FAX Option Type 2018
Operating Instructions
Facsimile Reference
<Advanced Features>
Transmission Mode
Communication Information
Other Transmission Features
Reception Features
Using Fax with Computers
Facsimile Features
Key Operator Setting
Solving Operation Problems
Appendix
Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the Safety
Information in the "Copy Reference"before using the machine.
Introduction
This manual contains detailed instructions and notes on the operation and use of this machine. For your
safety and benefit, read this manual carefully before using the machine. Keep this manual in a handy
place for quick reference.
Notes
Some illustrations in this manual might be slightly different from the machine.
Certain options might not be available in some countries. For details, please contact your local dealer.
Two kinds of size notation are employed in this manual. With this machine refer to the inch version.
Important
Contents of this manual are subject to change without prior notice. In no event will the company be liable for direct, indirect, special, incidental, or consequential damages as a result of handling or operating the machine.
Trademarks
®
Microsoft
, Windows® and Windows NT® are registered trademarks of Microsoft Corporation in the
United States and/or other countries.
®
Adobe
, PostScript® and Acrobat® are registered trademarks of Adobe Systems Incorporated.
Other product names used herein are for identification purposes only and might be trademarks of their
respective companies. We disclaim any and all rights in those marks.
Note
The proper names of the Windows operating systems are as follows:
• The product name of Windows
• The product name of Windows
• The product name of Windows
• The product names of Windows
®
Microsoft
Microsoft® Windows® 2000 Server
Microsoft
Windows® 2000 Advanced Server
®
Windows® 2000 Professional
• The product names of Windows
Microsoft® Windows® XP Professional
®
Microsoft
Windows® XP Home Edition
• The product names of Windows NT
®
95 is Microsoft® Windows 95.
®
98 is Microsoft® Windows 98.
®
Me is Microsoft® Windows Millennium Edition (Windows Me).
®
2000 are as follows:
®
XP are as follows:
®
4.0 are as follows:
Microsoft® Windows NT® Server 4.0
®
•Microsoft
• The product name of Windows Server
Microsoft
Microsoft
Microsoft
Windows NT® Workstation 4.0
™
®
Windows Server™ 2003 Standard Edition
®
Windows Server™ 2003 Enterprise Edition
®
Windows Server™ 2003 Web Edition
2003 are as follows:
Manuals for This Machine
The following manuals describe the operational procedures of this machine. For
particular functions, see the relevant parts of the manual.
Note
❒ Manuals provided are specific to machine type.
❒ Adobe Acrobat Reader is necessary to view the manuals as a PDF file.
❒ Two CD-ROMs are provided:
• CD-ROM 1“Operating Instructions for Printer/Scanner”
• CD-ROM 2“Scanner Driver & Document Management Utilities”
❖❖❖❖ General Settings Guide
Provides an overview of the machine and describes System Settings (paper
trays, Key Operator Tools, etc.) and troubleshooting.
Refer to this manual for Address Book procedures such as registering fax
numbers, e-mail addresses, and user codes.
❖❖❖❖ Network Guide (PDF file - CD-ROM1)
Describes procedures for configuring the machine and computers in a network environment.
❖❖❖❖ Copy Reference
Describes operations, functions, and troubleshooting for the machine's copier
function.
❖❖❖❖ Facsimile Reference <Basic Features>
Describes operations, functions, and troubleshooting for the machine's facsimile function.
❖❖❖❖ Facsimile Reference <Advanced Features> (this manual)
Describes advanced functions and settings for key operators.
❖❖❖❖ Printer Reference 1
Describes system settings and operations for the machine's printer function.
❖❖❖❖ Printer Reference 2 (PDF file - CD-ROM1)
Describes operations, functions, and troubleshooting for the machine's printer function.
❖❖❖❖ Scanner Reference (PDF file - CD-ROM1)
Describes operations, functions, and troubleshooting for the machine's scanner function.
i
❖❖❖❖ Manuals for DeskTopBinder Lite
DeskTopBinder Lite is a utility included on the CD-ROM labeled “Scanner
Driver & Document Management Utilities”.
• DeskTopBinder Lite Setup Guide (PDF file - CD-ROM2)
Describes installation of, and the operating environment for DeskTopBinder Lite in detail. This guide can be displayed from the [Setup] dialog
box when DeskTopBinder Lite is installed.
• DeskTopBinder Lite Introduction Guide (PDF file - CD-ROM2)
Describes operations of DeskTopBinder Lite and provides an overview of
its functions. This guide is added to the [Start] menu when DeskTopBinder
Lite is installed.
• Auto Document Link Guide (PDF file - CD-ROM2)
Describes operations and functions of Auto Document Link installed with
DeskTopBinder Lite. This guide is added to the [Start] menu when DeskTopBinder Lite is installed.
❖❖❖❖ Manuals for ScanRouter V2 Lite
ScanRouter V2 Lite is a utility included on the CD-ROM labeled “Scanner
Driver & Document Management Utilities”.
• ScanRouter V2 Lite Setup Guide (PDF file - CD-ROM2)
Describes installation of, settings, and the operating environment for ScanRouter V2 Lite in detail. This guide can be displayed from the [
log box when ScanRouter V2 Lite is installed.
• ScanRouter V2 Lite Management Guide (PDF file - CD-ROM2)
Describes delivery server management and operations, and provides an
overview of ScanRouter V2 Lite functions. This guide is added to the [Start]
menu when ScanRouter V2 Lite is installed.
Setup
] dia-
❖❖❖❖ Other manuals
• PostScript3 Supplement (PDF file - CD-ROM1)
• UNIX Supplement (Available from an authorized dealer, or as a PDF file
ii
on our Web site.)
TABLE OF CONTENTS
Manuals for This Machine......................................................................................i
How to Read This Manual .....................................................................................1
Symbols .....................................................................................................................1
Names of Major Options ............................................................................................2
1. Transmission Mode
Sending at a Specific Time (Send Later) .............................................................3
User Transmission.................................................................................................5
Two-Sided Transmission (Double-Sided Transmission) ...................................7
E-mail Options........................................................................................................9
Fax Header Print ..................................................................................................10
Label Insertion .....................................................................................................11
2. Communication Information
Canceling a Transmission ..................................................................................13
Printing a List of Files in Memory (Print TX Standby File List) .......................15
Checking the Transmission Result (TX File Status).........................................16
Checking the Reception Result (RX File Status) ..............................................17
Printing a File (Print TX Standby File)................................................................18
Printing a File Received with Memory Lock (Print Memory Lock File)...........19
Printing the Journal.............................................................................................21
Journal .....................................................................................................................22
E-mail Reception..................................................................................................24
3. Other Transmission Features
Handy Dialing Functions.....................................................................................25
Chain Dial.................................................................................................................25
(Example) 01133-155533......................................................................................25
Redial .......................................................................................................................26
On Hook Dial ........................................................................................................27
Manual Dial...........................................................................................................28
Transmission Features........................................................................................29
Stamp.......................................................................................................................29
Detecting Blank Sheet..............................................................................................30
iii
More Transmission Functions............................................................................31
If Memory Runs Out While Storing an Original ........................................................31
Parallel Memory Transmission.................................................................................31
Checking the Transmission Result...........................................................................32
Automatic Redial......................................................................................................32
Batch Transmission..................................................................................................32
ECM (Error Correction Mode) ..................................................................................32
Dual Access .............................................................................................................33
Transmission with Image Rotation...........................................................................33
JBIG Transmission...................................................................................................33
Transmitting Journal by E-mail.................................................................................33
Journal by E-mail...................................................................................................34
Printed Report......................................................................................................35
Memory Storage Report...........................................................................................35
Transmission Result Report (Memory Transmission) ..............................................35
Communication Failure Report ................................................................................36
Transmission Result Report (Immediate Transmission) ..........................................36
4. Reception Features
Reception..............................................................................................................37
Immediate Reception ...............................................................................................37
Memory Reception ...................................................................................................37
Substitute Reception................................................................................................38
Receiving messages unconditionally.....................................................................39
Receiving messages according to parameter-specified settings...........................39
Reception Functions ...........................................................................................40
Forwarding Received Documents............................................................................40
SMTP Reception Using Internet Fax........................................................................41
Routing E-mail Received via SMTP ......................................................................42
JBIG Reception ........................................................................................................43
Auto Fax Reception Power-up .................................................................................43
Printing Options...................................................................................................44
Print Completion Beep .............................................................................................44
Checkered Mark.......................................................................................................44
Center Mark .............................................................................................................44
Reception Time ........................................................................................................45
Image Rotation.........................................................................................................45
Combine Two Originals............................................................................................45
Page Separation and Length Reduction .................................................................46
TSI Print (Transmitting Subscriber Identification Print) ............................................46
When There Is No Paper of the Correct Size...........................................................47
Setting priority trays...............................................................................................48
Just size printing....................................................................................................48
Page Reduction........................................................................................................48
iv
5. Using Fax with Computers
Sending Fax Documents from Computers ........................................................49
Before Use ...............................................................................................................50
Installing the Software..............................................................................................50
Auto run program...................................................................................................50
Installing individual applications ............................................................................51
Applications Stored on the CD-ROM .......................................................................52
LAN-Fax Driver......................................................................................................52
Address Book ........................................................................................................52
LAN-Fax Cover Sheet Editor.................................................................................52
Setting LAN-Fax Properties .....................................................................................53
Basic Transmission..................................................................................................54
Attaching a cover sheet ........................................................................................56
Previewing fax images...........................................................................................56
Specifying options .................................................................................................56
Printing and Saving..................................................................................................58
Editing Address Book...............................................................................................59
Editing Fax Cover Sheets ........................................................................................61
Creating a cover sheet ..........................................................................................61
Attaching a created cover sheet............................................................................61
LAN-Fax Operation Messages.................................................................................63
LAN-Fax Error Report ..............................................................................................63
LAN-Fax Result by E-mail .....................................................................................63
Editing Receiver's Fax Information Via Web Browser......................................64
6. Facsimile Features
Function List ........................................................................................................67
Accessing User Tools (Facsimile Features)...................................................... 70
Quitting Default Settings ..........................................................................................71
Print List/Report .......................................................................................................71
General Settings/Adjust ...........................................................................................72
Reception Settings...................................................................................................73
E-mail Settings.........................................................................................................73
v
7. Key Operator Setting
Key Operator Tools List ......................................................................................75
Using Key Operator Settings..............................................................................76
Counters...................................................................................................................76
Forwarding ...............................................................................................................76
Programming an End Receiver .............................................................................77
Quitting the forwarding function.............................................................................78
Forwarding Mark....................................................................................................78
Memory Lock............................................................................................................79
User Parameters ......................................................................................................80
Changing the User Parameters.............................................................................83
Printing the User Parameter List ...........................................................................84
Home Position .......................................................................................................85
Special Senders to Treat Differently ........................................................................89
Programming/ Changing Special Senders ............................................................91
Deleting a Special Sender.....................................................................................94
Programming Initial Set Up of a Special Sender ...................................................95
Printing the Special Sender List ............................................................................96
Programming a Memory Lock ID .............................................................................97
Selecting Dial/Push Phone.......................................................................................98
G3 Analog Line ........................................................................................................98
RDS (Remote Diagnostic System).........................................................................100
8. Solving Operation Problems
When An Error Report is Printed......................................................................101
Turning Off the Main Power/In Case of a Power Failure ................................102
When an Error Occurs Using Internet Fax ......................................................103
Error Mail Notification.............................................................................................103
Error Report (Mail) .................................................................................................103
Server-Generated Error E-mail ..............................................................................103
9. Appendix
Replacing the Stamp Cartridge ........................................................................105
Connecting the Machine to a Telephone Line and Telephone ...................... 106
Connecting the Telephone Line .............................................................................106
Selecting the Line Type..........................................................................................107
Connecting the Optional Handset or an External Telephone.................................107
Optional Equipment...........................................................................................109
Handset..................................................................................................................109
Specifications.....................................................................................................110
Compatible Machines.............................................................................................111
Acceptable Types of Originals ...............................................................................112
Acceptable original sizes.....................................................................................112
Paper size and scanned area..............................................................................112
Maximum Values................................................................................................115
INDEX....................................................................................................... 116
vi
How to Read This Manual
R
R
Symbols
In this manual, the following symbols are used:
WARNING:
This symbol indicates a potentially hazardous situation that might result in
death or serious injury when you misuse the machine without following the instructions under this symbol. Be sure to read the instructions, all of which are included in “Safety Information”, Copy Reference.
CAUTION:
This symbol indicates a potentially hazardous situation that might result in minor or moderate injury or property damage that does not involve personal injury
when you misuse the machine without following the instructions under this
symbol. Be sure to read the instructions, all of which are included in “Safety Information”, Copy Reference.
* The statements above are notes for your safety.
Important
If this instruction is not followed, paper might be misfed, originals might be
damaged, or data might be lost. Be sure to read this.
Preparation
This symbol indicates information or preparations required prior to operating.
Note
This symbol indicates precautions for operation, or actions to take after abnormal operation.
Limitation
This symbol indicates numerical limits, functions that cannot be used together,
or conditions under which a particular function cannot be used.
Reference
This symbol indicates a reference.
[]
Keys that appear on the machine's display panel.
[]
Keys and buttons that appear on the computer's display.
{}
Keys built into the machine's control panel.
1
Names of Major Options
The following software products are referred to using a general name:
• DeskTopBinder Lite and DeskTopBinder Professional
*
Optional
Major options of this machine are referred to as follows in this manual:
• Auto Document Feeder → ADF
• Auto Document Feeder capable of scanning both side of a sheet → ARDF
*
→ DeskTopBinder
2
1. Transmission Mode
Sending at a Specific Time (Send Later)
Using this function, you can instruct
the machine to delay transmission of
your fax message until a specified later time. This allows you to take advantage of off-peak telephone
charges without having to be by the
machine at the time.
If you have a non-urgent fax, select
Send Later when you scan it. Faxes
will be queued in memory and sent
during Economy Transmission Time.
Important
❒ After the machine has been
switched off for about one hour, all
fax messages stored in memory are
lost. If messages are lost for this
reason, a Power Failure Report is
automatically printed when the
main power switch is turned on.
Use this report to identify lost messages.
Note
❒ You can specify a time within the
next 24 hour period.
❒ If the current time shown is not
correct, change it. See “Timer Set-
tings”, General Settings Guide.
Place the original, and then select
AAAA
the scan settings you require.
Reference
p.15 “Placing Originals”, Facsimile Reference <Basic Features>
p.29 “Scan Settings”, Facsimile
Reference <Basic Features>
TX Mode
Press [
BBBB
Select [Send Later] using {{{{UUUU}}}} or
CCCC
{{{{TTTT}}}}, and then press the {{{{OK}}}} key.
].
Limitation
❒ This function is unavailable with
Immediate Transmission. Use
Memory Transmission.
3
Transmission Mode
Select [Send at specified time] using
DDDD
{{{{UUUU}}}} or {{{{TTTT}}}}, and then press the
{{{{OK}}}} key.
Specify a destination, and then
HHHH
press the {{{{Start}}}} key.
1
Note
❒ To cancel the setting, select [Off],
and then press the {{{{OK}}}} key.
The display returns to that of
.
step
C
Enter the time using the number
EEEE
keys, and then press [AM/PM].
Note
❒ If you enter a wrong number,
press the {{{{Clear/Stop}}}} key, and
then reenter.
❒ To cancel Send Later, press the
{{{{Cancel}}}} key. The display returns to that of step
Press the {{{{OK}}}} key.
FFFF
.
C
Press the {{{{Cancel}}}} key.
GGGG
The standby display appears.
Note
❒ To check the settings, press [
].
Mode
4
TX
User Transmission
User Transmission
This function allows you to check
each user or department's transmission history. To use the function, you
need to program a user code (eight
digits max.) for each user or department, to be entered before transmission. See General Settings Guide.
If a user code set with an e-mail address is specified, a transmission result e-mail can be sent.
Note
❒ You can program codes of up to 8
digits for a maximum of 50 users
and/or departments.
❒ You can enter user codes or names
into various lists or reports.
❒ You can program transmission op-
erations in User Function key. User
Function key let you skip steps B
and C.
❒ When you send an Internet Fax
document using the user code with
e-mail address programmed and
"Regist. as Sender" set to [On], the
following sender name appears on
the e-mail received at the other
end. For details about settings, see
"User Code (MFP)", General Set-
tings Guide.
When User Name is programmed
•
in the user code:
User Name <E-mail address
programmed in the user code>
• When User Name is not programmed in the user code:
E-mail address programmed in
the user code
Place the original, and then select
AAAA
desired scan settings.
Reference
p.15 “Placing Originals”, Facsimile Reference <Basic Features>
p.29 “Scan Settings”, Facsimile
Reference <Basic Features>
Press [TX Mode].
BBBB
Select [TX by User Code] using {{{{UUUU}}}}
CCCC
or {{{{TTTT}}}}, and then press the {{{{OK}}}}
key.
Using the number keys enter a
DDDD
user code (up to eight characters).
Note
❒ Entered character is shown by *.
❒ If you enter a wrong code, press
the {{{{Clear/Stop}}}} key, and then
try again.
❒ To cancel the operation, press
the {{{{Cancel}}}} key. The display returns to that of step C.
1
5
Transmission Mode
❒ When canceling transmission
by user code, to delete the programmed user code, press the
{{{{Clear/Stop}}}} key, and then the
1
{{{{OK}}}} key.
Press the {{{{OK}}}} key.
EEEE
The display returns to that of step
C.
When your e-mail address is
programmed with the user code
If your e-mail address is programmed with the user code, you
can select whether the machine
sends transmission result by email.
A Select [E-mail] or [Do not E-mail]
using {{{{UUUU}}}} or {{{{TTTT}}}}, and then
press the {{{{OK}}}} key.
The display returns to that of
step C.
Press the {{{{Cancel}}}} key.
FFFF
The standby display appears.
Note
❒ To check the settings, press [TX
Mode].
Specify a destination, and then
GGGG
press the {{{{Start}}}} key.
6
Two-Sided Transmission (Double-Sided Transmission)
Two-Sided Transmission (Double-Sided
Transmission)
The optional ARDF is required.
Use this function to send two-sided
originals.
Note
❒ Originals placed on the exposure
glass cannot be sent.
❒ The front and back of the scanned
original will be printed in order on
separate sheets at the other end.
The orientation of alternate sheets
may be reversed at the other end. If
you want to print the original with
the same orientation at the other
end, specify the Original Position
and Page Opening Orientation.
Original
/2" x 11"B5 JIS, A5, 8
1
/2" x 14", 8
1
A3, B4 JIS, A4, 11" x 17", 8
/2"
1
/2" x 5
1
Original position
Page opening orinentation
Top to Top
Top to Bottom
Top to Top
Top to Bottom
Top to Top
Top to Bottom
Top to Top
Top to Bottom
Output at the other end
Original
/2" x 11"
1
A4, 8
Original position
Page opening orinentation
Top to Top
Top to Bottom
Top to Top
Top to Bottom
Output at the other end
GHPY030E
p.33 “Transmission with Image
Rotation”
❒ This function is only available with
Memory Transmission.
❒ This function is only available with
the ARDF.
❒ You can confirm whether both
sides were properly scanned using
the Stamp function. See p.29
“Stamp”.
❒ You can program one of the User
Function keys with operations for
this function. User Function key let
you skip steps B and C.
Place the original in the ARDF,
AAAA
and then select the scan settings
you require.
Reference
p.15 “Placing Originals”, Facsimile Reference <Basic Features>
p.29 “Scan Settings”, Facsimile
Reference <Basic Features>
1
7
Transmission Mode
Press [TX Mode].
BBBB
Specify the original orientation,
EEEE
and then press the {{{{OK}}}} key.
1
Select [2 Sided TX] using {{{{UUUU}}}} or
CCCC
{{{{TTTT}}}}, and then press the {{{{OK}}}} key.
Specify the transmission mode
DDDD
from [
2 Sided from 1st Page
ed for 1st Page
{{{{OK}}}} key.
Note
❒ To cancel this mode, press the
{{{{Cancel}}}} key. The display returns to that of step
❒ Select [
send a two-sided original from
the first page.
❒ Select [1 Sided for 1st Page] if you
want to send a cover letter as the
first page.
❒ To cancel the setting, select [
using {{{{UUUU}}}} or {{{{TTTT}}}}. The display
returns to that of step
], and then press the
2 Sided from 1st Page
C
] or [
.
C
.
1 Sid-
] to
Off
]
Specify the page opening orienta-
FFFF
tion from [Top to Top] or [Top to Bot-
tom].
Press the {{{{OK}}}} key.
GGGG
Press the {{{{Cancel}}}} key.
HHHH
The standby display appears.
Note
❒ To check the settings, press [TX
Mode].
8
E-mail Options
When using the Internet Fax function,
you can make the following settings:
• Attach Subject
You can enter a subject for the email you want to send.
Note
❒ For convenience, program fre-
quently used subjects. [Urgent]
and [High] are programmed by
default. See "File Transfer", Net-
work Guide.
❒ If you send e-mail without set-
ting a subject in [E-mail Options]
under [TX Mode], the subject is
automatically inserted. For details about how a subject is automatically inserted, see p.53
“About the E-mail Subject”, Facsimile Reference <Basic Features>.
❒ You cannot send a subject-only
e-mail, with no message.
• Return Receipt
You can confirm sent documents
were properly received using notification e-mail or the Journal function.
E-mail Options
1
Reference
p.49 “Transmitting Internet Fax”,
Facsimile Reference <Basic Features>
9
Transmission Mode
Fax Header Print
In some cases, you may want the oth-
1
er party to receive an unmarked copy
of your original. To do this, switch
Fax Header off.
When the Fax Header is set to “On”,
the stored name is printed on the receiver's paper.
Important
❒ In the USA, the Fax Header must
contain the telephone number of
the line your machine is connected
to. It will be printed on the header
of every page you send. Required
in the USA.
Note
❒ You can program a fax header
name using the Program Fax Information function.
❒ You can select whether or not
dates, fax header names, file numbers, or page numbers are printed
by changing their respective User
Parameters. (switch 18, bit 3, 2, 1, 0)
See p.80 “User Parameters”.
❒ You can program one of the User
Function keys with operations for
this function.
❒ In the USA, law requires that your
fax number be included in the Fax
Header. Program the fax number
and switch on Fax Header Print
with User Parameters. See, p.80
“User Parameters”.
Select [Print Fax Header] using {{{{UUUU}}}}
BBBB
or {{{{TTTT}}}}, and then press the {{{{OK}}}}
key.
Select [On] using {{{{UUUU}}}} or {{{{TTTT}}}}, and
CCCC
then press the {{{{OK}}}} key.
Press the {{{{Cancel}}}} key.
DDDD
The standby display appears.
Note
❒ To check the settings, press [TX
Mode].
10
Press [TX Mode].
AAAA
Label Insertion
With this function you can have the
receiver name printed on the message
when it is received at the other end.
The name will be printed at the top of
the page and will be preceded by
“To:”.
Note
❒ When there is an image around the
area where the Label is to be printed, that image is deleted.
Press [TX Mode].
AAAA
Select [Label Insertion] using {{{{UUUU}}}} or
BBBB
{{{{TTTT}}}}, and then press the {{{{OK}}}} key.
Label Insertion
1
Select [Programmed Name] using
CCCC
{{{{UUUU}}}} or {{{{TTTT}}}}, and then press the
{{{{OK}}}} key.
Press the {{{{Cancel}}}} key.
DDDD
The standby display appears.
Note
❒ To check the settings, press [TX
Mode].
11
Transmission Mode
1
12
2. Communication
On Hook Dial
Information
After you have pressed the {{{{Start}}}} key (after scanning originals), you can check
and edit the destination or settings of Memory Transmission. You can also cancel a transmission, print a stored file and print a list of stored files.
• Memory Transmission
p.20 “Memory Transmission”, Facsimile Reference <Basic Features>
• Internet Fax Transmission
p.49 “Transmitting Internet Fax”, Facsimile Reference <Basic Features>
Note
❒ You cannot check or edit a file being sent or received. Also a stored file to be
printed as a report cannot be checked or edited.
Canceling a Transmission
You can cancel transmission of a file
when the file is being sent, stored in
memory, or fails to transmit. All the
scanned data is deleted from memory.
You can cancel a file for Memory
Transmission. This function is useful
to cancel a transmission when you
notice a mistake in destination or
with the originals after storing. To
cancel Memory Transmission, search
for the file to be canceled among the
files stored in memory, and then delete it.
Note
❒ If you cancel a transmission while
the file is being sent, some pages of
your file may have already been
sent and will be received at the
other end.
❒ If the transmission finishes while
you are carrying out this procedure, transmission cannot be canceled.
Press the {{{{Job Information}}}} key.
AAAA
Check
Job
Information
Scanner
Search
Destination
Destination
01 02 03 04
ABC DEF GHI JKL
05 06 07 08
Select [Stop Communication] using
BBBB
{{{{UUUU}}}} or {{{{TTTT}}}}, and then press the
{{{{OK}}}} key.
Select a file whose transmission
CCCC
you want to cancel using {{{{UUUU}}}} or
{{{{TTTT}}}}, and then press [Stop TX].
AAN118F
13
Communication Information
Note
❒ If multiple destinations were
specified, only one destination
number appears.
Press [Delete].
DDDD
2
The selected file is deleted. The
display returns to that of step B.
Note
❒ To quit transmission cancel,
press [No].
❒ To cancel another transmission,
repeat from step B.
Press the {{{{Cancel}}}} key.
EEEE
The standby display appears.
14
Printing a List of Files in Memory (Print TX Standby File List)
On Hook Dial
Printing a List of Files in Memory (Print TX
Standby File List)
Print this list if you want to find out
which files are stored in memory and
what their file numbers are. Knowing
the file number can be useful (for example when erasing files).
Note
❒ The contents of a file stored in
memory can also be printed. See
p.18 “ Printing a File (Print TX
Standby File)”.
Press the {{{{Job Information}}}} key.
AAAA
Check
Job
Information
Scanner
AAN118F
Search
Destination
Destination
01 02 03 04
ABC DEF GHI JKL
05 06 07 08
Select [Print TX Standby File List] us-
BBBB
ing {{{{UUUU}}}} or {{{{TTTT}}}}, and then press the
{{{{OK}}}} key.
Note
❒ To cancel printing after pressing
the {{{{Start}}}} key, press the
{{{{Clear/Stop}}}} key. The display returns to that of step
Press the {{{{Cancel}}}} key.
DDDD
.
B
The standby display appears.
Note
❒ You can print a transmission
standby file list using facsimile
features, see p.71 “Print
List/Report” for details.
2
Press the {{{{Start}}}} key.
CCCC
The display returns to that of step
.
B
15
Communication Information
On Hook Dial
Checking the Transmission Result (TX File
Status)
You can browse a part of the Transmission Result Report on the display.
2
Note
❒ Only the transmission result of the
Check the transmission results
CCCC
using {{{{UUUU}}}} or {{{{TTTT}}}}.
last 100 communications (receptions & transmissions) are shown.
❒ You can also check the transmis-
sion result using Web browser. For
details, see Web browser Help.
❒ If a transmission is completed
while you are using this function,
the result will not appear. To view
the latest result, exit TX File Status,
and then try again.
❒ You can program one of the User
Function keys with operations for
this function. User Function key let
you skip steps A and B. In this case,
however, you cannot print a journal.
Firstly, the latest transmission result appears.
Note
❒ When a fax is sent, “Destina-
tion” shows the Own Fax Number or Fax Header information
of a receiver. The e-mail address
and name programmed in the
destination list appears in the
"To" field of the sent Internet
Fax. For a transmission from a
computer, “-- LAN-Fax -->” is
shown.
Press the {{{{Job Information}}}} key.
AAAA
❒ To print the journal, press
[Print].
Check
Job
Information
Scanner
AAN118F
Press the {{{{Cancel}}}} key twice.
DDDD
The standby display appears.
Reference
p.21 “Printing the Journal”
Search
Destination
Destination
01 02 03 04
ABC DEF GHI JKL
05 06 07 08
16
Select [TX File Status] using {{{{UUUU}}}} or
BBBB
{{{{TTTT}}}}, and then press the {{{{OK}}}} key.
Checking the Reception Result (RX File Status)
On Hook Dial
Checking the Reception Result (RX File
Status)
You can browse a part of the Reception Result Report on the display.
Note
❒ Only the reception result of the last
100 communications (receptions &
transmissions) are shown.
❒ You can also check the reception
result using Web browser. For details, see Web browser Help.
❒ If a message is received while you
are using this function, the result
will not appear. To view the latest
result, exit RX File Status, and then
try again.
❒ You can program a User Function
key with operations for this function. User Function keys let you
skip steps A and B. In this case,
however, you cannot print a journal.
Press the {{{{Job Information}}}} key.
AAAA
Check
Job
Information
Scanner
AAN118F
Search
Destination
Destination
01 02 03 04
ABC DEF GHI JKL
05 06 07 08
Check the reception results using
CCCC
{{{{UUUU}}}} or {{{{TTTT}}}}.
Firstly, the latest reception result
appears.
Note
❒ When a fax is received, Trans-
mission Status shows the fax
number of a sender or Fax
Header information. The sender's e-mail address appears in
the "From" field of the received
Internet Fax.
❒ To print the journal, press
[Print].
Press the {{{{Cancel}}}} key twice.
DDDD
The standby display appears.
Reference
p.21 “Printing the Journal”
2
Select [RX File Status] using {{{{UUUU}}}} or
BBBB
{{{{TTTT}}}}, and then press the {{{{OK}}}} key.
17
Communication Information
On Hook Dial
Printing a File (Print TX Standby File)
If you want to check the contents of a
file that is stored in memory and not
yet sent, use this procedure to print it
out.
2
Note
❒ You can also print files that have
not been successfully transmitted.
Press the {{{{Job Information}}}} key.
AAAA
Press [Print].
DDDD
The display returns to that of step
B.
Press the {{{{Cancel}}}} key.
EEEE
The standby display appears.
Note
❒ Repeat from step B, if you want
to print another file.
Check
Job
Information
Scanner
AAN118F
Search
Destination
Destination
01 02 03 04
ABC DEF GHI JKL
05 06 07 08
Select [Print TX Standby File] using
BBBB
{{{{UUUU}}}} or {{{{TTTT}}}}, and then press the
{{{{OK}}}} key.
18
Select the file you want to print
CCCC
using {{{{UUUU}}}} or {{{{TTTT}}}}.
Firstly, the latest transmission
standby file appears.
Note
❒ If there is no transmission file,
the message
files."
"No standby
is shown.
❒ If multiple destinations were
specified, only one destination
number appears.
Printing a File Received with Memory Lock (Print Memory Lock File)
On Hook Dial
0
0
On Hook Dial
Printing a File Received with Memory Lock
(Print Memory Lock File)
This is a security function designed to
prevent unauthorized users from
reading your messages. If Memory
Lock is switched on, all received messages are stored in memory and are
not automatically printed. To print
the messages, you have to enter the
Memory Lock ID Code. When your
machine has received a message with
Memory Lock, the Receive File indicator blinks.
Preparation
Before using this function, program a Memory Lock ID and set
Memory Lock to on. See p.97 “Pro-
gramming a Memory Lock ID”
and p.79 “Memory Lock”.
Important
❒ If the power is cut and remain off
for more than an hour, all messages protected by Memory Lock are
deleted. When this happens, the
Power Failure Report is printed,
informing you which messages
have been deleted. See p.102
“Turning Off the Main Power/In
Case of a Power Failure”.
Confirm that the Receive File in-
AAAA
dicator is blinking.
Search
Check
Destination
Facsimile
Commu-
Receive File
nicating
Immediate
Trance.
Start Manual
Memory
Reception
Trance.
Press the {{{{Job Information}}}} key.
BBBB
Search
Destination
01 02 03 04
05 06 07 08
Select [Print Memory Lock File] using
CCCC
Check
Destination
ABC DEF GHI JKL
Destination
01 02 03
ABC DEF GHI
05 06 07
MNO PQR STU
Job
Information
Scanner
{{{{UUUU}}}} or {{{{TTTT}}}}, and then press the
{{{{OK}}}} key.
Job
Information
AAN122F
AAN118F
2
Note
❒ Even when Memory Lock is avail-
able, reception is not possible if
free memory is insufficient.
❒ You can also apply a Memory Lock
to messages that come only from
certain senders. See p.91 “Pro-
gramming/ Changing Special
Senders”.
Note
❒ If no confidential messages
have been received, the mes-
"There are no memory
sage
lock files."
is shown, and
then the display returns to that
of step C.
19
Communication Information
Enter a 4-digit Memory Lock ID
DDDD
using the number keys, and then
press the {{{{Start}}}} key.
2
The display returns to that of step
C.
Note
❒ If the Memory Lock ID does not
match, the message
fied code does not match
the programmed Memory Lock
ID."
appears, and then the dis-
play returns to that of step D.
❒ To cancel printing after pressing
the {{{{Start}}}} key, press the
{{{{Clear/Stop}}}} key. The display returns to that of step C.
Press the {{{{Cancel}}}} key.
EEEE
The standby display appears.
"Speci-
20
Printing the Journal
On Hook Dial
Printing the Journal
The Journal contains information
about the last 50 communications
(maximum) made by your machine. It
is printed automatically after every 50
communications (receptions & transmissions).
You can also print a copy of the Journal at any time by following the procedure below.
Important
❒ The contents of a Journal printed
automatically are deleted after
printing. Keep the journal if you
require a record of transmissions
and receptions. You can check a total of 100 communications (receptions & transmissions) on the
display.
Note
❒ The setting on the machine can be
changed so that user codes will be
printed instead of user names. For
more information, contact your
service representative.
❒ The sender name column of the
Journal is useful when you need to
program a special sender. See p.89
“Special Senders to Treat Differently”.
❒ You can set whether the Journal is
automatically printed after every
50 communications in User Parameters. See p.80 “User Parameters”
(switch 03, bit 7).
❒ You can set whether you print the
Journal by line type. See p.80 “User
Parameters” (switch 19, bit 1).
❒ You can program a User Function
key with operations for this function. User Function keys let you
skip steps A and B.
Press the {{{{Job Information}}}} key.
AAAA
Check
Job
Information
Scanner
Search
Destination
Destination
01 02 03 04
ABC DEF GHI JKL
05 06 07 08
Select [Print Journal] using {{{{UUUU}}}} or
BBBB
{{{{TTTT}}}}, and then press the {{{{OK}}}} key.
Press the {{{{Start}}}} key.
CCCC
Note
❒ To cancel printing after pressing
the {{{{Start}}}} key, press the
{{{{Clear/Stop}}}} key. The display returns to that of step B.
Press the {{{{Cancel}}}} key.
DDDD
The standby display appears.
2
AAN118F
21
Communication Information
Journal
2
1.
Printing date
Shows the date and time when the report
is printed.
2.
Programmed sender name
Shows the sender name programmed for
printing.
3.
Date
Shows the transmission or reception
date.
4.
Time
Shows the transmission or reception start
time.
5.
Other end
To prioritize a fax number or name programmed in the destination list, contact
your service representative.
22
AAN080F
• For fax destinations
Shows the name (for display) programmed by the other end. Shows the
programmed fax number if the name
(for display) has not been programmed.
If neither name nor fax number has
been programmed by the other end,
an entered fax number or a name programmed in a destination list is
shown for transmissions. The space
will be blank for receptions.
• For Internet Fax destinations
Shows the e-mail address or name
programmed in the destination list for
transmissions. Shows the number of
the destinations after an e-mail address or a name for broadcasting
transmissions.
When receiving a fax, the e-mail address of the sender for receptions.
Printing the Journal
6.
Communication mode
• For fax transmissions and receptions
After “T” for outgoing fax or “R” for
ingoing fax, shows a communication
mode.
• For Internet Fax transmissions and receptions
After the e-mail symbol, and "T" for
outgoing e-mail or "R" for ingoing email, the communication mode appears in alphabetical letters or symbols. Outgoing e-mail set for
Reception Notice of E-mail Options
bears a "Q", whereas "A" appears with
reception confirmation e-mails.
7.
Communication time
Shows time taken for transmissions or receptions.
8.
Number of pages
Shows the number of pages transmitted
or received.
9.
Communication result
Shows the result of transmissions or receptions.
OK: All pages were properly transmitted
or received. When Reception Notice is activated using the Internet Fax E-mail Options, receipt of Reception Notice is
shown.
--: The Internet Fax was sent to the mail
server programmed in this machine.
(However, this does not mean the e-mail
was delivered.)
E: A communication error occurred.
D: Power was disconnected during com-
munication. Not all fax messages were
transmitted.
10.
User name
Shows the user name programmed for
user code use restriction or User Transmission.
11.
File number
Shows file management numbers.
2
23
Communication Information
On Hook Dial
E-mail Reception
You can receive Internet Fax documents manually using the {{{{Job Infor-
Press the {{{{Start}}}} key.
CCCC
mation}}}} key. Newly-arrived e-mail is
printed out when received manually.
2
Note
❒ E-mail can also be received manu-
ally using the User Function keys.
See p.56 “Receiving Internet Fax”,
Facsimile Reference <Basic Features>.
The machine searches the mail
server for the new e-mail.
❒ The machine cannot receive e-mail
that has attached files. For details
E-mail is in the server
about limitations on received email and printed images, see p.56
“Receiving Internet Fax”, Facsimile
Reference <Basic Features>.
Press the {{{{Job Information}}}} key.
AAAA
Check
Job
Information
Scanner
Search
Destination
Destination
01 02 03 04
ABC DEF GHI JKL
05 06 07 08
AAN118F
A The e-mail starts printing.
The printed image is saved in
memory.
E-mail is not in the server
A Press [Exit].
Select [Manual E-mail Reception] us-
BBBB
ing {{{{UUUU}}}} or {{{{TTTT}}}}, and then press the
{{{{OK}}}} key.
24
The "Job Information" display
appears.
3. Other Transmission Features
On Hook Dial
Handy Dialing Functions
Press the {{{{Pause/Redial}}}} key.
Chain Dial
This allows you to compose a telephone number from various parts,
some of which may be stored in
Quick Dials and some of which may
be entered using the number keys.
Note
❒ Maximum length of a telephone or
fax number: 128 digits.
❒ For Memory Transmission and Im-
mediate Transmission, insert a
pause between parts of a number.
For On Hook Dial and Manual Dial, no pause is needed.
❒ You cannot use this function with
Internet Fax transmission.
CCCC
On Hook Dial
Pause/
Redial
Enter “155533” using the number
DDDD
ABC DEF
PRS
OPER
keys.
MNOJKLGHI
WXYTUV
Enter
Clear/Stop
Start
AAN108F
(Example) 01133-155533
Assume that 01133 is stored in a
Quick Dial key.
Place the original, and then select
AAAA
the scan settings you require.
Select from the destination list or
BBBB
the Quick Dial key programmed
“01133”.
Press the {{{{Start}}}} key.
EEEE
25
Other Transmission Features
On Hook Dial
Press the {{{{Pause/Redial}}}} key.
Redial
The machine stores the last 10 destinations specified. If you want to send
a message to a destination which you
sent faxes to recently, the Redial function saves you time by finding and
entering the destination again.
Limitation
3
❒ The following kinds of destina-
tions are not stored:
• Quick Dials
• Group Dials
BBBB
On Hook Dial
Pause/
Redial
Select the destination you want to
CCCC
ABC DEF
PRS
OPER
redial to using {{{{UUUU}}}} or {{{{TTTT}}}}, and
then press the {{{{OK}}}} key.
MNOJKLGHI
WXYTUV
Enter
Clear/Stop
Start
AAN108F
• Forwarding terminal of the Sub-
stitute Reception
• Destinations dialed using the
external telephone
• Destinations dialed by Redial
(regarded as already stored in
Press the {{{{Start}}}} key.
DDDD
memory)
• Second and later destinations
broadcasted to
❒ To redial a fax number, do not dial
any numbers before you press the
{{{{Pause/Redial}}}} key. If you press the
{{{{Pause/Redial}}}} key after entering
The transmission starts.
numbers using the number keys, a
pause will be entered instead. To
redial e-mail address, do not enter
any characters before you press
[Manual].
26
Note
❒ Redial can be used to specify Inter-
net Fax recipients.
Place the original, and then select
AAAA
the scan settings you require.
On Hook Dial
On Hook Dial
On Hook Dial
The On Hook Dial function allows
you to dial while hearing tone from
the internal speaker. You can send a
fax checking the connection.
Note
❒ This function is unavailable in
some countries.
Place the original, and then select
AAAA
the scan settings you require.
Reference
p.15 “Placing Originals”, Facsimile Reference <Basic Features>
p.29 “Scan Settings”, Facsimile
Reference <Basic Features>
Press the {{{{On Hook Dial}}}} key.
BBBB
On Hook Dial
Pause/
Redial
ABC DEF
PRS
OPER
MNOJKLGHI
WXYTUV
Enter
Clear/Stop
Start
AAN109F
You will hear a low tone from the
internal speaker.
Note
❒ If you want to cancel this oper-
ation, press the {{{{On Hook Dial }}}}
key again.
Dial.
CCCC
The machine immediately dials the
destination.
Note
❒ You can adjust the on-hook
sound volume using {{{{UUUU}}}} or
{{{{TTTT}}}}, in eight increments. As
you press {{{{UUUU}}}}, it increases and,
at the maximum volume level,
U changes to |. Conversely, as
you press {{{{TTTT}}}}, it decreases and,
at the minimum level, T changes to {. The volume can also be
preprogrammed in “General
Settings/Adjust”. See p.65 “Adjusting the Volume”, Facsimile
Reference <Basic Features> and
p.72 “General Settings/Adjust”.
❒ If you make a mistake, press the
{{{{On Hook Dial}}}} or {{{{Clear Modes}}}}
key, and then return to step
When the line is connected and
DDDD
.
B
you hear a high-pitched tone,
press the {{{{Start}}}} key.
The transmission starts.
Note
❒ After transmission, the machine
returns to standby mode.
❒ If you want to cancel a transmis-
sion, press the {{{{Clear/Stop}}}} key,
and then remove the originals.
----
The optional handset or an
external telephone on hook dial
If you have the optional handset or an
external telephone on the fax machine,
you can speak with the other party
when you hear a voice. If you hear a
{{{{
}}}}
key,
voice before pressing the
Start
pick up the optional handset or the external telephone and tell the receiver
you want to send a fax message (ask
them to switch to facsimile mode).
3
27
Other Transmission Features
Manual Dial
The optional handset or an external telephone is required.
Pick up the handset of the optional
handset or the external telephone and
dial. When the line is connected and
you hear a high-pitched tone, press
the {{{{Start}}}} key to send your fax message. If, on the other hand, you hear a
3
voice at the other end, continue conversation as normal.
Place the original, and then select
AAAA
the scan settings you require.
Reference
p.15 “Placing Originals”, Facsimile Reference <Basic Features>
p.29 “Scan Settings”, Facsimile
Reference <Basic Features>
Pick up the handset.
BBBB
You will hear a tone.
Dial.
CCCC
Note
❒ If you hear a voice, tell the re-
ceiver that you want to send
them a fax message (ask them to
switch to facsimile mode).
Replace the handset.
EEEE
After transmission, the standby
display appears.
Note
❒ If you want to cancel a transmis-
sion, press the {{{{Clear/Stop}}}} key,
and then remove the originals.
28
The machine immediately dials the
destination.
Note
❒ If you make a mistake, replace
the handset, and then try again
from step
When the line is connected and
DDDD
you hear a high-pitched tone,
press the {{{{Start}}}} key to send your
fax message.
The transmission starts.
.
B
Transmission Features
5
S
g
Stamp
The optional ADF or ARDF is required.
When sending a fax message using
the ADF or ARDF, the machine can
stamp a circle mark at the bottom of
the original. When sending a two-sided document, the document is
marked at the bottom of the front
page and top of the rear page. This
stamp indicates that the original has
been successfully stored in memory
for Memory Transmission, or successfully sent by Immediate Transmission.
Transmission Features
❒ When the stamp starts getting
lighter, replace the cartridge. See
p.105 “Replacing the Stamp Cartridge”.
❒ If a page was not stamped even
though the Stamp function is
turned on, you need to resend that
page.
❒ A paper jam during Parallel Mem-
ory Transmission may cause the
transmission to be failed even if
stamping is performed.
❒ You cannot turn the Stamp func-
tion on or off while a document is
being scanned.
Place the original, and then select
AAAA
the scan settings you require.
Reference
p.15 “Placing Originals”, Facsimile Reference <Basic Features>
p.29 “Scan Settings”, Facsimile
Reference <Basic Features>
3
Note
❒ Stamp only works when scanning
from the ADF or ARDF.
❒ The stamp function is pro-
grammed to the User Function key
{{{{F3}}}} by default. If you change it to
another function key, you need to
press that key. If you do not program the stamp function in a User
Function key, you cannot use the
stamp function. For details about
User Function key registration, see
p.72 “General Settings/Adjust”.
Specify the destination, and then
CCCC
Press the User Function key {{{{F3}}}}
BBBB
to light the Stamp indicator.
Start Manual
Reception
Switch
RX Mode
Transmission
Stamp
Immediate
Trance.
Memory
Trance.
Standard
Detail
Fine
ABC DEF
05 06 0
MNO PQR
09 10 1
@.
YZ
@.
13 14 1
SpaceShift
Note
❒ To cancel the stamp, press the
User Function key {{{{F3}}}} again.
_
_
_
AAN124F
29
Other Transmission Features
press the {{{{Start}}}} key.
Note
❒ The Stamp indicator goes out
when transmission has been fin-
3
ished for Immediate Transmission or when scanning has been
finished for Memory Transmission.
Detecting Blank Sheet
Upon completion of the first page
scanning, an alarm sounds if the page
is nearly blank. When this happens, a
message appears for a few seconds.
The message differs depending on
number of pages to be scanned and
transmission mode.
• When sending a document using
Immediate Transmission or when
all pages have been scanned in
Memory Transmission:
• When same pages are left unscanned in Parallel Memory Transmission or Memory Transmission:
When the "
near blank. To cancel, press
Stop.
ning is continuing, you can cancel
the transmission.
Limitation
❒ The blank sheet-detecting func-
tionworks only when an original is
scanned using the ADF or ARDF.
❒ The blank sheet-detecting function
is ineffective for second and subsequent pages.
Note
❒ Even if a near blank sheet is detect-
ed, it is transmitted as normal.
❒ You can turn this function on or off
with the User Parameter. See p.80
“User Parameters” (switch 11, bit
2).
Some page(s) are
" massage appears, if scan-
30
More Transmission Functions
More Transmission Functions
If Memory Runs Out While
Storing an Original
If memory runs out while storing or
sending an original (free space reaches 0%), one of the following messages
appears. Press [Exit] to transmit
stored pages only.
• During Memory Transmission:
Memory is full. Scanning
"
will be stopped and only
scanned page(s) will be
stored.
• During Parallel Memory Transmission:
Memory is full. Cannot scan
"
more. Transmission will be
stopped.
Note
❒ In default, scanned pages are sent.
To change the settings to delete
scanned pages, contact your service representative.
"
"
Parallel Memory Transmission
This function dials while the original
is being scanned. Standard Memory
Transmission stores the original in
memory, then dials the destination.
Parallel Memory Transmission allows you to quickly determine
whether a connection was made. In
addition, this function scans the original faster than Immediate Transmission. This is useful when you are in a
hurry and need to use the original for
another purpose.
Limitation
❒ Standard Memory Transmission is
used instead of Parallel Memory
Transmission in the following cases:
• When the line is busy and could
not be connected to
• With Send Later
• When you store an original for
Memory Transmission while
another communication is in
progress
• When two or more destinations
are specified
• When the first page of an original is placed on the exposure
glass
Note
❒ You can turn this function on or off
with the User Parameters. See p.80
“User Parameters” (switch 07, bit
2).
❒ Standard Memory Transmission
may be used instead of Parallel
Memory Transmission if there is
not enough free memory left.
❒ If you use this function, the Memo-
ry Storage Report will not be printed.
❒ If the {{{{Clear/Stop}}}} key is pressed,
an original will jam or memory
will run out during Parallel Memory Transmission stops. The Transmission Result Report is printed
and files are deleted.
❒ When Parallel Memory Transmis-
sion is used, the total number of
originals in “Fax Header Print” is
not automatically printed.
3
31
Other Transmission Features
Checking the Transmission
Result
• Turn the Transmission Result Report on if you want a report to be
printed after every successful
transmission. See p.35 “Transmis-
sion Result Report (Memory
Transmission)”.
3
• If you leave the Transmission Result Report off, the report will not
be printed after every transmission. However, if a transmission
fails, a Communication Failure Report will be printed instead. See
p.35 “Transmission Result Report
(Memory Transmission)” and p.36
“Communication Failure Report”.
• You can also check the transmis-
sion result by examining the Journal. See p.21 “Printing the
Journal”.
• You can either print or scroll
through the Journal on the display.
See p.16 “Checking the Transmission Result (TX File Status)”.
Batch Transmission
If you send a fax message by Memory
Transmission and there is another fax
message waiting in memory to be
sent to the same destination, that
message is sent along with your original. Several fax messages can be sent
with a single call, thus eliminating the
need for several separate calls. This
helps save communication costs and
reduce transmission time.
Fax messages for which the transmission time has been set in advance are
sent by batch transmission when that
time is reached.
Note
❒ You can turn this function on or off
with the User Parameters. See p.80
“User Parameters” (switch 14, bit
2).
❒ If fax memory is overloaded, mes-
sages may not be sent in the order
they were scanned.
ECM (Error Correction Mode)
Automatic Redial
If a fax message could not be transmitted because the line was busy or
an error occurred during transmission, redialing is done five times in
five minutes intervals (these figures
vary according to which country you
are in).
If redialing fails after four redials, the
machine cancels the transmission and
prints a Transmission Result Report
or Communication Failure Report.
See p.36 “Communication Failure Report”. and p.35 “Transmission Result
Report (Memory Transmission)”.
32
If part of a transmission fails because
of a line problem, the lost data is automatically resent. For this function to
work, the other machine must have
ECM.
More Transmission Functions
Dual Access
The machine can scan other messages
into memory even while sending a
fax message from memory, receiving
a message into memory, or automatically printing a report. Since the machine starts sending the second
message immediately after the current transmission ends, the line is
used efficiently.
Note
❒ Note that during Immediate
Transmission or when in User
Tools mode, the machine cannot
scan an original.
Transmission with Image
Rotation
Generally, place A4, 81/2"×11" originals in the landscape orientation (L).
If you place an A4, 8
in the portrait orientation (K), the
image will be sent rotated by 90°. Providing the receiver has A4, 8
landscape paper (L), the message
will be printed the same size as the
original.
Note
❒ This function is unavailable with
Immediate Transmission.
❒ When Image Rotation is used, all
messages are sent by Memory
Transmission.
❒ This function is unavailable when
using Mixed Original Sizes.
1
/2"×11" original
1
/2"×11"
JBIG Transmission
If you use JBIG (Joint Bi-level Image
Experts Group) compression, you can
send photographic originals faster
than with other methods of compression.
Reference
See p.30 “Original Type”, Facsimile
Reference <Basic Features>
Limitation
❒ This function requires that the oth-
er party's fax machine has both the
JBIG function and ECM function.
❒ Unavailable when using Internet
Fax.
Transmitting Journal by E-mail
Preparation
To transmit the Journal by e-mail,
it is necessary to make settings
with User Parameters. See p.80
“User Parameters” (switch 21, bit
4).
The Journal is automatically transmitted to an e-mail address of the key operator by every 50 communications.
A CSV format Journal is attached to
the e-mail. See "Settings You Can
Change with User Tools - File Transfer", Network Guide.
Important
❒ This machine does not store sent
CSV files. It is recommended that
you double-check the e-mail address of a key operator before the
Journal is transmitted. If the e-mail
address of the key operator is not
correct, your important Journal
may be lost and sent CSV file is not
left on the fax machine.
3
33
Other Transmission Features
Note
❒ If the key operator's e-mail address
is wrong, you may not be able to
acquire Journal.
❒ If the Journal in e-mail format fails
to be transmitted, the Journal is
printed out.
❒ The name of an attached CSV file is
"JOURNAL+year, month, hours, minutes". For example, the file name
3
transmitted in 10:40 on 30th, January,
2004 is "JOURNAL200401301040.csv".
❒ The subject of Journal by e-mail be-
gins with "Journal".
Journal by E-mail
If the setting is made so that the Journal is transmitted as e-mail, it is transmitted to the e-mail address of a key
operator.
Note
❒ To transmit the Journal, it is neces-
sary to make settings with User
Parameters. See p.80 “User Parameters” (switch 21, bit 4).
❒ To set the key operator's e-mail ad-
dress, see "Settings You Can
Change with User Tools - File
Transfer", Network Guide.
34
Printed Report
Printed Report
Memory Storage Report
This report is printed after an original
is stored in memory. It helps you review the contents and the destinations of stored originals.
Limitation
❒ If you use Parallel Memory Trans-
mission, the Memory Storage Report is not printed.
Note
❒ You can turn this report on and off.
See p.80 “User Parameters”
(switch 03, bit 2).
❒ Even if the machine is set up not to
print this report, it is still printed if
an original could not be stored.
❒ You can select whether to include
part of the original image on the report. See p.80 “User Parameters”
(switch 04, bit 7).
Transmission Result Report
(Memory Transmission)
This report is printed when a Memory Transmission is completed, so you
can check the result of the transmission. If E-mail TX Results is programmed in a User Function key, you
can select whether a report e-mail is
sent after transmission.
Note
❒ If two or more destinations are
specified, this report is printed after the fax message has been sent to
all the destinations.
❒ If the machine is set up not to print
this report and the fax message
could not be successfully transmitted, a Communication Failure
Report is printed. See p.36 “Com-
munication Failure Report”.
❒ You can turn this function on or off
with the User Parameters. See p.80
“User Parameters” (switch 03, bit
0).
❒ You can select whether to include
part of the original image on the report. See p.80 “User Parameters”
(switch 04, bit 7).
❒ To view the report without text
disruption, select a font of even
character width in your e-mail application's settings.
❒ The Page column gives the total
number of pages. The Not Sent column gives the number of pages
that could not be sent successfully.
❒ -- column indicates the Internet
Fax was sent to the mail server programmed in this machine. (However, this does not mean the e-mail
was delivered.)
3
35
Other Transmission Features
Communication Failure Report
This report is printed when a message
could not be successfully transmitted
with Memory Transmission.
If the machine is set up to print a
Transmission Result Report, this report is not printed. Use it to keep a
record of failed transmissions so you
can send them again.
3
Note
❒ This report is only printed if the
Transmission Result Report is
turned off and a message could not
be successfully transmitted with
Memory Transmission.
❒ You can select whether to include
part of the original image on the report. See p.80 “User Parameters”
(switch 04, bit 7).
❒ The Page column gives the total
number of pages. The Not Sent column gives the number of pages
that could not be sent successfully.
❒ Unprogrammed destination col-
umn indicates the message could
not be sent because the transfer's
fax number is incorrect, or not programmed.
Transmission Result Report
(Immediate Transmission)
If you turn this report on, a report will
be printed after every Immediate
Transmission so you have a record of
whether the transmission was successful or not. If the machine is set up
not to print this report and the fax
message could not be successfully
transmitted, the Error Report is printed instead. If E-mail TX Results is
programmed in a User Function key,
you can select whether a report e-mail
is sent after transmission.
Note
❒ You can switch this report on or off
in the User Parameters. See p.80
“User Parameters” (switch 03, bit
5).
❒ To view the report without text
Disruption, select a font of even
character width in your e-mail application's settings.
❒ If the page was sent successfully,
the Page column gives the total
number of pages sent successfully.
36
4. Reception Features
Reception
Immediate Reception
Each page of a fax message is printed
as soon as it is received. This method
is used for standard fax messages.
Normally this machine receives messages by Immediate Reception. However, depending on settings or certain
conditions, Memory Reception or
Substitute Reception is used. See p.37
“Memory Reception”. See p.38 “Sub-
stitute Reception”.
❖❖❖❖ Reception resolution
This machine supports Standard,
Detail, and Fine resolutions for reception. Faxes sent at Fine resolution will be printed on your
machine at Detail resolution. This
may differ from the sender's intended resolution. See p.29 “Reso-
lution”, Facsimile Reference <Basic
Features>.
Memory Reception
The machine waits until all pages of
the message have been received into
memory before printing it.
Limitation
❒ The machine may not be able to re-
ceive fax messages when free
memory space is low.
Note
❒ If free memory reaches 0% during
Immediate Reception, any further
reception becomes impossible and
the current communication is terminated.
Normally this machine receives messages by Immediate Reception, but
Memory Reception is used with the
following function:
• Combine 2 originals
See p.45 “Combine Two Originals”.
37
Reception Features
On Hook Dial
0
0
Important
❒ When about one hour passes after
power of the machine is turned off,
all fax messages stored in memory
will be lost. If any messages have
been lost for this reason, a Power
Failure Report is automatically
printed when the operation switch
is turned on. Use this report to
identify lost messages.
❒ The machine may not be able to re-
Limitation
❒ The machine may not be able to re-
ceive fax messages when free
memory space is low.
Note
❒ If the free memory space reaches
0% during Memory Reception, the
machine can no longer receive the
current fax message and stops
communicating.
ceive large numbers of messages
or messages with high data con-
4
tent. In such cases, we recommend
you switch off the above function.
Substitute Reception
In Substitute Reception, a received fax message is stored in memory instead of
being printed. Substitute Reception gets used when the machine cannot print
any fax messages. Fax messages received using Substitute Reception are automatically printed when the condition which caused the machine to use Substitute Reception is rectified.
Depending on why the machine cannot print, Substitute Reception might be
used for all fax messages received, or for only those messages that match a specified condition.
The Receive File indicator lights to let you know when fax messages have been
received using Substitute Reception.
Check
Destination
Job
Information
AAN122F
Communicating
Start Manual
Reception
Facsimile
Receive File
Immediate
Trance.
Memory
Trance.
Search
Destination
01 02 03
ABC DEF GHI
05 06 07
MNO PQR STU
Note
❒ Reception may not take place if there is not enough free memory.
❒ If free memory reaches 0% during Substitute Reception, any further reception
becomes impossible and the current communication is terminated.
38
Reception
Receiving messages unconditionally
If one of the conditions listed below occurs, the machine receives all fax messages using Substitute Reception.
Problems Causes Solutions
h
is lit. Paper is jammed. Remove the jammed paper.
See “xCleaning Misfeeds”,
Settings Guide
h
is lit. The cover is open. Close the cover shown in the display.
The machine is printing
with other function.
The machine is busy printing with other function.
The message will be automatically
printed after the current job finishes.
.
General
Receiving messages according to parameter-specified settings
If one of the conditions listed below occurs, the machine receives only those messages that match the conditions specified in the User Parameters. See p.80 “User
Parameters” (switch 05, bit 2,1).
Problems Causes Solutions
B
is lit. All trays out of paper. Add paper. See “BLoading Paper” ,
D
is lit. Toner is empty. Replace the toner cartridge. See
Copy Reference
“DAdding Toner”,
.
Copy Reference
.
You can specify the following conditions with the User Parameters. See p.80
“User Parameters” (switch 05, bit 2,1).
❖❖❖❖ When Own Name or Own Fax Number is received
The machine switches to Substitute Reception only when the sender has programmed their Own Name or Own Fax Number. If the power is switched off
for more than an hour, all the messages stored in memory are deleted. In that
case, the Power Failure Report or the Journal can be used to identify which
messages are lost so you can ask the senders to transmit them again.
Important
❒ If a sender has not programmed their Own Name or Own Fax Number, the
machine may fail to receive an important fax message. We recommend
that you ask important senders to program an Own Name or Own Fax
Number in advance.
❖❖❖❖ Free
The machine switches to Substitute Reception regardless of whether or not
the sender has programmed their Own Name or Own Fax Number.
4
❖❖❖❖ Disable
The machine does not receive any messages.
39
Reception Features
Reception Functions
Forwarding Received Documents
This machine can forward received documents to other destinations programmed in memory based on Own Name, Own Fax Number or sender's e-mail
address. If a sender's e-mail address is programmed as the destination, documents received are forwarded as e-mail.
4
Note
❒ You need to specify the Forwarding destination in advance. See p.76 “For-
warding”.
❒ If you want to forward documents to a different destination depending on the
sender, see p.89 “Special Senders to Treat Differently”.
❒ You can select whether the machine prints out the messages it forwards with
User Parameters (switch 11, bit 6). For details, see p.80 “User Parameters”.
40
GFIFAX2E
Reception Functions
SMTP Reception Using Internet Fax
You can set SMTP reception with this machine.
Wi th SMTP recept ion, e-mail is received as so on as it is sent to the e-mail address
set by the machine. You can route received e-mail to other Internet Fax machines
also.
Receives message
immediately after the SMTP
server receives e-mail.
Sending to
bbbb@abc.company.com
Note
❒ DNS server settings must be made before using SMTP reception. See “Setting
Up the Machine on a Network”, Network Guide.
❒ To use SMTP reception, set the reception protocol to SMTP. See “Settings You
Can Change with User Tools - File Transfer”, Network Guide.
❒ Even if SMTP reception is enabled on the DNS server, e-mail sent from the
SMTP server will not be received and the machine reports an error if SMTP
reception is not set. Also, the SMTP server sends an error notification to the
originator.
❒ If an error is encountered during e-mail reception, reception is aborted, the e-
mail is discarded, and Error Report is printed. Also, the SMTP server sends
an error notification to the originator.
❒ When the SMTP server attempts to route received documents to this machine
while the machine is transmitting an e-mail, the machine will respond to the
SMTP server with a "busy" signal. Then, the SMTP server usually tries resending the documents until the set timeout.
This machine
E-mail:
aaaa@abc.company.com
GFIFAX3E
4
Reference
p.56 “Auto E-mail Reception”, Facsimile Reference <Basic Features>
p.56 “Manual E-mail Reception”, Facsimile Reference <Basic Features>
p.42 “Routing E-mail Received via SMTP”
41
Reception Features
Routing E-mail Received via SMTP
E-mail received via SMTP can be routed to other fax machines. It can also be
routed to destinations programmed as Quick Dial entries or Groups.
4
This machine
E-mail: aaaa@abc.company.com
FAX No:212-123-5678
GFIFAX4E
Preparation
Before routing e-mail received via SMTP, you first must set "SMTP RX File
Delivery Settings" to "On". See p.73 “E-mail Settings”.
Note
❒ If an e-mail transfer request is received when the "SMTP RX File Delivery Set-
tings" to "Off", this machine responds with an error message to the SMTP
server.
❒ You can make settings that limit transfer to specified originators. See p.73 “E-
mail Settings”.
❒ Using this function, you can also send documents from your e-mail software
to e-mail addresses and G3 fax machines' destinations through this machine
simultaneously. For details about specifying the destinations of fax machines,
see the following.
42
Reception Functions
----Specifying E-mail Transfer
The originator can request transfer of e-mail sent to another fax machine by specifying the e-mail address as follows:
❖❖❖❖ Fax Number
fax=destination fax number@host name of this machine. domain name
Example: to transfer to fax number 212-123-4567, specify:
fax=2121234567@abc.company.com
❖❖❖❖ Quick Dial Destination
fax=#Quick Dial key number@host name of this machine.domain name
Example: to transfer to the destination number 1:
fax=#1@abc.company.com
❖❖❖❖ Group Destination
fax=#**Group number@host name of this machine.domain name
Example: to transfer to the destination programmed under Group number 4:
fax=#**4@abc.company.com
4
JBIG Reception
If you use JBIG (Joint Bi-level Image
Experts Group) compression, you can
send photographic originals faster
than with other methods of compression. It allows you to receive messages sent in the JBIG format through
JBIG Transmission.
Auto Fax Reception Power-up
This machine can be set to shut down
automatically if no one has used it for
a while. In these situations, even
though the operation switch is off, the
machine can still receive incoming
messages as long as the main power
switch is on.
Important
❒ Reception is not possible if both
the operation switch and main
power switch are turned off.
Note
❒ You can set whether messages are
printed as soon as they are received (Immediate Reception)
with the User Parameters. See p.80
“User Parameters” (switch 14, bit
0).
❒ You can also have fax messages re-
ceived by Memory Reception
(Substitute Reception) printed after the machine is turned on.
43
Reception Features
Printing Options
Print Completion Beep
When this function is turned on, the
machine beeps to let you know when
a received message has been printed.
Note
❒ You can alter the volume of the
beep or turn it off completely (set
the volume to the minimum level).
4
See p.65 “Adjusting the Volume”,
Facsimile Reference <Basic Features>.
Center Mark
When this function is turned on,
marks are printed halfway down the
left side and at the top center of each
page received. This makes it easy for
you to position a hole puncher correctly when you file received messages.
Checkered Mark
When this function is turned on, a
Checkered Mark is printed on the
first page of fax messages to help you
separate them.
Note
❒ The Center Mark may deviate a lit-
tle from the exact center of the
edge.
❒ You can turn this function on or off
using Reception Settings. See p.73
“Reception Settings”.
Note
❒ You can turn this function on or off
using Reception Setting. See p.73
“Reception Settings”.
44
Printing Options
Reception Time
You can have the date and time printed at the bottom of the message when
it is received. You can turn this function on or off using Reception Settings. See p.73 “Reception Settings”.
Note
❒ When a received message is print-
ed on two or more sheets, the date
and time is printed on the last
page.
❒ The date and time when the mes-
sage was printed can also be recorded on the message. If you need
this function, contact your service
representative.
Image Rotation
If you have set paper in the standard
tray K, incoming fax messages will
be rotated automatically to fit onto
the paper.
Combine Two Originals
When two messages of the same size
and orientation are received consecutively, they are printed on a single
sheet when you turn this function on.
This can help you economize on paper.
• Two A5K messages are printed
side by side on a sheet of A4L.
• Two B5 JIS (Japanese Industrial
Standard) K messages are printed
side by side on a sheet of B4 JISL.
• Two A4K messages are printed
side by side on a sheet of A3L.
1
• Two 8
• Two 8
/2" × 51/2"K messages are
printed side by side on a sheet of
1
/2" × 11"L.
8
1
/2" × 11"K messages are
printed side by side on a sheet of
11" × 17"L.
4
Limitation
❒
This function does not work with
K
messages larger than A5
K
, A4K, 81/2" × 11"K or 81/2"
JIS
51/2"K. When A5K, B5 JISK,
K
, 81/2" × 11"K or 81/2"
A4
51/2"K size paper is loaded in the
machine, each page of the received
message is printed on a single sheet.
❒ If paper matching the size and ori-
entation of a received document is
unavailable, Combine Two Originals is not possible.
, B5
×
×
45
Reception Features
Note
❒ You can turn this function on or off
with the User Parameters. See p.80
“User Parameters” (switch 10, bit
1).
❒ This function uses Memory Recep-
tion.
Page Separation and Length
Reduction
When the size of a received message
4
is longer than the paper loaded in the
machine, each page of the message
can be split and printed on several
sheets, or reduced and printed on a
single sheet. For example, this function splits the message if the message
length is 20 mm (0.79") or longer than
the paper used. The message is reduced if it is less than 20 mm (0.79").
When a message is split, an asterix (*)
is inserted at the split position and
about 10 mm (0.39") of the split area is
duplicated on the top of the second
sheet.
Note
❒ Your service representative can
customize this function with the
following settings:
• Reduction
• Print split mark
• Overprinting
• Overprinting length
• Guideline for split
❒ You can adjust the overprinting
and reduction lengths within the
following ranges:
• Overprinting length: 4 mm
(0.16"), 10 mm (0.39"), 15 mm
(0.59")
• Guideline for split: 5-155 mm (5
mm steps)/0.2"-6.1" (0.2" steps)
TSI Print (Transmitting
Subscriber Identification Print)
Usually the sender's Fax Header is
printed on received messages. If the
sender has not programmed their Fax
Header, you will not be able to identify them. However, if you turn this
function on, the sender's Own Name
or Own Fax Number is printed instead so you can find out where the
message came from. When you receive an Internet Fax, the e-mail address of the sender is printed.
46
Reference
p.59 “Initial Settings and Adjustments”, Facsimile Reference <Basic
Features>
Note
❒ You can turn this function on or off
in the User Parameters. See p.80
“User Parameters” (switch 02, bit
3).
Printing Options
When There Is No Paper of the
Correct Size
If there is no paper in your machine
that matches the size of a received
message, the machine will choose a
paper size based on the paper available. For example, if your machine
1
/2"×11"K and A3L loaded and
has 8
you receive a A4L size message,
check the A4L column of the following table. The paper size at the top has
highest priority. In this case, since
1
/2"×11"K is given a higher priority
8
than A3L, the message is printed on
1
/2"×11"K.
8
If only B5 JISL is loaded and you re-
ceive an A3L message, the received
message is stored in memory and not
printed.
❖❖❖❖ Priority Table
Reduction in Subscan Direction
Page Separation
Threshold
Width or Length Priority
Enabled
20 mm (0.79")
Width
• KK and LL indicate that the
message is split over two pages of
paper with the orientation and size
shown.
Note
❒ Widths that this machine can re-
ceive are A4, B4 JIS, and A3. Any
messages narrower than A4 are
sent as A4 width with the length
unchanged.
❒ The paper size used to print a re-
ceived message may be different
from the size of the sent original.
❒ If you specify a receiving tray with
the setting priority under System
Settings, the messages may be received in a different order by setting the priority table. The priority
tray may be used only when the
document received is the same size
as the priority tray.
4
Reference
p.46 “Page Separation and Length
Reduction”
p.45 “Image Rotation”
“Tray Paper Settings”, General Set-
tings Guide
47
Reception Features
Setting priority trays
With the same size of paper loaded
into multiple trays, you can make the
machine use one tray for one function
and another tray for another function.
For example, you may load white A4
1
/2"×11" paper into tray 1 to use
or 8
when making copies, and yellow A4
1
/2"×11" paper into tray 2 to use
or 8
when printing received faxes. You
can then easily identify for which
purpose paper has been output. You
can perform this setting using System
4
Settings. See General Settings Guide.
Note
❒ When a different size of document
from the priority tray is received,
the tray containing the same size of
paper as the received document is
used.
❒ The action that follows pressing
[Exit] varies depending on the status of the machine when the message occurred.
• If any received documents or re-
ports were being printed automatically, the printer
automatically continues printing from where it left off.
• If any documents or reports
were being printed manually,
the printer does not resume
printing. Perform the operation
from the beginning again.
Note
❒ You can turn this function on or off
with the User Parameters. See p.80
“User Parameters” (switch 05, bit
5).
Page Reduction
Just size printing
If you turn this function on and no paper tray is stocked with paper of a
suitable size to print a received document, a message will appear on the
display prompting you to load paper
of the required size. When you have
loaded new paper, you can then print
the message.
If you receive a message that is longer
than the paper in the tray, the machine usually prints it on two pages. If
you turn this function on, the machine reduces the width and length of
the received image so that it will fit on
one page. If A4L paper is loaded and
a message of B4 JISL size is received,
the machine will reduce the message
to a single A4L sheet.
Limitation
❒ If the paper tray is pulled out or
the machine runs out of the specified size of paper, the message will
not be printed. Be sure the paper
tray is inserted.
48
Note
❒ You can turn this function on or off
with the User Parameters. See p.80
“User Parameters” (switch 10, bit
3).
❒ When this function is used, the
printing quality may not be as
good as usual.
Reference
p.46 “Page Separation and Length
Reduction”
5. Using Fax with Computers
Sending Fax Documents from Computers
The optional printer/scanner unit is required.
Using computers connected to the machine through parallel ports, IEEE 1394 (IP
Over 1394) ports, LANs, or wireless LANs, you can fax documents, created using Windows applications, to other fax machines over a telephone line.
• To send a fax, simply select [Print] from the Windows application, then select
LAN-Fax as the printer, and then specify a destination.
• In addition to sending faxes, LAN-Fax Driver allows this machine to be used
for printing out documents prepared on a computer for proof checking.
• To use LAN-Fax Driver, connect this machine to a LAN and make the necessary network settings, and then install LAN-Fax Driver and related utilities
on your computer.
GFIFAX5E
Important
❒ Errors occurring when the machine is used as a LAN-Fax will not be dis-
played on the computer. Check the machine status using a Web browser.
49
Using Fax with Computers
Before Use
To use these features, a LAN-Fax Driver must be installed on your computer.
Use the LAN -Fax driver included on the printer CD-ROM. You must also make
the required computer to fax network settings on the machine, according to the
type of connection.
Reference
When a personal computer and the machine are connected in parallel:
See "System Settings (Parallel Connection)", Printer Reference 2.
When using Ethernet, IEEE 1394 (IP over 1394), or IEEE 802.11b (wireless
LAN):
See "User Tools (System Settings)", Network Guide.
Installing the Software
5
You need to install LAN-Fax Driver
on your computer before using the
LAN-Fax functions. LAN-Fax Driver
is on the CD-ROM included with the
printer.
Address Book and LAN-Fax Cover
Sheet Editor are installed with LANFax Driver. Address Book helps you
edit LAN-Fax transmission destinations. LAN-Fax Cover Sheet Editor
helps you edit LAN-Fax cover sheets.
Note
❒ The following explanation as-
sumes that you are familiar with
general Windows procedures and
practices. If you are not, see the
documentation that comes with
Windows for details.
Auto run program
With Windows 95/98/Me, Windows
2000/XP, Windows Server 2003 and
Windows NT 4.0, the installers for
various drivers and utilities launch
automatically as Auto Run programs
when you insert the CD-ROM.
If your operating system is Windows
2000/XP, Windows Server 2003 or
Windows NT 4.0, installing a printer
driver using Auto Run requires Administrator permissions. When you
install LAN-Fax Driver using Auto
Run, log on using an account that has
Administrator permissions.
Note
❒ If the plug and play function starts,
click [Cancel] in the [New Hardware
Found], [Device Driver Wizard], or
[Found New Hardware Wizard] dialog
box, and then insert the CD-ROM.
The [New Hardware Found] or [Found
New Hardware Wizard] dialog box ap-
pears depending on the system
version of Windows 95/98/Me,
Windows 2000/XP, or Windows
Server 2003.
50
Sending Fax Documents from Computers
❒ Auto Run might not work auto-
matically with certain OS settings.
If this is the case, double-click “Set-
up.exe”, located on the CD-ROM
root directory.
❒ If you want to cancel Auto Run,
hold down the {{{{SHIFT}}}} key (when
your system is Windows
2000/Windows XP or Windows
Server 2003, hold down the left the
{{{{SHIFT}}}} key) while inserting the
CD-ROM. Keep the {{{{SHIFT}}}} key
hold down until the computer
stops reading the CD-ROM.
❒ Clicking [Cancel] during installa-
tion aborts the installation. If you
cancel the installation, restart your
computer and install the rest of the
software or printer driver.
LAN-Fax Driver, Address Book, and
LAN-Fax Cover Sheet Editor can be
installed by Auto Run.
Installing individual applications
Preparation
Before installing the above applications, install SmartDeviceMonitor for Client. See “Installing
SmartDeviceMonitor for Client/Admin”, Printer Reference 1.
Use the following procedure to install
LAN-Fax Driver, Address Book, and
LAN-Fax Cover Sheet Editor at one
time.
Quit all applications currently
AAAA
running.
Insert the CD-ROM included
BBBB
with this machine into the CDROM drive of your computer.
The installer launches automatically, and the language selection window appears.
Note
❒ Depending on your operating
system settings, the installer
may not launch automatically.
If it does not, double-click “SET-
UP.EXE” in the CD-ROM root
directory to launch the installer.
Select the interface language of
CCCC
the software, and then click [OK].
Click [LAN-Fax Driver].
DDDD
The software license agreement
window appears.
Read all of the terms and, if you
EEEE
agree, select [I accept the agreement],
and then click [Next].
Note
❒ If you select [I don't accept the
agreement], you cannot complete
the installation.
Click the [LAN-Fax Driver] check
FFFF
box, and then click [Next].
Confirm that the [Printer Name:
GGGG
<LAN-Fax M4>] check box has been
selected, and then click [Continue].
Note
❒ Select the desired port.
Click [Finish].
HHHH
The installation completion dialog
box appears.
Click [Finish].
IIII
JJJJ
Click [
Exit
].
5
51
Using Fax with Computers
Applications Stored on the
CD-ROM
This section provides information
about LAN-Fax Driver, Address
Book, and LAN-Fax Cover Sheet Editor.
Limitation
❒ All operations cannot be guaran-
teed depending on the system environment.
❒ When you use Windows NT,
LAN-Fax Driver will not work in
an RISC base processor (MIPS R
series, Alpha AXP, PowerPC) environment.
LAN-Fax Driver
Note
This driver allows you to use LANFax functions.
❖❖❖❖ Location of the File
The following folders are on the
CD-ROM:
5
• LAN-Fax Driver for Windows
95/98/Me
DRIVERS/LAN-FAX/WIN9X_Me
• LAN-Fax Driver for Windows
2000/XP, Windows Server 2003
DRIVERS/LAN-FAX/WIN2K_XP
• LAN-Fax Driver for Windows
NT 4.0
DRIVERS/LAN-FAX/NT4
❒ Before beginning installation, exit
all other applications.
Address Book
Address Book helps you edit LANFax transmission destinations.
❖❖❖❖ Operating Systems
Microsoft Windows 95/98/Me
Microsoft Windows 2000/XP
Microsoft Windows Server 2003
Microsoft Windows NT 4.0
LAN-Fax Cover Sheet Editor
❖❖❖❖ Operating Environment
• Computer
PC/AT Compatible
• Operating Systems
Microsoft Windows 95/98/Me
Microsoft Windows 2000/XP
Microsoft Windows Server 2003
Microsoft Windows NT 4.0
• Display
VGA 640×480 dots or more
52
LAN-Fax Cover Sheet Editor helps
you edit LAN-Fax cover sheets.
❖❖❖❖ Operating Systems
Microsoft Windows 95/98/Me
Microsoft Windows 2000/XP
Microsoft Windows Server 2003
Microsoft Windows NT 4.0
Setting LAN-Fax Properties
This section describes how to make
settings such as paper size, resolution, and options.
• Paper size
• Orientation
• Tray
• Resolution
• Gray scale (Windows 95/98/Me)
• Print as Graphics (Windows
95/98/Me)
• Reduce 400 dpi image data to 200
dpi
When this machine is connected to a
network, selections for the option
configuration are automatically performed.
For details, see Help.
Note
❒ If the options on this machine are
not configured as instructed, LANFax functions may fail to work as
intended.
❒ If your operating system is Win-
dows 2000/XP, Windows Server
2003 or Windows NT 4.0, log on
using an account that has Administrator permissions.
Sending Fax Documents from Computers
Click [LAN-Fax M4], and then click
BBBB
[Properties] on the [File] menu.
Note
❒ With Windows NT, click [Docu-
ment Defaults…] on the [File]
menu.
Make settings for the option con-
CCCC
figuration.
When using Windows 95/98/Me
A Click the [Paper] tab.
When using Windows 2000/XP or
Windows Server 2003
A Click the [Advanced] tab.
B Click [Printing Defaults…].
Click [OK].
DDDD
The option configuration settings
are complete.
Click [OK].
EEEE
5
On the [Start] menu, point to [Set-
AAAA
tings], and then click [Printers].
Note
❒ With Windows XP Professional
or Windows Server 2003, select
[Printers and Faxes] on the [Start]
menu.
❒ With Windows XP Home Edi-
tion, select [Control Panel] on the
[Start] menu. Next select [Printers and Other Hardware], and then
[Printers and Faxes].
53
Using Fax with Computers
Specify the destination.
Basic Transmission
This section describes how to send fax
documents created using Windows
applications.
To send a fax, simply select [Print]
from the Windows application, then
select [LAN-Fax M4] as the printer, and
then specify a destination in the [LAN-
Fax] dialog box.
Open the application document you
want to send or create a new document, and then perform the following
procedure.
For details, see Help.
DDDD
Use one of the following procedures to specify a destination. For
details, see Help.
Note
❒ You can select the appropriate
line in the [Line:] list.
❒ You can specify up to 300 desti-
nations.
❒ The machine can hold up to 64
documents sent using LANFax, as those to be transmitted.
Specifying a destination using a
destination list
5
Limitation
❒ When using SmartDeviceMonitor
for Client, you cannot send documents to this machine using more
than one LAN-Fax at the same
time.
Note
❒ To send to an Internet Fax destina-
tion, the destination must be set in
the destination list of this machine
beforehand. Use this machine's
destination list to specify Internet
Fax destinations. E-mail addresses
cannot be entered in the LAN-Fax
dialog box.
On the [File] menu, click [Print].
AAAA
Select [LAN-Fax M4] in [Printer
BBBB
Name].
Click [OK].
CCCC
The LAN-Fax dialog box appears.
A Enter a destination in the [Fax
Number:
When using a destination list:
Enter [# ] and the registration
number.
B Click [Next Number].
The entered destination is added and displayed in the [List of
Destinations:] box.
❒ If you do not want the en-
C To specify more destinations,
repeat steps AAAA and BBBB.
] box.
Note
tered destination to be added
to the list, skip this step. Also
wh en this step is s kipped, the
document will be sent to the
number entered in the [Fax
Number:] box.
54
Note
❒ The setting method may differ
depending on the application
you are using. In all cases, select
[
LAN-Fax M4
] for the printer.
Sending Fax Documents from Computers
Specifying a destination by
directly entering a fax number
A Enter a fax number in the [Fax
Number:] box.
Note
❒
To enter a pause, click
B Click [
C To specify more destinations,
Next Number
The entered destination is added and displayed in the [
Destinations:
Note
❒ If you do not want the en-
tered destination to be added
to the list, skip this step. Also
when this step is skipped, the
document will be sent to the
number entered in the [
Number:] box.
repeat steps AAAA and BBBB.
] box.
[Pause]
].
List of
Fax
Specifying a destination using
Address Book
B In the [Name:] list select [Con-
tact], [Company], or [Group], and
then select [ALL] or an initial
letter.
The destinations matching the
selected parameters appear.
.
C Click the destination to high-
light it, and then click [Set as
Destination
The entered destination is added and displayed in the [List of
Destinations:] box.
D To specify more destinations,
repeat steps BBBB and CCCC.
Specify options.
EEEE
Reference
p.56 “Attaching a cover sheet”
p.56 “Previewing fax images”
p.58 “Printing and Saving”
p.56 “Specifying options”
If you do not want to specify options, proceed to step
Click [Send].
FFFF
].
.
F
5
In order to use this method, you
need to program destinations in
the address list using Address
Book. See p.52 “Address Book”.
A Select a CSV file containing
the desired address list, from
the drop-down menu.
Note
❒ Up to three files used most
lately appear in the dropdown menu. To use an address list that did not appear,
click [
Browse...
lect the file.
], and then se-
Note
❒ When you click [
fax will be transmitted to the
destination and a copy of the
document you send will be
printed from your machine.
Print & Send
], a
55
Using Fax with Computers
Attaching a cover sheet
Selecting the [Attach a Cover Sheet]
check box causes a cover sheet to be
attached to the top of the fax document.
The cover sheet includes the following items:
Company Name as destination info.
•
• Department Name as destination
info.
• Contact Name as destination info.
• Company Name as sender info.
• Department Name as sender info.
• Contact Name as sender info.
5
• Telephone Number as sender info.
• Fax Number as sender info.
• Date
• Message
Note
❒ To edit the cover sheet, click [Cover
Sheet...]. See p.61 “Editing Fax Cov-
er Sheets”.
Previewing fax images
Selecting the [Preview] check box allows you to check how the fax document will be output at the
destination.
Select the [Preview] check box, and
AAAA
then click [
The [Preview] window appears.
Check the image, and then click
BBBB
[OK].
Note
❒ To cancel printing or sending,
click [
Images on the Preview window
are not exactly the same as images
to be output.
Print
Cancel
] or [
].
Send
].
Specifying options
You can specify the following options:
For details, see Help.
• Sending at a Specific Time
• User Code
• User ID
• Print Fax Header
Click [Option...].
AAAA
Specify options you want to use.
BBBB
❖❖❖❖ To send the fax document at a spe-
cific time:
Select the [Sending at Specific
] check box, and then speci-
Time
fy a transmission time.
❖❖❖❖ To send with a user code:
Enter a user code into the [
] field.
Code
User
❖❖❖❖ To distinguish fax documents for
each user:
Enter a user ID into the [User ID:]
field. Use this option when
checking the job history using
SmartDeviceMonitor for Client.
❖❖❖❖ To have the header printed on the
fax document:
Select the [Print Fax Header]
check box.
Note
❒ The user code you specified for
this machine must be the same
as the one entered in this machine. See General Settings Guide.
Click [OK].
CCCC
56
Sending Fax Documents from Computers
----Transmission result notification
After you have sent faxes, this function informs you whether the fax was
successfully transmitted to its destination or not.
When you use this machine just as a
printer, this function also informs you
whether data was successfully transmitted to this machine or not.
Note
❒ You cannot receive notification
when using SmartDeviceMonitor
for Client version 5.0 or earlier.
❒ Transmission results are informed
only when connected with a network using SmartDeviceMonitor
for Client.
----Managing transmission using
LAN-Fax Driver
From “SmartDeviceMonitor for Admin”, “SmartDeviceMonitor for Client”, or a Web browser, you can
manage transmissions using LANFax Driver. You can view the following information on transmitted files
using LAN-Fax Driver.
❖❖❖❖ SmartDeviceMonitor for Client/Admin
• User ID
• Status
• Pages
• Started at
• File No.
❖❖❖❖ Web Browser
• ID
• User ID
• Status
• Page(s)
• Started at
• Document No.
5
Reference
For details, see Help.
57
Using Fax with Computers
Printing and Saving
You can print documents created using Windows applications.
You can also save documents in TIF
format.
Open the application document you
want to print or create a new document, and then perform the following
procedure.
For details, see Help.
Note
❒ You can select whether to cause
the machine to automatically restart printing when problems such
5
as paper running-out or paper
jams are resolved. The machine
may not allow LAN-Fax Driver to
send documents until it finishes reprinting. See p.80 “User Parameters” (switch 20, bit 1).
❒ When document reprint (switch
20, bit 1) is set to on, you can select
the time delay after problems are
resolved until the machine restarts
printing. See p.80 “User Parameters” (switch 20 , bit 2,3,4,5).
On the [File] menu, click [Print...].
AAAA
Saving as Files
You can save the fax document in
TIF format.
A Select the [Save as file] check
box.
B Click [Save to...].
C Select a folder on the folder
tree.
D Select a file naming method.
Note
❒ To manually enter a file
name, select the [Specify file
name when saving] check box.
To have the program itself
name the file, select the [Auto-
matically create a new file]
check box.
E Click [OK].
F Click [Save].
If you have selected [Automati-
cally create a new file], the image
file is assigned a name and
saved under the specified folder. The file name will be RicHHMMSS.tif (HH: hours, MM:
minutes, SS: seconds).
G Enter a file name.
58
Select [LAN-Fax M4] in [Printer
BBBB
Name], and then click [OK].
The [LAN-Fax] dialog box appears.
Note
❒ The setting method may differ
depending on the application
you are using. In all cases, select
[LAN-Fax M4] for the printer.
Printing
A Click [Print].
Note
❒ You can also change the fold-
er in this step.
H Click [Save].
The image file is saved in the
specified folder.
Sending Fax Documents from Computers
Editing Address Book
You can program and edit destinations in the address list using the Address Book.
For details, see Help.
On the [Start] menu, point to [Pro-
AAAA
grams], [LAN-Fax Utilities], and then
click [Address Book].
The Address Book display appears.
Note
❒ If LAN-Fax Driver has already
started up, click [Address
Book...].
Click [New/Browse], and then se-
BBBB
lect the CSV file containing the
address list to be edited.
Edit an existing destination or
CCCC
program a new one.
Note
❒ You can use files created in CSV
format, as Address Book data.
For this purpose, create CSV
files that conform to a certain
format. For more information,
see Help.
❒ You can program the Address
Book data of this machine in the
LAN-Fax's Address Book.
Programming new destinations
A Enter the destination.
Editing programmed destinations
A Select the destination you
want to edit in the list.
The company name should appear in gray.
B Edit the data.
C Click [Update].
Deleting programmed
destinations
A Select the destination you
want to edit in the list.
The company name should appear in gray.
B Click [Delete].
C Click [Yes].
Click [Close].
DDDD
If you made changes to a destina-
EEEE
tion, a confirmation message appears. To save the changes, click
[Yes].
If you do not want to save the
changes and want to quit editing,
click [No].
To return to the editing display,
click [Cancel].
Note
❒ The confirmation dialog box
does not appear when you have
not made any changes after
starting Address Book.
5
Note
❒ For [Line:], select G3. Do not
select G4, I-G3, G3-2, G3-3,
G3 Dir. Auto, or G3 PABX
Auto, (unavailable on this
machine).
B Click [Add].
59
Using Fax with Computers
----Using the machine's Address
Book data as the LAN-Fax's
Address Book data
You can retrieve the Address Book
data of this machine using SmartDeviceMonitor for Admin and edit it to
program in the LAN-Fax's Address
Book.
Reference
For more information, see Help on
SmartDeviceMonitor for Admin.
Note
❒ For SmartDeviceMonitor for Ad-
min installation, see Printer Refer-
ence 1.
❒ For detailed operations, see Net-
work Guide and SmartDeviceMoni-
tor for Admin Help.
5
----Managing the facsimile
functions using
SmartDeviceMonitor for Admin
Using SmartDeviceMonitor for Admin, you can check information about
the machine's facsimile functions and
save this information on the computer.
SmartDeviceMonitor for Admin provides the following management
functions:
Using [Address Management Tool], you
can check information about destinations programmed on the machine,
and change the fax numbers and
names of these destinations. You can
also program new destinations.
Using [Address Management Tool], you
can retrieve destinations programmed on the machine and save
them on the computer as CSV files.
You can then export these to the
LAN-Fax Driver Address Book using
the Address Book application.
When using SmartDeviceMonitor,
enter ASCII characters (for example:
a-z, 0–9) to avoid garbled printout
and control panel display.
60
Editing Fax Cover Sheets
LAN-Fax Cover Sheet Editor allows
you to edit the format for fax cover
sheets. It is necessary to create a cover
sheet file before attaching a cover
sheet to fax messages using LAN-Fax
Driver.
Creating a cover sheet
Use the following procedure to create
a fax cover sheet.
You can edit the items below using
LAN-Fax Cover Sheet Editor.
Company Name as destination info.
•
• Department Name as destination
info.
• Contact Name as destination info.
• Company Name as sender info.
• Department Name as sender info.
• Contact Name as sender info.
• Telephone Number as sender info.
• Fax Number as sender info.
• Date
• Message
Note
❒ Cover sheet data is stored in its
own format (using "fcp" as its extension)
On the [Start] menu, point to [Pro-
AAAA
grams], [LAN-Fax Utilities], and then
click [LAN-Fax Cover Sheet Editor].
The dialog box of LAN-Fax Cover
Sheet Editor appears.
Sending Fax Documents from Computers
Click [Save as...] on the [File] menu.
CCCC
Select a folder, and then enter a
DDDD
file name.
Click [Save].
EEEE
Attaching a created cover sheet
Use the following procedure to attach
a created cover sheet file to a fax message.
On the [File] menu, click [Print...].
AAAA
Select “LAN-Fax M4” in “Printer
BBBB
Name”, and then click [OK].
The [LAN-Fax] dialog box appears.
Note
❒ The setting method may differ
depending on the application
you are using. In all cases, select
[LAN-Fax M4] for the printer.
Click [Cover Sheet...].
CCCC
The [Cover Sheet...] dialog box appears.
Select a cover sheet file from the
DDDD
drop-down list or after clicking
[Browse...] in [Select Cover Sheet].
Note
❒ The selection made in [Select
Cover Sheet] is not canceled un-
less you select another file. If
you want to change only destination information, skip this
step and proceed to step
.
E
5
Edit the cover sheet.
BBBB
Note
❒ For details about operations, see
Help.
61
Using Fax with Computers
Enter the destination informa-
EEEE
tion.
Note
❒ You can select [Use Address
Book], [To Whom It May Concern],
[Edit Names], or [None]. Selecting
[Edit Names] allows you to enter
company, department, and person names.
To print the date, select the [With a
FFFF
Date] check box.
Enter the sender information.
GGGG
Note
❒ You can enter company, depart-
5
ment, and person names, and
telephone and fax numbers.
❒ To add a message, select the
[With a Message] check box, and
then enter a message.
Click [OK].
HHHH
62
Specify a destination.
IIII
Select the [Attach a Cover Sheet]
JJJJ
check box.
Click [Send].
KKKK
Sending Fax Documents from Computers
LAN-Fax Operation Messages
Note
❒ You can have the LAN-Fax Error Report printed when options are not prop-
erly selected, or there is a communication error with a computer. See p.80
“User Parameters” (switch 20, bit 0).
Message Causes and Solutions
Cannot access the printer. Click [retry] to send
the data again.
The number of destination
entries exceeds the limit. Up to 300 entries can
be entered.
“LAN-Fax” has already
been launched. Cannot
launch it again.
Failed to allocate memory.
Check the network connection.
Check that the power is turned on.
The number of destinations specified exceeds the maximum possible. The maximum number of destinations
that can be specified at one time is 300.
[LAN-Fax]
The
once, and then start it up again.
Available memory on the computer is insufficient. Quit
applications currently not in use.
dialog box is already open. Quit LAN-Fax
LAN-Fax Error Report
5
This report is printed when options are not properly selected, or a communication error with a computer occurs. Check the error message of the report.
If you entered a user code in the [Options] dialog box, this report can be sent to
you by e-mail, provided your e-mail address is programmed in the machine.
However, if User Code Management is on for fax, the report is not sent.
Note
❒ You can select whether or not a LAN-Fax Error Report is printed. See p.80
“User Parameters” (switch 20, bit 0).
LAN-Fax Result by E-mail
If you entered a user code in the [Options] dialo g box, the res ult can b e sent to you
by e-mail, provided your e-mail address is programmed in the machine.
Note
❒ You can select whether or not a LAN-Fax Result is sent to the specified e-mail
address. See p.80 “User Parameters” (switch 20, bit 7). If the message failed to
be sent to one or more of the specified destinations, the result is sent regardless of this setting.
63
Using Fax with Computers
Editing Receiver's Fax Information Via
Web Browser
When the receiver being programmed or added to the address
book is a T.37 full mode compatible
type with the Internet Fax function,
you can set the following receiver's
fax information using a Web browser.
• Compression type
• Paper size
• Resolution
Preparation
Before programming, check the re-
5
ceiver's fax information.
Note
❒ For details, see Help using the Web
browser.
❒ When the receiver's fax informa-
tion is sent back from a T.37 full
mode compatible receiver after
transmitting an Internet Fax document, pre-existing fax information
is overwritten.
Reference
p.47 “T.37 Full Mode”, Facsimile
Reference <Basic Features>
Click [Address Book] on the left.
DDDD
The [Address List] page appears.
Set the Internet Fax data format.
EEEE
When the programmed receiver's
fax information changes
A Click the radio button to select
the registration number you
want to change, and then click
[Change].
The [Change User] page appears.
64
Start up the Web browser on a
AAAA
computer connected to the machine.
In the [Address] box, enter the fol-
BBBB
lowing characters, and then press
the {{{{Enter}}}} key of the keyboard:
http://xxx.xxx.xxx.xxx
("xxx.xxx.xxx.xxx"= machine's IP
address)
Top Page appears.
Click [Administrator Mode], and
CCCC
then enter the user name and
password.
Editing Receiver's Fax Information Via Web Browser
B Under [Internet Fax Data Format],
set the items of fax information
to meet the receiver's specifications, except for [Select mode].
Note
❒ If [Simple mode] is selected,
the fax information cannot be
set. Select the T.37 full mode
compatible receiver in step
A, when [Full mode] is select-
ed.
C Click [OK] in the upper right.
The [
Address List
Note
❒ To cancel the setting, click
[Cancel] in the upper right.
] page appears.
When a new destination is added
A Click [Add].
The [Add User] page appears.
C Enter the registration number,
name, and e-mail address, and
then make the necessary settings.
Note
❒ Settings under [Internet Fax
Data Format] become available
after you enter the e-mail address.
D Under [Internet Fax Data Format],
click [Full mode], and then make
the other settings according to
the receiver's specifications.
5
Note
❒ If you select [Simple mode],
you cannot set the fax information.
E Click [OK] in the upper right.
The [Address List] page appears.
Note
❒ To cancel the setting, click
[Cancel] in the upper right.
B Make sure [User] is selected in
the [
Select User or Group
] list.
Close the Web browser.
FFFF
65
Using Fax with Computers
5
66
6. Facsimile Features
Function List
The User Tools allow you to program your identification, store frequently used
numbers and settings, and customize default settings to meet your needs.
The User Tools are grouped by functions so that you can quickly and easily find
the desired User Tool.
❖❖❖❖ Print List/Report
Description Reference
• Print Journal
• Print TX Standby File List
❖❖❖❖ General Settings/Adjust
Description Reference
Default Transmission Mode and scan settings. When the power is turned on, settings
specified here are selected:
• Adjust Sound Volume
• Program Fax Information
• On Hook Release Time
• Set User Function Key
p.71 “Print List/Report”
p.72 “General Settings/Adjust”
❖❖❖❖ Reception Settings
Description Reference
Allows you to switch the followin g reception
functions on or off:
• Switch Reception Mode
• Authorized Reception
See p.92 “Authorized RX (Authorized
Reception)”.
• Forwarding
See p.92 “Forwarding”.
• Checkered Mark
See p.44 “Checkered Mark”.
• Center Mark
See p.44 “Center Mark”.
• Print Reception Time
See p.45 “Reception Time”.
p.73 “Reception Settings”
67
Facsimile Features
❖❖❖❖ E-mail Settings
Description Reference
• Internet Fax Settings
• Maximum E-mail Size
• SMTP RX File Delivery
p.73 “E-mail Settings”
❖❖❖❖ Key Operator Tools
Description Reference
• Communication Page Count
• Memory Lock
• Forwarding
• Parameter Setting
• Program Special Sender
• Program Memory Lock ID
• Select Dial/Push Phone
• G3 Analog Line
• RDS On/Off
p.75 “Key Operator Setting”
6
----Displays
• Press the {{{{User Tools/Counter}}}} key to enter User Tools menu.
• You can switch the display using {{{{UUUU}}}} or {{{{TTTT}}}}.
• The selected item is highlighted.
• When you have made all required settings, press the {{{{OK}}}} key. If the {{{{OK}}}}
key is not pressed, the new settings might be canceled.
• Press the {{{{Cancel}}}} key to cancel the new settings. The previous display ap-
pears.
68
Function List
----Key Operator Code
When Key Operator Code is programmed and turned on, users have to enter a
programmed Key Operator Code (eight digits maximum) to operate the User
Tools. This prevents unauthorized people from changing settings.
Note
❒ You can turn the Key Operator Code on or off in “System Settings”.
❒ When you set the Key Operator Code to active, enter a code (eight digits max-
imum) using the number keys and select [Partial] or [All] to limit access.
• When [Partial] is selected:
Only Key Operator Tools are protected with a Key Operator Code.
• When [All] is selected:
Key Operator Tools and User Tools are protected with a Key Operator
Code.
Press the {{{{User Tools/Counter}}}} key.
A
B Press [Fax Features].
If you have selected [All], proceed to step D.
C Press [Key Operator Tools].
D Enter a Key Operator Code (eight digits maximum) using the number keys.
6
Press the {{{{OK}}}} key.
E
Note
❒ If you enter a Key Operator Code not programmed, the display will return
to that of step D.
69
Facsimile Features
On Hook Dial
Accessing User Tools (Facsimile Features)
Customize the facsimile settings according to the operations to be frequently performed.
Note
Select [Fax Features] using {{{{UUUU}}}} or
BBBB
{{{{TTTT}}}}, and then press the {{{{OK}}}} key.
❒ The machine allows you to change
the facsimile defaults in a mode
that is not the facsimile mode. After changing the defaults, select
facsimile mode again. This section
describes the facsimile defaults
that the machine allows you to customize.
❒ Customized facsimile defaults are
kept until the defaults are changed
again. The new settings are not
The following shows the example
of [On Hook Release Time] selected
under [General Settings/Adjust].
Select [General Settings/Adjust] us-
CCCC
ing {{{{UUUU}}}} or {{{{TTTT}}}}, and then press the
{{{{OK}}}} key.
canceled by turning off the main
power switch or the Operation
6
switch or pressing the {{{{Clear
Modes}}}} key.
Reference
For the items that can be changed
using System Settings, see "User
Tools (System Settings)", General
Select [On Hook Release Time] using
DDDD
{{{{UUUU}}}} or {{{{TTTT}}}}, and then press the
{{{{OK}}}} key.
Settings Guide.
Press the {{{{User Tools/Counter}}}} key.
AAAA
The main menu display for default
settings appears.
70
Clear
Modes
Clear/Stop
AAN115F
On Hook Dial
Note
User Tools/
Counter
ABC DEF
❒ With a Key Operator Code pro-
grammed, changing the default
causes the Key Operator Code
entry display to appear. If this
happens, enter the programmed code first. For the Key
Operator Code, see the General
Settings Guide.
The corresponding setting display
appears.
Reference
p.67 “Function List”
Follow the displayed instructions
On Hook Dial
On Hook Dial
EEEE
to change the default, and then
press the {{{{OK}}}} key.
Depending on the menu, you may
need to repeat step
.
E
When you have selected the print
menu, press the {{{{Start}}}} key to
print.
Accessing User Tools (Facsimile Features)
Print List/Report
❖❖❖❖ Print Journal
Use this function to print the journal.
A Select [Print Journal] using {
or {{{{TTTT}}}}, and then press the {{{{OK}}}}
key.
{{{UUUU}}}
}
Note
❒ If you make a mistake, repeat
from step D.
Quitting Default Settings
After changing the defaults, press
AAAA
the {{{{Cancel}}}} key several times.
The standby display appears.
Cancel
Duplex
Combine/
Sort
Series
Lighter Darker
Note
❒ You can also press the {{{{User
Tools/Counter}}}} key again to di-
rectly return to the standby display.
Original
Tex t
Photo
OK
AAN123F
Note
❒ If the machine is currently
printing other documents,
you cannot proceed to the
next step until it stops.
Press the {{{{Start}}}} key.
B
On Hook Dial
Pause/
Redial
ABC DEF
PRS
OPER
MNOJKLGHI
WXYTUV
Enter
Clear/Stop
Start
Note
❒ Press the {{{{Clear/Stop}}}} key to
stop printing the journal.
❒ You can also print the journal
using the {{{{Job Information}}}}
key. See p.21 “Printing the
Journal”.
6
AAN107F
71
6
On Hook Dial
Facsimile Features
❖❖❖❖ Print TX Standby File List (Print
Transmission Standby File List)
Use this function to print the transmission standby file list.
A Select [Print TX Standby File List]
using {{{{UUUU}}}} or {{{{TTTT}}}}, and then
press the {{{{OK}}}} key.
Note
❒ If the machine is currently
printing other documents,
you cannot proceed to the
next step until it stops.
B Press the {
On Hook Dial
Pause/
Redial
{Start}}}} key.
{{
ABC DEF
PRS
OPER
MNOJKLGHI
WXYTUV
Enter
Clear/Stop
Start
AAN107F
Note
❒ Press the {{{{Clear/Stop}}}} key to
stop printing the TX standby
file list.
❒ You can also print the trans-
mission standby file list using the {{{{Job Information}}}} key.
See p.15 “Printing a List of
Files in Memory (Print TX
Standby File List)”.
General Settings/Adjust
❖❖❖❖ Adjust Sound Volume
See p.65 “Adjusting the Volume”,
Facsimile Reference <Basic Features>.
• On Hook Mode
• At Transmission
• At Reception
• At Dialing
• At Printing
❖❖❖❖ Program Fax Information
See p.59 “Initial Settings and Adjustments”, Facsimile Reference <Ba-
sic Features>.
• Fax Header
• Own Name
• Own Fax Number
❖❖❖❖ On Hook Release Time
Use this function to specify a time
to cancel On Hook mode after you
transmit using On Hook dialing.
• 1 minute
• 3 minutes
• 5 minutes
• 10 minutes
❖❖❖❖ Set User Function Key
Frequently used functions programmed as User Function keys
are shown on the menu immediately after the power is turned on.
The User Function keys can be programmed with the following functions:
• Print Journal
• TX File Status (Transmission
File Status)
• RX File Status (Reception File
Status)
• 2 Sided TX (Two-sided Transmission)
• Print Fax Header
• Forwarding
• Switch Reception Mode
• Start Manual Reception
72
Accessing User Tools (Facsimile Features)
• TX by User Code (Transmission
by User Code)
• Transmission Stamp
• E-mail Options
• Print TX Status Report (Print
Transmission Status Report)
• Manual E-mail Reception
A Select User Function key you
want to program.
B Select the function you want to
program in the User Function
key.
Reception Settings
❖❖❖❖ Switch Reception Mode
Specify the method for receiving
fax messages.
• Manual Reception
• Auto Reception
❖❖❖❖ Authorized Reception
Specify whether or not unwanted
fax messages are to be screened
out.
• On
• Off
❖❖❖❖ Forwarding
Specify whether or not received
fax messages are to be forwarded
to a programmed receiver.
• On
• Off
❖❖❖❖ Checkered Mark
Specify whether or not a checkered
mark is to be printed on the first
page of received fax messages.
• On
• Off
❖❖❖❖ Center Mark
Specify whether or not a center
mark is to be printed halfway
down the left side and at the top
center of each page received.
• On
• Off
❖❖❖❖ Print Reception Time
Specify whether or not received date
and time are to be printed at the
bottom of received fax messages.
• On
• Off
E-mail Settings
❖❖❖❖ Internet Fax Settings
You can select to display [] or
not. When you want to send an Internet Fax, set On to display the
icon.
• On
• Off
❖❖❖❖ Maximum E-mail Size
Make this setting when you want
to limit the size of e-mail messages
that are transmitted, if receivers
limit e-mail size, or you cannot
send large size e-mail for some reason. When this function is set to on,
transmission of e-mail that exceeds
the set size is aborted.
• On
• Off
Note
❒ When e-mail exceeds the
maximum file size, an Error
Report is output, and the email is deleted.
❒ Even when e-mail does not
exceed the size limit, it may
be rejected if it does not meet
the requirements of the server settings.
6
73
Facsimile Features
A Select [On] using {
and then press the {{{{OK}}}} key.
} or {{{{TTTT}}}},
{{{UUUU}}}
Note
❒ No Error Report is output even
when e-mail is discarded.
A Select [On] using {
} or {{{{TTTT}}}},
{{{UUUU}}}
and then press the {{{{OK}}}} key.
B Enter the maximum e-mail
size using the number keys.
Enter the sending e-mail ad-
B
dress with transmission permission.
Note
❒ Maximum e-mail size can
be between 64 and 8586
KB.
6
C Press the {
{OK}}}} key.
{{
C Press the {
{OK}}}} key.
{{
❖❖❖❖ SMTP RX File Delivery (SMTP Recep-
tion File Delivery)
This function is available on systems that allow routing of e-mail
received via SMTP. See p.42 “Rout-
ing E-mail Received via SMTP”.
• On
• Off
When an authorized e-mail address is set, e-mail received from
addresses that do not match the
authorized address is discarded,
and an error message is returned
to the SMTP server.
The authorized e-mail address is
compared with the addresses of email originators, as illustrated by
the following examples.
When the authorized e-mail address is set to "@aaa.abcd.com":
abc@aaa.abcd.com - accepted
def@aaa.xyz.com - not accepted
abc@abcd.com - not accepted
74
7. Key Operator Setting
Key Operator Tools List
You can also set the line type for the machine connection, program Memory
Lock ID, fax destinations, and many other items. In addition, you can check the
number of documents transmitted and received.
Function name Description Reference
Communication Page Count Checks the transmission and
Memory Lock Switches the Memory Lock to
Forwarding Transfers received messages
Parameter Setting Allows you to change and
Program Special Sender By programming particular
Program Memory Lock ID Programs an ID required for
Select Dial/Push Phone Selects a line type when you
reception, and totals on the
display.
on or off. To use it, program
an ID for printing a message
received in Memory Lock
mode.
to a programmed receiver
(forwarding destination).
print the function settings to
meet your needs.
receivers as Special Sender in
advance, you can have Speci al
Senders treated differently.
Memory Lock reception.
connect the machine to a G3
analog line.
Note
❒
This function is not available in some areas.
G3 Analog Line Selects whether you connect
RDS On/Off Allows various settings over
the machine to a PABX that requires an additional dial number or to the telephone
network.
the telephone line from the
service station.
p.76 “Counters”
p.79 “Memory Lock”
p.76 “Forwarding”
p.80 “User Parameters”
p.91 “Programming/ Changing Special Senders”
p.97 “Programming a Memory Lock ID”
p.98 “Selecting Dial/Push
Phone”
p.98 “G3 Analog Line”
p.100 “RDS (Remote Diagnostic System)”
75
Key Operator Setting
On Hook Dial
Using Key Operator Settings
Select [Communication Page Count]
Counters
This function allows you to check the
total number of pages transmitted
and received on the display.
• Transmissions:
Total number of transmitted pages
• Receptions:
Total number of received pages
Press the {{{{User Tools/Counter}}}} key.
AAAA
DDDD
using {{{{UUUU}}}} or {{{{TTTT}}}}, and then press
the {{{{OK}}}} key.
After checking the display, press
EEEE
the {{{{User Tools/Counter}}}} key.
User Tools/
Counter
On Hook Dial
Select [Fax Features] using {{{{UUUU}}}} or
BBBB
{{{{TTTT}}}}, and then press the {{{{OK}}}} key.
ABC DEF
7
Select [
CCCC
{{{{UUUU}}}} or {{{{TTTT}}}}, and then press the
{{{{OK}}}} key.
Key Operator Tools
Clear
Modes
Clear/Stop
AAN115F
] using
The standby display appears.
Forwarding
This function allows you to have messages printed on the machine, and
sent to a specified End Receiver.
This is useful if, for example, you are
visiting another office and would like
a copy of your messages to be sent to
that office.
Preparation
To use this function, set Forwarding under Reception Settings to
ON (enable). See p.73 “Reception
Settings”
Limitation
❒ The Forwarding function does not
forward messages received with
Memory Lock.
❒ You can select end receivers only
from among destinations programmed in the Address Book.
76
Using Key Operator Settings
On Hook Dial
Note
❒ An e-mail address can be set as the
forwarding destination.
❒ If you do not program an End Re-
ceiver, the machine performs
printing but not forwarding even
with the Forwarding function On.
❒ You can program one of the User
Function keys with operations for
this function. You can then switch
the function on or off merely by
pressing the User Function key.
❒ If you want to change End Receiv-
ers separately according to senders, specify End Receivers for each
special sender in “Special Senders
to Treat Differently”. You can program one receiver per Special
Sender. Received messages from
unspecified senders will be forwarded to the End Receiver specified here. See p.89 “Special
Senders to Treat Differently”.
❒ One receiver only can be specified
using this function. For multiple
receivers, use Group Dial.
❒ You can specify whether or not to
print forwarded messages. See
p.80 “User Parameters” (switch 11,
bit 6).
❒ Deleting a destination specified as
an end receiver from the Address
Book causes the settings for the
end receiver to be deleted. If this is
the case, reprogram the end receiver. If the destination has been
changed, a message is transmitted
to the new destination.
Programming an End Receiver
Press the {{{{User Tools/Counter}}}} key.
AAAA
User Tools/
Counter
On Hook Dial
Select [Fax Features] using {{{{UUUU}}}} or
BBBB
ABC DEF
Clear
Modes
Clear/Stop
{{{{TTTT}}}}, and then press the {{{{OK}}}} key.
Select [Key Operator Tools] using
CCCC
{{{{UUUU}}}} or {{{{TTTT}}}}, and then press the
{{{{OK}}}} key.
Select [Forwarding] using {{{{UUUU}}}} or
DDDD
{{{{TTTT}}}}, and then press the {{{{OK}}}} key.
Select [On] using {{{{UUUU}}}} or {{{{TTTT}}}}, and
EEEE
then press the {{{{OK}}}} key.
AAN115F
7
77
Key Operator Setting
On Hook Dial
Note
❒
If there is an End Receiver already
programmed, a receiver name is
shown. If you want to change the
{{{{
receiver, press the
key and proceed to step F.
❒ To cancel Forwarding, press the
{{{{Cancel}}}} key and proceed to
step
.
G
Specify an End Receiver using the
FFFF
Quick Dial key or searching by
the destination list, and then
press the {{{{OK}}}} key.
See p.38 “Searching for a Destination”, Facsimile Reference <Basic
Features>.
Press the {{{{User Tools/Counter}}}} key.
GGGG
The standby display appears.
Clear/Stop
}}}}
Select [Forwarding] using {{{{UUUU}}}} or
DDDD
{{{{TTTT}}}}, and then press the {{{{OK}}}} key.
Select [Off], using {{{{UUUU}}}} or {{{{TTTT}}}}, and
EEEE
then press the {{{{OK}}}} key.
Press the {{{{User Tools/Counter}}}} key.
FFFF
The standby display appears.
Forwarding Mark
Quitting the forwarding function
7
Press the {{{{User Tools/Counter}}}} key.
AAAA
User Tools/
Counter
On Hook Dial
Select [Fax Features] using {{{{UUUU}}}} or
BBBB
{{{{TTTT}}}}, and then press the {{{{OK}}}} key.
ABC DEF
Clear
Modes
Clear/Stop
AAN115F
You can print a Forwarding Mark on
the receiver's messages that have
been forwarded.
The receiver can distinguish between
forwarded messages and usual receptions.
Note
❒ You can specify whether or not to
print a Forwarding Mark in the
User Parameters. See p.80 “User
Parameters” (switch 02, bit 0).
78
Select [Key Operator Tools] using
CCCC
{{{{UUUU}}}} or {{{{TTTT}}}}, and then press the
{{{{OK}}}} key.
Memory Lock
On Hook Dial
When you switch Memory Lock on,
received messages are stored in memory and not printed automatically.
When a message is received in the
Memory Lock mode, the Receive File
indicator blinks. To print this message, enter the Memory Lock ID. A
user without the ID cannot print the
message. This prevents unauthorized
users from seeing the message.
Preparation
To use Memory Lock, program the
Memory Lock ID, and then switch
Memory Lock on. See p.97 “Pro-
gramming a Memory Lock ID”.
Note
❒ To store incoming documents
from Special Senders only in Memory Lock, program each sender
with “Special Senders to Treat Differently”. See p.89 “Special Senders to Treat Differently”.
Using Key Operator Settings
Select [Key Operator Tools] using
CCCC
{{{{UUUU}}}} or {{{{TTTT}}}}, and then press the
{{{{OK}}}} key.
Select [Memory Lock] using {{{{UUUU}}}} or
DDDD
{{{{TTTT}}}}, and then press the {{{{OK}}}} key.
Select [On] or [Off], using {{{{UUUU}}}} or
EEEE
{{{{TTTT}}}}, and then press the {{{{OK}}}} key.
7
Press the {{{{User Tools/Counter}}}} key.
AAAA
User Tools/
Counter
On Hook Dial
Select [Fax Futures] using {{{{UUUU}}}} or
BBBB
ABC DEF
Clear
Modes
Clear/Stop
{{{{TTTT}}}}, and then press the {{{{OK}}}} key.
AAN115F
Note
❒ To cancel this setting, press the
{{{{Cancel}}}} key. The display returns to that of step
Press the {{{{User Tools/Counter}}}} key.
FFFF
.
D
The standby display appears.
79
Key Operator Setting
User Parameters
User Parameters allow you to customize various settings to suit your needs.
To change function settings, set the User Parameter Switches.
Preparation
Access to some User Parameter Settings requires other settings be made beforehand.
❖❖❖❖ Switches and Bits
Each User Parameter has a set of switches, and each of the switches consist of
eight bits, whose values are “0”or “1”. The right most bit is bit 0 and the left
most is bit 7. You can adjust the settings to match your needs by switching the
value of bits between “0”and“1”.
Switch 02 0 0111011
↓↓↓↓↓↓↓↓
76543210
❖❖❖❖ User Parameter List
User Parameter Switches are outlined below.
Switch Bit Item 0 1
7
02 0 Forwarding Mark Off On
3TSI Print Off On
03 0 Automatic printing of the
Memory Transmission Result
Report
2 Automatic printing of the
Memory Storage Report
5 Automatic printing of the Im-
mediate Transmission Result
Report
7 Automatic printing of the
Journal
04 7 Include a portion of the image
on reports
Off On
Off On
Off On
Off On
Off On
80
Using Key Operator Settings
Switch Bit Item 0 1
05 0 Receive Service Call (SC)
Condition (Substitute Reception during service call)
2, 1 Substitute the reception when the machine cannot print (because all pa-
per trays have run out of paper, toner is empty, or all paper trays are out
of order)
00: Enabled unconditionally (Free)
01: Enabled when Own Name/Own Fax Number is received
10: Enabled for Polling ID match
11: Disabled (Reception off)
5 Just Size Printing Off On
7 Empty tray alert (Paper Emp-
ty Warning) even when one
paper tray is empty
07 2 Parallel Memory Transmis-
sion
08 2 Authorized Reception Type Receiving from
10 1 Combine two originals Off On
3 Page reduction when printing Off On
11 2 Detection of Blank Sheet
Transmission
6 Local print when forwarding Off On
14 0 Print documents received
with Auto Power-On Reception (Night Printing mode)
1 Long Document Transmis-
sion (Well Log)
2 Batch Transmission Off On
3 Reset when function changed Off On
7 System Parameter List Trans-
mission
17 2 Whether you need to press
[Add Dest] after entering a
Quick Dial/Group Dial when
broadcasting
7 Receive me ssages by pressing
the {{{{Start}}}} key when originals
are not set.
Possible
(Substitute RX)
Off On
Off On
only specified
senders
Off On
Immediate printing (On)
Off On
Off On
Not necessary Necessary
Off (The machine
does not receive
messages by press-
ing the {{{{Start}}}}
key.)
Not possible
(Reception off)
Receiving all messages except those
from specified
senders
When turning on
the operation
switch (Off)
On (The machine
receives messages
by pressing the
{{{{Start}}}} key .)
7
81
Key Operator Setting
Switch Bit Item 0 1
18 0 Print date with Fax Header Off On
1 Print transmitter origin with
Fax Header
2 Print file number with Fax
Header
3 Print page number with Fax
Header
19 1 Sort Journal by line type Off On
20 0 Automatic printing of the
5, 4, 3, 2
7
21 0 Print results of sending Re-
32 0 Forwarding Priority Selection
LAN-Fax Error Report
1 Reprint documents that could
not be printed using LAN-Fax
Driver
Reprinting time of stored documents in memory that could not be printed using LAN-Fax Driver when document reprint (switch 20, bit 1) has
been set to on.
0000: 0 minute / 0001: 1 minute / 0010: 2 minutes / 0011: 3 minutes /
0100: 4 minutes / 0101: 5 minutes / 0110: 6 minutes / 0111: 7 minutes /
1000: 8 minutes / 1001: 9 minutes / 1010: 10 minutes / 1011: 11 minutes
/ 1100: 12 minutes / 1101: 13 minutes / 1110: 14 minutes / 1111: 15 minutes
7 LAN-Fax error mail notifica-
tion
turn Receipt Request message
1 Respond to e-mail reception
acknowledgment request
4 Transmit Journal by E-mail Off On
6 Not displaying Network Er-
rors
7 Transmit Error Mail Notifica-
tion
for Fax number or e-mail address
Off On
Off On
Off On
Off On
Off On
Off On
Off On
Off On
Off On
On Off
Fax number has
priority
E-mail address has
priority
82
Changing the User Parameters
On Hook Dial
Important
❒ We recommend you print and
keep a User Parameter list when
you program or change a User Parameter. See p.84 “Printing the
User Parameter List”.
❒ Do not change any bit switches
other than those shown on the previous pages.
Press the {{{{User Tools/Counter}}}} key.
AAAA
Using Key Operator Settings
Select [Parameter Setting] using {{{{UUUU}}}}
EEEE
or {{{{TTTT}}}}, and then press the {{{{OK}}}}
key.
Select the switch number you
FFFF
want to change using {{{{UUUU}}}} or {{{{TTTT}}}},
and then press the {{{{OK}}}} key.
User Tools/
Counter
On Hook Dial
Select [Fax Features] using {{{{UUUU}}}} or
BBBB
{{{{TTTT}}}}, and then press the {{{{OK}}}} key.
Select [Key Operator Tools] using
CCCC
{{{{UUUU}}}} or {{{{TTTT}}}}, and then press the
{{{{OK}}}} key.
Select [Parameter Setting] using {{{{UUUU}}}}
DDDD
or {{{{TTTT}}}}, and then press the {{{{OK}}}}
key.
ABC DEF
Clear
Modes
Clear/Stop
AAN115F
Select the bit number you want to
GGGG
change.
When the bit number is pressed,
the current value switches between 1 and 0.
Note
❒ Repeat from step
another bit number for the same
switch.
Press the {{{{OK}}}} key.
HHHH
Note
❒ To cancel these settings, press
the {{{{Cancel}}}} key. The display returns to that of step
Repeat steps
IIII
the switch settings.
and
FFFF
to change
G
.
F
to change
GGGG
7
After all the settings are finished,
JJJJ
press the {{{{User Tools/Counter}}}} key.
The standby display appears.
83
Key Operator Setting
On Hook Dial
Printing the User Parameter List
Print this list to see the current User
Parameter settings. However, only
items of importance or often-used
items are included in the list.
Press the {{{{User Tools/Counter}}}} key.
AAAA
Select [Parameter Setting List] using
EEEE
{{{{UUUU}}}} or {{{{TTTT}}}}, and then press the
{{{{OK}}}} key.
User Tools/
Counter
On Hook Dial
Select [
BBBB
{{{{TTTT}}}}, and then press the {{{{OK}}}} key.
Select [Key Operator Tools] using
CCCC
7
{{{{UUUU}}}} or {{{{TTTT}}}}, and then press the
{{{{OK}}}} key.
Select [Parameter Setting] using {{{{UUUU}}}}
DDDD
or {{{{TTTT}}}}, and then press the {{{{OK}}}}
key.
ABC DEF
Fax Features
Clear
Modes
Clear/Stop
AAN115F
] using {{{{UUUU}}}} or
Note
❒ To cancel printing a list, press
the {{{{Cancel}}}} key. The display returns to that of step
Press the {{{{Start}}}} key.
FFFF
Note
❒ To cancel printing a list after
pressing the {{{{Start}}}} key, press
the {{{{Clear/Stop}}}} key. The display
returns to that of step
Press the {{{{User Tools/Counter}}}} key.
GGGG
The standby display appears.
.
D
.
E
84
Using Key Operator Settings
Home Position
Items used for transmitting documents can be set as the home positions. When
documents are scanned and transmission is completed, items automatically return to their home positions.
❖❖❖❖ Home Position Setting Functions
• Image Density
Allows one of five image density steps to be set as the home position. See
p.31 “Image Density (Contrast)”, Facsimile Reference <Basic Features>.
• Resolution
Allows either Standard, Details, or Fine to be set as the home position. See
p.29 “Resolution”, Facsimile Reference <Basic Features>.
• Original Type
Allows either Text or Photo to be set as the home position. See p.30 “Orig-
inal Type”, Facsimile Reference <Basic Features>.
• Home Position
Enables or disables the home position settings. When Home Position is set
to on, the home position settings are enabled and items return to their
home positions when scanning and transmission are completed.
• Transmission Stamp
Allows the transmission stamp as the home position to be set to on or off.
See p.29 “Stamp”.
• Transmission Mode
Allows either Immediate Transmission or Memory Transmission to be set
as the home position. See p.13 “Transmission Modes”, Facsimile Reference
<Basic Features>.
• Label Insertion
Allows the label insertion as the home position to be set to on or off. See
p.11 “Label Insertion”.
• Auto Reduce
Allows the auto reduce as the home position to be set to on or off. When
set to on, if the receiver's paper is smaller than the paper you are sending
on, the message is automatically reduced to fit onto the paper available at
the other end.
7
85
Key Operator Setting
Important
❒ If you turn this function off, the scale of the original is maintained and
some parts of the image may be lost at the other end.
• Fax Header
Allows the fax header as the home position to be set to on or off. See p.10
“Fax Header Print”.
❖❖❖❖ Home Position Parameter List
Switch Bit Item 0 1
00 3,2,1 Image density
000: Normal density
001: The lightest density
010: The darkest density
101: Lighter density
7
01 1,0 Original type
02 0 Transmission stamp Off On
110: Darker density
5,4 Resolution
00: Standard
01: Detail
10: Fine
00: Text
01: Photo
7 Home positioning Off On
1 Transmission mode Memory
transmission
2 Label insertion Off On
4Auto Reduce Off On
6,5 Fax header
00: OFF
01: ON
Immediate
transmission
86
Using Key Operator Settings
On Hook Dial
Note
❒ For details about setting parameters, see p.80 “User Parameters”.
Follow the procedure below to set the home position parameters.
Important
❒ Do not change any bit switches other than those shown in the above table.
Press the {{{{User Tools/Counter}}}} key.
AAAA
User Tools/
Counter
On Hook Dial
Select [Fax Features] using {{{{UUUU}}}} or {{{{TTTT}}}}, and then press the {{{{OK}}}} key.
BBBB
Select [Key Operator Tools] using {{{{UUUU}}}} or {{{{TTTT}}}}, and then press the {{{{OK}}}} key.
CCCC
Select [Parameter Setting] using {{{{UUUU}}}} or {{{{TTTT}}}}, and then press the {{{{OK}}}} key.
DDDD
ABC DEF
Clear
Modes
Clear/Stop
AAN115F
7
Select [Home Position] using {{{{UUUU}}}} or {{{{TTTT}}}}, and then press the {{{{OK}}}} key.
EEEE
87
Key Operator Setting
Select the switch number you want to change using the scroll keys, and
FFFF
then press the {{{{OK}}}} key.
Select the bit number you want to change.
GGGG
When you press the bit number, the value switches between 1 and 0.
Note
❒ Repeat from step
Press the {{{{OK}}}} key.
HHHH
To cancel these settings, press the {{{{Cancel}}}} key. The display returns to that of
.
step
F
to change another bit number for the same switch.
G
7
Repeat steps
IIII
When all the settings are made, press the {{{{User Tools/Counter}}}} key.
JJJJ
The standby display appears.
to
to change the switch settings.
FFFF
HHHH
88
Special Senders to Treat
Differently
By programming particular receivers
in advance, you can set the following
function for each receiver:
• Authorized Reception
• Forwarding
• Memory Lock
Use the Own Name or Own Fax
Number to program your receivers. If
the receiver has a machine of the
same manufacturer, program an Own
Name that has already been programmed as a receiver. If the machine
is not of the same manufacturer, use
Own Fax Number. You can apply the
same settings to all programmed
numbers. You can then customize the
settings for individual numbers as
necessary using the Special Sender
Registration function.
The following items can be programmed.
• Special Senders (Up to 30). A maximum of 24 characters for each
name.
• Full/ Partial agreement
When you program own names
and facsimile names for multiple
destinations, you can program a
common sequence of characters to
identify destinations using Partial
agreement.
Using Key Operator Settings
❖❖❖❖ Using a Full agreement
Destination to be
programmed
(Own Name)
NEW YORK
BRANCH
HONG KONG
BRANCH
SYDNEY
BRANCH
Number of
programmed
identifications
3
❖❖❖❖ Using a Partial agreement
Destination to be
programmed
(Own Name)
BRANCH 1
Note
Number of
programmed
identifications
❒ You can program up to 30 wild
cards.
❒ Spaces are ignored when identi-
fications are compared.
❒ You can use wild cards for the
following functions:
• See p.91 “Programming/
Changing Special Senders”.
• See p.92 “Authorized RX
(Authorized Reception)”.
• See p.92 “Forwarding”.
• See p.93 “Memory Lock”
Limitation
❒ You cannot program senders as
Special Senders if they do not have
Own Name or Own Fax Number
programmed.
7
89
Key Operator Setting
Note
❒ You can program up to 24 charac-
ters for the sender.
❒ You can check Own Name and
Own Fax Number using the Journal. You can check programmed
Special Senders using the specified
sender list. See p.21 “Printing the
Journal”. See p.96 “Printing the
Special Sender List”.
❒ If you set "Authorized Reception"
to "Off” for the Special Sender
function in “Initial Set Up”, the settings will be the same as the Reception Settings. See p.73 “Reception
Settings”.
❒ You cannot use the following func-
tions with Internet Fax receptions.
• Authorized Reception
• Memory Lock
❒ To use the Forwarding, with Inter-
7
net Fax receptions, program the email address of the sender.
❒ To search by partial matching, en-
ter the first characters of the e-mail
address (up to the 24th) to use as
the destination name.
❖❖❖❖ Authorized Reception
Use this function to limit incoming
senders. The machine only receives faxes from programmed
Special Senders, and therefore, it
helps you screen out unwanted
messages, such as junk mail, and
saves wasting fax paper.
Note
❒ To use this function, program
the Special Senders function,
and then select “On” in “Autho-
rized Reception” with “Recep-
tion Settings”. See p.73
“Reception Settings”. See p.80
“User Parameters” (switch 08,
bit 2).
❒ Without programming Special
Senders, the Authorized RX
function will not work, even if
you select “On”.
❒ You can select to receive only
from programmed senders or
receive only from senders other
than those programmed in User
Parameters. See p.80 “User Parameters” (switch 08, bit 2).
❒ You can change Special Senders
in the same way as you program them.
❖❖❖❖ Forwarding
Use this function to print received
messages, and then transfer them
to those receivers programmed beforehand.
It is also possible to forward faxes
sent only by senders programmed
as Special Senders.
Note
❒ If the special sender setting is
incorrect, Memory Transmission will not be made, even
though “Forwarding” appears
on the standby display.
❒ To use this function, program
your Special Senders, and then
select “On” for “Forwarding” in
“Reception Settings”. See p.73
“Reception Settings”.
If you specify “On” in “Forward-
❒
ing” and select
, the fax message will be
tings]
forwarded to the other ends programmed in “Specify End Receiver”. See
❒ If you do not program any Spe-
cial Senders, the machine transfers all incoming documents to
the other end specified in “Spec-
ify End Receiver”.
❒ You can program e-mail ad-
dress as the receiver.
[Same as basic set-
p.76 “Forwarding”.
90
Using Key Operator Settings
On Hook Dial
❖❖❖❖ Memory Lock
Use this function to store incoming
documents from programmed
senders (Special Senders) in memory without printing them. People
without the Memory Lock ID cannot print the documents, and
therefore this function is useful for
receiving confidential documents.
If you do not program any senders,
the machine receives fax message
from all senders using Memory
Lock reception.
Reference
p.97 “Programming a Memory
Lock ID”
Limitation
❒ If you program the same sender
in Memory Lock and Forwarding, Forwarding is disabled.
Programming/ Changing Special Senders
Press the {{{{User Tools/Counter}}}} key.
AAAA
User Tools/
Counter
On Hook Dial
Select [Fax Features] using {{{{UUUU}}}} or
BBBB
ABC DEF
Clear
Modes
Clear/Stop
AAN115F
{{{{TTTT}}}}, and then press the {{{{OK}}}} key.
Select [Key Operator Tools] using
CCCC
{{{{UUUU}}}} or {{{{TTTT}}}}, and then press the
{{{{OK}}}} key.
Select [Program Special Sender] us-
DDDD
ing {{{{UUUU}}}} or {{{{TTTT}}}}, and then press the
{{{{OK}}}} key.
Select [Program/Change] using {{{{UUUU}}}}
EEEE
or {{{{TTTT}}}}, and then press the {{{{OK}}}}
key.
Select the destination to program
FFFF
or change using {{{{UUUU}}}} or {{{{TTTT}}}}, and
then press the {{{{OK}}}} key.
7
When programming a new Special
Sender, select [*Not Programmed] us-
ing {{{{UUUU}}}} or {{{{TTTT}}}}, and then press the
{{{{OK}}}} key.
91
Key Operator Setting
Enter a destination name using
GGGG
the number keys, and then press
the {{{{OK}}}} key.
Enter a destination name using
Own Name or Own Fax Number.
Authorized RX (Authorized
Reception)
A Select [Authorized RX] using {{{{UUUU}}}}
or {{{{TTTT}}}}, and then press the {{{{OK}}}}
key.
Reference
“Entering Text”, General Set-
tings Guide
Select [Full Agreement] or [Partial
HHHH
Agreement] using {{{{UUUU}}}} or {{{{TTTT}}}}, and
then press the {{{{OK}}}} key.
7
Select the item you want to pro-
IIII
gram using {{{{UUUU}}}} or {{{{TTTT}}}}, and then
press the {{{{OK}}}} key.
Note
❒ You must select only the item
you want to program.
❒ To cancel these settings, press
the {{{{Cancel}}}} key. The display returns to that of step
.
E
B Select [On] or [Off], using {{{{UUUU}}}} or
{{{{TTTT}}}}, and then press the {{{{OK}}}}
key.
Note
❒ After you perform step
"Authorized Reception" of
“Reception Settings” to "On".
See p.73 “Reception Settings”.
Forwarding
A Select [Forwarding] using {{{{UUUU}}}} or
{{{{TTTT}}}}, and then press the {{{{OK}}}}
key.
J
, set
92
Loading...