Ricoh AFICIO MP 2000, AFICIO MP 1600 User Manual

Preparing the Machine

Setting Up the Printer Driver

Operating Instructions

Printer Reference

Other Print Operations

The Functions and Settings of the Machine

Appendix

Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the

Safety Information in "About This Machine" before using the machine.

Introduction

This manual contains detailed instructions and notes on the operation and use of this machine. For your safety and benefit, read this manual carefully before using the machine. Keep this manual in a handy place for quick reference.

Important

Contents of this manual are subject to change without prior notice. In no event will the company be liable for direct, indirect, special, incidental, or consequential damages as a result of handling or operating the machine.

Do not copy or print any item for which reproduction is prohibited by law.

Copying or printing the following items is generally prohibited by local law:

bank notes, revenue stamps, bonds, stock certificates, bank drafts, checks, passports, driver's licenses.

The preceding list is meant as a guide only and is not inclusive. We assume no responsibility for its completeness or accuracy. If you have any questions concerning the legality of copying or printing certain items, consult with your legal advisor.

Notes:

Some illustrations in this manual might be slightly different from the machine.

Certain options might not be available in some countries. For details, please contact your local dealer.

Two kinds of size notation are employed in this manual. With this machine refer to the inch version.

Caution:

Use of controls or adjustments or performance of procedures other than those specified in this manual might result in hazardous radiation exposure.

Manuals for This Machine

Refer to the manuals that are relevant to what you want to do with the machine.

Important

❒ Media differ according to manual.

❒ The printed and electronic versions of a manual have the same contents.

❒ Adobe Acrobat Reader/Adobe Reader must be installed in order to view the

manuals as PDF files.

❒ Depending on which country you are in, there m ay also be html manuals. To

view these manuals, a Web browser must be installed.

❖ About This Machine

Be sure to read the Safety Information in this manual before using the machine. This manual provides an introduction to the functions of the machine. It also explains the control panel, preparation procedures for using the machine, how to enter text, and how to install the CD-ROMs provided.

❖ General Settings Guide

Explains User Tools settings, and Address Book procedures such as registering fax numbers, e-mail addresses, and user codes. Also refer to this manual for explanations on how to connect the machine.

❖ Trouble Shooting

Provides a guide to solving common problems, and explains how to replace paper, toner, and other consumables.

❖ Security Reference

This manual is for administrators of the machine. It explains security functions that the administrators can use to protect data from being tampered with, or prevent the machine from unauthorized use. Also refer to this manual for the procedures for registering administrators, as well as setting user and administrator authentication.

❖ Copy Reference

Explains Copier functions and operations. Also refer to this manual for explanations on how to place originals.

❖ Facsimile Reference

Explains Facsimile functions and operations.

❖ Printer Reference

Explains Printer functions and operations.

❖ Scanner Reference

Explains Scanner functions and operations.

❖ Network Guide

Explains how to configure and operate the machine in a network environment, and use the software provided. This manual covers all models, and includes descriptions of functions and settings that might not be available on this machine. Images, illustrations, and information about operating systems that are supported might also differ slightly from those of this machine.

❖ Other manuals

• PostScript 3 Supplement

•UNIX Supplement

• Manuals for DeskTopBinder Lite

• DeskTopBinder Lite Setup Guide

• DeskTopBinder Introduction Guide

•Auto Document Link Guide

Note

❒ Manuals provided are specific to machine types.

❒ For “UNIX Supplement”, please visit our Web site or consult an authorized

dealer.

❒ “PostScript3 Supplement” and “UNIX Supplement” include descriptions of

functions and settings that might not be available on this machine.

Manuals for This Machine ......................................................................................i

Notice ......................................................................................................................1

How to Read This Manual .....................................................................................3

Symbols .....................................................................................................................3

Display Panel..........................................................................................................4

Reading the Display and Using Keys.........................................................................5

Printer Features Menu ...........................................................................................6

Setting Paper on the Bypass Tray......................................................................10

Setting the Paper Size Using the Control Panel ......................................................12

Setting the Custom Size Paper Using the Control Panel.........................................14

Setting Thick Paper or OHP Transparencies Using the Control Panel ....................16

Setting envelope Using the Control Panel ...............................................................17

1. Preparing the Machine

Confirming the Connection Method...................................................................19

Network Connection.................................................................................................19

Local Connection .....................................................................................................22

Installing the Printer Driver.................................................................................23

Quick Install..............................................................................................................23

Installing the Printer Driver for the Selected Port.....................................................24

Using as a Windows Network Printer ................................................................34

Using as a NetWare Print Server / Remote Printer ........................................... 36

Form Feed................................................................................................................38

Banner Page ............................................................................................................38

Printing after Resetting the Printer ...........................................................................38

Installing the Printer Driver Using USB .............................................................39

Windows Me - USB ..................................................................................................39

Windows 2000 - USB ...............................................................................................41

Windows XP, Windows Server 2003 - USB .............................................................42

Printing with Parallel Connection.......................................................................44

Printing with Bluetooth Connection...................................................................46

Supported Profiles....................................................................................................46

Printing with Bluetooth Connection ..........................................................................46

Configuring Security Mode Settings.........................................................................48

Printing in the Security Mode ...................................................................................48

Making Option Settings for the Printer..............................................................49

Conditions for Bidirectional Communication ............................................................49

If Bidirectional Communication Is Disabled..............................................................51

Installing Font Manager 2000..............................................................................52

Using Adobe PageMaker Version 6.0, 6.5, or 7.0.............................................. 53

iii

2. Setting Up the Printer Driver

PCL - Accessing the Printer Properties.............................................................55

Windows 95 / 98 / Me - Accessing the Printer Properties........................................55

Windows 2000 - Accessing the Printer Properties ...................................................56

Windows XP, Windows Server 2003 - Accessing the Printer Properties .................58

Windows NT 4.0 - Accessing the Printer Properties ................................................59

RPCS - Accessing the Printer Properties.......................................................... 62

Windows 95 / 98 / Me - Accessing the Printer Properties........................................62

Windows 2000 - Accessing the Printer Properties ...................................................64

Windows XP, Windows Server 2003 - Accessing the Printer Properties .................66

Windows NT 4.0 - Accessing the Printer Properties ................................................68

3. Other Print Operations

Printing a PDF File Directly.................................................................................71

Printing Method........................................................................................................71

Using DeskTopBinder Lite .......................................................................................71

Using commands .....................................................................................................74

Unauthorized Copy Control ................................................................................75

Using [Data security for copying] .................................................................................76

Using [Mask type:] .....................................................................................................78

Important Notice.......................................................................................................79

Form Feed.............................................................................................................80

Printing from a Selected Tray...................................................................................80

Canceling a Print Job ...............................................................................................81

Canceling a Print Job ..........................................................................................83

Canceling a Print Job Using the Control Panel ........................................................83

Windows - Canceling a Print Job from the computer...............................................83

Checking the Error Log .......................................................................................85

Collate ...................................................................................................................86

4. The Functions and Settings of the Machine

Mainframe .............................................................................................................89

Functions..................................................................................................................89

Interface ...................................................................................................................89

List of the Setting Items ......................................................................................90

Web Image Monitor..................................................................................................90

telnet ........................................................................................................................93

Settings that can be used with PostScript 3.............................................................94

5. Appendix

Specifications.......................................................................................................95

Options.....................................................................................................................96

INDEX......................................................................................................... 98

Notice

Note to users in the United States of America

Note:

This equipment has been tested and found to comply with the limits for a Class B digital device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference in a residential installation. This equipment generates, uses and can radiate radio frequency energy and, if not installed and used in accordance with the instructions, may cause harmful interference to radio communications. However, there is no guarantee that interference will not occur in a particular installation. If this equipment does cause harmful interference to radio or television reception, which can be determined by turning the equipment off and on, the user is encouraged to try to correct the interference by one more of the following measures:

• Reorient or relocate the receiving antenna.

• Increase the separation between the equipment and receiver.

• Connect the equipment into an outlet on a circuit different from that to which the receiver is connected.

• Consult the dealer or an experienced radio /TV technician for help.

Caution:

Changes or modifications not expressly approved by the party responsible for compliance could void the user's authority to operate the equipment.

Declaration of Conformity

Product Name: Printer/Scanner Unit

Model Number: 9016/Dsm716/LD316/Aficio MP 1600 9021d/Dsm721d/LD320d/Aficio MP 2000

Responsible party: Ricoh Corporation

Address: 5 Dedrick Place, West Caldwell, NJ 07006

Telephone number: 973-882-2000

This device complies with Part 15 of the FCC Rules.

Operation is subject to the following two conditions:

1. This device may not cause harmful interference, and

2. this device must accept any interference received, including interference that

may cause undesired operation.

A Properly shielded and grounded cables and connectors must be used for con-

nections to a host computer (and/or peripheral) in order to meet FCC emission limits.

B An AC adapter with a ferrite core must be used for RF interference suppres-

sion.

Note to users in Canada

Note:

This Class B digital apparatus complies with Canadian ICES-003.

Remarque concernant les utilisateurs au Canada

Avertissement:

Cet appareil numérique de la classe B est conforme à la norme NMB-003 du Canada.

How to Read This Manual

Symbols

This manual uses the following symbols:

Indicates important safety notes.

Ignoring these notes could result in serious injury or death. Be sure to read these notes. They can be found in the “Safety Information” section of About This Machine.

Indicates important safety notes.

Ignoring these notes could result in moderate or minor injury, or damage to the machine or to property. Be sure to read these notes. They can be found in the “Safety Information” section of About This Machine.

Indicates points to pay attention to when using the machine, and explanations of likely causes of paper misfeeds, damage to originals, or loss of data. Be sure to read these explanations.

Indicates supplementary explanations of the machine’s functions, and instructions on resolving user errors.

This symbol is located at the end of sections. It indicates where you can find further relevant information.

[ ]

Indicates the names of keys that appear on the machine’s display panel.

{ }

Indicates the names of keys on the machine’s control panel.

Display Panel

This section describes configuration using the display panel when the printer function is selected.

ASC009S

1. Operational status or messages

Displays current machine status, such as “Ready”, “Offline”, and “Printing...”.

2. [JobReset]

Press to cancel the current print job. If you press it when the machine is offline and Hex Dump is selected, Hex Dump is canceled.

Note

3. [Menu]

Press to display the menu to select the following options:

• [Show Error Log]

Displays the error logs of print jobs that are sent from a computer.

❒ When the power is turned on, the copier display is shown. This is a factory

default. This initial setting can be changed. See “System Settings”, General Settings Guide.

Reading the Display and Using Keys

This section explains how to read the display and using the selection key for the initial display.

ASC010S

1. Scroll keys

Press to move the cursor in each direction, step by step.

When the {U}, {T}, {V}, or {W} key appears in this manual, press the scroll key of the same direction.

2. {OK} key

Press to set a selected item or entered numeric value.

Note

3. {Escape} key

Press to cancel an operation or return to the previous display.

4. Selection keys

Correspond to the function items at the bottom line on the display. Example: Basic screen When the instruction “press [JobReset]” appears in this manual, press the left selection key.

❒ The Printer display is set as the default screen when the machine is turned on.

You can change the settings in [System Settings]. See General Settings Guide.

Printer Features Menu

The following explains settings and meanings of functions on Printer Feature. Printer Feature screen appears when you press the {User Tools/Counter} key. For details, see “Printer Features”, General Settings Guide.

❖ List/Test Print

Menu Description

Multiple Lists You can print the configuration page and er-

ror log.

Config. Page You can print the machine's current configu-

ration values.

Error Log You can print error logs listing all errors that

occurred during printing.

Menu List You can print a Menu List showing the ma-

chine's function menus.

PCL Config./Font Page You can print the current configuration and

installed PCL font list.

PS Config./Font Page You can print the current configuration and

installed PostScript font list.

PDF Config./Font Page You can print the current configuration and

installed PDF font list.

This menu can be selected only when the optional PostScript 3 unit is installed.

Hex Dump You can print in the Hex Dump mode.

❖ Maintenance

Menu Description

Menu Protect This function lets you protect menu settings

from accidental change. It makes it impossible to change menu settings with normal procedures unless you perform the required key operations.

In a network environment, only administrators can make changes to menu settings.

List/Test Print Lock You can lock the [List/Test Print] menu.

❖ System

Menu Description

Print Error Report You can print an error report when a printer

or memory error occurs.

Auto Continue You can select this to enable Auto Continue.

When it is On, printing continues after a system error occurs.

Memory Overflow Select this to have a memory overflow error

report printed.

Memory Usage You can select the amount of memory used

in Font Priority or Frame Priority, according to paper size or resolution.

Duplex You can select to have print on both sides of

each page.

Copies You can specify the number of print sets.

This setting is disabled if the number of pages to print has been specified with the printer driver or another command.

Blank Page Print You can select whether or not to print blank

pages.

Edge Smoothing Set this to enable Edge Smoothing.

• On (Default)

•Off

Note

❒ If Toner Saving is set to On, Edge

Smoothing is ignored even if it is set to On.

Toner Saving Set this to enable Toner Saving.

• On (Default)

•Off

Printer Language You can specify the printer language.

Sub Paper Size You can enable the Auto Substitute Paper

Size (A4↔LT) feature.

Page Size You can select the default paper size.

Letterhead Setting You can rotate original images when print-

ing.

When printing, original images are always rotated by 180 degrees. Therefore, output might not be as expected when printing onto letterhead or preprinted paper requiring orientation. Using this function, you can specify image rotation.

Bypass Tray Priority You can specify which of the two options,

(Printer) Driver / Command or Machine Settings, has priority for determining the paper size for the bypass tray.

Menu Description

Edge to Edge Print You can select whether or not to print on the

entire sheet.

Default Printer Lang. You can set the default printer language if

the machine cannot find the printer language automatically.

Tray Switching You can set to switch the paper tray.

RAM Disk You can change the settings of the RAM disk.

❖ Host Interface

Menu Description

I/O Buffer You can set the size of the I/O Buffer. Nor-

mally it is not necessary to change this setting.

I/O Timeout You can set how many seconds the machine

should wait before ending a print job. If data from another port usually arrives in the middle of a print job, you should increase this timeout period.

❖ PCL Menu

Menu Description

Orientation You can set the page orientation.

Form Lines You can set the number of lines per page.

Font Source You can set the storage location of the de-

fault font.

Font Number You can set the ID of the default font you

want to use.

Point Size You can set the point size you want to use for

the selected font.

Font Pitch You can set the number of characters per

inch for the selected font.

Symbol Set You can specify the set of print characters for

the selected font. The available options are as follows:

Courier Font You can select a courier font type.

Ext. A4 Width You can extend the printing area width

when printing on A4 sheet with PCL.

Append CR to LF When set to On, a carriage return will follow

each line feed: CR=CR, LF=CR−LF, FF=CR− FF.

Resolution You can set the print resolution in dots per

inch.

❖ PS Menu (optional)

Menu Description

Data Format You can select a data format.

Resolution You can set the print resolution in dots per

inch.

❖ PDF Menu (optional)

Menu Description

Change PDF Password You can set the password for the PDF file ex-

ecuting PDF Direct Print.

PDF Group Password You can set the group password already

specified with DeskTopBinder Lite.

Resolution You can set the print resolution in dots per

inch.

Note

❒ Depending on which optional units you have installed or the printer lan-

guage you have selected, some options are not displayed.

❒ Depending on the security settings, you might not be able to set certain op-

tions.

Reference

For details, see “Printer Features”, General Settings Guide.

For more information about copier features and system settings, see Copy Reference and General Settings Guide.

Setting Paper on the Bypass Tray

This section gives instructions for setting paper on the bypass tray.

For details about paper size and paper type, see “Recommended Paper Sizes and Types”, About This Machine.

Important

❒ The following functions are disabled when printing from the bypass tray:

• Duplex printing

•Auto Tray Select

•Auto Tray Switching

• Rotating Collate

❒ When printing using the printer function, original images are always rotated

by 180 degrees (the orientation of images to be printed is opposite to that of the copier function). When printing onto paper with specific orientation requirements, such as envelopes and letterheads, be sure to rotate the paper feed orientation to 180 degrees.

❒ Be sure to set the paper size using the printer driver when printing data from

the computer. The paper size set using the printer driver has priority over the one set using the control panel.

❒ Paper that is thicker than 162 g/m

tray.

(max.) cannot be printed from the bypass

A Open the bypass tray.

AAW019S1

B Lift up the paper guide release lever.

ASC001S

C Adjust the paper guides to the paper size, and then gently insert paper face

down into the bypass tray.

AAW020S1

1. Extender

2. Paper guides

• Open out the extender to support paper sizes larger than A4 L, 8

• If the paper guides are not flush against the paper, skewing and misfeeds

might occur.

• Gently insert paper until it stops.

/2 ×11

• Do not stack paper over the limit mark, otherwise a skewed image or mis-

feeds might occur.

• Fan the paper to get air between the sheets to avoid a multi-sheet feed.

• When setting an OHP transparency, make sure that its front and back sides

are properly positioned.

D Push down the paper guide release lever.

ASC002S

E Set the paper size using the printer driver or the control panel.

Note

❒ Paper within the following dimensions can be set in the bypass tray:

• Vertical: 90 - 297 mm (3.55 - 11.69 in.)

• Horizontal: 148 - 600 mm (5.83 - 23.62 in.)

❒ Be sure to set the paper with the side you want to print facing down in the

bypass tray.

❒ The number of sheets that can be loaded in the bypass tray depends on the

paper type.

❒ When loading OHP transparencies or thick paper in the bypass tray, make

the paper setting using the control panel or printer driver.

Reference

For details about setting the paper size, see p.12 “Setting the Paper Size Using the Control Panel”.

For details about setting paper in the regular paper tray, see General Settings Guide.

When loading custom size paper, see p.14 “Setting the Custom Size Paper Using the Control Panel”.

Select paper type when printing onto OHP transparencies or thick paper

(over 90.2 g/m

). For details, see p.16 “Setting Thick Paper or OHP Trans-

parencies Using the Control Panel”.

Select paper type when printing onto envelopes. For details, see p.17 “Setting envelope Using the Control Panel”.

When loading letterhead paper, pay attention to its orientation. See General Settings Guide.

Setting the Paper Size Using the Control Panel

This procedure describes how to set paper size of the bypass tray using the control panel. If you select the printer driver to set paper size, this procedure is not necessary.

A Press the {User Tools/Counter} key.

ASC011S

B Select [System Settings] using {T} or {U}, and then press the {OK} key.

C Select [Tray Paper Settings] using {T} or {U}, and then press the {OK} key.

D Select [Printer Bypass Paper Size] using {T} or {U}, and then press the {OK}

key.

E Select the paper size using the scroll keys, and then press the {OK} key.

F Press the {User Tools/Counter} key to return to the default screen.

Reference

See the printer driver Help about the settings from the printer drivers.

Select paper type when printing onto OHP transparencies or thick paper. For details, see p.16 “Setting Thick Paper or OHP Transparencies Using the Control Panel”.

Select paper type when printing onto envelopes. For details, see p.17 “Setting envelope Using the Control Panel”.

Setting the Custom Size Paper Using the Control Panel

The following procedures are not required if you select the printer driver for the settings. In that case, set the paper size using the printer driver.

Important

❒ Custom size settings set using the printer driver have priority over those set

using the machine's control panel.

❒ When the printer driver is not used, make settings using the control panel.

A Press the {User Tools/Counter} key.

ASC011S

B Select [System Settings] using {T} or {U}, and then press the {OK} key.

C Select [Tray Paper Settings] using {T} or {U}, and then press the {OK} key.

D Select [Printer Bypass Paper Size] using {T} or {U}, and then press the {OK}

key.

E Select [Custom Size] using the scroll keys, and then press the {OK} key.

F Enter the horizontal size of the paper using the number keys, and press

{q}.

Available size: 148 - 600 mm (5.83 - 23.62 in.)

G Enter the vertical size of the paper using the number keys, and press {q}.

Available size: 90 - 297 mm (3.55 - 11.69 in.)

H Press the {User Tools/Counter} key to return to the default screen.

Note

❒ If the printer driver is not used, select [Machine Settings] from [Bypass Tray

Priority] in [System] of [Printer Features] (see “Printer Features”, General Set-

tings Guide). Set paper size using the control panel.

Reference

For printer driver settings, see the printer driver Help.

Setting Thick Paper or OHP Transparencies Using the Control Panel

The following procedures are not required if you select the printer driver for the settings. In that case, set the paper size using the printer driver.

Important

❒ Paper size settings set using the printer driver have priority over those set us-

ing the machine's control panel.

❒ When the printer driver is not used, make settings using the control panel.

A Press the {User Tools/Counter} key.

ASC011S

B Select [System Settings] using {T} or {U}, and then press the {OK} key.

C Select [Tray Paper Settings] using {T} or {U}, and then press the {OK} key.

D Select [Paper Type: Bypass Tray] using {T} or {U}, and then press the {OK}

key.

E Select paper type from the menu using {T} or {U}, and then press the {OK}

key.

F Press the {User Tools/Counter} key to return to the default screen.

Note

❒ The settings made will remain valid until they are reset again. After print-

ing on thick paper or OHP Transparencies, be sure to clear settings for the next user.

Reference

For the printer driver settings, see the printer driver Help.

For details about printing onto envelopes, see p.17 “Setting envelope Using the Control Panel”.

Setting envelope Using the Control Panel

A Press the {User Tools/Counter} key. B Select [System Settings] using the {U} or {T} key, and then press the {OK}

key.

C Select [Tray Paper Settings] using the {U} or {T} key, and then press the {OK}

key.

D Select [Paper Type:Bypass Tray] using the {U} or {T} key, and then press the

{OK} key.

E Select [Thick Paper] using the {U} or {T} key, and then press the {OK} key.

F Select [Printer Bypass Paper Size], and then press the {OK} key.

G Select the paper envelope size from [C6envL], [C5envL], or [DlenvL], and

then press the {OK} key.

H Press the {User Tools/Counter} key to return to the default screen.

1. Preparing the Machine

Confirming the Connection Method

This machine supports network and local connection.

Before installing the printer driver, check how the machine is connected. Follow the driver installation procedure that is appropriate to the connection method.

Network Connection

This machine can be used as a Windows printing port or network printer.

Using This Machine as the Windows Printing port

Network connections can be established through Ethernet and IEEE 802.11b.

Available ports are determined based on the combination of Windows operating system version and connection method used.

❖ Windows 95 / 98

Connection Method Available Ports