Ricoh AFICIO 200 OPERATING INSTRUCTIONS FAX
Available Options
• Automatic Document Feeder (ADF)
• Internal 1-bin Tray (internal tray 2)
• Memory Card (2MB or 4MB)
• 400 dpi High Resolution Card
• Function Upgrade Card
• Hard Disk (80MB)
• ISDN Unit
Caution
Use of controls, adjustments or performance
of procedures other than those specified
herein may result in hazardous radiation exposure.
Shielded interconnect cables must be employed with this equipment to ensure compliance with the pertinent RF emission limits
governing this device.
CE168X
"The ISDN kit complies with the requirements
of Commission Decision 94/797/EC"
94/797/EC:
* Comission Decision of 18 November 1994
on a common technical regulation for the
pan-European integrated service digital
network (ISDN) basic access.
Although this equipment can use either loop
disconnect or DTMF signalling, only the performance of the DTMF signalling is subject
to regulatory requirements for correct operation. It is therefore strongly recommended that
the equipment is set to use DTMF signalling
for access to public or private emergency
services. DTMF signalling also provides
faster call set up.
Note
Some illustrations may be slightly different
from your machine.
Certain options may not be available in some
countries. For details, please contact your
local dealer.
NOTICE TO USERS (Great Britain)
This model is designed and approved for connection to the following circuits.
British T elecom Public Switched Telephone Network
Hull Public Switched Telephone Network
P ABX Extensions
Mercury Communications Limited Public Switched Telephone Network.
CONNECTION TO THE PSTN OR A P ABX EXTENSION
If there is a line jack socket already installed, you may connect this model using the line lead
supplied. If you require a socket to be fitted, complete the attached from and send it to your local
telephone manager’s office.
IMPORTANT NOTICE
1. The connection to the BT network must be unplugged before the earth is disconnected.
2. The connection to the BT network must not be hard wired.
3. Please ensure that connection to the mains supply (240Vac) is correctly made and that the
power is switched on before use.
4. The apparatus is suitable for direct connection to exclusive lines of a Public Switched Telephone Network, and for connection to compatible PABX’s (consult your authorised dealer for
the list of compatible PABX’ s and for installation thereon), or via an RBS.
The definition of an RBS (Relevant Branch System) for PSTN lines, is given in BS6789 section
6.1, clause 2.4.
5. When idle, this model allows normal use of an associated approved main telephone, which
must be plugged into the BS6312 compatible series connector, provided for connection to the
telephone line. Only one such connection may be made.
6. The apparatus must be connected to PSTN line which use the loop disconnect or DTMF signaling.
7. The machine is not suitable as an extension to payphone, for use on shared service lines, or on
1-1 carrier systems.
8. The Terminal operates in mode 1 (autodialing).
9. The user is advised to check all numbers stored in the register before making a call.
10. The approval of this terminal for connection to the British telecom public switched telephone
network is INVALIDATED if the apparatus is subject to any modification in any material way not
authorised by BABT or it is used with, or connected to:
a) Internal software that has not been formally accepted BABT.
b) External control software or external control apparatus which causes the operation of the
terminal or associated call set-up equipment to contravene the requirements of the ap-
proval.
All apparatus connected to this terminal and thereby connected directly to the British Telecom
public switched telephone network must be approved apparatus as defined in Section 22 of the
British T elecommunication ACT 1984.
1 1. This apparatus has been approved for the use of the following facilities:
Storage of T elephone Number for Retrieval by Predetermined Code
Automatic Call Initiation
Operation in the Absence of Proceed Indication (Although not Detected)
Automatic Dialing Facilities
Auto-Calling Facility
Loudspeaking Facility
Series Connection Facility
Automatic Storage of Last Number Dialed
T one Detection-Busy T one
Repeat Attempt Facilities: Multiple(Automatic)
Auto Clear form Call Originating End
Integral Modem
Any other usage will invalidate the approval of the apparatus if, as a result, it then ceased to
conform to the standard against which approval was granted.
12. Connection to a PBX -it cannot be guaranteed that the apparatus will operate correctly under
all possible conditions connection to compatible PBX’s. Any cases of difficulty should be referred in the first instance to the supplier of the telephone apparatus.
13. This apparatus provides an off hook detector and switching of the line between the telephone
and modem. The voltage drop introduced by this apparatus into the loop connection between
the main telephone and the network at a current of 10 ma d.c. is 0.3 volts.
14. Only apparatus conforming with BS 6301 or EN 41003 may be connected to the series socket.
Any interconnection between the above socket and other connections, directly or by the way of
other apparatus, may produce hazardous conditions on the BT network.
Advice should be obtained from a competent engineer before any such connection is made.
15. With reference to EN41003 cl 4.1.3 the apparatus is supplied with a connection to the public
switched telephone network, which is referred to as TNV circuit. There is also an optional
printer port that may by fitted, which is referred to as a SELV circuit. Please ensure that the
TNV circuit is only connected to another TNV circuit and that the SELV circuit is only connected to other SELV circuits.
16. The apparatus does not recognize a secondary proceed indication.
Declaration of Conformity
“The Product complies with the requirements of the EMC Directive
89/336/EEC and the Low Voltage Directive 73/23/EEC.”
SAFETY
Important Safety Instructions
In addition to the warnings and cautions included in the text of this manual,
please read and observe the following safety instructions.
1. Read all of these instructions.
2. Save these instructions for later use.
3. Follow all warnings and cautions marked on the product.
4. Unplug this product from the wall outlet before cleaning. Do not use liquid
cleaners or aerosol cleaners. Use a damp cloth for cleaning.
5. Do not use this product near water.
6. Do not place this product on an unstable cart, stand, or table. The product
may fall, causing serious damage to the product or injuring the user.
7. Slots and openings in the cabinet and the back or bottom are provided for
ventilation; to ensure reliable operation of the product and to protect it
from overheating, these openings must not be blocked or covered. The
openings should never be blocked by placing the product on a bed, sofa,
rug, or other similar surface. This product should not be placed in a builtin installation unless proper ventilation is provided.
8. This product should be operated from the type of power source indicated
on the marking label. If you are not sure of the type of power available,
consult an authorized sales person or your local power company.
SAFETY
9. This product is equipped with a 3-wire grounding type plug, a plug having
a third (grounding) pin. This plug will only fit into a grounding-type power
outlet. This is a safety feature. If you are unable to insert the plug into the
outlet, contact your electrician to replace your obsolete outlet. Do not
defeat the purpose of the grounding type plug. (This does not apply in
countries in which the 2-wire, non-grounded type of plug is used.)
10.Do not allow anything to rest on the power cord. Do not locate this product where persons will walk on the cord.
11.If an extension cord is used with this product, make sure that the total of
the ampere ratings on the products plugged into the extension cord does
not exceed the extension cord ampere rating. Also, make sure that the
total of all products plugged into the wall outlet does not exceed 15 amperes.
i
12.Never push objects of any kind into this product through cabinet slots as
they may touch dangerous voltage points or short out parts that could
result in a risk of fire or electric shock. Never spill liquid of any kind on the
product.
13.Do not attempt to service this product yourself, as opening or removing
covers may expose you to dangerous voltage points or other risks. Refer
all servicing to qualified service personnel.
Please read the "SAFETY INFORMATION" section in the "General Reference" before using this machine.
ii
Grounding
Ground the machine and the lightning protection circuit in accordance with
regulations. Do not ground to gas or water pipes, or to a telephone ground
plug. Proper grounding is to the ground terminal of the power outlet. Be sure
that the ground terminal of the power outlet is properly grounded.
The lightning protection circuit for the machine requires the machine to be
properly grounded. If proper grounding is provided, about 90% of lightning
damage can be prevented. For safety, be sure to connect the machine to a
three-prug grounded outlet.
Cold Weather Power-up
Avoid raising the room temperature abruptly when it is below 57°F(14°C), or
condensation may form inside the machine.
1. Raise the room temperature to 68°F(20°C) at less than 18°F(10°C) per
hour.
2. Wait for 30 to 60 minutes.
3. Turn the power on.
4. Do not use the machine near a humidifier.
SAFETY
Thunderstorms
With proper grounding, about 90% of lightning damage can be prevented.
However, if possible, during severe electric storms turn the power switch off
and disconnect the power cord and telephone line cord.
General
1. Since some parts of the machine are supplied with high voltage, make
sure that you do not attempt any repairs or attempt to access any part of
the machine except those described in this manual.
2. Do not make modifications or replacements other than those mentioned in
this manual.
3. When not using the machine for a long period, disconnect the power cord.
iii
iv
SYMBOLS AND CONVENTIONS
Conventions
IMPORTANT
Instructions designed to prevent paper jams, damage to originals, or loss of
data. Be sure to read this information.
Before operation
Tips on what to do before you start.
HINT
Advice about a particular operation or how to correct a mistake.
Restriction
Numerical limits, functions that cannot be combined or conditions in which a
particular function is disabled.
Cross-reference
Tells you where you can find related information.
[Exit]
Words enclosed in square brackets refer to the four buttons at the base of
the display . For example “Press [Exit]” means press the button directly below
the word “Exit” on the display.
Boldface
Boldface is used to refer to keys on the operation panel (except for the four
keys under the display).
BASIC
1
FUNCTION MAP
2
BASIC
3
TABLE OF CONTENTS
SYMBOLS AND CONVENTIONS.................................................................1
Conventions .........................................................................................1
FUNCTION MAP .........................................................................................2
Getting Started
GUIDE TO COMPONENTS ........................................................................10
OPERATION PANEL...................................................................................12
READING THE DISPLAY .............................................................................14
USEFUL FUNCTIONS ..................................................................................16
Auto Power-On Reception..................................................................16
Transmission With Image Rotation ....................................................17
ACCEPTABLE TYPES OF ORIGINALS ........................................................18
HOW TO SET AN ORIGINAL .....................................................................21
Sending a Fax Message
Overview ............................................................................................26
MEMORY TRANSMISSION ........................................................................27
IMMEDIATE TRANSMISSION .....................................................................34
On-hook Dial (not available in some countries)..................................37
Manual Dial (external handset option required)..................................38
SCAN SETTINGS........................................................................................39
Resolution .......................................................................................... 39
Original Type ......................................................................................40
Image Density (Contrast) ...................................................................41
Mixing Scan Settings In A Multiple Page Original...............................42
CHANGING LINE TYPE (OPTIONAL ISDN UNIT REQUIRED) ....................43
DIALING....................................................................................................45
Number Keys .....................................................................................45
Quick Dial...........................................................................................50
Speed Dial..........................................................................................51
Groups ...............................................................................................54
Optional Group Dial (Function Upgrade Card Required)....................55
Redial .................................................................................................56
4
TRANSMISSION FEATURES ........................................................................58
Stamp ................................................................................................. 58
ID Transmission .................................................................................59
Receiving a Fax Message
IMMEDIATE RECEPTION ........................................................................... 62
MEMORY RECEPTION...............................................................................63
Substitute Reception ..........................................................................64
SELECTING THE RECEPTION MODE .........................................................66
Fax Mode (Auto Reception Mode) .....................................................66
Telephone Mode .................................................................................66
RECEPTION FUNCTIONS...........................................................................67
Transfer Station ..................................................................................67
ID Reception ......................................................................................68
PRINTING FUNCTIONS .............................................................................69
Print Completion Beep .......................................................................69
Checkered Mark.................................................................................69
Center Mark .......................................................................................70
Reception Ti me ..................................................................................70
Multi-copy Reception (Memory Card Or Hard Disk Option Required) .........71
2-Sided Printing (Optional Duplex Tray And Memory Card
Or Harddisk Required) .......................................................................71
Image Rotation...................................................................................72
Two In One.........................................................................................72
Page Separation and Length Reduction
(not available in some countries)........................................................73
Reverse Order Printing.......................................................................73
Page Reduction..................................................................................74
TSI Print.............................................................................................74
CIL/TID Print (ISDN unit required) .................................................... 74
When There Is No Paper Of The Correct Size...................................75
BASIC
Advanced Transmission Features
SEND LATER ...............................................................................................78
CONFIDENTIAL TRANSMISSION ..............................................................80
PERSONAL CODE TRANSMISSION...........................................................83
5
SENDING AN AUTO DOCUMENT.............................................................85
BOOK FAX ................................................................................................87
CHOOSING THE AREA TO BE SCANNED YOURSELF
(IRREGULAR SCAN AREA) .......................................................................89
TRANSMISSION DEADLINE (TRD) .............................................................91
POLLING TRANSMISSION.........................................................................93
POLLING RECEPTION ...............................................................................97
TRANSFER REQUEST ............................................................................... 101
TRANSMISSION OPTIONS ..................................................................... 105
Communication Information
CHECKING AND CANCELING TRANSMISSION FILES.......................... 110
Canceling A Transmission ................................................................ 1 10
Printing A File ................................................................................... 1 11
Checking And Editing A File .............................................................1 12
PRINTING A LIST OF FILES IN MEMORY (PRINT TX FILE LIST)................ 116
CHECKING THE TRANSMISSION RESULT (TX FILE STATUS) ................... 117
CHECKING THE RECEPTION RESULT (RX FILE STATUS) ......................... 118
PRINTING A CONFIDENTIAL MESSAGE
(MEMORY CARD OR HARD DISK REQUIRED) ...................................... 119
PRINTING A FILE RECEIVED WITH MEMORY LOCK
(MEMORY CARD OR HARD DISK OPTION REQUIRED) ........................ 121
PRINTING THE JOURNAL ....................................................................... 123
DISPLAYING THE MEMORY STATUS ....................................................... 125
Troubleshooting
ERROR MESSAGES AND THEIR MEANINGS.......................................... 128
SOLVING PROBLEMS ............................................................................. 130
INDICATORS .......................................................................................... 131
When The Receive File Indicator Is Lit Or Flashing.........................131
When The i (Confidential Reception) Indicator Is Lit.....................132
When The Fax Error Indicator Is Lit .................................................132
WHEN AN ERROR REPORT IS PRINTED .................................................. 133
WHEN POWER IS TURNED OFF OR FAILS............................................... 133
6
User Tools
ACCESSING THE USER TOOLS .............................................................. 136
REGISTER/DELETE MENU........................................................................ 138
Registering Quick Dials....................................................................138
Deleting Quick Dials.........................................................................140
Registering Groups ..........................................................................141
Deleting Groups ...............................................................................144
Registering Optional Groups
(Function Upgrade Card Option Rrequired) .....................................145
Deleting Optional Groups .................................................................148
Registering Speed Dials...................................................................149
Deleting Speed Dials........................................................................151
Storing Keystroke Programs ............................................................152
Deleting A Keystroke Program .........................................................155
Registering Auto Documents............................................................157
Deleting An Auto Document .............................................................159
Registering Irregular Area ................................................................160
Deleting An Irregular Area ................................................................162
REPORTS/LISTS ....................................................................................... 164
INITIAL SETUP TX .................................................................................... 165
INITIAL SETUP RX ................................................................................... 166
ASSIGNING USER FUNCTION KEYS ...................................................... 167
KEY OPERATOR SETTINGS ..................................................................... 169
Personal Codes................................................................................169
ECM .................................................................................................174
Memory Lock (Memory Card or Hard disk option required) ............. 174
Multistep Transfer (Optional Memory card or Hard disk requireed).. .175
Forwarding .......................................................................................177
Receiving From The Senders To Treat Differently ( Special RX Nos.) ........183
Authorized Reception.......................................................................188
Monitor Volume ................................................................................192
RTI/TTI.............................................................................................193
Registering The Economy Transmission Time .................................195
ID Code ............................................................................................196
G3 Analog Line.................................................................................197
G3 Digital Line..................................................................................199
G4 Digital Line..................................................................................200
BASIC
7
Changeing The User Parameters.....................................................203
Printing The User Parameter List.....................................................207
Date/Time.........................................................................................207
Summer Time...................................................................................209
Counters...........................................................................................209
Paper Feed Selection.......................................................................209
RDS (Remote Diagnostic System)...................................................209
Entering Text
ENTERING AND MODIFYING TEXT........................................................ 212
A vailable Characters ........................................................................212
Keys.................................................................................................212
How To Enter Text ............................................................................214
Maintaining Your Machine
CONNECTING THE MACHINE TO A TELEPHONE LINE AND TELEPHONE .... 218
Connecting The T elephone Line .......................................................218
Connecting The Machine T o The ISDN ............................................219
REPLACING THE STAMP CARTRIDGE.................................................... 220
Appendix
OPTIONAL EQUIPMENT ......................................................................... A-3
Memory Card ...................................................................................A-3
Function Upgrade Card.................................................................... A-3
400dpi High Resolution Card............................................................ A-3
ISDN Unit ......................................................................................... A-3
SPECIFICATIONS ................................................................................... A-4
FUNCTION LIST ...................................................................................... A-5
INDEX................................................................................................... A-10
8
Getting Started
Getting Started
9
GUIDE TO COMPONENTS
a
f
b
d
i
a. ADF /Platen Cover
Holds down the original placed on
the exposure glass.
∗∗
∗1
b. Main Switch
Use to turn the machine on or off.
⇒ See “Auto Power-On Reception”
on page 16.
⇒ See “When Power is Turned Off”
on page 133.
∗∗
c
e
c. Internal 1-bin Tray (internal tray
2)
Usually received fax messages are
printed to the Internal Tray 1.
Other tray can also be selected for
other prints or copies.
⇒ See “CHANGING MACHINE
SETTINGS” in the General
Reference.
d. External Tray
e. Internal Tray 1
10
Getting Started
h
g
f. Exposure Glass
Place the original aligning its upper
left corner with the reference mark
at the upper left corner of the
h. Line Connectors
∗∗
∗∗
∗1
∗2
∗∗
i. AC Switch
∗∗
Do not touch this switch. It should
only be used by a service engineer.
exposure glass.
g. Bypass Tray
Select this tray to use non-standard
size paper.
⇒ See “Setting Originals” in the
Copy Reference.
∗1If the main switch is on and there is still no power, turn on the AC switch.
∗2If you leave the AC switch off for more than about an hour without optional
hard disk, all files in memory are lost.
11
OPERATION PANEL
i
j
a. User Tools
Press to enter User Tools mode. These tools
allow you to customize the default settings.
b. Communicating Indicator
Lights during transmission or reception.
c. Receive File Indicator
Lights to tell you a message has been
received into memory. Blinks when a
Memory Lock file has been stored in
memory. Note that this indicator does not
inform you of a Confidential reception.
d. Facsimile Error Indicator
Lights if the optional Facsimile unit has
problem, there is a communication error or
there is no paper in the cassette (see page
132).
ii
e.
i (Confidential Reception) Indicator
ii
Lights when a message has been received
into memory with Confidential Reception
(see page 119, 132).
f. Stamp key
Press to turn the stamp feature on or off..
g. Transmission Mode key
Press to toggle between Memory Transmission and Immediate Transmission modes.
h. Resolution key
Press to switch between Standard, Detail
and Super Fine (optional high resolution card
required).
12
123
g
f
Standard
Immediate
Detail
Trans.
Memory
Super Fine
Trans.
a
Commu-
Start
Manual RX
nicating
Printer
Error
Receive
File
Facsimile
Error
TX Files
TEL
Status
Mode
User Tools
F1 F2 F3 F4 Stamp
A B C D E F G
H I J K L M N
OP QR S T U
VWXYZ
i. User Function keys
Each of these can be programmed for rapid
access to frequently used features.
Features Programmed by Default
Key Standard With G4 option
F1 Start Manual RX
F2 TEL Mode
Transmission
F3
Result Display
F4
−
←
←
←
G4 selection
j. Quick Dial keys
Use to dial numbers at a single touch or to
enter letters and symbols. Also use for
Group Dial, Keystroke Program and Auto
Document features.
Quick Dial Flip Plate
Flip this plate down to access Quick Dial
keys 01 through 28, flip up to access keys
29 through 56.
k. Original Type key
Use when sending a halftone image such as
a photograph or a color original.
hbc ed
aa
aa
y
s
t
Speed Dial
On Hook Dial
Pause/
Redial
Tone
u
123
456
7809
vw
C
Copy
Facsimile
C
Getting Started
x
k
l
l. Density key (Contrast key)
Press this key to adjust the density
manually.
gg
cc
m.
g
c keys
gg
cc
Press to move the cursor or select functions
n. Tone key
Press to send tonal signals down a pulse
dialing line.
o. Pause/Redial key
Pause: Inserts a pause when you are dialing
or storing a fax number. A pause
cannot be inserted as the first digit.
Redial: Press to redial one of the last ten
numbers.
p. Number Keys
Use to dial fax numbers or enter the number
of copies.
q. Clear/Stop key
Clear: Deletes one character or digit
Stop: Interrupts the current operation
(transmission, scanning, copying or
printing).
r. Start Key
Press to start all tasks.
o
n
s. On Hook key
Use for making a phone call from the
keypad. You do not have to lift the handset.
t. Speed Dial
Press to select a Speed Dial.
u. Program key
This key is used in Copier mode.
v. Clear modes/Energy saver
Energy saver: Hold down for more than a
Clear modes: Cancels the current setting
w. Interrupt key
Interrupts the current fax operation to start
copying.
x. Facsimile key
Press to switch to fax mode.
y. Selection keys
Press these keys to make function
selections.
qprm
second to enter energy saving
mode.
and returns to standby with a
single keystroke.
13
READING THE DISPLAY
The display tells you the machine status and guides you through operations.
• Functions that have been selected are shown white on black (e.g. ).
Keys that you can not select are shown with a dashed outline (e.g.
).
• All procedures in this manual assume you are in Fax mode. By
default, when you turn the machine on it is in Copy mode. Press
the Fax key change to Fax mode. If you wish the machine to start
in Fax mode, see “CHANGING THE MACHINE’S SETTINGS” in the
General Reference manual.
Standby display
While the machine is in the standby mode (immediately after it is turned on),
the following display is shown.
◆◆
◆Memory Transmission (Initial Display in the G3 Facsimile
◆◆
mode):
Display
ISDN option installed not installed
HINT
❑ To return the machine to standby mode, perform one of the following:
• If you have set an original and are in the sending process, remove the original.
• If you have not set an original and are in the sending process, press the Clear
modes/Energy saver key.
• If you are in User Tools mode, press the User Tools key.
◆◆
◆Immediate Transmission (G3 mode):
◆◆
Display
ISDN option installed not installed
14
◆◆
◆Display During Memory Transmission or Memory Reception:
◆◆
Hint
❑ Even when the machine is sending or receiving a fax message from/into memory,
you can still scan the next original into memory. ⇒ See “Dual Access” on page 16.
◆◆
◆Immediate Transmission:
◆◆
Display prompts
Depending on the situation, the machine will show various prompts on the
display.
◆◆
◆Instructions and Requests
◆◆
Getting Started
◆◆
◆Questions
◆◆
◆◆
◆Selections
◆◆
◆◆
◆Status
◆◆
15
USEFUL FUNCTIONS
Auto Power-On Reception
To save on power costs, turn off the main switch when the machine is not
used for long periods of time, such as at night or during holidays.
Even if the main switch is turned off, the machine can still send from memory,
receive or print fax messages as long as the AC switch is turned on.
By default, the machine will immediately print any messages it receives while
the main switch is off. If you wish, you can choose to have messages stored
in memory and then printed when you turn the main switch back on (see User
Parameters, page 203).
IMPORTANT
❑ When both the main and AC switches are off, and reception is disabled.
Dual Access
The machine can even while sending a fax message from memory , automatically print a report, or scan other messages into memory. Since the machine
starts sending the second message immediately after the current transmission terminates, the line will be used efficiently.
Note that during Immediate Transmission or when in User Tools mode, the
machine cannot scan an original.
Personal Code Access
The machine can be set up so that nobody can use it without entering a
personal code. This prevents unauthorized people from sending fax messages and can be used to track Fax machine use by giving a personal code to
each user.
Hint
❑ Register personal codes and turn Personal Code Access on with the User Tools
(see User Parameters, page 203). The default setting is off.
❑ Even if Restricted Access is enabled, the machine can receive and print a fax
message. Personal codes appear on reports as “****”.
16
Entering a Personal Code
If Personal Code Access is
turned on, the display is shown
1
as opposite:
Enter a personal code (4-digit
number) using the number keys.
2
Hint
❑ If a user enters a personal code that is not registered, the machine returns to step 1.
Transmission With Image Rotation
For most purposes, set A4/LT originals in the sideways direction (L).
If you set an A4/LT original in the lengthwise direction (K), the image will be
sent rotated by 90°. Providing the receiver has A4/LT sideways paper(L),
the message will be printed the same size as the original.
Hint
❑ If you wish to set the original in A4/LT lengthwise direction (K), set the original
upside down. The TTI will be printed on the upper of the received fax message.
❑ When Image Rotation is used, all messages are sent by nomal Memory Transmis-
sion.
Getting Started
17
ACCEPTABLE TYPES OF ORIGINALS
If you set an original containing wet ink or correcting fluid, the exposure glass will
be marked and copies will be affected. To avoid this, make sure your originals
are dry.
Acceptable Original Sizes
Name
Exposure glass
ADF
Size
Maximum A3 (297 × 420 mm),
11" × 17" (279 × 432 mm)
Fax transmission: A5K to A3 L (up to
1200 long)
8½" × 5½"K to 11" × 17" (DTL)L
Number of
sheets
30 sheets
Paper
thickness
52~105g/m
(45~90kg)
Unacceptable Paper for the ADF
❑ If originals in any of the following conditions are placed in the ADF, they may be
damaged. Place them on the exposure glass.
· Originals of sizes other than those specified above table
· Originals containing staples or clips
· Perforated or torn originals
· Curled, folded, or creased originals
· Pasted originals
· Originals with any kind of coating, such as thermosensitive paper, art paper,
aluminum foil, carbon paper, or conductive paper
· Originals with indexes, tags, or other projecting parts
· Sticky originals such as translucent paper
· Thin and soft originals
· Originals of inappropriate weight (⇒ See the above table.)
· Originals in bound form such as books
· Transparent originals such as OHP transparencies or translucent paper
· Originals of in appropriate weight
2
Restriction
❑ Do not use different sizes of original in the same transmission.
18
Originals whose sizes are difficult to detect
❑ If originals in any of the following conditions are sent, the size is difficult to detect.
The receiving machine may not select paper of the correct size.
· Originals with indexes, tags, or projecting parts
· Transparent originals such as OHP transparencies or translucent paper
· Dark originals with many characters or drawings
· Originals which partially contain solid printing
· Originals which have solid printing at their edges
· Originals other than those (with
o) in the tables below.
❑ The following paper sizes are automatically detected (in fax mode)
Paper size A3 B4 A4 B5 A5 A5 B6 11"×17" 8 1/2"×14" 8 1/2"×11 " 8 1/2"×11"
Where original L L KLKL K L KL L L KL K
is placed
Exposure glass ❍❍❍❍❍×× ❍❍ ❍ ❍
ADF ❍❍❍❍❍ ×× ❍❍ ❍ ❍
Paper Size and Scanned Area
Reference
position
Horizontal size
Vertical size
Maximum Scaning area
A3 (297 x 420mm)
11" x 17" (279 x 432mm)
A3
A4
Exposure glass
A3
Feed direction
Horizontal size
Vertical size
Maximum Scaning area
297~1260mm
ADF
Getting Started
Restrictions
❑ There may be a difference in the size of the image when it is printed at the desti-
nation.
❑ If an original larger than DLT A3 is placed on the exposure glass, only the DLT A3
area is scanned.
Hint
❑ Even if an original is correctly placed on the exposure glass or in the ADF, a
margin of 3mm around each edge of the original may not be sent.
❑ If the receiver uses paper narrower than the original, the image will be reduced to
fit the paper width.
19
❑ If an original larger than the above maximum scanning area, do one of the follow-
ing.
· Change the user parameter (see page 203)
· Specify the irregular scan area (see page 160)
The machine detects paper sizes in the following ways:.
❑ When you set an original in the ADF, an original wider than about 190 mm is scanned
as A4 size wide. An original narrower than about 265 mm is scanned as B4 size
wide. An original wider than about 265 mm is scanned as A3 size. Originals narrower
than 190 mm will be sent as A4 size. Originals up to 1200 mm in length can be
scanned. Widths between 227 and 228 mm cannot be identified correctly as widths
of A4 or B4 size.
❑ When you set an original on the exposure glass, an original wider than about 70 mm
is scanned as A4 size wide. An original narrower than about 261 mm is scanned as
B4 size wide. Originals wider than 262 mm are scanned as A3 size. Originals narrower than 70 mm will be sent as A4 size. Normally, lengths up to a maximum of 420
mm can be scanned (this figure varies slightly depending on the type of original). If
you select Irregular Scan Area, lengths up to 432 mm are possible. If the width is
between 237 to 249 mm, the machine cannot detect the size correctly.
1. The maximum scan area for Memory Transmission is 297 mm × 432 (A3), 11" ×
17(DLT) mm.
2. Immediate Transmission from the ADF, check the table below.
Width Length
Resolution
Standard 1200 1200
Detail 600 1200
A4
B4
A3
Fine Not available 1200
Super Fine Not available 600
Standard 1000 1200
Detail 500 1200
Fine Not available 1200
Super Fine Not available 500
Standard 800 1200
Detail 432 1200
Fine Not available 800
Super Fine Not available 432
Without 400dpi High
Resolution Card
With 400dpi High
Resolution Card
3. When sending from the exposure glass, the maximum scan area is 1 1" × 17"(DLT)
297 mm × 432 (A3) mm.
20
If the machine cannot detect the original size, the following display is shown:
Remove the original and replace it on the exposure glass. Press the Start
key to scan the original again. If the machine still cannot detect the original
size, the following display is shown:
Press the < and > keys to switch the scan size and press the Start key
again.
HOW TO SET AN ORIGINAL
In this manual an original can mean a single or multiple page document.
You can set your originals either in the ADF (Auto Document Feeder) or on
the exposure glass. Some types of orignals are unsuitable for the ADF so
they must be set on the exposure glass (see “Acceptable Types of Originals”
on page 18).
Which way you place your original depends on its size and whether you are
using the ADF or the exposure glass. Check the diagrams below.
Hint
❑ When sending a fax, the image output at the other end depends on the size and
direction of paper used in the receiver’s terminal. If the receiver does not use
paper of the same size and direction as that of the original, the fax image may be
output reduced, trimmed at the both edges, or divided into two or more sheets.
When sending an important original, we recommend you to ask the receiver about
the size and direction of the paper used in their terminal.
❑ When sending an original of a irregular (non-standard) size or part of a large original, you
can specify the scan area precisely (see “Specifying an Irregular Scan Area” on page
160).
Getting Started
21
◆◆
◆How to set A4, B4, A3, LT, LG or DLT size originals:
◆◆
Original
Exposure glass
ADF
Hint
❑ If you set an A4/LT original using the lengthwise direction(K), it is sent rotated by
90 degrees ⇒ see “Transmission with Image Rotation” on page 17.
If you set the original upside down as shown in the diagram, the TTI will appear on
the top of the image at the destination ⇒ see “TTI print” on page 105.
◆◆
◆How to set A5 or B5 size originals:
◆◆
Original
Exposure glass
ADF
Setting a Single Page on the Exposure Glass
Set originals that cannot be placed in the ADF on the exposure glass one
page at a time.
Lift the platen cover or ADF by
at least 30 degrees. Place the
1
original face down and align its
upper left corner with the reference mark at the upper left corner of the exposure glass.
Hint
❑ If you do not raise the platen cover/ADF by at least 30 degrees the original size
will not be detected.
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