Ricoh AFICIO 2020D, AFICIO 2020 User Manual

FAX Option Type 2018

Operating Instructions

Facsimile Reference

<Advanced Features>

Transmission Mode

Communication Information

Other Transmission Features

Reception Features

Using Fax with Computers

Facsimile Features

Key Operator Setting

Solving Operation Problems

Appendix

Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the Safety

Information in the "Copy Reference"before using the machine.

Introduction

This manual contains detailed instructions and notes on the operation and use of this machine. For your
safety and benefit, read this manual carefully before using the machine. Keep this manual in a handy
place for quick reference.

Notes

Some illustrations in this manual might be slightly different from the machine.

Certain options might not be available in some countries. For details, please contact your local dealer.

Two kinds of size notation are employed in this manual. With this machine refer to the inch version.

Important

Contents of this manual are subject to change without prior notice. In no event will the company be li­able for direct, indirect, special, incidental, or consequential damages as a result of handling or oper­ating the machine.

Trademarks

®

Microsoft

, Windows® and Windows NT® are registered trademarks of Microsoft Corporation in the

United States and/or other countries.

®

Adobe

, PostScript® and Acrobat® are registered trademarks of Adobe Systems Incorporated.

Other product names used herein are for identification purposes only and might be trademarks of their
respective companies. We disclaim any and all rights in those marks.

Note

The proper names of the Windows operating systems are as follows:

• The product name of Windows

• The product name of Windows

• The product name of Windows

• The product names of Windows

®

Microsoft
Microsoft® Windows® 2000 Server
Microsoft

Windows® 2000 Advanced Server

®

Windows® 2000 Professional

• The product names of Windows
Microsoft® Windows® XP Professional

®

Microsoft

Windows® XP Home Edition

• The product names of Windows NT

®

95 is Microsoft® Windows 95.

®

98 is Microsoft® Windows 98.

®

Me is Microsoft® Windows Millennium Edition (Windows Me).

®

2000 are as follows:

®

XP are as follows:

®

4.0 are as follows:

Microsoft® Windows NT® Server 4.0

®

•Microsoft

• The product name of Windows Server
Microsoft
Microsoft
Microsoft

Windows NT® Workstation 4.0

™

®

Windows Server™ 2003 Standard Edition

®

Windows Server™ 2003 Enterprise Edition

®

Windows Server™ 2003 Web Edition

2003 are as follows:

Manuals for This Machine

The following manuals describe the operational procedures of this machine. For
particular functions, see the relevant parts of the manual.

Note

❒ Manuals provided are specific to machine type.

❒ Adobe Acrobat Reader is necessary to view the manuals as a PDF file.

❒ Two CD-ROMs are provided:

• CD-ROM 1“Operating Instructions for Printer/Scanner”

• CD-ROM 2“Scanner Driver & Document Management Utilities”

❖❖❖❖ General Settings Guide

Provides an overview of the machine and describes System Settings (paper
trays, Key Operator Tools, etc.) and troubleshooting.
Refer to this manual for Address Book procedures such as registering fax
numbers, e-mail addresses, and user codes.

❖❖❖❖ Network Guide (PDF file - CD-ROM1)

Describes procedures for configuring the machine and computers in a net­work environment.

❖❖❖❖ Copy Reference

Describes operations, functions, and troubleshooting for the machine's copier
function.

❖❖❖❖ Facsimile Reference <Basic Features>

Describes operations, functions, and troubleshooting for the machine's fac­simile function.

❖❖❖❖ Facsimile Reference <Advanced Features> (this manual)

Describes advanced functions and settings for key operators.

❖❖❖❖ Printer Reference 1

Describes system settings and operations for the machine's printer function.

❖❖❖❖ Printer Reference 2 (PDF file - CD-ROM1)

Describes operations, functions, and troubleshooting for the machine's print­er function.

❖❖❖❖ Scanner Reference (PDF file - CD-ROM1)

Describes operations, functions, and troubleshooting for the machine's scan­ner function.

i

❖❖❖❖ Manuals for DeskTopBinder Lite

DeskTopBinder Lite is a utility included on the CD-ROM labeled “Scanner
Driver & Document Management Utilities”.

• DeskTopBinder Lite Setup Guide (PDF file - CD-ROM2)
Describes installation of, and the operating environment for DeskTop­Binder Lite in detail. This guide can be displayed from the [Setup] dialog
box when DeskTopBinder Lite is installed.

• DeskTopBinder Lite Introduction Guide (PDF file - CD-ROM2)
Describes operations of DeskTopBinder Lite and provides an overview of
its functions. This guide is added to the [Start] menu when DeskTopBinder
Lite is installed.

• Auto Document Link Guide (PDF file - CD-ROM2)
Describes operations and functions of Auto Document Link installed with
DeskTopBinder Lite. This guide is added to the [Start] menu when Desk­TopBinder Lite is installed.

❖❖❖❖ Manuals for ScanRouter V2 Lite

ScanRouter V2 Lite is a utility included on the CD-ROM labeled “Scanner
Driver & Document Management Utilities”.

• ScanRouter V2 Lite Setup Guide (PDF file - CD-ROM2)
Describes installation of, settings, and the operating environment for Scan­Router V2 Lite in detail. This guide can be displayed from the [
log box when ScanRouter V2 Lite is installed.

• ScanRouter V2 Lite Management Guide (PDF file - CD-ROM2)
Describes delivery server management and operations, and provides an
overview of ScanRouter V2 Lite functions. This guide is added to the [Start]
menu when ScanRouter V2 Lite is installed.

Setup

] dia-

❖❖❖❖ Other manuals

• PostScript3 Supplement (PDF file - CD-ROM1)

• UNIX Supplement (Available from an authorized dealer, or as a PDF file

ii

on our Web site.)

TABLE OF CONTENTS

Manuals for This Machine......................................................................................i

How to Read This Manual .....................................................................................1

Symbols .....................................................................................................................1

Names of Major Options ............................................................................................2

1. Transmission Mode

Sending at a Specific Time (Send Later) .............................................................3

User Transmission.................................................................................................5

Two-Sided Transmission (Double-Sided Transmission) ...................................7

E-mail Options........................................................................................................9

Fax Header Print ..................................................................................................10

Label Insertion .....................................................................................................11

2. Communication Information

Canceling a Transmission ..................................................................................13

Printing a List of Files in Memory (Print TX Standby File List) .......................15

Checking the Transmission Result (TX File Status).........................................16

Checking the Reception Result (RX File Status) ..............................................17

Printing a File (Print TX Standby File)................................................................18

Printing a File Received with Memory Lock (Print Memory Lock File)...........19

Printing the Journal.............................................................................................21

Journal .....................................................................................................................22

E-mail Reception..................................................................................................24

3. Other Transmission Features

Handy Dialing Functions.....................................................................................25

Chain Dial.................................................................................................................25

(Example) 01133-155533......................................................................................25

Redial .......................................................................................................................26

On Hook Dial ........................................................................................................27

Manual Dial...........................................................................................................28

Transmission Features........................................................................................29

Stamp.......................................................................................................................29

Detecting Blank Sheet..............................................................................................30

iii

More Transmission Functions............................................................................31

If Memory Runs Out While Storing an Original ........................................................31

Parallel Memory Transmission.................................................................................31

Checking the Transmission Result...........................................................................32

Automatic Redial......................................................................................................32

Batch Transmission..................................................................................................32

ECM (Error Correction Mode) ..................................................................................32

Dual Access .............................................................................................................33

Transmission with Image Rotation...........................................................................33

JBIG Transmission...................................................................................................33

Transmitting Journal by E-mail.................................................................................33

Journal by E-mail...................................................................................................34

Printed Report......................................................................................................35

Memory Storage Report...........................................................................................35

Transmission Result Report (Memory Transmission) ..............................................35

Communication Failure Report ................................................................................36

Transmission Result Report (Immediate Transmission) ..........................................36

4. Reception Features

Reception..............................................................................................................37

Immediate Reception ...............................................................................................37

Memory Reception ...................................................................................................37

Substitute Reception................................................................................................38

Receiving messages unconditionally.....................................................................39

Receiving messages according to parameter-specified settings...........................39

Reception Functions ...........................................................................................40

Forwarding Received Documents............................................................................40

SMTP Reception Using Internet Fax........................................................................41

Routing E-mail Received via SMTP ......................................................................42

JBIG Reception ........................................................................................................43

Auto Fax Reception Power-up .................................................................................43

Printing Options...................................................................................................44

Print Completion Beep .............................................................................................44

Checkered Mark.......................................................................................................44

Center Mark .............................................................................................................44

Reception Time ........................................................................................................45

Image Rotation.........................................................................................................45

Combine Two Originals............................................................................................45

Page Separation and Length Reduction .................................................................46

TSI Print (Transmitting Subscriber Identification Print) ............................................46

When There Is No Paper of the Correct Size...........................................................47

Setting priority trays...............................................................................................48

Just size printing....................................................................................................48

Page Reduction........................................................................................................48

iv

5. Using Fax with Computers

Sending Fax Documents from Computers ........................................................49

Before Use ...............................................................................................................50

Installing the Software..............................................................................................50

Auto run program...................................................................................................50

Installing individual applications ............................................................................51

Applications Stored on the CD-ROM .......................................................................52

LAN-Fax Driver......................................................................................................52

Address Book ........................................................................................................52

LAN-Fax Cover Sheet Editor.................................................................................52

Setting LAN-Fax Properties .....................................................................................53

Basic Transmission..................................................................................................54

Attaching a cover sheet ........................................................................................56

Previewing fax images...........................................................................................56

Specifying options .................................................................................................56

Printing and Saving..................................................................................................58

Editing Address Book...............................................................................................59

Editing Fax Cover Sheets ........................................................................................61

Creating a cover sheet ..........................................................................................61

Attaching a created cover sheet............................................................................61

LAN-Fax Operation Messages.................................................................................63

LAN-Fax Error Report ..............................................................................................63

LAN-Fax Result by E-mail .....................................................................................63

Editing Receiver's Fax Information Via Web Browser......................................64

6. Facsimile Features

Function List ........................................................................................................67

Accessing User Tools (Facsimile Features)...................................................... 70

Quitting Default Settings ..........................................................................................71

Print List/Report .......................................................................................................71

General Settings/Adjust ...........................................................................................72

Reception Settings...................................................................................................73

E-mail Settings.........................................................................................................73

v

7. Key Operator Setting

Key Operator Tools List ......................................................................................75

Using Key Operator Settings..............................................................................76

Counters...................................................................................................................76

Forwarding ...............................................................................................................76

Programming an End Receiver .............................................................................77

Quitting the forwarding function.............................................................................78

Forwarding Mark....................................................................................................78

Memory Lock............................................................................................................79

User Parameters ......................................................................................................80

Changing the User Parameters.............................................................................83

Printing the User Parameter List ...........................................................................84

Home Position .......................................................................................................85

Special Senders to Treat Differently ........................................................................89

Programming/ Changing Special Senders ............................................................91

Deleting a Special Sender.....................................................................................94

Programming Initial Set Up of a Special Sender ...................................................95

Printing the Special Sender List ............................................................................96

Programming a Memory Lock ID .............................................................................97

Selecting Dial/Push Phone.......................................................................................98

G3 Analog Line ........................................................................................................98

RDS (Remote Diagnostic System).........................................................................100

8. Solving Operation Problems

When An Error Report is Printed......................................................................101

Turning Off the Main Power/In Case of a Power Failure ................................102

When an Error Occurs Using Internet Fax ......................................................103

Error Mail Notification.............................................................................................103

Error Report (Mail) .................................................................................................103

Server-Generated Error E-mail ..............................................................................103

9. Appendix

Replacing the Stamp Cartridge ........................................................................105

Connecting the Machine to a Telephone Line and Telephone ...................... 106

Connecting the Telephone Line .............................................................................106

Selecting the Line Type..........................................................................................107

Connecting the Optional Handset or an External Telephone.................................107

Optional Equipment...........................................................................................109

Handset..................................................................................................................109

Specifications.....................................................................................................110

Compatible Machines.............................................................................................111

Acceptable Types of Originals ...............................................................................112

Acceptable original sizes.....................................................................................112

Paper size and scanned area..............................................................................112

Maximum Values................................................................................................115

INDEX....................................................................................................... 116

vi

How to Read This Manual

R

R

Symbols

In this manual, the following symbols are used:

WARNING:

This symbol indicates a potentially hazardous situation that might result in
death or serious injury when you misuse the machine without following the in­structions under this symbol. Be sure to read the instructions, all of which are in­cluded in “Safety Information”, Copy Reference.

CAUTION:

This symbol indicates a potentially hazardous situation that might result in mi­nor or moderate injury or property damage that does not involve personal injury
when you misuse the machine without following the instructions under this
symbol. Be sure to read the instructions, all of which are included in “Safety In­formation”, Copy Reference.

* The statements above are notes for your safety.

Important

If this instruction is not followed, paper might be misfed, originals might be
damaged, or data might be lost. Be sure to read this.

Preparation

This symbol indicates information or preparations required prior to operating.

Note

This symbol indicates precautions for operation, or actions to take after abnor­mal operation.

Limitation

This symbol indicates numerical limits, functions that cannot be used together,
or conditions under which a particular function cannot be used.

Reference

This symbol indicates a reference.

[]

Keys that appear on the machine's display panel.

[]

Keys and buttons that appear on the computer's display.

{}

Keys built into the machine's control panel.

1

Names of Major Options

The following software products are referred to using a general name:

• DeskTopBinder Lite and DeskTopBinder Professional

*

Optional

Major options of this machine are referred to as follows in this manual:

• Auto Document Feeder → ADF

• Auto Document Feeder capable of scanning both side of a sheet → ARDF

*

→ DeskTopBinder

2

1. Transmission Mode

Sending at a Specific Time (Send Later)

Using this function, you can instruct
the machine to delay transmission of
your fax message until a specified lat­er time. This allows you to take ad­vantage of off-peak telephone
charges without having to be by the
machine at the time.

If you have a non-urgent fax, select
Send Later when you scan it. Faxes
will be queued in memory and sent
during Economy Transmission Time.

Important

❒ After the machine has been

switched off for about one hour, all
fax messages stored in memory are
lost. If messages are lost for this
reason, a Power Failure Report is
automatically printed when the
main power switch is turned on.
Use this report to identify lost mes­sages.

Note

❒ You can specify a time within the

next 24 hour period.

❒ If the current time shown is not

correct, change it. See “Timer Set-
tings”, General Settings Guide.

Place the original, and then select

AAAA

the scan settings you require.

Reference

p.15 “Placing Originals”, Fac­simile Reference <Basic Features>

p.29 “Scan Settings”, Facsimile
Reference <Basic Features>

TX Mode

Press [

BBBB

Select [Send Later] using {{{{UUUU}}}} or

CCCC

{{{{TTTT}}}}, and then press the {{{{OK}}}} key.

].

Limitation

❒ This function is unavailable with

Immediate Transmission. Use
Memory Transmission.

3

Transmission Mode

Select [Send at specified time] using

DDDD

{{{{UUUU}}}} or {{{{TTTT}}}}, and then press the
{{{{OK}}}} key.

Specify a destination, and then

HHHH

press the {{{{Start}}}} key.

1

Note

❒ To cancel the setting, select [Off],

and then press the {{{{OK}}}} key.
The display returns to that of

.

step

C

Enter the time using the number

EEEE

keys, and then press [AM/PM].

Note

❒ If you enter a wrong number,

press the {{{{Clear/Stop}}}} key, and
then reenter.

❒ To cancel Send Later, press the

{{{{Cancel}}}} key. The display re­turns to that of step

Press the {{{{OK}}}} key.

FFFF

.

C

Press the {{{{Cancel}}}} key.

GGGG

The standby display appears.

Note

❒ To check the settings, press [

].

Mode

4

TX

User Transmission

User Transmission

This function allows you to check
each user or department's transmis­sion history. To use the function, you
need to program a user code (eight
digits max.) for each user or depart­ment, to be entered before transmis­sion. See General Settings Guide.

If a user code set with an e-mail ad­dress is specified, a transmission re­sult e-mail can be sent.

Note

❒ You can program codes of up to 8

digits for a maximum of 50 users
and/or departments.

❒ You can enter user codes or names

into various lists or reports.

❒ You can program transmission op-

erations in User Function key. User
Function key let you skip steps B
and C.

❒ When you send an Internet Fax

document using the user code with
e-mail address programmed and
"Regist. as Sender" set to [On], the
following sender name appears on
the e-mail received at the other
end. For details about settings, see
"User Code (MFP)", General Set-
tings Guide.

When User Name is programmed

•

in the user code:
User Name <E-mail address
programmed in the user code>

• When User Name is not pro­grammed in the user code:
E-mail address programmed in
the user code

Place the original, and then select

AAAA

desired scan settings.

Reference

p.15 “Placing Originals”, Fac­simile Reference <Basic Features>

p.29 “Scan Settings”, Facsimile
Reference <Basic Features>

Press [TX Mode].

BBBB

Select [TX by User Code] using {{{{UUUU}}}}

CCCC

or {{{{TTTT}}}}, and then press the {{{{OK}}}}
key.

Using the number keys enter a

DDDD

user code (up to eight characters).

Note

❒ Entered character is shown by *.

❒ If you enter a wrong code, press

the {{{{Clear/Stop}}}} key, and then
try again.

❒ To cancel the operation, press

the {{{{Cancel}}}} key. The display re­turns to that of step C.

1

5

Transmission Mode

❒ When canceling transmission

by user code, to delete the pro­grammed user code, press the

{{{{Clear/Stop}}}} key, and then the

1

{{{{OK}}}} key.

Press the {{{{OK}}}} key.

EEEE

The display returns to that of step
C.

When your e-mail address is
programmed with the user code

If your e-mail address is pro­grammed with the user code, you
can select whether the machine
sends transmission result by e­mail.

A Select [E-mail] or [Do not E-mail]

using {{{{UUUU}}}} or {{{{TTTT}}}}, and then
press the {{{{OK}}}} key.

The display returns to that of
step C.

Press the {{{{Cancel}}}} key.

FFFF

The standby display appears.

Note

❒ To check the settings, press [TX

Mode].

Specify a destination, and then

GGGG

press the {{{{Start}}}} key.

6

Two-Sided Transmission (Double-Sided Transmission)

Two-Sided Transmission (Double-Sided
Transmission)

The optional ARDF is required.

Use this function to send two-sided
originals.

Note

❒ Originals placed on the exposure

glass cannot be sent.

❒ The front and back of the scanned

original will be printed in order on
separate sheets at the other end.
The orientation of alternate sheets
may be reversed at the other end. If
you want to print the original with
the same orientation at the other
end, specify the Original Position
and Page Opening Orientation.

Original

/2" x 11"B5 JIS, A5, 8

1

/2" x 14", 8

1

A3, B4 JIS, A4, 11" x 17", 8

/2"

1

/2" x 5

1

Original position

Page opening orinentation

Top to Top

Top to Bottom

Top to Top

Top to Bottom

Top to Top

Top to Bottom

Top to Top

Top to Bottom

Output at the other end

Original

/2" x 11"

1

A4, 8

Original position

Page opening orinentation

Top to Top

Top to Bottom

Top to Top

Top to Bottom

Output at the other end

GHPY030E

p.33 “Transmission with Image
Rotation”

❒ This function is only available with

Memory Transmission.

❒ This function is only available with

the ARDF.

❒ You can confirm whether both

sides were properly scanned using
the Stamp function. See p.29
“Stamp”.

❒ You can program one of the User

Function keys with operations for
this function. User Function key let
you skip steps B and C.

Place the original in the ARDF,

AAAA

and then select the scan settings
you require.

Reference

p.15 “Placing Originals”, Fac­simile Reference <Basic Features>

p.29 “Scan Settings”, Facsimile
Reference <Basic Features>

1

7

Transmission Mode

Press [TX Mode].

BBBB

Specify the original orientation,

EEEE

and then press the {{{{OK}}}} key.

1

Select [2 Sided TX] using {{{{UUUU}}}} or

CCCC

{{{{TTTT}}}}, and then press the {{{{OK}}}} key.

Specify the transmission mode

DDDD

from [

2 Sided from 1st Page

ed for 1st Page

{{{{OK}}}} key.

Note

❒ To cancel this mode, press the

{{{{Cancel}}}} key. The display re­turns to that of step

❒ Select [

send a two-sided original from
the first page.

❒ Select [1 Sided for 1st Page] if you

want to send a cover letter as the
first page.

❒ To cancel the setting, select [

using {{{{UUUU}}}} or {{{{TTTT}}}}. The display
returns to that of step

], and then press the

2 Sided from 1st Page

C

] or [

.

C

.

1 Sid-

] to

Off

]

Specify the page opening orienta-

FFFF

tion from [Top to Top] or [Top to Bot-
tom].

Press the {{{{OK}}}} key.

GGGG

Press the {{{{Cancel}}}} key.

HHHH

The standby display appears.

Note

❒ To check the settings, press [TX

Mode].

8

E-mail Options

When using the Internet Fax function,
you can make the following settings:

• Attach Subject
You can enter a subject for the e­mail you want to send.

Note

❒ For convenience, program fre-

quently used subjects. [Urgent]
and [High] are programmed by
default. See "File Transfer", Net-
work Guide.

❒ If you send e-mail without set-

ting a subject in [E-mail Options]
under [TX Mode], the subject is
automatically inserted. For de­tails about how a subject is auto­matically inserted, see p.53

“About the E-mail Subject”, Fac­simile Reference <Basic Features>.

❒ You cannot send a subject-only

e-mail, with no message.

• Return Receipt
You can confirm sent documents
were properly received using noti­fication e-mail or the Journal func­tion.

E-mail Options

1

Reference

p.49 “Transmitting Internet Fax”,

Facsimile Reference <Basic Features>

9

Transmission Mode

Fax Header Print

In some cases, you may want the oth-

1

er party to receive an unmarked copy
of your original. To do this, switch
Fax Header off.

When the Fax Header is set to “On”,
the stored name is printed on the re­ceiver's paper.

Important

❒ In the USA, the Fax Header must

contain the telephone number of
the line your machine is connected
to. It will be printed on the header
of every page you send. Required
in the USA.

Note

❒ You can program a fax header

name using the Program Fax Infor­mation function.

❒ You can select whether or not

dates, fax header names, file num­bers, or page numbers are printed
by changing their respective User
Parameters. (switch 18, bit 3, 2, 1, 0)
See p.80 “User Parameters”.

❒ You can program one of the User

Function keys with operations for
this function.

❒ In the USA, law requires that your

fax number be included in the Fax
Header. Program the fax number
and switch on Fax Header Print
with User Parameters. See, p.80
“User Parameters”.

Select [Print Fax Header] using {{{{UUUU}}}}

BBBB

or {{{{TTTT}}}}, and then press the {{{{OK}}}}
key.

Select [On] using {{{{UUUU}}}} or {{{{TTTT}}}}, and

CCCC

then press the {{{{OK}}}} key.

Press the {{{{Cancel}}}} key.

DDDD

The standby display appears.

Note

❒ To check the settings, press [TX

Mode].

10

Press [TX Mode].

AAAA

Label Insertion

With this function you can have the
receiver name printed on the message
when it is received at the other end.
The name will be printed at the top of
the page and will be preceded by
“To:”.

Note

❒ When there is an image around the

area where the Label is to be print­ed, that image is deleted.

Press [TX Mode].

AAAA

Select [Label Insertion] using {{{{UUUU}}}} or

BBBB

{{{{TTTT}}}}, and then press the {{{{OK}}}} key.

Label Insertion

1

Select [Programmed Name] using

CCCC

{{{{UUUU}}}} or {{{{TTTT}}}}, and then press the
{{{{OK}}}} key.

Press the {{{{Cancel}}}} key.

DDDD

The standby display appears.

Note

❒ To check the settings, press [TX

Mode].

11

Transmission Mode

1

12

2. Communication

On Hook Dial

Information

After you have pressed the {{{{Start}}}} key (after scanning originals), you can check
and edit the destination or settings of Memory Transmission. You can also can­cel a transmission, print a stored file and print a list of stored files.

• Memory Transmission
p.20 “Memory Transmission”, Facsimile Reference <Basic Features>

• Internet Fax Transmission
p.49 “Transmitting Internet Fax”, Facsimile Reference <Basic Features>

Note

❒ You cannot check or edit a file being sent or received. Also a stored file to be

printed as a report cannot be checked or edited.

Canceling a Transmission

You can cancel transmission of a file
when the file is being sent, stored in
memory, or fails to transmit. All the
scanned data is deleted from memo­ry.

You can cancel a file for Memory
Transmission. This function is useful
to cancel a transmission when you
notice a mistake in destination or
with the originals after storing. To
cancel Memory Transmission, search
for the file to be canceled among the
files stored in memory, and then de­lete it.

Note

❒ If you cancel a transmission while

the file is being sent, some pages of
your file may have already been
sent and will be received at the
other end.

❒ If the transmission finishes while

you are carrying out this proce­dure, transmission cannot be can­celed.

Press the {{{{Job Information}}}} key.

AAAA

Check

Job

Information

Scanner

Search

Destination

Destination

01 02 03 04

ABC DEF GHI JKL

05 06 07 08

Select [Stop Communication] using

BBBB

{{{{UUUU}}}} or {{{{TTTT}}}}, and then press the
{{{{OK}}}} key.

Select a file whose transmission

CCCC

you want to cancel using {{{{UUUU}}}} or
{{{{TTTT}}}}, and then press [Stop TX].

AAN118F

13

Communication Information

Note

❒ If multiple destinations were

specified, only one destination
number appears.

Press [Delete].

DDDD

2

The selected file is deleted. The
display returns to that of step B.

Note

❒ To quit transmission cancel,

press [No].

❒ To cancel another transmission,

repeat from step B.

Press the {{{{Cancel}}}} key.

EEEE

The standby display appears.

14

Printing a List of Files in Memory (Print TX Standby File List)

On Hook Dial

Printing a List of Files in Memory (Print TX
Standby File List)

Print this list if you want to find out
which files are stored in memory and
what their file numbers are. Knowing
the file number can be useful (for ex­ample when erasing files).

Note

❒ The contents of a file stored in

memory can also be printed. See
p.18 “ Printing a File (Print TX
Standby File)”.

Press the {{{{Job Information}}}} key.

AAAA

Check

Job

Information

Scanner

AAN118F

Search

Destination

Destination

01 02 03 04

ABC DEF GHI JKL

05 06 07 08

Select [Print TX Standby File List] us-

BBBB

ing {{{{UUUU}}}} or {{{{TTTT}}}}, and then press the
{{{{OK}}}} key.

Note

❒ To cancel printing after pressing

the {{{{Start}}}} key, press the
{{{{Clear/Stop}}}} key. The display re­turns to that of step

Press the {{{{Cancel}}}} key.

DDDD

.

B

The standby display appears.

Note

❒ You can print a transmission

standby file list using facsimile
features, see p.71 “Print
List/Report” for details.

2

Press the {{{{Start}}}} key.

CCCC

The display returns to that of step

.

B

15

Communication Information

On Hook Dial

Checking the Transmission Result (TX File
Status)

You can browse a part of the Trans­mission Result Report on the display.

2

Note

❒ Only the transmission result of the

Check the transmission results

CCCC

using {{{{UUUU}}}} or {{{{TTTT}}}}.

last 100 communications (recep­tions & transmissions) are shown.

❒ You can also check the transmis-

sion result using Web browser. For
details, see Web browser Help.

❒ If a transmission is completed

while you are using this function,
the result will not appear. To view
the latest result, exit TX File Status,
and then try again.

❒ You can program one of the User

Function keys with operations for
this function. User Function key let
you skip steps A and B. In this case,
however, you cannot print a jour­nal.

Firstly, the latest transmission re­sult appears.

Note

❒ When a fax is sent, “Destina-

tion” shows the Own Fax Num­ber or Fax Header information
of a receiver. The e-mail address
and name programmed in the
destination list appears in the
"To" field of the sent Internet
Fax. For a transmission from a
computer, “-- LAN-Fax -->” is
shown.

Press the {{{{Job Information}}}} key.

AAAA

❒ To print the journal, press

[Print].

Check

Job

Information

Scanner

AAN118F

Press the {{{{Cancel}}}} key twice.

DDDD

The standby display appears.

Reference

p.21 “Printing the Journal”

Search

Destination

Destination

01 02 03 04

ABC DEF GHI JKL

05 06 07 08

16

Select [TX File Status] using {{{{UUUU}}}} or

BBBB

{{{{TTTT}}}}, and then press the {{{{OK}}}} key.

Checking the Reception Result (RX File Status)

On Hook Dial

Checking the Reception Result (RX File
Status)

You can browse a part of the Recep­tion Result Report on the display.

Note

❒ Only the reception result of the last

100 communications (receptions &
transmissions) are shown.

❒ You can also check the reception

result using Web browser. For de­tails, see Web browser Help.

❒ If a message is received while you

are using this function, the result
will not appear. To view the latest
result, exit RX File Status, and then
try again.

❒ You can program a User Function

key with operations for this func­tion. User Function keys let you
skip steps A and B. In this case,
however, you cannot print a jour­nal.

Press the {{{{Job Information}}}} key.

AAAA

Check

Job

Information

Scanner

AAN118F

Search

Destination

Destination

01 02 03 04

ABC DEF GHI JKL

05 06 07 08

Check the reception results using

CCCC

{{{{UUUU}}}} or {{{{TTTT}}}}.

Firstly, the latest reception result
appears.

Note

❒ When a fax is received, Trans-

mission Status shows the fax
number of a sender or Fax
Header information. The send­er's e-mail address appears in
the "From" field of the received
Internet Fax.

❒ To print the journal, press

[Print].

Press the {{{{Cancel}}}} key twice.

DDDD

The standby display appears.

Reference

p.21 “Printing the Journal”

2

Select [RX File Status] using {{{{UUUU}}}} or

BBBB

{{{{TTTT}}}}, and then press the {{{{OK}}}} key.

17

Communication Information

On Hook Dial

Printing a File (Print TX Standby File)

If you want to check the contents of a
file that is stored in memory and not
yet sent, use this procedure to print it
out.

2

Note

❒ You can also print files that have

not been successfully transmitted.

Press the {{{{Job Information}}}} key.

AAAA

Press [Print].

DDDD

The display returns to that of step
B.

Press the {{{{Cancel}}}} key.

EEEE

The standby display appears.

Note

❒ Repeat from step B, if you want

to print another file.

Check

Job

Information

Scanner

AAN118F

Search

Destination

Destination

01 02 03 04

ABC DEF GHI JKL

05 06 07 08

Select [Print TX Standby File] using

BBBB

{{{{UUUU}}}} or {{{{TTTT}}}}, and then press the
{{{{OK}}}} key.

18

Select the file you want to print

CCCC

using {{{{UUUU}}}} or {{{{TTTT}}}}.

Firstly, the latest transmission
standby file appears.

Note

❒ If there is no transmission file,

the message

files."

"No standby

is shown.

❒ If multiple destinations were

specified, only one destination
number appears.

Printing a File Received with Memory Lock (Print Memory Lock File)

On Hook Dial

0

0

On Hook Dial

Printing a File Received with Memory Lock
(Print Memory Lock File)

This is a security function designed to
prevent unauthorized users from
reading your messages. If Memory
Lock is switched on, all received mes­sages are stored in memory and are
not automatically printed. To print
the messages, you have to enter the
Memory Lock ID Code. When your
machine has received a message with
Memory Lock, the Receive File indi­cator blinks.

Preparation

Before using this function, pro­gram a Memory Lock ID and set
Memory Lock to on. See p.97 “Pro-
gramming a Memory Lock ID”
and p.79 “Memory Lock”.

Important

❒ If the power is cut and remain off

for more than an hour, all messag­es protected by Memory Lock are
deleted. When this happens, the
Power Failure Report is printed,
informing you which messages
have been deleted. See p.102
“Turning Off the Main Power/In
Case of a Power Failure”.

Confirm that the Receive File in-

AAAA

dicator is blinking.

Search

Check

Destination

Facsimile

Commu-

Receive File

nicating

Immediate
Trance.

Start Manual

Memory

Reception

Trance.

Press the {{{{Job Information}}}} key.

BBBB

Search

Destination

01 02 03 04

05 06 07 08

Select [Print Memory Lock File] using

CCCC

Check

Destination

ABC DEF GHI JKL

Destination

01 02 03

ABC DEF GHI

05 06 07

MNO PQR STU

Job

Information

Scanner

{{{{UUUU}}}} or {{{{TTTT}}}}, and then press the
{{{{OK}}}} key.

Job

Information

AAN122F

AAN118F

2

Note

❒ Even when Memory Lock is avail-

able, reception is not possible if
free memory is insufficient.

❒ You can also apply a Memory Lock

to messages that come only from
certain senders. See p.91 “Pro-
gramming/ Changing Special
Senders”.

Note

❒ If no confidential messages

have been received, the mes-

"There are no memory

sage

lock files."

is shown, and

then the display returns to that
of step C.

19

Communication Information

Enter a 4-digit Memory Lock ID

DDDD

using the number keys, and then
press the {{{{Start}}}} key.

2

The display returns to that of step
C.

Note

❒ If the Memory Lock ID does not

match, the message

fied code does not match
the programmed Memory Lock
ID."

appears, and then the dis-

play returns to that of step D.

❒ To cancel printing after pressing

the {{{{Start}}}} key, press the
{{{{Clear/Stop}}}} key. The display re­turns to that of step C.

Press the {{{{Cancel}}}} key.

EEEE

The standby display appears.

"Speci-

20

Printing the Journal

On Hook Dial

Printing the Journal

The Journal contains information
about the last 50 communications
(maximum) made by your machine. It
is printed automatically after every 50
communications (receptions & trans­missions).

You can also print a copy of the Jour­nal at any time by following the pro­cedure below.

Important

❒ The contents of a Journal printed

automatically are deleted after
printing. Keep the journal if you
require a record of transmissions
and receptions. You can check a to­tal of 100 communications (recep­tions & transmissions) on the
display.

Note

❒ The setting on the machine can be

changed so that user codes will be
printed instead of user names. For
more information, contact your
service representative.

❒ The sender name column of the

Journal is useful when you need to
program a special sender. See p.89
“Special Senders to Treat Differ­ently”.

❒ You can set whether the Journal is

automatically printed after every
50 communications in User Param­eters. See p.80 “User Parameters”
(switch 03, bit 7).

❒ You can set whether you print the

Journal by line type. See p.80 “User
Parameters” (switch 19, bit 1).

❒ You can program a User Function

key with operations for this func­tion. User Function keys let you
skip steps A and B.

Press the {{{{Job Information}}}} key.

AAAA

Check

Job

Information

Scanner

Search

Destination

Destination

01 02 03 04

ABC DEF GHI JKL

05 06 07 08

Select [Print Journal] using {{{{UUUU}}}} or

BBBB

{{{{TTTT}}}}, and then press the {{{{OK}}}} key.

Press the {{{{Start}}}} key.

CCCC

Note

❒ To cancel printing after pressing

the {{{{Start}}}} key, press the
{{{{Clear/Stop}}}} key. The display re­turns to that of step B.

Press the {{{{Cancel}}}} key.

DDDD

The standby display appears.

2

AAN118F

21

Communication Information

Journal

2

1.

Printing date

Shows the date and time when the report
is printed.

2.

Programmed sender name

Shows the sender name programmed for
printing.

3.

Date

Shows the transmission or reception
date.

4.

Time

Shows the transmission or reception start
time.

5.

Other end

To prioritize a fax number or name pro­grammed in the destination list, contact
your service representative.

22

AAN080F

• For fax destinations
Shows the name (for display) pro­grammed by the other end. Shows the
programmed fax number if the name
(for display) has not been pro­grammed.
If neither name nor fax number has
been programmed by the other end,
an entered fax number or a name pro­grammed in a destination list is
shown for transmissions. The space
will be blank for receptions.

• For Internet Fax destinations
Shows the e-mail address or name
programmed in the destination list for
transmissions. Shows the number of
the destinations after an e-mail ad­dress or a name for broadcasting
transmissions.
When receiving a fax, the e-mail ad­dress of the sender for receptions.