Ricoh Aficio SP C232SF, SP C231SF, C232SF User Manual

Guide to the Machine

1

Getting Started

2

Using the Printer Function

3

User Guide

Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read “Safety

Information” before using the machine.

Using the Copier Function

4

Using the Scanner Function

5

Using the Fax Function

6

Configuring the Machine Using the Control Panel

7

Configuring the Machine Using Web Image Monitor

8

Troubleshooting

9

Maintenance

10

Appendix

11

TABLE OF CONTENTS

1. Guide to the Machine

Introduction............................................................................................................1

Trademarks ................................................................................................................1

Disclaimer ..................................................................................................................2

Manuals for This Machine .....................................................................................3

Machine Types .......................................................................................................4

How to Read This Manual .....................................................................................5

Symbols .....................................................................................................................5

Notes..........................................................................................................................5

Using Manuals........................................................................................................6

Installing Manuals on Your Computer ........................................................................6

Opening Manuals .......................................................................................................7

Opening from the desktop icon................................................................................7

Opening from the [Start] menu.................................................................................7

Opening from the CD-ROM.....................................................................................7

Removing Manuals from Your Computer................................................................... 8

Feature Highlights .................................................................................................9

Using the Machine as a Printer..................................................................................9

Connecting via USB ................................................................................................9

Connecting via a network ......................................................................................10

Printing confidential documents.............................................................................10

Using the Machine as a Copier................................................................................11

Making enlarged or reduced copies ......................................................................11

Copying multiple pages onto a single sheet of paper............................................11

Copying both sides of an ID card onto one side of paper......................................12

Making 2-sided copies...........................................................................................13

Sorting the output paper........................................................................................13

Using the Machine as a Scanner .............................................................................14

Scanning from a computer ....................................................................................14

Sending scanned files via e-mail ...........................................................................15

Sending scanned files to an FTP server................................................................16

Sending scanned files to a computer's shared folder ............................................16

Using the Machine as a Fax Machine ......................................................................17

Using as a fax machine .........................................................................................17

Using the machine with an external telephone...................................................... 18

Sending faxes from a computer (LAN-Fax) ...........................................................18

Guide to Components .........................................................................................20

Exterior: Front View..................................................................................................20

Exterior: Rear View ..................................................................................................21

Interior ......................................................................................................................23

Control Panel ...........................................................................................................23

2. Getting Started

Installing the Machine .........................................................................................27

Where to Put the Machine........................................................................................27

Unpacking ................................................................................................................29

Turning the Power on...............................................................................................37

Initial Setup ..............................................................................................................38

i

Changing Operation Modes .....................................................................................40

Saving Energy..........................................................................................................41

Multi-Access.............................................................................................................42

Connecting the Machine .....................................................................................44

Connecting with USB Cable.....................................................................................44

Connecting with Network Cable ...............................................................................45

Reading the LED lamps.........................................................................................47

Connecting to a Telephone Line ..............................................................................47

Configuring the Machine.....................................................................................51

Configuring the IP Address Settings ........................................................................51

Setting the machine to receive an IP address automatically.................................51

Assigning the machine's IP address manually ......................................................52

Configuring Telephone Network Settings................................................................. 55

Selecting the telephone line type........................................................................... 55

Selecting the telephone network connection type .................................................56

Setting the outside line access number.................................................................57

Sharing the Printer on a Network .......................................................................58

Installing Options.................................................................................................59

Installing the Paper Feed Unit TK1010 (Tray 2).......................................................59

Installing the Memory Unit Type F 256MB (DDR-SDRAM Module).........................61

Paper and Other Media........................................................................................64

Supported Paper for Each Tray ...............................................................................64

Specifications of Paper Types..................................................................................66

Unsupported Types of Paper ...................................................................................69

Paper Storage Precautions ......................................................................................70

Printable Area ..........................................................................................................70

Loading Paper ......................................................................................................72

Loading Paper in Tray 1...........................................................................................72

Loading Legal size paper ......................................................................................76

Loading envelopes ................................................................................................81

Loading Paper in the Optional Paper Feed Unit ......................................................84

Loading Paper in the Bypass Tray ...........................................................................86

Specifying Paper Type and Paper Size ...................................................................88

Specifying the paper type ......................................................................................88

Specifying the standard paper size .......................................................................89

Specifying a custom paper size.............................................................................89

Placing Originals..................................................................................................91

About Originals.........................................................................................................91

Recommended size of originals ............................................................................91

Types of originals not supported by the Auto Document Feeder ..........................91

Unscannable image area.......................................................................................92

Placing Originals ......................................................................................................93

Placing originals on the exposure glass ................................................................93

Placing originals in the Auto Document Feeder ....................................................94

Entering Characters.............................................................................................95

Value Input Mode .....................................................................................................95

Fax Number Input Mode ..........................................................................................96

Text Input Mode .......................................................................................................97

Restricting Machine Functions According to User ..........................................98

Enabling the User Restriction Settings.....................................................................98

Modifying user entries .........................................................................................100

Deleting user entries............................................................................................100

ii

When a Message Requesting a User ID Appears ...........................................101

3. Using the Printer Function

Configuring Option Settings for the Printer....................................................103

Conditions for Bidirectional Communication ..........................................................103

If Bidirectional Communication is Disabled ............................................................103

Windows ..............................................................................................................104

Mac OS X ............................................................................................................104

Accessing the Printer Properties ..................................................................... 105

Accessing the Printer Properties from the [Printers and Faxes] Window ..................105

Accessing the Printer Properties from an Application ............................................105

Windows ..............................................................................................................105

Mac OS X ............................................................................................................106

Basic Operation in Printer Mode ......................................................................107

If a Paper Mismatch Occurs...................................................................................107

Continuing printing using mismatched paper ......................................................108

Resetting the print job..........................................................................................108

Canceling a Print Job .............................................................................................108

Canceling a print job before printing has started.................................................108

Canceling a print job while printing......................................................................109

Printing Confidential Documents.....................................................................110

Storing a Locked Print file ......................................................................................110

Printing a Locked Print file .....................................................................................111

Deleting a Locked Print file ....................................................................................112

Checking which Locked Print File Jobs Have Been Canceled...............................113

Using Various Print Functions .........................................................................116

Print Quality Functions...........................................................................................116

Print Output Functions ...........................................................................................117

4. Using the Copier Function

The Screen in Copier Mode...............................................................................119

Basic Operation in Copier Mode ......................................................................120

Canceling a Copy...................................................................................................121

Making Enlarged or Reduced Copies ..............................................................123

Combining Multiple Pages ................................................................................125

Copying Two or Four Pages onto One Sheet ........................................................125

Copying Both Sides of an ID Card onto One Side of Paper...................................128

Making 2-sided Copies......................................................................................131

Specifying Scan Settings ..................................................................................134

Adjusting Image Density ........................................................................................134

Selecting the Document Type According to Original..............................................135

5. Using the Scanner Function

The Screen in Scanner Mode............................................................................137

Registering Scan Destinations.........................................................................138

Modifying Scan Destinations..................................................................................143

Deleting Scan Destinations ....................................................................................143

iii

iv

Scanning Using the Control Panel ...................................................................145

Basic Operation for Sending Scanned Files ..........................................................145

Specifying the scan destination ...........................................................................147

Specifying the Scan Settings .................................................................................148

Specifying the scanning size according to the size of the original.......................149

Adjusting image density.......................................................................................150

Specifying resolution ...........................................................................................151

Scanning from a Computer...............................................................................152

Basic Operation for TWAIN Scanning.................................................................... 152

Scanning from a computer (Windows) ................................................................153

Scanning from a computer (Mac OS X)...............................................................154

Settings you can configure in the TWAIN dialog box ..........................................155

6. Using the Fax Function

The Screen in Fax Mode....................................................................................157

Setting the Date and Time.................................................................................158

Registering Fax Destinations ...........................................................................160

Registering Fax Destinations Using the Control Panel ..........................................160

Modifying fax destinations ...................................................................................162

Deleting fax destinations .....................................................................................163

Registering Fax Destinations Using Web Image Monitor.......................................164

Modifying fax destinations ...................................................................................165

Deleting fax destinations .....................................................................................166

Sending a Fax.....................................................................................................167

Selecting Transmission Mode ................................................................................167

Basic Operation for Sending a Fax ........................................................................168

Canceling a fax....................................................................................................170

Specifying the Fax Destination...............................................................................171

Specifying the destination using the One Touch buttons ....................................172

Specifying the destination using Speed Dial .......................................................172

Specifying the destination using the broadcast function......................................174

Specifying the destination using the redial function.............................................175

Useful Sending Functions ......................................................................................176

Specifying the Scan Settings .................................................................................178

Adjusting image density.......................................................................................178

Specifying the resolution .....................................................................................179

Using the Fax Function from a Computer (LAN-Fax) .....................................180

Configuring the LAN-Fax Address Book ................................................................180

Opening the LAN-Fax Address Book ..................................................................180

Registering destinations ......................................................................................181

Modifying destinations.........................................................................................182

Registering groups ..............................................................................................183

Modifying groups .................................................................................................184

Deleting individual destinations or groups ...........................................................184

Exporting/Importing LAN-Fax Address Book data...............................................185

Basic Operation for Sending Faxes from a Computer ...........................................186

Canceling a fax....................................................................................................188

Configuring Transmission Settings ........................................................................189

Settings you can configure in the LAN-Fax driver's properties............................190

Receiving a Fax..................................................................................................191

Selecting Reception Mode .....................................................................................191

Receiving a Fax in Manual Mode ...........................................................................193

Receiving a Fax in Fax Only Mode ........................................................................193

Receiving a Fax in FAX/TEL Mode ........................................................................193

Receiving a Fax in FAX/TAD Mode .......................................................................194

7. Configuring the Machine Using the Control Panel

Basic Operation Using the Menu Screen.........................................................195

Menu Chart .........................................................................................................197

Copy Settings.....................................................................................................200

Changing Copy Settings ........................................................................................200

Copy Setting Parameters .......................................................................................201

Scanner Settings................................................................................................206

Changing Scanner Settings ...................................................................................206

Scanner Setting Parameters ..................................................................................207

Fax Transmission Settings ...............................................................................209

Changing Fax Transmission Settings ....................................................................209

Fax Transmission Setting Parameters ...................................................................210

Fax System Settings..........................................................................................212

Changing Fax System Settings..............................................................................212

Fax System Setting Parameters ............................................................................212

Fax Directory Settings.......................................................................................216

Registering Fax Destinations in Fax Quick Dial/Speed Dial ..................................216

Fax Directory Parameters ......................................................................................216

Machine Settings ...............................................................................................217

Changing Machine Settings ...................................................................................217

Machine Setting Parameters..................................................................................218

Network Settings................................................................................................223

Changing Network Settings....................................................................................223

Network Setting Parameters ..................................................................................224

Reports Print ......................................................................................................226

Printing the Configuration Page .............................................................................226

Types of Report......................................................................................................226

Reading the Configuration Page ............................................................................227

Reading the Activity Report....................................................................................228

Reading the Memory List .......................................................................................229

Reading the Scan Transmission Log .....................................................................230

Administrator Settings ......................................................................................231

Changing Administrator Settings............................................................................231

Administrator Setting Parameters ..........................................................................232

PDL Settings.......................................................................................................236

Changing PDL Settings..........................................................................................236

PDL Setting Parameters ........................................................................................237

8. Configuring the Machine Using Web Image Monitor

Using Web Image Monitor.................................................................................241

Displaying the Main Page..................................................................................243

Changing the Interface Language..........................................................................243

Checking the System Information....................................................................244

Checking the Status Information ............................................................................244

Checking the Counter Information .........................................................................245

Checking the Machine Information.........................................................................246

v

Configuring the Machine Settings....................................................................248

Configuring the Speaker Volume ...........................................................................248

Configuring the Paper Settings ..............................................................................249

Specifying the Size of Paper for Printing Copies ...................................................250

Specifying the Tray for Printing Faxes ...................................................................251

Specifying the Tray Priority for the Printer Function...............................................252

Configuring Toner Saver Mode ..............................................................................253

Registering Destinations...................................................................................254

Restricting Machine Functions According to User ........................................255

Printing Reports.................................................................................................256

Configuring the Network Settings....................................................................257

Checking the Network Status.................................................................................257

Configuring the Network Application Settings ........................................................258

Configuring the DNS Settings ................................................................................259

Configuring the Alert Message Settings.................................................................260

Configuring the SNMP Settings .............................................................................261

Configuring the SMTP Settings..............................................................................262

Configuring the Administrator Settings ..........................................................264

Configuring the Password ......................................................................................264

Restoring the Default Settings ...............................................................................264

Backing Up the Machine's Settings........................................................................265

Restoring the Machine's Settings from a Backup File............................................266

Configuring the Date and Time Settings ................................................................267

Configuring the Power Saver Mode Settings .........................................................268

9. Troubleshooting

Overview .............................................................................................................269

Common Problems ............................................................................................270

Paper Feed Problems ........................................................................................271

Removing Printing Jams ........................................................................................272

If paper jams inside the fusing unit ......................................................................273

If paper jams inside a tray ...................................................................................275

If paper jams inside the transfer unit ...................................................................277

Removing Scanning Jams .....................................................................................278

Print Quality Problems ......................................................................................282

Checking the Condition of the Machine .................................................................282

Printer Problems ................................................................................................283

Changing the Printer Driver Settings......................................................................285

Printed Colors Do Not Match Displayed Colors .....................................................285

Print Positions Do Not Match Display Positions.....................................................285

Copier Problems ................................................................................................286

Scanner Problems .............................................................................................287

Fax Problems .....................................................................................................288

Error and Status Messages on the Screen......................................................291

Replacing Print Cartridges................................................................................299

Replacing the Waste Toner Bottle....................................................................304

vi

10.Maintenance

Cleaning..............................................................................................................311

Cautions to Take When Cleaning ..........................................................................311

Cleaning the Toner Density Sensor .......................................................................311

Cleaning the Friction Pad and Paper Feed Roller..................................................313

Cleaning the Registration Roller ............................................................................316

Cleaning the Exposure Glass.................................................................................318

Cleaning the Auto Document Feeder.....................................................................318

Moving the Machine...........................................................................................319

Moving over a Short Distance ................................................................................319

Moving over a Long Distance.................................................................................321

Disposal ..............................................................................................................322

If the Machine is Not Going to Be Used for a Long Time...............................323

Preparing the Machine for a Long Period of Inactivity ...........................................323

Using the Machine Again After It Has Been Inactive for a Long Period.................325

Where to Inquire.................................................................................................327

Consumables .....................................................................................................328

Print Cartridges ......................................................................................................328

Waste Toner Bottle ................................................................................................329

11.Appendix

Specifications of the Machine ..........................................................................331

General Function Specifications ............................................................................331

Printer Function Specifications...............................................................................333

Copier Function Specifications...............................................................................333

Scanner Function Specifications............................................................................334

Fax Function Specifications ...................................................................................335

Specifications of Options..................................................................................337

Paper Feed Unit TK1010 .......................................................................................337

Memory Unit Type F 256MB ..................................................................................337

Electromagnetic Interference ...........................................................................338

Information about Installed Software...............................................................339

expat ......................................................................................................................339

JPEG LIBRARY .....................................................................................................339

INDEX....................................................................................................... 340

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viii

1. Guide to the Machine

This chapter provides basic information about the product and this manual.

Introduction

Thank you very much for choosing this product.

This manual describes detailed instructions on the operation and notes about the
use of this machine. To get maximum versatility from this machine, all operators
are requested to read this manual carefully and follow the instructions. Please
keep this manual in a handy place near the machine. Read this manual carefully
before you use this machine and keep it handy for future reference. For safe and
correct use, be sure to read the “Safety Information” before using the machine.

Trademarks

Microsoft®, Windows®, Windows Server®, and Windows Vista® are either reg­istered trademarks or trademarks of Microsoft Corporation in the United States
and/or other countries.

Adobe

®

, PostScript®, Acrobat®, PageMaker® and Adobe Type Manager are reg-

istered trademarks of Adobe Systems Incorporated.

®

PCL

is a registered trademark of Hewlett-Packard Company.

Apple, AppleTalk, EtherTalk, Macintosh, Mac OS, and True Type are trade­marks of Apple Computer, Inc., registered in the U.S. and other countries.

“PageManager” and “NewSoft” are trademarks and/or registered trademarks
of NewSoft Technology Corporation subject to trademark protection of domes­tic trademark laws and international trademark conventions.

Other product names used herein are for identification purposes only and might
be trademarks of their respective companies. We disclaim any and all rights to
those marks.

The proper names of the Windows operating systems are as follows:

• The product names of Windows 2000 are as follows:
Microsoft
Microsoft
Microsoft

®

Windows® 2000 Professional

®

Windows® 2000 Server

®

Windows® 2000 Advanced Server

• The product names of Windows XP are as follows:
Microsoft
Microsoft

®

Windows® XP Professional

®

Windows® XP Home Edition

• The product names of Windows Vista are as follows:
Microsoft
Microsoft
Microsoft
Microsoft
Microsoft

®

Windows Vista® Ultimate

®

Windows Vista® Enterprise

®

Windows Vista® Business

®

Windows Vista® Home Premium

®

Windows Vista® Home Basic

1

Guide to the Machine

1

• The product names of Windows Server 2003 are as follows:

®

Microsoft
Microsoft
Microsoft
Microsoft

Windows Server® 2003 Standard Edition

®

Windows Server® 2003 Enterprise Edition

®

Windows Server® 2003 Web Edition

®

Windows Server® 2003 Datacenter Edition

• The product names of Windows Server 2003 R2 are as follows:
Microsoft
Microsoft
Microsoft

®

Windows Server® 2003 R2 Standard Edition

®

Windows Server® 2003 R2 Enterprise Edition

®

Windows Server® 2003 R2 Web Edition

• The product names of Windows Server 2008 are as follows:
Microsoft
Microsoft
Microsoft

®

Windows Server® 2008 Standard Edition

®

Windows Server® 2008 Enterprise Edition

®

Windows Server® 2008 Datacenter Edition

Note

❒ PostScript 3 in this manual stands for “Adobe PostScript 3 Emulation”.

Disclaimer

A In no event will the company be liable for direct, indirect, special, incidental,

or consequential damages as a result of handling or operating the machine.

B This manual may not be reproduced in whole or in part, modified, quoted, or

reprinted without permission.

2

Manuals for This Machine

Read the relevant manual for your purposes.

Manuals for This Machine

❖ Safety Information

Provides information on safe usage of this machine.
To avoid injury and prevent damage to the machine, be sure to read this.

❖ Quick Installation Guide

Contains procedures for removing the machine from its box and connecting
it to a computer.

❖ Scanning and Faxing Guide

Provides information about installation and operation for using the ma­chine's scanner and fax functions. Details not covered in this manual can be
found in User Guide.

❖ User Guide

Provides information about general operation and covers the topics listed be­low.

• Installing options

• Suitable paper types

• Procedures to use the printer, copier, scanner, and fax functions

•Configuring the machine

1

• Troubleshooting problems and fixing paper jams

• Replacing consumables

• Checking the status of the machine using Web Image Monitor

• Information about maintenance
This manual is stored in the manual CD-ROM supplied with the machine.

❖ Quick Guide

Provides information about troubleshooting and basic operations for making
photocopies, scanning, and sending faxes.
This manual is stored in the manual CD-ROM supplied with the machine.

3

1

Guide to the Machine

Machine Types

This machine comes in two models which vary in which printer drivers they
support.

When describing procedures that are model-specific, this manual refers to the
different machine models as Type 1 or Type 2. The following table describes the
model types.

❖ Model types

Model type Supported printer driver

Type 1 DDST driver

Type 2 PCL and PS3 drivers

Furthermore, the symbol is used for information that is relevant
only to the 120 V model machine, and the symbol is used for in­formation that is relevant only to the 220 to 240 V model machine.

❖ Checking the model of your machine

To identify the model of your machine, do the following:

• Check the label of the printer driver CD-ROM for the supported printer

driver.

• Check the label on the rear of your machine for the voltage rating.

BPC010S

4

How to Read This Manual

How to Read This Manual

Symbols

This manual uses the following symbols:

Indicates points to pay attention to when using the machine, and explanations
of likely causes of paper misfeeds, damage to originals, or loss of data. Be sure
to read these explanations.

Indicates supplementary explanations of the machine’s functions, and instruc­tions on resolving user errors.

This symbol is located at the end of sections. It indicates where you can find fur­ther relevant information.

[ ]

Indicates the names of keys that appear on the machine’s display panel.

{ }

Indicates the names of keys on the machine’s control panel.

1

Notes

Contents of this manual are subject to change without prior notice.

Two kinds of size notation are employed in this manual.

Some illustrations in this manual might be slightly different from the machine.

Certain options might not be available in some countries. For details, please con­tact your local dealer.

5

Guide to the Machine

Using Manuals

Be sure to read this section before any other part of this manual.

1

• This manual uses procedures based on Windows XP as an example, unless
otherwise specified. Procedures and screens might vary depending on the op­erating system you are using.

Installing Manuals on Your Computer

The “Manuals” CD-ROM provided with the machine contains manuals in
HTML format and PDF. Follow the instructions below to install it.

Important

❒ System requirements for viewing the HTML manual:

• 800 × 600 pixel display resolution or greater

❒ Applications for viewing the HTML manual:

®

•Microsoft

• Netscape 6.2 or higher

❒ Applications for viewing the PDF manuals:

• Adobe Acrobat Reader or Adobe Reader

Internet Explorer 4.01 Service Pack 2 or higher

A Quit all applications currently running.
B Insert the “Manuals” CD-ROM into the CD-ROM drive.

If you are using a computer running a Macintosh operating system, open
“Manuals.htm” from the CD-ROM root directory.

C Select a language for the interface and a product, and then click [OK].
D Click [Install manuals].
E Follow the instructions on the screen to complete the installation.
F Click [Finish] when the installation is completed.
G Click [Exit].

Note

❒ If you are using a computer running a Windows operating system, the CD-

ROM opens automatically. However, AutoRun may not work under cer­tain operating system settings. If this is the case, launch “setup.exe” from
the CD-ROM root directory.

6

Using Manuals

Opening Manuals

This section describes how to open the manuals. There are three ways to view
the manuals.

Opening from the desktop icon

Follow the procedure below to open the manuals from the desktop icon.

A Double-click the manual icon on your desktop.

The manual opens.

Opening from the [Start] menu

1

Follow the procedure below to open the manual from the [Start] menu.

A On the [Start] menu, point to [All Programs], point to [Product Name], and then

click [Manual Name].

The manual opens.

Note

❒ The menu options may appear differently, depending on the options cho-

sen during installation.

Opening from the CD-ROM

Follow the procedure below to open the manual from the CD-ROM.

A Insert the “Manuals” CD-ROM into the CD-ROM drive.

If you are using a computer running a Macintosh operating system, open
“Manuals.htm” from the CD-ROM root directory.

B Select a language for the interface and a product, and then click [OK].
C Click [Read manuals], and then select the manual you want to read.

The manual opens.

Note

❒ If you are using a computer running a Windows operating system, the CD-

ROM opens automatically. However, AutoRun may not work under cer­tain operating system settings. If this is the case, launch “setup.exe” from
the CD-ROM root directory.

7

Guide to the Machine

Removing Manuals from Your Computer

Follow the procedure below to remove manuals from your computer.

1

A On the [Start] menu, point to [All Programs], point to [Product Name], and then

click [Uninstall].

B Follow the instructions to remove the manual.
C Click [Finish].

Note

❒ The menu options may appear differently, depending on the options cho-

sen during installation.

8

Feature Highlights

Feature Highlights

This section provides information about basic usage and some useful functions
of the machine.

Important

❒ Certain functions require special machine configuration.

❒ The Type 2 model is compatible with certain other network environments

and operating systems in addition to Windows and Mac OS X. For details,
contact your sales or service representative, or visit the product Web site.

Using the Machine as a Printer

To use this machine as a printer, two types of connection method are available:

• USB connection

• Network connection

1

Connecting via USB

You can connect this machine directly to a computer using a USB cable.

BPC030S

❖ Preparation for printing via USB

To use this machine as a printer via USB connection:

A Connect the machine to a computer using a USB cable, and install the

printer driver on the computer.
For details, see p.44 “Connecting with USB Cable” and the instructions
provided on the driver CD-ROM.

9

1

Guide to the Machine

Connecting via a network

You can connect this machine to a network and use it as a network printer.

BPC031S

❖ Preparation for printing via a network

To use this machine as a printer via network connection:

A Connect the machine to a network.

For details, see p.45 “Connecting with Network Cable”.

B Configure the machine for network connection.

For details, see p.51 “Configuring the IP Address Settings”.

C Install the printer driver on a computer.

For details, see the instructions provided on the driver CD-ROM.

Printing confidential documents

If you use the Locked Print function, you can password protect your print job.
This means that your job is printed only after you enter the password using the
machine's control panel.

This function prevents unauthorized users seeing sensitive documents at the
printer.

Important

❒ This function is only available when using the PCL or DDST printer driver,

and printing from a computer running a Windows operating system.

10

BPC068S

Feature Highlights

❖ Printing confidential documents

A Use the printer driver to send a print job as a Locked Print file from a com-

puter.
For details, see p.110 “Storing a Locked Print file”.

B Enter the password using the control panel to print the file.

For details, see p.111 “Printing a Locked Print file”.

Using the Machine as a Copier

This section describes some useful functions of this machine when used as a
copier.

Making enlarged or reduced copies

This machine has preset ratios for scaling originals, to make it easy to convert
documents between different standard sizes.

1

BAA113S

❖ Preparation for making enlarged or reduced copies

To always enlarge or reduce copies:

A Configure the machine's default [Reduce/Enlarge] setting.

For details, see p.200 “Copy Settings”.

To use this function for the current job only:

A Configure the setting using the {Reduce/Enlarge} key before starting the

current job.
For details, see p.123 “Making Enlarged or Reduced Copies”.

Copying multiple pages onto a single sheet of paper

You can copy multiple pages of an original onto a single sheet of paper.

11

1

Guide to the Machine

Important

❒ This function is only available when the original is set in the ADF, not when

it is set on the exposure glass.

BAA085S

You can either set this machine to always make photocopies in 2-in-1 or 4-in-1
mode, or use this function only when necessary.

❖ Preparation for copying multiple images

To always make photocopies in 2-in-1 or 4-in-1 mode:

A Configure the machine's default [Reduce/Enlarge] setting.

For details, see p.200 “Copy Settings”.

To use this function for the current job only:

A Configure the setting using the {Reduce/Enlarge} key before starting the

current job.
For details, see p.125 “Copying Two or Four Pages onto One Sheet”.

Copying both sides of an ID card onto one side of paper

You can copy the front and back sides of an ID card, or other small document,
onto one side of a sheet of paper.

Important

❒ This function is only available when the original is set on the exposure glass,

not when it is set in the ADF.

You can either set this machine to always make photocopies in ID card copy
mode, or use this function only when necessary.

12

BPC006S

Feature Highlights

❖ Preparation for copying an ID card

To always make photocopies in ID card copy mode:

A Configure the machine's default [Reduce/Enlarge] setting.

For details, see p.200 “Copy Settings”.

To use this function for the current job only:

A Configure the setting using the {Reduce/Enlarge} key before starting the

current job.
For details, see p.128 “Copying Both Sides of an ID Card onto One Side of
Paper”.

Making 2-sided copies

You can make 2-sided copies by copying single-sided documents onto the front
and back sides of the paper.

Important

❒ This function is only available when the original is set in the ADF, not when

it is set on the exposure glass.

1

BPC001S

Change the machine's default setting to apply 2-sided copying.

❖ Preparation for making 2-sided copies

A Configure the [Duplex Copy] setting under copy settings.

For details, see p.131 “Making 2-sided Copies”.

Sorting the output paper

When making multiple copies of multiple pages, you can configure the machine
to sort the output pages into sets.

Important

❒ This function is only available when the original is set in the ADF, not when

it is set on the exposure glass.

BAA114S

13

Guide to the Machine

❖ Preparation for sorting the output paper

A Enable the [Sort] setting under copy settings.

For details, see p.200 “Copy Settings”.

1

Using the Machine as a Scanner

There are two scanning methods: scanning from the computer (TWAIN scan­ning) and scanning using the control panel.

❖ Scanning from the computer

TWAIN scanning allows you to operate the machine from your computer and
scan originals into your computer directly.
TWAIN scanning can be performed using a TWAIN-compliant application,
such as PageManager.
TWAIN scanning is available with both USB and network connections.

❖ Scanning using the control panel

Scanning using the control panel allows you to send scanned files via e-mail
(Scan to E-mail), to an FTP server (Scan to FTP), or to the shared folder of a
computer on a network (Scan to Folder).
Scanning using the control panel is available with network connection only.

Note

❒ The machine supports WIA scanning, an additional method of scanning orig-

inals from your computer, for USB connection. WIA scanning is possible if
your computer is running Windows operating system and a WIA-compatible
application. For more information, see the manual for your application.

14

Scanning from a computer

You can operate the machine from your computer and scan originals into your
computer directly.

BPC032S

❖ Preparation for scanning from a computer with USB connection

A Connect the machine to the computer using a USB cable, and install the

scanner driver on the computer.

Feature Highlights

For details, see p.44 “Connecting with USB Cable” and the instructions
provided on the driver CD-ROM.

B If a TWAIN-compliant application is not installed on the computer, install

PageManager.
For details, see the instructions provided on the driver CD-ROM.

❖ Preparation for scanning from a computer with network connection

A Connect the machine to the network.

For details, see p.45 “Connecting with Network Cable”.

B Configure the IP address, subnet mask, and gateway address using the

control panel.
For details, see p.51 “Configuring the IP Address Settings”.

C Install the scanner driver on the computer.

For details, see the instructions provided on the driver CD-ROM.

D If a TWAIN-compliant application is not installed on the computer, install

PageManager.
For details, see the instructions provided on the driver CD-ROM.

1

Sending scanned files via e-mail

You can send scanned files via e-mail using the control panel.

BPC033S

❖ Preparation for sending scanned files via e-mail

A Connect the machine to the network.

For details, see p.45 “Connecting with Network Cable”.

B Configure the IP address, subnet mask, and gateway address using the

control panel.
For details, see p.51 “Configuring the IP Address Settings”.

C Configure the DNS and SMTP settings using Web Image Monitor.

For details, see p.259 “Configuring the DNS Settings” and p.262 “Config­uring the SMTP Settings”.

D Register the destinations to the Address Book using Web Image Monitor.

For details, see p.138 “Registering Scan Destinations”.

15

1

Guide to the Machine

Sending scanned files to an FTP server

You can send scanned files to an FTP server using the control panel.

BPC034S

❖ Preparation for sending scanned files to an FTP server

A Connect the machine to the network.

For details, see p.45 “Connecting with Network Cable”.

B Configure the IP address, subnet mask, and gateway address using the

control panel.
For details, see p.51 “Configuring the IP Address Settings”.

C Register the destinations to the Address Book using Web Image Monitor.

For details, see p.138 “Registering Scan Destinations”.

Sending scanned files to a computer's shared folder

You can send scanned files to the shared folder of a computer on a network us­ing the control panel.

BPC058S

❖ Preparation for sending scanned files to a computer's shared folder

A Connect the machine to the network.

For details, see p.45 “Connecting with Network Cable”.

B Configure the IP address, subnet mask, and gateway address using the

control panel.
For details, see p.51 “Configuring the IP Address Settings”.

C Create a destination folder on the computer's hard disk drive, and config-

16

ure it as a shared folder.

Feature Highlights

For details, see your operating system's documentation.

D Register the destinations to the Address Book using Web Image Monitor.

For details, see p.138 “Registering Scan Destinations”.

Note

❒ If you are using the Scan to Folder function on a network that uses Active Di-

rectory, you must specify the server name and domain name in the DNS set­tings.

Reference

For details about the DNS settings, see p.259 “Configuring the DNS Settings”.

Using the Machine as a Fax Machine

This section describes basic procedures for using this machine as a fax machine.

Using as a fax machine

1

BPC035S

❖ Preparation for using as a fax machine

A Connect the machine to the telephone line.

For details, see p.47 “Connecting to a Telephone Line”.

B Configure the telephone network settings.

For details, see p.55 “Configuring Telephone Network Settings”.

C Configure the time and date.

For details, see p.158 “Setting the Date and Time”.

D Register the destinations to the Address Book using the control panel or

Web Image Monitor.
For details, see p.160 “Registering Fax Destinations”.

Note

❒ Make sure to register the user fax number and user name during Initial Set-

up. For details, see p.38 “Initial Setup”.

17

1

Guide to the Machine

Using the machine with an external telephone

You can use this machine as a fax machine and also use the same telephone line
for voice calls.

BPC036S

❖ Preparation for using the machine with an external telephone

A Connect an external telephone to the machine.

For details, see p.47 “Connecting to a Telephone Line”.

B Select the fax reception mode.

For details, see p.191 “Receiving a Fax”.

Sending faxes from a computer (LAN-Fax)

You can send a document directly from a computer through this machine to an­other fax machine, without printing the document.

Important

❒ This function is supported by Windows 2000/XP/Vista and Windows Server

2003/2003 R2/2008. Mac OS X does not support this function.

❖ Preparation for sending faxes from a computer connected via USB

A Connect the machine to a computer using a USB cable.

For details, see p.44 “Connecting with USB Cable”.

B Install the LAN-Fax driver on the computer.

For details, see the instructions provided on the driver CD-ROM.

18

BPC064S

C Register LAN-Fax destinations in the LAN-Fax Address Book.

For details, see p.180 “Configuring the LAN-Fax Address Book”.

❖ Preparation for sending faxes from a computer connected via network

Feature Highlights

A Connect the machine to the network.

For details, see p.45 “Connecting with Network Cable”.

B Specify the network settings, such as the machine’s IP address.

For details, see p.51 “Configuring the IP Address Settings”.

C Install the LAN-Fax driver on the computer.

For details, see the instructions provided on the driver CD-ROM.

D Register LAN-Fax destinations in the LAN-Fax Address Book.

For details, see p.180 “Configuring the LAN-Fax Address Book”.

1

19

1

Guide to the Machine

Guide to Components

This section lists the names and functions of the parts of this machine.

Exterior: Front View

20

1. ADF (Auto document feeder)

Cover

Open this cover to remove originals
jammed in the ADF.

2. Input Tray for the ADF

Place stacks of originals here. They will
feed in automatically. This tray can hold
up to 35 sheets of plain paper.

3. Output Tray for the ADF

Originals scanned with the ADF are out­put here.

4. Extender for the ADF Trays

Extend these when placing paper longer
than A4 in the input tray for ADF.

5. Top Cover

Open this cover to replace the print car­tridges.

6. Tray 1

This tray can hold up to 250 sheets of
plain paper.

BPC056S

7. Tray 2 (option)

This tray can hold up to 500 sheets of
plain paper.

8. Bypass Tray

Load paper here sheet by sheet.

9. Front Cover

Open this cover to replace the waste ton­er bottle or remove jammed paper.

10. Control Panel

Contains a screen and keys for machine
control.

11. Output Tray

Printed paper is output here. Up to 150
sheets of plain paper can be stacked here.

12. Exposure Glass

Place originals here sheet by sheet.

13. Cover for the Exposure Glass

Open this cover to place originals on the
exposure glass.

Exterior: Rear View

Guide to Components

1

BAA116S

1. Button for Sliding the ADF

Press to slide the ADF towards the rear of
the machine and hold it in that position,
if paper output to the output tray is diffi­cult to retrieve.

2. Memory Cover

Remove this cover to install the optional
memory unit.

3. Power Switch

Use this switch to turn the power on or
off.

4. Power Socket

For connecting the power cord to the ma­chine.

5. Rear Cover

Remove this cover when loading paper
longer than A4 in tray 1.

6. Cable Cover

Remove this cover when connecting ca­bles to the machine.

10. USB Port

For connecting a USB cable.

11. Stop Fences

Raise this fence to prevent paper falling
off when printing a large amount of pa­per at a time. The fence can be adjusted at
the A4/Letter or Legal size position.

7. Ethernet Port

For connecting the machine to the net­work using a network interface cable.

8. G3 (analog) Line Interface Con-

nector

For connecting a telephone line.

9. External Telephone Connector

For connecting an external telephone.

21

1

Guide to the Machine

Note

❒ Slide the ADF as shown below. Slide the ADF only when the exposure glass

cover or ADF is closed. Be careful not to trap your fingers when sliding.

BAA108S

❒ The optional memory unit can be installed in the Type 2 model only.

❒ Raise the fence as shown below to prevent A4- or Letter-size prints from fall-

ing off.

BAA160S

❒ Raise the fence as shown below to prevent Legal-size prints from falling off.

BAA161S

22

Interior

Guide to Components

1

BPC037S

1. Print Cartridges

Load from the machine rear, in the order
of cyan (C), magenta (M), yellow (Y), and
black (K). Messages appear on the screen
when print cartridges need to be re­placed, or new ones need to be prepared.

Reference

For details about the messages that appear on the screen when consumables
need to be replaced, see p.291 “Error and Status Messages on the Screen”.

2. Waste Toner Bottle

Collects excess toner during printing.
Messages appear on the screen when the
waste toner bottle needs to be replaced,
or a new one needs to be prepared.

3. Transfer Unit

Remove this unit when replacing the
waste toner bottle.

Control Panel

This section describes the names and usage of the parts of the control panel.

Important

❒ The actual control panel may look different from the illustration below, de-

pending on the country of use.

23

1

Guide to the Machine

BPC011S

1. One Touch Buttons

Press to select a scan or fax destination
using entries registered as Quick Dial in
the Address Book.

2. {On Hook Dial} key

Press to use on-hook dialing to check the
destination's status when sending a fax.

3. {Address book} key

Press to specify destinations from the en­tries in the Address Book when sending a
fax or scanned file.

4. {User Tools} key

Press to display the menu for configuring
the machine's system settings.

5. {Image Quality} key

Press to select scan quality for the current
job.

• Copier mode: select Text, Photo, or
Mixed.

• Scanner mode: select the resolution.

• Fax mode: select Standard, Fine, or
Photo.

6. Screen

Displays current status and messages.

• {} key

Press to exit to the previous level of
the menu tree.

• {U}{T} keys

Press to scroll through the current lev­el of the menu tree. When entering
characters, press the {U} or {T} key to
move the cursor left or right, respec­tively.

• {OK} key

Press to confirm settings or enter the
next level of the menu tree.

8. {Clear/Stop} key

• While the machine is processing a job:
press to cancel the current job.

• While configuring the machine: press
to cancel the current setting and re­turn to standby mode.

• While in standby mode: press to can­cel temporary settings such as image
density or resolution.

9. {B&W Start} key

Press to scan or copy in black and white,
or start sending a fax.

10. {Color Start} key

Press to scan or copy in color.

7. Menu keys

Press any of these four keys to display the
menu for configuring the settings of the
machine's current operation mode (copi­er, scanner, or fax).

24

11. Number keys

Use to enter numerical values when spec­ifying settings such as fax numbers and
copy quantities, or enter letters when
specifying names.

Guide to Components

12. {Copy} key

Press to switch to copier mode. The key
stays lit while the machine is in copier
mode.

13. {Facsimile} key

Press to switch to fax mode. The key stays
lit while the machine is in fax mode.

14. {Scanner} key

Press to switch to scanner mode. The key
stays lit while the machine is in scanner
mode.

15. {Density} key

Press to adjust image density for the cur­rent job.

• Copier mode: select from 5 levels of
density.

• Scanner mode: select from 5 levels of
density.

• Fax mode: select from 3 levels of den­sity.

16. {Reduce/Enlarge} key

• Copier mode: press to specify the re­duction or enlargement ratio for the
current job.

• Scanner mode: press to specify the
scanning size according to the current
original.

17. {Pause/Redial} key

•Pause
Press to insert a pause in a fax num­ber. The pause is indicated by “P”.

• Redial
Press to display the last used scan or
fax destination.

18. {Shift} key

Press if you want to use Quick Dial en­tries Nos. 11 to 20 when specifying a scan
or fax destination.

1

Note

❒ The backlight of the screen is turned off when the machine is in Energy Saver

mode.

❒ When the machine is processing a job, you cannot display the menu for con-

figuring the machine. You can confirm the machine's status by checking mes­sages on the screen. If you see messages such as “Printing”, "Mono Copying",
"Color Copying", or “Processing”, wait until the current job is finished.

❒ A sticker for control panel keys and a name sheet for One Touch buttons may

be included, depending on the country of use. If included, apply the stickers
appropriate for your language to the control panel. Note that if the control
panel is covered with a protective sheet, be sure to remove it before applying
the stickers.

BPC059S

25

1

Guide to the Machine

26

2. Getting Started

R

This chapter describes procedures for installing and configuring the machine,
connecting options to the machine, and handling paper.

Installing the Machine

This section describes steps required to install the machine and prepare it for use.

Where to Put the Machine

The machine’s location should be carefully chosen because environmental con­ditions greatly affect its performance.

WARNING:

• The supplied power cord is for use with this equipment only. Do not
use with other appliances. Doing so may result in fire, electric shock,
or injury.

• Keep the machine away from flammable liquids, gases, and aerosols.
A fire or an electric shock might occur.

• The wall outlet shall be installed near the machine and shall be easily
accessible.

• Connect the machine to the power source specified in this manual
and do not use any other power sources. Connect the power cord di­rectly to a wall outlet and do not use an extension cord. Power sourc­es not specified in this manual and extension cords are electric shock
or fire hazards.

• Power cords that are damaged, broken, modified, trapped under
heavy objects, pulled hard, or bent severely are electric shock and fire
hazards.

• Touching the prongs of the power cable's plug with anything metallic
constitutes a fire and electric shock hazard.

27

2

R

Getting Started

CAUTION:

• Keep the machine away from humidity and dust. Otherwise a fire or an
electric shock might occur. Do not place the machine on an unstable or tilt­ed surface. If it topples over, an injury might occur.

• Keep the machine in an area that is within optimum environmental condi­tions. Operating the machine in an environment that is outside the recom­mended ranges of humidity and temperature can cause an electrical fire
hazard. Keep the area around the socket free of dust. Accumulated dust
can become an electrical fire hazard.

• Make sure the room where you are using the machine is well ventilated and
spacious. Good ventilation is especially important when the machine is
used heavily.

❖ Space Required for Installation

The recommended (minimum) space requirements are as follows:

❖ Optimum Environmental Conditions

Permissible and recommended temperature and humidity ranges are as fol­lows:

28

BPC057S

ASH201S

Installing the Machine

R

• White area: Permissible Range

• Gray area: Recommended Range

Note

❒ To avoid build up of ozone, be sure to locate this machine in a large, well

ventilated room that has an air turnover of more than 30 m

❒ When you use this machine for a long time in a confined space without

good ventilation, you may detect an odd smell. To keep the workplace
comfortable, we recommend that you keep it well ventilated.

3

/hr/person.

❖ Environments to Avoid

Important

❒ Areas exposed to direct sunlight or strong light

❒ Dusty areas

❒ Areas with corrosive gases

❒ Areas that are excessively cold, hot, or humid

2

❒ Areas directly exposed to currents of hot, cold, or room-temperature air

from air conditioners

❒ Areas directly exposed to radiant heat from heaters

❒ Locations near air conditioners, heaters, or humidifiers

❒ Locations near other electronic equipment

❒ Locations subject to frequent strong vibration

❖ Power Source

Connect the power cord to a power source of the following specification:

• : 120 V, 50/ 60 Hz, 11 A or more (when fully equipped)

• : 220-240 V, 50/ 60 Hz, 6 A or more (when fully equipped)

Unpacking

To protect it from shock and vibration during transit, this machine comes pack­aged in cushioning foam and secured with tape. Remove these protective mate­rials after bringing the machine to where it will be installed.

WARNING:

• Do not incinerate used toner or toner containers. Toner dust might ig­nite when exposed to an open flame. Dispose of used toner containers
in accordance with local regulations.

• Do not store toner, used toner, or toner containers in a place with an
open flame. The toner might ignite and cause burns of a fire.

29

Getting Started

R

CAUTION:

• Keep toner (used or unused) and toner containers out of reach of children.

• If toner or used toner is inhaled, gargle with plenty of water and move into

a fresh air environment. Consult a doctor if necessary.

• If toner or used toner gets into your eyes, flush immediately with large
amounts of water. Consult a doctor if necessary.

2

• If toner or used toner is swallowed, dilute by drinking a large amount of wa­ter. Consult a doctor if necessary.

• When moving the machine, use the inset grips on both sides. The machine
will break or cause injury if dropped.

Important

❒ Removed tape is dirty. Be careful not to let it touch your hands or clothes.

❒ Leave the protective materials in place while moving the machine.

❒ Lower the machine slowly and carefully to prevent trapping your hands.

❒ Do not grip on the tray area when lifting the machine.

❒ Do not allow paper clips, staples, or other small objects to fall inside the ma-

chine.

❒ Keep uncovered print cartridges away from direct sunlight.

❒ Do not touch the print cartridge's photo conductor unit.

A Remove the plastic bag.

30

BAA162S

Installing the Machine

B Lift the machine with another person by using the inset grips on both sides

of the machine.

BAA023S

C Remove the protective materials attached on the machine's exterior. Do not

remove tapes going into the inside of the machine.

2

BPC062S

BPC073S

The actual machine may come with protective materials attached in different
positions. Make sure to check the machine's exterior for all protective materi­als, and remove them completely.

31

2

Getting Started

D Open the ADF cover.

BAA175S

E Gently pull the protective sheet to remove it.

F Close the ADF cover.

BAA176S

BAA111S

32

Installing the Machine

G Pull the opening lever on the front cover, and then carefully lower the front

cover.

BPC051S

H Lower the blue fusing unit levers.

2

BPC052S

I Holding each orange tape near its joint, pull both tapes gently upward and

remove them from the machine at the same time.

BPC053S

33

2

Getting Started

J Using both hands, carefully push up the front cover until it closes.

BPC046S

K Pull up the top cover open lever, and then open the top cover carefully.

Make sure that the exposure glass cover or ADF is closed.

BPC042S

34

L Remove the protection tapes.

Installing the Machine

2

BPC054S

AZZ066S

M Lift out print cartridges and shake them from side to side. The black print

cartridge comes with a protection sheet that you must remove before shak­ing.

Carefully lift out a print cartridge vertically, holding its center.

BPC070S

35

2

Getting Started

Place the black print cartridge on a flat surface and remove the protection
sheet before shaking.

ASI106S

Shake each print cartridge from side to side five or six times.

BAA143S

N Check the toner color and corresponding location, and then carefully insert

the print cartridge vertically.

BPC071S

36

Installing the Machine

R

O Using both hands, hold the center of the top cover and close the cover care-

fully. Be careful not to trap your fingers.

After closing the top cover, wait until the initial screen is displayed.

BPC044S

Turning the Power on

2

This section describes how to turn on the machine.

WARNING:

• Plug and unplug the power cable with dry hands, or an electric shock
could occur.

Important

❒ Make sure that the power cord is plugged securely into the wall outlet before

turning the power on.

❒ Make sure that the power is off when plugging or unplugging the power

cord.

❒ Do not turn off the power switch until initializing is completed. Doing so re-

sults in malfunction.

A Plug in the power cord.

BAA042S

37

2

Getting Started

B Turn the power switch to ”aOn”.

BAA041S

The {Copy} key on the control panel lights up.

Note

❒ Depending on the [Default Mode] setting under [Admin Settings], the {Facsim-

ile} key may light up instead of the {Copy} key.

❒ The machine may make a noise while initializing. This noise does not indi-

cate a malfunction.

❒ To turn off the power, turn the power switch to “b Off”.

BAA038S

Reference

For details about [Default Mode], see p.231 “Administrator Settings”.

Initial Setup

When you turn on the machine for the first time, a menu for configuring the set­tings described below will appear on the display. This section describes how to
complete the Initial Setup.

Important

❒ : The fax number code is required by international law. You can-

not legally connect a fax machine to the telephone system if the fax number
code is not programmed. Also, the fax header code and the date and time of
transmission must be included in the header of all pages faxed to, from, or
within the United States.

38

Installing the Machine

❒ Make sure to select the correct code for the country of use. Selecting the

wrong country code may cause failures in fax transmissions.

❖ Display language

The language selected here is used for the display.

❖ User fax number

The number entered here is used as the fax number of the machine. The user
fax number can contain 0 to 9, space, and "+".

❖ User name

The name entered here is used as the name of the fax sender.

❖ Country code

The country code selected here is used for configuring the time and date dis­play formats, and the settings related to fax transmissions with appropriate
default values for the country of use.

A Press the {U}{T} keys to select the required language, and then press the

{OK} key.

2

B Enter the user fax number (up to 20 characters) using the number keys, and

then press the {OK} key.

To enter two 0's successively, press the {T} key after entering the first 0.

C Enter the user name (up to 20 characters) using the number keys, and then

press the {OK} key.

D Press the {U}{T} keys to select the required country code, and then press

the {OK} key.

Note

❒ You can change the settings configured during the Initial Setup later under

[Admin Settings]. In addition, you can set the machine's time and date under
[Admin Settings].

❒ When the [Transmitter Header] setting under fax transmission settings is

turned on, the registered user fax number, user name, and time and date
of transmission appear on the header of every fax you send.

Reference

For details about entering characters, see p.95 “Entering Characters”.

For details about [Admin Settings], see p.231 “Administrator Settings”.

For details about [Transmitter Header], see p.209 “Fax Transmission Set­tings”.

39

2

Getting Started

Changing Operation Modes

You can switch between copier, scanner, and fax modes by pressing the corre­sponding keys.

❖ Copier mode

Press the {Copy} key to activate copier mode. While in copier mode, the
{Copy} key lights up.

BPC018S

❖ Scanner mode

Press the {Scanner} key to activate scanner mode. While in scanner mode, the
{Scanner} key lights up.

BPC019S

❖ Fax mode

Press the {Facsimile} key to activate fax mode. While in fax mode, the {Facsim-
ile} key lights up.

40

BPC020S

Installing the Machine

❖ Function Priority

By default, copy mode is selected when the machine is turned on, or if the pre­set [Auto Clear] time passes with no operation while the initial screen of the
current mode is displayed. You can change the selected mode using [Default

Mode] under [Admin Settings].

Reference

For details about [Auto Clear] or [Default Mode], see p.231 “Administrator
Settings”.

Saving Energy

This machine is equipped with the following Energy Saver modes: Energy Saver
mode 1 and Energy Saver mode 2. If the machine has been idle for a certain pe­riod of time, the machine automatically enters Energy Saver mode.

The machine recovers from Energy Saver mode when it receives a pint job,
prints a received fax, or when the {Copy}, {Color Start}, or {B&W Start} key is
pressed.

2

❖ Energy Saver mode 1

If [EnergySaverMode1] under [Admin Settings] is enabled, the machine enters En-
ergy Saver mode 1 if the machine has been idle for about 30 seconds. When
the machine is in Energy Saver mode 1, the backlight of the screen is turned
off and "EnergySaverMode1" appears on the screen. It takes less time to re­cover from Energy Saver mode 1 than from power-off state or Energy Saver
mode 2, but power consumption is higher in Energy Saver mode 1 than in En­ergy Saver mode 2.

❖ Energy Saver mode 2

If [EnergySaverMode2] under [Admin Settings] is enabled, the machine enters En-
ergy Saver mode 2 after the period of time specified for this setting is passed.
When the machine is in Energy Saver mode 2, the backlight of the screen is
turned off and "EnergySaverMode2" appears on the screen. Power consump­tion is lower in Energy Saver mode 2 than in Energy Saver mode 1, but it takes
longer to recover from Energy Saver mode 2 than from Energy Saver mode 1.

Note

❒ If the machine is in Energy Saver mode 2 for 24 hours continuously, the ma-

chine automatically returns to normal state and performs self-maintenance.

Reference

For details about [Power Saver], see p.231 “Administrator Settings”.

41

Getting Started

Multi-Access

This machine can perform multiple jobs using different functions, such as copy­ing and faxing, at the same time. Performing multiple functions simultaneously
is called “Multi-Access”.

The following table shows the functions that can be performed simultaneously.

2

Current job Job that you want to execute simultaneously

Copy • Fax memory transmission

• Fax memory reception

• Receiving a print job from a computer (the
actual printing starts after copying is fin­ished)

Scan • Fax memory transmission

• Fax memory reception

• Immediate fax printing

• Printing a fax received in the machine's
memory

•Print

Print • Fax memory reception

• Fax memory transmission

• Immediate fax transmission

• Storing a document to be faxed into the

•Scan

*1

*2

machine's memory before transmission

*2

*2

Fax memory transmission (sending a fax that
has already been stored in the machine's mem­ory)

Fax memory reception (storing a received fax
into the machine's memory)

•Copy

•Scan

•Print

• Storing a document to be faxed into the
machine's memory before transmission

• Printing a fax received in the machine's
memory

•Copy

•Scan

•Print

• Storing a document to be faxed into the
machine's memory before transmission

• Printing a fax received in the machine's
memory

42

Installing the Machine

Current job Job that you want to execute simultaneously

Storing a document to be faxed into the ma­chine's memory before transmission

Immediate fax transmission (scanning an orig­inal and sending it simultaneously)

Printing a fax received in the machine's mem­ory

Immediate fax printing (receiving a fax and
printing it simultaneously)

*1

Printing starts after scanning is finished if [Gradation] is set to [Standard] or [Fine]

• Fax memory transmission

• Fax memory reception

• Immediate fax printing

• Printing a fax received in the machine's
memory

•Print

• Printing a fax received in the machine's

•Print

• Fax memory reception

• Fax memory transmission

• Fax immediate transmission

•Scan

• Storing a document to be faxed into the

•Scan

• Storing a document to be faxed into the

*1

memory

*1

machine's memory before transmission

machine's memory before transmission

(PCL/DDST printer driver), or [Print Quality] in [Printer Features] is set to [High Quality]
or [Best Quality] (PostScript3 printer driver).

*2

Scanning is not possible if [Gradation] is set to [Standard] or [Fine] (PCL/DDST printer
driver), or [Print Quality] in [Printer Features] is set to [High Quality] or [Best Quality]
(PostScript3 printer driver).

2

Note

❒ If you try to use a function that cannot be performed simultaneously, you will

hear a beep sound from the machine or see a failure message pop up on your
computer screen. In this case, try again after the current job is finished.

43

2

Getting Started

Connecting the Machine

This section describes connecting the machine to a computer and a telephone
line.

Connecting with USB Cable

Important

❒ USB 2.0 interface cable is not supplied. Obtain a USB cable that is correct for

the computer you are using.

A Remove the cable cover.

BAA045S

B Connect the square-shaped connector of the USB 2.0 cable to the USB port.

BAA089S

C Connect the opposite end's flat connector to your computer's USB interface

or USB hub.

44

D Attach the cable cover.

R

Reference

For details about installing printer drivers for USB connection, see the in­structions provided on the driver CD-ROM.

Connecting the Machine

2

BAA087S

Connecting with Network Cable

CAUTION:

• Do not connect the Ethernet port of the machine to a network that may sup­ply excess voltage, such as a telephone line. Doing so may result in fire or
electric shock.

Follow the procedure below to connect the machine to a computer through a net­work. Prepare the hub and other network devices before connecting the
10BASE-T or 100BASE-TX cable to the machine's Ethernet port.

Important

❒ Use shielded Ethernet cable. Unshielded cables create electromagnetic inter-

ference that could cause malfunctions.

❒ The Ethernet cable is not supplied with this machine. Select your cable ac-

cording to the network environment.

A Remove the cable cover.

BAA045S

45

2

Getting Started

B Connect the Ethernet cable to the Ethernet port.

BAA086S

C Connect the other end of the cable to the network (e.g., a network hub).
D Attach the cable cover.

BAA087S

Reference

For details about network environment settings, see p.51 “Configuring the
IP Address Settings”.

For details about installing printer drivers for network connection, see the
instructions provided on the driver CD-ROM.

46

Connecting the Machine

R

R

Reading the LED lamps

BAA088S

A Yellow: Flashes when 100BASE-TX or 10BASE-T is being used.

B Green: Lights up when the machine is properly connected to the network.

2

Connecting to a Telephone Line

You can connect the machine to the public switched telephone network (PSTN)
directly or through a private branch exchange (PBX).

Also, you can connect an external telephone to use the same telephone line for
voice calls.

CAUTION:

• : To reduce the risk of fire, use only No. 26 AWG or larger tele­communication line cord.

ATTENTION:

• : Pour réduire le risque d'incendie, utiliser uniquement des con­ducteurs de télécommunications 26 AWG ou de section supérieure.

Important

❒ : By law in the United States, you must program your phone num-

ber identification (your fax number) into your machine before you can con­nect to the public phone system.

❒ Make sure the connector is the correct type before you start.

47

2

Getting Started

A Remove the cable cover.

BAA045S

B Connect a telephone line cord to LINE.

AZZ061S

C If using an external telephone, connect the telephone to TEL.

AZZ060S

48

Connecting the Machine

D Pass the telephone line cord through the opening in the cable cover.

AZZ080S

E Hook the tabs of the cable cover into the openings of the machine.

2

AZZ081S

F Attach the cable cover in place.

BAA087S

Note

❒ After connecting the machine to the telephone line, configure the tele-

phone network settings and fax reception mode.

❒ If your telephone has functions that are not compatible with this machine,

those functions will not be usable.

❒ Confirm that you have registered user fax number and user name during

Initial Setup. You can check the registered information in [User Settings] un­der [Admin Settings].

49

2

Getting Started

Reference

For details about registering fax sender information, see p.231 “Adminis­trator Settings”.

For details about configuring the telephone network settings, see p.55
“Configuring Telephone Network Settings”.

For details about configuring fax reception mode, see p.191 “Selecting Re­ception Mode”.

For details about [User Settings], see p.231 “Administrator Settings”.

50

Configuring the Machine

Configuring the Machine

This section describes configuring the settings required to use the machine on a
network and as a fax machine.

Configuring the IP Address Settings

The procedure for configuring network settings differs depending on whether
IP address information is assigned automatically by the network (DHCP), or
manually.

Setting the machine to receive an IP address automatically

Important

❒ A DHCP server is required on the network for the machine to receive an IP

address automatically.

2

A Press the {User Tools} key.

BPC028S

B Press the {U}{T} keys to select [Network Settings], and then press the {OK}

key.

C If you are requested to enter a password, enter the password using the num-

ber keys, and then press the {OK} key.

D Press the {U}{T} keys to select [IP Configuration], and then press the {OK}

key.

E Press the {U}{T} keys to select [DHCP Activated], and then press the {OK}

key.

F Press the {U}{T} keys to select [On], and then press the {OK} key.

The new setting is displayed with an “p” symbol, indicating that the setting
has been changed.

G Confirm the setting, and then press the {} key.

51

2

Getting Started

H Press the {Clear/Stop} key to return to the initial screen.
I If you are requested to reboot the machine, turn off the machine, and then

turn it back on.

J Print the configuration page to confirm the setting.

The IP address setting will appear under “TCP/IP” on the configuration
page.

Note

❒ You can press the {} key to exit to the previous level of the menu tree.

❒ A password for accessing the [Network Settings] menu can be specified in

[Admin Menu Lock].

❒ If your network environment requires a specific transmission speed that is

not automatically detected, set the transmission speed in [LINK Setting] un­der [Network Settings].

❒ When [DHCP Activated] is enabled, manually configured IP address settings

are not used.

Reference

For details about turning the machine on and off, see p.37 “Turning the
Power on”.

For details about printing configuration page, see p.226 “Printing the Con­figuration Page”.

For details about [Admin Menu Lock], see p.231 “Administrator Settings”.

For details about [LINK Setting], see p.223 “Network Settings”.

Assigning the machine's IP address manually

Important

❒ The IP address assigned to the machine must not be used by any other device

on the same network.

A Press the {User Tools} key.

52

BPC028S

Configuring the Machine

B Press the {U}{T} keys to select [Network Settings], and then press the {OK}

key.

C If you are requested to enter a password, enter the password using the num-

ber keys, and then press the {OK} key.

D Press the {U}{T} keys to select [IP Configuration], and then press the {OK}

key.

E Press the {U}{T} keys to select [DHCP Activated], and then press the {OK}

key.

F Press the {U}{T} keys to select [Off], and then press the {OK} key.

The new setting is displayed with an “p” symbol, indicating that the setting
has been changed.

G Confirm the setting, and then press the {} key.

2

BPC014S

H Press the {U}{T} keys to select [IP Address], and then press the {OK} key.
I Enter the machine’s IP address using the number keys, and then press the

{OK} key.
Press the {U}{T} keys to move between fields.

J Confirm the setting, and then press the {} key.
K Press the {U}{T} keys to select [Subnet Mask], and then press the {OK} key.

The current subnet mask is shown.

L If the subnet mask shown is incorrect, enter the new subnet mask using the

number keys, and then press the {OK} key.

Press the {U}{T} keys to move between fields.

M Confirm the setting, and then press the {} key.
N Press the {U}{T} keys to select [Gateway], and then press the {OK} key.

The current gateway address is shown.

53

Getting Started

O If necessary, enter a new gateway address using the number keys, and then

press the {OK} key.

Press the {U}{T} keys to move between fields.

P Confirm the setting, and then press the {} key.
Q Press the {Clear/Stop} key to return to the initial screen.

2

R If you are requested to reboot the machine, turn off the machine, and then

turn it back on.

S Print the configuration page to confirm the setting.

The IP address setting will appear under “TCP/IP” on the configuration
page.

Note

❒ You can press the {} key to exit to the previous level of the menu tree.

❒ A password for accessing the [Network Settings] menu can be specified in

[Admin Menu Lock].

❒ If your network environment requires a specific transmission speed that is

not automatically detected, set the transmission speed in [LINK Setting] un­der [Network Settings].

❒ When [DHCP Activated] is enabled, manually configured IP address settings

are not used.

Reference

For details about turning the machine on and off, see p.37 “Turning the
Power on”.

54

For details about printing configuration page, see p.226 “Printing the Con­figuration Page”.

For details about [Admin Menu Lock], see p.231 “Administrator Settings”.

For details about [LINK Setting], see p.223 “Network Settings”.

Configuring the Machine

Configuring Telephone Network Settings

Selecting the telephone line type

Select the telephone line type according to your telephone line service. There are
two types: tone and pulse dial.

This function is not available in some regions.

A Press the {User Tools} key.

2

BPC028S

B Press the {U}{T} keys to select [Admin Settings], and then press the {OK}

key.

C If you are requested to enter a password, enter the password using the num-

ber keys, and then press the {OK} key.

D Press the {U}{T} keys to select [TEL Line Type], and then press the {OK} key.
E Press the {U}{T} keys to select the telephone line type appropriate for your

telephone service, and then press the {OK} key.

F Confirm the setting, and then press the {} key.
G Press the {Clear/Stop} key to return to the initial screen.

Note

❒ You can press the {} key to exit to the previous level of the menu tree.

❒ A password for accessing the [Admin Settings] menu can be specified in [Ad-

min Menu Lock].

Reference

For details about [Admin Menu Lock], see p.231 “Administrator Settings”.

55

2

Getting Started

Selecting the telephone network connection type

Select the type of connection to the telephone network.

There are two types: public switched telephone network (PSTN) and private
branch exchange (PBX).

A Press the {User Tools} key.

BPC028S

B Press the {U}{T} keys to select [Admin Settings], and then press the {OK}

key.

C If you are requested to enter a password, enter the password using the num-

ber keys, and then press the {OK} key.

D Press the {U}{T} keys to select [PBX Selection], and then press the {OK} key.
E Press the {U}{T} keys to select [PSTN] or [PBX], and then press the {OK} key.
F Confirm the setting, and then press the {} key.
G Press the {Clear/Stop} key to return to the initial screen.

Note

❒ You can press the {} key to exit to the previous level of the menu tree.

❒ A password for accessing the [Admin Settings] menu can be specified in [Ad-

min Menu Lock].

Reference

For details about [Admin Menu Lock], see p.231 “Administrator Settings”.

56

Configuring the Machine

Setting the outside line access number

If the machine is connected to the telephone network through a PBX, set the dial
number to access the outside line.

Important

❒ Make sure to set the outside line access number that matches the setting of

your PBX. Otherwise, you may not be able to send faxes to outside destina­tions.

A Press the {User Tools} key.

2

BPC028S

B Press the {U}{T} keys to select [Admin Settings], and then press the {OK}

key.

C If you are requested to enter a password, enter the password using the num-

ber keys, and then press the {OK} key.

D Press the {U}{T} keys to select [PBX Access Digit], and then press the {OK}

key.

E Enter the outside line access number using the number keys, and then

press the {OK} key.

F Confirm the setting, and then press the {} key.
G Press the {Clear/Stop} key to return to the initial screen.

Note

❒ You can press the {} key to exit to the previous level of the menu tree.

❒ A password for accessing the [Admin Settings] menu can be specified in [Ad-

min Menu Lock].

Reference

For details about [Admin Menu Lock], see p.231 “Administrator Settings”.

57

2

Getting Started

Sharing the Printer on a Network

This section describes how to set up the machine for use as a network printer.

The shared printer can be used by computers on the network.

Important

❒ To change printer properties in the [Printer] folder, you must have Manage

Printers permission. Log on to the file server as an Administrators or member
of the PowerUsers group to acquire this permission.

A From the [Start] menu, open the [Printers] window.

Under Windows XP or Windows Server 2003/2003 R2/2008, the [Printers and
Faxes] window appears.

B Click the printer icon you want to use. On the [File] menu, click [Properties].

The printer properties appears.

C On the [Sharing] tab, click [Shared as:].
D To share the printer with users using a different version of Windows, click

[Additional Drivers...].

Omit this step if you have installed an alternative driver by selecting [Shared
as:] during the printer driver installation.

E Click [OK], and then close the printer properties.

58

Installing Options

R

R

Installing Options

This section describes how to install the optional paper feed unit and memory
unit.

Installing the Paper Feed Unit TK1010 (Tray 2)

WARNING:

• Touching the prongs of the power cable's plug with anything metallic
constitutes a fire and electric shock hazard.

CAUTION:

• The machine weighs approximately 30.0 kg (66.2 lb.). When moving the
machine, use the inset grips on both sides, and lift slowly in pairs. The ma­chine will break or cause injury if dropped.

• Lifting the paper feed unit carelessly or dropping may cause injury.

2

• It is dangerous to handle the plug with wet hands. Doing this may result in
receiving an electric shock.

• Before moving the machine, unplug the power cord from the wall outlet. If
the cord is unplugged abruptly, it could become damaged. Damaged plugs
or cords can cause an electrical or fire hazard.

Important

❒ The machine should always be lifted by two people.

❒ Do not grip the tray areas when moving the machine.

A Check that the package contains Paper Feed Unit TK1010.

B Turn off the power, and then unplug the machine's power cord from the

wall outlet.

ASH001S

59

2

Getting Started

C Remove the adhesive tape from the optional paper feed unit.

ASH025S

D Lift using the inset grips on both sides of the machine.

BAA023S

E There are three upright pins on the optional paper feed unit. Align them

with the holes on the underside of the machine, and then carefully lower
the machine onto them.

ASH003S

F After installing the option, print the configuration page to confirm the in-

stallation.

If it is installed properly, “Tray 2” will appear under “Tray Info” on the con­figuration page.

Note

❒ After installing the optional paper feed unit, select tray 2 in the printer

driver. For details, see the printer driver Help.

60

Installing Options

R

❒ If the optional paper feed unit is not installed properly, reinstall it follow-

ing this procedure. If you cannot install it properly even after attempting
reinstallation, contact your sales or service representative.

Reference

For details about printing configuration page, see p.226 “Printing the Con­figuration Page”.

For details about loading paper in tray 2, see p.84 “Loading Paper in the
Optional Paper Feed Unit”.

Installing the Memory Unit Type F 256MB (DDR-SDRAM Module)

CAUTION:

• Before installing the memory unit to the machine, turn off the power and un­plug the power cable. When turning on the machine after the installation, be
sure to close the memory cover in advance.

2

Important

❒ The optional memory unit can be installed in the Type 2 model only.

❒ Before touching the memory unit, ground yourself by touching something

metal to discharge any static electricity. Static electricity can damage the
memory unit.

❒ Do not subject the memory unit to physical shocks.

A Turn off the power, and then unplug the power cord.
B Remove the memory cover.

BAA024S

61

2

Getting Started

C Loosen the screw securing the inner cover.

BAA025S

D Be sure to install the memory unit as shown.

BAA026S

E To install the memory unit, align the notch of the unit with the protruding

part of the slot, and then carefully push in the unit at an angle.

BAA027S

62

Installing Options

F Holding the module at an angle, press it down until it clicks into place.

BAA028S

G Attach the inner cover, and then fasten the screw.

2

BAA029S

H Attach the memory unit cover.
I After installing the memory unit, print the PDL configuration page to con-

firm the installation.

If it is installed properly, “384MB” will appear for "Total Memory" under
"System Reference" on the PDL configuration page.

Note

❒ After installing the optional memory unit, select the appropriate size for

the machine's total memory in the printer driver. For details, see the print­er driver Help.

❒ If the memory unit is not properly installed, repeat this procedure. If you

cannot install it properly even after reinstallation, contact your sales or ser­vice representative.

Reference

For details about printing the PDL configuration page, see p.236 “PDL Set­tings”.

63

2

Getting Started

Paper and Other Media

This section describes supported and unsupported paper, paper precautions,
details of each paper type and the printable area.

Note

❒ All paper must be set vertically, regardless of the paper size.

Supported Paper for Each Tray

This section describes the type, size, and weight of paper that can be loaded in
each tray. The capacity of each paper tray is also provided.

❖ Tray 1

Type Size Weight Capacity

Plain paper

Thin paper

Thick paper

Recycled paper

Color paper

Preprinted paper

Prepunched paper

Letterhead

Bond paper

Cardstock

Label paper

Envelope

A4

B5 JIS

A5

B6-S

A6

Legal (8

Letter (8

Half Letter-S (5

Executive (7

8 " × 13 "

1

8

Folio (8

16K (195 × 267 mm)

Com 10 (4

Monarch (3

C5 Env (162 × 229 mm)

C6 Env (114 × 162 mm)

DL Env (110 × 220 mm)

Custom size:

90 to 216 mm in width,

148 to 356 mm in length

(3.54 to 8.50 inches in width,

5.83 to 14.0 inches in length)

1

/2 " × 14 ")

1

/2 " × 11 ")

/2" × 13 "

1

/4 " × 13 ")

1

/2" × 81/2")

1

/4 " × 101/2 ")

1

/8" × 91/2")

7

/8" × 71/2")

60 to 160 g/m
(16 to 42 lb.)

2

250 (80 g/m2, 20
lb.)

64

Paper and Other Media

❖ Tray 2 (option)

Type Size Weight Capacity

Plain paper

Thin paper

A4

Letter (8

1

/2 " × 11 ")

60 to 105 g/m
(16 to 28 lb.)

2

500 (80 g/m2, 20
lb.)

Recycled paper

Color paper

Preprinted paper

Prepunched paper

Letterhead

❖ Bypass tray

Type Size Weight Capacity

Plain paper

Thin paper

Thick paper

Recycled paper

Color paper

Prepunched paper

Letterhead

Bond paper

Cardstock

Label paper

Envelope

A4

B5 JIS

A5

B6-S

A6

Legal (8

Letter (8

Half Letter-S (5

Executive (7

1

/2 " × 14 ")

1

/2 " × 11 ")

1

/4 " × 101/2 ")

1

/2" × 81/2")

8 " × 13 "

1

/2" × 13 "

8

1

Folio (8

/4 " × 13 ")

16K (195 mm × 267 mm)

Com 10 (4

Monarch (3

1

/8" × 91/2")

7

/8" × 71/2")

C5 Env (162 × 229 mm)

C6 Env (114 × 162 mm)

DL Env (110 × 220 mm)

Custom size:

90 to 216 mm in width,

148 to 356 mm in length

(3.54 to 8.50 inches in width,

5.83 to 14.0 inches in length)

60 to 160 g/m
(16 to 42 lb.)

2

1

2

Note

❒ You cannot print on Legal size paper in the following cases:

• PCL/DDST printer driver

When [Gradation] in [Print Quality] is set to [Fine]

• PostScript 3 printer driver

When [Print Quality ]in [Printer Features] is set to [Best Quality]

65

2

Getting Started

Specifications of Paper Types

The following tables describe the types of paper that can be used with this ma­chine.

Important

❒ Depending on the paper type, the toner may take a while to dry. Before han-

dling, make sure printed sheets have fully dried. Otherwise, the toner may
smudge.

❒ Print quality can be guaranteed only if recommended paper is used. For more

information about recommended paper, contact your sales or service repre­sentative.

❖ Plain paper

Item Description

Paper thickness

Supported paper tray Any input tray can be used.

Duplex supported size

Notes

75 to 105 g/m

• [Plain Paper]: 75 to 90 g/m

• [Plain Paper(90-105g/m2)]: 90 to 105 g/m

• [Plain Paper]: A4, B5 JIS, Legal (8

Letter (8

• [Plain Paper(90-105g/m2)]: None

Print speed for paper weighing 75 to 90 g/m
twice as fast as the print speed for paper weighing 90 to 105

2

(24 to 28 lb.) approximately.

g/m

2

(19 to 28 lb.)

2

(19 to 24 lb.)

2

(24 to 28 lb.)

1

/2 " × 14 "),

1

/2" × 11 "), Executive (71/4 " × 101/2 ")

2

(19 to 24 lb.) is

❖ Thick paper

Item Description

Paper thickness

Supported paper tray Tray 1 and bypass tray

Duplex supported size None

Notes The number of sheets that can be printed in one minute is ap-

105 to 160 g/m

proximately half that of plain paper weighing 75 to 90 g/m
(19 to 24 lb.).

2

(28 to 39 lb.)

2

❖ Thin paper

Item Description

Paper thickness

Supported paper tray Any input tray can be used.

Duplex supported size

66

2

60 to 75 g/m

A4, B5 JIS, Legal (8

1

/4 " × 101/2 ")

(7

(15 to 19 lb.)

1

/2 " × 14 "), Letter (81/2 " × 11 "), Executive

❖ Recycled paper

Item Description

Paper and Other Media

Paper thickness

75 to 90 g/m

2

(19 to 24 lb.)

Supported paper tray Any input tray can be used.

Duplex supported size

A4, B5 JIS, Legal (8

1

(7

/4 " × 101/2 ")

1

/2 " × 14 "), Letter (81/2 " × 11 "), Executive

Notes If the paper thickness is outside the specified range, select

[Thin Paper(60-75g/m2)], [Plain Paper(90-105g/m2)] or [Thick Pa­per(105-160g/m2)].

❖ Color paper

Item Description

Paper thickness

75 to 90 g/m

Supported paper tray Any input tray can be used.

Duplex supported size

A4, B5 JIS, Legal (8

1

/4 " × 101/2 ")

(7

Notes If the paper thickness is outside the specified range, select

[Thin Paper(60-75g/m2)], [Plain Paper(90-105g/m2)] or [Thick Pa­per(105-160g/m2)].

2

(19 to 24 lb.)

1

/2 " × 14 "), Letter (81/2 " × 11 "), Executive

2

❖ Preprinted paper

Item Description

Paper thickness

75 to 90 g/m

2

(19 to 24 lb.)

Supported paper tray Tray 1 and tray 2

Duplex supported size

A4, B5 JIS, Legal (8

1

(7

/4 " × 101/2 ")

1

/2 " × 14 "), Letter (81/2 " × 11 "), Executive

Notes If the paper thickness is outside the specified range, select

[Thin Paper(60-75g/m2)], [Plain Paper(90-105g/m2)] or [Thick Pa­per(105-160g/m2)].

❖ Prepunched paper

Item Description

Paper thickness

75 to 90 g/m

Supported paper tray Any input tray can be used.

Duplex supported size

A4, B5 JIS, Legal (8

1

/4 " × 101/2 ")

(7

Notes If the paper thickness is outside the specified range, select

[Thin Paper(60-75g/m2)], [Plain Paper(90-105g/m2)] or [Thick Pa­per(105-160g/m2)].

2

(19 to 24 lb.)

1

/2 " × 14 "), Letter (81/2 " × 11 "), Executive

67

Getting Started

❖ Letterhead

Item Description

2

Paper thickness

75 to 90 g/m

2

(19 to 24 lb.)

Supported paper tray Any input tray can be used.

Duplex supported size

A4, B5 JIS, Legal (8

1

(7

/4 " × 101/2 ")

1

/2 " × 14 "), Letter (81/2 " × 11 "), Executive

Notes Paper that has a thickness outside the specified range cannot

be printed onto.

❖ Bond paper

Item Description

Paper thickness

105 to 160 g/m

Supported paper tray Tray 1 and bypass tray

Duplex supported size None

Notes • The number of sheets that can be printed in one minute is

approximately half that of plain paper weighing 75 to 90

2

g/m

• If the paper thickness is outside the specified range, select

[Plain Paper(90-105g/m2)].

2

(28 to 39 lb.)

(19 to 24 lb.).

❖ Cardstock

Item Description

Paper thickness

105 to 160 g/m

2

(28 to 39 lb.)

Supported paper tray Tray 1 and bypass tray

Duplex supported size None

Notes • The number of sheets that can be printed in one minute is

approximately half that of plain paper weighing 75 to 90

2

(19 to 24 lb.).

g/m

• Paper thicker than 160 g/m

2

cannot be printed onto.

❖ Label paper

Item Description

Supported paper tray Tray 1 and bypass tray

Duplex supported size None

Notes The number of sheets that can be printed in one minute is ap-

proximately half that of plain paper weighing 75 to 90 g/m
(19 to 24 lb.).

2

68

Paper and Other Media

❖ Envelope

Item Description

Supported paper tray Tray 1 and bypass tray

Duplex supported size None

Notes • The number of envelopes that can be printed in one

minute is approximately half that of plain paper weigh-

2

ing 75 to 90 g/m

• If printed envelopes come out badly creased, load the en­velopes in the opposite direction. Also, configure the
printer driver to rotate the print object 180 degrees.
For details about changing the loading orientation, see
the printer driver Help.

(19 to 24 lb.).

Unsupported Types of Paper

Avoid using the following paper as they are not supported by this machine.

2

• Paper meant for an ink-jet printer

• Bent, folded, or creased paper

• Curled or twisted paper

• Torn paper

• Wrinkled paper

• Damp paper

• Paper that is dry enough to emit static electricity

• Paper that has already been printed onto, except a preprinted letterhead.
Malfunctions are especially likely when using paper printed on by other than
a laser printer (e.g. monochrome and color copiers, ink-jet printers, etc.)

• Special paper, such as thermal paper, aluminum foil, carbon paper and con­ductive paper

• Paper that is heavier or lighter than the specified limitations

• Paper with windows, holes, perforations, cutouts, or embossing

• Adhesive label paper on which the adhesive underlayer or base paper is ex­posed

• Paper with clips or staples

• Do not use ink-jet printer paper because it may stick to the fusing unit and
cause a paper jam.

• Do not load OHP transparencies. Load translucent media only.

• Do not use paper that has already been printed onto by other printers.

Note

❒ Even supported types of paper may cause paper jams or malfunctions if the

paper is not in good condition.

69

Getting Started

Paper Storage Precautions

Paper should always be stored properly. Improperly stored paper might result
in poor print quality, paper jams, or printer damage.

Recommendations are as follows:

• Avoid storing paper in humid areas.

2

• Avoid exposing paper to direct sunlight.

• Store on a flat surface.

• Keep paper in its original packaging.

Printable Area

The diagrams that follow show the areas of paper that the machine can print on­to. Be sure to set the print margins correctly using the settings of the application
in which it was created.

❖ Paper

A Print area

B Feed direction

C Approximately 4.2 mm (0.17 inches)

D Approximately 4.2 mm (0.17 inches)

70

Paper and Other Media

❖ Envelope

A Print area

B Feed direction

C Approximately 4.2 mm (0.17 inches)

D Approximately 4.2 mm (0.17 inches)

Note

❒ The print area may vary depending on the paper size, printer language and

printer driver settings.

2

❒ For better envelope printing, we recommend you set the right, left, top, and

bottom print margins to at least 15 mm (0.6 inches) each.

71

2

R

Getting Started

Loading Paper

This describes how to load paper into the paper tray and bypass tray.

CAUTION:

• Do not pull out the paper tray forcefully. If you do, the tray might fall and
cause an injury.

Loading Paper in Tray 1

The following example explains loading procedure for the standard paper tray
(Tray 1). The same procedure can be used for the optional paper feed unit.

Important

❒ Make sure paper is not stacked above the limit mark inside the tray. Misfeeds

might occur.

❒ After loading paper in the tray, specify the paper type and size using the con-

trol panel.

❒ Do not mix different types of paper in the same paper tray.

❒ Do not move the side paper guides forcefully. Doing so can damage the tray.

❒ Do not move the end paper guide forcefully. Doing so can damage the tray.

❒ When inserting the tray, make sure it is not slanted. Inserting it at a slant can

damage the machine.

A Lift and pull Tray 1 carefully, and then pull it out with both hands.

BAA030S

Place the tray on a flat surface.

72

Loading Paper

B Push the metal plate down until it clicks into place to lock.

BAA031S

C Pinch the clip on the side paper guide and slide it to match the standard

size.

2

BAA032S

ASH093S

When loading custom size paper, position the paper guide slightly wider
than the actual paper size.

73

2

Getting Started

D Pinch the front end paper guide and slide it inward to match the standard

size.

ASH036S

ASH126S

When loading custom size paper, position the paper guide slightly wider
than the actual paper size.

E Load the new paper stack print side up.

Make sure paper is not stacked higher than the upper limit (upper line)
marked inside the tray.

ASH116S

Slide the guides inward, until they are flush against the paper's sides.

74

Loading Paper

Make sure the paper is not stacked higher than the projection on the side pa­per guides.

ASH094S

F Check there are no gaps between the paper and the paper guides; both side

and front end paper guides.

2

ASH084S

If there is a gap between the paper and the front end paper guide, as in the
example below, the paper might not feed in correctly.

ASH085S

75

2

Getting Started

G Carefully push Tray 1 straight into the machine.

BAA036S

To avoid paper jams, make sure the tray is securely inserted.

Note

❒ The upper limit differs depending on paper type; thin paper or thick pa-

per. Check the label inside the tray to confirm the upper limit.

Reference

For details about paper types supported by the machine, see p.64 “Paper
and Other Media”.

For details about the paper settings, see p.88 “Specifying Paper Type and
Paper Size”.

Loading Legal size paper

This section explains how to load Legal size paper into the machine.

The same procedure applies to A4 paper (297 mm) or larger.

Important

❒ Do not move the side paper guides forcefully. Doing so can damage the tray.

❒ Do not move the end paper guide forcefully. Doing so can damage the tray.

❒ When inserting the tray, make sure it is not slanted. Inserting it at a slant can

damage the machine.

A Remove the rear cover using a coin.

76

BAA037S

Loading Paper

B Pull Tray 1 carefully, and then hold it with both hands and pull it out.

BAA030S

Place the tray on a flat surface.

C Push the metal plate down until it clicks into place to lock.

2

BAA031S

D Pinch the extender in the "PUSH" direction, and then pull out the extender

until it stops (you will hear a click).

ASH095S

77

2

Getting Started

After extension, make sure the arrows on the extender and tray are aligned.

BAA098S

E Pinch the clip on the side paper guide, and then slide it to match the stan-

dard size.

BAA039S

ASH093S

78

Loading Paper

F Pinch the front end paper guide and slide it inward to match the Legal pa-

per size.

ASH117S

2

ASH126S

G Load the new paper stack print side up.

Make sure paper is not stacked higher than the upper limit (upper line)
marked inside the tray.

ASH116S

Slide the guides inward until they are flush against the paper's sides.

79

2

Getting Started

Make sure the paper is not stacked higher than the projection on the side pa­per guides.

ASH094S

H Check there are no gaps between the paper and the paper guides; both side

and front end paper guides.

ASH118S

If there is a gap between the paper and the front end paper guide, as in the
example below, the paper might not feed in correctly.

ASH119S

80

Loading Paper

I Carefully push Tray 1 straight into the machine.

BAA036S

To avoid paper jams, make sure the tray is securely inserted.

Note

❒ To reinsert the extender, you might have to push it with moderate force.

Reference

For details about paper types supported by the machine, see p.64 “Paper
and Other Media”.

2

For details about the paper settings, see p.88 “Specifying Paper Type and
Paper Size”.

Loading envelopes

Important

❒ Check there is no air in the envelopes before loading.

❒ Load only one size and type of envelope at a time.

❒ Before loading envelopes, flatten their leading edges (the edge going into the

machine) by running a pencil or ruler across them.

❒ Some kinds of envelope might cause misfeeds, wrinkles or print poorly.

❒ Print quality on envelopes may be uneven if parts of an envelope have differ-

ent thicknesses. Print one or two envelopes to check print quality.

❒ In a hot and humid environment, the envelope might be output creased or im-

proper printing quality.

A Lift and pull Tray 1 carefully, then pull it out with both hands.

Place the tray on a flat surface.

B Take out paper from Tray 1.

81

2

Getting Started

C Push the metal plate down until it clicks into place to lock.

BAA031S

D Pinch the clip on the side paper guide, and then adjust the guides to the en-

velope.

BAA032S

E Pinch the clip on the front end paper guide to match the envelope size.
F Set the envelopes in Tray 1 with the printing side facing up.

ASH124S

82

Loading Paper

Make sure envelopes are not stacked higher than the upper limit (lower line)
mark inside the tray.

BAA174S

G Carefully slide the paper tray back in until it stops. To avoid paper jams,

make sure the tray is securely inserted.

2

BAA147S

Note

❒ Be sure to load envelopes so that their flaps are on the right. If you do not,

the envelopes will become creased.

❒ If printed envelopes come out badly creased, load the envelopes in the op-

posite direction, and then rotate the print object by 180 degrees using the
printer driver before printing. For details, see the printer driver Help.

83

2

Getting Started

Loading Paper in the Optional Paper Feed Unit

The following example explains the loading procedure for the optional paper
feed unit.

A Lift and pull the optional paper feed unit, and then hold the tray with both

hands, and then pull it out.

BAA043S

Place the tray on a flat surface.

B Press down on the bottom plate until it clicks.

ASH077S

C Pinch the clips on the side paper guide, and then adjust the guide to the pa-

per size.

84

ASH078S

Loading Paper

D Pinch the clip on the end paper guide and align the arrow with the paper

size.

ASH097S

E Load the new paper stack print side up.

Make sure paper is not stacked higher than the upper limit (upper line)
marked inside the tray.

2

ASH080S

F Lift and slide the tray, then push it all the way in. Push the tray firmly to

avoid a paper jam.

BAA046S

85

Getting Started

Loading Paper in the Bypass Tray

Important

❒ Set the size of the loaded paper using the control panel or the printer driver.

Make sure the settings do not conflict. Otherwise, the paper may jam or the
print quality may be affected.

2

❒ Load paper with the print side down and in the short-edge feed direction.

❒ Duplex printing is not possible.

❒ You cannot use the bypass tray to feed in paper that requires a specified print-

ing position (such as preprinted paper). Use tray 1 for such paper.

❒ If paper is curled, straighten it before loading, by bending it the paper in the

opposite direction to the curl, for example.

❒ Do not load paper while the machine is printing.

❒ Tray 1 and 2 are unavailable while paper is being loaded in the bypass tray.

❒ You cannot load paper into the bypass tray while the machine is in Energy

Saver mode. If the machine is in Energy Saver mode, press the {Copy} key to
recover from Energy Saver mode.

A Insert the top edge of the paper into the machine.

B Adjust the paper guides to the paper size.

86

BPC038S

BPC039S

Loading Paper

C Support the paper with both hands, and insert it carefully until it stops.

BPC040S

D Start printing.

Note

❒ After loading paper in the tray, specify the paper type and size using the

control panel or the printer driver.

2

Reference

For details about supported types of paper, see p.64 “Paper and Other Me­dia”.

For details about specifying the paper type and size, see p.88 “Specifying
Paper Type and Paper Size”.

87

2

Getting Started

Specifying Paper Type and Paper Size

This section describes how to specify the paper size and paper type using the
control panel.

Note

❒ Paper type and size can also be specified using the printer driver. For details,

see the printer driver Help.

Specifying the paper type

This section describes how to specify the paper type.

A Press the {User Tools} key.

BPC028S

B Press the {U}{T} keys to select [Machine Settings], and then press the {OK}

key.

C Press the {U}{T} keys to select [Paper Settings], and then press the {OK} key.
D Press the {U}{T} keys to select [Paper Type], and then press the {OK} key.
E Press the {U}{T} keys to select the desired tray, and then press the {OK}

key.

F Press the {U}{T} keys to select the desired paper type, and then press the

{OK} key.

The new setting is displayed with an “p” symbol, indicating that the setting
has been changed.

G Confirm the setting, and then press the {} key.
H Press the {Clear/Stop} key to return to the initial screen.

Note

❒ You can press the {} key to exit to the previous level of the menu tree.

88

Loading Paper

Specifying the standard paper size

This section describes how to specify the standard paper size.

A Press the {User Tools} key.

BPC028S

B Press the {U}{T} keys to select [Machine Settings], and then press the {OK}

key.

2

C Press the {U}{T} keys to select [Paper Settings], and then press the {OK} key.
D Press the {U}{T} keys to select [Paper Size], and then press the {OK} key.
E Press the {U}{T} keys to select the desired tray, and then press the {OK}

key.

F Press the {U}{T} keys to select the desired paper size, and then press the

{OK} key.

The new setting is displayed with an “p” symbol, indicating that the setting
has been changed.

G Confirm the setting, and then press the {} key.
H Press the {Clear/Stop} key to return to the initial screen.

Note

❒ You can press the {} key to exit to the previous level of the menu tree.

Specifying a custom paper size

This section describes how to specify a custom paper size.

Important

❒ Custom size paper cannot be loaded in tray 2.

89

2

Getting Started

❒ When you perform printing, make sure that the paper size specified with the

printer driver matches the paper size specified with the control panel. If a pa­per size mismatch occurs, a message appears on the display. To ignore the er­ror and print using mismatched paper, press the {B&W Start} key or {Color
Start} key. If the paper is too small for the print job, the printed image will be
cropped.

A Press the {User Tools} key.

BPC028S

B Press the {U}{T} keys to select [Machine Settings], and then press the {OK}

key.

C Press the {U}{T} keys to select [Paper Settings], and then press the {OK} key.
D Press the {U}{T} keys to select [Paper Size], and then press the {OK} key.
E Press the {U}{T} keys to select the desired tray, and then press the {OK}

key.

F Press the {U}{T} keys to select [Custom], and then press the {OK} key.
G Press the {U}{T} keys to select [mm] or [Inch], and then press the {OK} key.
H Enter the horizontal value using number keys, and then press the {OK} key.

You can press the {U}{T} keys to change the value in 1 mm or 0.01 inch in-
crements.

I Enter the vertical value using number keys, and then press the {OK} key.

You can press the {U}{T} keys to change the value in 1 mm or 0.01 inch in-
crements.

J Confirm the setting, and then press the {OK} key.
K Press the {Clear/Stop} key to return to the initial screen.

Note

❒ You can press the {} key to exit to the previous level of the menu tree.

90