How to Read This Manual...................................................................................................................9
Checking the Network Environment................................................................................................11
Windows Configuration...................................................................................................................................12
Macintosh Configuration.................................................................................................................................18
Printing via Parallel Connection.......................................................................................................41
Installing the PCL 5c or RPCS Printer Driver.................................................................................................41
Installing the PostScript Printer Driver............................................................................................................44
Installing the Printer Driver Using USB..........................................................................................46
Windows 98/Me - Installing the Printer Driver Using USB............................................................................46
Installing the Printer Driver Using IEEE 1394 ...............................................................................48
Printing via IP over 1394 .................................................................................................................................48
Setting Up Options .............................................................................................................................50
1
Operating Instructions Printer Client Reference
2. Windows 2000 Configuration
Printing Using a Print Server............................................................................................................53
Printing Using a Windows 2000, Windows XP, or Windows NT 4.0 Print Server........................................53
Printing without a Print Server.........................................................................................................59
Printing via Parallel Connection.......................................................................................................74
Installing the PCL 5c or RPCS Printer Driver.................................................................................................74
Installing the PostScript Printer Driver............................................................................................................77
Installing the Printer Driver Using USB..........................................................................................79
Windows 2000 - Installing the Printer Driver Using USB..............................................................................79
Installing the Printer Driver Using IEEE 1394 ...............................................................................80
Printing via SCSI Print ....................................................................................................................................80
Setting Up Options .............................................................................................................................84
2
Operating Instructions Printer Client Reference
3. Windows XP Configuration
Printing Using a Print Server............................................................................................................87
Printing Using a Windows 2000, Windows XP, or Windows NT 4.0 Print Server........................................87
Printing without a Print Server.........................................................................................................93
Printing via Parallel Connection.....................................................................................................107
Installing the PCL 5c or RPCS Printer Driver...............................................................................................107
Installing the PostScript Printer Driver..........................................................................................................109
Installing the Printer Driver Using USB........................................................................................112
Windows XP - Installing the Printer Driver Using USB...............................................................................112
Installing the Printer Driver Using IEEE 1394 .............................................................................113
Printing via SCSI Print ..................................................................................................................................113
Printing via IP over 1394 ...............................................................................................................................116
Setting Up Options ...........................................................................................................................117
4. Windows NT 4.0 Configuration
3
Printing Using a Print Server..........................................................................................................120
Printing Using a Windows 2000, Windows XP, or Windows NT 4.0 Print Server......................................120
Printing without a Print Server.......................................................................................................126
Printing via Parallel Connection.....................................................................................................141
Installing the PCL 5c or RPCS Printer Driver...............................................................................................141
Installing the PostScript Printer Driver..........................................................................................................144
Setting Up Options ...........................................................................................................................146
Operating Instructions Printer Client Reference
5. Macintosh Configuration
Mac OS..............................................................................................................................................149
Installing the Printer Driver and Software.....................................................................................................150
Mac OS X ..........................................................................................................................................158
Installing the PPD File...................................................................................................................................158
Setting Up the PPD File.................................................................................................................................159
Setting Up Options ........................................................................................................................................159
Changing to EtherTalk.................................................................................. ...... ...........................................160
Configuring the Printer..................................................................................................................................161
Changing the Printer Name ...........................................................................................................................161
Changing the Zone................................................................................... ..... ...... ...........................................161
Using the USB Interface...................................................................................................................162
Checking the USB connection.......................................................................................................................162
6. NetWare Configuration
Windows 95/98/Me ........................................................ ......... ..........................................................164
Windows 2000................................................................ ......... ......... .................................................167
Windows XP....................................................................................................... ......... ......................170
Windows NT 4.0................................................................................................................................173
4
Operating Instructions Printer Client Reference
7. Software and Utilities Included on the CD-ROM
Software and Utilities Included on the CD-ROM.........................................................................176
Printer Drivers for This Printer......................................................................................................178
SmartNetMonitor for Admin..........................................................................................................181
SmartNetMonitor for Client............................................................................................................183
8. Setting up the Printer Driver and Canceling a Print Job
Deleting a Sample Print File..........................................................................................................................229
Checking the Error Log.................................................................................................................................231
Printing a Locked Print File...........................................................................................................................235
Deleting a Locked Print File..........................................................................................................................237
Checking the Error log...................................................................................................................................239
10.Checking Printer Status
SmartNetMonitor for Client............................................................................................................241
Web Browser.....................................................................................................................................242
11.Appendix
Color Guide.......................................................................................................................................243
Color Printing Basics.....................................................................................................................................243
Staple and Punch Position...............................................................................................................246
To get maximum versatility from this machine all operators should carefully read and follow the instructions in this manual. Please keep this manual in a handy place near the machine.
Please read the Safety Information before using this machine. It contains important information related
to USER SAFETY and PREVENTING EQUIPMENT PROBLEMS.
Trademarks
AppleTalk, EtherTalk, LaserWriter, Macintosh are registered trademarks of Apple Computer, Inc.
Ethernet is a registered trademark of Xerox Corporation.
Microsoft, Windows, Windows NT are registered trademarks of Microsoft Corporation in the United
States and/or other countries.
Novell, Ne tWare are registered trademarks of Novell, Inc.
PostScript is a registered trademark of Adobe Systems, Incorporated.
PowerPC is a registere d trademark of Internati onal Business Machines Corporation.
PCL is a registered trademark of Hewlett-Packard Company.
Bluetooth is a Trademark of the Bluetooth SIG, Inc. (Special Interest Group) and licensed to RICOH
respective companies. We disclaim any and all rights to those marks.
The proper names of the Windows operating systems are as follows:
•The product name of Windows
•The product name of Windows
•The product name of Windows
•The product names of Windows
Microsoft
Microsoft
®
Windows® XP Professional
®
Windows® XP Home Edition
®
95 is Microsoft® Windows 95.
®
98 is Microsoft® Windows 98.
®
Me is Microsoft® Windows Millennium Edition (Windows Me).
®
XP are as follows:
7
Operating Instructions Printer Client Reference
8
•The product names of Windows® 2000 are as follows:
Microsoft
Microsoft
®
Windows® 2000 Advanced Server
®
Windows® 2000 Server
Microsoft® Windows® 2000 Professional
•The product names of Windows NT
Microsoft
•Microsoft
®
Windows NT® Server 4.0
®
Windows NT® Workstation 4.0
®
4.0 are as follows:
Operating Instructions Printer Client Reference
R
R
How to Read This Manual
Symbols
In this manual, the following symbols are used:
WARNING:
This symbol indicates a potentially hazardous situation which, if instructions are not followed, could
result in death or seriou s injury.
CAUTION:
This symbol indicates a potentially hazardous situation which, if instructions are not followed, may result in minor or moderate injury, or damage to property.
* The statements above are notes for your safety.
Important
If this instruction is not followed, paper might be misfed, or data might be lost. Be sure to read this.
Preparation
This symbol indicates the prior knowledge or preparations required before operating.
Note
This symbol indicates precautions for operation, or actions to take after mal-operation.
9
Limitation
This symbol indicates numerical limits, functions that cannot be used together, or conditions in which
a particular function cannot be used.
Reference
This symbol indicates a reference.
Operating Instructions Printer Client Reference
[]
Keys that appear on the machine's display.
Keys and buttons that appear on the computer's display.
{}
Keys built into the machine's control panel.
Keys on the computer's keyboard.
Windows 2000, Windows XP and
Windows NT 4.0 Print Server
Windows 95/98/Me
Windows 2000
Windows XP
Windows NT 4.0
•See p.19 “Printing Using a Print Server” in “Windows 95/98/Me Configuration”.
•See p.53 “Printing Using a Print Server” in “Windows 2000 Configuration”.
•See p.87 “Printing Using a Print Server” in “Windows XP Configuration”.
•See p.120 “Printing Using a Print Server” in “Windows NT 4.0 Configuration”.
❖❖❖❖ Network Connection
•Ethernet, IEEE 1394 (IP over 1394)
Operating Instructions Printer Client Reference
13
Windows 95/98/Me
Windows 2000
Windows XP
Windows NT 4.0
Macintosh
•IEEE 802.11b
Operating Instructions Printer Client Reference
14
❖ad hoc mode
❖infrastructure mode
access point
Operating Instructions Printer Client Reference
❖❖❖❖ Interface supported protocols
Interface
EthernetIEEE 802.11bIEEE 1394
(IP over 1394)
ProtocolTCP/IP❍❍❍
NetBEUI❍❍×
NetWare❍❍
AppleTalk❍❍×
❍ the protocol is supported.
× the protocol is not supported.
*1
If the optional 802.11b Interface Unit Type A is installed, you cannot use ad hoc mode.
•See p.26 “Printing without a Print Server” in “Windows 95/98/Me Configuration”.
•See p.59 “Printing without a Print Server” in “Windows 2000 Configuration”.
•See p.93 “Printing without a Print Server” in “Windows XP Configuration”.
•See p.126 “Printing without a Print Server” in “Windows NT 4.0 Configuration”.
*1
×
15
❖❖❖❖ Parallel Connection
•See p.41 “Printing via Parallel Connection” in “Windows 95/ 98/ Me Configuration”.
•See p.74 “Printing via Parallel Connection” in “Windows 2000 Configuration”.
•See p.107 “Printing via Parallel Conn ection” in “Windows XP Configuration”.
Operating Instructions Printer Client Reference
•See p.141 “Printing via Parallel Conn ection” in “Windows NT 4.0 Configuration”.
Windows 95/98/Me
Windows 2000
Windows XP
Windows NT 4.0
❖❖❖❖ USB Connection
•See p.46 “Installing the Printer Driver Using U SB” in “Windows 95/ 98/ Me Configuration”.
•See p.79 “Installing the Printer Driver Using U SB” in “Windows 2000 Configuration”.
16
Operating Instructions Printer Client Reference
•See p.112 “Installing the Printer Driver Using USB” in “Windows XP Configuration”.
Windows 95/98/Me
Windows 2000
Windows XP
❖❖❖❖ IEEE 1394 Connection
•See p.48 “Inst alli ng the Prin ter Dri ver U sin g IE EE 1394” in “Windows 95/ 98/ Me Configura-
tion”.
•See p.80 “Installing the Printer Driver Using IEEE 1394” in “Windows 2000 Configuration”.
17
Operating Instructions Printer Client Reference
•See p.113 “Installing the Printer Driver Using IEEE 1394” in “Windows XP Configuration”.
SCSI print
❖❖❖❖ Connecting a NetWare Server
See p.164 “NetWare Configuration”.
18
Macintosh Configuration
See p.149 “Macintosh Configuration”.
UNIX Configuration
For UNIX printing information, please visit our Web site or consult your authorized retailer.
Operating Instructions Printer Client Reference
1. Windows 95/98/Me Configuration
Printing Using a Pri nt Serve r
Printing Using a Windows 2000, Windows XP, or Windows NT 4.0 Print
Server
This section describes procedures for setting up a client on a network using Windows 2000, Windows
XP, or Windows NT 4.0 as a print server.
To print from Windows 95/98/Me, you must install the printer driver and change the printer port connection to the print server.
Windows 2000
Windows XP
Windows NT 4.0
Print Server
19
Windows 95/98/ME
Operating Instructions Printer Client Reference
Installing the PCL 5c or RPCS Printer Driver
Preparation
To use the print server, install the printer driver by selecting “Network printer server”, and then select
the Windows 2000, Windows XP or Windows NT 4.0 shared printer. For more information about how
to install and settings, see Administrato r Refere nce .
This section assumes the client has already been configured to communicate with a Windows 2000,
Windows XP or Windows NT 4. 0 print server. Do not beg in the followin g procedure un til the client
is set up and configured correctly.
Limitation
❒ When using a print server connected to the machine via SmartNetMonitor for Client, you cannot use
Recovery Printing and Parallel Printing.
❒ When using Windows X P as a pri nt server, th e client computer c annot recei ve notifica tion of pr int
job completion.
AAAA
Quit all applications that are running.
BBBB
Insert the CD-ROM into the CD-ROM drive.
Auto Run will start the installer.
20
Important
❒ Never have two versions of the same printer driver installe d on your system at the same time.
When upgrading to a new version of the printer driver, delete the old version, and then install the
new one.
Note
❒ Auto Run might not work automa tically due to certain operating system s ettings. If this is the
case, launch “Setup. exe” located in the CD-ROM root directory.
Operating Instructions Printer Client Reference
CCCC
Select a language for the interface, and then click [OK].
The following languages are available: Cestina (Czech), Dansk (Danish), Deutsch (German), English (English), Espanol ( Spanish), Franc ais (Fr ench), It aliano (Itali an), Magyar (Hungari an), Nederlands (Dutch), Norsk (Norwegian), Polski (Polish), Portugues (Portuguese), Suomi (Finnish),
Svenska (Swedish)
DDDD
Click [PCL/RPCS Printer Drivers].
EEEE
The software license agreement appears in the [License Agreement] dialog box.
After rea ding thro ugh the co ntent, cl ick [I accept the agreement.] to agree with the license agreement, and then click [Next>].
FFFF
In the [Select Program] dialog box, select the printer drivers you want to use, and then click
[Next>].
You can select more than one printer driver.
GGGG
Select the [Printer Name] check box for the model(s) of printer you want to use.
To change the printer name, use the [Change settings for 'Printer Name'] box.
21
HHHH
Double-click the printer name to display its settings.
Note
❒ The details shown for [Comment:], [Driver:], and [Port:] vary dep ending on the operating system
being used, model of printer selected, and port being used.
IIII
Click [Port:], and then click [Add].
JJJJ
Click [Network Printer], and then click [OK].
Operating Instructions Printer Client Reference
KKKK
Double-click the computer name you want to use as th e pri nt server in the [Browse for Printer]
window.
LLLL
Select the printer you want to use, and then click [OK].
MMMM
Make sure the location for the selected printer is displayed after [Port:].
NNNN
Configure the user code and default printer as necessary.
❖❖❖❖ User Code
The procedure to specify the user code may differ depending on the printer language.
•RPCS
You can specify the user code when installing the printer driver. You cannot register or edit
the user code from t he pr inter driver dialo g bo x. To change the user code, you must uninst al l
the printer driver, and then register the new user code during the re-install process.
•PCL 5c
You can spec ify the use r code with the Printe r Driver Properties after ins talling the printer
driver. See the printer driver's Help.
22
❖❖❖❖ Default Printer
Select the [Default Printer] check box to set the printer as the default printer.
OOOO
Click [Continue] to start printer driver installation.
PPPP
When the [Select Program] dialog box appears, click [Finish].
QQQQ
When the [Installation Completion] dialog box appears, click [Finish].
Note
❒ If you are required t o restar t the computer a fter the instal lation, r estart and continue con figura-
tion.
Operating Instructions Printer Client Reference
RRRR
Set up the o ptions.
Note
❒ You must set up the opti ons when bidi rectional tran smission is d isabled. For m ore informat ion
about bidirectional transmission status, see p.51 “Bidirectional transmission”.
Reference
For more information about option settings, see p.50 “Setting Up Options”.
Installing the PostScript Printer Driver
AAAA
Quit all applications that are running.
BBBB
Insert the CD-ROM into the CD-ROM drive.
Auto Run will start the installer.
Important
❒ Never have two versions of the same printer driver installe d on your system at the same time.
When upgrading to a new version of the printer driver, delete the old version, and then install the
new one.
23
Note
❒ Auto Run might not work automa tically due to certain operating system s ettings. If this is the
case, launch “Setup. exe” located in the CD-ROM root directory.
Operating Instructions Printer Client Reference
CCCC
Select a language for the interface, and then click [OK].
The following languages are available: Cestina (Czech), Dansk (Danish), Deutsch (German), English (English), Espanol ( Spanish), Franc ais (Fr ench), It aliano (Itali an), Magyar (Hungari an), Nederlands (Dutch), Norsk (Norwegian), Polski (Polish), Portugues (Portuguese), Suomi (Finnish),
Svenska (Swedish)
Note
❒ The printer driver with the selected language will be ins tal led . The pri nte r dri ver wil l be ins tal led
in English if you select the following languages: Cestina, Magyar, Polski, Portugues, Suomi
DDDD
Click [PostScript 3 Printer Driver].
“Add Printer Wizard” starts.
EEEE
Click [Next>].
FFFF
Click [Network printer], and then click [Next>].
GGGG
Click [Browse].
HHHH
Double-click the computer name you want to use as th e pri nt server in the [Browse for Printer]
window.
24
IIII
Select the printer you want to use, and then click [OK].
JJJJ
After confirming the location for the selected printer shown, click [Next>].
KKKK
Change the name of the printer if you want, and then click [Next>].
Configure the default printer as necessary. Click [Yes] to set the printer as the default printer.
Operating Instructions Printer Client Reference
LLLL
Select whether or not you want to print a test page, and then click [Finish].
The installation is complete.
Note
❒ You can specify the user code with the Printer Driver Properties after installing the printer driver.
See the printer driver's Help.
Reference
For more information about option settings, see p.50 “Setting Up Options”.
MMMM
Restart the computer.
25
Operating Instructions Printer Client Reference
Printing without a Print Server
Preparation
To use a printer connected to the Ethernet interface, IEEE 802.11b (wireless LAN) interface or IEEE
1394 (IP over 1394) interface, select “SmartNetMonitor” when installing the printer driver.
Configuring Protocols
Configuring TCP/IP and IPP for Printing
Follow these instructions to configure the printer and Windows 95/98/Me to use TCP/IP and IPP.
❖❖❖❖ Configuring the printer
Configure the printer to use TCP/IP.
•Check TCP/IP is set to active. (The factory default is active.)
•Assign an IP address and make other settings required for TCP/IP.
26
Reference
For more information about how to make the above settings, see “Configuring the printer for the
Network”, Setup Guide.
If DHCP is used to assign IP addresses, see Appendix, “When Using DHCP”, Administrator Ref-erence.
Under Windows Me, when you want to use IP over 1394, see Setup Guide.
Operating Instructions Printer Client Reference
Note
❒ After setting the IP address, use the ping command to check it is set correctly.
Windows 95/98
A
Click [Start], point to [Programs], and then click [MS-DOS Prompt].
Windows Me
B
Click [Start], point to [Programs], point to [Accessories], and then click [MS-DOS Prompt].
Enter the following: (Example: IP address is 192.168.15.16)
C
C:> ping 192.168.15.16
If the address is configured correctly, the following message appears:
Reply from 192.168 .1 5. 16 : by te s=3 2 ti me <1 0ms TTL =3 2
If the address is configured incorrectly, the following message appears:
Request timed out.
❖❖❖❖ Configuring a Windows 95/98/Me computer
Follow the procedure below to configure a Windows 95/98/Me computer to use TCP/IP:
A Open [Control Panel] and double-click the [Network] icon. Check “TCP/IP” is listed in the [The
following network components are installed:] box under the [Configuration] tab.
27
Note
❒ If TCP/IP is not installed, click [Add] under the [Configuration] tab and install it. For more infor-
mation about installing TCP/IP, see Windows 95/98/Me Help.
❒ Under Windows Me, if you want to use IEEE 1394 (IP over 1394), make sure TCP/IP is bound
to the IEEE 1394 adaptor being used. The following message appears:
TCP/IP -> (IEEE 1394 adap to r in use)
B Configure TCP/IP with the appropriate IP address, subnet mask and other settings.
Check the settings are correct with the network administrator.
Operating Instructions Printer Client Reference
Configuring NetBEUI for Printing
Follow these instructions to configure the printer and Windows 95/98/Me to use NetBEUI.
Limitation
❒ To use NetBEUI, use the SmartNetMonitor for Client port.
❖❖❖❖ Configuring the printer
Configure the printer to use NetBEUI.
•Check NetBEUI is set to active. (The factory default is active.)
Reference
For more information about how to make the above settings, see “Configuring the printer for the
Network”, Setup Guide.
❖❖❖❖ Configuring a Windows 95/98/Me computer
Install NetBEUI on a Windows 95/98/Me computer and set it as the default protocol.
A Open [Control Panel] and double-click the [Network] icon. Check “NetBEUI” is listed in the [The
following network components are installed:] box under the [Configuration] tab.
28
Note
❒ If NetBEUI is not installed , cl ick [Add] under the [Configuration] tab and install it. For more i n-
formation about installing NetBEUI, see Windows 95/98/Me Help.
❒ If “NetBEUI - >Dial-Up Adap tor” is listed in the [
box, select it, and then click [
B Set NetBEUI as the default protocol. Click th e [Configuration] tab, sel ect “NetBEUI” in the [The
Remove
] to remove the binding.
The following network components are installed:
following network components are installed:] box, and then click [Properties].
C Clic k th e [Advanced] tab, select the [Set this protocol to be the default protocol] check box, and
then click [OK].
]
Operating Instructions Printer Client Reference
D Click [OK] to close the [Network] dialog box.
E When the restart message appears, click [Yes].
Installing Software
Preparation
If you are not using a print server, install SmartNetMonitor for Client, and then install the printer driver by selecting “SmartNetMonitor for Client”. This enables peer-to-peer network printing via TCP/IP,
NetBEUI, or IPP.
Note
❒ Under Windows Me, you can print using TCP/IP and the IEEE 1394 (IP over 1394) interface.
Installing SmartNetMonitor for Client
AAAA
Quit all applications that are running.
BBBB
Insert the CD-ROM into the CD-ROM drive.
Auto Run will start the installer.
29
Important
❒ Never have two versions of the same printer driver installe d on your system at the same time.
When upgrading to a new version of the printer driver, delete the old version, and then install the
new one.
Note
❒ Auto Run might not work automa tically due to certain operating system s ettings. If this is the
case, launch “Setup. exe” located in the CD-ROM root directory.
Operating Instructions Printer Client Reference
CCCC
Select a language for the interface, and then click [OK].
The following languages are available: Cestina (Czech), Dansk (Danish), Deutsch (German), English (English), Espanol ( Spanish), Franc ais (Fr ench), It aliano (Itali an), Magyar (Hungari an), Nederlands (Dutch), Norsk (Norwegian), Polski (Polish), Portugues (Portuguese), Suomi (Finnish),
Svenska (Swedish)
DDDD
Click [SmartNetMonitor for Client/Admin].
EEEE
The software license agreement appears in the [License Agreement] dialog box.
After rea ding thro ugh the co ntent, cl ick [I accept the agreement.] to agree with the license agreement, and then click [Next>].
FFFF
Select the [SmartNetMonitor for Client] check box, and then click [Next >].
GGGG
Follow the instructions on the screen.
Note
❒ If you are required to restart the computer after the installation of SmartNetMonitor for Client, re-
start and continue configuration.
30
Installing the PCL 5c or RPCS Printer Driver
AAAA
Quit all applications that are running.
BBBB
Insert the CD-ROM into the CD-ROM drive.
Auto Run will start the installer.
Important
❒ Never have two versions of the same printer driver installed on your system at the same time. When
upgrading to a new version of the printer driver, delete the old version, and then install the new one.
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