Ricoh AFICIO 480W User Manual

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Page 1

Operating Instructions

General Settings Guide

Getting Started Combined Function Operations Document Server User Tools (System Settings)

Registering Addresses and Users Troubleshooting Remarks Entering Text

Specifications

480W

Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the Safety

Information in this manual before using the machine.

Page 2

Introduction

This manual contains detailed instructions and notes on the operation and use of this machine. For your safety and benefit, read this manual carefully before using the machine. Keep this manual in a handy place for quick reference.

Important

Contents of this manual are subject to change without prior notice. In no event will the company be liable for direct, indirect, special, incidental, or consequential damages as a result of handling or operating the machine.

Notes:

Some illustrations in this manual might be slightly different from the machine. Certain options might not be available in some countries. For details, please contact your local dealer.

Operator Safety

This machine contains LED Array in scanner and writing units. The machine is considered a class 1 LED device, safe for both office and EDP use.

Notes:

Two kinds of size notation are employed in this manual. With this machine refer to the metric version.

For good copy quality, Ricoh recommends that you use genuine Ricoh toner.

Ricoh shall not be responsible for any damage or expense that might result from the use of parts other than genuine Ricoh parts with your Ricoh office products.

Power Source

220 - 240V, 50/60Hz, 10A or more Please be sure to connect the power cord to a power source as above. For details about power source,

see P.120 “Power Connection”.

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Manuals for This Machine

The following manuals describe the operational procedures of this machine. For particular functions, see the relevant parts of the manual.

Note

❒ Manuals provided are specific to machine type.

❒ Adobe Acrobat Reader / Adobe Reader is necessary to view the manuals as

a PDF file.

❒ Two CD-ROMs are provided:

• CD-ROM 1 “Operating Instructions”

• CD-ROM 2 “Scanner Driver and Utilities”

❖❖❖❖ General Settings Guide (this manual)

Provides an overview of the machine and describes System Settings (such as Tray Paper Settings), Document Server functions, and troubleshooting. Refer to this manual for Address Book procedures such as registering e-mail address, and user codes.

❖❖❖❖ Security Reference

This manual is for administrators of this machine. It describes security functions that the administrators can use to protect data from being tampered, or prevent the machine from unauthorized use. Also refer to this manual for the procedures for registering administrators, as well as setting user and administrator authentication.

❖❖❖❖ Network Guide (PDF file - CD-ROM1)

Provides information about configuring and operating the scanner (Type 480) in a network environment. For details about network settings of the scanner (RW480) and printer (RW480), see the manual that comes with the related option.

❖❖❖❖ Copy Reference

Describes operations, functions, and troubleshooting for the machine's copier function.

❖❖❖❖ Scanner Reference (Scanner Unit Type 480) (PDF file - CD-ROM1)

Describes operations, functions, and troubleshooting for the machine's scanner function.

Page 4

❖❖❖❖ Manuals for DeskTopBinder Lite

DeskTopBinder Lite is a utility included on the CD-ROM labeled “Scanner Driver and Utilities”.

• DeskTopBinder Lite Setup Guide (PDF file - CD-ROM2) Describes installation of, and the operating environment for DeskTopBinder Lite in detail. This guide can be displayed from the [Setup] display when DeskTopBinder Lite is installed.

• DeskTopBinder Introduction Guide (PDF file - CD-ROM2) Describes operations of DeskTopBinder Lite and provides an overview of its functions. This guide is added to the [Start] menu when DeskTopBinder Lite is installed.

• Auto Document Link Guide (PDF file - CD-ROM2) Describes operations and functions of Auto Document Link installed with DeskTopBinder Lite. This guide is added to the [Start] menu when DeskTopBinder Lite is installed.

❖❖❖❖ Other manuals

• Manuals for Printer (RW480) function.

• Manuals for Scanner (RW480) function.

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What You Can Do with This Machine

The following introduces the functions of this machine, and the relevant manuals containing detailed information about them.

Products marked with * are optional. For details about optional products, see p.20 “Options”, or contact your local dealer.

Note

❒ For functions of printer (RW480) and scanner (RW480), see manuals that

come with those options.

❒ Scanner functions stated below apply to Scanner Unit Type 480 only.

Copier, Printer, and Scanner Functions

AGL010S

This machine provides copier, printer* and scanner* functions.

• You can make copies of originals.

See Copy Reference.

• You can print documents created using applications. See the relevant manuals of the printer.

• You can scan originals and send the scan file to a computer. See Scanner Reference.

Utilizing Stored Documents

AGL011S

• You can store files of originals scanned by this machine, or files sent from other computers, onto the hard disk of the machine. You can print the stored documents, as well as change print settings and print multiple documents (Document Server). See p.37 “Document Server”.

• With DeskTopBinder Professional*/Lite, you can search, check, print, and delete stored documents using your computer. You can also retrieve stored documents scanned in scanner mode. With File Format Converter*, you can even download documents stored in copy and printer functions to your computer. See Network Guide and Scanner Reference.

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Using the Scanner in a Network Environment

AGL012S

• You can send scanned documents to other network computers using e-mail (Sending stored scan file by e-mail). See Scanner Reference.

• With the ScanRouter delivery software, you can store scanned documents in specified destinations on network computers (File storage). See Scanner Reference.

• You can send scanned documents to other network folders (Scan to Folder). See Scanner Reference.

Administrating the Machine/ Protecting Documents (Security Functions)

AGL013S

• You can protect documents from unauthorized access and stop them from being copied without permission. See Security Reference.

• You can control the use of the machine, as well as prevent machine settings from being changed without authorization. See Security Ref- erence.

• By setting passwords, you can prevent unauthorized access via the network. See Security Reference.

• You can erase the data on the hard disk to prevent the information from leaking out. See the manual for the DataOverWriteSecurity Unit* and Security Reference.

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Monitoring the Machine Via Computer

AGL014S

You can monitor machine status and change settings using a computer.

Using SmartDeviceMonitor for Ad-

•

or a Web browser, you can

min, use a computer to view the machine's status, such as checking on paper quantities or misfeeds. See Network Guide.

• You can use a Web browser to

make network settings. See Net- work Guide.

• You can also use a Web browser to register and manage items such as user codes, e-mail addresses, and folders in the Address Book. See the Web browser's Help.

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TABLE OF CONTENTS

Manuals for This Machine......................................................................................i

What You Can Do with This Machine..................................................................iii

Copier, Printer, and Scanner Functions.................................................................... iii

Utilizing Stored Documents....................................................................................... iii

Using the Scanner in a Network Environment .......................................................... iv

Administrating the Machine/ Protecting Documents (Security Functions) ................ iv

Monitoring the Machine Via Computer.......................................................................v

Notice......................................................................................................................1

Copyrights and Trademarks .................................................................................2

Trademarks ................................................................................................................2

Information about Installed Software..........................................................................3

How to Read This Manual .....................................................................................9

Symbols .....................................................................................................................9

Names of Major Options ..........................................................................................10

Terms .......................................................................................................................10

Safety Information ...............................................................................................11

Safety During Operation...........................................................................................11

Positions of RRRRWARNING and RRRRCAUTION Labels...........................................13

ENERGY STAR Program.....................................................................................15

1. Getting Started

Guide to Components .........................................................................................17

Options.....................................................................................................................20

Control Panel........................................................................................................23

Display Panel ...........................................................................................................24

When the Authentication Screen is displayed..........................................................25

Turning On the Power .........................................................................................27

Turning On the Main Power .....................................................................................27

Turning On the Power..............................................................................................27

Turning Off the Power..............................................................................................28

Turning Off the Main Power .....................................................................................28

Saving Energy..........................................................................................................29

Anti-humidity Heater Switch .....................................................................................30

2. Combined Function Operations

Switching between Functions ............................................................................31

Job List.....................................................................................................................31

Multi-Access......................................................................................................... 34

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3. Document Server

Relationship between Document Server and Other Functions .......................37

Document Server Display ........................................................................................38

Using the Document Server................................................................................39

Storing Data .............................................................................................................39

Changing a Stored Document's File Name, User Name, or Password....................42

Searching for Stored Documents.............................................................................42

Printing Stored Documents ......................................................................................43

Deleting Stored Documents .....................................................................................46

Viewing Stored Documents Using a Web Browser ..................................................47

Downloading Stored Documents..............................................................................47

Settings for the Document Server......................................................................48

4. User Tools (System Settings)

User Tools Menu (System Settings)...................................................................49

Accessing User Tools (System Settings) .......................................................... 53

Changing Default Settings .......................................................................................53

Exiting User Tools ....................................................................................................53

Settings You Can Change with User Tools .......................................................54

General Features .....................................................................................................54

Tray Paper Settings .................................................................................................60

Timer Settings ..........................................................................................................61

Administrator Tools ..................................................................................................63

5. Registering Addresses and Users

Address Book.......................................................................................................69

Registering Names ..............................................................................................72

Registering a Name .................................................................................................72

Changing a Registered Name..................................................................................73

Deleting a Registered Name....................................................................................73

Registering User Codes ......................................................................................74

Registering a New User Code..................................................................................74

Changing a User Code.............................................................................................75

Deleting a User Code...............................................................................................75

Displaying the Counter for Each User Code ............................................................76

Printing the Counter for Each User Code.................................................................76

Clearing the Number of Prints..................................................................................77

E-mail Destination................................................................................................78

Registering an E-mail Destination............................................................................78

Changing a Registered E-mail Destination ..............................................................79

Deleting a Registered E-mail Destination ................................................................80

Registering Folders .............................................................................................81

Using SMB to Connect.............................................................................................81

Using FTP to Connect..............................................................................................85

Registering Names to a Group ...........................................................................88

Registering a New Group.........................................................................................88

Registering Names to a Group.................................................................................89

Adding a Group to Another Group ...........................................................................89

Displaying Names Registered in Groups .................................................................90

Removing a Name from a Group .............................................................................90

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Deleting a Group within a Group..............................................................................91

Changing a Group Name .........................................................................................91

Deleting a Group......................................................................................................92

Registering a Protection Code ...........................................................................93

Registering a Protection Code for a Name in the Address Book .............................93

Registering a Protection Code for a Group ..............................................................94

Registering SMTP and LDAP Authentication....................................................95

SMTP Authentication ...............................................................................................95

LDAP Authentication ................................................................................................96

6. Troubleshooting

If Your Machine Does Not Operate As You Want..............................................99

General ....................................................................................................................99

Document Server ...................................................................................................101

Loading Paper....................................................................................................103

Loading Paper Roll.................................................................................................104

Loading Cut Paper .................................................................................................105

DDDDAdding Toner..................................................................................................106

xxxxClearing Misfeeds ..........................................................................................108

Original Misfeeds (P)..............................................................................................109

Paper Misfeeds in the Paper Tray (A1, A2) ...........................................................109

Paper Misfeeds in the Paper Bypass (A3, B).........................................................111

Paper Misfeeds in the Rear Paper Output (C) .......................................................112

Changing the Paper Size...................................................................................113

Changing the Paper Roll Size................................................................................113

Changing the Cut Paper Size.................................................................................115

7. Remarks

Dos and Don'ts...................................................................................................117

Toner...................................................................................................................118

Handling Toner.......................................................................................................118

Toner Storage ........................................................................................................118

Used Toner ............................................................................................................118

Where to Put Your Machine..............................................................................119

Machine Environment ............................................................................................119

Moving....................................................................................................................119

Power Connection..................................................................................................120

Clearance Around the Machine..............................................................................120

Maintaining Your Machine ................................................................................121

Cleaning inside the Original Cover.........................................................................121

Cleaning the Imaging Unit......................................................................................122

Other Functions .................................................................................................123

Inquiry ....................................................................................................................123

Changing the Display Language ............................................................................124

Counter ...............................................................................................................125

Displaying the Total Counter..................................................................................125

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8. Entering Text

Entering Text......................................................................................................127

Available Characters ..............................................................................................127

Keys .......................................................................................................................127

Entering Text..........................................................................................................128

9. Specifications

Main Unit.............................................................................................................129

Options ...............................................................................................................133

Roll Feeder Type 480.............................................................................................133

Paper Cassette Type 480 ......................................................................................133

Carrier Sheet..........................................................................................................134

Paper Cassette Type 480 ......................................................................................134

Original Tray Type G..............................................................................................134

Copy Paper.........................................................................................................135

Recommended Size and Type...............................................................................135

Unusable Paper .....................................................................................................138

Paper Storage ........................................................................................................139

Handling paper...................................................................................................140

INDEX....................................................................................................... 141

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Page 13

Notice

Notice To Wireless LAN Interface (optional) Users

Notice to Users in EEA Countries

This product complies with the essential requirements and provisions of Directive 1999/5/EC of the European Parliament and of the Council of 9 March 1999 on radio equipment and telecommunications terminal equipment and the mutual recognition of their conformity.

The CE Declaration of Conformity is available on the Internet at URL:

http://www.ricoh.co.jp/fax/ce_doc/.

This product is only for use in EEA or other authorized countries. Outdoor use of this product in Belgium, France, Germany, Italy, or the Netherlands is prohibited.

Page 14

Copyrights and Trademarks

Trademarks

Microsoft®, Windows® and Windows NT® are registered trademarks of Microsoft Corporation in the United States and/or other countries.

Acrobat

Other product names used herein are for identification purposes only and might be trademarks of their respective companies. We disclaim any and all rights to those marks.

The proper names of the Windows operating systems are as follows:

• The product name of Windows

• The product names of Windows

• The product names of Windows Server™ 2003 are as follows:

• The product names of Windows

is a registered trademark of Adobe Systems Incorporated.

95 is Microsoft® Windows® 95

98 is Microsoft® Windows® 98

Me is Microsoft® Windows® Millennium

Edition (Windows Me)

2000 are as follows:

XP are as follows:

NT are as follows:

Microsoft Microsoft Microsoft

Microsoft Microsoft

Microsoft Microsoft Microsoft

Microsoft Microsoft

Windows® 2000 Advanced Server

Windows® 2000 Server

Windows® 2000 Professional

Windows® XP Professional

Windows® XP Home Edition

Windows Server™ 2003 Standard Edition

Windows Server™ 2003 Enterprise Edition

Windows Server™ 2003 Web Edition

Windows NT® Server 4.0

Windows NT® Workstation 4.0

Page 15

Information about Installed Software

expat

• The software including controller, etc. (hereinafter "software") installed on this product uses the expat under the conditions mentioned below.

• The product manufacturer provides warranty and support to the software of the product including the expat, and the product manufacturer makes the initial developer and copyright holder of the expat, free from these obligations.

• Information relating to the expat is available at: http://expat.sourceforge.net/

Permission is hereby granted, free of charge, to any person obtaining a copy of this software and associated documentation files (the "Software"), to deal in the Software without restriction, including without limitation the rights to use, copy, modify, merge, publish, distribute, sublicense, and/or sell copies of the Software, and to permit persons to whom the Software is furnished to do so, subject to the following conditions:

The above copyright notice and this permission notice shall be included in all copies or substantial portions of the Software.

THE SOFTWARE IS PROVIDED "AS IS", WITHOUT WARRANTY OF ANY KIND, EXPRESS OR IMPLIED, INCLUDING BUT NOT LIMITED TO THE WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE AND NONINFRINGEMENT. IN NO EVENT SHALL THE AUTHORS OR COPYRIGHT HOLDERS BE LIABLE FOR ANY CLAIM, DAMAGES OR OTHER LIABILITY, WHETHER IN AN ACTION OF CONTRACT, TORT OR OTHERWISE, ARISING FROM, OUT OF OR IN CONNECTION WITH THE SOFTWARE OR THE USE OR OTHER DEALINGS IN THE SOFTWARE.

NetBSD

1. Copyright Notice of NetBSD

For all users to use this product:

This product contains NetBSD operating system:

For the most part, the software constituting the NetBSD operating system is not in the public domain; its authors retain their copyright.

The following text shows the copyright notice used for many of the NetBSD source code. For exact copyright notice applicable for each of the files/binaries, the source code tree must be consulted.

A full source code can be found at http://www.netbsd.org/.

Page 16

Redistribution and use in source and binary forms, with or without modification, are permitted provided that the following conditions are met:

A Redis tributions of source cod e must retain the a bove co pyright noti ce, thi s list

of conditions and the following disclaimer.

B Redistributions in binary form must reproduce the above copyright notice,

this list of conditions and the following disclaimer in the documentation and/or other materials provided with the distribution.

All advertising materials mentioning features or use of this software must

display the following acknowledgment: This product includes software developed by The NetBSD Foundation, Inc. and its contributors.

D Neither the name of The NetBSD Foundation nor the names of its contribu-

tors may be used to endorse or promote products derived from this software without specific prior written permission.

THIS SOFTWARE IS PROVIDED BY THE NETBSD FOUNDATION, INC. AND CONTRIBUTORS ''AS IS'' AND ANY EXPRESS OR IMPLIED WARRANTIES, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE ARE DISCLAIMED. IN NO EVENT SHALL THE FOUNDATION OR CONTRIBUTORS BE LIABLE FOR ANY DIRECT, INDIRECT, INCIDENTAL, SPECIAL, EXEMPLARY, OR CONSEQUENTIAL DAMAGES (INCLUDING, BUT NOT LIMITED TO, PROCUREMENT OF SUBSTITUTE GOODS OR SERVICES; LOSS OF USE, DATA, OR PROFITS; OR BUSINESS INTERRUPTION) HOWEVER CAUSED AND ON ANY THEORY OF LIABILITY, WHETHER IN CONTRACT, STRICT LIABILITY, OR TORT (INCLUDING NEGLIGENCE OR OTHERWISE) ARISING IN ANY WAY OUT OF THE USE OF THIS SOFTWARE, EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGE.

2.Authors Name List

All product names mentioned herein are trademarks of their respective owners.

The following notices are required to satisfy the license terms of the software that we have mentioned in this document:

• This product includes software developed by the University of California, Berkeley and its contributors.

• This product includes software developed by Jonathan R. Stone for the NetBSD Project.

• This product includes software developed by the NetBSD Foundation, Inc. and its contributors.

• This product includes software developed by Manuel Bouyer.

• This product includes software developed by Charles Hannum.

• This product includes software developed by Charles M. Hannum.

• This product includes software developed by Christopher G. Demetriou.

• This product includes software developed by TooLs GmbH.

• This product includes software developed by Terrence R. Lambert.

• This product includes software developed by Adam Glass and Charles Han-

num.

• This product includes software developed by Theo de Raadt.

Page 17

• This product includes software developed by Jonathan Stone and Jason R. Thorpe for the NetBSD Project.

• This product includes software developed by the University of California, Lawrence Berkeley Laboratory and its contributors.

• This product includes software developed by Christos Zoulas.

• This product includes software developed by Christopher G. Demetriou for

the NetBSD Project.

• This product includes software developed by Paul Kranenburg.

• This product includes software developed by Adam Glass.

• This product includes software developed by Jonathan Stone.

• This product includes software developed by Jonathan Stone for the NetBSD

Project.

• This product includes software developed by Winning Strategies, Inc.

• This product includes software developed by Frank van der Linden for the

NetBSD Project.

• This product includes software developed for the NetBSD Project by Frank van der Linden

• This product includes software developed for the NetBSD Project by Jason R. Thorpe.

• The software was developed by the University of California, Berkeley.

• This product includes software developed by Chris Provenzano, the Univer-

sity of California, Berkeley, and contributors.

Sablotron

a) The application software installed on this product includes the Sablotron software Version 0.82 (hereinafter, "Sablotron 0.82"), with modifications made by the product manufacturer. The original code of the Sablotron 0.82 is provided by Ginger Alliance Ltd., the initial developer, and the modified code of the Sablotron 0.82 has been derived from such original code provided by Ginger Alliance Ltd.

b) The product manufacturer provides warranty and support to the application software of this product including the Sablotron 0.82 as modified, and the product manufacturer makes Ginger Alliance Ltd., the initial developer of the Sablotron 0.82, free from these obligations.

c) The Sablotron 0.82 and the modifications thereof are made available under the terms of Mozilla Public License Version 1.1 (hereinafter, "MPL 1.1"), and the application software of this product constitutes the "Larger Work" as defined in MPL 1.1. The application software of this product except for the Sablotron 0.82 as modified is licensed by the product manufacturer under separate agreement(s).

d) The source code of the modified code of the Sablotron 0.82 is available at: http://support-download.com/services/device/sablot/notice082.html

Page 18

e) The source code of the Sablotron software is available at: http://www.gingerall.com

f) MPL 1.1 is available at: http://www.mozilla.org/MPL/MPL-1.1.html

JPEG LIBRARY

• The software installed on this product is based in part on the work of the Independent JPEG Group.

SASL

CMU libsasl

Tim Martin

Rob Earhart

Rob Siemborski

Redistribution and use in source and binary forms, with or without modification, are permitted provided that the following conditions are met:

A Redis tributions of source cod e must retain the a bove co pyright noti ce, thi s list

of conditions and the following disclaimer.

B Redistributions in binary form must reproduce the above copyright notice,

this list of conditions and the following disclaimer in the documentation and/or other materials provided with the distribution.

The name "Carnegie Mellon University" must not be used to endorse or pro-

mote products derived from this software without prior written permission. For permission or any other legal details, please contact:

Office of Technology Transfer Carnegie Mellon University 5000 Forbes Avenue Pittsburgh, PA 15213-3890 (412) 268-4387, fax: (412) 268-7395 tech-transfer@andrew.cmu.edu

D Redistributions of any form whatsoever must retain the following acknowl-

edgment: "This product includes software developed by Computing Services at Carnegie Mellon University (http://www.cmu.edu/computing/)."

CARNEGIE MELLON UNIVERSITY DISCLAIMS ALL WARRANTIES WITH REGARD TO THIS SOFTWARE, INCLUDING ALL IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS, IN NO EVENT SHALL CARNEGIE MELLON UNIVERSITY BE LIABLE FOR ANY SPECIAL, INDIRECT OR CONSEQUENTIAL DAMAGES OR ANY DAMAGES WHATSOEVER RESULTING FROM LOSS OF USE, DATA OR PROFITS, WHETHER IN AN ACTION OF CONTRACT, NEGLIGENCE OR OTHER TORTIOUS ACTION, ARISING OUT OF OR IN CONNECTION WITH THE USE OR PERFORMANCE OF THIS SOFTWARE.

Page 19

MD4

License to copy and use this software is granted provided that it is identified as the "RSA Data Security, Inc. MD4 Message-Digest Algorithm" in all material mentioning or referencing this software or this function.

License is also granted to make and use derivative works provided that such works are identified as "derived from the RSA Data Security, Inc. MD4 MessageDigest Algorithm" in all material mentioning or referencing the derived work.

RSA Data Security, Inc. makes no representations concerning either the merchantability of this software or the suitability of this software for any particular purpose. It is provided "as is" without express or implied warranty of any kind.

These notices must be retained in any copies of any part of this documentation and/or software.

MD5

License to copy and use this software is granted provided that it is identified as the "RSA Data Security, Inc. MD5 Message-Digest Algorithm" in all material mentioning or referencing this software or this function.

License is also granted to make and use derivative works provided that such works are identified as "derived from the RSA Data Security, Inc. MD5 MessageDigest Algorithm" in all material mentioning or referencing the derived work.

These notices must be retained in any copies of any part of this documentation and/or software.

Page 20

RSA BSAFE

• This product includes RSA BSAFE® cryptographic or security protocol soft- ware from RSA Security Inc.

• RSA and BSAFE are registered trademarks of RSA Security Inc. in the United States and/or other countries.

Samba(Ver 2.2.2-ja-1.1)

For SMB transmission, this machine uses Samba ver 2.2.2-ja-1.1 (hereinafter referred to as Samba 2.2.2-ja-1.1).

This program is free software; you can redistribute it and/or modify it under the terms of the GNU General Public License as published by the Free Software Foundation; either version 2 of the License, or (at your option) any later version.

This program is distributed in the hope that it will be useful, but WITHOUT ANY WARRANTY; without even the implied warranty of MERCHANTABILITY or FITNESS FOR A PARTICULAR PURPOSE. See the GNU General Public License for more details.

You should have received a copy of the GNU General Public License along with this program; if not, write to the Free Software Foundation, Inc., 675 Mass Ave, Cambridge, MA 02139, USA

Note

❒ The source code for SMB transmission by this machine can be downloaded

from the following website: http://support-download.com/services/scbs

Page 21

How to Read This Manual

Symbols

This manual uses the following symbols:

WARNING:

This symbol indicates a potentially hazardous situation that might result in death or serious injury if you misuse the machine by not following these instructions under this symbol. Be sure to read these instructions, all of which are included in the Safety Information section.

CAUTION:

This symbol indicates a potentially hazardous situation that might result in minor or moderate injury or property damage not involving bodily injury, if you misuse the machine by not following these instructions under this symbol. Be sure to read the instructions, all of which are included in the Safety Information section.

* The above statements are for your safety.

Important

If this instruction is not followed, paper might be misfed, originals damaged, or data lost. Be sure to read this.

Preparation

This symbol indicates the prior knowledge or preparation required before operation.

Note

This symbol indicates precautions for operation, or actions to take following mal-operation.

Limitation

This symbol indicates numerical limits, functions that cannot be used together, or conditions under which a particular function cannot be used.

Reference

This symbol indicates where further relevant information can be found.

[]

Keys that appear on the machine's display.

{}

Keys built into the machine's control panel.

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Names of Major Options

Major options for this machine are referred to as follows:

• Roll Holder Unit Type A → Roll holder

• Roll Feeder Type 480 → Lower Tray

• Paper Cassette Type 480→ Cut paper tray

• Original Tray Type G→ Original tray

Terms

• Long length original/paper Original/paper length longer than 1,189 mm, 46.8".

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Safety Information

When using this machine, the following safety precautions should always be followed.

Safety During Operation

In this manual, the following important symbols are used:

WARNING:

CAUTION:

Indicates a potentially hazardous situation which, if instructions are not followed, could result in death or serious injury.

Indicates a potentially hazardous situation which, if instructions are not followed, may result in minor or moderate injury or damage to property.

R WARNING:

• Connect the machine only to the power source described on the inside front cover of this manual. Connect the power cord directly into a wall outlet and do not use an extension cord.

• Do not damage, break or make any modifications to the power cord. Do not place heavy objects on it. Do not pull it hard nor bend it more than necessary. These actions could cause an electric shock or fire.

•

Disconnect the power plug (by pulling the plug, not the cable) if the power cable or plug becomes frayed or otherwise damaged.

• To avoid hazardous electric shock or laser radiation exposure, do not remove any covers or screws other than those specified in this manual.

• Turn off the power and disconnect the power plug (by pulling the plug, not the cable) if any of the following occurs:

•

You spill something into the machine.

• You suspect that your machine needs service or repair.

• The external housing of your machine has been damaged.

• Do not incinerate used toner or toner containers. Toner dust might ig-

nite when exposed to an open flame. Dispose of used toner containers in accordance with local regulations.

• Dispose of the used toner bottle in accordance with the local regulations.

•

Keep the machine away from flammable liquids, gases, and aerosols. A fire or an electric shock might occur.

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R CAUTION:

• Keep the machine away from humidity and dust. Otherwise a fire or an electric shock might occur.

• Do not place the machine on an unstable or tilted surface. If it topples over, an injury might occur.

• If you use the machine in a confined space, make sure there is a continuous air turnover.

• Unplug the power cord from the wall outlet before you move the machine. While moving the machine, you should take care that the power cord will not be damaged under the machine.

• When you disconnect the power plug from the wall outlet, always pull the plug (not the cable).

• Do not allow paper clips, staples, or other small metallic objects to fall inside the machine.

• Keep toner (used or unused) and toner bottle out of the reach of children.

• For environmental reasons, do not dispose of the machine or expended

supply waste at household waste collection points. Disposal can take place at an authorized dealer.

• If toner or used toner is inhaled, gargle with plenty of water and move into a fresh air environment. Consult a doctor if necessary.

• If toner or used toner gets into your eyes, flush immediately with large amounts of water. Consult a doctor if necessary.

• If toner or used toner is swallowed, dilute by drinking a large amount of water. Consult a doctor if necessary.

• Avoid getting toner on your clothes or skin when removing a paper jam or replacing toner. If your skin comes into contact with toner, wash the affected area thoroughly with soap and water.

• If toner gets on your clothing, wash with cold water. Hot water will set the toner into the fabric and may make removing the stain impossible.

• Do not reuse stapled paper. Do not use aluminum foil, carbon-containing paper or other conductive paper. If you do, there is a danger of fire.

• Be careful when replacing the roll paper or removing misfed paper by following the operating instructions properly. Otherwise, an injury may result from the paper cutter inside.

• The inside of the machine could be very hot. Do not touch the parts with a label indicating the “hot surface”. Otherwise, an injury might occur.

• The fusing section of this machine might be very hot. Caution should be taken when removing misfed paper.

• Hold the paper roll horizontally with both hands. When you grab the paper holder and hold the paper roll vertically, the paper roll may fall off and injury may result.

Page 25

Positions of RRRRWARNING and RRRRCAUTION

Labels

This machine has labels for RWARNING and RCAUTION at the positions shown below. For safety, please follow the instructions and handle the machine as indicated.

AHD016S

Page 26

AHD017S

Page 27

ENERGY STAR Program

As an ENERGY STAR Partner, we have determined that this machine model meets the ENERGY STAR Guidelines for energy efficiency.

The ENERGY STAR Guidelines intend to establish an international energy-saving system for developing and introducing energy-efficient office equipment to deal with environmental issues, such as global warming.

When a product meets the ENERGY STAR Guidelines for energy efficiency, the Partner shall place the ENERGY STAR logo onto the machine model.

This product was designed to reduce the environmental impact associated with office equipment by means of energy-saving features, such as Low-power mode.

❖❖❖❖ Low power mode

This product automatically lowers its power consumption when it is not operated for a fixed time (default setting: 15 minutes). Printing is possible in this mode, but to use the copier, press the {{{{Energy Saver}}}} key.

Reference

For details about changing the default interval before entering Low power mode, see p.62 “Energy Saver”.

❖❖❖❖ Auto Off mode (Copier only)

To conserve energy, this product automatically turns off when it is not operated for a fixed time (default setting: 60 minutes). To use the copier, press the operation switch.

Reference

For details about changing the default interval before entering Auto Off mode, see p.61 “Auto Off Timer”.

❖❖❖❖ Sleep mode (Printer installed)

This product automatically lowers its power consumption even further when it is not operated for a fixed time (default setting: 60 minutes). Printing is still possible in this mode, but if you want to make copies, press the operation switch.

Reference

For details about changing the default interval before entering Sleep mode, see p.62 “Energy Saver”.

Page 28

Specification

Copier only

Low power mode Power consumption 195Wh —

Default interval 15 minutes

Recovery time 60 seconds

Auto Off mode Power consumption 45 W —

Default interval 60 minutes —

Recovery time 120 seconds —

Sleep mode Power consumption ——

Default interval — 60 minutes

Recovery time — 120 seconds

Printer and Scanner installed

Recycled paper

In accordance with the ENERGY STAR Program, we recommend using environmentally friendly recycled paper. Contact your sales representative for recommended paper.

Page 29

1. Getting Started

Guide to Components

❖❖❖❖ Front

Upper output stacker

When the top original exit is selected, originals are stacked here. See “Origi- nal Output Locations”, Copy Reference.

Control panel

See p.23 “Control Panel”.

Original cover

This protects the original feed mechanism and the exposure glass.

Original cover release lever

Use to open the original cover to clear jammed originals or to clean the machine.

Front output auxiliary tray

Use to receive copy paper. When copying rolled originals, this can also serve as an original tray.

AGL050S

Main power switch

Use to turn the main power on or off. If you will not use the machine for a long time, disconnect the power cord. Normally, the machine should be left on.

Upper tray

Includes Tray 1 (front) and Tray 2 (rear).

Lower tray (optional) or Cut pa-

per trays (optional)

The illustration shows the cut paper trays. See p.20 “Options”.

Operation switch

Use to turn the power on or off. The power indicator lights when the power is on. See p.27 “Turning On the Power”.

Page 30

Getting Started

10.

{{{{Scanner Stop}}}} key

Use if originals are feeding in slanted, or to c ancel scanning while an ori ginal is feeding in. You can also use this to

release the paper edge hold function.

11.

Original table

Place originals here scanning side up.

12.

Original guide

Set to the width of your originals.

13.

Imaging unit release lever

Use this lever to open the imaging unit when clearing paper jams inside or cleaning the machine.

Important

❒ Do not leave the imaging unit

open more than 10 minutes, otherwise copy quality may deteriorate.

Note

❒ While holding down the imaging

unit, pull the release lever to open it.

14.

Paper Bypass

Use to feed paper in manually. Load paper print side up. See “Copying from the Paper Bypass”, Copy Refer- ence.

15.

Paper bypass's paper guide

Set to the width of the paper for bypass copying.

❖❖❖❖ Rear

Document roller

Rolls and stacks long length or rolled originals here.

Rear original exit (straight)

Holds originals ejected at the back of the machine. See “Original Output Locations”, Copy Reference.

AHD018S

Fusing unit cover

Protects the fusing unit.

Ventilation holes

Prevent overheating. Do not obstruct them by placing anything near or leaning objects against them. If the machine overheats, a failure might occur.

Page 31

Guide to Components

Rear output

Stacks copies delivered to the rear output.

❖❖❖❖ Upper Tray (Tray 1, Tray 2)

Anti-humidity heater switch

When humidity is high, paper in the paper tray may absorb moisture, which can affect copy quality. The anti-humidity heater prevents this. Turn this switch on when humidity is high. See p.30 “Anti-humidity Heater Switch” .

Paper holder

The two paper holders grip the paper roll and are mounted on the paper roll tray's roll holder.

Paper feed knob

Use when loading paper rolls or clearing paper jams. See p.103 “Loading Paper” and p.108 “x Clearing Misfeeds”.

Copy output (rear) auxiliary

guide

When ejecting A0(E) size paper to the rear output, this guide prevents the leading edge of the paper to be caught in the copy output tray.

ZEDH340J

Cutter knob

Use to manually cut paper if there are paper jams in the cutter area of the machine. Always return the cutter knob to the left or right end.

Auto feed button

Use this to clear misfeeds in the paper feed area. Keep this button pressed to feed the roll paper continuously. When approximately 100 mm, 3.9" of paper length is fed, release the button so that paper will be cut automatically.

Roll holder

Adjust this to the size of the paper roll you are using. See p.113 “Changing the Paper Size”.

Page 32

Getting Started

Options

Trays

Original tray

This can stack originals that consist of many sheets.

Lower tray (paper roll tray)

You can load two paper rolls. See p.133 “Roll Feeder Type 480”.

Note

AHD019S

Cut paper trays

Load cut paper here. You can load up to 250 sheets of A2 size paper for each. See p.133 “Paper Cassette Type 480”.

❒ You cannot install the lower tray and the cut paper trays at the same time.

❖❖❖❖ Lower tray (Paper roll tray)

Anti-humidity heater switch

AGL015S

Paper holder

The two paper holders grip the paper roll and are mounted on the paper roll tray's roll holder.

Page 33

Guide to Components

Paper feed knob

Use when loading paper rolls or clearing paper jams. See p.103 “Loading Paper” and p.108 “x Clearing Misfeeds”.

Cutter knob

Use to manually cut paper if there are paper jams in the cutter area of the machine. Always return the cutter knob to the left or right end.

❖❖❖❖ Cut paper trays

Auto feed button

Roll holder

Adjust this to the size of the paper roll you are using. See p.113 “Changing the Paper Size”.

AHD020S

Back fence

Adjust to the paper length.

Anti-humidity heater switch

Side guide pocket

Use the side guide inside here to align translucent paper. Keep covered when not in use.

Side lever

Use to fix the position of the side fences.

Side fences

Adjust to the paper width.

Page 34

Getting Started

Other Options

❖❖❖❖ Printer unit

Allows you to use the printer function.

❖❖❖❖ Scanner unit

Allows you to use the scanner function. You can install either Type 480 or RW480 scanner unit.

❖❖❖❖ IEEE 802.11 Wireless LAN board (option of Scanner Unit Type 480)

You can install a wireless LAN interface.

❖❖❖❖ IEEE 1394 interface board (option of Scanner Unit Type 480)

Connects to an IEEE 1394 cable.

❖❖❖❖ DataOverWriteSecurity Unit

Allows you to erase data on the hard disk.

❖❖❖❖ Carrier sheet

Use to load bent, folded, creased, thin or pasted originals. See “Setting the Carrier Sheet”, Copy Reference.

❖❖❖❖ Paper holder

ZEDP020J

Use to set a paper roll in the paper roll tray's roll holder. This is useful to change quickly to a different size paper roll from the paper holder.

ZEDP030J

You cannot install both of the options at the same time below: IEEE 1394 interface board, and IEEE 802.11 Wireless LAN board.

Page 35

Control Panel

This illustration shows the control panel of a machine that has all options fully installed.

AHD004S

Screen contrast knob

Adjusts the brightness of the screen.

Indicators

Show errors or machine status.

• m: Data In indicator

• L: Service Call indicator

• x: Misfeed indicator. See p.108 “xClearing Misfeeds”.

• M: Open Cover indicator

• D: Add Toner indicator. See p.106 “DAdding Toner”.

{{{{User Tools/Counter}}}}

• Press to change default settings and operating conditions to your requirements. See p.49 “User Tools (System Settings)”.

• Counter Press to check or print the counter value. For details, see p.125 “Counter”.

{{{{Job List}}}} key

Shows the job list. See p.31 “Job List”.

Display panel

Shows operation status, error messages, and function menus.

6. {

{Check Modes}}}} key

{{

Press to check the entered copying settings.

7. {

{Program}}}} key (copier mode)

{{

Press to store or select the program mode. See “Programs”, Copy Reference.

{{{{Clear Modes}}}} key

Press to clear a setting's contents. The number of copies is cleared when you press and hold down this key for three seconds.

{{{{Energy Saver}}}}key

Press to switch to and from the Energy Saver mode. For details, see p.29 “Energy Saver mode”.

10.

{{{{Interrupt}}}} key

Press to make interrupt copies during copying or printing. See “Interrupt Copy”, Copy Reference.

11.

Main power indicator and On

indicator

The main power indicator lights when the main power switch is turned on. The On indicator lights when the operation switch is on.

Important

❒ Do not turn off the main power

switch while On indicator is lit. Doing so may damage the hard disk.

Page 36

Getting Started

12.

Operation switch

Press to turn the power on (the On indicator goes on). To turn the power off, press it again (the On indicator goes off).

13. {

{Sample Copy}}}} key

{{

Press to make a single sample copy befo re start ing a l ong co py run . By check ing the sample copy and making any necessary changes to the image quality settings before you make multiple copies, you can save time and paper. See “Sample Copy”, Copy Reference.

14.

{{{{Start}}}} key

Press to start copying or scanning. Press to start scanning and printing in Document Server mode.

15.

{{{{Clear/Stop}}}} key

• Clear Press to clear a number entered.

• Stop Press to stop a copy job in progress. Press to stop scanning and printing in Document Server mode.

16.

{{{{#}}}} key

Press to confirm values entered.

17.

Number keys

Press to enter a value, such as the number of copies.

18.

Function keys

Press to select the following functions:

• Copy:

• Document Server:

• Scanner:

19.

Function Status indicator

These show the status of the above functions:

• Yellow: selected

• Green: active

• Red: interrupted

Display Panel

The display panel shows machine status, error messages, and function menus.

The function items displayed serve as selector keys. You can select or specify an item by lightly pressing them.

When you select or specify an item on the display panel, it is highlighted like

. Keys appearing as cannot be used.

Important

❒

A force or impact of more than 30 N (about 3 kgf) will damage the display panel.

The copying screen is displayed as default when the power is turned on.

❖❖❖❖ When the lower tray (paper roll) is installed

Page 37

❖❖❖❖ When the cut paper trays are installed

Common Key Operations

The following keys are common to all screens:

❖❖❖❖ Key list

Control Panel

[OK]

[Cancel]

[UUUUPrev.] [TTTTNext]

[OK] [Yes]

[Clear]

[Exit]

Acknowledges a selected function or entered values, and then returns to the previous display.

Deletes a selected function or entered values, and then returns to the previous display.

Moves to the previous or next display when all items cannot be shown on the display at once.

Closes displayed messages.

Clears entered values and does not change the settings.

Returns to the previous display.

When the Authentication Screen is displayed

When Basic Authentication, Windows Authentication, or LDAP Authentication is set, the authentication screen is displayed. Unless a valid user name and password are entered, operations are not possible with the machine.

Note

❒ Consult the User Administrator about your login user name and login pass-

word. For details of the various types of user authentication, consult the respective administrators.

❒ When User Code Authentication is set, the screen for entering a user code is

displayed instead.

Press [Enter] for Login User Name.

AAAA

Page 38

Getting Started

Enter a login user name, and then press [OK].

BBBB

Press [Enter] for Login Password.

CCCC

Enter a login password, and then press [OK].

DDDD

Press [

EEEE

When the user is authenticated, the screen for the function you are using appears.

Note

❒ If authentication fails, “

the login user name and password.

Reference

If the user code information has been specified, a different screen appears. For details, see p.74 “Registering User Codes”.

Log Off

Important

❒ To prevent unauthorized users from using the machine, always log off when

you have finished using the machine.

Press {{{{User Tools /Counter}}}}.

AAAA

Authentication has failed.

” appears. Check

Press [Logout].

BBBB

Press [Yes].

CCCC

Press {{{{User Tools /Counter}}}}.

DDDD

AHD026S

Page 39

Turning On the Power

This machine has two power switches:

❖❖❖❖ Operation switch (right side of the

control panel)

Press to activate the machine. When the machine finishes warming up, you can make copies.

❖❖❖❖ Main power switch (left side of the ma-

chine)

Turning off this switch makes the main power indicator on the right side of the control panel go off. When this is done, machine power is completely off.

Note

❒ This machine automatically enters

Energy Saver mode, Low power mode, or turns itself off if you do not use it for a certain amount of time when the main power switch is on. See p.61 “Auto Off Timer”, p.62 “Energy Saver” and p.62 “Panel Off Timer”.

Turning On the Main Power

Important

❒ Do not turn off the main power

switch immediately after turning it on. Doing so may result in damage to the hard disk or memory, leading to malfunctions.

Note

❒ After switching off the power,

wait at least three seconds before turning the power switch back on. Switching back on immediately after power off may inactivate the machine.

Turning On the Power

Press the operation switch on the

AAAA

right side of the control panel.

The On indicator lights.

Make sure the power cord is firm-

AAAA

ly plugged into the wall outlet.

Turn on the main power switch.

BBBB

The main power indicator lights.

AHD022S

Note

❒ If the power does not come on

when the operation switch is pressed, check the main power sw itch is on. If it is of f, turn it on.

❒ The machine can be used about

two minutes after it has been turned on.

AHD021S

Page 40

Getting Started

❒ Immediately after the machine

is turned on, or if the temperature is low, or if making a lot of continuous copies (more than

30 sheets/A0(E) size), the continuous copy speed may be reduced to ensure the toner fuses to the paper.

Turning Off the Power

Limitation

❒ You cannot turn the power off by

pressing the operation switch while the message "

ing...

❒

For eight seconds after the power is turned on and the screen is displayed, you cannot turn the power off by pressing the operation switch.

❒ For ten seconds after copying is

finished and the machine stops, you cannot turn the power off by pressing the operation switch.

" is displayed.

Now load-

Turning Off the Main Power

Important

❒ When the On indicator lights, do

not turn off the main power switch. Doing so may result in damage to the hard disk or memory, leading to malfunctions.

❒ Make sure to turn off the main

power switch before pulling out the power plug. Not doing this may result in damage to the hard disk or memory.

Make sure the On indicator is not

AAAA

lit.

Turn off the main power switch

BBBB

on the left side of the machine.

Press the operation switch.

AAAA

The On indicator goes off.

Note

❒ In the following cases, the indi-

cator will not go off but will instead blink when you press the operation switch:

• During communication with external equipment.

• When the hard disk is active.

AHD021S

The main power indicator goes off.

AHD022S

Page 41

Turning On the Power

Saving Energy

----Energy Saver mode

If you do not use the machine for a certain period (default: 60 seconds) after an operation, or when you press the {{{{Energy Saver}}}} key, the display disappears and the machine goes into Energy Saver mode. When you press the {{{{Energy Saver}}}} key again, the machine returns to standby. The machine uses less electricity in Energy Saver mode.

Note

❒ You can change the amount of time

the machine waits before switching to Energy Saver mode after copying finishes or the last operation is performed. See p.62 “Panel Off Timer”.

----Low power mode

If you do not use the machine for a certain period (default: 15 minutes), it automatically lowers its power consumption. When you press the {{{{Ener- gy Saver}}}} key, the machine returns to standby.

Note

❒ You can change the Low power

mode. See p.62 “Energy Saver”.

----Auto Off mode

If you do not use the machine for a certain period (default: 60 minutes), it automatically turns itself off. This function is called “Auto Off”. When you press the operation switch, the machine returns to standby.

Note

❒

You can change the Auto Off mode. See p.61 “Auto Off Timer”.

❒ Specify whether or not to use the

Auto Off Timer function. See p.68 “AOF (Always On)”.

❒ The Auto Off Timer function will

not operate in the following cases:

•

When a warning message appears.

•

When the service call indicator is lit.

• When paper is jammed.

• When the cover is open.

•

When the “ appears.

•

When toner is being replenished.

• When the User Tools screen is displayed.

When fixed warm-up is in progress.

•

When the scanner, or other functions

• When operations are suspended during printing.

• When the Data In indicator is on or blinking.

• When the sample print display appears.

• If copying is interrupted.

• During copying (if only one

original is inserted when using Format Overlay).

• During copying (if all paper in the paper bypass has not been copied).

Add Toner

are active.

” message

Page 42

Getting Started

Anti-humidity Heater Switch

During winter or humid periods

when there can be sudden changes in temperature, the paper in the paper roll tray, or the cut paper tray can absorb moisture. This may cause copy quality to deteriorate.

To prevent this, the machine has a built-in anti-humidity heater.

There is a switch for the anti-humidity heater in the left side of paper trays. Turn this switch on if the humidity level becomes high and copy quality is affected. Turn the switch off at other times. See p.140 “Handling paper”.

❖❖❖❖ Upper tray and lower tray (paper roll

trays)

❖❖❖❖ Cut paper trays

ZEDH120J

AGL017S

Page 43

2. Combined Function Operations

Switching between Functions

You can use this machine not only as a copier, but also as a printer or scanner.

The default setting is to display the screen for copying when you turn the power on. You can change the setting. For details about settings, see p.54 “Function Priority”.

Note

❒ Depending on the options you have installed, you may not be able to switch

to some functions.

Limitation

❒ You cannot switch functions in the following circumstances:

• While copying.

• While adjusting system settings.

• While the machine is warming up.

• When the machine has been turned off automatically.

----System Reset

The machine returns automatically to its initial condition when the job is finished, after a certain period of time has elapsed. This function is called "System Reset".

Note

❒ You can change the System Reset time. See p.62 “System Auto Reset”.

Job List

You can check the contents of jobs in printing as well as those waiting in order, and also delete them.

Note

❒ In the Job List, jobs reserved using Copy mode and Document Server mode

are displayed. When [Print Priority] in the System Settings is set to [Job Order], jobs reserved using Copy mode, Document Server mode or Netfile mode are displayed.

❒ For details on printing in the Netfile mode, see the manuals for DeskTopBind-

er Professional/Lite.

Page 44

Combined Function Operations

Checking the Job List

Press the {{{{Job List}}}} key.

AAAA

AHD023S

Select the job number of the list you want to check.

BBBB

The job list is displayed.

The icons below show the operation mode of stored documents.

Job printed using Copier mode.

Note

❒ If more than six jobs are registered, press the [UUUUPrev.] or [TTTTNext] to scroll

down the screen.

Press [Detail].

CCCC

Check the contents of the list.

DDDD

Press [OK].

EEEE

The display returns to the job list menu.

Job printed using Document Server mode.

Job printed using Netfile mode.

Page 45

Switching between Functions

Deleting Jobs

Note

❒ If you are unable to delete the job, contact the administrator.

Press the {{{{Job List}}}} key.

AAAA

AHD023S

Select the job number to be deleted.

BBBB

Press [Delete Job].

CCCC

Press [Yes].

DDDD

The display returns to the job list menu.

Page 46

Combined Function Operations

Multi-Access

You can carry out another job using a different function while the current job is being performed. Performing multiple functions simultaneously in this manner is called “Multi-Access”.

This allows you to handle your jobs efficiently, regardless of how the machine is

being used. For example, while making copies, you can scan documents to store in the Document Server.

Note

❒ See p.54 “Function Priority” to set function priority. By default, the [Display

Mode] is set to first priority.

----Function Compatibility

The chart below shows sample operations when “Print Priority” is set to “Inter- leave”. See p.54 “Print Priority”.

|: Simultaneous operations are possible.

: Operation is enabled when the relevant function key is pressed and remote

switching (of the scanner) is done. ❍: Operation is enabled when the {{{{Interrupt}}}} key is pressed to interrupt the pre-

ceding operation.

→: Operation is performed automatically once the preceding operation ends.

×: The operation must be started once the preceding operation ends. (Simultane-

ous operations are not available.)

Page 47

Function you want to select

Multi-Access

Function in progress

Operations for Copying

Sort

Copy

Operations for Copying

Copying

Interrupt

Copying

Operations for Scanning

Scanning

Scanner

Operations for Document Server

Scanning a Document to Store in Document Server Printing from Document Server

Document

Server

Printing from Document Server

Copy

Operations for Copying

××❍❍$$$

*1 → *1

Interrupt Copying

Sort

Operations for Copying

❍❍$

Copying

Scanner

Operations for Scanning

Document Server

Scanning

Operations for Document Server

Scanning a Document to Store in Document Server

Printing from Document Server

$ ||

|||

DeskTopBinder Professional/Lite

Web Document Server

Printing from Document Server

Printing

❍❍ЧЧЧЧЧЧЧ|| ❍❍ЧЧЧЧЧЧЧ→→

$$❍❍××$$$|| ЧЧЧЧЧЧЧЧ|||

$$❍❍$$×××||

× ❍❍$ ××××||

$ $ | ❍❍||

*3 | *3 | *3

|||||||||||

DeskTopBinder

Professional/Lite

Printing

Web Document

Server

Simultaneous operations are only available after the preceding job documents are all scanned and [

You can scan a document after the preceding job documents are all scanned.

Simultaneous operations are possible once you press [

Depending on the scanner type installed, you may not be able to make copies while the scanner is scanning data to store into the Document Server.

Depending on the scanner type installed, you may not be able to scan and store data

New Job

] appears.

|||||||||||

New Job

into the Document Server when copying is in progress.

Page 48

Combined Function Operations

Note

❒ When using paper of A0(E) or above size, operations shown in the table above

may not be enabled.

❒ While printing is in progress, scanning a document using another function

may take more time.

Page 49

3. Document Server

Relationship between Document Server and Other Functions

The following table describes the relationship between the Document Server and other machine functions.

Function name

Copy

Scanner

Depending on the scanner type installed, functions of Document Server may not be available.

You can display stored documents using the scanner function. See "Displaying the List of Stored Files", Scanner Reference.

You can send stored documents using the scanner function. See "Sending Stored Files by E-mail or Scan to Folder, or Delivering", Scanner Reference.

Where to store

documents

Copy/Document Server

Scanner

Displaying a list

Available Enabled Not Available

Not available

Printing stored

Disabled

documents

Sending

documents

Available

Page 50

Document Server

Document Server Display

❖❖❖❖ Document Server Main Display

AHD045S

Operating status and messages

are displayed.

The title of the currently selected

screen is displayed.

The numbers of originals, copies,

and printed pages are displayed.

The icons below show the operation mode when documents have been stored in the Document Server.

Function Copier Scanner

Icon --

Note

❒ Depending on your security settings not all stored documents may be dis-

played.

The operation keys are displayed.

The stored operation mode is dis-

played.

Page 51

Using the Document Server

❒ Avoid using a single number or

Storing Data

❖❖❖❖ File Name

Stored documents will automatically be named as “COPY0001”, “COPY0002”. You can change assigned file names.

❖❖❖❖ User Name

You can register a user name to distinguish the user or user group that stored the documents. To register, you can either enter a name or use the one assigned to the user code.

Reference

For more information about the user name, see p.72 “Register- ing Names”.

❖❖❖❖ Password

You can set a password for stored documents, and use it to prevent others printing them. When a password is set for the documents,

mark appears next to the docu-

ments.

Reference

To store documents in a mode other than Document Server, see the manuals for the respective modes.

Important

❒ Data stored in the machine might

be lost if some kind of failure occurs. The supplier shall not be responsible for any damage that might result from the loss of data.

❒ Be careful not to let anyone know

your password, especially when entering a password or recording it. Keep any record of your password in a secure place.

consecutive numbers for a password such as “0000” or “1234”, since the numbers like this are easy to guess, so using them will not provide a worthwhile level of security.

❒ A document accessed with a cor-

rect password remains selected even after operations are complete, and it can be accessed by other users. To stop this, be sure to press the {{{{Clear Modes}}}} key to cancel the document selection.

❒ The user name used when adding

a document to the Document Server is to identify the document creator and type. It is not to protect confidential documents from others.

Note

Enter a four- to eight-digit password.

❒

❒ By default, data stored in the Doc-

ument Server is deleted after three days (72 hours). You can specify the time taken for the stored data to be deleted automatically. See p.68 “Auto Delete File”.

❒ If you do not want stored data to

be automatically deleted, select [No] in Auto Delete Fil e befor e storing a document. If you select [Yes] later, data stored afterward will be automatically deleted.

❒ When the machine is printing a

document stored using the copier function, wait until printing has finished before you store a document in the Document Server.

❒ Before scanning documents using

the scanner function, make sure all other operations have finished.

Using the Document Server

Page 52

Document Server

Press the {{{{Document Server}}}} key.

AAAA

Press [Scan Original].

BBBB

Enter a file name, user name, or

CCCC

password if necessary.

Note

❒ If you do not enter a file name,

one will be automatically assigned.

Place your originals.

DDDD

AHD024S

Press the {{{{Start}}}} key.

FFFF

The document is stored in the Document Server.

Note

❒ To stop scanning, press the

{{{{Clear/Stop}}}} key. To resume a paused scanning job, press [Con-

] in the confirmation dialog

tinue

box. To delete stored images and cancel the job, press [Stop].

❒ When a password has been set,

mark appears on the left side

of the file name.

❒ The Select Files to Print display

appears when all the originals have been scanned. If it is not displayed, press [Scanning Fin-

ished].

To register or change a user name

Press [Scan Original].

AAAA

The Scan Original display appears.

Press [User Name].

BBBB

Reference

For information on the types of originals and how to place them, see “Placing Originals”, Copy Reference.

Make settings as desired.

EEEE

Reference

For details, see Copy Reference.

If user names have already been registered, the Change User Name display appears. To use an unregistered user name, press [Non-pro-

grammed Name

If no names are registered in the Address Book, the User Name entry display appears.

Reference

p.72 “Registering Names”.

Page 53

Using the Document Server

When using a name registered in the Address Book

A Select a name from the list, and

then press [OK].

To change to an unregistered user name, proceed to the next step.

When using an unregistered user name

A Press [Non-programmed Name]. B

Enter a new user name, and then press [OK].

Reference

p.127 “Entering Text”.

When no names are registered in the Address Book

Enter a new user name, and then press [OK].

To change a file name

Press [Scan Original].

AAAA

The Scan Original display appears.

Press [

BBBB

CCCC

DDDD

File Name

The Change File Name display appears.

Press [Delete All] to delete the old file name.

Note

❒ You can also use [Backspace] to

delete unwanted characters.

Enter a new file name, and then press [OK].

Note

❒ Up to 20 characters can be en-

tered as a file name, but only 16 characters of each file name will be displayed in the document list.

Reference

p.127 “Entering Text”.

Reference

p.127 “Entering Text”.

To set or change a password

Press [

AAAA

BBBB

Scan Original

The Scan Original display appears.

Press [Password].

Page 54

Document Server

Enter a four- to eight-digit password

CCCC

using the number keys, and then press the {{{{#}}}} key.

Reenter the password (four- to

DDDD

eight- digits) for verification, and then press the {{{{#}}}} key.

Press [OK].

EEEE

Changing a Stored Document's File Name, User Name, or Password

Press the {{{{Document Server}}}} key.

AAAA

Select the document with the user

BBBB

name, file name, or password you want to change.

Note

❒ If a password has been set for

the document, enter the password and press [OK].

Press [File Management].

CCCC

p.41 “To set or change a password”.

Press [OK].

FFFF

Searching for Stored Documents

You can use either [Search by File Name] or [Search by User Name] to

search for documents stored in the Document Server. You can also list stored documents in your order of preference.

Note

❒ If you install DeskTopBinder Pro-

fessional or DeskTopBinder Lite on your computer, you can search and rearrange the documents from your computer.

Reference

Manuals for DeskTopBinder Professional/Lite or Help

To Search by File Name

Press the {{{{Document Server}}}} key.

AAAA

Press [Search by File Name].

BBBB

Press [Change File Name], [Change

DDDD

User Name

Enter the new file name, user name,

EEEE

or password, and then press [OK].

], or [

Change Password

Reference

p.40 “To register or change a user name”.

p.41 “To change a file name”.

Enter the file name, and then press

CCCC

[OK].

Files beginning with the name entered appear in the Select Files to Print display.

Reference

p.127 “Entering Text”.

Page 55

Using the Document Server

Note

❒ To display all files stored in the

Document Server, press [File

List].

To Search by User Name

Press the {{{{Document Server}}}} key.

AAAA

Press [Search by User Name].

BBBB

To specify a registered user name,

CCCC

select the user name from the displayed list, and then press [OK].

Note

❒ To specify an unregistered user

name, go to the next step.

To specify an unregistered user

DDDD

name, press [ Non-programmed Name]. Enter the name, and then press [OK].

To Check Details of Stored Documents

Select the document.

AAAA

Note

❒ If a password has been set for

the document, enter the password, and then press [OK] or the {{{{#}}}} key.

Press [Detail].

BBBB

Detailed information about the document is displayed.

Note

❒ If you have selected several doc-

uments, use [UUUU] and [TTTT] to view the details of each.

❒ Press [OK]. The Select Files to

Print display appears.

Printing Stored Documents

Select the document to be printed.

AAAA

Reference

p.127 “Entering Text”.

Press [OK].

EEEE

Files beginning with the name entered appear in the Select Files to Print display.

Note

❒ To display all files stored in the

Document Server, press [File

List].

Note

❒ If a password has been set for

the document, enter the password and then press [OK] or the {{{{#}}}} key.

❒ You can search for a document

using [Search by User Name] or [Search by File Name]. See p.42 “Searching for Stored Documents”.

❒ You can sort document names

in the list by user name, file name or date. To sort documents, press [User Name], [File Name] or [Date].

Page 56

Document Server

❒ If you cannot determine the

contents of a document by its file name, you can print only the first page of the document for checking purposes. See p.46 “Printing the First Page”.

❒ To cancel a selection, press the

highlighted document again.

To print multiple documents, re-

BBBB

peat step

want to print.

Note

❒ You can select up to 30 docu-

ments.

❒ If sizes or resolutions of selected

documents are not the same, the documents may not be printed.

❒ If you wish to change the order

for printing, cancel the selection, and reselect in the desired order.

❒ If you press the {{{{Clear Modes}}}}

key, selection of all documents will be canceled.

❒ If you press [Printg Odr], the doc-

uments will be displayed in the order of printing.

If you need to change the print

CCCC

settings, press [Print Settings].

The Print Settings display appears, and user names, file names and printing order of the documents are shown.

in the order that you

AAAA

Note

❒

The print settings made for print-

in copier mode remain effec-

ing tive after printing and are applied to the next job.

❒ When multiple documents are

selected, print settings made for the first document will be effective for only that document, and not the subsequent ones.

❒ Print setting items are listed be-

low. For details about the print results, see Copy Reference.

• Auto Image Density

• Auto Reduce/Enlarge

• Preset Reduce/Enlarge

• Zoom

• Fine Magnification

• Stamp

• Adjust Print Position

• Copy Output Locations

❒ When multiple documents are

printed at the same time, you can combine them into a single set by adjusting the print order.

❒ When multiple documents are

printed at the same time, print settings made for the first document will apply to all the subsequent ones.

❒ If you select multiple files, you

can confirm file names or print order you selected in step scrolling through the list with [TTTT] and [UUUU].

❒ Press [Select File] to return to the

Select Files to Print display.

Enter the required number of cop-

DDDD

ies using the number keys.

Note

❒ Up to 99 can be entered.

Page 57

Using the Document Server

Press the {{{{Start}}}} key.

EEEE

The machine starts printing.

To stop printing

A Press the {{{{Clear/Stop}}}} key. B Press [Stop].

To change the number of copies during printing

Limitation

❒ The number of copies can only

be changed when the Sort function is selected in print settings.

A Press the {{{{Clear/Stop}}}} key. B Press [Change Quantity]. C Use the number keys to enter a

new number of copies.

D Press the {{{{#}}}} key. E Press [

Continue

Printing restarts.

Sample Copy

Select the document to be printed.

AAAA

Note

❒ If a password has been set for

the document, enter the password and then press [OK] or the {{{{#}}}} key.

❒ You can search for a document

using [Search by User Name] or [Search by File Name]. See p.42 “Searching for Stored Documents”.

❒ You can sort document names

in the list by user name, file name, or date. To do so, press

[

User Name

❒ To cancel a selection, press the

highlighted document again.

Press the {{{{Sample Copy}}}} key.

BBBB

], [

File Name

] or [

Date

If you are printing multiple sets, you can check if the print settings or sorting order is correct by first printing out a sample set.

Preparation

Select [ Start Method under System Settings. You cannot make sample copy if [ “Feed Start Method”.

Limitation

❒ This function can be used only

when the Sort function is selected.

Press Start Key

] is selected. See p.56

Auto

] in the Feed

The first set is printed.

To print the remaining sets, press

CCCC

[Print].

Note

❒ To change the settings, press

[Suspend] to return to the Print Settings menu.

AHD025S

Page 58

Document Server

Printing the First Page

You can print the first page of a document selected in the Select Files to Print display to check its contents.

If more than one document is selected, the first page of each is printed.

Select the document.

AAAA

Note

❒ If a password has been set for

the document, enter the password and then press [OK] or the {{{{#}}}} key.

Note

❒ You can search for a document

using [Search by User Name] or [Search by File Name]. See p.42 “Searching for Stored Documents”.

❒ You can sort document names

in the list by user name, file name, or date. To do so, press

[User Name], [File Name], or [Date].

❒ To cancel a selection, press the

highlighted document again.

Press [Print 1st Page].

BBBB

Press the {{{{Start}}}} key.

CCCC

Deleting Stored Documents

Important

❒

You can store up to 3,000 documents in the Document Server. No more documents can be stored when the limit is reached, and you should delete unnecessary documents.

Note

❒ You can delete all stored docu-

ments at once with User Tools. See p.68 “Delete All Files”.

❒

You can also delete documents via a Web browser from a computer in the network. For details on how to start the Web browser, see Network Guide.

Press the {{{{Document Server}}}} key.

AAAA

Select the document.

BBBB

Note

❒ If a password has been set for

the document, enter the password and then press [OK] or the {{{{#}}}} key.

Note

❒ You can delete multiple docu-

ments at once.

❒ You can search for a document

using [Search by User Name] or [Search by File Name]. See p.42 “Searching for Stored Documents”.

❒ You can sort document names

in the list by user name, file name, or date. To do so, press [User Name], [File Name] or [Date].

❒

If you cannot determine the document by its name, you can print the first page to check its contents. First Page”.

❒ To cancel a selection, press the

highlighted document again.

See p.46 “Printing the

Page 59

Press [Delete File].

CCCC

[

DDDD

Press

]

to delete the document.

Delete

Viewing Stored Documents Using a Web Browser

Note

❒

The optional scanner unit (Type

480) is required to use this function.

Reference

The Web browser's Help

Start a Web browser.

AAAA

Enter “http:// (IP address of this

BBBB

machine) /” in the [Address] box.

The top page appears on the Web browser.

Click [Document Server].

CCCC

The “Document Server File List” appears.

Note

❒ To switch the display format,

click [Details], [Thumbnails] or

[

] from the [

Icons

list.

Click the properties button of the

DDDD

document you want to check.

Information about that document appears.

Check the contents of the docu-

EEEE

ment.

Display method

Using the Document Server

Downloading Stored Documents

Note

❒ The optional scanner unit (Type

480) is required to use this function.

Start a Web browser.

AAAA

Enter “http:// (IP address of this

BBBB

machine) /” in the [Address] box.

The top page appears on the Web browser.

Click [Document Server].

CCCC

The “Document Server File List” appears.

Note

❒ To switch the display format,

click [Details], [Thumbnails] or

[

] from the [

Icons

list.

Click the properties button of the

DDDD

document you want to download.

Select [

EEEE

TIFF] in the [File format] list.

Note

❒ [

JPEG

documents stored in scanner

]

mode.

❒ [Multi-page TIFF] cannot be select-

ed for documents stored in copier mode.

Click [Download].

FFFF

Click [OK].

GGGG

], [

PDF

] can only be selected for

Display method

], or [

JPEG

]

Multi-page

Note

❒ To enlarge the document pre-

view, click [Enlarge Image].

Page 60

Document Server

Settings for the Document Server

❖❖❖❖ System Settings (See p.49 “User Tools (System Settings)”.)

Items Default settings

General Features Warm Up Notice On

Copy Count Display Up

Paper Output Exit: Document Server

Tray Paper Settings Paper Tray Priority: Copier Tray 1

Timer Settings Copier / Document Server

Auto Reset Timer

Administrator Tools Auto Delete File Yes, After 3 day(s)

Delete All Files --

Front

On, 60 seconds

Page 61

4. User Tools (System Settings)

User Tools Menu (System Settings)

Note

❒ Depending on the options installed, not all items listed below may be dis-

played.

Reference

For details about Interface Settings and File Transfer, see “Setting Up the Machine on a Network”, Network Guide.

To register addresses and users, specify them under Address Book Management. See p.69 “Address Book”.

❖❖❖❖ General Features (see p.54 “General Features”)

User Tools item menu Default

Panel Tone On

Warm Up Notice On

Copy Count Display Up

Function Priority Copier

Print Priority Display Mode

Function Reset Timer 3 seconds

Interleave Print 10 sheet(s)

Original Feed Delay 1 1 second(s)

Original Feed Delay 2 1 second(s)

Feed Start Method Auto

Original Output Exit Top

Paper Thickness: Paper Tray Plain Paper: 2

Translucent Paper: 2

Film: 3

Recycled Paper: 2

Paper Thickness: Paper Bypass Plain Paper: 2

Translucent Paper: 2

Film: 3

Recycled Paper: 2

Paper Volume Paper Roll 1: New (Full)

Paper Roll 2: New (Full)

Paper Roll 3: New (Full)

Paper Roll 4: New (Full)

Page 62

User Tools (System Settings)

User Tools item menu Default

Fine Ratio Adjustment: Copier —

Fine Ratio Adjustment: Printer —

Paper Output Exit: Copier Front

Paper Output Exit: Document Server

Job List Time Display On, 15 seconds

Front

❖❖❖❖ Tray Paper Settings (see p.60 “Tray Paper Settings”)

User Tools item menu Default

Paper Tray Priority: Copier Tray 1

Tray Paper Size: Tray 1 • Metric version

Tray Paper Size: Tray 2 • Metric version

Tray Paper Size: Tray 3 • Metric version

Tray Paper Size: Tray 4 • Metric version

Paper Type: Bypass tray No Display

Paper Type: Tray 1 No Display / Auto Paper Select On

Paper Type: Tray 2 No Display / Auto Paper Select On

Paper Type: Tray 3 No Display / Auto Paper Select On

Paper Type: Tray 4 No Display / Auto Paper Select On

A0 Width (841 mm)

• Inch version

Engineering: : 34 inch Architecture: 36 inch

A0 Width (841 mm)

• Inch version

Engineering: : 34 inch Architecture: 36 inch

Paper Roll Tray: A0 Width (841 mm) Cut Paper Tray: Auto

• Inch version (Engineering)

Paper Roll Tray: 34 inch Cut Paper Tray: Auto

• Inch version (Architecture)

Paper Roll Tray: 36 inch Cut Paper Tray: Auto

Paper Roll Tray: A0 Width (841 mm) Cut Paper Tray: Auto

• Inch version (Engineering)

Paper Roll Tray: 34 inch Cut Paper Tray: Auto

• Inch version (Architecture)

Paper Roll Tray: 36 inch Cut Paper Tray: Auto

Page 63

❖❖❖❖ Timer Settings (see p.61 “Timer Settings”)

User Tools item menu Default

Auto Off Timer 60 minute(s)

Energy Saver Timer 15 minute(s)

Panel Off Timer 1 minute

System Auto Reset Timer On, 60 seconds

Copier/Document Server Auto Reset Timer

Scanner Auto Reset Timer On, 60 seconds

Set Date –

Set Time –

Auto Logout Timer On, 60 seconds

On, 60 seconds

❖❖❖❖ Interface Settings

See “Interface Settings”, Network Guide.

❖❖❖❖ File Transfer

See “File Transfer”, Network Guide.

User Tools Menu (System Settings)

Page 64

User Tools (System Settings)

❖❖❖❖ Administrator Tools (see p.63 “Administrator Tools”)

For details about Address Book Management, Address Book: Program/Change/Delete Group, see p.69 “Address Book”.

User Tools item menu Default

User Authentication Management

Administrator Authentication Management

Program /Change Administrator —

Key Counter Management —

Extended Security —

Display/Print Counter —

Display/Clear/Print Counter per User —

Address Book Management —

Address Book: Program/Change/Delete Group

Address Book: Change Order —

Print Address Book: Destination List —

Address Book: Edit Title —

Address Book: Select Title

Auto Delete File

Delete All Files —

Program/Change/Delete LDAP Server —

Use LDAP Server

AOF (Always On)

Firmware Version —

Off

—

Title 1

Yes, After 3 day(s)

Off

Page 65

Accessing User Tools (System Settings)

User Tools allow you to change or set defaults.

Note

❒ Operations for System Settings dif-

fer from normal operations. Always quit User Tools when you finish making settings. See p.53 “Exiting User Tools”.

❒ Any changes you make with User

Tools remain in effect even if the main power switch or operation switch is turned off, or the {{{{Energy Saver}}}} or {{{{Clear Modes}}}} key is pressed.

Changing Default Settings

Note

❒

If the Administrator Authentication is specified, contact your administrator.

Press the {{{{User Tools/Counter}}}} key.

AAAA

Select the desired menu, and then

CCCC

press the desired key.

Reference

p.49 “User Tools Menu (System Settings)”

Change settings by following in-

DDDD

structions on the display panel, and then press [OK].

Note

❒ To cancel changing settings and

return to the initial display, press the {{{{Use Tools / Counter}}}} key.

Exiting User Tools

Press the {{{{User Tools/Counter}}}} key.

AAAA

Press [System Settings].

BBBB

AHD026S

Note

❒ You can also exit User Tools by

pressing [Exit].

Page 66

User Tools (System Settings)

Settings You Can Change with User Tools

Reference

To access User Tools, see p.53 “Accessing User Tools (System Settings)”.

General Features

❖❖❖❖ Panel Tone

The beeper (key tone) sounds when a key is pressed.

Note

❒ Default: On

❖❖❖❖ Warm Up Notice

You can have the beeper sound when the machine becomes ready to copy after leaving Energy Saver mode or when the power is turned on.

Note

❒ Default: On

❒ If the Panel Tone setting is [Off], the beeper does not sound, regardless of

the Warm Up Notice setting.

❖❖❖❖ Copy Count Display

You can specify the copy count display format. If you press [Up], the display counts upward, if you press [Down], the display counts downward.

❒ Default: Up

❖❖❖❖ Function Priority

You can specify the mode to be displayed immediately after the operation switch is turned on, or when System Reset mode is turned on.

❒ Default: Copier

❖❖❖❖ Print Priority

Print Priority is given to the mode selected.

❒ Default: Display Mode

❒ When [Interleave] is selected, the current print job will be interrupted after

Note

Reference

p.34 “Multi-Access”

Note

the number of sheets specified in Interleave Print has been output.

Page 67

Settings You Can Change with User Tools

❒ You can specify an output tray for each function. See the following sec-

tions:

• p.60 “Paper Tray Priority: Copier”

❖❖❖❖ Function Reset Timer

You can set the length of time the machine waits before changing modes when using the multi-access function (see p.34 “Multi-Access”). This is useful if you are making many copies and have to change settings for each copy. If you set a longer reset period, you can prevent interruption from other functions.

Note

❒ Default: Set Time (3 seconds)

❒ The Function Reset Timer setting is ignored if [Interleave Print] is set for

Print Priority (see p.54 “Print Priority”).

❒ When you select [Set Time], enter the time (3–30 seconds, in 1 second incre-

ments) using the number keys.

❖❖❖❖ Interleave Print

You can set the timing for changing modes when [Print Priority] has been set to [Interleave].

Note

❒ Default: 10 sheet(s)

❒ You can set the number from 1 to 20 sheets using the number keys.

❒ Values set may change depending on the timing of printing.

❖❖❖❖ Original Feed Delay 1

You can specify the duration of delay before an original is fed into the machine after being set. If originals frequently feed in slanted, or you are using special originals, set the delay accordingly.

Note

❒ Default: 1 second

❒ The time can be set from 0 to 5 seconds.

❖❖❖❖ Original Feed Delay 2

You can specify the duration of the pause immediately after originals are first fed into the machine. If originals frequently feed in slanted, or you are using special originals, set the delay accordingly.

Note

❒ Default: 1 second

❒ The time can be set from 1 to 5 seconds.

Page 68

User Tools (System Settings)

❖❖❖❖ Feed Start Method

You can specify whether feeding starts automatically or after pressing the {{{{Start}}}} key.

Note

❒ Default: Auto

❖❖❖❖ Original Output

You can specify the original output tray to use when the power is turned on or the {{{{Clear Modes}}}} key is pressed.

Note

❒ Default: Top

❖❖❖❖ Paper Thickness: Paper Tray

You can specify the thickness of paper loaded in the paper trays. If the image on copies is scratched, or the paper wrinkles when using translucent paper, you can change the setting to get better copies.

• Default: 2 (Plain Paper, Translucent paper, and Recycled Paper), 3 (Film )

The paper thickness can be set from 1 (Thicker) to 5 (Thinner).

Note

❒ Refer to the chart below when selecting the mode for the paper thickness.

Thickness12345

Paper type

Plain paper

Translucent paper

Film 0.07 mm –

Recycled paper

Out of guarantee

110 g/m

(29.3 lb)

70 – 90 g/m (18.6 – 23.9 lb)

* If the paper wrinkles when using mode 2, try using mode 1.

0.095 mm (2.8 Mil – 3.7 Mil)

110 g/m

(29.3 lb)

90 g/m

(23.9 lb)

(Standard mode)

70 – 80 g/m2 (18.6 – 21.3 lb)(Standard mode)

0.07 mm –

0.095 mm (2.8 Mil – 3.7 Mil)

90 g/m

(23.9 lb)

(Standard mode)

70 g/m

(18.6 lb)

70 – 80 g/m (18.6 – 21.3 lb)

0.07 mm –

0.095 mm (2.8 Mil – 3.7 Mil) (Standard mode)

70 g/m

(18.6 lb)

60 g/m

(15.9 lb)

50 – 70 g/m2 (13.3 – 18.6 lb)

0.07 mm –

0.095 mm (2.8 Mil – 3.7 Mil)

60 g/m

(15.9 lb)

50 g/m less

(13.3 lb)

Hemmed

paper

—

50 g/m less

(13.3 lb)

Page 69

Settings You Can Change with User Tools

❒ Depending on paper type, operating conditions (low temperature and hu-

midity), and paper feeding settings (multiple copies on paper of 542 mm, 22" width or less), toner fusing conditions vary. To improve toner fusing, change the thickness level to 3→2→1.

❒ When using thin, soft, or limp paper, toner fusing may appear wrinkled or

the image may be blurred. If this happens, change the thickness level to 3→4→5.

❒ When level 1 or 2 are selected for translucent paper , and you change the

paper type from plain or film to translucent, it may take longer for the machine to get ready for copying (up to two minutes).

❒ When level 1 or 2 are selected for translucent paper, and you make copies

on paper of size A1(D) or above continuously, the interval between each copying may take longer. Even if you make copy on one sheet only, it may takes 1 minute until the next copy job starts.

❖❖❖❖ Paper Thickness: Paper Bypass

You can specify the thickness of paper placed in the paper bypass. If the image on copies is scratched, or the paper wrinkles when using translucent paper, you can change the setting to get better copies.

Note

❒ Default: 2 (Plain Paper, Translucent paper, and Recycled Paper), 3 (Film)

❒ The paper thickness can be set from 1 (Thicker) to 5 (Thinner). See p.56 “Pa-

per Thickness: Paper Tray”. The results for hemmed paper cannot be guaranteed.

❖❖❖❖ Paper Volume

You can specify how the paper volume should be displayed when a paper roll is loaded in the paper roll tray. You can specify this setting for each paper roll tray. When a new roll is loaded, the display is “New (Full)”.

Note

❒ Default: New (Full)

Page 70

User Tools (System Settings)

❖❖❖❖ Fine Ratio Adjustment: Copier

ABB009S

Depending on paper type, environment, and humidity, copy paper can ex-

pand or shrink slightly. This means that the size of the copy and the original do not match. If this happens, specify the vertical and horizontal correction ratio. You can specify this setting for each paper type (plain, translucent, film and recycled paper)

Note

❒ Default: 0.0%

❒ From –1.0% to 1.0% (in 0.1% increments)

❒ To set the Fine Ratio setting, measure the length of the original and the

copy image to calculate the ratio.

ZEDG010E

Page 71

Settings You Can Change with User Tools

❖❖❖❖ Fine Ratio Adjustment: Printer

Specifies the fine ratio when the optional printer is installed. Depending on paper type, environment, and humidity, copy paper can expand or shrink slightly. This means that the size of the copy and the original do not match. When the horizontal ratios are almost the same and there are differences between the vertical ratios, you can specify the vertical correction ratio. You can make this setting for each paper type (plain, translucent, film and recycled paper).

Note

❒ Default: 0.0%

❒ From –1.0% to 1.0% (in 0.1% increments)

❒ For details about how to set the fine ratio, see p.58 “Fine Ratio Adjustment:

Copier”.

❖❖❖❖ Paper Output Exit: Copier

You can specify a tray to which copies are delivered.

• Front

• Rear

Note

❒ Default: Front

❖❖❖❖ Paper Output Exit: Document Server

You can specify a tray to which documents are delivered.

• Front

• Rear

Note

❒ Default: Front

❖❖❖❖ Job List Display Time

You can set the length of time that the job list display is shown before the display reverts back to the default screen.

Note

❒ Default: On

❒ When you select [On], enter the time from 10 to 999 seconds (in 1 second

increments) using the number keys.

❒ The default time is 15 seconds.

Page 72

User Tools (System Settings)

Tray Paper Settings

❖❖❖❖ Paper Tray Priority: Copier

You can specify the tray to supply paper for output.

Note

❒ Default: Tray 1

❖❖❖❖ Tray Paper Size: Tray 1, Tray 2

You can specify the size of paper in Tray 1 and Tray 2

• Metric version:

• A Series: A0 Width (841 mm), A1 Width (594 mm), A2 Width (420 mm),

A3 Width (297 mm), A4 Width (210 mm)

• JIS B Series: B1 JIS Width (728 mm), B2 JIS Width (515 mm), B3 JIS Width (364 mm), B4 JIS Width (267 mm)

• Others: 880 mm, 800 mm, 680 mm, 660 mm, 490 mm, 440 mm

Inch version:

• Engineering: 34 inch, 22 inch, 17 inch, 11 inch, 8

• Architecture: 36 inch, 24 inch, 18 inch, 12 inch, 9 inch

• Others: 30 inch

Note

❒ Default: metric version: A0 Width (841 mm)

❒ Default: inch version: 34 inch (Engineering), 36 inch(Architecture)

/2 inch

❖❖❖❖ Tray Paper Size: Tray 3, Tray 4 (when Paper Roll Trays are installed)

You can specify the size of paper in Tray 3 and Tray 4 Metric version:

• A Series: A0 Width (841 mm), A1 Width (594 mm), A2 Width (420 mm), A3 Width (297 mm), A4 Width (210 mm)

• JIS B Series: B1 JIS Width (728 mm), B2 JIS Width (515 mm), B3 JIS Width (364 mm), B4 JIS Width (267 mm)

• Others: 880 mm, 800 mm, 680 mm, 660 mm, 490 mm, 440 mm

Inch version:

• Engineering: 34 inch, 22 inch, 17 inch, 11 inch, 8

• Architecture: 36 inch, 24 inch, 18 inch, 12 inch, 9 inch

• Others: 30 inch

Note

❒ Default: metric version: A0 Width (841 mm)

❒ Default: inch version: 34 inch (Engineering), 36 inch(Architecture)

/2 inch

Page 73

Settings You Can Change with User Tools

❖❖❖❖ Tray Paper Size: Tray 3, Tray 4 (when Cut Paper Trays are installed)

You can specify the size of paper in Tray 3 and Tray 4.

• The paper sizes you can select are as follows:

• Auto, A2L, A3K, A3L, A4K, A4L, B3 JISL, B4 JISL, B4 JISK,

18"×24"L, 17"×22"L, 12"×18"K, 12"×18"L, 12"×14 11"×17"L,11"× 15"L, 11"×14"K, 11"×14"L, 10"×14"K, 9"×12"K, 9"×12"L, 8

/2"×12"L, 81/2"×11"K, 81/2"×11"L

Note

❒ Default: Auto

/2"× 14"K, 81/2"× 14"L, 81/2"× 13"L, 81/2"× 12"K,

/2"L, 11"×17"K,

❖❖❖❖ Paper Type: Bypass tray

You can specify the paper type in the paper bypass.

• The paper types you can set for the paper bypass are as follows:

• No Display, Recycled Paper, Translucent Paper, Film

Note

❒ Default: No Display

❖❖❖❖ Paper Type: Tray 1–4

You can specify the paper type in Tray 1 to Tray 4.

• The paper types you can set for the trays are as follows:

• No Display, Recycled Paper, Translucent Paper, Film

Note

❒ Default:

• Paper Type: No Display

• Apply Auto Paper Select: Yes

When Cut Paper Trays are installed, you cannot select [

❒

❒ A

mark appears next to the paper tray if [

Film

] in Tray 3 and Tray 4.

] is selected in Auto Paper Select.

Timer Settings

❖❖❖❖ Auto Off Timer

After a specified period, following job completion, the machine automatically turns off, in order to conserve energy. This function is called "Auto Off". The machine status after Auto Off is referred to as "Off mode". You can specify the time to elapse before Auto Off is activated.

Note

❒ Default: 60 minutes

Enter a time interval between 10 seconds and 240 minutes using the number

❒

keys.

❒ Auto Off may not work when error messages appear.

Page 74

User Tools (System Settings)

❖❖❖❖ Energy Saver

When no other key operations are performed, the machine switches to low power mode after a specified period.

Note

❒ Default: 15 minutes

❒ Enter a time interval between 1 and 240 minutes in one minute increments

using the number keys.

❖❖❖❖ Panel Off Timer

Set the amount of time the machine waits before switching the panel off after copying has finished or the last operation is performed.

Note

❒ Default: On, 1 minute

❒ When selecting [On], enter a time interval between 10 seconds to 240 min-

utes using the number keys.

❖❖❖❖ System Auto Reset

The System Reset setting automatically switches the display to its initial condition when no operations are in progress, or when an interrupted job is cleared. This setting determines the system reset interval. See p.54 “Function Priority”.

Note

❒ Default: On, 60 seconds

❒ The time can be set from 10 to 999 seconds, in one second increments, using

the number keys.

❖❖❖❖ Copier / Document Server Auto Reset Timer

Specifies the time to elapse before copier and Document Server modes reset.

Note

❒ If [Off] is selected, the machine does not automatically switch to the user

code entry screen.

❒ Default: On, 60 seconds

❒ The time can be set from 10 to 999 seconds, in one second increments, using

the number keys.

❖❖❖❖ Scanner Auto Reset Timer

Specifies the time to elapse before the scanner function resets.

Note

❒ If [Off] is selected, the machine does not automatically switch to the user

code entry screen.

❒ Default: On, 60 seconds

❒ The time can be set from 10 to 999 seconds, in one second increments, using

the number keys.

Page 75

Settings You Can Change with User Tools

❖❖❖❖ Set Date

Set the date for the machine's internal clock using the number keys.

Note

❒ To change between year, month, and day, press [←←←←] and [→→→→].

❒ Enter the date using the number keys.

❖❖❖❖ Set Time

Set the time for the machine's internal clock using the number keys.

Note

❒ To change between hours, minutes and seconds, press[←←←←] and [→→→→].

❒ Enter the time using the number keys.

❖❖❖❖ Auto Logout Timer

You can specify whether or not to automatically log out a user when the user does not operate the machine for a specified period of time after logging in.

Note

❒ Default: On, 60 seconds

❒ When [On] is selected, the time can be set from 10 to 999 seconds, in one sec-

ond increments, using the number keys.

Administrator Tools

Administrator Tools are used by the administrator. To change these settings, contact the administrator.

We recommend specifying Administrator Authentication before making Administrator Tools settings.

See “Administrator Authentication”, Security Reference.

❖❖❖❖ User Authentication Management

• User Code Authentication Using User Code Authentication, you can limit the available functions and supervise their use. When using User Code Authentication, register the user code. See p.74 “Registering User Codes”.

• Copy

• Document Server

• Scanner

• Basic Authentication

• Windows Authentication

• LDAP Authentication

• Off

Page 76

User Tools (System Settings)

Note

❒ Default: Off

Reference

For details about Basic Authentication, Windows Authentication, and LDAP Authentication, see Security Reference.

❖❖❖❖ Administrator Authentication Management

See Security Reference.

❖❖❖❖ Program / Change Administrator

See Security Reference.

❖❖❖❖ Key Counter Management

You can specify that functions that you want to manage with the key counter.

❖❖❖❖ Extended Security

You can specify whether or not to use the extended security functions. For details about the extended security functions, see Security Reference.

❖❖❖❖ Display / Print Counter

Allows you to view and print the various counters.

• Display/Print Counter Displays counters for each functions (Total, Copier, Printer).

• Print Counter List Prints out a list of counters for each functions.

• To print the counter list

A Press the {

B Press [System Settings].

Press [Administrator Tools].

D Press [Display / Print Counter].

E Press [Print Counter List].

{User Tools/Counter}}}} key.

{{

F Press the {

G Press [Exit].

{Start}}}} key.

{{

Page 77

Settings You Can Change with User Tools

❖❖❖❖ Display / Clear / Print Counter per User

Allows you to view and print the various counters accessed with users and to set the values to 0.

Note

❒ Press [UUUUPrev.] and [TTTTNext] to show all counters.

❒ The number of prints may differ from the counter value shown in Dis-

play/Print Counter.

• Print Counter for All Users Prints the counter values for all the users.

• Clear Counter for All Users Sets the counter value for all the users.

• Print Counter per User Prints the counter values for each user.

• Clear Counter per User Sets the counter value for each user.

Note

❒ To print a list for each user, see p.76 “Printing the Counter for Each User

Code”.

❖❖❖❖ Address Book Management

You can add, change or delete information registered in the Address Book. For details, see p.69 “Registering Addresses and Users”.

• [Program / Change]

You can register and change names as well as user codes.

• Names You can register a name, key display, registration number, and title selection.

• Auth. Info You can register a user code, and specify the functions available to each user code. You can also register user names and passwords to be used when sending e-mail, sending files to folders, or accessing an LDAP server.

• Protection You can register a protection code.

• E-mail You can register an e-mail address.

• Folder you can register the protocol, path, port number, and server name.

• Add to Group You can put names registered in the Address Book into a group.

• [Delete]

You can delete a name from the Address Book.

Page 78

User Tools (System Settings)

Note

❒ You can register up to 2,000 names.

❒ You can register up to 500 user codes.

❒ You can also register user codes from SmartDeviceMonitor for Admin.

❖❖❖❖ Address Book: Program / Change / Delete Group

Names registered in the Address Book can be added into a group. You can then easily manage the names registered in each group. For details, see p.88 “Registering Names to a Group”.

• [Program / Change]

You can register new groups, or changes a group name, key display, title selection or registration number.

• Delete

You can delete a group.

Note

❒ You can register up to 100 groups.

❒ You can also group users using a Web browser. For more information, see

the Web Browser help.

❖❖❖❖ Address Book: Change Order

You can change the order of the names in the Address Book.

Note

❒ You can rearrange the order of items that are on the same page, but you

cannot move the items to another page. For example, you cannot move an item from “PLANNING” ([OPQ]) to “DAILY” ([CD]).

Press the {{{{User Tools/Counter}}}} key.

B Press [System Settings]. C Press [Administrator Tools], and then press [T

Press [Address Book: Change Order].

E Press the name key to be moved.

TNext].

Note

❒ You can also select a name using the number keys.

Page 79

Settings You Can Change with User Tools

F Press the name key in the place that you want to move to.

The name selected in step E moves to the place selected in step F, and the keys for other names will be shifted accordingly.

Note

❒ You can also select a name using the number keys.

❖❖❖❖ Print Address Book: Destination List

You can print the list of names registered in the Address Book.

• Print in Title 1 Order Prints a list of the names according to the order in Title 1.

• Print in Title 2 Order Prints a list of the names according to the order in Title 2.

• Print in Title 3 Order Prints a list of the names according to the order in Title 3.

• Print Group Dial List Prints a list of the groups registered.

A Select the print format. B Press the {

{Start}}}} key.

{{

The list is printed.

❖❖❖❖ Address Book: Edit Title

You can edit the title to locate the desired user easily.

A Press the {

B Press [System Settings]. C Press [Administrator Tools], and then press [T

D Press [Address Book: Edit Title].

E Press the title key to be changed.

{User Tools/Counter}}}} key.

{{

TNext].

Page 80

User Tools (System Settings)

F Enter the new name, and then press [OK].

G Press [OK].

❖❖❖❖ Address Book: Select Title

You can specify the title to select a name.

Note

❒ Default: Title 1

❖❖❖❖ Auto Delete File

You can specify whether documents stored in the Document Server will or will not be deleted after a specified period of time.

Note

❒ Default: Yes After 3 day(s)

❒ If you select [Yes], documents stored subsequently will be deleted.

❒ If you select [No], documents will not be deleted automatically.

❒ If you select [

❒ The default setting is three days, which means documents will be deleted

three days (72 hours) after they have been stored.

], enter a number of days in the range of 1 - 180.

Yes

❖❖❖❖ Delete All Files

All documents stored in Document Server will be deleted.

Note

❒ Even if a password has been set, all documents will be deleted.

❒ A confirmation dialog box will appear. To delete all documents, select

[Yes].

❖❖❖❖ Program / Change / Delete LDAP Server

See “Program / Change / Delete LDAP Server”, Network Guide.

❖❖❖❖ Use LDAP Server

You can specify whether or not to use the LDAP server.

Note

❒ Default: Off

❒ When Use LDAP Server is set to Off, [Search LDAP] will not appear on the

searching display.

❖❖❖❖ AOF (Always On)

You can specify whether or not to use Auto Off Timer.

Note

❒ Default: On

❒ For details about this function, contact your service representative.

❖❖❖❖ Firmware Version

You can check the version of the software installed in this machine.

Page 81

5. Registering Addresses and Users

Address Book

Registering information such as the names of users and their e-mail addresses in the Address Book allows you to manage them easily.

Important

❒ Address Book data is stored on the

hard disk. It can be lost if there is some kind of hard disk failure. The manufacturer shall not be responsible for any damages resulting data loss.

Note

❒ You can also use a Web browser to

register names in the Address Book. With the SmartDeviceMonitor for Admin, you can register multiple names at the same time.

❒ Using [Address Management Tool] in

SmartDeviceMonitor for Admin, you can backup Address Book data. We recommend backing up data when using the Address Book.

Reference

For details about using a Web browser, see the Web browser Help.

For details about SmartDeviceMonitor for Admin and how to install it, see Network Guide.

For operating instructions, see SmartDeviceMonitor for Admin Help.

You can register and manage the following items in the Address Book:

❖❖❖❖ Name

You can register the name of the user and the key display. This is the basic information required for managing user of the machine.

❖❖❖❖ Authentication Information

You can register user codes in order to restrict particular functions to certain users, and to check their use of each function. You can also register login user names and login passwords to be used when sending e-mail, sending to folders, or accessing an LDAP server.

Reference

For details about each authentication, see the following:

SMTP Authentication p.95 “SMTP Authentication”

Folder Authentication p.81 “Registering Folders”

LDAP Authentication p.96 “LDAP Authentication”

Page 82

Registering Addresses and Users

❖❖❖❖ Protection

You can set protection codes to stop sender's name from being used or folders from being accessed without authorization.

Managing names in the Address Book

By registering a name and key display beforehand, you can specify email and folder destinations simply by selecting the name key.

See p.72 “Registering Names”.

Sending e-mail by Quick Dial

❖❖❖❖ E-mail

You can register e-mail destinations in the Address Book.

❖❖❖❖ Folder

You can register the protocol, path name and server name.

• SMB

By registering e-mail addresses in the Address Book, you can specify e-mail destinations simply by selecting them from the scanner initial display when sending a document using the scanner function.

A registered e-mail address can be used as the sender's address, and the sender's address are automatically entered in the “From” field of an email header.

See p.78 “E-mail Destination”.

Sending scanned files to a shared folder directly

❖❖❖❖ Add to Group

• FTP

You can put registered e-mail and folder destinations into a group for easier management.

After registering the path name, user name and password, you can connect to a shared folder simply by selecting the destination shown on the initial scanner display whenever sending files using the scanner function to a shared folder.

To share the folder using Windows, select the SMB protocol.

To register the folder to the FTP server, select the FTP protocol.

See p.81 “Registering Folders”.

Page 83

Preventing unauthorized user access to shared folders from the machine

After registering a protection code, you can specify the object of protection to prevent an e-mail destination from being used without permission.

You can prevent unauthorized access to registered folders. See p.93 “Regis- tering a Protection Code”.

Managing users and machine usage

• Copier

• Document Server

• Scanner

See p.74 “Registering User Codes”.

Address Book

Page 84

Registering Addresses and Users

Registering Names

If you register data such as a name or title in advance, you can enter additional associated information such as an e-mail address or a folder later by selecting the registered names.

Registering a Name

Press the {{{{User Tools/Counter}}}} key.

AAAA

Note

❒ The name can be used for docu-

ments in the Document Server. For details about the Document Server, see p.39 “Using the Document Server”.

Reference

p.127 “Entering Text”

Press the key for the classification

HHHH

you want to use under Select Title.

Note

❒ The keys you can select are as

follows:

• [Freq.]… Added to the page

that is displayed first.

• [AB], [CD], [EF], [GH], [IJK], [LMN], [OPQ], [RST], [UVW], [

], [1] to [10]… Added to

XYZ

the list of items in the selected title.

❒ You can select [Freq.] and one

more page for each title.

To continue registering the name,

IIII

press [Continue to Program], and then repeat the procedure from

step

FFFF

Press [OK].

JJJJ

Press [

KKKK

Press the {{{{User Tools/Counter}}}} key.

LLLL

Exit

Press [System Settings].

BBBB

[Administrator Tools]

Press

CCCC

press [TTTTNext].

Press [

DDDD EEEE FFFF

GGGG

Address Book Management

Press [

New Program

Press [Change] on the right of the Name.

The name entry display appears.

Enter the name, and then press [OK].

, and then

AHD026S

Page 85

Registering Names

Changing a Registered Name

Press the {{{{User Tools/Counter}}}} key.

AAAA

Press [System Settings].

BBBB

[

Press

CCCC

DDDD EEEE

Administrator Tools

press [TTTTNext].

Press [Address Book Management].

Select the registered name you want to change.

Press the name key, or enter the registered number using the number keys.

Note

❒ If you press , you can search

by the registered name, user code, folder name or e-mail address.

To change the name or key display

A Press [Change] on the right of

the name or key display.

B Enter the name or key display,

and then press [OK].

]

, and then

Deleting a Registered Name

If you delete a name, data associated with that name, such as e-mail addresses and folder name, are also deleted.

Press the {{{{User Tools/Counter}}}} key.

AAAA

Press [

BBBB CCCC

DDDD EEEE FFFF

GGGG HHHH IIII

System Settings

[Administrator Tools]

Press press [TTTTNext].

Press [Address Book Management].

Press [Delete].

Select the name you want to delete.

Press the key, or enter the registered number using the number keys.

Press [Yes].

Press [Exit]. Press the {{{{User Tools/Counter}}}} key.

, and then

Reference

p.127 “Entering Text”

To change the title

A Press the key for the classifica-

tion you want to use from Select Title.

Press [OK].

FFFF

Press [Exit].

GGGG

Press the {{{{User Tools/Counter}}}} key.

HHHH

Page 86

Registering Addresses and Users

Registering User Codes

• Copier

• Document Server

Scanner (when Type 480 is installed)

•

Note

❒ The number of copies scanned us-

ing the scanner function is counted for each user code. This allows you to check each user's usage.

Important

❒ The functions associated with each

user code are the same. If you change or delete user codes, management data and limits associated with that code become invalid.

Registering a New User Code

Press the {{{{User Tools/Counter}}}} key.

AAAA

Press [Address Book Management].

DDDD

Press the name whose code is to

EEEE

be registered, or enter the registered number using the number key.

Note

❒ To register the name, see p.72

“Registering Names”.

Press [Auth. Info].

FFFF

Enter the user code using the

GGGG

number keys, and then press [#].

You can enter a one- to eight-digit user code.

Note

❒ If you make a mistake, press

[Clear] or the {{{{Clear/Stop}}}} key, and then enter the code again.

Press [System Settings].

BBBB

Press

CCCC

[Administrator Tools]

press [TTTTNext].

AHD026S

, and then

Press [TTTTNext] twice.

HHHH

Select the functions to be used

IIII

with the user code from Available Functions.

Press [OK].

JJJJ

Note

❒

To continue registering user codes, press [Continue to Program], and then repeat the procedure from

step

Page 87

Registering User Codes

Press [Exit].

KKKK

Press the {{{{User Tools/Counter}}}} key.

LLLL

Changing a User Code

Note

❒ Even if you change a user code, the

counter value will not be cleared.

Press the {{{{User Tools/Counter}}}} key.

AAAA

Press [System Settings].

BBBB

[Administrator Tools]

Press

CCCC

press [TTTTNext

Press [Address Book Management].

DDDD

Select the registered user code

EEEE

you want to change.

Press the name key, or enter the registered number using the number keys.

Note

❒ If you press , you can search

for a user by name/index, user code, or e-mail address.

❒ To change the name, key dis-

play and title, see p.73 “Chang- ing a Registered Name”.

Press [Auth. Info].

FFFF

Press [

GGGG

new user code using the number keys.

], and then enter the

Change

, and then

Press [#].

HHHH

To change the available functions

A Press [TTTTNext] twice. B Press the key to select the func-

tions to enable them.

Note

❒ Press the key to highlight it,

and then the function is enabled. To cancel a selection, press the highlighted key.

Press [OK].

IIII

Press [Exit].

JJJJ

Press the {{{{User Tools/Counter}}}} key.

KKKK

Deleting a User Code

Important

❒ This operation deletes user codes

registered to multiple functions. User control via the deleted user code is disabled.

Note

❒ After clearing the user code, the

counter is automatically cleared.

❒ To delete a name from the Address

Book entirely, see p.73 “Deleting a Registered Name”.

Press the {{{{User Tools/Counter}}}} key.

AAAA

Press [System Settings].

BBBB

[Administrator Tools]

Press

CCCC

press [TTTTNext].

Press [Address Book Management].

DDDD

Select the name whose code is to

EEEE

be deleted.

Press the name key, or enter the registered number using the number keys.

, and then

Page 88

Registering Addresses and Users

Press [Auth. Info].

FFFF

Press [Change] to delete the user

GGGG

code, and then press [#].

Press [OK].

HHHH

Press [Exit].

IIII

Press the {{{{User Tools/Counter}}}} key.

JJJJ

Displaying the Counter for

Select a user code from the left

EEEE

side of the display.

Note

❒ Press [

Press [Print Counter List] under Per

FFFF

User.

Select All on the Page

lect all user codes on the page.

] to se-

Each User Code

Press the {{{{User Tools/Counter}}}} key.

AAAA

Press [System Settings].

BBBB

Press [Administrator Tools].

CCCC

Press [Display / Clear / Print Counter

DDDD

per User].

Select [Print Counter], or [Scanner

EEEE

Counter].

Counters for individual function usage under each user code appear.

Note

❒ Enter the user code, and then

press [#] if the user code is registered.

Select the function usage you want

GGGG

to print from [ [

Scanner Counter

Press [Print].

HHHH

To print the number of prints for all user codes

Print Counter

] and

Printing the Counter for Each User Code

Press the {{{{User Tools/Counter}}}} key.

AAAA

Press [

BBBB CCCC DDDD

System Settings

Press [Administrator Tools].

Press [Display / Clear / Print Counter per User].

Press the {{{{User Tools/Counter}}}} key.

AAAA

Press [

BBBB CCCC

DDDD

System Settings

Press [Administrator Tools].

Press [Display / Clear / Print Counter

per User].

Page 89

Press [Print Counter List] under All

EEEE

Users.

Note

❒ Enter the user code, and then

press [#] if the user code is registered.

Select the function usage you want

FFFF

to print from [Print Counter] and [Scanner Counter].

Press [Print].

GGGG

Clearing the Number of Prints

Press the {{{{User Tools/Counter}}}} key.

AAAA

Press [System Settings].

BBBB

Registering User Codes

To clear the number of prints for all user codes

A Press [Clear] under All Users.

B Select the function usage you

want to clear from [Print Coun- ter] and [Scanner Counter].

C Press [OK].

Press [Exit].

FFFF

Press the {{{{User Tools/Counter}}}} key.

GGGG

Press [Administrator Tools].

CCCC

Press [Display / Clear / Print Counter

DDDD

per User].

Select the user code to clear.

EEEE

To clear the number of prints made under a user code

A Select the user code from the

left side of the display.

Note

❒ Press [

B Press [ C Select the function usage you

want to clear from [Print Coun- ter] and [Scanner Counter].

D Press [OK].

Select All on the Page

select all user codes on the page.

] under Per User.

Clear

] to

Page 90

Registering Addresses and Users

E-mail Destination

Register e-mail destinations so you do not need to enter an e-mail address every time, and can send scan files from scanner function by e-mail.

• It is easy to select the e-mail destination if you register “Name” and “Key Display” as the e-mail destination.

• You can register e-mail destinations as a group.

• You can use the e-mail address as the sender's address when sending scan files in scanner mode. If you

want to do this, set a protection code on the sender address to prevent unauthorized access. See p.93 “Registering a Protection Code for a Name in the Address Book”.

Note

❒

This registration is applicable when Scanner Unit Type 480 is installed.

❒ You can select an e-mail address

from an LDAP server, and then register it in the Address Book. See “Sending Scan File by E-mail”, Scanner Reference.

Press [System Settings].

BBBB

Press

CCCC

DDDD EEEE

FFFF GGGG

[Administrator Tools]

press [TTTTNext].

Press [Address Book Management].

Select the name whose e-mail address you want to register.

Press the name key, or enter the registered number using the number keys.

Note

❒ To register a name in the Ad-

dress Book, see p.72 “Register- ing a Name”.

Press [E-mail].

Press [Change] under E-mail Address.

, and then

Registering an E-mail Destination

Press the {{{{User Tools/Counter}}}} key.

AAAA

AHD026S

Enter the e-mail address, and then

HHHH

press [OK].

Note

❒ You can enter an e-mail address

up to 128 characters.

Reference

p.127 “Entering Text”

Page 91

Using the e-mail address as the sender

To enable this selection, you have to register a user code in advance. See p.74 “Registering a New User Code”.

A Press [Protection]. B Press [Sender] on the right side

of Use Name as.

Press [OK].

IIII

Note

❒ When a group is registered, you

can add the e-mail destinations to the group. See p.88 “Register- ing Names to a Group”.

Press [

JJJJ

Press the {{{{User Tools/Counter}}}} key.

KKKK

Exit

Changing a Registered E-mail Destination

E-mail Destination

[Administrator Tools]

Press

CCCC

E-mail

press [TTTTNext

Press [Address Book Management].

DDDD

Select the name whose e-mail ad-

EEEE

dress you want to change.

Press the name key, or enter the registered number using the number keys.

Note

❒ If you press , you can search

by the registered name, user code, folder name or e-mail address.

❒ To change the name, key dis-

play, and title, see p.73 “Chang- ing a Registered Name”.

Press [

FFFF

Press [Change] under E-mail Ad-

GGGG

dress.

, and then

Press the {{{{User Tools/Counter}}}} key.

AAAA

BBBB

Press [

System Settings

AHD026S

Enter the e-mail address, and then

HHHH

press [OK].

Reference

p.127 “Entering Text”

Press [OK].

IIII

Press [Exit].

JJJJ

Press the {{{{User Tools/Counter}}}} key.

KKKK

Page 92

Registering Addresses and Users

Deleting a Registered E-mail Destination

To delete a name entirely, see p.73 “Deleting a Registered Name”.

Press the {{{{User Tools/Counter}}}} key.

AAAA

Press [System Settings].

BBBB

[Administrator Tools]

Press

CCCC

press [TTTTNext

Press [Address Book Management].

DDDD

Select the name whose e-mail ad-

EEEE

dress you want to delete.

Press the name key, or enter the registered number using the number keys.

, and then

Press [

FFFF

Press [Change] under E-mail Ad-

GGGG

dress.

Press [Delete All], and then press

HHHH

[OK].

Press [OK].

IIII

Press [Exit].

JJJJ

Press the {{{{User Tools/Counter}}}} key.

KKKK

E-mail

Page 93

Registering Folders

By registering a shared folder, you can send scan files to it directly.

There are two types of protocol you can use:

• SMB For sending files to shared Windows folders

• FTP Use when sending files to an FTP server

Note

❒

This registration is applicable when Scanner Unit Type 480 is installed.

❒ For details about protocols, server

names, and folder levels, consult your network administrator.

❒ You can prevent unauthorized us-

ers from accessing folders from the machine. See p.93 “Registering a Protection Code”.

❒ You can only select either SMB or

FTP. If you change protocol after finishing your settings, all previous entries are cleared.

❒ You can register folders as a group.

Registering Folders

Using SMB to Connect

Note

❒

To register a folder in an FTP server, see p.85 “Using FTP to Connect”.

To register an SMB folder

Press the {{{{User Tools/Counter}}}} key.

AAAA

Press [System Settings].

BBBB

AHD026S

Reference

For details about network settings, see “Setting Up the Machine on a Network”, Network Guide.

For details about Scan to Folder, see "Sending Scan Files by Scan to Folder", Scanner Reference.

Press

CCCC

DDDD EEEE

[Administrator Tools]

press [TTTTNext].

Press [Address Book Management].

Select the name whose folder you want to register.

Press the name key, or enter the registered number using the number keys.

Note

❒ To register a name in the Ad-

dress Book, see p.72 “Register- ing a Name”.

, and then

Page 94

Registering Addresses and Users

Press [Auth. Info], and then press

FFFF

[TTTTNext

Press [Specify Other Auth. Info] on

GGGG

the right side of Folder Authentication.

Note

❒ When [Do not Specify] is selected,

the SMB User Name and SMB Password that you have specified in Default User Name / Password (Send) of File Transfer settings applies. For details, see "File Transfer", Network Guide.

❒ If User Authentication is speci-

fied, contact your administrator.

Press [

HHHH

Name.

Enter the login user name, and

IIII

then press [OK].

Note

❒ You can enter up to 128 charac-

ters for the login user name.

Reference

p.127 “Entering Text”

Press [

JJJJ

word.

Enter the password, and then press

KKKK

[OK].

Note

❒ You can enter up to 128 charac-

ters for the password.

] under Login User

Change

] under Login Pass-

Change

Enter the password again for con-

LLLL

firmation, and then press [OK].

Press [Folder].

MMMM

Confirm that [SMB] is selected.

NNNN

Note

❒ To specify a folder, you can ei-

ther enter the path manually or locate the folder by browsing the network.

Reference

p.82 “To locate the folder manu- ally”

p.83 “Using Browse Network to locate the folder”

To locate the folder manually

A Press [Change] under Path. B Enter the path where the folder

is located.

Note

❒ Enter the path using this for-

mat: “\\ServerName\ShareName\PathName”.

❒ You can also enter an IP ad-

dress.

❒ You can enter a path using

up to 128 characters.

C Press [OK].

Note

❒ If the format of the entered

path is not correct, a message appears. Press [Exit], and then enter the path again.

Page 95

Registering Folders

Using Browse Network to locate the folder

A Press [Browse Network].

The client computers sharing the same network as the machine appear.

Note

❒ The Browse Network display

only lists client computers you are authorized to access.

B Select a client computer.

Shared folders under it appear.

Note

❒ You can press [Up One Level]

to switch between levels.

C Select the folder you want to

The Logon display appears.

Note

❒ If you have logged in with an

authenticated user name and password, the Logon display will not appear. Proceed to stepF.

D Enter the user name.

Note

❒ This is a user name which is

authorized to access the folder.

E Enter the user's password, and

then press [OK].

The Browse Network display reappears.

Note

❒ If the entered user name or

password is not correct, a message appears. Press [Exit], and then enter the user name and password again.

F Press [OK].

Press [

OOOO

PPPP

QQQQ RRRR SSSS

Changing a registered folder

AAAA BBBB CCCC

DDDD EEEE

Connection Test

path is set correctly.

Press [Exit].

Note

❒ If the connection test fails, check

the settings, and then try again.

Press [OK].

Press [Exit]. Press the {{{{User Tools/Counter}}}} key.

Press the {{{{User Tools/Counter}}}} key.

Press [System Settings].

[Administrator Tools]

Press press [TTTTNext].

Press [Address Book Management].

Select the name whose folder you want to change.

Press the user name key, or enter the registered number using the number keys.

Note

❒ If you press , you can search

by the registered name, user code, folder name or e-mail address.

❒ To change the name, key dis-

play, and title, see p.73 “Chang- ing a Registered Name”.

] to check the

, and then

Press [Folder].

FFFF

Page 96

Registering Addresses and Users

Select the items you want to change.

GGGG

To change the protocol

A Press [FTP].

A confirmation message appears. Press [Yes].

Note

❒ Changing the protocol will

clear all settings made under

the previous protocol.

C Enter each item again.

Reference

p.81 “To register an SMB folder”.

Changing items under SMB

A Press [Change] under Path. B Enter the new path where the

folder is located, and then press [OK].

Note

❒ You can also use Browse Net-

work to specify a new folder. For details, see p.83 “Using Browse Network to locate the folder”.

Press [Exit].

KKKK

Press the {{{{User Tools/Counter}}}} key.

LLLL

Deleting a registered folder

Note

❒ To delete a name entirely, see p.73

“Deleting a Registered Name”.

Press the {{{{User Tools/Counter}}}} key.

AAAA

Press [System Settings].

BBBB

[Administrator Tools]

Press

CCCC

press [TTTTNext].

Press [Address Book Management].

DDDD

Select the name whose folder you

EEEE

want to delete.

Press the name key, or enter the registered number using the number keys.

Press [Folder].

FFFF

Press the protocol which is not

GGGG

currently selected.

A confirmation message appears.

Press [

HHHH

Press [OK].

IIII

Press [

JJJJ

Press the {{{{User Tools/Counter}}}} key.

KKKK

Yes

Exit

, and then

Press [Connection Test] to check the

HHHH

path is set correctly.

Press [

IIII

Note

❒ If the connection test fails, check

the settings, and then try again.

Press [OK].

JJJJ

Exit

Page 97

Using FTP to Connect

Note

❒ To register a shared folder config-

ured in Windows, see p.81 “Using SMB to Connect”.

To register an FTP folder

Press the {{{{User Tools/Counter}}}} key.

AAAA

AHD026S

Press [System Settings].

BBBB

Registering Folders

Press [Specify Other Auth. Info] on

GGGG

the right side of Folder Authentication.

Note

❒ When [Do not Specify] is selected,

the SMB User Name and SMB Password that you have specified in Default User Name / Password (Send) of File Transfer settings applies. For details, see "File Transfer", Network Guide.

❒ If User Authentication is speci-

fied, contact your administrator.

Press [Change] under Login User

HHHH

Name.

Press

CCCC

DDDD EEEE

FFFF

[Administrator Tools]

press [TTTTNext].

Press [Address Book Management].

Select the name whose folder you want to register.

Press the name key, or enter the registered number using the number keys.

Note

❒ To register a name in the Ad-

dress Book, see p.72 “Register- ing a Name”.

Press [Auth. Info], and then press [TTTTNext].

, and then

Enter the login user name, and

IIII

then press [OK].

Note

❒ You can enter up to 128 charac-

ters for the login user name.

Reference

p.127 “Entering Text”

Press [Change] under Login Pass-

JJJJ

word.

Enter the password, and then

KKKK

press [OK].

Note

❒ You can enter up to 128 charac-

ters for the password.

Enter the password again for con-

LLLL

firmation, and then press [OK].

Press [Folder].

MMMM

Page 98

Registering Addresses and Users

Press [FTP].

NNNN

[Change]

Press

OOOO

Enter the server name, and then

PPPP

press [OK].

Note

❒ You can enter a server name us-

ing up to 64 characters.

Press [Change] under Path.

QQQQ

Enter the path.

RRRR

Note

❒ You can enter an absolute path,

using this format: “/us- er/home/username”; or a relative path, using this format: “directory/sub-directory”.

❒ If you leave the path blank, the

❒ You can also enter an IP ad-

dress.

❒ You can enter a path using up to

128 characters.

Press [OK].

SSSS

under Server Name.

Press [Connection Test] to check the

TTTT

path is set correctly.

Press [Exit].

UUUU

Note

❒ If the connection test fails, check

the settings, and then try again.

Press [OK].

VVVV

Press [Exit].

WWWW

Press the {{{{User Tools/Counter}}}} key.

XXXX

Changing a registered folder

Press the {{{{User Tools/Counter}}}} key.

AAAA

Press [System Settings].

BBBB

[

Press

CCCC

DDDD EEEE

FFFF

Administrator Tools

press [TTTTNext

Press [

Select the name whose folder you want to change.

Press the name key, or enter the registered number using the number keys.

Note

❒ If you press , you can search

for a user by name/index, user code, folder name, or e-mail address.

❒ To change the name, key dis-

play, and title, see p.73 “Chang- ing a Registered Name”.

Press [Folder].

Address Book Management

]

, and then

Note

❒ To change the port number,

press [ Enter the port number using the number keys, and then press [#].

❒ You can enter 1 to 65535.

] under Port No..

Change

Page 99

Registering Folders

Select the items you want to change.

GGGG

To change the protocol

A Press [SMB].

A confirmation message appears. Press [Yes].

Note

❒ Changing the protocol will

clear all settings made under the previous protocol.

C Enter each item again.

Reference

p.85 “To register an FTP folder”.

Changing items under FTP

A Press [Change] under Port No. B Enter the new port number,

and then press [#].

C Press [

Name.

D Enter the new server name, and

then press [OK].

E Press [Change] under Path. F Enter the new path, and then

press [OK].

] under Server

Change

Press [Exit].

KKKK

Press the {{{{User Tools/Counter}}}} key.

LLLL

Deleting a registered folder

Note

❒ To delete a name entirely, see p.73

“Deleting a Registered Name”.

Press the {{{{User Tools/Counter}}}} key.

AAAA

Press [System Settings].

BBBB

[Administrator Tools]

Press

CCCC

press [TTTTNext].

Press [Address Book Management].

DDDD

Select the name whose folder you

EEEE

want to delete.

Press the name key, or enter the registered number using the number keys.

Press [Folder].

FFFF

Press the protocol which is not

GGGG

currently selected.

A confirmation message appears.

Press [

HHHH

Press [OK].

IIII

Press [

JJJJ

Press the {{{{User Tools/Counter}}}} key.

KKKK

Yes

Exit

, and then

Press [Connection Test] to check the

HHHH

path is set correctly.

Press [

IIII

Note

❒ If the connection test fails, check

the settings, and then try again.

Press [OK].

JJJJ

Exit

Page 100

Registering Addresses and Users

Registering Names to a Group

You can register names to a group to enable easy management of e-mail addresses and folders for each group.

To add names to a group, the groups must be registered beforehand.

Note

❒ You can register up to 500 names

for each group.

❒ When using Scan to Folder func-

tion, you cannot send scan files to a group with over 50 folders registered.

❒ You can set a protection code to

prevent unauthorized access to the folders registered in a group. For details, see p.94 “Registering a Protection Code for a Group”.

Registering a New Group

Press the {{{{User Tools/Counter}}}} key.

AAAA

AHD026S

Press [System Settings].

BBBB

Press

[

DDDD

EEEE FFFF

GGGG

HHHH

IIII

Address Book: Program / Change /

Delete Group

Press [New Program].

Press

Enter the group name, and then press [OK].

The Key Display name is set automatically.

Reference

p.127 “Entering Text”

Press the title key under Select Title, if necessary.

Note

❒ The keys you can select are as

follows:

• [Freq.]… Added to the page

• [AB], [CD], [EF], [GH], [IJK],

❒ You can select [Freq.] and one

more page for each title.

When you want to change the key display, press [Change] under Key Display. Enter the key display, and then press [OK].

]

[Change]

that is displayed first.

[LMN], [OPQ], [RST], [UVW], [XYZ], [1] to [10]… Added to

the list of items in the selected title.

under Group Name.

Press

CCCC

[Administrator Tools]

press [TTTTNext].

, and then

Press [OK].

JJJJ

Press [Exit].

KKKK

Press the {{{{User Tools/Counter}}}} key.

LLLL

Ricoh AFICIO 480W User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual