Ricoh CPIF-26 OPERATING INSTRUCTIONS sfx nt

Controller User’s Guide

Customer Service

For a Printer Driver for your Digital
Duplicator, contact:

The nearest authorized supplier for your digital duplicator.

For Customer Support and Service, contact:

The nearest authorized supplier for your digital duplicator.

Controller
User’s Guide

Part Number –UG026A40US
First Edition – January 1999

 1999 Elesys, Inc. All rights reserved.

Notice ELESYS MAKES NO WARRANTY OF

ANY KIND WITH REGARD TO THIS
MATERIAL INCLUDING, BUT NOT
LIMITED TO, THE IMPLIED
WARRANTIES OF
MERCHANTABILITY AND FITNESS
FOR A PARTICULAR PURPOSE.

Elesys shall not be liable for errors contained herein
or for incidental consequential damages in connection
with the furnishing, performance, or use of this
material.

 1999 Elesys, Inc. All rights reserved.
Governmental rights to this product are restricted.
See license agreement.

This document contains proprietary information
which is protected by copyright. All rights are
reserved. No part of this document may be
photocopied, reproduced, or translated to another
language without the prior written consent of Elesys.

The information contained in this document is subject
to change without notice.

Printing History This manual was created using text formatting

software on personal computer. The body text is
printed in Times New Roman fonts, and chapter and
section heads are printed in Arial fonts.

First Edition – January 1999

Trademark Credits Elesys and Print Boss are registered trademarks of

Elesys, Inc. Adobe, the Adobe Logo, PageMaker,

PostScript, PostScript 3, the PostScript Logo, and
TIFF are trademarks of Adobe Systems Incorporated
which may be registered in certain jurisdictions. CG
Times is a product and Type Director is a U.S.

registered trademark of AGFA Corporation, Agfa
Division, Miles Inc. Macintosh computer, Apple
computer and LaserWriter are products of Apple
Computer, Inc. TrueType and AppleTalk are
trademarks of Apple Computer, Inc. Centronics is a

iv

U.S. registered trademark of Centronics Data
Computer Corporation. WordPerfect is a product and
trademark of Corel Inc. Hewlett-Packard LaserJet is
a product and PCL-5e is a registered trademark of
the Hewlett-Packard Company, IBM by International
Business Machines Corp., Pentium, Pentium II, and
Intel by Intel Corp. Century Schoolbook is a U.S.
registered trademark of Kingsley-ATF Type
Corporation. Microsoft , MS-DOS, Windows and
Windows NT are either U.S. registered trademarks or
trademarks of Microsoft Corporation. Arial, Times
New Roman, and Monotype are registered trademarks
of The Monotype Corporation plc. Netscape and
Netscape Navigator are trademarks of Netscape
Communications Corporation. PANTONE is a
trademark of Pantone, Inc. UNIX is a registered
trademark in the United States and other countries.
Licensed exclusively through X/Open Company, Ltd.

Product names mentioned in the text of this document
may be trademarks and/or registered trademarks of
their respective companies.

All references to PostScript on the screen or in this
guide or manual are references either to the PostScript
interpreter or to the PostScript Language.

Conventions This manual uses the following conventions:

Bold indicates emphasis or a minor heading

Italic refers to a document title or is used for
emphasis.

COMPUTER type indicates text visible on a computer
screen

The cursive l is used in examples to distinguish the
letter l from the numeral 1 (one). The character • is
used in examples to distinguish the numeral 0 from

the letter O.

v

Note Notes contain important information set off from the

text. Special note headings, such as Network Note,
indicate specific kinds of notes.

Caution Caution messages appear before procedures which, if

not observed, could result in loss of data or damage to
equipment.

Warning Warning messages alert you to a specific

procedure or practice which, if not followed
correctly, could cause serious personal
injury.

vi

Table of Contents

1. Controller Features........................................................................ 1

Introduction................................................................................................. 1

Key Features............................................................................................... 2

System Requirements................................................................................. 3

Controller.................................................................................................... 4

2. Using Your Controller....................................................................7

Introduction................................................................................................. 7

Connection Components............................................................................. 8

Setting Up Your Controller........................................................................... 9

Installing a Printer Driver........................................................................... 24

Changing a Printer Driver.......................................................................... 28

Automatic I/O Switching ............................................................................ 30

Connecting to a Peer-to-Peer Ethernet Local Area Network....................... 32

Managing Paper ........................................................................................ 46

Shared Printer Environments..................................................................... 53

Managing Print Jobs.................................................................................. 57

3. Configuration Utility Features..................................................... 61

Introduction............................................................................................... 61

Configuration Utility Screen....................................................................... 62

4. User Administration.....................................................................69

Introduction............................................................................................... 69

Using the Configuration Utility to Set Up Your Network Controller.............. 71

Using a Web Browser to Perform Common Network Management Tasks .. 79

Network Environments and Special Utilities............................................... 83

5. Overlay Printing.......................................................................... 107

Introduction..............................................................................................107

6. Maintenance and Adjustments.................................................. 113

7. Troubleshooting......................................................................... 115

Introduction..............................................................................................115

Incorrect/Unexpected Digital Duplicator Output.........................................116

Controller, Digital Duplicator, and Computer Error Messages....................117

Frequently Asked Questions....................................................................119

Appendix A: Diagnostic Test Page............................................... 125

Generating a Test Page ...........................................................................125

Appendix B: Controller Status Lights .......................................... 129

Message Tables.......................................................................................129

vii

Appendix C: Controller/Digital Duplicator Compatibility............ 133

Guidelines................................................................................................133

Appendix D: Service, Support, and Warranty Information ......... 135

Introduction..............................................................................................135

Assistance Sources..................................................................................135

Warranty..................................................................................................136

Appendix E: Environmental Specifications................................. 137

Location Requirements.............................................................................137

Controller Specifications...........................................................................138

FCC Regulations......................................................................................139

VDE.........................................................................................................139

Glossary.......................................................................................... 141

Index................................................................................................ 153

viii

List of Figures

Figure 1-1.4. Controller (front and right side view).......................................4

Figure 1-1.5. Controller (rear view)...............................................................5

Figure 2-2.1. Major Components ..................................................................8

Figure 2-3.1. Items contained in the shipping box. ......................................10

Figure 2-3.2.1. Controller Ventilation Requirements...................................11

Figure 2-3.2.2. Connecting the Controller to the Controller-Digital

Figure 2-3.2.3. Connecting the Digital Duplicator to the Controller-Digital

Figure 2-3.3.1. Connect Power to the Controller .........................................14

Figure 2-3.3.2. Power On the Digital Duplicator.........................................15

Figure 2-3.3.3. Power On the Controller......................................................15

Figure 2-3.3.4. Push the ONLINE button on the Digital Duplicator.............16

Figure 2-3.4.1. Controller Green Light Status..............................................17

Duplicator Cable ................................................................... 12

Duplicator Cable ................................................................... 13

Figure 2-3.4.2. Push the Diagnostic Test Page Button.................................18

Figure 2-3.4.3. Diagnostic Test Page (sample) ............................................19

Figure 2-3.5.1. Connect your computer to the controller’s parallel port........20

Figure 2-3.6. Load the CDROM into your computer...................................21

Figure 2-3.7. Configuration Utility installation............................................22

Figure 2-4.3. Starting the CDROM installation program. ............................26

Figure 2-4.4. Model and serial number label. ..............................................27

Figure 2-5.1.1. Locate your software’s Print screen (example is Microsoft

Word 97)..............................................................................28

Figure 2-5.1.2. Selecting a different printer driver.......................................29

Figure 2-6.1. Automatic I/O Switching Ports ..............................................30

Figure 2-7.1. Connecting to a LAN.............................................................33

Figure 2-7.2. IPX/SPX protocol installation................................................34

Figure 2-7.3. IPX Redirector program setup. ............................................... 37

Figure 2-7.4.1. Attach the digital duplicator printer driver to the desired IPX

port.......................................................................................38

Figure 2-7.4.2. An IPX LAN printer port ‘attached’ to the printer driver.....40

ix

Figure 2-7.4.3. Finished IPX port installation..............................................41

Figure 2-7.6. Testing the LAN connection. .................................................43

Figure 2-8.3. Enable Auto-Cycle..................................................................49

Figure 2-8.4. Turn the collate feature off (Microsoft Word 97)....................50

Figure 2-10.2. Configuration Utility Desktop Icon......................................58

Figure 2-10.3. Configuration Utility screen..................................................59

Figure 3-2.1. Configuration Utility Screen ..................................................62

Figure 3-2.2.1. Selecting a digital duplicator to configure. ..........................63

Figure 3-2.3. Model and serial number label. ..............................................64

Figure 4-2.1.2. MAP Configuration.............................................................72

Figure 4-2.2.1. NIC discovery.....................................................................73

Figure 4-2.2.2. NIC Network Administration page......................................74

Figure 4-2.3.1. Sample NIC Test Page (PostScript).....................................78

Figure 4-2.3.2. Sample NIC Status Page (PostScript)..................................78

Figure 4-3.1. Custom IPX LAN printer port name.......................................82

Table 4-4.1.3. Windows Workstation Configurations..................................86

Figure 5-1.1. Push the ONLINE button on the digital duplicator to take it

OFFLINE. .......................................................................... 108

Figure 5-1.2. Place the document to be copied on or into the digital

duplicator. ..........................................................................109

Figure 5-1.3. Push the OVERLAY button on the digital duplicator...........110

Figure 5-1.4. Push the ONLINE button on the digital duplicator...............111

Figure 5-1.5. Print the computer page. ......................................................112

Figure A-1.1. Push the Diagnostic Test Page button..................................125

Figure A–1.2.1. Enabling ON LINE .......................................................... 126

Figure A–1.2.2. Enabling Auto-Cycle.......................................................127

Figure A–1.2.3. Sample Diagnostic Test Page...........................................128

Figure B-1.1. Normal Operation State Diagram.........................................130

Figure E-1.1. Controller Clearance Dimensions ........................................137

x

List of Tables

Table 2-8.1. Common Page Size/Orientation Faults ....................................47

Table 4-2.3.1. Network Administration Options – System Area ..................76

Table 4-2.3.2. Network Administration Options – Protocols Area...............76

Table 4-2.3.3. Network Administration Options – Others Area ...................77

Table 4-4.1.1. Special NIC Configuration utilities ....................................... 84

Table 4-4.1.2. NetWare Workstation Configurations...................................86

Table 4-4.2. IP-P2P Setup Field Descriptions .............................................. 98

Table 7-1.1. Resolving Problems with Incorrect Digital Duplicator

Table 7-1.2. Resolving Error Messages.....................................................118

Table 7-2.1. Frequently Asked Questions Table #1....................................119

Table 7-2.2. Frequently Asked Questions Table #2 ................................... 120

Table 7-2.3. Frequently Asked Questions Table #3....................................121

Table 7-2.4. Frequently Asked Questions Table #4....................................122

Output ................................................................................ 116

Table 7-2.5. Frequently Asked Questions Table #5 ................................... 123

Table B-1.1. Normal Controller Status Light Conditions...........................131

Table B-1.2. Abnormal Controller Status Light Conditions.......................132

Table E-1.1. Physical Dimensions.............................................................138

Table E-1.2. Electrical Power....................................................................138

Table E-1.3. Environmental Specifications................................................138

xi

xii

1

Controller Features

Introduction This chapter provides an overview of the key features

of your controller.

1

Key Features

Print Engine Performance
Features

Formatter/Language/Typeface
Features

User and Computer Interface
Features

q NEC Vr4300 MIPS RISC 100 MHz technology.
q Patented Adobe PostScript 3 compression and

printing technology.

q Printer drivers included for the Microsoft

Windows 95/98/NT4 and Apple MAC OS 7.6.1
(or higher) operating systems.

q Compatible with digital duplicators having a

print resolution of 300 dpi, 400 dpi, or 600 dpi.

q PostScript 3 printer language compatible - 136

Adobe PostScript fonts built-in.

q PCL-5e printer language compatible - 45

scalable typefaces built-in

q 32 Mbytes standard memory.
q Two SIMM slots for up to 256 MByte industry

standard memory.

q Configuration Utility software included for the

Microsoft Windows 95/98/NT4 and Apple MAC
OS 7.6.1 (or higher) operating systems.

q Three Types of Input Ports:

♦ Standard Bi-directional/ECP parallel port.
♦ LocalTalk port.
♦ 10BASE-T Ethernet LAN port

q Two computers and a LAN may be connected to

and use the controller simultaneously.

2

System
Requirements

Note Early models of the digital duplicators that do not

q An IBM-compatible PC with:

« Microsoft Windows 95 w/IE4, Windows 98,

or Windows NT4 w/SP3 operating system,

« CDROM,
« 15 MB of free hard drive space,
« A parallel port (LPT1:) defined as ECP (bi-

directional).

q A controller-compatible digital duplicator (see

Note below) with the appropriate video interface
installed and working.

have an ONLINE button on their control panel, or
that have a printing resolution of 406 dpi, are not
compatible with this controller.

3

Controller The following illustrations give the location and

names of key parts of the controller:

1 2 3 4 5

Figure 1-1.4. Controller (front and right side view)

1. Left status light 4. Front panel bezel

2. Right status light 5. Side/top cover

3. Brand nameplate

4

Figure 1-1.5. Controller (rear view)

1. ON/OFF power switch 5. Not supported

2. Power connector jack 6. Digital Duplicator port

3. 10BASE-T Ethernet LAN port 7. Bi-directional parallel (ECP) port

4. LocalTalk port (Apple Macintosh) 8. Diagnostic Test Page button

5

6

2

Using Your Controller

Introduction This chapter provides instructions on how to setup

and use your controller. It includes information
about:

q Connection Components.
q Setting Up Your Controller.

« A step-by-step process.
« Required memory.
« Print resolution.

q Installing a Printer Driver.
q Changing Printer Drivers.
q Automatic I/O switching.
q Connecting to a Peer-to-Peer Ethernet Local Area

Network.

q Managing Paper.

« Page size and orientation.
« Number of copies.
« Bleed-off printing.

q Shared Printer Environments.

« Using a switchbox.
« I/O port order.
« Optimizing multiple I/O port operation.
« Personality/language switching.

q Managing Print Jobs

« The Configuration Utility program.
« Starting the Utility.
« Canceling a print job.
« Optimizing operation in a shared printer

environment.

Caution Proper Grounding: Ensure that all interface cables

and host computer(s) or other equipment attached to
the controller follow proper grounding methods for
electronic equipment in accordance with local
electrical codes.

7

Connection Components

Figure 2-2.1. Major Components

The three major components are:

1) Controller. Several models are available which

will work with your digital duplicator. Its
function is to make the digital duplicator appear
as a printer to a computer. As such, it provides
one or more physical connection ports for a
computer, formats the documents sent by a
computer for printing on the digital duplicator,
and houses built-in fonts.

2) Cable for the digital duplicator-to-controller

connection. This cable is shipped with the
controller and provides the communication path
between controller and digital duplicator.

3) Digital Duplicator. Various models exist, each

one unique in its characteristics and
specifications. The function of the digital
duplicator is to make the physical master and
copies.

8

Setting Up Your
Controller The process of setting up your controller is extremely

easy and straightforward.

A step-by-step
Process Follow the simple steps below to have your product

printing documents in a very short time.

Network Note If you are in the process of installing the controller/

digital duplicator on your computer as a printer
accessible though a local area network (LAN), and
the controller and digital duplicator have been
previously set up using the procedure outlined by the
steps in this section, you may skip this section and
proceed to the section in this chapter entitled
Installing a Printer Driver.

If the controller/digital duplicator are to be used as a
network printer, but have not been previously setup
using the procedure outlined by the steps in this
section, you must follow the steps outlined in this
section first, then proceed with installation as a
network printer.

Caution Power OFF the digital duplicator before proceeding

with the setup steps that follow.

9

Step 1

Unpack the Controller There are five items (shown in Figure 2-3.1)

contained in the controller shipping box.

Figure 2-3.1. Items contained in the shipping box.

1. Digital duplicator controller.

2. CDROM containing the Configuration Utility

software, drivers, and controller documentation.

3. Controller-to-digital duplicator communications

cable - DB25M connector to DB25F connector.

4. Power cord for the controller.

5. Computer-to-controller communications cable -

DB25M connector to IEEE 1284C Mini­Centronics connector.

Unpack all items and set on a table near the digital
duplicator.

Note The shipping container for the controller is designed

specifically to protect the controller and other
components from being damaged during shipment.
We recommend that you store the box in a safe place,
from where it may be retrieved and used should you
need to return the controller for service.

10

Step 2

Locate a Place to

Keep the Controller The controller must be set up within 6 feet (2 meters)

of the digital duplicator. This is the length of the
cable between the two units.
The controller may be mounted in any position or
direction. The only constraints are:

1) Leave a minimum or 4 inches (100 mm) between

the back panel, left and right side panels and any
other object for proper ventilation,

2) If possible, mount the controller in a position

where the computer operator may clearly see the
front panel status lights.

Figure 2-3.2.1. Controller Ventilation

Requirements

11

Connect the Digital

Duplicator to the

Controller Use the cable supplied with the controller to connect

Step 3

the controller’s digital duplicator port to the controller
port on the digital duplicator.

.

Figure 2-3.2.2. Connecting the Controller to

the Controller-Digital Duplicator Cable

12

Figure 2-3.2.3. Connecting the Digital

Duplicator to the Controller-Digital Duplicator

Cable

Your digital duplicator will have one or the other of
the following types of controller connections.

The vertical connection is typically located on the

side of the digital duplicator.

The horizontal connection is typically located on the

back of the digital duplicator.

13

Step 4

Connect Power to

the Controller Locate the power cord which came with the

controller, and attach it to the controller’s power input
jack, and a local mains power socket (can be the same
supply as is used for the digital duplicator).

Figure 2-3.3.1. Connect Power to the

Controller

14

Step 5

Apply Power to the

Digital Duplicator Power ON the digital duplicator by locating the

power switch and pushing it to the ON (“1”) position.
The switch is usually located in one or the other of
the positions indicated by the drawings in Figure 2-

3.3.2.

Apply Power to the

Controller Power ON the controller by locating the power switch

Figure 2-3.3.2. Power On the Digital

Duplicator

Step 6

and pushing it to the ON (“1”) position.

Figure 2-3.3.3. Power On the Controller

15

Step 7

Put the Digital

Duplicator ONLINE Locate and push the ONLINE button on the digital

duplicator.

Figure 2-3.3.4. Push the ONLINE button on

the Digital Duplicator

Note The ONLINE symbol or light may or may not

illuminate when the button is pressed. Even though
the action of pushing the ONLINE button enables
communication with the controller, some models of
digital duplicators will illuminate the lamp only after
a print job has been sent.

16

Check for Controller

Green Light Status

Step 8

Locate and observe the status lights on the front panel
of the controller. If the digital duplicator is ONLINE
and it and the controller are functioning properly, the
left status light should be green and on steady.

Figure 2-3.4.1. Controller Green Light Status

Note If the controller begins flashing error messages (red

or yellow lights), either the setup has not been done
correctly or there is a problem with the digital
duplicator or controller. DO NOT PROCEED with
the remainder of this setup procedure until the
problem has been resolved.

For assistance, look in Chapter 7, Troubleshooting, or
Appendix B, Controller Status Lights, for assistance.
If the problem persists, contact the supplier of your
digital duplicator.

17

Print a Diagnostic

Test Page

Step 9

Locate and push the Diagnostic Test Page button on
the rear of the controller.

Figure 2-3.4.2. Push the Diagnostic Test

Page Button

The digital duplicator will make a master and print a
page similar to the one shown in Figure 2-3.4.3.

This process confirms that the controller and the
digital duplicator are communicating correctly. The
exact contents of the Diagnostic Test Page do not
matter at this point – we are only confirming that the
controller and digital duplicator are functioning
together.

Note If the controller or digital duplicator begin flashing

error messages, or you do not get a test page printed
from the digital duplicator, either the setup has not
been done correctly or there is a problem with the
digital duplicator or controller. DO NOT PROCEED
with the remainder of this setup procedure until the
problem has been resolved.

For assistance, look in Chapter 7, Troubleshooting, or
Appendix B, Controller Status Lights, for assistance.
If the problem persists, contact the supplier of your
digital duplicator.

18