Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read “Safety
Information” before using the machine.
Introduction
This manual contains detailed instructions and notes on the operation and use of this machine. For your
safety and benefit, read this manual carefully before using the machine. Keep this manual in a handy
place for quick reference.
Do not copy or print any item for which reproduction is prohibited by law.
Copying or printing the following items is generally prohibited by local law:
bank notes, revenue stamps, bonds, stock certificates, bank drafts, checks, passports, driver's licenses.
The preceding list is meant as a guide only and is not inclusive. We assume no responsibility for its
completeness or accuracy. If you have any questions concerning the legality of copying or printing certain items, consult with your legal advisor.
Important
Contents of this manual are subject to change without prior notice. In no event will the company be liable for direct, indirect, special, incidental, or consequential damages as a result of handling or operating the machine.
Trademarks
Microsoft
®
, Windows®, Windows NT® and Windows Server® are either registered trademarks or trade-
marks of Microsoft Corporation in the United States and/or other countries.
®
Adobe
, PostScript®, Acrobat®, PageMaker® and Adobe Type Manager are registered trademarks of
Adobe Systems Incorporated.
Apple, AppleTalk, EtherTalk, Macintosh, Mac OS and True Type are trademarks of Apple Computer
Inc., registered in the U.S. and other countries.
Bonjour
Citrix
TM
is a trademark of Apple Computer, Inc.
®
and MetaFrame® are registered trademarks of Citrix Systems, Inc.
UPnP is a trademark of the UPnP Implementers Corporation.
HP-GL is a registered trademark of Hewlett-Packard Co.
Sun, Sun Microsystems, the Sun logo, Java, the Java Coffee Cup logo, J2SE, and all trademarks and
logos based on Java are trademarks or registered trademarks of Sun Microsystems, Inc. in the U.S.
and other countries.
X/Open Company Limited.
Novell, NetWare are registered trademarks of Novell, Inc.
Netscape and Netscape Navigator are registered trademarks of Netscape Communications Corporation.
Ethernet is a registered trademark of Xerox Corporation.
Other product names used herein are for identification purposes only and might be trademarks of their
respective companies. We disclaim any and all rights to those marks.
The proper names of the Windows operating systems are as follows:
•The product name of Windows 98 is Microsoft
•The product name of Windows Me is Microsoft
•The product names of Windows 2000 are as follows:
Microsoft
Microsoft
®
Windows® 2000 Professional
®
Windows® 2000 Server
®
Windows® 98.
®
Windows® Millennium Edition (Windows Me).
Microsoft® Windows® 2000 Advanced Server
•The product names of Windows XP are as follows:
Microsoft® Windows® XP Professional
Microsoft® Windows® XP Home Edition
Microsoft® Windows® Media Center Edition
Microsoft® Windows® Tablet PC Edition
•The product names of Windows Server 2003 are as follows:
Microsoft
®
Windows Server® 2003 Standard Edition
Microsoft® Windows Server® 2003 Enterprise Edition
Microsoft® Windows Server® 2003 Web Edition
Microsoft® Windows Server® 2003 Datacenter Edition
•The product names of Windows Server 2003 R2 are as follows:
Microsoft
®
Windows Server® 2003 R2 Standard Edition
Microsoft® Windows Server® 2003 R2 Enterprise Edition
Microsoft® Windows Server® 2003 R2 Datacenter Edition
•The product names of Windows NT 4.0 are as follows:
Microsoft® Windows NT® Workstation 4.0
Microsoft® Windows NT® Server 4.0
Notes
Some illustrations in this manual might be slightly different from the machine.
Certain options might not be available in some countries. For details, please contact your local dealer.
Manuals for This Printer
Refer to each manual as required.
Important
❒ Media differ according to manual.
❒ To view the PDF versions of these manuals, Adobe Acrobat Reader/Adobe
Reader must be installed on your computer.
❒ Depending on which country you are in, HTML versions of these manuals
might also be provided. To view these, a Web browser must be installed on
your computer.
❖ Safety Information
Provides information on safe usage of this machine.
To prevent damage to the machine and avoid injury, be sure to read this.
❖ Hardware Guide
Contains information about paper and explains procedures such as installing
options, replacing consumables, responding to error messages, and resolving
jams.
❖ Software Guide (This manual)
Contains procedures for using this machine in a network environment, utilizing the software, and using security functions.
❖ Security Reference
This manual is for machine administrators.
The machine’s security functions prevent unauthorized use of the machine,
data tampering, and information leakage.
For increased security, configure the following settings.
• Using Server Certificates
•Using SSL
• Changing Administrator User Names and Passwords
For details, see “Setting Up the Printer”, Security Guide.
Be sure to refer to this manual when configuring the machine’s security and
authentication settings.
i
How to Read This Manual
Symbols
The following set of symbols is used in this manual.
Indicates important safety notes.
Ignoring these notes could result in serious injury or death. Be sure to read these
notes. They can be found in the “Safety Information”.
Indicates important safety notes.
Ignoring these notes could result in moderate or minor injury, or damage to the
machine or to property. Be sure to read these notes. They can be found in the
“Safety Information”.
Indicates points to pay attention to when using the machine, and explanations
of likely causes of paper misfeeds, damage to originals, or loss of data. Be sure
to read these explanations.
Indicates supplementary explanations of the machine’s functions, and instructions on resolving user errors.
This symbol is located at the end of sections. It indicates where you can find further relevant information.
[ ]
Indicates the names of keys that appear on the machine’s display panel.
{ }
Indicates the names of keys on the machine’s control panel.
Keys on the computer’s keyboard.
Names of Major Options
This section explains the names of the major options described in this manual.
Major options for this machine are referred to as follows:
• Paper Cassette Type 240 → Cut paper tray
• Folder FD6500A → Folding finisher
ii
Model-Specific Information
In this manual, model-specific information is indicated by the following marks:
Indicates information that is specific to the 220 to 240 V model.
Indicates information that is specific to the 120 V model.
Note
❒ Check the label on the rear of the printer to identify the model.
BAL006S
❒ Dimensions in this manual are given in two units of measure: metric and inch.
If your printer is the 220 to 240 V model, refer to the metric units. If your printer is the 120 V model, refer to the inch units.
iii
Using Keys
This section explains names and usage of the parts of the control panel.
BAL048S
1. Display
Displays current printer status and error
messages.
Entering energy saver mode turns off the
back light. For details about energy saver
mode, see Software Guide.
2. Selection keys
Correspond to the function items shown
on the bottom line of the display.
3. {Escape} key
Press this key to return to the previous
display.
4. Scroll keys
Press to move the cursor in each direction.
When the {U}{T}{V}{W} keys appears
in this manual, press the scroll key of the
same direction.
5. {OK} key
Use this key to confirm settings, or setting values, or move to the next menu
level.
6. Data In indicator
Blinks when the printer is receiving data
from a computer. The Data In indicator
lights up if there is data to be printed.
7. Alert indicator
Lights up when a printer error occurs.
Follow the instructions that appear on
the display.
8. Power indicator
Remains lit while the power is on. It is
unlit when the power is off or while the
printer is in energy saver mode.
9. {Job Reset} key
When the printer is online, press this key
to cancel an ongoing print job.
10. {Menu} key
Press this key to configure and check the
current printer settings.
11. {Online} key
Indicates whether the printer is online or
offline. Press this to switch between online and offline status.
When the lamp is lit, the printer is online,
enabling data reception from connected
computers.
When the lamp is unlit, the printer is offline, disabling data reception from the
connected computers.
While configuring settings, press the
{Online} key to return to the initial
screen.
iv
TABLE OF CONTENTS
Manuals for This Printer.........................................................................................i
How to Read This Manual .....................................................................................ii
Symbols ..................................................................................................................... ii
Names of Major Options ............................................................................................ ii
Windows 95/98/Me/2000/XP, and Windows Server 2003/2003 R2 users can
easily install this software using the CD-ROM provided.
Quick Install sets the TCP/IP port and installs DeskTopBinder - SmartDeviceMonitor for Client and the RPCS printer driver.
Important
❒ To install printer driver under Windows 2000/XP and Windows Server
2003/2003 R2, you must have an account that has Manage Printers permission. Log on as an Administrator.
❒ The Quick Install is not available when using this printer under USB connec-
tion.
A Quit all applications currently running.
B Insert the CD-ROM into the CD-ROM drive.
The installer starts.
Auto Run may not work with certain operating system settings. If this happens, launch “Setup.exe” on the CD-ROM root directory.
C Select an interface language, and then click [OK].
The default interface language is English.
D Click [Quick Install].
The software license agreement appears in the [License Agreement] dialog box.
E After reading the agreement, click [I accept the agreement.], and then click
[Next >].
F Select the printer model you want to use in the [Select Printer] dialog box.
For network connection via TCP/IP, select the printer whose IP address is
displayed in [Connect To].
For parallel connection, select the printer whose printer port is displayed in
[Connect To].
G Click [Install].
The printer driver installation starts.
H Click [Finish].
A message about restarting the computer may appear. Restart the computer
to complete installation.
1
1
Preparing for Printing
I Click [Exit] in the first dialog box of the installer, and then take out the CD-
ROM.
Note
❒ To stop installation of the selected software, click [Cancel] before installa-
tion is complete.
❒ Select a printer to whose IP address is displayed in [Connect To] to install
SmartDeviceMonitor for Client when using TCP/IP.
❒ Download the printer driver from the supplier’s web site when using un-
der Windows NT 4.0.
Reference
p.52 “Making Option Settings for the Printer”
p.46 “Installing the Printer Driver Using USB”
2
Confirming the Connection Method
Confirming the Connection Method
This printer supports network and local connection.
Before installing the printer driver, check how the printer is connected. Follow
the driver installation procedure that is appropriate to the connection method.
Network Connection
This printer can be used as a Windows printing port or network printer.
Using this printer as the Windows printing port
Network connections can be established through Ethernet and IEEE 802.11b.
Available ports are determined based on the combination of Windows operating
system version and connection method used.
1
ZZZ500S
3
Preparing for Printing
❖ Windows 95/98
Connection MethodAvailable Ports
Ethernet/IEEE 802.11bSmartDeviceMonitor for Client port
1
❖ Windows Me
Connection MethodAvailable Ports
Ethernet/IEEE 802.11bSmartDeviceMonitor for Client port
❖ Windows 2000
Connection MethodAvailable Ports
Ethernet/IEEE 802.11bSmartDeviceMonitor for Client port
Standard TCP/IP port
LPR port
❖ Windows XP
Connection MethodAvailable Ports
Ethernet/IEEE 802.11bSmartDeviceMonitor for Client port
Standard TCP/IP port
LPR port
❖ Windows Server 2003/2003 R2
Connection MethodAvailable Ports
Ethernet/IEEE 802.11bSmartDeviceMonitor for Client port
Standard TCP/IP port
LPR port
❖ Windows NT 4.0
Connection MethodAvailable Ports
Ethernet/IEEE 802.11bSmartDeviceMonitor for Client port
LPR port
Note
❒ See the explanation of how to install the printer driver for each type of port.
Reference
p.7 “Using the SmartDeviceMonitor Port”
p.26 “Using the Standard TCP/IP Port”
p.32 “Using the LPR Port”
4
Confirming the Connection Method
Using as a network printer
This printer can be used as the Windows network printer, the NetWare print
server, or the NetWare remote printer.
Important
❒ In an IPv6 environment, Netware servers cannot be used.
Windows 2000/XP
Windows Server 2003/2003 R2
Windows NT 4.0
Print Server
NetWare
Print Server
NetWare
File Server
1
Windows 95/98/MeWindows 2000Windows XP/
Server 2003/2003 R2
Windows NT 4.0
ZZZ501S
Note
❒ See the explanation of how to install the printer driver for each type of net-
work printer.
Reference
p.37 “Using as the Windows Network Printer”
p.42 “Using as the NetWare Print Server/Remote Printer”
5
1
Preparing for Printing
Local Connection
Local connections can be established via USB connection.
Windows operating system version that can use the USB connection is as follows:
• Windows Me
• Windows 2000
• Windows XP, Windows Server 2003/2003 R2
Note
❒ See the explanation about how to install the printer driver for USB connection.
Reference
p.46 “Installing the Printer Driver Using USB”
6
Using the SmartDeviceMonitor Port
Using the SmartDeviceMonitor Port
Installing DeskTopBinder-SmartDeviceMonitor for Client
Important
❒ To install SmartDeviceMonitor for Client under Windows 2000/XP, Win-
dows Server 2003/2003 R2, and Windows NT 4.0, you must have an account
that has Manage Printers permission. Log on as an Administrator.
❒ Install SmartDeviceMonitor for Client before installing the printer driver
when using the SmartDeviceMonitor for Client port.
A Quit all applications currently running.
B Insert the CD-ROM into the CD-ROM drive.
The installer starts.
C Select an interface language, and then click [OK].
The default interface language is English.
D Click [DeskTopBinder - SmartDeviceMonitor for Client].
E The message to quit all other applications appears. Quit all applications,
and then click [Next>].
F The software license agreement appears in the [License Agreement] dialog
box. After reading through its contents, click [Yes].
1
G Click [Full install] or [Custom Install].
[Full install] installs all required applications: DeskTopBinder Lite and Smart-
DeviceMonitor for Client.
[Custom Install] installs selected applications.
H Follow the instructions on the display and click [Next>] to proceed next step.
I After the installation is completed, select one of the options to restart the
computer either now or later, and click [Complete].
Restart the computer to complete installation.
Note
❒ Auto Run may not work with certain operating system settings. If this hap-
pens, launch “Setup.exe” on the CD-ROM root directory.
❒ To stop installation of the selected software, click [Cancel] before installa-
tion is complete.
7
1
Preparing for Printing
Installing the RPCS Printer Driver (TCP/IP)
Important
❒ To install this printer driver under Windows 2000/XP and Windows Server
2003/2003 R2, you must have an account that has Manage Printers permission. Log on as an Administrators or Power Users group member.
A Quit all applications currently running.
B Insert the CD-ROM into the CD-ROM drive.
The installer starts.
C Select an interface language, and then click [OK].
The default interface language is English.
D Click [RPCS Printer Driver].
E The software license agreement appears in the [License Agreement] dialog
box.
After reading the agreement, click [I accept the agreement.], and then click [Next
>].
F Select the printer driver you want to use in the [Select Program] dialog box.
You can select several printer drivers.
G Click [Next >].
H Select the printer model you want to use.
The printer name can be changed in the [Change settings for 'Printer Name'] box.
I Double-click the printer name to display the printer settings.
The details shown in [Comment:] , [Driver:], and [Port:] vary depending on the
operating system, printer model, and port.
J Click [Port:], and then click [Add].
K Click [SmartDeviceMonitor], and then click [OK].
L Click [TCP/IP], and then click [Search].
A list of printers using TCP/IP appears.
8
Using the SmartDeviceMonitor Port
M Select the printer you want to use, and then click [OK].
Only printers that respond to a broadcast from the computer appear. To use
a printer not listed here, click [Specify Address], and then enter the IP address
or host name of the printer.
N Check that the port of the selected printer is displayed in [Port].
O Set a user code, if necessary.
Up to 8 numeric characters can be entered. No alphabetic character or symbol
can be entered.
P Select the [Default Printer] check box to configure the printer as default.
Q Click [Continue].
Installation starts.
R After the installation is completed, select one of the options to restart the
computer either now or later, and then click [Finish].
Restart the computer to complete installation.
1
Note
❒ Auto Run may not work with certain operating system settings. If this hap-
pens, launch “Setup.exe” on the CD-ROM root directory.
❒ Under Windows 95/98/Me, you cannot add an IPv4 address partially sim-
ilar to the one already used. For example, if “192.168.0.2” is in use,
“192.168.0.2xx” cannot be used. Similarly, if “192.168.0.20” is in use,
“192.168.0.2” cannot be used.
❒ This allows a SmartDeviceMonitor for Admin user to display and check
statistics about the number of sheets which each user prints. For details,
see SmartDeviceMonitor for Admin Help.
❒ A message appears if there is a newer version of the printer driver already
installed. If there is, you cannot install the printer driver using Auto Run.
If you still want to install the printer driver, install using [Add Printer].
Reference
p.50 “Having Problems Installing the Printer Driver from the CD-ROM”
9
1
Preparing for Printing
Installing the RPCS Printer Driver (IPP)
Important
❒ To install printer driver under Windows 2000/XP and Windows Server
2003/2003 R2, you must have an account that has Manage Printers permission. Log on as an Administrators or Power Users group member.
A Quit all applications currently running.
B Insert the CD-ROM into the CD-ROM drive.
The installer starts.
C Select an interface language, and then click [OK].
The default interface language is English.
D Click [RPCS Printer Driver].
E The software license agreement appears in the [License Agreement] dialog
box.
After reading the agreement, click [I accept the agreement.], and then click [Next >].
F Select a printer driver you want to use in the [Select Program] dialog box.
You can select several printer drivers.
G Select the printer model you want to use.
The printer name can be changed in the [Change settings for 'Printer Name'] box.
H Double-click the printer name to display the printer settings.
The details shown in [Comment:], [Driver:], and [Port:] vary depending on the
operating system, printer model, and port.
I Click [Port:], and then click [Add].
J Click [SmartDeviceMonitor], and then click [OK].
K Click [IPP].
L In the [Printer URL] box, enter “http://printer’s address/printer” as the printer's
address.
If the server authentification is issued, to enable SSL (a protocol for encrypted
communication), enter “https://printer’s address/printer” (Internet Explorer
You can enter “http: //printer’s address/ipp” as the printer’s address.
Using the SmartDeviceMonitor Port
M Enter a name for identifying the printer in [IPP Port Name]. Use a name dif-
ferent from the one of any existing port.
If a name is not specified here, the address entered in the [Printer URL] box becomes the IPP port name.
N Click [Detailed Settings] to make necessary settings.
For information about the settings, see SmartDeviceMonitor for Client Help.
O Click [OK].
P Check that the port of the selected printer is displayed in [Port:].
Q Set a user code, if necessary.
Up to 8 numeric characters can be entered. No alphabetic characters or symbols can be entered.
R Select the [Default Printer] check box to configure the printer as default.
S Click [Continue].
Installation starts.
1
T After the installation is completed, select one of the options to restart the
computer either now or later, and then click [Finish].
Restart the computer to complete installation.
Note
❒ Auto Run may not work with certain operating system settings. If this hap-
pens, launch “Setup.exe” on the CD-ROM root directory.
❒ This allows a SmartDeviceMonitor for Admin user to display and check
the number of sheets each user prints. For details, see SmartDeviceMonitor
for Admin Help.
❒ To stop installation of the selected software, click [Cancel] before installa-
tion is complete.
❒ A message appears if there is a newer version of the printer driver already
installed. If there is, you cannot install the printer driver using Auto Run.
If you still want to install the printer driver, use [Add Printer].
Reference
p.50 “Having Problems Installing the Printer Driver from the CD-ROM”
11
Preparing for Printing
Installing the PostScript 3 Printer Driver (Windows 95/98/Me - TCP/IP)
A Quit all applications currently running.
1
B Insert the CD-ROM into the CD-ROM drive.
The installer starts.
C Select an interface language, and then click [OK].
The default interface language is English.
D Click [PostScript 3 Printer Driver].
Add Printer Wizard starts.
E Click [Next >].
F Click [Local printer], and then click [Next >].
A dialog box for selecting the printer manufacturer and model name appears.
G Select the name of the printer whose driver you want to install, and then
click [Next >].
H In the [Available ports:] box, click [Printer Port], and then click [Next >].
I Change the printer name if you want, and then click [Next >].
Select the [Yes] check box to configure the printer as default.
J Specify whether or not to print a test page, and then click [Finish].
K On the [Start] menu, point to [Settings], and then click [Printers].
The [Printers] window appears.
L Click the icon of the printer you want to use. On the [File] menu, click [Prop-
erties].
M On the [Details] tab, click [Add Port…].
N Click [SmartDeviceMonitor] in the [Other] list, and then click [OK].
O Click [TCP/IP], and then click [Search].
A list of printers using TCP/IP appears.
12
Using the SmartDeviceMonitor Port
P Select the printer you want to use, and then click [OK].
Only printers that respond to a broadcast from the computer appear. To use
a printer not listed here, click [Specify Address], and then enter the IPv4 address or host name of the printer.
You cannot add an IPv4 address partially similar to the one already used. For
example, if “192.168.0.2” is in use, “192.168.0.2xx” cannot be used. Similarly,
if “192.168.0.20” is in use, “192.168.0.2” cannot be used.
Q Click [OK].
R Check that the selected port is highlighted in [Print to the following port:], and
then click [OK].
S Restart the computer to complete installation.
Note
❒ Auto Run may not work with certain operating system settings. If this hap-
pens, launch “Setup.exe” on the CD-ROM root directory.
❒ A User Code can be set after the printer driver installation. For information
about User Code, see the printer driver Help.
1
13
1
Preparing for Printing
Installing the PostScript 3 Printer Driver (Windows 95/98/Me - IPP)
Important
❒ IPv6 cannot be used under Windows 95/98/Me.
A Quit all applications currently running.
B Insert the CD-ROM into the CD-ROM drive.
The installer starts.
C Select an interface language, and then click [OK].
The default interface language is English.
D Click [PostScript 3 Printer Driver].
Add Printer Wizard starts.
E Click [Next >].
F Click [Local printer], and then click [Next >].
A dialog box for selecting the printer manufacturer and model name appears.
G Select the name of the printer whose driver you want to install, and then
click [Next >].
H In the [Available ports:] box, click [Printer Port], and then click [Next >].
I Change the printer name if you want, and then click [Next >].
Select the [Yes] check box to configure the printer as default.
J Specify whether or not to print a test page, and then click [Finish].
K On the [Start] menu, point to [Settings], and then click [Printers].
The [Printers] window appears.
L Click the icon of the printer you want to use. On the [File] menu, click [Prop-
erties].
M On the [Details] tab, click [Add Port…].
N Click [SmartDeviceMonitor] in the Other list, and then click [OK].
O Click [IPP].
14
Using the SmartDeviceMonitor Port
P In the [Printer URL] box, enter “http://(printer’s address)/printer” as the print-
er's address.
If the server authentification is issued, to enable SSL (a protocol for encrypted communication), enter “https://(printer’s address)/printer” (Internet
Explorer 5.01, or a higher version must be installed).
You can enter “http://(printer’s address)/ipp” as the printer’s address.
Q Enter a name for identifying the printer in [IPP Port Name]. Use a name dif-
ferent from the one of any existing port.
If a name is not specified here, the address entered in the [Printer URL] box becomes the IPP port name.
R Click [Detailed Settings] to make necessary settings.
For information about the settings, see SmartDeviceMonitor for Client Help.
S Click [OK].
1
T Check that the selected port is highlighted in [Print to the following port:], and
then click [OK].
U Restart the computer to complete installation.
Note
❒ Auto Run may not work with certain operating system settings. If this hap-
pens, launch “Setup.exe” on the CD-ROM root directory.
❒ The printer driver with the selected language will be installed. The English
printer driver is installed when the following language is selected: Cestina,
Magyar, Polski, Portugues, Suomi.
❒ A User Code can be set after the printer driver installation. For information
about User Code, see the printer driver Help.
15
1
Preparing for Printing
Installing the PostScript 3 Printer Driver (Windows 2000 - TCP/IP)
Important
❒ Installing this printer driver requires Administrators permission. Log on us-
ing an account that has Administrators permission.
A Quit all applications currently running.
B Insert the CD-ROM into the CD-ROM drive.
The installer starts.
C Select an interface language, and then click [OK].
The default interface language is English.
D Click [PostScript 3 Printer Driver].
Add Printer Wizard starts.
E Click [Next >].
F Click [Local printer], and then click [Next >].
G Click [Create a new port:].
H Click [SmartDeviceMonitor], and then click [Next >].
I Click [TCP/IP], and then click [Search].
A list of printers using TCP/IP appears.
J Select the printer you want to use, and then click [OK].
Only printers that respond to a broadcast from the computer appear. To use
a printer not listed here, click [Specify Address], and then enter the IPv4 address or host name of the printer.
K Check that the name of the printer whose driver you want to install is se-
lected, and then click [Next >].
L Change the printer name if you want, and then click [Next >].
Select the [Yes] check box to configure the printer as default.
16
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