Ricoh AFICIO 200 OPERATING INSTRUCTIONS GEN

INTRODUCTION

This manual contains detailed instructions on the operation and maintenance of this copier. To get maximum versatility from this copier all operators should carefully read and follow the instructions in this manual. Please keep this manual in a handy place near the machine.

Please read the next section before using this copier. It contains important information related to USER SAFETY and PREVENTING EQUIPMENT PROBLEMS.

SAFETY INFORMATION

When using your machine, the following safety precautions should always be followed.

Safety During Operation

In this manual, the following important symbols are used:

WARNING: Ignoring this warning could cause serious injury

or even death.

CAUTION: Ignoring this caution could cause injury or dam-

age to property.

Examples Of Indications

Symbols R means a situation that requires you take care.

Symbols v means “Hot surface”.

Do NOT carry out the operation represented by the symbol m. This example means “Do not take apart.”

Symbols ample means “You must remove the wall plug.”

●●

●

means you MUST perform this operation. This ex-

●●

WARNINGS:

••

•

Only connect the machine to the power source described on the

••

inside front cover of this manual.

••

•

Avoid multi-wiring

o q

••

•

Do not damage, break or make any modifications to the power

••

cord. Do not place heavy objects on it, pull it hard or bend it more than necessary. These actions could cause an electric shock or fire.

••

•

Do not plug or unplug the power cord with your hands wet. Oth-

••

erwise, an electric shock might occur.

••

•

Make sure the wall outlet is near the machine and freely acces-

••

sible so that in event of an emergency it can be unplugged easily.

••

•

Do not remove any covers or screws other than those specified in

••

this manual. Some parts of the machine are at a high voltage and could give you an electric shock. Also, if the machine has laser systems, direct (or indirect) reflected eye contact with the laser beam may cause serious eye damage. When the machine needs to be checked, adjusted, or repaired, contact your service representative.

••

•

Do not take apart or attempt any modifications to this machine. There

••

is a risk of fire, electric shock, explosion or loss of sight. If the machine has laser systems, there is a risk of serious eye damage.

••

•

If the machine looks damaged or breaks down, smoke is coming

••

out, there is a strange smell or anything looks unusual, immediately turn off the main and AC switches then unplug the power cord from the wall. Do not continue using the machine in this condition. Contact your service representative.

••

•

If metal, liquid or foreign matter falls into the machine, turn off

••

the main and AC switches, and unplug the main power cord. Contact your service representive. Do not keep using the machine with a fault or defect.

m s s

••

•

Do not put any metal objects or containers holding water

••

(e.g.vases, flowerpots, glasses) on the machine. If the contents fall inside the machine, a fire or electric shock could occur.

••

•

Do not incinerate used toner or toner containers. T oner dust might

••

ignite when exposed to an open flame. Dispose of the used toner containers according to local regulations for plastics.

••

•

Do not incinerate the photoconductor unit. Toner dust might ig-

••

nite when exposed to open flame. Dispose of the used photoconductor unit according to local regulations for plastics.

CAUTIONS:

••

•

Keep the machine away from humidity and dust. A fire or an

••

m o

electric shock might occur.

••

•

Do not place the machine on an unstable or tilted surface. If

••

it topples over, it could cause injury.

••

•

After you move the machine, fix it with the caster fixture.

••

Othewise, the machine might move or come down to cause a personal injury.

••

•

When you move the machine, unplug the power cord from

••

the wall outlet to avoid fire or electric shock.

••

•

When the machine will not be used for a long time, unplug

••

the power cord.

••

•

When you pull out the plug from the socket, grip the plug to

••

avoid damaging the cord and causing fire or electric shock.

••

•

If you use the machine in a confined space, make sure there

••

is a continuous air turnover.

m n R

••

•

Do not reuse stapled paper. Do not use aluminum foil, car-

••

bon-containing paper or other conductive paper. Otherwise, a fire might occur.

••

•

When removing misfed paper, do not touch the fusing sec-

••

tion because it could be very hot.

••

•

This machine has been tested for safety using this supplier’s

••

parts and consumables. We recommend you only use these specified supplies.

iii

WHAT YOU CAN DO WITH THIS MACHINE..................................... 1

MANUALS FOR THIS MACHINE ...................................................... 2

GUIDE TO COMPONENTS............................................................... 3

Options.................................................................................................5

OPERATION PANEL (HARD KEYS) ................................................... 6

PANEL DISPLAY ................................................................................ 8

Displays And Key Operations ...............................................................8

BASICS

STARTING THE MACHINE .............................................................. 10

Turning On The Power ....................................................................... 10

Turning Off The Power ....................................................................... 11

CHANGING MODES..................................................................... 12

MULTI-ACCESSING ....................................................................... 13

USING AS A COPIER..................................................................... 15

Changing To Copy Mode ....................................................................15

Interrupt Copying To Make Urgently Needed Copies .........................15

Printing Simultaneously......................................................................16

USING AS A FACSIMILE ................................................................ 17

Changing To Facsimile Mode .............................................................17

Printing A Received Fax ..................................................................... 17

Sending A Fax .................................................................................... 18

USING AS A PRINTER .................................................................... 19

Printing...............................................................................................19

Printing While There Are No Other Active Jobs.................................. 19

Printing While Copying.......................................................................19

CONSUMABLES

COPY PAPER ................................................................................. 22

Recommended Paper Sizes And Types .............................................22

Non-recommended Paper ..................................................................23

Paper Storage.................................................................................... 24

Loading Paper ....................................................................................24

TONER ........................................................................................... 24

Handling T oner ...................................................................................24

Toner Storage.....................................................................................24

Adding Toner ......................................................................................24

PHOTOCONDUCTOR UNIT (PCU)................................................. 25

Handling Photoconductor Unit............................................................25

Photoconductor Unit Storage .............................................................25

Replacing Photoconductor Unit..........................................................25

WHAT TO DO IF SOMETHING GOES WRONG

IF THE MACHINE DOES NOT WORK AS YOU WANT ..................... 28

B LOADING PAPER ...................................................................... 29

BB DD

D ADDING TONER ....................................................................... 30

Sending A Fax When D Is Lit ............................................................31

REPLACING PHOTOCONDUCTOR UNIT (PCU) ............................ 32

A CLEARING MISFEEDS .......................................................... 36

When A, B, C, D, And/Or R Is Lit .......................................................37

When Z Is Lit......................................................................................37

When Original Is Misfed .....................................................................37

CHANGING THE MACHINE’S SETTINGS

CHANGING THE PAPER SIZE ......................................................... 40

Changing The Paper Size For Paper Tray 1 ......................................40

Changing The Paper Size For Optional Tray Unit ..............................43

USER TOOLS - SYSTEM SETTINGS .................................................. 44

Accessing The User Tools (System Settings) ....................................44

Returning To The Copy Mode.............................................................46

USER TOOLS (SYSTEM SETTINGS) MENU ....................................... 47

SETTINGS YOU CAN CHANGE WITH THE USER TOOLS ................ 48

System Settings 1/5 ..........................................................................48

System Settings 2/5 ..........................................................................49

System Settings 3/5 ..........................................................................51

System Settings 4/5 ..........................................................................54

System Settings 5/5 ..........................................................................56

DO’S AND DON’TS

WHERE TO PUT YOUR MACHINE MAINTAINING YOUR MACHINE

DO’S AND DON’TS........................................................................ 62

WHERE TO PUT YOUR MACHINE .................................................. 63

When Moving The Machine................................................................ 63

Machine Environment.........................................................................63

Space Required For Installing The Machine ......................................64

Power Connection..............................................................................65

MAINTAINING YOUR MACHINE................................................... 66

Cleaning The Exposure Glass............................................................66

Cleaning The Platen Cover ................................................................ 66

Cleaning The Document Feeder Belt ................................................. 67

Cleaning The 1-Bin Tray (Internal Tray2) ...........................................67

SPECIFICATIONS

MAINFRAME ................................................................................. 70

OPTIONAL DOCUMENT FEEDER ................................................... 73

OPTIONAL DUPLEX TRAY .............................................................. 74

OPTIONAL INTERNAL 1-BIN TRAY (INTERNAL TRAY 2) .................. 75

OPTIONAL PAPER TRAY UNIT......................................................... 76

INDEX

INDEX ............................................................................................ 78

WHAT YOU CAN DO WITH THIS MACHINE

You can expand capabilities of this machine to include fax and printer features. When you want to add a feature, contact your sales or service representative.

Copy Mode

You can make copies in various ways including reducing/enlarging copies and combining originals into one copy as well as basic copying. As a default, you can use memory to make various type of copies.

Options

• Copier Memory unit (4MB)

• Copier Memory unit (8MB)

This option allows you to sort A3L, B4L, 11" × 17" L, and 8 ½" × 14" L copies in addition to A4 and 8 ½" × 11".

Facsimile Mode (Optional Fax Unit)

Options:

• ISDN unit • 400dpi High Resolution Card

• Memory Card (2MB) • Fax Hard Disk

• Memory Card (4MB) • Function Upgrade Card

Printer Mode (Optional Printer Controller)

Options:

• PostScript Level 2 Emulation Unit

• Printer Hard Disk Unit

MANUALS FOR THIS MACHINE

This is a multi-function machine combining facsimile and printer features as well as copying features. This manual describes procedures common to these features. Each feature’s reference describes the operational procedures separately for the copying, facsimile, and printer features. Please consult the manual that suits your needs.

General Reference (this manual)

Provides an overview of the machine. This manual introduces the features of the machine and describes the basic operations. It also introduces the options allowing you to use additional functions and describes how to access the system user tools to make the machine easier to use.

When using as a copier

Copy Reference

Describes the various copying functions from basic copying to more advanced features such as reducing/enlarging copies or combining originals into one copy.

When using as a facsimile

Facsimile Reference (option)

Describes the operational procedures and functions to use the machine as a facsimile.

When using as a printer

Printer Reference (option) Printer (PostScript Emulation) Reference (option) Printer (Utility/Driver) Reference (option)

Describes the operational procedures and functions to use the machine as a printer.

GUIDE TO COMPONENTS

Optional Platen cover

Holds down the original placed on the exposure glass.

Operation panel

⇒⇒

See page 6.

⇒

⇒⇒

Main switch

Switches the machine on/stand-by .

Left side cover

Open to remove misfed paper.

Ventilation hole

Prevents overheating. Do not obstruct the ventilation hole by placing or leaning an object near it. If the machine overheats, a fault might occur.

∗∗

AC switch

Do not touch this switch. This switch is used only by a service representative.

External tray

Open to deliver copies, prints and faxes face up when copying from the bypass tray or copying a long original.

∗1

∗∗

∗2

∗∗

Exposure glass

Fit an original face down in the rear left corner .

Internal tray 2(option)

Copied or printed paper is delivered here face down.

Internal tray 1

Copied or printed paper is delivered here face down.

Front cover

Open to remove misfed paper or supply toner.

Duplex tray (Unit for two-sided copies) (option)

Paper tray

Set paper here. “B LOADING P APER” ⇒ See page 29.

1000-sheet tray unit (option)

Bypass tray

Use to copy or print onto post cards, OHP transparencies, or other non-standard size paper . ⇒ See "COPYING FROM THE BYP ASS TRAY" in the "Copy Reference".

Right Side Cover

Open to remove misfed paper.

∗1: If the machine does not operate after turning on the main switch, check if the AC switch is

turned on. If not, turn on it.

∗2: If you leave the AC switch off for more than about one hour , all files in memory are lost.

(for the optional facsimile feature)

GUIDE TO COMPONENTS

Card holder (for the optional printer feature)

Cable connector

Connect the optional printer interface cable here.

Card holder (for the optional facsimile features)

Insert the optional cards here. For details, see the "Facsimile Reference".

Options

GUIDE TO COMPONENTS

(1) Document feeder

⇒ See page 73.

Insert a stack of originals here. They will be fed automatically .

(2) Internal 1-bin tray

(Internal tray 2)

⇒ See page 75.

(3) Duplex tray (Unit for two-

sided copies)

⇒ See page 74.

Use to make two-sided copies.

(4) 1000-sheet tray unit

⇒ See page 76.

Consists of two paper trays.

(2)

Other options: platen cover

Document feeder

Insert a stack of originals here. They will be fed automatically.

(1)

(3)

(4)

Internal 1-bin tray (hereafter referred to as internal tray 2)

Sorts copies, faxes, and prints.

Paper Receiving lamp

· You can also specify an output tray for each feature. ⇒ See page 54.

· The Paper Receiving lamp will light when copies, prints, or faxes are delivered to the tray.

Communicating

Receive

File Facsimile Error

F1 F2 F3 F4 Stamp

Immediate Trans. Memory Trans.

Standard Detail

Super Fine

ABCDEFG

HI J K LMN

OP QR S T U

VWXY Z

123

A A

RR RR

User Tools

Printer

Error Manual Receive

TX Files Status

Reception Mode

OPERATION PANEL (HARD KEYS)

(1) These indicators show errors or

the status of the machine.

(2) User T ools key

Use to change the default values and conditions to meet your requirements. ⇒ See page 44.

(3) Clip Holder

Place removed clips or staples here.

(4)Fax Operation Panel (for a

machine with the fax feature)

⇒ See “Facsimile Reference.”

(5)Copy Operation Panel

⇒ See “Copy Reference.”

◆◆

◆Copy Operation Panel

◆◆

(3)

(2)

(4)

(5)

Flip up the operation panel plate.

· Do not press the plate or put something on it when it is opened.

(1)

OPERATION PANEL (HARD KEYS)

(18)

(6) (8)

(6) ⇒ See “Copy Reference.”

< >< >

(7)

< > key

< >< >

Press to select an item on the panel display.

(8) ⇒ See “Facsimile Reference.” (9) Number keys

Use to enter a numeric value such as the number of copies or reproduction ratio. Also use to dial fax numbers.

(10)Enter

(11)Clear/Stop key

(12)Start key

# key

Sets a value you have entered.

Clear

- Clears an entered value such as the number of copies.

Stop

- Stops a copy or print run. Also use to stop a report being printed or stop a document being scanned for Memory Transmission.

Press to start copying, printing or faxing.

(7)

(17)

Speed Dial

On Hook Dial

Pause/ Redial

Tone

(16)

123 456 7809

(10)

(9)

(15) (14)

Printer Facsimile

Copy

(13)

(12)

(1 1)

(13)Function keys

Press to switch modes. ⇒ See page 12.

(14)Interrupt key

Interrupts the current copy or print run to perform another job. ⇒ See page 15.

(15)Clear Modes/Energy Saver key

Clear Modes

- Cancels the current settings. Energy Saver

- Hold down this key for about a second or more to enter Energy Saver mode.

⇒ See page 50.

(16)Program key

⇒ See “Copy Reference.”

(17)Memory Copy key

⇒ See “Copy Reference.”

(18)Panel Display

⇒ See “Panel Display” on page 8.

∗1: See "Facsimile Reference". ∗2: See "Printer Reference".

P ANEL DISPLAY

PANEL DISPLAY

The panel display shows the operational status, messages, and function menus.

❑ When you select or specify an item on the panel display, it is highlighted like,

Auto

. Keys appearing as

❑ Panel display items are not touch keys. Use the four keys under the display to

select or specify an item.

❑ By default, the machine is in copy mode when you switch on. This can be changed.

⇒ See page 48.

Note: Do not apply a strong shock or force of about 30 N (3 kgf) or more

to the panel display. Otherwise, the display might be damaged.

Displays And Key Operations

❑ In a menu, you can make a selection in three different ways depending on the

situation;

· Press the four keys under the display.

· Press the < > key.

· Use the Number keys.

For details on the operational procedures, see the descriptions of each function.

<Example: Copying Display>

The function items for the selected feature are displayed.

cannot be used.

Displays operational status or messages.

Displays items which can

Press the key under the item you wish to select.

◆◆

◆In this manual, we use the following conventions

◆◆

be selected or specified.

Key name on panel display: OK In the manual: [OK]

◆◆

◆Common keys

◆◆

[OK] Sets a selected function or entered value and returns to

the previous screen.

[Cancel] Cancels a selected function or entered value and returns

to the previous screen.

↑↑

[

↑ Prev.] If there are too many items to fit on the display, use these keys

↑↑ ↓↓

[

↓ Next] to move between pages.

↓↓

< >< >

< > Use to highlight the item you want to select.

< >< >

[PrevMenu] [Menu] [Exit]

Press to return to the previous menu. Sets a selected function or entered value and returns to the

previous screen.

BASICS

STARTING THE MACHINE .................................................................................... 10

Turning On The Power ................................................................................................... 10

Turning Off The Power ................................................................................................... 11

CHANGING MODES ........................................................................................... 12

MULTI-ACCESSING ............................................................................................. 13

USING AS A COPIER ........................................................................................... 15

Changing To Copy Mode ............................................................................................ 15

Interrupt Copying To Make Urgently Needed Copies .............................................. 15

Printing Simultaneously ................................................................................................. 16

USING AS A FACSIMILE ...................................................................................... 17

Changing To Facsimile Mode...................................................................................... 17

Printing A Received Fax................................................................................................ 17

Sending A Fax ................................................................................................................ 18

USING AS A PRINTER ........................................................................................... 19

Printing ............................................................................................................................ 19

Printing While There Are No Other Active Jobs .......................................................... 19

Printing While Copying ................................................................................................. 19

BASICS

ST ARTING THE MACHINE

STARTING THE MACHINE

To start the machine, turn on the main switch. The machine enters the ready condition after about 35 seconds.

❑ This machine automatically enters the energy saving mode or turns itself off when

you do not use the machine with its power on for a specified period of time. ⇒ See pages 50 and 51.

Turning On The Power

This machine has two types of power switches called the main and AC switches.

◆◆

◆Main switch

◆◆

Turn on this switch to activate the machine. You can make copies or faxes after the warm-up time.

◆◆

◆AC switch

◆◆

Do not touch the AC switch. This switch should be used only by a service representative.

❑ If you leave the AC switch off for more than about one hour, all files in memory are

lost. ⇒ See “Facsimile Reference”.

❑ If the machine does not operate after turning on the main switch, check if the AC

switch is turned on. If not, turn on it.

Make sure that the power cord is

plugged into the wall outlet firmly. Turn on the main switch in the

upper left corner of the front side of the machine. The panel display will come on.

❑ You cannot make copies while the message “Please wait” is shown on the display.

However, you can specify the Auto Start function. ⇒ See “Auto Start” of the Copy Reference.

STARTING THE MACHINE

If you are asked for a user code

If the machine is set to the User Code function, users must input their codes before the machine can operate.The machine keeps count of the number of copies under each user code.

Enter your user code (less than 4 digits) using the Number keys and

press the Enter # key. The machine enters the ready condition.

❑ To prevent others from making copies with your user code, press the Clear Modes/

Energy Saver key and the Clear/Stop key at the same time.

❑ User Code Mode ⇒ See page 56. ❑ About one minute after a copy run, the machine returns to the user code entry

condition.

When the Clear Modes/Energy Saver key is lit

The machine is in Energy Save mode. 1 Press Clear Modes/Energy Saver

or any other key. The machine will return to the standby condition.

BASICS

“System Auto Reset” ⇒ See page 49. “Auto Energy Saver” ⇒ See page 50. “Energy Save Mode” ⇒ See page 50.

Turning Off The Power

Turn off the main switch in the upper left corner of the front side of the

machine.

Note: Before you unplug the power cord, make sure that the remain-

ing memory space indicates 100 % on the facsimile feature screen. Files stored in memory will be lost an hour after unpluging the power cord.

CHANGING MODES

In addition to copier features, this machine can be used optionally as a facsimile or printer. When you turn on the main switch, the Copy mode screen appears allowing you to perform a copy run. If you want to use another feature, press a relevant key such as the Facsimile key on the upper right side of the operation panel.

123

Copy

Printer Facsimile

456 78

❑You cannot change functions during scanning an original for fax, performing im-

mediate transmission, or setting a user tool.

❑ If you require, the machine can be set to clear current settings when you change

to a different mode. This does not apply to the Copy and the Printer mode. ⇒ See “Clear Function Setting” on page 48.

MULTI-ACCESSING

You can carry out another job using a different feature while the current job is being performed. This allows you to handle your jobs efficiently regardless of how the machine is being used. For example:

• While making a copy, the machine sends a fax message stored in the memory.

• You can make a copy while printer data is being received.

Performing multiple features simultaneously like this is called “multi-accessing.”

❑ Use “Simultaneous Print” to specify whether to apply the multi-accessing function

to printing. The default value is “Yes”. ⇒ See page 55.

❑ If you install optional internal tray 2, you can specify the tray for each feature so

that completed documents are not mixed. For example, set one tray for faxes and another tray for copies. If you require optional internal tray 2, contact your local dealer or service representative.

❑ You cannot use the multi-accessing during interrupt copying.

◆◆

◆Multi-Accessing Example

◆◆

Time

Feature

Copy

Printer

Printing

Facsimile

Scanning

Job

Copying 2 originals

Printing 4 pages

Printing 2 recieved faxes

Memory transmission operation (2 pages)

1st 2nd 3rd 4th 5th 6th 7th 8th

Start

Printing the 1st page

Recieved data processing

Start

1st copy

Print data processing

Printing the 1st recieved fax

2nd copy

Printing the 2nd page

Recieved data processing

Start

Print data processing

Printing the 2nd recieved fax

Scanning the 1st page

Printing the 3rd page

processing

Scanning the 2nd page

Copy

Internal tray 2

Printing the 4th page

Printer

Internal tray 1

Facsimile

External tray

Operation

BASICS

Completion

Start

* Memory reception

Background*

* “Background” is a process which operates regardless of the data scanning/writing operation. * You can also receive faxes with memory in a background process.

1st page for memory reception

2nd page for memory reception

receiving

Memory reception

❑ Files are copied or printed in sequence of readiness for printing.

MULTI-ACCESSING

◆◆

◆Sample Operations

◆◆

This chart is based on the following conditions:

• Simultaneous Print : Yes ⇒ See page 55.

• Restricted Access : No ⇒ See page 57.

❍ - Can be processed simultaneously.

∆

- Mode after you select takes priority.

× - Can’t be processed simultaneously .

Users have to operate manually.

Mode after you select

Mode before you select

Copying −×❍×❍❍❍❍

Copy

Scanning an original for memory transmission

Memory transmission ❍❍ ×××❍❍❍

Transmission

Immediate transmission ×××−××❍❍

Facsimile

Memory reception ❍❍ ×××❍❍❍

Copy

Transmission Reception

Copying

Scanning an original for

memory transmission

×−❍×❍❍❍❍

Facsimile

Memory transmission

Immediate transmis-

sion

Memory reception

Printing received data

Note 1

Printer

Data reception

Printing received data

Reception

Printing received data ❍❍❍ ∆❍− ❍❍

Data reception ❍❍❍❍❍❍ −❍

Printer

Printing ❍❍❍❍❍❍❍−

Note 2 Note 3

Note 1: The machine might not print received data because the High Resolution Card (F AX Memory Unit) is

occupied depending on the original size and direction.

Note 2: The machine might stop printing received data because the High Resolution Card (FAX Memory Unit)

is occupied depending on the original size and direction.

Note 3: Printing received data is stopped because the High Resolution Card (F AX Memory Unit) is occupied

for scanning an original to be transmitted.

Changing To Copy Mode

USING AS A COPIER

You can always make a copy when another feature isn’t printing or scanning.

Press the Copy key.

The copy screen appears on the panel display.

❑ For details, see “Copy Reference.”

Interrupt Copying To Make Urgently Needed Copies

You can interrupt the current copying job or printing job of another feature to make a copy.

❑ You cannot use the following functions during interrupt copying:

Duplex, Combine

❑ You cannot use the interrupt copy function during performing immediate transmis-

sion, scanning an original for memory transmission, or interrupt copying.

Press the Interrupt key.

The current copying or printing job stops and the interrupt copy screen appears on the display.

❑ When you interrupt a copying job, remove the interrupted original.

BASICS

Make your copies.

❑ While copying, a received fax document is stored in memory and the Receive

File indicator lights.

When the interrupt copy run is completed, remove the original and deliv-

ered copy. Press the Interrupt key again.

The machine resumes the printing job with another feature.

USING AS A COPIER

Resuming the interrupted copying job

➊ Set the removed original on the exposure glass. ➋ Press the Start key.

The machine resumes the interrupted copy run.

Printing Simultaneously

You can choose whether the current job can be interrupted or not.

◆◆

◆“Simultaneous Print” = “Yes”

◆◆

Documents are copied or printed in order of readiness for printing. Press the Copy key to switch to the copy screen and make a copy in a normal way. “MULTI-ACCESSING” ⇒ See page 13.

❑ When another feature is printing data in the Duplex mode, you cannot make a

two-sided copy until the printing job is completed.

◆◆

◆“Simultaneous Print” = “No”

◆◆

You cannot make a copy until the printing job of the current feature is completed.

USING AS A FACSIMILE

Changing To Facsimile Mode

USING AS A FACSIMILE

You can always use the machine as a facsimile when another mode is not printing or scanning originals.

Press the Facsimile key.

The facsimile screen appears on the panel display.

❑ For details, see “Facsimile Reference.” ❑ The Memory Transmission/Reception function is performed automatically even

when another feature is being used. You need not switch the screen. When data is received in memory, the Receive File indicator lights.

Printing A Received Fax

When another feature is not printing or copying, a received fax is printed automatically even when you do not switch the screen. If you wish to print a received fax while printing or copying with another feature, see the descriptions shown below.

Printing a received fax while printing with the printer

◆◆

◆“Simultaneous Print” = “Yes”

◆◆

Documents are printed in order of readiness for printing.

BASICS

❑ When making two-sided copies, you cannot use the two-sided printing function

(fax) until the copy run is completed.

◆◆

◆“Simultaneous Print” = “No”

◆◆

When a fax is received, the Receive File indicator lights. However, you cannot print the fax until the printing job is completed.

◆◆

◆Printing a stored fax in a hurry (“Simultaneous Print” = “No”)

◆◆

Press the Facsimile key to switch to the facsimile panel display. The machine stops the current printing and the fax will be printed automatically. A certain period of time after printing the fax, the machine resumes the previous printing automatically.

USING AS A FACSIMILE

Printing a received fax during copying

◆◆

◆“Simultaneous Print” = “Yes”

◆◆

Documents are printed in order of readiness for printing.

◆◆

◆“Simultaneous Print” = “No”

◆◆

When a fax is received, the Receive File indicator lights. However, you cannot print the fax until the copying job is completed.

◆◆

◆Printing a received fax in a hurry ("Simultaneous Print" = "No")

◆◆

Press the Facsimile key to switch to the facsimile panel display. The machine starts printing the fax automatically. After printing the fax, press the Copy key and do the previous job again.

Sending A Fax

Sending a fax while printing with the printer or during copying

Press the Facsimile key to switch to the facsimile screen.

The printing or copying job is interrupted.

❑ When you interrupt a copying job, remove the interrupted original.

Set your original for transmission and select any setting you require.

Dial the number and press the Start key. When the machine is ready, it automatically starts sending the fax.

After the transmission has finished, press the key corresponding to the

feature you interrupted to resume the previous job.

Resuming interrupted copying job

➊ Set the removed original on the exposure glass or in the optional document feeder . ➋ Press the Start key.

The machine resumes the interrupted copy run.

Printing

USING AS A PRINTER

You can always use the machine as a printer when another mode is not printing.

Printing from a computer

Send a Print command from your computer.

Data reception

- This function is performed automatically even when another feature is being used.

You need not switch the panel display. When data is received, the Data-in

Switching to the printer display

Press the Printer key. The printer panel display appears. Follow the

instructions on the display.

Printing While There Are No Other Active Jobs

Data is automatically printed when there are no other current jobs - you do not have to change the display over.

❑ The printer operation depends on settings of “Simultaneous Print” and “Restricted

Access”. ⇒ See pages 55 and 57.

m indicator lights.

BASICS

Printing While Copying

◆◆

◆“Simultaneous Print” = “Yes”

◆◆

Documents are printed or copied in order of readiness for printing.

❑ When making a two-sided copy, you cannot print data in the Duplex mode with the

printer until the copy run is completed.

◆◆

◆“Simultaneous Print” = “No”

◆◆

You cannot print data until the copy run is completed.

USING AS A PRINTER

◆◆

◆Printing when you are in a hurry (“Simultaneous Print” = “No”)

◆◆

Press the Printer key to stop the current copying job. The printer starts printing data automatically a certain period of time after the copying job is stopped. After printing, press the Copy key and do the previous job again.

Using the printer while received fax is being printed

◆◆

◆“Simultaneous Print” = “Yes”

◆◆

Documents are printed in order of readiness for printing.

◆◆

◆“Simultaneous Print” = “No”

◆◆

Y ou cannot print data with the printer until the received fax is printed completely.

◆◆

◆Printing in a hurry (“Simultaneous Print” = “No”)

◆◆

Press the Printer key to switch to the printer panel display.

Printing of the received fax is interrupted. The printer starts printing data automatically. The machine resumes the fax printing job automatically a certain period of time after the printing job is completed.

❑ While printing with the printer, a received fax document is stored in memory and

the Receive File indicator lights.

CONSUMABLES

COPY PAPER ....................................................................................................... 22

Recommended Paper Sizes And Types ...................................................................... 22

Non-recommended Paper .......................................................................................... 23

Paper Storage ............................................................................................................... 24

Loading Paper ............................................................................................................... 24

TONER ................................................................................................................. 24

Handling Toner .............................................................................................................. 24

Toner Storage................................................................................................................. 24

Adding Toner ................................................................................................................. 24

PHOTOCONDUCTOR UNIT (PCU) ....................................................................... 25

Handling Photoconductor Unit ................................................................................... 25

Photoconductor Unit Storage...................................................................................... 25

Replacing Photoconductor Unit ................................................................................. 25

CONSUMABLES

COPY PAPER

Recommended Paper Sizes And Types

❑ The paper sizes, quantity, and types that can be set in each tray are shown below.

Metric version

A3 L, A4 KL, A5 K, 8½" × 11"KL, 8" × 13"L

Standard sizes

A3L, A4KL, A 5K, B4L, B5KL, 1 1" × 17"L, 8½" × 11"KL, 8½" × 14"L, 8" × 10½"KL, 11" × 14"L, 10" × 14"L, 8½" × 13"L, 10" × 15"L, 8" × 13"L, 8¼" × 13"L, 8¼" × 14"L, 8" × 10"KL, 11" × 15"L, 7¼" × 10½"KL,

❑ You have to specify paper size using the user tools.

Paper Trays

Special sizes

⇒ See page 40.

Vertical : 182 ~ 297 mm Horizontal: 148 ~ 432 mm

❑ You have to specify paper

size using the user tools. ⇒ See page 40.

Irregular sizes

A4L, B5L, A5L, B6L

Size

A3 L, B4L, 11" × 17"L 1 1" × 17"L, 8" × 13"L

Standard

Non-standard size

• Copying mode

• Facsimile mode

Bypass T r ay (No te 1)

• Printer mode

• Postcards, adhesive labels, translucent paper (long grain)

* It is recommended to set postcards one sheet at a time.

V ertical : 90 - 305mm, 3.5" - 12.0" Horizontal: 148 - 432mm, 5.8" - 17.0"

V ertical : 90 - 297mm, 3.6" - 11.7" Horizontal: 148 - 432mm, 5.8" - 17.0"

Inch version

11" × 17"L, 8½" × 14"L, 8½" × 11"KL , 8½" × 13"L, A4KL

Vertical : 7.2" ~ 11.7" Horizontal: 5.8" ~ 17.0"

❑ You have to specify paper

size using the user tools. ⇒ See page 40.

8½" × 11 "L , 5½" × 8½"L

Max. no.

of sheets.

250 (paper tray of mainframe)

500 (Optional paper tray)

100

Paper weight

60 - 90g/m

(16 - 24 lb)

60 - 157g/m

(16 - 41 lb)

Note 1: When you set non-standard size paper in the bypass tray, you have to specify the

⇒⇒

size.

⇒

See "COPYING FROM THE BYPASS TRAY" in the "Copy Reference”.

⇒⇒

COPY PAPER

❑ If you have two or more trays with paper of the same size and direction, the

machine will use the other trays when paper runs out during a copy run. This saves interrupting a copy run to replenish paper even when you make a large number of copies. You can change this setting. ⇒ See page 53.

❑ When you set the “Confidential Reception” function to “Yes” in the Facsimile mode,

you cannot use the other trays for receiving a fax from a sender to which a paper tray is assigned. If the specified tray runs out of paper, the machine receives a fax using Substitute Reception mode. ⇒ See “Facsimile Reference.”

◆◆

◆Setting paper in the long grain direction

◆◆

❑ When setting translucent paper in the bypass tray, set it with the grain lengthwise

as shown in the figure blow. Copy paper is divided into the vertical and horizontal types depending on the grain direction. If you set paper in the other direction, a paper misfeed might occur.

1) Grain flow

2)Vertical type

3) Horizontal type

4)How to set paper in the bypass tray

CONSUMABLES

Non-recommended Paper

CAUTION: Do not reuse stapled paper. Do not use aluminum foil, car-

bon-containing paper or other conductive paper. Otherwise, a fire might occur.

Do not set the following paper. Otherwise, a paper misfeed might occur.

· Bent, folded, or creased paper · Torn paper

· Perforated paper · Non-smooth paper

· Slippery paper · Thin paper that has low stiffness

❑ If you make a copy on rough grain paper, the copy image might be blurred. ❑ Do not use paper with any kind of coating, such as thermosensitive paper, a rt

paper, aluminum foil, carbon paper, and conductive paper. Otherwise, a fault might occur.

❑ Do not use paper which has been copied or printed on by other equipment.

COPY PAPER TONER

Paper Storage

❑ When storing paper, the following precautions should always be followed:

· Keep paper away from direct sunlight.

· Store in a dry location (humidity: 70 % or less).

· Store on a flat surface.

❑ After you unpack the container of paper, store the paper in a polyvinyl bag to

avoid it getting damp.

❑ If you use damp, bent paper, a paper misfeed might occur. In such a case, set the

paper upside down.

Loading Paper

“BLOADING PAPER” ⇒ See page 29. “CHANGING THE PAPER SIZE” ⇒ See page 40.

TONER

Handling Toner

WARNING: Do not incinerate used toner or toner containers. T oner

dust might ignite when exposed to open flame. Dispose of the used toner containers according to local regulations for plastics.

Toner Storage

CAUTION: This machine has been tested for safety using this supplier’s

parts and consumables. We recommend you only use these specified supplies.

❑ When storing toner, the following precautions should always be followed:

· Store toner cartridges in a cool, dry place free from direct sunlight.

· Do not store toner where it will be exposed to heat.

· Do not eat or swallow toner, and keep it out of reach of children.

· Store on a flat surface.

Adding Toner

“D ADDING TONER” ⇒ See page 30.

PHOTOCONDUCTOR UNIT (PCU)

Handling Photoconductor Unit

WARNING: Do not incinerate the photoconductor unit. Toner dust

might ignite when exposed to open flame. Dispose of the used photoconductor unit according to local regulations for plastics.

Photoconductor Unit Storage

CAUTION: This machine has been tested for safety using this supplier’s

parts and consumables. We recommend you only use these specified supplies.

❑ When storing photoconductor units, the following precautions should always be

followed:

· Store PCU in a cool, dark place free from direct sunlight.

· Do not store PCU in a wet place.

· Follow the instructions on the carton box of PCU.

Replacing Photoconductor Unit

“REPLACING PHOTOCONDUCTOR UNIT” ⇒ See page 32.

CONSUMABLES

PHOTOCONDUCT OR UNIT (PCU)

WHAT TO DO IF SOMETHING

GOES WRONG

IF THE MACHINE DOES NOT WORK AS YOU WANT ............................................ 28

B LOADING PAPER ............................................................................................ 29

D ADDING TONER ............................................................................................. 30

Sending A Fax When D Is Lit ........................................................................................ 31

REPLACING PHOTOCONDUCTOR UNIT (PCU) ................................................... 32

A CLEARING MISFEEDS ................................................................................ 36

When A, B, C, D, And/Or R Is Lit ................................................................................... 37

When Z Is Lit .................................................................................................................... 37

When Original Is Misfed ................................................................................................ 37

THING GOES WRONG

WHAT TO DO IF SOME-

IF THE MACHINE DOES NOT WORK AS YOU WANT

◆◆

◆If an error message is displayed

◆◆

This section describes typical error messages. If an error message not described below is displayed, follow the instructions on the display.

■■

■Message

■■

❑

“Please wait” is displayed.

Reset the Duplex

❑

Tray.

❑

Please input user code, then press key.

❑

Set Key Counter.

◆◆

◆Others

◆◆

■■

■State

■■

■State/Cause

■■

· This message appears when you turn on the main switch, add toner, or replace the PCU.

· The duplex tray is pulled out.

· The machine is set to the User

Code mode.

· The key counter or card is not set.

■■

■Cause

■■

■Action

■■

· Wait for a while.

· You can enter copy job settings during the warm-up period.

⇒

“Auto Start” ence.”

· When you turn on the main switch, it takes 35 seconds for the machine to enter the ready condition.

· The machine initialize about 3minutes after adding toner.

· The machine initialize about 2 minutes after replacing the PCU.

· Reset the duplex tray. “GUIDE TO COMPONENTS”

⇒

See page 3.

· Enter your user code.

⇒

See page 11.

· Set the key card or counter.

See “Copy Refer-

■■

■Action

■■

❑

The panel display is turned off.

❑

The machine is not turned on even though you turn on the main switch.

· The machine is in the Energy Save mode.

· The main switch is turned off.

· The AC switch is turned off.

· Press the Clear Modes/Energy

· Turn on the main switch.

· Turn on the AC switch.

Saver key.

⇒

See page 3.

B LOADING PAPER

❑ For details of paper types and sizes that can be set, ⇒ see page 22. ❑ You can change the paper size. ⇒ See page 40, “CHANGING THE PAPER SIZE”

Pull out the paper tray fully.

If you try to load paper in the

paper tray of the mainframe, lower the bottom plate.

Square the paper and set it in

the tray.

❑ Do not stack the paper above

the limit mark inside the paper tray.

❑ Shuffle the paper before setting

it in the tray.

THING GOES WRONG

WHAT TO DO IF SOME-

Push the paper tray in until it

stops.

D ADDING TONER

WARNING: Do not incinerate used toner or toner containers. T oner

dust might ignite when exposed to open flame. Dispose of the used toner containers according to local regulations for plastics.

CAUTION: This machine has been tested for safety using this supplier’s

parts and consumables. We recommend you only use these specified supplies.

❑ If you use toner other than that recommended, a fault might occur. ❑ When adding toner, make sure that the main switch is turned on. ❑ Replace the toner bottle with the power turned on. If you turn off the power, speci-

fied job settings are cleared and you cannot resume copying or printing.

❑ For details of the toner storage, see “TONER.” ⇒ See page 24. ❑ Even if D blinks, you can make about 50 copies or prints. However, you should

replace the toner as soon as possible.

❑ If no toner remains, D will light and you cannot make any copies or prints. ❑ You can send a fax even if D is lit to show that no toner remains. ⇒ See page 31.

Open the front cover of the

machine. Replace the toner following the

instructions on the sticker explaining how to replace toner.

❑ The machine initialize about 3

minutes after adding toner.

Copy

Printer Facsimile

123 456 78

D ADDING TONER

Sending A Fax When

This machine can send a fax even when D is lit.

❑ You might not perform any communicating job if the total number of messages

transmitted with no toner and those not described in the Journal/TCR output exceeds 256 (with optional Function Upgrade Card, 1000). You should replace the toner as soon as possible.

Make sure that the facsimile

screen is shown on the panel display. If another feature’s screen is displayed, press the Facsimile key to switch to the facsimile screen.

Press the [Exit] key.

The error message screen closes.

Send your fax.

D Is Lit

THING GOES WRONG

WHAT TO DO IF SOME-

⇒ See “Memory Transmission” in “Facsimile Reference” ⇒ See “Immediate Transmission” in “Facsimile Reference”

REPLACING PHOTOCONDUCTOR UNIT (PCU)

When “Change Photoconductor unit” appears on the panel display, it is time to replace the photoconductor unit.

WARNING: Do not incinerate the photoconductor unit. Toner dust

might ignite when exposed to open flame. Dispose of the used photoconductor unit according to local regulations for plastics.

NOTE: Do not tilt the used PCU after removing it from the machine. If you do,

toner might fall out.

NOTE: Do not hold the developer cartridge when removing the used PCU

from your machine. If you do, the cartridge might come unlocked and fall.

NOTE: Do not touch the photoconductor (green material). If you do, abnor-

mal copies might be made.

NOTE: Before you remove the used PCU from the machine, wait until the

machine has completely stopped and is making no sound. Failure to take this precaution could result in a fault.

NOTE: If there are misfeeds, remove the misfed paper before removing the

used PCU.

NOTE: Be sure to remove the sealing tape before setting the new PCU. Leav-

ing it on could cause a fault.

NOTE: After replacing the PCU, the machine will take about 2 minutes to

initialize. During this period, do not open the front cover or turn off the main switch. If you do, a fault might occur.

Open the front cover.

Turn the lever B1 to the left.

Push the release lever of PCU

to unlock the PCU. Pull out the PCU slightly.

REPLACING PHOTOCONDUCT OR UNIT (PCU)

While hoding the release lever,

pull the PCU out slightly, then pull it out untill it stops.

❑ Do not hold the developer car-

tridge when removing the used PCU from your machine. If you do, the cartridge might be unlocked and fall out.

Hold the PCU with both hands

and slightly swing it to the right and left 2~3 times to unlock it as shown in the illustration.

Pull the PCU out.

❑ Do not tilt the used PCU after

removing it from the machine. If you do, toner might fall.

developer cartridge

THING GOES WRONG

WHAT TO DO IF SOME-

REPLACING PHOTOCONDUCTOR UNIT (PCU)

Unpack the new PCU.

Remove the two clamps from

the new PCU.

Remove the protection sheets

from the PCU.

❑

Do not touch the photoconductor (green material) and charge roller (brown material). If you do, abnormal copies might be made.

Insert the new PCU.

Push the new PCU in until the

release lever lock.

Peel the sealing tape off gently

as shown in the illustration.

❑ Ease off the tape little by little

to avoid scattering toner.

Return the lever B1 to its origi-

nal position.

Close the front cover. Initializa-

tion will begin.

REPLACING PHOTOCONDUCT OR UNIT (PCU)

sealing tape

THING GOES WRONG

WHAT TO DO IF SOME-

A CLEARING MISFEEDS

If a paper or original misfeed occurs, one or more misfeed locations are displayed. This section describes the procedure for clearing misfeeds.

CAUTION When removing misfed paper, do not touch the fusing sec-

tion because it could be very hot.

❑ When clearing misfeeds, do not turn off the power. If you do, specified functions

and values are cleared.

❑ Be sure to remove the paper completely without tearing it. If a piece of the paper

remains inside the machine, a paper misfeed might re-occur or another failure might occur.

❑ If paper misfeeds occur repeatedly, contact your service representative. ❑ Two or more misfeed locations might be displayed simultaneously. In such a

case, check all the displayed locations.

· A, B, C, D, Y, and R ⇒ See page 37.

· Z ⇒ See page 37.

· Original Misfeed ⇒ See page 37.

❑ You can find a sticker explaining how to remove misfed paper in the relevant parts of

the machine such as the inside of the front cover and duplex tray.

❑ Even when you remove the misfed paper, specified job settings such as the num-

ber of copies remain the same. Clear the misfeeds and close the front cover. Then you can press the Start key to continue the suspended copy or print run.

❑ When the message “Reset xx original(s)” is displayed, return the xx originals to

the document feeder.

When A, B, C, D, And/Or R Is Lit

Open the front cover of the

machine. Remove the misfed paper fol-

lowing the instructions on the sticker explaining how to remove misfed paper.

When Z Is Lit

Pull out the duplex tray.

Remove the misfed paper fol-

lowing the instructions on the sticker explaining how to remove misfed paper.

A CLEARING MISFEEDS

THING GOES WRONG

WHAT TO DO IF SOME-

When Original Is Misfed

Remove the misfed paper fol-

lowing the instructions on the sticker explaining how to remove misfed paper

A CLEARING MISFEEDS

CHANGING THE

MACHINE’S SETTINGS

CHANGING THE PAPER SIZE ............................................................................... 40

Changing The Paper Size For Paper Tray 1................................................................. 40

Changing The Paper Size For Optional Tray Unit ....................................................... 43

USER TOOLS - SYSTEM SETTINGS ........................................................................ 44

Accessing The User Tools (System Settings)................................................................. 44

Returning To The Copy Mode ...................................................................................... 46

USER TOOLS (SYSTEM SETTINGS) MENU ............................................................. 47

SETTING YOU CAN CHANGE WITH THE USER TOOLS ......................................... 48

System Settings 1/5 ....................................................................................................... 48

System Settings 2/5 ....................................................................................................... 49

System Settings 3/5 ....................................................................................................... 51

System Settings 4/5 ....................................................................................................... 54

System Settings 5/5 ....................................................................................................... 56

CHANGING THE

MACHINE’S SETTINGS

CHANGING THE PAPER SIZE

Paper sizes that this machine accepts are grouped into 3 categories − Standard, Special, and Irregular sizes. If you do not tell the machine the correct paper size, misfeeds may occur. The outline procedure for changing the paper size is as follows: A) Adjust the paper guides in the paper tray and load your paper. B) Tell the machine the new paper size.

• For standard sizes (these printed on the paper size selector), you only need to adjust the paper size selector to the new size.

• For other sizes, adjust the paper size selector to “*”, and specify the paper size with the [Special] or [Irreg.] key.

For more information on paper size, ⇒ See page 22. The next section will take you through this procedure step by step.

Changing The Paper Size For Paper Tray 1

Make sure that paper tray 1 is

not feeding paper for a copy or print run, and pull out the tray until it stops.

❑ Remove any remaining paper.

Lower the bottom plate.

Square the paper and set it in

the tray.

❑ Do not stack the paper over the

limit mark.

❑ Shuffle the paper before setting

it in the tray.

While pressing the release le-

vers on the front and rear guides, slide the front and rear guides to the paper size you want to use.

While pressing the release le-

ver, slide the left guide to the paper size you want to use.

Adjust the paper size selector.

CHANGING THE PAPER SIZE

Selecting the paper size with the paper size selector

The available paper sizes on the paper size selector are shown below. If the paper size you need is not there, follow the steps on page 42.

❑ Metric version : A3L, A4KL, A5K, 8½" x 11"KL, 8" x 13"L ❑ Inch version : 11" x 17"L, 8½" x 14"L, 8½" x 11"KL, 8½" x 13"L,

A4KL

➊ Adjust the paper size on the paper size selector on the right side of the

paper tray.

CHANGING THE

MACHINE’S SETTINGS

Commu- nicating

Receive

File Facsimile Error

User Tools

Printer Error

CHANGING THE PAPER SIZE

Selecting non-standard size paper (Sizes not on the paper size selector)

➊ Select “*” on the paper size selector on the right side of the paper tray. ➋ Press the User Tools key.

➌ Press the [System] key. The

System Settings screen is displayed.

➍ Press the [

↓↓

↓Next] key twice to

↓↓

switch to the Special Paper Size screen. Enter “10” with the Num- ber keys.

➎ Press the < and > keys to se-

lect the paper tray.

Special paper size

❑ Regarding special paper sizes, ⇒ see page 22.

➏ Press the [Special] key.

CHANGING THE PAPER SIZE

❼ With [

❽ With the < and > keys, select

❾ Press the User Tools key.

↑↑

↑ Prev .] and [

↑↑

move between pages to find the paper size you want to select.

the paper size then press the [OK] key.

The user tool setting is changed.

↓↓

↓ Next] keys,

↓↓

Irregular paper size

❑ Regarding irregular paper sizes, ⇒ see page 22.

➏ Press the [Irreg.] key. ➐ Enter the vertical size using the Number keys and press the # key. ➑ Enter the horizontal size using the Number keys and press the [OK] key. ➒ Press the User Tools key.

The user tool setting is changed.

Push the paper tray in until it stops.

❑ The loaded paper size and direction are displayed on the panel display.

CHANGING THE

MACHINE’S SETTINGS

❑ “∗” is displayed on the panel display when you load irregular size paper.

Changing The Paper Size For Optional Tray Unit

Change the paper size following the previous steps 1 → 4 → 5 → 6 → 3

→ 7 on pages 40 ~ 43.

USER TOOLS - SYSTEM SETTINGS

Accessing The User Tools (System Settings)

This function allows you to change the default settings for each feature and customize the machine for operations you often carry out.

❑ When you change the user tool settings, use a mode different from the Copy

mode. When you have changed the settings, be sure to return the machine to the Copy mode.

❑ When you specify or change the user tool settings, they are not canceled even

when you turn off the power or press the Clear Modes/Energy Saver key unless you change them again.

❑ For user tool items other than the above, such as “Copy,” “Facsimile,” and “Printer,”

see the appropriate manual.

◆◆

◆Key operations

◆◆

❑ If there are too many items to fit on the display, use the [

keys to move between pages.

❑ When you press the [PrevMenu] key, the screen returns to the previous menu.

↑↑

↑Prev.] and [

↑↑

↓↓

↓ Next]

↓↓

Make sure that the machine is

in Copy mode.

❑ If the copy screen is not dis-

played, press the Copy key.

Press the User Tools key.

The User Tools Main Menu appears.

Press the [System] key.

The System Settings screen appears.

User Tools

Commu- nicating

Printer Error

Receive

File Facsimile Error

USER TOOLS - SYSTEM SETTINGS

Use the [

keys to find the item you need. Then enter the item number with the Number key, e.g. ”09”.

↓↓

↓Next] and [

↓↓

↑↑

↑Prev]

↑↑

CHANGING THE

MACHINE’S SETTINGS

Change the user tool setting following the messages on the screen and

press the [OK] or [Enter] key.

❑ “SETTINGS YOU CAN CHANGE WITH THE USER TOOLS” ⇒ See page 48. ❑ Pressing [OK] fixes the setting you have chosen and returns you to the previous

menu.

❑ If you haven’t pressed [OK] yet, you can cancel the current setting by pressing

[Cancel]. The previous menu will come up.

USER TOOLS - SYSTEM SETTINGS

Returning To The Copy Mode

After changing the User Tools

settings, press the User Tools key to return to Copy mode.

User Tools

Commu- nicating

Printer Error

Receive

File Facsimile Error

❑ Pressing [Exit] on the User Tools main menu achieves the same effect.

USER TOOLS (SYSTEM SETTINGS) MENU

❑ Some of the features cannot be used depending on the machine model you use.

User T ools key

“Auto Reset”

“Output Tray ”

“Set User Codes”

“Restricted Access”

CHANGING THE

MACHINE’S SETTINGS

SETTING YOU CAN CHANGE WITH THE USER T OOLS

SETTING YOU CAN CHANGE WITH THE USER

TOOLS

❑ For details on accessing the User Tools, ⇒ see page 44. ❑ Shaded items (

❑ Function numbers may vary depending on options attached to the machine.

) are selected as the default settings.

System Settings 1/5

Description Operational procedure

❑❑

❑

01 Function Priority (facsimile and printer options

❑❑

required)

· Specifies the feature to be displayed immediately after power on or after system auto reset.

❑❑

❑

02 Clear Function Setting

❑❑

· Sets the machine to clear the current feature mode when you use another feature such as the facsimile.

· The copy and printer modes are not cleared.

❑❑

❑

03 Panel Beeper

❑❑

· Disables the beeper when you press a key.

❑❑

❑

04 Copy Count Display

❑❑

· Select whether the copy counter (number of prints made) count up or down.

➊

Use < and > keys to select a function you want to display. “

Copier

➋

Press the [OK] key.

➊

Select “Yes” or “No” with the

➋

Press the [OK] key.

➊

Select “On” or “OFF” with the

➋

Press the [OK] key.

➊

Select “Up” or “Down” with the

➋

Press the [OK] key.

”, “Fax”, “Printer”

and > keys.

SETTING YOU CAN CHANGE WITH THE USER T OOLS

❑ For details on accessing the User Tools, ⇒ see page 44. ❑ Shaded items (

❑ Function numbers may vary depending on options attached to the machine.

) are selected as the default settings.

System Settings 2/5

Description Operational procedure

❑❑

❑

05 Auto Reset

❑❑

· The machine returns to its initial condition automatically when you do not operate it for a certain period of time after a key operation. This is called “Auto Reset.”

· The Auto Reset user tool changes the time after

· When you specify “No”, the Auto Reset function is disabled.

1 System Auto Reset

You can change the time after which:

· the machine displays the screen selected in the "01 Function Priority".⇒ See "Function Priority" on page 48

· the machine enter the Energy Save mode when you do not operate the machine for the specified period of time after a copy run or key operation.⇒See "Auto Energy Saver" on page 50.

2 Copy Reset

· Changes the time after which the machine returns to the initial copy condition when you do not operate the machine for the specified period of time after a copy run or key operation.

3 Fax Reset (facsimile option required)

· Changes the time after which the machine returns to the initial facsimile mode when you do not operate the machine for the specified period of time after a key operation.

4 Printer Reset (printer option required)

· Changes the time after which the machine returns to the initial printer condition when you do not operate the machine for the specified period of time after a print run or key operation.

which the machine resets itself.

➊

Enter a number between 1 to 4 with the Number keys.

When changing the time For the system, copy, or printer

➋

Select “Yes” with the > key.

➌

Enter the time in seconds with the Number keys.

· 10 to 180 sec. (in 1 second steps)

60 sec.

·“

” (system, copy)

·“No” (printer)

➍

Press the [OK] key.

(When disabling Auto Reset)

➋

Select “No” with the < key.

➌

Press the [OK] key.

For the facsimile

➋

Select “Yes” with the > key.

➌

Select a time with the < and keys. 30sec., 1min.,

➍

Press the [OK] key.

3 min.

, 5min.

CHANGING THE

MACHINE’S SETTINGS

SETTING YOU CAN CHANGE WITH THE USER T OOLS

❑ For details on accessing the User Tools, ⇒ see page 44. ❑ Shaded items (

Function numbers may vary depending on options attached to the machine.

❑

) are selected as the default settings.

Description Operational procedure

❑❑

❑

06 Function Timeout (facsimile and printer op-

❑❑

tions required)

· Specifies the time after which the machine

switches to another feature (copier, facsimile, or printer) when you do not operate the machine.

· The machine switches the screen after the specified pe-

riod of time only when you set “Simultaneous Print” to “No”.

⇒

See page 55.

When changing the time (sec.)

➊

Select “xxx sec.” with the > key.

➋

Enter the time in seconds with the

Number keys.

· 10 to 180 sec. (in 1 second steps)

60 sec.

·“

➍

Press the [OK] key.

”

When switching to another feature immediately

➊

Select “Immediate” with the < key.

➋

Press the [OK] key.

❑❑

❑

07 Auto Energy Saver

❑❑

➊

· Sets the machine whether the machine enter

the Energy Save mode at the same time as the

➋

Yes

Select “

keys.

” or “No” with the < and

Press the [OK] key.

System Auto Reset function is executed or not.

· The copy feature mode is cleared.

· “System Auto Reset”

❑❑

❑

08 Energy Save Mode

❑❑

The machine enters the selected level in the following cases:

· When pressing the Clear Modes/Energy Saver

⇒

See page 49.

➊

Select “Level 1” or “ the < and > keys.

➋

Press the [OK] key.

Level 2

key for about a second or more.

· When the System Auto Reset time has passed

when “Auto Energy Saver” and “System Auto Reset” are set to “Yes”.

· “Auto Energy Saver” ⇒ See page 50.

“Auto Shut Off”

“System Auto Reset”

Level

⇒

See page 51.

⇒

See page 49.

Required time to return to the ready condition after pressing the Clear Modes/Energy Saver key

Required time return to the ready. condition after turning on the main switch*1

” with

Level 1 Level 2 (default)

*1: In this case, the main switch is turned off by Auto shut Off.

· If you want to conserve energy , it is recommended to select the level 2.

· The above value is a guide. The value might vary depending on the environment.

about 3 seconds about 30 seconds about 30 seconds about 30 seconds

SETTING YOU CAN CHANGE WITH THE USER T OOLS

❑ For details on accessing the User Tools, ⇒ see page 44. ❑ Shaded items (

) are selected as the default settings.

❑ Function numbers may vary depending on options attached to the machine.

System Settings 3/5

Description Operational procedure

❑❑

❑

09 Auto Shut Off

❑❑

The machine turns itself off automatically to conserve energy when you do not operate it for a certain period of time after a copy run or key operation. This is called “Auto Shut Off.” The Auto Shut Off user tool changes this time.

•

Auto Shut Off might not come effect if the remaining memory space is 99% or if error message appears on the panel display.

•

If you want to conserve energy, it is recommended to set the "Auto Energy Saver" to "No".

Auto Energy Saver = Yes (

System

Copy Copy + FAX

Copy + Printer

Copy + FAX + Printer

Off* On*1*

On*1*

Main

Switch

⇒⇒

⇒ See page 50.)

⇒⇒

Fax messages can be received and printed automatically .

Data from computer can be received and printed automatically .

Fax message can be received and printed automatically . Data from computer can be received and printed automatically .

When changing the time

➊

Enter the time with the Number

keys.

➋

5 to 120 min. (in 1 minute steps)

15 min.

➌

Press the [OK] key.

Notes

How to exit from Auto Shut Turning on the main switch

Pressing the Clear Modes/Energy Saver key

Off

CHANGING THE

MACHINE’S SETTINGS

Auto Energy Saver = No (

System

Copy Copy + FAX

Copy + Printer

Copy + FAX + Printer

Off* Off*

Off*

Main

Switch

⇒⇒

⇒ See page 50.)

⇒⇒

Notes

Fax messages can be received and printed automatically .

Data from computer can be received, but not be printed.

Fax message can be received and printed automatically . Data from computer can be received, and printed automatically .

How to exit from Auto Shut

Off

Turning on the main switch Turning on the main switch

Turning on the main switch

*1: The machine enter the Energy Save mode. *2: The required time to return to the ready condition varies depending on the Energy Save

level. ⇒ See "Energy Save Mode" on page 50.

*3: If the main switch is turned off, it takes about 30 seconds to the ready condition.

SETTING YOU CAN CHANGE WITH THE USER T OOLS

❑ For details on accessing the User Tools, ⇒ see page 44. ❑ Shaded items ( ❑ Function numbers may vary depending on options attached to the machine.

) are selected as the default settings.

Description Operational procedure

❑❑

❑

10 Special Paper Size

❑❑

· Specify the paper size with this user tool when you load non-standard size paper in the paper tray.

· If the specified paper size differs from the size of paper

actually set in the paper tray, a paper misfeed might occur because the paper size is not detected correctly.

➊

Select the paper tray with the < and

keys.

For special size paper

➋

Press the [Special] key.

➌

Select the paper size with the < and

keys.

· Regarding paper sizes, ⇒ see page

22.

➍

Press the [OK] key.

For irregular size paper

➋

Press the [Irreg.] key.

➌

Enter the paper length with the Num-

ber keys and press the

➍

Enter the paper width with the Num-

key.

ber keys.

➎

Press the [OK] key.

· Regarding sizes, ⇒ see page 22.

SETTING YOU CAN CHANGE WITH THE USER T OOLS

❑ For details on accessing the User Tools, ⇒ see page 44. ❑ Shaded items ( ) are selected as the default settings. ❑ Function numbers may vary depending on options attached to the machine.

Description Operational procedure

❑❑

❑

11 Paper Tray Priority (for Copy mode only)

❑❑

· Changes the paper tray to be selected when you turn on the power, the mode is reset, or if Auto Paper Select is not specified.

➊

Select the paper tray with the < and

keys.

“

Tray 1

”, “Tray 2”, “T ray 3”, “Tray 4”

➋

Press the [OK] key.

2 3 4

❑❑

❑

12 Auto Tray Switch (for Copy mode only)

❑❑

· If you load paper of the same size and in same direction in two or more trays,the machine auto-

Duplex tray

(option)

2 3

Optional trays

    ↓

➊

Select “

➋

Press the [OK] key.

matically shifts to another tray when the tray in use runs out of paper. You can cancel this setting.

Yes

keys.

” or “No” with the < and

CHANGING THE

MACHINE’S SETTINGS

SETTING YOU CAN CHANGE WITH THE USER T OOLS

❑ For details on accessing the User Tools, ⇒ see page 44. ❑ Shaded items ( ❑ Function numbers may vary depending on options attached to the machine.

) are selected as the default settings.

System Settings 4/5

Description Operational procedure

❑❑

❑

13 Bypass Auto Select

❑❑

If you select “Yes”, the bypass tray is selected in the following conditions:

· after turning on the main switch and there is paper in the bypass tray.

· after exiting from the Energy Save mode and there is paper in the bypass tray.

❑❑

❑

14 Output Tray

❑❑

Specifies a tray to which documents are delivered for each feature (copier, facsimile, and printer).

· Y ou can also specify a single tray for two or more features.

· Even when you specify the external tray , documents are delivered to internal tray 1 when you do not open the external tray .

1 Copier

· Specifies a tray to which copies are delivered.

2 Fax (facsimile option required)

· Specifies a tray to which faxes are delivered.

3 Printer (printer option required)

· Specifies a tray to which printed documents are delivered from the printer. This item is valid when you initialize the printer feature.

⇒

See “Printer Reference”.

➊

Select “Y es” or “No” with the < and

keys.

➋

Press the [OK] key.

➊

Enter a number between 1 to 3 with the Number keys.

➋

Select your desired tray type with the [Prev.] and [Next] keys. If you select “xx Tray”, this setting is applied when paper feeds from paper tray. If you select “xx Bypass”, this setting is applied when paper feeds from bypass tray. You can select following:

1. Copier - Copy Tray, Copy Bypass

2. Fa x - Fax Tra y, Fax Bypass

3. Printer - Printer Tray, Printer Bypass

➌

Select the output tray from the following with the < and > keys. “Int. Tray 1”, “Int. T ray 2”, “Ext. T ray”

Copy, Fax, and Printer Tray: “ Copy, Fax, and Printer Bypass: “

➍

Press the [OK] key.

Int.Tray 1

Ext.Tray

“GUIDE TO COMPONENTS” ⇒ See page 3.

”

SETTING YOU CAN CHANGE WITH THE USER T OOLS

❑ For details on accessing the User Tools, ⇒ see page 44. ❑ Shaded items ( ❑ Function numbers may vary depending on options attached to the machine.

) are selected as the default settings.

Description Operational procedure

❑❑

❑

15 Simultaneous Print (setting the multi-ac-

❑❑

➊

cessing function)

· Disables interrupt copying or printing during a

➋

Yes

Select “

keys.

” or “No” with the < and

Press the [OK] key.

print run of another feature.

· When you set this function to “Y es”, all printed documents are delivered to a single tray and different features’ documents are mixed. If you attach the optional 1-bin tray (internal tray 2) to the machine, you can specify an output tray for each feature. If you want to attach it, contact your service representative.

· Interrupt printing is disabled for a feature for which “Restricted Access” is set to “Yes”. The machine switches the screen after the time specified with “Function T imeout” and starts printing with the feature.

Ristricted Access ⇒ See page 57. Function Timeout ⇒ See page 50. Output Tray ⇒ See page 54.

➊

❑❑

❑

16 Contrast

❑❑

· Adjusts the screen brightness.

Select the brightness level with the

and > keys.

· Levels 1 to 8

Level 4

➋

Press the [OK] key.

CHANGING THE

MACHINE’S SETTINGS

SETTING YOU CAN CHANGE WITH THE USER T OOLS

❑ For details on accessing the User Tools, ⇒ see page 44. ❑ Shaded items ( ) are selected as the default settings. ❑ Function numbers may vary depending on options attached to the machine.

System Settings 5/5

Description Operational procedure

❑❑

❑

17 Set User Codes

❑❑

· Allows only specific persons to use the machine or you to manage the number of copies or prints made in each division of your company.

When a key operator code is regis-

⇒⇒

tered

⇒

See page 58.

⇒⇒

➊

Enter the key operator code (less than 4 digits) with the Number keys.

➋

Press the [Enter] key.

1 Copy User Codes

· Specifies whether to use user codes to restrict copier users or manage the number of copies made.

2 Fax User Codes (facsimile option required)

➊

Enter a number between 1 to 3 with the Number keys.

➋

Select “Y es” or “No” with the < and

➌

Press the [OK] key.

· Specifies whether to use user codes to restrict facsimile users.

3 Printer User Codes (printer option required)

· Specifies whether to use user codes to restrict printer users or manage the number of prints made.

keys.

SETTING YOU CAN CHANGE WITH THE USER T OOLS

❑ For details on accessing the User Tools, ⇒ see page 44. ❑ Shaded items ( ❑ Function numbers may vary depending on options attached to the machine.

) are selected as the default settings.

Description Operational procedure

❑❑

❑

18 Restricted Access

❑❑

· Specifies the user restriction settings using options (e.g., key counter) or user codes settings.

⇒

See “Set User Codes” on page 56.

When a key operator code is registered

➊

Enter the key operator code (less

than 4 digits) with the Number keys.

➋

Press the [Enter] key.

1 Reset Counters

Counter

· You can check the number of copies or prints

➊

Enter “1” with the Number key.

➋

Select your desired user code with

the < and > keys.

under each user code.

Single

· You can reset each user code’s counter to 0.

➊

Enter “1” with the Number key.

➋

Select your desired user code with the < and > keys.

➌

Press the [Single] key.

➍

Press the [Yes] key.

CHANGING THE

MACHINE’S SETTINGS

All

· You can reset all user code’s counter to 0.

➊ ➋ ➌

Enter “1” with the Number key. Press the [All] key. Press the [Yes] key.

SETTING YOU CAN CHANGE WITH THE USER T OOLS

❑ For details on accessing the User Tools, ⇒ see page 44. ❑ Shaded items ( ❑ Function numbers may vary depending on options attached to the machine.

) are selected as the default settings.

Description Operational procedure

2 Reg.User Codes (Register User Codes)

· Registers a user code.

· You can register up to 20 codes.

· A user code must be less than four digits.

3 Chg/Del User Code (Change/Delete User

Codes)

· Changes a user code.

· The counter is not reset even when you change a user code.

➊

Enter “2” with the Number key.

➋

Enter the user code with the Number keys.

· 0 to 9999

➌

Press the [Enter] key.

➊

Enter “3” with the Number key.

➋

Select your user code to be changed with the < and > keys.

➌

Press the [Change] key.

➍

Enter a new code with the Number keys.

· 0 to 9999

➎

Press the [Enter] key.

➊

· Deletes a user code.

· If you delete a user code, the counter is reset automati-

cally.

Enter “3” with the Number key.

➋

Select your user code to be deleted with the < and > keys.

➌

Press the [Delete] key.

➍

Press the [Enter] key.

➎

Press the [Yes] key.

➊

4 Key Operator Code

· Sets the machine to be managed with key operator codes (passwords, less than 4 digits for operating User Code and Ristricted Access set-

Enter “4” with the Number key.

➋

Select Yes or No with the < and

keys.

➌

Press the [OK] key.

ting).

5 Reg/Chg Key Op Code (Register/Change

Key Operator Code)

· Registers or changes a key operator code.

· A key operator code must be less than four digits.

6 Copier Access

· Sets the machine to restrict copier users with the key counter.

* Note: If you want to restrict machine users, contact your service representative.

➊

Enter “5” with the Number key.

➋

Enter the key operator code with the Number keys.

· 0 to 9999

➌

Press the [Enter] key.

➊

Enter “6” with the Number key.

➋

Select Yes or No with the < and

keys.

➌

Press the [OK] key.

SETTING YOU CAN CHANGE WITH THE USER T OOLS

❑ For details on accessing the User Tools, ⇒ see page 44. ❑ Shaded items ( ❑ Function numbers may vary depending on options attached to the machine.

) are selected as the default settings.

Description Operational procedure

7 Fax Access (facsimile option required)

· Sets the machine to restrict facsimile users with the key counter.

· This function does not manage the number of transmitted faxes.

· This function prints received faxes regardless of the restriction.

· You can also use personal codes to restrict users.

⇒

See “Restricted Access” in “Facsimile Reference.”

8 Printer Access (printer option required)

· Sets the machine to restrict printer users with the key counter.

* Note: If you want to restrict machine users, contact your service representative.

➊

Enter “7” with the Number key.

➋

Select Yes or No with the < and

keys.

➌

Press the [OK] key.

➊

Enter “8” with the Number key.

➋

Select Yes or No with the < and

keys.

➌

Press the [OK] key.

CHANGING THE

MACHINE’S SETTINGS

SETTING YOU CAN CHANGE WITH THE USER T OOLS

DO’S AND DON’TS

WHERE TO PUT YOUR MACHINE

MAINTAINING YOUR MACHINE

DO’S AND DON’TS .............................................................................................. 62

WHERE TO PUT YOUR MACHINE ......................................................................... 63

When Moving The Machine ......................................................................................... 63

Machine Environment .................................................................................................. 63

Space Required For Installing The Machine............................................................... 64

Power Connection ........................................................................................................ 65

MAINTAINING YOUR MACHINE ......................................................................... 66

Cleaning The Exposure Glass ....................................................................................... 66

Cleaning The Platen Cover.......................................................................................... 66

Cleaning The Document Feeder Belt ......................................................................... 67

Cleaning The 1-Bin Tray (Internal Tray2) ..................................................................... 67

OTHERS

DO’S AND DON’TS

❑ Do not turn off the main switch while copying or printing. When turning off the

main switch, make sure that copying or printing is completed.

❑ After the turning off the main switch, the anti-condensation heaters remain on.

CAUTIONS: When the machine will not be used for a long period, unplug

the power cord.

❑ Do not open the covers of machine while copying or printing.If you do, misfeeds

might occur.

❑ Do not move the machine while copying or printing. ❑ If you operate the machine improperly or a failure occurs on the machine, your

machine settings might be lost. Be sure to take a note of your machine settings.

❑ Supplier shall not be liable for any loss or damages resulting from a failure on the

machine, loss of machine settings, and use of the machine.

❑ When you send or receive an important document, it is recommended to call the

recipient or sender to check that the document is sent properly.

WHERE TO PUT YOUR MACHINE

The installation location should be carefully chosen because environmental conditions greatly affect the performance of a machine. When you move the machine in your office, follow the following notes.

When Moving The Machine

CAUTION: When you move the machine, unplug the power cord from

the wall outlet to avoid fire or electric shock.

❑ If the machine must be transported a long distance or by vehicle, please contact

your service representative.

❑ When you move the machine a short distance, make sure to do the following:

· Turn off the power.

· Grip the plug and pull out the from the socket.

· Close any covers or trays of the machine.

· Move the machine gently keeping it flat. If you tilt it, the damage might occur.

Machine Environment

CAUTION: Keep the machine away from humidity and dust. A fire or an

electric shock might occur.

CAUTION: Do not place the machine on an unstable or tilted surface. If

it topples over, it could cause injury.

CAUTION: After you move the machine, fix it with the caster fixture.

Otherwise, the machine might move or come down to cause a personal injury.

OTHERS

WHERE TO PUT YOUR MACHINE

Machine environment after moving

Do not subject the machine to the following conditions. If you move the machine to an improper location, copies or prints will not be made normally or a failure might occur.

❑ Excessively cold, heat or humidity.

The optimum environmental conditions are as follows :

Temperature : 10 - 30°C Humidity : 15 - 90%

❑ Locations exposed to direct sunlight. ❑ Locations near an air conditioner or humidifier ❑ Locations subjected to strong vibration ❑ Locations with bad ventilation ❑ Dusty areas ❑ Unstable floor and base

• Place the machine on a flat base. The machine must be level within 5mm,

0.2" both front to rear and left to right.

• The floor must be stable. If you wish to place the machine on a raised surface, select a solid and stable piece of furniture dedicated for use with machines. The surface must be larger than the base of the machine.

Space Required For Installing The Machine

Leave enough space around the machine. This space is necessary for you or a service representative to operate the machine. The minimum space requirement (mainframe only) is as follows:

a (front) b (right) c (rear) d (left)

75 cm (29.6") 1 cm (0.4") 1 cm (0.4") 1 cm (0.4")

When you open the external and bypass trays completely , the required space is as follows:

150mm

110mm

550mm

580mm

100mm

Mainframe only

a 75cm (29.6")

b 11cm (4.3") c 1cm (0.4")

1,010mm

d 8cm (3.2")

Regarding the required space when options are equipped, please contact your service representative.

WHERE TO PUT YOUR MACHINE

Power Connection

WARNING: Only connect the machine to the power source de-

scribed on the inside cover of this manual.

WARNING: Avoid multi-wiring.

WARNING: Do not damage, break or make any modifications to

the power cord. Do not place heavy objects on it, pull it hard or bend it more than necessary. These actions could cause an electric shock.

WARNING: Do not plug or unplug or unplug the power cord with

your hands wet. Otherwise, an electric shock might occur.

WARNING: Make sure the wall outlet is near the machine and freely

accessible so that in event of an emergency it can be unplugged easily.

CAUTION: When you pull out the plug from the socket, grip the plug to

avoid damaging the cord and causing fire or electric shock.

CAUTION: When the machine will not be used for a long time, unplug

the power cord.

❑ When the AC and main switches are in the Stand-by positions, the optional anti-

condensation heaters are on. In case of emergency, unplug the machine’s power cord.

❑ When you unplug the power cord, the anti-condensation heaters turn off. ❑ Insert the plug firmly into the wall outlet.

OTHERS

MAINTAINING YOUR MACHINE

If the exposure glass, platen covers or document feeder belt is dirty , you may not be able to make copies as you want. Clean them if you find them dirty.

◆◆

◆Cleaning the machine

◆◆

Wipe the machine with a soft, damp cloth. After wiping the machine with a damp cloth, wipe it with a dry cloth to remove the water.

Note: Do not use chemical cleaner or organic solvent such as thinner

or benzene. If they get into the machine or melt plastic parts, a failure might occur.

Note: Do not clean parts other than those specified in this manual.

Such parts should be cleaned by your service representative.

Cleaning The Exposure Glass

Cleaning The Platen Cover

MAINTAINING YOUR MACHINE

Cleaning The Document Feeder Belt

Cleaning The 1-Bin Tray (Internal Tray2)

OTHERS

MAINTAINING YOUR MACHINE

SPECIFICATIONS

MAINFRAME ....................................................................................................... 70

OPTIONAL DOCUMENT FEEDER .......................................................................... 73

OPTIONAL DUPLEX TRAY ..................................................................................... 74

OPTIONAL INTERNAL 1-BIN TRAY (INTERNAL TRAY 2) ......................................... 75

OPTIONAL PAPER TRAY UNIT ............................................................................... 76

SPECIFICATIONS

MAINFRAME

Configuration: Desktop Photosensitivity type: KS III OPC drum (φ 30) Original scanning: One-dimensional solid scanning system

through CCD

Copy process: Dry electrostatic transfer system Development: Dry two-component magnetic brush devel-

opment system

Fusing: Heating roll system Resolution:

Copy: 400dpi Fax: 200 × 100dpi

200 × 200dpi 400 × 400dpi

Printer: 300dpi

600dpi

Gray scale: 256 levels Exposure glass: Stationary original exposure type Original reference position: Rear left corner Warm-up time: Within 35 seconds (20°C) Originals: Sheet/book/objects Maximum original size: A3L (297 × 420 mm), 11" × 17"L Copy paper size: ⇒ See page 22.

Duplex tray: A3L, B4L, A4KL, B5KL, A5 K,

11" × 17"L, 8½" ×14"L, 8½" × 11"KL, 7¼" × 10 ½"KL, 8" × 13"L, 8½" × 13"L, 8¼" × 13"L,

width (182 ~ 297 mm) × length (148 ~ 432 mm)

Copy paper weight:

Paper tray: 60 - 90 g/m2 (16 - 24 lb) Bypass tray: 60 - 157 g/m2 (16 - 41 lb) Duplex unit: 60 - 90 g/m2 (16 - 24 lb)

Non-reproduction area: Leading edge 3 ± 2 mm

Left edge 2 ± 1.5 mm Trailing edge 4 mm or less Right edge 3 mm or less

First copy time: Less than 9.8 seconds

(A4K, 8½" × 11"K, feeding from 1st paper tray and exiting to internal tray 1)

less than 8.8 seconds (A4K, 8½" × 11"K, feeding from 1st paper tray and exiting to external tray)

Copy paper capacity:

1st and 2nd paper trays: 250 sheets or less than 28mm, 1.10" Bypass tray: 100 sheets or less than 11mm, 0.43"

Power source: 220/230/240V, 50/60Hz 6A

MAINFRAME

Power consumption:

Warm-up about 750W about 750W

Stand-by about 130Wh about 140Wh

Copying about 500W about 530W

Maximum less than 850W less than 1kW

Auto shut off about 2.2W about 2.4kW

* System: Mainframe with document feeder, 1-bin tray

Dimensions:

With document feeder With document feeder

(bypass tray is open)

With document feeder

( bypass tray extender is used

for large size paper.)

Mainframe only System*

paper tray unit and duplex tray.

Width Depth Height

550mm

21.7"

650mm

25.6"

750mm

29.6"

580mm

22.9"

580mm

22.9"

580mm

22.9"

797mm

31.4"

797mm

31.4"

797mm

31.4"

Noise Emission: Sound pressure level (The measurement are

made according to ISO7779.)

Mainframe only System*

Stand-by 17.5 dB(A) 17.5 dB(A)

Copying 47.5 dB(A) 52.0 dB(A)

* system: Mainframe with document feeder, 1-bin tray

paper tray unit and duplex tray.

SPECIFICATIONS

MAINFRAME

Sound power level (The measurement are made

according to ISO7779.)

Mainframe only System*

Stand-by 30 dB(A) 30 dB(A)

Copying 61.5 dB(A) 64.5 dB(A)

*System: Mainframe with document feeder, 1-bin tray

paper tray unit, and duplex tray.

Weight:

Mainframe: Approximately 57 kg, 125.7lb or less Mainframe and Approximately 67.5kg, 148.8lb or less

document feeder:

❑ Specifications are subject to change without notice.

OPTIONAL DOCUMENT FEEDER

Mode: ADF mode, SADF mode Original size: A3 L - A5KL

11" × 17"L - 5½" × 8½"KL Copy mode:

length:128~1260mm(5.0"~49.6")

width:105~297mm(4.1"~11.7") Facsimile mode: ⇒ See "Facsimile Reference"

Original thickness : 52 - 105 g/m2 (14 - 27 lb)

××

(788

× 1,091 mm)

××

Number of originals to be set: Copying speed: 1 to 1 copy mode: 15 copies/minute (A4K,

Maximum power consumption:

××

Dimensions (W Weight: 9 kg, 19.9 lb Reproduction ratio: 37 - 150 % Function: Stamp function (for the facsimile feature)

❑ Specifications are subject to change without notice.

××

× D

× H) 550 × 470 × 120 mm (21.7" × 18.5" × 4.8")

××

30 sheets (80g/m2,20lb)

8½" × 11" K) 25 W (power is supplied from the main

frame.)

*Stamp cartridge is packed in the optional Fax Unit.

SPECIFICATIONS

OPTIONAL DUPLEX TRAY

Paper size: ⇒See page 70. Copy paper weight: 60 - 90 g/m2 (16 - 24 lb)

Stack capacity: 1 sheet Copying speed: 16 copies/minute (A4K, 8½" × 11 " K, 2nd

paper tray)

Power consumption:

××

Dimensions (W Weight: Approximately 5.2kg, 11.5lb

❑ Specifications are subject to change without notice.

××

× D

× H) 514 × 453.5 × 77 mm (20.3" × 17.9" × 3.1")

××

25 W (power is supplied from the main frame.)

OPTIONAL INTERNAL 1-BIN TRAY (INTERNAL TRA Y 2)

OPTIONAL INTERNAL 1-BIN TRAY

(INTERNAL TRAY 2)

Number of bins: 1 Available paper size: A3L - A5K

11" × 17"L - 8 ½" × 11"KL

Paper capacity: 125 sheets (80g/m2, 20lb) Copy paper weight: 52 - 105 g/m2 (14 - 27 lb) Maximum power consumption:

××

Dimensions (W Weight: 2 kg (4.4 lb) Others: This tray has a paper receiving lamp.

❑ Specifications are subject to change without notice.

××

× D

× H): 486 × 412 × 106 mm (19.2" × 16.3" × 4.2")

××

29 W (power is supplied from the main frame.)

SPECIFICATIONS

OPTIONAL P APER TRAY UNIT

OPTIONAL PAPER TRAY UNIT

Copy paper weight : 60 - 90 g/m2 (16 - 24 lb) Available paper size: ⇒ See page 22.

Maximum power consumption:

Paper capacity: 500 sheets ( 80g/m2, 20lb) or less than 60 mm

××

Dimensions (W Weight: 23 kg (50.7 lb)

❑ Specifications are subject to change without notice. ❑ For details of options for the copier , facsimile, and printer , see other manu-

als.

××

× D

× H): 530 × 565 × 322 mm (20.9" × 22.3" × 12.7")

××

40 W (power is supplied from the main frame.)

(2.4") × 2 trays

INDEX

Symbols

< > key 7 1-Bin Tray (Internal Tray2) 67 1000-sheet tray unit 3, 5

Alphabetical Index

AC switch 10, 3 All 57 Auto Energy Saver 50 Auto Reset 49 Auto Shut Off 51 Auto Tray Switch 53

Bypass Auto Select 54 Bypass tray 3

Cable connector 4 Card holder 4 CAUTIONS iii Chg/Del User Code 58 Clear Function Setting 48 Clear Modes/Energy Saver key 7 Clear/Stop key 7 CONSUMABLES 21 Contrast 55 Copier Access 58 Copy Count Display 48 Copy Mode 12, 15, 1 COPY PAPER 22 Copy Reference 2 Copy Reset 49 Copy User Codes 56

developer cartridge 33 DOCUMENT FEEDER 73 Document feeder 5 Document Feeder Belt 67 DO’S AND DON’TS 62 DUPLEX tray 74 Duplex tray 3, 5

Energy Save mode 11 Energy Save Mode 50 error message 28 Exposure Glass 66 Exposure glass 3 External tray 3

Facsimile Mode 12, 17, 1 Facsimile Reference 2 Fax Access 59 Fax Reset 49 Fax User Codes 56 Front cover 3 Function keys 7 Function Priority 48 Function Timeout 50

General Reference 2

INTERNAL 1-BIN TRAY(internal

tray 2) 75 Internal tray 1 3 Internal tray 2 5 Internal tray 2(option) 3 Interrupt Copying 15 Interrupt key 7 Irregular paper size 43

INDEX

Key Operator Code 58

Left side cover 3

Machine Environment 63 Main switch 10, 3 mainframe 70 MAINTAINING 66 Memory Copy key 7 MISFEEDS 36 MULTI-ACCESSING 13

Number keys 7

Operation panel 3 Output Tray 54

Panel Beeper 48 PANEL DISPLAY 8 Panel Display 7 PAPER 29 Paper Receiving lamp 5 PAPER SIZE 40 paper size selector 41 Paper tray 3 paper tray 29 Paper Tray Priority 53 PAPER TRAY UNIT 76 PCU 25 pcu 32 Photoconductor unit 25 photoconductor unit 32 Platen Cover 66 Platen cover 3

platen cover 5 Power Connection 65 Printer (Postscript) Reference 2 Printer (Utility/Driver) Reference 2 Printer Access 59 Printer Mode 12, 1 Printer Reference 2 Printer Reset 49 Printer User Codes 56 Printing 19 Program key 7

Reg.User Codes 58 Reg/Chg Key Op Code 58 Reset Counters 57 Restricted Access 57

SAFETY INFORMATION i Set User Codes 56 Simultaneous Print 55 Single 57 Special Paper Size 52 Special paper size 42 Start key 7 System Auto Reset 49 SYSTEM SETTINGS 44

TONER 24, 30

USER TOOLS 44 User Tools key 6

Ventilation hole 3

WARNINGS ii

INDEX

Ricoh AFICIO 200 OPERATING INSTRUCTIONS GEN

Specifications and Main Features

Frequently Asked Questions

User Manual

SAFETY INFORMATION

TABLE OF CONTENTS

WHAT YOU CAN DO WITH THIS MACHINE

MANUALS FOR THIS MACHINE

GUIDE TO COMPONENTS

OPERATION PANEL (HARD KEYS)

P ANEL DISPLAY

BASICS

ST ARTING THE MACHINE

Turning On The Power

Turning Off The Power

CHANGING MODES

MULTI-ACCESSING

Changing To Copy Mode

USING AS A COPIER

Interrupt Copying To Make Urgently Needed Copies

Printing Simultaneously

USING AS A FACSIMILE

Changing To Facsimile Mode

Printing A Received Fax

Sending A Fax

Printing

USING AS A PRINTER

Printing While There Are No Other Active Jobs

Printing While Copying

CONSUMABLES

COPY PAPER

Recommended Paper Sizes And Types

Non-recommended Paper

Paper Storage

Loading Paper

TONER

Handling Toner

Toner Storage

Adding Toner

PHOTOCONDUCTOR UNIT (PCU)

Handling Photoconductor Unit

Photoconductor Unit Storage

Replacing Photoconductor Unit

IF THE MACHINE DOES NOT WORK AS YOU WANT

B LOADING PAPER

D ADDING TONER

REPLACING PHOTOCONDUCTOR UNIT (PCU)

A CLEARING MISFEEDS

When A, B, C, D, And/Or R Is Lit

When Z Is Lit

When Original Is Misfed

CHANGING THE PAPER SIZE

Changing The Paper Size For Paper Tray 1

Changing The Paper Size For Optional Tray Unit

USER TOOLS - SYSTEM SETTINGS

Accessing The User Tools (System Settings)

Returning To The Copy Mode

USER TOOLS (SYSTEM SETTINGS) MENU

System Settings 1/5

System Settings 2/5

System Settings 3/5

System Settings 4/5

System Settings 5/5

DO’S AND DON’TS

WHERE TO PUT YOUR MACHINE

When Moving The Machine

Machine Environment

Space Required For Installing The Machine

Power Connection

MAINTAINING YOUR MACHINE

Cleaning The Exposure Glass

Cleaning The Platen Cover

Cleaning The Document Feeder Belt

Cleaning The 1-Bin Tray (Internal Tray2)

SPECIFICATIONS

OPTIONAL DOCUMENT FEEDER

OPTIONAL DUPLEX TRAY

OPTIONAL INTERNAL 1-BIN TRAY (INTERNAL TRA Y 2)

OPTIONAL P APER TRAY UNIT

INDEX