Ricoh ap204 OPERATING INSTRUCTIONS
Color Laser Printer
AP204
OPERATING INSTRUCTIONS
Read this manual carefully before you use this product and keep it handy for future
reference.
For safety, please follow the instructions in this manual.
Introduction
This manual contains detailed instructions on the operation and maintenance of this machine. To
get maximum versatility from this machine all operators should carefully read and follow the
instructions in this manual. Please keep this manual in a handy place near the machine.
Please read the Safety Information before using this machine. It contains important information
related to USER SAFETY and PREVENTING EQUIPMENT PROBLEMS.
Power Source
220-240 V, 50/60Hz, 4A or more
Please be sure to connect the power cord to a power source as above.
Operator Safety:
This machine is considered a class 1 laser device, safe for office/EDP use. The machine contains a
5-milliwat, 760 - 800 nanometer wavelength, GaAIAs laser diode. Direct (or indirect reflected) eye
contact with the laser beam might cause serious eye damage. Safety precautions and interlock
mechanisms have been designed to prevent any possible laser beam exposure to the operator.
The following label is attached on the back side of the machine.
Laser Safety:
The optical housing unit can only be repaired in a factory or at a location with the requisite equipment. The laser subsystem is replaceable in the field by a qualified Customer Engineer. The laser
chassis is not repairable in the field. Customer engineers are therefore dir ected to return all chassis
and laser subsystems to the factory or service depot when replacement of the optical subsystem is
require.
Caution:
Use of controls or adjustment or performance of procedures other than those specified in this
manual might result in hazardous radiation exposure.
Do not attempt any maintenance or troubleshooting other than that mentioned in this manual.
This machine contains a laser beam generator and direct exposure to laser beams can cause permanent eye damage.
Two kinds of size notation are employed in this manual. With this machine refer to the Metric
version
Ricoh shall not be responsible for any damage or expense that might result from the use of parts
other than genuine Ricoh parts in your Ricoh office product.
For good copy quality, Ricoh recommends that you use genuine Ricoh toner.
Trademarks
Microsoft
United States and/or other countries.
PostScript
®
, Windows®, and MS-DOS® are registered trademarks of Microsoft Corporation in the
®
is a registered trademark of Adobe System Incorporated.
Other product names used herein are for identification purposes only and might be trademarks of
their respective companies. We disclaim any and all rights in those marks.
Important
Parts of this manual are subject to change without prior notice. In no event will the company be
liable for direct, indirect, special, incidental, or consequential damages as a result of handling or
operating the machine.
Notes
Some illustrations might be slightly different from your machine.
Certain options might not be available in some countries. For details, please contact your local
dealer.
Declaration of Conformity
The Product complies with the requirements of the EMC Directive 89/336/EEC and the Low
Voltage Directive 73/23/EEC.
Caution (in case of 100BaseTX environment):
Properly shielded and grounded cables (STP) and connectors must be used for connections to
host computer (and/or peripheral) in order to meet FCC emission limits.
Warning
Changes or modifications not expressly approved by the party responsible for compliance could
void the user’s authority to operate the equipment.
In accordance with ISO Standard 7001, this machine uses the following symbols for the main
power switch:
a means POWER ON.
b means POWER OFF.
Copyright© 1999 Ricoh Co., Ltd.
Safety Information
Safety Information
When using your equipment, the following safety precautions should always be
followed.
Safety During Operation
In this manual, the following important symbols are used:
R
WARNING
Indicates a potentially hazardous situation which, if instructions are not followed, could result in death or serious injury.
R
CAUTION
Indicates a potentially hazardous situation which, if instructions
are not followed, may result in minor or moderate injury or damage to property.
R
WARNINGS
• Connect the power cord directly into a wall outlet and never use an extension cord.
• Disconnect the power plug (by pulling the plug, not the cable) if the power
cable or plug becomes frayed or otherwise damaged.
• To avoid hazardous electric shock or laser radiation exposure, do not remove any covers or screws other than those specified in this manual.
• Turn off the power and disconnect the power plug (by pulling the plug, not
the cable) if any of the following conditions exists:
• You spill something into the equipment.
• You suspect that your equipment needs service or repair.
• Your equipment’s cover has been damaged.
• Do not incinerate spilled toner or used toner. T oner dust might ignite when
exposed to an open flame.
• Disposal can take place at our authorized dealer or at appropriate collection sites.
• If you dispose of the used toner containers yourself, dispose of them according to your local regulations.
i
R
CAUTIONS
• Protect the equipment from dampness or wet weather, such as rain, snow, and
so on.
• Unplug the power cord from the wall outlet before you move the equipment.
While moving the equipment, you should take care that the power cord will not
be damaged under the equipment.
• When you disconnect the power plug from the wall outlet, always pull the plug
(not the cable).
• Do not allow paper clips, staples, or other small metallic objects to fall inside the
equipment.
• Do not eat or swallow toner.
• Keep toner (used or unused) and toner cassette out of reach of children.
• For environmental reasons, do not dispose of the equipment or expended supply’s
wastes at a household waste collection point. Disposal can take place at out
authorized dealer or at appropriate collection site.
• Our products are engineered to meet the highest standards of quality and functionality . When purchasing expendable supplies, we recommend using only those
provided by an authorized dealer.
• The inside of the machine could be very hot. Do not touch the parts with a label
indicating a hot surface. Otherwise, it could cause a personal burn.
ii
Safety Information
ENERGY STAR Program
As an ENERGY STAR Partner, we have determined that this
machine model meets the ENERGY STAR Guidelines for energy efficiency.
The ENERGY STAR Guidelines intend to establish an international energysaving system for developing and introducing energy-efficient office equipment to deal with environmental issues, such as global warming.
This product was designed to reduce the environmental impact associated with
office equipment by means of energy-saving features, such as Low-power mode
(Energy Saver mode).
This printer automatically lowers its power consumption 60 minutes after the
last operation has been completed. T o exit the Low-power (Ener gy Saver) mode,
press any key on the operation panel. To change the setting of the Energy Saver
mode, see page 99.
Recycled paper
Please contact your sales or service representative for recommended recycled
paper types that may be used in this machine.
iii
Color Guide
Color Printing Basics
Additive (Emitted) and Subtractive (Reflected) Color Models
All light is a mixture of red, green, and blue, which is normally called the RGB
model. When red, green, and blue are of equal intensities, the RGB color model
produces white.
Note
❐ RGB is also called additive or emitted color. The colors on your computer
screen are produced by varying the intensities of RGB.
Printed color is a mixture of cyan, magenta, and yellow , which is normally called
the CMY color model. When mixed in equal proportions the CMY color model
produces black.
Note
❐ CMY is also called subtractive or reflective color . Y our printer uses CMY toner
plus K (black) toner (CMYK color model) to provide full color printing.
iv
Color Guide
The colors of the RGB color model can be mixed to produce the cyan, magenta,
and yellow of the CMY color model and vice versa. Two colors of one model are
mixed to produce the color of the other model (mixing blue and green produces
cyan, for example). The remaining color is the compliment of the color produced
(red in this example). Complimentary colors are: red and cyan, green and magenta, blue and yellow.
v
Printed Color
Your printer produces full-color output using four toner colors: cyan, magenta,
yellow, and black. These four colors make up the CMYK color model.
Note
❐ Mixing CMY in equal proportions should hypothetically produce pur e black,
but imperfections in the ink cause an equal measure of these colors to produce
a muddy or dark brown. Black toner is added to the color model in order to
make it possible to produce pure black.
If an image consisted of nothing by cyan, for example, cyan toner would be used
by itself and there would be no problem producing the desired color. Full-color
printing, on the other hand, required repr oduction of tens of thousands of subtle
colors. These can be produced by controlling the relative pr oportions of the CMYK
toner particles printed within a unit area.
Relatively dense and light shades of the same color also can be reproduced by
controlling the volume of toner in a unit area.
vi
Color Guide
Example of Color Adjustments Using the Printer Driver
The following provides a number of examples to show you what happens when
you change the various color settings provided in the printer driver.
Quality Settings
Resolution
Resolution is the number of dots the printer can print within one inch. The
higher the resolution, the better the quality of the printed image. Resolution is
expressed in units of dpi, which stands for dots per inch.
Note
❐ Printing at a high resolution takes longer and requires mor e printer memory.
600dpi 300dpi
vii
Toner Saving
Turning on Toner Saving reduces the amount of toner used for printing. This
setting does not help to improve printout quality, but instead is used when
printing preliminary drafts of a document.
Limitation
• Turning on the Toner Saving can cause output to become blurred and result in very thin lines not printing at all. It can cause colors to be different
than expected when printing color.
Off On
Image Printing
This setting lets you select the resolution for printing of image data.
Standard Fast Fine
viii
Color Guide
Color Settings
The colors produced by the printer do not exactly match those you see on your
monitor . This is because the computer uses the reflected color model (RGB) while
the printer uses the emitted color model (CMYK). For details, see => P.iv “Color
Printing Basics”. The color settings provide you with a number of adjustments
that you can use to bring printed colors closer to what they look like on your
monitor . Y ou can also use these settings to perform color correction, which changes
the clarity of the image.
You can change the color settings with the printer driver.
Color Correction
Use these settings to adjust the color correction pattern.
Off Photographic
This setting enhances midtone colors similar to those seen in photographs.
Vivid OHP Transparency
This setting enhances the basic colors for text and graphics. This setting is best for printing tables,
graphs, and presentation materials
that contain color.
This setting adjusts density to an
optimal level for printing OHP
transparencies.
ix
Brightness
This setting controls the overall brightness of the image. Moving the slider to
the plus (+) side increase brightness, while moving it to the minus (-) side
decreases brightness.
-30 0 +30
Contrast
This setting controls the range between the darkest and lightest shade of an
image. Moving the slider to the plus (+) side decreases the range and makes
contrast stronger, while moving it to the minus (-) side expands the range.
-30 0 +30
Saturation
x
This setting controls the purity of a color. Moving the slider to the plus (+)
side increases saturation and makes colors more vivid, while moving it to the
minus (-) side decreases saturation.
-30 0 +30
Color Guide
Color Balance
These settings let you control the relative intensity of the individual colors of
the additive color model (red, green, blue).
Note
❐ The position of the color bar also affects the complementary color relation-
ship. Red, for example, is printed using magenta and yellow toner, so increasing the level of red also decreases the level of cyan.
-30 0 +30
-30 0 +30
-30 0 +30
xi
Manuals for Your Printer
There are two manuals that describe the procedures separately for the installation of your printer and for the operation and maintenance of your printer and
its optional equipment.
T o enhance safe and efficient operation of your printer, all users should read and
follow the instructions contained in the following manuals.
❖
Quick Installation Guide
Describes the procedures for installing your printer.
❖
Operating Instructions
Describes the procedures and necessary information on setting up and using
your printer and its optional equipment. (This Manual)
xii
How to Read this Manual
How to Read this Manual
Symbols
In this manual, the following symbols are used:
R
WARNING:
This symbol indicates a potentially hazardous situation which, if instructions
are not followed, could result in death or serious injury.
R
CAUTION:
This symbol indicates a potentially hazardous situation which, if instructions
are not followed, may result in minor or moderate injury or damage to property.
* The statements above are notes for your safety.
Important
If this instruction is not followed, paper might be misfed, originals might be
damaged, or data might be lost. Be sure to read this.
Preparation
This symbol indicates the prior knowledge or preparations required before
operating.
Note
This symbol indicates precautions for operation, or actions to take after missoperation.
Limitation
This symbol indicates numerical limits, functions that cannot be used together ,
or conditions in which a particular function cannot be used.
Reference
This symbol indicates a reference.
{ }
Keys built into the machine’s operation panel. Keys on the computer’s keyboard.
[]
Keys that appear on the machine’s panel display . Keys and buttons appear on
the computer’s display
xiii
Table of Contents
Safety Information....................................................................................... i
Color Guide................................................................................................ iv
Color Printing Basics .....................................................................................iv
Example of Color Adjustments Using the Printer Driver...............................vii
Manuals for Y our Printer ..........................................................................xii
How to Read this Manual........................................................................ xiii
Symbols....................................................................................................... xiii
1. Getting Acquainted
Features of Y our Printer............................................................................. 1
Office Color Printer ........................................................................................ 1
Guide to the Printer.................................................................................... 2
Exterior - Front View ...................................................................................... 2
Exterior - Rear View....................................................................................... 3
Interior ...........................................................................................................4
Operation Panel............................................................................................. 5
2. Installing Options
Available Options....................................................................................... 8
Installing the Memory Unit ........................................................................ 9
Installing the RICOH-SCRIPT 2 Type204................................................ 11
Installing the Network Interface Board Type204 ................................... 13
Installing the IEEE 1284 Parallel Type204.............................................. 15
Installing the Paper Feed Unit Type204 .................................................17
Installing the Paper Cassette Type204................................................... 21
3. Configuring the Printer for the Network with the Operation Panel
Configuring the Printer for the Network with the Operation Panel ..... 23
xiv
Table of Contents
4. Installing the IPDL-C Printer Driver
Before Installing the Printer Drivers....................................................... 29
Installing the Printer Drivers ........................................................................ 29
Windows 95/98 - Installing the IPDL-C Printer Driver ...........................30
Installing the Printer Driver Using Plug and Play......................................... 31
Installing the Printer Driver Without Using Plug and Play............................ 34
Setting Up Options ...................................................................................... 36
Canceling a Print Job .................................................................................. 37
Windows 3.1x - Installing the IPDL-C Printer Driver .............................38
Installing the Printer Driver .......................................................................... 38
Setting Up Options ...................................................................................... 40
Canceling a Print Job .................................................................................. 41
Windows NT4.0 - Installing the IPDL-C Printer Driver .......................... 42
Installing the Printer Driver .......................................................................... 42
Setting Up Options ...................................................................................... 44
Canceling a Print Job .................................................................................. 45
5. Paper and Other Media
Paper and Other Media Supported by this Printer................................ 47
Paper Types and Sizes ................................................................................ 47
Precautions for Paper .................................................................................. 48
Printable Area.............................................................................................. 50
Loading Paper .......................................................................................... 51
Loading Paper in the Paper Tray.................................................................. 51
Switching between Paper Trays................................................................... 54
6. Tr oubleshooting
Error & Status Messages......................................................................... 55
Printed Error Message................................................................................. 55
Error & Status Messages on the Operation Panel....................................... 56
Getting Printer Information over the Network .............................................. 60
Printer Doesn’t Print ................................................................................ 65
Other Printing Problems.......................................................................... 67
Removing Misfed Paper........................................................................... 71
When the Message “Remove Misfeed From Tray” Appears........................ 72
When the Message “Open Rear Cover Remove Misfeed” Appears............ 73
When the Message “Remove Misfeed From Output Tray” Appears ............ 74
Cleaning and Adjusting the Printer ........................................................75
Cleaning the Charge Wire ........................................................................... 75
Adjusting the Image Density........................................................................ 77
Adjusting the Setting of “Registration” of the Optional Tray......................... 78
xv
Replacing Consumables .........................................................................80
Replacing the Toner Cartridges ................................................................... 80
Replacing the Photoconductor Unit ............................................................. 82
Replacing the Waste Toner Bottle................................................................ 86
Replacing the Fuser Oil Bottle and Ozone Filter ......................................... 87
Replacing the Fuser Cleaner....................................................................... 89
7. Making Printer Settings with the Operation Panel
Setting Menus........................................................................................... 92
Protecting the Menus............................................................................... 94
Protecting the Menus................................................................................... 94
Changing the Menu Settings without Removing Protect ............................. 95
Removing Protect ........................................................................................ 96
Menu Table................................................................................................ 97
Menu Settings........................................................................................... 98
IPDL-C Menu............................................................................................... 98
System Menu............................................................................................... 98
Printing the Configuration Page ........................................................... 101
Interpreting Configuration Page ...........................................................102
Reference .................................................................................................. 102
Printer Information ..................................................................................... 102
Status List.................................................................................................. 103
Error Log.................................................................................................... 103
Printing the Color Sample .....................................................................104
Resetting Menus ....................................................................................105
8. Appendix
Memory Capacity and Paper Size......................................................... 107
Moving and Transporting the Printer ...................................................109
Specifications......................................................................................... 110
Mainframe.................................................................................................. 110
Options ...................................................................................................... 112
Comsumbles........................................................................................... 114
Glossaries............................................................................................... 115
Index........................................................................................................ 117
xvi
1. Getting Acquainted
Features of Your Printer
Office Color Printer
You can enjoy the versatility of a full color printer and the performance of a
monochrome laser in a single compact unit. Text, spreadsheets, presentations,
design and other documents containing images can be beautifully printed in full
color. Windows applications using monochrome text or gray scale images are
rendered quickly in razor-sharp detail. Its compact design allows you to locate it
in a small convenient place. The efficient design of the internal mechanism make
it easy to access and replace consumables as paper and toner cartridge.
1
Getting Acquainted
8
Guide to the Printer
1
Exterior - Front View
1
2
3
4
5
1. Operation Panel
Contains keys for printer operation
and a display that shows the printer
status. =>P.5 “Operation panel”
2. Top Cover
Open this cover when accessing the
inside of the printer.
3. Front Cover
Open this cover when accessing the
inside of the printer.
4. Power Switch
Use this switch to turn printer
power on and off.
5. Paper Tray
Load up to 250 sheets of plain pa-
1
into this tray for printing. Y ou
per*
can also load OHP transparencies
and custom paper sizes. => P.51
“Loading Paper in the Paper Tray”
*1:80 g/m
2
(metric version),
20 lb (inch version)
9
7
6
TPOH010E
6. Inset Grips
Hold the printer at the location indicated in the illustration when
transporting it. Note that there are
four grips, two on the left side and
two on the right side of the printer .
7. Front Cover Open Lever
Press this lever to open the front
cover.
8. Top Cover Open Lever
Press this lever to open the top
cover.
9. Output Tray
Printed pages are stacked here with
the print side down.
TPOH020E
2
Guide to the Printer
6
5
Exterior - Rear View
1
2
3
4
1. Ventilator
These holes help to keep components inside the printer from overheating. Also, this cover should be
removed to replace the ozone filter .
Note
❐ Do not leave the ventilator ob-
structed or blocked. Doing so
creates the danger of malfunction due to overheating.
2. Rear Cover
Open this cover to remove misfed
paper.
3. Power Connector
Connect the power cord to this connector.
4. Optional Paper Feed Unit Connec-
tor Cover
When installing the optional paper
feed unit, plug its cable into this
connector.
1
TPOH030E
5. Parallel Interface Connector
Plug the interface cable that connects the printer to your computer
into this connector.
6. Metal Plates
Remove to install certain options.
3
Getting Acquainted
1
Interior
1. Fuser Cleaner
This cleans unnecessary toner from
the fuser roller.
2. Fuser Oil Bottle
This bottle holds oil used for fusing toner on the paper.
3. Photoconductor Unit
This contains a photoconductor
unit belt that is used to compose the
image being printed.
Note
❐ The condition of the photo-
conductor unit belt directly affects output appearance and
quality . Always be careful to prevent the green film in this unit
from becoming dirty or damaged.
4. Toner Cartridges
1 K: black toner
2 Y: yellow toner
3 M: magenta toner
4 C: cyan toner
5. Waste Toner Bottle
This bottle is a receptacle for waste
toner generated during the printing
process.
4
Guide to the Printer
Operation Panel
Important
❐ Never press any operation panel keys while the Data In indicator is flashing
on the operation panel.
1. Panel Display
The display shows the current status of the printer and error messages. => P.56 “Error & Status Mes-
sages on the Operation Panel”
2. On Line indicator
T ells you whether the printer is online or off-line.
Stays on while the printer is on-line
(a state in which the printer can receive data from the computer).
Stays off when the printer is off-line
(a state in which printer can not receive data).
3. Power indicator
Stays on while the printer power is
on. Stays off when the power is
turned off or while the printer is in
the Energy Saver mode.
On Line
4. {
} key
Press this key to switch the printer
between on-line and off-line conditions.
5. Error indicator
Lights up whenever any printer error occurs. A message describing
the cause of the error also appears
on the panel display.
Menu
6. {
} key
Press this key to make and check the
printer settings.
Media
7. {
} key
Use this key to select a tray, change
the paper size, and to make other
settings for printing.
1
2
3
4
5
6
7
TPOS010G
Enter
8. {
} key
Press this key to execute menu
items selected on the panel display .
9. {U} {T} keys
Use these keys to increase and decrease values on the panel display,
and toggle menus when making
settings.
10.{Escape
} key
Press this key to return to the previous condition on the panel display.
11
. {
Reset
} key
Pressing this key when the printer
is off-line resets the printer to its
power on default settings.
Pressing this key during the on-line
condition cancels the ongoing print
job.
12
.Data In indicator
Blinks while the printer is receiving
data from the computer.
Stays on if there is data to be
printed.
12
11
10
9
8
1
5
1
Getting Acquainted
6
2. Installing Options
R
CAUTION
• Make sure to turn off the printer and wait for about 30 minutes before installing options. Not waiting for the printer to cool down can result in a burn.
• It is recommended that at least two persons are used to lift the machine.
Otherwise, the machine might fall and cause personal injury.
• When lifting the machine, use the inset grips on both sides of the machine.
Otherwise, the machine might fall and cause personal injury.
R
CAUTION
• When you move the machine, unplug the power cord from the wall outlet to
avoid a fire or an electric shock.
7
2
Installing Options
Available Options
The following options can be installed to your printer.
TPOH350E
1. Memory Unit
You can install one of the following memory units.
• Memory Unit Type204 (16MB)
• Memory Unit Type204 (32MB)
2. RICOH-SCRIPT 2 Type204
3. Interface Board
You can install up to two interface boards. However, you cannot install two
boards of the same type at the same time. The following board are available.
• Network Interface Board Type204
• IEEE 1284 Parallel Type204
4. Paper Feed Unit Type204
5. Paper Cassette Type204
Note
❐ You cannot install more than one paper feed unit at a time.
❐ The standard tray or the tray of the optional paper feed unit can be replaced
with Paper Cassette Type204.
TPOH351E
8
Installing the Memory Unit
Installing the Memory Unit
Important
❐ The memory unit can be damaged
by small amounts of static electricity. Before touching it, touch something metal to remove static electricity from you.
A T urn off the printer’ s power switch
and remove all cables and cords
from the printer.
B Remove both screws and remove
the printer board from the printer
as shown in the illustration.
TPOP130E
Note
❐ A coin can be used to remove the
screws.
C Align the memory unit as shown
in the illustration. Tilt it backwards so that it is 45 degrees from
perpendicular to the printer board
11
(
1), and slide it into the slot. Then
11
tilt it forwards so that it is perpendicular to the board (
make an audible click as it pops
into place.
Note
❐ When aligning the memory unit,
notice that the lower corner of
one side has a notch (a). This is
to prevent you from installing
the unit backwards.
22
2). It should
22
(a)
TPOP140E
2
9
Installing Options
2
D Insert the printer board into the
printer. Fasten both screws.
TPOP150E
Important
❐ Make sure that both screws are
used to secure the printer board.
Note
❐ A coin can be used to fasten the
screws.
E Plug the printer’s power cord back
into the printer and the wall outlet. Turn on the printer ’s power
switch.
F Print a configuration page to con-
firm that the memory unit is properly installed.
Reference
❐ =>P.101 “Printing the Configura-
tion Page”
Note
❐ You can check if the memory unit
is installed properly by checking
the “Total Installed RAM” item
of the “Reference” on the configuration page.
❐ If the memory unit is not prop-
erly installed, repeat steps A-F
again. If you fail again, contact
your sales or service representative.
Important
❐ To make the printer recognize
the installed option properly,
you must set up the option with
the printer driver . => P.36, 40, or
44 “Setting Up Options”
10
Installing the PostScript2 kit Type 204
Installing the RICOH-SCRIPT 2 Type204
Important
❐ The RICOH-SCRIPT 2 can be dam-
aged by small amounts of static
electricity . Before touching it, touch
something metal to remove static
electricity from you.
A Check the contents of the box for
the following items.
• DIMM (Dual Inline Memory
Module)
• Installation Guide
• Operating Instructions
B T urn off the printer’ s power switch
and remove all cables and cords
from the printer.
C Remove both screws and remove
the printer board from the printer
as shown in the illustration.
TPOP130E
Note
❐ A coin can be used to remove the
screws.
D Align the module as shown in the
illustration. Tilt it upwards so that
it is 45 degrees from parallel to the
printer board (
the slot. Then tilt it down so that
it is parallel to the board (
should make an audible click as it
pops into place.
Note
❐ If the optional interface board
has been installed to the printer
board, you should remove it
from the board before installing
the module. After installing the
module, reattach the interface
board to its original position.
❐ Be careful to notice that one side
of the module has a notch (a).
This is to prevent you from installing the module backwards.
11
1), and slide it into
11
22
2). It
22
(a)
TPOP160E
2
11
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