Ricoh AFICIO 3045, AFICIO 3035 User Manual

FAX Option Type 3045

Getting Started

1

Faxing

2

Using Internet Fax Functions

3

Programming

4

Troubleshooting

5

Operating Instructions

Facsimile Reference

<Basic Features>

Read this manual carefully before you use this machine and keep it handy fo r future reference. For safe and correct use, be sure to read the

Safety Information in the “General Settings Guide” before using the machine.

Introduction

This manual contains detailed instructions and notes on the operation and use of this machine. For your
safety and benefit, read this manual carefully before using the machine. Keep this manual in a handy
place for quick reference.

Notes

Some illustrations in this manual might be slightly different from the machine.

Certain options might not be available in some countries. For details, please contact your local dealer.

Two kinds of size notation are employed in this manual. With this machine refer to the metric version.

Important

Contents of this manual are subject to change without prior notice. In no event will the company be li­able for direct, indirect, special, incidental, or consequential damages as a result of handling or oper­ating the machine.

Trademarks

Microsoft

®

and Outlook® are either registered trademarks or trademarks of Microsoft Corporation in the

United States and/or other countries.

®

Adobe

and Acrobat® are registered trademarks of Adobe Systems Incorporated.

Other product names used herein are for identification purposes only and might be trademarks of their
respective companies. We disclaim any and all rights to those marks.

NOTICE

NOTICE TO USERS (NEW ZEALAND)

A The grant of a Telepermit for any item of terminal equipment indicates only

that Telecom has accepted that the item complies with minimum conditions
for connection to its network. It indicates no endorsement of the product by
Telecom, nor does it provide any sort of warranty. Above all, it provides no
assurance that any item will work correctly in all respects with another item
of Telepermitted equipment of a different make or model, nor does it imply
that any product is compatible with all of Telecom's network services.

B This equipment is not capable, under all operating conditions, of correct op-

eration at the higher speeds for which it is designed. Telecom will accept no
responsibility should difficulties arise in such circumstances.

C This equipment shall not be set up to make automatic calls to the Telecom

"111" Emergency Service.

D If a charge for local calls is unacceptable, the “Dial” button should NOT be

used for local calls. Only the 7-digits of the local number should be dialled
from your telephone. DO NOT dial the area code digit or the “0” prefix.

E This equipment may not provide for the effective hand-over of a call to anoth-

er device connected to the same line.

F This device may be subject to ringing or bell tinkle when calls are made from

another device on the same line. If this occurs, the problem should not
ferred to the Telecom Faults Service.

G This equipment should not be used under any circumstances, which may

constitute a nuisance to other Telecom customers. For example, repeated at­tempts to make unsolicited sales offers to the same number or group of num­bers, such as when a block of numbers terminate on the same PABX.

H The call log incorporated in this equipment does not record all answered

calls. The call log, therefore may not agree with the Telecom account which
may include calls not shown on the log.

I Not all telephones will respond to incoming ring when connected to the ex-

tension socket.

be re-

i

Manuals for This Machine

The following manuals describe the operational procedures of this machine. For
particular functions, see the relevant parts of the manual.

Note

❒ Manuals provided are specific to machine type.

❒ Adobe Acrobat Reader/Adobe Reader is necessary to view the manuals as a

PDF file.

❒ Two CD-ROMs are provided:

• CD-ROM 1 “Operating Instructions”

• CD-ROM 2 “Scanner Driver and Document Management Utility”

❖

General Settings Guide

Provides an overview of the machine and describes System Settings (such as
Tray Paper Settings), Document Server functions, and troubleshooting.
Refer to this manual for Address Book procedures such as registering fax
numbers, e-mail addresses, and user codes.

❖ Security Reference

This manual is for administrators of this machine. It describes security func­tions that the administrators can use to protect data from being tampered
with, or prevent the machine from unauthorized use. Also refer to this man­ual for the procedures for registering administrators, as well as setting user
and administrator authentication.

❖ Network Guide (PDF file - CD-ROM 1)

Provides information about configuring and operating the printer in a net­work environment and using software.
This manual covers all models, and therefore contains functions and settings
that may not be available for your model.
Images, illustrations, functions, and supported operating systems may differ
from those of your model.

❖ Copy Reference

Describes operations, functions, and troubleshooting for the machine’s copier
function.

❖ Facsimile Reference <Basic Features> (this manual)

Describes operations, functions, and troubleshooting for the machine’s fac­simile function.

❖ Facsimile Reference <Advanced Features>

Describes advanced facsimile functions such as line settings and procedures
for registering IDs.

❖ Printer Reference

Describes system settings, operations, functions, and trouble shooting for the
machine’s printer function.

ii

❖ Scanner Reference (PDF file - CD-ROM 1)

Describes operations, functions, and troubleshooting for the machine’s scan­ner function.

❖ Manuals for DeskTopBinder Lite

DeskTopBinder Lite is a utility included on the CD-ROM labeled “Scanner
Driver and Document Management Utility”.

• DeskTopBinder Lite Setup Guide (PDF file - CD-ROM 2)
Describes installation of, and the operating environment for DeskTop­Binder Lite in detail. This guide can be displayed from the [Setup] dialog
box when DeskTopBinder Lite is installed.

• DeskTopBinder Introduction Guide (PDF file - CD-ROM 2)
Describes operations of DeskTopBinder Lite and provides an overview of
its functions. This guide is added to the [Start] menu when DeskTopBinder
Lite is installed.

• Auto Document Link Guide (PDF file - CD-ROM 2)
Describes operations and functions of Auto Document Link installed with
DeskTopBinder Lite. This guide is added to the [Start] menu when Desk­TopBinder Lite is installed.

❖ Other manuals

• PostScript 3 Supplement (PDF file - CD-ROM 1)

• Unix Supplement (Available from an authorized dealer, or as a PDF file on
our Web site.)

Note

❒ The following software products are referred to using a general names:

• DeskTopBinder Lite and DeskTopBinder Professional → DeskTopBinder

• ScanRouter V2 Lite and ScanRouter EX Professional (optional) → the Scan­Router delivery software

• SmartDeviceMonitor for Admin and SmartDeviceMonitor for Client →
SmartDeviceMonitor for Admin/Client

iii

TABLE OF CONTENTS

NOTICE ....................................................................................................................i

Manuals for This Machine ..................................................................................... ii

How to Read This Manual .....................................................................................1

Symbols .....................................................................................................................1

Names of Major Functions .........................................................................................2

1. Getting Started

Control Panel.......................................................................................................... 3

Reading the Display ................................................................................................... 5

Reading the display panel and using keys ..............................................................6

User Authentication .................................................................................................... 8

User Code Authentication (using the control panel)................................................8

User Code Authentication (using a printer driver) ...................................................8

Login (using the control panel) ................................................................................8

Log off (using the control panel) .............................................................................. 9

Login (using a printer driver).................................................................................... 9

Login (using a Web browser)................................................................................... 9

Log off (using a Web browser) ................................................................................ 9

2. Faxing

Placing Originals.................................................................................................. 11

Setting a Scan Area ................................................................................................. 13

Transmission Modes ...........................................................................................16

Switching between Memory Transmission and Immediate Transmission................16

Memory Transmission.........................................................................................17

Canceling a Memory Transmission.................................................................... 21

Before the Original Is Scanned ................................................................................21

While the Original Is Being Scanned........................................................................ 21

While the Original Is Being Transmitted ................................................................... 21

Before the Transmission Is Started.......................................................................... 22

Immediate Transmission.....................................................................................24

Canceling an Immediate Transmission .............................................................26

Before You Have Pressed the {Start} Key............................................................... 26

After You Have Pressed the {Start} Key.................................................................. 26

Confirming Transmission ................................................................................... 27

Confirming on Display .............................................................................................. 27

Confirming by Report ...............................................................................................27

Memory Transmission ........................................................................................... 27

Immediate Transmission .......................................................................................27

Confirming by E-mail ................................................................................................ 27

Confirming by Report and E-mail.............................................................................28

Communication Result Report (Memory Transmission) ..........................................28

Immediate TX Result Report (Immediate Transmission) .........................................29

iv

Scan Settings ....................................................................................................... 30

Resolution ................................................................................................................ 30

Original Type ............................................................................................................ 31

Image Density (Contrast) ......................................................................................... 32

Mixing Scan Settings for a Multiple Page Original ...................................................34

When placing originals on the exposure glass ......................................................34

When placing originals in the optional Auto Document Feeder (ADF) ..................34

Specifying a Destination ..................................................................................... 35

Entering a Fax Number ............................................................................................ 35

Pause .................................................................................................................... 36

Tone ...................................................................................................................... 36

Entering an E-mail Address ..................................................................................... 37

When bypassing the SMTP server........................................................................38

Entering an IP-Fax Destination ................................................................................ 39

Registering Entered Destinations to the Address Book ........................................... 41

Using the Destination List to Specify Single or Group Destinations.........................41

Searching for a Destination ................................................................................ 44

Search by Destination Name ................................................................................... 44

Search by Fax Number ............................................................................................ 45

Search by E-mail Address........................................................................................ 46

Search by IP-Fax Destination .................................................................................. 47

Search by LDAP Server ........................................................................................... 48

Specifying a Registration Number............................................................................50

Reception.............................................................................................................. 52

Switching the Reception Mode................................................................................. 52

Receiving a Fax in Manual Reception Mode............................................................53

3. Using Internet Fax Functions

Internet Fax Functions (by Specifying an E-mail Address) .............................55

Internet Fax Precautions ..........................................................................................56

Functions Not Supported by E-mail Transmission...................................................57

Functions Not Supported by E-mail Reception ........................................................57

T.37 Full Mode ......................................................................................................... 57

Sending Internet Fax Documents....................................................................... 59

Bypassing the SMTP Server .................................................................................... 66

Confirming Reception............................................................................................... 67

Canceling Transmission of an Internet Fax ......................................................68

Before the Original Is Scanned ................................................................................68

While the Original Is Being Scanned........................................................................ 68

After the Original Is Scanned ...................................................................................69

Receiving Internet Fax Documents .................................................................... 70

Auto E-mail Reception .............................................................................................70

Manual E-mail Reception.........................................................................................71

Received Images ..................................................................................................... 72

Internet Fax Functions (by Specifying an IP Address)..................................... 73

Notes on Using IP-Fax ............................................................................................. 75

Functions Not Available for IP-Fax Transmission .................................................... 75

Sending by IP-Fax................................................................................................ 76

v

4. Programming

Initial Settings and Adjustments ........................................................................ 79

Programming............................................................................................................ 80

Editing ...................................................................................................................... 82

Deleting ....................................................................................................................83

Programming Destinations in the Address Book .............................................85

5. Troubleshooting

Adjusting the Volume .......................................................................................... 87

When the {Facsimile} Key Is Lit in Red................................................................ 89

When Toner Runs Out ......................................................................................... 90

Error Messages and Their Meanings ................................................................. 91

Solving Problems.................................................................................................97

When Things Don't Go as Expected ................................................................101

INDEX....................................................................................................... 102

vi

How to Read This Manual

R

R

Symbols

In this manual, the following symbols are used:

WARNING:

This symbol indicates a potentially hazardous situation that might result in
death or serious injury if you misuse the machine without following the instruc­tions under this symbol. Be sure to read the instructions, all of which are includ­ed in “Safety Information”, General Settings Guide.

CAUTION:

This symbol indicates a potentially hazardous situation that might result in mi­nor or moderate injury or property damage that does not involve personal injury
if you misuse the machine without following the instructions under this symbol.
Be sure to read the instructions, all of which are included in “Safety Informa­tion”, General Settings Guide.

* The statements above are notes for your safety.

Important

If this instruction is not followed, paper might be misfed, originals might be
damaged, or data might be lost. Be sure to read this.

Preparation

This symbol indicates information or preparations required prior to operating.

Note

This symbol indicates precautions for operation, or actions to take after abnor­mal operation.

Limitation

This symbol indicates numerical limits, functions that cannot be used together,
or conditions under which a particular function cannot be used.

Reference

This symbol indicates a reference.

[]

Keys that appear on the machine's display panel.

[]

Keys and buttons that appear on the computer's display.

{}

Keys built into the machine's control panel.

1

Names of Major Functions

This machine's major functions are referred to in this manual as follows:

• Internet Fax (by specifying an e-mail address) → Internet Fax

• Internet Fax (by specifying an IP address) → IP-Fax

2

1. Getting Started

Control Panel

The actual machine control panel may differ from this illustration depending on
installed optional units. This illustration has all options installed.

AJA201S

1. Indicators

Shows errors and machine status.

L: Service Call indicator
x: Misfeed indicator
M: Open Cover indicator

d: Add Staple indicator

D: Add Toner indicator
B: Paper run-out indicator

See “Control Panel”, General Settings
Guide.

2. {User Tools/Counter} key

User Tools:
Press to enter User Tools mode. These

tools allow you to customize default set­tings. See p.141 “Facsimile Features”,
Facsimile Reference <Advanced Features> .

Counter:
Displays and prints the total number of

copied or printed pages.

3. Display Panel

This guides you through tasks and dis­plays the machine status. Messages ap­pear here. See p.5 “Reading the Display”.

4. {Check Modes} key

Press before pressing the {Start} key to
check the settings selected for the fax
about to be sent. See p.20 “Checking the
transmission settings”.

5. {Program} key

Enables you to program frequently used
settings and recall previously programmed
settings. See p.129 “Programs”, Facsimile
Reference <Advanced Features> .

6. {Clear Modes} key

Press to cancel the current settings.

7. On indicator

This indicator lights when the operation
switch is turned on.

Important

❒ Do not turn off the main power

switch while the On indicator stays
lighted or is blinking. Neglecting
this may damage the hard disk.

Note

❒ If the main power switch is on even

when the On indicator is off, the ma­chine will receive a fax document.

3

Getting Started

8. Main power indicator

This indicator lights when the main pow­er switch is turned on. See “Turning On
the Power”, General Settings Guide.

1

9. Operation switch

Press to turn the power on (the On indi­cator lights). To turn the power off, press
this switch again (the On indicator goes
off). See p.202 “Turning Off the Main
Power / In the Event of Power Failure”,
Facsimile Reference <Advanced Features> .

Note

❒ The Operation switch does not func-

tion when the [User Tools / Counter / In-
quiry] display is shown.

10. Data In indicator

Blinks when transmission, printing, stor­ing to Document Server are performed
with using the LAN-Fax Driver.

11. Confidential file indicator

Lights when a document is received into
memory with Confidential Reception or
Personal Box. See p.41 “Printing Personal
Box Documents”, Facsimile Reference <Ad-
vanced Features> .

Blinks when a Memory Lock file is re­ceived into memory. See p.38 “Printing a
File Received with Memory Lock”, Fac-
simile Reference <Advanced Features> .

12. Receive File indicator

Lights when a document other than a
Confidential Reception or Memory Lock
file is received. See p.85 “Substitute Re­ception”, Facsimile Reference <Advanced
Features> .

Also lights when a document is received
if the Reception Setting is set to Store. See
p.195 “Storing or Printing Received Doc­uments”, Facsimile Reference <Advanced
Features> .

13. Communicating indicator

Lights during transmission or reception.

4

14. Function status indicators

• When lit green, the corresponding function
is active.

• When lit red, the corresponding function
is interrupted. Press the respective key,
and then follow the instructions that
appear on the screen.

15. Function keys

Press the {Copy}, {Document Server}, {Fac-
simile}, {Printer}, or {Scanner} key to acti-

vate the respective function. The display
content changes accordingly.

The indicator for the selected function
lights up.

16. {Start Manual RX} key

Press when Manual Reception is set. See
p.53 “Receiving a Fax in Manual Recep­tion Mode”.

17. {On Hook Dial} key

Press to dial while listening to the speak­er tone. See p.57 “On Hook Dial”, Facsim-
ile Reference <Advanced Features> .

18. {Tone} key

Press to send tonal signals down a pulse
dialing line. See p.36 “Tone”.

19. {Pause/Redial} key

Pause:
Inserts a pause when you are dialing or

storing a fax number. A pause cannot be
inserted as the first digit. See p.36 “Pause”.

Redial:
Press to redial one of the last ten numbers.

See p.47 “Redial”, Facsimile Reference
<Advanced Features> .

20. Number keys

Use to dial fax numbers, or enter the number
of copies.

21. {#} key (Enter key)

Registers entered contents or settings.

22. {Clear/Stop} key

Clear:
Cancels entered numbers or characters.
Stop:
Interrupts the current operation (trans-

mission, scanning, copying, or printing).

23. {Start} key

Press to start faxing, or printing reports,
or lists.

Control Panel

Reading the Display

The display guides you through operations, shows messages, machine status,
and destinations registered in the destination lists. See “Fax Destination”, Gen-
eral Settings Guide.

If you press the {Facsimile} or {Clear Mode} key during operation, this machine
enters fax standby mode.

Each function name displayed acts as a selection key, which you can touch to se­lect or specify the function.

When a function is selected or specified, the function name is highlighted like
this . When a function cannot be selected or specified, the function
name is grayed out like this .

Note

❒ This machine automatically returns to standby mode if you do not use the

machine for a certain period of time. You can select the period using the Fac­simile Auto Reset Timer. See “Timer Settings”, General Settings Guide.

❒ You can have the machine return to default mode after each transmission us-

ing [Scan End Reset] under Gen. Settings/ Adjust. See p.145 “General Set­tings/Adjustment”, Facsimile Reference <Advanced Features> .

1

5

Getting Started

Reading the display panel and using keys

Display contents will differ depending on installed optional units.

1

❖ Initial Display

1. Allows you to select scanning

conditions and sizes.

2. Displays the date and time, the

name and facsimile number of a des­tination when transmitting, and the
size of the original.

When user authentication is set, a
login user name appears.

3. Press this button to enter or add fax

numbers, e-mail address, or IP-Fax
number.

• Internet Fax setting “On”:

• IP-Fax, H.323, SIP setting “On”:

AJC002S

Note

❒ To use the Internet Fax or IP-Fax

function, the optional print­er/scanner unit is required.

❒ You can change Internet Fax set-

ting under E-mail Settings in the
Facsimile Features menu. See p.148
“E-mail Settings”, Facsimile Refer-
ence <Advanced Features> .

❒ You can change IP-Fax settings un-

der IP-Fax Settings in the Facsimile
Features menu. See p.150 “IP-Fax
Settings”, Facsimile Reference <Ad-
vanced Features> .

• Internet Fax setting “On” and IP­Fax, H.323, SIP setting “On”:

6

Control Panel

4. Displays messages and the machine

status.

5. Displays the entered number of a

destination. When adding destina­tions using the number keys, press
[Add].

6. Press to display various informa-

tion about transmission.

7. Switches transmission mode be-

tween Memory Transmission and
Immediate Transmission. See p.16
“Switching between Memory Trans­mission and Immediate Transmis­sion”.

8. Displays Quick Operation keys

set for frequently used functions. [TX
File Status] and [RX File Status] are pre-

set. See p.145 “General Settings/Ad­justment”, Facsimile Reference
<Advanced Features> .

❖ To return to standby mode, do one of the following:

• If you have placed the original in the optional Auto Document Feeder
(ADF) and have not pressed the {Start} key, remove the original.

• If you have not placed an original, press the {Clear Modes} key.

• If you are in User Tools mode, press the {User Tools/Counter} key.

9. Displays various sending functions.

See p.16 “Transmission Modes”,
p.62 “Sub Transmission Mode”, Fac-

simile Reference <Advanced Fea­tures> , p.134 “Storing a Document”,
Facsimile Reference <Advanced Fea­tures> .

10. Title word keys appear. Allows

you to switch from one page (dis­play) to another on the destination
list. See p.42 “Switching the titles of
destination lists”.

11. Allows you to search for a desti-

nation by destination name, fax
number, e-mail address or registra­tion number.

12. Appears on Destination keys

programmed as a transfer station.

13. Appears on Destination keys

programmed with a group of desti­nations. See “Registering Names to a
Group”, General Settings Guide.

1

7

Getting Started

User Authentication

If user authentication (User Code Au-

1

thentication, Basic Authentication,
Windows Authentication, LDAP Au­thentication, or Integration Server
Authentication) is set, the authentica­tion screen is displayed. Unless a val­id user name and password are entered,
operations are not possible with the
machine. Log on to operate the ma­chine, and log off when you finish op­erations. Be sure to log off to prevent
unauthorized users from using the
machine.

Note

❒ Consult the user administrator about

your login user name, password,
and user code. For details about the
various types of user authentication,
consult the appropriate adminis­trators.

❒ For user code authentication, enter

a number that is registered in the
Address Book as a login user name.

User Code Authentication (using a
printer driver)

If user authentication is set, specify
the user code in the printer properties
of a printer driver. For details, see the
printer driver Help.

Login (using the control panel)

Use the following procedure to log in
when Basic Authentication, Windows
Authentication, LDAP Authentica­tion, or Integration Server Authenti­cation is set.

A Press [Enter] for [Login User Name].

B Enter a login user name, and then

User Code Authentication (using the
control panel)

When user authentication is set, the
following screen appears.

press [OK].

C Press [Enter] for [Login Password].
D Enter a login password, and then

press [OK].

Enter a user code (eight digits), and
then press [#].

8

E Press [Login].

When the user is authenticated, the
screen for the function you are us­ing appears.

Control Panel

Log off (using the control panel)

Use the following procedure to log off
when Basic Authentication, Windows
Authentication, LDAP Authentica­tion, or Integration Server Authenti­cation is set.

A Press the {User Tools/Counter} key.
B Press [Logout].

C Press [Yes].
D Press the {User Tools/Counter} key.

Login (using a printer driver)

If Basic Authentication, Windows
Authentication, LDAP Authentica­tion, or Integration Server Authenti­cation is set, make encryption settings
in the printer properties of a printer
driver, and then specify a login user
name and password. For details, see
the printer driver Help.

Note

❒ When logged on using a printer

driver, logging off is not required.

Login (using a Web browser)

Use the following procedure to log on
when user authentication is set.

Note

❒ It is recommended that you use a

Web Image Monitor running un­der the same network environ­ment as this machine. Otherwise,
the Web browser may not open
and an error may occur.

A Click [Login].
B Enter a login user name and pass-

word, and then click [OK].

Note

❒ For user code authentication, enter

a user code in [User Name], and
then click [OK].

❒ The procedure may differ depend-

ing on the Web browser used.

Log off (using a Web browser)

Click [Logout] to log off when user au­thentication is set.

Note

❒ It is recommended that you use a

Web Image Monitor running un­der the same network environ­ment as this machine. Otherwise,
the Web browser may not open
and an error may occur.

1

9

Getting Started

1

10

Placing Originals

2. Faxing

Place the originals on the exposure
glass or the Auto Document Feeder
(ADF) in the proper way according to
the type of paper shown in the dia­gram.

For details about original types and
how to set original sizes, see Copy Ref-
erence. You cannot use [Special Original ]
under Copy Function. See “Placing
Originals”, Copy Reference.

Note that original sizes that can be au­tomatically detected differ slightly to
those sizes listed in “Sizes Detectable
by Auto Paper Select”, Copy Reference.
See p.213 “Original Sizes Difficult to
Detect”, Facsimile Reference <Advanced
Features> .

❖ How to place A4, B4 JIS (Japanese

Industrial Standard), A3, 8

1

/2"×14", and 11"×17" size originals

8

1

/2"×11",

❖ How to place A5 and B5 JIS size

originals

Note

❒ When you place originals as shown

in the above illustrations, the fax
header on received faxes is printed
in the following positions.

• *1 On the top of the fax

• *2 On the left side of the fax

Reference

p.79 “Initial Settings and Adjust­ments”

Limitation

❒ If you place A5 size originals on

the exposure glass, they are not de­tected. Place A5 size originals into
the ADF. See p.213 “Original Sizes
Difficult to Detect”, Facsimile Refer-
ence <Advanced Features> .

11

Faxing

Note

❒ To scan multiple originals using the

Auto Document Feeder (ADF), set
originals in a stack.

❒ When sending a fax, the image out-

put at the other end depends on the
size and orientation of paper used

2

12

in the receiver's machine. If the re­ceiver does not use paper of the
same size and orientation as that of
the original, the fax image may be
reduced in size, trimmed at both
edges, or divided across two or
more sheets. When sending an im­portant original, ask the receiver
about the size and orientation of
the paper in their machine.

❒ When sending an original of irreg-

ular (i.e. custom) size or part of a
large original, you can specify the
scan area precisely. See p.13 “Set­ting a Scan Area”.

❒ Custom size originals are scanned

as regular size originals, so the re­ceiver may find extra blank mar­gins or edges of images missing. If
you specify a scan area, only that
area is scanned regardless of the
actual size of the original.

❒ To send an original longer than 420

mm (17"), make either of the fol­lowing settings, and then scan the
original using the ADF (if a jam oc­curs, the original might become
damaged because scanning does
not stop in this mode):

• Specify the area under “Scan Area”.
See p.13 “Setting a Scan Area”.

• Select Long Document mode with
the User Parameters. See p.167
“User Parameters”, Facsimile

Reference <Advanced Features>

(switch 14, bit 1).

❒ Documents longer than 800 mm (32")

must be sent by memory transmis­sion (immediate transmission may
not be possible).

❒ If an original jams, press the {Clear/Stop}

key, and then carefully remove the
original.

❒ Make sure that all ink, correcting

fluid etc., has completely dried be­fore placing your original. If it is
still wet, the exposure glass will
become marked and those marks
will appear on the received image.

❒ If you place an A4 or LT (8

size original in the portrait orienta­tion, the machine rotates the image
by 90 degrees before sending. See
p.79 “Transmission with Image
Rotation”, Facsimile Reference <Ad-
vanced Features> .

❒ You can send the first page from the

exposure glass then the remaining
pages from the ADF. You cannot
change from the ADF to the exposure
glass. When transmitting from
memory, see p.19 “Sending multi­ple originals using the exposure
glass”. When sending immediate­ly, see p.25 “Sending multiple orig­inals using the exposure glass”.

❒ When using the Internet Fax func-

tion, originals are sent at A4 width.
Originals larger than A4 are re­duced to A4 width. If the receiver's
machine is compliant with the T.37
full mode, originals are sent at the
width specified in the Address
Book. See p.57 “T.37 Full Mode”.

❒ When setting bound originals (books,

magazines, etc.), you can select to
have either the left or right page
sent first with the User Parameters.
See p.62 “Book Fax”, Facsimile Ref-
erence <Advanced Features> . See
p.167 “User Parameters”, Facsimile

Reference <Advanced Features>

(switch 06, bit 6).

1

/2"×11")

Placing Originals

Reference

For how to place two-sided originals,
see p.63 “Two-Sided Transmission
(Double-Sided Transmission)”,

Facsimile Reference <Advanced Fea­tures> .

For acceptable types of originals,
see p.210 “Acceptable Types of
Originals”, Facsimile Reference <Ad-
vanced Features> .

Setting a Scan Area

Normally, a placed original is scanned
according to the automatically detect­ed size. If a scan area is specified, the
original is scanned accordingly. Thus,
originals can be sent without extra
space or blank margins. See p.213
“Original Sizes Difficult to Detect”,

Facsimile Reference <Advanced Fea­tures> .

❖ Auto Detect

Detects the size of the first page
and scans all pages using that size.
If you want to scan originals of dif­ferent sizes, use the Mixed Origi­nal Sizes function.

Note

❒ If the machine cannot detect the

original size, a confirmation mes­sage appears. Place the original
again.

❖ Regular

The placed original is scanned ac­cording to specified size regardless
of actual size.
The sizes that can be specified are
A4KL, B4 JISL , A3L ,

1

8

/2"×11"KL, 81/2"×14"L, and

11"×17"L.

❖ Area

Enter the area to be scanned. Only
the area in the specified size is
scanned regardless of the actual
size of a placed original. See p.160
“Programming, Changing and De­leting a Scan Size”, Facsimile Refer-
ence <Advanced Features> .

2

❖ Mixed Original Sizes

Select this to individually scan the
size of originals loaded into the
ADF. For example, when A4 and
B4 JIS size originals are sent to­gether, usually all are sent using
the size of the first original. By se­lecting Mixed Original Sizes, the
machine scans and sends each orig­inal according to its size.

Note

❒ To cancel the selected scan area, se-

lect [Auto Detect]. See p.15 “Spec­ifying Auto Detect”.

❒ When using Mixed Original Siz-

es, the machine sends the origi­nals by memory transmission.

❒ When using Mixed Original Siz-

es, rotation transmission is disa­bled. See p.79 “Transmission
with Image Rotation”, Facsimile
Reference <Advanced Features> .

A Place the originals, and then select

any scan settings you require.

Note

❒ When placing different size orig-

inals into the ADF, adjust the
document guide to the largest
original.

❒ Small-size originals may be sent

at a slight slant since they do not
match the document guide.

13

Faxing

B Press [Scan Area].

C Press [OK].

2

C Select the scan area.

Specifying standard sizes

A Press [Regular].

B Press the size of the originals

to be sent, and then press [OK].

The selected size is shown above
the highlighted [Scan Area].

Specifying programmed sizes

A Press [Area 1] or [Area 2].

B Press [OK].

14

Note

❒ 81/2"×11" indicates LT. 81/2"×14"

indicates LG. 11"×17" indicates
DLT.

“Area 1” or “Area 2” is shown
above the highlighted [Scan Ar-
ea].

Placing Originals

Specifying Mixed Original Sizes

A Press [Mixed Original Sizes].

B Press [OK].

“Mixed Original Sizes” is shown
above the highlighted [Scan Area].

Specifying Auto Detect

A Make sure that [Auto Detect] is

selected.

2

If it is not, press [Auto Detect].

B Press [OK].

“Auto Detect” is shown above
[Scan Area].

D Specify a destination and press the

{Start} key.

15

Faxing

Transmission Modes

There are two types of transmission:

• Memory Transmission

• Immediate Transmission

2

❖ Memory Transmission

Transmission starts automatically
after the original is stored in mem­ory. This is convenient when you
are in a hurry and want to take the
document away with you. You can
also send the same original to sev­eral destinations. See p.20 “Broad­casting sequence”.

❖ Immediate Transmission

Immediately dials the destination
number, and while scanning the
original, sends it. It is very conven­ient when you want to send an
original quickly or when you want
to check the destination you are
sending to. When using this type
of transmission, the original is not
stored in memory. You can only
specify one address.

Switching between Memory
Transmission and Immediate
Transmission

Check the display to see which mode
is currently active. You can change
transmission mode by pressing

[Immed. TX] or [Memory TX].

Note

❒ You can set the machine to enter

Memory Transmission mode or
Immediate Transmission mode af­ter the power is turned on or the
{Clear Modes} key is pressed. See
p.145 “General Settings/Adjust­ment”, Facsimile Reference <Ad-
vanced Features> .

16

Memory Transmission

Memory Transmission

Memory transmission mode has
standard fax, Internet Fax and IP-Fax.

Important

❒ If there is a power failure (the main

power switch is turned off) or the
machine is unplugged for about
one hour, all the documents stored
in memory are deleted. As soon as
the main power switch is turned
on, the Power Failure Report is
printed to help you identify delet­ed files. Simply turning off the
power by pressing the Operation
switch does not delete stored doc­uments. See p.202 “Turning Off the
Main Power / In the Event of Pow­er Failure”, Facsimile Reference
<Advanced Features> .

❒ It is recommended that you call the

receiver and confirm with them
when sending important docu­ments.

Limitation

❒ If memory is full (0% appears un-

der [Information] on the display),
Memory Transmission is disabled.
Use Immediate Transmission in­stead.

❒ The number of pages you can store

in memory depends on the origi­nal images and the scan settings.
You can store up to 320 standard
pages (ITU-T #1 chart, Resolution:
Standard, Original Type: Text).
You can store up to 2,240 standard
pages, with the optional expansion
memory installed.

❒ For details about how to confirm

the transmission result, see p.27
“Confirming Transmission”.

❒ A fax number, e-mail address and

IP-Fax number can be specified si­multaneously.

Reference

p.59 “Sending Internet Fax Docu­ments”

p.76 “Sending by IP-Fax”

A Make sure that [Memory TX] is se-

lected.

2

Note

❒ Maximum number of destinations

per Memory Transmission: 500.

❒ Combined total number of desti-

nations of standby documents
stored in memory: 500.

❒ After the total number of programmed

destination numbers exceeds 500,
you can perform only Immediate
Transmission.

❒ Maximum number of documents that

can be stored for Memory Trans­mission: 400.

B Place the original.

Note

❒ The original can be placed ei-

ther into the ADF or on the ex­posure glass, until the {Start}
key is pressed.

Reference

p.11 “Placing Originals”

17

Faxing

C Make the scan settings you require.

2

Reference

p.30 “Scan Settings”

p.31 “Original Type”

p.32 “Image Density (Con­trast)”

D Specify a destination.

If you do not want to do a broad­cast transmission, proceed to step

.

G

Note

❒ If you make a mistake, press the

{Clear/Stop} key, and then enter
the correct number.

Reference

p.35 “Entering a Fax Number”

p.37 “Entering an E-mail Ad­dress”

p.39 “Entering an IP-Fax Desti­nation”

p.41 “Using the Destination List
to Specify Single or Group Des­tinations”

p.47 “Chain Dial”, Facsimile Ref-

erence <Advanced Features>

p.47 “Redial”, Facsimile Refer­ence <Advanced Features>

E When sending the same original

to several destinations (broad­casting), press [Add] to specify the
destinations.

Note

❒ You do not have to press [Add]

when adding a destination us­ing the destination list.

❒ To be extra sure a destination is

added, in User Parameters you
can set the machine so that [Add]
must be pressed each time a
destination is added. See p.167
“User Parameters”, Facsimile

Reference <Advanced Features>

(switch 17, bit 2).

18

F Specify a destination.

Note

❒ Pressing switches the desti-

nation list between fax number,
e-mail address, and IP-Fax number.

❒ To specify another destination,

repeat steps

and F.

E

G Press the {Start} key.

Note

❒ Do not lift the ADF while using

it to scan originals.

The machine dials the destination.
After scanning, the standby dis­play appears.

Memory Transmission

-Sending multiple originals

using the exposure glass

A Make sure that [Memory TX] is se-

lected.

B Place the first page of the original

face down on the exposure glass.

C Specify a destination.

D Make the scan settings you require.
E Press the {Start} key.

The machine starts scanning.

F Place the next original on the expo-

sure glass within 60 seconds after
the machine has finished scanning
the first original.

G Repeat steps D to F for all origi-

nals.

H Place the last original, and then

press [#].
The machine dials the destination
and starts transmission.

2

19

Faxing

-Checking the transmission

settings

You can check the transmission set­tings (e.g. destination and transmis­sion mode) on the display.

2

A Press the {Check Modes} key, and

then check the transmission set­tings.

The following display appears.

Note

❒ Pressing switches the desti-

nation list between fax number,
e-mail address, and IP-Fax number.

B After checking the settings on the

display, press the {Check Modes} key.
The display before the {Check Modes}
key was pressed appears.

-Broadcasting sequence

If you dial several destinations for the
same document (broadcasting), the
documents are sent in the order in
which they were dialed. If the fax
document could not be transmitted,
the machine redials that destination
after the last destination specified for
broadcasting. For example, if you
specify four destinations, A through
D, for broadcasting, and if the lines to
destinations A and C are busy, the
machine dials the destinations in the
following order: A, B, C, D, A, and C.
See p.80 “Simultaneous Broadcast”,

Facsimile Reference <Advanced Fea­tures> .

To check the transmission progress,
print the TX file list. See p.26 “Print­ing a List of Files in Memory (Print TX
File List)”, Facsimile Reference <Ad-
vanced Features> .

If the optional extra G3 interface unit
is installed, you can use the Simultaneous
Broadcast function to send faxes si­multaneously on different phone lines.

-Memory Transmission

sequence

If you specify a second transmission
while broadcasting to several destina­tions, faxes are transmitted alternate­ly to each remaining destination in
the current and second broadcast.

For example, if you specify a broadcast
to destinations A and B, and then specify
a broadcast to destinations C and D
while transmission to destination A is in
progress, the machine sends the faxes in
the following order: A, C, B, and then D.

If the previous file and next file are both on
standby, these are also sent in the same order.

20

Canceling a Memory Transmission

Canceling a Memory Transmission

You can cancel the mode using the same
procedure in the following cases:

• Fax Destination, Internet Fax Des­tination, and IP-Fax Destination
are specified simultaneously.

• Only either Internet Fax Destination
or IP-Fax Destination is specified.

Before the Original Is Scanned

Use this procedure to cancel a trans­mission before pressing the {Start} key.

A Press the {Clear Modes} key.

Note

❒ When originals are placed into the

ADF, you can cancel transmis­sion simply by removing them.

While the Original Is Being
Scanned

Note

❒ You can also cancel scanning by

pressing [Stop Scanning].

❒ Scanning may be completed while

you are performing the cancel
operation.

While the Original Is Being
Transmitted

Note

❒ If the transmission finishes while

you are carrying out this proce­dure, it will not be canceled.

❒ If you cancel a document while it is

being sent, the transmission is halt­ed as soon as you finish the cancel­lation procedure. However, some
pages of the document may al­ready have been sent and received
at the other end.

A Press the {Clear/Stop} key.

2

Use this procedure to cancel a trans­mission after pressing the {Start} key.

A Press the {Clear/Stop} key.

The machine stops scanning.

Note

❒ You can also cancel a Memory

Transmission by pressing [Change
/ Stop TX File].

21

Faxing

B Select the file you want to cancel.

Before the Transmission Is
Started

Use this procedure to cancel a trans­mission after the original is scanned.
To cancel transmission to some desti-

2

Note

❒ If the desired file is not shown,

press [UPrev.] or [TNext] to find
it.

❒ There are cases when a destina-

tion may not be selected as the
destination appears as “*”, de­pending on the security settings.

nations that a fax is sent to, see p.20
“Deleting a Destination”, Facsimile
Reference <Advanced Features> .

A Press [Change / Stop TX File].

C Press [Stop Transmission].

The list of stored files being trans­mitted or waiting for transmission
appears.

B Select the file you want to cancel.

D Press [Exit].

22

Note

❒ To cancel another file, repeat steps

and C.

B

❒ To cancel stopping transmission,

press [Save].

The standby display appears.

Note

❒ If the desired file is not shown,

press [UPrev.] or [TNext] to find
it.

❒ There are cases when a destina-

tion may not be selected as the
destination appears as “*”, de­pending on the security settings.