Ricoh AFICIO 3228C, AFICIO 3245C, AFICIO 3235C User Manual
FAX Option Type 3245
Operating Instructions
Facsimile Reference
<Basic Features>
Getting Started
Faxing
Using Internet Fax Functions
Programming
Troubleshooting
Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the Safety
Information in the “General Settings Guide” before using the machine.
Introduction
This manual contains detailed instructions and notes on the operation and use of this machine. For your
safety and benefit, read this manual carefully before using the machine. Keep this manual in a handy
place for quick reference.
Notes
Some illustrations in this manual might be slightly different from the machine.
Certain options might not be available in some countries. For details, please contact your local dealer.
Two kinds of size notation are employed in this manual. With this machine refer to the metric version.
Important
Contents of this manual are subject to change without prior notice. In no event will the company be liable for direct, indirect, special, incidental, or consequential damages as a result of handling or operating the machine.
Trademarks
®
Microsoft
and Outlook® are either registered trademarks or trademarks of Microsoft Corporation in the
United States and/or other countries.
®
Adobe
and Acrobat® are registered trademarks of Adobe Systems Incorporated.
Other product names used herein are for identification purposes only and might be trademarks of their
respective companies. We disclaim any and all rights to those marks.
NOTICE
NOTICE TO USERS (NEW ZEALAND)
A The grant of a Telepermit for any item of terminal equipment indicates only
that Telecom has accepted that the item complies with minimum conditions
for connection to its network. It indicates no endorsement of the product by
Telecom, nor does it provide any sort of warranty. Above all, it provides no
assurance that any item will work correctly in all respects with another item
of Telepermitted equipment of a different make or model, nor does it imply
that any product is compatible with all of Telecom's network services.
B This equipment is not capable, under all operating conditions, of correct op-
eration at the higher speeds for which it is designed. Telecom will accept no
responsibility should difficulties arise in such circumstances.
C This equipment shall not be set up to make automatic calls to the Telecom
"111" Emergency Service.
D If a charge for local calls is unacceptable, the “Dial” button should NOT be
used for local calls. Only the 7-digits of the local number should be dialled
from your telephone. DO NOT dial the area code digit or the “0” prefix.
E This equipment may not provide for the effective hand-over of a call to anoth-
er device connected to the same line.
This device may be subject to ringing or bell tinkle when calls are made from
F
another device on the same line. If this occurs, the problem should not
ferred to the Telecom Faults Service.
G This equipment should not be used under any circumstances, which may
constitute a nuisance to other Telecom customers. For example, repeated attempts to make unsolicited sales offers to the same number or group of numbers, such as when a block of numbers terminate on the same PABX.
The call log incorporated in this equipment does not record all answered
H
calls. The call log, therefore may not agree with the Telecom account which
may include calls not shown on the log.
I Not all telephones will respond to incoming ring when connected to the ex-
tension socket.
be re-
i
Manuals for This Machine
The following manuals describe the operational procedures of this machine. For
particular functions, see the relevant parts of the manual.
Note
❒ Manuals provided are specific to machine type.
❒ Adobe Acrobat Reader/Adobe Reader is necessary to view the manuals as a
PDF file.
❒ Two CD-ROMs are provided:
• CD-ROM 1“Operating Instructions”
• CD-ROM 2“Scanner Driver and Document Management Utility”
❖❖❖❖ General Settings Guide
Provides an overview of the machine and describes System Settings (such as
Tray Paper Settings), Document Server functions, and troubleshooting.
Refer to this manual for Address Book procedures such as registering fax
numbers, e-mail addresses, and user codes.
❖❖❖❖ Security Reference
This manual is for administrators of this machine. It describes security functions that the administrators can use to protect data from being tampered, or
prevent the machine from unauthorized use. Also refer to this manual for the
procedures for registering administrators, as well as setting user and administrator authentication.
❖❖❖❖ Network Guide (PDF file - CD-ROM1)
Provides information about configuring and operating the printer in a network environment or using software.
This manual covers all models, and therefore contains functions and settings
that may not be available for your model.
Images, illustrations, functions, and supported operating systems may differ
from those of your model.
❖❖❖❖ Copy Reference
Describes operations, functions, and troubleshooting for the machine’s copier
function.
❖❖❖❖ Facsimile Reference <Basic Features>(this manual)
Describes operations, functions, and troubleshooting for the machine’s facsimile function.
❖❖❖❖ Facsimile Reference<Advanced Features>
Describes advanced facsimile functions such as line settings and procedures
for registering IDs.
❖❖❖❖ Printer Reference
Describes system settings, operations, functions, and trouble shooting for the
machine’s printer function.
ii
❖❖❖❖ Scanner Reference (PDF file - CD-ROM1)
Describes operations, functions, and troubleshooting for the machine’s scanner function.
❖❖❖❖ Manuals for DeskTopBinder Lite
DeskTopBinder Lite is a utility included on the CD-ROM labeled “Scanner
Driver and Document Management Utility”.
• DeskTopBinder Lite Setup Guide (PDF file - CD-ROM2)
Describes installation of, and the operating environment for DeskTopBinder Lite in detail. This guide can be displayed from the [Setup] dialog
box when DeskTopBinder Lite is installed.
• DeskTopBinder Introduction Guide (PDF file - CD-ROM2)
Describes operations of DeskTopBinder Lite and provides an overview of
its functions. This guide is added to the [Start] menu when DeskTopBinder
Lite is installed.
• Auto Document Link Guide (PDF file - CD-ROM2)
Describes operations and functions of Auto Document Link installed with
DeskTopBinder Lite. This guide is added to the [Start] menu when DeskTopBinder Lite is installed.
❖❖❖❖ Other manuals
• PostScript 3 Supplement (PDF file - CD-ROM1)
• Unix Supplement (Available from an authorized dealer, or as a PDF file on
our Web site.)
Note
❒ The following software products are referred to using a general names:
• DeskTopBinder Lite and DeskTopBinder Professional → DeskTopBinder
• ScanRouter V2 Lite and ScanRouter EX Professional (optional) → the Scan-
Router delivery software
• SmartDeviceMonitor for Admin and SmartDeviceMonitor for Client →
SmartDeviceMonitor for Admin/Client
iii
TABLE OF CONTENTS
NOTICE ....................................................................................................................i
Manuals for This Machine.....................................................................................ii
How to Read This Manual .....................................................................................1
Symbols .....................................................................................................................1
1. Getting Started
Control Panel..........................................................................................................3
Reading the Display...................................................................................................5
Reading the display panel and using keys..............................................................6
User Authentication....................................................................................................8
User Code Authentication (using the Control Panel)...............................................8
User Code Authentication (Using a Printer Driver)..................................................8
Login (Using the Control Panel) ..............................................................................8
Log Off (Using the Control Panel) ...........................................................................9
Login (Using a Printer Driver)..................................................................................9
Login (Using Web Browser).....................................................................................9
Log Off (Using Web Browser)..................................................................................9
2. Faxing
Placing Originals..................................................................................................11
Setting a Scan Area .................................................................................................13
Transmission Modes...........................................................................................16
Switching between Memory Transmission and Immediate Transmission................16
Memory Transmission.........................................................................................17
Canceling a Memory Transmission....................................................................21
Before the Original Is Scanned ................................................................................21
While the Original Is Being Scanned........................................................................21
While the Original Is Being Transmitted...................................................................21
Before the Transmission Is Started..........................................................................22
Immediate Transmission.....................................................................................24
Canceling an Immediate Transmission .............................................................26
Before You Have Pressed the {Start} Key...............................................................26
After You Have Pressed the {Start} Key ..................................................................26
Confirming Transmission ...................................................................................27
Confirming on Display ..............................................................................................27
Confirming by Report ...............................................................................................27
Memory Transmission ...........................................................................................27
Immediate Transmission .......................................................................................27
Confirming by E-mail................................................................................................27
Scan Settings .......................................................................................................28
Resolution ................................................................................................................28
Original Type............................................................................................................29
Image Density (Contrast) .........................................................................................30
Mixing Scan Settings for a Multiple Page Original ...................................................31
When placing originals on the exposure glass ......................................................31
When placing originals in the optional Auto Document Feeder.............................32
iv
Specifying a Destination .....................................................................................33
Entering a Fax Number............................................................................................33
Pause ....................................................................................................................33
Tone ......................................................................................................................34
Entering an E-mail Address .....................................................................................34
Entering an IP-Fax Destination ................................................................................35
Registering Entered Destinations to the Address Book ...........................................37
Using Destination Lists.............................................................................................38
Searching for a Destination ................................................................................41
Search by Destination Name ...................................................................................41
Search by Fax Number ............................................................................................42
Search by E-mail Address........................................................................................43
Search by IP-Fax Destination ..................................................................................44
Search by LDAP Server...........................................................................................45
Specifying a Registration Number............................................................................47
Reception..............................................................................................................48
Switching the Reception Mode.................................................................................48
Receiving a Fax in Manual Reception Mode............................................................49
3. Using Internet Fax Functions
Internet Fax Functions (by E-Mail) .....................................................................51
Internet Fax Precautions..........................................................................................52
Functions Not Supported by E-mail Transmission...................................................52
Functions Not Supported by E-mail Reception ........................................................53
T.37 Full Mode .........................................................................................................53
Sending Internet Fax Documents.......................................................................55
Confirming Reception...............................................................................................60
Canceling a Transmission of an Internet Fax ...................................................62
Before the Original Is Scanned ................................................................................62
While the Original Is Being Scanned In....................................................................62
After the Original Has Been Scanned In ..................................................................63
Receiving Internet Fax.........................................................................................64
Auto E-mail Reception .............................................................................................64
Manual E-mail Reception.........................................................................................64
Received Images .....................................................................................................66
IP-Fax Function....................................................................................................67
Notes on Using IP-Fax.............................................................................................69
Functions not Available for IP-Fax Transmission.....................................................69
Sending by IP-Fax................................................................................................70
4. Programming
Initial Settings and Adjustments........................................................................73
Programming............................................................................................................74
Editing ......................................................................................................................75
Deleting ....................................................................................................................77
Programming Fax Destinations and Folder Destinations in the Address Book
...78
v
5. Troubleshooting
Adjusting the Volume..........................................................................................79
When the {{{{Facsimile}}}} Key Is Lit in Red................................................................81
When Toner Runs Out .........................................................................................82
Error Messages and Their Meanings .................................................................83
Solving Problems.................................................................................................89
When Things Don't Go as Expected ..................................................................92
INDEX......................................................................................................... 93
vi
How to Read This Manual
R
R
Symbols
In this manual, the following symbols are used:
WARNING:
This symbol indicates a potentially hazardous situation that might result in
death or serious injury when you misuse the machine without following the instructions under this symbol. Be sure to read the instructions, all of which are included in “Safety Information”, General Settings Guide.
CAUTION:
This symbol indicates a potentially hazardous situation that might result in minor or moderate injury or property damage that does not involve personal injury
when you misuse the machine without following the instructions under this
symbol. Be sure to read the instructions, all of which are included in “Safety Information”, General Settings Guide.
* The statements above are notes for your safety.
Important
If this instruction is not followed, paper might be misfed, originals might be
damaged, or data might be lost. Be sure to read this.
Preparation
This symbol indicates information or preparations required prior to operating.
Note
This symbol indicates precautions for operation, or actions to take after abnormal operation.
Limitation
This symbol indicates numerical limits, functions that cannot be used together,
or conditions under which a particular function cannot be used.
Reference
This symbol indicates a reference.
[]
Keys that appear on the machine's display panel.
[]
Keys and buttons that appear on the computer's display.
{}
Keys built into the machine's control panel.
1
2
1. Getting Started
Control Panel
The actual machine control panel may differ from this illustration depending on
installed optional units. This illustration has all options installed.
AAG018S
1.
{{{{User Tools/Counter}}}} key
User Tools:
Press to enter User Tools mode. These
tools allow you to customize default settings. See p.141 “Facsimile Features”,
Facsimile Reference <Advanced Features> .
Counter:
Displays and prints the total number of
copied or printed pages.
2.
Communicating indicator
Lights during transmission or reception.
3.
Receive File indicator
Lights when a message other than a Confidential Reception or Memory Lock file
is received. See p.85 “Substitute Reception”, Facsimile Reference <Advanced Fea-
tures> .
When Reception File Setting is set to
Store, also lights when a message is received. See p.193 “Storing or Printing Received Documents”, Facsimile Reference
<Advanced Features> .
4.
Confidential file indicator
Lights when a message is received into
memory with Confidential Reception or
Personal Box. See p.41 “Printing Personal
Box Messages”, Facsimile Reference <Ad-
vanced Features> .
Blinks when a Memory Lock file is received into memory. See p.38 “Printing a
File Received with Memory Lock”, Fac-
simile Reference <Advanced Features> .
5.
Indicators
Shows errors and machine status.
L: Service Call indicator
x: Misfeed indicator
M: Open Cover indicator
d: Add Staple indicator
D: Add Toner indicator
B: Paper run-out indicator
See “ Control Panel”, General Settings
Guide.
3
Getting Started
6.
Display Panel
This guides you through tasks and displays the machine status. Messages appear here. p.5 “Reading the Display”
7. {
{Check Modes}}}} key
1
{{
Press before pressing the {{{{Start}}}} key to
check the settings selected for the fax
about to be sent. See p.20 “Checking the
transmission settings”
8.
{{{{Program}}}} key
Enables you to program frequently used
settings and recall previously programmed settings. See p.129 “ Pro-
grams”, Facsimile Reference <Advanced
Features> .
9.
{{{{Clear Modes}}}} key
Press to cancel the current settings.
10.
On indicator
This indicator lights when the operation
switch is turned on.
Important
❒ Do not turn off the main power
switch while the On indicator stays
lighted or is blinking. Neglecting
this may damage the hard disk.
Note
❒ If the main power switch is on even
when the On indicator is off, the machine will receive a fax message.
11.
Main Power indicator
This indicator lights when the main power switch is turned on. See “Turning On
the Power”, General Settings Guide.
12.
Operation switch
Press to turn the power on (the On indicator lights). To turn the power off, press
this switch again (the On indicator goes
off). See p.198 “Turning Off the Main
Power / When a Power Failure Occurs”,
Facsimile Reference <Advanced Features> .
Note
❒ The Operation switch does not func-
tion when the [User Tools/Counter/In-
quiry] display is shown.
13.
Function status indicators
•
When lit green, the corresponding function
is active.
• When lit red, the corresponding function is interrupted. Press the respective key and then follow the
instructions that appear on the screen.
14.
Data In indicator
Blinks when transmission, printing, storing to Document Server are performed
with using the LAN-Fax Driver.
15.
Function keys
Press the {{{{Copy}}}}, {{{{Document Server}}}}, {{{{Facsimile}}}}, {{{{Printer}}}}, or {{{{Scanner}}}} key to acti-
vate the respective function. The display
content changes accordingly.
The indicator for the selected function
lights up.
16.
{{{{Start Manual RX}}}} key
Press when Manual Reception is set. See
p.49 “Receiving a Fax in Manual Reception Mode”.
17.
{{{{On Hook Dial}}}} key
Press when you want to dial while hearing tone from the internal speaker. See
p.56 “On Hook Dial”, Facsimile Reference
<Advanced Features> .
18.
{{{{Pause/Redial}}}} key
Pause:
Inserts a pause when you are dialing or
storing a fax number. A pause cannot be
inserted as the first digit. See p.33
“Pause”.
Redial:
Press to redial one of the last ten num-
bers. See p.47 “Redial”, Facsimile Refer-
ence <Advanced Features> .
19.
{{{{Tone}}}} key
Press to send tonal signals down a pulse
dialing line. See p.34 “Tone”.
20.
Number keys
Use to dial fax numbers, or enter the
number of copies.
21. {
{#}}}} key (Enter key)
{{
Registers entered contents or settings.
4
Control Panel
22.
{{{{Clear/Stop}}}} key
Clear:
Cancels entered numbers or characters.
Stop:
Interrupts the current operation (trans-
mission, scanning, copying, or printing).
23.
{{{{Start}}}} key
Press to start faxing, or printing reports,
or lists.
Reading the Display
The display guides you through operations, shows messages, you machine status, and destinations registered in the destination lists. See “Fax Destination”,
General Settings Guide.
If you press the {{{{Facsimile}}}} or {{{{Clear Mode}}}} key during operation, this machine
enters fax standby mode.
Each function name displayed acts as a selection key, which you can touch to select or specify the function.
When a function is selected or specified, the function name is highlighted like
this . When a function cannot be selected or specified, the function
name is grayed out like this .
Note
❒ This machine automatically returns to standby mode if you do not use the
machine for a certain period of time. You can select the period using the Facsimile Auto Reset Timer. See “Timer Settings”, General Settings Guide.
❒ You can have the machine return to default mode after each transmission us-
ing [Scan End Reset] under Gen. Settings/ Adjust. See p.144 “General Settings/Adjustment”, Facsimile Reference <Advanced Features> .
1
5
Getting Started
Reading the display panel and using keys
Display contents will differ depending on installed optional units.
1
❖❖❖❖ Initial Display
1.
Allows you to select scanning
conditions and sizes.
2.
Displays the date and time, the
name and facsimile number of a destination when transmitting, and the
ADJ006S
3.
Press this button to enter or add
fax number, e-mail address, or IPFax number.
• Internet Fax setting “ON”:
• IP-Fax, H.323, SIP setting “ON”:
size of the original.
When user authentication is set, a
login user name appears.
• Internet Fax setting “ON”and IPFax, H.323, SIP setting “ON”:
Note
❒ You can change Internet Fax set-
ting under E-mail Settings in Fax
Features. See p.148 “E-mail Settings”, Facsimile Reference <Ad-
vanced Features> .
❒ You can change IP-Fax Settings un-
der IP-Fax Setting in Fax Features.
See p.150 “IP-Fax Settings”, Facsim-
ile Reference <Advanced Features> .
6
Control Panel
4.
Displays messages and the ma-
chine status.
5.
Displays the entered number of a
destination. When adding destinations using the number keys, press
[
].
Add
6.
Press to display various information about transmission.
7.
Switches transmission mode between Memory Transmission and
Immediate Transmission. See p.16
“Switching between Memory Transmission and Immediate Transmission”
8.
Displays Quick Operation keys
set for frequently used functions. [TX
File Status] and [RX File Status] are pre-
set. See p.144 “General Settings/Adjustment”,
<Advanced Features>
Facsimile Reference
.
9.
Displays various sending functions. See p.16 “Transmission
Modes”, p.61,
<Advanced Features> , p.134 “Storing a Document”,
ence <Advanced Features> .
10.
Title word keys appear. Allows
you to switch from one page (display) to another on the destination
list. See p.39 “Switching the titles of
destination lists”.
11.
Allows you to search for a destination by destination name, fax
number, e-mail address or registration number.
12.
Appears on Quick Dial keys
programmed as a transfer station.
13.
Appears on Quick Dial keys
programmed with a group of destinations. See “Registering Names to a
Group”, General Settings Guide.
Facsimile Reference
Facsimile Refer-
❖❖❖❖ To return to standby mode, do one of the following:
• If you have placed the original in the optional Auto Document Feeder
(ADF) and have not pressed the {{{{Start}}}} key, remove the original.
• If you have not placed an original, press the {{{{Clear Modes}}}} key.
• If you are in User Tools mode, press the {{{{User Tools/Counter}}}} key.
1
7
Getting Started
User Authentication
When user authentication (User Code
1
Authentication, Basic Authentication,
Windows Authentication, or LDAP
Authentication) is set, the authentication screen is displayed. Unless a valid user name and password are
entered, operations are not possible
with the machine. Log on to operate
the machine, and log off when you
are finished operations. Be sure to log
off to prevent unauthorized users
from using the machine.
Note
❒ Consult the User Administrator
about your login user name, password, and user code. For details
about the various types of user authentication, consult the appropriate administrators.
❒ For user code authentication, enter
a number that is registered in the
Address Book as a login user name
as the user code.
User Code Authentication (using the
Control Panel)
When user authentication is set, the
following screen appears.
User Code Authentication (Using a
Printer Driver)
When user authentication is set, specify the user code in the printer properties of a printer driver. For details,
see the printer driver Help.
Login (Using the Control Panel)
Follow the procedure below to log in
when Basic Authentication, Windows
Authentication, or LDAP Authentication is set.
Press [Enter] for [Login User Name].
AAAA
Enter a login user name, and then
BBBB
press [OK].
Press [Enter] for [Login Password].
CCCC
Enter a login password, and then
DDDD
press [OK].
Press [Login].
EEEE
When the user is authenticated, the
screen for the function you are using appears.
Enter a user code (eight digit), and
then press [#].
8
Control Panel
Log Off (Using the Control Panel)
Follow the procedure below to log off
when Basic Authentication, Windows
Authentication, or LDAP Authentication is set.
Press {{{{User Tools/Counter}}}}.
AAAA
Press [
BBBB
Press [Yes].
CCCC
Press {{{{User Tools/Counter}}}}.
DDDD
Login (Using a Printer Driver)
When Basic Authentication, Windows Authentication, or LDAP Authentication is set, make encryption
settings in the printer properties of a
printer driver, and then specify a
login user name and password. For
details, see the printer driver Help.
Logout
].
Note
❒ For user code authentication,
enter a user code in [User Name],
and then click [OK].
❒ The procedure may differ de-
pending on the Web browser
used.
Log Off (Using Web Browser)
Click [Logout] to log off.
1
Note
❒ When logged on using a printer
driver, logging off is not required.
Login (Using Web Browser)
Follow the procedure below to log on
when user authentication is set.
Click [
AAAA
Enter a login user name and pass-
BBBB
word, and then click [OK].
Login
].
9
Getting Started
1
10
Placing Originals
2. Faxing
Some types of originals are unsuitable for the Auto Document Feeder
(ADF), so they must be placed on the
exposure glass or the ADF as shown
in the illustrations.
For details about original types and
how to set original sizes, see Copy Ref-
erence. You cannot use [Special Original
] under Copy Function. See “Placing
Originals”, Copy Reference.
Note that original sizes that can be automatically detected differ slightly to
those sizes listed in “Sizes Detectable
by Auto Paper Select”, Copy Reference.
See p.209 “Original sizes difficult to
detect”, Facsimile Reference <Advanced
Features> .
How to place A4, B4 JIS (Japanese
❖❖❖❖
Industrial Standard), A3, 8
1
8
/2"××××14", and 11"××××17" size originals
1
/2"××××11",
How to place A5 and B5 JIS size
❖❖❖❖
originals
Note
When you place originals as shown
❒
in the above illustrations, the fax
header will be printed on received
faxes at the destination as follows:
• *1 On the top of the fax
• *2 On the left side of the fax
Reference
p.73 “Initial Settings and Adjustments”
Limitation
❒ If you place A5 size documents on
the exposure glass, they will not be
detected. A5 size documents
placed in the ADF are sent. See
p.209 “Original sizes difficult to
detect”, Facsimile Reference <Ad-
vanced Features> .
11
Faxing
Note
❒ When you scan originals using the
Auto Document Feeder (ADF), set
originals in a stack.
❒ When sending a fax, the image that
is output at the other end depends
on the size and orientation of pa-
2
per used in the receiver's terminal.
If the receiver does not use paper
of the same size and orientation as
that of the original, the fax image
may be reduced in size, trimmed at
both edges, or divided across two
or more sheets. When sending an
important original, ask the receiver about the size and orientation of
the paper used in their terminal.
❒ When sending an original of irreg-
ular (i.e. custom) size or part of a
large original, you can specify the
scan area precisely. See p.13 “Set-
ting a Scan Area”.
Custom size documents are scanned
❒
as regular size documents, so the
receiver may find extra blank margins or edges of images missing. If
you specify a scan area, only that
area will be scanned regardless of
actual document size.
❒ To send an original longer than
420mm (17"), specify the area to be
scanned under “Scan Size” and select Long Document mode with
the User Parameters before scanning the original using the ADF. If
a jam occurs, the document might
be damaged because scanning will
not stop in this mode. See p.13
“Setting a Scan Area”. See p.166
“User Parameters”, Facsimile Refer-
ence <Advanced Features> (switch
14, bit 1).
❒ Documents longer than 800mm
(32") must be sent by memory
transmission (immediate transmission may not be possible).
❒ If an original jam, press the
{{{{Clear/Stop}}}} key, and then carefully
remove the original.
❒ Make sure that all ink, correcting
fluid etc., has completely dried before placing your original. If it is
still wet, the exposure glass will be
marked and those marks will appear on the received image.
❒ If you place an A4 size original in
the portrait orientation, the machine rotates the image by 90 degrees before sending. See p.78
“Transmission with Image Rotation”, Facsimile Reference <Ad-
vanced Features> .
❒ You can send the first page from
the exposure glass then the remaining pages from the ADF. You
cannot change from the ADF to the
exposure glass. When transmitting
from memory, see p.19 “Sending
originals using the exposure
glass”. When sending immediately, see p.25 “Sending originals using the exposure glass”.
❒ When using the Internet Fax func-
tion, documents are sent at A4
width. Documents larger than A4
are reduced to A4 width. If the receiver's terminal is compliant with
the T.37 full mode, documents are
sent at the width specified in the
Address Book. See p.53 “T.37 Full
Mode”.
❒ When setting bound originals
(books, magazines, etc.), you can
select to have either the left page or
right page sent first with the User
Parameters. See p.61 “Book Fax”,
Facsimile Reference <Advanced Features> . See p.166 “User Parame-
ters”, Facsimile Reference <Advanced
Features> (switch 06, bit 6).
12
Placing Originals
Reference
For how to place two-sided documents, see p.62 “Two-Sided
Transmission (Double-Sided
Transmission)”, Facsimile Reference
<Advanced Features> .
For acceptable types of originals,
see p.207 “Acceptable Types of
Originals”, Facsimile Reference <Ad-
vanced Features> .
Setting a Scan Area
Normally, a placed document is
scanned according to the automatically detected size. If a scan area is
specified, the document is scanned
accordingly. Thus, documents can be
sent without extra space or blank
margins. See p.209 “Original sizes
difficult to detect”, Facsimile Reference
<Advanced Features> .
❖❖❖❖ Auto Detect
Detects the size of the first page
and scans all pages using that size.
If you want to scan originals of different sizes, use the Mixed Original Sizes function.
Note
❒ If the machine cannot detect the
original size, a confirmation
message appears. Replace the
original.
❖❖❖❖ Regular
The placed document is scanned
according to specified size regardless of actual size.
The sizes that can be specified are
A4KL, B4 JISL , A3L,
1
/2"×11"KL, 81/2"×14"L, and
8
11"×17"L.
❖❖❖❖ Area
Enter the area to be scanned. Only
the area in the specified size is
scanned regardless of the actual
size of a placed document. See
p.160 “Programming, Changing
and Deleting a Scan Size”, Facsimi-
le Reference <Advanced Features> .
❖❖❖❖ Mixed Original Sizes
Select this to individually scan the
size of originals loaded in the ADF.
For example, when A4 and B4 JIS
size originals are sent together,
usually all are sent using the size of
the first original. By selecting
Mixed Original Sizes, the machine
scans and sends each document according to its size.
Note
❒ To cancel the selected scan area,
select [Auto Detect]. See p.15
“Specifying Auto Detect”.
❒ When using the Mixed Original
Sizes, the machine sends the
originals by memory transmission.
❒ When using the Mixed Original
Sizes, rotation transmission is
disabled. See p.78 “Transmis-
sion with Image Rotation”, Fac-
simile Reference <Advanced
Features> .
Place the originals, and then se-
AAAA
lect any scan settings you require.
Note
When placing different size orig-
❒
into the ADF, adjust the
inals
document guide to the largest
original.
❒ Small-size originals may be sent
at a slight slant since they do not
match the document guide.
2
13
Faxing
Press [Scan Area].
BBBB
C Press [OK].
2
Select the scan area.
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Specifying standard sizes
A Press [
B Press the size of the originals
to be sent, and then press [OK].
Regular
].
The selected size is shown
above the highlighted [Scan Ar-
ea].
Specifying programmed sizes
A Press [Area 1] or [Area 2].
B Press [OK].
14
Note
❒
81/2"×11" indicates LT. 81/2"×14"
indicates LG. 11"× 17" indicates DLT.
“Area 1” or “Area 2” is shown
above the highlighted [Scan Ar-
ea].
Placing Originals
Specifying Mixed Original Sizes
A Press [Mixed Original Sizes].
B Press [OK].
“Mixed Original Sizes” is
shown above the highlighted
[Scan Area].
Specifying Auto Detect
B Press [OK].
“Auto Detect” is shown above
[Scan Area].
Specify a destination and press
DDDD
the {{{{Start}}}} key.
2
A Make sure that [Auto Detect] is
selected.
If it is not, press [Auto Detect].
15
Faxing
Transmission Modes
There are two types of transmission:
• Memory Transmission
• Immediate Transmission
2
❖❖❖❖ Memory Transmission
Transmission starts automatically
after the original has been stored in
memory. It is a convenient method
for when you are in a hurry and
want to take the document away
with you. You can also send the
same original to several destinations. See p.20 “Broadcasting Sequence”.
❖❖❖❖ Immediate Transmission
Immediately dials the destination
number, and while reading the
original, sends it. It is very convenient when you want to send an
original quickly or when you want
to check the destination you are
sending to. When using this type
of transmission, the original is not
stored in memory. You can only
specify one address.
Switching between Memory
Transmission and Immediate
Transmission
Check the display to see which mode
is currently active. You can change
transmission mode by pressing
[
Immed. TX
Note
❒ You can set the machine enter to
Memory Transmission mode or
Immediate Transmission mode after the power is turned on or the
{{{{Clear Modes}}}} key is pressed. See
p.144 “General Settings/Adjustment”, Facsimile Reference <Ad-
vanced Features> .
] or [
Memory TX
].
16
Memory Transmission
Memory Transmission
Memory transmission mode has
standard fax, Internet Fax and IP-Fax.
Important
❒ If there is a power failure (the main
power switch is off) or the machine
is unplugged out for more than
one hour, all the documents stored
in memory are deleted. As soon as
the main power switch is turned,
the Power Failure Report is printed to help you identify deleted
files. If you turn only the operation
switch off, documents are not deleted. See p.198 “Turning Off the
Main Power / When a Power Failure Occurs”, Facsimile Reference
<Advanced Features> .
❒ We recommend you call the re-
ceiver and confirm with them
when sending important messages.
Limitation
❒ If memory is full (0% appears on
the display), Memory Transmission is disabled. Use Immediate
Transmission instead.
Note
❒ Maximum number of destinations
per Memory Transmission: 500.
❒ Combined total number of desti-
nations of standby messages
stored in memory: 500.
❒ After the total number of pro-
grammed destination numbers exceeds 500, you can perform only
Immediate Transmission.
❒ The number of documents you can
store is 400.
❒ The number of pages you can store
in memory depends on the original images and the scan settings.
You can store up to 320 standard
pages (ITU-T #4 chart, Resolution:
Standard, Original Type: Text).
You can store up to 2,240 standard
pages, with the optional expansion
memory installed.
❒ When E-mail TX Results is pro-
grammed in a Quick Operation
key, you can select whether Communication Result Report e-mail is
sent to specified e-mail addresses.
The destination for notification is
selected from Internet Fax destinations in the destination list. See
p.80 “Communication Result Report (Memory Transmission)”,
Facsimile Reference <Advanced Features> and p.144 “General Set-
tings/Adjustment”, Facsimile
Reference <Advanced Features> .
Allows you to specify a fax number,
❒
e-mail address and IP-Fax number
simultaneously.
❒ When you add a destination for in-
correct operation prevention, you
can select to surely press [Add]
with User Parameters. See p.166
“User Parameters”, Facsimile Refer-
ence <Advanced Features> (switch
17, bit 2).
Reference
p.55 “Sending Internet Fax Documents”
p.70 “Sending by IP-Fax”
2
17
Faxing
Make sure that Memory TX is se-
AAAA
lected.
2
Place the original.
BBBB
Note
❒ The original can be placed ei-
ther in the ADF or on the exposure glass, until the {{{{Start}}}} key
is pressed.
Reference
p.11 “Placing Originals”
Make the settings you require.
CCCC
Note
❒ If you make a mistake, press the
{{{{Clear/Stop}}}} key, and then enter
the correct number.
Reference
p.33 “Entering a Fax Number”
p.34 “Entering an E-mail Address”
p.35 “Entering an IP-Fax Destination”
p.38 “Using Destination Lists”
p.47 “Chain Dial”, Facsimile Ref-
erence <Advanced Features>
p.47 “Redial”, Facsimile Reference <Advanced Features>
When sending the same original
EEEE
to several destinations (broadcasting), press [Add] to specify the
destinations.
18
Reference
p.28 “Scan Settings”
p.29 “Original Type”
p.30 “ Image Density (Contrast)”
Specify a destination.
DDDD
Note
❒ You do not have to press [Add]
when adding a destination using the destination list.
❒ If you do not want to do a
broadcast transmission, proceed to step
.
G
Specify a destination.
FFFF
Note
❒ Pressing switches the des-
tination list between fax
number, e-mail address, and IPFax number.
❒ If you want to specify another
destination, repeat steps
.
F
Press the {{{{Start}}}} key.
GGGG
Note
❒ Do not lift the ADF during scan-
ning.
After scanning, the standby display appears.
E
and
Memory Transmission
----Sending originals using the
exposure glass
A Make sure that Memory TX is se-
lected.
B Place the first page of your original
face down on the exposure glass.
C Dial a destination.
D Make the scan settings you re-
quire.
E Press the {
The machine starts scanning.
F Place the next original on the expo-
sure glass within 60 seconds after
the machine has finished scanning
the first original.
Repeat steps D to F for all origi-
G
nals.
H Place the last original, and then
press [####].
{Start}}}} key.
{{
2
19
Faxing
----Checking the transmission
settings
You can check the transmission settings (e.g. destination and transmission mode) on the display.
2
A Press the {
{Check Modes}}}} key.
{{
----Broadcasting Sequence
If you dial several destinations for the
same message (broadcasting), the
messages are sent in the order in
which they were dialed. If the fax
message could not be transmitted, the
machine redials that destination after
the last destination specified for
broadcasting. For example, if you
ZLBS040N
The following display appears.
specify four destinations, A through
D, for broadcasting, and if the lines to
destinations A and C are busy, the
machine dials the destinations in the
following order: A, B, C, D, A, and C.
See p.78 “Simultaneous Broadcast”,
Facsimile Reference <Advanced Features>
Note
❒ Pressing switches the des-
tination list between fax
number, e-mail address, and IPFax number.
B After checking the settings on the
display, press the {{{{Check Modes}}}}
----Checking the transmission
progress
To check the transmission progress,
print the TX file list. See p.25 “Print-
ing a List of Files in Memory (Print TX
File List)”, Facsimile Reference <Ad-
vanced Features> .
key.
The display before the {{{{Check
Modes}}}} key was pressed appears.
20
Canceling a Memory Transmission
Canceling a Memory Transmission
You can also cancel the mode using
the same procedure in the following
cases:
• Fax Destination, Internet Fax Destination, and IP-Fax Destination
are specified simultaneously.
• Only either Internet Fax Destination or IP-Fax Destination is specified.
Before the Original Is Scanned
Use this procedure to cancel a transmission before pressing the {{{{Start}}}}
key.
Press the {{{{Clear Modes}}}} key.
AAAA
While the Original Is Being
Scanned
Use this procedure to cancel a transmission after pressing the {{{{Start}}}} key.
Press the {{{{Clear/Stop}}}} key.
AAAA
The machine stops scanning.
2
ZLBS050N
Note
❒ When documents are placed in
the ADF, you can cancel transmission simply by removing
them.
Note
❒ You can also cancel scanning by
pressing [Stop Scanning].
❒ Scanning may be completed
while you are performing the
cancel operation.
While the Original Is Being
Transmitted
Note
❒ If the transmission finishes while
you are carrying out this procedure, it will not be canceled.
❒ If you cancel a message while it is
being sent, the transmission is halted as soon as you finish the cancellation procedure. However, some
pages of your message may have
already been sent and received at
the other end.
21
Faxing
Press the {{{{Clear/Stop}}}} key.
AAAA
Note
❒ To cancel another file, repeat
steps
and C.
B
❒ To cancel stopping transmis-
sion, press [Save].
Press [Exit].
DDDD
2
Note
❒ You can also cancel a Memory
Transmission by pressing
[Change / Stop TX File].
Select the file you want to cancel.
BBBB
The standby display appears.
Before the Transmission Is
Started
Use this procedure to cancel a transmission after the original has been
scanned.
Press [Change / Stop TX File].
AAAA
22
Note
❒ If the desired file is not shown,
press [UUUU Prev.] or [TTTT Next] to find
it.
❒ There are cases when a destina-
tion may not be selected as the
destination appears as “*”, depending on the security settings.
Press [Stop Transmission].
CCCC
The list of stored files being transmitted or waiting for transmission
appears.
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