Ricoh AFICIO 3030, AFICIO 3025 User Manual
FAX Option Type 3030
Operating Instructions
Facsimile Reference
<Advanced Features>
Transmission Mode
1
Checking and Canceling Transmission Files
2
Communication Information
3
Other Transmission Features
4
Reception Features
5
Fax via Computer
6
Simplifying the Operation
7
Facsimile Features
8
Administrator Setting
9
Solving Operation Problems
10
Appendix
11
Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the
Safety Information in the “General Settings Guide” before using the machine.
Introduction
This manual contains detailed instructions and notes on the operation and use of this machine. For your
safety and benefit, read this manual carefully before using the machine. Keep this manual in a handy
place for quick reference.
Notes
Some illustrations in this manual might be slightly different from the machine.
Certain options might not be available in some countries. For details, please contact your local dealer.
Depending on which country you are in, your machine may include certain options as standard. For
details, please contact your local dealer.
Two kinds of size notation are employed in this manual. With this machine refer to the inch version.
Important
Contents of this manual are subject to change without prior notice. In no event will the company be liable for direct, indirect, special, incidental, or consequential damages as a result of handling or operating the machine.
Trademarks
®
Microsoft
, Windows® and Windows NT® are registered trademarks of Microsoft Corporation in the
United States and/or other countries.
®
and Acrobat® are registered trademarks of Adobe Systems Incorporated.
Adobe
Ethernet is a registered trademark of Xerox Corporation.
Other product names used herein are for identification purposes only and might be trademarks of their
respective companies. We disclaim any and all rights to those marks.
Note
The proper names of the Windows operating systems are as follows:
• The product name of Windows
• The product name of Windows
• The product name of Windows
• The product names of Windows
• The product names of Windows
• The product names of the Windows Server
• The product names of Windows NT
Microsoft
Microsoft
Microsoft
Microsoft
Microsoft
Microsoft
Microsoft
Microsoft
Microsoft
Microsoft
®
Windows® 2000 Advanced Server
®
Windows® 2000 Server
®
Windows® 2000 Professional
®
Windows® XP Professional
®
Windows® XP Home Edition
®
Windows ServerTM 2003 Standard Edition
®
Windows ServerTM 2003 Enterprise Edition
®
Windows ServerTM 2003 Web Edition
®
Windows NT® Server 4.0
®
Windows NT® Workstation 4.0
®
95 is Microsoft® Windows 95.
®
98 is Microsoft® Windows 98.
®
Me is Microsoft® Windows Millennium Edition (Windows Me).
®
2000 are as follows:
®
XP are as follows:
TM
2003 are as follows:
®
4.0 are as follows:
Manuals for This Machine
The following manuals describe the operational procedures of this machine. For
particular functions, see the relevant parts of the manual.
Note
❒ Manuals provided are specific to machine type.
❒ Adobe Acrobat Reader/Adobe Reader is necessary to view the manuals as a
PDF file.
❒ Two CD-ROMs are provided:
• CD-ROM 1 “Operating Instructions”
• CD-ROM 2 “Scanner Driver and Document Management Utility”
❖
General Settings Guide
Provides an overview of the machine and describes System Settings (such as
Tray Paper Settings), Document Server functions, and troubleshooting.
Refer to this manual for Address Book procedures such as registering fax
numbers, e-mail addresses, and user codes.
❖ Security Reference
This manual is for administrators of this machine. It describes security functions that the administrators can use to protect data from being tampered
with, or prevent the machine from unauthorized use. Also refer to this manual for the procedures for registering administrators, as well as setting user
and administrator authentication.
❖ Network Guide (PDF file - CD-ROM 1)
Provides information about configuring and operating the printer in a network environment and using software.
This manual covers all models, and therefore contains functions and settings
that may not be available for your model.
Images, illustrations, functions, and supported operating systems may differ
from those of your model.
❖ Copy Reference
Describes operations, functions, and troubleshooting for the machine’s copier
function.
❖ Facsimile Reference <Basic Features>
Describes operations, functions, and troubleshooting for the machine’s facsimile function.
❖ Facsimile Reference <Advanced Features> (this manual)
Describes advanced facsimile functions such as line settings and procedures
for registering IDs.
❖ Printer Reference
Describes system settings, operations, functions, and trouble shooting for the
machine’s printer function.
i
❖ Scanner Reference (PDF file - CD-ROM 1)
Describes operations, functions, and troubleshooting for the machine’s scanner function.
❖ Manuals for DeskTopBinder Lite
DeskTopBinder Lite is a utility included on the CD-ROM labeled “Scanner
Driver and Document Management Utility”.
• DeskTopBinder Lite Setup Guide (PDF file - CD-ROM 2)
Describes installation of, and the operating environment for DeskTopBinder Lite in detail. This guide can be displayed from the [Setup] dialog
box when DeskTopBinder Lite is installed.
• DeskTopBinder Introduction Guide (PDF file - CD-ROM 2)
Describes operations of DeskTopBinder Lite and provides an overview of
its functions. This guide is added to the [Start] menu when DeskTopBinder
Lite is installed.
• Auto Document Link Guide (PDF file - CD-ROM 2)
Describes operations and functions of Auto Document Link installed with
DeskTopBinder Lite. This guide is added to the [Start] menu when DeskTopBinder Lite is installed.
❖ Other manuals
• PostScript 3 Supplement (PDF file - CD-ROM 1)
• Unix Supplement (Available from an authorized dealer, or as a PDF file on
our Web site.)
Note
❒ The following software products are referred to using general names:
• DeskTopBinder Lite and DeskTopBinder Professional → DeskTopBinder
• ScanRouter V2 Lite and ScanRouter EX Professional (optional) → the ScanRouter delivery software
• SmartDeviceMonitor for Admin and SmartDeviceMonitor for Client →
SmartDeviceMonitor for Admin/Client
ii
TABLE OF CONTENTS
Manuals for This Machine ...................................................................................... i
How to Read This Manual .....................................................................................1
Symbols .....................................................................................................................1
Names of Major Functions .........................................................................................2
1. Transmission Mode
Sending at a Specific Time (Send Later) ............................................................. 3
Sender Settings...................................................................................................... 5
Priority Transmission ............................................................................................ 8
Confidential Transmission.................................................................................... 9
Polling Transmission...........................................................................................11
Polling Transmission Clear Report...........................................................................13
Polling Reception................................................................................................. 14
Polling Reception Reserve Report ........................................................................... 16
Polling Reception Result Report ..............................................................................16
2. Checking and Canceling Transmission Files
Displaying Confirmation of Transmission......................................................... 18
Canceling a Transmission .................................................................................. 19
Deleting a Destination ......................................................................................... 20
Adding a Destination ........................................................................................... 21
Changing Other Options ..................................................................................... 22
Changing the Transmission Time ............................................................................22
Changing the SMTP Server Setting.........................................................................23
Printing a File ....................................................................................................... 24
Resending a File .................................................................................................. 25
Printing a List of Files in Memory (Print TX File List)....................................... 26
3. Communication Information
Printing the Journal ............................................................................................. 27
Journal .....................................................................................................................29
Checking the Transmission Result (TX File Status) ......................................... 31
Checking the Reception Result (RX File Status) ..............................................32
Displaying the Memory Status............................................................................33
Printing/Deleting Received and Stored Documents (Print/Delete Stored RX File)
Printing Received and Stored Documents ...............................................................34
Deleting Received and Stored Documents .............................................................. 35
Printing a Confidential Document ...................................................................... 36
Confidential File Report............................................................................................37
Printing a File Received with Memory Lock ...................................................... 38
Personal Boxes ....................................................................................................40
Personal Boxes ........................................................................................................ 40
Printing Personal Box Documents ........................................................................... 41
...34
iii
Information Boxes ............................................................................................... 42
Information Boxes ....................................................................................................42
Storing Documents in Information Boxes................................................................. 42
Printing Information Box Documents........................................................................44
Deleting Information Box Documents.......................................................................45
4. Other Transmission Features
Handy Dialing Functions..................................................................................... 47
Chain Dial................................................................................................................. 47
(Example) 01133-1-555333...................................................................................47
Redial .......................................................................................................................47
Advanced Features..............................................................................................49
SUB Code ................................................................................................................ 49
SID Code ............................................................................................................... 50
SEP Code ................................................................................................................50
PWD Code.............................................................................................................52
Transfer Request .....................................................................................................52
With transfer requests set in the System Settings menu.......................................55
On Hook Dial ........................................................................................................ 57
Manual Dial ...........................................................................................................59
Changing the Line Port ....................................................................................... 60
Sub Transmission Mode ..................................................................................... 62
Book Fax ..................................................................................................................62
Two-Sided Transmission (Double-Sided Transmission)..........................................63
Standard Message Stamp........................................................................................65
Sending an Auto Document ..................................................................................... 66
Printing documents stored as Auto Documents .................................................... 67
Sending a Stored File............................................................................................... 68
Sending stored documents.................................................................................... 68
Printing stored documents ..................................................................................... 70
Stamp....................................................................................................................... 73
Transmission Options .............................................................................................. 73
Fax Header Print ...................................................................................................74
Label Insertion.......................................................................................................74
Reduced Image Transmission............................................................................... 75
Auto Reduce..........................................................................................................75
Default ID Transmission ........................................................................................ 75
Selecting transmission options for a single transmission ...................................... 76
More Transmission Functions............................................................................ 78
If Memory Runs Out While Storing an Original ........................................................ 78
Parallel Memory Transmission.................................................................................78
Automatic Redial ......................................................................................................79
Batch Transmission.................................................................................................. 79
Dual Access .............................................................................................................79
Transmission with Image Rotation...........................................................................79
Simultaneous Broadcast ..........................................................................................80
JBIG Transmission ................................................................................................... 80
Transmitting Journal by E-mail.................................................................................81
Journal by e-mail ................................................................................................... 81
Printed Reports .................................................................................................... 82
Memory Storage Report...........................................................................................82
iv
Communication Failure Report ................................................................................82
5. Reception Features
Reception.............................................................................................................. 83
Immediate Reception ...............................................................................................83
Memory Reception ................................................................................................... 84
Substitute Reception ................................................................................................ 85
Receiving documents unconditionally ...................................................................85
Receiving documents according to parameter-specified settings .........................86
Reception Functions ........................................................................................... 87
Transfer Station........................................................................................................ 87
Transfer Result Report .......................................................................................... 88
Transfer Result Report (transfer request by e-mail) .............................................. 89
Forwarding Received Documents ............................................................................ 90
Routing Received Documents with SUB Code ........................................................ 91
Transferring Received Documents...........................................................................92
SMTP Reception Using Internet Fax........................................................................ 93
Routing e-mail received via SMTP ........................................................................94
JBIG Reception ........................................................................................................ 96
Auto Fax Reception Power-Up.................................................................................96
Printing Options................................................................................................... 97
Print Completion Beep ............................................................................................. 97
Checkered Mark .......................................................................................................97
Center Mark .............................................................................................................97
Reception Time ........................................................................................................ 98
Two-Sided Printing...................................................................................................98
180-degree rotation printing ..................................................................................99
Multi-Copy Reception ...............................................................................................99
Image Rotation ....................................................................................................... 100
Combine Two Originals ..........................................................................................100
Page Separation and Length Reduction ...............................................................101
Reverse Order Printing .......................................................................................... 102
Page Reduction...................................................................................................... 102
TSI Print (Transmitting Subscriber Identification Print) .......................................... 103
If There Is No Paper of the Correct Size ................................................................ 103
Setting priority trays .............................................................................................104
Just size printing.................................................................................................. 104
Having incoming documents printed on paper from the bypass tray...................105
Where Incoming Documents Are Delivered - Output Tray.............................106
Specifying Tray for Lines........................................................................................ 106
Tray Shift................................................................................................................ 106
6. Fax via Computer
Sending Fax Documents from Computers ...................................................... 107
Before Use ............................................................................................................. 108
Installing the Software ............................................................................................108
Auto run program................................................................................................. 108
Installing individual applications ..........................................................................109
Applications Stored on the CD-ROM .....................................................................109
LAN-Fax Driver.................................................................................................... 109
Address Book ...................................................................................................... 110
LAN-Fax Cover Sheet Editor ............................................................................... 110
v
Setting LAN-Fax Driver Properties.........................................................................110
Setting print properties ........................................................................................110
Making Settings for Option Configuration ............................................................ 111
Basic Transmission ................................................................................................ 112
Specifying options ............................................................................................... 115
Confirming transmission results by e-mail ........................................................... 117
LAN-Fax Result Report..........................................................................................118
Printing and Saving................................................................................................118
Editing Address Book .............................................................................................118
Editing Fax Cover Sheets ...................................................................................... 120
Creating a cover sheet ........................................................................................ 120
Attaching a created cover sheet ..........................................................................121
LAN-Fax Operation Messages...............................................................................122
Viewing Fax Information Using a Web Browser ............................................. 123
Viewing, Printing, and Deleting Received Fax Documents Using a Web Image Monitor
Viewing received fax documents using a Web browser ......................................123
Printing fax information using a Web browser .....................................................124
Deleting fax information using a Web browser ....................................................125
Programming Destination Information from Web Browser..................................... 125
...123
Delivering Files Received by Fax ..................................................................... 127
7. Simplifying the Operation
Programs ............................................................................................................ 129
Registering and Changing Keystroke Programs....................................................129
Registering a priority function using a program ................................................... 130
Changing a program name .................................................................................. 131
Deleting a Program ................................................................................................131
Using a Program .................................................................................................... 132
Using the Document Server.............................................................................. 133
Storing a Document ............................................................................................... 134
Changing Stored Document Information................................................................136
Deleting a Stored Document .................................................................................. 138
Managing Documents Saved in the Document Server from a Computer ..............139
Using DeskTopBinder..........................................................................................139
Using a Web browser .......................................................................................... 140
8. Facsimile Features
Function List ...................................................................................................... 141
Accessing User Tools (Facsimile Features)....................................................144
Quitting Default Settings ........................................................................................ 144
General Settings/Adjustment ................................................................................. 145
Reception Settings ................................................................................................. 147
E-mail Settings ....................................................................................................... 148
IP-Fax Settings....................................................................................................... 150
Configuring the H.323 gatekeeper.......................................................................151
Configuring the SIP server .................................................................................. 151
Registering or changing a gateway ..................................................................... 152
Deleting a gateway .............................................................................................. 153
vi
9. Administrator Setting
Administrator Tools List ................................................................................... 155
Using Administrator Settings ........................................................................... 157
Programming, Changing, and Deleting Standard Messages.................................157
Storing, Changing, and Deleting an Auto Document .............................................158
Deleting an Auto Document................................................................................. 159
Programming, Changing and Deleting a Scan Size ............................................... 160
Deleting a scan size ............................................................................................ 161
Printing Journal ...................................................................................................... 162
Counters................................................................................................................. 162
Forwarding ............................................................................................................. 162
Programming an End Receiver ...........................................................................163
Quitting the forwarding function........................................................................... 164
Forwarding Mark..................................................................................................165
Memory Lock.......................................................................................................... 165
ECM (Error Correction Mode) ................................................................................166
User Parameters .................................................................................................... 167
Changing the User Parameters ...........................................................................171
Printing the User Parameter List .........................................................................172
Special Senders to Treat Differently ...................................................................... 172
Authorized Reception .......................................................................................... 173
Forwarding........................................................................................................... 174
Reception File Print Quantity ............................................................................... 174
Print 2 Sided ........................................................................................................ 174
Memory Lock ....................................................................................................... 175
Paper Tray...........................................................................................................175
Programming/Changing Special Senders ...........................................................175
Programming Initial Set Up of a Special Sender ................................................. 178
Deleting a Special Sender ................................................................................... 180
Printing the Special Sender List ..........................................................................181
Box Settings ...........................................................................................................181
Programming/changing Personal Boxes .............................................................182
Deleting Personal Boxes .....................................................................................184
Programming/changing Information Boxes .........................................................185
Deleting Information Boxes ................................................................................. 187
Programming/changing Transfer Boxes..............................................................188
Deleting Transfer Boxes ......................................................................................190
Printing the Box List.............................................................................................191
Transfer Report ...................................................................................................... 192
Programming a Confidential ID..............................................................................192
Programming a Polling ID ...................................................................................... 193
Programming a Memory Lock ID ........................................................................... 194
Selecting Dial/Push Phone.....................................................................................194
Storing or Printing Received Documents ............................................................... 195
Reception Report e-mail......................................................................................196
Setting a User for Viewing Received and Stored Documents................................197
Menu Protection Settings.......................................................................................198
Folder Transfer Result Report................................................................................ 198
Folder Transfer Result Report by e-mail .............................................................199
vii
10.Solving Operation Problems
If an Error Report Is Printed.............................................................................. 201
Turning Off the Main Power / In the Event of Power Failure.......................... 202
If an Error Occurs While Using Internet Fax ...................................................203
Error Mail Notification .............................................................................................203
Error Report (E-Mail) ..............................................................................................203
Server-Generated Error E-mail ..............................................................................203
11.Appendix
Connecting the Machine to a Telephone Line and Telephone ...................... 205
Connecting the Telephone Line .............................................................................205
Selecting the Line Type.......................................................................................... 206
Connecting the Optional Handset or an External Telephone.................................207
Optional Equipment...........................................................................................208
Expansion Memory (32MB: DIMM) ........................................................................ 208
Handset.................................................................................................................. 208
Extra G3 Interface Unit .......................................................................................... 208
Specifications..................................................................................................... 209
Compatible Machines............................................................................................. 212
Acceptable Types of Originals ...............................................................................212
Acceptable original sizes ..................................................................................... 212
Original Sizes Difficult to Detect............................................................................. 215
Maximum Values................................................................................................216
INDEX....................................................................................................... 217
viii
How to Read This Manual
R
R
Symbols
In this manual, the following symbols are used:
WARNING:
This symbol indicates a potentially hazardous situation that might result in
death or serious injury if you misuse the machine without following the instructions under this symbol. Be sure to read the instructions, all of which are included in “Safety Information”, General Settings Guide.
CAUTION:
This symbol indicates a potentially hazardous situation that might result in minor or moderate injury or property damage that does not involve personal injury
if you misuse the machine without following the instructions under this symbol.
Be sure to read the instructions, all of which are included in “Safety Information”, General Settings Guide.
* The statements above are notes for your safety.
Important
If this instruction is not followed, paper might be misfed, originals might be
damaged, or data might be lost. Be sure to read this.
Preparation
This symbol indicates information or preparations required prior to operating.
Note
This symbol indicates precautions for operation, or actions to take after abnormal operation.
Limitation
This symbol indicates numerical limits, functions that cannot be used together,
or conditions under which a particular function cannot be used.
Reference
This symbol indicates a reference.
[]
Keys that appear on the machine's display panel.
[]
Keys and buttons that appear on the computer's display.
{}
Keys built into the machine's control panel.
1
Names of Major Functions
This machine's major functions are referred to in this manual as follows:
• Internet Fax (by specifying an e-mail address) → Internet Fax
• Internet Fax (by specifying an IP address) → IP-Fax
2
1. Transmission Mode
Sending at a Specific Time (Send Later)
Using this function, you can instruct
the machine to delay transmission of
your fax document until a specified
later time. This allows you to take advantage of off-peak telephone charges
without having to be by the machine at
the time.
If you have a non-urgent fax, select
Send Later with Economy Transmission
when you scan it. Faxes are queued in
memory and sent during Economy
Transmission Time.
Important
❒ If the machine is switched off for
about one hour, all fax documents
stored in memory are lost. If documents are lost for this reason, a
Power Failure Report is automatically printed when the operation
switch is turned on. Use this report
to identify lost documents.
Note
❒ You can specify up to 23 hours and
59 minutes.
❒ If the current time shown is not cor-
rect, change it. See “Timer Settings”,
General Settings Guide.
❒ Set the Economy Transmission Time
to coincide with off-peak call charge
time. See p.146 “Program Economy
Time”.
❒ You can program one of the Quick
Operation keys with operations for
this function. Using the Quick Operation key allows you to omit step
B. See p.145 “General Settings/Adjustment”.
A Place the original, and then select
the scan settings you require.
Reference
p.15 “Placing Originals”, Facsimile Reference <Basic Features>
p.34 “Scan Settings”, Facsimile
Reference <Basic Features>
B Press [Transmission Mode].
Limitation
❒ This function is unavailable with Im-
mediate Transmission. Use Memory Transmission.
C Press [Send Later].
3
Transmission Mode
D Enter the time using the number keys
and select [AM] or [PM]. Then press
[OK].
1
The specified time is shown above
the highlighted [Send Later].
Note
❒ Press [Economy Time] to specify
the economy time.
❒ When entering numbers small-
er than 10, add a zero at the beginning.
❒ If you make a mistake, press [Clear]
or the {Clear/Stop} key before
pressing [OK], and then try again.
❒ To cancel Send Later, press [Can-
cel]. The display returns to that
of step
E Press [OK].
The standby display appears.
.
C
Note
❒ To check the settings, press [Trans-
mission Mode].
F Specify a destination, and then press
the {Start} key.
Note
❒ You can cancel the transmission
setup for Send Later. See p.19
“Canceling a Transmission”.
4
Sender Settings
Sender Settings
This function tells receivers the fax
sender's identity.
If the sender's e-mail address is registered in the destination list, the sender can receive transmission results by
e-mail.
Also, if you enable the Stamp Sender
Name, the registered sender's name
(user name) appears on the receiver's
sheet, lists, and report.
Preparation
Before using this function, you must
register senders in the destination
list and specify the User Name as
[Sender]. See “Fax Destination”,
General Settings Guide.
Note
❒ If user authentication is set, the user
logged in is set as sender. The transmission result is sent to the loggedin user's e-mail address.
❒ You can program one of the Quick
Operation keys with operations for
Sender Settings. Quick Operation
keys allow you to omit step B. See
p.145 “General Settings/Adjustment”.
❒ You can use Communication Result
Report, etc. to check usage status by
specified users. If user authentication is set, you can check usage by
logged-in users. See p.162 “Printing Jo urnal”. If User ID is set to sender, you can count the number of
uses by each user. See “Authentication Information”, General Set-
tings Guide.
A Place the original, and then select
the scan settings you require.
Reference
p.15 “Placing Originals”, Facsimile Reference <Basic Features>
p.34 “Scan Settings”, Facsimile
Reference <Basic Features>
B Press [Transmission Mode].
C Press [Sender Settings].
D Select a sender.
1
5
Transmission Mode
Note
❒ If a destination protection code
is set, the entry screen appears.
Enter the protection code for
1
destination using the number
keys, and then press [OK].
E Confirm the selected sender, and then
press [OK].
F Select [On] or [Off] for the Stamp
Sender Name.
Confirming transmission results
by e-mail
If the sender's e-mail address is
registered you can specify whether
or not to send the transmission result by e-mail to the sender. If you
enable this function, the transmission result is sent to the registered
mail address.
Note
❒ If a user logs in with User ID,
the transmission result is sent
by e-mail to the logged-in user.
❒ You can confirm transmission
results by using both the E-mail
TX Results function, which
sends the results by e-mail, and
the Communication Result Report printed by the machine.
You can set whether to use both
of these together in User Parameters. See p.167 “User Parameters” (switch 10, bit 6).
A Select [Yes] or [No] for the E-
mail TX Results function.
Printing on the Receiver's Sheet
If you enable this function, the sender's name (user name) appears on
the receiver's sheet, lists, and report.
A Select [On] for the Stamp Send-
er Name function.
6
G Press [OK].
The display returns to that of step
.
C
Note
❒ The selected sender's name ap-
pears above [Sender Settings].
The sender name is displayed in
up to 14 characters, followed by
an ellipsis (. . . ).
H Press [OK].
The standby display appears.
Note
❒ To check the settings, press [Trans-
mission Mode].
Sender Settings
1
I Specify the destination, and then
press the {Start} key.
Note
❒ To cancel the Sender Settings, cancel
the transmission. See p.19 “Canceling a Transmission”.
7
Transmission Mode
Priority Transmission
Documents you send with Memory
1
Transmission are sent in the order
they are scanned. Therefore, if several
documents are queued in memory,
the next document will not be sent
immediately. However, by using this
function you can have your document sent before other queued documents.
A Place the original, and then select
the scan settings you require.
Reference
p.15 “Placing Originals”, Facsimile Reference <Basic Features>
p.34 “Scan Settings”, Facsimile
Reference <Basic Features>
B Press [Transmission Mode].
Limitation
❒ This function is not available with
Immediate Transmission. If this
function is selected, the machine
automatically switches to Memory
Transmission.
Note
❒ If there is already a document stored
with this function or a transmission
in progress, your document is sent
after that document is transmitted.
C Press [Priority TX], and then press
[OK].
The standby display appears.
Note
❒ To check the settings, press [Trans-
mission Mode].
D Specify the destination, and then
press the {Start} key.
Note
❒ Press [Change / Stop TX File] to
cancel the transmission. See p.19
“Canceling a Transmission”.
8
Confidential Transmission
Confidential Transmission
If you want to limit who views your
document, use this function. The document is stored in memory at the other end and not printed until an ID is
entered.
GFSINS0N
There are two types of Confidential
Transmission:
❖ Default ID
It is not necessary to enter an ID
when transmitting.
The other party can print the document by entering the Confidential
ID programmed in their machine.
❖ ID Override:
Should you want to send a confidential document to a particular
person at the other end, you can
specify the Confidential ID that the
receiver has to enter to see that document. Before you send the document,
do not forget to tell the receiver the
ID that must be entered to print the
document.
Limitation
❒ The destination machine must be
of the same manufacturer and have
the Confidential Reception function.
❒ The destination machine must have
enough memory available.
❒ This function is not available with
Internet Fax.
Note
❒ It is recommended that you program
the Confidential ID in this machine
beforehand. See p.192 “Programming a Confidential ID”.
❒ An ID can be any 4-digit number
(except 0000).
❒ If the destination machine is not of
the same manufacturer, you can
use Confidential Transmission with
“SUB Code”. See p.49 “SUB Code”.
A Place the original, and then select
the scan settings you require.
Reference
p.15 “Placing Originals”, Facsimile Reference <Basic Features>
p.34 “Scan Settings”, Facsimile
Reference <Basic Features>
B Press [Transmission Mode].
C Press [Confidential TX].
D Depending on the Confidential
Transmission type, use one of the
following procedures:
1
9
Transmission Mode
Default ID
A Check that [Default ID] is select-
ed, and then press [OK].
1
Note
❒ To cancel Confidential Trans-
mission, press [Cancel]. The
display returns to that of step
.
C
Override ID
A Select [ID Override].
B Enter the Confidential ID (4-digit
number) using the number keys,
and then press [OK].
“ID Override: ” and the entered
Confidential ID are shown above
the highlighted [Confidential TX].
F Specify the destination, and then
press the {Start} key.
Note
❒ You can cancel the transmission
setup for Confidential Transmission.
See p.19 “Canceling a Transmission”.
E Press [OK].
10
Note
❒ If you make a mistake, press
[Clear] or the {Clear/Stop} key
before pressing [OK], and then
try again.
❒ To cancel Confidential Trans-
mission, press [Cancel]. The
display returns to that of step
.
C
The standby display appears.
Note
❒ To check the settings, press [Trans-
mission Mode].
Polling Transmission
Polling Transmission
Use Polling Transmission to leave an
original in the machine memory for
others to pick up. The document is
sent when the other party calls you
up.
Preparation
Before using ID Polling Transmission, you must register a Polling
ID. See p.193 “Programming a
Polling ID”.
There are three types of Polling Transmission.
❖ Free Polling Transmission
It is not necessary to enter the Polling ID during the procedure.
Anybody can poll the document
from your machine. The machine
sends it regardless of whether Polling ID's match.
❖ Default ID Transmission
It is not necessary to enter the Polling ID during the procedure.
The document will only be sent if
the Polling ID of the machine trying to poll your document is the
same as the Polling ID stored in
your machine. Make sure in advance that both machines' Polling
IDs are identical.
❖ ID Override Transmission
You must enter an Override Polling ID unique to the transmission.
This ID overrides the ID stored in
the machine. The user must supply
this ID when they poll your machine. If the IDs match, the document is sent. Make sure in advance
the other end knows the ID you are
using.
Limitation
❒ Polling Transmission is allowed only
if the receiver's machine has the
Polling Reception function.
❒ Usually, only machines of the same
manufacturer that support Polling
Reception can perform ID Polling
Transmission. However, if the Information Box File function is used,
and the other party's fax machine
supports Polling Transmission and
the SEP function, you can still carry
out Polling Transmission with an
ID. See p.42 “Information Boxes”.
❒ This function is not available with
Internet Fax.
Note
❒ Free Polling and Default ID Trans-
mission allow only one file to be
stored in memory.
❒ ID Override Polling Transmission
allows a file to be stored in memory for each ID; you can store up to
400 files by changing IDs.
❒ You can set whether a Polling Trans-
mission file is deleted in User Parameters. See p.167 “User Parameters”
(switch 11, bit 7). To save a file for
frequent sending, set to “Standby
(Save)”.
1
11
Transmission Mode
❒ Polling Transmission Clear Report
allows you to verify Polling Transmission has taken place. See p.13
“Polling Transmission Clear Re-
1
port”.
❒ You can program one of the Quick
Operation keys with operations for
this function. Using this key allows
you to omit step B. See p.145 “General Settings/Adjustment”.
❒ The communication fee is charged
to the receiver.
A Place the original, and then select
the scan settings you require.
Reference
p.15 “Placing Originals”, Facsimile Reference <Basic Features>
p.34 “Scan Settings”, Facsimile
Reference <Basic Features>
Free Polling Transmission
A Check that [Free Polling TX] is se-
lected.
Default ID Transmission
A Select [Default ID TX].
ID Override Transmission
A Select [ID Override Transmission].
B Specify a 4-digit ID using the
number keys and [A], [B], [C],
[D], [E], and [F].
B Press [Transmission Mode].
Note
❒ A Polling ID may be any four
numbers (0 to 9) and characters (A to F), except 0000 and
FFFF.
❒ If you make a mistake, press
C Press [Polling TX].
D Depending on the Polling Trans-
mission mode, use one of the following procedures:
E Press [Only Once] or [Save] to delete
[Clear] or the {Clear/Stop} key,
and then try again.
or save the file after transmission.
Note
❒ To delete the original immedi-
ately after transmission, select
[Only Once].
❒ To repeatedly send the original,
select [Save].
❒ To cancel Polling Transmission,
press [Cancel]. The display returns
to that of step
.
C
12
Polling Transmission
F Press [OK].
“pppppppp pp” appears.
The type of Polling Transmission is
shown above the highlighted [Poll-
ing TX].
G Press [OK].
Note
❒ To check the settings, press [Trans-
mission Mode].
H Press the {Start} key.
Note
❒ You can cancel the transmission
setup for Polling Transmission.
See p.19 “Canceling a Transmission”.
Polling Transmission Clear
Report
This report allows you to verify Polling Transmission has taken place.
If E-mail TX Results is programmed
in a Quick Operation key, you can have
the report e-mail sent after transmission.
See p.146 “Quick Operation Key”.
Limitation
❒ This report is not printed if the
User Parameters are set to allow
the stored originals to be repeatedly sent (Save). See p.167 “User Parameters” (switch 11, bit 7).
Note
❒ You can turn this function on or off
with the User Parameters. See p.167
“User Parameters” (switch 03, bit
6).
❒ You can have a portion of the sent
image printed on the report with
the User Parameters. See p.167 “User
Parameters” (switch 04, bit 7).
❒ You can check the result of Polling
Transmission with the Journal. See
p.27 “Printing the Journal”
❒ To view the report without text disrup-
tion, select a font of even character
width in your e-mail application's
settings.
❒ You can display a destination with
the User Parameters. See p.167 “User
Parameters” (switch 04, bit 4).
❒ You can indicate the sender's name
with the User Parameters. See p.167
“User Parameters” (switch 04, bit
5).
1
13
Transmission Mode
Polling Reception
Use this function to poll a document
1
from another machine. You can also
poll documents from many machines
with only one operation (use Groups
and Keystroke Programs to fully exploit this function).
Preparation
Before using ID Polling Transmission, you must register a Polling ID.
See p.193 “Programming a Polling
ID”.
There are two types of Polling Reception.
❖ Default ID/Free Polling Reception
Use this method for Free Polling or
Default ID Polling. If the Polling ID
is programmed in your machine,
any document waiting in the transmitting machine with the same ID
are received. If the other machine
does not have any documents waiting
with the same Polling ID, any documents that do not require ID are
received (Free Polling).
❖ ID Override Polling Reception
You must enter an Override Polling ID
unique to this transmission. This ID
overrides the one stored in this machine.
Your machine will receive any documents waiting in the transmitting
machine that have matching ID's.
If no ID's match, any documents
that do not require IDs are received
(Free Polling).
Limitation
❒ Polling Reception requires that the
other machine is capable of Polling
Transmission.
❒ Usually, you can only receive doc-
uments with a Polling ID from machines of the same manufacturer
that support the polling function.
However, if the other party's fax
machine supports Polling Transmissions and the SEP function, and
also has stored IDs, you can still
perform Polling Reception. See
p.50 “SEP Code”.
❒ This function is not available with
Internet Fax.
Note
❒ To receive a document sent by De-
fault ID Polling Transmission or ID
Override Polling Transmission, it
is necessary to specify the same
Polling ID as the sender's. Free
Polling Transmission does not require the same Polling ID.
❒ Polling Result Report allows you
to verify Polling Reception has taken place. See p.16 “Polling Reception Result Report”.
❒ You can program one of the Quick
Operation keys with operations for
this function. Using the key allows
you to omit step A. See p.145 “General Settings/Adjustment”.
14
Polling Reception
A Press [Transmission Mode].
B Press [Polling RX].
C Depending on which method you
are using, select one of the following procedures:
Default ID/Free Polling Reception
A Check that [Default ID / Free Poll-
ing RX] is selected, and then
press [OK].
Note
❒ To cancel Polling Reception,
press [Cancel]. The display
returns to that of step
.
B
ID Override Polling Reception
A Select [ID Override Polling Recep-
tion].
B Specify a 4-digit ID using the
number keys and [A], [B], [C],
[D], [E], and [F], and then press
[OK].
“ID Override: ” and the entered
Polling ID are shown above the
highlighted [Polling RX].
Note
❒ A Polling ID may be any four
numbers (0 to 9) and characters (A to F), except 0000 and
FFFF.
❒ If you make a mistake, press
[Clear] or the {Clear/Stop} key
before pressing [OK], and
then try again.
❒ To cancel Polling Reception,
press [Cancel]. The display
returns to that of step
Press [OK].
D
The standby display appears.
1
.
B
E Specify the destination, and then
press the {Start} key.
15
Transmission Mode
❒ You can display a destination with
Polling Reception Reserve
Report
1
This report is printed after Polling Reception is set up.
Note
❒ You can turn this function on or off
with the User Parameters. See p.167
“User Parameters” (switch 03, bit
3).
❒ You can have a destination displayed
with the User Parameters. See p.167
“User Parameters” (switch 04, bit
4).
❒ You can display a sender name with
the User Parameters. See p.167 “User Parameters” (switch 04, bit 5).
the User Parameters. See p.167 “User Parameters” (switch 04, bit 4).
❒ You can display a sender name with
the User Parameters. See p.167 “User Parameters” (switch 04, bit 5).
Polling Reception Result
Report
This report is printed after each Polling
Reception is completed and shows its
result.
If E-mail TX Results is programmed
in a Quick Operation key, you can select whether a report e-mail is sent after
reception. See p.146 “Quick Operation
Key”.
Note
❒ You can also check the result of a
Polling Reception with the Journal.
See p.27 “Printing the Journal”.
❒ You can turn this function on or off
with the User Parameters. See p.167
“User Parameters” (switch 03, bit
4).
❒ To view the report without text dis-
ruption, select a font of even character width in your e-mail application's
settings.
16
2. Checking and Canceling
Transmission Files
After you have pressed the {Start} key (after scanning originals), you can check
and edit the destination or settings of Memory Transmission. You can also cancel a transmission, change the settings of a transmission, print a stored file, print
a list of stored files, and resend a file which the machine failed to transmit.
• Memory Transmission
• Internet Fax Transmission
•Send Later
• Sender Settings
•Priority Transmission
• Confidential Transmission
• Polling Reception
• Polling Transmission
• Transfer Request
Note
❒ If there are no files being sent, or stored by Memory Transmission, [Change /
Stop TX File] does not appear on the display.
❒ You cannot check or edit a file being sent. Also a Confidential Transmission
file or stored file to be printed as a report cannot be checked or edited.
❒ There are cases when a destination may not be selected as the destination ap-
pears as “*”, depending on the security settings.
17
Checking and Canceling Transmission Files
Displaying Confirmation of Transmission
A Press [Change / Stop TX File].
2
B Press [Check / Change Settings].
C Select a file to check.
Note
❒ If multiple destinations were spec-
ified, only the destination selected first appears.
❒ If multiple destinations were spec-
ified, only the number of destinations for unsent documents appears.
D Confirm a transmission, and then
press [Exit].
E Press [Exit].
The standby display appears.
18
Canceling a Transmission
Canceling a Transmission
You can cancel transmission of a file
while the file is being sent, stored in
memory, or fails to transmit. All the
scanned data is deleted from memory.
You can cancel a file for Memory
Transmission. This function is useful
to cancel a transmission when you
notice a mistake in destination or
with the originals after storing. To
cancel Memory Transmission, search
for the file to be canceled among the
files stored in memory, and then delete it.
Note
❒ If you cancel a transmission while
the file is being sent, some pages of
your file may have already been sent
and is received at the other end.
❒ If the transmission finishes while you
are carrying out this procedure,
transmission cannot be canceled.
A Press [Change / Stop TX File].
C Select a file whose transmission you
want to cancel.
2
Note
❒ To display only the files being
sent, press [Files under TX].
❒ If multiple destinations were spec-
ified, only the number of destinations for unsent documents
appears.
❒ If multiple destinations were speci-
fied, only one destination number
appears. To display all destinations,
press [Check / Change Settings].
D Press [Stop Transmission].
The selected file is deleted.
B Make sure [Stop Transmission] is se-
lected.
Note
❒ To cancel stopping transmission,
press [Save].
❒ To cancel another transmission,
repeat from step
.
C
E Press [Exit].
The standby display appears.
19
Checking and Canceling Transmission Files
Deleting a Destination
You can delete destinations.
Note
❒ If you delete a destination that is
the only destination for a transmis-
2
sion, the transmission is canceled.
D Press [Change] for the destination
you want to delete.
A Press [Change / Stop TX File].
Note
❒ Pressing switches the des-
tination between fax number,
Internet Fax address and IP-Fax
address.
B Press [Check / Change Settings].
E Press [Clear] to delete the destina-
tion.
C Select the file from which you want
to delete a destination.
20
Note
❒ Pressing [Clear] deletes by single
digits the fax number or IP-Fax
address entered using the number
keys. The Internet Fax address
can be entirely deleted at once
by pressing [Clear].
F Press [Exit].
Note
❒ To delete another destination, re-
peat from step
.
C
G Press [Exit].
The standby display appears.
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