RICOH CL4000HDN User Manual

Setup Guide

Read This First

Trademarks.............................................................................................................3

Safety Information .................................................................................................4

Positions of RWARNING and RCAUTION labels ..............................................8

ENERGY STAR Program .....................................................................................10

How to Read This Manual ...................................................................................11

Guide to the Printer

Exterior: Front View.............................................................................................12

Exterior: Rear View ..............................................................................................14

Inside.....................................................................................................................15

Control Panel........................................................................................................16

Setting Up

Where to Put the Printer......................................................................................18

Checking the Contents of the Box .....................................................................21

Unpacking.............................................................................................................23

Installing the Toner Cartridge.............................................................................29

Loading Paper......................................................................................................33

Turning the Power On .........................................................................................35

Selecting the Display Language.........................................................................37

Test Printing .........................................................................................................39

Installing Options

Available Options.................................................................................................41

Option List ................................................................................................................41

Option Installation Flow Chart ..................................................................................42

Installing Options......................................................................................................43

Caution when re-installing the controller board........................................................44

Attaching Paper Feed Unit Type 4000................................................................46

Attaching Memory Unit Type D 128MB, Memory Unit Type E 256MB (SDRAM

Module) ...............................................................................................................49

Attaching User Account Enhance Unit Type E .................................................55

Attaching Hard Disk Drive Type 4000 ................................................................60

Formatting the Hard Disk Drive................................................................................65

Attaching IEEE 1394 Interface Board Type B....................................................67

Attaching IEEE 802.11b Interface Unit Type H .................................................. 70

Attaching Bluetooth Interface Unit Type 3245 ..................................................74

Attaching IEEE 1284 Interface Board Type A....................................................78

Attaching Network Data Protection Unit Type B...............................................80

Connecting the Printer

Network Connection ............................................................................................82

USB Connection...................................................................................................84

Parallel Connection .............................................................................................85

IEEE 1394 Connection .........................................................................................86

Configuration

Ethernet Configuration........................................................................................87

IEEE 802.11b (Wireless LAN) Configuration .....................................................92

IEEE 1394 Configuration .....................................................................................98

IP over 1394.............................................................................................................98

SCSI print...............................................................................................................100

Installing the Printer Driver

Quick Install........................................................................................................102

Install the Operating Instructions.....................................................................104

Read This First

Trademarks

Microsoft, Windows and Windows NT are registered trademarks of Microsoft Corporation in the United States and/or other countries.

Bluetooth

Other product names used herein are for identification purposes only and might be trademarks of their respective companies. We disclaim any and all rights to those marks.

The proper names of the Windows operating systems are as follows:

•Microsoft

• The product names of Windows

Microsoft Microsoft Microsoft

• The product names of Windows

Microsoft Microsoft

• The product names of Windows Server

Microsoft Microsoft Microsoft

• The product names of Windows NT

Microsoft Microsoft

is a registered trademark of the Bluetooth SIG, Inc. worldwide.

Windows® 95 operating system

Windows® 98 operating system

Windows® Millennium Edition (Windows Me)

Windows® 2000 Advanced Server

Windows® 2000 Server

Windows® 2000 Professional

Windows® XP Professional

Windows® XP Home Edition

Windows ServerTM 2003 Standard Edition

Windows ServerTM 2003 Enterprise Edition

Windows ServerTM 2003 Web Edition

Windows NT® Server 4.0

Windows NT® Workstation 4.0

2000 are as follows:

XP are as follows:

2003 are as follows:

4.0 are as follows:

Read This First

Safety Information

When using your printer, the following safety precautions should always be followed.

In this manual, the following important symbols are used:

Indicates a potentially hazardous situation which, if instructions are not followed, could result in death or serious injury.

Indicates a potentially hazardous situation which, if instructions are not followed, may result in minor or moderate injury or damage to property.

Read This First

• Confirm the wall outlet is near the machine and freely accessible, so that in the event of emergency, it can be unplugged easily.

• Plug and unplug the power cable with dry hands, or an electric shock could occur.

• Only connect the machine to the power source described in the manual.

• Avoid multi-wiring.

• Do not damage, break or make any modifications to the power cord.

Do not place heavy objects on it, pull it hard or bend it more than necessary. These actions could cause an electric shock or fire.

• Do not incinerate spilled toner or used toner. Toner dust is flammable and might ignite when exposed to an open flame.

• Disposal should take place at an authorized dealer or an appropriate collection site.

• If you dispose of the used toner containers yourself, dispose of them according to local regulations.

• Do not take apart or attempt any modifications to this machine. There is a risk of fire, electric shock, explosion or loss of sight. If the machine has laser systems, there is a risk of serious eye damage.

• Dispose at an authorized dealer or approved collection site. If you dispose of the used toner containers yourself, do so according to local regulations.

• Do not risk electric shock by handling the power cord or plug with wet hands.

• Keep the machine away from flammable liquids, gases, and aerosols. A fire or an electric shock might occur.

Read This First

• Place no objects on the left or inner cover.

• Do not pull out the paper tray forcefully. If you do, the tray might fall and

cause an injury.

• The inside of this printer becomes very hot. Do not touch parts labelled “v” (indicating a hot surface). Touching these parts will result in burns.

• Do not handle the plug with wet hands. Doing so might cause an electrical shock.

• Keep the machine in an area that is within optimum environmental conditions. Operating the machine in an environment that is outside the recommended ranges of humidity and temperature can cause an electrical fire hazard. Keep the area around the socket free of dust. Accumulated dust can become an electrical fire hazard.

• Place the machine on a strong and level surface. Otherwise, it might fall and injure someone.

• If toner or used toner is inhaled, gargle with plenty of water and move into a fresh air environment. Consult a doctor if necessary.

• If your skin comes into contact with toner or used toner, wash the affected area thoroughly with soap and water.

• If toner or used toner gets into your eyes, flush immediately with large amounts of water. Consult a doctor if necessary.

• If toner or used toner is swallowed, dilute by drinking a large amount of water. Consult a doctor if necessary

• Avoid getting toner on your clothes or skin when removing a paper jam or replacing toner. If your skin comes into contact with toner, wash the affected area thoroughly with soap and water.

• If toner gets on your clothing, wash with cold water. Hot water will set the toner into the fabric and may make removing the stain impossible.

• Keep toner (used or unused) and the toner bottle out of reach of children.

• Grip the plug, not the cord, when pulling the plug from the socket. Pulling

the cord causes wear and tear that can result in fire or electric shock.

• Wait at least one hour after power off before replacing parts. Not allowing the printer to cool may result in burns.

• Lifting the paper feed unit carelessly or dropping it may cause injury.

Read This First

• When removing misfed paper, do not touch the fusing unit because it could

be very hot.

• The printer weights approximately 50 kg (110.3 lb.). When moving the printer, use the inset grips on both sides, and lift slowly. The printer will break or cause injury if dropped.

• Before installing options, the machine should be turned off and unplugged for at least half an hour. Components inside the machine become very hot, and can cause a burn if touched.

• Lifting the paper feed unit carelessly or dropping it may cause an injury.

• Do not touch the inside of the controller board compartment. It may cause

a machine malfunction or a burn.

• When moving the machine, each person should hold the handles that are located on opposite sides, and then lift it slowly. Lifting it carelessly or dropping it may cause an injury.

• When you move the printer, remember to unplug the power cord from the wall outlet to avoid a fire or an electric shock.

• When moving the printer after use, do not take out any of the Toners, Photo Conductor Units, nor the Waste Toner Cartridge to prevent toner spill inside the machine.

• When lifting the machine, use the inset grips on both sides. Otherwise the printer could break or cause an injury if dropped.

• Before moving the machine, unplug the power cord from the wall outlet. If the cord is unplugged abruptly, it could become damaged. Damaged plugs or cords can cause an electrical or fire hazard.

❒ Under certain temperature and humidity conditions, printing may cause va-

pour to issue from paper. The standard tray (behind the control panel) may emit steam during printing.

❒ Our products are engineered to meet the highest standards of quality and

functionality. When purchasing expendable supplies, we recommend using only those specified by an authorized dealer.

Read This First

Positions of RWARNING and RCAUTION

labels

This machine has labels for RWARNING and RCAUTION at the positions shown below. For safety, please follow the instructions and handle the machine as indicated.

High temperature parts. Turn off the main power and be careful when replacing fusing unit / removing misfed paper.

The inside of this printer becomes very hot. Do not touch parts labelled “v” (indicating a hot surface). Touching these parts will result in burns.

Read This First

Do not incinerate used toner or toner containers. Toner dust might ignite when exposed to an open flame.

Do not incinerate spilled toner or used toner. Toner dust is flammable and might ignite when exposed to an open flame.

Disposal should take place at an authorized dealer or an appropriate collection site.

If you dispose of the used toner containers yourself, dispose of them according to local regulations.

Read This First

ENERGY STAR Program

As an ENERGY STAR Partner, we have determined that this machine model meets the ENERGY STAR Guidelines for energy efficiency.

The ENERGY STAR Guidelines intend to establish an international energy-saving system for developing and introducing energy-efficient office equipment to deal with environmental issues, such as global warming.

When a product meets the ENERGY STAR Guidelines for energy efficiency, the Partner shall place the ENERGY STAR logo onto the machine model.

This product was designed to reduce the environmental impact associated with office equipment by means of energy-saving features, such as Low-power mode.

❖ Low-power Mode (Energy Saver mode)

This printer automatically lowers its power consumption 30 minutes after the last operation has been completed. To exit Low-power (Energy Saver) mode, press any key on the control panel. For more information about how to configure Energy Saver mode, see “Making Printer Settings with Control Panel”, Software Guide as a HTML file on the CD-ROM.

❖ Specifications

Energy Saver mode Power Consumption 6 W or less

Default Time 30 minutes

Recovery Time 30 seconds or less

Read This First

How to Read This Manual

The following set of symbols is used in this manual.

This symbol indicates a potentially hazardous situation that might result in death or serious injury when you misuse the machine without following the instructions under this symbol. Be sure to read the instructions, all of which are described in the Safety Information section.

This symbol indicates a potentially hazardous situation that might result in minor or moderate injury or property damage that does not involve personal injury when you misuse the machine without following the instructions under this symbol. Be sure to read the instructions, all of which are described in the Safety Information section.

* The statements above are notes for your safety.

If this instruction is not followed, paper might be misfed, originals might be damaged, or data might be lost. Be sure to read this.

This symbol indicates information or preparations required prior to operating.

This symbol indicates precautions for operation, or actions to take after abnormal operation.

This symbol indicates numerical limits, functions that cannot be used together, or conditions in which a particular function cannot be used.

This symbol indicates a reference.

[ ]

Keys that appear on the machine's display.

Keys and buttons that appear on the computer's display.

{ }

Keys built into the machine's control panel.

Keys on the computer's keyboard.

Guide to the Printer

Exterior: Front View

1. Control Panel

Contains keys for printer control and a display that shows the printer status.

2. Front Cover

Open the front cover to replace the fusing unit or transfer roller, or to remove jammed paper.

The front cover can be opened in two ways: To replace the fusing unit or roller, pull the levers marked “A” on either side of the ma-

chine. To remove jammed paper, press the button marked “Z” on the right side of the machine.

3. Bypass Tray

Up to 100 sheets of plain paper can be loaded.

❒ When setting paper larger than A5 K, pull out the paper support tray as shown in the

drawing. For information on the sizes and types of paper that can be used, see Maintenance Guide.

Guide to the Printer

4. Power Switch

Use this switch to turn the power on and off.

5. Tray 1

Up to 550 sheets of plain paper can be loaded.

6. Standard Tray

Output is stacked here with the print side down.

7. Top Cover

Open this cover when replacing the toner cartridge.

8. Front Cover (A) Open Levers

9. Vent

10. Ventilator

Releases heat from internal components to prevent overheating. Malfunctions occur if the vent is blocked or obstructed.

11. Front Cover (Z) Open Button

Guide to the Printer

Exterior: Rear View

1. Controller Board

Slide this out to install options such as the memory unit, user account enhance unit or printer hard disk. Plug cables such as the USB cable and Ethernet cable into their connectors.

2. Ethernet Port

Use a network interface cable to connect the printer to the network.

3. USB Port

Use a USB cable to connect the printer to the host computer.

4. Optional Interface Board Slots

Insert an optional 1394 interface board, 802.11b interface unit, wireless interface board, or 1284 interface board in this slot. Up to two interface board can be inserted at a time.

5. Expansion Card Slots

Install expansion cards in these slots. There are three slots. When you use the expansion card, use the centre slot.

6. Front Cover (A) Open Levers

7. Left Cover

Open this cover when replacing the photo conductor unit (PCU), intermediate transfer unit or waste toner cartridge.

8. Power Cable

Guide to the Printer

Inside

1. Toner Cartridge

Loads from the printer rear, in the order of yellow (Y), cyan (C), magenta (M), and black (K).

When “Add Toner XXX” appears on the display, replace the indicated color of the toner cartridge.

❒ The color is displayed for XXX.

2. Intermediate Transfer Unit (Transfer Unit)

When “Replace Transfer Unit” appears on the display, replace the transfer unit .

3. Photo Conductor Unit

When “Replace Black PCU” or “Replace Color PCU” appears on the display, replace the photo conductor unit.

4. Inner Cover

Open this when replacing the photo conductor units or intermediate transfer unit.

5. Waste Toner Bottle

Collects toner that is wasted during printing. When “Replace Waste Toner bottle” appears on the display, replace the waste toner bot-

tle.

6. Fusing Unit

When “Replace Maintenance Kit” appears on the display, replace the fusing unit.

7. Transfer Roller

When “Replace Maintenance Kit” appears on the display, replace the transfer roller.

Guide to the Printer

Control Panel

1. Display

Displays current printer status and error messages. For details about error messages, see Maintenance Guide.

2. {Menu} key

Press this key to make and check the current printer settings. For details, See “Making Printer Settings Using the Control Panel”, Software Guide.

3. Toner End LED

The color of the lit LED indicates the toner status for each color. A yellow light indicates that the toner amount is approaching exhaustion, and the red

light indicates that the toner cartridge needs to be replaced.

4. {Form Feed} key

When the printer is offline, press this to print all data left in the printer's input buffer. You can use this to force the printer to print data received in the online status when the

paper size or type does not match the actually set size or type.

5. {Job Reset} key

When the printer is online, press this key to cancel an ongoing print job.

6. {Online} key

Indicates whether the printer is online or offline. Press this to switch between online and offline.

When the lamp is lit, the printer is online, enabling data reception from the host computer.

When the lamp is unlit, the printer is offline, disabling data reception from the host computer.

Press to return to the ready condition.

7. Power indicator

This indicator remains lit while the power is on. It is unlit when the power is off or while the printer is in Energy Saver mode.

8. Alert indicator

Lights up whenever a printer error occurs. A red light indicates an error has occurred that makes printing impossible; the yellow light indicates a potential error during printing.

Guide to the Printer

If the red light is on, follow the instructions that appear on the display.

9. Data In indicator

Blinks when the printer is receiving data from a computer. The Data In indicator is lit if there is data to be printed.

10. {Escape} key

Press this key to return to the previous condition on the display.

11. {U} {T} keys

Use these keys to increase or decrease values on the display when making settings. Keep the key pressed to quicken scrolling, and increase or decrease values on the dis-

play in units of 10.

12. {# Enter} key

Press this key to execute menu items selected on the display.

Setting Up

Where to Put the Printer

The printer's location should be carefully chosen because environmental conditions greatly affect its performance.

• Confirm the wall outlet is near the machine and freely accessible, so that in the event of emergency, it can be unplugged easily.

• Only connect the machine to the power source described in the manual.

• Avoid multi-wiring.

• Do not damage, break or make any modifications to the power cord.

Do not place heavy objects on it, pull it hard or bend it more than necessary. These actions could cause an electric shock or fire.

• Do not handle the plug with wet hands. Doing so might cause an electrical shock.

• Place the machine on a strong and level surface. Otherwise, it might fall and injure someone.

• If you use the machine in a confined space, ensure there is continuous air circulation.

❖ Space Required for Installation

Leave enough space around the printer. This space is necessary to operate the printer. The recommended (or minimum) space requirements are as follows:

A: 50 cm (19.7 inches) or more

Setting Up

B: 10 cm (4 inches) or more C: 10 cm (4 inches) or more D: 70 cm (27.6 inches) or more

❖ Optimum Environmental Conditions

Permissible and recommended temperature and humidity ranges are as follows:

• White area: Permissible Range

• Gray area: Recommended Range

❒ The machine must be level within 5 mm, 0.2” from both front to rear and left

to right.

❒ To avoid possible build-up of ozone, locate this machine in a large well ven-

tilated room that has an air turnover of more than 30 m

/hr/person.

❒ When you use this machine for a long time in a confined space without

good ventilation, you may detect an odd smell. To keep the workplace comfortable, we recommend you keep it well ventilated.

❖ Environments to Avoid

❒ Areas exposed to direct sunlight or strong light

❒ Dusty areas

Setting Up

❒ Areas with corrosive gases

❒ Areas that are excessively cold, hot, or humid

❒ Locations near air conditioners or humidifiers

❒ Locations near other electronic equipment

❒ Locations subject to frequent strong vibration

❖ Power Source

Connect the power cable to a power source of the following specification:

• 220 - 240 V, 50/60 Hz, 6 A or more

Setting Up

Checking the Contents of the Box

Follow the procedure below to verify the items that come with the printer.

❒ Ensure that the box contains all items listed below. If there are any missing or

defective items, contact your sales representative.

❖ Manuals and CD-ROMs

Setup Guide (This manual) Maintenance Guide CD-ROM “Printer Drivers and Utilities” CD-ROM “Display-Version Manuals (HTML)” CD-ROM “Print-Version Manuals (PDF)” CD-ROM “Document Management Utility”

❖ Parts

Ferrite Core × 2

Toner Cartridges: Black (K), Magenta (M), Cyan (C), Yellow (Y)

Setting Up

Paper Feed Unit Labels

Color Calibration Sample Sheet

Additional Documentation

❒ This package does not include an interface cable. Please purchase one to use

with your host computer. See “Appendix”, Maintenance Guide.

Setting Up

Unpacking

To protect it from shock and vibration during transit, this printer comes packaged in cushioning foam and secured with tape. Remove these protective materials after bringing the machine to where it will be installed.

• When lifting the machine, use the inset grips on both sides. The printer

could break or cause an injury if dropped.

• Place no objects on the left or inner cover.

❒ Be sure to remove all four strips of tape from the photo conductor unit to avoid

malfunction.

❒ Removed tape is dirty. Be careful not to let it touch your hands or clothes.

A Remove the plastic bag. B Lift the printer with two people by using the inset grips on both sides of

the printer.

❒ Leave the tape holding the paper feed tray and cover in place while moving

the printer.

❒ Lower the machine slowly and carefully to prevent trapping your hands.

C Remove the orange adhesive tape from the printer body.

Setting Up

D Open the left cover. Do not remove the orange tape attached to the left

cover.

E Turn the two green levers counterclockwise ( ), and then slowly open

the inner cover ( ).

F Remove the end of the tape from the printer.

Setting Up

G Remove the four pieces of tape from the photo conductor unit.

H Remove the securing pin, as shown, from the transfer unit. Pinch it, and

then pull it out.

I Turn the green lever of the transfer unit counterclockwise to unlock the

unit.

Setting Up

J Remove the protective sheet, as shown. Pinch the orange tape, and then

pull it out.

K Turn the green lever clockwise to lock the unit.

L Close the inner cover. Lock the inner cover by pressing in ( ) and then

turning the two green levers clockwise ( ).

M Close the left cover.

Close the left cover firmly using both hands, until it clicks into place.

Setting Up

N Open the top cover by grasping the handles on the left and right sides.

O Remove the clips protecting the mouths of all four toner cartridges.

P Close the top cover. Q Put labels “1” on the front of the paper tray.

Setting Up

R Attach the supplied sticker, which warns users that ink-jet printer paper

cannot be use with this printer, to the front of the machine.

Setting Up

Installing the Toner Cartridge

The following procedure describes how to install the toner cartridge.

• Do not incinerate spilled toner or used toner. Toner dust is flammable and might ignite when exposed to an open flame.

• Disposal should take place at an authorized dealer or an appropriate collection site.

• If you dispose of the used toner cartridges yourself, dispose of them according to local regulations.

• Do not store toner, used toner, or toner containers in a place with an open flame. The toner might ignite and cause burns or a fire.

• Keep toner (used or unused) and the toner cartridge out of reach of children.

• If toner or used toner is inhaled, gargle with plenty of water and move into a fresh air environment. Consult a doctor if necessary.

• If your skin comes into contact with toner or used toner, wash the affected area thoroughly with soap and water.

• If toner or used toner gets into your eyes, flush immediately with large amounts of water. Consult a doctor if necessary.

• If toner or used toner is swallowed, dilute by drinking a large amount of water. Consult a doctor if necessary

• Avoid getting toner on your clothes or skin when removing a paper jam or replacing toner. If your skin comes into contact with toner, wash the affected area thoroughly with soap and water.

• If toner gets on your clothing, wash with cold water. Hot water will set the toner into the fabric and may make removing the stain impossible.

❒ When you first use this printer, use the four toner cartridges packaged with the

printer.

❒ The toner cartridges that comes with the printer will allow you to print up to

about 3,000 pages. These numbers were obtained from printing A4 K5% charts, but the actual number of pages will vary depending on the paper type, size, contents, and settings.

❒ The toner cartridge for replacement comes in two types for different number

of printable pages: 15,000 pages and 5,000 pages.

Setting Up

❒ Toner Cartridges (consumable) are not covered by warranty. However, if

there is problem, contact the store where they ware purchased.

❒ Toner cartridge mouths may be dirtied during quality inspection.

A Open the top cover.

B Take the toner cartridges out of the box.

C Shake the toner cartridge up and down seven or eight times.

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