Ricoh AFICIO 200 OPERATING INSTRUCTIONS GEN

INTRODUCTION

This manual contains detailed instructions on the operation and maintenance of this copier. To get maximum versatility from this copier all operators should carefully read and follow the instructions in this manual. Please keep this manual in a handy place near the machine.

Please read the next section before using this copier. It contains important information related to USER SAFETY and PREVENTING EQUIPMENT PROBLEMS.

SAFETY INFORMATION

When using your machine, the following safety precautions should always be followed.

Safety During Operation

In this manual, the following important symbols are used:

RWARNING: Ignoring this warning could cause serious injury or even death.

RCAUTION: Ignoring this caution could cause injury or damage to property.

Examples Of Indications

R Symbols R means a situation that requires you take care.

v Symbols v means “Hot surface”.

qDo NOT carry out the operation represented by the symbol m.

This example means “Do not take apart.”

rSymbols ● means you MUST perform this operation. This example means “You must remove the wall plug.”

i

R WARNINGS:

∙

minside front cover of this manual.

∙Avoid multi-wiring

∙Do not damage, break or make any modifications to the power cord. Do not place heavy objects on it, pull it hard or bend it more than necessary. These actions could cause an electric shock or fire.

∙Do not plug or unplug the power cord with your hands wet. Otherwise, an electric shock might occur.

∙Make sure the wall outlet is near the machine and freely acces- o sibleily. so that in event of an emergency it can be unplugged eas-Only connect the machine to the power source described on the

∙

qthis manual. Some parts of the machine are at a high voltage and could give you an electric shock. Also, if the machine has laser systems, direct (or indirect) reflected eye contact with the laser beam may cause serious eye damage. When the machine needs to be checked, adjusted, or repaired, contact your service representative.

∙Do not take apart or attempt any modifications to this machine. There is a risk of fire, electric shock, explosion or loss of sight. If the machine has laser systems, there is a risk of serious eye damage.

∙If the machine looks damaged or breaks down, smoke is coming r out, there is a strange smell or anything looks unusual, immedi- ately turn off the main and AC switches then unplug the powerDo not remove any covers or screws other than those specified in

cord from the wall. Do not continue using the machine in this condition. Contact your service representative.

∙ If metal, liquid or foreign matter falls into the machine, turn off the main and AC switches, and unplug the main power cord. Contact your service representive. Do not keep using the machine with a fault or defect.

∙ Do not put any metal objects or containers holding water m (e.g.vases, flowerpots, glasses) on the machine. If the contents

fall inside the machine, a fire or electric shock could occur.

s∙ Do not incinerate used toner or toner containers. Toner dust might ignite when exposed to an open flame. Dispose of the used toner containers according to local regulations for plastics.

s∙ Do not incinerate the photoconductor unit. Toner dust might ignite when exposed to open flame. Dispose of the used photoconductor unit according to local regulations for plastics.

ii

R CAUTIONS:

melectric shock might occur.

∙Do not place the machine on an unstable or tilted surface. If it topples over, it could cause injury.

∙After you move the machine, fix it with the caster fixture. o Othewise, the machine might move or come down to cause a personal injury.∙ Keep the machine away from humidity and dust. A fire or an

rthe wall outlet to avoid fire or electric shock.

∙When the machine will not be used for a long time, unplug the power cord.

∙When you pull out the plug from the socket, grip the plug to t avoid damaging the cord and causing fire or electric shock.

∙If you use the machine in a confined space, make sure there o is a continuous air turnover.∙ When you move the machine, unplug the power cord from

mbon-containing paper or other conductive paper. Otherwise,

a fire might occur.Do not reuse stapled paper. Do not use aluminum foil, car-∙

n	∙ When removing misfed paper, do not touch the fusing sec-
	tion because it could be very hot.

R∙ This machine has been tested for safety using this supplier’s parts and consumables. We recommend you only use these specified supplies.

iii

TABLE OF CONTENTS
WHAT YOU CAN DO WITH THIS MACHINE.....................................	1
MANUALS FOR THIS MACHINE ......................................................	2
GUIDE TO COMPONENTS...............................................................	3
Options .................................................................................................	5
OPERATION PANEL (HARD KEYS) ...................................................	6
PANEL DISPLAY ................................................................................	8
Displays And Key Operations ...............................................................	8
BASICS
STARTING THE MACHINE ..............................................................	10
Turning On The Power .......................................................................	10
Turning Off The Power .......................................................................	11
CHANGING MODES .....................................................................	12
MULTI-ACCESSING .......................................................................	13
USING AS A COPIER.....................................................................	15
Changing To Copy Mode ....................................................................	15
Interrupt Copying To Make Urgently Needed Copies .........................	15
Printing Simultaneously ......................................................................	16
USING AS A FACSIMILE ................................................................	17
Changing To Facsimile Mode .............................................................	17
Printing A Received Fax .....................................................................	17
Sending A Fax ....................................................................................	18
USING AS A PRINTER ....................................................................	19
Printing ...............................................................................................	19
Printing While There Are No Other Active Jobs ..................................	19
Printing While Copying .......................................................................	19
CONSUMABLES
COPY PAPER .................................................................................	22
Recommended Paper Sizes And Types .............................................	22
Non-recommended Paper ..................................................................	23
Paper Storage ....................................................................................	24
iv

Loading Paper ....................................................................................

24

TONER ...........................................................................................	24
Handling Toner ...................................................................................	24
Toner Storage .....................................................................................	24
Adding Toner ......................................................................................	24

PHOTOCONDUCTOR UNIT (PCU) .................................................	25
Handling Photoconductor Unit ............................................................	25
Photoconductor Unit Storage .............................................................	25
Replacing Photoconductor Unit ..........................................................	25

WHAT TO DO IF SOMETHING GOES WRONG

IF THE MACHINE DOES NOT WORK AS YOU WANT .....................	28
B LOADING PAPER ......................................................................	29
D ADDING TONER .......................................................................	30
Sending A Fax When D Is Lit ............................................................	31
REPLACING PHOTOCONDUCTOR UNIT (PCU) ............................	32
x A CLEARING MISFEEDS ..........................................................	36
When A, B, C, D, And/Or R Is Lit .......................................................	37
When Z Is Lit ......................................................................................	37
When Original Is Misfed .....................................................................	37

CHANGING THE MACHINE’S SETTINGS

CHANGING THE PAPER SIZE .........................................................		40
Changing The Paper Size For Paper Tray 1 ......................................		40
Changing The Paper Size For Optional Tray Unit ..............................		43
USER TOOLS - SYSTEM SETTINGS ..................................................		44
Accessing The User Tools (System Settings) ....................................		44
Returning To The Copy Mode.............................................................		46
USER TOOLS (SYSTEM SETTINGS) MENU .......................................		47
SETTINGS YOU CAN CHANGE WITH THE USER TOOLS ................		48
System Settings	1/5 ..........................................................................	48
System Settings	2/5 ..........................................................................	49
System Settings	3/5 ..........................................................................	51
System Settings	4/5 ..........................................................................	54
System Settings	5/5 ..........................................................................	56
		v

DO’S AND DON’TS
WHERE TO PUT YOUR MACHINE
MAINTAINING YOUR MACHINE
DO’S AND DON’TS........................................................................	62
WHERE TO PUT YOUR MACHINE ..................................................	63
When Moving The Machine................................................................	63
Machine Environment.........................................................................	63
Space Required For Installing The Machine ......................................	64
Power Connection ..............................................................................	65
MAINTAINING YOUR MACHINE...................................................	66
Cleaning The Exposure Glass ............................................................	66
Cleaning The Platen Cover ................................................................	66
Cleaning The Document Feeder Belt .................................................	67
Cleaning The 1-Bin Tray (Internal Tray2) ...........................................	67
SPECIFICATIONS
MAINFRAME .................................................................................	70
OPTIONAL DOCUMENT FEEDER ...................................................	73
OPTIONAL DUPLEX TRAY ..............................................................	74
OPTIONAL INTERNAL 1-BIN TRAY (INTERNAL TRAY 2) ..................	75
OPTIONAL PAPER TRAY UNIT.........................................................	76
INDEX
INDEX ............................................................................................	78

vi

WHAT YOU CAN DO WITH THIS MACHINE

WHAT YOU CAN DO WITH THIS MACHINE

You can expand capabilities of this machine to include fax and printer features. When you want to add a feature, contact your sales or service representative.

Copy Mode

You can make copies in various ways including reducing/enlarging copies and combining originals into one copy as well as basic copying. As a default, you can use memory to make various type of copies.

Options

∙Copier Memory unit (4MB)

∙Copier Memory unit (8MB)

This option allows you to sort A3L, B4L, 11" × 17" L, and 8 ½" × 14" L copies in addition to A4 and 8 ½" × 11".

Facsimile Mode (Optional Fax Unit)

		Options:
		∙ ISDN unit			∙ 400dpi High Resolution Card
		∙ Memory Card (2MB)			∙ Fax Hard Disk
		∙ Memory Card (4MB)			∙ Function Upgrade Card

Printer Mode (Optional Printer Controller)

Options:

∙PostScript Level 2 Emulation Unit

∙Printer Hard Disk Unit

1

MANUALS FOR THIS MACHINE

MANUALS FOR THIS MACHINE

This is a multi-function machine combining facsimile and printer features as well as copying features.This manual describes procedures common to these features. Each feature’s reference describes the operational procedures separately for the copying, facsimile, and printer features. Please consult the manual that suits your needs.

General Reference (this manual)

Provides an overview of the machine. This manual introduces the features of the machine and describes the basic operations. It also introduces the options allowing you to use additional functions and describes how to access the system user tools to make the machine easier to use.

When using as a copier

Copy Reference

Describes the various copying functions from basic copying to more advanced features such as reducing/enlarging copies or combining originals into one copy.

When using as a facsimile

Facsimile Reference (option)

Describes the operational procedures and functions to use the machine as a facsimile.

When using as a printer

Printer Reference (option)

Printer (PostScript Emulation) Reference (option)

Printer (Utility/Driver) Reference (option)

Describes the operational procedures and functions to use the machine as a printer.

2

		GUIDE TO COMPONENTS
		GUIDE TO COMPONENTS
	Optional	<Front View>
	Platen cover	Exposure glass
	Holds down the original	Fit an original face down
	placed on the exposure glass.	in the rear left corner.
	Operation panel	Internal tray 2(option)
	Þ See page 6.	Copied or printed paper
	Main switch	is delivered here face
		down.
	Switches the machine
		Internal tray 1
	on/stand-by.
	Left side cover	Copied or printed paper
		is delivered here face
	Open to remove misfed paper.
		down.
	Ventilation hole	Front cover
	Prevents overheating. Do not
		Open to remove misfed
	obstruct the ventilation hole
		paper or supply toner.
	by placing or leaning an object
		Duplex tray
	near it. If the machine
	overheats, a fault might occur.	(Unit for two-sided
	AC switch *1 *2	copies) (option)
		Paper tray
	Do not touch this switch. This
	switch is used only by a	Set paper here.
	service representative.	“B LOADING PAPER”
	External tray	Þ See page 29.
		1000-sheet tray unit
	Open to deliver copies, prints
	and faxes face up when	(option)
	copying from the bypass tray
	or copying a long original.	<Right Side View>
		Bypass tray
		Use to copy or print onto
		post cards, OHP transparen-
		cies, or other non-standard
		size paper.
		Þ See "COPYING FROM
		THE BYPASS TRAY" in the
		"Copy Reference".
		Right Side Cover
		Open to remove misfed
		paper.

*1: If the machine does not operate after turning on the main switch, check if theAC switch is turned on. If not, turn on it.

*2: If you leave the AC switch off for more than about one hour, all files in memory are lost.

(for the optional facsimile feature)

3

GUIDE TO COMPONENTS

<Rear View>

Card holder (for the optional printer feature)

Cable connector

Connect the optional printer interface cable here.

Card holder (for the optional

facsimile features)

Insert the optional cards here. For details, see the "Facsimile Reference".

4

GUIDE TO COMPONENTS

Options

(1) Document feeder	(1)
Þ See page 73.
Insert a stack of originals

here. They will be fed automatically.

(2)Internal 1-bin tray (Internal tray 2)

ÞSee page 75.

(3)Duplex tray (Unit for twosided copies)

ÞSee page 74.

Use to make two-sided copies.

(2)

(3)

(4) 1000-sheet tray unit
Þ See page 76.	(4)
Consists of two paper

trays.

Other options: platen cover

Document feeder

Insert a stack of originals here. They will be fed automatically.

Internal 1-bin tray (hereafter referred to as internal tray 2)

Sorts copies, faxes, and prints.

Paper Receiving lamp

·You can also specify an output tray for each feature. Þ See page 54.

·The Paper Receiving lamp will light when copies, prints, or faxes are delivered to the tray.

5

OPERATION PANEL (HARD KEYS)
OPERATION PANEL (HARD KEYS)
(1) These indicators show errors or		(2)					(1)
the status of the machine.
(2) User Tools key			2			2		1
Use to change the default values
		*		*				*
and conditions to meet your
requirements. Þ See page 44.		User Tools	Commu-	Receive
			nicating	File					Standard
			Printer	Facsimile				Immediate
							123		Detail
		Manual	Error	Error				Trans.
			Reception	TX Files	F4		Stamp	Memory	Super Fine
		F1Receive	F2Mode	F3 Status				Trans.
(3) Clip Holder	(3)
Place removed clips or staples		A	B	C	D		E	F	G
here.		H	I	J	K		L	M	N
(4) Fax Operation Panel (for a	(4)	O	P	Q	R		S	T	U
machine with the fax feature)
		V	W	X	Y		Z
Þ See “Facsimile Reference.”

(5)Copy Operation Panel

Þ See “Copy Reference.”

		mm
(5)	A	A
	R	RR
		RR
		2

Copy Operation Panel

Flip up the operation panel plate. · Do not press the plate or put

something on it when it is opened.

6

OPERATION PANEL (HARD KEYS)

(18)		(17)	(16)		(15)		(14)
					C
		Speed Dial						(13)
		1	2	3	Copy	Printer	Facsimile
		On Hook Dial	5	6
		4
		Pause/
		Redial	8	9
aa		7
					C			(12)
		Tone	0
(6)	(7)	(8)	(9)	(10) (11)

(6)Þ See “Copy Reference.”

(7)< > key

Press to select an item on the panel display.

(8)Þ See “Facsimile Reference.”

(9)Number keys

Use to enter a numeric value such as the number of copies or reproduction ratio. Also use to dial fax numbers.

(10)Enter # key

Sets a value you have entered.

(11)Clear/Stop key

Clear

-Clears an entered value such as the number of copies.

Stop

-Stops a copy or print run. Also use to stop a report being printed or stop a

document being scanned for Memory

Transmission.

(12)Start key

Press to start copying, printing or faxing.

(13)Function keys

Press to switch modes. Þ See page 12.

(14)Interrupt key

Interrupts the current copy or print run to perform another job.

Þ See page 15.

(15)Clear Modes/Energy Saver key

Clear Modes

-Cancels the current settings.

Energy Saver

-Hold down this key for about a second or more to enter Energy Saver mode.

Þ See page 50.

(16)Program key

Þ See “Copy Reference.”

(17)Memory Copy key

Þ See “Copy Reference.”

(18)Panel Display

Þ See “Panel Display” on page 8.

*1: See "Facsimile Reference".

*2: See "Printer Reference".

7

PANEL DISPLAY

PANEL DISPLAY

The panel display shows the operational status, messages, and function menus.

When you select or specify an item on the panel display, it is highlighted like, Auto . Keys appearing as OK cannot be used.

Panel display items are not touch keys. Use the four keys under the display to select or specify an item.

By default, the machine is in copy mode when you switch on. This can be changed. Þ See page 48.

Note: Do not apply a strong shock or force of about 30 N (3 kgf) or more to the panel display. Otherwise, the display might be damaged.

Displays And Key Operations

In a menu, you can make a selection in three different ways depending on the situation;

·Press the four keys under the display.

·Press the < > key.

·Use the Number keys.

For details on the operational procedures, see the descriptions of each function.

<Example: Copying Display>

The function items for the selected feature are displayed.

Displays operational status or messages.

Displays items which can be selected or specified.

Press the key under the item you wish to select.

In this manual, we use the following conventions

Key name on panel display: OK In the manual: [OK]

Common keys

[OK]	Sets a selected function or entered value and returns to
	the previous screen.
[Cancel]	Cancels a selected function or entered value and returns
	to the previous screen.
[ − Prev.]	If there are too many items to fit on the display, use these keys
[ ↓ Next]	to move between pages.
< >	Use to highlight the item you want to select.
[PrevMenu] [Menu] Press to return to the previous menu.
[Exit]	Sets a selected function or entered value and returns to the
	previous screen.

8

BASICS

BASICS

STARTING THE MACHINE ....................................................................................	10
Turning On The Power ...................................................................................................	10
Turning Off The Power ...................................................................................................	11
CHANGING MODES ...........................................................................................	12
MULTI-ACCESSING .............................................................................................	13
USING AS A COPIER ...........................................................................................	15
Changing To Copy Mode ............................................................................................	15
Interrupt Copying To Make Urgently Needed Copies ..............................................	15
Printing Simultaneously .................................................................................................	16
USING AS A FACSIMILE ......................................................................................	17
Changing To Facsimile Mode ......................................................................................	17
Printing A Received Fax................................................................................................	17
Sending A Fax ................................................................................................................	18
USING AS A PRINTER ...........................................................................................	19
Printing ............................................................................................................................	19
Printing While There Are No Other Active Jobs ..........................................................	19
Printing While Copying .................................................................................................	19

9

STARTING THE MACHINE

STARTING THE MACHINE

To start the machine, turn on the main switch. The machine enters the ready condition after about 35 seconds.

This machine automatically enters the energy saving mode or turns itself off when you do not use the machine with its power on for a specified period of time. Þ See pages 50 and 51.

Turning On The Power

This machine has two types of power switches called the main andAC switches.

Main switch

Turn on this switch to activate the machine.

You can make copies or faxes after the warm-up time.

AC switch

Do not touch the AC switch. This switch should be used only by a service representative.

If you leave the AC switch off for more than about one hour, all files in memory are lost. Þ See “Facsimile Reference”.

If the machine does not operate after turning on the main switch, check if the AC switch is turned on. If not, turn on it.

1

2

Make sure that the power cord is plugged into the wall outlet firmly.

Turn on the main switch in the upper left corner of the front side of the machine.

The panel display will come on.

You cannot make copies while the message “Please wait” is shown on the display. However, you can specify the Auto Start function. Þ See “Auto Start” of the Copy Reference.

10

STARTING THE MACHINE

If you are asked for a user code

If the machine is set to the User Code function, users must input their codes before the machine can operate.The machine keeps count of the number of copies under each user code.

1Enter your user code (less than 4 digits) using the Number keys and press the Enter # key.

The machine enters the ready condition.

To prevent others from making copies with your user code, press the Clear Modes/ Energy Saver key and the Clear/Stop key at the same time.

User Code Mode Þ See page 56.

About one minute after a copy run, the machine returns to the user code entry condition.

When the Clear Modes/Energy Saver key is lit

The machine is in Energy Save mode.

1Press Clear Modes/Energy Saver or any other key. The machine will return to the standby condition.

“System Auto Reset” Þ See page 49. “Auto Energy Saver” Þ See page 50. “Energy Save Mode” Þ See page 50.

C

BASICS

Turning Off The Power

1Turn off the main switch in the upper left corner of the front side of the machine.

Note: Before you unplug the power cord, make sure that the remaining memory space indicates 100 % on the facsimile feature screen. Files stored in memory will be lost an hour after unpluging the power cord.

11

CHANGING MODES

CHANGING MODES

In addition to copier features, this machine can be used optionally as a facsimile or printer. When you turn on the main switch, the Copy mode screen appears allowing you to perform a copy run. If you want to use another feature, press a relevant key such as the Facsimile key on the upper right side of the operation panel.

<Copy Mode>

<Printer Mode>

<Facsimile Mode>

1	2	3	Copy Printer Facsimile
4	5	6
7	8	9
	0		C

You cannot change functions during scanning an original for fax, performing immediate transmission, or setting a user tool.

If you require, the machine can be set to clear current settings when you change to a different mode. This does not apply to the Copy and the Printer mode. Þ See “Clear Function Setting” on page 48.

12

MULTI-ACCESSING

MULTI-ACCESSING

You can carry out another job using a different feature while the current job is being performed. This allows you to handle your jobs efficiently regardless of how the machine is being used. For example:

∙While making a copy, the machine sends a fax message stored in the memory.

∙You can make a copy while printer data is being received.

Performing multiple features simultaneously like this is called “multi-accessing.”

Use “Simultaneous Print” to specify whether to apply the multi-accessing function to printing. The default value is “Yes”. Þ See page 55.

If you install optional internal tray 2, you can specify the tray for each feature so that completed documents are not mixed. For example, set one tray for faxes and another tray for copies. If you require optional internal tray 2, contact your local dealer or service representative.

You cannot use the multi-accessing during interrupt copying.

Multi-Accessing Example

Time

Op-

Fea-

Print

era-

1st

2nd

3rd

4th

5th

6th

7th

8th

ture

Job

tion

Copy

Copying

Start

1st

Start

2nd

1

Copy

2

2 originals

copy

copy

Internal

Printing

Printer

tray 2

Printing

Printing

Printing

Print

Print-

pro-

Print-

Printer

Print data processing

data

ing

ing

1

4 pages

the 1st

the 2nd

pro-

the

cessing

the

cessing

2

page

page

3rd

4th

page

page

Internal

tray 1

Printing

Recieved

Printing

Recieved

Printing

Facsimile

1

2 recieved

data

the 1st

data

the 2nd

2

faxes

processing

recieved

processing

recieved

fax

fax

External

Scanning

Facsimile

Memory

tray

Start

transmission

Scanning

Scanning

operation

the 1st page

the 2nd page

(2 pages)

Background*

Completion

Start

receiving

* Memory

1st

page for

2nd page for memory

reception

memory

Memory reception

recep-

reception

tion

*“Background” is a process which operates regardless of the data scanning/writing operation.

*You can also receive faxes with memory in a background process.

Files are copied or printed in sequence of readiness for printing.

BASICS

13

MULTI-ACCESSING

Sample Operations

This chart is based on the following conditions:

· Simultaneous Print :	Yes	Þ See page 55.
· Restricted Access :	No	Þ See page 57.

- Can be processed simultaneously. - Mode after you select takes priority.

×- Can’t be processed simultaneously. Users have to operate manually.

			Mode after you select	Copy			Facsimile				Printer
						Transmission		Reception
	Mode before you select			Copying	Scanning an original for memory transmission	Memory transmission	Immediate transmission	Memory reception	Printing received data	Data reception	Printing received data
	Copy	Copying		−	×		×
			Scanning an original for	×	−		×
			memory transmission
		Transmission							Note 1
			Memory transmission			×	×	×
	Facsimile		Immediate transmission	×	×	×	−	×	×
		Reception	Memory reception			×	×	×
			Printing received data						−
					Note 2		Note 3
	Printer	Data reception								−
		Printing									−

Note 1: The machine might not print received data because the High Resolution Card (FAX Memory Unit) is occupied depending on the original size and direction.

Note 2: The machine might stop printing received data because the High Resolution Card (FAX Memory Unit) is occupied depending on the original size and direction.

Note 3: Printing received data is stopped because the High Resolution Card (FAX Memory Unit) is occupied for scanning an original to be transmitted.

14

USING AS A COPIER

USING AS A COPIER

Changing To Copy Mode

You can always make a copy when another feature isn’t printing or scanning.

1Press the Copy key.

The copy screen appears on the panel display.

For details, see “Copy Reference.”

Interrupt Copying To Make Urgently Needed Copies

You can interrupt the current copying job or printing job of another feature to make a copy.

You cannot use the following functions during interrupt copying: Duplex, Combine

You cannot use the interrupt copy function during performing immediate transmission, scanning an original for memory transmission, or interrupt copying.

1Press the Interrupt key.

The current copying or printing job stops and the interrupt copy screen appears on the display.

When you interrupt a copying job, remove the interrupted original.

2 Make your copies.

While copying, a received fax document is stored in memory and the Receive File indicator lights.

3When the interrupt copy run is completed, remove the original and delivered copy.

4Press the Interrupt key again.

The machine resumes the printing job with another feature.

BASICS

15

USING AS A COPIER

Resuming the interrupted copying job

Set the removed original on the exposure glass.

Press the Start key.

The machine resumes the interrupted copy run.

Printing Simultaneously

You can choose whether the current job can be interrupted or not.

“Simultaneous Print” = “Yes”

Documents are copied or printed in order of readiness for printing.

Press the Copy key to switch to the copy screen and make a copy in a normal way.

“MULTI-ACCESSING” Þ See page 13.

When another feature is printing data in the Duplex mode, you cannot make a two-sided copy until the printing job is completed.

“Simultaneous Print” = “No”

You cannot make a copy until the printing job of the current feature is completed.

16

USING AS A FACSIMILE

USING AS A FACSIMILE

Changing To Facsimile Mode

You can always use the machine as a facsimile when another mode is not printing or scanning originals.

1Press the Facsimile key.

The facsimile screen appears on the panel display.

For details, see “Facsimile Reference.”

The Memory Transmission/Reception function is performed automatically even when another feature is being used. You need not switch the screen. When data is received in memory, the Receive File indicator lights.

Printing A Received Fax

When another feature is not printing or copying, a received fax is printed automatically even when you do not switch the screen. If you wish to print a received fax while printing or copying with another feature, see the descriptions shown below.

Printing a received fax while printing with the printer

“Simultaneous Print” = “Yes”

Documents are printed in order of readiness for printing.

When making two-sided copies, you cannot use the two-sided printing function (fax) until the copy run is completed.

“Simultaneous Print” = “No”

When a fax is received, the Receive File indicator lights. However, you cannot print the fax until the printing job is completed.

Printing a stored fax in a hurry (“Simultaneous Print” = “No”)

Press the Facsimile key to switch to the facsimile panel display. The machine stops the current printing and the fax will be printed automatically. A certain period of time after printing the fax, the machine resumes the previous printing automatically.

BASICS

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USING AS A FACSIMILE

Printing a received fax during copying

“Simultaneous Print” = “Yes”

Documents are printed in order of readiness for printing.

“Simultaneous Print” = “No”

When a fax is received, the Receive File indicator lights. However, you cannot print the fax until the copying job is completed.

Printing a received fax in a hurry ("Simultaneous Print" = "No")

Press the Facsimile key to switch to the facsimile panel display. The machine starts printing the fax automatically. After printing the fax, press the Copy key and do the previous job again.

Sending A Fax

Sending a fax while printing with the printer or during copying

1Press the Facsimile key to switch to the facsimile screen. The printing or copying job is interrupted.

When you interrupt a copying job, remove the interrupted original.

2Set your original for transmission and select any setting you require. Dial the number and press the Start key.

When the machine is ready, it automatically starts sending the fax.

3After the transmission has finished, press the key corresponding to the feature you interrupted to resume the previous job.

Resuming interrupted copying job

Set the removed original on the exposure glass or in the optional document feeder.

Press the Start key.

The machine resumes the interrupted copy run.

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USING AS A PRINTER

USING AS A PRINTER

Printing

You can always use the machine as a printer when another mode is not printing.

Printing from a computer

1 Send a Print command from your computer.

Data reception

-This function is performed automatically even when another feature is being used.

You need not switch the panel display.

When data is received, the Data-in m indicator lights.

Switching to the printer display

1Press the Printer key. The printer panel display appears. Follow the instructions on the display.

Printing While There Are No Other Active Jobs

Data is automatically printed when there are no other current jobs - you do not have to change the display over.

The printer operation depends on settings of “Simultaneous Print” and “Restricted Access”. Þ See pages 55 and 57.

BASICS

Printing While Copying

“Simultaneous Print” = “Yes”

Documents are printed or copied in order of readiness for printing.

When making a two-sided copy, you cannot print data in the Duplex mode with the printer until the copy run is completed.

“Simultaneous Print” = “No”

You cannot print data until the copy run is completed.

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USING AS A PRINTER

Printing when you are in a hurry (“Simultaneous Print” = “No”)

Press the Printer key to stop the current copying job. The printer starts printing data automatically a certain period of time after the copying job is stopped. After printing, press the Copy key and do the previous job again.

Using the printer while received fax is being printed

“Simultaneous Print” = “Yes”

Documents are printed in order of readiness for printing.

“Simultaneous Print” = “No”

You cannot print data with the printer until the received fax is printed completely.

Printing in a hurry (“Simultaneous Print” = “No”)

1Press the Printer key to switch to the printer panel display. Printing of the received fax is interrupted. The printer starts printing data automatically. The machine resumes the fax printing job automatically a certain period of time after the printing job is completed.

While printing with the printer, a received fax document is stored in memory and the Receive File indicator lights.

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