Ricoh AFICIO GX 5050 User Manual
User Guide
TOC
Read This First
About This Product ..........................................................................................................................................................................12
Introduction ..................................................................................................................................................................................12
Trademarks...................................................................................................................................................................................12
Disclaimer ..................................................................................................................................................................................... 13
Manuals for This Printer ............................................................................................................................................................13
How to Read This Manual............................................................................................................................................................14
Screen Navigation..................................................................................................................................................................... 14
Useful Functions...........................................................................................................................................................................15
Symbols.........................................................................................................................................................................................16
Removing the User Guide ........................................................................................................................................................17
Guide to Components....................................................................................................................................................................18
Printer Body..................................................................................................................................................................................18
Printer Rear...................................................................................................................................................................................19
Control Panel.............................................................................................................................................................................. 20
Option ...........................................................................................................................................................................................21
Paper Feed Unit Type TK1000...................................................................................................................................... 21
Multi Bypass Tray Type BY1000................................................................................................................................. 22
Detaching and Reattaching the Multi Bypass Tray (Optional)............................................................................ 22
Recommended Functions..............................................................................................................................................................24
Paper
Compatible Paper Types .............................................................................................................................................................. 26
Loadable Paper Sizes and Quantities .......................................................................................................................................27
Copyright © 2005, 2006 All rights reserved.J0116600_1.01
1
Paper Handling Precautions
Loading Precautions.................................................................................................................................................................. 30
Paper Storage Precautions....................................................................................................................................................... 31
Paper Type Precautions............................................................................................................................................................. 31
Non-compatible Paper............................................................................................................................................................. 32
Printable Area............................................................................................................................................................................. 33
Loading Paper..................................................................................................................................................................................34
Loading Paper into Tray 1........................................................................................................................................................34
Loading Paper Larger than A4/Letter (Tray1) ......................................................................................................... 36
Loading Paper into Tray 2 (optional)................................................................................................................................... 39
Loading Paper Larger than A4/Letter (Tray2) ..........................................................................................................41
Loading Paper into Bypass Tray (optional) ........................................................................................................................ 43
........................................................................................................................................................ 30
Replacing Consumables
Replacing a Print Cartridge ......................................................................................................................................................... 45
Checking the Remaining Ink ................................................................................................................................................... 45
Replacing a Print Cartridge .....................................................................................................................................................47
Handling Print Cartridges........................................................................................................................................................ 49
Making Printer Settings
Making Printer Settings Using the Control Panel................................................................................................................... 52
Paper Input Menu.......................................................................................................................................................................54
Changing the Paper Input Menu..................................................................................................................................54
List/Test Print Menu................................................................................................................................................................... 55
Printing a Configuration Page ...................................................................................................................................... 55
Interpreting the Configuration Page ........................................................................................................................... 56
Maintenance Menu ...................................................................................................................................................................57
Nozzle Check................................................................................................................................................................... 58
Head-clearning................................................................................................................................................................. 59
Head-flushing .................................................................................................................................................................... 60
Head Position.................................................................................................................................................................... 62
Adj.Paper Feed................................................................................................................................................................. 64
Registration ........................................................................................................................................................................ 66
System Menu.............................................................................................................................................................................. 68
Changing the System Menu...........................................................................................................................................71
Host Interface Menu..................................................................................................................................................................72
Changing the Host Interface Menu .............................................................................................................................74
PCL Menu .....................................................................................................................................................................................74
Changing the PCL Menu.................................................................................................................................................76
2
Language Menu
Changing the Language Menu.................................................................................................................................... 77
Maintaining the Printer Using Utilities........................................................................................................................................78
Nozzle Check .............................................................................................................................................................................78
Head-cleaning ............................................................................................................................................................................ 79
Head-flushing.............................................................................................................................................................................. 80
Adjust Print-head Positions....................................................................................................................................................... 80
Registration .................................................................................................................................................................................. 82
Adjust Paper Feed ..................................................................................................................................................................... 83
Restore Defaults/Other Settings............................................................................................................................................ 85
Restoring the Settings to Their Defaults...................................................................................................................... 85
Specifying an I/O Timeout ........................................................................................................................................... 85
........................................................................................................................................................................ 77
Troubleshooting
Printing Will Not Start ................................................................................................................................................................... 89
Power Cannot Be Turned On ................................................................................................................................................. 89
Paper Will Not Feed Even When the Power Is On.......................................................................................................... 89
An Error Occurs ......................................................................................................................................................................... 89
Points to Remember when Printer Sharing under Windows 98/Me ................................................................. 90
Paper Is Not Fed or Delivered Normally..................................................................................................................................91
Paper Jam......................................................................................................................................................................................... 92
Removing Paper Jammed in the Paper Tray (Tray 1)....................................................................................................... 92
Removing Paper Jammed in the Optional Tray (Tray 2 (Optional))............................................................................ 93
Removing Paper Jammed in the Bypass Tray (optional)................................................................................................. 95
Removing Paper Jammed under the Top Cover................................................................................................................ 98
Removing Paper Jammed around the Guide Board........................................................................................................ 99
Removing Paper Jammed in the Duplex Unit....................................................................................................................101
Removing Paper Jammed in the Output Tray................................................................................................................... 102
Print Results Are Not Satisfactory............................................................................................................................................. 103
Checking the Condition of the Printer ................................................................................................................................103
Printing Is Uneven, Too Heavy, or Too Light ........................................................................................................... 103
Dirty or Blotted Prints .................................................................................................................................................... 104
Checking the Printer Driver Setting..................................................................................................................................... 104
Changing the Printer Driver Setting ......................................................................................................................... 104
Colours Do Not Match the Displayed Image ........................................................................................................ 106
Positions Do Not Match the Displayed Image....................................................................................................... 107
Error & Status Messages on the Control Panel .................................................................................................................... 108
Status Monitor Errors.................................................................................................................................................................... 112
3
Status Monitor Does Not Open
No Response from Printer.......................................................................................................................................................112
No Paper/Tray Not Detected (Tray 1)............................................................................................................................... 112
Printing by Form Feed....................................................................................................................................................113
Canceling the Print Job.................................................................................................................................................. 114
No Paper/Tray Not Detected (Tray 2)............................................................................................................................... 11 4
Printing by Form Feed....................................................................................................................................................115
Canceling the Print Job.................................................................................................................................................. 116
No Paper/Tray Not Detected (Bypass Tray) .................................................................................................................... 116
Press the [#Enter] key.....................................................................................................................................................117
Paper Size Mismatch/Paper Type Mismatch (Tray 1) ...................................................................................................117
Printing by Form Feed....................................................................................................................................................117
Canceling the Print Job.................................................................................................................................................. 118
Paper Size Mismatch/Paper Type Mismatch (Tray 2) ...................................................................................................119
Printing by Form Feed....................................................................................................................................................119
Canceling the Print Job................................................................................................................................................. 120
Paper Size Mismatch/Paper Type Mismatch (Bypass Tray)......................................................................................... 121
........................................................................................................................................... 112
Printing by Form Feed....................................................................................................................................................121
Canceling the Print Job................................................................................................................................................. 122
Paper Size Mismatch/Paper Type Mismatch (AutoTray Select)................................................................................. 122
Printing by Form Feed................................................................................................................................................... 123
Canceling the Print Job................................................................................................................................................. 124
Cover Open.............................................................................................................................................................................. 124
Duplex Unit Not Detected..................................................................................................................................................... 125
Cover Open / Print Cartridge(s) Not Detected .............................................................................................................. 126
Cartridge End ........................................................................................................................................................................... 128
Cartridge/Print-head Tank Empty........................................................................................................................................ 129
When the Ink Collector Unit is Almost Full/Full............................................................................................................... 130
Ink Collector Unit Not Detected .......................................................................................................................................... 130
Out of Printable Temperature Range...................................................................................................................................131
Printer Error.................................................................................................................................................................................131
Network Interface Board Error .............................................................................................................................................131
Adjusting the Printer..................................................................................................................................................................... 133
Inquiries and Consumables
Where to Inquire .......................................................................................................................................................................... 135
Recommended Consumables.................................................................................................................................................... 136
Option and Consumables...........................................................................................................................................................137
4
Maintaining
Cleaning ......................................................................................................................................................................................... 139
Moving............................................................................................................................................................................................ 140
Moving a Short Distance....................................................................................................................................................... 140
Moving a Long Distance ....................................................................................................................................................... 140
Disposing........................................................................................................................................................................................ 142
When Not Using for a Long Period of Time.......................................................................................................................... 143
Preparing for Printing
Confirming the Connection Method........................................................................................................................................ 145
Local Connection..................................................................................................................................................................... 145
Network Connection.............................................................................................................................................................. 145
Using this Printer as the Windows Printing Port ..................................................................................................... 145
Using as a Network Printer ......................................................................................................................................... 146
Installing the Printer Driver (USB)............................................................................................................................................. 147
Sharing the Printer........................................................................................................................................................................ 149
Setting Up a Server................................................................................................................................................................. 149
Setting Up a Client Computer .............................................................................................................................................. 149
Using the SmartDeviceMonitor for Client Port.......................................................................................................................151
Installing SmartDeviceMonitor for Client...........................................................................................................................151
Installing the PCL or RPCS Raster Printer Driver (TCP/IP) ..............................................................................................151
Installing the PCL or RPCS Raster Printer Driver (IPP)..................................................................................................... 152
Changing the Port Settings for SmartDeviceMonitor for Client .................................................................................. 154
Windows 98: .................................................................................................................................................................. 154
Windows 2000 / Windows NT 4.0:....................................................................................................................... 154
Windows XP, Windows Server 2003:..................................................................................................................... 154
Using the Standard TCP/IP Port ............................................................................................................................................... 156
Installing the PCL or RPCS Raster Printer Driver .............................................................................................................. 156
Using the LPR Port......................................................................................................................................................................... 158
Installing the PCL or RPCS Raster Printer Driver .............................................................................................................. 158
Using as the Windows Network Printer ................................................................................................................................. 160
Installing the PCL or RPCS Raster Printer Driver .............................................................................................................. 160
Using as the NetWare Print Server/Remote Printer............................................................................................................ 162
Form Feed.................................................................................................................................................................................. 163
Banner Page ............................................................................................................................................................................. 163
Printing after Resetting the Printer........................................................................................................................................ 163
If a Message Appears during Installation ............................................................................................................................. 164
Making Option Settings for the Printer ................................................................................................................................... 165
5
Conditions for Bidirectional Communication
If Bidirectional Communication is Disabled...................................................................................................................... 165
.................................................................................................................... 165
Printer Driver
Two Types of Printer Properties Dialog Box .......................................................................................................................... 168
Opening the Printer Properties Dialog Box ........................................................................................................................... 169
Opening from the Start Menu .............................................................................................................................................. 169
For Windows 98/Me ................................................................................................................................................... 169
For Windows 2000, Windows NT 4.0................................................................................................................... 169
For Windows XP, Windows Server 2003............................................................................................................... 169
Opening from an Application............................................................................................................................................. 170
Printing
Printing on Various Paper Types................................................................................................................................................173
Printing on Plain Paper ............................................................................................................................................................173
Printing on Inkjet Plain Paper.................................................................................................................................................173
Printing on Inkjet Transparency.............................................................................................................................................174
Printing on Glossy Paper........................................................................................................................................................176
Printing on Envelopes ............................................................................................................................................................. 179
Printing on Thick Paper............................................................................................................................................................181
Canceling Printing ........................................................................................................................................................................ 183
Canceling Printing from the Status Monitor...................................................................................................................... 183
Canceling Printing Using the [Job Reset] Key of the Printer ......................................................................................... 183
Canceling Printing from the Taskbar................................................................................................................................... 184
Adjusting Print Quality................................................................................................................................................................. 185
Printing Using Preset Print Quality Settings....................................................................................................................... 185
Printing in Black and White .................................................................................................................................................. 185
Saving Colour Ink When Printing........................................................................................................................................ 186
Printing with Print Quality Settings You Want................................................................................................................... 186
Changing Image Printing Method............................................................................................................................. 186
Correcting the Hue of Digital Photos.........................................................................................................................187
Printing Low Resolution Images Smoothly................................................................................................................187
Changing the Dither Pattern........................................................................................................................................ 188
Using Error Diffusion ..................................................................................................................................................... 188
Changing the Colour Profiling Pattern ..................................................................................................................... 189
Printing Grayscale Images Using Black or CMYK ............................................................................................... 189
Printing Text in Black ..................................................................................................................................................... 190
Using ICM.........................................................................................................................................................................191
Adjusting Brightness, Contrast, and Saturation.......................................................................................................191
6
Adjusting Colour Balance
............................................................................................................................................ 192
Printing a Whole Page as an Image......................................................................................................................... 193
Changing the Image Data Process ........................................................................................................................... 193
Printing with Particular CMYK Colours.....................................................................................................................194
Emphasizing Bold Type According to the Font Size ...................................................................................................... 195
Changing the Method of Extracting TrueType Fonts...................................................................................................... 195
Printing Images Vividly........................................................................................................................................................... 196
Various Print Functions................................................................................................................................................................. 197
Printing Multiple Document Sets.......................................................................................................................................... 197
Collating..................................................................................................................................................................................... 197
Printing Web Pages................................................................................................................................................................. 198
Reducing and Enlarging to Fit the Paper Size (Fit to paper size)............................................................................... 199
Reducing and Enlarging by a Specified Ratio (Scale, Directional magnification) ................................................ 199
Reducing to A4/Letter Automatically.................................................................................................................................200
Rotating the Image by 180 Degrees.................................................................................................................................. 201
Printing on Registered Custom Size Paper........................................................................................................................ 201
Printing on Unregistered Custom Size Paper ...................................................................................................................202
Printing on Both Sides of Paper ...........................................................................................................................................203
Printing Multiple Document Pages per Sheet (Layout) ..................................................................................................204
Splitting the Document Image across Multiple Sheets (Poster) ...................................................................................204
Printing from the Last Page....................................................................................................................................................205
Creating a Binding Margin................................................................................................................................................... 205
Printing Documents with a Header and Footer ............................................................................................................... 206
Printing with a Layout Suitable for Making Booklets ..................................................................................................... 207
Printing Images or Text Superimposed on Prints ............................................................................................................. 207
Creating a New Watermark....................................................................................................................................... 208
Printing Documents with an Overlay Image Superimposed (Overlay)..................................................................... 208
Creating a New Overlay Image File........................................................................................................................209
Deleting an Overlay Image File .................................................................................................................................210
Creating a New Overlay Set......................................................................................................................................210
Unauthorized Copy Control.................................................................................................................................................. 211
Using [Data security for copying]............................................................................................................................... 211
Specifying Data Security for Copying ......................................................................................................................212
Using [Mask type:] .........................................................................................................................................................213
Specifying [Mask type:]................................................................................................................................................213
Important Notice.............................................................................................................................................................214
Displaying the Preview before Printing...............................................................................................................................214
7
Custom Settings
Printing.........................................................................................................................................................................................215
Registering..................................................................................................................................................................................215
Changing the Name................................................................................................................................................................216
Deleting.......................................................................................................................................................................................216
Changing the Custom Settings Display Order..................................................................................................................217
Saving a Registered Custom Setting in a File....................................................................................................................217
Registering a Custom Setting Using a Custom Setting File............................................................................................218
Updating Custom Settings According to the Current Printer Configuration..............................................................218
Supporting Multi-Languages ..................................................................................................................................................... 220
..............................................................................................................................................................................215
Monitoring and Configuring the Printer
Using the Status Monitor ............................................................................................................................................................ 222
Receiving Notification of Print Job Status via the Status Monitor ...............................................................................222
Using SmartDeviceMonitor for Client..................................................................................................................................... 223
Monitoring Printers.................................................................................................................................................................. 224
Using Notification via SmartDeviceMonitor for Client.................................................................................................. 224
Specifying the Print Server .......................................................................................................................................... 224
Specifying the Client Computer Settings .................................................................................................................225
Specifying the Settings for Monitoring the Printer ..........................................................................................................225
Displaying the Printer Status .................................................................................................................................................226
When Using IPP with SmartDeviceMonitor for Client ................................................................................................... 227
Using Web Browser..................................................................................................................................................................... 228
Displaying Top Page............................................................................................................................................................... 228
Menu........................................................................................................................................................................................... 229
Checking the Printer Status ...................................................................................................................................................230
Changing the Printer Settings ............................................................................................................................................... 230
Notifying the Printer Status by E-mail ................................................................................................................................. 230
Specifying Notification the Printer Status by E-mail.............................................................................................. 231
E-mail Transmission Function Group 1-4.................................................................................................................. 233
Recipient Setup ............................................................................................................................................................... 233
Email Transmission Function Alerts ............................................................................................................................ 233
About the Web Browser Help.............................................................................................................................................. 234
Remote Maintenance via Telnet (mshell) ............................................................................................................................... 235
Procedure...................................................................................................................................................................................235
Telnet Setting Items..................................................................................................................................................................235
Display Status Information...........................................................................................................................................238
SNMP.............................................................................................................................................................................................. 240
8
Using a Printer Server
Preparing Printer Server..............................................................................................................................................................242
Printing notification via SmartDeviceMonitor for Client................................................................................................ 242
Setting the Print Server .................................................................................................................................................242
Setting a Client ............................................................................................................................................................... 243
Using NetWare.............................................................................................................................................................................244
Using Print Sever (NetWare 5.1, NetWare 6.5) ............................................................................................................244
Using Print Sever (NetWare 5.1, NetWare 6.5 Pure IP Environment) ...................................................................... 245
Using as a Remote Printer (NetWare 5.1, NetWare 6.5)............................................................................................ 247
Additional Information
Checking the Current Printer Driver Version.......................................................................................................................... 251
Software on the CD-ROM.......................................................................................................................................................... 252
Files.............................................................................................................................................................................................. 252
RPCS Raster Printer Drivers ................................................................................................................................................... 252
PCL Printer Drivers ................................................................................................................................................................... 253
SmartDeviceMonitor for Client........................................................................................................................................... 254
Manuals (HTML files) ............................................................................................................................................................. 254
Cautions to Take When Using in a Network ........................................................................................................................ 255
Connecting a Dial-up Router to a Network......................................................................................................................255
Configuring the Router .................................................................................................................................................255
Using DHCP.............................................................................................................................................................................. 255
Configuring SSL Encryption....................................................................................................................................................... 257
SSL (Secure Sockets Layer) Encryption .............................................................................................................................257
User Settings for SSL (Secure Sockets Layer)................................................................................................................... 257
Installing the Certificate Using SmartDeviceMonitor for Client .................................................................................. 258
Specifications................................................................................................................................................................................. 259
Printer Body............................................................................................................................................................................... 259
Option (Paper Feed Unit)...................................................................................................................................................... 261
Option (Bypass tray) .............................................................................................................................................................. 261
Electromagnetic Interference.....................................................................................................................................................263
Information about Installed Applications............................................................................................................................... 264
expat ...........................................................................................................................................................................................264
JPEG LIBRARY........................................................................................................................................................................... 264
NetBSD ......................................................................................................................................................................................264
Authors Name List.......................................................................................................................................................... 265
Samba(Ver 2.2.2-1.1) ............................................................................................................................................................266
9
RSA BSAFE
®
............................................................................................................................................................................. 266
OpenSSL.................................................................................................................................................................................... 266
OpenSSL License ..................................................................................................................................................................... 267
10
Read This First
Read This First
About This Product ..........................................................................................................................................................................12
Introduction ..................................................................................................................................................................................12
Trademarks...................................................................................................................................................................................12
Disclaimer ..................................................................................................................................................................................... 13
Manuals for This Printer ............................................................................................................................................................13
How to Read This Manual............................................................................................................................................................14
Screen Navigation..................................................................................................................................................................... 14
Useful Functions...........................................................................................................................................................................15
Symbols.........................................................................................................................................................................................16
Removing the User Guide ........................................................................................................................................................17
Guide to Components....................................................................................................................................................................18
Printer Body..................................................................................................................................................................................18
Printer Rear...................................................................................................................................................................................19
Control Panel.............................................................................................................................................................................. 20
Option ...........................................................................................................................................................................................21
Paper Feed Unit Type TK1000...................................................................................................................................... 21
Multi Bypass Tray Type BY1000................................................................................................................................. 22
Detaching and Reattaching the Multi Bypass Tray (Optional)............................................................................ 22
Recommended Functions...............................................................................................................................................................24
11J0116600_1.01 Copyright © 2005, 2006 All rights reserved.
Read This First
About This Product
This section tells you about the product.
Introduction
This manual describes detailed instructions on the operation and notes about the use of this machine. To get maximum versatility from this machine, all operators are requested to read this manual carefully and follow the
instructions. Please keep this manual in a handy place near the machine.
For safe and correct use, please be sure to read the Safety Information in the Setup Handbook that comes with
this machine before using the machine.
Trademarks
Adobe and Acrobat are either registered trademarks or trademarks of Adobe Systems Incorporated in the
United States and/or other countries.
Microsoft, Windows, Windows NT are registered trademarks of Microsoft Corporation in the United States and/
or other countries.
Novell, NetWare are registered trademarks of Novell, Inc.
PCL is a registered trademark of Hewlett-Packard Company.
UNIX is a registered trademark in the United States and other countries, licensed exclusively through X/Open
Company Limited.
®
Citrix
and MetaFrame® are registered trademarks of Citrix Systems, Inc
UPnP is a trademark of the UPnP Implementers Corporation.
IPS-PRINT Printer Language Emulation Copyright© 1999-2000 Oak Technology, Inc., All rights reserved.
Pentium is a registered trademark of Intel Corporation.
Netscape is a registered trademark of Netscape Communication Corporation in the U.S. and/or other countries.
Macromedia and Flash are either registered trademarks or trademarks of Macromedia, Inc. in the U.S. and/or
other countries.
Microsoft, Windows, Windows NT are either registered trademarks or trademarks of Microsoft Corporation in
the U.S. and/or other countries.
Other product names used herein are for identification purposes only and might be trademarks of their respective companies. We disclaim any and all rights to those marks.
z
The product name of Windows® 98 is Microsoft® Windows® 98.
z
The product name of Windows® Me is Microsoft® Windows® Millennium Edition (Windows Me).
z
The product names of Windows® 2000 are as follows:
®
Microsoft
Microsoft
Microsoft
Windows® 2000 Professional
®
Windows® 2000 Server
®
Windows® 2000 Advanced Server
12
Read This First
z
The product names of Windows® XP are as follows:
®
Microsoft
Microsoft
z
The product names of Windows ServerTM 2003 are as follows:
Microsoft
Microsoft
Microsoft
z
The product names of Windows NT® 4.0 are as follows:
Microsoft
Microsoft
Windows® XP Home Edition
®
Windows® XP Professional
®
Windows ServerTM 2003 Standard Edition
®
Windows ServerTM 2003 Enterprise Edition
®
Windows ServerTM 2003 Web Edition
®
Windows NT® Workstation 4.0
®
Windows NT® Server 4.0
Disclaimer
1. Contents of this manual are subject to change without prior notice.
2. In no event will the company be liable for direct, indirect, special, incidental, or consequential damages as
a result of handling or operating the machine.
Manuals for This Printer
Read the appropriate manual according to what you want to do.
Quick Installation Guide
This guide explains how to unpack the printer, set it up, and install options. It also explains basic settings
and operations.
Setup Handbook
This handbook explains how to install and use the User Guide. It also contains troubleshooting procedures
to follow if the installation fails.
User Guide (HTML)
This guide, which is on the "Drivers, Manual & Utility" CD-ROM, explains in detail how to use the printer.
The guide explains how to make network and printer driver settings, and how to make and check printer settings using a Web browser and other utilities.
The guide also contains troubleshooting procedures, such as those related to printing and paper jams, and
important information about types of paper and replaceing consumables.
We recommend you install this guide on your computer so you can refer to it easily.
13
Read This First
How to Read This Manual
Be sure to read this section before anything else.
Screen Navigation
Read this manual carefully before you use this product and keep it handy for future reference. For safe and correct use, please be sure to read the Safety Information in the Setup Handbook before using the machine.
This section describes the items that appear in the User Guide.
z
The content of this manual is subject to change without prior notice. In no event will the company be liable for direct, indirect, special, incidental, or consequential damages as a result of handling or operating this machine.
1. All Titles
Displays a list including the manual's all titles.
2. Contents
Displays the manual's contents.
3. Back
Returns you to the preceding page.
4. Previous
Takes you to the previous page (according to title order).
5. Next
Takes you to the next page (according to title order).
6. Jump to the linked page.
Takes you to the corresponding HTML page. (Underlines indicate hyperlinks.)
7. Open another window to display the linked page.
Opens the corresponding page in a new window.
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Read This First
8. Top
Takes you to the top of the current page.
# If the page contains references, they appear at the bottom of the page.
z
This User Guide describes procedures using Windows 2000 as an example. Procedures under other operating systems may differ. Screens
vary according to the operating environment.
z
Two kinds of size notation are employed in this manual. With this machine refer to the metric version.
z
Some illustrations in this manual might be slightly different from the machine.
z
Certain options might not be available in some countries. For details, please contact your local dealer.
Useful Functions
1. For screen reader
Click this tab to use screen reader functions, which are optimized for reading the manuals.
2. Search
Use keywords to search for items you want to query. Combined searching via multiple keywords is not possible.
Search results including a keyword's synonyms are also displayed.
3. Settings
You can change the color of the display screen and hide procedure illustrations.
15
Read This First
Click [OK]to apply changes.
Symbols
The following set of symbols is used in this manual.
Indicates important safety notes.
Ignoring these notes could result in serious injury or death. Be sure to read these notes.
They can be found in the "Safety Information" section of Setup Handbook.
Indicates important safety notes.
Ignoring these notes could result in moderate or minor injury, or damage to the machine or to property. Be sure
to read these notes.
They can be found in the "Safety Information" section of Setup Handbook.
Indicates points to pay attention to when using the machine, and explanations of likely causes of paper misfeeds,
damage to originals, or loss of data. Be sure to read these explanations.
Indicates supplementary explanations of the machine's functions, and instructions on resolving user errors.
This symbol is located at the end of sections.
It indicates where you can find further relevant information.
Indicates the names of keys and buttons.
16
Read This First
Removing the User Guide
Follow the procedure below to remove the User Guide installed on your computer.
Removing the User Guide using its [Uninstall] function
1. Click [Start], and then point to [Programs].
2. Point to the installed [Product name], and then click [Uninstall User Guide].
3. Follow the instructions that appear to remove the User Guide.
Removing the User Guide using [Add/Remove Programs]
1. Open [My Computer], and then open [Control Panel].
2. Double-click [Add/Remove Programs].
3. Select the installed [Product name User Guide], and then click [Change/Remove].
4. Follow the instructions that appear to remove the User Guide.
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Read This First
Guide to Components
The names and functions of parts of the printer body, control panel, and options are explained.
Printer Body
This is a front view of the printer.
1. Top cover
Keep this cover closed during printing. If you cannot locate paper jams, or jammed paper cannot be removed easily,
you can check the condition of paper from the top of the printer.
2. Envelope selector
For envelopes, set the lever to the rear position ; for everything else, set the lever to the forward position .
3. Print cartridge (yellow)
4. Print cartridge (magenta)
5. Print cartridge (cyan)
6. Print cartridge (black)
7. Right front cover
Keep this cover closed during printing. Open to install or replace Print cartridges.
8. Tray 1
Load paper here.
9. Output tray extension
Pull out when using paper larger than A4/Letter to keep the printed paper from falling.
10. Output tray
Prints are delivered to this tray.
When using paper larger than A4/Letter, pull out the output tray extension.
When using paper larger than Letter, pull out the output tray extension.
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Read This First
Printer Rear
This is a rear view of the printer.
1. Duplex unit cover button
Press to open the duplex unit cover.
2. Vent
Air is vented here to prevent the inside of the printer from getting too warm. Do not lean anything against the vent or
block it in any way. If the inside of the printer gets too warm, a breakdown could occur.
3. Paper feed wheel
Use to wind out paper jammed around the guide board.
4. Power cord
Plug the power cord into a wall outlet.
Plug one end of the power cord into the printer's power inlet and the other end into a wall socket.
Connect the grounding wire attached to the power plug directly to a grounding terminal.
5. Duplex unit
Turns the paper over when performing duplex printing.
6. Guide board
Open to remove paper jammed inside the printer.
7. Duplex unit cover
Open to remove paper jammed inside the duplex unit.
8. Duplex unit locks
Use to lock or unlock the duplex unit when attaching or detaching it.
9. Ethernet Port
Use a network interface cable to connect the printer to a network.
10. USB slot
Connect the USB cable from the computer here.
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Read This First
Control Panel
1. [Power] key
z
Press to turn the power on and off.
z
To turn the power on, press the key for one second until it lights.
z
After the power is turned on, the [Power] key will blink until the printer is ready for printing at which point the key
will stop blinking and stay lit.
z
The [Power] key will also blink when the printer is processing data.
z
When the power is turned off, the key will blink slowly until the printer has completely shut down at which point
the key will be dark.
z
means "standby".
2. [Job Reset] key
When the printer is online, press this key to cancel an ongoing print job.
3. [Form Feed] key
When the printer is offline, press this to print all data left in the printer's input buffer.
You can use this to force the printer to print data received in the online status when the paper size or type does not
match the actually set size or type.
4. [Escape] key
Press this key to return to the previous condition on the display.
5. [ Online] key
Indicates whether the printer is online or offline. Press this to switch between online and offline.
When the lamp is lit, the printer is online, enabling data reception from the host computer.
When the lamp is unlit, the printer is offline, disabling data reception from the host computer.
Press to return to the ready condition.
6. [Menu] key
Press this key to make and check the current printer settings.
7. Print Cartridge End LED
Each LED corresponds to a print cartridge. From the left, the LEDs show the status of the black (K), cyan (C), magenta
(M), and yellow (Y) cartridges.
8. Display
Displays current printer status and error messages.
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9. Alert indicator
Lights up whenever a printer error occurs. A red light indicates an error has occurred that makes printing impossible; the
yellow light indicates a potential error during printing.
If the red light is on, follow the instructions that appear on the display.
10. [ ] [ ] keys
Use these keys to increase or decrease values on the display when making settings.
Keep the key pressed to quicken scrolling, and increase or decrease values on the display in units of 10.
11. Data In indicator
Blinks when the printer is receiving data from a computer. The Data In indicator is lit if there is data to be printed.
12. [#Enter] key
Press this key to execute menu items selected on the display.
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For details about switching to Energy Saver mode, see p.68 "System Menu".
Option
Paper Feed Unit Type TK1000
This optional tray can hold 500 sheets.
1. Tray 2
You can load plain paper and inkjet plain paper in this tray.
2. Tray cover
This is attached to tray 2.
Take this cover off when loading paper.
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Multi Bypass Tray Type BY1000
Use this tray to feed in sheets manually.
1. Bypass tray
Load paper here.
2. Bypass tray extension
You can pull this bypass tray extension out by 2 clicks. Pull this out according to the paper size.
Detaching and Reattaching the Multi Bypass Tray (Optional)
To clear a paper jam, you might have to detach the multi bypass tray.
This section explains how to detach and reattach the multi bypass tray.
1. Remove any paper in the bypass tray.
2. Push the bypass tray extension in.
3. Detach the multi bypass tray.
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4. Reattach the multi bypass tray.
5. Pull the bypass tray extension out.
6. Load paper in the bypass tray.
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Recommended Functions
This section lists useful and recommended functions.
Copy-guard of printed documents for preventing information leaks
See p.211 "
Automatically selecting the tray for printing
See p.52 "
Notifying the printer status by e-mail on an occasion such as if the printer runs out or paper or paper
is jammed
See p.230 "
Unauthorized Copy Control".
Making Printer Settings Using the Control Panel".
Notifying the Printer Status by E-mail".
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Paper
Paper
Compatible Paper Types .............................................................................................................................................................. 26
Loadable Paper Sizes and Quantities .......................................................................................................................................27
Paper Handling Precautions........................................................................................................................................................ 30
Loading Precautions.................................................................................................................................................................. 30
Paper Storage Precautions....................................................................................................................................................... 31
Paper Type Precautions............................................................................................................................................................. 31
Non-compatible Paper............................................................................................................................................................. 32
Printable Area............................................................................................................................................................................. 33
Loading Paper..................................................................................................................................................................................34
Loading Paper into Tray 1........................................................................................................................................................34
Loading Paper Larger than A4/Letter (Tray1) ......................................................................................................... 36
Loading Paper into Tray 2 (optional)................................................................................................................................... 39
Loading Paper Larger than A4/Letter (Tray2) ..........................................................................................................41
Loading Paper into Bypass Tray (optional) ........................................................................................................................ 43
25J0116600_1.01 Copyright © 2005, 2006 All rights reserved.
Paper
Compatible Paper Types
You can use various types of paper.
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Plain paper
This paper is normally used for copying and printing. Unlike inkjet plain paper or glossy paper, it is
uncoated.
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Inkjet plain paper
This extra-white plain paper makes the printed colours appear more vivid. Since it does not have an inkabsorbent coating, you can write on it and use it for photocopying, just like regular plain paper.
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Glossy paper
This machine prints best on reduced-reflection glossy photo paper.
Paper for dye inks is not recommended because the machine's pigmented inks may not take properly to it or
may smear or rub off. Glossy photo paper can be used in this machine provided it is compatible with pigmented inks.
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Inkjet transparency
Transparency film for equipment such as overhead projectors is designed for the pigmented inks used by
the machine. Film for plain paper copiers cannot be used because it does not absorb ink. Film for dye inks
is not recommended because the machine's pigmented inks may not take properly to it or may smear or rub
off. Transparency film can be used in this machine provided it is compatible with pigmented inks.
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Envelopes
For details about the types of envelope that can be used, see Paper Handling Precautions.
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Thick paper
For details about the types of thick paper that can be used, see Paper Handling Precautions.
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All types of paper besides thick paper can be loaded in tray 1.
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You can load plain paper and inkjet plain paper in tray 2 (optional).
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p.173 "Printing on Various Paper Types"
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p.30 "Paper Handling Precautions"
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Paper
Loadable Paper Sizes and Quantities
You can load in each tray the paper of the following size and number.
Tray 1
Type Size Paper capacity
Plain / Inkjet Plain Paper
Glossy Paper
Inkjet Transparency
Envelope
A4 (210 × 297 mm)
A5 (148 × 210 mm)
A6 (105 × 148 mm)
B5 (182 × 257 mm)
1
Letter (8
Legal (8
1
5
Executive (7
/2" × 11")
1
/2" × 14")
/2" × 8 1/2"
1
/4" × 10 1/2")
Custom paper sizes
139.7-356mm(length), 90216mm(width)
A4 ( 210 × 297 mm)
A4 ( 210 × 297 mm)
Com10 Env.(4
Monarch Env.(3
1
/8" × 9 1/2")
7
/8" × 7 1/2")
DL Env. (110 × 220 mm)
C6 Env. (114 × 162 mm)
C5 Env. (162 × 229 mm)
Maximum paper capacity:
250sheets
Maximum paper output capacity:
150sheets
Maximum paper capacity:
20sheets
Maximum paper output capacity:
20sheets
Maximum paper capacity: 1sheet
Maximum paper output capacity:
1sheet
Maximum paper capacity:
20sheets
Maximum paper output capacity:
20sheets
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Paper
Tray 2
Type Size Paper capacity
Plain / Inkjet Plain Paper
A4 (210 × 297 mm)
B5 (182 × 257 mm)
1
Letter (8
Legal (8
1
5
Executive (7
/2" × 11")
1
/2" × 14")
/2" × 8 1/2"
1
/4" × 10 1/2")
Maximum paper capacity: 500
sheets
Maximum paper output capacity:
150 sheets
16K (195 × 267 mm)
Custom paper sizes
210-356mm(length), 148216mm(width)
Bypass Tray Unit
Type Size Paper capacity
Plain / Inkjet Plain Paper
A4 (210 × 297 mm)
A5 (148 × 210 mm)
A6 (105 × 148 mm)
B5 (182 × 257 mm)
1
Letter (8
Legal (8
1
5
Executive (7
/2" × 11")
1
/2" × 14")
/2" × 8 1/2"
1
/4" × 10 1/2")
Maximum paper capacity:
100sheets
Maximum paper output capacity:
150sheets
Glossy Paper
Inkjet Transparency
Envelope
8K (267 × 390 mm)
16K (195 × 267 mm)
Custom paper sizes
*1
127-1295.4mm(length), 55216mm(width)
A4 ( 210 × 297 mm )
A4 ( 210 × 297 mm )
Com10 Env.(4
1
/8" × 9 1/2")
Monarch Env.(3 7/8" × 7
DL Env. (110 × 220 mm)
C6 Env. (114 × 162 mm)
C5 Env. (162 × 229 mm)
1
/2")
Maximum paper capacity:
20sheets
Maximum paper output capacity:
20sheets
Maximum paper capacity: 1sheet
Maximum paper output capacity:
1sheet
Maximum paper capacity:
10sheets
Maximum paper output capacity:
20sheets
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Paper
Type Size Paper capacity
Thick Maximum paper capacity:
20sheets
Maximum paper output capacity:
20sheets
*1
Under the PCL driver, the available custom size is 127–355.6 mm (length) × 55-215.9 mm (width).
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Load all custom-sized paper in the portrait orientation.
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Paper
Paper Handling Precautions
To ensure optimum print results, take care when handling paper before and after printing.
Loading Precautions
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Use compatible paper.
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Load paper with the print side face down in the paper trays.
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Load paper with the paper grain parallel to the feed direction.
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Do not load paper of different types at the same time.
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To load a different type of paper than that already loaded, first remove all currently loaded paper.
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Do not stack paper over the limit mark.
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Curled paper may jam. Straighten any curls before loading.
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Before loading envelopes, make sure their edges are sharply creased by rubbing the edges with a pen or
similar object.
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