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Ricoh
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BY1000
User Manual
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Ricoh GX2, BY1000 User Manual

User Guide
TOC
Read This First
About This Product ..........................................................................................................................................................................11
Introduction .................................................................................................................................................................................. 11
Disclaimer ..................................................................................................................................................................................... 12
Manuals for This Printer ............................................................................................................................................................12
How to Read This Manual............................................................................................................................................................13
Screen Navigation..................................................................................................................................................................... 13
Useful Functions...........................................................................................................................................................................14
Symbols.........................................................................................................................................................................................15
Removing the User Guide ........................................................................................................................................................16
Guide to Components....................................................................................................................................................................17
Printer Body.................................................................................................................................................................................. 17
Printer Rear...................................................................................................................................................................................18
Control Panel...............................................................................................................................................................................19
Option .......................................................................................................................................................................................... 20
Network Interface Board Type GX2 .......................................................................................................................... 20
Multi Bypass Tray Type BY1000..................................................................................................................................21
Detaching and Reattaching the Multi Bypass Tray (Optional).............................................................................21
Recommended Functions............................................................................................................................................................. 23
Paper
Compatible Paper Types .............................................................................................................................................................. 25
Loadable Paper Sizes and Quantities ...................................................................................................................................... 26
Copyright © 2005 All rights reserved.J0076602_1.00
1
Paper Handling Precautions
Loading Precautions.................................................................................................................................................................. 28
Paper Storage Precautions...................................................................................................................................................... 29
Paper Type Precautions............................................................................................................................................................ 29
Non-compatible Paper............................................................................................................................................................. 30
Printable Area.............................................................................................................................................................................. 31
Loading Paper................................................................................................................................................................................. 32
Loading Paper into Tray 1....................................................................................................................................................... 32
Loading Paper Larger than A4/Letter (Tray1) ..........................................................................................................34
Loading Paper into Bypass Tray (optional) .........................................................................................................................37
........................................................................................................................................................ 28
Replacing Consumables
Replacing a Print Cartridge ......................................................................................................................................................... 39
Checking the Remaining Ink ................................................................................................................................................... 39
Replacing a Print Cartridge .....................................................................................................................................................41
Handling Print Cartridges........................................................................................................................................................ 43
Making Printer Settings
Making Printer Settings Using the Control Panel................................................................................................................... 46
Paper Input Menu.......................................................................................................................................................................47
Changing the Paper Input Menu................................................................................................................................. 48
List/Test Print Menu................................................................................................................................................................... 48
Printing a Configuration Page ...................................................................................................................................... 49
Interpreting the Configuration Page ........................................................................................................................... 49
Maintenance Menu .................................................................................................................................................................. 50
Nozzle Check....................................................................................................................................................................51
Head-clearning................................................................................................................................................................. 52
Head-flushing .................................................................................................................................................................... 53
Head Position.................................................................................................................................................................... 55
Adj.Paper Feed..................................................................................................................................................................57
Registration ........................................................................................................................................................................ 59
System Menu............................................................................................................................................................................... 61
Changing the System Menu.......................................................................................................................................... 63
Host Interface Menu................................................................................................................................................................. 64
Changing the Host Interface Menu ............................................................................................................................ 66
Language Menu ........................................................................................................................................................................ 66
Changing the Language Menu.................................................................................................................................... 66
Maintaining the Printer Using Utilities....................................................................................................................................... 68
Nozzle Check ............................................................................................................................................................................ 68
2
Head-cleaning
Head-flushing.............................................................................................................................................................................. 70
Adjust Print-head Positions....................................................................................................................................................... 70
Adjust Paper Feed ......................................................................................................................................................................73
Restore Defaults/Other Settings.............................................................................................................................................75
Restoring the Settings to Their Defaults.......................................................................................................................75
Specifying an I/O Timeout ............................................................................................................................................75
............................................................................................................................................................................ 69
Troubleshooting
Printing Will Not Start ................................................................................................................................................................... 79
Power Cannot Be Turned On ................................................................................................................................................. 79
Paper Will Not Feed Even When the Power Is On.......................................................................................................... 79
An Error Occurs ......................................................................................................................................................................... 79
Points to Remember when Printer Sharing under Windows 98/Me ................................................................. 80
Paper Is Not Fed or Delivered Normally..................................................................................................................................81
Paper Jam......................................................................................................................................................................................... 82
Removing Paper Jammed in the Paper Tray (Tray 1)....................................................................................................... 82
Removing Paper Jammed in the Bypass Tray (optional)................................................................................................. 83
Removing Paper Jammed under the Top Cover................................................................................................................ 86
Removing Paper Jammed around the Guide Board.........................................................................................................87
Removing Paper Jammed in the Duplex Unit..................................................................................................................... 89
Removing Paper Jammed in the Output Tray..................................................................................................................... 90
Print Results Are Not Satisfactory............................................................................................................................................... 92
Checking the Condition of the Printer .................................................................................................................................. 92
Printing Is Uneven, Too Heavy, or Too Light............................................................................................................. 92
Dirty or Blotted Prints ...................................................................................................................................................... 93
Checking the Printer Driver Setting....................................................................................................................................... 93
Changing the Printer Driver Setting ........................................................................................................................... 93
Colours Do Not Match the Displayed Image .......................................................................................................... 95
Positions Do Not Match the Displayed Image......................................................................................................... 96
Error & Status Messages on the Control Panel .......................................................................................................................97
Status Monitor Errors....................................................................................................................................................................101
Status Monitor Does Not Open ...........................................................................................................................................101
No Response from Printer.......................................................................................................................................................101
No Paper/Tray Not Detected (Tray 1)...............................................................................................................................101
Printing by Form Feed................................................................................................................................................... 102
Canceling the Print Job................................................................................................................................................. 103
3
No Paper/Tray Not Detected (Bypass Tray)
Press the [#Enter] key.................................................................................................................................................... 104
Paper Size Mismatch/Paper Type Mismatch (Tray 1) .................................................................................................. 104
Printing by Form Feed................................................................................................................................................... 104
Canceling the Print Job................................................................................................................................................. 105
Paper Size Mismatch/Paper Type Mismatch (Bypass Tray)........................................................................................ 106
Printing by Form Feed................................................................................................................................................... 106
Canceling the Print Job................................................................................................................................................. 107
Paper Size Mismatch/Paper Type Mismatch (AutoTray Select)................................................................................. 107
Printing by Form Feed................................................................................................................................................... 108
Canceling the Print Job................................................................................................................................................. 109
Cover Open.............................................................................................................................................................................. 109
Duplex Unit Not Detected...................................................................................................................................................... 110
Cover Open / Print Cartridge(s) Not Detected ............................................................................................................... 111
Cartridge End ............................................................................................................................................................................113
Cartridge/Print-head Tank Empty.........................................................................................................................................114
When the Ink Collector Unit is Almost Full/Full................................................................................................................ 115
................................................................................................................... 103
Ink Collector Unit Not Detected ........................................................................................................................................... 115
Out of Printable Temperature Range................................................................................................................................... 116
Printer Error.................................................................................................................................................................................116
Network Interface Board Error .............................................................................................................................................117
Adjusting the Printer...................................................................................................................................................................... 118
Inquiries and Consumables
Where to Inquire .......................................................................................................................................................................... 120
Recommended Consumables.....................................................................................................................................................121
Option and Consumables.......................................................................................................................................................... 122
Maintaining
Cleaning ......................................................................................................................................................................................... 124
Moving............................................................................................................................................................................................ 125
Moving a Short Distance....................................................................................................................................................... 125
Moving a Long Distance ....................................................................................................................................................... 125
Disposing........................................................................................................................................................................................ 127
When Not Using for a Long Period of Time.......................................................................................................................... 128
Preparing for Printing
Confirming the Connection Method........................................................................................................................................ 130
Local Connection..................................................................................................................................................................... 130
4
Network Connection
Using this Printer as the Windows Printing Port ..................................................................................................... 130
Using as a Network Printer .......................................................................................................................................... 131
Installing the Printer Driver (USB)............................................................................................................................................. 132
Sharing the Printer........................................................................................................................................................................ 134
Setting Up a Server................................................................................................................................................................. 134
Setting Up a Client Computer .............................................................................................................................................. 134
Using the SmartDeviceMonitor for Client Port...................................................................................................................... 136
Installing SmartDeviceMonitor for Client.......................................................................................................................... 136
Installing the Printer Driver (TCP/IP) ................................................................................................................................... 136
Installing the Printer Driver (IPP)............................................................................................................................................137
Changing the Port Settings for SmartDeviceMonitor for Client .................................................................................. 139
Windows 98:.................................................................................................................................................................. 139
Windows 2000 / Windows NT 4.0:....................................................................................................................... 139
Windows XP, Windows Server 2003:..................................................................................................................... 139
Using the Standard TCP/IP Port ................................................................................................................................................141
Installing the Printer Driver .....................................................................................................................................................141
.............................................................................................................................................................. 130
Using the LPR Port......................................................................................................................................................................... 143
Installing the Printer Driver .................................................................................................................................................... 143
Using as the Windows Network Printer ................................................................................................................................. 144
Installing the Printer Driver .................................................................................................................................................... 144
Using as the NetWare Print Server/Remote Printer............................................................................................................ 146
Form Feed.................................................................................................................................................................................. 147
Banner Page ............................................................................................................................................................................. 147
Printing after Resetting the Printer........................................................................................................................................ 147
If a Message Appears during Installation ............................................................................................................................. 148
Making Option Settings for the Printer ................................................................................................................................... 149
Conditions for Bidirectional Communication.................................................................................................................... 149
If Bidirectional Communication is Disabled...................................................................................................................... 149
Printer Driver
Two Types of Printer Properties Dialog Box .......................................................................................................................... 152
Opening the Printer Properties Dialog Box ........................................................................................................................... 153
Opening from the Start Menu .............................................................................................................................................. 153
For Windows 98/Me ................................................................................................................................................... 153
For Windows 2000, Windows NT 4.0................................................................................................................... 153
For Windows XP, Windows Server 2003............................................................................................................... 153
Opening from an Application............................................................................................................................................. 154
5
Printing
Printing on Various Paper Types............................................................................................................................................... 157
Printing on Plain Paper ........................................................................................................................................................... 157
Printing on Inkjet Plain Paper................................................................................................................................................ 157
Printing on Inkjet Transparency............................................................................................................................................ 158
Printing on Glossy Paper....................................................................................................................................................... 160
Printing on Envelopes ............................................................................................................................................................. 163
Printing on Thick Paper........................................................................................................................................................... 165
Canceling Printing .........................................................................................................................................................................167
Canceling Printing from the Status Monitor.......................................................................................................................167
Canceling Printing Using the [Job Reset] Key of the Printer ..........................................................................................167
Canceling Printing from the Taskbar................................................................................................................................... 168
Adjusting Print Quality................................................................................................................................................................. 169
Printing Using Preset Print Quality Settings....................................................................................................................... 169
Printing in Black and White .................................................................................................................................................. 169
Saving Colour Ink When Printing........................................................................................................................................ 170
Printing with Print Quality Settings You Want................................................................................................................... 170
Changing Image Printing Method............................................................................................................................. 170
Correcting the Hue of Digital Photos.........................................................................................................................171
Printing Low Resolution Images Smoothly................................................................................................................171
Changing the Dither Pattern.........................................................................................................................................172
Using Error Diffusion ......................................................................................................................................................172
Changing the Colour Profiling Pattern ......................................................................................................................173
Printing Grayscale Images Using Black or CMYK ................................................................................................173
Printing Text in Black ......................................................................................................................................................174
Using ICM.........................................................................................................................................................................175
Adjusting Brightness, Contrast, and Saturation.......................................................................................................175
Adjusting Colour Balance.............................................................................................................................................176
Printing a Whole Page as an Image......................................................................................................................... 177
Changing the Image Data Process ........................................................................................................................... 177
Printing with Particular CMYK Colours.....................................................................................................................178
Emphasizing Bold Type According to the Font Size ...................................................................................................... 179
Changing the Method of Extracting TrueType Fonts...................................................................................................... 179
Printing Images Vividly........................................................................................................................................................... 180
Various Print Functions..................................................................................................................................................................181
Printing Multiple Document Sets...........................................................................................................................................181
Collating......................................................................................................................................................................................181
6
Printing Web Pages
................................................................................................................................................................. 182
Reducing and Enlarging to Fit the Paper Size (Fit to paper size)............................................................................... 183
Reducing and Enlarging by a Specified Ratio (Scale, Directional magnification) ................................................ 183
Reducing to A4/Letter Automatically................................................................................................................................. 184
Rotating the Image by 180 Degrees.................................................................................................................................. 185
Printing on Registered Custom Size Paper........................................................................................................................ 185
Printing on Unregistered Custom Size Paper ................................................................................................................... 186
Printing on Both Sides of Paper ............................................................................................................................................187
Printing Multiple Document Pages per Sheet (Layout) .................................................................................................. 188
Splitting the Document Image across Multiple Sheets (Poster) ................................................................................... 188
Printing from the Last Page.................................................................................................................................................... 189
Creating a Binding Margin................................................................................................................................................... 189
Printing Documents with a Header and Footer ............................................................................................................... 190
Printing with a Layout Suitable for Making Booklets ......................................................................................................191
Printing Images or Text Superimposed on Prints ..............................................................................................................191
Creating a New Watermark....................................................................................................................................... 192
Printing Documents with an Overlay Image Superimposed (Overlay)..................................................................... 192
Creating a New Overlay Image File........................................................................................................................ 193
Deleting an Overlay Image File .................................................................................................................................194
Creating a New Overlay Set......................................................................................................................................194
Unauthorized Copy Control................................................................................................................................................. 195
Using [Data security for copying].............................................................................................................................. 195
Specifying Data Security for Copying ..................................................................................................................... 196
Using [Mask type:] ........................................................................................................................................................ 197
Specifying [Mask type:]............................................................................................................................................... 197
Important Notice............................................................................................................................................................ 198
Displaying the Preview before Printing.............................................................................................................................. 198
Custom Settings............................................................................................................................................................................. 199
Printing........................................................................................................................................................................................ 199
Registering................................................................................................................................................................................. 199
Changing the Name............................................................................................................................................................... 200
Deleting...................................................................................................................................................................................... 200
Changing the Custom Settings Display Order................................................................................................................. 201
Saving a Registered Custom Setting in a File................................................................................................................... 201
Registering a Custom Setting Using a Custom Setting File........................................................................................... 202
Updating Custom Settings According to the Current Printer Configuration............................................................. 202
Supporting Multi-Languages ..................................................................................................................................................... 204
7
Monitoring and Configuring the Printer
Using the Status Monitor ............................................................................................................................................................ 206
Receiving Notification of Print Job Status via the Status Monitor ...............................................................................206
Using SmartDeviceMonitor for Client..................................................................................................................................... 207
Monitoring Printers.................................................................................................................................................................. 208
Using Notification via SmartDeviceMonitor for Client.................................................................................................. 208
Specifying the Print Server .......................................................................................................................................... 208
Specifying the Client Computer Settings .................................................................................................................209
Specifying the Settings for Monitoring the Printer ..........................................................................................................209
Displaying the Printer Status ..................................................................................................................................................210
When Using IPP with SmartDeviceMonitor for Client .................................................................................................... 211
Using Web Browser...................................................................................................................................................................... 212
Displaying Top Page................................................................................................................................................................212
Menu............................................................................................................................................................................................213
Checking the Printer Status ....................................................................................................................................................214
Changing the Printer Settings ................................................................................................................................................214
Notifying the Printer Status by E-mail ..................................................................................................................................214
Specifying Notification the Printer Status by E-mail...............................................................................................215
E-mail Transmission Function Group 1-4................................................................................................................... 217
Recipient Setup ................................................................................................................................................................ 217
Email Transmission Function Alerts ............................................................................................................................. 217
About the Web Browser Help...............................................................................................................................................218
Remote Maintenance via Telnet (mshell) ................................................................................................................................219
Procedure....................................................................................................................................................................................219
Telnet Setting Items...................................................................................................................................................................219
Display Status Information...........................................................................................................................................222
SNMP.............................................................................................................................................................................................. 224
Using a Printer Server
Preparing Printer Server..............................................................................................................................................................226
Printing notification via SmartDeviceMonitor for Client................................................................................................ 226
Setting the Print Server .................................................................................................................................................226
Setting a Client ............................................................................................................................................................... 227
Using NetWare.............................................................................................................................................................................228
Using Print Sever (NetWare 5.1, NetWare 6.5) ............................................................................................................ 228
Using Print Sever (NetWare 5.1, NetWare 6.5 Pure IP Environment) ...................................................................... 229
Using as a Remote Printer (NetWare 5.1, NetWare 6.5)............................................................................................ 231
8
Additional Information
Checking the Current Printer Driver Version.......................................................................................................................... 235
Software on the CD-ROM.......................................................................................................................................................... 236
Files.............................................................................................................................................................................................. 236
RPCS Raster Printer Drivers ................................................................................................................................................... 236
SmartDeviceMonitor for Client........................................................................................................................................... 237
Manuals (HTML files) ............................................................................................................................................................. 237
Cautions to Take When Using in a Network........................................................................................................................ 238
Connecting a Dial-up Router to a Network......................................................................................................................238
Configuring the Router .................................................................................................................................................238
Using DHCP.............................................................................................................................................................................. 238
Configuring SSL Encryption....................................................................................................................................................... 240
SSL (Secure Sockets Layer) Encryption .............................................................................................................................240
User Settings for SSL (Secure Sockets Layer)................................................................................................................... 240
Installing the Certificate Using SmartDeviceMonitor for Client .................................................................................. 241
Specifications................................................................................................................................................................................. 242
Printer Body............................................................................................................................................................................... 242
Option (Bypass tray) .............................................................................................................................................................. 244
Option (Network Interface Board)..................................................................................................................................... 244
Electromagnetic Interference.....................................................................................................................................................245
Information about Installed Applications............................................................................................................................... 246
expat ...........................................................................................................................................................................................246
JPEG LIBRARY........................................................................................................................................................................... 246
NetBSD ......................................................................................................................................................................................246
Authors Name List.......................................................................................................................................................... 247
Samba(Ver 2.2.2-1.1) ............................................................................................................................................................248
RSA BSAFE
®
............................................................................................................................................................................. 248
OpenSSL.................................................................................................................................................................................... 248
OpenSSL License ..................................................................................................................................................................... 249
9
Read This First
Read This First
About This Product ..........................................................................................................................................................................11
Introduction .................................................................................................................................................................................. 11
Disclaimer ..................................................................................................................................................................................... 12
Manuals for This Printer ............................................................................................................................................................12
How to Read This Manual............................................................................................................................................................13
Screen Navigation..................................................................................................................................................................... 13
Useful Functions...........................................................................................................................................................................14
Symbols.........................................................................................................................................................................................15
Removing the User Guide ........................................................................................................................................................16
Guide to Components....................................................................................................................................................................17
Printer Body.................................................................................................................................................................................. 17
Printer Rear...................................................................................................................................................................................18
Control Panel...............................................................................................................................................................................19
Option .......................................................................................................................................................................................... 20
Network Interface Board Type GX2 .......................................................................................................................... 20
Multi Bypass Tray Type BY1000 ..................................................................................................................................21
Detaching and Reattaching the Multi Bypass Tray (Optional).............................................................................21
Recommended Functions.............................................................................................................................................................. 23
10J0076602_1.00 Copyright © 2005 All rights reserved.
Read This First
About This Product
This section tells you about the product.
Introduction
This manual describes detailed instructions on the operation and notes about the use of this machine. To get max­imum versatility from this machine, all operators are requested to read this manual carefully and follow the instructions. Please keep this manual in a handy place near the machine.
For safe and correct use, please be sure to read the Safety Information in the Setup Handbook that comes with this machine before using the machine.
Trademarks
Adobe and Acrobat are either registered trademarks or trademarks of Adobe Systems Incorporated in the United States and/or other countries.
Microsoft, Windows, Windows NT are registered trademarks of Microsoft Corporation in the United States and/ or other countries.
Novell, NetWare are registered trademarks of Novell, Inc.
UNIX is a registered trademark in the United States and other countries, licensed exclusively through X/Open Company Limited.
®
Citrix
and MetaFrame® are registered trademarks of Citrix Systems, Inc
UPnP is a trademark of the UPnP Implementers Corporation.
IPS-PRINT Printer Language Emulation Copyright© 1999-2000 Oak Technology, Inc., All rights reserved.
Pentium is a registered trademark of Intel Corporation.
Netscape is a registered trademark of Netscape Communication Corporation in the U.S. and/or other countries.
Macromedia and Flash are either registered trademarks or trademarks of Macromedia, Inc. in the U.S. and/or other countries.
Microsoft, Windows, Windows NT are either registered trademarks or trademarks of Microsoft Corporation in the U.S. and/or other countries.
Other product names used herein are for identification purposes only and might be trademarks of their respec­tive companies. We disclaim any and all rights to those marks.
z
The product name of Windows® 98 is Microsoft® Windows® 98.
z
The product name of Windows® Me is Microsoft® Windows® Millennium Edition (Windows Me).
z
The product names of Windows® 2000 are as follows:
®
Microsoft
Microsoft
Microsoft
z
The product names of Windows® XP are as follows:
Windows® 2000 Professional
®
Windows® 2000 Server
®
Windows® 2000 Advanced Server
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Read This First
Microsoft® Windows® XP Home Edition
®
Microsoft
z
The product names of Windows ServerTM 2003 are as follows:
Microsoft
Microsoft
Microsoft
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The product names of Windows NT® 4.0 are as follows:
Microsoft
Microsoft
Windows® XP Professional
®
Windows ServerTM 2003 Standard Edition
®
Windows ServerTM 2003 Enterprise Edition
®
Windows ServerTM 2003 Web Edition
®
Windows NT® Workstation 4.0
®
Windows NT® Server 4.0
Disclaimer
1. Contents of this manual are subject to change without prior notice.
2. In no event will the company be liable for direct, indirect, special, incidental, or consequential damages as a result of handling or operating the machine.
Manuals for This Printer
Read the appropriate manual according to what you want to do.
Quick Installation Guide
This guide explains how to unpack the printer, set it up, and install options. It also explains basic settings and operations.
Setup Handbook
This handbook explains how to install and use the User Guide. It also contains troubleshooting procedures to follow if the installation fails.
User Guide (HTML)
This guide, which is on the "Driver, Manual & Utility" CD-ROM, explains in detail how to use the printer.
The guide explains how to make network and printer driver settings, and how to make and check printer set­tings using a Web browser and other utilities.
The guide also contains troubleshooting procedures, such as those related to printing and paper jams, and important information about types of paper and replaceing consumables.
We recommend you install this guide on your computer so you can refer to it easily.
12
Read This First
How to Read This Manual
Be sure to read this section before anything else.
Screen Navigation
Read this manual carefully before you use this product and keep it handy for future reference. For safe and cor­rect use, please be sure to read the Safety Information in the Setup Handbook before using the machine.
This section describes the items that appear in the User Guide.
z
The content of this manual is subject to change without prior notice. In no event will the company be liable for direct, indirect, special, inci­dental, or consequential damages as a result of handling or operating this machine.
1. All Titles
Displays a list including the manual's all titles.
2. Contents
Displays the manual's contents.
3. Back
Returns you to the preceding page.
4. Previous
Takes you to the previous page (according to title order).
5. Next
Takes you to the next page (according to title order).
6. Jump to the linked page.
Takes you to the corresponding HTML page. (Underlines indicate hyperlinks.)
7. Open another window to display the linked page.
Opens the corresponding page in a new window.
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Read This First
8. Top
Takes you to the top of the current page.
# If the page contains references, they appear at the bottom of the page.
z
This User Guide describes procedures using Windows 2000 as an example. Procedures under other operating systems may differ. Screens vary according to the operating environment.
z
Two kinds of size notation are employed in this manual. With this machine refer to the metric version.
z
Some illustrations in this manual might be slightly different from the machine.
z
Certain options might not be available in some countries. For details, please contact your local dealer.
Useful Functions
1. For screen reader
Click this tab to use screen reader functions, which are optimized for reading the manuals.
2. Search
Use keywords to search for items you want to query. Combined searching via multiple keywords is not possible.
Search results including a keyword's synonyms are also displayed.
3. Settings
You can change the color of the display screen and hide procedure illustrations.
14
Read This First
Click [OK]to apply changes.
Symbols
The following set of symbols is used in this manual.
Indicates important safety notes.
Ignoring these notes could result in serious injury or death. Be sure to read these notes.
They can be found in the "Safety Information" section of Setup Handbook.
Indicates important safety notes.
Ignoring these notes could result in moderate or minor injury, or damage to the machine or to property. Be sure to read these notes.
They can be found in the "Safety Information" section of Setup Handbook.
Indicates points to pay attention to when using the machine, and explanations of likely causes of paper misfeeds, damage to originals, or loss of data. Be sure to read these explanations.
Indicates supplementary explanations of the machine's functions, and instructions on resolving user errors.
This symbol is located at the end of sections.
It indicates where you can find further relevant information.
Indicates the names of keys and buttons.
15
Read This First
Removing the User Guide
Follow the procedure below to remove the User Guide installed on your computer.
Removing the User Guide using its [Uninstall] function
1. Click [Start], and then point to [Programs].
2. Point to the installed [Product name], and then click [Uninstall User Guide].
3. Follow the instructions that appear to remove the User Guide.
Removing the User Guide using [Add/Remove Programs]
1. Open [My Computer], and then open [Control Panel].
2. Double-click [Add/Remove Programs].
3. Select the installed [Product name User Guide], and then click [Change/Remove].
4. Follow the instructions that appear to remove the User Guide.
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Read This First
Guide to Components
The names and functions of parts of the printer body, control panel, and options are explained.
Printer Body
This is a front view of the printer.
1. Top cover
Keep this cover closed during printing. If you cannot locate paper jams, or jammed paper cannot be removed easily, you can check the condition of paper from the top of the printer.
2. Envelope selector
For envelopes, set the lever to the rear position ; for everything else, set the lever to the forward position .
3. Print cartridge (yellow)
4. Print cartridge (magenta)
5. Print cartridge (cyan)
6. Print cartridge (black)
7. Right front cover
Keep this cover closed during printing. Open to install or replace Print cartridges.
8. Tray 1
Load paper here.
9. Output tray extension
Pull out when using paper larger than A4/Letter to keep the printed paper from falling.
10. Output tray
Prints are delivered to this tray.
When using paper larger than A4/Letter, pull out the output tray extension.
When using paper larger than Letter, pull out the output tray extension.
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Read This First
Printer Rear
This is a rear view of the printer.
1. Duplex unit cover button
Press to open the duplex unit cover.
2. Vent
Air is vented here to prevent the inside of the printer from getting too warm. Do not lean anything against the vent or block it in any way. If the inside of the printer gets too warm, a breakdown could occur.
3. Paper feed wheel
Use to wind out paper jammed around the guide board.
4. Power cord
Plug the power cord into a wall outlet.
Plug one end of the power cord into the printer's power inlet and the other end into a wall socket.
Connect the grounding wire attached to the power plug directly to a grounding terminal.
5. Duplex unit
Turns the paper over when performing duplex printing.
6. Guide board
Open to remove paper jammed inside the printer.
7. Duplex unit cover
Open to remove paper jammed inside the duplex unit.
8. Duplex unit locks
Use to lock or unlock the duplex unit when attaching or detaching it.
9. USB slot
Connect the USB cable from the computer here.
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Read This First
Control Panel
1. [Power] key
z
Press to turn the power on and off.
z
To turn the power on, press the key for one second until it lights.
z
After the power is turned on, the [Power] key will blink until the printer is ready for printing at which point the key will stop blinking and stay lit.
z
The [Power] key will also blink when the printer is processing data.
z
When the power is turned off, the key will blink slowly until the printer has completely shut down at which point the key will be dark.
z
means "standby".
2. [Job Reset] key
When the printer is online, press this key to cancel an ongoing print job.
3. [Form Feed] key
When the printer is offline, press this to print all data left in the printer's input buffer.
You can use this to force the printer to print data received in the online status when the paper size or type does not match the actually set size or type.
4. [Escape] key
Press this key to return to the previous condition on the display.
5. [ Online] key
Indicates whether the printer is online or offline. Press this to switch between online and offline.
When the lamp is lit, the printer is online, enabling data reception from the host computer.
When the lamp is unlit, the printer is offline, disabling data reception from the host computer.
Press to return to the ready condition.
6. [Menu] key
Press this key to make and check the current printer settings.
7. Print Cartridge End LED
Each LED corresponds to a print cartridge. From the left, the LEDs show the status of the black (K), cyan (C), magenta (M), and yellow (Y) cartridges.
8. Display
Displays current printer status and error messages.
19
Read This First
9. Alert indicator
Lights up whenever a printer error occurs. A red light indicates an error has occurred that makes printing impossible; the yellow light indicates a potential error during printing.
If the red light is on, follow the instructions that appear on the display.
10. [ ] [ ] keys
Use these keys to increase or decrease values on the display when making settings.
Keep the key pressed to quicken scrolling, and increase or decrease values on the display in units of 10.
11. Data In indicator
Blinks when the printer is receiving data from a computer. The Data In indicator is lit if there is data to be printed.
12. [#Enter] key
Press this key to execute menu items selected on the display.
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For details about switching to Energy Saver mode, see p.61 "System Menu".
Option
Network Interface Board Type GX2
By installing this optional network interface board in the machine, you can print over the network.
1. Ethernet Port
Use a network interface cable to connect the printer to a network.
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Read This First
Multi Bypass Tray Type BY1000
Use this tray to feed in sheets manually.
1. Bypass tray
Load paper here.
2. Bypass tray extension
You can pull this bypass tray extension out by 2 clicks. Pull this out according to the paper size.
Detaching and Reattaching the Multi Bypass Tray (Optional)
To clear a paper jam, you might have to detach the multi bypass tray.
This section explains how to detach and reattach the multi bypass tray.
1. Remove any paper in the bypass tray.
2. Push the bypass tray extension in.
3. Detach the multi bypass tray.
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Read This First
4. Reattach the multi bypass tray.
5. Pull the bypass tray extension out.
6. Load paper in the bypass tray.
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Read This First
Recommended Functions
This section lists useful and recommended functions.
Copy-guard of printed documents for preventing information leaks
See p.195 "
Automatically selecting the tray for printing
See p.46 "
Notifying the printer status by e-mail on an occasion such as if the printer runs out or paper or paper is jammed
See p.214 "
Unauthorized Copy Control".
Making Printer Settings Using the Control Panel".
Notifying the Printer Status by E-mail".
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Paper
Paper
Compatible Paper Types .............................................................................................................................................................. 25
Loadable Paper Sizes and Quantities ...................................................................................................................................... 26
Paper Handling Precautions........................................................................................................................................................ 28
Loading Precautions.................................................................................................................................................................. 28
Paper Storage Precautions...................................................................................................................................................... 29
Paper Type Precautions............................................................................................................................................................ 29
Non-compatible Paper............................................................................................................................................................. 30
Printable Area.............................................................................................................................................................................. 31
Loading Paper................................................................................................................................................................................. 32
Loading Paper into Tray 1....................................................................................................................................................... 32
Loading Paper Larger than A4/Letter (Tray1) ..........................................................................................................34
Loading Paper into Bypass Tray (optional) .........................................................................................................................37
24J0076602_1.00 Copyright © 2005 All rights reserved.
Paper
Compatible Paper Types
You can use various types of paper.
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Plain paper
This paper is normally used for copying and printing. Unlike inkjet plain paper or glossy paper, it is uncoated.
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Inkjet plain paper
This extra-white plain paper makes the printed colours appear more vivid. Since it does not have an ink­absorbent coating, you can write on it and use it for photocopying, just like regular plain paper.
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Glossy paper
This machine prints best on reduced-reflection glossy photo paper.
Paper for dye inks is not recommended because the machine's pigmented inks may not take properly to it or may smear or rub off. Glossy photo paper can be used in this machine provided it is compatible with pig­mented inks.
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Inkjet transparency
Transparency film for equipment such as overhead projectors is designed for the pigmented inks used by the machine. Film for plain paper copiers cannot be used because it does not absorb ink. Film for dye inks is not recommended because the machine's pigmented inks may not take properly to it or may smear or rub off. Transparency film can be used in this machine provided it is compatible with pigmented inks.
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Envelopes
For details about the types of envelope that can be used, see Paper Handling Precautions.
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Thick paper
For details about the types of thick paper that can be used, see Paper Handling Precautions.
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All types of paper besides thick paper can be loaded in tray 1.
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p.157 "Printing on Various Paper Types"
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p.28 "Paper Handling Precautions"
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Paper
Loadable Paper Sizes and Quantities
You can load in each tray the paper of the following size and number.
Tray 1
Type Size Paper capacity
Plain / Inkjet Plain Paper
Glossy Paper
Inkjet Transparency
Envelope
A4 (210 × 297 mm)
A5 (148 × 210 mm)
A6 (105 × 148 mm)
B5 (182 × 257 mm)
1
Letter (8
Legal (8
1
5
Executive (7
/2" × 11")
1
/2" × 14")
/2" × 8 1/2"
1
/4" × 10 1/2")
Custom paper sizes
139.7-356mm(length), 90­216mm(width)
A4 ( 210 × 297 mm)
A4 ( 210 × 297 mm)
Com10 Env.(4
Monarch Env.(3
1
/8" × 9 1/2")
7
/8" × 7 1/2")
DL Env. (110 × 220 mm)
C6 Env. (114 × 162 mm)
C5 Env. (162 × 229 mm)
Maximum paper capacity: 250sheets Maximum paper output capacity: 150sheets
Maximum paper capacity: 20sheets Maximum paper output capacity: 20sheets
Maximum paper capacity: 1sheet Maximum paper output capacity: 1sheet
Maximum paper capacity: 20sheets Maximum paper output capacity: 20sheets
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Paper
Bypass Tray Unit
Type Size Paper capacity
Plain / Inkjet Plain Paper
Glossy Paper
Inkjet Transparency
Envelope
A4 (210 × 297 mm)
A5 (148 × 210 mm)
A6 (105 × 148 mm)
B5 (182 × 257 mm)
1
Letter (8
Legal (8
1
5
Executive (7
/2" × 11")
1
/2" × 14")
/2" × 8 1/2"
1
/4" × 10 1/2")
8K (267 × 390 mm)
16K (195 × 267 mm) Custom paper sizes 127-356mm(length), 90­216mm(width)
A4 ( 210 × 297 mm )
A4 ( 210 × 297 mm )
Com10 Env.(4
1
/8" × 9 1/2")
Monarch Env.(3 7/8" × 7
DL Env. (110 × 220 mm)
C6 Env. (114 × 162 mm)
C5 Env. (162 × 229 mm)
1
/2")
Maximum paper capacity: 100sheets Maximum paper output capacity: 150sheets
Maximum paper capacity: 20sheets Maximum paper output capacity: 20sheets
Maximum paper capacity: 1sheet Maximum paper output capacity: 1sheet
Maximum paper capacity: 10sheets Maximum paper output capacity: 20sheets
Thick Maximum paper capacity:
20sheets Maximum paper output capacity: 20sheets
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Load all custom-sized paper in the portrait orientation.
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Paper
Paper Handling Precautions
To ensure optimum print results, take care when handling paper before and after printing.
Loading Precautions
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Use compatible paper.
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Load paper with the print side face down in the paper trays.
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Load paper with the paper grain parallel to the feed direction.
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Do not load paper of different types at the same time.
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To load a different type of paper than that already loaded, first remove all currently loaded paper.
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Do not stack paper over the limit mark.
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Curled paper may jam. Straighten any curls before loading.
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Before loading envelopes, make sure their edges are sharply creased by rubbing the edges with a pen or similar object.
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Paper
Paper Storage Precautions
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Do not store paper in humid places.
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Do not store paper in direct sunlight.
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Store paper flat.
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Store unused paper in the original package.
Paper Type Precautions
Plain paper
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Use the bypass tray to print on paper heavier than 157 g/m2 (297.6 lb.).
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The only type of A6 (105 × 148 m m(4.2 × 5.9 inches)) paper that can be loaded in tray 1 is that of
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157 g /m
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After printing, some types of paper take longer than others to dry. With duplex printing, the ink may smear or rub off. Using the printer driver, specify how long to wait for the prints to dry between print­ing each side of a duplex sheet. For details, see the printer driver Help.
(297.6 lb.).
Inkjet plain paper
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When printing on inkjet plain paper, in the printer properties dialog box, click [Inkjet Plain Paper]. This allows printing at higher quality.
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In the printer properties dialog box, when [Inkjet Plain Paper] is selected, only one-sided printing is possible. To print on both sides of a sheet, click [Plain].
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Use as soon as possible after opening the package.
Glossy paper
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The glossy side (or the pearl side) of the paper is the printing surface.
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Handle paper by the edges so as not to dirty or leave fingerprints on the print side.
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Make sure that sheets are not badly bent or scratched, and the print side is not damaged.
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Only one-sided printing is possible.
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Before handling, make sure printed sheets have fully dried.
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If you want to stack prints soon after they are printed, we recommend inserting a moisture-absorbent sheet, like copy paper, between prints.
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Make sure that the output tray has no more than twenty sheets stacked on it.
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Glossy paper is designed for photograph printing. For graphics, we recommend plain or inkjet plain paper.
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When using these sheets, see the instructions supplied with them.
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To print photographs or other high-resolution images, set [Print Quality] to [Quality priority].
Inkjet transparency
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Identify the print side by orientating the sheet vertically, so that the notched corner is at the bottom left. The side facing you is the print side.
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Load one sheet at a time. If multiple sheets are loaded, the leading edge of transparencies may get scratched.
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Handle sheets by the edges so as not to dirty or leave fingerprints on the print side.
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Make sure that sheets are not badly bent or scratched, and the print side is not damaged.
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Paper
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Envelopes
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Only one-sided printing is possible.
Remove sheets from the output tray individually, as they come out.
Before handling, make sure printed sheets have fully dried.
If you want to stack prints soon after they are printed, we recommend inserting a moisture-absorbent sheet, like copy paper, between prints.
Ink takes time to dry. To prevent sheets from sticking together, remove them from the output tray individ­ually, as they come out.
If printing comes out streaked, adjust the paper feed level..
Use at 15-25°C (59-77°F) and 30-70% humidity.
Use as soon as possible after opening the package.
When using these sheets, see the instructions supplied with them.
Up to 20 envelopes can be loaded in tray 1.
If the envelopes bulge, flatten them.
Load envelopes carefully, because the printable area depends on the orientation.
Set the lever to the rear position before printing.
Thick paper
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Use tray 1 to load paper lighter than 157 g/m2 (297.6 lb.).
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You can insert paper with weights up to 255 g/m2 (485.0 lb.) into the bypass tray.
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Insert paper with the print side face up into the bypass tray.
Cautions to Observe After Printing
Depending on the paper type, the ink may take a while to dry. Before handling, make sure printed sheets have fully dried. otherwise, the ink may smudge.
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The ink may smear depending on the type of image. If this happens, set the envelope selector to the rear position .
Non-compatible Paper
Check if the paper is compatible.
Do not use paper that is:
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wrinkled, folded, or damaged
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wavy at the ends
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curled
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absorbent
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dry and conducive to static buildup
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already printed on (such as the back of preprinted paper)
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preprinted (unless specified)
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heat sensitive/non-carbon
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too thick or thin
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pre-stitched
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glued or tacked
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