Ricoh ap204 setup

Setup Guide

Zdgh010j.eps

Read this manual carefully before you use this product and keep it handy for future
reference.
For safety, please follow the instructions in this manual.

Introduction

This manual contains detailed instructions on the operation and maintenance of this machine. To get
maximum versatility from this machine all operators should carefully read and follow the instructions in
this manual. Please keep this manual in a handy place near the machine.

Please read the Safety Information before using this machine. It contains important information related
to USER SAFETY and PREVENTING EQUIPMENT PROBLEMS.

Notes:

The name of the applications do not appear in the following pages. Confirm which applications you will
be using before reading this manual.

Descriptions in this manual Application

PRINTER MANAGER FOR ADMINISTRA­TOR

Aficio Manager for Admin

Net Vision for Admin

PRINTER MANAGER FOR CLIENT Aficio Manager for Client

Net Vision for Client

Power Source

120 V, 50/60 Hz, 11 A or more

Please be sure to connect the power cord to a power source as above.

Operator Safety:

This machine is considered a CDRH class 1 laser device, safe for office/ EDP use. The machine con­tains 5-milliwatt, 760 - 800 nanometer wavelength, GaAIAs laser diode. Direct (or indirect reflected) eye
contact with the laser beam might cause serious eye damage. Safety precautions and interlock mech­anisms have been designed to prevent any possible laser beam exposure to the operator.

Laser Safety:

The optical housing unit can only be repaired in a factory or at a location with the requisite equipment.
The laser subsystem is replaceable in the field by a qualified Customer Engineer. The laser chassis is
not repairable in the field. Customer engineers are therefore directed to return all chassis and laser sub­systems to the factory or service depot when replacement of the optical subsystem is required.

Important

Parts of this manual are subject to change without prior notice. In no event will the company be liable
for direct, indirect, special, incidental, or consequential damages as a result of handling or operating
the machine.

Caution:

Use of controls or adjustment or performance of procedures other than those specified in this manual
might result in hazardous radiation exposure.

Do not attempt any maintenance or troubleshooting other than that mentioned in this manual. This ma­chine contains a laser beam generator and direct exposure to laser beams can cause permanent eye
damage.

Two kinds of size notation are employed in this manual. With this machine refer to the inch version.

Supplier shall not be responsible for any damage or expense that might result from the use of parts
other than genuine supplier's parts in your supplier's office product.

For good copy quality, supplier recommends that you use genuine supplier's toner.

Trademarks

RICOH-SCRIPT2® is a registered trademark of Ricoh Company.

Microsoft
crosoft Corporation in the United States and/or other countries.

Adobe
Incorporated.

Ethernet

AppleTalk, Apple and Macintosh are registered trademarks of Apple Computer,
Incorporated.

Other product names used herein are for identification purposes only and might
be trademarks of their respective companies. We disclaim any and all rights in
those marks.

Notes:

Some illustrations might be slightly different from your machine.

Certain options might not be available in some countries. For details, please con­tact your local dealer.

®

, Windows® and Windows NT® are registered trademarks of Mi-

®

, PostScript® and Acrobat® are registered trademarks of Adobe Systems

®

is a registered trademark of Xerox Corporation.

Notes:

The proper names of the Windows operating systems are as follows:

•Microsoft

•Microsoft

•Microsoft

•Microsoft

•Microsoft

•Microsoft

•Microsoft

®

Windows® 95 operating system

®

Windows® 98 operating system

®

Windows ® Millennium Edition (Windows Me)

®

Windows® 2000 Professional

®

Windows® 2000 Server

®

Windows NT® Server operating system Version 4.0

®

Windows NT® Workstation operating system Version 4.0

i

Safety Information

R

R

When using your equipment, the following safety precautions should always be
followed.

Safety During Operation

In this manual, the following important symbols are used:

WARNING:

CAUTION:

Indicates a potentially hazardous situation which, if instructions are
not followed, could result in death or serious injury.

Indicates a potentially hazardous situation which, if instructions are not fol­lowed, may result in minor or moderate injury or damage to property.

R WARNING:

• Connect the power cord directly into a wall outlet and never use an ex­tension cord.

• Confirm that the wall outlet is near the machine and freely accessible,
so that in event of an emergency, it can be unplugged easily.

• Disconnect the power plug (by pulling the plug, not the cable) if the
power cable or plug becomes frayed or damaged.

• To avoid hazardous electric shock or laser radiation exposure, do not
remove any covers or screws other than those specified in this man­ual.

• Turn off the power and disconnect the power plug (by pulling the plug,
not the cable) if any of the following conditions exist:

• You spill something into the equipment.

• You suspect that your equipment needs service or repair.

• Your equipment's cover has been damaged.

• Do not incinerate spilled toner or used toner. Toner dust is flammable

and might ignite when exposed to an open flame.

• Disposal should take place at an authorized dealer or appropriate col­lection site.

• If you dispose of the used toner containers yourself, dispose of them
according to local regulations.

ii

R CAUTION:

• Protect the equipment from dampness or wet weather, such as rain, snow,
and so on.

• Unplug the power cord from the wall outlet before you move the equipment.
While moving the equipment, you should take care that the power cord will
not be damaged under the equipment.

• When you disconnect the power plug from the wall outlet, always pull the
plug (not the cable).

• Do not allow paper clips, staples, or other small metallic objects to fall inside
the equipment.

• Do not eat or swallow toner.

• Keep toner (used or unused) and toner cartridge out of reach of children.

• For environmental reasons, do not dispose of the equipment or expended

supplies at a household waste collection point. Disposal should take place
at an authorized dealer or an appropriate collection site.

• Our products are engineered to meet the highest standards of quality and
functionality. When purchasing expendable supplies, we recommend using
only those specified by an authorized dealer.

• The inside of the machine becomes very hot. Do not touch the parts with a
label indicating a “hot surface”. Touching a “hot surface” could result in a
burn injury. (

• Symbols

• When removing misfed paper, do not touch the fusing section because it

could be very hot.

• If you use this printer in a cold area, leave the printer on. Otherwise, severe
cold might damage sensitive components inside the printer.

v

: means “hot surface”.)

R

means a situation that requires you take care.

iii

Energy Star Program

As an ENERGY STAR Partner, we have determined
that this machine model meets the ENERGY STAR
Guidelines for energy efficiency.

The ENERGY STAR Guidelines intend to establish an international energy-saving system for
developing and introducing energy-efficient office equipment to deal with environmental is­sues, such as global warming.

When a product meets the ENERGY STAR Guidelines for energy efficiency, the Partner shall
place the ENERGY STAR logo onto the machine model.

This product was designed to reduce the environmental impact associated with office equip­ment by means of energy-saving features, such as Low-power mode.

❖❖❖❖ Low-power mode (Energy Saver mode)

This printer automatically lowers its power consumption 60 minutes after the
last operation has been completed when the Energy Level is set to level 1. To
exit Low-power (Energy Saver) mode, press any key on the operation panel.
To change the setting of the Energy Saver mode, see “Using the Operation
Panel” in the “Printer Reference” included as a PDF file on the CD-ROM.

❖❖❖❖ Specifications

Lower-power mode

(Energy Saver mode)

Power Consumption 35 W or less

Default Time 30 minutes

----Recycled Paper

In accordance with the ENERGY STAR Program, we recommend use of recycled
paper which is environment friendly. Please contact your sales representative
for recommended paper.

iv

Manuals for This Printer

There are six manuals that separately describe the procedures for the installation
of a printer and for the operation and maintenance of the printer and its optional
equipment.

To enhance safe and efficient operation of the printer, all users should read and
follow the instructions contained in the following manuals.

❖❖❖❖ Quick Installation Guide

Describes the procedures for installing the printer.

❖❖❖❖ Setup Guide

Describes the procedures and provides necessary information about setting
up the printer and its options (this manual).

❖❖❖❖ Printer Reference

Describes the procedures and provides necessary information about using
the printer and its options. The manual is included as a PDF file on the CD­ROM.

❖❖❖❖ RICOH-SCRIPT2 Operating Instructions

Describes the menus and features you can set using the RICOH-SCRIPT2
printer driver. The manual is provided as a PDF file which is included on the
CD-ROM labeled “Printer Drivers and Utilities”.

❖❖❖❖ Network Interface Board Operating Instructions

Describes the procedures and provides necessary information about setting
up and using the printer in a network environment. The manual is provided
as a PDF file which is included on the CD-ROM labeled “Printer Drivers and
Utilities”.

❖❖❖❖ UNIX Supplement

Provides information about setting up and using the printer in a UNIX envi­ronment. This manual is included as a PDF file on the CD-ROM labeled
“Printer Drivers and Utilities”.

v

How to Read This Manual

R

R

Symbols

In this manual, the following symbols are used:

WARNING:

This symbol indicates a potentially hazardous situation which, if instructions
are not followed, could result in death or serious injury.

CAUTION:

This symbol indicates a potentially hazardous situation which, if instructions
are not followed, may result in minor or moderate injury or damage to property.

* The statements above are notes for your safety.

Important

If this instruction is not followed, paper might be misfed, originals might be
damaged, or data might be lost. Be sure to read this.

Preparation

This symbol indicates the prior knowledge or preparations required before op­erating.

Note

This symbol indicates precautions for operation, or actions to take after misop­eration.

Limitation

This symbol indicates numerical limits, functions that cannot be used together,
or conditions in which a particular function cannot be used.

Reference

This symbol indicates a reference.

[]

Keys that appear on the machine's panel display.

Keys and buttons that appear on the computer's display.

{}

Keys built into the machine's operation panel.

Keys on the computer's keyboard.

vi

TABLE OF CONTENTS

1.Getting Started

Features of This Printer ............................................................................ 1

Printer Drivers for This Printer................................................................. 3

Software and Utilities Included on the CD-ROM..................................... 4

Guide to the Printer................................................................................... 5

Exterior-Front View ....................................................................................... 5

Exterior-Rear View ........................................................................................ 6

Interior ........................................................................................................... 7

Operation Panel ............................................................................................ 8

Turning the Printer On and Off...................................................................... 9

2.Installing Options

Available Options .................................................................................... 14

Installing the Memory Unit...................................................................... 15

Installing the Network Interface Board Type306 .................................. 17

Connecting the Printer to the Network ........................................................ 18

Buttons and Indicators on the Network Interface Board.............................. 19

Installing the Paper Cassette Type204 (Legal) ..................................... 20

Installing the PAPER FEED UNIT Type206............................................ 21

Installing the AD390 (Duplex Unit)......................................................... 25

3.Configuring the Printer for the Network

Configuring the Printer for the Network with the Operation Panel..... 29

4.Installing the Printer Driver and Software

Installation Method.................................................................................. 35

Installing by Auto Run ............................................................................ 37

Installing the IPDL-C Printer Driver ....................................................... 38

Windows 95/98/Me - Installing the IPDL-C Printer Driver ........................... 38

Windows 2000 - Installing the IPDL-C Printer Driver .................................. 39

Windows NT 4.0 - Installing the IPDL-C Printer Driver ............................... 40

Installing the RICOH-SCRIPT2 Printer Driver ....................................... 42

Windows 95/98/Me - Installing the RICOH-SCRIPT2 Printer Driver ........... 42

Windows 2000 - Installing the RICOH-SCRIPT2 Printer Driver .................. 45

Windows NT 4.0 - Installing the RICOH-SCRIPT2 Printer Driver ............... 48

Using Adobe PageMaker Version 6.0 or 6.5............................................... 51

Macintosh.................................................................................................... 52

INDEX........................................................................................................ 57

vii

viii

1. Getting Started

Features of This Printer

This printer is designed especially for office workgroups, both for shared usage
within a network environment, and for one-to-one usage by being connected di­rectly to a computer.

❖❖❖❖ High quality photo image printing

With the 1200 × 600 dpi equivalent resolution, this printer provides you high
quality color printing.
This is particularly effective when printing photographic images, such as im­ages produced by a digital camera and scanner as well as when printing text
and graphics. Using this printer, photo images are rendered more smoothly
and with higher detail.

❖❖❖❖ High performance

This printer provides the high-speed printing.

• Color Printing: 6 ppm (A4, 8

• Monochrome Printing: 24 ppm (A4, 8

1

/2 " × 11", simplex)

1

/2 " × 11", simplex)

❖❖❖❖ Duplex printing

With the optional paper feed unit and duplex unit installed, this printer pro­vides auto duplex printing.

❖❖❖❖ Network connectivity

This printer is network ready with the optional Network Interface Board.

❖❖❖❖ Network utility

PRINTER MANAGER, software consisting of ADMINISTRATOR and CLI­ENT versions, is provided. With this software, multiple print devices can be
utilized effectively together on a network. This software offers several conve­nient functions such as parallel printing and recovery printing.

❖❖❖❖ PostScript capabilities

Using RICOH-SCRIPT2 provides the printer with PostScript capabilities. You
can use the printer in the Windows or Macintosh environments.

❖❖❖❖ Easy handling for administration

You can set up User Codes for individuals or as a unit of a department. This
allows you to keep records of the printing done for each User Code. You can
also set up a User ID for each print job. To print a job log or a statistics report
shows you color category, result and status of printing per each User Code
and User ID. Viewing the contents of a job log or a statistics report through
the PRINTER MANAGER FOR ADMINISTRATOR is available. Maximum
100 User Codes and 64 User IDs can be set.

1

Getting Started

❖❖❖❖ Major specifications

1

Printing Speed

*1

24 ppm

6 ppm

*2

*3

Maximum Print Quality 1200 × 600 dpi resolutions

Emulation IPDL-C, RICOH-SCRIPT2

Maximum Paper Size

Paper Tray: Custom size

*4

, length 356mm, width

216mm

Paper feed unit: A4, 210 × 297 mm

Standard Memory Size 32 MB

Maximum Memory Size with Op-

256 MB

tional Memory

*1

A4K

*2

Monochrome printing

*3

Full color printing

*4

When the optional Paper Cassette Type204 (Legal) is installed.

2

Printer Drivers for This Printer

Printer Drivers for This Printer

Printing requires installation of a printer driver appropriate to the operating sys­tem. The following drivers are included on the CD-ROM that comes with this
printer.

Printer Language

Operating System IPDL-C RICOH-SCRIPT2

Windows 95

Windows 98

Windows Me

Windows 2000

Windows NT 4.0

Macintosh

*1

Microsoft Windows 95 operating system

*2

Microsoft Windows 98 operating system

*3

Microsoft Windows Millennium Edition (Windows Me)

*4

Microsoft Windows 2000 Professional, Microsoft Windows 2000 Server

*5

Microsoft Windows NT Server operating system Version 4.0, Microsoft Windows NT
Workstation operating system Version 4.0 in a computer using a x86 processor

*6

Macintosh OS with LaserWriter 8

*1

*2

*3

*4

*5

*6

√√

√√

√√

√√

√√

√

1

Limitation

❒ The printer drivers supplied with this printer do not support operation under

a system running Windows NT with a RISC based processor (MIPS R Series,
Alpha AXP, Power PC).

❖❖❖❖ IPDL-C printer drivers

The IPDL-C printer drivers are included on the CD-ROM that comes with this
printer. The IPDL-C printer drivers allow the computer to communicate with
the printer via a printer language.

⇒ P.38 “Windows 95/98/Me - Installing the IPDL-C Printer Driver”
⇒ P.39 “Windows 2000 - Installing the IPDL-C Printer Driver”
⇒ P.40 “Windows NT 4.0 - Installing the IPDL-C Printer Driver”

❖❖❖❖ RICOH-SCRIPT2 printer drivers and PPD (PostScript printer description) files

The RICOH-SCRIPT2 printer drivers and the PPD files are included on the
CD-ROM that comes with this printer. The RICOH-SCRIPT2 printer drivers
allow the computer to communicate with the printer via a printer language.
The PPD files allow the printer driver to enable printer specific functions.

⇒ P.42 “Windows 95/98/Me - Installing the RICOH-SCRIPT2 Printer Driver”
⇒ P.45 “Windows 2000 - Installing the RICOH-SCRIPT2 Printer Driver”
⇒ P.48 “Windows NT 4.0 - Installing the RICOH-SCRIPT2 Printer Driver”
⇒ P.52 “Macintosh”

3

Getting Started

Software and Utilities Included on the CD­ROM

1

❖❖❖❖ PRINTER MANAGER FOR ADMINISTRATOR

A utility for the system administrator to manage printers on the network.

Reference

For the name of PRINTER MANAGER FOR ADMINISTRATOR you use,
see the inside of front cover of this manual.

For more information about using PRINTER MANAGER FOR ADMINIS­TRATOR, see PRINTER MANAGER FOR ADMINISTRATOR Help.

❖❖❖❖ PRINTER MANAGER FOR CLIENT

A utility for users to manage their own print jobs on the network.

Reference

For the name of PRINTER MANAGER FOR CLIENT you use, see the in­side of front cover of this manual.

For more information about using PRINTER MANAGER FOR CLIENT,
see PRINTER MANAGER FOR CLIENT Help.

❖❖❖❖ Multidirect Print

A utility for printing on a "Peer-to-Peer" network.

Reference

For more information about using Multidirect Print, see the “Operating In­structions” for the optional Network Interface Board included as a PDF file
on the CD-ROM.

❖❖❖❖ PortNavi

A utility that helps you to use network printers effectively. It is useful in en­vironments where two or more network printers are used.

❖❖❖❖ Acrobat Reader

A utility that allows you to read PDF (Portable Document Format).

❒ Documentation about using the printer is included on the CD-ROM in a

4

Reference

For more information about PortNavi, see the “Operating Instructions” for
the optional Network Interface Board included as a PDF file on the CD­ROM.

Note

PDF format.

Guide to the Printer

Guide to the Printer

Exterior-Front View

1. Operation Panel

Contains keys for printer operation and a
panel display that shows the printer sta­tus.

1

2

3

4

5

6

4. Power Switch

This switch enables you to turn the print­er power on and off while the main pow­er switch on the rear is turned on.

1

10

9

8

7

ZDHH010E

2. Top Cover

Open this cover when replacing consum­ables or when removing misfed paper.

A Paper Stopper A: Raise this paper
stopper so that printed pages are aligned
better on the output tray. Raising this pa­per stopper also keeps printed pages
from falling from the output tray.

ZDGH020J

3. Front Cover

Open this cover when replacing toner
cartridges or the waste toner bottle, or
when removing misfed paper.

5. Paper Tray

Load paper into this tray for printing.

6. Paper Stopper B

Raise this stopper to keep printed pages
from falling from the output tray.

ZDGH030J

5

Getting Started

1

7. Inset Grips

Use these grips to lift the printer. There
are four grips, two on the left side and
two on the right side of the printer.

ZDGH040J

Exterior-Rear View

1

2
3

8. Front Cover Open Lever

Press this lever to open the front cover.

9. Top Cover Open Lever

Press this lever to open the top cover.

10. Output Tray

Printed pages are stacked here.

4

5

1. Ventilator

Allows air to be discharged, preventing
components inside the printer from over­heating. Remove this cover when replac­ing the ozone filter.

Note

❒ Do not leave the ventilator obstructed

or blocked. Doing so creates the dan­ger of malfunction due to overheat­ing.

2. Rear Cover

Open this cover when removing misfed
paper.

3. Power Connector

Connect the power cord to this connec­tor.

6

6

ZDHH020E

4. Printer Board

Remove to install optional memory unit
or network interface board.

5. Parallel Interface Connector

Plug the parallel cable that connects the
printer to the computer into this connec­tor.

6. Main Power Switch

First turn on the main power switch, and
use the power switch on the front panel
to turn the printer on or off.

Normally, keep the main power switch
turned on.

Turn off the main power switch when the
printer is not to be used for a long period
of time or when moving the printer.

Interior

Guide to the Printer

3

2

4

5

1. Fuser Cleaner

This cleans unnecessary toner from the
fuser roller.

2. Fuser Oil Bottle

This bottle holds oil used for fusing toner
to the paper.

3. Photoconductor Unit

This unit is used to compose the image
being printed.

1

ZDGH060J

4. Toner Cartridges

A K: black toner
B Y: yellow toner
C M: magenta toner
D C: cyan toner

5. Waste Toner Bottle

This bottle is a receptacle for waste toner
generated during the printing process.

1

Note

❒ Be careful to prevent the green film in

the photoconductor unit from becom­ing dirty or damaged, and do not
touch the black belt in the unit. The
condition of these components direct­ly affects output quality.

7

1

0

2

Getting Started

Operation Panel

Important

❒ Never press any operation panel key while the Data In indicator on the oper-

ation panel is lit or blinking.

1

2

3

4
5

Power On Line Data In

Reset

Error

EscapeMenu

6

Media Enter

7

1

11
1

9

8

ZDHS011E

1. Panel Display

The display shows the current status of
the printer and error messages. ⇒ "Error
& Status Messages on the Operation Pan­el" in the "Printer Reference" included as
a PDF file on the CD-ROM

2. On Line indicator

Tells you whether the printer is online or
offline.

Stays on while the printer is online (a
state in which the printer can receive data
from the computer).

Stays off when the printer is offline (a
state in which printer cannot receive da­ta).

3. Power indicator

Stays on while the printer power is on.
Stays off when the power is turned off or
while the printer is in the Energy Saver
mode.

4. {

{On Line}}}} key

{{

Press this key to switch the printer be­tween online and offline.

5. Error indicator

Lights up whenever any printer error oc­curs. A message describing the cause of
the error also appears on the panel dis­play. ⇒ "Error & Status Messages on the
Operation Panel" in the "Printer Refer­ence" included as a PDF file on the CD­ROM

6. {

{Menu}}}} key

{{

Press this key to make and check the
printer settings.

7. {

{Media}}}} key

{{

Use this key to select a tray, change the
paper size, and to make other settings for
printing.

8. {

{#Enter}}}} key

{{

Press this key to execute menu items se­lected on the panel display.

8

Guide to the Printer

{{{{UUUU}}}}{{{{TTTT}}}} keys

9.

Use these keys to scroll through the se­lected items and to adjust values on the
panel display when making settings.

10. {

{Escape}}}} key

{{

Press this key to return to the previous
menu without changing any data.

{{{{Reset}}}} key

11.

Pressing this key while offline resets the
printer to its power on default settings.

Pressing this key while online cancels the
ongoing print job.

12. Data In indicator

Blinks while the printer is receiving data
from a computer.

Stays on if there is data to be printed.

Turning the Printer On and Off

Turning on the printer

Note

❒ This printer has two power switches; the main power switch on the rear and

the power switch on the front panel. Normally, keep the main power switch
turned on and use the power switch on the front panel to turn the printer on
and off.

1

Important

❒ If the printer will not to be used for a long period of time, first turn off the

printer by the power switch on the front panel. Then turn the main power
switch off, or disconnect the power plug from the wall outlet.

Confirm that the power cord is securely plugged into the outlet and the

A

printer.

Set the printer's main power switch to the On position.

B

ZDGH070J

9

1

Getting Started

Depress the printer's power switch to turn the printer on.

C

ZDGH080J

After the printer is turned on, it takes about four minutes to warm up before
being able to print. The following message appears on the operation panel.

IPDL-C
Warming Up

When the printer is turned on, the Power indicator will blink repeatedly.
Once it stops blinking and remains on, you will be able to send data from a
computer to the printer. When the following message appears on the opera­tion panel, the printer will be able to begin printing.

IPDL-C
Ready

Turning off the printer

Confirm that the Data In and Error indicators are off.

A

Note

❒ The Data In indicator stays on when printing and blinks while receiving

data from the computer. Do not turn off the printer while it is printing or
receiving data.

❒ When the Error indicator lights up, a printer error has occurred. Confirm

the message that appears on the operation panel and troubleshoot the
problem. ⇒ "Error & Status Messages on the Operation Panel" in the
"Printer Reference" included as a PDF file on the CD-ROM

10

Guide to the Printer

Press the printer's power switch so that it is unlocked from the depressed

B

position.

ZDGH080J

The Power indicator turns off.

1

11