Ricoh Aficio 2051, Aficio 2060, Aficio 2075 Setup Guide

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Operating Instructions

General Settings Guide

Getting Started

Combined Function Operations

Document Server

User Tools (System Settings)

Troubleshooting

Remarks

Entering Text

Specifications

Read this manual carefully before you use this product and keep it handy for future reference. For safe and correct use, please be sure to read

the Safety Information in this manual before using the machine.

Introduction

This manual describes detailed instructions on the operation and notes about the use of this machine. To get maximum versatility from this machine, all operators are requested to read this manual carefully and follow the instructions. Please keep this manual in a handy place near the machine.

Notes:

Some illustrations in this manual might be slightly different from the machine.

Certain options might not be available in some countries. For details, please contact your local dealer.

Operator Safety:

This machine is considered a class 1 laser device, safe for office/EDP use. The machine contains four AlGalnp laser diodes, 10-milliwatt, 770-810 nanometer wavelength for each emitter. Direct (or indirect reflected ) eye contact with the laser beam might cause serious eye damage. Safety precautions and interlock mechanisms have been designed to prevent any possible laser beam exposure to the operator.

Laser Safety:

The optical housing unit can only be repaired in a factory or at a location with the requisite equipment. The laser subsystem is replaceable in the field by a qualified customer engineer. The laser chassis is not repairable in the field. Customer engineers are therefore directed to return all chassis and laser subsystems to the factory or service depot when replacement of the optical subsystem is required.

Caution:

Use of controls or adjustments or performance of procedures other than those specified in this manual might result in hazardous radiation exposure.

Notes:

The model names of the machines do not appear in the following pages. Check the type of your machine before reading this manual. (For details, see P.15 “Machine Types”.)

• Type 1: DSm651/LD151/Aficio 2051

• Type 2: DSm660/LD160/Aficio 2060

• Type 3: DSm675/LD175/Aficio 2075

Certain types might not be available in some countries. For details, please contact your local dealer.

Two kinds of size notation are employed in this manual. With this machine refer to the metric version.

For good copy quality, the supplier recommends that you use genuine toner from the supplier.

The supplier shall not be responsible for any damage or expense that might result from the use of parts other than genuine parts from the supplier with your office products.

Power Source

220V, 50/60Hz, 10A or more

Please be sure to connect the power cord to a power source as above. For details about power source, see P.128 “Power Connection”.

Manuals for This Machine

The following manuals describe the operational procedures of this machine. For particular functions, see the relevant parts of the manual.

Note

❒ Manuals provided are specific to machine type.

❒ Adobe Acrobat Reader is necessary to view the manuals as a PDF file.

❒ Two CD-ROMs are provided:

• CD-ROM 1 “Operating Instructions for Printer/Scanner”

• CD-ROM 2 “Scanner Driver & Document Management Utilities”

❖❖❖❖ General Settings Guide (this manual)

Provides an overview of the machine and describes System Settings (such as Tray Paper Settings), Document Server functions, and troubleshooting.

❖❖❖❖ Security Reference

This manual is for administrators of this machine. It describes security functions that the administrators can use to protect data from being tampered, or prevent the machine from unauthorized use. Also refer to this manual for the procedures for registering administrators, as well as setting user and administrator authentication.

❖❖❖❖ Network Guide (PDF file - CD-ROM1)

Provides information about configuring and operating the printer in a network environment or using software. This manual covers all models, and therefore contains functions and settings that may not be available for your model. Images, illustrations, functions, and supported operating systems may differ from those of your model.

❖❖❖❖ Copy Reference

Describes operations, functions, and troubleshooting for the machine's copier function.

❖❖❖❖ Printer Reference

Describes operations, functions, system settings and troubleshooting for the machine's printer function.

❖❖❖❖ Scanner Reference (PDF file - CD-ROM1)

Describes operations, functions, and troubleshooting for the machine's scanner function.

❖❖❖❖ Manuals for DeskTopBinder Lite

DeskTopBinder Lite is a utility included on the CD-ROM labeled “Scanner Driver & Document Management Utilities”.

• DeskTopBinder Lite Setup Guide (PDF file - CD-ROM2) Describes installation of, and the operating environment for DeskTopBinder Lite in detail. This guide can be displayed from the [Setup] display when DeskTopBinder Lite is installed.

• DeskTopBinder Introduction Guide (PDF file - CD-ROM2) Describes operations of DeskTopBinder Lite and provides an overview of its functions. This guide is added to the [Start] menu when DeskTopBinder Lite is installed.

• Auto Document Link Guide (PDF file - CD-ROM2) Describes operations and functions of Auto Document Link installed with DeskTopBinder Lite. This guide is added to the [Start] menu when Desk- TopBinder Lite is installed.

What You Can Do with This Machine

The following introduces the functions of this machine, and the relevant manuals containing detailed information about them.

Products marked with * are optional. For details about optional products, see p.141 “Options”, or contact your local dealer.

Copier, Printer, and Scanner Functions

ADH017S

This machine provides copier, printer* and scanner* functions.

• You can make copies of originals. With a finisher*, you can sort and staple copies. See Copy Reference.

• You can print documents created using applications. See Printer Ref- erence.

• You can scan originals and send the scan file to a computer. See Scanner Reference.

Utilizing Stored Documents

ADH018S

• You can store files of originals scanned by this machine, or files sent from other computers, onto the hard disk of the machine. You can print the stored documents, as well as change print settings and print multiple documents (Document Server). See p.36 “Using the Document Server”.

• With DeskTopBinder Professional*/Lite, you can search, check, print, and delete stored documents using your computer. You can also retrieve stored documents scanned in scanner mode. With File Format Converter*, you can even download documents stored in copy and printer functions to your computer. See Network Guide.

iii

Connecting Two Machines for Copying

Using the Scanner in a Network Environment

ADH023S

You can connect two machines together. When you set up a copy job on one machine (the main machine), data is transferred to the other (the sub-machine) so that copies can be made on both machines simultaneously (Connect Copy).

• You can complete large volume

copy runs in shorter time. See Copy Reference.

• Even if one machine runs out of paper, or stops because of a paper jam, the other machine can still continue to finish the job. See Copy Reference.

ADH019S

• You can send scanned documents to other network computers using e-mail (Sending stored scan file by e-mail). See Scanner Reference.

• With the ScanRouter delivery software, you can store scanned documents in specified destinations on network computers (File storage). See Scanner Reference.

• You can send scanned documents to other network folders (Scan to Folder). See Scanner Reference.

Administrating the Machine/ Protecting Documents (Security Functions)

ADH020S

• You can protect documents from unauthorized access and stop them from being copied without permission. See Security Reference.

• You can control the use of the machine, as well as prevent machine settings from being changed without authorization. See Security Ref- erence.

• By setting passwords, you can prevent unauthorized access via the network. See Security Reference.

• You can erase the data on the hard disk to prevent the information from leaking out. See the manual for the DataOverWriteSecurity unit*.

Monitoring the Machine Via Computer

ADH021S

You can monitor machine status and change settings using a computer.

• Using SmartDeviceMonitor for Admin, SmartDeviceMonitor for Client, or a Web browser, you can use a computer to view the machine's status, such as checking on paper quantities or misfeeds. See Network Guide.

• You can use a Web browser to make network settings. See Net- work Guide.

• You can also use a Web browser to register and manage items such as user codes, e-mail addresses, and folders in the Address Book. See the Web browser's Help.

TABLE OF CONTENTS

Manuals for This Machine......................................................................................i

What You Can Do with This Machine..................................................................iii

Copier, Printer, and Scanner Functions.................................................................... iii

Utilizing Stored Documents....................................................................................... iii

Connecting Two Machines for Copying .................................................................... iv

Using the Scanner in a Network Environment .......................................................... iv

Administrating the Machine/ Protecting Documents (Security Functions) .................v

Monitoring the Machine Via Computer.......................................................................v

Copyrights and Trademarks .................................................................................1

Trademarks ................................................................................................................1

Information about Installed Software..........................................................................2

How to Read This Manual .....................................................................................7

Safety Information .................................................................................................8

Safety During Operation.............................................................................................8

Positions of Labels and Hallmarks for RRRRWARNING and RRRRCAUTION............11

ENERGY STAR Program.....................................................................................13

Machine Types .....................................................................................................15

1. Getting Started

Guide To Components ........................................................................................17

External Options.......................................................................................................19

Internal Options........................................................................................................20

Control Panel........................................................................................................21

Display Panel ...........................................................................................................22

When the Authentication Screen is displayed..........................................................23

Turning On the Power .........................................................................................25

Turning On the Main Power .....................................................................................25

Turning On the Power..............................................................................................25

Turning Off the Power..............................................................................................26

Turning Off the Main Power .....................................................................................26

Saving Energy..........................................................................................................26

2. Combined Function Operations

Changing Modes..................................................................................................29

Job List.....................................................................................................................30

Multi-Access......................................................................................................... 32

3. Document Server

Relationship between Document Server and Other Functions .......................35

Document Server Display ........................................................................................35

Using the Document Server................................................................................36

Storing Data .............................................................................................................36

Changing a Stored Document's File Name, User Name, or Password....................39

Selecting a Document..............................................................................................39

Searching for Stored Documents.............................................................................40

Printing Stored Documents ......................................................................................41

Deleting Stored Documents .....................................................................................43

Viewing Stored Documents Using a Web Browser ..................................................44

Downloading Stored Documents..............................................................................44

Settings for the Document Server......................................................................46

4. User Tools (System Settings)

User Tools Menu (System Settings)...................................................................47

Accessing User Tools (System Settings) ..........................................................50

Changing Default Settings .......................................................................................50

Exiting from User Tools............................................................................................50

Settings You Can Change with User Tools .......................................................51

General Features .....................................................................................................51

Tray Paper Settings .................................................................................................55

Timer Settings ..........................................................................................................58

Administrator Tools ..................................................................................................60

Address Book.......................................................................................................66

Registering Names ..............................................................................................69

Registering a Name .................................................................................................69

Changing a Registered Name..................................................................................70

Deleting a Registered Name....................................................................................70

Authentication Information.................................................................................71

Registering a New User Code..................................................................................71

Changing a User Code.............................................................................................72

Deleting a User Code...............................................................................................72

Displaying the Counter for Each User Code ............................................................73

Printing the Counter for Each User Code.................................................................73

Clearing the Number of Prints..................................................................................74

E-mail Destination................................................................................................75

Registering an E-mail Destination............................................................................75

Changing a Registered E-mail Destination ..............................................................76

Deleting a Registered E-mail Destination ................................................................77

Registering Folders .............................................................................................78

Using SMB to Connect.............................................................................................78

Using FTP to Connect..............................................................................................81

Registering Names to a Group ...........................................................................85

Registering a New Group.........................................................................................85

Registering Names to a Group.................................................................................86

Removing a Name from a Group .............................................................................86

Displaying Names Registered in Groups .................................................................87

Changing a Group Name .........................................................................................87

Deleting a Group......................................................................................................87

Adding a Group to Another Group ...........................................................................88

vii

Registering a Protection Code ...........................................................................89

Registering a Protection Code for a Name in the Address Book .............................89

Registering a Protection Code for a Group ..............................................................90

Registering LDAP Authentication ......................................................................91

Registering LDAP Authentication.............................................................................91

Changing LDAP Authentication................................................................................91

5. Troubleshooting

If Your Machine Does Not Operate as You Want ..............................................93

General ....................................................................................................................93

Document Server .....................................................................................................95

BBBB Loading Paper.................................................................................................96

Loading Paper in Tray 1 (Tandem Tray)..................................................................96

Loading Paper in Tray 2 and 3.................................................................................97

Loading Paper in the Large Capacity Tray (LCT) ....................................................97

Loading Paper in the Interposer...............................................................................98

Suspend Copy when using Finisher 3000B (100–Sheet Staples) ...................99

DDDD Adding Toner.................................................................................................100

Replacing Toner ................................................................................................. 102

xxxx Clearing Misfeeds .........................................................................................103

Changing the Paper Size...................................................................................113

Changing the Paper Size in Tray 2 or 3.................................................................113

dddd Adding Staples..............................................................................................115

Finisher 3000M (50-Sheet Staples), Booklet Finisher............................................115

Booklet Finisher (Saddle Stitch).............................................................................116

Finisher 3000B (100-Sheet Staples)......................................................................117

eeee Removing Jammed Staples .........................................................................118

Finisher 3000M (50-Sheet Staples), Booklet Finisher............................................118

Booklet Finisher (Saddle Stitch).............................................................................119

Finisher 3000B (100-Sheet Staples)......................................................................120

yyyy Removing Punch Waste ...............................................................................121

Finisher 3000M (50-Sheet Staples), Booklet Finisher............................................121

Finisher 3000B (100-Sheet Staples)......................................................................122

6. Remarks

Dos And Don'ts ..................................................................................................125

Toner...................................................................................................................126

Handling Toner.......................................................................................................126

Toner Storage ........................................................................................................126

Used Toner ............................................................................................................126

Where to Put Your Machine..............................................................................127

Machine Environment ............................................................................................127

Moving....................................................................................................................127

Power Connection..................................................................................................128

Access to the Machine...........................................................................................128

Maintaining Your Machine ................................................................................129

Cleaning the Exposure Glass.................................................................................129

Cleaning the Auto Document Feeder.....................................................................129

viii

Other Functions .................................................................................................130

Inquiry ....................................................................................................................130

Changing the Display Language ............................................................................130

Counter ...............................................................................................................131

Displaying the Total Counter..................................................................................131

7. Entering Text

Entering Text......................................................................................................133

Available Characters ..............................................................................................133

Keys .......................................................................................................................133

Entering Text..........................................................................................................134

8. Specifications

Main Unit.............................................................................................................135

Document Server ...................................................................................................139

Auto Document Feeder ..........................................................................................140

Options ...............................................................................................................141

Mailbox...................................................................................................................141

Booklet Finisher .....................................................................................................141

Finisher 3000M (50-Sheet Staples) .......................................................................145

Finisher 3000B (100-Sheet Staples)......................................................................146

Punch Unit (Booklet Finisher, Finisher 3000M)......................................................148

Punch Unit (Finisher 3000B)..................................................................................148

Z-folding Unit..........................................................................................................149

Copy Tray...............................................................................................................150

Large Capacity Tray (LCT) ....................................................................................150

Interposer...............................................................................................................150

Others .................................................................................................................152

Copy Paper.........................................................................................................153

Recommended Paper Sizes and Types.................................................................153

Non-recommended Paper......................................................................................155

Paper Storage ........................................................................................................156

INDEX....................................................................................................... 157

Copyrights and Trademarks

Trademarks

Microsoft®, Windows® and Windows NT® are registered trademarks of Microsoft Corporation in the United States and/or other countries.

Acrobat

Bluetooth™ is a trademark of the Bluetooth SIG, Inc. (Special Interest Group) and is used by RICOH Company Limited under license.

The Bluetooth Trademarks are owned by Bluetooth SIG, Inc. USA

Other product names used herein are for identification purposes only and might be trademarks of their respective companies. We disclaim any and all rights to those marks.

The proper names of the Windows operating systems are as follows:

• The product name of Windows

• The product names of Windows

• The product names of Windows Server™ 2003 are as follows:

• The product names of Windows

is a registered trademark of Adobe Systems Incorporated.

95 is Microsoft® Windows® 95

98 is Microsoft® Windows® 98

Me is Microsoft® Windows® Millennium

Edition (Windows Me)

2000 are as follows:

XP are as follows:

NT are as follows:

Microsoft Microsoft Microsoft

Microsoft Microsoft

Microsoft Microsoft Microsoft

Microsoft Microsoft

Windows® 2000 Advanced Server

Windows® 2000 Server

Windows® 2000 Professional

Windows® XP Professional

Windows® XP Home Edition

Windows Server™ 2003 Standard Edition

Windows Server™ 2003 Enterprise Edition

Windows Server™ 2003 Web Edition

Windows NT® Server 4.0

Windows NT® Workstation 4.0

Information about Installed Software

expat

• The software including controller, etc. (hereinafter "software") installed on this product uses the expat Version 1.95.2 (hereinafter "expat") under the conditions mentioned below.

• The product manufacturer provides warranty and support to the software of the product including the expat, and the product manufacturer makes the initial developer and copyright holder of the expat, free from these obligations.

• Information relating to the expat is available at: http://expat.sourceforge.net/

Permission is hereby granted, free of charge, to any person obtaining a copy of this software and associated documentation files (the "Software"), to deal in the Software without restriction, including without limitation the rights to use, copy, modify, merge, publish, distribute, sublicense, and/or sell copies of the Software, and to permit persons to whom the Software is furnished to do so, subject to the following conditions:

The above copyright notice and this permission notice shall be included in all copies or substantial portions of the Software.

THE SOFTWARE IS PROVIDED "AS IS", WITHOUT WARRANTY OF ANY KIND, EXPRESS OR IMPLIED, INCLUDING BUT NOT LIMITED TO THE WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE AND NONINFRINGEMENT. IN NO EVENT SHALL THE AUTHORS OR COPYRIGHT HOLDERS BE LIABLE FOR ANY CLAIM, DAMAGES OR OTHER LIABILITY, WHETHER IN AN ACTION OF CONTRACT, TORT OR OTHERWISE, ARISING FROM, OUT OF OR IN CONNECTION WITH THE SOFTWARE OR THE USE OR OTHER DEALINGS IN THE SOFTWARE.

NetBSD

1. Copyright Notice of NetBSD

For all users to use this product:

This product contains NetBSD operating system:

For the most part, the software constituting the NetBSD operating system is not in the public domain; its authors retain their copyright.

The following text shows the copyright notice used for many of the NetBSD source code. For exact copyright notice applicable for each of the files/binaries, the source code tree must be consulted.

A full source code can be found at http://www.netbsd.org/.

Redistribution and use in source and binary forms, with or without modification, are permitted provided that the following conditions are met:

A Redistributions of source c ode must retain the above copyrigh t notice, this list

of conditions and the following disclaimer.

B Redistributions in binary form must reproduce the above copyright notice,

this list of conditions and the following disclaimer in the documentation and/or other materials provided with the distribution.

All advertising materials mentioning features or use of this software must

display the following acknowledgment: This product includes software developed by The NetBSD Foundation, Inc. and its contributors.

D Neither the name of The NetBSD Foundation nor the names of its contribu-

tors may be used to endorse or promote products derived from this software without specific prior written permission.

THIS SOFTWARE IS PROVIDED BY THE NETBSD FOUNDATION, INC. AND CONTRIBUTORS ''AS IS'' AND ANY EXPRESS OR IMPLIED WARRANTIES, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE ARE DISCLAIMED. IN NO EVENT SHALL THE FOUNDATION OR CONTRIBUTORS BE LIABLE FOR ANY DIRECT, INDIRECT, INCIDENTAL, SPECIAL, EXEMPLARY, OR CONSEQUENTIAL DAMAGES (INCLUDING, BUT NOT LIMITED TO, PROCUREMENT OF SUBSTITUTE GOODS OR SERVICES; LOSS OF USE, DATA, OR PROFITS; OR BUSINESS INTERRUPTION) HOWEVER CAUSED AND ON ANY THEORY OF LIABILITY, WHETHER IN CONTRACT, STRICT LIABILITY, OR TORT (INCLUDING NEGLIGENCE OR OTHERWISE) ARISING IN ANY WAY OUT OF THE USE OF THIS SOFTWARE, EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGE.

2.Authors Name List

All product names mentioned herein are trademarks of their respective owners.

The following notices are required to satisfy the license terms of the software that we have mentioned in this document:

• This product includes software developed by the University of California, Berkeley and its contributors.

• This product includes software developed by Jonathan R. Stone for the NetBSD Project.

• This product includes software developed by the NetBSD Foundation, Inc. and its contributors.

• This product includes software developed by Manuel Bouyer.

• This product includes software developed by Charles Hannum.

• This product includes software developed by Charles M. Hannum.

• This product includes software developed by Christopher G. Demetriou.

• This product includes software developed by TooLs GmbH.

• This product includes software developed by Terrence R. Lambert.

• This product includes software developed by Adam Glass and Charles Han-

num.

• This product includes software developed by Theo de Raadt.

• This product includes software developed by Jonathan Stone and Jason R. Thorpe for the NetBSD Project.

• This product includes software developed by the University of California, Lawrence Berkeley Laboratory and its contributors.

• This product includes software developed by Christos Zoulas.

• This product includes software developed by Christopher G. Demetriou for

the NetBSD Project.

• This product includes software developed by Paul Kranenburg.

• This product includes software developed by Adam Glass.

• This product includes software developed by Jonathan Stone.

• This product includes software developed by Jonathan Stone for the NetBSD

Project.

• This product includes software developed by Winning Strategies, Inc.

• This product includes software developed by Frank van der Linden for the

NetBSD Project.

• This product includes software developed for the NetBSD Project by Frank van der Linden

• This product includes software developed for the NetBSD Project by Jason R. Thorpe.

• The software was developed by the University of California, Berkeley.

• This product includes software developed by Chris Provenzano, the Univer-

sity of California, Berkeley, and contributors.

Sablotron

a) The application software installed on this product includes the Sablotron software Version 0.82 (hereinafter, "Sablotron 0.82"), with modifications made by the product manufacturer. The original code of the Sablotron 0.82 is provided by Ginger Alliance Ltd., the initial developer, and the modified code of the Sablotron 0.82 has been derived from such original code provided by Ginger Alliance Ltd.

b) The product manufacturer provides warranty and support to the application software of this product including the Sablotron 0.82 as modified, and the product manufacturer makes Ginger Alliance Ltd., the initial developer of the Sablotron 0.82, free from these obligations.

c) The Sablotron 0.82 and the modifications thereof are made available under the terms of Mozilla Public License Version 1.1 (hereinafter, "MPL 1.1"), and the application software of this product constitutes the "Larger Work" as defined in MPL 1.1. The application software of this product except for the Sablotron 0.82 as modified is licensed by the product manufacturer under separate agreement(s).

d) The source code of the modified code of the Sablotron 0.82 is available at: http://support-download.com/services/device/sablot/notice082.html

e) The source code of the Sablotron software is available at: http://www.gingerall.com

f) MPL 1.1 is available at: http://www.mozilla.org/MPL/MPL-1.1.html

SASL

CMU libsasl

Tim Martin

Rob Earhart

Rob Siemborski

Redistribution and use in source and binary forms, with or without modification, are permitted provided that the following conditions are met:

Redis tributions of source code must retain the above c opyright notice, this list

of conditions and the following disclaimer.

B Redistributions in binary form must reproduce the above copyright notice,

this list of conditions and the following disclaimer in the documentation and/or other materials provided with the distribution.

C The name "Carnegie Mellon University" must not be used to endorse or pro-

mote products derived from this software without prior written permission. For permission or any other legal details, please contact:

Office of Technology Transfer Carnegie Mellon University 5000 Forbes Avenue Pittsburgh, PA 15213-3890 (412) 268-4387, fax: (412) 268-7395 tech-transfer@andrew.cmu.edu

D Redistributions of any form whatsoever must retain the following acknowl-

edgment: "This product includes software developed by Computing Services at Carnegie Mellon University (http://www.cmu.edu/computing/)."

CARNEGIE MELLON UNIVERSITY DISCLAIMS ALL WARRANTIES WITH REGARD TO THIS SOFTWARE, INCLUDING ALL IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS, IN NO EVENT SHALL CARNEGIE MELLON UNIVERSITY BE LIABLE FOR ANY SPECIAL, INDIRECT OR CONSEQUENTIAL DAMAGES OR ANY DAMAGES WHATSOEVER RESULTING FROM LOSS OF USE, DATA OR PROFITS, WHETHER IN AN ACTION OF CONTRACT, NEGLIGENCE OR OTHER TORTIOUS ACTION, ARISING OUT OF OR IN CONNECTION WITH THE USE OR PERFORMANCE OF THIS SOFTWARE.

MD4

License to copy and use this software is granted provided that it is identified as the "RSA Data Security, Inc. MD4 Message-Digest Algorithm" in all material mentioning or referencing this software or this function.

License is also granted to make and use derivative works provided that such works are identified as "derived from the RSA Data Security, Inc. MD4 MessageDigest Algorithm" in all material mentioning or referencing the derived work.

RSA Data Security, Inc. makes no representations concerning either the merchantability of this software or the suitability of this software for any particular purpose. It is provided "as is" without express or implied warranty of any kind.

These notices must be retained in any copies of any part of this documentation and/or software.

MD5

License to copy and use this software is granted provided that it is identified as the "RSA Data Security, Inc. MD5 Message-Digest Algorithm" in all material mentioning or referencing this software or this function.

License is also granted to make and use derivative works provided that such works are identified as "derived from the RSA Data Security, Inc. MD5 MessageDigest Algorithm" in all material mentioning or referencing the derived work.

These notices must be retained in any copies of any part of this documentation and/or software.

How to Read This Manual

Symbols

This manual uses the following symbols:

WARNING:

This symbol indicates a potentially hazardous situation that might result in death or serious injury if you misuse the machine by not following the instructions under this symbol. Be sure to read the instructions, all of which are included in the Safety Information section in the General Settings Guide.

CAUTION:

This symbol indicates a potentially hazardous situation that might result in minor or moderate injury or property damage not involving bodily injury, if you misuse the machine by not following these instructions under this symbol. Be sure to read the instructions, all of which are included in the Safety Information section in the General Settings Guide.

* WARNINGS and CAUTIONS are notes for your safety.

Important

If these instructions are not followed, paper might be misfed, originals damaged, or data lost. Be sure to read these instructions.

Preparation

This symbol indicates the prior knowledge or preparation required before operation.

Note

This symbol indicates precautions for operation, or actions to be taken following user error.

Limitation

This symbol indicates numerical limits, functions that cannot be used together, or conditions under which a particular function cannot be used.

Reference

This symbol indicates where further relevant information can be found.

[]

Keys that appear on the machine's display panel.

{}

Keys built into the machine's control panel.

Safety Information

When using this machine, the following safety precautions should always be followed.

Safety During Operation

In this manual, the following important symbols are used:

WARNING:

CAUTION:

Indicates a potentially hazardous situation which, if instructions are not followed, could result in death or serious injury.

Indicates a potentially hazardous situation which, if instructions are not followed, may result in minor or moderate injury or damage to property.

R WARNING:

• Connect the power cord directly into a wall outlet and never use an extension cord.

•

Disconnect the power plug (by pulling the plug, not the cable) if the power cable or plug becomes frayed or otherwise damaged.

• To avoid hazardous electric shock or laser radiation exposure, do not remove any covers or screws other than those specified in this manual.

• Turn off the power and disconnect the power plug (by pulling the plug, not the cable) if any of the following occurs:

• You spill something into the machine.

•

You suspect that your machine needs service or repair.

• The external housing of your machine has been damaged.

•

Do not incinerate spilled toner or used toner. Toner dust might ignite when exposed to an open flame.

•

Disposal can take place at our authorized dealer.

• Dispose of the used toner bottle in accordance with the local regulations.

•

Keep the machine away from flammable liquids, gases, and aerosols. A fire or an electric shock might occur.

R CAUTION:

• Protect the machine from dampness or wet weather, such as rain and snow.

• Keep the machine away from humidity and dust. Otherwise a fire or an elec-

tric shock might occur.

• Do not place the machine on an unstable or tilted surface. If it topples over, an injury might occur.

• If you use the machine in a confined space, make sure there is a continuous air turnover.

• Unplug the power cord from the wall outlet before you move the machine. While moving the machine, you should take care that the power cord will not be damaged under the machine.

• When you disconnect the power plug from the wall outlet, always pull the plug (not the cable).

• Do not allow paper clips, staples, or other small metallic objects to fall inside the machine.

• Keep toner (used or unused) and toner bottle out of the reach of children.

• If toner or used toner is inhaled, gargle with plenty of water and move into a

fresh air environment. Consult a doctor if necessary.

• If toner or used toner gets into your eyes, flush immediately with large amounts of water. Consult a doctor if necessary.

• If toner or used toner is swallowed, dilute by drinking a large amount of water. Consult a doctor if necessary.

• Avoid getting toner on your clothes or skin when removing a paper jam or replacing toner. If your skin comes into contact with toner, wash the affected area thoroughly with soap and water.

• If toner gets on your clothing, wash with cold water. Hot water will set the toner into the fabric and may make removing the stain impossible.

• If your skin comes into contact with toner or used toner, wash the affected area thoroughly with soap and water.

• For environmental reasons, do not dispose of the machine or expended supply waste at household waste collection points. Disposal can take place at an authorized dealer.

• The inside of the machine could be very hot. Do not touch the parts with a label indicating “hot surface”. Otherwise, an injury might occur.

• The fusing section of this machine might be very hot. Caution should be taken when removing misfed paper.

• The fusing unit becomes very hot. When installing a new fuser oil unit, turn off the machine and wait about an hour. After that, install the new fuser oil unit. Not waiting for the unit to cool could result in a burn.

• Keep the fuser oil unit away from flames. There is a risk of fire or burns.

• Keep the waste oil bottle away from flames. There is a risk of fire or burns.

R CAUTION:

• Do not use aluminum foil, carbon paper, or similar conductive paper to avoid a fire or machine failure.

Positions of Labels and Hallmarks for

RRRRWARNING and RRRRCAUTION

This machine has labels for RWARNING and RCAUTION at the positions shown below. For safety, please follow the instructions and handle the machine as indicated.

ADH022D

ENERGY STAR Program

As an ENERGY STAR Partner, we have determined that this machine model meets the ENERGY STAR Guidelines for energy efficiency.

The ENERGY STAR Guidelines intend to establish an international energy-saving system for developing and introducing energy-efficient office equipment to deal with environmental issues, such as global warming.

When a product meets the ENERGY STAR Guidelines for energy efficiency, the Partner shall place the ENERGY STAR logo onto the machine model.

This product was designed to reduce the environmental impact associated with office equipment by means of energy-saving features, such as Low-power mode.

❖❖❖❖ Low Power Mode

This product automatically lowers its power consumption 1 minute after the last copy or print job has finished. Printing is still possible in Low Power Mode, but if you wish to make copies first press the {{{{Energy Saver}}}} key.

Reference

For details about how to change the default interval, see p.58 “Energy Saver Timer”.

❖❖❖❖ Off Mode (Copier only)

To conserve energy, this product automatically turns off 1 minute after the last copying or printing job has been completed. Printing is still possible in Off Mode, but if you wish to make copies first press the operation switch.

Reference

For details about how to change the default interval, see p.58 “Auto Off Timer”.

❖❖❖❖ Sleep Mode (Printer, Scanner installed)

If the printer and scanner are installed, this product automatically lowers further its power consumption 1 minute after it has shifted to Low Power Mode. Printing is still possible in Sleep Mode, but if you wish to make copies first press the operation switch.

Reference

For details about how to change the default interval, see p.58 “Auto Off Timer”.

❖❖❖❖ Duplex Priority

The ENERGY STAR Program recommends the duplex function. By conserving paper resources this function reduces a burden to the environment. For applicable machines, duplex function (one-sided originals→two-sided copies) can be selected preferentially when the operation switch or the main power switch is turned on, the {{{{Energy Saver}}}} key is pressed, or the machine resets automatically.

Reference

To change the settings of the Duplex Priority mode, see “Duplex Mode Priority”in “General Features P.2/5”, Copy Reference.

Specifications

Copier only

Type 1 Type 2 Type 3

Low Power

Mode

Off Mode

Sleep Mode

When Auto Off Timer and Energy Saver Timer settings are at their defaults, the ma-

Power consumption

Default interval 60 seconds

Recovery Time 10 seconds or less

Power consumption

Default interval 60 seconds

Recovery Time 30 seconds or less

Power consumption

Default interval --

Recovery Time --

chine will shift to Off Mode instead.

Duplex Priority 1 Sided → 1 Sided

275W or less 275W or less 290W or less

9W or less 9W or less 9W or less

❖❖❖❖ Recycled Paper

In accordance with the ENERGY STAR Program, we recommend use of recycled paper which is environmentally friendly. Please contact your sales representative for recommended paper.

Machine Types

This machine comes in three models which vary in copy speed. To ascertain which model you have, see the inside front cover.

Type 1 Type 2 Type 3

Copy speed 51 copies/minute

(A4K, 8

/2" × 11"K)

60 copies/minute (A4K, 81/2" × 11"K)

75 copies/minute (A4K, 81/2" × 11"K)

1. Getting Started

Guide To Components

Auto document feeder (ADF)

Load a stack of originals here. They will be fed automatically one by one.

The front and back side of 2-sided originals are scanned simultaneously.

Exposure glass

Place originals face down here.

Copy tray (optional)

Copied or printed paper is delivered here.

ZGVH310N

Copy tray guide

When copying onto OHP transparencies and translucent paper, raise the guide to prevent copies from curling when delivered.

Main power switch

If the machine does not operate after turning on the operation switch, check if the main power switch is turned on.

Operation switch

Press this switch to turn the power on (the On indicator lights up). To turn the power off, press this switch again (the On indicator goes off).

Getting Started

Control panel

See p.21 “Control Panel”.

Front cover

Open to access the inside of the machine.

Paper tray (tray 1-3)

Load paper here.

ADH002S

Ventilation holes

Prevent overheating. Do not obstruct the ventilation holes by placing an object near it or leaning things against it. If the machine overheats, a fault might occur.

Bypass tray

Use to print on OHP transparencies, label paper (adhesive labels), translucent paper, postcards and custom size paper.

External Options

Guide To Components

ADH003S

Mailbox

Sorts printed papers. *Mailbox trays 1-9

Copy tray

Copies are delivered here.

Booklet Finisher

Sorts, stacks, staples and punches copies. The saddle stitch function can staple the copies in the centre and fold them into booklets.

*1: Finisher upper tray *2: Finisher shift tray 1 *3: Finisher shift tray 2

Finisher 3000M(50–Sheet Staples)

Sorts, stacks, staples and punches copies. *4: Finisher upper tray *5: Finisher shift tray

Finisher 3000B(100-Sheet Staples)

Sorts, stacks, staples and punches copies. *6: Finisher upper tray *7: Finisher shift tray

Interposer

Inserts cover or slip sheets into the copies.

Z-folding unit

Makes two parallel folds on the copied paper, one of which faces in and the other facing out.

Large Capacity Tray (LCT)

Holds 4000 sheets of paper.

Getting Started

Internal Options

A Printer/Scanner unit

Allows you to use the printer and scanner functions.

B IEEE 1394 interface board

Connects to an IEEE 1394 cable.

Bluetooth

Allows you to expand the interface.

D File Format Converter

Allows you to download documents from the Document Server stored by copier and printer functions. See p.44 “Downloading Stored Documents”.

E IEEE 802.1b Wireless LAN Board

You can install a wireless LAN interface.

F USB 2.0 Interface Board

Allows you to connect a variety of external devices.

G DataOverwriteSecurity Unit

Allows you to erase data on the hard disk.

You cannot install two or more of the options below: IEEE 1394 interface board, IEEE 802.1b Wireless LAN Board, USB 2.0 Interface Board, Bluetooth

Control Panel

ZGVS300N

Screen contrast knob

Adjusts the brightness of the display panel.

Indicators

Display the status of the machine and indicate errors.

B:Data In indicator. See p.32 “Multi-Ac- cess”.

L: Service Call indicator x: Misfeed indicator. See p.103 “x

Clearing Misfeeds”. M: Open Cover indicator d: Add Staple indicator. See p.115 “d

Adding Staples”. D: Add Toner indicator. See p.100 “D

Adding Toner”.

{{{{User Tools/Counter}}}} key

• User Tools Press to change the default settings and conditions to meet your requirements. See p.50 “Accessing User Tools (System Settings)”.

• Counter Press to check or print the total number of copies made. See p.131

“Counter”.

• Inquiry

Press to check where to contact for machine repairs and ordering toner. See p.130 “Inquiry”.

4. {

{Job List}}}} key

{{

Shows the job list.

Display panel

Shows the operation status, error messages, and function menus.

{{{{Check Modes}}}} key

Press this key to check settings.

7. {

{Program}}}} key (Copier mode)

{{

Press to register frequently used settings, or to recall registered settings.

{{{{Clear Modes}}}} key

Press to clear previously entered copy job settings.

{{{{Energy Saver}}}} key

Press to shift to and from Low Power mode.

10.

{{{{Interrupt}}}} key (Copy mode)

Press to make interrupt copies during a copy run.

11.

Main power indicator and On

indicator

The main power indicator lights up when the main power switch is turned on.

The On indicator lights up when the power is turned on.

Important

❒ Do not turn off the power while

the On indicator is blinking. Doing so may damage the hard disk.

Getting Started

12.

Operation switch

Press this switch to turn the power on (the On indicator lights up). To turn the power off, press this switch again (the On

indicator goes off).

13.

{{{{Sample Copy}}}} key

Press to make a single set of copies or prints to check for print quality before making multiple sets.

14.

{{{{Start}}}} key

Press to start copying, or to scan or print documents stored on the Document Server.

15.

{{{{Clear/Stop}}}} key

• Clear Press to delete a number entered.

• Stop Press to stop a job in progress.

16.

{{{{#}}}} key

Press to enter a numerical value.

17.

Number keys

Use to enter the desired number of copies, or data for a selected function.

18.

Function keys

Press to select the following functions:

• Copy:

• Document Server:

• Printer:

• Scanner:

19.

Function Status indicator

These show the status of the above functions:

• Yellow: the function is selected.

• Green: the function is active.

• Red: the function has been interrupt-

ed.

Display Panel

The display panel shows machine status, error messages and function menus.

The function items displayed serve as selector keys. You can select or specify an item by lightly pressing them.

When you select or specify an item on the display panel, it is highlighted like

. Keys appearing as cannot be used.

Important

❒ A force or impact of more than 30 N (about 3 kgf) will damage the display

panel.

By default the copying screen is displayed when you turn the power on.

Common Key Operations

The following keys are common to all screens.

Control Panel

❖❖❖❖ Key list

[OK]

[Cancel]

[UUUUPrev.], [TTTTNext]

[OK] [Yes]

[Clear]

[Exit]

Acknowledges a selected function or entered values, and then returns to the previous display

Deletes a selected function or entered values, and then returns to the previous display

Moves to the previous page or the next page when all functions cannot be displayed on one page.

Closes displayed messages.

Clears entered values and does not change the settings.

Returns to the previous display.

When the Authentication Screen is displayed

When Basic Authentication, Windows Authentication, or LDAP Authentication is set, the authentication screen is displayed. Unless a valid user name and password are entered, operations are not possible with the machine.

Note

❒ Consult the User Administrator about your login user name and login pass-

word. For details of the various types of user authentication, consult the respective administrators.

❒ When User Code Authentication is set, the screen for entering a user code is

displayed instead.

Press [Enter] for Login User Name.

AAAA

Enter a login user name, and then press [OK].

BBBB

Press [Enter] for Login Password.

CCCC

Enter a login password, and then press [OK].

DDDD

Press [Login].

EEEE

When the user is authenticated, the screen for the function you are using appears.

Getting Started

Log Off

Important

❒ To prevent unauthorized users from using the machine, always log off when

you have finished using the machine.

Press {{{{User Tools /Counter}}}}.

AAAA

ZGVS320N

Press [Logout].

BBBB

Press [Yes].

CCCC

Press {{{{User Tools /Counter}}}}.

DDDD

Turning On the Power

This machine has two power switches.

❖❖❖❖ Operation switch (right side of the

control panel)

Press to activate the machine. When the machine has finished warming up, you can make copies.

❖❖❖❖ Main power switch (left side of the ma-

chine)

Turning off this switch will completely turn off power to the machine.

Note

❒ This machine automatically enters

Energy Saver mode or turns itself off if you do not use it for a certain period. See p.58 “Auto Off Timer”, p.58 “Energy Saver Timer”.

Turning On the Main Power

Make sure that the power cord is

AAAA

firmly plugged into the wall outlet.

Open the switch cover and turn

BBBB

on the main power switch.

The main power indicator turns on.

Important

❒ Do not turn off the main power

immediately after it has been turned on. Otherwise it may result in damage to the hard disk or memory, leading to the malfunctioning of the machine.

Turning On the Power

Press the operation switch.

AAAA

The On indicator lights up

Note

❒ If the power is not turned on

when the operation switch is pressed, check if the main power switch is on. If not, turn it on.

ZGVS310N

ZGVH391N

Getting Started

Open the switch cover, and turn

Turning Off the Power

Press the operation switch.

AAAA

The On indicator goes off.

ZGVS310N

Note

❒ In the following cases, the indi-

cator will not go off but will instead blink when you press the operation switch:

• During communication with external equipment.

• When the hard disk is active.

Turning Off the Main Power

Important

❒ Do not turn off the main power

switch when the On indicator is on or blinking. Failure to observe this may result in damage to the hard disk or memory, leading to malfunction.

❒ Be sure to pull out the power cord

only after you have turned off the main power switch. Not doing this may result in damage to the hard disk or memory.

BBBB

off the main power switch.

The main power indicator goes off.

ZGVH471N

Saving Energy

----Energy Saver Mode

If you do not operate the machine for a certain period of time, or when you press the {{{{Energy Saver}}}} key, the display disappears and the machine goes into Energy Saver mode. When you press the {{{{Energy Saver}}}} key again, the machine returns to the ready condition. The machine uses less electricity in Energy Saver mode.

Note

❒ You can change the amount of time

the machine waits before switching to Energy Saver mode after copying has finished or the last operation is performed. See p.58 “En- ergy Saver Timer”.

Make sure the On indicator is off.

AAAA

----Auto Off

The machine automatically turns itself off when the job is finished, after a certain period of time has elapsed. This function is called “Auto Off”.

Note

❒ You can change the Auto Off time.

See p.58 “Auto Off Timer”.

❒ The Auto Off Timer function will

not operate in the following cases:

• When a warning message appears

• When the service call message appears

• When paper is jammed

• When the cover is open

• When the “

appears

When toner is being replenished

•

• When the User Tools/Counter

screen is displayed

When fixed warm-up is in progress

•

• When the printer or other func-

tions are active

• When operation was suspended during printing

• When the Data In indicator is on or blinking

• When the sample print or locked print screen is displayed

Add Toner

" message

Turning On the Power

Getting Started

2. Combined Function Operations

Changing Modes

Note

❒ You cannot switch modes in any of the following situations:

• When accessing User Tools

• During interrupt copying

❒ The default setting is to display the screen for copying when you turn the

power on. You can change the setting. For details about settings, see p.51 “Function Priority”.

ZGVH481N

Combined Function Operations

----System Reset

The machine returns automatically to its initial condition when a certain period of time has elapsed after the job is finished . This function is called “System Reset”. See p.51 “Function Priority”.

Note

❒ You can change the System Reset time. See p.59 “System Auto Reset Timer”.

Job List

You can check the contents of jobs in printing as well as those waiting in order , and also delete them.

Note

❒ In the Job List, jobs reserved using Copy mode and Document Server mode

are displayed. When [Print Priority] in the System Settings is set to [Job Order], jobs reserved using Copy mode, Printer mode, Document Server mode or Netfile mode are displayed.

❒ For details on printing in the Netfile mode, see the manuals for DeskTopBind-

er Professional/Lite.

Checking the Job List

Press the {{{{Job List}}}} key.

AAAA

Select the job number of the list you want to check.

BBBB

The job list is displayed.

ZGVS340N

The icons below show the operation mode of stored documents.

Changing Modes

Job printed using Copier mode.

Note

❒ If more than six jobs are registered, press the [UUUUPrev.] or [TTTTNext] to scroll

down the screen.

Press [Detail].

CCCC

Check the contents of the list.

DDDD

Press [OK].

EEEE

The display returns to the job list menu.

Deleting Jobs

Note

❒ If you are unable to delete the job, contact the administrator.

Press the {{{{Job List}}}} key.

AAAA

Job printed using Printer mode.

Job printed using Document Server mode.

Job printed using Netfile mode.

ZGVS340N

Select the job number to be deleted.

BBBB

Press [Delete Job].

CCCC

Press [Yes].

DDDD

The display returns to the job list menu.

Combined Function Operations

Multi-Access

You can carry out another job using a different function while the current job is being performed. Performing multiple functions simultaneously in this manner is called “Multi-Access”.

This allows you to handle your jobs efficiently, regardless of how the machine is

being used. For example:

• While making copies, you can scan documents to store in the Document Server.

• While printing documents stored in the Document Server, the machine can receive print data.

• While executing print jobs, you can make operations for copying.

Note

❒ See p.52 “Print Priority” to set function priority. By default, the [Display Mode]

is set to first priority.

❒ When the optional Booklet Finisher, or Finisher 3000B(100-Sheet Staples) is

installed on the machine, you can specify the output tray to which documents are to be delivered. For more information about how to specify the output tray for each function, see the following descriptions:

• p.53 “Output: Copier”

• p.53 “Output: Document Server”

• p.54 “Output: Printer”

----Function Compatibility

The chart below shows sample operations when “Print Priority” is set to “Inter- leave”. See p.52 “Print Priority”.

|: Simultaneous operations are possible. $: Operation is enabled when the relevant function key is pressed and remote

switching (of the scanner) is done. ❍: Operation is enabled when the {{{{Interrupt}}}} key is pressed to interrupt the pre-

ceding operation.

→: Operation is performed automatically once the preceding operation ends.

×: The operation must be started once the preceding operation ends. (Simultane-

ous operations are not available.)

Multi-Access

Mode after you select

Mode before you select

Operations for Copying

Stapling

Sort

Copy

Operations for Copying

Copying

Interrupt

Copying

Data Reception

Sort Print

Stapling

Printer

Operations for Scanning

Scanning

Scanner

Operations for Document Server

Scanning a Document to Store in Document Server

Printing from Document Server

Document Server

Printing from Document Server

Printer

Copy

Operations for Copying

Stapling

Interrupt Copying

Sort

Operations for Copying

Data Reception

Copying

Printing

Stapling

Scanner

Operations for Scanning

Scanning

Document Server

Operations for Document Server

DesktopBinder Professional/Lite

Scanning a Document to Store in Document Server

Printing from Document Server

×××❍❍|||$$$$$| |

*1 → *1 → *1

❍❍

||→ $$

❍❍|||$$

❍❍❍××|||ЧЧЧЧЧ| ❍❍❍××| →→ЧЧЧЧЧ→

|||||→→→|||||| |||❍❍| →→|||||| | → | ❍❍

| →→|||||

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$$$❍❍|||$$×××| $ ××❍❍|||$ ××××|

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| ❍❍||||||

|||||||||||×

DesktopBinder

Professional/Lite

Combined Function Operations

Simultaneous operations are only available after the preceding job documents are all scanned and [New Job] appears.

You can scan a document after the preceding job documents are all scanned.

When stapling, printing automatically starts after the current job.

Stapling is not available.

Simultaneous operations are possible once you press [New Job].

Limitation

❒ Stapling cannot be used at the same time for multiple functions.

Note

❒ While printing is in progress, scanning a document using another function

may take more time.

3. Document Server

Relationship between Document Server and Other Functions

The following table describes the relationship between the Document Server and other machine functions.

Function name

Copy

Printer Personal computer Available Enabled

Scanner Scanner Not available Disabled

Where to store

documents

Copy/Document Server

Document Server Display

❖❖❖❖ Document Server Main Display

Displaying a list Printing documents

Available Enabled

Operating status and messages

are displayed.

The title of the currently selected

screen is displayed.

The icons below show the operation mode when documents have been stored in the Document Server.

Function Copier Printer Scanner

Icon --

Note

❒ Depending on the settings of security functions, not all the stored docu-

ments may be displayed.

The numbers of originals, copies,

and printed pages are displayed.

The operation keys are displayed.

The stored operation mode is dis-

played.

Document Server

Using the Document Server

❒ Avoid using a single number or

Storing Data

❖❖❖❖ File Name

Stored documents will automatically be named as “COPY0001”, “COPY0002”. You can change assigned file names.

❖❖❖❖ User Name

You can register a user name to distinguish the user or user group that stored the documents. To register, you can either enter a name or use the one assigned to the user code.

Reference

For more information about the user name, see p.69 “Register- ing Names”.

❖❖❖❖ Password

You can set a password for stored documents, and use it to prevent others printing them. When a password is set for the documents,

mark appears next to the docu-

ments.

Reference

To store documents in a mode other than Document Server, see the manuals for the respective modes.

consecutive numbers for a password such as “0000” or “1234”, since the numbers like this are easy to guess, so using them will not provide a worthwhile level of security.

❒ A document accessed with a cor-

rect password remains selected even after operations are complete, and it can be accessed by other users. To stop this, be sure to press the {{{{Clear Modes}}}} key to cancel the document selection.

❒ The user name used when adding

a document to the Document Server is to identify the document creator and type. It is not to protect confidential documents from others.

Note

❒ By default, data stored in the Doc-

ument Server is deleted after three days (72 hours). You can specify the time taken for the stored data to be deleted automatically. See p.64 “Auto Delete File”.

❒ Before scanning documents using

the scanner function, make sure all other operations have finished.

Press the {{{{Document Server}}}} key.

AAAA

Important

❒ Data stored in the machine might

be lost if some kind of failure occurs. The supplier shall not be responsible for any damage that might result from the loss of data.

❒ Be careful not to let anyone know

your password, especially when entering a password or recording it. Keep any record of your password in a secure place.

ZGVS331N

Using the Document Server

Press [Scan Original].

BBBB

Enter a file name, user name, or

CCCC

password if necessary.

Note

❒ If you do not enter a file name,

one will be automatically assigned.

Reference

See p.37 “To register or change a user name”.

See p.38 “To change a file name”.

See p.38 “To set or change a password”.

Place your originals.

DDDD

Reference

For information on the types of originals and how to place them, see “Placing Originals”, Copy Reference.

Make settings as desired.

EEEE

Note

❒ To stop scanning, press the

{{{{Clear/Stop}}}} key. To resume a paused scanning job, press [Con- tinue] in the confirmation dialog box. To delete stored images and cancel the job, press [Stop].

❒ When a password has been set,

mark appears on the left side

of the file name.

❒ The Select Files to Print display

appears when all the originals have been scanned. If it is not displayed, press [Scanning Fin-

ished].

To register or change a user name

Press [Scan Original].

AAAA

The Scan Original display appears.

Press [User Name].

BBBB

If user names have already been registered, the Change User Name display appears. To use an unregistered user name, press [Non-pro- grammed Name].

If no names are registered in the Address Book, the User Name entry display appears.

Reference

For details, see Copy Reference.

Press the {{{{Start}}}} key.

FFFF

The document is stored in the Document Server.

Reference

See p.69 “Registering Names”.

Document Server

When using a name registered in the Address Book

A Select a name from the list, and

then press [OK].

To change to an unregistered user name, proceed to the next step.

Reference

See p.71 “Registering a New User Code”.

When using an unregistered user name

A Press [Non-programmed Name]. B Enter a new user name, and

then press [OK].

Reference

See p.133 “Entering Text”.

When no names are registered in the Address Book

A Enter a new user name, and

then press [OK].

To change a file name

Press [Scan Original].

AAAA

The Scan Original display appears.

Press [

BBBB

CCCC

DDDD

To set or change a password

File Name

The Change File Name display appears.

Press [Delete All] to delete the old file name.

Note

❒ You can also use [Backspace] to

delete unwanted characters.

Enter a new file name, and then press [OK].

Note

❒ Up to 20 characters can be en-

tered as a file name, but only 16 characters of each file name will be displayed in the document list.

Reference

See p.133 “Entering Text”.

Reference

See p.133 “Entering Text”.

Press [

AAAA

BBBB

Scan Original

The Scan Original display appears.

Press [Password].

Using the Document Server

Enter a password using the number

CCCC

keys ( four digits), and then press

[OK] or the {{{{#}}}} key.

Changing a Stored Document's File Name, User Name, or Password

Press the {{{{Document Server}}}} key.

AAAA

Select the document with the user

BBBB

name, file name, or password you want to change.

Note

❒ If a password has been set for

the document, enter the password and press [OK].

Press [

CCCC DDDD

EEEE

File Management

Press [ User Name], or [Change Password].

Enter the new file name, user name, or password, and then press

Change File Name

Reference

See p.37 “To register or change a user name”.

], [

Change

[OK].

See p.38 “To change a file name”.

See p.38 “To set or change a password”.

Press [OK].

FFFF

Selecting a Document

Press the {{{{Document Server}}}} key.

AAAA

Select the document to be printed.

BBBB

Note

❒ If a password has been set for

the document, enter the password and press [OK].

❒ You can search for a document

using [ [Search by File Name]. See p.40 “Searching for Stored Documents”.

❒ You can sort document names

in the list by user name, file name or date. To sort documents, press [User Name], [File Name] or [Date].

❒ If you cannot determine the

contents of a document by its file name, you can print only the first page of the document for checking purposes. See p.43 “Printing the First Page”.

❒ To cancel a selection, press the

highlighted document again.

To print multiple documents, re-

CCCC

peat step want to print.

Search by User Name

in the order that you

BBBB

] or

Document Server

Note

❒ You can select up to 30 docu-

ments.

❒ If sizes or resolutions of selected

documents are not the same, the documents may not be printed.

❒ If you wish to change the order

for printing, cancel the selection, and reselect in the desired order.

❒ If you press the {{{{Clear Modes}}}}

key, selection of all documents will be canceled.

❒ If you press [Printg Odr], the doc-

uments will be displayed in the order of printing.

To Check Details of Stored Documents

Select the document.

AAAA

❒ Press [OK]. The Select Files to

Print display appears.

Searching for Stored Documents

You can use either [Search by File Name] or [Search by User Name] to

search for documents stored in the Document Server. You can also list stored documents in your order of preference.

Note

❒ If you install DeskTopBinder Pro-

fessional or DeskTopBinder Lite on your computer, you can search and rearrange the documents from your computer.

Reference

For more details refer to the manuals for DeskTopBinder Professional/Lite.

To Search by File Name

Note

❒ If a password has been set for

the document, enter the password, and then press [OK].

Press [Detail].

BBBB

Detailed information about the document is displayed.

Note

❒ If you have selected several doc-

uments, use [UUUU] and [TTTT] to view the details of each.

Press the {{{{Document Server}}}} key.

AAAA

Press [Search by File Name].

BBBB

Enter the file name, and then press

CCCC

[OK].

Files beginning with the name entered appear in the Select Files to Print display.

Reference

See p.133 “Entering Text”.

Using the Document Server

Note

❒ To display all files stored in the

Document Server, press [File

List].

To Search by User Name

Press the {{{{Document Server}}}} key.

AAAA

Press [Search by User Name].

BBBB

To specify a registered user name,

CCCC

select the user name from the displayed list, and then press [OK].

Note

❒ To specify an unregistered user

name, go to the next step.

To specify an unregistered user

DDDD

name, press [Non-programmed Name]. Enter the name, and then press [OK].

Printing Stored Documents

Select the document to be printed.

AAAA

Note

❒ If a password has been set for

the document, enter the password and then press [OK].

❒ You can print multiple docu-

ments. See p.39 “Selecting a Document”.

If you need to change the print

BBBB

settings, press [Print Settings].

The Print Settings display appears, and user names, file names and printing order of the documents are shown.

Reference

See p.133 “Entering Text”.

Press [OK].

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Files beginning with the name entered appear in the Select Files to Print display.

Note

❒ To display all files stored in the

Document Server, press [File

List].

Note

❒

The print settings made for print-

in copier or printer mode re-

ing main effective after printing and are applied to the next job.

❒ When multiple documents are

selected, print settings made for the first document will be effective for only that document, and not the subsequent ones.

❒ Print setting items are listed be-

low. For details about the print results, see Copy Reference.

Document Server

❖❖❖❖ Binding format

• 2 Sided Copy Top to Top

• 2 Sided Copy Top to Bot-

tom

• Booklet

• Magazine

❖❖❖❖ Cover handling

• Cover/Slip Sheet

• Edit/Stamp

❖❖❖❖ Finish

• Sort

• Stack

• Staple

• Punch

❒ If you print more than one set

using the Sort function, you can check the print result by printing out only the first set. See p.42 “Sample Copy”.

❒ When multiple documents are

printed at the same time, print settings made for the first document will apply to all the subsequent ones.

❒ If you select multiple files, you

can confirm file names or print order you selected in step scrolling through the list with [TTTT] and [UUUU].

❒ Press [

Select File

Select Files to Print display.

] to return to the

Press the {{{{Start}}}} key.

DDDD

The machine starts printing.

To stop printing

A Press the {{{{Clear/Stop}}}} key. B Press [Stop].

To change the number of copies during printing

Limitation

❒ The number of copies can only

be changed when the Sort function is selected in print settings.

A Press the {{{{Clear/Stop}}}} key. B Press [Change Quantity]. C Use the number keys to enter a

new number of copies.

D Press the {{{{#}}}} key. E Press [

Continue

Printing restarts.

Sample Copy

If you are printing multiple sets, you can check if the print settings or sorting order is correct by first printing out a sample set.

Limitation

❒ This function can be used only

when the Sort function is selected.

Enter the required number of cop-

CCCC

ies using the number keys.

Note

❒ Up to 999 can be entered.

Select the document to be printed.

AAAA

Note

❒ If a password has been set for

the document, enter the password and then press [OK].

Using the Document Server

❒ You can search for a document

using [Search by User Name] or [Search by File Name]. See p.40 “Searching for Stored Documents”.

❒ You can sort document names

in the list by user name, file name, or date. To do so, press

[

User Name

❒ To cancel a selection, press the

highlighted document again.

Press the {{{{Sample Copy}}}} key.

BBBB

The first set is printed.

To print the remaining sets, press

CCCC

[Print].

Note

❒ To change the settings, press

[

Suspend

Settings menu.

], [

File Name

] to return to the Print

] or [

Date

Printing the First Page

You can print the first page of a document selected in the Select Files to Print display to check its contents.

If more than one document is selected, the first page of each is printed.

Select the document.

AAAA

Note

❒ If a password has been set for

the document, enter the password and then press [OK].

Note

❒ You can search for a document

using [

[

“Searching for Stored Documents”.

❒ You can sort document names

in the list by user name, file name, or date. To do so, press

[User Name], [File Name], or [Date].

Search by User Name

Search by File Name

] or

]. See p.40

❒ To cancel a selection, press the

highlighted document again.

Press [Print 1st Page].

BBBB

Press the {{{{Start}}}} key.

CCCC

Deleting Stored Documents

Important

❒ You can store up to 3,000 docu-

ments in the Document Server. No more documents can be stored when the limit is reached, and you should delete unnecessary documents.

Note

❒ You can delete all stored docu-

ments at once with the User Tools. See p.65 “Delete All Files”.

❒ You can also delete documents via

a Web browser from a computer in the network. For details on how to start the Web browser, see Network Guide.

Press the {{{{Document Server}}}} key.

AAAA

Select the document.

BBBB

Note

❒ If a password has been set for

the document, enter the password and then press [OK].

Note

❒ You can delete multiple docu-

ments at once.

❒ You can search for a document

using [Search by User Name] or [Search by File Name]. See p.40 “Searching for Stored Documents”.

Document Server

❒ You can sort document names

in the list by user name, file name, or date. To do so, press [User Name], [File Name] or [Date].

❒ If you cannot determine the

document by its name, you can print the first page to check its contents. See p.43 “Printing the First Page”.

❒ To cancel a selection, press the

highlighted document again.

Press [Delete File].

CCCC

Click the properties button of the

DDDD

document you want to check.

Information about that document appears.

Check the contents of the docu-

EEEE

ment.

Note

❒ To enlarge the document pre-

view, click [Enlarge Image].

Downloading Stored Documents

Note

❒ File Format Converter is required

when downloading documents

Press [Delete] to delete the docu-

DDDD

ment.

Viewing Stored Documents Using a Web Browser

Reference

The Web browser's Help

Start a Web browser.

AAAA

Enter “http:// (IP address of this

BBBB

machine) /” in the [Address] box.

The top page appears on the Web browser.

CCCC

Click [

Document Server

The [

Document Server File List

pears.

] ap-

stored in copier or printer mode.

Start a Web browser.

AAAA

Enter “http:// (IP address of this

BBBB

machine) /” in the [Address] box.

The top page appears on the Web browser.

Click [Document Server].

CCCC

The [Document Server File List] appears.

Note

❒ To switch the display format,

click [Details], [Thumbnails] or [Icons] from the [Display method] list.

Click the properties button of the

DDDD

document you want to download.

Note

❒ To switch the display format,

click [Details], [Thumbnails] or [Icons] from the [Display method] list.

Select [

EEEE

] in the [

TIFF

Note

❒ [

JPEG

documents stored in scanner mode.

], [

PDF

] can only be selected for

], or [

JPEG

File format

Multi-page

] list.

❒

[

Multi-page TIFF

file format converter is installed.

❒ [Multi-page TIFF] cannot be select-

ed for documents stored in copier or printer mode.

Click [Download].

FFFF

Click [OK].

GGGG

] is available when

Using the Document Server

Document Server

Settings for the Document Server

❖❖❖❖ Copier/Document Server Features (See “General Features P.

Features P.

General Features P.4 /

General Features P.5 /

/5”, Copy Reference.)

Items Default settings

Document Server Storage Key: F1

Document Server Storage Key: F2

Document Server Storage Key: F3

Document Server Storage Key: F4

Document Server Storage Key: F5

Document Server Print Key:F1

Document Server Print Key:F2

Document Server Print Key:F3

Document Server Print Key:F4

Document Server Print Key:F5

❖❖❖❖ System Settings (See p.51 “General Features”, p.55 “Tray Paper Settings”, p.58

“Timer Settings”, p.60 “Administrator Tools”.)

Items Default settings

General Features Warm Up Notice On

Copy Count Display Up

Output: Document Server Copy Tray

Tray Paper Settings Paper Tray Priority: Docu-

Timer Settings Copier/Document Server

Administrator Tools Auto Delete File After 3 day(s)

ment Server

Cover Sheet Tray Off

Slip Sheet Tray Off

Auto Reset Timer

Delete All Files --

/5”, and “General

2 Sided Original Top to top

1 Sided→1 Sided Combine

1 Sided→1 Sided Combine: 4 originals

1 Sided→1 Sided Combine: 8 originals

Create Margin

2 Sided Top to top

2 Sided Top to bottom

Booklet

Magazine

Off

Tray 1

60 seconds

4. User Tools (System Settings)

User Tools Menu (System Settings)

❖❖❖❖ General Features (See p.51 “General Features”.)

Default

Panel Tone On

Warm Up Notice On

Copy Count Display Up

Function Priority Copier

Print Priority Display Mode

Function Reset Timer 3 seconds

Interleave Print 10 sheet(s)

Output Tray Setting According to Function Setting

Output: Copier

Output: Document Server

Output: Printer

ADF Original Table Elevation When Original is Set

Job List Display Time 15 seconds

Z-fold Position Metric Version:

The default tray switches to Finisher Upper Tray when the optional finisher is in- stalled.

The default tray switches to Mailbox Tray when the optional mailbox is installed.

Copy Tray

• A3: 2mm

•

• A4: 2mm

• 11"×17": 2mm

• 8

Inch Version:

• A3: 0.1"

• B4 JIS: 0.1"

• A4: 0.1"

• 11"×17": 0.1"

• 8

*1 *2

B4 JIS (Japanese Industrial Standard):

/2"×14": 2mm

/2"×14": 0.1"

2mm

User Tools (System Settings)

❖❖❖❖ Tray Paper Settings (See p.55 “Tray Paper Settings”.)

Default

Paper Tray Priority: Copier

Paper Tray Priority: Printer

Tray Paper Size: Tray 2 A4

Tray Paper Size: Tray 3 A4

Paper Type: Bypass Tray No Display

Paper Type: Tray 1 No Display/2 Sided Copy/Auto Paper Select On

Paper Type: Tray 2 No Display/2 Sided Copy/Auto Paper Select On

Paper Type: Tray 3 No Display/2 Sided Copy/Auto Paper Select On

Paper Type: LCT No Display/2 Sided Copy/Auto Paper Select On

Cover Sheet Tray Off

Slip Sheet Tray Off

Designation Sheet 1 Tray Off

Designation Sheet 2 Tray Off

Printer Bypass Paper Size A4

The default switches to LCT when the optional Large Capacity Tray (LCT) is in-

Tray 1

stalled.

❖❖❖❖ Timer Settings (See p.58 “Timer Settings”.)

Default

Auto Off Timer 1 minute(s)

Energy Saver Timer 1 minute(s)

Panel Off Timer 1 minute(s)

System Auto Reset Timer 60 seconds

Copier/Document Server Auto Reset Timer 60 seconds

Printer Auto Reset Timer 60 seconds

Scanner Auto Reset Timer 60 seconds

Set Date --

Set Time --

Weekly Timer Code Off

Auto Logout Timer 60 seconds

Weekly Timer: Monday – Sunday --

❖❖❖❖ Interface Settings

• For details about network settings, see Network Guide.

• For details about parallel interface, see Printer Reference.

❖❖❖❖ File Transfer

• For details about network settings, see Network Guide.

❖❖❖❖ Administrator Tools(See p.60 “Administrator Tools”.)

Default

User Authentication Management Off

Administrator Authentication Management Off

Program/Change Administrator --

Extended Security --

External Charge Unit Management --

Enhanced External Charge Unit Management

Display/Print Counter --

Display/Clear/Print Counter per User --

Address Book Management --

Address Book: Program/Change/Delete Group

Address Book: Change Order --

Print Address Book: Destination List --

Address Book: Edit Title --

Address Book: Select Title Title 1

Auto Delete File After 3 day(s)

Delete All Files --

Program/ Change/ Delete LDAP Server --

Use LDAP Server Off

AOF (Always ON) On

Firmware Version --

Auto Erase Memory Setting Off

Erase All Memory --

User Tools Menu (System Settings)

User Tools (System Settings)

Accessing User Tools (System Settings)

User Tools allow you to change or set defaults.

Note

❒ Operations for system settings are

different from normal operations. Always quit User Tools when you have finished. Seep.50 “Exiting from User Tools”.

❒ Any changes you make with User

Tools remain in effect even if the

main power switch or operation switch is turned off, or the {{{{Energy Saver}}}} or {{{{Clear Modes}}}} key is pressed.

Change settings by following in-

DDDD

structions on the display panel, and then press [OK].

Note

❒ To cancel changes made to set-

tings and return to the normal function display, press the {{{{User

Tools/Counter}}}} key.

Exiting from User Tools

Press the {{{{User Tools/Counter}}}} key.

AAAA

Changing Default Settings

Press the {{{{User Tools/Counter}}}} key.

AAAA

Note

❒ You can also exit from User

Tools by pressing [Exit].

Press [System Settings].

BBBB

Select the desired menu, and then

CCCC

press the desired key.

Reference

p.47 “User Tools Menu (System Settings)”

ZGVS320N

Settings You Can Change with User Tools

Reference

To access User Tools, see p.50 “Changing Default Settings”.

General Features

❖❖❖❖ Panel Tone

The beeper (key tone) sounds when a key is pressed.

Note

❒ Default: On

❖❖❖❖ Warm Up Notice (Copier/Document Server)

You can set the beeper to sound when the machine becomes ready for copying after reviving from Energy Saver mode, or when the power is turned on.

Note

❒ Default: On

❒ If the Panel Tone setting is “Off”, the beeper will not sound, regardless of

the Warm Up Notice setting.

❖❖❖❖ Copy Count Display (Copier/Document Server)

The copy counter can be set to show the number of copies made (count up) or the number of copies yet to be made (count down).

Note

❒ Default: Up (count up)

❖❖❖❖ Function Priority

You can specify the mode to be displayed immediately after the operation switch or System Reset mode is turned on.

Note

❒ Default: Copier

User Tools (System Settings)

❖❖❖❖ Print Priority

Print priority is given to the mode selected.

Reference

See p.32 “Multi-Access”.

Note

❒ Default: Display Mode

❒ When the optional finisher is installed, you can specify an output tray to

which documents are delivered.

• p.53 “Output: Copier”

• p.53 “Output: Document Server”

• p.54 “Output: Printer”

❖❖❖❖ Function Reset Timer

When using the multi-access function (See p.32 “Multi-Access”), you can set the length of time the machine waits before changing modes. This is useful if when you are making many copies and need to change the settings for each copy. By setting a longer reset time, you can prevent being interrupted by other functions.

Note

❒ Default: 3 seconds

❒ The Function Reset Timer setting will not be effective if Print Priority is

given to Interleave Print. See p.52 “Print Priority”.

❖❖❖❖ Interleave Print

You can set the timing for changing modes when [Print Priority] has been set to [Interleave].

Note

❒ Default: 10 sheet(s)

❒ Values set may change depending on the timing of printing.

❖❖❖❖ Output Tray Setting

You can set the way or timing for switching the output tray.

• Output Tray

You can set the way in which the output tray is switched.

❒ Default: According to Function Setting ❒ You can select Auto Change when Print Priority is set to Job Order. See

• Change Output Tray

You can set the timing for switching the output tray.

❒ Default: When Tray is Full

Note

p.52 “Print Priority”.

Note

Settings You Can Change with User Tools

❖❖❖❖ Output: Copier

You can specify a tray to which copies are delivered.

Note

❒ Default: Copy Tray, Finisher Upper Tray

❒ The default settings may vary depending on the finisher installed.

❖❖❖❖ Output: Document Server

You can specify a tray to which documents are delivered.

Note

❒ Default: Copy Tray, Finisher Upper Tray

❒ For details about output trays, see p.53 “Output: Copier”.

❒ The default settings may vary depending on the finisher installed.

User Tools (System Settings)

❖❖❖❖ Output: Printer

You can specify a tray to which prints are delivered.

Note

❒ Default: Copy Tray, Finisher Upper Tray

❒ The output trays set on the printer driver have priority over the output tray

specified above.

❒ The default settings may vary depending on the finisher installed.

❖❖❖❖ ADF Original Table Elevation

You can set the timing for elevating the auto document feeder (ADF) original table.

Note

❒ Default: When Original is Set

❖❖❖❖ Job List Display Time

You can set the length of time that the job list display is shown before the display reverts back to the default screen.

Note

❒ Default: 15 seconds

Settings You Can Change with User Tools

❖❖❖❖ Z-fold Position

You can change the Z-fold position according to the paper size.

Note

❒ Default:

• Metric version

• A3: 2mm

• B4 JIS: 2mm

• A4: 2mm

• 11"×17": 2mm

• 8

"×14": 2mm

1/2

• Inch version:

• A3: 0.1"

• B4 JIS: 0.1"

• A4: 0.1"

• 11"×17": 0.1"

• 8

"×14": 0.1"

1/2

Output tray settings

Limitation

❒ You cannot interrupt the current stapling job even when a stapling job is spec-

ified with a different function.

❒ When the optional finisher is installed and stapling or shift-sorting is speci-

fied, the job will be delivered to the finisher shift tray regardless of the output tray specified.

Tray Paper Settings

❖❖❖❖ Paper Tray Priority: Copier (Copier/Document Server)

You can specify the paper tray from which paper is to be supplied.

Note

❒ Default: Tray 1

❖❖❖❖ Paper Tray Priority: Printer (Printer)

You can specify the paper tray from which paper is to be supplied.

Note

❒ Default: Tray 1, LCT

❒ The default tray switches to LCT if the optional large capacity tray (LCT)

is installed.

User Tools (System Settings)

❖❖❖❖ Tray Paper Size: (Tray 2,3)

You can select the size of the copy paper loaded in the paper tray.

• The paper sizes you can load for trays, when the paper size selector knob

is set to the p mark, are as follows:

• A3L, B4 JISL, A4K, A4L, B5 JISK, B5 JISL, A5K, A5L, 210 × 340 mmL, 210 × 182 mmK, 210 × 170 mmK

• 11"×17"L, 8

/4"×13"L, 8"×13"L, 71/4"×101/2"L, 51/2"×81/2"K, 51/2"×81/2"L,

8 11"×15"L, 11"×14"L, 10"×15"L, 8

/2"×14"L, 81/2"×13"L, 81/2"×11"K, 81/2"×11"L,

/4"×14"L, 8"×101/2"L, custom size

(139.7-297 mm(5.5"-11.7") wide × 139.7-431.8 mm(5.5"-17") long)

• 8K(267 × 390 mm)L, 16K(195 × 267 mm)K, 16K(195 × 267 mm)L

Important

❒ If the specified paper size differs from the size of paper actually set in the

paper tray, a paper misfeed might occur because the paper size cannot be detected accurately.

Note

❒ Default: A4K

❒ The tray fence for the optional large capacity tray (LCT) is fixed. If you

need to change the paper size, contact your service representative.

❒ The optional tab sheet holder is required when using tab stock in tray 2 or

Reference

See p.113 “Changing the Paper Size”.

❖❖❖❖ Paper Type: Bypass tray

You can sets the display to show the type of paper loaded in the bypass tray.

• The paper types you can set for the bypass tray are as follows:

• Plain paper (No Display), Recycled Paper, Special Paper, Colour Paper

1, Colour Paper 2, Translucent Paper, Letterhead, Thick Paper, Label Paper, OHP, Cardstock, Bond Paper, Prepunched Paper, Preprinted Paper

Note

❒ Default: No display

❖❖❖❖ Paper Type: (Tray1-3, LCT)

You can sets the display to show the type of paper loaded in each of the trays. This information is used by the print function to automatically select the paper tray.

• The paper types you can set for trays are as follows:

• Plain paper (No Display), Recycled Paper, Special Paper, Translucent

Paper, Letterhead, Thick Paper, Colour Paper 1, Colour Paper 2, Tab Stock (2-3 tray), Bond Paper, Prepunched Paper, Preprinted Paper

Settings You Can Change with User Tools

Note

❒ Default:

• Paper Type: No display

• Copying Method: 2 Sided Copy

• Apply Auto Paper Select: Yes

❒ A mark is displayed next to the paper tray if “No” is selected.

❒ The optional tab sheet holder is required when using tab stock in tray 2 or

❒ The number of tab stock shifts can be set in millimeters, when [Tab Stock]

has been selected.

❒ The number of tab stock shift can be set in 1 millimeter (1 inch) units, with-

in a range of 0 to 15 mm(0" to 0.6"). The default is 13 mm(0.5").

❒ “Thick Paper” and “Tab Stock” can be set simultaneously.

Limitation

❒

[Auto Paper Select] can only be selected for the copier function if [No Display] and [Recycled Paper] are selected. If [No] is selected, Auto Paper Select is not valid.

❖❖❖❖ Cover Sheet Tray

You can specify and display the paper tray that is used to set cover sheets. After selecting the paper tray, you can also specify the display timing and copy method for two-sided copying.

Note

❒ Default:

• Tray to Program: Off

❒ Functions using the Cover Sheet Tray setting are front cover function and

front/back cover function.

❒ When [At Mode Selected] is selected, the cover sheet tray settings are only

displayed when the cover function or slip sheet function is selected.

❒ You can set Copying Method in Duplex setting only when [At Mode Select-

ed] is selected.

Reference

“Covers”, Copy Reference

❖❖❖❖ Slip Sheet Tray, Designation Sheet Tray 1/2

You can specify and display the paper tray that is used for setting slip sheets. You can also specify the display timing and copy method for two-sided copying.

Note

❒ Default:

• Tray to Program: Off

User Tools (System Settings)

❒ When [At Mode Selected] is selected, the slip sheet settings are only dis-

played when the cover function or slip sheet function is selected.

❒ When [Interposer Tray] has been selected in the Slip Sheet 2 tray settings,

“Copying Method in Duplex” will not be displayed.

❒ OHP slip sheets cannot be copied when using the interposer.

Reference

“Slip Sheets”, Copy Reference

❖❖❖❖ Printer Bypass Paper Size

You can specify the size of the paper in the bypass tray when printing data from the computer.

Note

❒ Default: A4K

Timer Settings

❖❖❖❖ Auto Off Timer

The machine turns off automatically to conserve energy after a specified time has elapsed following job completion. This function is called “Auto Off”. The machine status after Auto Off operation is referred to as “Off mode” or “Sleep mode”. For the Auto Off Timer, specify the time to elapse before Auto Off.

Note

❒ Default: 1 minute(s)

❒ When in “Off mode” or “Sleep mode”, the machine is ready for use within

30 seconds.

❒ The time can be set from 1 to 240 minutes using the number keys.

❖❖❖❖ Energy Saver Timer

You can set the time that the machine waits before switching to lower power mode after copying has finished or the last operation is performed. The time can be set from 1 minute to 240 minutes using the number keys.

Note

❒ Default: 15 minute(s)

❖❖❖❖ Panel Off Timer

You can set the time that the machine waits before switching the panel off after copying has finished or the last operation is performed.

Note

❒ Default: 1 minute(s)

❒ The warm up time for making a copy from standby mode is 0 seconds.

❒ The interval time can be set from 10 to 240 minutes using the number keys.

Settings You Can Change with User Tools

❖❖❖❖ System Auto Reset Timer

The System Reset setting automatically switches to the screen of the function set in Function Priority when no operations are in progress, or when an interrupted job is cleared. This setting determines the system reset interval. See p.51 “Function Priority”.

Note

❒ Default: 60 seconds

❒ The time can be set from 10 to 999 seconds, in one second increments, using

the number keys.

❖❖❖❖ Copier/Document Server Auto Reset Timer (Copier/Document Server)

You can specify the time to elapse before copier and Document Server functions are reset.

Note

❒ Default: 60 seconds

❒ If [Off] is selected, the machine will not automatically switch to the user

code entry screen.

❒ The time can be set from 10 to 999 seconds, in one second increments, using

the number keys.

❖❖❖❖ Scanner Auto Reset Timer (Scanner)

You can specify the time to elapse before the scanner function is reset.

Note

❒ Default: 60 seconds

❒ If [Off] is selected, the machine will not automatically switch to the user

code entry screen.

❒ The time can be set from 10 to 999 seconds, in one second increments, using

the number keys.

❖❖❖❖ Set Date

You can set the date for the copier's internal clock using the number keys.

Note

❒ To change between year, month and day, press [←←←←] and [→→→→].

❖❖❖❖ Set Time

You can set the time for the copier's internal clock using the number keys.

Note

❒ To change between hours, minutes and seconds, press [←←←←] and [→→→→].

User Tools (System Settings)

❖❖❖❖ Weekly Timer Code

You can set an 8-digit code needed to turn on th e power when it is off because of the Weekly Timer settings.

Note

❒ Default: Off

❒ If [On] is selected, enter the weekly timer code.

❒ If [On] is selected without entering the timer code, the machine cannot be

used even if the power is turned on. If [Off] is selected, the machine can be used without the need for a timer code.

❖❖❖❖ Auto Logout Timer

You can specify whether or not to automatically log out a user when the user does not operate the machine for a specified period of time after logging in.

Note

❒ Default: On, 60 seconds

❒ When [On] is selected, the time can be set from 10 to 999 seconds, in one sec-

ond increments, using the number keys.

❖❖❖❖ Weekly Timer: Monday – Sunday

You can specify the times at which the power is turned on and off on each day of the week.

Note

❒ Enter the time in the 24–hour format.

Administrator Tools

The following User Tools should be set by the administrator.

❖❖❖❖ User Authentication Management

See Security Reference.

❖❖❖❖ Administrator Authentication Management

See Security Reference.

❖❖❖❖ Program/ Change Administrator

See Security Reference.

❖❖❖❖ Key Counter Management

You can specify that functions that you want to manage with the key counter.

❖❖❖❖ External Charge Unit Management

You can specify that functions that you want to manage with the external charge unit.

❖❖❖❖ Enhanced External Charge Unit Management

You can specify that extended features that you want to manage with the ex-

ternal charge unit.

Settings You Can Change with User Tools

❖❖❖❖ Extended Security

See Security Reference.

❖❖❖❖ Display/Print Counter

Allows you to view and print the various counters.

• Display/Print Counter Displays counters for each functions (Total, Copier, Printer, A3/DLT, Duplex, Staple).

• Print Counter List Prints out a list of counters for each functions.

• To print the counter list

A Press the {

B Press [System Settings].

C Press [Administrator Tools].

D Press [Display/Print Counter].

E Press [

Press the {{{{Start}}}} key.

G Press [Exit].

{User Tools/Counter}}}} key.

{{

Print Counter List

❖❖❖❖ Display/Clear/Print Counter per User

Allows you to view and print the various counters accessed with users and to set the values to 0.

Note

❒ Press [UUUUPrev.] and [TTTTNext] to show all counters.

• Print Counter for All Users

Prints the counter values for all the users.

• Clear Counter for All Users

Sets the counter value for all the users.

• Print Counter per User

Prints the counter values for each user.

• Clear Counter per User

Sets the counter value for each user.

Note

❒ To print a list for each user, see p.73 “Printing the Counter for Each User

Code”.

User Tools (System Settings)

❖❖❖❖ Address Book Management

You can add, change or delete information registered in the Address Book. For details, see p.66 “Address Book”.

• [Program/Change]

You can register and change names as well as user codes.

• Names You can register a name, key display, registration number, and title selection.

• Auth. Info You can register a user code, and specify the functions available to each user code. You can also register user names and passwords to be used when sending e-mail, sending files to folders, or accessing an LDAP server.

• Protection

You can register a protection code.

• E-mail You can register an e-mail address.

• Folder you can register the protocol, path, user name, password, port number, and server name.

• Add to Group You can put names registered in the Address Book into a group.

• [Delete]

You can delete a name from the Address Book.

Note

❒ You can register up to 2,000 names.

❒ You can register up to 500 user codes.

❒ You can also register user codes from SmartDeviceMonitor for Admin.

❖❖❖❖ Address Book: Program/Change/Delete Group

Names registered in the Address Book can be added into a group. You can then easily manage the names registered in each group. For details, see p.85 “Registering Names to a Group”.

• [Program/Change]

You can register new groups, or changes a group name, key display, title selection or registration number.

• [Delete]

You can delete a group.

Note

❒ You can register up to 100 groups.

❒ You can also group users using a Web browser. For more information, see

the Web Browser help.

Settings You Can Change with User Tools

❖❖❖❖ Address Book: Change Order

You can change the order of the names in the Address Book.

Note

❒ You can rearrange the order of items that are on the same page, but you

cannot move the items to another page. For example, you cannot move an item from “PLANNING” ([OPQ]) to “DAILY” ([CD]).

A Press the {

B Press [System Settings]. C Press [Administrator Tools], and then press [T

D Press [Address Book: Change Order].

E Press the name key to be moved.

{User Tools/Counter}}}} key.

{{

Note

T Next].

❒ You can also select a name using the number keys.

F Press the name key in the place that you want to move to.

The name selected in step E moves to the place selected in step F, and the keys for other names will be shifted accordingly.

Note

❒ You can also select a name using the number keys.

❖❖❖❖ Print Address Book: Destination List

You can print the list of names registered in the Address Book.

• Print in Title 1 Order Prints a list of the names according to the order in Title 1.

• Print in Title 2 Order Prints a list of the names according to the order in Title 2.

• Print in Title 3 Order Prints a list of the names according to the order in Title 3.

User Tools (System Settings)

• Print Group Dial List Prints a list of the groups registered.

A Select the print format.

B To print on two-sided pages, select [Print on 2 Sides]. C Press the {

{Start}}}} key.

{{

The list is printed.

❖❖❖❖ Address Book: Edit Title

You can edit the title to locate the desired user easily.

Press the {{{{User Tools/Counter}}}} key.

B Press [System Settings].

C Press [

E Press the title key to be changed.

Administrator Tools

Press [Address Book: Edit Title].

], and then press [TTTT Next

F Enter the new name, and then press [

G Press [OK].

❖❖❖❖ Address Book: Select Title

You can specify the title to select a name.

Note

❒ Default: Title 1

❖❖❖❖ Auto Delete File

You can specify whether documents stored in the Document Server will or will not be deleted after a specified period of time.

Note

❒ Default: Yes After 3 day(s)

❒ If you select [Yes], documents stored subsequently will be deleted.

❒ If you select [No], documents will not be deleted automatically.

❒ If you select [

❒ The default setting is three days, which means documents will be deleted

three days (72 hours) after they have been stored.

], enter a number of days in the range of 1 - 180.

Yes

Settings You Can Change with User Tools

❖❖❖❖ Delete All Files

All documents stored in Document Server will be deleted.

Note

❒ Even if a password has been set, all documents will be deleted.

❒ A confirmation dialog box will appear. To delete all documents, select

[Yes].

❖❖❖❖ Program/ Change LDAP Server

See Network Guide.

❖❖❖❖ Use LDAP Server

You can specify whether or not to use the LDAP server.

Note

❒ Default: Off

❒ When Use LDAP Server is set to Off, [Search LDAP] will not appear on the

searching display.

❖❖❖❖ AOF (Always On)

Specify whether or not to use Auto Off function.

Note

❒ Default: On

❒ For details about this function, contact your service representative.

❖❖❖❖ Firmware Version

You can check the version of the softwares installed in this machine.

❖❖❖❖ Auto Erase Memory Setting

When the optional DataOverwriteSecurity Unit is installed, you can specify if data is to be automatically deleted after a job is completed.

Note

❒ Default: Off

❒ You can also specify the method of overwriting.

Reference

See the manual for DataOverwriteSecurity Unit.

❖❖❖❖ Erase All Memory

When the optional DataOverwriteSecurity Unit is installed, you can erase all the data stored in the hard disk drive of the machine.

Reference

See the manual for DataOverwriteSecurity Unit.

User Tools (System Settings)

Address Book

Registering information such as the names of users and their e-mail addresses in the Address Book allows you to manage them easily.

Important

❒ Address Book data is stored on the

hard disk. It can be lost if there is some kind of hard disk failure. The manufacturer shall not be responsible for any damages resulting

data loss.

Note

❒ You can also use a Web browser to

register names in the Address Book. With the SmartDeviceMonitor for Admin, you can register multiple names at the same time.

❒ You can backup Address Book

data using [Address Management Tool] in SmartDeviceMonitor for Admin. Backing up of the data is recommended.

Reference

For details about using a Web browser, see the Web browser Help.

For details about SmartDeviceMonitor for Admin and how to install it, see Printer Reference.

For operating instructions, see SmartDeviceMonitor for Admin Help.

You can register and manage the following items in the Address Book:

❖❖❖❖ Names

You can register the name of the user and the key display. This is the basic information required for managing users of the machine.

❖❖❖❖ Authentication Information

You can register user codes in order to restrict particular functions to certain users, and to check their use of each function. You can also register login user names and login passwords to be used when sending e-mail, sending to folders, or accessing an LDAP server.

❖❖❖❖ Protection

You can set protection codes to stop sender's names from being used or folders from being accessed without authorization.

Address Book

❖❖❖❖ E-mail

You can register e-mail destinations in the Address Book.

❖❖❖❖ Folder

You can register the protocol, path name and server name.

• SMB

• FTP

❖❖❖❖ Add to Group

You can put registered e-mail and folder destinations into a group for easier management.

Sending e-mail by Quick Dial

By registering e-mail addresses in the Address Book, you can specify e-mail destinations simply by selecting them from the initial scanner display when sending a document using the scanner function.

A registered e-mail address can be used as the sender's address, and the sender's address are automatically entered in the “From” field of an email header.

See p.75 “E-mail Destination”.

Sending scanned files to a shared folder directly

After registering the path name, user name and password, you can connect to a shared folder simply by selecting the destination shown on the initial scanner display whenever sending files using the scanner function to a shared folder.

To share the folder using Windows, select the SMB protocol.

To register the folder to the FTP server, select the FTP protocol.

See p.78 “Registering Folders”.

Managing names in the Address Book

By registering a name and key display beforehand, you can specify email and folder destinations simply by selecting the name key.

See p.69 “Registering Names”.

Preventing unauthorized user access to shared folders from the machine

After registering a protection code, you can specify the object of protection to prevent an e-mail destination from being used without permission.

You can also prevent unauthorized access to registered folders. See p.89 “Registering a Protection Code”.

User Tools (System Settings)

Managing users and machine usage

You can assign user codes to limit registered users and check their use of the Copier, Document Server, Printer and Scanner functions.

See p.71 “Authentication Information”.

Registering Names

Registering names in the Address Book is useful for selecting e-mail destinations when you send e-mail. You can also use the name as a folder destination.

Registering a Name

Press the {{{{User Tools/Counter}}}} key.

AAAA

ZGVS320N

Press [

BBBB

CCCC

DDDD EEEE

System Settings

[Administrator Tools]

Press press [TTTTNext].

Press [Address Book Management].

Press [New Program].

, and then

Note

❒ The name registered here can

also be used for documents in the Document Server. For details, see p.36 “Using the Document Server”.

To select the title

A Press the key for the classifica-

tion you want to use under Select Title.

Note

❒ The keys you can select are as

follows:

• [Freq.]…

that is displayed first.

• [AB], [CD], [EF], [GH], [IJK], [LMN], [OPQ], [RST], [UVW], [XYZ]… Added to the alphabetical group selected.

• [1] to [10]…Added to the category number selected.

❒ You can select [Freq.] and one

more page for each title.

Added to the page

Press [

FFFF

The name entry display appears.

Reference

p.133 “Entering Text”

Enter the name, and then press

GGGG

[OK].

] on the right of Name.

Change

To continue registering names,

HHHH

press [Continue to Program], and then repeat the procedure from

step

FFFF

Press [OK].

IIII

Press [

JJJJ

Press the {{{{User Tools/Counter}}}} key.

KKKK

Exit

User Tools (System Settings)

Changing a Registered Name

Press the {{{{User Tools/Counter}}}} key.

AAAA

Press [System Settings].

BBBB

[

Press

CCCC

DDDD EEEE

Administrator Tools

press [TTTTNext].

Press [Address Book Management].

Select the name you want to change.

Press the name key, or enter the registered number using the number keys.

Note

❒ If you press , you can search

by the registered name, user code, folder name or e-mail address.

To change the name or key display

A Press [Change] on the right of

the name or key display.

B Enter the new name or key dis-

play, and then press [OK].

]

, and then

Deleting a Registered Name

Press the {{{{User Tools/Counter}}}} key.

AAAA

Press [System Settings].

BBBB

[

Press

CCCC

DDDD EEEE FFFF

GGGG HHHH IIII

Administrator Tools

press [TTTTNext].

Press [Address Book Management].

Press [Delete].

Select the name you want to delete.

Press the name key, or enter the registered number using the number keys.

Press [

Press [Exit]. Press the {{{{User Tools/Counter}}}} key.

Yes

]

, and then

Reference

p.133 “Entering Text”

To change the title

A Press the key for the classifica-

tion you want to use from Select Title.

Press [OK].

FFFF

Press [Exit].

GGGG

Press the {{{{User Tools/Counter}}}} key.

HHHH

Authentication Information

You can assign user codes to limit registered users to the following functions and check their use of each functions:

• Copier

• Document Server

• Scanner

• Printer

Note

❒ The number of copies scanned us-

ing the scanner function is counted for each user code. This allows you to check each user's usage.

Important

❒ The functions associated with each

user code are the same. If you change or delete user codes, management data and limits associated with that code become invalid.

Registering a New User Code

Press the {{{{User Tools/Counter}}}} key.

AAAA

Press

CCCC

DDDD EEEE

FFFF GGGG

[Administrator Tools]

press [TTTTNext].

Press [Address Book Management].

Press the name to which an user code is to be assigned, or enter the registered number using the number key.

Note

❒ To register a name in the Ad-

dress Book, see p.69 “Register- ing a Name”.

Press [Auth. Info].

Enter the user code using the number keys, and then press [#].

Note

❒ If you make a mistake, press

[Clear] or the {{{{Clear/Stop}}}} key, and then enter the code again.

, and then

Press [System Settings].

BBBB

ZGVS320N

Press [TTTT Next] twice.

HHHH

Select the functions to be used

IIII

with the user code from Available Functions.

Press [OK].

JJJJ

Note

❒ To continue registering user

codes, repeat the procedure from step

User Tools (System Settings)

Press [Exit].

KKKK

Press the {{{{User Tools/Counter}}}} key.

LLLL

Changing a User Code

Note

❒ Even if you change a user code, the

counter value will not be cleared.

Press the {{{{User Tools/Counter}}}} key.

AAAA

Press [System Settings].

BBBB

CCCC

DDDD EEEE

FFFF GGGG

[Administrator Tools]

Press press [TTTTNext

Press [Address Book Management].

Select the registered user code you want to change.

Press the name key, or enter the registered number using the number keys.

Note

❒ If you press , you can search

by the registered name, user code, folder name or e-mail address.

❒ To change the registered name,

key display and title, see p.70 “Changing a Registered Name”.

Press [Auth. Info].

Press [ new user code using the number keys.

], and then enter the

Change

, and then

Press [#].

HHHH

To change the available functions

A Press [TTTT Next] twice. B Press the keys for each func-

tion.

Note

❒ Press the key to highlight it,

and then the function is enabled. To cancel a selection, press the highlighted key.

Press [OK].

IIII

Press [Exit].

JJJJ

Press the {{{{User Tools/Counter}}}} key.

KKKK

Deleting a User Code

Note

❒ After clearing the user code, the

counter is automatically cleared.

❒ To delete a name from the Address

Book entirely, see p.70 “Deleting a Registered Name”.

Press the {{{{User Tools/Counter}}}} key.

AAAA

Press [

BBBB CCCC

DDDD EEEE

System Settings

[Administrator Tools]

Press press [TTTTNext].

Press [

Address Book Management

Select the name whose code is to be deleted.

Press the name key, or enter the registered number using the number keys.

, and then

FFFF

Press [

Auth. Info

Authentication Information

Press [Change] to delete the user

GGGG

code, and then press [#].

Press [OK].

HHHH

Press [Exit].

IIII

Press the {{{{User Tools/Counter}}}} key.

JJJJ

Displaying the Counter for Each User Code

Press the {{{{User Tools/Counter}}}} key.

AAAA

Press [

BBBB CCCC DDDD

EEEE

System Settings

Press [Administrator Tools].

Press [Display/Clear/Print Counter per User].

Select [Print Counter], or [Scanner Counter].

Counters for individual function usage under each user code appear.

Note

❒ Press [Select All on the Page] to se-

lect all user codes on the page.

Press [

FFFF

GGGG

HHHH

To print the number of prints for all user codes

Print Counter List

User.

Note

❒ Enter the user code, and then

press [#] if the user code is registered.

Select the function usage you want to print from [ or [

Scanner Counter

Press [

] under Per

Print Counter

]

Printing the Counter for Each User Code

Press the {{{{User Tools/Counter}}}} key.

AAAA

Press [System Settings].

BBBB

Press [

CCCC DDDD

EEEE

Administrator Tools

Press [Display/Clear/Print Counter per

User

Select a user code from the left side of the display.

Press the {{{{User Tools/Counter}}}} key.

AAAA

Press [

BBBB CCCC DDDD

EEEE

System Settings

Press [

Administrator Tools

Press [

Display/Clear/Print Counter per

User].

Press [Print Counter List] under All Users.

User Tools (System Settings)

Note

❒ Enter the user code, and then

press [#] if the user code is registered.

Select the function usage you

FFFF

want to print from [Print Counter] or [Scanner Counter].

Press [Print].

GGGG

C Press [OK].

Press [Exit].

FFFF

Press the {{{{User Tools/Counter}}}} key.

GGGG

Clearing the Number of Prints

Press the {{{{User Tools/Counter}}}} key.

AAAA

Press [System Settings].

BBBB

Press [Administrator Tools].

CCCC

Press [Display/Clear/Print Counter per

DDDD

User].

Select the user code to clear.

EEEE

To clear the number of prints made under a user code

A Select the user code from the

left side of the display.

Note

❒ Press [Select All on the Page] to

select all user codes on the page.

B Press [Clear] under Per User. C

Select the function usage you want to clear from [Print Coun- ter] or [Scanner Counter].

D Press [OK].

To clear the number of prints for all user codes

A Press [Clear] under All Users. B Select the function usage you

want to clear from [Print Coun- ter] or [Scanner Counter].

E-mail Destination

You can register e-mail destinations so that there is no need to enter one every time that you send by e-mail files scanned in scanner mode.

• Registering “Name” and “Key Dis- play” at the same time will make it even easier to select an e-mail destination.

• You can register e-mail destinations as a group.

• You can use the e-mail address as the sender's address when sending scan files in scanner mode. If you want to do so set a protection code on the sender address to prevent unauthorized access. See p.89 “Registering a Protection Code”.

Note

❒ You can select an e-mail address

from an LDAP server, and then register it in the Address Book. For details, see Scanner Reference.

Registering an E-mail Destination

Press [System Settings].

BBBB

Press

CCCC

DDDD EEEE

FFFF GGGG

[Administrator Tools]

press [TTTTNext].

Press [Address Book Management].

Press the name you want to register, or enter the registered number using the number keys.

Note

❒ To register a name in the Ad-

dress Book, see p.69 “Register- ing a Name”.

Press [E-mail].

Press [Change] under E-mail Address.

, and then

Press the {{{{User Tools/Counter}}}} key.

AAAA

ZGVS320N

Enter the e-mail address, and then

HHHH

press [OK].

Using the e-mail address as the sender

When an e-mail address has been registered, you can use it as the sender's address.

A Press [Protection]. B Press [Sender] on the right side

of Use Name as.

C Press [OK].

User Tools (System Settings)

D Press [Auth. Info]. E Press [Specify Other Auth. Info] on

the right side of SMTP Authentication.

Note

❒ When [Do not Specify] is se-

lected, the user name and password that you have specified in SMTP Authentication of File Transfer settings applies. For details, see Network Guide.

F Press [

User Name.

G Enter the login user name, and

then press [OK].

Reference

p.133 “Entering Text”

Press [

Change

word.

I Enter the login password, and

then press [OK].

Note

❒ You can enter up to 64 char-

acters for the password.

J Press [OK].

Press [OK].

IIII

] under Login

Change

] under Login Pass-

Changing a Registered E-mail Destination

Press the {{{{User Tools/Counter}}}} key.

AAAA

Press [System Settings].

BBBB

[Administrator Tools]

Press

CCCC

press [TTTTNext].

Press [Address Book Management].

DDDD

Select the name whose e-mail ad-

EEEE

dress you want to change.

Press the name key, or enter the registered number using the number keys.

Note

❒ If you press , you can search

by the registered name, user code, folder name or e-mail address.

❒ To change the name, key dis-

play, and title, see p.70 “Chang- ing a Registered Name”.

Press [E-mail].

FFFF GGGG

Press [ dress.

] under E-mail Ad-

Change

, and then

Note

❒ When a group is registered, oth-

er e-mail destinations can be added to the group. See p.85 “Registering Names to a Group”.

Press [

JJJJ

Press the {{{{User Tools/Counter}}}} key.

KKKK

Exit

Enter the e-mail address, and then

HHHH

press [OK].

Reference

p.133 “Entering Text”

Press [OK].

IIII

Press [

JJJJ

Press the {{{{User Tools/Counter}}}} key.

KKKK

Exit

Deleting a Registered E-mail Destination

Note

❒ To delete a name from the Address

Book entirely, see p.70 “Deleting a Registered Name”.

Press the {{{{User Tools/Counter}}}} key.

AAAA

Press [System Settings].

BBBB

E-mail Destination

Press

CCCC

DDDD EEEE

FFFF GGGG

HHHH

IIII JJJJ KKKK

[Administrator Tools]

press [TTTTNext].

Press [Address Book Management].

Select the name whose e-mail address you want to delete.

Press the name key, or enter the registered number using the number keys.

Press [E-mail].

Press [Change] under E-mail Ad- dress.

Press [Delete All], and then press [OK].

Press [OK].

Press [Exit]. Press the {{{{User Tools/Counter}}}} key.

, and then

User Tools (System Settings)

Registering Folders

By registering a shared folder, you can send scan files to it directly.

There are two types of protocol you can use:

• SMB For sending files to shared Windows folders

• FTP Use when sending files to an FTP server.

Note

❒ For details about protocols, server

names, and folder levels, consult your network administrator.

❒ You can prevent unauthorized us-

ers from accessing folders from the machine. See p.89 “Registering a Protection Code”.

❒ You can only select either SMB or

FTP. If you change protocol after finishing your settings, all previous entries are cleared.

❒ You can register up to 50 folders

per group. Files cannot be sent to a group with over 50 folders registered.

Using SMB to Connect

Note

❒ To register a folder in an FTP serv-

er, see p.81 “Using FTP to Connect”.

To register an SMB folder

Press the {{{{User Tools/Counter}}}} key.

AAAA

ZGVS320N

Press [System Settings].

BBBB

Reference

For details about network settings, see Network Guide.

For details about Scan to Folder, see Scanner Reference.

Press

CCCC

DDDD EEEE

FFFF

[Administrator Tools]

press [TTTTNext].

Press [Address Book Management].

Press the name you want to register or enter the registered number using the number keys.

Note

❒ To register a name in the Ad-

dress Book, see p.69 “Register- ing a Name”.

Press [Auth. Info], and then press [TTTT Next].

, and then

Registering Folders

Press [Specify Other Auth. Info] on

GGGG

the right side of Folder Authentication.

Note

❒ When [Do not Specify] is selected,

the SMB User Name and SMB Password that you have fied in Default User Name/Pass-

(Send) of File Transfer

word settings applies. For details, see Network Guide.

Press [Change] under Login User

HHHH

Name.

Enter the login user name, and

IIII

then press [OK].

Reference

p.133 “Entering Text”

Press [Change] under Login Pass-

JJJJ

word.

Enter the password, and then press

KKKK

[OK].

Note

❒ You can enter up to 128 charac-

ters for the password.

Press [OK].

LLLL

Press [Folder].

MMMM

Confirm that [SMB] is selected.

NNNN

speci-

Reference

p.79 “To locate the folder manu- ally”

p.79 “Using Browse Network to locate the folder”

To locate the folder manually

A Press [Change] under Path. B Enter the path where the folder

is located.

Note

❒ Enter the path using this for-

mat: “\\ServerName\ShareName\PathName”.

❒ You can also enter an IP ad-

dress.

❒ You can enter a path using

up to 128 characters.

C Press [OK].

Note

❒ If the format of the entered

path is not correct, a message appears. Press [Exit], and then enter the path again.

Using Browse Network to locate the folder

A Press [Browse Network].

The client computers sharing the same network as the machine appear.

Note

❒ To specify a folder, you can ei-

ther enter the path manually or locate the folder by browsing the network.

Note

❒ If you have already specified

your user name and password in steps F to L, the Browse Network display only lists client computers you are authorized to access.

B Select a client computer.

Shared folders under it appear.

User Tools (System Settings)

Note

❒ You can press [Up One Level]

to switch between levels.

C Select the folder you want to

The Logon display appears.

Note

❒ If you have logged in with an

authenticated user name and password, the Logon display will not appear. Proceed to step F.

D Enter the user name.

Note

❒ This is the user name that is

authorized to access the folder.

E Enter the user password, and

then press [OK].

The Browse Network display reappears.

Note

❒ If the user name or password

entered is not correct, a message appears. Press [Exit], and then enter again.

F Press [OK].

Press [Connection Test] to check the

OOOO

path is set correctly.

Press [Exit].

PPPP

Note

❒ If the connection test fails, check

the settings, and then try again.

Press [OK].

QQQQ

Press [Exit].

RRRR

Press the {{{{User Tools/Counter}}}} key.

SSSS

Changing a registered folder

Press the {{{{User Tools/Counter}}}} key.

AAAA

Press [System Settings].

BBBB

Press

CCCC

DDDD EEEE

FFFF GGGG

[Administrator Tools]

press [TTTTNext].

Press [Address Book Management].

Select the name whose folder you want to change.

Press the name key, or enter the registered number using the number keys.

Note

❒ If you press , you can search

by the registered name, user code, folder name or e-mail address.

❒ To change the name, key dis-

play, and title, see p.70 “Chang- ing a Registered Name”.

Press [Folder].

Select the items you want to change.

To change the protocol

A Press [FTP]. B A confirmation message ap-

pears. Press [Yes].

Note

❒ Changing the protocol will

clear all settings made under the previous protocol.

C Enter each item again.

Reference

p.81 “To register an FTP folder”.

, and then

Changing items under SMB

A Press [Change] under Path. B Enter the new path where the

folder is located, and then press [OK].

Note

❒ You can also use Browse Net-

work to specify a new folder. For details, see p.79 “Using Browse Network to locate the folder”.

Registering Folders

Press [Folder].

FFFF

Press the protocol which is not

GGGG

currently selected.

A confirmation message appears.

Press [

HHHH

Press [OK].

IIII

Press [Exit].

JJJJ

Press the {{{{User Tools/Counter}}}} key.

KKKK

Yes

Press [Connection Test] to check the

HHHH

path is set correctly.

Press [Exit].

IIII

Note

❒ If the connection test fails, check

the settings, and then try again.

Press [OK].

JJJJ

Press [

KKKK

Press the {{{{User Tools/Counter}}}} key.

LLLL

Deleting a registered folder

Note

❒ To delete a name from the Address

Book entirely, see p.70 “Deleting a Registered Name”.

Press the {{{{User Tools/Counter}}}} key.

AAAA

Press [System Settings].

BBBB

Press

CCCC

press [TTTTNext].

Exit

[Administrator Tools]

, and then

Using FTP to Connect

Note

❒ To register a shared folder config-

ured in Windows, see p.78 “Using SMB to Connect”.

To register an FTP folder

Press the {{{{User Tools/Counter}}}} key.

AAAA

ZGVS320N

BBBB

Press [

System Settings

Press [Address Book Management].

DDDD

Select the name whose folder you

EEEE

want to delete.

Press the name key, or enter the registered number using the number keys.

[Administrator Tools]

Press

CCCC

press [TTTTNext

Press [Address Book Management].

DDDD

, and then

User Tools (System Settings)

Press the name you want to regis-

EEEE

ter, or enter the registered number using the number keys.

Note

❒ To register a name in the Ad-

dress Book, see p.69 “Register- ing a Name”.

Press [Auth. Info], and then press [TTTT

FFFF

Next].

Press [Specify Other Auth. Info] on

GGGG

the right side of Authentication.

Note

❒ When [Do not Specify] is selected,

the SMB User Name and SMB Password that you have s fied in Default User Name/Pass-

(Send) of File Transfer

word settings applies. For details, see Network Guide.

Press [Change] under Login User

HHHH

Name.

Enter the login user name, and

IIII

then press [OK].

Reference

p.133 “Entering Text”

Press [Change] under Login Pass-

JJJJ

word.

Enter the password, and then

KKKK

press [OK].

Note

❒ You can enter up to 128 charac-

ters for the password.

Press [OK].

LLLL

Press [Folder].

MMMM

peci-

Press [FTP].

NNNN

Reference

p.79 “To locate the folder manu- ally”

p.79 “Using Browse Network to locate the folder”

Press

OOOO

PPPP

QQQQ RRRR

[Change]

Enter the server name, and then press [OK].

Note

❒ You can enter a server name us-

ing up to 64 characters.

Press [Change] under Path.

Enter the path.

Note

❒ You can enter an absolute path,

using this format: “/us- er/home/username”; or a relative path, using this format: “directory/sub-directory”.

❒ If you leave the path blank, the

❒ You can also enter an IP ad-

dress.

❒ You can enter a path using up to

128 characters.

under Server Name.

Press [OK].

SSSS

Registering Folders

Note

❒ To change the port number,

press [Change] under Port No.. Enter the port number using the number keys, and then press [#].

❒ You can enter 1 to 65535.

Press

TTTT UUUU

VVVV

WWWW XXXX YYYY

Changing a registered folder

AAAA BBBB CCCC

DDDD EEEE

[Change]

Press [Connection Test] to check the path is set correctly.

Press [Exit].

Note

❒ If the connection test fails, check

the settings, and then try again.

Press [OK].

Press [Exit]. Press the {{{{User Tools/Counter}}}} key.

Press the {{{{User Tools/Counter}}}} key.

Press [System Settings].

Press

[Administrator Tools]

press [TTTTNext].

Press [Address Book Management].

Select the user of the registered folder you want to change.

Press the name key, or enter the registered number using the number keys.

Note

❒ If you press , you can search

by the registered name, user code, folder name or e-mail address.

❒ To change the name, key dis-

play, and title, see p.70 “Chang- ing a Registered Name”.

under Port Number.

, and then

Press [Folder].

FFFF

Select the items you want to change.

GGGG

To change the protocol

A Press [SMB].

B A confirmation message ap-

pears. Press [Yes].

Note

❒ Changing the protocol will

clear all settings made under the previous protocol.

C Enter each item again.

Reference

p.78 “To register an SMB folder”.

Changing items under FTP

A Press [Change] under Port No. B Enter the new port number,

and then press [#].

C Press [Change] under Server

Name.

D Enter the new server name, and

then press [OK].

E Press [Change] under Path. F Enter the new path, and then

press [OK].

Press [

Change

] under User Name.

H Enter the new user name, and

then press [OK].

This is a user name which is authorized to access the folder.

I Press [Change] under Password. J Enter the new password, and

then press [OK].

User Tools (System Settings)

Press [Connection Test] to check the

HHHH

path is set correctly.

Press [Exit].

IIII

Note

❒ If the connection test fails, check

the settings, and then try again.

Press [OK].

JJJJ

Press [Exit].

KKKK

Press the {{{{User Tools/Counter}}}} key.

LLLL

Deleting a registered folder

Note

❒ To delete a user entirely, see p.70

“Deleting a Registered Name”.

Press the {{{{User Tools/Counter}}}} key.

AAAA

Press [System Settings].

BBBB

[

Press

CCCC

DDDD EEEE

FFFF GGGG

HHHH

Administrator Tools

press [TTTTNext

Press [

Select the user of the folder you want to delete.

Press the name key, or enter the registered number using the number keys.

Press [Folder].

Press the protocol which is not currently selected.

A confirmation message appears.

Press [Yes].

Address Book Management

]

, and then

Press [OK].

IIII

Press [

JJJJ

Press the {{{{User Tools/Counter}}}} key.

KKKK

Exit

Registering Names to a Group

You can register names to a group to enable easy management of e-mail addresses and folders for each group.

To add names to a group, the groups must be registered beforehand.

Note

❒ You can register up to 500 groups.

❒ When using Scan to Folder func-

tion, you cannot send scan files to a group with over 50 folders registered.

❒ You can set a protection code to

prevent unauthorized access to the folders registered in a group. For details, see p.89 “Registering a Protection Code”.

Registering a New Group

Press the {{{{User Tools/Counter}}}} key.

AAAA

ZGVS320N

Press [System Settings].

BBBB

Press [New Program].

EEEE

Press

FFFF

GGGG

HHHH

[Change]

Enter the group name, and then press [OK].

The Key Display name is set automatically.

Reference

p.133 “Entering Text”

Press the title key under Select Title, if necessary.

Note

❒ The keys you can select are as

follows:

• [Freq.]… Added to the page

that is displayed first.

• [AB], [CD], [EF], [GH], [IJK], [LMN], [OPQ], [RST], [UVW], [XYZ]… Added to the list of items in the alphabetical group selected.

• [1] to [10]…Added to the category number selected.

❒ You can select [Freq.] and one

more page for each title.

under Group Name.

Press

CCCC

DDDD

[Administrator Tools]

press [TTTTNext].

Press [

Delete Group

, and then

Address Book: Program/Change/

When you want to change the key

IIII

display, press [Change] under Key Display. Enter the key display, and then press [OK].

Press [OK].

JJJJ

Press [Exit].

KKKK

Press the {{{{User Tools/Counter}}}} key.

LLLL

User Tools (System Settings)

Registering Names to a Group

You can put names that have been registered in the Address Book into a group.

When registering new names, you can also register groups at the same time.

Press the {{{{User Tools/Counter}}}} key.

AAAA

Press [

BBBB CCCC

DDDD EEEE

FFFF GGGG

System Settings

[Administrator Tools]

Press press [TTTTNext].

Press [

Address Book Management

Select the name to register in a group.

Press the name key, or enter the registered number using the number keys.

Note

❒ If you press , you can search

by the registered name, user code, folder name or e-mail address.

Press [

Add to Group

Select a group to which you want to add the name to.

, and then

Removing a Name from a Group

Press the {{{{User Tools/Counter}}}} key.

AAAA

Press [System Settings].

BBBB

[Administrator Tools]

Press

CCCC

press [TTTTNext].

Press [Address Book Management].

DDDD

Select the name to remove from a

EEEE

group.

Press the name key, or enter the registered number using the number keys.

Press [Add to Group].

FFFF

Select the group from which you

GGGG

want to remove the name.

Note

❒

Highlighted keys indicate groups in which the name has been registered.

The name is removed from the group.

, and then

Note

❒ If you press , you can search

for a group by entering the group name.

Press [OK].

HHHH

Press [Exit].

IIII

Press the {{{{User Tools/Counter}}}} key.

JJJJ

Press [OK].

HHHH

Press [

IIII

Press the {{{{User Tools/Counter}}}} key.

JJJJ

Exit

Displaying Names Registered in Groups

You can check the names registered in each group.

Press the {{{{User Tools/Counter}}}} key.

AAAA

Press [System Settings].

BBBB

[Administrator Tools]

Press

CCCC

press [TTTTNext

Press [

DDDD

Delete Group

Select the group where the data

EEEE

you want to check is registered.

Press [Programd. User/Group].

FFFF

All the names registered will be displayed.

Address Book: Program/Change/

, and then

Registering Names to a Group

Enter the items.

FFFF

To change the group name and key display

A Press [Change] under Group

Name or Key Display.

B Enter the new group name or

key display, and then press [OK].

To change the title

A Press the title key under Select

Title.

To change the registration number

Press [OK].

GGGG

Press [Exit].

HHHH

Press the {{{{User Tools/Counter}}}} key.

IIII

Changing a Group Name

Press the {{{{User Tools/Counter}}}} key.

AAAA

Press [

BBBB CCCC

DDDD

EEEE

System Settings

[

Press

Administrator Tools

press [TTTTNext

Press [

Delete Group

Press the group key you want to change.

Address Book: Program/Change/

]

, and then

A Press [Change] under Registra-

tion No..

B Enter the new registration

number using the number keys.

C Press [#].

Press [OK].

GGGG

Press [Exit].

HHHH

Press the {{{{User Tools/Counter}}}} key.

IIII

Deleting a Group

Press the {{{{User Tools/Counter}}}} key.

AAAA

Press [

BBBB

[Administrator Tools]

Press

CCCC

press [TTTTNext].

System Settings

, and then

User Tools (System Settings)

Press [

DDDD

EEEE FFFF

GGGG HHHH IIII

Adding a Group to Another

Address Book: Program/Change/

Yes

Delete Group

Press [Delete].

Press a group key you want to delete.

Press [

Press [Exit]. Press the {{{{User Tools/Counter}}}} key.

Select the group which you want

GGGG

to add to.

The group key that you have selected becomes highlighted, and the group is added to it.

Group

You can add a group to another

Press [OK].

group.

Press the {{{{User Tools/Counter}}}} key.

AAAA

Press [System Settings].

BBBB

[Administrator Tools]

Press

CCCC

press [

Press [

DDDD

Delete Group

Next].

TTTT

Address Book: Program/Change/

, and then

HHHH

Press [Exit].

IIII

Press the {{{{User Tools/Counter}}}} key.

JJJJ

Select the group that you want to

EEEE

put into another group.

Press the group key, or enter the registered number using the number keys.

Press [Add to Group].

FFFF

Ricoh Aficio 2051, Aficio 2060, Aficio 2075 Setup Guide

Specifications and Main Features

Frequently Asked Questions

User Manual