Ricoh AFICIO MP 2500 User Manual
Placing Originals
1
Copying
2
Appendix
3
Operating Instructions
Copy Reference
Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the
Safety Information in "About This Machine" before using the machine.
Introduction
This manual contains detailed instructions and notes on the operation and use of this machine. For your
safety and benefit, read this manual carefully before using the machine. Keep this manual in a handy
place for quick reference.
Important
Contents of this manual are subject to change without prior notice. In no event will the company be liable for direct, indirect, special, incidental, or consequential damages as a result of handling or operating the machine.
Do not copy or print any item for which reproduction is prohibited by law.
Copying or printing the following items is generally prohibited by local law:
bank notes, revenue stamps, bonds, stock certificates, bank drafts, checks, passports, driver's licenses.
The preceding list is meant as a guide only and is not inclusive. We assume no responsibility for its
completeness or accuracy. If you have any questions concerning the legality of copying or printing certain items, consult with your legal advisor.
Notes:
Some illustrations in this manual might be slightly different from the machine.
Certain options might not be available in some countries. For details, please contact your local dealer.
Depending on which country you are in, certain units may be optional. For details, please contact your
local dealer.
Caution:
Use of controls or adjustments or performance of procedures other than those specified in this manual
might result in hazardous radiation exposure.
Two kinds of size notation are employed in this manual. With this machine refer to the metric version.
Manuals for This Machine
Refer to the manuals that are relevant to what you want to do with the machine.
Important
❒ Media differ according to manual.
❒ The printed and electronic versions of a manual have the same contents.
❒ Adobe Acrobat Reader/Adobe Reader must be installed in order to view the
manuals as PDF files.
❒ Depending on which country you are in, there may also be html manuals. To
view these manuals, a Web browser must be installed.
❖ About This Machine
Be sure to read the Safety Information in this manual before using the machine.
This manual provides an introduction to the functions of the machine. It also
explains the control panel, preparation procedures for using the machine,
how to enter text, and how to install the CD-ROMs provided.
❖ General Settings Guide
Explains User Tools settings, and Address Book procedures such as registering fax numbers, e-mail addresses, and user codes. Also refer to this manual
for explanations on how to connect the machine.
❖ Troubleshooting
Provides a guide to solving common problems, and explains how to replace
paper, toner, staples, and other consumables.
❖ Security Reference
This manual is for administrators of the machine. It explains security functions that you can use to prevent unauthorized use of the machine, data tampering, or information leakage.
For enhanced security, we recommend the following settings.
• Install the Server Certificate.
• Enable SSL(Secure Sockets Layer) Encryption.
• Change the user name and password of the administrator using Web Image Monitor.
For details, see “Setting Up the Machine”, Security Reference.
Be sure to read this manual when setting the enhanced security functions, or
user and administrator authentication.
❖ Copy Reference
Explains Copier functions and operations. Also refer to this manual for explanations on how to place originals.
❖ Facsimile Reference
Explains Facsimile functions and operations.
❖ Printer Reference
Explains Printer functions and operations.
i
❖ Scanner Reference
Explains Scanner functions and operations.
❖ Network Guide
Explains how to configure and operate the machine in a network environment, and use the software provided.
This manual covers all models, and includes descriptions of functions and
settings that might not be available on this machine.
Images, illustrations, and information about operating systems that are supported might also differ slightly from those of this machine.
❖ Other manuals
• Quick Reference Copy Guide
• Quick Reference Fax Guide
• Quick Reference Printer Guide
• Quick Reference Scanner Guide
• PostScript 3 Supplement
•UNIX Supplement
• Manuals for DeskTopBinder Lite
• DeskTopBinder Lite Setup Guide
• DeskTopBinder Introduction Guide
•Auto Document Link Guide
Note
❒ Manuals provided are specific to machine types.
❒ For “UNIX Supplement”, please visit our Web site or consult an authorized
dealer.
❒ “PostScript 3 Supplement” and “UNIX Supplement” include descriptions of
functions and settings that might not be available on this machine.
ii
What You Can Do with This Machine
Available functions differ depending on the options.
Reference
p.2 “Functions Requiring Optional Configurations”
Types of Duplex Copies
❖ 1 Sided 2 Pages → 2 Sided 1 Page
See p.52 “Duplex”.
❖ 2 Sided 1 Page → 2 Sided 1 Page
See p.52 “Duplex”.
❖ 1 Sided 4 Pages → Combine 2 Sided 1 Page
See p.58 “Two-Sided Combine”.
GCSHVY9J
iii
❖ 1 Sided 8 Pages → Combine 2 Sided 1 Page
See p.58 “Two-Sided Combine”.
GCSHVYAE
1 Front
2 Back
❖ 2 Sided 2 Pages → Combine 2 Sided 1 Page
See p.58 “Two-Sided Combine”.
GCSHVY1E
❖ 2 Sided 4 Pages → Combine 2 Sided 1 Page
See p.58 “Two-Sided Combine”.
GCSHVY2E
1 Front
2 Back
iv
Combining Multiple Pages onto a Single Page
See p.55 “One-Sided Combine”.
❖ 1 Sided 2 Pages → Combine 1 Sided 1 Page
GCSHVY7J
❖ 1 Sided 4 Pages → Combine 1 Sided 1 Page
GCSHVY8J
❖ 2 Sided 1 Page → Combine 1 Sided 1 Page
GCSHVYOJ
v
❖ 2 Sided 2 Pages → Combine 1 Sided 1 Page
GCSHVYBJ
Copying Originals Such as Books
See p.61 “Series Copies”.
❖ Bound Originals → 1 Sided 2 Pages
❖ 2 Sided 1 Page → 1 Sided 2 Pages
Copying onto Envelopes
❖ Envelope
See p.30 “When Copying onto Envelopes”.
vi
CP2B0100
TABLE OF CONTENTS
Manuals for This Machine ......................................................................................i
What You Can Do with This Machine..................................................................iii
Types of Duplex Copies ............................................................................................ iii
Combining Multiple Pages onto a Single Page .......................................................... v
Copying Originals Such as Books............................................................................. vi
Copying onto Envelopes ........................................................................................... vi
How to Read This Manual .....................................................................................1
Symbols .....................................................................................................................1
Functions Requiring Optional Configurations....................................................2
Display ....................................................................................................................3
Reading the Display ...................................................................................................3
Using the Keys on the Control Panel .........................................................................4
User Tools Menu (Copier Features) .....................................................................5
1. Placing Originals
Originals .................................................................................................................7
Sizes and Weights of Recommended Originals.........................................................7
Sizes Detectable by Auto Paper Select .....................................................................8
Missing Image Area .................................................................................................10
Placing Originals..................................................................................................11
Original Orientation ..................................................................................................11
Placing Originals on the Exposure Glass.................................................................12
Placing Originals in the ARDF..................................................................................13
Specifying the Original Size When a Paper Tray is Selected ..................................14
Specifying the Original Size When the Bypass Tray is Selected .............................17
2. Copying
Basic Procedure...................................................................................................21
Copying from the Bypass Tray...........................................................................23
Loading Paper on the Bypass Tray..........................................................................23
When Copying onto Regular Size Paper .................................................................25
When Copying onto Custom Size Paper..................................................................26
When Copying onto OHP Transparencies ...............................................................27
When Copying onto Thick Paper .............................................................................28
When Copying onto Envelopes................................................................................30
vii
Copy Functions....................................................................................................34
Adjusting Image Density ..........................................................................................34
Original Type Setting................................................................................................35
Selecting Copy Paper ..............................................................................................36
Preset Reduce/Enlarge ............................................................................................39
Zoom ........................................................................................................................40
Auto Reduce/Enlarge ...............................................................................................42
Sort...........................................................................................................................43
Rotate Sort ...............................................................................................................47
Stack ........................................................................................................................48
Staple .......................................................................................................................50
Duplex ......................................................................................................................52
One-Sided Combine.................................................................................................55
Two-Sided Combine.................................................................................................58
Series Copies...........................................................................................................61
3. Appendix
Combination Chart...............................................................................................65
Supplementary Information ................................................................................67
INDEX......................................................................................................... 72
viii
How to Read This Manual
Note
❒ For proper use of this product, be sure to read About This Machine first.
❒ Supplementary information about the copier mode is described in “Supple-
mentary Information”.
Reference
p.67 “Supplementary Information”
Symbols
This manual uses the following symbols:
Indicates important safety notes.
Ignoring these notes could result in serious injury or death. Be sure to read these
notes. They can be found in the “Safety Information” section of About This Machine.
Indicates important safety notes.
Ignoring these notes could result in moderate or minor injury, or damage to the
machine or to property. Be sure to read these notes. They can be found in the
“Safety Information” section of About This Machine.
Indicates points to pay attention to when using the machine, and explanations
of likely causes of paper misfeeds, damage to originals, or loss of data. Be sure
to read these explanations.
Indicates supplementary explanations of the machine's functions, and instructions on resolving user errors.
This symbol is located at the end of sections. It indicates where you can find further relevant information.
[ ]
Indicates the names of keys that appear on the machine's display panel.
{ }
Indicates the names of keys on the machine's control panel.
1
Functions Requiring Optional Configurations
Certain functions require special machine configuration and extra options. See
the table below.
Function Option ARDF 500-sheet finisher
2 Sided→Duplex Required -
2 Sided→1 Sided Combine/Series Required -
2 Sided→2 Sided Combine/Series Required -
Staple - Required
Stack - Required
Note
❒ The bridge unit are required when you install the finisher.
2
Display
This section explains how to read the display and how to use the selection keys
on the initial copy display.
Note
❒ The copy display is set as the default screen when the machine is turned on.
Reading the Display
❖ Initial copy display
1. Displays operational status and
messages.
2. Displays the current paper tray
and selected items that appear in
brackets.
AAI024S
3. Displays the number of copies set.
4. Displays frequently used functions.
3
Using the Keys on the Control Panel
AZB026S
1. Selection keys
Correspond to items at the bottom line on
the display.
Example: initial copy display
• When the instruction “press [100%]”
appears in this manual, press the left
selection key.
• When the instruction “press [R/E]” ap-
pears in this manual, press the centre
selection key.
• When the instruction “press [Auto R/E]”
appears in this manual, press the right
selection key.
2. {Escape} key
Press to cancel an operation or return to
the previous display.
3. {OK} key
Press to set a selected item or entered numeric value.
4. Scroll keys
Press to move the cursor to each direction
one by one.
When {U}, {T}, {V}, or {W} appears in
this manual, press the scroll key of the
same direction.
4
User Tools Menu (Copier Features)
This section describes items you can set in the copier feature. The copier features
screen can be displayed by pressing the {User Tools/Counter} key. For details
about how to set up these items, see General Settings Guide.
Item Description
APS/ Auto R/E Priority You can select [Auto Paper Select Priority] (APS Priority) or [Auto R/E
Priority] (Auto Reduce/Enlarge Priority).
Auto Tray Switching If you load paper of the same size and in the same orientation in
two or more trays, the machine automatically shifts to the other
tray when the first tray runs out of paper (if [On] is selected.) This
function is called “Auto Tray Switching”. This setting specifies
whether to use Auto Tray Switching or not.
Original Type Setting You can adjust copy finish quality level according to original type.
You can choose these functions after selecting [Original Type 1 (Text)]
or [Original Type 2 (Photo)].
Duplex Mode Priority You can select the type of Duplex function effective when the ma-
chine is turned on, reset, or modes are cleared.
Orientation You can select the original orientation when using the Com-
bine/Series/Duplex, or Staple function. The default setting is [Do
not Specify]. When you select [Always Specify], you must select the
orientation of originals.
Max. Number of Sets The maximum copy quantity can be set between 1 and 999 using
the number keys.
Original Count Display You can set to display the count of originals and copying pages on
the display when [On] is selected.
Reproduction Ratio You can select which reduce, enlarge, or input ratio is shown on
the display with priority when [Reduce] or [Enlarge] is selected.
Preset R/E Priority You can set the ratio with priority when [R/E] is selected.
Duplex Margin Specify left margin on the back side of copies, and top margin on
the back side.
Rotate Sort Specify whether or not to select rotate sort when the {Sort} key
(finisher not installed), or {Sort/Staple} key (finisher installed) is
pressed.
When you select [On], you can select [Rotate Sort].
You cannot use the bypass tray with this function.
If you select [Off] when the finisher is not installed, only the Sort
function is available when you press the {Sort} key.
Rotate Sort:Auto Continue
Auto Sort You can set whether Auto Sort is “On” or “Off” when the machine
If you select [Off] when the paper tray in use runs out of paper, the
machine stops, allowing you to add paper so all copies can be rotate-sorted.
is turned on, reset, or modes are cleared.
Letterhead Setting If you select [On] for this function, the machine rotates the image
correctly.
5
6
1. Placing Originals
This chapter describes the types of originals you can set and how to place originals.
Originals
This section describes the types of originals that can be placed, paper sizes that
are automatically detected, and missing image area.
Sizes and Weights of Recommended Originals
The following describes recommended paper sizes and weights, and non-recommended originals for the ARDF.
❖ Metric version
Where original is placed Original size Original weight
Exposure glass Up to A3 --
ARDF One-sided originals:
A3L - A5KL
Two-sided originals:
A3L - A5KL
40-128 g/m
52-105 g/m
2
2
❖ Inch version
Where original is placed Original size Original weight
Exposure glass Up to 11" × 17" --
ARDF One-sided originals:
1
11" × 17"L - 5
Two-sided originals:
11" × 17"L - 5
/2" × 81/2"KL
1
/2" × 81/2"KL
10-34 lb.
14-28 lb.
Note
❒ About 50 originals can be placed in the ARDF.
❒ Paper of 433 mm (17.1") in length, or larger, is likely to jam, crease, or not feed
in properly.
7
1
Placing Originals
Non-compatible originals for the ARDF
Placing the following types of originals in the ARDF can cause paper misfeeds
or light and black lines, or result in damage to the originals. Place these originals
on the exposure glass instead.
• Originals other than those specified in “Sizes and Weights of Recommended
Originals”
• Stapled or clipped originals
• Perforated or torn originals
• Curled, folded, or creased originals
• Pasted originals
• Originals with any kind of coating, such as thermal fax paper, art paper, aluminum foil, carbon paper, or conductive paper
• Originals with perforated lines
• Originals with indexes, tags, or other projecting parts
• Sticky originals such as translucent paper
• Thin or highly flexible originals
• Thick originals such as postcards
• Bound originals such as books
• Transparent originals such as OHP transparencies or translucent paper
• Originals that are still wet with ink or correction fluid
Note
❒ The original might become dirty if it is written with a pencil or a similar tool.
Sizes Detectable by Auto Paper Select
Sizes detectable from the exposure glass, and ARDF are:
❖ Metric version
Size
Location of the original
Exposure glass
ARDF
A3L
: Detectable × : Undetectable
*1
JIS: Japanese Industrial Standard
*2
Default is 81/2" × 13"L. You can select from 8" × 13"L or 81/4" × 13"L. To make 8" × 13"L
or 81/4" × 13"L detectable, contact your service representative.
*3
If you want to make A5K paper detectable, contact your service representative.
B4 JIS
L
*1
A4KL
B5 JIS
L
×
*1
B5 JIS
K
*1
A5KL
*3
×
81/2" × 13"
*2
L
8
❖ Inch version
Originals
Size
Location of the original
Exposure glass
ARDF
11" × 17"
L
81/2" × 14"L
8 1/2" × 13"L
×
*2 81
/2" × 11"
KL
51/2" × 81/2"
KL
×
: Detectable × : Undetectable
*1
If you want to make 51/2" × 81/2"K paper detectable, contact your service representative.
*2
Default is 81/2" × 13"L. You can select from 8" × 13"L or 81/4" × 13"L. To make 8" × 13"L
or 81/4" × 13"L detectable, contact your service representative.
Maximum scanning area
❖ Exposure glass
*1
1
CP01AEE
❖ ARDF
ARB051S
Note
❒ When you copy custom size originals, make sure you specify the size of the
originals. If not, the image may not be copied properly.
Reference
p.14 “Specifying the Original Size When a Paper Tray is Selected”
p.17 “Specifying the Original Size When the Bypass Tray is Selected”
9
1
Placing Originals
Sizes difficult to detect
It is difficult for the machine to detect the sizes of the following originals. Even
if Auto Paper Select is set, the correct paper size may not be selected, so select
the paper size manually.
• Originals with indexes, tags, or other projecting parts
• Transparent originals such as OHP transparencies or translucent paper
• Dark originals with a lot of text and drawings
• Originals which partially contain a solid image
• Originals which have solid images at their edges
Missing Image Area
Even if you correctly place originals in the ARDF, or on the exposure glass, margins of a few millimeters on all four sides of the original might not be copied.
1 0.5 mm (0.02") or more
2 0.5 mm (0.02") or more
3 2 ± 1.5 mm (0.08" ± 0.06")
4 2 ± 1.5 mm (0.08" ± 0.06")
10
GCGENK2E
Placing Originals
Placing Originals
This section describes the procedure for placing originals on the exposure glass
and in the ARDF.
Take care to place originals after any correction fluid and ink has completely
dried. Not taking this precaution could cause marks on the exposure glass that
will be copied onto paper.
Reference
p.7 “Originals”
Original Orientation
You can set the original orientation in the following ways.
Originals ARDF Exposure
glass
1
set11EE
set23EE
Note
❒ Originals should be aligned to the rear left corner when placing them on the
exposure glass. However, some copy functions may produce different results
depending on the orientation of the originals. For details, see the explanations
of each function.
Reference
p.50 “Staple”
p.52 “Duplex”
p.55 “One-Sided Combine”
p.58 “Two-Sided Combine”
p.61 “Series Copies”
11
Placing Originals
Placing Originals on the Exposure Glass
Place originals on the exposure glass.
1
Important
❒ Do not lift the exposure glass cover or ARDF forcefully. Otherwise, it will be
damaged, or the cover of the ARDF might open.
A Lift the exposure glass cover or ARDF.
Be sure to lift the exposure glass cover or ARDF by more than 30 degrees. Otherwise, the size of the original might not be detected correctly.
B Place the original face down on the exposure glass. The original should be
aligned with the rear left corner.
Start with the first page to be copied.
BAN018S
1 Positioning mark
2 Scales
C Lower the exposure glass cover or ARDF.
12
Placing Originals
Placing Originals in the ARDF
Place originals in the ARDF.
Settings should be made when placing custom size originals.
❖ When placing custom size originals:
See “Specifying the Original Size When a Paper Tray is Selected” and “Specifying the Original Size When the Bypass Tray is Selected”.
ZAAH280E
1 Sensors
1
A Adjust the document guide to the original size.
B Set the aligned originals face up into the ARDF.
Do not stack originals beyond the limit mark.
The first page should be on the top.
Be sure not to block the sensor or load the original untidily. Doing so may
cause the machine to detect the size of the scanned image incorrectly or display a paper misfeed message. Also, be sure not to place originals or other objects on the top cover. Doing so may cause a malfunction.
ARB023S
1 Limit mark
2 Document guide
13
1
Placing Originals
Note
❒ Straighten curls in the originals before placing them in the ARDF.
❒ To prevent multiple sheets from being fed at once, fan the originals before
placing them in the ARDF.
❒ Set the originals squarely.
Specifying the Original Size When a Paper Tray is Selected
You can select either regular or custom for the size of the original when a paper
tray is selected.
Regular sizes
When placing regular size originals on the exposure glass or in the ARDF, select
the size of the originals from the regular sizes shown on the display.
A Select a desired paper tray using {U} or {T}.
B Press the {q} key.
C Select [Regular Size] using {U} or {T}, and then press the {OK} key.
When [Auto Detect] is selected, the size of the placed original will be detected
automatically.
14
Placing Originals
D Select the original size using the scroll keys, and then press the {OK} key.
Programmed” message appears.
The “
When the regular size originals settings are registered, appears
on the top of the copy display.
Note
❒ This function is not available in Auto Paper Select mode.
❒ To cancel the size you have set, press the {Clear Modes} key.
1
Custom sizes
When placing custom size originals on the exposure glass or in the ARDF, specify the size of the originals using the number keys.
Important
❒ Originals that have a vertical length of 105-297 mm (4.2"-11.6") and a horizon-
tal length of 128-1,260 mm (5.1"-49.6") can be specified.
A Select a desired paper tray using {U} or {T}.
B Press the {q} key.
C Select [Custom Size] using {U} or {T}, and then press the {OK} key.
15
1
Placing Originals
D Enter the horizontal size of the original (Horiz.) with the number keys, and
then press the {OK} key.
ARB009S
1 Vertical size
2 Horizontal size
E Enter the vertical size of the original (Vert.) with the number keys, and then
press the {OK} key.
Programmed” message appears.
The “
When the custom size originals settings are registered, appears
on the top of the copy display.
Note
❒ This function is not available in Auto Paper Select mode.
❒ If you make a mistake in step
enter the value again.
❒ To cancel the size you have set, press the {Clear Modes} key.
or E, press the {Clear/Stop} key, and then
D
16
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