Ricoh AFICIO MP 2000L, AFICIO MP 1600L User Manual
Placing Originals
1
Copying
2
Troubleshooting
3
User Tools (Copier Features)
4
Remarks
5
Specifications
6
Operating Instructions
Copy Reference
Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sur e to read the
Safety Information in this manual before using the machine.
Manuals for This Machine
The following manuals describe the operational procedures of this machine. For
particular functions, see the relevant parts of the manual.
Note
❒ Manuals provided are specific to machine type.
❒ Adobe Acrobat Reader is necessary to view the manuals as a PDF file.
❒ Two CD-ROMs are provided:
• CD-ROM 1 "Operating Instructions for Printer/Scanner"
• CD-ROM 2 "Scanner Driver & Document Management Utilities"
❖ General Settings Guide
Provides an overview of the machine and describes System Settings (paper
trays, Key Operator Tools, etc.), and troubleshooting.
❖ Network Guide
Describes procedures for configuring the machine and computers in a network environment.
❖ Copy Reference (this manual)
Describes operations, functions, and troubleshooting for the machine's copier
function.
❖ Printer/Scanner Reference
Describes system settings, functions, troubleshooting and operations for the
machine's printer and scanner function.
i
TABLE OF CONTENTS
Manuals for This Machine ...................................................................................... i
Notice ......................................................................................................................1
How to Read This Manual .....................................................................................2
Names of Major Options ............................................................................................2
Safety Information ................................................................................................. 3
Safety During Operation............................................................................................. 3
Positions of Labels and Hallmarks for RWARNING and RCAUTION Labels ... 5
Machine Types ....................................................................................................... 6
Control Panel.......................................................................................................... 7
Display .......................................................................................................................8
Reading the Display and Using Keys......................................................................... 9
Turning On the Power ......................................................................................... 10
Turning On the Main Power .....................................................................................10
Turning On the Power .............................................................................................. 10
Turning Off the Power .............................................................................................. 11
Turning Off the Main Power .....................................................................................11
Saving Energy .......................................................................................................... 11
1. Placing Originals
Originals ...............................................................................................................13
Sizes and Weights of Recommended Originals.......................................................13
Sizes Detectable with Auto Paper Select ................................................................. 15
Missing Image Area .................................................................................................16
Placing Originals.................................................................................................. 17
Original Orientation .................................................................................................. 17
Placing Originals on the Exposure Glass ................................................................. 17
Placing Originals in the ADF or ARDF .....................................................................18
2. Copying
Basic Procedure................................................................................................... 21
Copying from the Bypass Tray........................................................................... 22
Copier Functions ................................................................................................. 26
Adjusting Image Density ..........................................................................................26
Selecting Original Type Setting................................................................................26
Selecting Copy Paper ..............................................................................................26
Preset Reduce/Enlarge ............................................................................................28
Zoom ........................................................................................................................28
Auto Reduce/Enlarge ............................................................................................... 29
Sort........................................................................................................................... 30
Changing the number of sets...................................................................................31
Duplex (Type 2 only) ................................................................................................ 32
One-Sided Combine.................................................................................................34
Two-Sided Combine (Type 2 only)...........................................................................35
Series Copies ........................................................................................................... 37
ii
3. Troubleshooting
If Your Machine Does Not Operate As You Want.............................................. 39
When a Message Is Displayed................................................................................. 39
If You Cannot Make Clear Copies.......................................................................40
If You Cannot Make Copies As You Want .........................................................41
When Memory Is Full ............................................................................................... 42
B Loading Paper ................................................................................................. 43
Loading Paper..........................................................................................................43
Orientation-Fixed Paper or Two-Sided Paper..........................................................44
D Adding Toner................................................................................................... 46
Handling Toner......................................................................................................... 46
Toner Storage ..........................................................................................................46
Used Toner ..............................................................................................................46
Removing Toner................................................................................................... 47
Inserting Toner.....................................................................................................48
4. User Tools (Copier Features)
Accessing User Tools (Copier Features)........................................................... 49
Changing Default Settings .......................................................................................49
Quitting User Tools .................................................................................................. 50
Settings You Can Change with User Tools .......................................................51
APS/ Auto R/E Priority ............................................................................................ 51
Auto Tray Switching .................................................................................................51
Original Type Setting ............................................................................................... 51
Duplex Mode Priority ..............................................................................................52
Orientation................................................................................................................ 52
Max. Number of Sets ............................................................................................... 52
Original Count Display .............................................................................................52
Reproduction Ratio ..................................................................................................52
Preset R/E Priority ................................................................................................... 53
Duplex Margin ........................................................................................................ 53
Rotate Sort ...............................................................................................................53
Rotate Sort:Auto Continue .......................................................................................53
Letterhead Setting .................................................................................................... 53
5. Remarks
Do's and Don'ts.................................................................................................... 55
Where to Put Your Machine ................................................................................ 56
Machine Environment .............................................................................................. 56
Moving...................................................................................................................... 57
Power Connection .................................................................................................... 57
Access to the Machine .............................................................................................58
Maintaining Your Machine .................................................................................. 59
Cleaning the Exposure Glass................................................................................... 59
Cleaning the Exposure Glass Cover ........................................................................ 59
Cleaning the ADF ..................................................................................................... 59
iii
6. Specifications
Combination Chart...............................................................................................61
Supplementary Information ................................................................................ 62
INDEX......................................................................................................... 65
iv
Notice
Important
Do not copy or print any item for which reproduction is prohibited by law.
Copying or printing the following items is generally prohibited by local law:
bank notes, revenue stamps, bonds, stock certificates, bank drafts, checks, passports, driver's licenses.
The preceding list is meant as a guide only and is not inclusive. We assume no
responsibility for its completeness or accuracy. If you have any questions concerning the legality of copying or printing certain items, consult with your legal
advisor.
1
How to Read This Manual
R
R
Symbols
The following set of symbols is used in this manual.
WARNING:
This symbol indicates a potentially hazardous situation that might result in
death or serious injury when you misuse the machine without following the instructions under this symbol. Be sure to read the instructions, all of which are described in the Safety Information section.
CAUTION:
This symbol indicates a potentially hazardous situation that might result in minor or moderate injury or property damage that does not involve personal injury
when you misuse the machine without following the instructions under this
symbol. Be sure to read the instructions, all of which are described in the Safety
Information section.
* The statements above are notes for your safety.
Important
If this instruction is not followed, paper might be misfed, originals might be
damaged, or data might be lost. Be sure to read this.
Preparation
This symbol indicates information or preparations required prior to operating.
Note
This symbol indicates precautions for operation, or actions to take after abnormal operation.
Limitation
This symbol indicates numerical limits, functions that cannot be used together,
or conditions in which a particular function cannot be used.
Reference
This symbol indicates a reference.
[]
Keys that appear on the machine's display panel.
{}
Keys built into the machine's control panel.
Names of Major Options
Major options of this machine are referred to as follows in this manual:
• Auto Document Feeder → ADF
• Auto Document Feeder capable of scanning both sides of a sheet → ARDF
2
Safety Information
R
R
When using this machine, the following safety precautions should always be followed.
Safety During Operation
In this manual, the following important symbols are used:
WARNING:
CAUTION:
Indicates a potentially hazardous situation which, if instructions
are not followed, could result in death or serious injury.
Indicates a potentially hazardous situation which, if instructions are not
followed, may result in minor or moderate injury or damage to property.
R WARNING:
• Disconnect the power plug (by pulling the plug, not the cable) if the
power cable or plug becomes frayed or otherwise damaged.
• To avoid hazardous electric shock or laser radiation exposure, do not
remove any covers or screws other than those specified in this manual.
• Turn off the power and disconnect the power plug (by pulling the plug,
not the cable) if any of the following occurs:
• You spill something into the machine.
• You suspect that your machine needs service or repair.
• The external housing of your machine has been damaged.
• Do not incinerate spilled toner or used toner. Toner dust might ignite
when exposed to an open flame.
• Disposal can take place at our authorized dealer.
• Dispose of the used toner bottle in accordance with the local regula-
tions.
• Connect the machine only to the power source described on the inside
front cover of this manual. Connect the power cord directly into a wall
outlet and do not use an extension cord.
• Do not damage, break or make any modifications to the power cord.
Do not place heavy objects on it. Do not pull it hard nor bend it more
than necessary. These actions could cause an electric shock or fire.
3
R CAUTION:
• Protect the machine from dampness or wet weather, such as rain and snow.
• Unplug the power cord from the wall outlet before you move the machine.
While moving the machine, you should take care that the power cord will not
be damaged under the machine.
• When you disconnect the power plug from the wall outlet, always pull the
plug (not the cable).
• Do not allow paper clips, staples, or other small metallic objects to fall inside
the machine.
• Keep toner (used or unused) and toner bottle out of the reach of children.
• For environmental reasons, do not dispose of the machine or expended
supply waste at household waste collection points. Disposal can take place
at an authorized dealer.
• The inside of the machine could be very hot. Do not touch the parts with a
label indicating the “hot surface”. Otherwise, an injury might occur.
• Keep the machine away from humidity and dust. Otherwise a fire or an electric shock might occur.
• Do not place the machine on an unstable or tilted surface. If it topples over,
an injury might occur.
• Before moving the machine, be sure to pull all four handles fully out. If not,
an injury might occur. After moving the machine, return the four handles to
their original positions.
• When the optional paper tray unit is installed, do not push the upper part of
the main unit horizontally. An injury might occur if the paper tray unit becomes detached from the main unit.
• If you use the machine in a confined space, make sure there is a continuous
air turnover.
• Keep the machine away from flammable liquids, gases, and aerosols. A fire
or an electric shock might occur.
4
Positions of Labels and Hallmarks for
RWARNING and RCAUTION Labels
This machine has labels for RWARNING and RCAUTION at the positions
shown below. For safety, please follow the instructions and handle the machine
as indicated.
1
1
APE023S
5
Machine Types
This machine comes in two models which vary by copy speed. To make sure
which model you have, see the inside front cover of this manual.
Type 1 Type 2
Copy Speed
Duplex unit — ❍
❍: Can be used with this type.
—: Cannot be used with this type.
16 copies/minute (A4K, 81/2"
× 11"K)
20 copies/minute (A4K, 81/2"
× 11"K)
6
Control Panel
0
1
2
3
Copy
Scanner
Printer
Duplex
Combine/
Sort
Series
12 13 16 1915 17
11
4
Lighter Darker
5
Escape
14
1. {Copy} key
Press to activate the copier function.
2. Indicators
Display errors and machine status.
• h: Error indicator
See “Control Panel”, General Settings
Guide.
• D: Add Toner indicator
See p.46 “D Adding Toner”.
• B: Load Paper indicator
See p.43 “B Loading Paper”.
3. Display
Displays operation status and messages.
4. Selection keys
Correspond to items on the display. Press
to select the corresponding item.
5. Scroll keys
Press to select an item.
{U}: scroll upward
{T}: scroll downward
{V}: scroll right
{W}: scroll left
Reference
See p.9 “Reading the Display and
Using Keys”.
6. {User Tools/Counter} key
Press to change default or operation parameters according to requirement.
7. {Clear Modes} key
Press to clear the current settings.
6 7 98 1
ClearModes
User Tools/Counter
ABC DEF
OK
Original
Text
Photo
18
Clear/Stop
MNOJKLGHI
Start
WXYZTUVPQRS
Enter
APE045S
8. {Clear/Stop} key
Clear: clears an entered numeric value.
Stop: stops copying.
9. Main power indicator
Lights when the main power switch is
turned on.
Reference
p.10 “Turning On the Power”
10. Operation switch (On Indicator)
Press to turn the power on. The On indicator lights. To turn the power off, press
again.
Note
❒ This key is inactivate during scanning
or while setting defaults.
Reference
p.10 “Turning On the Power”
11. {Duplex} key (Type 2 only)
Makes two-sided copies.
Reference
See p.32 “Duplex (Type 2 only)”.
12. {Combine/Series} key
Press to make combine or series copies.
Reference
p.34 “One-Sided Combine”
p.35 “Two-Sided Combine (Type 2
only)”
p.37 “Series Copies”
13. {Sort} key
Automatically sorts copies.
7
14. {Lighter} and {Darker}
Press to change the image density setting.
Select the image density in five increments, Lighter to Darker.
15. {Escape} key
Press to cancel an operation or return to
the previous display.
17. {OK} key
Press to set a selected item or entered numeric value.
18. Number keys
Press to enter numeric values.
19. {Start} key
Press to start scanning or sending.
16. {Original} key
Press to select the original type registered
with [Original Type 1 (Text)] or [Original Type
2 (Photo)]. When the original type is se-
lected, the corresponding indicator
lights.
Display
This section explains how to read the display and use the Selection key for the
initial copy display.
Note
❒ The copy display is set as the default screen when the machine is turned on.
❖ Initial copy display
1 32
1. Operational status or messages
2. Messages and the selected tray
appear here. Currently selected
items appear in brackets.
8
AAX024S
4
AAI024S
3. Number of copies set.
4. Reduce/Enlarge ratio function for
non-fixed ratios.
Reading the Display and Using Keys
This section explains how to read the display and use the selection key for the
initial copy display.
Note
❒ The copy display is set as the default screen when the machine is turned on.
4
OK
Escape
1
2
1. Selection keys
Correspond to items at the bottom line on
the display.
Example: initial copy display
• When the instruction “press [100%]”
appears in this manual, press the left
selection key.
• When the instruction “press [R/E]” appears in this manual, press the centre
selection key.
• When the instruction “press [Auto R/E]”
appears in this manual, press the right
selection key.
3
APE026S
2. {Escape} key
Press to cancel an operation or return to
the previous display.
3. {OK} key
Press to set a selected item or entered numeric value.
4. Scroll keys
Press to move the cursor to each direction
one by one.
When {U},{T},{V}, or {W} key appears
in this manual, press the scroll key of the
same direction.
9
Turning On the Power
a
This machine has two power switches.
❖ Operation switch (right side of the
control panel)
Press to activate the machine.
When the machine has finished
warming up, you can operate the
machine.
❖ Main power switch (left side of the ma-
chine)
Turning off this switch makes the
main power indicator on the right
side of the control panel go off.
When this is done, machine power
is completely off.
Note
❒ This machine automatically enters
Energy Saver mode or turns itself
off if you do not use it for a while.
See General Settings Guide.
Turning On the Main Power
A Make sure the power cord is firm-
ly plugged into the wall outlet.
B Turn on the main power switch.
The main power indicator goes on.
Important
❒ Do not turn off the main power
switch immediately after turning it on. Doing so may result in
damage to the memory, leading
to malfunctions.
Turning On the Power
A Press the operation switch.
The On indicator goes on.
rModes
ar/Stop
tart
APE030S
Note
❒ If the power does not come on
when the operation switch is
pressed, check the main power
switch is on. If it is off, turn it on.
AAI049S
10
Turning Off the Power
a
A Press the operation switch.
The On indicator goes off.
rModes
ar/Stop
tart
APE030S
Note
❒ Even if you press the operation
switch, the indicator does not
go out, but blinks in the following cases:
• During communication with
external equipment.
Turning Off the Main Power
Important
❒ Do not turn off the main power
switch when the On indicator is lit
or blinking. Doing so may result in
damage to the memory.
❒ Make sure 100% is shown as avail-
able memory on the initial scanner
display before turning off the main
power switch.
❒ Be sure to turn off the main power
switch before pulling out the power plug. Not doing this may result
in damage to the memory.
Saving Energy
-Auto Off / Low Power
The machine automatically turns itself off when the job is finished, after
a certain period of time has elapsed.
This function is called “Auto Off”.
Note
❒ You can change the Auto Off time.
See General Settings Guide.
❒ The Auto Off Timer function will
not operate in the following cases:
• When a warning message appears
• When the service call message
appears
• When paper is jammed
•When the cover is open
•When the “
sage appears
• When toner is being replenished
• When the User Tools screen is
displayed
• When fixed warm-up is in
progress
• When the facsimile, printer, or
other functions are active
• When operations are suspended during printing
• When the Data In indicator is on
or blinking
Add Toner” mes-
A Be sure the On indicator is not lit.
B Turn off the main power switch.
The main power indicator goes
out.
11
12
1. Placing Originals
Originals
Sizes and Weights of Recommended Originals
❖ Metric version
Original location Original size Original weight
Exposure glass Up to A3 --
ADF or ARDF One-sided originals:
A3L – A5KL
Two-sided originals:
A3L – A5KL
*1
40–128 g/m
52–105 g/m
❖ Inch version
Original location Original size Original weight
Exposure glass Up to 11" × 17" --
ADF or ARDF One-sided originals:
1
11" × 17"L – 5
Two-sided originals:
11" × 17"L – 51/2" × 81/2"KL
*1
The optional ARDF is required.
/2" × 81/2"KL
*1
11–34 lb.
14–28 lb.
Note
❒ About 30 originals can be placed in the ADF.
❒ About 50 originals can be placed in the ARDF.
2
2 *1
*1
13
Placing Originals
Non-compatible originals for the ADF
Placing the following types of originals in the ADF or ARDF can cause paper
misfeeds or result in damage to the originals. Place these originals on the expo-
1
sure glass instead.
• Originals other than those specified on p.13 “Sizes and Weights of Recommended Originals”
• Stapled or clipped originals
• Perforated or torn originals
• Curled, folded, or creased originals
•Pasted originals
• Originals with any kind of coating, such as art paper, aluminum foil, carbon
paper, or conductive paper
•Originals with perforated lines
• Originals with indexes, tags, or other projecting parts
• Sticky originals such as translucent paper
• Thin, highly flexible originals
• Thick originals such as postcards
• Bound originals such as books
• Transparent originals such as OHP transparencies or translucent paper
14
Note
❒ The original might become dirty if it is written with a pencil or a similar
tool.
Originals
Sizes Detectable with Auto Paper Select
❖ Metric version
*1
Size A3L
Original location
B4 JIS
L
A4KL
Exposure glass ❍❍❍× ❍ × ❍
ADF or ARDF ❍❍ ❍❍❍❍ ❍
❍ : Detectable size × : Undetectable size
*1
JIS: Japanese Industrial Standard
Note
❒ If you want to set up the machine to select A5K automatically, contact your
service representative.
❖ Inch version
Size 11" × 17"L
Original location
Exposure glass ❍❍❍❍ ×
ADF or ARDF ❍❍× ❍❍
1
8
/2" × 14"L 81/2" × 13"L 81/2" ×
❍ : Detectable size × : Undetectable size
B5 JIS
L
*1
B5 JIS
K
11"KL
*1
A5LK
8
13"L
51/2" ×
1
8
/2"KL
1
/2" ×
1
❖ Exposure glass
Positioning
mark
Maximum scanning area
mm)
mm)
GCSIZE1E
15
Placing Originals
❖ ADF or ARDF
1
Note
Maximum scanning area
mm)
GCSIZE2E
❒ When you copy custom size originals, make sure you specify the size of the
originals. If not, the image may not be copied properly. See p.19 “Placing custom size originals”.
Sizes difficult to detect
It is difficult for the machine to detect the sizes of the following originals, so select the paper size manually.
• Originals with indexes, tags, or other projecting parts
• Transparent originals such as OHP transparencies or translucent paper
• Dark originals with lots of text and drawings
• Originals partially consisting of a solid image
• Originals that have solid images around their edges
Missing Image Area
Even if you place originals in the ADF or ARDF, or on the exposure glass correctly, 4 mm (0.2”) margins on all four sides might not be copied.
16
Placing Originals
Placing Originals
Note
❒ Take care to place originals only af-
ter any correction fluid and ink has
completely dried. Not taking this
precaution could cause marks on
the exposure glass that will be copied onto paper.
Reference
For original sizes you can set, see
p.13 “Originals” .
Original Orientation
You can set the original orientation in
the following ways.
This function is useful for copying
torn or large originals.
Note
❒ Originals should normally be
aligned to the rear left corner.
However, some copy functions
may produce different results depending on the orientation of the
originals. For details, see the explanations of each function.
Originals ADF or
ARDF
Exposure
glass
Placing Originals on the
Exposure Glass
A Lift the exposure glass cover or
ADF or ARDF.
Important
❒ Do not lift the exposure glass
cover or ADF or ARDF forcefully. If you do, the ADF or ARDF
cover might open or be damaged.
Note
❒ Be sure to lift the exposure glass
cover or ADF or ARDF by more
than 30°. Otherwise, the size of
the original might not be detected correctly.
B Place the original face down on
the exposure glass. It should be
aligned with the rear left corner.
1
set11EE
set23EE
AAI025S
1. Positioning mark
2. Left scale
Note
❒ Start with the first page to be
copied.
C Lower the exposure glass cover or
ADF or ARDF.
17
Placing Originals
Placing Originals in the ADF or
ARDF
❖ ADF
1
Settings should be made in the following situations:
❖ When placing custom size originals:
p.19 “Placing custom size originals”
Note
❒ Do not stack originals over the lim-
it mark on the side fence of the
ADF or ARDF.
❒ The last page should be on the bot-
tom.
❒ Do not cover the sensors with your
hands, or place objects on them.
Doing so could cause the size to be
detected incorrectly, or the paper
misfeed error message to appear.
Also, do not place anything on the
cover, as this too could cause a
malfunction.
1. Sensor
A Set the document guide to the
original size.
B Align the edges of the originals
and place them in the ADF or
ARDF with the side to be copied
facing up.
AAI036S
❖ ARDF
18
AAI065S
1. Limit mark
2. Document guide
Note
❒ Straighten curls in the originals
before placing them in the ADF
or ARDF.
❒ To prevent multiple sheets feed-
ing in at once, fan the originals
before placing them in the ADF
or ARDF.
❒ Set the original squarely.
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