Ricoh AFICIO E User Manual

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Page 1

MV31 OMulti-Function Fax

Faxing

Copying

Installation

Adding paper

Adding

Finding parts and keys

Troubleshooting

Read the safety instructions on page i to iv

page 7

page 63

page 729

page 79

page 82

page 772

page 95

Operator’s Manual

Page 2

Optional equipment

PC Printer Interface Kit (PRINTER INTERFACE TYPE 130)

This allows you to use the machine as a laser printer for an IBM’ or compatible personal computer.

Telephone Handset (HANDSET TYPE 100)

This permits voice communication (over the PSTN).

PAPER CASSETTE TYPE 100

This gives this machine additional 100 sheet paper capacity with single sheet bypass.

COUNTER TYPE 100

PC-FAX EXPANDER TYPE 100

This allows use of this machine as a scanner, PC Fax.

‘Copyright Notice

IBM is a registered trademark of International Business Machines

Corporation.

Page 3

WARNING This equipment has been tested and found to comply with the limits for a Class A digital device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference when the equipment is operated in a commercial environment. This equipment generates, uses, and can radiate radio frequency energy and, if not installed and used in accordance with the instruction

manual, may cause harmful interference to radio communications. Operation of this equipment in a residential area is likely to cause harmful interference in which case the user will be required to correct the interference at his own expense.

Caution Use of control or adjustments or performance of procedures other than those specified herein may result in hazardous radiation exoosure

Shielded interconnect cables must be employed with this equipment to ensure compliance with the pertinent RF emission limits governing this device.

Operator Safety This equipment is considered a CDRH Class 1 laser device, safe for office/EDP use. The machine contains a 5-milliwatf,

760 to 800 nanometer wavelength, GaAIAs laser diode. Direct (or indirect reflected) eye contact with the laser beam may cause serious eye damage. Safety precautions and interlock mechanisms have been designed to prevent any possible laser beam exposure to the operator.

Laser Safety The Center for Devices and Radiological Health (CDRH) prohibits the repair of laser-based optical units in the field. The optical housing unit can only be repaired in a factory or at a location with the requisite equipment. The laser subsystem is replaceable in the field by a qualified Customer Engineer. The laser chassis is not repairable in the field. Customer engineers

are therefore directed to return all chassis and laser subsystems to the factory or service depot when replacement of the optical subsvstem is required.

In accordance with ISO 7001, thts machine uses the following symbols for the main switch;

I means POWER ON

O means POWER OFF

WARNING

This symbol is attached to some components to alert the user not to touch them because they maybe very hot.

This symbol is intended to alert the user to the presence of important operating and maintenance (servicing) instructions in the literature

accompanying the machine.

Notice about the Telephone Consumer Protection Act (Valid in USA only). The Telephone Consumer Protection Act of 1991 among other things makes it unlawful for any person to send any message

via a telephone fax machine unless such message clearly contains in a margin at the top or bottom of each transmitted page or on the first page of the transmission, the date and time it is sent and an identification of the business or other entity, or other individual sending the message and the telephone number of the sending machine or such business, other entity

or individual. This information is transmitted with your document by the 17 (Transmit Terminal Identification) feature.

In order for you to meet the requirement, your machine must be programmed by following the instructions in the

accompanying Operation Manual. In particular, please refer to Appendix A: Installation. Also refer to the TTI (Transmit Terminal Identification( programming procedure to enter the business identification and telephone number of the terminal or business. Do not forget to set the date and time.

Thank you.

Page 4

SAFETY

Important Safety Instructions

All safety messages in the main text of this manual are labeled WARNING or CAUTION. These mean the following:

WARNING: Important information to alert you to a situation that might cause

serious injuty and damage to your property if instructions are not followed properly.

CAUTION: Important information that tells how to prevent damage to your

equipment or how to avoid a situation that might cause minor injury.

In addition to the warnings and cautions included in the text of this manual,

please read and observe the following safety instructions.

Read all of these instructions.

Save these instructions for later use. Follow all warnings and cautions marked on the product.

3 4

Unplug this product from the wall outlet before cleaning. Do not use liquid cleaners or aerosol cleaners. Use a damp cloth for cleaning. Do not use this product near water.

5. Do not place this product on an unstable cart, stand, or table. The product

6. may fall, causing serious damage to the product or injuring the user.

Slots and openings in the cabinet and the back or bottom are provided for ventilation; to ensure reliable operation of the product and to protect it from overheating, these openings must not be blocked or covered. The openings should never be blocked by placing the product on a bed, sofa, rug, or other similar sudace. This product should not be placed in a built-in installation unless proper ventilation is provided. This product should be operated from the type of power source

8. indicated on the marking label. If you are not sure of the type of power available, consult an authorized sales person or your local power company. This product is equipped with a 3-wire grounding type plug, a plug having a

9. third (grounding) pin. This plug will only fit into a grounding-type power

outlet. This is a safety feature. If you are unable to insert the plug into the outlet, contact your electrician to replace your obsolete outlet. Do not defeat the purpose of the grounding type plug. (This does not apply in countries in which the 2-wire, non-grounded type of plug is used.)

Page 5

SAFETY When to Call Your Service Representative

10. Do not allow anything to rest on the power cord. Do not locate this product where persons will walk on the cord.

11. If an extension cord is used with this product, make sure that the total of the ampere ratings on the products plugged into the extension cord does not exceed the extension cord ampere rating. Also, make sure that the total of all products plugged into the wall outlet does not exceed 15 amperes.

12, Never push objects of any kind into this product through cabinet slots as

they may touch dangerous voltage points or short out parts that could

result in a risk of fire or electric shock. Never spill liquid of any kind on

the product.

13. Do not attempt to service this product yourself, as opening or removing covers may expose you to dangerous voltage points or other risks.

Refer all servicing to qualified service personnel.

When to Call Your Service Representative

WARNING: Do not attempt any maintenance or troubleshooting other than

that mentioned in this manual. This machine contains a laser beam generator and direct exposure to laser beams can cause permanent eye damage.

Unplug this product from the wall outlet and refer servicing to qualified service personnel under the following conditions:

When the power cord or plug is damaged or frayed.

If liquid has been spilled into the product.

If the product has been exposed to rain or water.

If the product does not operate normally when the operating instructions are followed. Adjust only those controls that are covered by the operating instructions since improper adjustment of other controls may

result in damage and will often require extensive work by a qualified technician to restore the product to normal operation.

If the product has been dropped or the cabinet has been damaged.

E. F.

If the product exhibits a distinct change in performance, indicating a

need for service.

Page 6

Power and Grounding

SAFETY

Power and Grounding

Power Supply

Power requirements: 115 V, 60 Hz

Insert the power plug securely into the wall socket. Make sure that the wall outlet is near the machine and readily

3. accessible. Do not connect other equipment to the same socket.

4. Do not step on or set anything on the power cord.

5. Do not connect other equipment to the same extension cord.

6. Be sure that the power cord is not in a position where it would trip

7. someone. The wall outlet must be easily accessible.

Grounding

Ground the machine and the lightning protection circuit in accordance with

regulations. Do not ground to gas or water pipes, or to a telephone ground plug. Proper grounding is to the ground terminal of the power outlet. Be sure

that the ground terminal of the power outlet is properly grounded.

The lightning protection circuit for the machine requires the machine to be

properly grounded. If proper grounding is provided, about 90% of lightning damage can be prevented. For safety, be sure to connect the machine to a three-prong grounded outlet.

Cold Weather Power-up

Avoid raising the room temperature abruptly when it is below 57°F, or condensation may form inside the machine.

Raise the room temperature to 68°F at less than 18°F per hour.

1. Wait for 30 to 60 minutes.

3. Turn the power on,

4. Do not use the machine near a humidifier.

...

Ill

Page 7

SAFETY

Thunderstorms

With proper grounding, about 90%’oof lightning damage can be prevented.

However, if possible, during severe electric storms turn the power switch off and disconnect the power cord and telephone line cord.

Caution: All fax messages stored in the memory maybe erased if power is

switched off for more than an hour.

GENERAL

1. Since some parts of the machine are supplied with high voltage, make sure that you do not attempt any repairs or attempt to access any part of the machine except those described in this manual.

2. Do not make modifications or replacements other than those mentioned in this manual.

3. When not using the machine for a long period, disconnect the power cord.

Ozone

The machine generates ozone during operation. Normally, the ozone level is safe for operators. However, during a long copy run or while printing a long

message, ozone odor may appear; in such a case, ventilate the room.

Symbols & Conventions Used In This Manual

Documents:

Prints:

Procedures:

This is a step in a procedure.

A document is anything you put on the feed table of your machine (or on the exposure glass) whether your are faxing it or copying it.

A print is anything that comes out of the machine: a fax message you received, a copy you made, or a printout from your computer.

Procedures are described step by step. Perform them in order. When you see an LCD display, it always shows what comes after performing the step it accompanies. Other illustrations accompanying steps help you find the right key or

handle, or show you how to perform the step.

Page 8

Thank you for purchasing this product. This multi-function office machine offers a wide range of fax, copier, printer, and convenience features.

What Does a Fax Machine Do?

When you write a letter, you normally seal it in an envelope, attach a stamp, and post it in the nearest mail box. Then, in a few days, depending on the postal service, the letter will arrive at its destination. However, you may not be aware of its arrival until you get a return letter.

A fax machine speeds up this process. After you have written your letter, place it in your fax machine’s document feeder or on the exposure glass, dial the destination’s fax number, then press the Start key.

The fax machine scans your letter, and converts it into a series of black and white dots (the number of dots that there are across and down the page depends on the resolution that you selected; refer to the specifications section of this manual for details). This series of dots is transformed into an electrical signal and sent out over the telephone line to the destination fax machine.

The receiving fax machine reconstructs your letter from the incoming signal, and prints it.

If you are worried about whether the message arrived at the destination, you can check a report called the TCR (Transaction Confirmation Report). When you print this report, you will see the results of the most recent fax communications made by your machine.

You can use your fax machine to send and receive many types of documents, even photographs.

Telephone Line Problems Affect Fax Communication

Quick and accurate transmission of fax messages depends on the condition of the telephone line. If the line condition is very good, this machine will transmit a letter-size page in about 9 seconds. However, if the line is noisy, the speed

may be reduced significantly, and the data may be damaged.

...

Vlll

Page 9

The symptoms of data loss caused by a noisy telephone line are seen on the printouts of received messages. An example is shown opposite. Note that lines are missing from the page at the indicated locations. ECM (Error Correction Mode) is an effective countermeasure against this type of error; you have the choice of having

Errors

the ECM feature switched on or off. It is switched on before the machine leaves the factory. (Refer to page 62 for more

information about ECM).

The line condition is affected by the Document weather; thunderstorms can cause electrical noise on telephone lines.

In addition, the quality and condition of

Q ~ “’’A’-”

‘ransmit ~

d : Received ~ Message

switching equipment used by your phone company can affect fax communication.

Page 10

FMING

If you have not yet installed your fax machine, do so now. See Appendix A, Installation, on page 129.

This section covers what you’ll most often need to do:

Recommended Types of Document ................................................................ 2

How to Set the Document

Memory Transmission and Immediate Transmission ....................................... 5

Receiving Calls & Fax Messages(Faxes/Phone Calls) .................................... 14

Printing a Message Received& Stored

(Substitute Reception) ......................................................................................

Faxing a Page With Very Fine Detail ................................................................ 17

Optional Feature for Transmission .................................................................... 20

Sending the Same Message to Many Destinations .........................................

Using the Stamp .............................................................................................. 25

Radiating ........................................................................................................... 26

Storing & Editing Fax Numbers (Functions 31 & 32)

Storing & Editing a Group of Fax Numbers (Function 33) ................................ 37

Erasing a Stored Message Before It Is Sent

(Functions 21 & 22) ........................................................................................... 42

Printing a Stored Message (Function 51) ......................................................... 43

Polling Reception (Function 11) ........................................................................ 44

Talking Before Sending a Fax(On Hook Dial) ................................................... 46

Sending a Fax using the Handset .................................................................... 46

...............................................................................

........................................

A Few Hints...

Press Clear to erase the last letter or digit that you entered.

Press No to erase the entire name or number and start again.

To enter characters and labels, turn to page 124.

Page 11

FAXING

How to Set the Document

Setting the document in the Auto Document Feeder (ADF)

Carefully place the document

face up into the auto document feeder. Then adjust the guides to fit the width of the document.

Note:Do not feed in more than 30 pages.

Do not stack documents in the feeder so that they exceed the load limit marker.

Setting the document to the exposure glass

Lift up the top cover (make sure you raise it by at lease 35°, or halfway) and place the first page of your document face down on the exposure glass. Then lower the top cover.

Page 14

Memorv Transmission and Immediate Transmission

FAXING

Memory Transmission and Immediate Transmission

There are two ways to send a fax message.

Immediate Transmission

~ Memory Transmission

Immediate Transmission

Immediate Transmission is convenient when:

~ You wish to send a message immediately ~ You wish to quickly check whether you have successfully connected with the

other party

~ Your machine’s memory is getting full The machine dials immediately after you press Start (or at the specified later

time, if you used a time-delay feature like Send Later). The message is scanned and transmitted page by page without being stored in memory.

Memory Transmission

Memory Transmission is convenient because:

Fax messages can be scanned much more quickly (you can take your

document away from the fax machine without waiting too long).

~ While your fax message is being sent, another user can operate the machine

(people will not have to wait by the fax machine too long).

~ You can send the same message to more than one place with the same

operation.

After you press Start, the machine doesn’t dial until all the pages of your fax

message have been stored in the memory.

The default mode of this machine is Memory Transmission, so the procedures

described in this manual will be based on the assumption that you are using Memory Transmission. Immediate Transmission is described in a separate section.

Page 15

FAXING

Memory Transmission

Sending a Message with the Auto Document Feeder

If at any time you want to completely starl over, just remove the document, then

open and close the top cover.

Caution: If your document gets stuck while it is being processed, press the

Memory Transmission and Immediate Transmission

Make sure that the machine is in standby mode for faxing. The display should look like this:

If the display isn’t as above, press the Clear Modes key to clear any previously programmed destinations.

Fan your document stack (at

most 30 pages) to make sure all pages are loose, then square it.

All pages in your document must be one-sided and be of the same size.

Page 16

Memory Transmission and Immediate Transmission

Insert the document face up in

the feeder and adjust the guides to fit the width of the document.

FAXING

Note: Set the

page at the top

Do not stack documents in the

feeder so that they exceed the

load limit marker.

Note: You can dial before you set

the document. Place the docu-

ment after you dial the number

and go to step 8. The display will look like this:

pages with the first

of the stack.

If the memory indicator is not lit,

t press the

lowing ways.

a) Ten Key Pad

Memory key.

Ib) Quick Dial c) Speed Dial

Example: QuickDial12

Id) Handset *

EmmpleSpeedOial10

❑ m

fr:

Only if the telephone handset is installed.

If you want to erase a digit of the phone number, press the Clear key. If you want to erase the entire number, press the No key.

Page 17

FAXING

Memory Transmission and Immediate Transmission

Press the Start key and wait. The

machine will dial the destination’s number.

other party’s line is busy,

If the

your machine will dial again.

If the other party’s fax machine

answers, both machines will con-

nect and yours will send the mes-

sage.

Tip: If your line goes through a local switchboard ( a PBX) remember to

dial the exit code. Press the Pause key immediately after the code. If the number includes a country code, press the

country code, then dial the rest

of the number.

555 :L2:34 ~\l/+~..Ffi;{ ~,ll,J~EE~

~t~~~\’# :SET ~jI~I;a I~!F2.~j~fi~~p~ij.

[:1~~-iI-J~1~]&~

SET D13C. 12RIIIAL NIII.

Pause key after the

:L~~l:;

*~p-l,zh,el )

:Lq:l;@q

Page 18

Memory Transmission and Immediate Transmission

Sending a Message with the Exposure Glass

Remove any document left in the auto document feeder or on the

exposure glass.

FAXING

Make sure that the machine is in standby mode. The display should look like this:

Lift up the top cover and place

the first page of your document

face down on the exposure glass,

as shown in the diagram. Then lower the top cover.

Note: You can dial before you set the document. Place the document after you dial the number and go to step 6.

If the memory indicator is not lit,

press the Memory key.

HE:+EIY

s~-r WK. CR E I AL. hoi

:[gl~;?;

:~& ~pl

Page 19

FAXING

Memory Transmission and Immediate Transmission

Dial the number in one of the fol-

lowing ways.

a) Ten Ke Pad

h: Only if the telephone handset is installed.

If you want to erase a digit of the phone number, press the Clear key. If you want to erase the entire number, press the No key.

ress Start key

b Quick Dial

‘=

c S eed Dial

‘~F@O

TR+J4:3MIT Y! ::-rAR-r

555 “~“?”=’qw*t*i>m*:%

- .. . J...d

..............................................................................

d Handset*

‘g

If the document size cannot be detected, the right display appears. Select the scanning area by< and P key. Then press Start.

The machine scans and stores your page. After the page has been stored, the display appears as shown on the right

Y-!L.T~ LTu LG~

!:T~~-r./4b

The machine is asking you to place the next page on the exposure glass.

Indicators shows how much time vou have left to place the next page on

If you do not place a page on the exposure glass and press Start key

within the remaining time, the machine will start to dial.

Page 20

Memory Transmission and Immediate Transmission

Either;

Place the next page on the exposure glass if any and press Start. And repeat the step 6 for replacing the page.

If you have no more pages, press Yes.

; The machine dials, and the line to the other party is connected.

On the display, the identification of the other party will appear.

t After sending the message, the machine hangs up automatically.

FAXING

Page 21

FAXING

Immediate Transmission

Remove any document left in the auto document feeder or on the

exposure glass.

The FAX indicator must be lit.

Press the Fax/ Copy key if it is not lit.

Make sure that the machine is in standby mode. The display should look like this:

Press Memory key.

The Memory indicator should go out.

Memory Transmission and Immediate Transmission

, Either:

Place the first page of the document on the exposure glass.

Place the entire document face up into the feeder. (No more than

30 pages

How to set document see page 4.

Note: You can dial before you set

the document. Place the docu-

ment after you dial the number

and go to step 6.

Dial. (See page 7 for how to dial.)

Page 22

Memory Transmission and Immediate Transmission

Press Start key

The machine dials and the line to the other party is connected. The

number that you dialed and the other patty’s RTI or CSI is displayed. (RTI, CSI: see page 139.)

Placing the document on the exposure glass After a page has been sent, the machine asks you to place the next page on the exposure glass. The indicator shows how much time you have left to place the next page on the feeder and press Start key.

FAXING

For Immediate Transmission, you have 15 seconds. If you do not place a page

on the exposure glass and press Start within the remaining time, the machine will disconnect the line.

Either: Wait until the following message appears Then, place the next page on the exposure glass and press Start.

TI;I :sEP4~\...lF/”rli~~i~~ }

NEXT F’fiCE THEN START

or The page will be scanned and sent out. When you have get the last page, press Yes.

The machine will disconnect the line and return to standby mode.

Page 23

FAXING Receiving Calls & Fax Messages(Faxes/Phone Calls)

Receiving Calls & Fax Messages(Faxes/Phone Calls)

Your fax machine can treat all incoming calls as fax messages or as voice calls.

To use your phone line only for fax messages, set your machine to Auto Receive. It will accept fax messages automatically. To give priority to phone calls, set your machine to Manual Receive (handset option or a telephone needed) .

If you set your machine to Manual Receive you have to be by the machine when a fax message comes in (see below). To use an answering machine on the same line, set your fax machine to Manual Receive.

Accepting Fax Messages Automatically

This mode is selected when the Auto Receive indicator is lit.

The machine automatically starts

to receive the message.

Page 24

Receiving Calls & Fax Messages(Faxes/Phone Calls)

Accepting Fax Messages Manually(Handset or Phone Needed)

To enable this feature, the Man-

ual Receive indicator should be lit. If it isn’t, press the Receive key.

Answer the call with the handset.

If you hear a voice from the other end, speak in reply. If you hear a tone every few seconds, a fax message is coming in.

Note: Remove any documents left in the feeder before you press Start.

If the person at the other end

wishes to send you a fax mes-

sage, press the Start key and hang up the handset. Your fax

machine will accept the message.

The Communicating indicator

lights.

FAXING

Page 25

FAXING

(Substitute Recedion)

Printing a Message Received& Stored

(Substitute Reception)

Caution: If the machine is turned off for more than an hour, messages

stored in memory will be lost. If this happens, the machine will print out a report (once it can) telling you which messages were lost. Contact the senders to have them send you the message again.

If the Receive File indicator is lit, a message was stored in memory using substitute reception. It was not printed, maybe because the machine is jammed or out of supplies, or the night timer has turned the heater off.

Night Timer: Press the Energy Saver key to print messages received while

the night timer (page 57) has turned the heater off. Otherwise, check if any of the following indicators are lit. and follow instructions.

Your fax machine is out of paper. Add paper: see page 79.

Your fax machine is out of toner, Change the toner cassette: page 82.

The Check Display indicator is lit. There might be a paper jam (see page 97) or an open cover,

soon as the machine is back in working condition, messages stored inAs memory will be printed. The Receive File indicator will turn off and the messages will be erased from memory.

If a message comes in while you are copying, the fax machine will store the message in memory and the Receive File indicator will light. The message will be printed as soon as copying is done.

turn substitute reception off or back on, set bit O of user parameter

switch 05. See page .

-Message appears here-

:jE-f l!l:!l:=

I:!F;1!:[<+L.”?Jl:l=

Page 26

Faxina a Page With Very Fine Detail FAXING

Faxing a Page With Very Fine Detail

If you wish to fax a message which must arrive as clearly as possible, adjust

the resolution (for documents with fine detail) and the contrast (for documents

printed on a dark background or in faint ink). You can also set the imaging process for sending photographs.

You can select different settings for each page of your message. Simply change the settings for page 2 while page 1 is being scanned.

Resolution & Shading

If your document contains fine print, detailed diagrams, or photographs, use a higher resolution setting. There are three settings for general documents.

Standard:

Detail: Use for documents with small print or fine details. Fine: Use this for high quality reproduction.

There is also an independent photo setting suitable for photographs or

diagrams with complex shading patterns or grays.

Important: Faxing at a higher resolution requires more time. Frequent use of

Use for most printed or typewritten documents.

high resolution could cause an increase in your phone bill, espe-

cially for long distance transmissions.

Page 27

FAXING

Faxing a Paae With Verv Fine Detail

Contrast (density)

Manual Image Density

The text and diagrams in your document must stand out clearly from the paper they are written on. If your document has a background darker than pure white

(for example, a newspaper clipping) or if the writing is faint, adjust the contrast.

There are five grades.

Normal:

Suitable for most documents

Darken 1 & 2 (Slightly Darken & Darken):

Use for documents with faint writing

Lighten 1 & 2 (Slightly Lighten & Lighten):

Use for documents that have a dark or

patchy background

Auto Image Density

If you select the Auto Image Density mode, the appropriate contrast is set

automatically. Lit the Auto Image Density indicator.

Page 28

Faxing a Page With Very Fine Detail

Increasing Photo Quality

Your machine can transmit photographs and other images by using a halftone process which simulates colors and grays by using a pattern of black and white dots.

To use the above features, follow these steps:

If needed, press the Photo key.

Press the Resolution key to se-

lect standard, fine, or detailed.

This doesn’t change the photo

setting you set in step 1.

FAXING

Press the Lighten or Darken key

to change the contrast, if desired.

Note: You cannot select the Auto Image Density when you use the Photo mode.

Proceed as for a usual fax transmission.

Page 29

FAXING Optional Feature for Transmission

Optional Feature for Transmission

Sending Later

Using this feature, you can instruct the machine to delay transmission of your fax message until a specified time. This allows you to take advantage of off-peak telephone line charges without having to be by the machine at the time.

CAUTION: If your machine’s memory is full, you will have to send the mes-

sage from the document feeder. This means that anybody removing your document would automatically cancel the operation.

Proceed as for a usual fax message but don’t press Start.

Press F once and press Yes.

( P is also the Option key).

:~ET {~F’:-r1\J~,\ :SEN]] L..ATEF\”?

~..i,.

Enter a sending time that falls

within the following 24 hours.

For example: To send at 11:30 pm, press 1, 1, 3, and O from the key pad. If you enter wrongly, press No and enter again. You’ll

get:

Press *or #to change the

‘ AM/PM.

Press Yes.

ijET llp-r~llpd T1tflE 1:i: 2LUWI :~~?!:@IAWI

tp/$n./y

Use function 21 to erase a stored fax message before it is sent, (see page 42).

Page 30

O~tional Feature for Transmission

Page Count (Immediate Transmission only)

When your fax message is printed at the other end, page numbers will be printed on the top of each page. Using the Page Count feature, you can select the format in which the page numbers are printed.

[f you use Page Count:

Page numbers will be printed in batch-numbering format (for example, pi/3, p2/3, and p3/3 for a three-page message). This makes it easy for the other party to see how many pages you sent, and if any are missing. However, you

have to input the number of pages at the keypad before sending.

If you do not use Page Count:

Page numbers will be printed only as a sequence (for example, pl, p2, p3). This makes it difficult for the other party to tell at a glance whether any pages are missing (for example, due to a double feed in your machine’s document feeder).

Note:lf you do not select Immediate Transmission, Page Count is automat-

ically switched on, and the pages are counted automatically.

Press ~ until the right display ap- i~ET [:!F~:-r1IIPJ

pears.

SET F’AGE%”?

FAXING

““y”/ *

Example: 10 pages

Yes.

Page 31

FAXING

Normally, the TTI programmed in your machine is printed at the top of each of

the pages you transmit when they are received at the other end. The top of the

image will be overprinted if there is no margin at the top of the transmitted

page.

In some cases, you may wish the other party to receive an unmarked copy of

your original. In this case, you can switch TTI off.

Optional Feature for Transmission

Press ~ until the right display ap-

pears.

SET OPTION .

“1”T:[ F:R.1NT“?

y//”~

If you wish to change the TTl set-

ting, press 4 or F until the displayed setting is correct.

Yes when you have finished.

Document size

If you are going to send a page that is not of a normal size, your machine may have trouble scanning the entire page. For example, if your page is larger than a certain size but smaller than the next size up, you should use the document size selection feature to select the larger size. Otherwise, your machine will not scan the outer margins of your page. This feature is only available if you send a document placed directly on the exposure glass, not with the auto document feeder.

I!2ET ij!FT1i;!PJ y/4b

[j pJ

kI~I[~F

Yes.

Select the scanning area using +

and ~ key.

Yes when you have finished.

~[;-r ~!$IT~~~,~

M..TD L.12D

t+....-r~

““’{./4b

Page 32

Sending the Same Message to Many Destinations

This is also called broadcasting.

Caution:

There is a limit of 100 stored numbers overall.

Do not store more than 100 numbers (including those in groups). If you do, your machine will not send the message to all numbers in the group. See page 126 for more details.

Remove any document left in the tray or on the exposure glass.

FAXING

, Make sure the Memory indicator

is turned on.

~ If it is not lit, press the

Either:

Place the first page of the document on the exposure glass. or Place the entire document face up into the feeder.

How to set the document: see page 4.

Memory key

Page 33

FAXING

Dial a fax number in one of the

‘ following ways.

Sending the Same Message to Many Destinations

a) Ten Key Pad

*: This is the example of the case where Group Dial is programmed in 08 of the Quick Dial key. **: This is the example of the case where Quick Dial key 20 is programmed as the Group key, and Group dial number 1 is programmed.

Programming the Quick Dial: see page 28. Programming the Speed Dial: see page 32. Programming the Group Dial: see page 37.

Programming the Group key: see page 41. Note: The maximum destinations you can dial using the ten key pad is 49. However, this limitation is up to the machine condition.

If you enter the wrong number, press No or Clear and enter again. Clear to delete one digit. No to delete the whole number.

~) Quick Dial

Example: QuickDialIZ

=7R

c) Speed Dial

13ample:SpeedDial10

IIla

5) Group Dial Example:

Method1* 08of theQuick Dial key, Method2**

20 of theQuickDial keyand 1of the ten keypad,

Repeat steps 2 and 3 until all destinations are entered.

Press the Start key.

The machine stores your message and dials the first number (or, if you selected Send Later, it will return to standby mode and the fax message will be sent at the time that you selected). Send later: see page 20.

Page 34

Using the Stamp

You have 60 seconds. If you do not place a page on the exposure glass and

press Start within the remaining time, the machine will start to dial.

Either:

Place the next page on the exposure glass and press Start. The page will be scanned and stored. or

If you have no more pages, press Yes. The machine will dial the first destination (or, if you selected Send Later, it will return to standby mode and the fax message will be sent at the time that you selected.)

FAXING

Using the Stamp

Press the Stamp key to achieve the transmission verification stamp.When the Stamp indicator is lit, the machine stamps a small mark on the bottom of each page. During memory transmission, the stamp indicates that the page was successfully stored. For immediate transmission, it shows that the page was sent successfully. You must switch the stamp on before you press Start, or the

machine will not stamp the first page.

If you wish the stamp to be at the top of each page instead of at the bottom, contact your service representative.

If you wish to change the Stamp default setting, set by user parameter switch 00, bit O.

0: Verification stamp off

1: Verification stamp on

Page 35

FAXING Redialina

Redialing

If a message was not transmitted successfully, that does not mean that you have to enter the telephone number again. In many cases, the machine will redial the destination automatically. Or, with the Redial key, you can redial with

just a few keystrokes.

Automatic Redialing

The machine will automatically redial the other party if any of the following conditions occurred. ~ The other party was busy ~ There was no reply from the other party The message was rejected by the machine at the

excessive errors (in this case, redialing will only

Transmission was used)

Redialing is done 4 times at 5 minute intewals (for a memory transmission) or 2 times at 5 minute intervals (for an immediate transmission).

The number of redials and the redial interval may be adjusted by a service technician.

other end because of take place if Memory

During redialing, the number being dialed is displayed as shown on the ri ht.

Page 36

Redialina

Using the Redial Key

The machine remembers the last telephone number that you input. If you have to redial this number, just press the Redial key, then press the Start key.

This feature has the following uses.

If the machine is waiting to redial the other party, you do not have to wait for the redialing interval to expire.

If you wish to send another message to the same address that you just sent last time, you don’t have to dial the full number again. Place the message in the feeder, then press the Redial key, then press the Start key.

To send a fax using Redial, do the following:

Remove any document left in the auto document feeder or on the

exposure glass.

The FAX indicator must be lit.

Press the Fax/ Copy key if it is not lit.

FAXING

Make sure that the machine is in standby mode for faxing. The display should look like this:

Set your document. How to set

the document, see page 4.

Press Redial.

Press Start.

~~f+uy

:~ET L!il![l=

:~@@;/; :\@:g!EpJTl

i-!F! ]:!~~L. pJl:!.

.. .

Page 37

FAXING Storing & Editing Fax Numbers (Functions 31 & 32)

Storing & Editing Fax Numbers (Functions 31 & 32)

Numbers that you often use can be stored in memory. A stored number will

remain in memory even if the power is cut.

There are two ways to store individual phone numbers. Firstly, you can store a

number in its own assigned key. This is called Quick Dial. Secondly, you can store a number as a two-digit code. This is called Speed Dial.

Storing, Editing, & Erasing Quick Dial Numbers (

Storing a Number

You can store up to 20 telephone number as Quick Dial keys. In this is example you’ll be storing a number in Quick Dial key 01.

Press the Function key then press 3 and 1. You’ll get this:

Press Yes and you’ll get this: (At this time, you can print a list of the numbers and groups stored in Quick Dial keys. Press ~ and Start.)

Press Quick Dial 01 You’ll see

this:

Flip the plate, if needed. Make sure you push the flap down until it lies flat.

❑ Function 31 )

, Press Yes. You’ll see this:

(If you’re editing a number al-

ready stored, the lower line will

display a number. )

Page 38

Storing & Editing Fax Numbers (Functions 31 & 32)

FAXING

Enter the telephone number.

Press Yes. You’ll get this:

If you do wish to enter a label,

press Yes.

Press No. And go to step 10

c Enter the

o Dial keys

c Press Yes.

label using the Quick (see page 124).

, Go to step 2

you’re done.

Editing a Number

to store another number, or press the Function key if

il! :L

❑

~ :~yyj~ ~

@lZZ:L NEN WYW OFFlCE XX=XX

~p#j~\(yfpJ

.......................................

J:jq’.w...........................:,:.:.:.

~::::::::

f$~l: ‘{./pi

.............

:.:+:+:+:+:+:.

Press the Function key then

press 3 and 1. You’ll get this:

Press Yes and you’ll get this:

Press the Quick Dial Key that you

want to edit. Example: Quick Dial 01.

~ If the wrong number is displayed, use the ~ and ~ keys to scroll through the

Quick Dial Keys on the screen.

, Press Yes. You’ll get this:

Elt! :1

(a number or label appears here)

C.p,($J’JC+E.”?“y”/ 4}

Page 39

FAXING

Storing & Editing Fax Numbers (Functions 31 & 32)

Edit the number.

Use ~ and h to move the curser. Use Clear or No to delete the number.

No to delete the whole number Clear to delete the digit on cursor

Either:

~ Change the label: Press Yes. And go to step 8. ~ Keep the label as it is: Press Yes twice. Go to step 10.

Edit the label. Use ~ and P to move the cur-

sor.Use Clear or No to delete the number. Clear to delete one character No to delete the whole characters at the cursor How to enter characters :see page 124.

Example: ABC OFFICE

IE$3:1

:2:L:23!% ~.“-:.::4”VKE6.!:(”.I(”J)

-- ..: .-, .....................................................

......................................................

IImI:1 ‘{/N I

Nliii

Wl?t UFF :[LE.i+iiMEfi

IEi@I

AEC OFF 11;Em-=:

......... ... ..... ..... .

‘{/ h!

,.:.:.:.:.:...::.::.::::::::.::.,::::.:.:.:.:.:.:.:.:.

Yes

Either: ~ Edit another: Go to step 3. ~ Finish: Press Function.

Page 40

Storing & Editing Fax Numbers (Functions 31 & 32)

Erasing a Quick Dial

For this example, we’ll erase the number stored in Quick Dial 01.

FAXING

Press the Function key then

press 3 and 1. You’ll see this:

Press Yes and you’ll see this:

(At this time, you can print a list of the numbers and groups stored in Quick Dial keys. Press 4 and Start.)

Press Quick Dial 01 (flip the

plate, if needed). You’ll see this:

, Press Yes. You’ll see this:

Press No. You’ll see this:

Press Yes. The word cL,E#+REH will appear briefly, and then this:

PFliI!l~R&NN1hiiZ “’{/h/E;(-r} :qi PRI:I12F;,

~1.J1i2K~~~~[-.

Go to step 2 to erase another number, or press the Function key if you’re done.

Page 41

FAXING Storing & Editing Fax Numbers (Functions 31 & 32)

Storing, Editing, and Erasing Sp

eed Dial Numbers ( H Function 32)

You can store up to 50 telephone numbers as two-digit Speed Dial codes. You can program the Speed Dial code from 00 through 49.

Storing a Speed Dial Number

For this example, we’ll assume you will store a number in Speed Dial code 00.

Press the Function key then

press 3 and 2. You’ll see this:

Press Yes and you’ll see this:

(At this time, you can print a list

of the numbers stored as Speed

Dial codes. Press ~ and Start.)

Press Oand 1. You’ll see this:

Press Yes. You’ll see this:

Enter the telephone number.

Press Yes. You’ll see this:

You have two options: ~ If you want to program the label for this

Speed Dial, press Yes.

~ If you don’t want to program the label

for this number, Press No and go to

step 10.

Enter a label. How to enter characters :see page 124.

❑ !Ji31 “%{!N FHXHWWi L.AE13..?

Page 42

Storing & Editing Fax Numbers (Functions 31 & 32)

I Press Yes.

, Either:

III

~ Program another: Go to step 3 ~ Finish: Press Function.

FAXING

Page 43

FAXING Storing & Editing Fax Numbers (Functions 31 & 32)

Editing a Speed Dial Number

Press the Function key then

3 and 2. You’ll get this:

press

Press Yes and you’ll get this:

(At this time, you can print a list of the numbers stored as Speed Dial codes. Press 4 and Start.)

Input the Speed Dial code that

that you wish to edit.

Example: If you edit the Speed Dial code

01, press O and 1 from

the ten key pad. Or press E then search the Speed Dial code using ~ and F.

Press Yes.

El gli

.>ylqp .~ .~.:liq ...

~ :~

.. .. . ..”. ..., . ......... .................. .................. .........

. . . ..

tp#J~,/y/pj

. . . . . . . . . . . . . . . . . . . ............ ....

. : .+:+:.:.:.:.:.:.:.:.:.:-:-:.>.... ...........

:.:.:.:.:.:.:.:.:.:.:.:.:.:,:.:. :.:.:.:.:.:.:.:.:.:.:.

Edit the number. Use 4 and F to move the cursor. Use Clear or No to delete the

number.

No to delete the whole number

Clear to delete the digit on cursor

Press Yes.

Either

~ Change the label: Press Yes. And clo to ste~ 8. ~ Keep~he label as it is: Press Yes fiice. Go”to step 10

Eli @:i

..7 .~ .>~qq [ ~i..-,. ,.,.,.,.,.,.,.,.,.,.,.,.,.,.,.,.,.,.,.,.,.,.,.,.,.::.:. .“-! .:! c :.:.:.:.:.:.x.:.:.:.+:.x.:.:.:.:.:.:.:.:.:.:.:.

... . ...... ...

.“. .

tf::;+~[~ yj pi

.- :.:.:.:.:.:.:.:.:.:. :.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.

..............

Page 44

Storing & Editing Fax Numbers (Functions 31 & 32) FAXING

Edit the label.

Use ~ and ~ to move the curser. Use Clear or No to delete the number. Clear to delete one character No to delete the whole characters

at the cursor How to enter characters :see page 124. Example: LONDON OFFICE

Press Yes.

Either

Edit another: Go to step 3.

~ Finish: Press

Function.

Kq ~ {+El:./’y#/~ L.IXWXMJ UFF:[12E~

....................................

Page 45

FAXING Storing & Editing Fax Numbers (Functions 31 & 32)

Erasing a Speed Dial Number

For this example, we’ll erase the number stored in

Press the Function key then

press 3 and 2. You’ll set this:

Press Yes and you’ll set this:

(At this time, you can print a list

of the numbers stored as Speed

Dial codes. Press 4 and Start.)

Input the Speed Dial Code that

you wish to erase.

Example: If you want to erase

Speed Dial code 01, press Oand

1.Or press ~ then search for the Speed Dial code using 4 and ~. You’ll get this:

, Press Yes. You’ll set this:

Speed Dial 01.

E Z!:i

~:~:~~yy.~..,l.:!q....

.. - . .:. ... .

~~~~\/~/~.j

......................................

::.....................................

..........................................

Press No. You’ll set this:

Go to step 3 to erase another number, or press the Function key if

you’re done.

R til:1

............................................................

:~.:::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::

:::::::::::::::=:~:::~.~.: fi.~ :~.~:~::.~

tp#$E1./N

Page 46

Storing & Editing a Group of Fax Numbers (Function 33)

FAXING

Storing & Editing a Group of Fax Numbers (Function 33)

You can combine many numbers into one group, for easy sequential

transmission to all the numbers in that group. These numbers can be selected from those already stored in Quick Dial keys or Speed Dial codes, or you can enter other numbers from the keypad.

There are three groups available, ranging from group 1 to group 3.

You can program the 100 numbers in a Group.

Storing Numbers In a Group

In this example, we will program numbers into group 1. We will store group 1 in

Quick Dial key 08.

Press Function, 3 and 3.

Press Yes.

Input the number of the group IZRI-!I!p ~

that you wish to program. Example: press 1. You’ll get this:

There are two options:

17F<I-11y’ W

.. .. .

iFi”iiT h T<’‘~;~:j; b

.-..

-label appears here, if any-

$... - “. 1“-.

{ 2!.,,...,

... ...!

~ If you want to program this group into a Quick Dial Key, press Yes. And go to

step 6.

~ If you don’t want to program this group into a Quick Dial key, press No and

go to step 8.

y“/“+

Page 47

FAXING

Storing & Editing a Group of Fax Numbers (Function 33)

Press the Quick Dial key in which you wish to store this new group. Example: Quick Dial 08. Press Quick Dial 08. You’ll get:

Press Yes. You’ll get:

If you do wish to enter a label, press Yes and use the Quick Dial keys to enter characters (see page 124). Then press Yes to ac-

cept the label.

If you do not wish to program the

label: press No.

Enter the fax number that you

wish to store in the group. For example:

Press Quick Dial 01.

(;~;l:!l..!p :L ❑u::

l; Fil-!lIF’ :L

.. .-

F’F?[2GF?ANL.Ar3EL.”? “

i;[?.1:!IJF’ i EMi

““”{!N I

y’; p,~

//”

Press Speed Dial, O, and O.

Or:

Caution: The numbers you can program using the ten key pad is up to the

machine’s condition. You can program up to 48 numbers in the whole groups using the ten key pad.

, Press Yes. (If the message PA.F.%#+H’f

erase the number by pressing Yes, or keep the number by pressing No.)

pp[:\\~~;~p@‘“-1

l;~l:ll-!p I H@@

,~,H-I appears, either

Yil’d

Page 48

Storing & Editing a Group of Fax Numbers (Function 33)

Go back to step 9 to enter another number or press No if you are

finished entering numbers for this group.

Go to step 3 to start working on another group, or press Function if you

III

are done with all groups.

FAXING

Page 49

FAXING Storing & Editing a Grou~ of Fax Numbers (Function 33)

Editing and Erasing from the Group

Press Function 3 and 3.

Press Yes.

Input the number of the group

that you wish to program.

Example: If you want to delete or edit the contents of the Groupl: press 1 on the ten key pad. Then press Yes.

Either;lf you want to change the Quick Dial key where that Group

is stored: Press Yes. And press No and press a new Quick Dial Key.

Note: If that group is not pro-

grammed into a Quick Dial key, you don’t have to do it. And press Yes. Then go to step 5,

There are two options:

~ If you want to change the label, press

Yes. Then Edit the label and press Yes.

~ If you keep this label, press No.

Input a number that you wish to

store in or erase from the group.

Example: Quick Dial 01 :Quick Dial key 01. Speed Dial 30: Speed Dial, 3 and Oon the ten key pad.

Full number: Enter it on the 10 key pad.

GRl:!l.jp i AE[: ‘“</ $j

I ::~~ ~~:l.-i~I:I~~ti-

1:+R rll !F:

. .. .......... .................

. .. ................................... ..... ................................... .. ......................... ...............

. .. ................................... ..... ...................................... ......................... .. ............

:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.

.:.:.:.:.:.:.:.:.:.:.:.:.*,:.:.:.:.:.:.:.:.:.:.:.:.:.

..!..............................................i!..!!..(..N.

Page 50

Storing & Edithw a Group of Fax Numbers (Function 33)

Press Yes.

If “ALREADY PROGRAMMED” appears, either: ~ To keep the number, press No. ~ To erase the number, press Yes.

Go back to step 6

o Either

‘ ~ To store or erase another number: Go to step 6.

~ To finish, press Function. ~ To erase a group completely, you have to erase every telephone number

from the group one by one, using step 6 and 7.

Programming the Group key

You can program three groups. However, if there is no Quick Dial Key available, this Group key is helpful. You have to program Quick Dial 20 as the Group key.

Press Function 31 and Yes.

[:F;l:ll.Jp :[

........................................................................................................................

. ..............................................................................................................

:::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::

1 1

FAXING

HI AL.{ N

Press Yes.

Quick Dial 20 is programmed as a Group key.

, Press Yes. Quick Dial 20 is now Q

programmed as the Group key.

To finish, press Function.

mm ‘f~ P.J p~J:H~f7.pJ~Iy$y.”!p tEyy”?

IJI.J x \:t/ +

PEIN-r L12T~/SEYJW14~

Page 51

FAXING Erasing a Stored Message Before It Is Sent (Functions 21 & 22)

Erasing a Stored Message Before It Is Sent

(Functions 21 & 22)

Every time you store a fax message in your machine’s memory, a new file is

created. A file is also created for storing instructions to pick up a fax message

left elsewhere (polling, page 44). Each file is given a number. This number appears on the memory storage report, TCR and Transmission Result Report. To see which files are currently in memory, print a file list.

To erase a fax message stored in

memory: Press Function, 2, 1, and Yes

To erase instructions to pick up a

message (polling):

Press Function, 2, 2, and Yes Press ~ to scroll through the files.

You’ll get this.

Or:

Press + to obtain a list of all the files and their number. If you already know the number of the file to erase, enter it directly from the keypad

and skip to step 4.

Scroll through the files with 4 or h. lf::[[..~ p~lln@2:s

Press Yes again to erase the file.

FILE No. ~~ tF’AE~! q}

F’F2:[NT L.I:STW:iEPJWM>

FILE NO. ZQ7

- number w- lubel-

‘{./

y;” +

Page 52

Printina a Stored Messaae [Function51 ) FAXING

Printing a Stored Message (Function 51)

If you need to see the contents of any of the files, use this feature.

Press Function,

5, 1,and Yes.

Press ~ to scroll through the mes-

sa~es. You’ll see this.

Or: Press ~ to obtain a list of all the files and their number. If you already

know the number of the file to print, enter it directly from the keypad and

skip to step

Scroll through the message files

with ~ or P.

Press Yes.

Press Start to print the message.

FIL.E NO. 1:L5 .

1 1

FILE No. :i :15 .

-number or label-

“y”/ <~

yj+

Page 53

FAXING

Polling Reception (Function 11)

Use this feature when you wish to pickup a message from another terminal.

You can poll documents from many terminals with one operation, similar to broadcasting. The maximum number of terminals that you can poll is 100.

Press Function, 1 and 1

Polling Reception (Function 11)

Press Yes.

Dial the number from where you

will pick up the message.

You can use Quick Dial keys, Speed Dial codes, or groups

Press Yes. If

more numbers, go to step 3.

Press Start.

you want to dial

F’ix.l.” I M; FWIYJ IX’T I Ilp.lb

E :[ Al., F$+X

NLM)3E31

Note: Another terminal should have the polling feature. You cannot poll from a machine that has set secure polling with ID number. Ask the other end to make a polling file without polling ID.

Polling Options

You can set the time when you poll the message. If you pickup the document, do as following.

Carry out the steps 1-4 for polling

reception, but don’t press Start.

Page 54

Polling Reception (Function 11) FAXING

Press Option (~) and then Yes.

Use the ten key pad to enter the

time when you want polling to

happen. For example enter 113 and O. If you enter wrongly, press Clear or No and enter again. You’ll get:

No to clear the whole number Clear to delete one digit

Press Start.

‘ The other terminal(s) will be polled at the time you have just set.

~;[IT Ij!F’-fIC!fiJ

-r:[~j~ i 1: X!JV4 1;!5 IZ!13AFI

t’::~~!J “if

Press Function to return to the standby mode.

Deleting a Preset Polling Reception (Function 22)

Use function 22. For details, see Erasing a Stored Message on page 42.

Page 55

FAXING

Talking Before Sending a Fax(On Hook Dial)

Press the On Hook Dial key

Talkina Before Sending a Fax(On Hook Dial)

Proceed as for a usual fax message but don’t press Start. (Do not use

the handset).

If you hear a voice from the machine’s built-in speaker, pickup the

handset and speak to the other party.

If you hear a high-pitched tone instead of a voice, place

message in the auto document feeder or on the exposure glass, then

Start.

press

When you are ready to send your fax message, place your message in the feeder, then ask the other party to press Start.

When you hear a high-pitched tone, press Start.

Replace the handset.

Sending a Fax using the Handset

You can send a fax message using the handset (Optional handset is required)

Set the document then pick

Dial the other party.

up the handset.

your fax

If you hear a voice, speak to the other party.

If you hear a high-pitched tone instead of a voice, press Start.

When you are ready to send your fax message, ask the other party to

press Start, When you hear a high-pitched tone, press Start.

Replace the handset.

Page 56

OTHER

Other features are listed here that you might find useful but that you will not set very often.

Veryfing Communications, Errors, Counters, etc .............................................. 47

Rejecting Messages From Certain Senders ..................................................... 52

Saving Energy ................................................................................................. 57

Printing the Sender’s Identification ................................................................... 61

Tonal Signals

Things a Service Technician Can Change ........................................................ 62

.....................................................................................................

FEATURES

Verifying Communications, Errors, Counters, etc.

You can obtain reports from your machine either by having your machine print them out automatically, or by printing them out yourself.

Automatically Printed Reports

Unless otherwise indicated, the automatic printing of these reports can be

turned on or off by changing the bit of the switch of the user parameters (see

page 115) indicated in the subtitle.

Transaction Confirmation Report (TCR, Switch 03, bit 7)

This report gives detail on each communication made by your terminal. It is

automatically output after 35 number of communications.

File Reserve Report (Memory Storage Repor~ (Switch 03, bit 2)

If you switch this report on, it is printed immediately after you store a document in memory for Memory Transmission. It gives the file number, the time that it

was stored, and the destinations (including any Group numbers that were

selected).

Power Failure Report (Stays on)

This report is printed if the machine’s power was off for long enough to erase files from the memory. The report gives details of the files that were lost. With this information, you may store messages for transmission again, and contact the senders of any received messages that were lost.

(Note: Phone numbers stored in Quick/Speed/Groups are not lost.)

Page 57

OTHER FEATURES Verifying Communications, Errors, Counters, etc.

Communication Result Report (Memory Transmission) (Switch 03, bit O)

This report is printed out after memory transmission showing whether it was successful or not. If you have switched this report off, a Communication Failure Report will be printed when a communication fails.

Transmission Result Report (Switch 03, bit 5)

This report is printed out after immediate transmission showing whether it was successful or not.

File Reserve Repotl (polling reserve report) (Switch 03, bit 3)

If you switch this report on, it is printed automatically after you program the

machine for polling reception (immediate or send later). It gives the file number, time of polling, and destinations (including any Group numbers that you selected).

Communication Result Repoti (polling result repod) (Switch 03, bit 4)

This report is printed after your machine polls a message from another

machine.

Communication Failure Report (ON if Transmission Result Report is OFF)

This report is printed if a memory transmission failure occurred, after a job is completed. It is only printed if the Transmission Result Report is switched off.

Error Report (Turned on/off by a Service Technician)

This report is printed after each unsuccessful communication. The communication failure report (above) is printed after a job has been completed.

So while doing a broadcast, the machine may print a number of error reports,

and at the end, it prints a communication failure or transmission result report.

Check it, and retransmit any pages that were not sent. If a particular problem continues or gets worse, keep the error reports for the service technician.

Printing Part of the Image on the Report (Switch 04, bit 7)

For reference purposes, the machine prints the first few inches of the fax

message on the following reports.

~ Transmission Result Repoti

~ Memory Storage Report

~ Communication Failure Report

Page 58

Verifying Communications, Errors, Counters, etc.

OTHER FEATURES

Report Formats

Example 7. Error Report*

***

FILE

____________________________________________________________________

ERROR REPORT (AUG 01 1995 -06:00 AM) * * *

ADDRESS MODE

Report details appear here

TTI HZ COMPANY

TIME PAGE RESUI

Example 2. TCR*

***

TCR (AUG 01 1995 07: OOAM) * * *

TT I HZ COMPANY

<TX> DATE TIME ADDRESS MODE TIME

<Rx>

DATE TIME ADDRESS MODE TIME ___________________________________________________________________

Transmission details appear here

Reception details appear here

The Mode Column

See the bottom of the TCR for a full

reports a code is given, informing the

listing of symbols on the TCR. On other

type of communication. These codes are

explained below.

The Resu/t Co Iumn

Successful Communication

OK: E: An error occurred STANDBY: Ready to transmit

The Footnote o n the TCR

TX counter: Total number of transmitted pages RX counter: Total number of received pages

ters listed on the User Parnmeter I ist

Coun

SCN: Total number of pages scanned

PRN: Total number of pages printed

PAGE RESULT

FILE

In the Result column, an “E” followed by a code might appear, and a message might also appear at the bottom of the report. This code and message indicate that a problem occurred. The codes are explained below.

Page 59

OTHER FEATURES

Verifying Communications, Errors, Counters, etc.

Code Message

1 Hangupor

linefail standby.Ortherecouldhavebeena problemwiththe line.

2 Busy

II 3 I Noanswer

4 No facsimile

connection

Reports You Can Printout Yourself

You can print these reports at any time by following the steps below.

Transaction Confirmation Report (Function 47)

In addition to the automatic output of this report, which we’ve described earlier,

you can print the TCR at any time.

Press Function, 4, 1 and Yes.

Theotherpartyeitherhungup or hadno messageon polling

The machine at the other

\ The machineat the other enddid not answer,

Themachineatthe otherendis nota facsimile.

Explanation

endwas busy.

Press Start to print out the report.

File List (Function 42)

This is a list of memory transmission files still in memory. It gives information

about each stored file, such as the fax numbers, starl time, and status.

Press Function, 4,2 and Yes.

Press Start to print out the report.

Page 60

Verifying Communications, Errors, Counters, etc.

Telephone Number List (Function 43)

You can obtain a list of all the phone numbers stored in the machine. (You can also obtain a list of stored numbers as you edit them. See the section on storing numbers, beginning on page 28.

Press Yes.

OTHER FEATURES

To print all the numbers (Quick Dial, Speed Dial, and Group numbers)

press Start. Then press Function and skip steps 4 and 5. Three lists will come out.

Or Press No and you’ll see this:

Yes.

If you don’t press No. Either;

you want Speed Dial list, press

t If

Yes.

If you don’t press No.

Either;

If you want Group list, press Yes. If you don’t press No.

Press Start.

2EL.EL-f 1.1ST: v.! N 1~1.JII:K

11~~1- L.:[:3T?

-Message appears here -

Page 61

OTHER FEATURES

Counters (Function 94)

These counters will help you if you wish to keep a regular check on how many pages your machine has sent, received, and copied. The machine has the following counters:

Rejecting Messages From Certain Senders

TX Counter:

RX Counter:

Scan Counter:

Print Counter:

Press Function, 6, and enter the

The number of pages that your machine has sent

(transmitted)

The number of pages that your machine has received

The number of pages that your machine has scanned

(including copies)

The number of pages that your machine has printed

(including copies, reports,lists and pages printed using the printer option.)

IT;t

; @@.::.7q~,

... 4.”.. ..

c1 El

When you have finished, press Function.

Rejecting Messages From Certain Senders

Rejecting Messages From Senders Who Don’t Identify Themselves

Your fax machine can reject incoming messages lacking an identifier signal . Follow the user parameter procedure on page 115 to enter these settings.

Switch 05, bit 1 0: Accept such messages

Rejecting or Accepting Messages from Specified Senders

This feature is called Authorized Reception. It helps you reject junk fax mail.

It lets you specify which terminals you wish to receive fax messages from; all

others will be shut out.

1 - You must specify a list of senders (function 81). See page 54.

1: Reject such messages

Page 62

Rejecting Messages From Certain Senders

OTHER FEATURES

2 - You must turn Authorized Reception on (function 62). See page 56.

3 - You must set your machine to accept or reject messages from senders

in that list (user parameters, switch 08, bit 2 and 3; see page 56).

If you accept them, the general public will not have access to your fax machine.

You accept messages only from a group of people you know.

If you reject them, everyone will be able to send you messages except the people in the list. This is useful to reject the junk fax mail.

You can store up to 30 identifications with this feature. You can program @ of

an identification and accept (or reject) messages from all senders whose

identification contains that part. See Wild Cards, page 150.

List of the

Authorized Accept Result

Authorized Reception onfoff messages from

Senders

(Function 62) special

(Function 81) terminals listed

or not listed

(Function 63)

Empty On

Either No messagesare

accepted.

Empty/Not off Either

empty

All messagesare accepted.

Not empty On Listed Onlymessages

fromspecial terminalsare accepted.

Not empty On non-listed All messagesare

accepted_ fromspecial

terminals.

Page 63

OTHER FEATURES

Rejecting Messages From Certain Senders

Creating & Editing the List of Authorized Senders (Function 81)

Creating the List of Authorized Senders

Press Function, 6 and enter the access code 2222. Then, press

1,and Yes.

(At this time, you can print an

Authorized Reception List by

pressing 4 and Start if it has already been created.)

Press Yes again.

Enter the sender’s RTI or CSI. For example, enter “XYZ COMPANY”. How to enter characters, see page 124.

Press Yes.

store this as a wild card, (see

glossary) press Yes, otherwise press No. The word PRI1--.

WWNMED will appear briefly. And you’ll see:

l::~T-[~p~l~”~

PRINT L.ISTW:XXRCHP

y: 4b 1

Go back to step 3 to enter another RTI or CSI or press Function if you are done.

Page 64

Rejecting Messages From Certain Senders

Editing the Authorized Senders

OTHER FEATURES

8, 1,and Yes.

Press F to scroll the RT1/CSl.

And the RT1/CSl you want to de-

Iete appears, press Yes.

Clear to delete one character.

No to delete the whole characters. How to enter characters, see

page 124.

, Press Yes and Function.

Erasing the Authorized Senders

Press Function, 6 and enter the

access code 2222, Then, press 8, 1,and Yes.

I I

~;”l_l.iI;:sl ;(”’fz l:lltqp~hiy

fifil: yj~~

Press ~ to scroll the RT1/CSl.

And the RT1/CSl you want to delete appears, press Yes.

Press No and Yes.

Press Function.

Page 65

OTHER FEATURES Rejecting Messages From Certain Senders

Switching Authorized Reception On or Off (Function 62)

Before you use Authorized Reception, you have to switch the feature on.

Press Function, 6 and enter the y{ pj[:;(-[}

access code 2222. Then, press 6,2, and Yes.

Press ~ or ~ to change the on or off setting.

Press Yes and Function.

~<E[..Ei;-f I,...I NE

Accepting or Rejecting Messages From Senders in the List

You can select accepting or rejecting messages from senders in the list. Follow the user parameter procedure on page 115 to enter the following settings.

Switch 08, bit 2 You have to set it”1”

Switch 08, bit 3 0: Accept calls from senders in the list of special terminals.

1: Reject calls from senders in the list of special terminals.

Hints for Using Authorized Reception

You must specify the sender’s identification code (their CSI or RTI, see page

139) which could be a little different from their phone number.

To get the other party’s identification, call and ask for their CSI or RTI code.

Explain that you need the number programmed into their fax machine for

identification purposes. Or, attempt a communication with their fax machine and print out a transaction confirmation report (function 41, see page 49). Read the identification under the RTI or CSI heading of the report.

Page 66

Saving Energy

OTHER FEATURES

Saving Energy

Laser printing requires the application of heat to bond toner to the printer paper. For incoming messages to be output quickly, a heating element inside the machine must be kept hot. Keeping the fusing unit at the correct high temperature uses electricity. To overcome this waste of energy your machine is equipped with an energy saving feature.

If your machine is left idle for 5 minutes (or if you hold down the Energy Saver

key for 2 seconds) the heating element will cool. You have three choices: You can let the machine cool to room temperature, you can let it cool halfway or you can let it fully on. The messages in the display will disappear.

Letting the heating roller cool to room temperature will reduce the amount of electricity the fax machine consumes. However, the fax machine will need to

warm-up before it can print out anything. It takes about 30 seconds or less to warm up. Adjust the user parameters to match the settings below (see page

115)

Letting the heating roller cool halfway is not as economical as letting it cool to

room temperature, but incoming fax messages and copies can be printed soon after the heating element becomes hot. It takes about 20 seconds or less to warm up. At the factory, this mode is set.

Letting the heating roller fully on is not as economical as other two modes, but

incoming fax messages and copies can be printed can be printed right away. Adjust the user parameters to match the settings below (see page 115)

Switch 05 bits 6 & 7

Letting the heating roller cool to room temperature: Bit 6 at O, Bit 7 at O

Letting the heating roller cool halfway: Bit 6 at 1, Bit 7 at O

Leaving the heating roller fully on: Bit 6 at O,Bit 7 at 1

Saving Energy with the Night Timer

The Night Timer feature lets you program timers to switch the heating element

on and off. There are two differences between the energy saver described

above and the night timer:

If a fax message comes in while the night timer has switch off the heating

element, the message is stored in the memory. It is printed only when the heating element is switched back on.

Page 67

OTHER FEATURES

~ Thenight timer switches theheater offcompletely, buttheenergy saver can also

switch it to a midway temperature (see above).

If you wish to print a fax message while the heating element is off, you can

temporarily override the timer and print the message. Just press the Energy

Saver key. The timer will activate again automatically a few minutes after you have printed your message.

As a typical example, you could program the heating element inside the printer to stay off at night and over the weekend. (You can program different settings

for every day of the week.)

To use the Night Timer, you must:

1. Program the timers for each day of the week.

2. Switch the Night Timer feature on.

Setting the Timer (Function 77)

Caution: While the heating element is disabled, all incoming calls are re-

fused when the memory fills up.

Example: For Tuesday, set the Night Timer to switch the heater on at 9 am and off at 6 pm.

Saving Energy

Press Function, 6 and enter ac-

cess code 2222. Then, press 7,1 and Yes.

Press Yes.

Use the ~ and ~ keys to scroll

through the days of the week.

Example: Press F twice to go to

Tuesday.

Press Yes.

Page 68

Saving Energy

There are two timers for each day, each with an ON/OFF setting. “ON”

means that the heater will switch on at the time indicated. “OFF” means

that the heater will switch off at the time indicated. To change the ON to

OFF, or the other way round, press * or #. When the ON/OFF display is correct: Go to step 6.

OTHER FEATURES

Input the time(9:O0 AM): Press O,

9, 0, and Ofrom the key pad.

, Repeat step 5 for the second timer (6:00 PM)

To change AM to PM or the other way around, press # .

Tip: If you want the heater on all day, set both timers to ON = 12:OOAM. If

you want the heater off all day, set both timers to OFF= 12:OOAM.

Either press Yes and Function to finish, or go back to step 3 to program

the timer for another day.

‘r1t4Ef2*:i T!.W

I:!N f~~;l:ltq

@:): @@~

+ %/ y

Page 69

OTHER FEATURES

Switching the Night Timer On or Off (Function 62)

The Night Timer feature must be switched on using Function 62.

Press Function, 6 and enter ac-

cess code 2222. Then, press 6, 2 and Yes.

Scroll through the list of features

with F until the screen is as

shown opposite. Press Yes.

Saving Energy

Change the on/off setting by

pressing ~ or ~.

Finish: Yes and Function.

Page 70

Printing the Sender’s Identification

OTHER FEATURES

Printing the Sender’s Identification

This feature prints at the top of the message, the sender’s identification (the CSI or RTI, see page 150) that appears on the display. This is useful if you receive messages that don’t include identification at the header. Follow the user parameter procedure on page 115 to enter the following setting.

Switch 02, bit 3 0: Don’t print the identification code

1: Print the identification code

Tonal Signals

If your machine is set for a pulse line, it will generate pulses rather than tones.

This feature allows you to generate tones from the keypad when your machine

is set for pulse dialing. Before you can use this feature, you must program

Quick Dial 19 as the tone key (see below). If your machine is already set for touch tone dialing, you do not need this feature at all.)

To use the feature, dial the other party, then after you are connected, press the tone key (Quick Dial 19) and dial numbers as needed. Once done, hang up.

If You Have the Optional Handset or Your Own Touch Tone Phone

This will let you to keep Quick Dial 19 for storing a fax number. If you do this,

don’t forget to switch the handset back after you’re done.

Setting Quick Dial 19 as the Tone Key.

Press Function, 3, 1, and Yes.

Press Quick Dial 19.

IEI:l’3 F’Rl:ll;RAtti”?.

Press Yes.

Press Yes again. Quick dial 19 can now be used as the Tone key.

y/4~

Page 71

OTHER FEATURES Things a Service Technician Can Chanae

Things a Service Technician Can Change

Sending Reliably vs. Sending More Cheaply

Your machine uses one of two methods for correcting errors in transmission

due to bad lines: Error Correction Mode (ECM) or Page Retransmission. Page Retransmission does not work with Immediate Transmission but ECM does. ECM is turned on at the factory.

ECM is more efficient, because it only resends the damaged parts of the transmission, but the number of retransmission attempts is much higher. If you wish reliable communication and do not mind paying extra communication charges when you get a poor line, keep ECM switched on.

Pages can be sent up to 3 times before the machine gives up. If you wish to change the number of retries, contact a service technician.

Protection Against Wrong Connections

This feature prevents accidentally connecting you to the wrong fax terminal.

However, it does not help you if you dialed the wrong number yourself. Also, you will be unable to send messages to a phone number that forwards the connection elsewhere.

Your machine compares the number that you dialed with the identification

received from the other end. This identification (called a CSI, see pagel 39 ) corresponds to the other party’s fax number as they’ve stored in in their

machine. Only the last 8 digits are checked, spaces and pauses in the telephone number are ignored. If the CSI is not the same as the telephone

number, the transmission is stopped.

Note:lf you cannot send a message to a certain location using this feature,

contact the other end and make sure that they have stored the phone

number identification (the CSI) correctly.

This feature has to be switched on by a service technician.

Page 72

Basic Copying Procedure

CAUTION

Make sure your machine is set to

copy. If it isn’t press the

Fax/Copy key. The Copy light will

be lit.

Lift up the top cover (make sure

you raise it by at least 35°, or half way) and place the first page of your document face down on the

exposure glass. Then lower the

top cover.

If your document gets stuck while it is being processed, press

the Stop key, and turn to page 97 for instructions on how to safely

remove the original. If you make a mistake and want to start over,

press the Clear Modes key.

COPYING

......

iIazl

Insert the document face up in the feeder and adjust the guides to fit the width of the document. There should be no more than 30 pages in your document.

Note: Do not stack documents in the feeder so that they exceed the load limit marker.

Page 73

COPYING

Select the contrast and the Photo

mode. (the following pages describe these).

Select the paper size.

Select the ratio for reduction or

enlargement.

Basic CoDYina Procedure

Enter the number of copies using

8 the ten key pad.

If you enter the wrong number press Clear and enter again.

Press the Start key.

Or If the Auto Paper Select indicator is lit and you don’t have the right size

of paper loaded, load the appropriate paper size and press Start again.

Page 74

Functions That Can Be Used Toaether

COPYING

Functions That Can Be Used Together

--- ,,

v: rossne A: The second selection is not possible.

● : Second setting is possible, but it cancels the currently selected mode.

--: Erase center, erase border and auto paper select cannot be used with the

auto document feeder.

“/” means that” with exposure glass /with auto document feeder”

It doesn’t care with exposure or with auto document feeder if there is no “/”

Page 75

COPYING Selecting the Paper Size

Selecting the Paper Size

Manual Paper Select

The manual selection mode is useful when you wish to select the copy paper size yourself.

Press Paper Select or A ~ to select the size you require. The current selection is indicated by a F.

Auto Paper Select

The machine automatically selects the the original’s size and the reproduction

Lit the Auto Paper Select indicator pressing the key.

Note: You cannot choose this function when using the auto document feeder or the bypass.

appropriate copy paper size, based on

ratio that you selected.

Page 76

Copying/Printing Using the Bypass

COPYING

Copying/Printing Using the Bypass

Use the bypass feed table for the following types of copy paper. ~ Paper of a different size from those currently in the paper trays ~ Paper of non-standard size or weight, such as OHP transparencies, ad-

hesive labels, or postcard.

Load one sheet at at time onto the bypass feed table.

Caution: Do not put paper on the bypass feed table while printing is in progress. Wait for the page to finish printing before placing the next sheet.

Usage condition

Paper weight: 16 to 241b

Width: 4.0” to 10.1”

Length: 5.8” to 14.3”

How to Use the Bypass

Insert the sheet with the printing

side down. The edge should touch the right side of the entrance.

Make sure that the paper has advanced into the manual feeder.

Note: If a paper is left in the manual feeder for 3 minutes, it will be fed out automatically.

To enter the paper size, press b.

Note: If you do not enter the paper size, the back side of next paper might be dirty.

Press Yes.

Page 77

COPYING Copying/Printing Using the Bypass

Enter the paper width. You can

enter from 4.0” through 10.1”

Example:

5.4 inch; Press 5 and 4 of the ten key pad.

10 inch; Press 1, 0 and Oof the

ten key pad. Press Yes.

Set the document and press Start.

PAPER :iIzE 141HTI-1% :311Wt-1

tpp&l/y

Page 78

Cotwina/Printina Usina the B~Dass

If you install the optional paper cassette

Slide the side cassette cover into

the machine.

Insert the sheet with the printing

side down. The edge should touch the far side of the entrance.

Make sure that the paper has ad-

vanced into the manual feeder.

Note: If a paper is left in the manual feeder for 3 minutes, it will be

fed out automatically.

Follow copying procedure in the

above section titled “How to use the Bypass”. After taking copy, slide the side cassette cover back.

COPYING

Page 79

COPYING

Enlarging & Reducing

Selecting a Magnification Ratio

Set the document. (See page 63.)

Enlarging & Reducing

Press the Reduce

key repeatedly to reach the desired ratio.

Enlargement ratios: 121, 129, 155, and 200Y0. Reduction ratios:

50, 65, 74, 77, and 93%

Press the Full Size key to return

to 10070.

Follow the the standard copying. See page 63.

or Enlarge

Which Ratio Do 1Choose?

The preset ratios will enlarge or reduce from one standard size to another, or

they will allow you to create a border around the copy without losing any part of the original

letter size copy, while reducing a letter document 93% will ensure the entire document will be reproduced, including the border area.

Reduction ratios

50940 65Yo: Letter to half letter 74YO:10.1 “x14.3” to letter 77Yo: Legal to letter 93?4.:Create a margin

image. For example 129% enlarges a half-letter document to a

Enlargement ratio

12170 129Yo: Half letter to letter 155Yo: Half letter to legal 200?40

Page 80

Copying Darker or Lighter Originals

Manual Image Density Mode

Set the document. (See page 63)

Press either Lighten or Darken.

There are 5 density levels in all.

If the Auto Image Density indicators is on, turn it off by pressing the Auto image Density key.

COPYING

Follow the the standard copying. See page

33.

Auto Image Density Mode

Use this setting when you wish the machine to adjust the copy image density

automatically to maintain a clear background.

Set the document. 63

Make sure that the Auto Image

Density indicator is lit.

~ If it is not, press the Auto Image

Density key.

Follow the the standard copying. See page 63.

Page 81

COPYING

Combination Setting

Copying Darker or Lighter Originals

Use this setting if you wish to make

density that was automatically selected

Press the Auto Image Density

key to turn on the Auto Image

Density indicator.

Press the Manual Image Den-

sity key to select the image density level.

minor adjustment to the copy image

by the machine.

Page 82

Cowing PhotoaraDhs COPYING

Copying Photographs

If your document contains a photograph, or diagrams with complex shading

patterns or grays, switch Photo Mode on to achieve optimum image quality.

Set the document. (See page 63)

Press the Photo and the Photo in-

dicator will illuminate.

Follow the the standard copying procedure. See page 63.

Press Start.

Note: You cannot select the Auto Image Density with the Photo mode.

Clearing the Previously Used Settings

All previously entered settings and modes will be automatically cleared three minutes after finishing copying. However, if you need to clear all modes immediately, press the Clear Modes key.

Page 83

COPYING

Options

The option key lets you set several features.

Erase center

When taking copies from a book, you can erase the shadow caused by a spine that won’t lie flat on the glass. You can set its width by Function 72. See page

120.

Note: Erasing center is not successful with document sizes other than letter or legal.

The shaded part will be erased.

Set the document.

Odions

Press the option (F) key until the

opposite display appears.

Press Yes to set the option.

Press ~ to turn Erase Center on.

Press Yes to accept the setting.

Follow the standard copying procedure.63

Page 84

Options

Erase border

Erasing border lets you create a white border around the copy. You can set its width by Function 72. See page 120.

Note: Erasing border is not successful with document sizes other than letter or legal.

Set the document.

COPYING

Press the option (k) key until the

opposite display appears.

Press Yes to set the option.

, Press ~ to turn Erase Border on.

Press Yes to accept the setting.

Follow the standard copying procedure.63

Page 85

COPYING

Number Copies

When making several copies of a document, this feature identifies each copy with a different number.

The control number will be printed as following diagram.

o 0

Example

If you enter the staring number 20 and make 10 copies, each copy has its

number as “#020, #021 ,#022 ..........#O29”.

Set the document.

Options

Press the option (~) key until the

opposite display appears.

Press Yes to set the option.

Press ~ to turn Number Copies

on.

Press Yes to accept the setting.

Page 86

Ot3tions

Enter the starting number using

the ten key pad.

Example:

If you want start the number from “#012”, press 1 and 2.

~ If you enter the wrong number press No

or Clear and enter the correct number.

Clear to delete the one digit. No to delete the whole number.

Press Yes to accept the setting.

Follow the standard copying procedure.(See page 63)

COPYING

Page 87

COPYING

Center marks

Prints small triangular center marks at the top and left sides. These allow you

to accurately center your copies when punching holes in them.

Set the document.

Options

Press the option (~) key until the

opposite disdav apPears.

Press

SET iXF”i l:!F:T I i:!hl C&N-m? MAFW%

\.; j

, Press

Press

, Follow the standard copying procedure.(See page 63.)

I I

Page 88

MAINTAINING YOUR MACHINE

Setting / Adding the Paper (b)

Before you use the machine, set the aper in the cassette. And when the Add Paper indicator (Id) on the operation panel is lit, the drawer or optional side cassette is empty. To add paper to the side cassette option, see

appendix B, on page 145.

J’

Caution:

Caution: Keep unused indicator plates. The plate actuates the proper inner

Caution: Make sure the paper conforms to the specifications on page 125.

* Press the lock and adjust the side

* If you aren’t changing the paper size, skip

* Pinch the rear fence firmly and

To avoid dropping the drawer, hold it by the front and side while pulling it out.

switch for the indicated paper size.

Slide the drawer all the way out, and place it on a large flat surface.

Remove the paper if you change paper size.

fence to the proper size.

this step and all others marked with an asterisk.

slide to the proper size setting.

Page 89

MAINTAINING YOUR MACHINE

, Flex the new stack of paper a few

times.

Press the plate (or paper when

YOUadd paper) until the bottom

plate locks itself.

Put the stack in the drawer. Do

not fill the drawer past the load limit marker and make sure the stack of paper fits under the corners. Push the side and rear fence toward the paper.

Setting / Adding the Paper (@

* Pinch the paper size indicator

plate, push it up, and slide it out.

o * Slide in the plate for the new pa-

4 per size.

Page 90

Setting / Adding the Paper (~)

t Replace the drawer in the ma-

chine.

Storage Condition of the Copy Paper

~ 16 to 24 lb. copy paper is recommended: letter or legal sizes are the

most commonly used ~ Do not use damp paper, or copies will be defective. ~ Do not touch copy paper if your fingers are wet or oily; fingerprints may

appear on the copy. ~ Keep paper in a vinyl bag if it will not be used for a long time. ~ Store in a cool dry place. ~ Store flat. Do not stand upright. ~ The following materials cannot be used in the paper cassettes : Post

cards, Tracing paper, OHP sheets, Adhesive labels 0 Do not overload the paper trays. ~ If multi-sheet feeding occurs or dog-eared copies are made when using

recycled paper in the paper cassette, fan the recycled paper and load it

in the paper cassette again.

MAINTAINING YOUR MACHINE

Page 91

MAINTAINING YOUR MACHINE Replace Toner Casselte & Cleaning Pad

Replace Toner Cassette & Cleaning Pad

When the Add Toner indicator (~) starts to blink, the toner cassette is almost empty. You will be able to make 100 more copies before you have to change it. When the indicator remains lit, it is time to install a new toner cassette. And replace the cleaning pad at the same time. The cleaning pad cleans the

fusing roller. When the indicator starts to blink, prepare a new-toner cassette.

WARNING: Do not incinerate waste toner or depleted cassettes. Toner

dust might ignite suddenly if exposed to flames.

Caution: Lift the toner cartridge by the holes on top.

Caution: Do not touch any parts other than those specified in the proce-

dure.

Open the top unit and lift it until it

lock in place.

Put your thumbs in the holes and

carefully slide out the old toner cassette without shaking it.

Caution : Never touch the photo-

conductor under the toner cas-

sette (green drum).

—,

,, !

Page 92

Replace Toner Cassette & Cleaning Pad MAINTAINING YOUR MACHINE

Unpack the new toner cartridge.

Pull out the sheet of the new

toner cassette. And remove the

black sheet.

, Slide the toner cassette into the

machine as far as it will go. Gen-

tly push down the cassette to secure it in place.

Remove the old cleaning pad.

Install the new cleaning pad.

o Match the position of the arrow

on the cleaning pad with the ar-

row on the inside the machine.

Note: Push the cleaning pad until

you hear it clicking.

Page 93

MAINTAINING YOUR MACHINE Re~lace Toner Cassette& Cleaning Pad

Push the lever arm inwards lifting

up the top unit, let the top unit sink slowly in place, and press down to lock it.

—

Storage Condition of the Toner Cassettes

Store in a cool, dark place. Never store where they may be exposed to heat.

c1 IJ

Keep out of the reach of children. Do not eat toner.

Do not lay heavy objects on toner cassettes.

c1 IJ

Do not incinerate toner or toner containers. Toner dust may cause flashback when exposed to an open flame.

Page 94

Replacing the Photoconductor Drum

MAINTAINING YOUR MACHINE

Replacing the Photoconductor Drum

The photoconductor receives the print image before it is transferred to paper. To ensure optimal quality, replace them every 30000 copies.

If the following display appears, replace the photoconductor.

13!W’LfiIX PC T i;ET rmr

To check how many sheets you’ve printed, please refer the section titled

“Counters” (See page 52.)

Caution: Do not expose the photoconductor drum to light for an extended

period.

Caution:

Caution: Do not touch any parts other than those specified in the proce-

Caution: Though organic photoconductor drums are safe for the environ-

Do not touch or scratch the drum: it cannot be repaired. Any scratch on the drum would be reproduced on prints.

dure.

ment, dispose of used drums according to local regulations.

Remove the print tray.

-.s

. -

CIR EIIAL. Nc[=

Open the top cover unit and lift it

until it locks in place.

Page 95

MAINTAINING YOUR MACHINE

Open the side cover.

Put your thumbs in the holes and

carefully slide out the old toner cassette without shaking it.

Remove the old photoconductor.

Roll up the green plates on the old drum. Hold the used drum by the plates and carefully pull it out.

ReDiacina the Photoconductor Drum

Caution: Do not expose the

time. Do not touch

new drum to light for an extended period of

the surface of the drum.

Page 96

Replacing the Photoconductor Drum MAINTAINING YOUR MACHINE

Put the drum as shown in the il-

1 lustration with the plate marked

“R” at the rear of the machine.

And remove the sheet of the pho-

tocouductor.

Caution: Never touch surface on

the photoconductor. (Green drum)

Turn the lever by gently pushing

it.

; Reinstall the toner cartridge (see

page 82).

t Close the side cover.

Push the both end of the side

cover until it clicks.

Page 97

MAINTAINING YOUR MACHINE

I Push the lever arm inwards lifting

up the top unit, let the top unit sink slowly in place, and press

down to lock it.

Reinstall the print tray.

Replacing the Photoconductor Drum

After you replace the photoconductor, reset the counter for photoconductor inside the machine.

Press ~.

Press Yes.

The counter resets.

,., .,

IHQI.ACE PC?

Page 98

Redacina the Stam~

MAINTAINING YOUR MACHINE

Replacing the Stamp

When the marks made by the stamp becomes pale, replace the stamp as

described below.

Push the ADF (auto document

feeder) release button and pull up

the ADF.

Take out the old stamp by tweez-

ers. If tweezers are not available,

you may press the point of a pen-

cil down vertically into the stamp

and remove it by lifting straight

up. Replace the stamp as shown.

Close the ADF.

Page 99

MAINTAINING YOUR MACHINE

Daily Maintenance

Caution:

Cleaning the exposure glass and the platen cover

Lift up the upper cover and clean

the exposure glass with a damp

soft cloth and wipe with a dry one.

Clean the platen cover with a

damp cloth and wipe it with a dry cloth. Use a weak cleaning solution if stains do not come off.

When wiping or cleaning components, do not use any sort of cleaning agent or abrasive powder. Use a damp soft cloth to clean and a dry soft cloth to wipe dry.

Page 100

Daily Maintenance

Cleaning the ADF roller

Open the ADF cover.

Remove the feed unit.

Push to the side, then pull it toward

you.

Clean the feed roller and the

separation rollers with a damp cloth.

MAINTAINING YOUR MACHINE

, Reinstall the feed unit.

Push to the side then set the feed

unit.

Ricoh AFICIO E User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual

Optional equipment

WARNING

Important Safety Instructions

Power and Grounding

Recommended Types of Document

How to Set the Document

Memory Transmission and Immediate Transmission

Faxing a Page With Very Fine Detail