Ricoh C242SF, SP C240SF User Manual

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Guide to the Machine

Getting Started

Using the Printer Function

Using the Copier Function

Using the Scanner Function

Operating Instructions

User Guide

Using the Fax Function

Configuring the Machine Using the Control Panel

Configuring the Machine Using Web Image Monitor

Troubleshooting

Maintenance

Appendix

Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read "Safety

Information" before using the machine.

1. Guide to the Machine

Introduction.......................................................................................................................................................11

Trademarks...................................................................................................................................................11

Disclaimer.....................................................................................................................................................13

Manuals for This Machine...............................................................................................................................14

Model-Specific Information.............................................................................................................................15

List of Option.....................................................................................................................................................17

How to Read This Manual...............................................................................................................................18

Symbols........................................................................................................................................................18

Notes............................................................................................................................................................18

About IP Address.........................................................................................................................................18

Using Manuals.................................................................................................................................................19

Installing Manuals on Your Computer.......................................................................................................19

Opening Manuals.......................................................................................................................................20

Removing Manuals from Your Computer..................................................................................................21

Feature Highlights............................................................................................................................................22

Using the Machine as a Printer...................................................................................................................22

Using the Machine as a Copier..................................................................................................................24

Using the Machine as a Scanner...............................................................................................................27

Using the Machine as a Fax Machine.......................................................................................................31

Guide to Components......................................................................................................................................34

Exterior: Front View......................................................................................................................................34

Exterior: Rear View......................................................................................................................................35

Interior...........................................................................................................................................................37

Control Panel................................................................................................................................................38

2. Getting Started

Installing the Machine......................................................................................................................................43

Where to Put the Machine..........................................................................................................................43

Unpacking....................................................................................................................................................46

Turning the Power on...................................................................................................................................56

Initial Setup...................................................................................................................................................59

Changing Operation Modes......................................................................................................................60

Saving Energy..............................................................................................................................................61

Multi-access.................................................................................................................................................62

Connecting the Machine.................................................................................................................................67

Connecting with a Computer Using a USB Cable....................................................................................67

Connecting with a Digital Camera Using a USB Cable...........................................................................68

Connecting with a Network Cable.............................................................................................................69

Connecting to a Telephone Line.................................................................................................................71

Configuring the Machine.................................................................................................................................74

Configuring the IPv4 Address Settings.......................................................................................................74

Configuring the IPv6 Address Settings.......................................................................................................76

Configuring Telephone Network Settings..................................................................................................79

Sharing the Printer on a Network...................................................................................................................82

Installing Option...............................................................................................................................................83

Installing the Paper Feed Unit (Tray 2).......................................................................................................83

Paper and Other Media..................................................................................................................................86

Supported Paper for Each Tray..................................................................................................................86

Specifications of Paper Types.....................................................................................................................90

Unsupported Types of Paper......................................................................................................................96

Paper Storage Precautions..........................................................................................................................97

Printable Area..............................................................................................................................................97

Loading Paper..................................................................................................................................................99

Loading Paper in Tray 1..............................................................................................................................99

Loading Paper in Tray 2...........................................................................................................................108

Loading Paper in the Bypass Tray............................................................................................................111

Loading Envelopes....................................................................................................................................113

Specifying Paper Type and Paper Size...................................................................................................118

Placing Originals...........................................................................................................................................122

About Originals.........................................................................................................................................122

Placing Originals.......................................................................................................................................124

Entering Characters.......................................................................................................................................127

Restricting Machine Functions According to User.......................................................................................129

Enabling the User Restriction Settings......................................................................................................129

When Machine Functions are Restricted.....................................................................................................133

3. Using the Printer Function

Configuring Option and Paper Settings.......................................................................................................135

Windows....................................................................................................................................................135

Mac OS X 10.3.........................................................................................................................................136

Mac OS X 10.4.........................................................................................................................................136

Mac OS X 10.5/10.6..............................................................................................................................136

Accessing the Printer Properties....................................................................................................................138

Accessing the Printer Properties from the [Printers and Faxes] Window...............................................138

Accessing the Printer Properties from an Application.............................................................................138

Basic Operation in Printer Mode..................................................................................................................140

If a Paper Mismatch Occurs.....................................................................................................................140

Canceling a Print Job................................................................................................................................141

Printing Confidential Documents...................................................................................................................143

Storing a Locked Print file.........................................................................................................................143

Printing a Locked Print file.........................................................................................................................144

Deleting a Locked Print file.......................................................................................................................145

Checking which Locked Print File Jobs Have Been Canceled...............................................................146

Direct Printing from a Digital Camera (PictBridge)......................................................................................149

What Is PictBridge?...................................................................................................................................149

PictBridge Printing......................................................................................................................................149

What Can Be Done on this Machine.......................................................................................................150

Exiting PictBridge.......................................................................................................................................151

When PictBridge Printing Does Not Work..............................................................................................151

Using Various Print Functions........................................................................................................................153

Print Quality Functions...............................................................................................................................153

Print Output Functions................................................................................................................................154

4. Using the Copier Function

The Screen in Copier Mode.........................................................................................................................157

Basic Operation in Copier Mode.................................................................................................................159

Canceling a Copy.....................................................................................................................................160

Making Enlarged or Reduced Copies.........................................................................................................162

Combining Multiple Pages............................................................................................................................164

Copying Two or Four Pages onto One Sheet.........................................................................................164

Copying Both Sides of an ID Card onto One Side of Paper.................................................................166

Making 2-sided Copies................................................................................................................................169

Specifying Scan Settings...............................................................................................................................172

Adjusting Image Density...........................................................................................................................172

Selecting the Document Type According to Original.............................................................................173

5. Using the Scanner Function

The Screen in Scanner Mode.......................................................................................................................175

Registering Scan Destinations.......................................................................................................................177

Modifying Scan Destinations....................................................................................................................182

Deleting Scan Destinations.......................................................................................................................183

Scanning Using the Control Panel................................................................................................................184

Basic Operation for Scan to E-mail/FTP/Folder....................................................................................184

Basic Operation for Scan to USB.............................................................................................................187

Specifying the Scan Settings.....................................................................................................................190

Scanning from a Computer...........................................................................................................................194

Basic Operation for TWAIN Scanning....................................................................................................194

6. Using the Fax Function

The Screen in Fax Mode...............................................................................................................................199

Setting the Date and Time.............................................................................................................................201

Registering Fax Destinations.........................................................................................................................203

Registering Fax Destinations Using the Control Panel............................................................................203

Registering Fax Destinations Using Web Image Monitor......................................................................206

Sending a Fax................................................................................................................................................209

Selecting Transmission Mode...................................................................................................................209

Internet Fax Transmission Overview........................................................................................................210

Basic Operation for Sending a Fax.........................................................................................................211

Specifying the Fax Destination.................................................................................................................214

Useful Sending Functions..........................................................................................................................218

Specifying the Scan Settings.....................................................................................................................220

Using the Fax Function from a Computer (LAN-Fax)..................................................................................223

Configuring the LAN-Fax Address Book.................................................................................................223

Basic Operation for Sending Faxes from a Computer...........................................................................230

Editing a Fax Cover Sheet........................................................................................................................232

Configuring Transmission Settings............................................................................................................234

Receiving a Fax..............................................................................................................................................237

Selecting Reception Mode.......................................................................................................................237

Receiving an Internet Fax..........................................................................................................................240

Forwarding or Storing Faxes in Memory................................................................................................241

Printing Out Faxes Stored in Memory......................................................................................................244

Receiving or Rejecting Faxes from Special Senders...............................................................................245

7. Configuring the Machine Using the Control Panel

Basic Operation Using the Menu Screen....................................................................................................247

Menu Chart....................................................................................................................................................249

Copy Settings.................................................................................................................................................253

Changing Copy Settings...........................................................................................................................253

Copy Setting Parameters..........................................................................................................................254

Scanner Settings............................................................................................................................................259

Changing Scanner Settings......................................................................................................................259

Scanner Setting Parameters......................................................................................................................260

Fax Transmission Settings..............................................................................................................................262

Changing Fax Transmission Settings........................................................................................................262

Fax Transmission Setting Parameters.......................................................................................................263

Fax Feature Settings.......................................................................................................................................265

Changing Fax Feature Settings................................................................................................................265

Fax Feature Setting Parameters................................................................................................................265

Fax Address Book Settings............................................................................................................................272

Registering Fax Destinations in Fax Quick Dial/Speed Dial.................................................................272

Fax Address Book Parameters.................................................................................................................272

System Settings...............................................................................................................................................274

Changing System Settings........................................................................................................................274

System Setting Parameters........................................................................................................................274

Network Settings............................................................................................................................................283

Changing Network Settings.....................................................................................................................283

Network Setting Parameters.....................................................................................................................283

Printing Lists/Reports.....................................................................................................................................287

Printing the Configuration Page................................................................................................................287

Types of Report..........................................................................................................................................287

Reading the Configuration Page..............................................................................................................288

Reading the Fax Journal...........................................................................................................................291

Reading the TX/RX Standby File List........................................................................................................292

Reading the Scanner Journal....................................................................................................................293

Administrator Settings....................................................................................................................................295

Changing Administrator Settings..............................................................................................................295

Administrator Setting Parameters.............................................................................................................295

Printer Feature Settings..................................................................................................................................300

Changing Printer Feature Settings............................................................................................................300

Printer Feature Setting Parameters...........................................................................................................300

8. Configuring the Machine Using Web Image Monitor

Using Web Image Monitor...........................................................................................................................305

Displaying Top Page.....................................................................................................................................307

Changing the Interface Language...........................................................................................................308

Checking the System Information.................................................................................................................309

Checking the Status Information...............................................................................................................309

Checking the Counter Information...........................................................................................................310

Checking the Machine Information..........................................................................................................314

Configuring the System Settings...................................................................................................................315

Configuring the Sound Volume................................................................................................................315

Configuring the Paper Settings.................................................................................................................316

Specifying the Size of Paper for Printing Copies....................................................................................318

Configuring the Fax Settings.....................................................................................................................318

Specifying the Priority Tray.......................................................................................................................321

Configuring the Toner Saving Setting......................................................................................................322

Configuring the I/O Timeout Settings......................................................................................................323

Configuring the Black-and-White Print Priority Settings.........................................................................324

Registering Destinations................................................................................................................................325

Registering Fax Special Senders..................................................................................................................326

Restricting Machine Functions According to User.......................................................................................327

Configuring the Network Settings................................................................................................................328

Checking the Network Status...................................................................................................................328

Configuring the IPv6 Settings...................................................................................................................329

Configuring the Network Application Settings.......................................................................................330

Configuring the DNS Settings..................................................................................................................331

Configuring the Auto E-mail Notification Settings..................................................................................332

Configuring the SNMP Settings...............................................................................................................333

Configuring the SMTP Settings.................................................................................................................335

Configuring the POP3 Settings.................................................................................................................336

Configuring the Internet Fax Settings.......................................................................................................337

Configuring the IPsec Settings.......................................................................................................................339

Configuring the IPsec Global Settings.....................................................................................................339

Configuring the IPsec Policy.....................................................................................................................340

Printing Lists/Reports.....................................................................................................................................345

Configuring the Administrator Settings.........................................................................................................347

Configuring the Administrator Password and E-mail Address...............................................................347

Resetting the Machine’s Settings..............................................................................................................348

Backing Up the Machine's Settings..........................................................................................................348

Restoring the Machine's Settings from a Backup File.............................................................................350

Configuring the Date and Time Settings..................................................................................................351

Configuring the Energy Saver Mode Settings.........................................................................................351

9. Troubleshooting

Overview........................................................................................................................................................353

Common Problems.........................................................................................................................................354

Paper Feed Problems.....................................................................................................................................356

Removing Printing Jams.............................................................................................................................358

Removing Scanning Jams.........................................................................................................................364

Print Quality Problems...................................................................................................................................369

Checking the Condition of the Machine..................................................................................................369

Printer Problems.............................................................................................................................................370

Changing the Printer Driver Settings........................................................................................................372

Printed Colors Do Not Match Displayed Colors....................................................................................373

Print Positions Do Not Match Display Positions......................................................................................373

Copier Problems............................................................................................................................................374

Scanner Problems..........................................................................................................................................376

Fax Problems..................................................................................................................................................377

Error and Status Messages on the Screen...................................................................................................383

Replacing Print Cartridges............................................................................................................................393

Replacing the Waste Toner Bottle................................................................................................................399

10. Maintenance

Cleaning.........................................................................................................................................................405

Cautions to Take When Cleaning............................................................................................................405

Cleaning the Toner Density Sensor..........................................................................................................406

Cleaning the Friction Pad and Paper Feed Roller...................................................................................408

Cleaning the Registration Roller and Paper Tray....................................................................................410

Cleaning the Exposure Glass...................................................................................................................414

Cleaning the Auto Document Feeder.......................................................................................................414

Moving the Machine.....................................................................................................................................415

Moving over a Short Distance..................................................................................................................416

Moving over a Long Distance..................................................................................................................416

Disposal..........................................................................................................................................................418

If the Machine is Not Going to Be Used for a Long Time..........................................................................419

Preparing the Machine for a Long Period of Inactivity...........................................................................419

Using the Machine Again After It Has Been Inactive for a Long Period...............................................420

Where to Inquire............................................................................................................................................422

Consumables..................................................................................................................................................423

Print Cartridges..........................................................................................................................................423

Waste Toner Bottle....................................................................................................................................424

11. Appendix

Functions and Network Settings Available in an IPv6 Environment..........................................................425

Available Functions...................................................................................................................................425

Transmission Using IPsec...............................................................................................................................427

Encryption and Authentication by IPsec..................................................................................................427

Security Association..................................................................................................................................428

Encryption Key Exchange Settings Configuration Flow.........................................................................429

Specifying Encryption Key Exchange Settings........................................................................................429

Specifying IPsec Settings on the Computer.............................................................................................430

Enabling and Disabling IPsec Using the Control Panel..........................................................................432

Specifications of the Machine......................................................................................................................433

General Function Specifications..............................................................................................................433

Printer Function Specifications..................................................................................................................435

Copier Function Specifications.................................................................................................................435

Scanner Function Specifications...............................................................................................................436

Fax Function Specifications......................................................................................................................438

Specifications of Options..............................................................................................................................441

Paper Feed Unit TK1010..........................................................................................................................441

Electromagnetic Interference........................................................................................................................442

Copyright Information about Installed Applications...................................................................................443

expat...........................................................................................................................................................443

JPEG LIBRARY............................................................................................................................................443

INDEX...........................................................................................................................................................445

1. Guide to the Machine

This chapter provides basic information about the product and this manual.

Introduction

This manual contains detailed instructions and notes on the operation and use of this machine. For your safety and benefit, read this manual carefully before using the machine. Keep this manual in a handy place for quick reference.

Trademarks

Microsoft®, Windows®, Windows Server®, Windows Vista®, and Internet Explorer® are either registered trademarks or trademarks of Microsoft Corporation in the United States and/or other countries.

The proper name of Internet Explorer 6 is Microsoft® Internet Explorer® 6.

Adobe, Acrobat, PostScript, and Reader are either registered trademarks or trademarks of Adobe Systems Incorporated in the United States and/or other countries.

PCL® is a registered trademark of Hewlett-Packard Company.

Apple, Bonjour, Macintosh, Mac OS, TrueType, and Safari are trademarks of Apple Inc., registered in the U.S. and other countries.

Firefox® is a registered trademark of the Mozilla Foundation.

LINUX® is the registered trademark of Linus Torvalds in the U.S. and other countries.

“Presto! PageManager” and “NewSoft” are trademarks and/or registered trademarks of NewSoft Technology Corporation subject to trademark protection of domestic trademark laws and international trademark conventions.

PictBridge is a trademark.

RED HAT is a registered trademark of Red Hat, Inc.

Solaris is a trademark or registered trademark of Sun Microsystems, Inc. in the United States and other countries.

Other product names used herein are for identification purposes only and might be trademarks of their respective companies. We disclaim any and all rights to those marks.

The proper names of the Windows operating systems are as follows:

• The product names of Windows XP are as follows:

Microsoft® Windows® XP Professional Edition

Microsoft® Windows® XP Home Edition

Microsoft® Windows® XP Professional x64 Edition

1. Guide to the Machine

• The product names of Windows Vista are as follows:

Microsoft® Windows Vista® Ultimate

Microsoft® Windows Vista® Business

Microsoft® Windows Vista® Home Premium

Microsoft® Windows Vista® Home Basic

Microsoft® Windows Vista® Enterprise

• The product names of Windows 7 are as follows:

Microsoft® Windows® 7 Starter

Microsoft® Windows® 7 Home Premium

Microsoft® Windows® 7 Professional

Microsoft® Windows® 7 Ultimate

Microsoft® Windows® 7 Enterprise

• The product names of Windows Server 2003 are as follows:

Microsoft® Windows Server® 2003 Standard Edition

Microsoft® Windows Server® 2003 Enterprise Edition

Microsoft® Windows Server® 2003 Web Edition

Microsoft® Windows Server® 2003 Datacenter Edition

• The product names of Windows Server 2003 R2 are as follows:

Microsoft® Windows Server® 2003 R2 Standard Edition

Microsoft® Windows Server® 2003 R2 Enterprise Edition

Microsoft® Windows Server® 2003 R2 Datacenter Edition

• The product names of Windows Server 2008 are as follows:

Microsoft® Windows Server® 2008 Foundation

Microsoft® Windows Server® 2008 Standard

Microsoft® Windows Server® 2008 Enterprise

Microsoft® Windows Server® 2008 Datacenter

Microsoft® Windows Server® 2008 for Itanium-based Systems

Microsoft® Windows® Web Server 2008

Microsoft® Windows® HPC Server 2008

Microsoft® Windows Server® 2008 Standard without Hyper-V

Microsoft® Windows Server® 2008 Enterprise without Hyper-V

Microsoft® Windows Server® 2008 Datacenter without Hyper-V

• The product names of Windows Server 2008 R2 are as follows:

Introduction

Microsoft® Windows Server® 2008 R2 Foundation

Microsoft® Windows Server® 2008 R2 Standard

Microsoft® Windows Server® 2008 R2 Enterprise

Microsoft® Windows Server® 2008 R2 Datacenter

Microsoft® Windows Server® 2008 R2 for Itanium-based Systems

Microsoft® Windows® Web Server R2 2008

Microsoft® Windows® HPC Server R2 2008

• PostScript® 3 in this manual stands for “Adobe PostScript 3 Emulation”.

Disclaimer

In no event will the company be liable for direct, indirect, special, incidental, or consequential damages as a result of handling or operating the machine.

This manual may not be reproduced in whole or in part, modified, quoted, or reprinted without permission.

1. Guide to the Machine

Manuals for This Machine

Several manuals are provided with this machine. Select the manual that contains the information you require.

• Media differ according to manual.

• The printed and electronic versions of a manual have the same contents.

• Adobe Acrobat Reader/Adobe Reader must be installed in order to view the manuals as PDF files.

• A Web browser must be installed in order to view the HTML manuals.

Safety Information

Provides information on safe usage of this machine.

To avoid injury and prevent damage to the machine, be sure to read this.

Quick Installation Guide

Contains procedures for removing the machine from its box and connecting it to a computer.

Initial Guide for Scanner and Fax

Provides installation and operation procedures for the machine's scanner and fax functions. Details about these functions that are not included in this manual are provided in User Guide.

User Guide

Provides information about general operation and covers the topics listed below.

• Installing options

• Suitable paper types

• Procedures to use the printer, copier, scanner, and fax functions

• Configuring the machine

• Troubleshooting problems and fixing paper jams

• Replacing consumables

• Checking the status of the machine using Web Image Monitor

• Information about maintenance

This manual is stored in the manual CD-ROM supplied with the machine.

Quick Guide

Provides information about troubleshooting and basic operations for making photocopies, scanning, and sending faxes.

This manual is stored in the manual CD-ROM supplied with the machine.

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Model-Specific Information

This section explains how you can identify the model type and region of your machine.

This machine comes in two models which vary in printer drivers they support. Check the label of the printer driver CD-ROM for the supported printer driver.

When describing procedures that are model-specific, this manual refers to the different machine models as Type 1 or Type 2. The following table describes the model types.

Model types

Model type Supported printer driver

Type 1 DDST driver

Type 2 PCL and PostScript 3 drivers

Furthermore, there is a label on the rear of the machine, located in the position shown below. The label contains details that identify the region your machine belongs to. Read the label.

The following information is region-specific. Read the information under the symbol that corresponds to the region of your machine.

(mainly Europe and Asia)

If the label contains the following, your machine is a region A model:

• CODE XXXX -22, -27

• 220-240V

(mainly North America)

If the label contains the following, your machine is a region B model:

• CODE XXXX -17

• 120 V

1. Guide to the Machine

• Dimensions in this manual are given in two units of measure: metric and inch. If your machine is a Region A model, refer to the metric units. If your machine is a Region B model, refer to the inch units.

List of Option

This section provides a list of option for this machine, and how it is referred to as in this manual.

Option List Referred to as

Paper Feed Unit TK1010 Paper feed unit

• For details about the specifications of this option, see p.441 "Specifications of Options".

List of Option

1. Guide to the Machine

How to Read This Manual

Symbols

This manual uses the following symbols:

Indicates points to pay attention to when using the machine, and explanations of likely causes of paper misfeeds, damage to originals, or loss of data. Be sure to read these explanations.

Indicates supplementary explanations of the machine's functions, and instructions on resolving user errors.

This symbol is located at the end of sections. It indicates where you can find further relevant information.

[ ]

Indicates the names of keys on the machine's display or control panels.

Notes

Contents of this manual are subject to change without prior notice.

Some illustrations in this manual might be slightly different from the machine.

Certain options might not be available in some countries. For details, please contact your local dealer.

About IP Address

In this manual, "IP address" covers both IPv4 and IPv6 environments. Read the instructions that are relevant to the environment you are using.

Using Manuals

Be sure to read this section before any other part of this manual.

• This manual uses procedures based on Windows XP as an example, unless otherwise specified. Procedures and screens might vary depending on the operating system you are using.

Installing Manuals on Your Computer

The manual CD-ROM provided with the machine contains manuals in HTML format and PDF. Follow the instructions below to install it.

• System requirements for installing the HTML manual:

• Operating system: Windows XP/Vista/7, Windows Server 2003/2003 R2/2008/2008 R2

• Minimum display resolution: 800 × 600 pixels

• Recommended browsers for viewing the HTML manual:

• Internet Explorer 6 or later

• Firefox 3.5 or later

• Safari 4.0 or later

• Applications for viewing the PDF manuals:

• Adobe® Acrobat® Reader® or Adobe Reader

• The following procedure is based on Windows XP as an example. If you are using another operating system, the procedure might vary slightly.

1. Quit all applications currently running.

2. Insert the manual CD-ROM into the CD-ROM drive.

If you are using a computer running a Macintosh operating system, open “Manuals.htm” from the CD-ROM root directory.

3. Select a language for the interface and a product, and then click [OK].

4. Click [Install manuals].

5. Follow the instructions on the screen to complete the installation.

6. Click [Finish] when the installation is completed.

7. Click [Exit].

1. Guide to the Machine

• If you are using a computer running a Windows operating system, the CD-ROM opens automatically. However, AutoRun may not work under certain operating system settings. If this is the case, launch “setup.exe” from the CD-ROM root directory.

Opening Manuals

This section describes how to open the manuals. There are three ways to view the manuals.

Opening from the desktop icon

Follow the procedure below to open the manuals from the desktop icon.

1. Double-click the manual icon on your desktop.

The manual opens.

Opening from the [Start] menu

Follow the procedure below to open the manual from the [Start] menu.

• The following procedure is based on Windows XP as an example. If you are using another operating system, the procedure might vary slightly.

1. On the [Start] menu, point to [All Programs], point to [Product Name], and then click

[Manual Name].

The manual opens.

• The menu options may appear differently, depending on the options chosen during installation.

Opening from the CD-ROM

Follow the procedure below to open the manual from the CD-ROM.

• The following procedure is based on Windows XP as an example. If you are using another operating system, the procedure might vary slightly.

Using Manuals

1. Insert the manual CD-ROM into the CD-ROM drive.

If you are using a computer running a Macintosh operating system, open "Manuals.htm" from the CD-ROM root directory.

2. Select a language for the interface and a product, and then click [OK].

3. Click [Read HTML manuals] or [Read PDF manuals], and then select the manual you want

to read.

The manual opens.

Removing Manuals from Your Computer

Follow the procedure below to remove manuals from your computer.

• The following procedure is based on Windows XP as an example. If you are using another operating system, the procedure might vary slightly.

1. On the [Start] menu, point to [All Programs], point to [Product Name], and then click

[Uninstall].

2. Follow the instructions to remove the manual.

3. Click [Finish].

• The menu options may appear differently, depending on the options chosen during installation.

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1. Guide to the Machine

Feature Highlights

This section provides information about basic usage and some useful functions of the machine.

• Certain functions require special machine configuration.

• The Type 2 model is compatible with certain other network environments and operating systems in addition to Windows and Mac OS X. For details, contact your sales or service representative, or visit the product Web site.

Using the Machine as a Printer

To use this machine as a printer, two types of connection methods are available:

• USB connection

• Network connection

Connecting via USB

You can connect this machine directly to a computer using a USB cable.

Preparation for printing via USB

To use this machine as a printer via USB connection:

1. Connect the machine to a computer using a USB cable, and install the printer driver on the computer.

For details, see p.67 "Connecting with a Computer Using a USB Cable" and the instructions provided on the driver CD-ROM.

Connecting via a network

You can connect this machine to a network and use it as a network printer.

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Preparation for printing via a network

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To use this machine as a printer via network connection:

1. Connect the machine to a network.

For details, see p.69 "Connecting with a Network Cable".

2. Specify the network settings, such as the machine's IP address.

For details, see p.74 "Configuring the Machine".

Feature Highlights

3. Install the printer driver on a computer.

For details, see the instructions provided on the driver CD-ROM.

Printing confidential documents

If you use the Locked Print function, you can password protect your print job.

This means that your job is printed only after you enter the password using the machine's control panel.

This function prevents unauthorized users seeing sensitive documents at the printer.

• This function is available for the Type 2 model only.

• This function is only available when using the PCL printer driver, and printing from a computer running a Windows operating system.

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1. Guide to the Machine

Printing confidential documents

1. Use the printer driver to send a print job as a Locked Print file from a computer.

For details, see p.143 "Storing a Locked Print file".

2. Enter the password using the control panel to print the file.

For details, see p.144 "Printing a Locked Print file".

Printing directly from a Digital Camera (PictBridge)

You can connect a PictBridge-compatible digital camera to this machine using a USB cable. This allows you to directly print photographs taken using the digital camera by operating the digital camera.

Printing directly from a digital camera

1. Connect the machine with a digital camera using a USB cable.

For details, see p.68 "Connecting with a Digital Camera Using a USB Cable".

2. Operate your digital camera and print using the machine.

For details, see p.149 "Direct Printing from a Digital Camera (PictBridge)".

Using the Machine as a Copier

This section describes some useful functions of this machine when used as a copier.

Making enlarged or reduced copies

This machine has preset ratios for scaling originals, to make it easy to convert documents between different standard sizes.

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Preparation for making enlarged or reduced copies

CES092

To always enlarge or reduce copies:

1. Configure the machine's default [Reduce/Enlarge] setting.

For details, see p.253 "Copy Settings".

To use this function for the current job only:

1. Configure the setting using the [Reduce/Enlarge] key before starting the current job.

For details, see p.162 "Making Enlarged or Reduced Copies".

Feature Highlights

Copying multiple pages onto a single sheet of paper

You can copy multiple pages of an original onto a single sheet of paper.

• This function is only available when the original is set in the ADF, not when it is set on the exposure glass.

You can either set this machine to always make photocopies in 2-in-1 or 4-in-1 mode, or use this function only when necessary.

Preparation for copying multiple images

To always make photocopies in 2-in-1 or 4-in-1 mode:

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1. Guide to the Machine

1. Configure the machine's default [Reduce/Enlarge] setting.

For details, see p.253 "Copy Settings".

To use this function for the current job only:

1. Configure the setting using the [Reduce/Enlarge] key before starting the current job.

For details, see p.164 "Copying Two or Four Pages onto One Sheet".

Copying both sides of an ID card onto one side of paper

You can copy the front and back sides of an ID card, or other small document, onto one side of a sheet of paper.

• This function is only available when the original is set on the exposure glass, not when it is set in the ADF.

You can either set this machine to always make photocopies in ID card copy mode, or use this function only when necessary.

Preparation for copying an ID card

To always make photocopies in ID card copy mode:

1. Configure the machine's default [Reduce/Enlarge] setting.

For details, see p.253 "Copy Settings".

To use this function for the current job only:

1. Press the [ID Card Copy] key before starting the current job.

For details, see p.166 "Copying Both Sides of an ID Card onto One Side of Paper".

Making 2-sided copies

You can make 2-sided copies by copying single-sided documents onto the front and back sides of the paper.

• This function is only available when the original is set in the ADF, not when it is set on the exposure glass.

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Feature Highlights

Change the machine's default setting to apply 2-sided copying.

Preparation for making 2-sided copies

1. Configure the [2 Sided Copy] setting under copy settings

For details, see p.169 "Making 2-sided Copies".

Sorting the output paper

When making multiple copies of multiple pages, you can configure the machine to sort the output pages into sets.

• This function is only available when the original is set in the ADF, not when it is set on the exposure glass.

Preparation for sorting the output paper

1. Enable the [Sort] setting under copy settings.

For details, see p.253 "Copy Settings".

Using the Machine as a Scanner

There are two scanning methods: scanning from the computer (TWAIN scanning) and scanning using the control panel.

Scanning from the computer

TWAIN scanning allows you to operate the machine from your computer and scan originals into your computer directly.

TWAIN scanning can be performed using a TWAIN-compliant application, such as Presto! PageManager.

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1. Guide to the Machine

TWAIN scanning is available with both USB and network connections.

Scanning using the control panel

Scanning using the control panel allows you to send scanned files via e-mail (Scan to E-mail), to an FTP server (Scan to FTP), or to the shared folder of a computer on a network (Scan to Folder), or to a USB flash disk (Scan to USB).

The Scan to E-mail, Scan to FTP, and Scan to Folder functions are available only through a network connection. No network connection is required for the Scan to USB function; you can send scanned files directly to a USB flash disk inserted into the front of the machine.

• The machine supports WIA scanning, an additional method of scanning originals from your computer, for USB connection. WIA scanning is possible if your computer is running Windows operating system and a WIA-compatible application. For more information, see the manual for your application.

Scanning from a computer

You can operate the machine from your computer and scan originals into your computer directly.

Preparation for scanning from a computer with USB connection

1. Connect the machine to the computer using a USB cable, and install the scanner driver on the computer.

For details, see p.67 "Connecting with a Computer Using a USB Cable" and the instructions provided on the driver CD-ROM.

2. If a TWAIN-compliant application is not installed on the computer, install Presto! PageManager.

For details, see the instructions provided on the driver CD-ROM.

Preparation for scanning from a computer with network connection

1. Connect the machine to the network.

For details, see p.69 "Connecting with a Network Cable".

2. Specify the network settings, such as the machine's IP address.

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For details, see p.74 "Configuring the Machine".

3. Install the scanner driver on the computer.

For details, see the instructions provided on the driver CD-ROM.

4. If a TWAIN-compliant application is not installed on the computer, install Presto! PageManager.

For details, see the instructions provided on the driver CD-ROM.

Sending scanned files via e-mail

You can send scanned files via e-mail using the control panel.

Feature Highlights

Preparation for sending scanned files via e-mail

1. Connect the machine to the network.

For details, see p.69 "Connecting with a Network Cable".

2. Specify the network settings, such as the machine's IP address.

For details, see p.74 "Configuring the Machine".

3. Configure the DNS and SMTP settings using Web Image Monitor.

For details, see p.331 "Configuring the DNS Settings" and p.335 "Configuring the SMTP Settings".

4. Register the destinations to the Address Book using Web Image Monitor.

For details, see p.177 "Registering Scan Destinations".

Sending scanned files to an FTP server

You can send scanned files to an FTP server using the control panel.

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Preparation for sending scanned files to an FTP server

1. Connect the machine to the network.

For details, see p.69 "Connecting with a Network Cable".

2. Specify the network settings, such as the machine's IP address.

For details, see p.74 "Configuring the Machine".

3. Register the destinations to the Address Book using Web Image Monitor.

For details, see p.177 "Registering Scan Destinations".

Sending scanned files to a computer's shared folder

You can send scanned files to the shared folder of a computer on a network using the control panel.

Preparation for sending scanned files to a computer's shared folder

1. Connect the machine to the network.

For details, see p.69 "Connecting with a Network Cable".

2. Specify the network settings, such as the machine's IP address.

For details, see p.74 "Configuring the Machine".

3. Create a destination folder on the computer's hard disk drive, and configure it as a shared folder.

For details, see your operating system's documentation.

4. Register the destinations to the Address Book using Web Image Monitor.

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For details, see p.177 "Registering Scan Destinations".

Sending scanned files to a USB flash disk

You can send and store scanned files on a USB flash disk using the control panel.

Preparation for sending scanned files to a USB flash disk

1. Insert a USB flash disk in the machine.

For details, see p.187 "Basic Operation for Scan to USB".

Feature Highlights

Using the Machine as a Fax Machine

This section describes basic procedures for using this machine as a fax machine.

Using as a fax machine

Preparation for using as a fax machine

1. Connect the machine to the telephone line.

For details, see p.71 "Connecting to a Telephone Line".

2. Configure the telephone network settings.

For details, see p.79 "Configuring Telephone Network Settings".

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1. Guide to the Machine

3. Configure the time and date.

For details, see p.201 "Setting the Date and Time".

4. Register the destinations to the Address Book using the control panel or Web Image Monitor.

For details, see p.203 "Registering Fax Destinations".

• Make sure to register the user fax number and user name during Initial Setup. For details, see p. 59 "Initial Setup".

Using the machine with an external telephone

You can use this machine as a fax machine and also use the same telephone line for voice calls.

Preparation for using the machine with an external telephone

1. Connect an external telephone to the machine.

For details, see p.71 "Connecting to a Telephone Line".

2. Select the fax reception mode.

For details, see p.237 "Receiving a Fax".

Sending faxes from a computer (LAN-Fax)

You can send a document directly from a computer through this machine to another fax machine, without printing the document.

• This function is supported by Windows XP/Vista/7, and Windows Server 2003/2003 R2/2008/2008 R2. Mac OS X does not support this function.

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Preparation for sending faxes from a computer connected via USB

1. Connect the machine to a computer using a USB cable.

For details, see p.67 "Connecting with a Computer Using a USB Cable".

2. Install the LAN-Fax driver on the computer.

For details, see the instructions provided on the driver CD-ROM.

3. Register LAN-Fax destinations in the LAN-Fax Address Book.

For details, see p.223 "Configuring the LAN-Fax Address Book".

Feature Highlights

Preparation for sending faxes from a computer connected via network

1. Connect the machine to the network.

For details, see p.69 "Connecting with a Network Cable".

2. Specify the network settings, such as the machine’s IP address.

For details, see p.74 "Configuring the Machine".

3. Install the LAN-Fax driver on the computer.

For details, see the instructions provided on the driver CD-ROM.

4. Register LAN-Fax destinations in the LAN-Fax Address Book.

For details, see p.223 "Configuring the LAN-Fax Address Book".

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1. Guide to the Machine

Guide to Components

This section lists the names and functions of the parts of this machine.

Exterior: Front View

1. ADF (Auto document feeder) Cover

Open this cover to remove originals jammed in the ADF.

2. Input Tray for the ADF

Place stacks of originals here. They will feed in automatically. This tray can hold up to 35 sheets of plain paper.

3. Output Tray for the ADF

Originals scanned with the ADF are output here.

4. Extender for the ADF Trays

Extend these when placing paper longer than A4 in the input tray for ADF.

5. Output Tray/Top Cover

Printed paper is output here. Up to 150 sheets of plain paper can be stacked here.

Open here to replace the print cartridges.

6. Front Cover

Open this cover to replace the waste toner bottle or remove jammed paper.

7. Tray 1

This tray can hold up to 250 sheets of plain paper.

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Guide to Components

8. Tray 2 (option)

This tray can hold up to 500 sheets of plain paper.

9. Bypass Tray

Load paper here sheet by sheet.

10. Control Panel

Contains a screen and keys for machine control.

11. USB Flash Disk Port

Insert a USB flash disk for using the Scan to USB function or connect a digital camera using a USB cable for PictBridge printing.

12. Exposure Glass

Place originals here sheet by sheet.

13. Cover for the Exposure Glass

Open this cover to place originals on the exposure glass.

Exterior: Rear View

1. Button for Sliding the ADF

Press to slide the ADF towards the rear of the machine and hold it in that position, if paper output to the output tray is difficult to retrieve.

2. Power Switch

Use this switch to turn the power on or off.

3. Power Socket

For connecting the power cord to the machine.

4. Rear Cover

Remove this cover when loading paper longer than A4 in tray 1.

5. Cable Cover

Remove this cover when connecting cables to the machine.

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1. Guide to the Machine

6. External Telephone Connector

For connecting an external telephone.

7. USB Port

For connecting the machine to a computer using a USB cable.

8. Ethernet Port

For connecting the machine to the network using a network interface cable.

9. G3 (analog) Line Interface Connector

For connecting a telephone line.

10. Stop Fences

Pull up this fence to prevent paper falling off when printing a large amount of paper at a time. The fence can be adjusted at the A4/Letter or Legal size position

• Slide the ADF as shown below. Slide the ADF only when the ADF is closed. Be careful not to trap your fingers when sliding.

• Pull up the fence as shown below to prevent A4- or Letter-size prints from falling off.

• Pull up the fence as shown below to prevent Legal-size prints from falling off.

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Interior

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Guide to Components

1. Print Cartridges

Load from the machine rear, in the order of cyan (C), magenta (M), yellow (Y), and black (K). Messages appear on the screen when print cartridges need to be replaced, or new ones need to be prepared.

2. Waste Toner Bottle

Collects excess toner during printing.

Messages appear on the screen when the waste toner bottle needs to be replaced, or a new one needs to be prepared.

3. Transfer Unit

Remove this unit when replacing the waste toner bottle.

• For details about the messages that appear on the screen when consumables need to be replaced, see p.383 "Error and Status Messages on the Screen".

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1. Guide to the Machine

Control Panel

This section describes the names and usage of the parts of the control panel.

• The actual control panel may look different from the illustration below, depending on the country of use.

• If the machine remains turned off for a certain period of time (for example, when the power switch is turned off or when there is a power failure), all documents stored in memory will be lost. If the Fax Received indicator is lit or flashing, make sure to print out the stored documents before turning off the power (for example, prior to relocating the machine).

1. Fax Received indicator

Lights up when received faxes that have not been printed out exist in the machine's memory. Flashes when the machine is unable to print out the faxes due to machine errors such as an empty paper tray or a paper jam.

2. [Pause/Redial] key

• Pause

Press to insert a pause in a fax number. The pause is indicated by “P”.

• Redial

Press to display the last used scan or fax destination.

3. [On Hook Dial] key

Press to use on-hook dialing to check the destination's status when sending a fax.

4. [Address Book] key

Press to select a scan or fax destination from the Address Book.

5. [Image Quality] key

Press to select scan quality for the current job.

• Copier mode: select Text, Photo, or Mixed.

• Scanner mode: select the resolution.

Guide to Components

• Fax mode: select Standard, Detail, or Photo.

6. [User Tools] key

Press to display the menu for configuring the machine's system settings.

7. [Copy] key

Press to switch to copier mode. The key stays lit while the machine is in copier mode.

8. [ID Card Copy] key

Press to enter ID card copy mode for the current job.

9. Screen

Displays current status and messages.

10. Scroll keys

Press to move the cursor in the directions indicated by each scroll key.

Pressing the [ ][ ] keys while the machine is in standby mode will display the menu for configuring the settings of the machine's current operation mode (copier, scanner, or fax).

11. Number keys

Use to enter numerical values when specifying settings such as fax numbers and copy quantities, or enter letters when specifying names.

12. [Clear/Stop] key

• While the machine is processing a job: press to cancel the current job.

• While configuring the machine: press to cancel the current setting and return to standby mode.

• While in standby mode: press to cancel temporary settings such as image density or resolution.

13. [B&W Start] key

Press to scan or copy in black and white, or start sending a fax.

14. [Color Start] key

Press to scan or copy in color.

15. [OK] key

Press to confirm settings or enter the next level of the menu tree.

16. [Escape] key

Press to cancel the last operation or exit to the previous level of the menu tree.

17. Selection keys

Press the key that corresponds to an item shown on the bottom line of the screen to select it.

18. [Facsimile] key

Press to switch to fax mode. The key stays lit while the machine is in fax mode.

19. [Scanner] key

Press to switch to scanner mode. The key stays lit while the machine is in scanner mode.

20. [Density] key

Press to adjust image density for the current job.

• Copier mode: select from 5 levels of density.

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• Scanner mode: select from 5 levels of density.

• Fax mode: select from 3 levels of density.

21. [Reduce/Enlarge] key

• Copier mode: press to specify the reduction or enlargement ratio for the current job.

• Scanner mode: press to specify the scanning size according to the current original.

22. [Shift] key

Press to switch between Quick Dial numbers 1 to 10 and 11 to 20 when specifying a scan or fax destination using the One Touch buttons.

23. Alert indicator

Flashes yellow when the machine will require maintenance soon (such as replacing consumables), or lights up red when a machine error occurs.

When an alert is issued, check the messages on the screen and follow the instructions as provided in "Error and Status Messages on the Screen".

24. Power indicator

Remains lit while the power is on. It is unlit when the power is off.

25. One Touch buttons

Press to select a scan or fax Quick Dial destination.

• The backlight of the screen is turned off when the machine is in Energy Saver mode.

• When the machine is processing a job, you cannot display the menu for configuring the machine. You can confirm the machine's status by checking messages on the screen. If you see messages such as "Printing...", "B&W Copying...", "Colour Copying...", or "Processing...", wait until the current job is finished.

• A sticker for control panel keys and a name sheet for One Touch buttons may be included, depending on the country of use. If included, apply the stickers appropriate for your language to the control panel. Note that if the control panel is covered with a protective sheet, be sure to remove it before applying the stickers.

Guide to Components

• For details about what to do when the Alert indicator is flashing or lit, see p.383 "Error and Status Messages on the Screen".

• For details about what to do when the Fax Received indicator is flashing or lit, see p.244 "Printing Out Faxes Stored in Memory".

1. Guide to the Machine

2. Getting Started

This chapter describes procedures for installing and configuring the machine, connecting options to the machine, and handling paper.

Installing the Machine

This section describes steps required to install the machine and prepare it for use.

Where to Put the Machine

The machine’s location should be carefully chosen because environmental conditions greatly affect its performance.

• Do not use flammable sprays or solvents in the vicinity of this machine. Doing so could result in fire or electric shock.

• Do not place vases, plant pots, cups, toiletries, medicines, small metal objects, or containers holding water or any other liquids, on or close to this machine. Fire or electric shock could result from spillage or if such objects or substances fall inside this machine.

• Keep the machine away from humidity and dust. Otherwise a fire or an electric shock might occur.

• Do not place the machine on an unstable or tilted surface. If it topples over, an injury might occur.

• Do not place heavy objects on the machine. Doing so can cause the machine to topple over, possibly resulting in injury.

2. Getting Started

• Keep the machine in an area that is within optimum environmental conditions. Operating the machine in an environment that is outside the recommended ranges of humidity and temperature can cause an electrical fire hazard. Keep the area around the socket free of dust. Accumulated dust can become an electrical fire hazard.

• Make sure the room where you are using the machine is well ventilated and spacious. Good ventilation is especially important when the machine is used heavily.

• Do not obstruct the machine's vents. Doing so risks fire caused by overheated internal components.

• Machine sound levels exceeding [Sound Power Level (Black and White)] > 63dB (A) are not suitable for desk work environments, so place the machine in another room.

• Keep the machine away from salt-bearing air and corrosive gases. Also, do not install the machine in places where chemical reactions are likely (laboratories, etc.), as doing so will cause the machine to malfunction.

Space Required for Installation

The recommended (minimum) space requirements are as follows:

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Optimum Environmental Conditions

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Permissible and recommended temperature and humidity ranges are as follows:

Installing the Machine

• White area: Permissible Range

• Blue area: Recommended Range

Environments to Avoid

• Areas exposed to direct sunlight or strong light

• Dusty areas

• Areas with corrosive gases

• Areas that are excessively cold, hot, or humid

• Areas directly exposed to currents of hot, cold, or room-temperature air from air conditioners

2. Getting Started

• Areas directly exposed to radiant heat from heaters

• Locations near air conditioners, heaters, or humidifiers

• Locations near other electronic equipment

• Locations subject to frequent strong vibration

Ventilation

When you use this machine in a confined space without good ventilation for a long time or print large quantities, you might detect an odd smell.

This might cause the output paper to also have an odd smell.

When you detect an odd smell, regularly ventilate in order to keep the workplace comfortable.

• Set up the machine so that it does not directly ventilate towards people.

• Ventilation should be more than 30 m3/hr/person.

New machine smell

When a machine is new, it might have a unique smell. This smell will subside in about one week.

When you detect an odd smell, sufficiently ventilate and circulate the air in the room.

Power Source

•

• : 120 V, 11 A, 60 Hz (when fully equipped)

Please be sure to connect the power cord to a power source as above.

: 220-240 V, 6 A, 50/60 Hz (when fully equipped)

Unpacking

To protect it from shock and vibration during transit, this machine comes packaged in cushioning foam and secured with tape. Remove these protective materials after bringing the machine to where it will be installed.

• Be sure to locate the machine as close as possible to a wall outlet. This will allow easy disconnection of the power cord in the event of an emergency.

• If the machine emits smoke or odours, or if it behaves unusually, you must turn off its power immediately. After turning off the power, be sure to disconnect the power cord plug from the wall outlet. Then contact your service representative and report the problem. Do not use the machine. Doing so could result in fire or electric shock.

Installing the Machine

• If metal objects, or water or other fluids fall inside this machine, you must turn off its power immediately. After turning off the power, be sure to disconnect the power cord plug from the wall outlet. Then contact your service representative and report the problem. Do not use the machine. Doing so could result in fire or electric shock.

• Do not touch this machine if a lightning strike occurs in the immediate vicinity. Doing so could result in electric shock.

• Keep the polythene materials (bags, gloves, etc.) supplied with this machine away from babies and small children at all times. Suffocation can result if polythene materials are brought into contact with the mouth or nose.

• Do not incinerate toner (new or used) or toner containers. Doing so risks burns. Toner will ignite on contact with naked flame.

• Do not store toner (new or used) or toner containers anywhere near naked flames. Doing so risks fire and burns. Toner will ignite on contact with naked flame.

• Do not crush or squeeze toner containers. Doing so can cause toner spillage, possibly resulting in dirtying of skin, clothing, and floor, and accidental ingestion.

• Store toner (new or used), toner containers, and components that have been in contact with toner out of reach of children.

• If toner or used toner is inhaled, gargle with plenty of water and move into a fresh air environment. Consult a doctor if necessary.

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2. Getting Started

• If toner or used toner gets into your eyes, flush immediately with large amounts of water. Consult a doctor if necessary.

• If toner or used toner is swallowed, dilute by drinking a large amount of water. Consult a doctor if necessary.

• When moving the machine, use the inset grips on both sides. The machine will break or cause injury if dropped.

• Do not look into the lamp. It can damage your eyes.

• During operation, rollers for transporting the paper and originals revolve. A safety device has been installed so that the machine can be operated safety. But take care not to touch the machine during operation. Otherwise, an injury might occur.

• Removed tape is dirty. Be careful not to let it touch your hands or clothes.

• Leave the protective materials in place while moving the machine.

• Lower the machine slowly and carefully to prevent trapping your hands.

• Do not grip on the tray area when lifting the machine.

• Do not allow paper clips, staples, or other small objects to fall inside the machine.

• Keep uncovered print cartridges away from direct sunlight.

• Do not touch the print cartridge's photo conductor unit.

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Installing the Machine

• Do not touch the ID chip on the side of the print cartridge as indicated in the illustration below.

1. Remove the plastic bag.

2. Lift the machine with another person using the inset grips on both sides of the machine.

3. Remove the protective materials attached on the machine's exterior. Do not remove tapes

going into the inside of the machine.

The actual machine may come with protective materials attached in different positions. Make sure to check the machine's exterior for all protective materials, and remove them completely.

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2. Getting Started

4. Open the ADF cover.

5. Move the lever slightly to the machine rear, and then pull it up to unlock the paper feed

roller.

6. Lift the paper feed roller slightly to remove it.

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Installing the Machine

7. Pull the protective sheet to remove it.

8. With the roller part facing downwards, insert the tip of the paper feed roller into the

opening of the ADF.

9. Return the paper feed roller to its original position.

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2. Getting Started

10. Lower the lever until it clicks into place.

11. Close the ADF cover.

12. Pull the opening lever on the front cover, and then carefully lower the front cover.

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Installing the Machine

13. Pull the tapes gently upward and remove them from the machine at the same time.

14. Pull up the fusing unit levers.

15. Using both hands, carefully push up the front cover until it closes.

16. Pull up the top cover open lever, and then open the top cover carefully.

Make sure that the ADF is closed.

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2. Getting Started

17. Remove the protection tapes.

18. Lift out print cartridges and shake them from side to side. The black print cartridge comes

with a protection sheet that you must remove before shaking.

Carefully lift out the print cartridge vertically, holding its center.

Place the black print cartridge on a flat surface and remove the protection sheet before shaking.

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Shake each print cartridge from side to side five or six times.

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Installing the Machine

19. Check the toner color and corresponding location, and then carefully insert the print

cartridge vertically.

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2. Getting Started

20. Using both hands, hold the center of the top cover and close the cover carefully. Be

careful not to trap your fingers.

21. Apply the indicated sticker as in the illustration below.

Turning the Power on

This section describes how to turn on the machine.

• Do not use any power sources other than those that match the specifications shown in this manual. Doing so could result in fire or electric shock.

• Do not use any frequencies other than those that match the specifications shown. Doing so could result in fire or electric shock.

• Do not use multi-socket adaptors. Doing so could result in fire or electric shock.

Installing the Machine

• Do not use extension cords. Doing so could result in fire or electric shock.

• Do not use power cords that are damaged, broken, or modified. Also, do not use power cords that have been trapped under heavy objects, pulled hard, or bent severely. Doing so could result in fire or electric shock.

• Touching the prongs of the power cable's plug with anything metallic constitutes a fire and electric shock hazard.

• The supplied power cord is for use with this machine only. Do not use it with other appliances. Doing so could result in fire or electric shock.

• It is dangerous to handle the power cord plug with wet hands. Doing so could result in electric shock.

• Be sure to push the plug of the power cord fully into the wall outlet. Partially inserted plugs create an unstable connection that can result in unsafe buildup of heat.

• If this machine is not going to be used for several days or longer at a time, disconnect its power cord from the wall outlet.

• When performing maintenance on the machine, always disconnect the power cord from the wall outlet.

• Make sure that the power cord is plugged securely into the wall outlet before turning the power on.

• Make sure that the power is off when plugging or unplugging the power cord.

• Do not turn off the power switch until initializing is completed. Doing so results in malfunction.

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2. Getting Started

1. Plug in the power cord.

2. Insert the plug of the power cord into the wall socket securely.

3. Turn the power switch to ” On”.

The Power indicator lights up, and then the [Copy] key on the control panel lights up.

• Depending on the [Function Priority] setting under [Admin. Tools], the [Facsimile] or [Scanner] key may light up instead of the [Copy] key.

• The machine may make a noise while initializing. This noise does not indicate a malfunction.

• To turn off the power, turn the power switch to “ Off”.

Installing the Machine

• For details about [Function Priority], see p.295 "Administrator Settings".

Initial Setup

When you turn on the machine for the first time, a menu for configuring the settings described below will appear on the display. This section describes how to complete the Initial Setup.

• : The fax number code is required by international law. You cannot legally connect a fax machine to the telephone system if the fax number code is not programmed. Also, the fax header code and the date and time of transmission must be included in the header of all pages faxed to, from, or within the United States.

• Make sure to select the correct code for the country of use. Selecting the wrong country code may cause failures in fax transmissions.

Display language

The language selected here is used for the display.

User fax number

The number entered here is used as the fax number of the machine. The user fax number can contain 0 to 9, space, and "+".

User name

The name entered here is used as the name of the fax sender.

Country code

The country code selected here is used for configuring the time and date display formats, and the settings related to fax transmissions with appropriate default values for the country of use.

1. Press the [ ] [ ] keys to select the required language, and then press the [OK] key.

2. Press the [ ] [ ] keys to select [Number:], and then enter the user fax number (up to 20

digits).

3. Press the [ ] [ ] keys to select [Name:], enter the user name (up to 20 characters), and

then press the [OK] key.

4. Press the [ ] [ ] keys to select the required country code, and then press the [OK] key.

• You can change the settings configured during the Initial Setup later under [Admin. Tools]. In addition, you can set the machine's time and date under [Admin. Tools].

• When the [Print Fax Header] setting under fax transmission settings is turned on, the registered user fax number, user name, and time and date of transmission appear on the header of every fax you send.

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2. Getting Started

• For details about entering characters, see p.127 "Entering Characters".

• For details about [Admin. Tools], see p.295 "Administrator Settings".

• For details about [Print Fax Header], see p.262 "Fax Transmission Settings".

Changing Operation Modes

You can switch between copier, scanner, and fax modes by pressing the corresponding keys.

Copier mode

Press the [Copy] key to activate copier mode. While in copier mode, the [Copy] key lights up.

Scanner mode

Press the [Scanner] key to activate scanner mode. While in scanner mode, the [Scanner] key lights up.

Fax mode

Press the [Facsimile] key to activate fax mode. While in fax mode, the [Facsimile] key lights up.

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Installing the Machine

Function Priority

By default, copy mode is selected when the machine is turned on, or if the preset [System Auto Reset Timer] time passes with no operation while the initial screen of the current mode is displayed. You can change the selected mode using [Function Priority] under [Admin. Tools].

• For details about [System Auto Reset Timer] or [Function Priority], see p.295 "Administrator Settings".

Saving Energy

This machine is equipped with the following Energy Saver modes: Energy Saver mode 1 and Energy Saver mode 2. If the machine has been idle for a certain period of time, the machine automatically enters Energy Saver mode.

The machine recovers from Energy Saver mode when it receives a print job, prints a received fax, or when the [Copy], [Color Start], or [B&W Start] key is pressed.

Energy Saver mode 1

If [EnergySaverMode 1] under [Admin. Tools] is enabled, the machine enters Energy Saver mode 1 if the machine has been idle for about 30 seconds. When the machine is in Energy Saver mode 1, "Energy Saver Mode 1" appears on the screen. It takes less time to recover from Energy Saver mode 1 than from power-off state or Energy Saver mode 2, but power consumption is higher in Energy Saver mode 1 than in Energy Saver mode 2.

Energy Saver mode 2

If [EnergySaverMode 2] under [Admin. Tools] is enabled, the machine enters Energy Saver mode 2 after the period of time specified for this setting is passed. When the machine is in Energy Saver mode 2, the screen turns off while the Power indicator remains lit. Power consumption is lower in Energy Saver mode 2 than in Energy Saver mode 1, but it takes longer to recover from Energy Saver mode 2 than from Energy Saver mode 1.

2. Getting Started

• If the machine is in Energy Saver mode 2 for 24 hours continuously, the machine automatically returns to normal state and performs self-maintenance.

• For details about Energy Saver modes, see p.295 "Administrator Settings".

Multi-access

This machine can perform multiple jobs using different functions, such as copying and faxing, at the same time. Performing multiple functions simultaneously is called “Multi-access”.

The following table shows the functions that can be performed simultaneously.

Current job Job that you want to execute simultaneously

• Fax memory transmission

• Fax memory reception

Copying

Scanning

• Internet Fax reception (no printing)

• Receiving a LAN-Fax job from a computer

• LAN-Fax transmission

• Receiving a print job from a computer (the actual printing starts after copying is finished)

• Printing

• Fax memory transmission

• Fax memory reception

• Fax immediate printing

• Printing a fax received in the machine's memory

• Internet Fax reception

• Receiving a LAN-Fax job from a computer (except when TWAIN scanning)

• LAN-Fax transmission (except when TWAIN scanning)

Installing the Machine

Current job Job that you want to execute simultaneously

Printing

PictBridge printing

• Scanning

• Fax memory reception

• Fax memory transmission

• Fax immediate transmission

• Scanning a fax into the machine's memory before transmission

• Internet Fax reception (no printing)

• Internet Fax transmission

• Receiving a LAN-Fax job from a computer

• LAN-Fax transmission

• Scanning (except for Scan to USB)

• Fax memory reception

• Fax memory transmission

• Fax immediate transmission

• Scanning a fax into the machine's memory before transmission

• Internet Fax reception (no printing)

• Internet Fax transmission

Fax memory transmission (sending a fax that has already been stored in the machine's memory)

Fax memory reception (storing a received fax into the machine's memory)

• Copying

• Scanning

• Printing

• Printing a fax received in the machine's memory

• Internet Fax reception

• Internet Fax transmission

• Receiving a LAN-Fax job from a computer

• Copying

• Scanning

• Printing

• Printing a fax received in the machine's memory

• Internet Fax reception

• Internet Fax transmission

• Receiving a LAN-Fax job from a computer

2. Getting Started

Current job Job that you want to execute simultaneously

Scanning a fax into the machine's memory before transmission

Fax immediate transmission (scanning an original and sending it simultaneously)

Printing a fax received in the machine's memory

Fax immediate printing (receiving a fax and printing it simultaneously)

• Printing

• Printing a fax received in the machine's memory

• Internet Fax reception

• Printing

• Printing a fax received in the machine's memory

• Internet Fax reception

• Scanning

• Fax memory reception

• Fax memory transmission

• Fax immediate transmission

• Scanning a fax into the machine's memory before transmission

• Internet Fax reception (no printing)

• Internet Fax transmission

• Scanning

• Internet Fax reception (no printing)

• Internet Fax transmission

• Receiving a LAN-Fax job from a computer

Internet Fax reception

• Copying (except when printing out the received Internet Fax)

• Scanning

• Printing (except when printing out the received Internet Fax)

• Fax memory reception

• Fax memory transmission

• Fax immediate transmission

• Printing a fax received in the machine's memory (except when printing out the received Internet Fax)

• Fax immediate printing (except when printing out the received Internet Fax)

• Scanning a fax into the machine's memory before transmission

• Internet Fax transmission

• Receiving a LAN-Fax job from a computer

• LAN-Fax transmission

Installing the Machine

Current job Job that you want to execute simultaneously

Internet Fax transmission

Receiving a LAN-Fax job from a computer

• Printing

• Fax memory reception

• Fax memory transmission

• Fax immediate printing

• Printing a fax received in the machine's memory

• Internet Fax reception

• Receiving a LAN-Fax job from a computer

• LAN-Fax transmission

• Copying

• Scanning (except for TWAIN scanning)

• Printing

• Fax memory reception

• Fax memory transmission

• Fax immediate printing

• Printing a fax received in the machine's memory

• Internet Fax reception

• Internet Fax transmission

• LAN-Fax transmission

• Copying

• Scanning (except for TWAIN scanning)

• Printing

LAN-Fax transmission

• Internet Fax reception

• Internet Fax transmission

• Receiving a LAN-Fax job from a computer

Printing starts after scanning is finished if [Gradation:] is set to [Standard] or [Fine] (PCL/DDST printer driver),

or when printing from the PostScript 3 printer driver.

Scanning is not possible if [Gradation:] is set to [Standard] or [Fine] (PCL/DDST printer driver), or when

printing from the PostScript 3 printer driver.

Fax transmission is not possible if [Gradation:] is set to [Fine] (PCL/DDST printer driver), or when printing

from the PostScript 3 printer driver.

PictBridge printing might fail if free memory space is low.

2. Getting Started

Printing may be canceled if [Gradation:] is set to [Standard] or [Fine] (PCL/DDST printer driver), or when

printing from the PostScript 3 printer driver.

Fax printing may take longer than normal if you scan using the control panel at the same time, especially

when scanning multiple pages using the exposure glass.

Internet Fax transmission will not begin until Internet Fax reception is completed.

Connection to the POP3 server cannot be performed during Internet Fax transmission.

• If you try to use a function that cannot be performed simultaneously, you will hear a beep sound from the machine or see a failure message pop up on your computer screen. In this case, try again after the current job is finished.

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Connecting the Machine

This section describes connecting the machine to a computer and a telephone line.

Connecting with a Computer Using a USB Cable

• USB 2.0 interface cable is not supplied. Obtain a USB cable that is correct for the computer you are using.

• USB connection with a Macintosh is only possible via the computer’s standard USB port.

1. Remove the cable cover.

2. Connect the square-shaped connector of the USB 2.0 cable to the USB port.

3. Connect the opposite end's flat connector to your computer's USB interface or USB hub.

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2. Getting Started

4. Attach the cable cover.

• For details about installing printer drivers for USB connection, see the instructions provided on the driver CD-ROM.

Connecting with a Digital Camera Using a USB Cable

This machine supports direct printing, which allows you to print images taken with a digital camera by connecting the camera directly to the machine. The following describes how to connect the machine to a digital camera.

• Use the USB cable bundled with your digital camera.

• Make sure your digital camera supports PictBridge.

1. Confirm that both the machine and the digital camera are turned on.

2. Open the cover of the USB flash disk port, connect the USB cable, and then connect the

other end of the cable to your digital camera.

When the machine recognizes the digital camera as a PictBridge device, "PictBridge Connecting...", then "Ready" will appear on the machine’s control panel.

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Connecting the Machine

3. When a digital camera is not connected to the machine, store the USB cable in a location

where it will not be damaged.

• For details about the printing method, see p.149 "PictBridge Printing".

• Make sure to close the cover of the USB flash disk port after use.

Connecting with a Network Cable

Follow the procedure below to connect the machine to a computer through a network.

Prepare the hub and other network devices before connecting the 10BASE-T or 100BASE-TX cable to the machine's Ethernet port.

• Do not connect the Ethernet port of the machine to a network that may supply excess voltage, such as a telephone line. Doing so may result in fire or electric shock

• Use shielded Ethernet cable. Unshielded cables create electromagnetic interference that could cause malfunctions.

• The Ethernet cable is not supplied with this machine. Select your cable according to the network environment.

1. Remove the cable cover.

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2. Getting Started

2. Connect the Ethernet cable to the Ethernet port.

3. Connect the other end of the cable to the network (e.g., a network hub).

4. Attach the cable cover.

• For details about network environment settings, see p.74 "Configuring the Machine".

• For details about installing printer drivers for network connection, see the instructions provided on the driver CD-ROM.

Reading the LED lamps

1. Yellow: Flashes when 100BASE-TX or 10BASE-T is being used.

2. Green: Lights up when the machine is properly connected to the network.

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Connecting the Machine

Connecting to a Telephone Line

You can connect the machine to the public switched telephone network (PSTN) directly or through a private branch exchange (PBX).

Also, you can connect an external telephone to use the same telephone line for voice calls.

• To reduce the risk of fire, use only No. 26 AWG or larger telecommunication line cord.

• Pour réduire le risque d'incendie, utiliser uniquement des conducteurs de télécommunications 26 AWG ou de section supérieure.

• : By law in the United States, you must program your phone number identification (your fax number) into your machine before you can connect to the public phone system.

• Make sure the connector is the correct type before you start.

1. Remove the cable cover.

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2. Getting Started

2. Connect a telephone line cord to LINE.

3. If using an external telephone, connect the telephone to TEL.

4. Pass the telephone line cord through the opening in the cable cover.

5. Hook the tabs of the cable cover into the openings of the machine.

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6. Attach the cable cover in place.

Connecting the Machine

• After connecting the machine to the telephone line, configure the telephone network settings and fax reception mode.

• If your telephone has functions that are not compatible with this machine, those functions will not be usable.

• Confirm that you have registered user fax number and user name during Initial Setup. You can check the registered information in [Program Fax Information] under [Admin. Tools].

• For details about registering fax sender information, see p.295 "Administrator Settings".

• For details about configuring the telephone network settings, see p.79 "Configuring Telephone Network Settings".

• For details about configuring fax reception mode, see p.237 "Selecting Reception Mode".

• For details about [Program Fax Information], see p.295 "Administrator Settings".

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2. Getting Started

Configuring the Machine

This section describes configuring the settings required to use the machine on a network and as a fax machine.

Configuring the IPv4 Address Settings

The procedure for configuring network settings differs depending on whether IPv4 address information is assigned automatically by the network (DHCP), or manually.

Setting the machine to receive an IPv4 address automatically

• A DHCP server is required on the network for the machine to receive an IPv4 address automatically.

1. Press the [User Tools] key.

2. Press the [ ] [ ] keys to select [Network Settings], and then press the [OK] key.

3. If you are requested to enter a password, enter the password using the number keys,

and then press the [OK] key.

4. Press the [ ] [ ] keys to select [IPv4 Configuration], and then press the [OK] key.

5. Press the [ ] [ ] keys to select [DHCP], and then press the [OK] key.

6. Press the [ ] [ ] keys to select [Active], and then press the [OK] key.

7. Press the [User Tools] key to return to the initial screen.

8. If you are requested to restart the machine, turn off the machine, and then turn it back on.

9. Print the configuration page to confirm the setting.

The IPv4 address setting will appear under “TCP/IP” on the configuration page.

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Configuring the Machine

• You can press the [Escape] key to exit to the previous level of the menu tree.

• A password for accessing the [Network Settings] menu can be specified in [Admin. Tools Lock].

• If your network environment requires a specific transmission speed that is not automatically detected, set the transmission speed in [Set Ethernet Speed] under [Network Settings].

• When [DHCP] is activated, manually configured IPv4 address settings are not used.

• For details about turning the machine on and off, see p.56 "Turning the Power on".

• For details about printing configuration page, see p.287 "Printing the Configuration Page".

• For details about [Admin. Tools Lock], see p.295 "Administrator Settings".

• For details about [Set Ethernet Speed], see p.283 "Network Settings".

Assigning the machine's IPv4 address manually

• The IPv4 address assigned to the machine must not be used by any other device on the same network.

1. Press the [User Tools] key.

2. Press the [ ] [ ] keys to select [Network Settings], and then press the [OK] key.

3. If you are requested to enter a password, enter the password using the number keys,

and then press the [OK] key.

4. Press the [ ] [ ] keys to select [IPv4 Configuration], and then press the [OK] key.

5. Press the [ ] [ ] keys to select [DHCP], and then press the [OK] key.

6. Press the [ ] [ ] keys to select [Inactive], and then press the [OK] key.

7. Press the [ ] [ ] keys to select [IP Address], and then press the [OK] key.

The current IPv4 address is shown.

2. Getting Started

8. Enter the machine’s IPv4 address using the number keys, and then press the [OK] key.

Press the [ ] [ ] keys to move between fields.

9. Press the [ ] [ ] keys to select [Subnet Mask], and then press the [OK] key.

The current subnet mask is shown.

10. Enter the subnet mask using the number keys, and then press the [OK] key.

Press the [ ] [ ] keys to move between fields.

11. Press the [ ] [ ] keys to select [Gateway Address], and then press the [OK] key.

The current gateway address is shown.

12. Enter the gateway address using the number keys, and then press the [OK] key.

Press the [ ] [ ] keys to move between fields.

13. Press the [User Tools] key to return to the initial screen.

14. If you are requested to restart the machine, turn off the machine, and then turn it back on.

15. Print the configuration page to confirm the setting.