Ricoh AFICIO MP 1600L DDST, AFICIO MP 2000L DDST User Manual

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Page 1

General Settings Guide

Getting Started

Combined Function Operations

User Tools (System Settings)

Troubleshooting

Other Functions

Security

Specifications

Operating Instructions

Read this manual carefully before you use this machine and keep it hand y for future reference. For safe and correct use, be sure to read the

Safety Information in the "Copy Reference" before using the machine.

Page 2

Introduction

This manual contains detailed instructions and notes on the operation and use of this machine. For your safety and benefit, read this manual carefully before using the machine. Keep this manual in a handy place for quick reference.

Important

Contents of this manual are subject to change without prior notice. In no event will the company be liable for direct, indirect, special, incidental, or consequential damages as a result of handling or operating the machine.

Notes:

Some illustrations in this manual might be slightly different from the machine.

Certain options might not be available in some countries. For details, please contact your local dealer.

Laser Safety:

CDRH Regulations

This equipment complies with requirements of 21 CFR subchapter J for class 1 laser products. This equipment contains a 5- milliwatt, 760-800 nanometer wavelength, GaAIAs laser diode. This equipment does not emit hazardous light, since the beam is totally enclosed during all customer modes of operation and maintenance.

Caution:

Use of controls or adjustments or performance of procedures other than those specified in this manual might result in hazardous radiation exposure.

Notes:

The model names of the machines do not appear in the following pages. Check the type of your machine before reading this manual. (For details, see p.ii “Machine Types”.)

• Type 1: 9016/DSm716/LD316/Aficio MP 1600

• Type 2: 9021d/DSm721d/LD320d/Aficio MP 2000

Certain types might not be available in some countries. For details, please contact your local dealer.

Two kinds of size notation are employed in this manual. With this machine refer to the inch version.

For good copy quality, the supplier recommends that you use genuine toner from the supplier.

The supplier shall not be responsible for any damage or expense that might result from the use of parts other than genuine parts from the supplier with your office products.

Power Source

120V, 60Hz, 12A or more

Please be sure to connect the power cord to a power source as above. For details about power source, see “Power Connection” in the Copy Reference.

Page 3

Manuals for This Machine

The following manuals describe the operational procedures of this machine. For particular functions, see the relevant parts of the manual.

Note

❒ Manuals provided are specific to machine type.

❒ Adobe Acrobat Reader is necessary to view the manuals as a PDF file.

❖ General Settings Guide (this manual)

Provides an overview of the machine and describes System Settings (paper trays, Key Operator Tools, etc.), and troubleshooting.

❖ Network Guide

Describes procedures for configuring the machine and computers in a network environment.

❖ Copy Reference

Describes operations, functions, and troubleshooting for the machine's copier function.

❖ Printer/Scanner Reference

Describes system settings, functions, troubleshooting and operations for the machine's printer and scanner function.

Page 4

Machine Types

This machine comes in two models which vary by copy speed and available options.

Type 1 Type 2

Copy speed

Duplex unit — ❍

❍: Can be used with this type

—: Cannot be used with this type

16 copies/minute (A4K, 81/2" × 11"K)

21 copies/minute (A4K, 81/2" × 11"K)

Page 5

TABLE OF CONTENTS

Manuals for This Machine ...................................................................................... i

Machine Types ....................................................................................................... ii

Copyrights and Trademarks .................................................................................1

Trademarks ................................................................................................................1

Information about Installed Software..........................................................................2

How to Read This Manual .....................................................................................7

Names of Major Options ............................................................................................7

ENERGY STAR Program ....................................................................................... 8

1. Getting Started

Guide to Components ......................................................................................... 11

Options ................................................................................................................. 13

External Options....................................................................................................... 13

Control Panel........................................................................................................ 14

Display .....................................................................................................................15

Reading the Display and Using Keys....................................................................... 16

2. Combined Function Operations

Changing Modes .................................................................................................. 17

Multi-Access......................................................................................................... 18

3. User Tools (System Settings)

User Tools Menu (System Settings)...................................................................21

Accessing User Tools (System Settings) .......................................................... 23

Changing Default Settings .......................................................................................23

Quitting User Tools .................................................................................................. 24

Settings You Can Change with User Tools .......................................................25

General Features .....................................................................................................25

Tray Paper Settings .................................................................................................27

Timer Settings ..........................................................................................................28

Key Operator Tools .................................................................................................. 30

User Code ............................................................................................................ 33

Registering a New User Code.................................................................................. 33

Changing a User Code.............................................................................................34

Deleting a User Code ...............................................................................................34

Displaying the Counter for Each User Code ............................................................35

Printing the Counter for Each User Code................................................................. 36

Clearing the Counter................................................................................................36

4. Troubleshooting

If Your Machine Does Not Operate As You Want.............................................. 37

x Clearing Misfeeds ........................................................................................... 39

Changing the Paper Size.....................................................................................42

Changing the Paper Size of the Paper Tray ............................................................42

Changing the Paper Size in the Optional Paper Tray Unit.......................................44

iii

Page 6

5. Other Functions

Other Functions ................................................................................................... 47

Displaying the Total Counter....................................................................................47

Changing the Language...........................................................................................47

6. Security

Security................................................................................................................. 49

Primary Security Functions ...................................................................................... 49

Operating Environment and Notes..................................................................... 50

Operating Environment ............................................................................................50

For Administrator...................................................................................................... 50

For User ................................................................................................................... 50

7. Specifications

Main Unit............................................................................................................... 51

Options ................................................................................................................. 55

Exposure Glass Cover ............................................................................................. 55

Auto Document Feeder (ADF) .................................................................................55

Auto Document Feeder capable of scanning both sides of a sheet (ARDF)............56

Internal Tray 2 (1 bin tray)........................................................................................ 56

Paper Tray Unit (1-tray type).................................................................................... 57

Paper Tray Unit (2-tray type).................................................................................... 58

Copy Paper ...........................................................................................................59

Recommended Paper Sizes and Types...................................................................59

Unusable Paper .......................................................................................................61

Paper Storage .......................................................................................................... 62

INDEX......................................................................................................... 63

Page 7

Copyrights and Trademarks

Trademarks

Microsoft®, Windows® and Windows NT® are registered trademarks of Microsoft Corporation in the United States and/or other countries.

Acrobat

Bluetooth™ is a trademark of the Bluetooth SIG, Inc. (Special Interest Group) and is used by RICOH Company Limited under license.

The Bluetooth Trademarks are owned by Bluetooth SIG, Inc. USA.

Other product names used herein are for identification purposes only and might be trademarks of their respective companies. We disclaim any and all rights to those marks.

The proper names of the Windows operating systems are as follows:

• The product name of Windows

• The product names of Windows

• The product names of Windows Server™ 2003 are as follows:

• The product names of Windows NT

is a registered trademark of Adobe Systems Incorporated.

95 is Microsoft® Windows® 95

98 is Microsoft® Windows® 98

Me is Microsoft® Windows® Millennium

Edition (Windows Me)

2000 are as follows:

XP are as follows:

4.0 are as follows:

Microsoft Microsoft Microsoft

Microsoft Microsoft

Microsoft Microsoft Microsoft

Microsoft Microsoft

Windows® 2000 Professional

Windows® 2000 Server

Windows® 2000 Advanced Server

Windows® XP Home Edition

Windows® XP Professional

Windows Server™ 2003 Standard Edition

Windows Server™ 2003 Enterprise Edition

Windows Server™ 2003 Web Edition

Windows NT® Workstation 4.0

Windows NT® Server 4.0

Page 8

Information about Installed Software

expat

• The software including controller, etc. (hereinafter “software”) installed on this product uses the expat Version 1.95.2 (hereinafter “expat”) under the conditions mentioned below.

• The product manufacturer provides warranty and support to the software of the product including the expat, and the product manufacturer makes the initial developer and copyright holder of the expat, free from these obligations.

• Information relating to the expat is available at: http://expat.sourceforge.net/

Permission is hereby granted, free of charge, to any person obtaining a copy of this software and associated documentation files (the “Software”), to deal in the Software without restriction, including without limitation the rights to use, copy, modify, merge, publish, distribute, sublicense, and/or sell copies of the Software, and to permit persons to whom the Software is furnished to do so, subject to the following conditions:

The above copyright notice and this permission notice shall be included in all copies or substantial portions of the Software.

THE SOFTWARE IS PROVIDED “AS IS”, WITHOUT WARRANTY OF ANY KIND, EXPRESS OR IMPLIED, INCLUDING BUT NOT LIMITED TO THE WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE AND NONINFRINGEMENT. IN NO EVENT SHALL THE AUTHORS OR COPYRIGHT HOLDERS BE LIABLE FOR ANY CLAIM, DAMAGES OR OTHER LIABILITY, WHETHER IN AN ACTION OF CONTRACT, TORT OR OTHERWISE, ARISING FROM, OUT OF OR IN CONNECTION WITH THE SOFTWARE OR THE USE OR OTHER DEALINGS IN THE SOFTWARE.

NetBSD

1. Copyright Notice of NetBSD

For all users to use this product:

This product contains NetBSD operating system:

For the most part, the software constituting the NetBSD operating system is not in the public domain; its authors retain their copyright.

The following text shows the copyright notice used for many of the NetBSD source code. For exact copyright notice applicable for each of the files/binaries, the source code tree must be consulted.

A full source code can be found at http://www.netbsd.org/.

Page 9

Redistribution and use in source and binary forms, with or without modification, are permitted provided that the following conditions are met:

A Redistributions of source code must retain the above copyright notice, this list

of conditions and the following disclaimer.

B Redistributions in binary form must reproduce the above copyright notice,

this list of conditions and the following disclaimer in the documentation and/or other materials provided with the distribution.

C All advertising materials mentioning features or use of this software must

display the following acknowledgment: This product includes software developed by The NetBSD Foundation, Inc. and its contributors.

D Neither the name of The NetBSD Foundation nor the names of its contribu-

tors may be used to endorse or promote products derived from this software without specific prior written permission.

THIS SOFTWARE IS PROVIDED BY THE NETBSD FOUNDATION, INC. AND CONTRIBUTORS ''AS IS'' AND ANY EXPRESS OR IMPLIED WARRANTIES, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE ARE DISCLAIMED. IN NO EVENT SHALL THE FOUNDATION OR CONTRIBUTORS BE LIABLE FOR ANY DIRECT, INDIRECT, INCIDENTAL, SPECIAL, EXEMPLARY, OR CONSEQUENTIAL DAMAGES (INCLUDING, BUT NOT LIMITED TO, PROCUREMENT OF SUBSTITUTE GOODS OR SERVICES; LOSS OF USE, DATA, OR PROFITS; OR BUSINESS INTERRUPTION) HOWEVER CAUSED AND ON ANY THEORY OF LIABILITY, WHETHER IN CONTRACT, STRICT LIABILITY, OR TORT (INCLUDING NEGLIGENCE OR OTHERWISE) ARISING IN ANY WAY OUT OF THE USE OF THIS SOFTWARE, EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGE.

2. Authors Name List

All product names mentioned herein are trademarks of their respective owners.

The following notices are required to satisfy the license terms of the software that we have mentioned in this document:

• This product includes software developed by the University of California, Berkeley and its contributors.

• This product includes software developed by Jonathan R. Stone for the NetBSD Project.

• This product includes software developed by the NetBSD Foundation, Inc. and its contributors.

• This product includes software developed by Manuel Bouyer.

• This product includes software developed by Charles Hannum.

• This product includes software developed by Charles M. Hannum.

• This product includes software developed by Christopher G. Demetriou.

• This product includes software developed by TooLs GmbH.

• This product includes software developed by Terrence R. Lambert.

•This product includes software developed by Adam Glass and Charles Hannum.

• This product includes software developed by Theo de Raadt.

Page 10

• This product includes software developed by Jonathan Stone and Jason R. Thorpe for the NetBSD Project.

• This product includes software developed by the University of California, Lawrence Berkeley Laboratory and its contributors.

• This product includes software developed by Christos Zoulas.

• This product includes software developed by Christopher G. Demetriou for the NetBSD Project.

• This product includes software developed by Paul Kranenburg.

• This product includes software developed by Adam Glass.

• This product includes software developed by Jonathan Stone.

• This product includes software developed by Jonathan Stone for the NetBSD Project.

• This product includes software developed by Winning Strategies, Inc.

• This product includes software developed by Frank van der Linden for the NetBSD Project.

• This product includes software developed for the NetBSD Project by Frank van der Linden.

• This product includes software developed for the NetBSD Project by Jason R. Thorpe.

• The software was developed by the University of California, Berkeley.

• This product includes software developed by Chris Provenzano, the University of California, Berkeley, and contributors.

Sablotron

a) The application software installed on this product includes the Sablotron software Version 0.82 (hereinafter, “Sablotron 0.82”), with modifications made by the product manufacturer. The original code of the Sablotron 0.82 is provided by Ginger Alliance Ltd., the initial developer, and the modified code of the Sablotron 0.82 has been derived from such original code provided by Ginger Alliance Ltd.

b) The product manufacturer provides warranty and support to the application software of this product including the Sablotron 0.82 as modified, and the product manufacturer makes Ginger Alliance Ltd., the initial developer of the Sablotron 0.82, free from these obligations.

c) The Sablotron 0.82 and the modifications thereof are made available under the terms of Mozilla Public License Version 1.1 (hereinafter, “MPL 1.1”), and the application software of this product constitutes the “Larger Work” as defined in MPL 1.1. The application software of this product except for the Sablotron 0.82 as modified is licensed by the product manufacturer under separate agreement(s).

d) The source code of the modified code of the Sablotron 0.82 is available at: http://support-download.com/services/device/sablot/notice082.html.

Page 11

e) The source code of the Sablotron software is available at: http://www.gingerall.com.

f) MPL 1.1 is available at: http://www.mozilla.org/MPL/MPL-1.1.html.

JPEG LIBRARY

• The software installed on this product is based in part on the work of the Independent JPEG Group.

SASL

CMU libsasl

Tim Martin

Rob Earhart

Rob Siemborski

Redistribution and use in source and binary forms, with or without modification, are permitted provided that the following conditions are met:

A Redistributions of source code must retain the above copyright notice, this list

of conditions and the following disclaimer.

B Redistributions in binary form must reproduce the above copyright notice,

this list of conditions and the following disclaimer in the documentation and/or other materials provided with the distribution.

C The name “Carnegie Mellon University” must not be used to endorse or pro-

mote products derived from this software without prior written permission. For permission or any other legal details, please contact:

Office of Technology Transfer Carnegie Mellon University 5000 Forbes Avenue Pittsburgh, PA 15213-3890 (412) 268-4387, fax: (412) 268-7395 tech-transfer@andrew.cmu.edu

D Redistributions of any form whatsoever must retain the following acknowl-

edgment: “This product includes software developed by Computing Services at Carnegie Mellon University (http://www.cmu.edu/computing/).”

CARNEGIE MELLON UNIVERSITY DISCLAIMS ALL WARRANTIES WITH REGARD TO THIS SOFTWARE, INCLUDING ALL IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS, IN NO EVENT SHALL CARNEGIE MELLON UNIVERSITY BE LIABLE FOR ANY SPECIAL, INDIRECT OR CONSEQUENTIAL DAMAGES OR ANY DAMAGES WHATSOEVER RESULTING FROM LOSS OF USE, DATA OR PROFITS, WHETHER IN AN ACTION OF CONTRACT, NEGLIGENCE OR OTHER TORTIOUS ACTION, ARISING OUT OF OR IN CONNECTION WITH THE USE OR PERFORMANCE OF THIS SOFTWARE.

Page 12

MD4

License to copy and use this software is granted provided that it is identified as the “RSA Data Security, Inc. MD4 Message-Digest Algorithm” in all material mentioning or referencing this software or this function.

License is also granted to make and use derivative works provided that such works are identified as “derived from the RSA Data Security, Inc. MD4 MessageDigest Algorithm” in all material mentioning or referencing the derived work.

RSA Data Security, Inc. makes no representations concerning either the merchantability of this software or the suitability of this software for any particular purpose. It is provided “as is” without express or implied warranty of any kind.

These notices must be retained in any copies of any part of this documentation and/or software.

MD5

License to copy and use this software is granted provided that it is identified as the “RSA Data Security, Inc. MD5 Message-Digest Algorithm” in all material mentioning or referencing this software or this function.

License is also granted to make and use derivative works provided that such works are identified as “derived from the RSA Data Security, Inc. MD5 MessageDigest Algorithm” in all material mentioning or referencing the derived work.

These notices must be retained in any copies of any part of this documentation and/or software.

Page 13

How to Read This Manual

Symbols

The following set of symbols is used in this manual.

WARNING:

This symbol indicates a potentially hazardous situation that might result in death or serious injury when you misuse the machine without following the instructions under this symbol. Be sure to read the instructions, all of which are described in the Safety Information section.

CAUTION:

This symbol indicates a potentially hazardous situation that might result in minor or moderate injury or property damage that does not involve personal injury when you misuse the machine without following the instructions under this symbol. Be sure to read the instructions, all of which are described in the Safety Information section.

* The statements above are notes for your safety.

Important

If this instruction is not followed, paper might be misfed, originals might be damaged, or data might be lost. Be sure to read this.

Preparation

This symbol indicates information or preparations required prior to operating.

Note

This symbol indicates precautions for operation, or actions to take after abnormal operation.

Limitation

This symbol indicates numerical limits, functions that cannot be used together, or conditions in which a particular function cannot be used.

Reference

This symbol indicates a reference.

[]

Keys that appear on the machine's display panel.

{}

Keys built into the machine's control panel.

Names of Major Options

Major options of this machine are referred to as follows in this manual:

• Auto Document Feeder → ADF

• Auto Document Feeder capable of scanning both sides of a sheet → ARDF

Page 14

ENERGY STAR Program

As an ENERGY STAR Partner, we have determined that this machine model meets the ENERGY STAR Guidelines for energy efficiency.

The ENERGY STAR Guidelines intend to establish an international energy-saving system for developing and introducing energy-efficient office equipment to deal with environmental issues, such as global warming.

When a product meets the ENERGY STAR Guidelines for energy efficiency, the Partner shall place the ENERGY STAR logo onto the machine model.

This product was designed to reduce the environmental impact associated with office equipment by means of energy-saving features, such as Low-power mode.

•Low Power mode This product automatically lowers its power consumption 1 minute after finishing the last copy or print job. Printing is still possible in Low Power mode, but to make copies, you have to press the operation switch first. For details about how to change the interval between last job and Low Power mode, see p.29 “Energy Saver Timer”.

• Off mode (Copier only) To conserve energy, this product automatically turns off 1 minute after finishing the last copy or print job. In this manual, the Off mode is called the Auto Off mode. For details about how to change the interval between last job and Auto Off mode, see p.28 “Auto Off Timer”.

• Sleep mode (Printer or scanner installed) If there is a printer, or scanner unit installed, this product automatically lowers its power consumption even further 1 minute after finishing the last copy or print job. Printing is still possible in Sleep mode, but to make copies, you have to press the operation switch first. For details about how to change the interval between last job and Sleep mode, see p.28 “Auto Off Timer”.

Note

❒ If you want to operate this product while it is in either of these modes, do

one of the following:

• Turn on the operation switch.

• Place originals in the ADF or ARDF.

• Lift the exposure glass cover, ADF, or ARDF.

Page 15

• Duplex Priority (Type 2 only) To conserve paper, the Duplex function (1-Sided → 2-Sided) can be selected preferentially when you turn on the operation switch or the main power switch, press the {Clear Modes} key, or the machine resets itself automatically. To change Duplex Priority mode, see Copy Reference.

Specifications

Copier only Printer or scanner installed

Low Power mode

Sleep mode Power con-

Off mode Power con-

Power consumption

Default interval

Recovery time Less than 10 seconds Less than 10 seconds

sumption

Default interval

Recovery time - Less than 10 seconds

sumption

Default interval

Recovery time Less than 10 seconds -

40 W 45 W

1 minute 1 minute

- Less than 10 W

-1 minute

less than 1 W -

1 minute -

Duplex Priority (Type 2 only) 1 Sided → 1 Sided

Recycled Paper

In accordance with the ENERGY STAR Program, we recommend use of recycled paper which is environmentally friendly. Please contact your sales representative for recommended paper.

Page 16

Page 17

1. Getting Started

Guide to Components

1. Exposure glass cover (optional),

ADF (optional), or ARDF (optional).

See p.13 “External Options” (The illustration shows the ARDF.)

2. Exposure glass

Place originals here face down.

3. Internal tray 2 (1 bin tray) (option-

al)

The indicator lights when paper is delivered to internal tray 2. If internal tray 2 has not been installed, the indicator does not light. See p.13 “External Options”.

APE038S

Note

❒ When paper larger than 11" × 17" is

delivered, release the 1 bin tray stand, and then pull out the tray extension.

4. Internal tray

Copied or printed paper is delivered here.

5. Ventilation holes

Prevents overheating. Do not obstruct the ventilation holes by placing objects near them or leaning things against them. If the machine overheats, a fault might occur.

Page 18

Getting Started

6. Main power switch

If the machine does not operate after turning on the operation switch, check the main power switch is turned on. If it

is off, turn it on.

7. Main power indicator

Lights when the main power switch is turned on, and goes off when the switch is turned off.

9. Control panel

See p.14 “Control Panel”.

10. Front cover

Open to access the inside of the machine.

11. Paper tray

Load paper here.

12. Paper tray unit (optional)

See p.13 “External Options”.

8. Operation switch (On indicator)

Press to turn the power on (the On indicator lights). To turn the power off, press again (the On indicator goes off).

Type 1 Type 2

APE002S

1. Bypass tray

Use to copy onto OHP transparencies, adhesive labels, translucent paper, envelopes, and custom size paper.

2. Right cover

Open this cover to remove jammed paper fed from the paper tray.

3. Lower right cover (Type 2 only)

Open this cover to remove jammed paper fed from the paper tray unit.

4. Lower right cover

Open this cover to remove jammed paper from the optional paper tray unit.

Note

❒ This tray is for reversing paper when

using the duplex function (Type 2 only). Do not pull the paper out from here.

AAI032S

Page 19

Options

External Options

APE009S

1. Exposure glass cover

Lower this cover over originals.

2. ADF

Place stacks of originals here. They will feed in automatically.

3. ARDF

Place stacks of originals here. They will feed in automatically. This doc-

ument feeder can be used for two-sided originals.

4. Internal tray 2 (1 bin tray)

If you select this as the output tray, copied paper is delivered here face down.

Note

❒ Internal tray 2 can only be installed for

Type 2 (MFP).

5. Paper tray unit (1-tray type)

Holds 500 sheets.

6. Paper tray unit (2-tray type)

Holds up to 1,000 sheets of paper. Each paper tray holds 500 sheets.

Page 20

Getting Started

Control Panel

This illustration shows the control panel of the machine with options fully in-

stalled.

2 3

Copy

Scanner

Printer

Duplex

Combine/ Series

Lighter Darker

Sort

1. {Copy} key

Press to activate the copy function.

2. {Scanner} key

Press to activate the scanner function.

3. {Printer} key

Press to activate the printer function.

4. Indicators

Display errors and machine status. h: Error indicator. See Network Guide

and see p.39 “x Clearing Misfeeds”.

B: Load Paper indicator. See Copy Refer- ence.

D: Add Toner indicator. See Copy Refer- ence.

5. Display

Displays operation status and messages.

6. Selection keys

Correspond to items on the display. Press to select the corresponding item.

7. Scroll keys

Press to select an item.

{U}: scroll upward {T}: scroll downward {V}: scroll right {W}: scroll left

ABC DEF

OPER

User Tools/Counter

MNOJKLGHI

WXYTUV

Enter

8 9 1110 12

ClearModes

Clear/Stop

Start

APE025S

Escape

PRS

Original

Text

Photo

17 2116 18 20

8. {User Tools/Counter} key

•User Tools Press to change default or operation parameters according to requirement. See p.23 “Accessing User Tools (System Settings)”.

•Counter Press to check or print the counter value. See p.47 “Other Functions”.

9. {Clear Modes} key

Press to clear the current settings.

10. {Clear/Stop} key

•Clear: Clears an entered numeric value.

•Stop: Stops a job in progress, such as scanning or printing.

11. Main power indicator

The main power indicator lights when the main power switch is turned on.

Important

❒ Do not turn off the main power

switch while the On indicator is lit or blinking. Doing so may damage the memory.

12. Operation switch (On indicator)

Press to turn the power on. The On indicator lights. To turn the power off, press again.

Page 21

Control Panel

13. {On Line} key

Reference

Printer/Scanner Reference

14. Copier function keys

Reference

Copy Reference

15. {Lighter} and {Darker} keys

Press to change the image density setting. Select the image density in five increments, Lighter to Darker.

16. {Escape} key

Press to cancel an operation or return to the previous display.

17. {Original Type} key

Press to select the original type registered in [Original Type 1 (Text)] or [Original Type 2 (Photo)]. When the original type is select- ed, the corresponding indicator lights.

18. {OK} key

Press to set a selected item or an entered numeric value.

19. Number keys

Press to enter numeric values.

20. {#} key

Press to set a selected item or an entered numeric value.

21. {Start} key

Press to start copying, printing, or scanning or sending.

Display

The display panel shows machine status, error messages, and function menus.

Important

❒ A force or impact of more than 30 N (about 3 kgf) will damage the display.

The copy display is set as the default screen when the machine is turned on.

When you select or specify an item on the display, it is highlighted like .

Page 22

Getting Started

Reading the Display and Using Keys

This section explains how to read the display and use the Selection keys.

Escape

1. Selection keys

Correspond to items at the bottom line on the display.

Example: The Copy display

• When the instruction “press [100%]”

appears in this manual, press the left selection key.

• When the instruction “press [R/E]” ap-

pears in this manual, press the center selection key.

• When the instruction “press [Auto R/E]”

appears in this manual, press the right selection key.

APE026S

2. {Escape} key

Press to cancel an operation or return to the previous display.

3. {OK} key

Press to set a selected item or an entered numeric value.

4. Scroll keys

Press to move the cursor in each direction, step by step.

When the {U}, {T}, {W}, or {V} key appears in this manual, press the scroll key of the same direction.

Common key operations

The following keys are common to all screens:

❖ Key list

[Cancel] Deletes a selected function or entered values, and then the previous

[Exit] The previous display returns.

[Stop] Stops a job in progress.

[Yes] Acknowledges a selected function or an entered values.

[Stop] Cancels a selected function or entered values, and then the previous

display returns.

Page 23

2. Combined Function

o e

Operations

Changing Modes

Note

❒ You cannot switch modes in any of the following situations:

• During immediate transmission

• When accessing User Tools

• While scanning an original

❒ The copying screen is displayed as default when the power is turned on. You

can change this default setting. See p.25 “Function Priority”.

Copy

Scanner

Printer

C S

APE027S

-System Reset

The machine returns automatically to its initial condition when the job is finished, after a certain period of time has elapsed. This function is called “System Reset”.

Note

❒ You can change the System Reset time. See p.29 “System Auto Reset Timer”.

Page 24

Combined Function Operations

Multi-Access

You can carry out another job using a different function while the current job is being performed. Performing multiple functions simultaneously like this is called “Multi-accessing”.

This allows you to handle jobs efficiently, regardless of how the machine is being

used. For example:

• You can make copies while receiving printer data.

• While printing, you can make operations for copying.

Note

❒ See p.25 “Print Priority” for setting function priority. As default, [Display

mode] is set to first priority.

❒ You can specify the output tray where documents are delivered. For details

about how to specify the output tray for each function, see the following descriptions:

• p.26 “Output: Copier (copier)”

•p.26 “Output: Printer (printer)”

Page 25

Multi-Access

-Function compatibility

The chart shows function compatibility when print priority is set to “Interleave”. See p.25 “Print Priority”.

Mode after you select Copy Printer Scanner

Mode before you

select

Using the control panel ×× b b $$ Copying ×× bb$$

Copy

Receive Data bb 11bb

Printing bb b1 bb

Printer

Using the control panel $$ bb××

Scanner

Scanning $

Using the control panel

Receive Data

Copying

bb××

Printing

Using the control panel

Scanning

b…means that these functions can be used together.

$…means that you can interrupt the current job with Function keys to proceed to a subsequent job.

1…means that another job will automatically start after the current job is finished.

×…means that you must manually start another job after the current job is finished (i.e., these functions cannot be used together).

You can scan a document once the preceding job documents are all scanned.

Page 26

Combined Function Operations

Page 27

3. User Tools (System Settings)

User Tools Menu (System Settings)

Reference

For details about parallel interface, see Printer/Scanner Reference.

❖ General Features (See p.25 “General Features”.)

Default (MFP) Default (Copier only)

Panel Key Sound On

Copy Count Display Up

Function Priority Copier

Print Priority Display mode

Output: Copier Internal tray 1 Internal tray 1

Output: Printer Internal tray 2

Display Contrast Center

Key Repeat On

Measurement Unit Metric version: mm

Inch verion: inch

❖ Tray Paper Settings (See p.27 “Tray Paper Settings”.)

Default (MFP) Default (Copier only)

Tray Paper Size: Tray 1

Tray Paper Size:

Tray 2

Tray Paper Size: Tray 3 A5L

Tray Paper Size: Tray 4

(Type 2 only)

Paper Type: Bypass tray Thick Paper

Ppr Tray Priority: Copier Tray 1

Ppr Tray Priority: Printer Tray 1

Metric version: 8

Inch version: A4L

Metric version: A5L(Type 1), 8 11"L(Type 2)

Inch version: A5L (Type 1), A4L (Type 2)

/2" × 11"L

A5L

/2" ×

Page 28

User Tools (System Settings)

❖ Timer Settings (See p.28 “Timer Settings”.)

Default (MFP) Default (Copier only)

Auto Off Timer 1 min.

Energy Saver Timer 1 min.

System Auto Reset Timer 60 sec.

Copier Auto Reset Timer 60 sec.

❖ Key Operator Tools (See p.30 “Key Operator Tools”.)

User Code Man.: Copier Off

Key Counter Management All Off Off

Key Operator Code Off

Display/Print Counter —

Counter per User Code Display —

Print —

Clear —

Program/Change User Code Program —

Change —

Delete —

AOF (Always On) On

Default (MFP)

Default (Copier only)

Page 29

Accessing User Tools (System Settings)

This section is for key operators in charge of this machine.

User Tools allow you to change or set defaults.

Note

❒ Operations for system settings dif-

fer from normal operations. Always quit User Tools when you have finished. See p.24 “Quitting User Tools”.

❒ Any changes you make with User

Tools remain in effect even if the main power switch or operation switch is turned off, or the {Clear

Modes} key is pressed.

Changing Default Settings

Note

❒ If a key operator code is already

set, the key operator code entry display appears. Enter the key operator code, and then press the {OK} key. See p.30 “Key Operator Code”.

B Select [System Settings] using {U}

or {T}, and then press the {OK} key.

C Select the menu using {U} or {T},

and then press the {OK} key.

Reference

p.21 “User Tools Menu (System Settings)”.

D Select the item using {U} or {T },

and then press the {OK} key.

A Press the {User Tools/Counter} key.

User Tools/Counter

ABC DEF

MNOJKL

WXYTUV

ClearModes

Clear/Stop

Start

APE028S

E Change settings by following in-

structions on the display, and then press the {OK} key.

Note

❒ To cancel changes made to set-

tings and return to the initial display, press the {User Tools/Counter} key.

Page 30

User Tools (System Settings)

Quitting User Tools

A Press the {User Tools/Counter} key.

User Tools/Counter

ABC DEF

MNOJKL

WXYTUV

ClearModes

Clear/Stop

Start

APE028S

Page 31

Settings You Can Change with User Tools

Reference

To access User Tools, see p.23 “Accessing User Tools (System Settings)”.

General Features

❖ Panel Key Sound

The beeper (key tone) sounds when a key is pressed.

Note

❒ Default: On

❖ Copy Count Display

The copy counter can be set to show the number of copies made (count up), or the number of copies yet to be made (count down).

Note

❒ Default: Up (count up)

❖ Function Priority

You can specify the mode to be displayed immediately after the operation switch is turned on, or when System Reset mode is turned on.

Note

❒ Default: Copier

❖ Print Priority

Set the print priority for each mode.

Reference

p.18 “Multi-Access”

Note

❒ Default: Display mode

❒ When [Interleave] is selected, the current print job will be interrupted after

a maximum of five sheets.

❒ When the optional Internal tray 2 is installed on the machine, you can spec-

ify an output tray for document. For details about how to specify an output tray for each function, see the following sections:

• p.26 “Output: Copier (copier)”

• p.26 “Output: Printer (printer)”

Page 32

User Tools (System Settings)

❖ Output: Copier (copier)

You can specify a tray to which documents are delivered.

Note

❒ Default: Internal tray 1

❖ Output: Printer (printer)

You can specify a tray to which documents are delivered.

Note

❒ Default: Internal tray 2

❒ The output trays set on the printer driver have priority over the output tray

specified above.

❖ Display Contrast

You can adjust the brightness of the display.

❖ Key Repeat

You can select whether or not to use the key repeat function.

Note

❒ Default: On

❖ Measurement Unit

You can switch the measurement between “mm” and “inch”.

Note

❒ Default:

• Metric version: mm

• Inch version: inch

Output tray settings

Limitation

❒ You cannot use the Internal tray 2 as the output tray when copying from the

bypass tray.

Page 33

Settings You Can Change with User Tools

Tray Paper Settings

❖ Tray Paper Size: Tray 1–4

Select the size of the paper loaded in the paper tray.

•Type 1

• The paper sizes you can set for Tray 1 are as follows:

A3L, B4JIS (Japanese Industrial Standard)L, A4KL, B5JISKL, A5K, 11" × 17"L, 8 13"L, 8" × 13"L, 8 8KL, 16KKL

• The paper sizes you can set for Tray 2, 3 are as follows:

A3L , B4JISL , A4KL , B5JISKL , A5L , 11" × 17"L, 8

/2" × 13"L, 81/4" × 14"L, 81/4" × 13"L, 8" × 13"L, 81/2" × 11"KL,

/4" × 101/2"KL, 51/2" × 81/2"L, 8KL, 16KKL

•Type 2

• The paper sizes you can set for Tray 1, 2 are as follows:

A3L, B4JIS (Japanese Industrial Standard)L, A4KL, B5JISKL, A5K, 11" × 17"L, 8 13"L, 8" × 13"L, 8 8KL, 16KKL

• The paper sizes you can set for Tray 3, 4 are as follows:

A3L , B4JISL , A4KL , B5JISKL , A5L , 11" × 17"L, 8

/2" × 13"L, 81/4" × 14"L, 81/4" × 13"L, 8" × 13"L, 81/2" × 11"KL,

/4" × 101/2"KL, 51/2" × 81/2"L, 8KL, 16KKL

/2" × 14"L , 81/2" × 13"L , 81/4" × 14"L, 81/4" ×

/2" × 11"KL, 71/4" × 101/2"KL, 51/2" × 81/2"K,

/2" × 14"L , 81/2" × 13"L , 81/4" × 14"L, 81/4" ×

/2" × 11"KL, 71/4" × 101/2"KL, 51/2" × 81/2"K,

/2" × 14"L,

Important

❒ If the specified paper size differs from the actual size of the paper loaded

in the paper tray, a misfeed might occur because the correct paper size was not detected.

Note

❒ Default:

•Tray 1

• Metric version: 8

/2" × 11"L

• Inch version: A4L

•Tray 2

• Metric version: A5L (Type 1), 8

/2" × 11"L (Type 2)

• Inch version: A5L (Type 1), A4L (Type 2)

•Tray 3: A5L

• Tray 4 (Type 2 only): A5L

❒ If the paper size set for the selector in the paper tray is different from the

paper size for this setting, the paper size of the selector has priority.

Page 34

User Tools (System Settings)

❒ If you load paper of a size not indicated on the paper size selector in the

paper tray, set the selector to “p”.

Reference

p.42 “Changing the Paper Size”

❖ Paper Type: Bypass tray

Set the display so you can see what type of paper is loaded in the bypass tray.

• The paper types you can set for the bypass tray are as follows:

• recycled paper, special paper, color paper, letterhead, prepunched paper, label paper, bond paper, thick paper, OHP, cardstock

Note

❒ Default: Thick Paper

❒ Paper types you can set in the bypass tray for machines with the copy func-

tion only are plain paper, thick paper and OHP.

❖ Paper Tray Priority: Copier (copier)

You can specify the tray to supply paper for output.

Note

❒ Default: Tray 1

❖ Paper Tray Priority: Printer (printer)

You can specify the tray to supply paper for output.

❒ Default: Tray 1

Timer Settings

❖ Auto Off Timer

After a specified period has passed, following job completion, the machine automatically turns off, in order to conserve energy. This function is called “Auto Off”. The machine status after the Auto Off operation is referred to as “Off mode”, or “Sleep mode”. For the Auto Off Timer, specify the time to elapse before Auto Off.

❒ Default: 1 min.

❒ The time can be set from 1 to 240 minutes, using the number keys.

❒ From “Off mode” or “Sleep mode”, the machine is ready to use within 10

❒ Auto Off may not work when error messages appear.

Note

seconds.

Page 35

Settings You Can Change with User Tools

❖ Energy Saver Timer

The machine automatically enters Low Power mode automatically after a job is finished, and the selected time elapsed.

Note

❒ Default: 1 min.

❒ The time can be set from 1 to 240 minutes, using the number keys.

❒ Energy Saver may not work when error messages appear.

❒ The machine automatically prints any printer data received while in Ener-

gy Saver mode.

❖ System Auto Reset Timer

The System Reset setting automatically switches the screen to that of the function set in Function Priority when no operations are in progress, or when an interrupted job is cleared. This setting determines the system reset interval. See p.25 “Function Priority”.

Note

❒ Default: On, 60 sec.

❒ The time can be set from 10 to 999 seconds in 1 second increments, using

the number keys.

❒ When the set time has passed, the control panel returns to the menu that

was displayed before the {User Tools/Counter} key was pressed.

❖ Copier Auto Reset Timer

Specify the time to elapse before copier modes reset.

Note

❒ If [Off] is selected, the machine does not automatically switch to the user

code entry screen.

❒ Default: On, 60 sec.

❒ The time can be set from 10 to 999 seconds, using the number keys.

Page 36

User Tools (System Settings)

Key Operator Tools

The key operator must set the following items. For settings or more information, contact the key operator.

It is recommended that the key operator program a key operator code when performing the settings. See p.30 “Key Operator Code”.

❖ User Code Man.: Copier

Allows you to control who uses the machine by setting codes for users. User codes must be registered for user code management.

Note

❒ Default: Off

❒ By using [Auto Program] for the printer, you can keep a print log for each

user code entered from the driver.

❖ Key Counter Management

Use the key counter to specify whether users are restricted or not.

Note

❒ Default: Off

❒ [Key Counter Management] will only be displayed when the key counter is

set.

❖ Key Operator Code

Specify whether or not to use passwords (max. eight digits) to control Key Operator Tools settings for key operator code.

Note

❒ Default: Off

❒ If you select [On], enter the key operator code (max. eight digits) using the

number keys, and then select [On: Partial] or [On: All] to set the access limit.

•If you selected [On: Partial] A key operator code is only required for the Timer Settings and Key Operator Tools for System Settings. [Menu Protect] can be set for [Mainte- nance] in Printer Features. If you set [Menu Protect], you can set the key operator code for some Printer Features. See “Printer Features Parameters”, Printer/Scanner Reference.

•If you selected [On: All] A key operator code is required to access all items in System Settings, Copier Features, Printer Features, and Scanner Features.

❒ If you select [On: All], you must enter a key operator code to access the Key

Operator Code display.

Page 37

Settings You Can Change with User Tools

❖ Display/Print Counter

Allows you to view and print the number of prints.

•Display/Print Counter Displays the number of prints for each function (Total, Copier, Printer, A3/DLT, and Duplex).

• Print Counter List Prints out a list of the number of prints made under each function.

• To print the counter list

A Press the {User Tools/Counter} key.

User Tools/Counter

ABC DEF

MNOJKL

WXYTUV

B Select [System Settings] using {U} or {T}, and then press the {OK} key.

C Select [Key Operator Tools] using {U} or {T}, and then press the {OK}

ClearModes

Clear/Stop

Start

APE028S

key.

D Select [Display/Print Counter] using {U} or {T}, and then press the {OK}

key.

Page 38

User Tools (System Settings)

E Press [Print].

F Press the {Start} key.

G Press the {User Tools/Counter} key.

❖ Counter per User Code

Allows you to view and print the numbers of prints accessed with user codes, and to set those values to 0.

Note

❒ Press {U} and {T} to show all the numbers of prints.

❒ The number of prints may differ from the counter value shown in Dis-

play/Print Counter.

• Print counter per user code

Prints the number of prints made under each user code.

• Clear counter per user code

Sets the number of prints made under each user code to 0.

❒ Print list for each user code, see p.36 “Printing the Counter for Each User

Code”.

• Print counter for all user codes

Prints the number of prints made under all user codes.

• Clear counter for all user codes

Sets the number of prints made under all user codes to 0.

❖ Program/Change User Code

You can register, change, and delete user codes. For details about these operations, see p.33 “User Code”.

Note

❒ You can register up to 50 user codes.

❖ AOF (Always On)

Specify whether or not to use Auto Off.

Note

❒ Default: On

Page 39

User Code

Registering a New User Code

A Press the {User Tools/Counter} key.

User Tools/Counter

ABC DEF

MNOJKL

WXYTUV

ClearModes

Clear/Stop

Start

APE028S

B Select [System Settings] using {U}

or {T}, and then press the {OK} key.

D Select [Program/Change User Code]

using {U} or {T}, and then press the {OK} key.

E Select [Program] using {U} or {T},

and then press the {OK} key.

F Enter the user code using the

number keys, and then press the {OK} or {#} key.

C Select [Key Operator Tools] using

{U} or {T}, and then press the {OK} key.

Programmed” message ap-

The “ pears, and then the “User Code” display returns.

G Press the {User Tools/Counter} key.

Page 40

User Tools (System Settings)

Changing a User Code

Note

❒ Even if you change a user code, the

counter value will not be cleared.

G Enter the new user code using the

number keys, and then press the {OK} or {#} key.

A Press the {User Tools/Counter} key. B Select [System Settings] using {U}

Programmed” message ap-

or {T}, and then press the {OK}

key.

The “ pears, and then the “User Code” display returns.

C Select [Key Operator Tools] using

{U} or {T}, and then press the {OK} key.

D Select [Program/Change User Code]

using {U} or {T}, and then press the {OK} key.

E Select [Change] using {U} or {T},

and then press the {OK} key.

F Enter the registered user code you

want to change using the number keys, and then press the {OK} or {#} key.

H Press the {User Tools/Counter} key.

Deleting a User Code

Important

❒ This operation also deletes user

codes registered to multiple functions. User control via the deleted user code is no longer possible.

A Press the {User Tools/Counter} key. B Select [System Settings] using {U}

or {T}, and then press the {OK} key.

Note

❒ When you select the user code

from the User Code List, press [List]. Select the user code you want to change using {U} or {T}, and then press the {OK} key twice.

C Select [Key Operator Tools] using

{U} or {T}, and then press the {OK} key.

D Select [Program/Change User Code]

using {U} or {T}, and then press the {OK} key.

E Select [Delete] using {U} or {T},

and then press the {OK} key.

Page 41

User Code

F Select [Per User Code] or [All User

Codes] using {U} or {T}, and then press the {OK} key.

When selecting [All User Codes], a confirmation message appears. Press [Yes], and then proceed to step

G Enter the registered user code you

want to delete using the number keys, and then press the {OK} or {#} key.

Note

❒ When you select the user code

from the User Code List, press [List]. Select the user codes you want to delete using {V}, and then press the {OK} key.

A confirmation message appears.

Displaying the Counter for Each User Code

You can check the counter for each user code.

A Press the {User Tools/Counter} key. B Select [System Settings] using {U}

or {T}, and then press the {OK} key.

C Select [Key Operator Tools] using

{U} or {T}, and then press the {OK} key.

D Select [Counter per User Code] using

{U} or {T}, and then press the {OK} key.

E Select [Display] using {U} or {T},

and then press the {OK} key.

The counter for each user code will be displayed.

F Press the {User Tools/Counter} key.

H Press [Yes].

The “Deleted.” message appears, and then the “User Code” display returns.

I Press the {User Tools/Counter} key.

Page 42

User Tools (System Settings)

Printing the Counter for Each

Clearing the Counter

User Code

A Press the {User Tools/Counter} key.

You can print out the counter for each user code.

A Press the {User Tools/Counter} key. B Select [System Settings] using {U}

or {T}, and then press the {OK}

key.

C Select [Key Operator Tools] using

{U} or {T}, and then press the {OK} key.

D Select [Counter per User Code] using

{U} or {T}, and then press the {OK} key.

E Select [Print] using {U} or {T} and

then press the {OK} key.

F Press the {Start} key.

The counter list prints out.

G Press the {User Tools/Counter} key.

B Select [System Settings] using {U}

or {T}, and then press the {OK} key.

C Select [Key Operator Tools] using

{U} or {T}, and then press the {OK} key.

D Select [Counter per User Code] using

{U} or {T}, and then press the {OK} key.

E Select [Clear] using {U} or {T},

and then press the {OK} key.

A confirmation message appears.

F Press [Yes].

The “Counter has been cleared.” message appears, and then the “Codes: Counters” display returns.

G Press the {User Tools/Counter} key.

Page 43

4. Troubleshooting

If Your Machine Does Not Operate As You Want

The following chart gives explanations of common problems and messages. If other messages appear, follow the instructions displayed.

Note

❒ For further “Troubleshooting”, refer to the other manuals for this machine.

See p.i “Manuals for This Machine”.

Problem Causes Solutions

Please wait.” ap-

“ pears.

The display is off. The machine is in Energy

Nothing happens when the operation switch is turned on.

The user code entry display appears.

This message appears when you turn on the operation switch or change the toner bottle.

Saver mode.

The operation switch is turned off.

The main power switch is turned off.

Users are restricted by user management.

Wait for the machine to get ready.

Turn on the operation switch.

Turn on the main power switch.

Enter the user code (up to eight digits), and then press the {OK} or {#} key.

Problem Causes Solutions

The main power indicator continues blinking and does not turn off when pressed.

Original images are printed on the reverse side of the paper.

This occurs in the following case:

• The machine is communicating with external equipment.

You may have loaded the paper incorrectly.

Check if the machine is communicating with a computer.

Load paper correctly. Load paper into Tray 1-4 with the print side up, and bypass tray with the print side down.

Page 44

Troubleshooting

Problem Causes Solutions

Misfeeds occur frequently. The tray's side fences may

An error message remains, even if misfed paper is removed.

Cannot print in duplex mode.

You forgot your key operator code.

not be locked.

The tray's end fence may not be set properly.

You may have loaded paper of a size not shown on the paper size selector.

When a misfeed message appears, it remains until you open and close the cover, as required.

You cannot use paper in the bypass tray for duplex printing.

[Off] is selected for [Duplex] in Printer Features.

— Contact your service representative.

Check the side fences are locked. p.42 “Changing the Paper Size”.

Check the end fence is set properly. See p.42 “Changing the Paper Size”.

When using paper of a size that cannot be detected automatically, use Tray Paper Settings to set the paper size. See p.27 “Tray Paper Size: Tray 1–4” and p.59 “Copy Paper”.

Clear misfed paper, and then open and close the front cover. See p.39 “x Clearing Misfeeds”.

For duplex printing, select Tray 1-4 in copier mode or with the printer driver.

Select [On] for [Duplex] in Printer Features. See “Paper Input: Duplex” Printer/Scanner Reference.

Page 45

x Clearing Misfeeds

APE021S

CAUTION:

• The fusing section of this machine might be very hot. Caution should be taken when removing misfed paper.

Important

❒ When clearing misfeeds, do not turn off the power switch. If you do, your

copy settings are cleared.

❒ To prevent misfeeds, do not leave any torn scraps of paper inside the ma-

chine.

❒ If paper misfeeds occur repeatedly, contact your service representative.

Note

❒ More than one misfeed area may be indicated. If this is the case, check every

applicable area. Refer to the following charts: A, B, P, R, Y, Z.

❒ You can find a sticker explaining how to remove misfed paper inside the right

cover.

❒ When the machine instructs you to reset originals, reset them in the feeding

position. The display will show you the number of originals to return.

Page 46

Troubleshooting

Page 47

x Clearing Misfeeds

APE022S

Page 48

Troubleshooting

Changing the Paper Size

Preparation

Be sure to select the paper size with User Tools and the paper size selector. If you do not, misfeeds might occur. See p.27 “Tray Paper Size: Tray 1–4”.

Reference

For details about paper sizes and types, see p.59 “Copy Paper”.

Changing the Paper Size of the

When using 11”× 17”size paper

A Pull the back fence off from the

tray.

Paper Tray

A Make sure the paper tray is not in

use.

B Place it in the corner pocket on

the left.

B Pull the paper tray out slowly un-

til it stops.

Note

❒ Remove any remaining copy

paper.

C While pressing the release lever,

adjust the back fence.

D Press down the release button.

ZENY380E

Page 49

Changing the Paper Size

E While pressing the release lever,

adjust the side fences.

ZENY390E

F Push the metal plate down.

ZENY300E

G Square the paper and set it in the

tray.

H While pressing the release lever,

adjust the side and back fences to the new paper size.

ZENY320E

Important

❒ When setting small quantities of

copy paper, be careful not to squeeze in the side fence too much or paper will not feed in properly.

I Press down the lock button. J Adjust the tray size to the new pa-

per size using the paper size selector.

AAI022S

Important

❒ Be sure to set the paper under

the roller.

❒ Do not stack paper over the lim-

it mark.

Note

❒ Be sure to set the correct size,

otherwise a paper jam might occur.

K Push the paper tray in until it stops.

Page 50

Troubleshooting

Changing the Paper Size in the

E While pressing the release lever,

adjust the side fences.

Optional Paper Tray Unit

A Make sure the paper tray is not in

use.

Pull out the paper tray until it stops.

Note

❒ Remove any remaining copy

paper.

C While pinching the release lever,

adjust the back fence.

F Square the paper and set it in the

tray.

AAI034S

D Press down the release button.

Important

❒ Do not stack paper over the lim-

it mark.

G While pinching the release lever,

adjust the side and back fences to the new paper size.

Page 51

Important

❒ When setting small quantities of

copy paper, be careful not to squeeze in the side fence too much or paper will not feed in properly.

H Press down the lock button. I Adjust the tray size to the new pa-

per size using the paper size selector.

Note

❒ Be sure to set the correct size,

otherwise a paper jam might occur.

Changing the Paper Size

J Push the paper tray in until it stops.

Page 52

Troubleshooting

Page 53

Other Functions

5. Other Functions

Displaying the Total Counter

You can display the total counter value used for all functions.

A Press the {User Tools/Counter} key.

User Tools/Counter

ABC DEF

MNOJKL

WXYTUV

ClearModes

Clear/Stop

Start

APE028S

B Select [Counter] using {U} or {T},

and then press the {OK} key.

C To print the counter list, press

[Print].

E Press the {User Tools/Counter} key.

Changing the Language

You can change the language used on the display. English is set as default.

A Press the {User Tools/Counter} key.

User Tools/Counter

ABC DEF

MNOJKL

WXYTUV

ClearModes

Clear/Stop

Start

APE028S

B Select [Language] using {U} or

{T}, and then press the {OK} key.

C Select the language using {U} or

{T}, and then press the {OK} key.

Note

❒ To print the counter list, set the

paper size to larger than A4 or

/2" × 11".

D Press the {Start} key.

A counter list prints out.

The “

Programmed” message ap-

pears, and then the “User Tools” display returns.

D Press the {User Tools/Counter} key.

Page 54

Other Functions

Page 55

6. Security

Security

Confidential information is always at risk of being copied without permission or subject to unauthorized access through the network. To protect documents from such intrusion, not only can passwords be set, but also the Extended Security function can be used to strengthen security.

For those who require increased document protection, we recommend the Extended Security function.

Primary Security Functions

❖ Protecting Image Data Remaining in Memory

Protects image data remaining in memory. When a copy or print job is completed, or a job is canceled, the data is secure.

❖ Authenticating Administrator

Protects essential functions for administrating document security using an access code. See p.30 “Key Operator Code”.

Page 56

Security

Operating Environment and Notes

Security for this machine is assured on the premises that the machine is used under the following conditions:

Operating Environment

• The condition of the machine is normal. (For example, it is not damaged, modified, or lacking components.)

• When the machine is connected to a network, the machine is protected from illegitimate access including unauthorized packet sniffing.

• The machine is managed by an administrator with thorough knowledge of the machine and capable of providing the proper conditions under which users can use the machine safely.

For Administrator

• This machine does not protect against illegitimate actions on the network. To

avoid any risks on the network, further security is required.

• Security of this machine cannot be assured if any hardware component is detached or replaced with an inappropriate component. If these things have the possibility of occurring, other security measures are necessary.

• Avoid using a single number or consecutive numbers for a key operator code such as “00000000” or “12345678”. Since the numbers like this are easy to guess, using them will not provide the appropriate level of security.

• Remote document management using SmartDeviceMonitor for Admin is not available when the Extended Security function is on.

• User code is a function to help manage the use of the machine. It is not to protect confidential documents from others.

For User

• Before scanning originals using the scanner function, make sure all other operations are complete.

Page 57

7. Specifications

Main Unit

❖ Configuration:

Desktop

❖ Photosensitivity type:

OPC drum

❖ Original scanning:

One-dimensional solid scanning system through CCD

❖ Copy process:

Dry electrostatic transfer system

❖ Development:

Dry two-component magnetic brush development system

❖ Fusing:

Heating roll pressure system

❖ Resolution:

600 dpi

❖ Exposure glass:

Stationary original exposure type

❖ Original reference position:

Rear left corner

❖ Warm-up time:

From the main power switch 15 seconds or less (20 °C) From the operation switch 10 seconds or less (20 °C)

❖ Originals:

Sheet/book/objects

❖ Maximum original size:

A3L, 11" × 17"L

❖ Copy paper size:

•Trays: A3L – A5K, 11" × 17"L – 51/2" × 81/2"K

•Bypass: A3L – A6L, 11" × 17"L – 5

/2" × 81/2"L

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Specifications

•Bypass (custom size):

Vertical: 90 – 297 mm, 3.55" – 11.69" Horizontal: 148 – 600 mm, 5.83" – 23.62"

• Duplex unit: A3L – A5KL, 11" × 17"L – 8

/2" × 11"KL

❖ Copy paper weight:

• Paper trays (Standard size): 60 – 90 g/m2, 16 – 24 lb

• Bypass tray: 52 – 162 g/m

• Duplex unit: 64 – 90 g/m

, 14 – 43 lb

, 20 – 24 lb

❖ Non-reproduction area:

• Leading edge: 2 ± 1.5 mm (0.08 ± 0.06 inch)

• Trailing edge: more than 0.5 mm (0.02 inch)

• Left edge: 2 ± 1.5 mm (0.08 ± 0.06 inch)

• Right edge: more than 0.5 mm (0.02 inch)

❖ First copy time:

6.5 seconds or less (A4K, 8

/2" × 11"K 100%, feeding from Tray 1)

❖ Copying speed: (Type 1)

•16 copies/minute (A4K, 81/2" × 11"K)

❖ Copying speed: (Type 2 )

•21 copies/minute (A4K , 81/2" × 11"K)

18 copies/minute (feeding frome Optional Paper Tray Unit)

❖ Reproduction ratio:

Preset reproduction ratios:

— Metric version Inch version

Enlargement 200% 155%

Full Size 100% 100%

Reduction 93% 93%

Zoom: From 50% to 200% in 1% steps.

❖ Continuous copying count:

1 – 99 copies

141% 129%

122% 121%

82% 78%

71% 65%

50% 50%

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❖ Copy paper capacity:

Type 1:

• Tray 1: 250 sheets (80 g/m

• Bypass: 100 sheets (80 g/m

, 20 lb)

Type 2:

• Tray 1, 2: 250 sheets (80 g/m

• Bypass: 100 sheets (80 g/m

, 20 lb)

❖ Power consumption:

Main unit only

Warm up Less than 1,280 W Less than 1,280 W

Stand-by About 110 W About 130 W

During printing About 440 W About 450 W

Maximum Less than 1,280 W Less than 1,280 W

Main unit with the optional ARDF, fax unit, printer/scanner unit, and paper tray

Complete system

unit.

❖ Dimensions (W × D × H up to exposure glass):

Type 1: 550 × 568 × 420mm, 21.65" × 22.36" × 16.54" Type 2: 587 × 568 × 558mm, 23.11" × 22.36" × 21.97"

❖ Noise Emission

•Sound power level

Main unit only

Stand-by 40 dB (A) 40 dB (A)

During printing 59 dB (A) 66 dB (A)

• Sound pressure level

Stand-by 26 dB (A) 26 dB (A)

During printing 46 dB (A) 55 dB (A)

The above measurements made in accordance with ISO 7779 are actual values.

Measured at the position of the operator.

The Complete system consists of a main unit with full options installed.

Main unit only

Complete system

Main Unit

❖ Weight:

Type 1: 35 kg (78 lb) or less Type 2: 47 kg (103 lb) or less

Note

❒ Specifications are subject to change without notice.

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Specifications

❖ Duplex unit (Type 2 only)

• Paper size:

A3L, B4JISL, A4KL, B5JISKL, A5KL, 11" × 17"L, 8

/2" × 13"L, 8 1/4" × 13"L, 8" × 13"L, 8 1/2" × 11"KL, 7 1/4" × 10 1/2"KL,

/2" × 14"L, 8

8KL, 16KKL

•Paper weight:

64 – 90 g/m

(20 – 24 lb)

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Options

Exposure Glass Cover

Lower this over originals.

Auto Document Feeder (ADF)

❖ Mode:

•ADF mode

❖ Original size:

•A3L – A5KL

• 11" × 17"L – 5

❖ Original weight:

• One-sided originals: 52 – 105 g/m2 (14 – 28 lb)

❖ Number of originals to be set:

• 30 sheets (80 g/m2, 20 lb)

/2" × 81/2"KL

Options

❖ Maximum power consumption:

• less than 25 W (power is supplied from the main unit.)

❖ Dimensions (W × D × H):

• 550 × 470 × 90 mm, 21.7" × 18.6" × 3.6"

❖ Weight:

• 7 kg (15 lb) or less

Note

❒ Specifications are subject to change without notice.

Page 62

Specifications

Auto Document Feeder capable of scanning both sides of a sheet (ARDF)

❖ Original size:

•A3L – A5KL

• 11" × 17"L – 5

❖ Original weight:

• One-sided originals: 40 – 128 g/m2 (11 – 34 lb)

• Two-sided originals: 64 – 105 g/m

❖ Number of originals to be set:

• 50 sheets (80 g/m2, 20 lb)

❖ Maximum power consumption:

• less than 50 W (power is supplied from the main unit.)

❖ Dimensions (W × D × H):

• 550 × 470 × 130 mm, 21.7" × 18.6" × 5.2"

❖ Weight:

• 10 kg (22 lb) or less

Note

❒ Specifications are subject to change without notice.

/2" × 81/2"KL

(17 – 28 lb) (Duplex)

Internal Tray 2 (1 bin tray)

❖ Number of bins:

❖ Paper size:

•A3 - A5

• 11" × 17" - 5

❖ Paper capacity:

100 sheets (80 g/m2, 20 lb.)

❖ Paper weight:

60 - 105 g/m2 (20 - 28lb.)

❖ Maximum power consumption:

20 W

/2" × 8 1/2"

Page 63

❖ Dimension (W × D × H)

Unit: 222 × 478 × 104 mm Tray: 335 × 390 × 26 mm

❖ Weight:

2 kg (4 lb) or less

Note

❒ Specifications are subject to change without notice.

Paper Tray Unit (1-tray type)

❖ Paper weight:

60 – 105 g/m2 (16 – 28 lb.)

❖ Paper size:

A3L, B4 JISL, A4KL, B5 JISKL, A5L, 11" × 17"L, 81/2" × 14"L, 81/2" × 13"L, 8 14"L, 5

❖ Maximum power consumption:

23 W (power is supplied from the main frame.)

/2" × 11"KL, 81/4" × 13"L, 8" × 13"L, 71/4" × 101/2"KL, 81/4" ×

/2" × 81/2" L, 8KL, 16KKL

Options

❖ Paper capacity:

500 sheets (80 g/m2, 20 lb)

❖ Dimensions (W × D × H):

550 × 520 × 134 mm, 21.7” × 20.5” × 5.36”

❖ Weight:

12 kg (26 lb) or less

Note

❒ Specifications are subject to change without notice.

Page 64

Specifications

Paper Tray Unit (2-tray type)

❖ Paper weight:

60 – 105 g/m2 (16 – 28 lb.)

❖ Paper size:

A3L, B4 JISL, A4KL, B5 JISKL, A5L, 11" × 17"L, 81/2" × 14"L, 81/2" × 13"L, 8 14"L, 5

/2" × 11"KL, 81/4" × 13"L, 8" × 13"L, 71/4" × 101/2"KL, 81/4" ×

/2" × 81/2" L, 8KL, 16KKL

❖ Maximum power consumption:

28 W (power is supplied from the main frame.)

❖ Paper capacity:

500 sheets (80 g/m2, 20 lb.) × 2 trays

❖ Dimensions (W × D × H):

550 × 520 × 271 mm, 21.7” × 20.5” × 10.7”

❖ Weight:

25 kg (55 lb) or less

Note

❒ Specifications are subject to change without notice.

Page 65

Copy Paper

Ricoh AFICIO MP 1600L DDST, AFICIO MP 2000L DDST User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual