Ricoh AFICIO 2020, AFICIO 2016, AFICIO 2020D User Manual
Printer/Scanner Unit
Type 2018
Operating Instructions
Scanner Reference
Network Scanner
Preparations for Use as a Network Scanner
Setting Originals
Sending Scan Files by E-mail
Using the Network Delivery Scanner Function
Using the Network TWAIN Scanner Function
Appendix
Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the Safety
Information in the "Copy Reference" before using the machine.
Introduction
This manual contains detailed instructions and notes on the operation and use of this machine. For your
safety and benefit, read this manual carefully before using the machine. Keep this manual in a handy
place for quick reference.
The scanner function is available when the Printer/Scanner option is installed in the machine.
Caution:
Use of controls or adjustments or performance of procedures other than those specified in this manual
might result in hazardous radiation exposure.
Two kinds of size notation are employed in this manual. With this machine refer to the metric version.
Manuals for This Machine
The following manuals describe the operational procedures of this machine. For
particular functions, see the relevant parts of the manual.
Note
❒ The manuals provided are specific to machine type.
❒ Adobe Acrobat Reader is necessary to view the manuals as a PDF file.
❒ Three CD-ROMs are provided:
• CD-ROM 1 "Operating Instructions for Printer / Scanner"
• CD-ROM 2 "Scanner Driver & Document Management Utilities"
• CD-ROM 3 "Operating Instructions for General Settings and Facsimile"
❖❖❖❖ General Settings Guide (PDF file - CD-ROM3)
Provides an overview of the machine and describes System Settings (paper
trays, Key Operator Tools, etc.), and troubleshooting.
Refer to this manual for Address Book procedures such as registering fax
numbers, e-mail addresses, and user codes.
❖❖❖❖ Network Guide (PDF file - CD-ROM1)
Describes procedures for configuring the machine and computers in a network environment.
❖❖❖❖ Copy Reference
Describes operations, functions, and troubleshooting for the machine's copier
function.
❖❖❖❖ Facsimile Reference <Basic Features>
Describes operations, functions, and troubleshooting for the machine's facsimile function.
❖❖❖❖ Facsimile Reference <Advanced Features>(PDF file - CD-ROM3)
Describes advanced functions and settings for key operators.
❖❖❖❖ Printer Reference 1
Describes system settings and operations for the machine's printer function.
❖❖❖❖ Printer Reference 2 (PDF file - CD-ROM1)
Describes operations, functions, and troubleshooting for the machine's printer function.
❖❖❖❖ Scanner Reference (this manual) (PDF file - CD-ROM1)
Describes operations, functions, and troubleshooting for the machine's scanner function.
i
❖❖❖❖ Manuals for DeskTopBinder Lite
DeskTopBinder Lite is a utility included on the CD-ROM labeled "Scanner
Driver & Document Management Utilities".
• DeskTopBinder Lite Setup Guide (PDF file - CD-ROM2)
Describes the installation of DeskTopBinder Lite, and the operating environment for DeskTopBinder Lite in detail. This guide can be displayed
from the [Setup] dialog box when DeskTopBinder Lite is installed.
• DeskTopBinder Lite Introduction Guide (PDF file - CD-ROM2)
Describes operations with DeskTopBinder Lite and provides an overview
of its functions. This guide is added to the [Start] menu when DeskTopBinder Lite is installed.
• Auto Document Link Guide (PDF file - CD-ROM2)
Describes operations and functions of Auto Document Link installed with
DeskTopBinder Lite. This guide is added to the [Start] menu when DeskTopBinder Lite is installed.
❖❖❖❖ Manuals for ScanRouter V2 Lite
ScanRouter V2 Lite is a utility included on the CD-ROM labeled "Scanner
Driver & Document Management Utilities".
• ScanRouter V2 Lite Setup Guide (PDF file - CD-ROM2)
Describes the installation of ScanRouter V2 Lite, settings, and the operating environment for ScanRouter V2 Lite in detail. This guide can be displayed from the [Setup] dialog box when ScanRouter V2 Lite is installed.
• ScanRouter V2 Lite Management Guide (PDF file - CD-ROM2)
Describes delivery server management and operations, and provides an
overview of ScanRouter V2 Lite functions. This guide is added to the [Start]
menu when ScanRouter V2 Lite is installed.
❖❖❖❖ Other manuals
• PostScript3 Supplement (PDF file - CD-ROM1)
• UNIX Supplement (available from an authorized dealer, or as a PDF file on
our Web site)
ii
TABLE OF CONTENTS
Manuals for This Machine......................................................................................i
How to Read This Manual .....................................................................................1
Symbols ..................................................................................................................... 1
Names of Major Options ............................................................................................ 2
1. Network Scanner
Outline..................................................................................................................... 3
E-mail ......................................................................................................................... 3
Network Delivery Scanner..........................................................................................4
Network TWAIN Scanner ........................................................................................... 5
Control Panel..........................................................................................................6
Reading the Display and Using Keys .........................................................................8
2. Preparations for Use as a Network Scanner
Initial Scanner Setup .............................................................................................9
Scanner Features....................................................................................................... 9
Scan Settings ...........................................................................................................12
Destination List Settings........................................................................................... 14
Send Settings ...........................................................................................................14
Installing Software ...............................................................................................17
Auto Run Program ................................................................................................... 17
Software for Using a Network TWAIN Scanner ....................................................... 19
Software for Using the Network Delivery Scanner Function .................................... 20
DeskTopBinder Lite.................................................................................................. 21
Software Supplied on CD-ROM ...............................................................................21
3. Setting Originals
Placing Originals.................................................................................................. 27
Placing on the Exposure Glass ................................................................................28
Placing in the Auto Document Feeder ..................................................................... 29
Original Orientation and Scan Area ...................................................................31
For E-mail and a Network Delivery Scanner ............................................................ 31
For a Network TWAIN Scanner................................................................................33
Scanning Originals in Several Times using the Exposure Glass....................34
4. Sending Scan Files by E-mail
Preparation for Sending by E-mail .....................................................................35
E-mail Screen........................................................................................................... 36
Sending Scan Files by E-mail.............................................................................37
Procedure for Sending by E-mail ............................................................................. 37
Checking the Status of E-mail ............................................................................49
iii
5. Using the Network Delivery Scanner Function
Preparation for Delivering...................................................................................51
Network Delivery Scanner Screen ...........................................................................52
Delivering Scan Files...........................................................................................54
Delivery Procedure................................................................................................... 54
Checking the Status of Delivery.........................................................................64
6. Using the Network TWAIN Scanner Function
Preparation for Using the Network TWAIN Scanner.........................................65
Network TWAIN Scanner Screen............................................................................. 65
Scanning Originals ..............................................................................................66
Functions of the TWAIN Driver ................................................................................68
7. Appendix
Relationship between Resolution and File Size................................................69
When Using as E-mail or Network Delivery Scanner ............................................... 69
When Using as a Network TWAIN Scanner............................................................. 69
Max. Number of Addresses Which Can Be Specified ......................................70
Troubleshooting...................................................................................................71
When Scanning Is Not Performed as Expected .......................................................71
When the Delivery Function Does Not Work............................................................ 71
When an Error Message Appears on the Control Panel ..........................................72
When an Error Message Appears on the Client Computer ......................................74
Specifications.......................................................................................................77
INDEX......................................................................................................... 78
iv
How to Read This Manual
Symbols
In this manual, the following symbols are used:
Important
If this instruction is not followed, paper might be misfed, originals might be
damaged, or files might be lost. Be sure to read this.
Preparation
This symbol indicates the prior knowledge or preparations required before operating.
Note
This symbol indicates precautions for operation or actions to take after misoperation.
Limitation
This symbol indicates numerical limits, functions that cannot be used together,
or conditions in which a particular function cannot be used.
Reference
This symbol indicates a reference.
[]
Keys that appear on the machine's display panel.
[]
Keys and buttons that appear on the computer's display.
{}
Keys built into the machine's control panel.
{}
Keys on the computer's keyboard.
1
Names of Major Options
Major options of this machine are referred to as follows in this manual:
• Exposure Glass Cover
• Auto Document Feeder → ADF
• Auto Document Feeder capable of scanning both sides of a sheet → ARDF
• Printer/Scanner Unit Type 2018 → printer/scanner controller
The following software products are referred to using a general name:
• DeskTopBinder Lite and DeskTopBinder Professional
• ScanRouter V2 Lite, ScanRouter EX Professional
*
prise
→ the ScanRouter delivery software
*
Optional
*
→ DeskTopBinder
*
and ScanRouter EX Enter-
2
1. Network Scanner
Outline
By installing the printer/scanner controller, the machine can be used as a network scanner.
As a network scanner, the machine can send scan files by e-mail, operate as a network delivery scanner, and operate as a network TWAIN scanner.
Scan files that are attached to an e-mail can be sent using the e-mail system
through a LAN or the Internet.
Reference
p.35 “Sending Scan Files by E-mail”
1. This machine
Scan files that are attached to an e-mail
can be sent to an e-mail server.
2. E-mail server
An e-mail server is the SMTP server used
for an e-mail system. It transfers a received e-mail to a specified destination
through a LAN or the Internet.
AAH008S
3. Client computer
An e-mail with scan files attached is received from the e-mail server using email software.
Check the contents of the file with an application appropriate for the file type.
3
1
Network Scanner
Network Delivery Scanner
The machine is used as a delivery scanner with the ScanRouter delivery software. Scan files are stored in the delivery server and delivered to the folders of
client computers on the same network.
Reference
p.51 “Using the Network Delivery Scanner Function”
Note
❒ When the optional ScanRouter EX Professional is used, the machine can also
deliver scan files using e-mail, and the files can be viewed from a client computer using a Web browser.
1. This machine
Scan files are sent to the delivery server.
2. Delivery server
The ScanRouter delivery software is installed in this computer which is used as
a delivery server.
A received file is delivered to the in-tray
of the specified destination. (A in the figure). According to the settings of the intray, the file is stored in the in-tray or in a
Windows folder. (B in the figure)
4
AAH009S
3. Client computer
The contents of stored files can be
checked in the following ways:
• View the file in the in-tray using DeskTopBinder Lite to check the contents.
(C in the figure)
• Use Auto Document Link to receive
the file stored in the in-tray, and check
the contents with an application appropriate for the file type. (D in the
figure)
• Access the Windows folder where the
file is stored via the network, and
check the contents with an application
appropriate for the file type. (E in the
figure)
Outline
Reference
For more information about ScanRouter V2 Lite, DeskTopBinder Lite, or
Auto Document Link, see p.i “Manuals for This Machine”.
Network TWAIN Scanner
The scanning function of this machine can be used from a client computer via a
network (Ethernet, IEEE 1394 (IP over 1394) [optional], or IEEE 802.11b (Wireless LAN) [optional]).
Reference
p.65 “Using the Network TWAIN Scanner Function”
1
1. This machine
The scanning function of the machine can
be used from a client computer via a network.
AAH010S
2. Client computer
Originals are scanned using the TWAIN
driver for the machine from an application.
5
1
On Hook Dial
Network Scanner
Control Panel
This illustration shows the control panel when options are installed.
123 4 56 7 8 9 101112
Search
Check
Communicating
Start Manual
Reception
Switch
RX Mode
Transmission
Stamp
Receive File
Immediate
Trans.
Memory
Trans.
Standard
Detail
Fine
Destination
01 02 03 04
ABC DEF GHI JKL
05 06 07 08
MNO PQR STU VWX
09 10 11 12
YZ
13 14 15 16
Destination
_
_
@.
Job
Information
_
- &@.
SymbolsSpaceShift
On Hook Dial
OK
Pause/
Redial
13
14
1. {
{Search Destination}}}} key
{{
15 16 17 1819 20 21
Press to search for the destination from
the Destination List.
2. {
{Check Destination}}}} key
{{
Press to check the destinations currently
selected.
3. {
{Job Information}}}} key
{{
Press to check the status of sent and delivered e-mail.
4. {
{Scanner}}}} key
{{
Press to activate the scanner function.
5. Indicators
Display errors and machine status.
h:Error indicator
B:Load Paper indicator
D:Add Toner indicator
Reference
For more information, see Copy
Reference.
6. Display
Displays operation status and messages.
7. Selection keys
Correspond to items on the display. Press
to select the corresponding item.
AAH001S
8. Scroll keys
Press to select an item.
{{{{UUUU}}}}: scroll upward
{{{{TTTT}}}}: scroll downward
{{{{VVVV}}}}: scroll right
{{{{WWWW}}}}: scroll left
9. {
{User Tools/Counter}}}} key
{{
Press to change default or operation parameters according to requirement.
10. {
{Clear Modes}}}} key
{{
Press to clear the current settings.
11. {
{Clear/Stop}}}} key
{{
Clear: clears an entered numeric value.
Stop: stops scanning.
12. Main power indicator and On
indicator
The main power indicator lights when
the main power switch is turned on. The
On indicator lights when the operation
switch is on.
13. Operation switch
Press to turn the power on. The On indicator lights. To turn the power off, press
again.
Note
❒ This key is inactivate during scanning
or while setting scanner defaults.
6
14. Quick Dial keys
Press to select the registered destination
with a single touch, or to enter letters and
symbols.
Control Panel
Reference
For more information, see General
Settings Guide.
Note
❒ You can register up to 32 destinations
using the Quick Dial keys.
15. Quick Dial Flip Plate
Flip this plate down to access Quick Dial
keys 01 through 16; flip it up to access
keys 17 through 32.
16. {
{Lighter}}}} and {{{{Darker}}}} keys
{{
Press to change the image density setting.
Select the image density in five increments, Lighter to Darker.
17. {
{Original Type}}}} key
{{
Press to select the original type registered
with [Type 1(Text):] or [ Type 2(Photo):].
When the original type is selected, the
corresponding indicator lights.
18. {
{Cancel}}}} key
{{
Press to cancel an operation or return to
the previous display.
1
19. {
{OK}}}} key
{{
Press to set a selected item or an entered
numeric value.
20. Number keys
Press to enter numeric values.
21. {
{Start}}}} key
{{
Press to start scanning or sending.
7
Network Scanner
Reading the Display and Using Keys
This section explains how to read the display and use the selection key.
1
Note
❒ The copy screen is set as the default screen when the machine is turned on.
You can change the settings in [ System Settings ]. See General Setting Guide.
4
OK
1 2 3
1. Selection keys
Correspond to items at the bottom line on
the display.
Example: The E-mail screen
• When the instruction “press []”
is given in this manual, press the left
selection key.
• When the instruction “press [Manual]”
is given in this manual, press the centre selection key.
• When the instruction “press [
is given in this manual, press the right
selection key.
Options
]”
2. {
{Cancel}}}} key
{{
Press to cancel an operation or return to
the previous display.
3. {
{OK}}}} key
{{
Press to set a selected item or an entered
numeric value.
4. Scroll keys
Press to move the cursor in each direction, step by step.
When the {{{{UUUU}}}},{{{{TTTT}}}},{{{{VVVV}}}}, or {{{{WWWW}}}} key appears in this manual, press the scroll key
of the same direction.
AAH017S
8
2. Preparations for Use as a Network Scanner
To use the machine as a network scanner, you must make settings required for
use as a scanner as well as basic settings for use in a network.
Reference
First, see General Settings Guide for details about how to make basic settings,
and then make scanner settings.
For more information about settings for sending by e-mail, see Network Guide.
Initial Scanner Setup
This section explains all required settings and procedures for using the machine
as a network scanner.
Scanner Features
The settings for using the network scanner functions of the machine are listed
below. Make the necessary settings.
Note
❒ Make settings for the items marked with ❍ if necessary.
❖❖❖❖ Scan Settings
For explanations of settings, see p.12 “Scan Settings”.
Scan Settings
Note
Settings Default E-mail Deliv-
ery
Default
Scan
Settings
Original Setting 1 Sided Original ❍❍
Mixed Orig. Sizes
Priority
Orig. Orientation
Priority
Original Type
Setting
Resolution
Scan
Size
200dpi ❍❍
Auto Detect ❍❍
Off ❍❍
❍❍
Type 1(Text): Text
(Print)
Type 2(Photo): Photo ❍❍
❍❍
TWAIN
❒ [Original Setting] will be effective only when you have installed the optional
ADF capable of scanning both sides of a sheet (ARDF).
9
Preparations for Use as a Network Scanner
❖❖❖❖ Destination List Settings
For explanations of settings, see p.14 “Destination List Settings”.
2
Settings Default E-mail Deliv-
Destination List
Settings
Destination List Priority
Update Server Dest.
List
Delivery Server ❍❍
— ❍
❖❖❖❖ Send Settings
For explanations of settings, see p.14 “Send Settings”.
Settings Default E-mail Deliv-
Send Settings
TWAIN Standby
Time
File Type Priority Multi-page:TIFF ❍
Compression On ❍❍
Print&Del. Scanner
Journal
Max. E-mail Size 2048KB ❍
Divide & Send E-mail On (per max. size) ❍
E-mail Informatn.
Language
10 sec. ❍❍❍
On ❍❍
British English ❍
TWAIN
ery
TWAIN
ery
Setting procedure
Press the {{{{User Tools/Counter}}}} key.
AAAA
ok Dial
se/
ial
10
Sender's Name Default
None ❍
AAH011S
Initial Scanner Setup
Select [Scanner Features] using {{{{UUUU}}}} or {{{{TTTT}}}}, and then press the {{{{OK}}}} key.
BBBB
Select a menu using {{{{UUUU}}}} or {{{{TTTT}}}}, and then press the {{{{OK}}}} key.
CCCC
Select a setting using {{{{UUUU}}}} or {{{{TTTT}}}}, and then press the {{{{OK}}}} key.
DDDD
Example: TWAIN Standby Time setting
Change the settings.
EEEE
• Select an item using {{{{UUUU}}}} or {{{{TTTT}}}}, and then press the {{{{OK}}}} key.
2
• Enter numbers using the number keys, and then press the {{{{OK}}}} key.
The “programmed” message appears, and then the Send Settings screen
returns.
Note
❒ To cancel changing a setting, press the {{{{Cancel}}}} key. The setting returns
to the previous condition.
Press the {{{{Cancel}}}} key.
FFFF
The Scanner Features screen reappears.
11
Preparations for Use as a Network Scanner
2
Repeat steps
GGGG
Press the {{{{Cancel}}}} key.
HHHH
The main menu appears.
CCCC
to
to make other settings.
FFFF
Scan Settings
This section explains how to set the
defaults for scan settings.
The scan settings consist of the following. For the list about settings and
defaults, see p.9 “Scanner Features”.
❖❖❖❖ Default Scan Settings
Resolution and scan size can be set.
• Resolution
Select the resolution from 100dpi,
200dpi, 300dpi, 400dpi, or 600dpi.
• Scan Size
Select the size of the original to be
scanned.
When [Auto Detect] is selected, the
auto detect function of the machine is used to set the original
size.
When the size is specified, scanning is performed for that size, regardless of the actual size of the
original. The following sizes can be
selected:
A3S, A4R, A4S, A5R, A5S, 11
× 17S, 8
1
8
/2 × 11R, 81/2 × 11S, 51/2 ×
1
/
8
2
(Japanese Industrial Standard), B5
JISR, B5 JISS, Custom size
Note
❒ When [Custom Size] is selected,
the dimensions of the scan area
(width and height) can be specified.
❒ When selecting [Custom Size] for
[Scan Size], see p.13 “Selecting a
custom size”.
R, 5
1
/2 × 14S, 81/2 × 13S,
1
/2 × 81/
S, B4 JISS
2
❖❖❖❖ Original Setting
Note
❒ This setting is available only
when you have installed the optional ADF capable of scanning
both sides of a sheet (ARDF).
Set the default for whether originals are one-sided or two-sided
and if two-sided, the relationship
between those sides. When the
originals are always the same, set
this for the default to make operation easier. You can select [1 Sided
Original], [2 sided Orig.(T toT )]
(Top to Top), or [2 Sided Orig.(To
toB )] (Top to Bottom).
Reference
p.31 “Original Orientation and
Scan Area”
❖❖❖❖ Mixed Orig. Sizes Priority
This setting determines whether
the original size is to be automatically detected when originals of
different sizes are inserted in the
ADF. You can select [On] or [Off].
Note
❒ If the original size is specified
when scanning, this setting is
ignored.
❒ When [Off] is selected, [Auto De-
tect] is selected for [Scan Size],
and originals of different sizes
are placed in the ADF, the maximum size of the originals is detected as the scan size.
12
Initial Scanner Setup
❖❖❖❖ Orig. Orientation Priority
Select the default for original
placement orientation. When originals are always positioned the
same way, select that orientation
as the default to make operation
easier.
Reference
p.31 “Original Orientation and
Scan Area”
❖❖❖❖ Original Type Setting
Select the original type registered
in [Type 1(Text):] or [Type 2(Photo):].
The original type that can be registered is as follows:
• Text (Print)
For standard originals containing mainly text (for print)
• Text (OCR)
For standard originals containing mainly text (for OCR)
• Text/Photo
For originals containing a mixture of text and photographs
Selecting a custom size
When selecting [Custom Size] as the
scan size, follow the procedure below.
Select [Custom Size] on the Scan
AAAA
Size screen using the scroll keys,
and then press the {{{{OK}}}} key.
Enter the width of the original us-
BBBB
ing the number keys.
Enter the value in [Horiz.], and then
press the {{{{OK}}}} or {{{{#}}}} key.
2
• Photo
For originals containing photographs and other pictures
Note
❒ You can register “Text (Print)”
or ”Text (OCR)” in [Type 2(Pho-
to):], or “Text/Photo” or ”Pho-
to” in [Type 1(Text):].
❒ Printer printing is best
scanned with Text (Print).
Text (OCR) is suitable for
higher OCR accuracy.
Enter the height of the original
CCCC
using the number keys.
Enter the value in [Vert.], and then
press the {{{{OK}}}} or {{{{#}}}} key.
The range of possible dimensions
for original sizes is as follows:
• Original Size
Horiz.: 128 - 432 mm(5.1” -
17.0”)
Vert.: 105 - 297 mm(4.2” - 11.6”)
Programmed
The “
pears, and then the Scan Size
screen returns.
Press the {{{{User Tools/Counter}}}} key.
DDDD
” message ap-
13
2
Preparations for Use as a Network Scanner
Destination List Settings
This section explains how to set the
defaults for the destination list displayed.
The destination list settings consist of
the following. For the list about settings and defaults, see p.9 “Scanner
Features”.
❖❖❖❖ Destination List Priority
Select a destination list to be displayed when the machine is in the
initial state. You can select either
[E-mail] or [Delivery Server].
❖❖❖❖ Update Server Dest. List
To update the Delivery Server Destination List, press [Update Server
Dest. List].
Ordinarily, the Delivery Server
Destination List is automatically
updated. This function allows updating at any time.
Send Settings
• When [Off] is selected, the ma-
chine will switch to the network
TWAIN scanner function at
once.
• When [On] is selected, you can
enter the delay time with the
number keys (3 - 30 seconds).
The machine will switch to the
network TWAIN scanner function when the time set here
passes after the last key operation.
❖❖❖❖ File Type Priority
Select whether to send the file of
scanned originals using a single
page or multiple pages.
When sending using multiple pages, select either TIFF or PDF.
❖❖❖❖ Compression
This setting determines whether a
scan file is to be compressed.
Note
❒ The actual time required for file
transfer will vary depending on
the file size and network load.
This section explains how to set the
defaults for sending settings and how
the machine switches to the network
TWAIN scanner function.
The send settings consist of the following. For the list about settings and
defaults, see p.9 “Scanner Features”.
❖❖❖❖ TWAIN Standby Time
When the machine is being used to
send e-mail or functioning as a network delivery scanner, a scanning
request to the machine as a
TWAIN scanner will switch the
machine to the network TWAIN
scanner function. This setting determines the delay until the machine switches to the network
TWAIN scanner function.
14
❒ Compression reduces the time
required for transferring the
scan file.
❖❖❖❖ Print&Del. Scanner Journal
Select whether to print the Scanner
Journal automatically when the
number of delivered e-mails reaches 50.
Important
❒ When the main power switch is
turned off, all records are deleted.
Initial Scanner Setup
Note
❒ When [On] is selected, all
records are deleted after printing. When [Off] is selected,
records that exceed the limit are
automatically deleted from the
oldest records.
❖❖❖❖ Max. E-mail Size
Select whether the size of an e-mail
with a scan file attached is limited
or not.
When [On] is selected, enter the
size limit (64 - 8580 KB) with the
number keys.
Note
❒ When the SMTP limits the size,
match that setting.
❖❖❖❖ Divide&Send Mail
This function is effective only
when [On] is selected for [Max. E-
mail Size].
When an e-mail with an attached
file exceeds the size specified in
[Max. E-mail Size], select whether or
not to divide the file and send using more than one e-mail. Select either [On (per page)], [On (per max.
size)], or [Off]. When [On (per max.
size)] is selected, enter the maxi-
mum number of divisions (2-130)
with the number keys.
Note
❒ When [Multi-page:TIFF] or [Multi-
page:PDF] is selected for [File
Type Priority], an attached scan
file will not be divided even if
[On (per page)] is selected.
❒ When [On (per max. size)] is se-
lected, some received files may
not be able to be restored, depending on the type of e-mail
software.
❒ When [Off] is selected, the e-
mail is not sent if its size exceeds
the limit, and an error message
appears. The scan file is discarded.
❒ Set the maximum e-mail size
within the capacity of the SMTP
server.
2
❖❖❖❖ E-mail Informatn. Language
Select a language for E-mail Information Language for message,
date, key operator's e-mail address
to be sent.
Select one of the following 20 languages: British English, American
English, German, French, Italian,
Spanish, Dutch, Portuguese,
Polish, Czech, Swedish, Finnish,
Hungarian, Norwegian, Danish,
Japanese, Simplified Chinese, Traditional Chinese, Russian, and
Hangul.
Note
❒ “E-mail Information Language”
is as follows (Example: When
[British English] is selected):
“This E-mail was sent from.”,
“Scan Date”, and “Queries to: ”.
These messages cannot be
changed.
❖❖❖❖ Sender's Name Default
Select whether to register an administrator as a sender or to specify a sender each time e-mail is sent.
If the key operator code has been
set, enter the code with the number
keys, and then press the {{{{OK}}}} key.
• Select [None] to specify the send-
er each time.
• Select [Key Op's E-mail Address] to
specify an administrator as the
sender.
15
2
Preparations for Use as a Network Scanner
Important
❒ It is recommended that a send-
er's password be set to prevent
the sender's name from being
misused.
❒ When [On] is selected for [Key
Operator Code] in [Key Operator
Tools] of [System Settings] and
[On: Partial] is set for the range,
enter the key operator code
when [Sender's Name Default] in
[Send Settings] of [Scanner Features] is selected. For more infor-
mation about System Settings,
see General Settings Guide.
16
Installing Software
Installing Software
The machine comes with three CD-ROMs containing various software.
The CD-ROM labeled“Scanner Driver & Document Management Utilities” contains the necessary software to use the machine as a network scanner. The CDROM labeled “Printer Driver & Utilities” contains the necessary software to use
the machine as a printer.
This section explains the software to use the machine as a network scanner.
Auto Run Program
When the CD-ROM is inserted into a client computer in Windows
95/98/Me/2000/XP, or Windows NT 4.0, the installer starts automatically (Auto Run) to install the TWAIN driver and various software.
Note
❒ Auto Run might not automatically work with certain operating system set-
tings. In this case, launch “Set up.exe” located in the CD-ROM root directory.
2
❒ If you want to install the software without using Auto Run, hold down the
{{{{Shift}}}} key while inserting the CD-ROM. Keep the {{{{Shift}}}} key held down until
the client computer has finished accessing the CD-ROM.
❒ If [Cancel] is pressed during installation, the installation will be stopped and
all the remaining software will not be installed. If [Cancel] has been pressed,
reinstall the remaining software after restarting the client computer.
Limitation
❒ For installation in Windows 2000/XP, or Windows NT 4.0, log in as a member
of the administrators group.
17
2
Preparations for Use as a Network Scanner
The installing sequence using Auto Run is as follows.
Installation Sequence
Insert the
CD-ROM.
TWAIN Driver Ver.3
TWAIN
Driver
The installer
starts up.
ScanRouter V2 Lite
Select
the software.
The
installation
complete
message is
displayed.
Restart
your PC.
ScanRouter
V2 Lite
Install all at once, or select and install individually.
DeskTopBinder Lite
DeskTopBinder
Lite
Acrobat Reader
Acrobat
Reader
ScanRouter V2
Administration
Utility
AKN001S
For information about the software that can be installed by Auto Run, see p.21
“Software Supplied on CD-ROM”.
18
Installing Software
Software for Using a Network TWAIN Scanner
To use the machine as a network TWAIN scanner, it is essential to install the
TWAIN driver.
If you do not have applications that work with TWAIN, it is necessary to also
install DeskTopBinder Lite. For information about the installation of DeskTopBinder Lite, see p.21 “DeskTopBinder Lite”.
Preparation
Before installation, check the operating environment for the TWAIN driver.
See p.21 “Type2018 TWAIN Driver”.
2
Using Windows 95/98/Me/2000/XP, or Windows NT 4.0
Install the TWAIN driver using Auto
Run.
Start Windows, and then insert
AAAA
the supplied CD-ROM labeled
“Scanner Driver & Document
Management Utilities” into the
CD-ROM drive of the client computer.
The CD-ROM Launcher screen appears.
Reference
If the installer does not start automatically, see p.17 “Auto Run
Program”.
Click [TWAIN Driver].
BBBB
The Software Setup screen appears.
❒ After the installation is com-
plete, the “Type2018 TWAIN
V3” folder is in the “Program”
folder on the Start menu. Help
can be displayed from here.
❒ Be sure to read“Readme.txt”be-
fore use.
The installer of the TWAIN driv-
CCCC
er starts. Follow the instructions
on the screen.
Note
❒ When the installation is com-
plete, a message to prompt you
to restart the client computer
may appear. In this case, restart
the client computer.
19
Preparations for Use as a Network Scanner
Software for Using the Network Delivery Scanner Function
To use the machine as a network delivery scanner, it is essential to install ScanRouter V2 Lite on the delivery server. To check an in-tray or retrieve files, it is
necessary to install DeskTopBinder Lite on the client computer.
Use Auto Run for installation.
2
Preparation
Before installation, check the system requirements for the software. See p.21
“Software Supplied on CD-ROM”.
Start Windows, and then insert the supplied CD-ROM labeled “Scanner
AAAA
Driver & Document Management Utilities” into the CD-ROM drive of the
client computer.
The CD-ROM Launcher screen appears.
Click the key of the software to be installed.
BBBB
• Click [ScanRouter V2 Lite], and then the ScanRouter V2 Lite Setup screen ap-
pears.
• Click [DeskTopBinder Lite], and then the DeskTopBinder Lite Setup screen
appears.
Click [ScanRouter V2 Lite] or [DeskTopBinder Lite]. The installer of the software
CCCC
starts. Follow the instructions on the screen.
Reference
For information about the subsequent installation procedure, see Setup
Guide that can be displayed from the Setup screen of the respective soft-
ware.
20
Installing Software
DeskTopBinder Lite
Use Auto Run for installation.
Preparation
Before installation, check the system requirements for DeskTopBinder Lite.
See p.22 “DeskTopBinder Lite”.
Start Windows, and then insert the supplied CD-ROM labeled “Scanner
AAAA
Driver & Document Management Utilities” into the CD-ROM drive of the
client computer.
The CD-ROM Launcher screen appears.
Click [DeskTopBinder Lite].
BBBB
The DeskTopBinder Lite Setup screen appears.
Click [DeskTopBinder Lite]. The Installer of the DeskTopBinder Lite starts.
CCCC
Follow the instructions on the screen.
Reference
For information about the subsequent installation procedure, see Setup
Guide that can be displayed from the Setup screen of DeskTopBinder Lite.
2
Software Supplied on CD-ROM
List of files
CD-ROM
Drive
Type2018 TWAIN Driver
This driver is required to scan an original on the machine.
To use the machine as a network TWAIN scanner, this driver must be installed.
❖❖❖❖ File storage folder
The files are stored in the following folder on the CD-ROM provided with this
machine:
\DRIVERS\TWAIN
Wizard for the TWAIN driver and utilities
Drivers Twain
Utility RouterV2 ScanRouter V2 Lite , ScanRouter V2 Ad-
DeskV2 DeskTopBinder Lite
Acroread
TWAIN driver for Windows
95/98/Me/2000/XP, Windows NT 4.0
ministration Utility
Acrobat Reader
21
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