Ricoh AFICIO 3131 User Manual

OPERATOR’S MANUAL

FOR COPYING FUNCTIONS

Before making copies

How to make copies

Setting of basic copy modes

Color editing and adjustment

Using the editing functions

Using the special functions

Selecting finishing modes (Using the optional finishers)

Network scanning function (Using the optional printer controller)

When the graphic symbols flash on the touch panel

Maintenance

Specifications & Options

Read this manual carefully before you use this product and keep it handy for future reference. For safe and correct use, please be sure to read the Safety Information in this manual before using the machine.

FCC NOTICE

This equipment has been tested and found to comply with limits for a Class A digital device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference when the equipment is operated in a commercial environment. This equipment generates, uses, and can radiate radio frequency energy and, if not installed and used in accordance with the instruction manual, may cause harmful interference to radio communications. Operation of this equipment in a residential area is likely to cause harmful interference in which case the user will be required to correct the interference at his own expense.

WARNING: Changes or modification made to this equipment, not expressly approved by the

supplier or parties authorized by the supplier could void the user’s authority to operate the equipment.

This Class A digital apparatus complies with Canadian ICES-003.

Cet appareil numérique dela classe A est conforme à la norme NMB-003 du Canada.

Important

Contents of this manual are subject to change without prior notice. In no event will the company be liable for direct, indirect, special, incidental, or consequential damages as a result of handling or operating the machine.

Notes:

Some illustrations in this manual might be slightly different from the machine. Certain options might not be available in some countries. For details, please contact your local dealer.

Laser Safety:

This machine is considered a CDRH Class 1 laser device, safe for office/EDP use. The machine contains 4 AIGalnp laser diodes, 30-milliwatt, 680-690 nanometer wavelength for each emitter. Direct (or indirect reflected) eye contact with the laser beam might cause serious eye damage. Safety precautions and interlock mechanisms have been designed to prevent any possible laser beam exposure to the operator.

Caution:

Use of controls or adjustments or performance of procedures other than those specified in this manual might result in hazardous radiation exposure.

For good copy quality, the supplier recommends that you use genuine toner from the supplier.

The supplier shall not be responsible for any damage or expense that might result from the use of parts other than genuine parts from the supplier with your office products.

Power Source

115V, 60Hz, 16A or more Please be sure to connect the power cord to a power source as above. For details about power source, see Installation.

Trademarks:

Fiery is a trademark registered in the U.S. Patent and Trademark Office. Fiery Remote Scan, Command WorkStation are trademarks of Electronics For Imaging, Inc.

OUR QUALITY IS SECOND TO NONE

Supplies / Parts

Dependability

Genuine supplies from the supplier are subjected to the strictest of inspections so that every supply you receive will perform at optimal levels.

High Productivity

Genuine supplies from the supplier are created to meet the demands of our competitive world and provide high-speed reliable trouble-free copies when you need them.

Stable Image Quality

Genuine supplies from the supplier are designed to provide consistently stable image output.

Copier Kind

Genuine supplies from the supplier are designed to keep the copier and all its parts in trouble-free working order. Reduction of machine wear is due to the supplier’s intimate knowledge of the copier’s characteristics ensuring the highest standard of care.

Machine Balance

From the beginning supplies and machines were made for each other. Whenever the supplier designs a new machine, it also designs a new toner that is made just for that machine. By using genuine supplies with copiers from the supplier, you are guaranteed optimum performance.

Toner

Optimum Image Quality

Genuine toner from the supplier is manufactured using ultra-fine quality materials under precisely controlled conditions to ensure that your copiers will continually generate sharp high-quality images.

Cost Advantage

Genuine toner from the supplier provides value. Only the proper amount of toner is used during the reproduction process there by enabling the machine to continue to operate until all the toner has been used. In this way you get the full value from each cartridge used.

Environmental Harmony

Genuine toner from the supplier is manufactured with the environment in mind. To care for Mother Earth, we use embossed or plastic labels making our toner fully recyclable. In addition, harmful dust and ozone levels have been reduced to improve the working environment.

User Friendly

Genuine toner from the supplier is people-friendly. Before approving our toner for sale, we test them to be sure that they pass the strictest of health standards. This takes the worry out of handling the toner.

OUR QUALITY IS SECOND TO NONE (Cont.)

General

ISO 9000 and ISO 14000

Our toner plants are ISO 9001 and ISO 14001 certified. Our toner is of the highest quality and are environmental friendly.

Service and Support Benefits

Our Service engineers are certified to keep your copier performing at optimum levels. To ensure continuous image quality, utilize an authorized Service provider to care for and perform periodical maintenance on your copier.

PREFACE

Thank you for purchasing the Digital Color Copier SDC531/CS331/LC031/Aficio Color 3131. This Operator’s Manual describes the following:

• how to use the digital color copier

• how to inspect and carry out maintenance on the digital copier

• how to remedy mechanical and copying problems

The Color Guidebook in color, which comes in a separate volume explains copy density adjustment, color adjustment, copy editing, image editing and image processing in a way that is easy for you to understand. Before using the digital color copier, thoroughly read and understand this Operator’s Manual. To ensure that clean copies are made at all times and to keep your digital color copier in optimum working order, this Operator’s Manual should be readily available for future reference.

When the digital color copier is used as a printer or scanner, be sure to read the Operator’s Manual for the Printer Controller (User Document CD-ROM).

To ensure correct and safe use of this machine, this Operator’s Manual describes safety precautions according to the following three levels of warning:

Before reading this Operator’s Manual, you should fully understand the meaning and importance of these signal words.

Warning .. Indicates a potentially hazardous situation which, if not avoided, could result in death,

serious injury, or serious damage, or fire in the equipment or surrounding assets.

Caution...Indicates a potentially hazardous situation which, if not avoided, may result in minor or

moderate injury, partial damage of the equipment or surrounding assets, or loss of data.

Note ........ Indicates a procedure you should follow to ensure the optimal performance of the digital

color copier and problem-free copying.

Tip .......... Describes handy information that is useful to know when operating the digital color copier.

Advice .... Describes an operation you should follow to keep the digital color copier in good working

order.

User Safety

This digital color plain paper copier does not produce laser radiation hazardous to the user. It is certified as a Class 1 laser product under the U.S. Department of Health and Human Services (DHHS) Radiation Performance Standard according to the Radiation Control for Health and Safety Act of 1968.

Protective housing and external covers completely confine the laser light emitted inside the plain paper copier. The laser beam cannot escape from the machine during any phase of user operation.

Regulations implemented on August 2, 1976 by the Bureau of Radiological Health (BRH) of the U.S. Food and Drug Administration apply to laser products manufactured from August 1, 1976. Laser products marketed in the United States must comply with these regulations.

CAUTION: Using controls or adjustments or performing procedures, other than those specified herein

may result in hazardous radiation exposure.

PREFACE (Cont.)

Features

This is a digital color copier employing a 4-step tandem copy process, which is capable of high-speed full-color copying. It incorporates a display with a touch panel and menu keys that graphically represent copier functions. As a result, anybody can make clear-looking copies quickly and easily. This machine also has the following convenient features, functions and options.

The full-color copying speed is 31 copies (LT) per minute. The resolution of both scanning and reading realizes a high-quality full-color image with 600 dpi and 256 shades of gradation for each color by the proprietary 4 beam laser unit. The 9.5 seconds for the first copy output marks the fastest speed among copiers of a similar class. You can make copies pleasantly in no time. The warm-up time is drastically shortened to approximately 4 minutes. Electronic sorting improves both color and black-and-white copying productivity. OHP film feeding is available from the drawer. Comes with rich editing functions such as trimming, masking and image repeat. Loading the page memory and hard disk as standard equipment enables 2 in 1 / 4 in 1, electronic

sorting and magazine sorting, etc.

A fixing system with less oil reduces the amount of oil stuck to the paper and consequently produces OHP-film copies of good permeability. Just by simply replacing the cartridge, you can add toner and you do not soil your hands. Since the paper is fed in straight, any paper jams can be cleared easily. A wide variety of media from thin paper (17lb.) to thick paper (104lb.cover), sticker labels, OHP films, etc. is acceptable. A wide range of paper sizes from ST-R to Full Bleed (12”x18”) is acceptable. The image quality technology offers up to 999 successive stable copy images. Installing an optional finisher offers quick sorting such as stapling, magazine sorting and hole punching (optional) of copies automatically. Installing a finisher with an optional saddle stitching function attached allows you to select the saddle stitching mode which will automatically staple the center of the document just like a book. Two types of controllers (optional) can be connected to the copier externally or internally in order to make printers and scanners available. Comes with the ‘energy saving mode’ which can lower the fuser temperature to save the power consumption while the copier is not being used. The ‘off-mode’ will automatically turn the copier off when it is not used for a specified period of time, and the ‘sleep mode’ can maintain the minimum power consumption when the optional printer is in use (waiting) while the copier is not being used.

Our quality is second to none .............................................................................................................1

Preface ................................................................................................................................................3

Features ..............................................................................................................................................4

Table of contents ................................................................................................................................. 5

Precautions .........................................................................................................................................8

1. Installation ...................................................................................................................................... 8

2. General Precautions....................................................................................................................... 9

3. Safety Information ........................................................................................................................ 11

Disclaimer notice ............................................................................................................................. 13

Forgery prevention function / Storage of color copies..................................................................... 14

1.Before making copies ................................................................................................................... 1-1

1. Description of the digital color copier and the optional equipment ........................................... 1-2

- Main components ..................................................................................................................... 1-2

- Optional equipment .................................................................................................................. 1-3

- Control panel ............................................................................................................................ 1-4

- Touch panel .............................................................................................................................. 1-6

2. Turning ON the power switch...................................................................................................... 1-8

- Controlling the use of the copier with access codes ............................................................... 1-9

3. Energy-saving functions ........................................................................................................... 1-10

2.How to make copies ...................................................................................................................... 2-1

1. General copying procedures ...................................................................................................... 2-2

2. Setting copy paper ...................................................................................................................... 2-4

- Acceptable copy paper types and sizes .................................................................................. 2-4

- Handling and storing paper ..................................................................................................... 2-5

- Changing the paper size of the drawer / Setting the drawer for special uses ......................... 2-6

3. Setting originals .......................................................................................................................... 2-9

- Acceptable original types and sizes ........................................................................................ 2-9

- When placing an original on the glass .................................................................................. 2-10

- When using the reversing automatic document feeder (optional) ........................................ 2-11

4. Auto job start (Job preset) ......................................................................................................... 2-14

- During warming up ................................................................................................................. 2-14

- During copying ....................................................................................................................... 2-15

- During printing (optional) ....................................................................................................... 2-16

5. Interrupt copying........................................................................................................................ 2-17

6. Canceling/Resuming a copy operation .................................................................................... 2-18

3.Setting of basic copy modes ........................................................................................................ 3-1

1. Paper selection ........................................................................................................................... 3-2

- Automatic paper selection (APS) ............................................................................................. 3-2

- Manual paper selection ........................................................................................................... 3-3

2. Reduction and enlargement copying ......................................................................................... 3-4

- Using automatic magnification selection (AMS) ...................................................................... 3-4

- Specifying both original size and copy size ............................................................................ 3-5

- Using the reduction/Enlargement zoom keys or one-touch zoom keys .................................. 3-6

- Reducing/Enlarging photos to standard size (photo zoom key) ............................................. 3-7

3. Duplex copying (1-sided, 2-sided, book-type) ........................................................................... 3-9

4. Copy density adjustment .......................................................................................................... 3-15

5. Color mode ............................................................................................................................... 3-16

6. Original mode ........................................................................................................................... 3-17

TABLE OF CONTENTS (Cont.)

4.Color editing and adjustment ........................................................................................................ 4-1

1. Monocolor copying ..................................................................................................................... 4-2

2. Hue adjustment ........................................................................................................................... 4-3

3. Saturation .................................................................................................................................... 4-4

4. Color balance (YMCK adjustment) ............................................................................................. 4-5

5. RGB adjustment .......................................................................................................................... 4-6

6. One-touch adjustment ................................................................................................................ 4-7

7. Background adjustment .............................................................................................................. 4-8

8. Sharpness adjustment ................................................................................................................ 4-9

5. Using the editing functions ........................................................................................................... 5-1

1. Image shift ................................................................................................................................... 5-2

2. Edge erase .................................................................................................................................. 5-4

3. Book center erase ....................................................................................................................... 5-5

4. Dual-page ................................................................................................................................... 5-6

5. Full image ................................................................................................................................... 5-8

6. 2 IN 1 / 4 IN 1 ............................................................................................................................... 5-9

7. Magazine sort (from the editing menu)..................................................................................... 5-11

8. X-Y zoom................................................................................................................................... 5-13

9. Image editing ............................................................................................................................ 5-14

- Trimming/Masking .................................................................................................................. 5-14

- Mirror image ........................................................................................................................... 5-16

- Negative/Positive reversal ..................................................................................................... 5-17

10. Centering ................................................................................................................................. 5-18

11. Image repeat ........................................................................................................................... 5-20

6.Using the special functions .......................................................................................................... 6-1

1. Continuous original feeding / Single original feeding ................................................................ 6-2

2. Mixed-sized originals .................................................................................................................. 6-4

3. Bypass copying ........................................................................................................................... 6-5

- Bypass copying on standard size or full bleed paper ............................................................. 6-7

- Bypass copying on non-standard size paper .......................................................................... 6-9

- Thin Paper/Thick Paper/OHP Film/Special Paper/Sticker Label ........................................... 6-11

4. Job memory .............................................................................................................................. 6-13

5. Setting the “OTHER” size key ................................................................................................... 6-16

6. User selection (Initial settings) .................................................................................................. 6-17

7. Weekly timer ............................................................................................................................. 6-19

8. Setting the date and time .......................................................................................................... 6-21

9. Total counter ............................................................................................................................. 6-22

10. Department management ....................................................................................................... 6-23

- Printing an access code list ................................................................................................... 6-24

- Setting access codes (Registration/Change/Deletion) ......................................................... 6-25

- Resetting counters ................................................................................................................. 6-29

11. Automatic calibration ............................................................................................................... 6-30

12. Switching between languages ................................................................................................ 6-32

13. Setting the energy saving mode ............................................................................................. 6-33

14. Setting the off-mode (auto shutoff) .......................................................................................... 6-34

15. Clearing of toner counter ........................................................................................................ 6-35

7.Selecting finishing modes (Using the optional finishers) ........................................................... 7-1

1. Finishing modes and finishers (optional) ................................................................................... 7-2

2. Sort/group copying ...................................................................................................................... 7-3

3. Staple sorting .............................................................................................................................. 7-4

4. Magazine sort & saddle stitching mode (booklet mode) ............................................................ 7-6

5. Hole punching mode .................................................................................................................. 7-8

8.Network scanning function (Using the optional printer controller) ........................................... 8-1

1. About the scanning function ....................................................................................................... 8-2

2. Procedure of scan setting ........................................................................................................... 8-3

3. About the setting before scanning ............................................................................................ 8-18

- Setting by the user ................................................................................................................. 8-19

- Setting by the administrator ................................................................................................... 8-23

- Setting the administrator password ....................................................................................... 8-30

4. Shutting down the power supply to the printer controller ......................................................... 8-32

9.When the graphic symbols flash on the touch panel .................................................................. 9-1

1. Description of the flashing graphic symbols ............................................................................... 9-2

2. Add paper symbol ....................................................................................................................... 9-3

- Adding paper to the drawers .................................................................................................... 9-3

- Adding paper to the large-capacity feeder (optional) .............................................................. 9-4

3. Replace toner cartridge symbol ................................................................................................. 9-5

4. Clear paper symbol .................................................................................................................... 9-7

Paper misfeed in the reversing automatic document feeder (optional) ................................ 9-7

Paper misfeed in the drawer feeding area ............................................................................ 9-8

Paper misfeed in the large-capacity feeder (optional) .......................................................... 9-9

Paper misfeed on the bypass guide .................................................................................... 9-10

Paper misfeed inside of the copier ...................................................................................... 9-10

Paper misfeed in the automatic duplexer (optional) ........................................................... 9-13

Paper misfeed in the hole punch unit (optional) ................................................................. 9-15

Paper misfeed in the finisher (optional) .............................................................................. 9-16

Paper misfeed in the saddle stitch unit (optional) ............................................................... 9-17

5. Adding staples (optional) .......................................................................................................... 9-19

6. Removing jammed staples (optional) ...................................................................................... 9-23

7. Clearing accumulated punched paper bits (optional) .............................................................. 9-25

8. Call service symbol ................................................................................................................... 9-26

9. Periodic maintenance message ............................................................................................... 9-27

10.Maintenance ............................................................................................................................... 10-1

1. Daily inspection ........................................................................................................................ 10-2

2. Simple troubleshooting............................................................................................................. 10-4

11.Specifications & Options ........................................................................................................... 11-1

1. Specifications of the main unit .................................................................................................. 11-2

2. Specifications of options ........................................................................................................... 11-5

3. Packing list .............................................................................................................................. 11-10

4. Copying function combination matrix ..................................................................................... 11-11

5. Image quality adjustment combination matrix ........................................................................ 11-12

6. Index ....................................................................................................................................... 11-13

PRECAUTIONS

1. Installation

This machine should be installed by a qualified service technician.

Note: The packing material should be disposed of properly.

To obtain the best possible results, this copier should be used in conjunction with a dedicated AC power line at the following ratings.

115V–60Hz, 16A

Notes:

1. The use of other appliances or other equipment on the same line as this copier may adversely affect performance and copy quality.

2. Be sure to use a 3-conductor, grounded wall outlet.

3. In areas where a 2-pin plug is used, the copier must be grounded for safety. Never ground it to a gas pipe, a water pipe, or any other object not suitable for grounding.

After a suitable place has been selected for the installation of this machine, please do not change it. Avoid excessive heat, dust, vibration and direct sunlight. Also, provide

proper ventilation as the copier emits a small amount of ozone.

Notes:

1. The recommended environmental range for use is as follows:

• Temperature: 10~30°C/50~86°F

• Humidity: 20~85% RH

2. To insure optimal operation, allow clearances of at least 32” on the left, 32” on the right and 4” in the rear (refer to the illustration below).

The socket outlet should be installed near the equipment and be easily accessible.

2. General Precautions

Handle and use the copier gently and carefully.

• Do not place anything on the paper drawers or the original feeding tray.

• Never allow the power cable to be trampled on or pinched between hard objects, otherwise an

accident or electrical trouble might occur.

• Do not allow any metal items such as paper clips to fall into the copier.

Be sure to turn OFF the power switch (unless using the weekly timer mode):

• When you leave your office at night.

• If a power failure occurs.

Caution: When turning OFF the power switch, be sure to do so only after the machine cycling

has come to a complete stop.

Be sure to disconnect the power-cord plug:

• When you do not intend to use the copier for an extended period of time.

Be sure to turn OFF the power switch immediately and call for service:

• If an unusual noise is heard from the copier.

• If the outside of the copier becomes unusually hot.

• If any part of this copier is damaged, or if it has been dropped.

• If the copier has been exposed to rain or liquid.

It is recommended that only supplies made or designated by the supplier be used for this machine in order to optimize copy quality. All supplies should be stored in a cool, dry area.

For optimum performance, it is recommended that 21lb. xerographic bond paper of high quality be used. Paper of lower quality may contain inherent properties such as excess paper dust and may lead to premature servicing.

Do not apply force or place heavy objects (8.83lb. or more) on the original glass. Breaking the glass may cause personal injury.

Do not place heavy objects on the copier. They may fall and injure you.

ALWAYS keep the plug and outlet clean. Prevent them from accumulating dust and dirt. This could cause a fire and give you an electric shock due to the heat released by

electric leakage.

Be very careful to treat the touch panel gently and never hit it. Breaking the surface could cause malfunctions.

NEVER attempt to repair, disassemble or modify the equipment by yourself. You could

cause a fire or get an electric shock.

ALWAYS contact your Service representative for maintenance or repair of the internal parts of the equipment.

WARNING: DO NOT LEAN ON, APPLY FORCE OR PLACE HEAVY OBJECTS ON THE

FINISHER. PERSONAL INJURY OR PROPERTY DAMAGE MAY RESULT.

Keep the machine away from flammable liquids, gases, and aerosols. A fire or an electric shock might occur.

PRECAUTIONS (Cont.)

2. General Precautions (Cont.)

Warning Label

Identification Label

Explanatory Label

CLASS 1 LASER PRODUCT

APPAREIL A LASER DE CLASSE 1

LASER KLASSE 1

PRODUCTO DE LASER DE CLASE 1

Copying Prohibition Label

Warning for high temperature areas

Certification Label

3. Safety Information

When using this machine, the following safety precautions should always be followed.

Safety During Operation

In this manual, the following important symbols are used:

WARNING:

Indicates a potentially hazardous situation which, if instructions are not followed, could result in death or serious injury.

CAUTION:

Indicates a potentially hazardous situation which, if instructions are not followed, may result in minor or moderate injury or damage to property.

WARNING:

• Connect the power cord directly into a wall outlet and never use an extension cord

• Disconnect the power plug (by pulling the plug, not the cable) if the power cable or plug becomes

frayed or otherwise damaged.

• To avoid hazardous electric shock or laser radiation exposure, do not remove any covers or screws

other than those specified in this manual.

Turn off the power and disconnect the power plug (by pulling the plug, not the cable) if any of the following occurs

• You spill something into the machine.

• You suspect that your machine needs service or repair

• The external housing of your machine has been damaged

• Do not incinerate spilled toner or used toner. Toner dust might ignite when exposed to an open

flame.

• Disposal can take place at our authorized dealer

• Dispose of the used toner bottle in accordance with the local regulations

• Connect the machine only to the power source described on the inside front cover of this manual.

• Do not damage, break or make any modifications to the power cord. Do not place heavy objects on

it. Do not pull it hard nor bend it more than necessary. These actions could cause an electric shock or fire.

• Do not damage, break or make any modifications to the power cord. Do not place heavy objects on

it. Do not pull it hard nor bend it more than necessary. These actions could cause an electric shock or fire.

• Keep the machine away from flammable liquids, gases, and aerosols. A fire or an electric shock

might occur.

CAUTION:

• Protect the machine from dampness or wet weather, such as rain and snow.

• Keep the machine away from humidity and dust. Otherwise a fire or an electric shock might occur.

• Do not place the machine on an unstable or tilted surface. If it topples over, an injury might occur.

• If you use the machine in a confined space, make sure there is a continuous air turnover.

• Unplug the power cord from the wall outlet before you move the machine. While moving the

machine, you should take care that the power cord will not be damaged under the machine.

• When you disconnect the power plug from the wall outlet, always pull the plug (not the cable).

• Do not allow paper clips, staples, or other small metallic objects to fall inside the machine.

• Keep toner (used or unused) and toner bottle out of the reach of children.

• For environmental reasons, do not dispose of the machine or expended supply waste at household

waste collection points. Disposal can take place at an authorized dealer.

• The inside of the machine could be very hot. Do not touch the parts with a label indicating ”hot

surface”. Otherwise, an injury might occur.

• The fusing section of this machine might be very hot. Caution should be taken when removing

misfed paper

• Do not use aluminum foil, carbon paper, or similar conductive paper to avoid a fire or machine

failure.

Fixing the adjusters (stoppers)

There are two adjusters (stoppers) located in the front bottom part of the copier. After moving/installing the copier, be sure to turn the adjusters clockwise to fix them firmly on the ground.

*To unlock the adjusters when moving the copier, turn

them counterclockwise.

If the copier is not steady, it may fall over and result in personal injury.

To l oc k

To unlock

DISCLAIMER NOTICE

The following notice sets out the exclusions and limitations of liability of the supplier (including its employees, agents and sub-contractors) to any purchaser or user (‘User’) of this machine, including its accessories, options and bundled software (‘Product’)

1. The exclusions and limitations of liability referred to in this notice shall be effective to the fullest extent permissible at law. For the avoidance of doubt, nothing in this notice shall be taken to exclude or limit the supplier’s liability for death or personal injury caused by the supplier’s negligence or the supplier’s fraudulent misrepresentation.

2. All warranties, conditions and other terms implied by law are, to the fullest extent permitted by law, excluded and no such implied warranties are given or apply in relation to the Products.

3. The supplier shall not be liable for any loss, cost, expense, claim or damage whatsoever caused by any of the following: (a) use or handling of the Product otherwise than in accordance with the manuals, including but not

limited to Operator's Manual, Users' Guide, and/or incorrect or careless handling or use of the Product;

(b) any cause which prevents the Product from operating or functioning correctly which arises from

or is attributable to either acts, omissions, events or accidents beyond the reasonable control of the supplier including without limitation acts of God, war, riot, civil commotion, malicious or deliberate damage, fire, flood, or storm, natural calamity, earthquakes, abnormal voltage or other disasters;

technicians authorized by the supplier; or

(d) use of paper, supplies or parts other than those recommended by the supplier.

4. Subject to paragraph 1, the supplier shall not be liable to Customer for: (a) loss of profits; loss of sales or turnover; loss of or damage to reputation; loss of production; loss of

anticipated savings; loss of goodwill or business opportunities; loss of customers; loss of, or loss of use of, any software or data; loss under or in relation to any contract; or

(b) any special, incidental, consequential or indirect loss or damage, costs, expenses, financial loss

or claims for consequential compensation;

whatsoever and howsoever caused which arise out of or in connection with the Product or the use or handling of the Product even if the supplier is advised of the possibility of such damages.

The supplier shall not be liable for any loss, cost, expense, claim or damage caused by any inability to use (including, but not limited to failure, malfunction, hang-up, virus infection or other problems) which arises from use of the Product with hardware, goods or software which the supplier has not directly or indirectly supplied.

FORGERY PREVENTION FUNCTION / STORAGE OF COLOR COPIES

FORGERY PREVENTION FUNCTION

This copier has a forgery prevention function.

Please ensure that your digital full-color copier is not used for making copies of prohibited

items.

Copying the following items is normally prohibited by local law:

Bank bills, revenue stamps, bonds, stock certificates, bank drafts, checks, passports, driver’s

licenses.

STORAGE OF COLOR COPIES

(1) The copies should be kept in a place which is not exposed to light to prevent fading when

they are stored for a long time.

(2) If copies are kept pressed between plastics made of chloroethylene for a long time, the

toner may melt and stick to the plastic due to high pressure and high temperature. Keep

them in polyethylene binders.

(3) When a color copy is folded, the toner at the fold can become separated.

(4) The toner on the copies may melt if it touches solvent. If the ink on the copies has not

completely dried, the toner may also melt. Keep copies away from solvent.

(5) When copies are kept near an extremely high temperature such as a heater, the toner may

melt. Keep them at room temperature and do not allow this to vary very much.

1. BEFORE MAKING COPIES

1. Description of the digital color copier and the optional equipment ........

- Main components .......................................................................................... 1-2

- Optional equipment ........................................................................................ 1-3

- Control panel .................................................................................................. 1-4

1-2

- Touch panel .................................................................................................... 1-6

2.Turning ON the power switch ..................................................... 1-8

- Controlling the use of the copier with access codes ....................................... 1-9

3.Energy-saving functions............................................................ 1-10

1-1

1. DESCRIPTION OF THE DIGITAL COLOR COPIER AND THE OPTIONAL EQUIPMENT

Main Components

Fuser unit

Left-hand front cover

Control panel

Exit cover (Left side)

Drawers*1

Operator’s manual pocket

Original scales

(Back side)

Original cover (Optional)

Original glass

Power switch

Bypass guide

Feed side cover

Paper size indicator

Toner cartridges

Right-hand front cover

1-2

Used toner bag (container)

*1...... 2 drawers are standard equipment. When the automatic duplexer (optional) is installed

in the uppermost drawer, the 2nd to the 4th drawers are for paper feeding (the 4th is an option).

BEFORE MAKING COPIES

Transfer belt unit knob

Electrophotographic unit

Transfer belt unit

Fuser unit

Transfer belt unit

Optional Equipment

Reversing Automatic Document Feeder

Automatically feeds a placed stack of originals one by one to have them copied.

Automatic Duplexer

This reverses the copies in order to make duplex copies.

Optional Drawer Modules

One optional module cannot be attached when the automatic duplexer (optional) is installed.

Large-Capacity Feeder

Feeds up to 1500 sheets of LT-sized paper (21lb.) continuously.

Finisher

Enables the use of the hole punching (available when the optional hole punch unit is installed) and saddle stitching modes (SR940 only) in addition to the sort, group and stapling modes.

Hole Punch Unit

Makes punch holes on copies.

Optional Equipment Configuration

Original Feed Tray

Hole Punch Unit

Finisher

Reversing Automatic Document Feeder

Large-Capacity Feeder

Automatic Duplexer

(Without the automatic duplexer installed, two optional modules can be attached as the 3rd and 4th drawers.)

Optional Drawer Module

1-3

1. DESCRIPTION OF THE DIGITAL COLOR COPIER AND THE OPTIONAL EQUIPMENT (Cont.)

Control Panel

TIMER lamp

TIMER lamp lights when the timer is being used.

HELP key

When this key is pressed, the appropriate operation procedures are displayed.

PRINTER/NETWORK key

If you have a printing and scanning option (printer controller) installed, press this key to switch between the printer/scanner function and copier function. * PRINT key

ENERGY SAVER key

When you are not going to use the copier for a while, press this key, which automatically turns off all display lamps. To resume copying, press this key again. If you press this key when the optional printer controller is installed, the power supply to the printer board is not cut off, which allows automatic return of the device when it receives printer data.

INTERRUPT key

While copying is already in progress, press this key when you want to make copies of different originals. During interrupt copying, copies can be made only one by one. Pressing the key again will return you to the previous copy job.

Touch panel

Displays the copier conditions, operating procedures, and various instructions and information to the user in text and illustrations.

COLOR SAMPLE SEAL

This seal shows samples of the monocolor mode.

Page 1-5 (right bottom)

1-4

BEFORE MAKING COPIES

TIMER

HELP

BLACK

AUTO C OL OR

FULL COLOR

PRINTER / NETWORK

ENERGY SAVER

INTERRUPT

ACCESS CODE key

Press this key to administer the users of the copier by the access code. Press this key again when you finish making copies so that the next person must enter his/her own access code to make the copier available again.

FUNCTION CLEAR key

When this key is pressed, all selected copy modes are cleared to default settings. Page 2-2 * Automatic Function Clear

STOP key

Use this key to stop an ongoing scan and copy operation. Page 2-18

START key

Press this key to start copying.

Digital keys

Use these keys to enter the number of copies you want to make and so on.

C CLEAR key Use this key to correct numbers entered with the digital keys such as an incorrect copy quantity.

COLOR MODE SELECTION key

AUTO COLOR The type of original is automatically recognized. Colored originals are color-copied and black and white originals are copied in black and white.

FULL COLOR Regardless of color, all originals are color-copied.

BLACK Regardless of color, all originals are copied in black and white.

Page 1-9

Right bottom of this page

789

ACCESS

CLEAR

FUNCTION CLEAR

STOP

START

PRINT key

If you press the PRINTER/NETWORK key when the optional printer controller is installed, the PRINT key is displayed on the touch panel( Page 8-4). Press this key if you want to start printing immediately after copying has been finished. (If it is not pressed, printing automatically starts in 45 seconds.)

Automatic Function Clear

Even if you do not press the key, within the specified period of time after copying is finished or after the last key is pressed in a copy procedure, the automatic function clear mode will work to clear all settings to defaults, and the basic screen will be displayed. While the department management function is being operated, the display returns to the access code input screen.

FUNCTION CLEAR

Page 1-9

1-5

1. DESCRIPTION OF THE DIGITAL COLOR COPIER AND THE OPTIONAL EQUIPMENT (Cont.)

Touch Panel

When the power is turned on, the following basic screen is shown on the touch panel. (If each department is controlled by an access code, a different screen is displayed. On the screen, currently set functions, selected functions and the copier status are shown using messages and illustrations. * The contents of the touch panel screens in this manual show a copier equipped with a complete range of options.

Paper type

Total copy

Reproduction ratio

Message

Index keys

Function setting area

Message Display

quantity

Page 1-9)

Selected color mode

Set functions confirmation key

The following information is shown on the touch panel: Copier status, operational instructions, cautionary messages, reproduction ratios, total copy quantity, paper type and color modes.

- Paper type

If THIN, THICK1 paper or OHP films are set in the drawer (

Page 2-7), or any special sheets are set on the sheet bypass

Page 6-11), the selected paper type is displayed on the

( top right of the screen.

Touch-keys

The various function items are touch-key selectable. Press any key lightly with your finger.

- Index keys Used for switching between the Basic, Color, Editing and Program menu.

- Function setting area This is where you select or set various functions.

THICK 1, 2, 3, 4

THIN SPECIAL OHP FILM

1-6

BEFORE MAKING COPIES

- Set functions confirmation key This key allows you to confirm the functions that have been set. (The display shown on the right is an example.)

The icons displayed on the screen are as follows (some icons may not appear on the screen):

Clearing the Functions Selected

If you press any key that is half-tone shaded, the function selected is cleared. Also, if the copier is left inactive for approx. 45 seconds, the automatic function clear ( Page 1-5) works and the settings will be cleared.

1-7

2. TURNING ON THE POWER SWITCH

Turn ON the power switch.

- This message appears on the message panel of the Basic

Screen:

Wait Warming Up

About 4 minutes later, the copier will become ready for copying.

- This message appears on the message panel:

READY

While the copier is warming up, you can use the Auto Job Start function. Page 2-14

1-8

BEFORE MAKING COPIES

Controlling the Use of the Copier with Access Codes

With the use of access codes, you can restrict copier users as well as manage copy volumes made by individual groups or departments of your company. * Registering, changing and deleting an access code

When the department management function is in use, the screen shown on the right appears immediately

after the power switch is turned on.

- The same screen is displayed when the ACCESS CODE key is pressed or the automatic function clear mode is activated.

Key in a registered access code (5-digit).

- The copier will be ready for copying.

If the following message remains displayed,

Enter access code

the access code you have entered may be incorrect. Key in the correct code.

Page 6-25

After Copying is Finished

If the department control function is in use, be sure to press the ACCESS CODE key on the control panel after finishing copying. The display returns to the access code input screen and the department management function will remain active.

1-9

3. ENERGY-SAVING FUNCTIONS

Off-mode (Base model)

The power switch of the copier automatically shuts off when the copier is not being used for a certain period of time. The default setting is “OFF”, however, the period of time until the switch is turned OFF is

selectable between 3 and 240 minutes on the “AUTO SHUTOFF” menu. Setting the off-mode

This function allows the copier automatically to cut off the unnecessary electricity to the fuser unit when the copier is not being used for a certain period of time and to stand by with the minimum power consumption. The default setting is “OFF”, however, the period of time until the copier goes into the sleep mode is selectable between 3 and 240 minutes on the “AUTO SHUTOFF” menu. Setting the off-mode

Page 6-34

Sleep mode (When the copier is used also as a printer)

Page 6-34

Energy saving mode (When the copier is used also as a printer)

This function allows the copier automatically to lower the fuser unit temperature to stand by with the minimum power consumption when the copier is not being used for a certain period of time. The default setting is “OFF”, however, the period of time until the copier goes into the energy-saving mode is

selectable between 3 and 60 minutes on the “ENERGY SAVE” menu. Setting the energy save mode

ENERGY SAVER time < AUTO SHUTOFF time

The copier goes into the energy saving mode, then the off-mode or sleep mode.

ENERGY SAVER time

The setting of the off-mode or sleep mode takes precedence and the energy saving mode setting becomes invalid.

Power consumption and warm-up time at energy saving mode

Mode

Energy saving mode

Normal standby

AUTO SHUTOFF time

Level 1

Level 2

Page 6-33

Power Consumption

Without

option

Approx.100W

Approx.160W

Approx.225W Approx.260W

With full

options*1

Approx.135W

Power consumption: Average power per hour

Efficiency

Warm-up time

Approx. 2 min. 30 sec.0Approx. 56 %

Without

option

Approx. 29 % Approx. 25 %Approx. 1min. 15 sec.Approx.195W

0 % 0 %

With full

options*1

Approx. 48 %

1-10

*1 With full options: Reversing automatic document feeder, automatic duplexer, finisher, large-capacity

feeder, hole punch unit, drawer modules

- Power consumption and warm-up time are the actual measurements made according to the manufacturer's method of measuring.

- The initial (default) setting of the energy saving mode is Level 1. You can switch the level depending on the user’s environment. User selection Page 6-17

BEFORE MAKING COPIES

2. HOW TO MAKE COPIES

1. General copying procedures...................................................... 2-2

2. Setting copy paper ..................................................................... 2-4

- Acceptable copy paper types and sizes ....................................................... 2-4

- Handling and storing paper ........................................................................... 2-5

- Changing the paper size of the drawer / Setting the drawer for special uses ... 2-6

3. Setting originals ......................................................................... 2-9

- Acceptable original types and sizes ............................................................. 2-9

- When placing an original on the glass ......................................................... 2-10

- When using the reversing automatic document feeder (optional) ................ 2-11

4. Auto job start (Job preset) ......................................................... 2-14

- During warming up ...................................................................................... 2-14

- During copying ........................................................................................... 2-15

- During printing (optional) ............................................................................. 2-16

5. Interrupt copying ....................................................................... 2-17

6. Canceling/Resuming a copy operation .................................... 2-18

2-1

1. GENERAL COPYING PROCEDURES

After setting (confirming) paper in the drawers, place the originals. When the START key is pressed with any settings unchanged, copies are made in the initial (default) settings (*1). You can make copies as desired by setting different copy modes.

The initial (default) settings of the copier at the time of installation are as shown on the right.

*1 The copy modes that are automatically set when the power

is turned on, when the energy-saving mode is cleared or when the

control panel are called the initial (default) settings.

*2 This is displayed when the reversing automatic document

feeder (optional) is installed.

Place paper in the drawer(s).

- Acceptable copy paper Page 2-4

When the desired paper is not set in any of the drawers or the large-capacity feeder (optional):

- Setting the drawer

- Bypass copying Page 6-5

Place the originals.

- Acceptable originals Page 2-9

- When placing an original on the glass Page 2-10

- When using the reversing automatic document feeder (optional)

Select the copy modes ( in the illustration on the page

on the right).

- Use the color mode selection key, the touch panel and the digital keys.

FUNCTION CLEAR key is pressed on the

Copying Procedure

Page 2-6

Page 2-11

Initial (default) settings

Full-color mode

Reproduction ratio ........... 100%

Copy quantity .................. 1

Automatic paper selection

1-sided

copies from

Manual image density

Text/photo mode (original image type)

Sheet bypass ........ plain paper

Non-sort Non-staple mode

Continuous original feed mode (*2)

1-sided

originals

2-2

- Any copy modes cannot be changed after the START key

is pressed (including the case when originals are divided into

multiple sets when fed).

- Selecting multiple copy modes may be restricted depending on their combination.

Press the START key ( in the illustration on the page

on the right).

- When the reversing automatic document feeder is used and the continuous feed mode is selected( begins.

HOW TO MAKE COPIES

Page 11-11, 11-12

Page 6-2), copying

TIMER

BLACK

FULL COLOR

AUTO CO LOR

HELP

PRINTER / NETWORK

ENERGY SAVER

INTERRUPT

1 1 2

Place the next original (2nd side) and press the

START key.

- Set the first page of your originals first.

- You can also press the YES key before pressing the START key to perform the same operation.

- Repeat this step for the subsequent originals.

Once the final original has been scanned, press the FINISHED key.

ACCESS

CLEAR

FUNCTION CLEAR

STOP

START

When the reversing automatic document feeder (optional) is used and the single-feed mode is selected, the procedure is slightly different from the above.

- Procedure of using the single-feed mode Page 6-3

When Coming Across the Situations below

To make multiple sets of copies:

- Key in the copy quantity with the digital keys.

- To correct the input copy quantity, press the C CLEAR key.

When paper of the same size as the original has run out:

The corresponding drawer key on the touch panel flashes. Add paper or select another drawer.

To stop a copy operation Page 2-18 When this message appears: “Wait Performing Auto Calibration”:

The copier may automatically go into the adjustment mode. It

will soon start working. Do not turn OFF the power. Just wait for a while.

2-3

2. SETTING COPY PAPER

Acceptable Copy Paper Types and Sizes

Feeder

Drawers

(optional

Drawer

Module

included)

Large-

Capacity

Feeder

(optional)

Sheet

Bypass

( Page

6-5)

Paper Type

Thin paper

(17-20 lb.)

Plain Paper

(21-28 lb.)

THICK1

(29 lb.bond -

90 lb. index/

60 lb. cover)

OHP film

Thin paper

(17-20 lb.)

Plain paper

(21-28 lb.)

THICK1 (29 lb.

bond -90 lb.

index / 60 lb.

cover)

Thin paper

(17-20 lb.)

Plain paper

(21-28 lb.)

THICK1 (29 lb.

bond -90 lb.

index / 60 lb.

cover)

THICK2 (-110 lb.

index /75 lb.

cover)

THICK3 (-140 lb.

index /95 lb.

cover)

THICK4

(-104 lb.cover)

Sticker labels

Special paper

OHP film

Paper Size

(Standard size)

LT format: LD, LG, LT, LT-R, ST-R,

COMP (10

8.5”SQ (81/2”x81/2”)

A/B format: A3 (297x420mm),

A4 (297x210mm),

A4-R (210x297mm),

A5-R (148x210mm),

A6-R (105x148mm),

B4 (257x364mm), B5 (257x182mm),

B5-R (182x257mm),

FOLIO (210x330mm)

(Standard size)

LT format: LD, LG, LT, LT-R, ST-R,

COMP (101/8”x14”), 13”LG (81/2”x13”)

8.5”SQ (81/2”x81/2”),

Full Bleed (12”x18”)

A/B format: A3 (297x420mm),

A4 (297x210mm),

A4-R (210x297mm),

A5-R (148x210mm),

A6-R (105x148mm),

B4 (257x364mm), B5 (257x182mm),

B5-R (182x257mm),

FOLIO (210x330mm)

(Non-standard size)

Length: 100-305mm (3.9”-12.0”),

Width: 148-457mm (5.8”-18.0”)

(Standard size)

LD, LT, LT-R

(Standard size)

/8”x14”), 13”LG (81/2”x13”)

Maximum Capacity

600 sheets

600 sheets (24 lb.)

500 sheets (28 lb.)

250 sheets (32 lb.)

250 sheets (60 lb. cover)

100 sheets

1500 sheets

1250 sheets (24 lb.)

1250 sheets (28 lb.)

750 sheets (32 lb.)

750 sheets (60 lb. cover)

130 sheets

115 sheets (24 lb.)

100 sheets (28 lb.)

60 sheets (32 lb.)

60 sheets (60 lb.cover)

40 sheets

40 sheets (80 lb.cover)

40 sheets (104 lb. cover)

40 sheets

Remarks

Only the 2nd, 3rd,

4th drawer can be

set

Only the 2nd drawer

can be set *1

*1 *2

*1 Duplex copying with the optional automatic duplexer is not available. *2 When the finisher (optional) is installed, the images may not output easily according to the environment.

- Paper with filing holes is not acceptable.

2-4

HOW TO MAKE COPIES

+ 210 hidden pages