Ricoh Aficio SP C232SF, SP C231SF, C232SF User Manual
Guide to the Machine
1
Getting Started
2
Using the Printer Function
3
User Guide
Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read “Safety
Information” before using the machine.
Using the Copier Function
4
Using the Scanner Function
5
Using the Fax Function
6
Configuring the Machine Using the Control Panel
7
Configuring the Machine Using Web Image Monitor
8
Troubleshooting
9
Maintenance
10
Appendix
11
TABLE OF CONTENTS
1. Guide to the Machine
Introduction............................................................................................................1
Trademarks ................................................................................................................1
Disclaimer ..................................................................................................................2
Manuals for This Machine .....................................................................................3
Machine Types .......................................................................................................4
How to Read This Manual .....................................................................................5
Symbols .....................................................................................................................5
Notes..........................................................................................................................5
Using Manuals........................................................................................................6
Installing Manuals on Your Computer ........................................................................6
Opening Manuals .......................................................................................................7
Opening from the desktop icon................................................................................7
Opening from the [Start] menu.................................................................................7
Opening from the CD-ROM.....................................................................................7
Removing Manuals from Your Computer................................................................... 8
Feature Highlights .................................................................................................9
Using the Machine as a Printer..................................................................................9
Connecting via USB ................................................................................................9
Connecting via a network ......................................................................................10
Printing confidential documents.............................................................................10
Using the Machine as a Copier................................................................................11
Making enlarged or reduced copies ......................................................................11
Copying multiple pages onto a single sheet of paper............................................11
Copying both sides of an ID card onto one side of paper......................................12
Making 2-sided copies...........................................................................................13
Sorting the output paper........................................................................................13
Using the Machine as a Scanner .............................................................................14
Scanning from a computer ....................................................................................14
Sending scanned files via e-mail ...........................................................................15
Sending scanned files to an FTP server................................................................16
Sending scanned files to a computer's shared folder ............................................16
Using the Machine as a Fax Machine ......................................................................17
Using as a fax machine .........................................................................................17
Using the machine with an external telephone...................................................... 18
Sending faxes from a computer (LAN-Fax) ...........................................................18
Guide to Components .........................................................................................20
Exterior: Front View..................................................................................................20
Exterior: Rear View ..................................................................................................21
Interior ......................................................................................................................23
Control Panel ...........................................................................................................23
2. Getting Started
Installing the Machine .........................................................................................27
Where to Put the Machine........................................................................................27
Unpacking ................................................................................................................29
Turning the Power on...............................................................................................37
Initial Setup ..............................................................................................................38
i
Changing Operation Modes .....................................................................................40
Saving Energy..........................................................................................................41
Multi-Access.............................................................................................................42
Connecting the Machine .....................................................................................44
Connecting with USB Cable.....................................................................................44
Connecting with Network Cable ...............................................................................45
Reading the LED lamps.........................................................................................47
Connecting to a Telephone Line ..............................................................................47
Configuring the Machine.....................................................................................51
Configuring the IP Address Settings ........................................................................51
Setting the machine to receive an IP address automatically.................................51
Assigning the machine's IP address manually ......................................................52
Configuring Telephone Network Settings................................................................. 55
Selecting the telephone line type........................................................................... 55
Selecting the telephone network connection type .................................................56
Setting the outside line access number.................................................................57
Sharing the Printer on a Network .......................................................................58
Installing Options.................................................................................................59
Installing the Paper Feed Unit TK1010 (Tray 2).......................................................59
Installing the Memory Unit Type F 256MB (DDR-SDRAM Module).........................61
Paper and Other Media........................................................................................64
Supported Paper for Each Tray ...............................................................................64
Specifications of Paper Types..................................................................................66
Unsupported Types of Paper ...................................................................................69
Paper Storage Precautions ......................................................................................70
Printable Area ..........................................................................................................70
Loading Paper ......................................................................................................72
Loading Paper in Tray 1...........................................................................................72
Loading Legal size paper ......................................................................................76
Loading envelopes ................................................................................................81
Loading Paper in the Optional Paper Feed Unit ......................................................84
Loading Paper in the Bypass Tray ...........................................................................86
Specifying Paper Type and Paper Size ...................................................................88
Specifying the paper type ......................................................................................88
Specifying the standard paper size .......................................................................89
Specifying a custom paper size.............................................................................89
Placing Originals..................................................................................................91
About Originals.........................................................................................................91
Recommended size of originals ............................................................................91
Types of originals not supported by the Auto Document Feeder ..........................91
Unscannable image area.......................................................................................92
Placing Originals ......................................................................................................93
Placing originals on the exposure glass ................................................................93
Placing originals in the Auto Document Feeder ....................................................94
Entering Characters.............................................................................................95
Value Input Mode .....................................................................................................95
Fax Number Input Mode ..........................................................................................96
Text Input Mode .......................................................................................................97
Restricting Machine Functions According to User ..........................................98
Enabling the User Restriction Settings.....................................................................98
Modifying user entries .........................................................................................100
Deleting user entries............................................................................................100
ii
When a Message Requesting a User ID Appears ...........................................101
3. Using the Printer Function
Configuring Option Settings for the Printer....................................................103
Conditions for Bidirectional Communication ..........................................................103
If Bidirectional Communication is Disabled ............................................................103
Windows ..............................................................................................................104
Mac OS X ............................................................................................................104
Accessing the Printer Properties ..................................................................... 105
Accessing the Printer Properties from the [Printers and Faxes] Window ..................105
Accessing the Printer Properties from an Application ............................................105
Windows ..............................................................................................................105
Mac OS X ............................................................................................................106
Basic Operation in Printer Mode ......................................................................107
If a Paper Mismatch Occurs...................................................................................107
Continuing printing using mismatched paper ......................................................108
Resetting the print job..........................................................................................108
Canceling a Print Job .............................................................................................108
Canceling a print job before printing has started.................................................108
Canceling a print job while printing......................................................................109
Printing Confidential Documents.....................................................................110
Storing a Locked Print file ......................................................................................110
Printing a Locked Print file .....................................................................................111
Deleting a Locked Print file ....................................................................................112
Checking which Locked Print File Jobs Have Been Canceled...............................113
Using Various Print Functions .........................................................................116
Print Quality Functions...........................................................................................116
Print Output Functions ...........................................................................................117
4. Using the Copier Function
The Screen in Copier Mode...............................................................................119
Basic Operation in Copier Mode ......................................................................120
Canceling a Copy...................................................................................................121
Making Enlarged or Reduced Copies ..............................................................123
Combining Multiple Pages ................................................................................125
Copying Two or Four Pages onto One Sheet ........................................................125
Copying Both Sides of an ID Card onto One Side of Paper...................................128
Making 2-sided Copies......................................................................................131
Specifying Scan Settings ..................................................................................134
Adjusting Image Density ........................................................................................134
Selecting the Document Type According to Original..............................................135
5. Using the Scanner Function
The Screen in Scanner Mode............................................................................137
Registering Scan Destinations.........................................................................138
Modifying Scan Destinations..................................................................................143
Deleting Scan Destinations ....................................................................................143
iii
iv
Scanning Using the Control Panel ...................................................................145
Basic Operation for Sending Scanned Files ..........................................................145
Specifying the scan destination ...........................................................................147
Specifying the Scan Settings .................................................................................148
Specifying the scanning size according to the size of the original.......................149
Adjusting image density.......................................................................................150
Specifying resolution ...........................................................................................151
Scanning from a Computer...............................................................................152
Basic Operation for TWAIN Scanning.................................................................... 152
Scanning from a computer (Windows) ................................................................153
Scanning from a computer (Mac OS X)...............................................................154
Settings you can configure in the TWAIN dialog box ..........................................155
6. Using the Fax Function
The Screen in Fax Mode....................................................................................157
Setting the Date and Time.................................................................................158
Registering Fax Destinations ...........................................................................160
Registering Fax Destinations Using the Control Panel ..........................................160
Modifying fax destinations ...................................................................................162
Deleting fax destinations .....................................................................................163
Registering Fax Destinations Using Web Image Monitor.......................................164
Modifying fax destinations ...................................................................................165
Deleting fax destinations .....................................................................................166
Sending a Fax.....................................................................................................167
Selecting Transmission Mode ................................................................................167
Basic Operation for Sending a Fax ........................................................................168
Canceling a fax....................................................................................................170
Specifying the Fax Destination...............................................................................171
Specifying the destination using the One Touch buttons ....................................172
Specifying the destination using Speed Dial .......................................................172
Specifying the destination using the broadcast function......................................174
Specifying the destination using the redial function.............................................175
Useful Sending Functions ......................................................................................176
Specifying the Scan Settings .................................................................................178
Adjusting image density.......................................................................................178
Specifying the resolution .....................................................................................179
Using the Fax Function from a Computer (LAN-Fax) .....................................180
Configuring the LAN-Fax Address Book ................................................................180
Opening the LAN-Fax Address Book ..................................................................180
Registering destinations ......................................................................................181
Modifying destinations.........................................................................................182
Registering groups ..............................................................................................183
Modifying groups .................................................................................................184
Deleting individual destinations or groups ...........................................................184
Exporting/Importing LAN-Fax Address Book data...............................................185
Basic Operation for Sending Faxes from a Computer ...........................................186
Canceling a fax....................................................................................................188
Configuring Transmission Settings ........................................................................189
Settings you can configure in the LAN-Fax driver's properties............................190
Receiving a Fax..................................................................................................191
Selecting Reception Mode .....................................................................................191
Receiving a Fax in Manual Mode ...........................................................................193
Receiving a Fax in Fax Only Mode ........................................................................193
Receiving a Fax in FAX/TEL Mode ........................................................................193
Receiving a Fax in FAX/TAD Mode .......................................................................194
7. Configuring the Machine Using the Control Panel
Basic Operation Using the Menu Screen.........................................................195
Menu Chart .........................................................................................................197
Copy Settings.....................................................................................................200
Changing Copy Settings ........................................................................................200
Copy Setting Parameters .......................................................................................201
Scanner Settings................................................................................................206
Changing Scanner Settings ...................................................................................206
Scanner Setting Parameters ..................................................................................207
Fax Transmission Settings ...............................................................................209
Changing Fax Transmission Settings ....................................................................209
Fax Transmission Setting Parameters ...................................................................210
Fax System Settings..........................................................................................212
Changing Fax System Settings..............................................................................212
Fax System Setting Parameters ............................................................................212
Fax Directory Settings.......................................................................................216
Registering Fax Destinations in Fax Quick Dial/Speed Dial ..................................216
Fax Directory Parameters ......................................................................................216
Machine Settings ...............................................................................................217
Changing Machine Settings ...................................................................................217
Machine Setting Parameters..................................................................................218
Network Settings................................................................................................223
Changing Network Settings....................................................................................223
Network Setting Parameters ..................................................................................224
Reports Print ......................................................................................................226
Printing the Configuration Page .............................................................................226
Types of Report......................................................................................................226
Reading the Configuration Page ............................................................................227
Reading the Activity Report....................................................................................228
Reading the Memory List .......................................................................................229
Reading the Scan Transmission Log .....................................................................230
Administrator Settings ......................................................................................231
Changing Administrator Settings............................................................................231
Administrator Setting Parameters ..........................................................................232
PDL Settings.......................................................................................................236
Changing PDL Settings..........................................................................................236
PDL Setting Parameters ........................................................................................237
8. Configuring the Machine Using Web Image Monitor
Using Web Image Monitor.................................................................................241
Displaying the Main Page..................................................................................243
Changing the Interface Language..........................................................................243
Checking the System Information....................................................................244
Checking the Status Information ............................................................................244
Checking the Counter Information .........................................................................245
Checking the Machine Information.........................................................................246
v
Configuring the Machine Settings....................................................................248
Configuring the Speaker Volume ...........................................................................248
Configuring the Paper Settings ..............................................................................249
Specifying the Size of Paper for Printing Copies ...................................................250
Specifying the Tray for Printing Faxes ...................................................................251
Specifying the Tray Priority for the Printer Function...............................................252
Configuring Toner Saver Mode ..............................................................................253
Registering Destinations...................................................................................254
Restricting Machine Functions According to User ........................................255
Printing Reports.................................................................................................256
Configuring the Network Settings....................................................................257
Checking the Network Status.................................................................................257
Configuring the Network Application Settings ........................................................258
Configuring the DNS Settings ................................................................................259
Configuring the Alert Message Settings.................................................................260
Configuring the SNMP Settings .............................................................................261
Configuring the SMTP Settings..............................................................................262
Configuring the Administrator Settings ..........................................................264
Configuring the Password ......................................................................................264
Restoring the Default Settings ...............................................................................264
Backing Up the Machine's Settings........................................................................265
Restoring the Machine's Settings from a Backup File............................................266
Configuring the Date and Time Settings ................................................................267
Configuring the Power Saver Mode Settings .........................................................268
9. Troubleshooting
Overview .............................................................................................................269
Common Problems ............................................................................................270
Paper Feed Problems ........................................................................................271
Removing Printing Jams ........................................................................................272
If paper jams inside the fusing unit ......................................................................273
If paper jams inside a tray ...................................................................................275
If paper jams inside the transfer unit ...................................................................277
Removing Scanning Jams .....................................................................................278
Print Quality Problems ......................................................................................282
Checking the Condition of the Machine .................................................................282
Printer Problems ................................................................................................283
Changing the Printer Driver Settings......................................................................285
Printed Colors Do Not Match Displayed Colors .....................................................285
Print Positions Do Not Match Display Positions.....................................................285
Copier Problems ................................................................................................286
Scanner Problems .............................................................................................287
Fax Problems .....................................................................................................288
Error and Status Messages on the Screen......................................................291
Replacing Print Cartridges................................................................................299
Replacing the Waste Toner Bottle....................................................................304
vi
10.Maintenance
Cleaning..............................................................................................................311
Cautions to Take When Cleaning ..........................................................................311
Cleaning the Toner Density Sensor .......................................................................311
Cleaning the Friction Pad and Paper Feed Roller..................................................313
Cleaning the Registration Roller ............................................................................316
Cleaning the Exposure Glass.................................................................................318
Cleaning the Auto Document Feeder.....................................................................318
Moving the Machine...........................................................................................319
Moving over a Short Distance ................................................................................319
Moving over a Long Distance.................................................................................321
Disposal ..............................................................................................................322
If the Machine is Not Going to Be Used for a Long Time...............................323
Preparing the Machine for a Long Period of Inactivity ...........................................323
Using the Machine Again After It Has Been Inactive for a Long Period.................325
Where to Inquire.................................................................................................327
Consumables .....................................................................................................328
Print Cartridges ......................................................................................................328
Waste Toner Bottle ................................................................................................329
11.Appendix
Specifications of the Machine ..........................................................................331
General Function Specifications ............................................................................331
Printer Function Specifications...............................................................................333
Copier Function Specifications...............................................................................333
Scanner Function Specifications............................................................................334
Fax Function Specifications ...................................................................................335
Specifications of Options..................................................................................337
Paper Feed Unit TK1010 .......................................................................................337
Memory Unit Type F 256MB ..................................................................................337
Electromagnetic Interference ...........................................................................338
Information about Installed Software...............................................................339
expat ......................................................................................................................339
JPEG LIBRARY .....................................................................................................339
INDEX....................................................................................................... 340
vii
viii
1. Guide to the Machine
This chapter provides basic information about the product and this manual.
Introduction
Thank you very much for choosing this product.
This manual describes detailed instructions on the operation and notes about the
use of this machine. To get maximum versatility from this machine, all operators
are requested to read this manual carefully and follow the instructions. Please
keep this manual in a handy place near the machine. Read this manual carefully
before you use this machine and keep it handy for future reference. For safe and
correct use, be sure to read the “Safety Information” before using the machine.
Trademarks
Microsoft®, Windows®, Windows Server®, and Windows Vista® are either registered trademarks or trademarks of Microsoft Corporation in the United States
and/or other countries.
Adobe
®
, PostScript®, Acrobat®, PageMaker® and Adobe Type Manager are reg-
istered trademarks of Adobe Systems Incorporated.
®
PCL
is a registered trademark of Hewlett-Packard Company.
Apple, AppleTalk, EtherTalk, Macintosh, Mac OS, and True Type are trademarks of Apple Computer, Inc., registered in the U.S. and other countries.
“PageManager” and “NewSoft” are trademarks and/or registered trademarks
of NewSoft Technology Corporation subject to trademark protection of domestic trademark laws and international trademark conventions.
Other product names used herein are for identification purposes only and might
be trademarks of their respective companies. We disclaim any and all rights to
those marks.
The proper names of the Windows operating systems are as follows:
• The product names of Windows 2000 are as follows:
Microsoft
Microsoft
Microsoft
®
Windows® 2000 Professional
®
Windows® 2000 Server
®
Windows® 2000 Advanced Server
• The product names of Windows XP are as follows:
Microsoft
Microsoft
®
Windows® XP Professional
®
Windows® XP Home Edition
• The product names of Windows Vista are as follows:
Microsoft
Microsoft
Microsoft
Microsoft
Microsoft
®
Windows Vista® Ultimate
®
Windows Vista® Enterprise
®
Windows Vista® Business
®
Windows Vista® Home Premium
®
Windows Vista® Home Basic
1
Guide to the Machine
1
• The product names of Windows Server 2003 are as follows:
®
Microsoft
Microsoft
Microsoft
Microsoft
Windows Server® 2003 Standard Edition
®
Windows Server® 2003 Enterprise Edition
®
Windows Server® 2003 Web Edition
®
Windows Server® 2003 Datacenter Edition
• The product names of Windows Server 2003 R2 are as follows:
Microsoft
Microsoft
Microsoft
®
Windows Server® 2003 R2 Standard Edition
®
Windows Server® 2003 R2 Enterprise Edition
®
Windows Server® 2003 R2 Web Edition
• The product names of Windows Server 2008 are as follows:
Microsoft
Microsoft
Microsoft
®
Windows Server® 2008 Standard Edition
®
Windows Server® 2008 Enterprise Edition
®
Windows Server® 2008 Datacenter Edition
Note
❒ PostScript 3 in this manual stands for “Adobe PostScript 3 Emulation”.
Disclaimer
A In no event will the company be liable for direct, indirect, special, incidental,
or consequential damages as a result of handling or operating the machine.
B This manual may not be reproduced in whole or in part, modified, quoted, or
reprinted without permission.
2
Manuals for This Machine
Read the relevant manual for your purposes.
Manuals for This Machine
❖ Safety Information
Provides information on safe usage of this machine.
To avoid injury and prevent damage to the machine, be sure to read this.
❖ Quick Installation Guide
Contains procedures for removing the machine from its box and connecting
it to a computer.
❖ Scanning and Faxing Guide
Provides information about installation and operation for using the machine's scanner and fax functions. Details not covered in this manual can be
found in User Guide.
❖ User Guide
Provides information about general operation and covers the topics listed below.
• Installing options
• Suitable paper types
• Procedures to use the printer, copier, scanner, and fax functions
•Configuring the machine
1
• Troubleshooting problems and fixing paper jams
• Replacing consumables
• Checking the status of the machine using Web Image Monitor
• Information about maintenance
This manual is stored in the manual CD-ROM supplied with the machine.
❖ Quick Guide
Provides information about troubleshooting and basic operations for making
photocopies, scanning, and sending faxes.
This manual is stored in the manual CD-ROM supplied with the machine.
3
1
Guide to the Machine
Machine Types
This machine comes in two models which vary in which printer drivers they
support.
When describing procedures that are model-specific, this manual refers to the
different machine models as Type 1 or Type 2. The following table describes the
model types.
❖ Model types
Model type Supported printer driver
Type 1 DDST driver
Type 2 PCL and PS3 drivers
Furthermore, the symbol is used for information that is relevant
only to the 120 V model machine, and the symbol is used for information that is relevant only to the 220 to 240 V model machine.
❖ Checking the model of your machine
To identify the model of your machine, do the following:
• Check the label of the printer driver CD-ROM for the supported printer
driver.
• Check the label on the rear of your machine for the voltage rating.
BPC010S
4
How to Read This Manual
How to Read This Manual
Symbols
This manual uses the following symbols:
Indicates points to pay attention to when using the machine, and explanations
of likely causes of paper misfeeds, damage to originals, or loss of data. Be sure
to read these explanations.
Indicates supplementary explanations of the machine’s functions, and instructions on resolving user errors.
This symbol is located at the end of sections. It indicates where you can find further relevant information.
[ ]
Indicates the names of keys that appear on the machine’s display panel.
{ }
Indicates the names of keys on the machine’s control panel.
1
Notes
Contents of this manual are subject to change without prior notice.
Two kinds of size notation are employed in this manual.
Some illustrations in this manual might be slightly different from the machine.
Certain options might not be available in some countries. For details, please contact your local dealer.
5
Guide to the Machine
Using Manuals
Be sure to read this section before any other part of this manual.
1
• This manual uses procedures based on Windows XP as an example, unless
otherwise specified. Procedures and screens might vary depending on the operating system you are using.
Installing Manuals on Your Computer
The “Manuals” CD-ROM provided with the machine contains manuals in
HTML format and PDF. Follow the instructions below to install it.
Important
❒ System requirements for viewing the HTML manual:
• 800 × 600 pixel display resolution or greater
❒ Applications for viewing the HTML manual:
®
•Microsoft
• Netscape 6.2 or higher
❒ Applications for viewing the PDF manuals:
• Adobe Acrobat Reader or Adobe Reader
Internet Explorer 4.01 Service Pack 2 or higher
A Quit all applications currently running.
B Insert the “Manuals” CD-ROM into the CD-ROM drive.
If you are using a computer running a Macintosh operating system, open
“Manuals.htm” from the CD-ROM root directory.
C Select a language for the interface and a product, and then click [OK].
D Click [Install manuals].
E Follow the instructions on the screen to complete the installation.
F Click [Finish] when the installation is completed.
G Click [Exit].
Note
❒ If you are using a computer running a Windows operating system, the CD-
ROM opens automatically. However, AutoRun may not work under certain operating system settings. If this is the case, launch “setup.exe” from
the CD-ROM root directory.
6
Using Manuals
Opening Manuals
This section describes how to open the manuals. There are three ways to view
the manuals.
Opening from the desktop icon
Follow the procedure below to open the manuals from the desktop icon.
A Double-click the manual icon on your desktop.
The manual opens.
Opening from the [Start] menu
1
Follow the procedure below to open the manual from the [Start] menu.
A On the [Start] menu, point to [All Programs], point to [Product Name], and then
click [Manual Name].
The manual opens.
Note
❒ The menu options may appear differently, depending on the options cho-
sen during installation.
Opening from the CD-ROM
Follow the procedure below to open the manual from the CD-ROM.
A Insert the “Manuals” CD-ROM into the CD-ROM drive.
If you are using a computer running a Macintosh operating system, open
“Manuals.htm” from the CD-ROM root directory.
B Select a language for the interface and a product, and then click [OK].
C Click [Read manuals], and then select the manual you want to read.
The manual opens.
Note
❒ If you are using a computer running a Windows operating system, the CD-
ROM opens automatically. However, AutoRun may not work under certain operating system settings. If this is the case, launch “setup.exe” from
the CD-ROM root directory.
7
Guide to the Machine
Removing Manuals from Your Computer
Follow the procedure below to remove manuals from your computer.
1
A On the [Start] menu, point to [All Programs], point to [Product Name], and then
click [Uninstall].
B Follow the instructions to remove the manual.
C Click [Finish].
Note
❒ The menu options may appear differently, depending on the options cho-
sen during installation.
8
Feature Highlights
Feature Highlights
This section provides information about basic usage and some useful functions
of the machine.
Important
❒ Certain functions require special machine configuration.
❒ The Type 2 model is compatible with certain other network environments
and operating systems in addition to Windows and Mac OS X. For details,
contact your sales or service representative, or visit the product Web site.
Using the Machine as a Printer
To use this machine as a printer, two types of connection method are available:
• USB connection
• Network connection
1
Connecting via USB
You can connect this machine directly to a computer using a USB cable.
BPC030S
❖ Preparation for printing via USB
To use this machine as a printer via USB connection:
A Connect the machine to a computer using a USB cable, and install the
printer driver on the computer.
For details, see p.44 “Connecting with USB Cable” and the instructions
provided on the driver CD-ROM.
9
1
Guide to the Machine
Connecting via a network
You can connect this machine to a network and use it as a network printer.
BPC031S
❖ Preparation for printing via a network
To use this machine as a printer via network connection:
A Connect the machine to a network.
For details, see p.45 “Connecting with Network Cable”.
B Configure the machine for network connection.
For details, see p.51 “Configuring the IP Address Settings”.
C Install the printer driver on a computer.
For details, see the instructions provided on the driver CD-ROM.
Printing confidential documents
If you use the Locked Print function, you can password protect your print job.
This means that your job is printed only after you enter the password using the
machine's control panel.
This function prevents unauthorized users seeing sensitive documents at the
printer.
Important
❒ This function is only available when using the PCL or DDST printer driver,
and printing from a computer running a Windows operating system.
10
BPC068S
Feature Highlights
❖ Printing confidential documents
A Use the printer driver to send a print job as a Locked Print file from a com-
puter.
For details, see p.110 “Storing a Locked Print file”.
B Enter the password using the control panel to print the file.
For details, see p.111 “Printing a Locked Print file”.
Using the Machine as a Copier
This section describes some useful functions of this machine when used as a
copier.
Making enlarged or reduced copies
This machine has preset ratios for scaling originals, to make it easy to convert
documents between different standard sizes.
1
BAA113S
❖ Preparation for making enlarged or reduced copies
To always enlarge or reduce copies:
A Configure the machine's default [Reduce/Enlarge] setting.
For details, see p.200 “Copy Settings”.
To use this function for the current job only:
A Configure the setting using the {Reduce/Enlarge} key before starting the
current job.
For details, see p.123 “Making Enlarged or Reduced Copies”.
Copying multiple pages onto a single sheet of paper
You can copy multiple pages of an original onto a single sheet of paper.
11
1
Guide to the Machine
Important
❒ This function is only available when the original is set in the ADF, not when
it is set on the exposure glass.
BAA085S
You can either set this machine to always make photocopies in 2-in-1 or 4-in-1
mode, or use this function only when necessary.
❖ Preparation for copying multiple images
To always make photocopies in 2-in-1 or 4-in-1 mode:
A Configure the machine's default [Reduce/Enlarge] setting.
For details, see p.200 “Copy Settings”.
To use this function for the current job only:
A Configure the setting using the {Reduce/Enlarge} key before starting the
current job.
For details, see p.125 “Copying Two or Four Pages onto One Sheet”.
Copying both sides of an ID card onto one side of paper
You can copy the front and back sides of an ID card, or other small document,
onto one side of a sheet of paper.
Important
❒ This function is only available when the original is set on the exposure glass,
not when it is set in the ADF.
You can either set this machine to always make photocopies in ID card copy
mode, or use this function only when necessary.
12
BPC006S
Feature Highlights
❖ Preparation for copying an ID card
To always make photocopies in ID card copy mode:
A Configure the machine's default [Reduce/Enlarge] setting.
For details, see p.200 “Copy Settings”.
To use this function for the current job only:
A Configure the setting using the {Reduce/Enlarge} key before starting the
current job.
For details, see p.128 “Copying Both Sides of an ID Card onto One Side of
Paper”.
Making 2-sided copies
You can make 2-sided copies by copying single-sided documents onto the front
and back sides of the paper.
Important
❒ This function is only available when the original is set in the ADF, not when
it is set on the exposure glass.
1
BPC001S
Change the machine's default setting to apply 2-sided copying.
❖ Preparation for making 2-sided copies
A Configure the [Duplex Copy] setting under copy settings.
For details, see p.131 “Making 2-sided Copies”.
Sorting the output paper
When making multiple copies of multiple pages, you can configure the machine
to sort the output pages into sets.
Important
❒ This function is only available when the original is set in the ADF, not when
it is set on the exposure glass.
BAA114S
13
Guide to the Machine
❖ Preparation for sorting the output paper
A Enable the [Sort] setting under copy settings.
For details, see p.200 “Copy Settings”.
1
Using the Machine as a Scanner
There are two scanning methods: scanning from the computer (TWAIN scanning) and scanning using the control panel.
❖ Scanning from the computer
TWAIN scanning allows you to operate the machine from your computer and
scan originals into your computer directly.
TWAIN scanning can be performed using a TWAIN-compliant application,
such as PageManager.
TWAIN scanning is available with both USB and network connections.
❖ Scanning using the control panel
Scanning using the control panel allows you to send scanned files via e-mail
(Scan to E-mail), to an FTP server (Scan to FTP), or to the shared folder of a
computer on a network (Scan to Folder).
Scanning using the control panel is available with network connection only.
Note
❒ The machine supports WIA scanning, an additional method of scanning orig-
inals from your computer, for USB connection. WIA scanning is possible if
your computer is running Windows operating system and a WIA-compatible
application. For more information, see the manual for your application.
14
Scanning from a computer
You can operate the machine from your computer and scan originals into your
computer directly.
BPC032S
❖ Preparation for scanning from a computer with USB connection
A Connect the machine to the computer using a USB cable, and install the
scanner driver on the computer.
Feature Highlights
For details, see p.44 “Connecting with USB Cable” and the instructions
provided on the driver CD-ROM.
B If a TWAIN-compliant application is not installed on the computer, install
PageManager.
For details, see the instructions provided on the driver CD-ROM.
❖ Preparation for scanning from a computer with network connection
A Connect the machine to the network.
For details, see p.45 “Connecting with Network Cable”.
B Configure the IP address, subnet mask, and gateway address using the
control panel.
For details, see p.51 “Configuring the IP Address Settings”.
C Install the scanner driver on the computer.
For details, see the instructions provided on the driver CD-ROM.
D If a TWAIN-compliant application is not installed on the computer, install
PageManager.
For details, see the instructions provided on the driver CD-ROM.
1
Sending scanned files via e-mail
You can send scanned files via e-mail using the control panel.
BPC033S
❖ Preparation for sending scanned files via e-mail
A Connect the machine to the network.
For details, see p.45 “Connecting with Network Cable”.
B Configure the IP address, subnet mask, and gateway address using the
control panel.
For details, see p.51 “Configuring the IP Address Settings”.
C Configure the DNS and SMTP settings using Web Image Monitor.
For details, see p.259 “Configuring the DNS Settings” and p.262 “Configuring the SMTP Settings”.
D Register the destinations to the Address Book using Web Image Monitor.
For details, see p.138 “Registering Scan Destinations”.
15
1
Guide to the Machine
Sending scanned files to an FTP server
You can send scanned files to an FTP server using the control panel.
BPC034S
❖ Preparation for sending scanned files to an FTP server
A Connect the machine to the network.
For details, see p.45 “Connecting with Network Cable”.
B Configure the IP address, subnet mask, and gateway address using the
control panel.
For details, see p.51 “Configuring the IP Address Settings”.
C Register the destinations to the Address Book using Web Image Monitor.
For details, see p.138 “Registering Scan Destinations”.
Sending scanned files to a computer's shared folder
You can send scanned files to the shared folder of a computer on a network using the control panel.
BPC058S
❖ Preparation for sending scanned files to a computer's shared folder
A Connect the machine to the network.
For details, see p.45 “Connecting with Network Cable”.
B Configure the IP address, subnet mask, and gateway address using the
control panel.
For details, see p.51 “Configuring the IP Address Settings”.
C Create a destination folder on the computer's hard disk drive, and config-
16
ure it as a shared folder.
Feature Highlights
For details, see your operating system's documentation.
D Register the destinations to the Address Book using Web Image Monitor.
For details, see p.138 “Registering Scan Destinations”.
Note
❒ If you are using the Scan to Folder function on a network that uses Active Di-
rectory, you must specify the server name and domain name in the DNS settings.
Reference
For details about the DNS settings, see p.259 “Configuring the DNS Settings”.
Using the Machine as a Fax Machine
This section describes basic procedures for using this machine as a fax machine.
Using as a fax machine
1
BPC035S
❖ Preparation for using as a fax machine
A Connect the machine to the telephone line.
For details, see p.47 “Connecting to a Telephone Line”.
B Configure the telephone network settings.
For details, see p.55 “Configuring Telephone Network Settings”.
C Configure the time and date.
For details, see p.158 “Setting the Date and Time”.
D Register the destinations to the Address Book using the control panel or
Web Image Monitor.
For details, see p.160 “Registering Fax Destinations”.
Note
❒ Make sure to register the user fax number and user name during Initial Set-
up. For details, see p.38 “Initial Setup”.
17
1
Guide to the Machine
Using the machine with an external telephone
You can use this machine as a fax machine and also use the same telephone line
for voice calls.
BPC036S
❖ Preparation for using the machine with an external telephone
A Connect an external telephone to the machine.
For details, see p.47 “Connecting to a Telephone Line”.
B Select the fax reception mode.
For details, see p.191 “Receiving a Fax”.
Sending faxes from a computer (LAN-Fax)
You can send a document directly from a computer through this machine to another fax machine, without printing the document.
Important
❒ This function is supported by Windows 2000/XP/Vista and Windows Server
2003/2003 R2/2008. Mac OS X does not support this function.
❖ Preparation for sending faxes from a computer connected via USB
A Connect the machine to a computer using a USB cable.
For details, see p.44 “Connecting with USB Cable”.
B Install the LAN-Fax driver on the computer.
For details, see the instructions provided on the driver CD-ROM.
18
BPC064S
C Register LAN-Fax destinations in the LAN-Fax Address Book.
For details, see p.180 “Configuring the LAN-Fax Address Book”.
❖ Preparation for sending faxes from a computer connected via network
Feature Highlights
A Connect the machine to the network.
For details, see p.45 “Connecting with Network Cable”.
B Specify the network settings, such as the machine’s IP address.
For details, see p.51 “Configuring the IP Address Settings”.
C Install the LAN-Fax driver on the computer.
For details, see the instructions provided on the driver CD-ROM.
D Register LAN-Fax destinations in the LAN-Fax Address Book.
For details, see p.180 “Configuring the LAN-Fax Address Book”.
1
19
1
Guide to the Machine
Guide to Components
This section lists the names and functions of the parts of this machine.
Exterior: Front View
20
1. ADF (Auto document feeder)
Cover
Open this cover to remove originals
jammed in the ADF.
2. Input Tray for the ADF
Place stacks of originals here. They will
feed in automatically. This tray can hold
up to 35 sheets of plain paper.
3. Output Tray for the ADF
Originals scanned with the ADF are output here.
4. Extender for the ADF Trays
Extend these when placing paper longer
than A4 in the input tray for ADF.
5. Top Cover
Open this cover to replace the print cartridges.
6. Tray 1
This tray can hold up to 250 sheets of
plain paper.
BPC056S
7. Tray 2 (option)
This tray can hold up to 500 sheets of
plain paper.
8. Bypass Tray
Load paper here sheet by sheet.
9. Front Cover
Open this cover to replace the waste toner bottle or remove jammed paper.
10. Control Panel
Contains a screen and keys for machine
control.
11. Output Tray
Printed paper is output here. Up to 150
sheets of plain paper can be stacked here.
12. Exposure Glass
Place originals here sheet by sheet.
13. Cover for the Exposure Glass
Open this cover to place originals on the
exposure glass.
Loading...