Ricoh AFICIO 3030, AFICIO 3025 User Manual

Download

FAX Option Type 3030

Operating Instructions

Facsimile Reference

Transmission Mode

Checking and Canceling Transmission Files

Communication Information

Other Transmission Features

Reception Features

Fax via Computer

Simplifying the Operation

Facsimile Features

Administrator Setting

Solving Operation Problems

Appendix

Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the

Safety Information in the “General Settings Guide” before using the machine.

Introduction

This manual contains detailed instructions and notes on the operation and use of this machine. For your safety and benefit, read this manual carefully before using the machine. Keep this manual in a handy place for quick reference.

Notes

Some illustrations in this manual might be slightly different from the machine.

Certain options might not be available in some countries. For details, please contact your local dealer.

Depending on which country you are in, your machine may include certain options as standard. For details, please contact your local dealer.

Two kinds of size notation are employed in this manual. With this machine refer to the inch version.

Important

Contents of this manual are subject to change without prior notice. In no event will the company be liable for direct, indirect, special, incidental, or consequential damages as a result of handling or operating the machine.

Trademarks

Microsoft

, Windows® and Windows NT® are registered trademarks of Microsoft Corporation in the

United States and/or other countries.

and Acrobat® are registered trademarks of Adobe Systems Incorporated.

Adobe

Ethernet is a registered trademark of Xerox Corporation.

Other product names used herein are for identification purposes only and might be trademarks of their respective companies. We disclaim any and all rights to those marks.

Note

The proper names of the Windows operating systems are as follows:

• The product name of Windows

• The product names of Windows

• The product names of the Windows Server

• The product names of Windows NT

Microsoft Microsoft Microsoft

Microsoft Microsoft

Microsoft Microsoft Microsoft

Microsoft Microsoft

Windows® 2000 Advanced Server

Windows® 2000 Server

Windows® 2000 Professional

Windows® XP Professional

Windows® XP Home Edition

Windows ServerTM 2003 Standard Edition

Windows ServerTM 2003 Enterprise Edition

Windows ServerTM 2003 Web Edition

Windows NT® Server 4.0

Windows NT® Workstation 4.0

95 is Microsoft® Windows 95.

98 is Microsoft® Windows 98.

Me is Microsoft® Windows Millennium Edition (Windows Me).

2000 are as follows:

XP are as follows:

2003 are as follows:

4.0 are as follows:

Manuals for This Machine

The following manuals describe the operational procedures of this machine. For particular functions, see the relevant parts of the manual.

Note

❒ Manuals provided are specific to machine type.

❒ Adobe Acrobat Reader/Adobe Reader is necessary to view the manuals as a

PDF file.

❒ Two CD-ROMs are provided:

• CD-ROM 1 “Operating Instructions”

• CD-ROM 2 “Scanner Driver and Document Management Utility”

❖

General Settings Guide

Provides an overview of the machine and describes System Settings (such as Tray Paper Settings), Document Server functions, and troubleshooting. Refer to this manual for Address Book procedures such as registering fax numbers, e-mail addresses, and user codes.

❖ Security Reference

This manual is for administrators of this machine. It describes security functions that the administrators can use to protect data from being tampered with, or prevent the machine from unauthorized use. Also refer to this manual for the procedures for registering administrators, as well as setting user and administrator authentication.

❖ Network Guide (PDF file - CD-ROM 1)

Provides information about configuring and operating the printer in a network environment and using software. This manual covers all models, and therefore contains functions and settings that may not be available for your model. Images, illustrations, functions, and supported operating systems may differ from those of your model.

❖ Copy Reference

Describes operations, functions, and troubleshooting for the machine’s copier function.

❖ Facsimile Reference <Basic Features>

Describes operations, functions, and troubleshooting for the machine’s facsimile function.

❖ Facsimile Reference <Advanced Features> (this manual)

Describes advanced facsimile functions such as line settings and procedures for registering IDs.

❖ Printer Reference

Describes system settings, operations, functions, and trouble shooting for the machine’s printer function.

❖ Scanner Reference (PDF file - CD-ROM 1)

Describes operations, functions, and troubleshooting for the machine’s scanner function.

❖ Manuals for DeskTopBinder Lite

DeskTopBinder Lite is a utility included on the CD-ROM labeled “Scanner Driver and Document Management Utility”.

• DeskTopBinder Lite Setup Guide (PDF file - CD-ROM 2) Describes installation of, and the operating environment for DeskTopBinder Lite in detail. This guide can be displayed from the [Setup] dialog box when DeskTopBinder Lite is installed.

• DeskTopBinder Introduction Guide (PDF file - CD-ROM 2) Describes operations of DeskTopBinder Lite and provides an overview of its functions. This guide is added to the [Start] menu when DeskTopBinder Lite is installed.

• Auto Document Link Guide (PDF file - CD-ROM 2) Describes operations and functions of Auto Document Link installed with DeskTopBinder Lite. This guide is added to the [Start] menu when DeskTopBinder Lite is installed.

❖ Other manuals

• PostScript 3 Supplement (PDF file - CD-ROM 1)

• Unix Supplement (Available from an authorized dealer, or as a PDF file on our Web site.)

Note

❒ The following software products are referred to using general names:

• DeskTopBinder Lite and DeskTopBinder Professional → DeskTopBinder

• ScanRouter V2 Lite and ScanRouter EX Professional (optional) → the ScanRouter delivery software

• SmartDeviceMonitor for Admin and SmartDeviceMonitor for Client → SmartDeviceMonitor for Admin/Client

TABLE OF CONTENTS

Manuals for This Machine ...................................................................................... i

How to Read This Manual .....................................................................................1

Symbols .....................................................................................................................1

Names of Major Functions .........................................................................................2

1. Transmission Mode

Sending at a Specific Time (Send Later) ............................................................. 3

Sender Settings...................................................................................................... 5

Priority Transmission ............................................................................................ 8

Confidential Transmission.................................................................................... 9

Polling Transmission...........................................................................................11

Polling Transmission Clear Report...........................................................................13

Polling Reception................................................................................................. 14

Polling Reception Reserve Report ........................................................................... 16

Polling Reception Result Report ..............................................................................16

2. Checking and Canceling Transmission Files

Displaying Confirmation of Transmission......................................................... 18

Canceling a Transmission .................................................................................. 19

Deleting a Destination ......................................................................................... 20

Adding a Destination ........................................................................................... 21

Changing Other Options ..................................................................................... 22

Changing the Transmission Time ............................................................................22

Changing the SMTP Server Setting.........................................................................23

Printing a File ....................................................................................................... 24

Resending a File .................................................................................................. 25

Printing a List of Files in Memory (Print TX File List)....................................... 26

3. Communication Information

Printing the Journal ............................................................................................. 27

Journal .....................................................................................................................29

Checking the Transmission Result (TX File Status) ......................................... 31

Checking the Reception Result (RX File Status) ..............................................32

Displaying the Memory Status............................................................................33

Printing/Deleting Received and Stored Documents (Print/Delete Stored RX File)

Printing Received and Stored Documents ...............................................................34

Deleting Received and Stored Documents .............................................................. 35

Printing a Confidential Document ...................................................................... 36

Confidential File Report............................................................................................37

Printing a File Received with Memory Lock ...................................................... 38

Personal Boxes ....................................................................................................40

Personal Boxes ........................................................................................................ 40

Printing Personal Box Documents ........................................................................... 41

...34

iii

Information Boxes ............................................................................................... 42

Information Boxes ....................................................................................................42

Storing Documents in Information Boxes................................................................. 42

Printing Information Box Documents........................................................................44

Deleting Information Box Documents.......................................................................45

4. Other Transmission Features

Handy Dialing Functions..................................................................................... 47

Chain Dial................................................................................................................. 47

(Example) 01133-1-555333...................................................................................47

Redial .......................................................................................................................47

Advanced Features..............................................................................................49

SUB Code ................................................................................................................ 49

SID Code ............................................................................................................... 50

SEP Code ................................................................................................................50

PWD Code.............................................................................................................52

Transfer Request .....................................................................................................52

With transfer requests set in the System Settings menu.......................................55

On Hook Dial ........................................................................................................ 57

Manual Dial ...........................................................................................................59

Changing the Line Port ....................................................................................... 60

Sub Transmission Mode ..................................................................................... 62

Book Fax ..................................................................................................................62

Two-Sided Transmission (Double-Sided Transmission)..........................................63

Standard Message Stamp........................................................................................65

Sending an Auto Document ..................................................................................... 66

Printing documents stored as Auto Documents .................................................... 67

Sending a Stored File............................................................................................... 68

Sending stored documents.................................................................................... 68

Printing stored documents ..................................................................................... 70

Stamp....................................................................................................................... 73

Transmission Options .............................................................................................. 73

Fax Header Print ...................................................................................................74

Label Insertion.......................................................................................................74

Reduced Image Transmission............................................................................... 75

Auto Reduce..........................................................................................................75

Default ID Transmission ........................................................................................ 75

Selecting transmission options for a single transmission ...................................... 76

More Transmission Functions............................................................................ 78

If Memory Runs Out While Storing an Original ........................................................ 78

Parallel Memory Transmission.................................................................................78

Automatic Redial ......................................................................................................79

Batch Transmission.................................................................................................. 79

Dual Access .............................................................................................................79

Transmission with Image Rotation...........................................................................79

Simultaneous Broadcast ..........................................................................................80

JBIG Transmission ................................................................................................... 80

Transmitting Journal by E-mail.................................................................................81

Journal by e-mail ................................................................................................... 81

Printed Reports .................................................................................................... 82

Memory Storage Report...........................................................................................82

Communication Failure Report ................................................................................82

5. Reception Features

Reception.............................................................................................................. 83

Immediate Reception ...............................................................................................83

Memory Reception ................................................................................................... 84

Substitute Reception ................................................................................................ 85

Receiving documents unconditionally ...................................................................85

Receiving documents according to parameter-specified settings .........................86

Reception Functions ........................................................................................... 87

Transfer Station........................................................................................................ 87

Transfer Result Report .......................................................................................... 88

Transfer Result Report (transfer request by e-mail) .............................................. 89

Forwarding Received Documents ............................................................................ 90

Routing Received Documents with SUB Code ........................................................ 91

Transferring Received Documents...........................................................................92

SMTP Reception Using Internet Fax........................................................................ 93

Routing e-mail received via SMTP ........................................................................94

JBIG Reception ........................................................................................................ 96

Auto Fax Reception Power-Up.................................................................................96

Printing Options................................................................................................... 97

Print Completion Beep ............................................................................................. 97

Checkered Mark .......................................................................................................97

Center Mark .............................................................................................................97

Reception Time ........................................................................................................ 98

Two-Sided Printing...................................................................................................98

180-degree rotation printing ..................................................................................99

Multi-Copy Reception ...............................................................................................99

Image Rotation ....................................................................................................... 100

Combine Two Originals ..........................................................................................100

Page Separation and Length Reduction ...............................................................101

Reverse Order Printing .......................................................................................... 102

Page Reduction...................................................................................................... 102

TSI Print (Transmitting Subscriber Identification Print) .......................................... 103

If There Is No Paper of the Correct Size ................................................................ 103

Setting priority trays .............................................................................................104

Just size printing.................................................................................................. 104

Having incoming documents printed on paper from the bypass tray...................105

Where Incoming Documents Are Delivered - Output Tray.............................106

Specifying Tray for Lines........................................................................................ 106

Tray Shift................................................................................................................ 106

6. Fax via Computer

Sending Fax Documents from Computers ...................................................... 107

Before Use ............................................................................................................. 108

Installing the Software ............................................................................................108

Auto run program................................................................................................. 108

Installing individual applications ..........................................................................109

Applications Stored on the CD-ROM .....................................................................109

LAN-Fax Driver.................................................................................................... 109

Address Book ...................................................................................................... 110

LAN-Fax Cover Sheet Editor ............................................................................... 110

Setting LAN-Fax Driver Properties.........................................................................110

Setting print properties ........................................................................................110

Making Settings for Option Configuration ............................................................ 111

Basic Transmission ................................................................................................ 112

Specifying options ............................................................................................... 115

Confirming transmission results by e-mail ........................................................... 117

LAN-Fax Result Report..........................................................................................118

Printing and Saving................................................................................................118

Editing Address Book .............................................................................................118

Editing Fax Cover Sheets ...................................................................................... 120

Creating a cover sheet ........................................................................................ 120

Attaching a created cover sheet ..........................................................................121

LAN-Fax Operation Messages...............................................................................122

Viewing Fax Information Using a Web Browser ............................................. 123

Viewing, Printing, and Deleting Received Fax Documents Using a Web Image Monitor

Viewing received fax documents using a Web browser ......................................123

Printing fax information using a Web browser .....................................................124

Deleting fax information using a Web browser ....................................................125

Programming Destination Information from Web Browser..................................... 125

...123

Delivering Files Received by Fax ..................................................................... 127

7. Simplifying the Operation

Programs ............................................................................................................ 129

Registering and Changing Keystroke Programs....................................................129

Registering a priority function using a program ................................................... 130

Changing a program name .................................................................................. 131

Deleting a Program ................................................................................................131

Using a Program .................................................................................................... 132

Using the Document Server.............................................................................. 133

Storing a Document ............................................................................................... 134

Changing Stored Document Information................................................................136

Deleting a Stored Document .................................................................................. 138

Managing Documents Saved in the Document Server from a Computer ..............139

Using DeskTopBinder..........................................................................................139

Using a Web browser .......................................................................................... 140

8. Facsimile Features

Function List ...................................................................................................... 141

Accessing User Tools (Facsimile Features)....................................................144

Quitting Default Settings ........................................................................................ 144

General Settings/Adjustment ................................................................................. 145

Reception Settings ................................................................................................. 147

E-mail Settings ....................................................................................................... 148

IP-Fax Settings....................................................................................................... 150

Configuring the H.323 gatekeeper.......................................................................151

Configuring the SIP server .................................................................................. 151

Registering or changing a gateway ..................................................................... 152

Deleting a gateway .............................................................................................. 153

9. Administrator Setting

Administrator Tools List ................................................................................... 155

Using Administrator Settings ........................................................................... 157

Programming, Changing, and Deleting Standard Messages.................................157

Storing, Changing, and Deleting an Auto Document .............................................158

Deleting an Auto Document................................................................................. 159

Programming, Changing and Deleting a Scan Size ............................................... 160

Deleting a scan size ............................................................................................ 161

Printing Journal ...................................................................................................... 162

Counters................................................................................................................. 162

Forwarding ............................................................................................................. 162

Programming an End Receiver ...........................................................................163

Quitting the forwarding function........................................................................... 164

Forwarding Mark..................................................................................................165

Memory Lock.......................................................................................................... 165

ECM (Error Correction Mode) ................................................................................166

User Parameters .................................................................................................... 167

Changing the User Parameters ...........................................................................171

Printing the User Parameter List .........................................................................172

Special Senders to Treat Differently ...................................................................... 172

Authorized Reception .......................................................................................... 173

Forwarding........................................................................................................... 174

Reception File Print Quantity ............................................................................... 174

Print 2 Sided ........................................................................................................ 174

Memory Lock ....................................................................................................... 175

Paper Tray...........................................................................................................175

Programming/Changing Special Senders ...........................................................175

Programming Initial Set Up of a Special Sender ................................................. 178

Deleting a Special Sender ................................................................................... 180

Printing the Special Sender List ..........................................................................181

Box Settings ...........................................................................................................181

Programming/changing Personal Boxes .............................................................182

Deleting Personal Boxes .....................................................................................184

Programming/changing Information Boxes .........................................................185

Deleting Information Boxes ................................................................................. 187

Programming/changing Transfer Boxes..............................................................188

Deleting Transfer Boxes ......................................................................................190

Printing the Box List.............................................................................................191

Transfer Report ...................................................................................................... 192

Programming a Confidential ID..............................................................................192

Programming a Polling ID ...................................................................................... 193

Programming a Memory Lock ID ........................................................................... 194

Selecting Dial/Push Phone.....................................................................................194

Storing or Printing Received Documents ............................................................... 195

Reception Report e-mail......................................................................................196

Setting a User for Viewing Received and Stored Documents................................197

Menu Protection Settings.......................................................................................198

Folder Transfer Result Report................................................................................ 198

Folder Transfer Result Report by e-mail .............................................................199

vii

10.Solving Operation Problems

If an Error Report Is Printed.............................................................................. 201

Turning Off the Main Power / In the Event of Power Failure.......................... 202

If an Error Occurs While Using Internet Fax ...................................................203

Error Mail Notification .............................................................................................203

Error Report (E-Mail) ..............................................................................................203

Server-Generated Error E-mail ..............................................................................203

11.Appendix

Connecting the Machine to a Telephone Line and Telephone ...................... 205

Connecting the Telephone Line .............................................................................205

Selecting the Line Type.......................................................................................... 206

Connecting the Optional Handset or an External Telephone.................................207

Optional Equipment...........................................................................................208

Expansion Memory (32MB: DIMM) ........................................................................ 208

Handset.................................................................................................................. 208

Extra G3 Interface Unit .......................................................................................... 208

Specifications..................................................................................................... 209

Compatible Machines............................................................................................. 212

Acceptable Types of Originals ...............................................................................212

Acceptable original sizes ..................................................................................... 212

Original Sizes Difficult to Detect............................................................................. 215

Maximum Values................................................................................................216

INDEX....................................................................................................... 217

viii

How to Read This Manual

Symbols

In this manual, the following symbols are used:

WARNING:

This symbol indicates a potentially hazardous situation that might result in death or serious injury if you misuse the machine without following the instructions under this symbol. Be sure to read the instructions, all of which are included in “Safety Information”, General Settings Guide.

CAUTION:

This symbol indicates a potentially hazardous situation that might result in minor or moderate injury or property damage that does not involve personal injury if you misuse the machine without following the instructions under this symbol. Be sure to read the instructions, all of which are included in “Safety Information”, General Settings Guide.

* The statements above are notes for your safety.

Important

If this instruction is not followed, paper might be misfed, originals might be damaged, or data might be lost. Be sure to read this.

Preparation

This symbol indicates information or preparations required prior to operating.

Note

This symbol indicates precautions for operation, or actions to take after abnormal operation.

Limitation

This symbol indicates numerical limits, functions that cannot be used together, or conditions under which a particular function cannot be used.

Reference

This symbol indicates a reference.

[]

Keys that appear on the machine's display panel.

[]

Keys and buttons that appear on the computer's display.

{}

Keys built into the machine's control panel.

Names of Major Functions

This machine's major functions are referred to in this manual as follows:

• Internet Fax (by specifying an e-mail address) → Internet Fax

• Internet Fax (by specifying an IP address) → IP-Fax

1. Transmission Mode

Sending at a Specific Time (Send Later)

Using this function, you can instruct the machine to delay transmission of your fax document until a specified later time. This allows you to take advantage of off-peak telephone charges without having to be by the machine at the time.

If you have a non-urgent fax, select Send Later with Economy Transmission when you scan it. Faxes are queued in memory and sent during Economy Transmission Time.

Important

❒ If the machine is switched off for

about one hour, all fax documents stored in memory are lost. If documents are lost for this reason, a Power Failure Report is automatically printed when the operation switch is turned on. Use this report to identify lost documents.

Note

❒ You can specify up to 23 hours and

59 minutes.

❒ If the current time shown is not cor-

rect, change it. See “Timer Settings”, General Settings Guide.

❒ Set the Economy Transmission Time

to coincide with off-peak call charge time. See p.146 “Program Economy Time”.

❒ You can program one of the Quick

Operation keys with operations for this function. Using the Quick Operation key allows you to omit step B. See p.145 “General Settings/Adjustment”.

A Place the original, and then select

the scan settings you require.

Reference

p.15 “Placing Originals”, Facsimile Reference <Basic Features>

p.34 “Scan Settings”, Facsimile Reference <Basic Features>

B Press [Transmission Mode].

Limitation

❒ This function is unavailable with Im-

mediate Transmission. Use Memory Transmission.

C Press [Send Later].

Transmission Mode

D Enter the time using the number keys

and select [AM] or [PM]. Then press [OK].

The specified time is shown above the highlighted [Send Later].

Note

❒ Press [Economy Time] to specify

the economy time.

❒ When entering numbers small-

er than 10, add a zero at the beginning.

❒ If you make a mistake, press [Clear]

or the {Clear/Stop} key before pressing [OK], and then try again.

❒ To cancel Send Later, press [Can-

cel]. The display returns to that

of step

E Press [OK].

The standby display appears.

Note

❒ To check the settings, press [Trans-

mission Mode].

F Specify a destination, and then press

the {Start} key.

Note

❒ You can cancel the transmission

setup for Send Later. See p.19 “Canceling a Transmission”.

Sender Settings

This function tells receivers the fax sender's identity.

If the sender's e-mail address is registered in the destination list, the sender can receive transmission results by e-mail.

Also, if you enable the Stamp Sender Name, the registered sender's name (user name) appears on the receiver's sheet, lists, and report.

Preparation

Before using this function, you must register senders in the destination list and specify the User Name as [Sender]. See “Fax Destination”, General Settings Guide.

Note

❒ If user authentication is set, the user

logged in is set as sender. The transmission result is sent to the loggedin user's e-mail address.

❒ You can program one of the Quick

Operation keys with operations for Sender Settings. Quick Operation keys allow you to omit step B. See p.145 “General Settings/Adjustment”.

❒ You can use Communication Result

Report, etc. to check usage status by specified users. If user authentication is set, you can check usage by logged-in users. See p.162 “Printing Jo urnal”. If User ID is set to sender, you can count the number of uses by each user. See “Authentication Information”, General Set- tings Guide.

A Place the original, and then select

the scan settings you require.

Reference

p.15 “Placing Originals”, Facsimile Reference <Basic Features>

p.34 “Scan Settings”, Facsimile Reference <Basic Features>

B Press [Transmission Mode].

C Press [Sender Settings].

D Select a sender.

Transmission Mode

Note

❒ If a destination protection code

is set, the entry screen appears. Enter the protection code for

destination using the number keys, and then press [OK].

E Confirm the selected sender, and then

press [OK].

F Select [On] or [Off] for the Stamp

Sender Name.

Confirming transmission results by e-mail

If the sender's e-mail address is registered you can specify whether or not to send the transmission result by e-mail to the sender. If you enable this function, the transmission result is sent to the registered mail address.

Note

❒ If a user logs in with User ID,

the transmission result is sent by e-mail to the logged-in user.

❒ You can confirm transmission

results by using both the E-mail TX Results function, which sends the results by e-mail, and the Communication Result Report printed by the machine. You can set whether to use both of these together in User Parameters. See p.167 “User Parameters” (switch 10, bit 6).

A Select [Yes] or [No] for the E-

mail TX Results function.

Printing on the Receiver's Sheet

If you enable this function, the sender's name (user name) appears on the receiver's sheet, lists, and report.

A Select [On] for the Stamp Send-

er Name function.

G Press [OK].

The display returns to that of step

Note

❒ The selected sender's name ap-

pears above [Sender Settings]. The sender name is displayed in up to 14 characters, followed by an ellipsis (. . . ).

H Press [OK].

The standby display appears.

Note

❒ To check the settings, press [Trans-

mission Mode].

Sender Settings

I Specify the destination, and then

press the {Start} key.

Note

❒ To cancel the Sender Settings, cancel

the transmission. See p.19 “Canceling a Transmission”.

Transmission Mode

Priority Transmission

Documents you send with Memory

Transmission are sent in the order they are scanned. Therefore, if several documents are queued in memory, the next document will not be sent immediately. However, by using this function you can have your document sent before other queued documents.

A Place the original, and then select

the scan settings you require.

Reference

p.15 “Placing Originals”, Facsimile Reference <Basic Features>

p.34 “Scan Settings”, Facsimile Reference <Basic Features>

B Press [Transmission Mode].

Limitation

❒ This function is not available with

Immediate Transmission. If this function is selected, the machine automatically switches to Memory Transmission.

Note

❒ If there is already a document stored

with this function or a transmission in progress, your document is sent after that document is transmitted.

C Press [Priority TX], and then press

[OK].

The standby display appears.

Note

❒ To check the settings, press [Trans-

mission Mode].

D Specify the destination, and then

press the {Start} key.

Note

❒ Press [Change / Stop TX File] to

cancel the transmission. See p.19 “Canceling a Transmission”.

Confidential Transmission

If you want to limit who views your document, use this function. The document is stored in memory at the other end and not printed until an ID is entered.

GFSINS0N

There are two types of Confidential Transmission:

❖ Default ID

It is not necessary to enter an ID when transmitting. The other party can print the document by entering the Confidential ID programmed in their machine.

❖ ID Override:

Should you want to send a confidential document to a particular person at the other end, you can specify the Confidential ID that the receiver has to enter to see that document. Before you send the document, do not forget to tell the receiver the ID that must be entered to print the document.

Limitation

❒ The destination machine must be

of the same manufacturer and have the Confidential Reception function.

❒ The destination machine must have

enough memory available.

❒ This function is not available with

Internet Fax.

Note

❒ It is recommended that you program

the Confidential ID in this machine beforehand. See p.192 “Programming a Confidential ID”.

❒ An ID can be any 4-digit number

(except 0000).

❒ If the destination machine is not of

the same manufacturer, you can use Confidential Transmission with “SUB Code”. See p.49 “SUB Code”.

A Place the original, and then select

the scan settings you require.

Reference

p.15 “Placing Originals”, Facsimile Reference <Basic Features>

p.34 “Scan Settings”, Facsimile Reference <Basic Features>

B Press [Transmission Mode].

C Press [Confidential TX]. D Depending on the Confidential

Transmission type, use one of the following procedures:

Transmission Mode

Default ID

A Check that [Default ID] is select-

ed, and then press [OK].

Note

❒ To cancel Confidential Trans-

mission, press [Cancel]. The display returns to that of step

Override ID

A Select [ID Override]. B Enter the Confidential ID (4-digit

number) using the number keys, and then press [OK].

“ID Override: ” and the entered Confidential ID are shown above the highlighted [Confidential TX].

F Specify the destination, and then

press the {Start} key.

Note

❒ You can cancel the transmission

setup for Confidential Transmission. See p.19 “Canceling a Transmission”.

E Press [OK].

Note

❒ If you make a mistake, press

[Clear] or the {Clear/Stop} key before pressing [OK], and then try again.

❒ To cancel Confidential Trans-

mission, press [Cancel]. The display returns to that of step

The standby display appears.

Note

❒ To check the settings, press [Trans-

mission Mode].

Polling Transmission

Use Polling Transmission to leave an original in the machine memory for others to pick up. The document is sent when the other party calls you up.

Preparation

Before using ID Polling Transmission, you must register a Polling ID. See p.193 “Programming a Polling ID”.

There are three types of Polling Transmission.

❖ Free Polling Transmission

It is not necessary to enter the Polling ID during the procedure. Anybody can poll the document from your machine. The machine sends it regardless of whether Polling ID's match.

❖ Default ID Transmission

It is not necessary to enter the Polling ID during the procedure. The document will only be sent if the Polling ID of the machine trying to poll your document is the same as the Polling ID stored in your machine. Make sure in advance that both machines' Polling IDs are identical.

❖ ID Override Transmission

You must enter an Override Polling ID unique to the transmission. This ID overrides the ID stored in the machine. The user must supply this ID when they poll your machine. If the IDs match, the document is sent. Make sure in advance the other end knows the ID you are using.

Limitation

❒ Polling Transmission is allowed only

if the receiver's machine has the Polling Reception function.

❒ Usually, only machines of the same

manufacturer that support Polling Reception can perform ID Polling Transmission. However, if the Information Box File function is used, and the other party's fax machine supports Polling Transmission and the SEP function, you can still carry out Polling Transmission with an ID. See p.42 “Information Boxes”.

❒ This function is not available with

Internet Fax.

Note

❒ Free Polling and Default ID Trans-

mission allow only one file to be stored in memory.

❒ ID Override Polling Transmission

allows a file to be stored in memory for each ID; you can store up to 400 files by changing IDs.

❒ You can set whether a Polling Trans-

mission file is deleted in User Parameters. See p.167 “User Parameters” (switch 11, bit 7). To save a file for frequent sending, set to “Standby (Save)”.

Transmission Mode

❒ Polling Transmission Clear Report

allows you to verify Polling Transmission has taken place. See p.13 “Polling Transmission Clear Re-

port”.

❒ You can program one of the Quick

Operation keys with operations for this function. Using this key allows you to omit step B. See p.145 “General Settings/Adjustment”.

❒ The communication fee is charged

to the receiver.

A Place the original, and then select

the scan settings you require.

Reference

p.15 “Placing Originals”, Facsimile Reference <Basic Features>

p.34 “Scan Settings”, Facsimile Reference <Basic Features>

Free Polling Transmission

A Check that [Free Polling TX] is se-

lected.

Default ID Transmission

A Select [Default ID TX].

ID Override Transmission

A Select [ID Override Transmission]. B Specify a 4-digit ID using the

number keys and [A], [B], [C], [D], [E], and [F].

B Press [Transmission Mode].

Note

❒ A Polling ID may be any four

numbers (0 to 9) and characters (A to F), except 0000 and FFFF.

❒ If you make a mistake, press

C Press [Polling TX]. D Depending on the Polling Trans-

mission mode, use one of the following procedures:

E Press [Only Once] or [Save] to delete

[Clear] or the {Clear/Stop} key,

and then try again.

or save the file after transmission.

Note

❒ To delete the original immedi-

ately after transmission, select [Only Once].

❒ To repeatedly send the original,

select [Save].

❒ To cancel Polling Transmission,

press [Cancel]. The display returns to that of step

Polling Transmission

F Press [OK].

“pppppppp pp” appears.

The type of Polling Transmission is shown above the highlighted [Poll- ing TX].

G Press [OK].

Note

❒ To check the settings, press [Trans-

mission Mode].

H Press the {Start} key.

Note

❒ You can cancel the transmission

setup for Polling Transmission. See p.19 “Canceling a Transmission”.

Polling Transmission Clear Report

This report allows you to verify Polling Transmission has taken place.

If E-mail TX Results is programmed in a Quick Operation key, you can have the report e-mail sent after transmission. See p.146 “Quick Operation Key”.

Limitation

❒ This report is not printed if the

User Parameters are set to allow the stored originals to be repeatedly sent (Save). See p.167 “User Parameters” (switch 11, bit 7).

Note

❒ You can turn this function on or off

with the User Parameters. See p.167 “User Parameters” (switch 03, bit

6).

❒ You can have a portion of the sent

image printed on the report with the User Parameters. See p.167 “User Parameters” (switch 04, bit 7).

❒ You can check the result of Polling

Transmission with the Journal. See p.27 “Printing the Journal”

❒ To view the report without text disrup-

tion, select a font of even character width in your e-mail application's settings.

❒ You can display a destination with

the User Parameters. See p.167 “User Parameters” (switch 04, bit 4).

❒ You can indicate the sender's name

with the User Parameters. See p.167 “User Parameters” (switch 04, bit

5).

Transmission Mode

Polling Reception

Use this function to poll a document

from another machine. You can also poll documents from many machines with only one operation (use Groups and Keystroke Programs to fully exploit this function).

Preparation

Before using ID Polling Transmission, you must register a Polling ID. See p.193 “Programming a Polling ID”.

There are two types of Polling Reception.

❖ Default ID/Free Polling Reception

Use this method for Free Polling or Default ID Polling. If the Polling ID is programmed in your machine, any document waiting in the transmitting machine with the same ID are received. If the other machine does not have any documents waiting with the same Polling ID, any documents that do not require ID are received (Free Polling).

❖ ID Override Polling Reception

You must enter an Override Polling ID unique to this transmission. This ID overrides the one stored in this machine. Your machine will receive any documents waiting in the transmitting machine that have matching ID's. If no ID's match, any documents that do not require IDs are received (Free Polling).

Limitation

❒ Polling Reception requires that the

other machine is capable of Polling Transmission.

❒ Usually, you can only receive doc-

uments with a Polling ID from machines of the same manufacturer that support the polling function. However, if the other party's fax machine supports Polling Transmissions and the SEP function, and also has stored IDs, you can still perform Polling Reception. See p.50 “SEP Code”.

❒ This function is not available with

Internet Fax.

Note

❒ To receive a document sent by De-

fault ID Polling Transmission or ID Override Polling Transmission, it is necessary to specify the same Polling ID as the sender's. Free Polling Transmission does not require the same Polling ID.

❒ Polling Result Report allows you

to verify Polling Reception has taken place. See p.16 “Polling Reception Result Report”.

❒ You can program one of the Quick

Operation keys with operations for this function. Using the key allows you to omit step A. See p.145 “General Settings/Adjustment”.

Polling Reception

A Press [Transmission Mode].

B Press [Polling RX]. C Depending on which method you

are using, select one of the following procedures:

Default ID/Free Polling Reception

A Check that [Default ID / Free Poll-

ing RX] is selected, and then

press [OK].

Note

❒ To cancel Polling Reception,

press [Cancel]. The display returns to that of step

ID Override Polling Reception

A Select [ID Override Polling Recep-

tion].

B Specify a 4-digit ID using the

number keys and [A], [B], [C],

[D], [E], and [F], and then press [OK].

“ID Override: ” and the entered Polling ID are shown above the highlighted [Polling RX].

Note

❒ A Polling ID may be any four

numbers (0 to 9) and characters (A to F), except 0000 and FFFF.

❒ If you make a mistake, press

[Clear] or the {Clear/Stop} key before pressing [OK], and then try again.

❒ To cancel Polling Reception,

press [Cancel]. The display returns to that of step

Press [OK].

The standby display appears.

E Specify the destination, and then

press the {Start} key.

Transmission Mode

❒ You can display a destination with

Polling Reception Reserve Report

This report is printed after Polling Reception is set up.

Note

❒ You can turn this function on or off

with the User Parameters. See p.167 “User Parameters” (switch 03, bit

3).

❒ You can have a destination displayed

with the User Parameters. See p.167 “User Parameters” (switch 04, bit

4).

❒ You can display a sender name with

the User Parameters. See p.167 “User Parameters” (switch 04, bit 5).

the User Parameters. See p.167 “User Parameters” (switch 04, bit 4).

❒ You can display a sender name with

the User Parameters. See p.167 “User Parameters” (switch 04, bit 5).

Polling Reception Result Report

This report is printed after each Polling Reception is completed and shows its result.

If E-mail TX Results is programmed in a Quick Operation key, you can select whether a report e-mail is sent after reception. See p.146 “Quick Operation Key”.

Note

❒ You can also check the result of a

Polling Reception with the Journal. See p.27 “Printing the Journal”.

❒ You can turn this function on or off

with the User Parameters. See p.167 “User Parameters” (switch 03, bit

4).

❒ To view the report without text dis-

ruption, select a font of even character width in your e-mail application's settings.

2. Checking and Canceling Transmission Files

After you have pressed the {Start} key (after scanning originals), you can check and edit the destination or settings of Memory Transmission. You can also cancel a transmission, change the settings of a transmission, print a stored file, print a list of stored files, and resend a file which the machine failed to transmit.

• Memory Transmission

• Internet Fax Transmission

•Send Later

• Sender Settings

•Priority Transmission

• Confidential Transmission

• Polling Reception

• Polling Transmission

• Transfer Request

Note

❒ If there are no files being sent, or stored by Memory Transmission, [Change /

Stop TX File] does not appear on the display.

❒ You cannot check or edit a file being sent. Also a Confidential Transmission

file or stored file to be printed as a report cannot be checked or edited.

❒ There are cases when a destination may not be selected as the destination ap-

pears as “*”, depending on the security settings.

Checking and Canceling Transmission Files

Displaying Confirmation of Transmission

A Press [Change / Stop TX File].

B Press [Check / Change Settings].

C Select a file to check.

Note

❒ If multiple destinations were spec-

ified, only the destination selected first appears.

❒ If multiple destinations were spec-

ified, only the number of destinations for unsent documents appears.

D Confirm a transmission, and then

press [Exit].

E Press [Exit].

The standby display appears.

Canceling a Transmission

You can cancel transmission of a file while the file is being sent, stored in memory, or fails to transmit. All the scanned data is deleted from memory.

You can cancel a file for Memory Transmission. This function is useful to cancel a transmission when you notice a mistake in destination or with the originals after storing. To cancel Memory Transmission, search for the file to be canceled among the files stored in memory, and then delete it.

Note

❒ If you cancel a transmission while

the file is being sent, some pages of your file may have already been sent and is received at the other end.

❒ If the transmission finishes while you

are carrying out this procedure, transmission cannot be canceled.

A Press [Change / Stop TX File].

C Select a file whose transmission you

want to cancel.

Note

❒ To display only the files being

sent, press [Files under TX].

❒ If multiple destinations were spec-

ified, only the number of destinations for unsent documents appears.

❒ If multiple destinations were speci-

fied, only one destination number appears. To display all destinations, press [Check / Change Settings].

D Press [Stop Transmission].

The selected file is deleted.

B Make sure [Stop Transmission] is se-

lected.

Note

❒ To cancel stopping transmission,

press [Save].

❒ To cancel another transmission,

repeat from step

E Press [Exit].

The standby display appears.

Checking and Canceling Transmission Files

Deleting a Destination

You can delete destinations.

Note

❒ If you delete a destination that is

the only destination for a transmis-

sion, the transmission is canceled.

D Press [Change] for the destination

you want to delete.

A Press [Change / Stop TX File].

Note

❒ Pressing switches the des-

tination between fax number, Internet Fax address and IP-Fax address.

B Press [Check / Change Settings].

E Press [Clear] to delete the destina-

tion.

C Select the file from which you want

to delete a destination.

Note

❒ Pressing [Clear] deletes by single

digits the fax number or IP-Fax address entered using the number keys. The Internet Fax address can be entirely deleted at once by pressing [Clear].

F Press [Exit].

Note

❒ To delete another destination, re-

peat from step

G Press [Exit].

The standby display appears.

Adding a Destination

Note

❒ A destination cannot be added us-

ing a destination list.

A Press [Change / Stop TX File].

B Press [Check / Change Settings].

C Select the file to which you want

to add a destination.

D Press [Add].

Note

❒ Pressing switches the des-

tination between fax number, Internet Fax address and IP-Fax address.

E Specify the destination using the

number keys or soft (on-screen) keys.

Note

❒ To add an e-mail address, press

[Manual Input], and then specify the destination.

❒ You can also program a SUB Code

or SEP Code by pressing [Adv. Features].

F Press [Exit].

Note

❒ Repeat steps C through E, if you

want to add another destination.

G Press [Exit].

The standby display appears.

Checking and Canceling Transmission Files

Changing Other Options

Changing the Transmission

E Press [Change TX Time].

Time

You can change the transmission time specified with Send Later. S ee p.3 “ Sen ding at a Specific Time (Send Later)”.

You can also delete the transmission time. If the transmission time is deleted, the file is transmitted immediately.

A Press [Change / Stop TX File].

F Press [Clear], and then re-enter the

transmission time using the number keys or select [Economy Time], and then press [OK].

B Press [Check / Change Settings].

Note

❒ If you select [Economy Time], the

economy time already specified is entered. See p.145 “General Settings/Adjustment”.

❒ If you press [Transmit Now], the

file is transmitted immediately.

C Select the file for which you want

to change or cancel the transmission time.

However, if there is a file on standby, that file is sent first.

G Press [Exit].

D The recipient appears.

Note

❒ Repeat from step C, if you want

to change another transmission time.

H Press [Exit].

The standby display appears.

Changing Other Options

Changing the SMTP Server Setting

You can change the settings for whether or not to bypass the SMTP server. See p.70 “Bypassing the SMTP Server”, Facsimile Reference <Basic Features>.

A Press [Change / Stop TX File].

B Press [Check / Change Settings].

D Press [Change].

E Press [SMTP].

F Select [Yes] or [No], and then press

[Exit].

C Select a file whose SMTP server set-

ting you want to change.

G Press [Exit].

Note

❒ Repeat from step C to change the

SMTP server settings of other recipients.

H Press [Exit].

The standby display appears.

Checking and Canceling Transmission Files

Printing a File

If you want to check the contents of a file that is stored in memory and not yet sent, use this procedure to print it out.

Note

❒ Confidential Transmission files are

displayed, but cannot be printed.

❒ You can also print files that have

not been successfully transmitted.

A Press [Change / Stop TX File].

B Press [Print File].

C Select the file you want to print.

Note

❒ If multiple destinations were spec-

ified, only the number of destinations for unsent documents appears.

❒ If you want two-sided printing

(optional), press [Print 2 Sides].

❒ To cancel printing, press [Cancel].

The display returns to that of step

D Press the {Start} key.

Note

❒ To cancel printing after pressing

the {Start} key, press [Stop Print- ing]. The display returns to that of step

E Press [Exit].

The standby display appears.

Note

❒ Repeat from step C, if you want

to print another file.

Resending a File

Machine memory stores documents that could not be successfully transmitted using Memory Transmission. Use this procedure to resend these documents.

Preparation

Set “Store documents in memory that could not be transmitted” to “On” in User Parameters. See p.167 “User Parameters” (switch 24, bit

0).

Note

❒ Files that could not be transmitted

are kept for either 24 or 72 hours depending on how you program this function. See p.167 “User Parameters” (switch 24, bit 1).

A Press [Change / Stop TX File].

B Press [Transmit Failed File].

C Select the file you want to resend.

“TX failed” is displayed for files that could not be sent.

Note

❒ If multiple destinations were spec-

ified, only the destination you specify first appears.

❒ If multiple destinations were spec-

ified, only the number of destinatio ns for unsent documents appears.

❒ To add a destination, press [Add],

and then specify the destination.

D Press [OK].

Note

❒ To cancel transmissions, press [Can-

cel]. The display returns to that

of step

❒ Repeat from step

other file.

to resend an-

E Press [Exit].

The standby display appears.

Transmission starts.

Checking and Canceling Transmission Files

Printing a List of Files in Memory (Print TX File List)

Print this list if you want to find out which files are stored in memory and what their file numbers are. Knowing

the file number can be useful (for example when erasing files).

Note

❒ The contents of a file stored in mem-

ory can also be printed. See p.24 “Printing a File”.

❒ You can display a sender name with

the User Parameters. See p.167 “User Parameters” (switch 04, bit 5).

C Press the {Start} key.

Note

❒ To cancel printing after pressing

the {Start} key, press [Stop Print- ing]. The display returns to that of step B.

D Press [Exit].

The standby display appears.

A Press [Change / Stop TX File].

B Press [Print List].

Note

❒ To cancel printing before press-

ing the {Start} key, press [Can- cel]. The display returns to that of step B.

3. Communication

Printing the Journal

Information

The Journal contains information about the last 50 communications (maximum) made by your machine. It is printed automatically after every 50 communications (receptions and transmissions).

You can also print a copy of the Journal at any time by using the following procedure.

If the machine is equipped with the optional extra G3 interface unit, you can print the Journal of each line type.

Important

❒ The contents of a Journal printed au-

tomatically are deleted after printing. Keep the journal if you require a record of transmissions and receptions. You can check a total of 200 communications (receptions and transmissions) on the display.

❖ All

Prints the results of communications in the order made.

❖ Print per File No.

Prints only the results of communications specified by file number.

Note

❒ The sender name column of the Jour-

nal is useful when you need to program a special sender. See p.172 “Special Senders to Treat Differently”.

❒ You can set whether the Journal is

automatically printed after every 50 communications in User Parameters. See p.167 “User Parameters” (switch 03, bit 7).

❒ You can display a sender name with

the User Parameters. See p.167 “User Parameters” (switch 04, bit 5).

❒ You can set whether the Journal is

printed by line type. See p.167 “User Parameters” (switch 19, bit 1).

❒ You can program one of the Quick

Operation keys with operations for this function. Using the key allows you to omit step A. See p.145 “General Settings/Adjustment”.

❒ Depending on security settings, the

destination may not appear.

A Press [Information].

❖ Print per User

Prints the results of communications by individual senders.

B Press [Print Journal].

Communication Information

C Select a printing mode.

All

A Select [All].

Print per File No.

A Select [Print per File No.]. B Enter a 4-digit file number.

Note

❒ If you make a mistake, press

[Clear] or the {Clear/Stop} key, and then try again.

Printing per User

A Select [Print per User]. B Select a user.

Note

❒ Press [Cancel] if the user is not

registered. The display returns to that of step

❒ Press [Clear] to return to the

previous screen if a wrong user name is selected.

C Press [OK] after checking the user

name shown on the display.

Note

❒ Press [Cancel] if a wrong user

name is selected. The display returns to that of step

D Press the {Start} key.

Note

❒ To cancel a file printing, press

[Stop Printing]. The display returns to that of step

E Press [Exit] twice.

The standby display appears.

Journal

Printing the Journal

1. Printing date

Shows the date and time the report was printed.

2. Programmed Fax Header

Shows the sender name programmed for printing.

3. Date

Shows the transmission or reception date.

4. Time

Shows the transmission or reception start time.

ADJ102S

5. Other end

❖ For fax destinations

• Shows the name (for display) programmed by the other end.

• Shows the programmed fax number if the name (for display) was not programmed.

• If neither name nor fax number was programmed by the other end, an entered fax number or a name programmed in a destination list is shown for transmissions.

Note

❒ To prioritize a fax number or name

programmed in the destination list, contact your service representative.

Communication Information

❖ For Internet Fax destinations

At time of transmission, it shows the e-mail address or name programmed in the destination list. At time of reception, it shows the e-mail address of the sender. At time of broadcasting transmission, it shows the number of destinations after the e-mail addresses or names of destination.

Note

❒ When documents are transmitted

from the computer to the machine,

--LAN-Fax --> appears. To check if the documents are sent to the receiver, confirm the same File No.

❖ For IP-Fax destinations

Shows the IP-Fax destination or name programmed in the destination list. The fax destination details appear on the reception report.

❖ For Folder destinations

Shows the name programmed in the destination list for forwarding.

6. Communication mode

• For fax transmissions and receptions After “T” for outgoing faxes or “R” for incoming faxes, the communication mode appears in alphabetical letters or symbols. If the optional extra G3 interface unit is installed, “G3-1”, “G32”, or “G3-3” appears.

• For Internet Fax transmissions and receptions After , and “T” for outgoing e-mail or “R” for incoming e-mail, the communication mode appears in alphabetical letters or symbols. Outgoing email set for Reception Notice of E-mail Options is indicated by a “Q”, whereas “A” appears with reception notice e-mails.

• For IP-Fax transmissions and receptions After , and “T” for outgoing faxes or “R” for incoming faxes, the communication mode appears in alphabetical letters or symbols.

• For forwarding to the folder destinations Shows (folder mark).

7. Communication time

Shows time taken for transmissions or receptions.

8. Number of pages

Shows the number of pages transmitted or received.

9. Communication result

Shows the result of transmissions or receptions.

OK: All pages were properly transmitted or received. When Reception Notice is activated using the Internet Fax E-mail Options, receipt of Reception Notice is shown. The results of received documents that were routed are preceded by “+”.

--: The Internet Fax document was sent to the mail server programmed in this machine. (However , this does not mean the e-mail was delivered.) When using LANFax, the results of communication from a computer to this machine are shown.

Error: A communication error occurred. D: Power was disconnected during com-

munication. Not all fax documents were transmitted.

10. User name

Shows the sender's name.

11. File number

Shows file management numbers.

Checking the Transmission Result (TX File Status)

You can browse a part of the Journal on the display.

Note

❒ Only the transmission result of the

last 200 communications (receptions and transmissions) are shown.

❒ You can view sent fax documents

and their lists, using a network computer Web Image Monitor. For details, see the Web Image Monitor's Help.

❒ If a transmission is completed while

you are using this function, the result will not appear. To view the latest result, exit TX File Status, and then try again.

❒ You can program one of the Quick

Operation keys with operations for this function. Using the key allows you to omit step A. See p.145 “General Settings/Adjustment”.

A Press [Information].

C Check the transmission results.

Transmission results are displayed, from the latest result down, in groups of six.

Note

❒ When a fax is sent, “Destination”

shows the Own Fax Number or Fax Header information of the receiver. The e-mail address and name programmed in the destination list appears in the “To” field of the sent Internet Fax document. For a transmission from a computer, “-- LANFax -->” is shown.

❒ Depending on security settings,

the destination may appear as *.

B Select [TX File Status].

D Press [Exit] twice.

The standby display appears.

Note

❒ When documents are transmitted

from the computer to the machine, --LAN-Fax --> appears. To check if the documents are sent to the receiver, confirm the same File No.

Communication Information

Checking the Reception Result (RX File Status)

You can browse a part of the Journal on the display.

Note

❒ Only the reception result of the last

200 communications (receptions

and transmissions) are shown.

❒ You can view received fax documents

and their lists, using a network computer Web Image Monitor. For details, see the Web Image Monitor's Help.

❒ If a document is received while you

are using this function, the result will not appear. To view the latest result, exit RX File Status, and then try again.

❒ You can program one of the Quick

Operation keys with operations for this function. Using the key allows you to omit step A. See p.145 “General Settings/Adjustment”.

A Press [Information].

C Check the reception results.

Reception results are displayed, from the latest result, in groups of six.

Note

❒ When a fax or IP-Fax is received,

Transmission Station shows the sender's fax number or Fax Header information. The sender's e-mail address appears in the “From” field of received Internet Faxes.

D Press [Exit] twice.

The standby display appears.

B Press [RX File Status].

Displaying the Memory Status

Use this function to display a summary of current memory usage. Items shown are the percentage of free memory space, the number of received confidential documents, the number of files to be sent, the number of Memory Lock files and the number of received documents to be printed.

A Press [Information].

B Press [Memory Status].

C Check the memory status.

Note

❒ “Others” is displayed when:

• storing attachment files. See p.66 “Sending an Auto Document”.

• storing Reception Request files. See p.52 “Transfer Station”.

• storing originals in the Information Boxes. See p.42 “Storing Documents in Information Boxes”.

• sending to the Personal Box. See p.41 “Printing Personal Box Documents”.

❒ If you made the machine save re-

ceived documents on the hard disk, see “RX Print Standby File” on the display to check the number.

D Press [Exit] twice.

The standby display appears.

Communication Information

Printing/Deleting Received and Stored Documents (Print/Delete Stored RX File)

The optional HDD and printer/scanner unit are required.

You can print documents that are received and stored on the hard disk. You can also delete unwanted documents.

Printing Received and Stored Documents

Preparation

Make the settings for received and stored documents before using this function. See p.195 “Storing or Printing Received Documents”.

Note

❒ If you have selected to store re-

ceived documents and specified an e-mail address for notification of receipt, fax reception notification can be sent to that e-mail address. See p.196 “Reception Report email”.

❒ You can store up to 400 received

documents on the hard disk.

❒ You can view and print received

and stored documents using a Web Image Monitor or DeskTopBinder. See p.123 “Viewing Fax Information Using a Web Browser” or the DeskTopBinder's manuals and Help.

Use the following procedure to print documents saved on the hard disk.

Note

❒ This function allows you to print

only received and stored documents.

❒ You cannot print and delete received

documents using the Document Server function.

❒ You can specify and print multiple

documents. You can specify a maximum of 30 documents at one time.

A Press [Information].

B Press [Print / Delete Stored RX File].

Printing/Deleting Received and Stored Documents (Print/Delete Stored RX File)

C Select a file to be printed, and then

press [Print].

Note

❒ To cancel printing, press [Cancel].

❒ To delete the document after print-

ing, press [Delete File after Print- ing].

❒ To perform two-sided printing

(optional), press [Print on 2 Sides] before pressing the {Start} key.

D Select the printing mode, and then

press the {Start} key.

E Press [Exit] twice.

The standby display appears.

Deleting Received and Stored Documents

Use the following procedure to delete documents stored on the hard disk.

A Press [Information].

B Press [Print / Delete Stored RX File]. C Select a file to be deleted, and then

press [Delete].

D Press [Yes].

Note

❒ To cancel a deletion, press [No].

The display returns to that of step

E Press [Exit] twice.

The standby display appears.

Note

❒ You cannot delete a document while

another person is previewing or printing it using a Web Image Monitor or DeskTopBinder.

❒ You can specify and delete multi-

ple documents. You can specify a maximum of 30 documents at one time.

Communication Information

Printing a Confidential Document

This function is designed to prevent unauthorized users from reading your documents. If someone sends you a document using Confidential Transmission, it is stored in memory but not automatically printed. To print the document you have to enter the Confidential ID Code. When your

machine has received a confidential document, the Confidential File (i) indicator lights.

Preparation

Before using this function, program your Confidential ID. See p.192 “Programming a Confidential ID”.

Important

❒ If the main power switch is off for

about an hour, all confidential documents are deleted. When this happens, the Power Failure Report is printed so you can confirm which documents have been deleted. See p.202 “Turning Off the Main Power / In the Event of Power Failure”.

Limitation

❒ You must program the Confiden-

tial ID for Confidential Reception to work.

❒ This function is not available with

Internet Fax.

Note

❒ You can program one of the Quick

Operation keys with operations for this function. Using the key allows you to omit step B. See p.145 “General Settings/Adjustment”.

A Confirm that the Confidential File

indicator is lit.

ZLBS060N

B Press [Information].

C Press [Print Confidential RX File].

Note

❒ If no confidential documents

have been received, the message “

No reception file.” is

shown. Press [Exit].

D Enter a 4-digit Confidential ID using

the number keys, and then press the {Start} key.

The Confidential ID differs depending on the Sender's specifications.

Printing a Confidential Document

Note

❒ You must enter the Confidential

ID programmed in this machine, if the received file has no Confidential ID.

❒ You must enter the Confidential

ID programmed by the sender. Confirm the sender's Confidential ID in advance.

❒ If the Confidential IDs or Personal

Confidential IDs do not match, the message “

file under specified Confidential ID.

[Exit] to cancel the operation, and then check the Confidential ID or Personal Confidential ID with the other party, and then try again.

No reception

” appears. Press

E Press [Exit].

The standby display appears.

-If you cannot print confidential

files even if the Confidential File (i) indicator is lit.

The Confidential File indicator also lights if the machine received a document with a SUB Code. Check the Personal Boxes.

Confidential File Report

When this function is turned on, this report is printed whenever your machine receives a confidential document.

Note

❒ You can turn this function on or off

with the User Parameters. See p.167 “User Parameters” (switch 04, bit

0).

Note

❒ Print from the Personal Box when

a file is sent from another party with a SUB Code attached. See p.41 “Printing Personal Box Documents”.

Communication Information

Printing a File Received with Memory Lock

This is a security function designed to prevent unauthorized users from reading your documents. If Memory Lock is switched on, all received documents are stored in memory and are not automatically printed. To print the documents, you have to enter the Memory Lock ID Code. When your

machine has received a document with Memory Lock, the Confidential File (i) indicator blinks.

Preparation

Before using this function, program your Memory Lock ID. See p.194 “Programming a Memory Lock ID”.

Before using this function, set Memory Lock to On. See p.175 “Memory Lock”.

Important

❒ If the main power switch is turned

off for about an hour, all documents protected by Memory Lock are deleted. When this happens, the Power Failure Report is printed so you can confirm which documents have been deleted. See p.202 “Turning Off the Main Power / In the Event of Power Failure”.

❒ You can also apply a Memory Lock

to documents that come only from certain senders. See p.175 “Programming/Changing Special Senders”.

❒ Documents received by Polling Re-

ception are automatically printed even if this function is switched on.

❒ You can program one of the Quick

Operation keys with operations for this function. Using the key allows you to omit step B. See p.145 “General Settings/Adjustment”.

A Confirm that the Confidential File

indicator is blinking.

ZLBS060N

B Press [Information].

Note

❒ If Memory Lock and received doc-

ument storage are both set to on, Memory Lock is unavailable and received documents become stored documents. For details, see p.195 “Storing or Printing Received Documents” and p.34 “Printing/Deleting Received and Stored Documents (Print/Delete Stored RX File)”.

❒ Even when Memory Lock is avail-

able, if free memory is insufficient, reception is not possible.

C Press [Print Memory Lock].

Note

❒ If no documents were received

while Memory Lock was switched on, the message “

file.

” is shown. Press [Exit] .

No reception

D Enter a 4-digit Memory Lock ID with

the number keys, and then press the {Start} key.

Note

❒ If the Memory Lock ID does not

match, the message “

fied code does not correspond to programmed Memory Lock ID.

and retry after checking the Memory Lock ID.

” appears. Press [Exit]

Speci-

E Press [Exit].

The standby display appears.

Printing a File Received with Memory Lock

Communication Information

Personal Boxes

Preparation

Before using this function, set the Personal Box in advance. See p.182 “Programming/changing Personal Boxes”.

For details about the SUB Code, see p.181 “Box Settings”.

Personal Boxes

This function lets you set up the machine so that incoming documents addressed to certain users are stored in memory instead of being printed out immediately.

Each user must be assigned a SUB Code (Personal Code) that was designated as a Personal Box beforehand. When the other party sends their document, they specify the SUB Code of the receiver. When the document is received, it is stored in the Personal Box with the matching SUB Code.

This enables several individuals or departments to share a single fax machine yet be able to differentiate between documents. Furthermore, if you specify a receiver for the Personal Box, instead of being stored in memory, incoming documents with this SUB Code appended are forwarded directly to the destination you specify. You can specify a fax number, email address or IP-Fax destination as the receiver. See p.182 “Programming/changing Personal Boxes” for details about programming receivers.

• To be able to receive documents into a Personal Box, you must inform the sender of the SUB Code programmed for that Personal Box and ask them to send the document using SUB Code Transmission with that SUB Code. See p.49 “SUB Code”.

• When documents have been received into Personal Boxes, the Confidential Reception/Memory Lock indicator lights and the Confidential File Report is printed. See p.37 “Confidential File Report”.

• If a receiver is assigned, the delivered document is deleted.

• If a receiver is not assigned, you can print the received documents on this machine. See p.41 “Printing Personal Box Documents”.

Personal Boxes

Printing Personal Box Documents

Follow these steps to print a document received into a Personal Box.

Note

❒ If you print a Personal Box docu-

ment, it is deleted.

A Make sure that the Confidential

File indicator is lit.

ZLBS060N

B Press [Information].

When a password is required

The display appears, when the selected Personal Box password is set in advance.

Note

❒ The password is programmed

in “Administrator Tools”. See p.182 “Programming/changing Personal Boxes”.

A Enter the password, and then

press [OK].

Note

❒ If you make a mistake, press

[Clear] or the {Clear/Stop} key before pressing [OK], and then try again.

❒ To cancel entering a password,

press [Cancel]. The display returns to that of step

E Press the {Start} key.

C Press [Print Personal Box File]. D Select the box with the document

you want to print.

Note

❒ To stop printing, press [Stop Print-

ing]. The display returns to that

of step

F Press [Exit].

Note

❒ To print a document in another

Personal Box, repeat from step

G Press [Exit].

The standby display appears.

Communication Information

Information Boxes

Preparation

Before using this function, set the Information Box in advance. See p.185 “Programming/changing Information Boxes”.

Information Boxes

Use the Information Box function to set up the machine as a Document Server. By scanning documents into Information Boxes, other parties can receive these documents whenever they request them.

For details about the SEP Code, see p.181 “Box Settings”.

• When an SEP Code Polling Reception request is made by another party, the SEP Code they specify is matched against the SEP Codes programmed in that Information Boxes. If a code matches, the document stored in the Information Box is sent to the other party automatically. See p.50 “SEP Code”.

• You can check the contents of Information Boxes with “Store / Delete / Print Information Box File”. See p.44 “Printing Information Box Documents”.

• You can set a password for Information Boxes in advance. A password can be set in “Administrator Tools”. See p.185 “Programming/changing Information Boxes”.

Storing Documents in Information Boxes

Follow these steps to store a document in an Information Box.

• You can program documents for this function with “Store / Delete / Print Information Box File”. See p.42 “Storing Documents in Information Boxes” .

• For other parties to be able to retrieve a document programmed in an Information Box, you need to inform them of the SEP Code assigned to that Information Box.

Note

❒ One Information Box stores one file.

❒ The stored file is not deleted auto-

matically. If you want to delete a stored file, see p.45 “Deleting Information Box Documents”.

A Press [Information].

Information Boxes

B Press [Store / Delete / Print Information

Box File].

C Select the box in which you want to

store the file.

Note

❒ When there are pre-programmed

files, a file mark is displayed at the end of the Box Name.

❒ A message is displayed if you

select a box with a file stored in it. Press [Yes] when changing the file. The stored original file is overwritten.

When a password is required

A Enter the password, and then

press [OK].

D Place the original, and then select

the scan settings you require.

Note

❒ You can also select the following

settings:

• Book Fax

• 2 Sided Original (The optional ADF is required.)

•Stamp (The optional ADF is required.)

Reference

p.15 “Placing Originals”, Facsimile Reference <Basic Features>

p.34 “Scan Settings”, Facsimile Reference <Basic Features>

E Press the {Start} key.

The machine starts to scan the original.

To stop scanning, press [Stop Scan- ning]. The display returns to that of step

F Press [Exit].

Note

❒ If you make a mistake, press

[Clear] or the {Clear/Stop} key before pressing [OK], and then try again.

❒ To cancel entering a password,

press [Cancel]. The display returns to that of step

Note

❒ To store a document in another

Information Box, repeat from step

G Press [Exit].

The standby display appears.

Communication Information

Printing Information Box Documents

Follow these steps to print a document stored in an Information Box.

When a password is required

A Enter the password, and then

press [OK].

A Press [Information].

Note

❒ If you make a mistake, press

[Clear] or the {Clear/Stop} key

B Press [Store / Delete / Print Information

Box File].

C Press [Print File]. D Select the box that contains the

stored file you want to print.

Note

❒ You cannot select a box that has

no stored file.

E Press the {Start} key.

F Press [Exit].

before pressing [OK], and then try again.

❒ To cancel entering a password,

press [Cancel]. The display returns to that of step

Note

❒ If you want two-sided printing

(optional), press [Print 2 Sides] before pressing the {Start} key.

❒ To stop printing before pressing

the {Start} key, press [Cancel]. The display returns to that of step

❒ To stop printing after pressing

the {Start} key, press [Stop Print- ing]. The display returns to that of step

Note

❒ Repeat from step D to print an-

other stored file in the box.

G Press [Exit].

The standby display appears.

Information Boxes

Deleting Information Box Documents

Follow these steps to delete a file stored in an Information Box.

A Press [Information].

B Press [Store / Delete / Print Information

Box File].

C Press [Delete File]. D Select the box that contains the

stored file you want to delete.

When a password is required

A Enter the password, and then

press [OK].

Note

❒ If you make a mistake, press

[Clear] or the {Clear/Stop} key before pressing [OK], and then try again.

❒ To cancel entering a password,

press [Cancel]. The display returns to that of step

E Press [Delete].

Note

❒ To stop deleting, press [Do not De-

lete]. The display returns to that

of step

F Press [Exit].

Note

❒ Repeat from step D to delete an-

other stored file in another box.

G Press [Exit].

The standby display appears.

Communication Information

4. Other Transmission Features

Handy Dialing Functions

Chain Dial

This allows you to compose a telephone number from various parts, some of which may be stored in Destination keys and some of which may be entered using the number keys.

Limitation

❒ You cannot use this function with

Internet Fax transmission.

Note

❒ The total number of digits that can

be entered is up to 128 using Destination keys and number keys.

❒ For Memory Transmission and Im-

mediate Transmission, insert a pause between parts of a number. For On Hook Dial and Manual Dial, no pause is needed.

❒ The Advanced Features function

programmed in the destination list is unavailable.

(Example) 01133-1-555333

Assume that 01133 is stored in a Destination key.

A Place the original, and then select

the scan settings you require.

B Press the Destination key that is

programmed “01133”.

C Press the {Pause/Redial} key. D Enter {1}, {5}, {5}, {5}, {3}, {3},

{3} using the number keys.

E Press the {Start} key.

Redial

The machine stores the last 10 destinations specified in each transmission method. This function saves time when you are sending to the same destination repeatedly, as you do not have to enter the destination again.

Limitation

❒ The following kinds of destinations

are not stored:

• Destinations specified using the destination list

• Destinations specified as a group destination

• Destinations dialed as Receiving Stations for Transfer Request

• Destinations dialed using the external telephone

• Destinations dialed by Redial (regarded as already stored in memory)

• Second and later destinations broadcasted to

• Destinations specified in the LANFax Driver on the computer

❒ To redial a fax number, do not dial

any numbers before you press the

{Pause/Redial} key. If you press the {Pause/Redial} key after entering

numbers using the number keys, a pause is entered instead.

Note

❒ You can specify Internet Fax and

IP-Fax destinations using the Redial function. Select this function before pressing [Manual Input].

Other Transmission Features

A Place the original, and then select

the scan settings you require.

B Press the {Pause/Redial} key.

C Select the destination you want to

redial to.

Note

❒ When the date and time the origi-

nal was scanned appears as a key, select by pressing it.

❒ When you press [ProgDest], you

can register a selected recipient in the destination list. See p.45 “Registering Entered Destinations to the Address Book”, Fac- simile Reference <Basic Features>.

Advanced Features

SUB Code

Normally you can only use Confidential Transmission to send documents to fax machines of the same manufacturer that have the Confidential Reception function. See p.9 “Confidential Transmission”. However, if the other machine supports a similar function called “SUB Code”, you can send fax documents to the other party using this method instead.

For details about the SUB Code, see p.181 “Box Settings”.

Limitation

❒ A SUB Code cannot be used with

Internet Fax.

Note

❒ The ID can be up to 20 digits long.

❒ You can enter numbers, *, #, and

spaces to program an ID.

❒ Make sure the number of digits in

the ID matches the specification of the machine to which you are sending.

❒ You can store IDs in the destina-

tion list and Programs. See “Fax Destination”, General Settings Guide. See p.129 “Registering and Changing Keystroke Programs”.

❒ The SUB Code is printed on all re-

ports. This is possible only if the SUB Code is specified in [Adv. Fea- tures] using the number keys.

A Place the original, and then select

the scan settings you require.

Reference

p.15 “Placing Originals”, Facsimile Reference <Basic Features>

p.34 “Scan Settings”, Facsimile Reference <Basic Features>

B Enter the fax number of a destina-

tion or an IP-Fax destination.

C Press [Adv. Features].

D Press [SUB Code]. E Press [TX SUB Code]. F Enter a SUB Code, and then press

[OK].

“SUB Code” appears one line above

[Adv. Features] on the display.

Note

❒ If you make a mistake, press [Can-

cel] or the {Clear/Stop} key before pressing [OK], and then try again.

Other Transmission Features

G To enter a password, press [Pass-

word (SID)].

H Enter the password with the number

keys, and then press [OK].

I Press [Exit]. J Press the {Start} key.

Note

❒ If you use Immediate Transmis-

sion and the fax machine at the destination does not support

the SUB Code function, a message will appear on the display to inform you of this. When this happens, press [OK] to cancel the transmission.

SID Code

There are times when you may want to use an “SID” (Sender ID) when sending confidential faxes with the SUB Code function. When you use a Personal Box that has a password, enter the SID Code as the password.

Note

❒ The ID can be up to 20 digits long.

❒ You can enter numbers, *, #, and

spaces to program an ID.

❒ You can store IDs in the destination

list and Programs. See p.129 “Registering and Changing Keystroke Programs”. See “Fax Destination”, General Settings Guide.

❒ The SID Code is printed on all re-

ports. This is possible only if the SID Code is specified in [Adv. Fea-

tures] using the number keys.

SEP Code

Normally you can only use Polling Reception to receive faxes from machines that have the Polling Reception function and the same manufacturer. However, if a machine of another manufacturer supports Polling Reception, you can receive fax documents from the other party using this method instead.

You can receive documents that have the same SEP Code as the SEP Code you entered.

For details about the SEP Code, see p.181 “Box Settings”.

Limitation

❒ A SEP Code cannot be used with

Internet Fax.

Note

❒ The ID can be up to 20 digits long.

❒ Make sure the number of digits in

the ID matches the one set on the machine from which you are receiving.

❒ You can enter numbers, *, #, and spac-

es to program an ID.

❒ You can store IDs in the destination

list and Programs. See “Fax Destination”, General Settings Guide. See p.129 “Registering and Changing Keystroke Programs”.

❒ The SEP Code is printed on all re-

ports. This is possible only if the SEP Code is specified in [Adv. Fea- tures] using the number keys.

Advanced Features

A Enter the fax number of a destina-

tion or an IP-Fax destination.

B Press [Adv. Features].

C Press [SEP Code]. D Press [RX SEP Code]. E Enter a SEP Code, and then press

[OK].

“SEP Code” appears one line above

[Adv. Features] on the display.

Note

❒ If you make a mistake, press [Can-

cel] or the {Clear/Stop} key be-

fore pressing [OK], and then try again.

I Press [Transmission Mode].

J Press [Polling RX]. K Press [Default ID / Free Polling RX],

and then press [OK].

Note

❒ To cancel Polling RX, press [Can-

cel]. The display returns to that

of step

L Press [OK].

The standby display appears.

M Press the {Start} key.

F To enter a password, press [Pass-

word (PWD)].

G Enter the password using the number

keys, and then press [OK].

H Press [Exit].

Other Transmission Features

PWD Code

There are times you may want to use a password when receiving faxes by polling using the SEP Code function. If you receive a document from a machine of the same manufacturer, the password does not have to be entered.

Note

❒ The password can be up to 20 dig-

its long.

❒ You can enter numbers, *, #, and spaces

as a password.

❒ You can store IDs in the destination

list and Programs. See “Fax Destination”, General Settings Guide. See p.129 “Registering and Changing Keystroke Programs”.

❒ The PWD Code is printed on all re-

ports. This is possible only if the PWD Code is specified in [Adv. Fea-

tures] using the number keys.

Transfer Request

Transfer Request allows fax machines that have this function to automatically transfer incoming documents to multiple fax destinations. This function helps you save costs when you send the same document to more than one place in a distant area, and saves time since many documents can be sent in a single operation.

The following diagram may make the concept clearer.

GFTRRQ1E

The following terminologies are used in this section:

❖ Requesting Party

The machine where the document originates.

❖ Transfer Station

The machine that forwards the incoming document to another destination.

❖ Receiving Station

The facsimile or computer that received the document from the Transfer Station.

Advanced Features

Preparation

Before you can use this function, you must make the following preparations:

• Program each Transfer Station number in this machine (Requesting Party) and in the Transfer Station itself. See p.192 “Transfer Report”.

• Program the same Polling ID in both this machine (Requesting Party) and the Transfer Station. See p.193 “Programming a Polling ID”.

• To send a Transfer Request by fax, the Transfer Station must be a fax machine of the same manufacturer and have the Transfer Station function.

• To send a Transfer Request by email, the Transfer Station must be a fax machine of the same manufacturer that supports Internet Fax.

• To send a Transfer Request by IP-Fax, the Transfer Station must be a fax machine that supports IP-Fax and be made by the same manufacturer.

• The Requesting Party's fax number must be programmed in the Transfer Station's Quick Dial or Speed Dial.

• The Receiving Station's fax number must be programmed in the Transfer Station's Quick Dial, Speed Dial or Group Dial.

Note

❒ You can specify up to 500 Transfer

Stations in a Transfer Request.

❒ You can have up to 30 End Receivers

per Transfer Station. If you specify a Transfer Station's Group, the Group counts as a single receiver.

❒ When a Transfer Request is sent by

e-mail, as soon as the Transfer Station completes transfer to all Receiving Stations, it sends back a Transfer Result Report by e-mail. See p.89 “Transfer Result Report (transfer request by e-mail)”.

❒ When a Transfer Request is sent by

e-mail to a computer or facsimile without the Transfer Request function, that machine receives it as ordinary e-mail. It does not transfer the document nor send an error report back to the Requesting Party. To send Transfer Request by e-mail, use a Transfer Station that supports Internet Fax and has the Transfer Station function.

❒ You can program one of the Quick

Operation keys with operations for this function. Using the key allows you to omit step C. See p.145 “General Settings/Adjustment”.

A Place the original, and then select

any scan settings you require.

Note

❒ When using a Transfer Request

by e-mail, documents are sent at “Detail” resolution, even if you have specified “Super Fine”. To send a document at “Super Fine”, configure the Full Mode when registering the destinations in the Address Book. See p.61 “T.37 Full Mode”, Facsimile Reference <Basic Features>.

Other Transmission Features

❒ When using a Transfer Request

by e-mail, originals are sent at A4 width. Originals larger than A4 are reduced to A4 width. If the receiver is in compliance with the T.37 full mode, originals are sent at the width specified in the Address Book. See p.61 “T.37 Full Mode”, Facsimile Reference <Basic Features>.

Reference

p.15 “Placing Originals”, Facsimile Reference <Basic Features>

p.34 “Scan Settings”, Facsimile Reference <Basic Features>

C Press [Adv. Features].

D Press [Transfer Req.]. E Press [Receiving Statn]. F Specify a Receiving Station.

B Specify a Transfer Station.

Note

❒ Enter directly or use a destination

list to specify the fax number, email address, or IP-Fax destination of the Transfer Station.

❒ If you make a mistake, press [Clear]

or the {Clear/Stop} key, and then try again.

❒ When a Transfer Request is sent

by e-mail, e-mail options can be set. See steps “Sending Internet Fax Documents”, Facsimile Reference <Ba- sic Features>.

Reference

p.39 “Entering a Fax Number”,

Facsimile Reference <Basic Features>

p.41 “Entering an E-mail Address”, Facsimile Reference <Basic

Features>

p.43 “Entering an IP-Fax Destination”, Facsimile Reference <Ba-

sic Features>

p.45 “Using the Destination List to Specify Single or Group Destinations”, Facsimile Reference

and C on p.63

Note

❒ You cannot enter Receiving Station

numbers directly. The numbers must be stored in destination lists, Speed Dial, or Groups in the Transfer Station(s). To specify a Receiving Station, use the following procedure.

❒ To cancel the Transfer Request,

press [Cancel] twice. The display returns to that of step

Advanced Features

Destination List

A Select [q Quick Dial]. B Enter the registration number

of the destination list where the Receiving Station is stored.

For example, to select the registration number stored in Quick Dial 01 of the Transfer Station, enter: {0} {1}.

Note

❒ You can enter up to five digits.

Speed Dial

A Select [qp Speed Dial]. B Enter the number of the Speed

Dial code.

For example, to select the number stored in Speed Dial 12 of the Transfer Station, enter: {1} {2}.

Group Dial

A Select [qpp Group Dial]. B Enter the number of the Group

number.

For example, to select the number stored in Group Dial 04 of the Transfer Station, enter: {0} {4}.

G To specify another Receiving Sta-

tion, press [Add].

Note

❒ Press [UPrev.] or [TNext] to see

the Receiving Stations already entered. You can select a Receiving Station from this list and remove it by pressing [Clear] or the {Clear/Stop} key.

I Press [Exit].

The Transfer Stations and Receiving Stations are displayed.

J Press the {Start} key.

With transfer requests set in the System Settings menu

You can program a Destination key with Transfer Station and/or Receiving Station under Program/Change/Delete Transfer Request in the System Settings menu. See “Registering the Transfer Request”, General Settings Guide.

A Place the original, and then select

the scan settings you require.

Reference

p.15 “Placing Originals”, Facsimile Reference <Basic Features>

p.34 “Scan Settings”, Facsimile Reference <Basic Features>

B Press the key programmed with

Transfer Request.

H When you have specified all the

Receiving Stations, press [OK].

C Press the {Start} key.

Other Transmission Features

-Setting Multistep Transfer

Program a Transfer Station in a destination list. When receiving a Transfer Request that specifies the same Receiving Station as programmed in the destination list, this machine sends a Transfer Request to the programmed Transfer Station. This function allows fax documents to be transferred via multiple stations and makes fax document transfer more efficient.

You can program up to 30 Receiving

Stations per Transfer Station. For more information, contact your service representative.

On Hook Dial

The On Hook Dial function allows you to dial while listening to the tone from the internal speaker. You can send a fax checking the connection.

Limitation

❒ This function is not available for

the optional extra G3 interface unit, Internet Fax and IP-Fax.

Note

❒ This function is unavailable in some

countries.

❒ If an Immediate TX Result Report

(Immediate Transmission) is printed, On Hook Dial transmission results are not mentioned on the report.

A Place the original, and then select

the scan settings you require.

Reference

p.15 “Placing Originals”, Facsimile Reference <Basic Features>

p.34 “Scan Settings”, Facsimile Reference <Basic Features>

B Press the {On Hook Dial} key.

C Dial.

The machine immediately dials the destination.

Note

❒ You can adjust the volume of

the on-hook sound by pressing [Higher] or [Lower] in the upper right-hand corner of the display. The volume can also be preprogrammed in “Gen. Settings/ Adjust”. See p.91 “Adjusting the Volume”, Facsimile Reference <Basic Features> and p.145 “General Settings/Adjustment”.

❒ If you make a mistake, press the

{On Hook Dial} or {Clear Modes} key, and then return to step

D When the line is connected and you

hear a high-pitched tone, press the {Start} key.

The transmission starts.

ZLBS070N

You will hear a low tone from the internal speaker.

Note

❒ If you want to cancel this oper-

ation, press the {On Hook Dial} key again.

Note

❒ After transmission, the machine

returns to standby mode.

❒ If you want to cancel a transmis-

sion, press the {Clear/Stop} key, and then remove the originals.

Other Transmission Features

-External Telephone On Hook

Dial

If you have an external telephone on the fax machine, you can speak with the other party when you hear a voice. If you hear a voice before pressing the {Start} key, pick up the external telephone and tell the receiver you want to send a fax document (ask them to switch to facsimile mode).

Manual Dial

The optional handset or an external telephone is required.

Manual Dial

Pick up the optional handset or the handset of the external telephone and dial. When the line is connected and you hear a high-pitched tone, press the {Start} key to send your fax document. If, on the other hand, you hear a voice at the other end, continue conversation as normal.

Limitation

❒ This function is not available for

the optional extra G3 interface unit, Internet Fax and IP-Fax.

❒ If Immediate TX Result Report (Im-

mediate Transmission) is printed, the result of a transmission with Manual Dial is not mentioned in the report.

A Place the original, and then select

the scan settings you require.

Reference

p.15 “Placing Originals”, Facsimile Reference <Basic Features>

p.34 “Scan Settings”, Facsimile Reference <Basic Features>

B Pick up the handset.

You will hear a dial tone.

C Dial.

The machine immediately dials the destination.

Note

❒ If you make a mistake, replace

the external telephone, and then try again from step

D When the line is connected and you

hear a high-pitched tone, press the {Start} key to send your fax document.

The transmission starts.

Note

❒ If you hear a voice, tell the receiver

that you want to send them a fax document (ask them to switch to facsimile mode).

E Replace the handset.

After transmission, the standby display appears.

Note

❒ If you want to cancel a transmis-

sion, press the {Clear/Stop} key, and then remove the originals.

Other Transmission Features

Changing the Line Port

The optional extra G3 interface unit is required.

When the extra G3 interface unit is installed, you can connect to a maximum of three ports.

Note

❒ When you install the extra G3 in-

terface unit, you can specify the line port home position from “Gen. Settings/ Adjust”. See p.145 “General Settings/Adjustment”.

❒ When sending a fax, you can select

the line port if dialing with the number keys or Chain Dial.

❖ G3

G3 is selected after power up or when the machine is reset. If you install the extra G3 interface unit, you can select “G3-1”, “G3-2”, “G3-3”, or “G3 Auto”depending on the number of the installed unit.

❖ Multi-port

When the extra G3 interface unit is installed, communications can take place simultaneously through three lines at once. The following list shows protocol combinations available for each line type.

Option Available

Without option

Extra G3 interface unit

Extra G3 interface unit + Extra G3 interface unit

Note

line types

PSTN G3

PSTN+ PSTN

PSTN + PSTN + PSTN

Available protocol combinations

G3+G3

G3 + G3 + G3

❒ A maximum of three simulta-

neous communications are possible. You cannot perform three Immediate Transmissions simultaneously.

❒ If three communications are in

progress, the display shows the first communication that was initiated

A Press [Select Line].

B Select the line you want to use.

When one optional extra G3 unit is installed.

Note

❒ If you select “G3 Auto”, the ma-

chine will use any available line. This increases efficiency.

Changing the Line Port

C Press [Exit].

The standby display appears.

Other Transmission Features

Sub Transmission Mode

Book Fax

Use to send book originals from the exposure glass. Pages are scanned in the following order.

A Place the original on the exposure

glass, and then select the scan settings you require.

Reference

p.15 “Placing Originals”, Facsimile Reference <Basic Features>

p.34 “Scan Settings”, Facsimile Reference <Basic Features>

B Press [Sub TX Mode].

Limitation

❒ Place the original on the exposure

glass. You cannot use the optional ADF.

❒ Depending on paper sizes available

in the destination machine, the document may be reduced when printed at the other end.

Note

❒ You can have bound originals scanned

as left or right page first. You can set which page (left or right) the machine scans first as default with the User Parameters. See p.167 “User Parameters” (switch 06, bit 6).

❒ When using the Internet Fax func-

tion, originals are sent at A4 width. Originals larger than A4 are reduced to A4 width. See p.15 “Placing Originals”, Facsimile Reference <Basic Features>. If the receiver is T.37 full mode compliant, originals are sent at the width specified in the Address Book. See p.61 “T.37 Full Mode”, Facsimile Reference <Basic Features>.

C Press [Book Fax]. D Select the size of the original.

Note

❒ To cancel this mode, press [Can-

cel]. The display returns to that

of step

❒ If you select A3, the original will

be sent using Image Rotation Transmission. See p.79 “Transmission with Image Rotation”.

Sub Transmission Mode

E Select [From First Page] or [From

Second Page], and then press [OK].

The selected original size is shown above the highlighted [Book Fax].

Note

❒ Select [From First Page] to send a

book original from the first page.

❒ Select [From Second Page] if you

want to send a cover letter as the first page.

❒ To cancel this mode, press [Can-

cel]. The display returns to that

of step

F Press [OK]. G Specify a destination, and then press

the {Start} key.

Two-Sided Transmission (Double-Sided Transmission)

The optional ADF is required.

Use this function to send two-sided originals.

Note

❒ Originals placed on the exposure

glass cannot be sent.

❒ The front and back of the scanned

original will be printed in order on separate sheets at the other end. The orientation of alternate sheets may be reversed at the other end. If you want to print the original with the same orientation at the other end, specify the “Original Position” and “Page Opening Orientation”.

Note

❒ When sending more than one page,

place the originals individually, one after the other, pressing the {Start} key after each page.

❒ After scanning the last original,

press [#].

❒ If [#] is not pressed, the ma-

chine will automatically start sending the documents, 60 seconds after the last original has been scanned.

Other Transmission Features

C Press [2 Sided Original]. D Specify the original position.

Check the orientation of the placed document, and then press or

GHPY030E

See p.79 “Transmission with Image Rotation”

❒ This function is only available with

Memory Transmission.

❒ This function is only available with

the ADF.

❒ You can confirm whether both sides

were properly scanned using the Stamp function. See p.73 “Stamp”.

❒ You can program one of the Quick

Operation keys with operations for this function. Using the quick operation keys allows you to omit step B. See p.145 “General Settings/Adjustment”.

Note

❒ Make sure that the specified orig-

inal position matches the orientation of originals loaded in the ADF.

E Specify the page opening orienta-

tion from [Top to Top] or [Top to Bot- tom].

A Place the original in the ADF, and

then select the scan settings you require.

Reference

p.15 “Placing Originals”, Facsimile Reference <Basic Features>

p.34 “Scan Settings”, Facsimile Reference <Basic Features>

B Press [Sub TX Mode].

Sub Transmission Mode

F Specify the transmission mode from

[2 Sided from 1st Page] or [1 Sided for 1st Page], and then press [OK].

The selected original position and page opening orientation are shown above the highlighted [2 Sided Orig-

inal].

Note

❒ To cancel this mode, press [Can-

cel]. The display returns to that

of step

❒ Select [2 Sided from 1st Page] to

send a two-sided original from the first page.

❒ Select [1 Sided for 1st Page] if you

want to send a cover letter as the first page.

G Press [OK]. H Specify the destination, and then

press the {Start} key.

Standard Message Stamp

Use this function to stamp a standard message at the top of the first original sent.

There are four types of standard messages: “Confidential”, “Urgent”, “Please phone.”, and “Copy to corres. section”

You can also program other messages.

Note

❒ While this function is in use, the

third line of the Label Insertion is not printed. See p.74 “Label Insertion”.

❒ When there is an image around the

area where the standard message is to be stamped, that image is deleted.

❒ To program a standard message, use

the Program / Change / Delete Standard Message function. See p.157 “Programming, Changing, and Deleting Standard Messages”.

A Place the originals, and then select

the scan settings you require.

Reference

p.15 “Placing Originals”, Facsimile Reference <Basic Features>

p.34 “Scan Settings”, Facsimile Reference <Basic Features>

B Press [Sub TX Mode].

C Press [Std. Message].

Other Transmission Features

D Select the standard message to be

stamped, and then press [OK].

The selected standard message is shown above the highlighted [Std.

Message].

Note

❒ To cancel the selection, press

[Cancel]. The display returns to that of step

❒ Programmed standard messag-

es are shown in the keys.

❒ The machine cannot stamp mul-

tiple standard messages.

E Press [OK]. F Specify the destination, and then

press the {Start} key.

Sending an Auto Document

If you often send a particular page to people (for example a map, a standard attachment, or a set of instructions), store that page in memory as an Auto Document. This saves rescanning every time you want to send it.

You can fax an Auto Document by itself, or attach it to a standard fax document.

Note

❒ You can attach one Auto Document

to each transmission.

❒ You can store up to 6 Auto Documents.

See p.158 “Storing, Changing, and Deleting an Auto Document”.

❒ Files with Auto Documents are sent

by Memory Transmission.

❒ When sending an Auto Document

with other files, the Auto Document is sent first.

❒ Storing Auto Documents reduces

the amount of free memory slightly. Unless you delete the document, free memory will not return to 100%.

❒ You can print an Auto Document

currently stored in memory. See p.67 “Printing documents stored as Auto Documents”.

❒ You can program one of the Quick

Operation keys with operations for this function. Using the Quick Operation keys allows you to omit step B . See p.145 “General Settings/Adjustment”.

A Place the original, and then select

the scan settings you require.

Reference

p.15 “Placing Originals”, Facsimile Reference <Basic Features>

p.34 “Scan Settings”, Facsimile Reference <Basic Features>

Note

❒ When you fax an Auto Document,

start from step

Preparation

You need to register an Auto Document. See p.158 “Storing, Changing, and Deleting an Auto Document”.

Sub Transmission Mode

B Press [Sub TX Mode].

C Press [Auto Document]. D Select an Auto Document file, and

then press [OK].

When you fax an Auto Document by itself, press [TX Stored File (AD) Only], and then press [OK].

The selected file name is shown above the highlighted [Auto Docu-

ment].

Printing documents stored as Auto Documents

This function is used for printing documents stored as Auto Documents. This function is very convenient as it can be used for checking the contents of stored files.

A Press [Sub TX Mode].

B Press [Auto Document]. C Select an Auto Document file to be

printed, and then press [Print File].

Note

❒ Programmed Auto Documents

are shown in the keys.

❒ To cancel the Auto Document,

press [Cancel]. The display returns to that of step

E Press [OK]. F Specify the destination, and then

press the {Start} key.

Note

❒ To cancel the Auto Document,

press [Cancel]. The display returns to that of step

D Press the {Start} key.

Once printing is completed, the display returns to that of step

Note

❒ To cancel printing after pressing

the {Start} key, press [Stop Print- ing]. The display returns to that of step C.

Other Transmission Features

E Press [Cancel].

Note

❒ You can also send Auto Docu-

ments. See p.66 “Sending an Auto Document”.

F Press [OK].

The standby display appears.

Sending a Stored File

The optional HDD is required.

Use this function to send documents stored in the Document Server. You can specify and send multiple documents, and also send them with scanned originals all at once.

You can also print stored originals with [Print File]. See p.70 “Printing stored documents”.

Preparation

Store the documents to be sent in advance. You can program a password for this function. You can change the user names, file names, and passwords of stored documents. See p.133 “Using the Document Server”, and p.136 “Changing Stored Document Information”.

Note

❒ Received fax documents are stored

and categorized as stored received files. See p.34 “Printing/Deleting Received and Stored Documents (Print/Delete Stored RX File)”.

❒ You can program one of the Quick

Operation keys with operations for this function. Using the Quick Operation keys allows you to omit step A. See p.145 “General Settings/Adjustment”.

Sending stored documents

The machine sends documents stored in the Document Server.

The documents stored in the Document Server can be sent again and again until they are deleted. Once sent, documents are stored in the Document Server. Therefore, you can send them in just one operation without having to set your originals again.

Limitation

❒ You cannot use the following trans-

mission methods:

• Free Polling Transmission

• Default ID Transmission

• ID Override Transmission

• Immediate Transmission

• Parallel Memory Transmission

• On Hook Dial

• Manual Dial

Note

❒ You can send only documents saved

with the facsimile function in the Document Server. You cannot send documents saved in the copy, printer, or scanner function.

❒ You can specify and print multiple

documents. You can specify a maximum of 30 documents at once.

Sub Transmission Mode

❒ The machine can send a total of

1,000 pages in one operation.

❒ The specified documents are sent

with the scan settings made when they were stored.

A Press [Sub TX Mode].

B Press [Select Stored File]. C Select the documents to be sent.

Specifying documents from the file list

A Press [UPrev.] or [TNext] to dis-

play the documents to be sent.

B Select the file.

Specifying documents by User Name

A Select [Search by User Name].

B Select the user name of the pro-

grammed document, and then press [OK].

Note

❒ When multiple documents are

selected, they are sent in the order of selection.

❒ Press [TX Order] to arrange the

order of the documents to be sent.

❒ Press [File Name] to place the doc-

uments in alphabetical order.

❒ Press [User Name] to place the doc-

uments in order by programmed user name.

❒ Press [Date] to place the documents

in order of programmed date.

Note

❒ To search by directly enter-

ing a user name, press [Non- programmed Name], and then enter the user name. Partial matching is used when searching for a user name. See p.173 “Using Partial matching”.

Reference

“Entering Text”, General Settings Guide

C Select the file to be sent.

Other Transmission Features

Specifying documents by file name

A Select [Search by File Name].

B Enter the name of the document

to be sent, and then press [OK].

Note

❒ Partial matching is used when

searching for a file name.

C Select the file to be sent.

D If you select a document with a pass-

word, enter the password, and then press [OK].

E When you want to add your originals

to stored documents and send them all at once, press [ROrigi. + Stored File] or [Stored file + R Origi.].

When sending only stored documents, proceed to step

Note

❒ When [ROrigi. + Stored File] is

pressed, the machine sends the originals, and then stored files. When [Stored file + R Origi.] is pressed, the machine sends the stored files, and then originals.

❒ The added originals are not stored.

F Press [OK] twice.

Note

❒ To add an original to stored docu-

ments, place the original, and then select any scan settings you require.

G Specify the destination, and then

press the {Start} key.

If the document does not have a password, proceed to step

Printing stored documents

Use this function to print documents stored in the Document Server.

Note

❒ Only documents stored using the

facsimile function can be printed.

❒ You can also print the first page only

to check the content of the original.

❒ You can specify and print multiple

documents, a maximum of 30 documents at one time.

Sub Transmission Mode

A Press [Sub TX Mode].

B Press [Select Stored File]. C Select the document to be printed.

Note

❒ The documents stored using the

facsimile function appear on the display.

❒ Press [File Name] to place the doc-

uments in alphabetical order.

❒ Press [User Name] to place docu-

ments in order of programmed user name.

❒ Press [Date] to place the documents

in order by the programmed date.

❒ To see details of the selected docu-

ment, press [Detail]. To return to the display in step lect File].

, press [Se-

Selecting a document from file list

A Select the file.

Note

❒ Press [UPrev.] or [TNext] to

display the document to be sent.

Specifying a document from the User Name

A Select [Search by User Name].

B Press the user name of the docu-

ment to be sent, and then press

[OK].

Note

❒ To search by directly entering

a user name, press [Non-pro- grammed Name], and then en- ter the user name.

C Select the file.

Other Transmission Features

Specifying a document from the file name

A Press [Search by File Name].

B Enter the file name to be printed,

and then press [OK].

E Press [Print File] or [Print 1st Page].

When [Print File] is pressed, the machine prints all the pages. When [Print 1st Page] is pressed, the machine prints only the first page.

Limitation

❒ When [Print 1st Page] is selected,

originals larger than A4 size are printed after they are reduced to A4 size.

❒ The machine can print up to 30

files using the Print 1st Page function.

Note

❒ To print both sides (optional),

press [Print 2 Sides].

❒ To cancel printing, press [Cancel].

F Press the {Start} key.

Note

❒ When only the first page is print-

Note

❒ Partial matching is used to

search for the file name.

C Select the file.

D If you select a document with a

password, enter the password, and then press [OK].

ed, the file name is printed at the top of the paper.

❒ To cancel printing after pressing

the {Start} key, press [Stop Print- ing].

G Press [OK] twice.

The standby display appears.

If the document does not have a password, proceed to step

Stamp

The optional ADF is required.

When sending a fax document using the ADF, the machine can stamp a circle mark at the bottom of the original. When sending a two-sided document, the document is marked at the bottom of the front page and top of the rear page. This stamp indicates that the original has been successfully stored in memory for Memory Transmission, or successfully sent by Immediate Transmission.

Sub Transmission Mode

❒ A paper jam during Parallel Mem-

ory Transmission may cause the transmission to fail even if stamping is performed.

❒ You cannot turn the Stamp function

on or off while an original is being scanned.

A Place the original, and then select

the scan settings you require.

Reference

p.15 “Placing Originals”, Facsimile Reference <Basic Features>

p.34 “Scan Settings”, Facsimile Reference <Basic Features>

B Press [Sub TX Mode].

Note

❒ Stamp only works when scanning

from the ADF.

❒ When the stamp starts getting lighter,

replace the cartridge. See “Replacing the Stamp Cartridge”, General Settings Guide.

❒ If a page was not stamped even though

the Stamp function is turned on, you need to resend that page.

❒ If you use this function often, you

can set the default in General Settings and Adjustment so that this function is always on. In this case, Stamp can easily be turned off for any single transmission by pressing [Stamp]. See p.145 “General Settings/Adjustment”.

C Press [Stamp], and then press [OK].

Note

❒ To cancel the stamp, press [Stamp]

again before pressing [OK].

D Specify the destination, and then

press the {Start} key.

Transmission Options

This section describes various functions that you can switch on and off for any particular transmission, following the procedures given here.

In addition, if you frequently use a certain option configuration, you can change the default home position (on or off) of each option.

Other Transmission Features

Fax Header Print

When the Fax Header is set to “On”, the stored name is printed on the receiver's paper.

You can store two Fax Headers; “First Name” and “Second Name”.

For example, if you store your department name in one and your organization name in the other, you could use the first when sending internal faxes and the second for external faxes.

Important

❒ In the USA, the Fax Header must

contain the telephone number of the line your machine is connected to. It will be printed on the header of every page you send. Required in the USA.

Note

❒ If you used the number keys to

specify the receiver, the first header name is printed on the receiver's paper. To print the second header name, contact your service representative.

❒ You can program fax header names

using the Program Fax Information function.

❒ You can select whether or not dates,

fax header names, file numbers, or page numbers are printed by changing their respective User Parameters. See p.167 “User Parameters” (switch 18, bit 3, 2, 1, 0).

❒ You can program one of the Quick

Operation keys with operations for this function. See p.145 “General Settings/Adjustment”.

❒ In the USA, law requires that your

fax number be included in the Fax Header. Program the fax number and switch on Fax Header Print with User Parameters. See, p.167 “User Parameters”.

Label Insertion

With this function you can have the receiver's name printed on the document that is received at the other end.

The receiver's name is printed as follows:

• Receiver's name: printed at the top of the page and preceded by “To:”.

• Standard message: the programmed message is printed within the next two lines.

Set this function as follows:

• Set Label Insertion to [On] when programming fax destinations.

•Select [Programmed Name] for Label Insertion when sending fax documents.

• On the Std. Message screen, select the standard message you want to print.

Limitation

❒ To use this function, set Label In-

sertion to [On] when programming fax destinations and also select [Programmed Name] when sending fax documents.

❒ When there is an image around the

area where the Label is to be printed, that image is deleted.

Note

❒ You can program one of the Quick

Operation keys with operations for this function. See p.145 “General Settings/Adjustment”.

❒ To print a standard message that is

not programmed as a default, program it on this machine in advance. See p.157 “Programming, Changing, and Deleting Standard Messages”.

Sub Transmission Mode

Reduced Image Transmission

Using this function, your document is sent at a reduced size (93%) with a blank margin on the left.

Note

❒ This function is unavailable with

Immediate Transmission, or specified transmission of a stored document.

❒ Image Rotation is unavailable with

this function.

Auto Reduce

When this function is turned on, if the receiver's paper is smaller than the size of the original you are sending, the document is automatically reduced to fit onto the paper available at the other end.

Important

❒ If you turn this function off, the

scale of the original is maintained and some parts of the image may be deleted when printed at the other end.

Default ID Transmission

If you turn this function on, transmission will only take place if the destination's Polling ID is the same as yours. This function can stop you accidentally sending information to the wrong place.

Preparation

You need to register a Polling ID beforehand. See p.193 “Programming a Polling ID”.

Limitation

❒ This function is not available with

Internet Fax.

Note

❒ You can program one of the Quick

Operation keys with operations for this function. See p.145 “General Settings/Adjustment”.

Other Transmission Features

Selecting transmission options for a single transmission

A Place the original, and then select

the scan settings you require.

Reference

p.15 “Placing Originals”, Facsimile Reference <Basic Features>

p.34 “Scan Settings”, Facsimile Reference <Basic Features>

B Press [Sub TX Mode].

Note

❒ To close the option settings, pro-

ceed to step

❒ To cancel the option settings, press

[Cancel].

Programming the Fax Header Print

A Press [On] for Fax Header Print.

Programming the Label Insertion

A Press [Programmed Name] for La-

bel Insertion.

Note

❒ Press [Off] if you do not want

to insert a destination.

Programming the Reduced Image Transmission

C Select [Options]. D Select options to be set up.

A Press [On] in for Reduced Image

TX.

Note

❒ Press [Off] if you do not want

to do a reduced transmission.

Programming the Auto Reduce

A Press [On] for Auto Reduce.

Note

❒ Press [Off] if you do not want

to use the Auto Reduce function.

Programming the Default ID Transmission

A Press [On] for Default ID TX.

Note

❒ Press [Off] if you do not want

to use ID transmission.

E Press [OK] twice. F Specify the destination, and then

press the {Start} key.

Sub Transmission Mode

Other Transmission Features

More Transmission Functions

If Memory Runs Out While Storing an Original

If you run out of memory while storing an original (free space reaches 0%), the message “

Cannot scan more. Transmitting only scanned pages.

Press [Exit] to transmit stored pages only.

Memory is full.

” is displayed.

Note

❒ When this happens, only the scanned

pages are sent. If you want to delete the scanned pages and cancel transmission in this case, contact your service representative.

Parallel Memory Transmission

This function dials while the original is being scanned. Standard Memory Transmission stores the original in memory, then dials the destination. Parallel Memory Transmission allows you to quickly determine whether a connection was made. In addition, this function scans the original faster than Immediate Transmission. This is useful when you are in a hurry and need to use the original for another purpose.

Limitation

❒ Standard Memory Transmission is

used instead of Parallel Memory Transmission in the following cases:

• When the line is busy and could

not be connected to

• With Send Later

• When you store an original for

Memory Transmission while another communication is in progress

• When two or more destinations

are specified

• When you send only an Auto

Document

• When an original is placed on the

exposure glass, and then sent

• When you send documents stored

in the Document Server

Note

❒ You can turn this function on or off

with the User Parameters. See p.167 “User Parameters” (switch 07, bit 2).

❒ Standard Memory Transmission may

be used instead of Parallel Memory Transmission depending on the optional equipment installed if there is not enough free memory left.

❒ If you use this function, the Memory

Storage Report will not be printed.

❒ If the {Clear/Stop} key is pressed,

the original will jam or memory will run out while Parallel Memory Transmission stops. The Communication Result Report is printed and files are deleted.

❒ When using Parallel Memory Trans-

mission, only the original pages are printed without automatically printing the total number of originals in “Fax Header Print”.

More Transmission Functions

Automatic Redial

If a fax document could not be sent because the line was busy or an error occurred during transmission, the line is switched to another at five-minute intervals and redial is attempted up to five times.

If redialing fails after four redials, the machine cancels the transmission and prints a Communication Result Report or Communication Failure Report. See p.82 “Communication Failure Report” and p.32 “Communication Result Report (Memory Transmission)”, Facsimile Reference <Basic Features>.

Batch Transmission

If you send a fax document by Memory Transmission and there is another fax document waiting in memory to be sent to the same destination, that document is sent along with your original. Several fax documents can be sent with a single call, thus eliminating the need for several separate calls. This helps save communication costs and reduce transmission time.

Fax documents whose transmission time was set in advance are sent by batch transmission when that time is reached.

Limitation

❒ This function is not available with

Internet Fax and IP-Fax.

Dual Access

The machine can scan other documents into memory even while sending a fax document from memory, receiving a document into memory, or automatically printing a report. Since the machine starts sending the second document immediately after the current transmission ends, the line is used efficiently.

Note

❒ During Immediate Transmission or

when in User Tools mode, the machine cannot scan an original.

Transmission with Image Rotation

Generally, place A4, 81/2"×11" originals in the landscape orientation (L). If you place an A4, 8 in the portrait orientation (K), the image is sent rotated by 90°. Providing the receiver has A4, 8 landscape paper (L), the document is printed the same size as the original.

Note

❒ This function is unavailable with

Immediate Transmission.

❒ When Image Rotation is used, all

documents are sent by normal Memory Transmission.

/2"×11" original

/2"×11"

Note

❒ You can turn this function on or off

with the User Parameters. See p.167 “User Parameters” (switch 14, bit 2).

❒ The originals to be transmitted at a

specific time is sent at that time.

❒ If fax memory is overloaded, docu-

ments may not be sent in the order they were scanned.

Other Transmission Features

Simultaneous Broadcast

The optional extra G3 interface unit is required.

The Standard Broadcast function sends faxes one at a time to multiple destinations in the order of specified destinations.

However, the Simultaneous Broadcast function can simultaneously send faxes to multiple destinations using different lines.

This results in a shorter overall transmission time.

Note

❒ A maximum of three simultaneous

transmissions (including LAN) are possible.

❒ When using the optional extra G3

interface unit, if you set the line selection as “G3 Auto” beforehand, the machine will use whichever G3 line is not busy. This increases efficiency.

JBIG Transmission

If you use JBIG (Joint Bi-level Image Experts Group) compression, you can send photographic originals faster than with other methods of compression.

Reference

p.35 “Original Type”, Facsimile Reference <Basic Features>

Limitation

❒ You can only use this function on a

telephone line.

❒ This function requires that the oth-

er party's fax machine has both the JBIG function and ECM function (G3 communication only).

Note

❒ If ECM is turned off, JBIG Trans-

mission is unavailable. See p.166 “ECM (Error Correction Mode)”.

More Transmission Functions

Transmitting Journal by E-mail

Preparation

To transmit the Journal by e-mail, it is necessary to make settings with User Parameters. See p.167 “User Parameters” (switch 21, bit 4).

The Journal is automatically transmitted to the e-mail address of the administrator after every 50 communications. A CSV format Journal is attached to the e-mail.

Important

❒ This machine does not store sent

CSV files. It is recommended that you double-check the e-mail address of an administrator before the Journal is transmitted. If the email address of the administrator is not correct, your important Journal may be lost. Sent CSV files are not left on the fax machine. See “File Transfer”, Network Guide.

Note

❒ If the administrator's address is wrong,

you may not be able to acquire the Journal.

❒ If the Journal fails to be transmit-

ted in e-mail format, the Journal is printed out.

❒ The name of an attached CSV file is

“JOURNAL+year, month, date, hours, minutes”. For example, the file name transmitted in 14:40:12 on 20th, December, 2004 is “JOURNAL20041220144012.csv”.

❒ The subject of a Journal sent by e-

mail begins with “Journal”.

Journal by e-mail

If the setting is made so that the Journal is transmitted as an e-mail, it is transmitted to the e-mail address of an administrator.

This section describes the CSV format of the Journal attached to an e-mail.

Note

❒ To transmit the Journal, it is neces-

sary to make settings with the User Parameters. See p.167 “User Parameters” (switch 21, bit 4).

❒ You can display a sender name with

the User Parameters. See p.167 “User Parameters” (switch 04, bit 5).

❒ To set the administrator e-mail ad-

dress, see “File Transfer”, Network Guide.

❒ Depending on security settings, the

Destination/Sender name may not appear.

Other Transmission Features

Printed Reports

Memory Storage Report

This report is printed after an original is stored in memory. It helps you review the contents and the destinations of stored originals.

Limitation

❒ If you use Parallel Memory Trans-

mission, the Memory Storage Re-

port is not printed.

Note

❒ You can turn this report on and off. Se e

p.167 “User Parameters” (switch 03, bit 2).

❒ Even if the machine is set up not to

print this report, it is still printed if an original could not be stored.

❒ You can select whether to include

part of the original image on the report. See p.167 “User Parameters” (switch 04, bit 7).

❒ You can display a destination with

the User Parameters. See p.167 “User Parameters” (switch 04, bit 4).

❒ You can display a sender name with

the User Parameters. See p.167 “User Parameters” (switch 04, bit 5).

Communication Failure Report

This report is printed when a document could not be successfully transmitted with Memory Transmission.

If the machine is set up to print a Communication Result Report, this report is not printed. Use it to keep a record of failed transmissions so you can send them again.

Note

❒ You can select whether the Com-

munication Failure Report and Transfer Result Report are automatically printed using the User Parameters. See p.167 “User Parameters” (switch 04, bit 1).

❒ This report is only printed if the

Communication Result Report is turned off and a document could not be successfully transmitted with Memory Transmission.

❒ You can select whether to include

part of the original image on the report. See p.167 “User Parameters” (switch 04, bit 7).

❒ You can display a destination with

the User Parameters. See p.167 “User Parameters” (switch 04, bit 4).

❒ You can display a sender name with

the User Parameters. See p.167 “User Parameters” (switch 04, bit 5).

❒ The Page column gives the total

number of pages. The Not Sent column gives the number of pages that could not be sent successfully.

❒ “Unprogrammed” indicates that the

document could not be sent because the Transfer Station's fax number is incorrect, or not programmed.

❒ “--” indicates that the Internet Fax

document was sent to the mail server programmed in this machine. (However, this does not mean the e-mail was delivered.)

Reception

5. Reception Features

Immediate Reception

Each page of a fax document is printed as soon as it is received. This method is used for sta ndard fax doc uments.

Normally this machine receives documents by Immediate Reception. But Memory Reception is used when “Combine 2 originals”, “Multi-copy Reception”, “RX Reverse Printing” or “2 Sided Print (optional)” is set to “ON”. See p.97 “Printing Options”. If the Substitute Reception is used, a fax document is not printed: it is stored in memory. See p.84 “Memory Reception”. See p.85 “Substitute Reception”.

Note

❒ The machine may not be able to re-

ceive fax documents when free memory space is low.

❒ If free memory reaches 0% during

Immediate Reception, any further reception becomes impossible and the current communication is terminated.

❖ Reception resolution

This machine supports Standard, Detail, and Super Fine resolutions for reception. If you do not have the optional expansion memory, faxes sent at Super Fine resolution is printed on your machine at Detail resolution. This may differ from the sender's intended resolution. See p.34 “Resolution”, Facsim- ile Reference <Basic Features>.

Important

❒ When receiving important fax doc-

uments, it is recommended that you confirm the contents of the received documents with the senders.

Reception Features

Memory Reception

The machine waits until all pages of the document have been received into memory before printing it.

This method is used with the following functions:

• Combine 2 originals See p.100 “Combine Two Originals”.

• Multi-copy when set to multiple copies See p.99 “Multi-Copy Reception”.

• Reverse Order Printing See p.102 “Reverse Order Printing”.

• 2 sided printing (optional) See p.98 “Two-Sided Printing”.

Limitation

❒ The machine may not be able to re-

ceive fax documents when free memory space is low.

Note

❒ If the free memory space reaches

0% during Memory Reception, the machine can no longer receive the current fax document and stops communicating.

❒ If you have selected Store for Re-

ception File Setting, received document is saved on the hard disk and will not be printed. You can print those documents by operating the machine or a connected computer, as necessary. See p.195 “Storing or Printing Received Documents”.

Important

❒ About one hour after the machine

is turned off, all fax documents stored in memory are lost. If any documents are lost in this way, a Power Failure Report is automatically printed when the operation switch is turned on. Use this report to identify lost documents.

❒ The machine may not be able to re-

ceive large numbers of documents or documents with high data content. In such cases, it is recommended that you switch off the above functions or install the optional expansion memory.

Reception

Substitute Reception

In Substitute Reception, a received fax document is stored in memory instead of being printed. Substitute Reception gets used when the machine cannot print any fax documents. Fax documents received using Substitute Reception are automatically printed when the condition which caused the machine to use Substitute Reception is rectified.

Depending on why the machine cannot print, Substitute Reception might be used for all fax documents received, or for only those documents that match a specified condition.

The Receive File indicator lights to let you know when fax documents have been received using Substitute Reception.

ZLBS030N

Note

❒ Reception may not take place if there is not enough free memory.

❒ If free memory reaches 0% during Substitute Reception, any further reception

becomes impossible and the current communication is terminated.

❒ When a fax document is received after Store is selected for Reception File Set-

ting in the Facsimile Features menu, the Receive File indicator lights.

❒ The Receive File indicator may light even when receiving documents using

Immediate Reception.

Receiving documents unconditionally

If one of the conditions in the following list occurs, the machine receives all fax documents using Substitute Reception.

Problems Causes Solutions

The machine is printing with a different function.

The message “

ing output tray is full. Remove paper.

M is lit. The cover is open. Close the cover shown in the display.

Follow-

” appears.

The machine is busy printing with a different function.

The output tray is full. Remove paper from the output tray.

The document is automatically printed after the current job finishes.

Reception Features

Receiving documents according to parameter-specified settings

If one of the conditions in the following list occurs, the machine receives only those documents that match the conditions specified in the User Parameters. See p.167 “User Parameters” (switch 05, bit 2,1).

Problems Causes Solutions

x is lit. Paper is jammed. Remove the jammed paper.

See “xClearing Misfeeds”, General Settings Guide.

B is lit. All trays are out of paper. Add paper. See “BLoading Paper” ,

D is lit. Toner is empty. Replace the toner cartridge. See

The message “

tray is out of order.

This

” appears.

All trays are out of action. Call your service representative.

General Settings Guide.

“DAdding Toner”, General Settings Guide.

You can specify the following conditions with the User Parameters. See p.167 “User Parameters” (switch 05, bit 2,1).

❖ When Own Name or Own Fax Number is received

The machine switches to Substitute Reception only when the sender has programmed their Own Name or Own Fax Number. If the power is switched off for more than an hour, all the documents stored in memory are deleted. In that case, the Power Failure Report or the Journal can be used to identify which documents are lost so you can ask the senders to transmit them again.

❒ If a sender has not programmed their Own Name or Own Fax Number, the

❖ Free

The machine switches to Substitute Reception regardless of whether or not the sender has programmed their Own Name or Own Fax Number.

❖ Polling ID match

The machine switches to Substitute Reception only when the programmed Polling ID of the other end matches the ID of this machine.

❖ Disable

The machine does not receive any documents.

Important

machine may fail to receive an important fax document. It is recommended that you ask important senders to program an Own Name or Own Fax Number in advance.

Reception Functions

Transfer Station

Transfer Stations allow you to expand the standard functions of your fax machine to set up complex networks.

The following diagram may make the concept clearer.

GFTRRQ2E

The following terminologies are used in this section:

❖ Requesting Party

The machine where the document originates.

❖ Transfer Station (this machine)

The machine that forwards the incoming document to another destination.

❖ Receiving Station

The facsimile or computer that receives the document from the Transfer Station. The final destination of the document, this is the machine the Transfer Station sends to. Receiving Stations must be programmed into a Destination key in the Transfer Station.

Preparation

This machine can receive forwarding requests by e-mail. Before you can use this function, you must make the following preparations.

• Program each Transfer Station number in this machine (Transfer Station) and in the Requesting Party itself. See p.192 “Transfer Report”.

• Program the same Polling ID in both this machine (Transfer Station) and the Requesting Party. See p.193 “Programming a Polling ID”.

• The Requesting Party's fax number must be programmed in the destination list of this machine (Transfer Station). The registration number must be between 00001 and 00100.

• The End Receiver's fax number, e-mail address, or IP-Fax destination, must be programmed in the destination list of this machine (Transfer Station).

Note

❒ You can receive Transfer Requests

only when your machine has the capacity to store two or more destinations specified using the number keys.

❒ If the Requesting Party specifies a

Group for the Receiving Stations and the total number of Receiving Stations exceeds 500, the Transfer Station cannot transfer the document and sends a Transfer Result Report to the Requesting Party.

Reception Features

❒ If the Requesting Party specified a

destination fax number, Internet Fax destination and IP-Fax destination programmed in Transfer Station as the End Receiver, this machine sends the document to the destination according to the User Parameter setting. See p.167 “User Parameters” (switch 32, bit 0).

-Multistep transfer

The principles of Transfer Stations can be used to build up a multi-step facsimile network where documents are passed through several Transfer

Stations. By programming the Receiving Stations in a Transfer Station Group, you can enable this machine to transfer documents onto other Transfer Stations.

For more information, contact your service representative.

This function can only be used if the machines are made by the same manufacturer.

-Sending the Transfer Result

Report

This machine compares the fax number of the Requesting Party with the Requesting Party's number programmed as a Destination key. If the lower five digits of the two numbers match, it sends the Transfer Result Report to the Requesting Party.

For example:

• Requesting Party's own dial number:

001813-11112222

• Transfer Station's Destination key:

03-11112222

Transfer Result Report

Preparation

Program the Requesting Party fax number into a Destination key in the Transfer Station (this machine) in advance.

Program your own fax number. See p.192 “Transfer Report”.

Program the Polling ID. See p.193 “Programming a Polling ID”.

This reports whether transmission to the Receiving Stations was successful or not.

When the Transfer Station has transferred the document to all Receiving Stations, it sends the Transfer Result Report back to the Requesting Party. The machine prints the report if it cannot be sent back to the Requesting Party.

Note

❒ You can select whether the Com-

munication Failure Report and Transfer Result Report be automatically printed using the User Parameters. See p.167 “User Parameters” (switch 04, bit 1).

❒ You can set whether a portion of the

original image is printed on the report with the User Parameters. See p.167 “User Parameters” (switch 04, bit 7).

❒ “Unprogrammed” indicates that the

document could not be sent because the end receiver's address is incorrect or not programmed.

❒ “--” indicates that the Internet Fax

document was sent to the mail server programmed in this machine.

Transfer Result Report (transfer request by e-mail)

When this machine receives a transfer request by e-mail, the Transfer Result Report is sent by e-mail to the Requesting Party after completing all transmissions to the specified Transfer Stations. If the Administrator's email address is programmed, the Transfer Result Report e-mail is forwarded to that address.

Note

❒ “Unprogrammed” indicates that

the document could not be sent because the end receiver's address is incorrect or not programmed.

❒ “--” indicates that the Internet Fax

document was sent to the mail server programmed in this machine.

❒ When using multistep transfer, the

Transfer Result Report e-mail is sent to the last Transfer Station that sent Transfer Request.

Reception Functions

Reception Features

Forwarding Received Documents

This machine can forward received documents to other destinations programmed in memory based on Own Name, Own Fax Number or sender's e-mail address. A fax number, Internet Fax address, IP-Fax address, or folder address can be set as a Transfer Box. If an e-mail address is programmed as the destination, documents received are forwarded as e-mail.

Limitation

❒ A maximum of 500 parties can be specified in a group.

Note

❒ You need to specify the Forwarding destination in advance. See p.162 “For-

warding”.

❒ If you want to forward documents to a different destination depending on the

sender, see p.172 “Special Senders to Treat Differently”.

❒ You can select whether the machine prints out the documents it forwards

with User Parameters (switch 11, bit 6). For details, see p.167 “User Parameters”.

❒ You can set whether or not the Folder Transfer Result Report is transmitted

to the specified e-mail address if folders are programmed as the forwarding destinations to which documents are sent from all senders or Special Senders. For details, see p.198 “Folder Transfer Result Report”.

AJC007S

Ricoh AFICIO 3030, AFICIO 3025 User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual