that you change special settings called user parameters. For each user parameter, you must change a bit in a switch.

A switch has eight bits. Each bit has a value of 1 or 0, and each bit is numbered 0 to 7 from the right.

❖❖❖❖ Bit values and Bit numbers

Bit number76 5 43210

↓↓ ↓ ↓↓↓↓↓

Bit value 01 0 00000

In the following example we will change bit 3 of switch 05 in the user parameters.

Press {{{{Function}}}} {{{{6}}}} and enter the access code {{{{2}}}} {{{{2}}}} {{{{2}}}} {{{{2}}}}. Press {{{{6}}}} {{{{3}}}},

and then the {{{{Yes}}}} key.

You will get this display.

SETTING? Y/h PRINT LIST h

Note

❒ You can press the W key to see a list. Otherwise, press the {Yes} key.

Press the {{{{Yes}}}} key again and use WWWW and VVVV to change switches.

Note

❒ For example go to switch 05 by pressing V five times.

KPAD/Y/hi SWITCH 05 :0000 0011

To change bit 1, press {{{{1}}}} on the ten key pad.

Bit 1 will change from 1 to 0 or from 0 to 1.

KPAD/Y/hi SWITCH 05 :0000 0001

Note

❒ To change bit 0, press {0} to change bit 1, press {1} and so on.

Press the {{{{Yes}}}} and {{{{Function}}}} keys.

Page 50

Holsten1AE_Advanced_FM.book Page 38 Wednesday, November 8, 2000 11:24 AM

Key Operator Settings

----List of all relevant user parameters

Many bit settings have no effect and are not listed. (Never change these).

SW Bit & Definition Settings

00 5, 4: Default resolution when you send a message

RESOLUTION

6: Default setting for transmission.

TRANSMISSION MODE

01 7: If you change any of resolution, transmission mode

setting before making a transmission , then

Bit 0: The setting(s) will not return to the home position after the transmission.

Bit 1: The setting(s) will return to the home position after the transmission.

RETURN TO HOME POSITION

03 0: Automatically print memory transmission reports.

COMMUNICATION RESULT REPORT(MEMORY TX)

2: Automatically print storage reports for memory transmission.

FILE RESERVE REPORT(MEMORY TX)

4: Automatically print polling reception reports.

COMMUNICATION RESULT REPORT(POLLING RX)

5: Automatically print immediate transmission reports.

TRANSMISSION RESULT REPORT

7: Automatically print communication reports.

JOURNAL

04 7: Include the first half of the first page with reports?

INCLUSION OF PART OF IMAGE

05 0: Store incoming faxes when machine is out of sup-

plies.

SUBSTITUTE RECEPTION

1: Allow automatic reception from senders that do not identify themselves.

CONDITIONS OF MEMORY RECEPTION

06 0: Default Setting for sending a header with each page.

FAX HEADER PRINT

Bit: 5, 4

0, 0: STANDARD

0, 1: DETAIL

1, 0: FINE

1, 1: HALFTONE

0: Memory

1: Immediate

0: Off

1: On

0: Off

1: On

0: Off

1: On

0: Off

1: On

0: Off

1: On

0: Off

1: On

0: Off

1: On

0: Off

1: On

0: Accept (Free)

1: Reject (If no OWN NAME/ FAX NUMBER received)

0: Off

1: On

Page 51

Holsten1AE_Advanced_FM.book Page 39 Wednesday, November 8, 2000 11:24 AM

SW Bit & Definition Settings

10 0: Reverse order Printing

13 1, 0: Access to the public telephone line

AUTHORIZED RECEPTION

3, 2:

(Can also use function 62)

SORT

7: Use dithering halftone (SPD) or standard halftone (STD)

HALFTONE METHOD

ACCESS METHOD FOR PSTN LINE

Using Key Operator Settings

Bit

3, 2:

X 0: Off

0, 1: Receive messages only from senders whose OWN NAME/FAX NUMBERs are programmed.

1, 1: Receive messages only from senders whose OWN NAME/FAX NUMBERs are not programmed.

0: Off

1: On

0: STD

1: SPD

Bit: 1, 0

1, 0: Ground Start

0, 1: Loop Start

1, 1: Flash Start

0, 0: PSTN

User parameter hints

❖❖❖❖ Changing your machine's default settings

These are the settings your machine assumes immediately after it is turned on, after clearing the machine, or after you or the power saving reactivates it. Many of the user parameters determine your machine's default settings.

❖❖❖❖ Clear modes after sending or loading a fax message (Switch 01, Bit 7)

Your machine can either reset itself or keep its settings (for a few minutes) after it sends a fax message.

❖❖❖❖ Automatic reports

Many types of automatic reports can be switched on or off. See P.17 “Checking if a Transmission Was Successful”. See P.19 “Printed Reports” for details.

❖❖❖❖ Accepting messages when out of supplies (Switch 05, Bit 0)

This is also called substitute reception. You can accept messages even when out of toner or paper by storing them in memory. See P.21 “Printing Messages

that Have Been Received into Memory (Substitute Reception)”

Page 52

Holsten1AE_Advanced_FM.book Page 40 Wednesday, November 8, 2000 11:24 AM

Key Operator Settings

Setting the Access Number (Function 61)

If you select the inside line, you must program the number which proceeds the telephone number.

If you program the number, a pause will be added automatically as soon as you press the number.

Press {{{{Function}}}} {{{{6}}}} and enter the

access code {{{{2}}}} {{{{2}}}} {{{{2}}}} {{{{2}}}}. Press {{{{6}}}} {{{{1}}}}, and then the {{{{Yes}}}} key.

Y/NEXTi SET OWN NAME

Press VVVV until the following dis-

play is shown.

Y/NEXTi SET PSTN ACCESS NO.

Setting the Auto Ring Time (Function 61)

In Auto mode, the machine rings a number of times to give you the chance to pick up the handset before taking the call automatically. You can alter the number of rings by changing the Auto Ring Time.

Press {{{{Function}}}} {{{{6}}}} and enter the

access code {{{{2}}}} {{{{2}}}} {{{{2}}}} {{{{2}}}}. Press {{{{6}}}} {{{{1}}}}, and then the {{{{Yes}}}} key.

Y/NEXTi SET OWN NAME

Press VVVV until the following dis-

play appears.

Y/NEXTi SET NO. OF RINGS

Press the {{{{Yes}}}} key.

NU M BER KPAD

Enter the number which you use

to access an outside line.

For example, if you register “0” as the PSTN Access Number, a pause will be inserted automatically after dialing “0”.

NUMBER KPAD/N 0k

Press the {{{{Yes}}}} key to store your

setting, and then press the {{{{Function}}}} key.

The factory setting will be displayed.

NO. OF RINGS Y/N 08 RINGS

Note

❒ If you wish to keep these set-

tings, go to step E .

Press the {{{{No}}}} key, and then press

the new number using the ten key pad.

Press the {{{{Yes}}}} key, and then the

{{{{Function}}}} key.

Page 53

Holsten1AE_Advanced_FM.book Page 41 Wednesday, November 8, 2000 11:24 AM

Setting the Country Code (Function 61)

You can change the country code setting.

Important

❒ If you change the country code,

settings in Function 62 and 63 are initialized.

❒ Be sure to select the correct coun-

try setting. Selecting the wrong country may make it impossible for you to switch to a different setting. If you do accidentally make the wrong setting and find that you cannot correct the error, please contact your service representative for assistance.

Note

❒ This Function is not available in

some areas.

❒ Please contact your service repre-

sentative, if this function is not available even though you programmed Country Code in initial settings.

Press {{{{Function}}}} {{{{6}}}} and enter the

access code {{{{2}}}} {{{{2}}}} {{{{2}}}} {{{{2}}}}. Press {{{{6}}}} {{{{1}}}}, and then the {{{{Yes}}}} key.

Y/NEXTi SET OWN NAME

Press VVVV until the following dis-

play is shown.

Y/NEXTi SET COUNTRY

Press the {{{{Yes}}}} key.

COUNTRY Y/hi AUSTRALIA

Using Key Operator Settings

Press WWWW or VVVV to select a country or

region name. If your country or region name is not displayed, select “OTHERS”.

Press the {{{{Yes}}}} key.

A: After selecting a country or region name in step D, Go to step H.

B: After selecting “OTHERS” in step D, the following display will appear.

COUNTRY CODE Y/N 22

When B is displayed, go to step F.

Press the {{{{No}}}} key, and then enter

the country code.

Important

❒ Make sure you enter the proper

country code. The machine might function improperly if you enter the wrong code.

COUNTRY CODE Y/N 23

Note

❒ Country Code List

Code Country / Region

20 Hong Kong

22 Australia

23 New Zealand

24 Singapore

25 Malaysia

18 Thailand

18 Viet Nam

18 Sri Lanka

18 India

Press the {{{{Yes}}}} key to program

the country code. Press {{{{Function}}}} key.

Page 54

Holsten1AE_Advanced_FM.book Page 42 Wednesday, November 8, 2000 11:24 AM

Key Operator Settings

Setting the Phone Line Type (Function 62)

You must match the fax machine to the type of line you use: a tone line or a pulse line. Then, you should connect the line to the machine.

Note

❒ This function is not available in

some areas.

Press {{{{Function}}}} {{{{6}}}} and enter the

access code {{{{2}}}} {{{{2}}}} {{{{2}}}} {{{{2}}}}. Press {{{{6}}}} {{{{2}}}}, and then the {{{{Yes}}}} key.

Y/NEXTi SELECT LINE

Press the {{{{Yes}}}} key.

SELECT LINE Y/hi

iTT PD

Note

❒ TT = Touch Tone

❒ PD = Pulse Dial

Press WWWW and VVVV to set your machine

”).

for a tone dial line (“ pulse dial line (“

”) or a

Calling the Service Station

The machine has a feature called Service Report Transmission. Use this feature when your machine is having problems. The machine will transmit information about the condition of your machine to your service representative. A representative will then be able to find out what the problem is before making a visit. Service Report Transmission is available when the fax number of the service representative has been programmed.

Important

❒ This information is sent to the des-

tination that has been registered in your machine by a service representative.

Sending a service report

When you need to send a service report, do the following:

Press {{{{Function}}}} {{{{6}}}} and enter the

access code {{{{2}}}} {{{{2}}}} {{{{2}}}} {{{{2}}}}. Press {{{{7}}}} {{{{2}}}}, and then the {{{{Yes}}}} key.

START SYSTEM PARA. TX

SELECT LINE Y/hi TT iPD

Press the {{{{Yes}}}} key.

PROGRAMMED

“

display.

Press the {{{{Function}}}} key.

” will flash on the

READY 100% 10:00 SET DOC. OR DIAL NO.

Press the {{{{Start}}}} key.

5551234 DIALING

Page 55

Holsten1AE_Advanced_FM.book Page 43 Wednesday, November 8, 2000 11:24 AM

Note

❒ If the transmission was not suc-

cessful, the machine will not redial. You must repeat the operation. Program your machine's own telephone number in order for your service representative to identify the sender of the service report. (see Chapter 3, “Initial Settings and Adjustments” in the Basic Features manual.)

Using Key Operator Settings

Page 56

Holsten1AE_Advanced_FM.book Page 44 Wednesday, November 8, 2000 11:24 AM

Key Operator Settings

Page 57

Holsten1AE_Advanced_FM.book Page 45 Wednesday, November 8, 2000 11:24 AM

8. Troubleshooting

Help List

Use the {No/Help} key to print the Help List.

This list explains the following procedures:

• Immediate Transmission

• Memory Transmission

• Erasing a stored message before it is sent.

• Storing and editing Quick Dial numbers.

• Printing a list of the Quick Dial numbers

• Storing and editing Speed Dial numbers.

• Printing a list of the Speed Dial numbers

• Printing the Journal

Page 58

Holsten1AE_Advanced_FM.book Page 46 Wednesday, November 8, 2000 11:24 AM

Troubleshooting

Reading Reports

You can obtain reports from your machine either by having your machine print them out automatically, or by printing them out yourself.

Error Report (Turned On/Off by a Service Representative)

This report is printed after each unsuccessful communication. The communication failure report is printed after a job has been completed. And at the end, it prints a communication failure or transmission result report. Check it, and retransmit any pages that were not sent. If a particular problem continues or gets worse, keep the error reports for the service representative.

Power Failure Report

This report is printed if the machine's power was off for long enough to erase files from the memory. The report gives details of the files that were lost. With this information, you may store messages for transmission again, and contact the senders of any received messages that were lost.

Note

❒ Phone numbers stored in Quick/

Speed/Groups are not lost.

Page 59

Holsten1AE_Advanced_FM.book Page 47 Wednesday, November 8, 2000 11:24 AM

9. Maintaining Your Machine

Changing the Paper Size Settings

When you change the paper size loaded in the Paper Tray, you need to change the paper size settings.

Press {{{{Function}}}} {{{{3}}}} {{{{4}}}}, and then

the {{{{Yes}}}} key. Alternatively, if the machine is in standby mode, just press the WWWW key.

PAPER SIZE Y/hi A4 (210X297 MM)

Press the WWWW and VVVV keys to select

the paper size.

PAPER SIZE Y/hi LETTER (8.5X11 INCH)

Press the {{{{Yes}}}} key.

PAPER SIZE Y/hi PROGRAMMED

Press the {{{{Function}}}} key to finish.

Page 60

Holsten1AE_Advanced_FM.book Page 48 Wednesday, November 8, 2000 11:24 AM

Maintaining Your Machine

Cleaning the Rollers and Scanner

To maintain the machine's condition, clean the rollers and scanner from time to time.

Open the operation panel.

Wipe the rollers.

Wipe the white sheet (5) with a

damp cloth. Roll it round with your fingers so that you can wipe the whole surface.

B Wipe the three black rollers. (1,

2, 3) Roll them round with your fingers so that you can wipe the whole surface.

Wipe the scanner. (4)

Close the operation panel.

Page 61

Holsten1AE_Advanced_FM.book Page 49 Wednesday, November 8, 2000 11:24 AM

Replacing the Toner Cartridge and Cleaning Pad

When the Add Toner indicator (D) starts to blink, the toner cartridge is almost empty. You will make 100 more copies before you have to change the toner cartridge.

When the Add Toner indicator (D) remains lit, it is time to install a new toner cartridge.

WARNING:

Do not incinerate used toner or toner containers. Toner dust might ignite when exposed to an open flame. Dispose of the used toner cartridge according to local regulations for plastics.

This machine has been tested for safety using this supplier’s parts and consumables. We recommend you only use these specified supplies.

When removing the toner cartridge, do not touch the electrical elements and a screw inside the machine as this may damage the unit.

CAUTION:

When removing misfed paper, do not touch the fusing section because it could be very hot.

Open the box of the new toner

cartridge and check to make sure it contains a toner cartridge and cleaning pad.

Note

❒ Be sure to hold the toner car-

tridge by its handle.

Page 62

Holsten1AE_Advanced_FM.book Page 50 Wednesday, November 8, 2000 11:24 AM

Maintaining Your Machine

Lift up the tabs located on the

sides of the machine and open the front unit.

Important

❒ Please remove the paper on the

Print Delivery Tray, before you open the Front Unit.

Hold the toner cartridge by its

handle and pull it out.

Remove the old cleaning pad.

Important

❒ Please replace the cleaning pad

as well, when you replace the toner.

Note

❒ Be sure to grasp the green han-

dle when removing the cleaning pad.

Grasp the new cleaning pad by

the green handle and insert it into place.

Note

❒ Keep the toner cartridge hori-

zontal to avoid spilling the toner.

Page 63

Holsten1AE_Advanced_FM.book Page 51 Wednesday, November 8, 2000 11:24 AM

Replacing the Toner Cartridge and Cleaning Pad

Press down gently but firmly on

both sides of the pad to make sure that it is inserted as far as it can go.

Important

❒ Do not forget to install the

cleaning pad whenever you install a new toner cartridge.

Prepare the new toner cartridge.

Holding the toner cartridge by its handle, gently shake it side to side 5 or 6 times to evenly distribute the toner inside.

Note

❒ Be sure to hold the toner car-

tridge by its handle.

Look inside the machine and note

the locations of the arrows that indicate the toner cartridge guides on either side.

Make sure the plastic pins

(marked with “pppp” in the step GGGG illustration) on either side of the toner cartridge slide along the guides inside the machine.

Note

❒ Be sure to hold the toner car-

tridge by its handle.

Page 64

Holsten1AE_Advanced_FM.book Page 52 Wednesday, November 8, 2000 11:24 AM

Maintaining Your Machine

To close the front unit, press

down firmly but gently on both sides, until the unit closes and clicks securely into place.

Note

❒ Background gray cast is some-

times evident just after installing a new toner cartridge.

Page 65

Holsten1AE_Advanced_FM.book Page 53 Wednesday, November 8, 2000 11:24 AM

Toner Cartridge

• Store in a cool, dark place.

• Never store where it may be exposed to heat.

• Keep out of the reach of children.

• Do not eat toner.

• Do not lay heavy objects on toner cartridge.

• Do not incinerate toner or toner containers. Toner dust might ignite when ex-

posed to an open flame.

Toner Cartridge

Page 66

Holsten1AE_Advanced_FM.book Page 54 Wednesday, November 8, 2000 11:24 AM

Maintaining Your Machine

Page 67

Holsten1AE_Advanced_FM.book Page 55 Wednesday, November 8, 2000 11:24 AM

Before Installation

Before installing your machine, read the safety instructions at the beginning of this manual. To install the machine, follow these procedures:

A Find a suitable location for the ma-

chine.

B Remove all the pieces of tape at-

tached to the machine.

Install the toner cartridge.

D Attach the accessories.

E Connect the phone line. (see P.60

“Connecting Up to the Telephone Line”.)

Connect the power. (see P.61 “Con-

necting the Power and Switching On”.)

G Load the paper in the paper tray.

Enter all necessary information

and settings in your machine's memory. (see Chapter 3, “Initial Settings and Adjustments” in the Basic Features manual.)

For details, please refer to the setup guide, “Before You Use This Machine.”

10. Installation

Page 68

Holsten1AE_Advanced_FM.book Page 56 Wednesday, November 8, 2000 11:24 AM

Installation

Machine Environment

When choosing a location for your machine, please follow the safety instruction given in the first section.

Location

For the best possible performance, install your machine in a place which satisfies the following conditions.

• Not exposed to direct sunlight

• Well ventilated (air turnover at

least three times per hour); to avoid the build-up of ozone, make sure to locate the machine in a large well-ventilated room which has an air turnover of more than 30

/hr per person.

• Level

• Not subject to vibration

• Away from other electronic equip-

ment, to avoid interference

• Away from areas containing corrosive gas

• Dust-free

• Condensation-free

• Temperature

15°C to 25°C (Recommended range) 10°C to 35°C (Possible operation range)

• Humidity (do not install near a humidifier) 30% to 70 % (Recommended range) 15% to 80 % (Possible operation range)

• Away from heaters and air conditioners, to avoid sudden changes of temperature

• Within 5 meters of a three-pin grounded power outlet (220-240 Volts, 50/60 Hz)

• With the clearance as shown

CAUTION:

This machine generates a certain amount of ozone. Although the amount generated is within safety requirements, it is recommended that, to avoid ozone buildup, you install the machine in a room which is properly ventilated.

Page 69

Holsten1AE_Advanced_FM.book Page 57 Wednesday, November 8, 2000 11:24 AM

Installing the Optional Memory Card

Turn off the power switch.

Remove the cover from the front

right of the machine.

Hold the card in the way shown

(pay attention to which side is printed) and insert it carefully into the slot.

Place the cover back on the ma-

chine.

Turn the power switch on.

CAUTION:

Insert the Memory Card firmly or the machine may not work properly.

Page 70

Holsten1AE_Advanced_FM.book Page 58 Wednesday, November 8, 2000 11:24 AM

Installation

Connecting The External Telephone

There are two similar sockets located at the rear of the machine.

• LINE – the telephone line connection

• TEL – for an external telephone when sharing the line with a telephone

Plug the line cable into the LINE

socket at the rear of the machine.

Plug the external telephone cable

into the TEL socket at the rear of the machine.

Connect the other end of the ex-

ternal telephone cable to your telephone.

Note

❒ If you wish to also be able to re-

ceive incoming telephone calls, you must set the Reception mode to Auto mode.(see Chapter 2 “Reception Modes” in the Basic Features manual)

Connect the other end of the line

cable to your telephone line wall socket.

----Connecting Telephone

Answering Machine (TAM ) to the FAX machine

Plug the TAM line into the TEL socket at the rear of the machine.

Page 71

Holsten1AE_Advanced_FM.book Page 59 Wednesday, November 8, 2000 11:24 AM

Connecting the Machine

Before using the machine, connect the machine to the telephone line properly. Then plug in the power cable and switch on.

Make sure the machine is properly connected to the telephone line and the power outlet, as shown in the following.

CAUTION:

Do not switch on until everything is connected properly.

Program the Telephone Line Type setting (use Function 62; see P.42 “Set-

ting the Phone Line Type (Function

62)”). If your telephone normally

sends out tones (touch tone) when dialing, use the TT setting; if it normally sends out pulses (rotary dial), use the DP setting. Also, make sure that the switch on the handset is set up correctly.

Connecting the Machine

Limitation

❒ This function is not available in

some areas.

Page 72

Holsten1AE_Advanced_FM.book Page 60 Wednesday, November 8, 2000 11:24 AM

Installation

Connecting Up to the Telephone Line

There are similar sockets located at the back of the machine:

• TEL: For the handset option or external telephone

• LINE: Telephone line connection

Insert the line cable into the la-

beled “LINE”.

Connect the other end to your tel-

ephone line.

Important

❒ By law in the United States, you

must program your phone number identification (your FAX NUMBER) into your machine before you can connect the public phone system. See Chapter 3, “Initial Settings (Function 61)” in the Basic Features manual.

TSTL020N

Page 73

Holsten1AE_Advanced_FM.book Page 61 Wednesday, November 8, 2000 11:24 AM

Connecting the Power and Switching On

CAUTION:

Do not switch on until everything is connected properly.

Insert the power cable into the

socket located at the rear of the machine.

Plug in the cable to the mains.

Turn the power switch on.

Important

❒ The power supply is 220–240

Vac.

❒ The power cord should not be

laid in a place where it might trip somebody.

❒ Do not lay anything on the pow-

er cord.

❒ If you have to use an extension

cord, make sure that it is capable of carrying 300V/10A, and that your facsimile terminal is the only piece of equipment connected to that cord.

Page 74

Holsten1AE_Advanced_FM.book Page 62 Wednesday, November 8, 2000 11:24 AM

Installation

Page 75

Holsten1AE_Advanced_FM.book Page 63 Wednesday, November 8, 2000 11:24 AM

Option

❖❖❖❖ FAX EXPANSION CARD TYPE 20

A 2Mbyte memory card can be added.

Reference

See P.57 “Installing the Optional Memory Card”.

11. Appendix

Page 76

Holsten1AE_Advanced_FM.book Page 64 Wednesday, November 8, 2000 11:24 AM

Appendix

Specifications

Base Machine

❖❖❖❖ Power supply:

220–240Vac, 50 / 60 Hz

❖❖❖❖ Power consumption:

Standby mode: Average 10 W Transmission: Average 30 W Reception: Average 220 W Copying: Average 250 W Maximum power consumption: 600 W

❖❖❖❖ Noise Emission

Sound Power Level

During printing 61 dB (A) or less

Stand-by 40 dB (A) or less

Sound Pressure Level

During printing 54 dB (A) or less

Stand-by 34 dB (A) or less

The above measurements made ISO 7779 are actual value.

It is measured at the position of the bystander. During Printing.

❖❖❖❖ Protocol:

Mainframe Only

❖❖❖❖ Transmission time:

G 3: 6 seconds at 14,400 bps, without FAX HEADER, ECM, MMRusing memory for a ITU-T #1 test document (Slerexe letter) at standard resolution

❖❖❖❖ Data compression:

MH, MR, MMR

❖❖❖❖ Modem Speed:

14,400/12,000/9,600/7,200/4,800/ 2,400 bps.

❖❖❖❖ Scanning resolution:

• Standard: 8 × 3.85 lines/mm

• Detail: 8 × 7.7 lines/mm

• Fine: 8 × 15.4 lines/mm (Trans-

mission only)

❖❖❖❖ Paper tray capacity:

100 sheets (70g/m2–90g/m2)

❖❖❖❖ Paper Size:

A4 (Adjustable to Letter, Legal, and F4 )

❖❖❖❖ Dimensions (W ×××× D ×××× H):

341 × 766 × 472 mm

❖❖❖❖ Weight:

9.1kg

❖❖❖❖ Memory Capacity:

• 96 pages/A4 size

• With 2Mbyte memory: 200 pag-

Page 77

Holsten1AE_Advanced_FM.book Page 65 Wednesday, November 8, 2000 11:24 AM

Document and Paper Specifications

INDEX

Access Code, 29 Access Number Activity Report Add Toner Indicator Advanced Reception Features Advanced Transmission Features Appendix Assigning

Dial Option key

Authorized Reception Automatic Redialing Auto Ring Time

, 63

, 20

, 40

, 49

, 17

, 21

, 31

Base Machine, 64 Broadcasting

, 12

Chain Dial, 11 Changing

Paper Size Settings

Checking if a Transmission Was

Successful,

Cleaning Clock Communication Information Communication Result Report Connecting The External Telephone Connecting the Machine Copying Counters Country Code

, 48

, 25

, 47

, 7

, 17, 19

, 59

Date and Time, 30 Dial Options Document Feeder

Dual Access

, 12

Acceptable originals

, 18

, 65

Erasing

Messages special sender

, 7

, 34

, 3,

, 58

FAX HEADER, 4 File list File Reserve Report Function List (11∼55) Function List (61∼)

, 19

, 69

, 70

General, 21 Group Dial List

, 27

Handy Dialing Functions, 11 Help List

, 45

Indicators

Add Paper Add Toner

Installation

, 21 , 21

, 55

Journal

, 10,

Key Operator Settings, 29

Language Selection, 31 Lists You Can Print Out Yourself Location

Machine Environment, 56 Maintaining Memory Card More Transmission Functions

, 47

, 57

on/off Switches

Authorized Reception Power Saver

Option

, 63

, 34

, 36

, 27

, 17

Page 85

Holsten1AE_Advanced_FM.book Page 73 Wednesday, November 8, 2000 11:24 AM

Page Length Reduction Paper Specifications Phone Line Phone Line Type Polling

Polling Reception Power Power Saver Printed Reports Printing

Printing Options Programming

, 60

, 5

Canceling a Polling Operation Polling Reception

File list Journal Part of the Image Printing Messages Stored Messages Telephone Number List

Date and Time special senders Summer Time / Daylight Saving Time

, 65

, 42

, 5

, 35

, 19

, 8 , 10

, 17, 19

, 9

, 23

, 30

, 32

Redial, 11

Redial key Rejecting

Reports

Reverse Order Printing

, 21, 31

, 46

, 10, 17,

, 42

, 46

Messages

Communication Failure Report Communication Result Report Error Report File List File Reserve Report Journal Polling Result Report Power Failure Report Reading Reports service report Telephone Number List Transmission Result Report User Parameter List

, 19

, 17

, 46

, 38

, 23

, 27

, 7

, 17,

, 19

, 30

, 17, 19

Saving Energy Scanning area Sending at a Specific Time (Send Later) Send Later Service Station Setting the timer special senders Specifications Storage Capacity Summer Time

, 3

, 65

, 42

, 32

, 64

, 30

, 35

Telephone Telephone Number List Toner Cartridge Toner Cartridge Replacement Tone Signals Transmission

Transmission Result Report Troubleshooting TTI→FAX HEADER

, 16

Tone Signals Using Redial

, 16 ,

, 27

, 49

, 19

, 4

User parameter hints User Parameters Using

Dial Options, Key Operator Settings Redial key Telephone Tone key

, 11

, 14

, 16

, 37

, 30

, 3

Page 86

Holsten1AE_Advanced_FM.book Page 74 Wednesday, November 8, 2000 11:24 AM

MEMO

74 AE AE H538

Page 87

Holsten1AE_Advanced_FM.book Page 1 Thursday, October 26, 2000 12:56 PM

In accordance with IEC 60417, this machine uses the following symbols for the main power switch:

aaaa means POWER ON. bbbb means POWER OFF.

Page 88

Holsten1AE_Advanced_FM.book Page 1 Thursday, October 26, 2000 12:56 PM

RICOH COMPANY, LTD.

15-5, Minami Aoyama 1-chome, Minato-ku, Tokyo 107-8544, Japan Phone: +81-(0)3-3479-3111

Ricoh shall not be responsible for any damage or expense that may result from the use of parts other than recommended parts.

For good copy quality, Ricoh recommends that you use genuine Ricoh toner.

TONER CARTRIDGE

RICOH FAX TONER CARTRIDGE TYPE 1340 BLACK is recommended for the best performance.

FAX1400L Operating Instructions

Overseas Affiliates

U.S.A.

RICOH CORPORATION 5 Dedrick Place West Caldwell, New Jersey 07006 Phone: +1-973-882-2000

The Netherlands

RICOH EUROPE B.V. Groenelaan 3, 1186 AA, Amstelveen Phone: +31-(0)20-5474111

United Kingdom

RICOH UK LTD. Ricoh House, 1 Plane Tree Crescent, Feltham, Middlesex, TW13 7HG Phone: +44-(0)20-8261-4000

Germany

RICOH DEUTSCHLAND GmbH Mergenthalerallee 38-40, 65760 Eschborn Phone: +49-(0)6196-9060

France

RICOH FRANCE S.A. 383, Avenue du Général de Gaulle BP 307-92143 Clamart Cedex Phone: +33-(0)1-40-94-38-38

Printed in China AE AE H538-8702

Spain

RICOH ESPAÑA S.A. Avda. Litoral Mar, 12-14, 08005 Barcelona Phone: +34-(0)93-295-7600

Italy

RICOH ITALIA SpA Via della Metallurgia 12, 37139 Verona Phone: +39-045-8181500

Hong Kong

RICOH HONG KONG LTD. 21/F., Tai Yau Building, 181, Johnston Road, Wan Chai, Hong Kong Phone: +852-2862-2888

Singapore

RICOH ASIA PACIFIC PTE.LTD. 260 Orchard Road, #15-01/02 The Heeren, Singapore 238855 Phone: +65-830-5888

Ricoh FAX1400L User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual

TABLE OF CONTENTS

Manuals for this machine

Sending at a Specific Time (Send Later)

Sending messages with Identification (FAX HEADER)

Calling to Request a Message (Polling)

Erasing a Stored Message Before Sending (Functions 21 & 22)

File List (Function 42)

Printing a Stored Message (Function 51)

Journal (Function 41)

Handy Dialing Functions

Sending a Fax Using an External Telephone

Phoning and Faxing on the Same Call

Tone Signals

More Transmission Functions

Printed Reports

General

Printing Options

Copying

Lists You Can Print Out Yourself

Access Code for Functions 61 to 94

Using Key Operator Settings

Help List

Reading Reports

Changing the Paper Size Settings

Cleaning the Rollers and Scanner

Replacing the Toner Cartridge and Cleaning Pad

Toner Cartridge

Before Installation

Machine Environment

Installing the Optional Memory Card

Connecting The External Telephone

Connecting the Machine

Connecting Up to the Telephone Line

Connecting the Power and Switching On

Option

Specifications

INDEX