Ricoh AF-FX10 Operator’s Manual lf0 ofst

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Read Copier and Facsimile Reference first.

Operator’s Manual

OfficeStyler Reference

Important

Parts of this manual are subject to change without prior notice.

In no event will the company be liable for direct, indirect, special, incidental, or consequential damages as a result of handling or operating the machine.

Trademarks

Microsoft, Windows, and MS-DOS are registered trademarks of Microsoft Corporation. PCL and LaserJet are registered trademarks of Hewlett-Packard Company. DPOS@,EET@,Distney@ are registered trademarks of Destiny Technology Corporation. PageMaker is a trademark of Adobe Systems Corporation.

OfficeStylerm, WinRefsw are trademarks of Destiny Technology Corporation.

General Notice: Other product names used herein are for identification purpose only and may be trademarks of their respective companies. We disclaim any and all rights in those marks.

All rights reserved. No part of this publication may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, electronic, mechanical, photocopying, recording, or otherwise, without the prior written permission.

important ...................................................................................................

Trademarks ...............................................................................................2

INTRODUCTION

How to use this manual Features Part Names OfficeStyler TI O Configuration Overview

Network Configuration Overview

Client Configuration Server Configuration Network Configuration Sample

.m . . . ..mmmmmmmm .m. m.. m. mm..... ■ m.m. m.mmmm. m.. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 9.9

● mmm. mmmm. mmm .m. mm. mmmm. mm . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

.......................................................

. . . . . . . . . . . . . 9 . . . . 9 . . . . . . . . . . . 9 . 9 . . 9 .9....... . . . . . . . . . . 9 . . . . . . . . . . ..99.....

■ m.m..m.m....m............

..............................................................

...............................................................................

.............................................................................

.............................................................

SETTING UP .. ..................................■ m...,mmmmmm.. ................

Cable connections System Requirements

Allocating Virtual Memory .................................................

For Windows 3.1 .....................................................................................l0

For Windows 95 ...................................................................................... 11

Installing OfficeStyler TI Osoftware

For Windows 95 ......................................................................................l2

For Windows 3.1

.....................................................................................

Sharing the Printer Connecting to the shared Printer Test Printing

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ...9.

Removing OfficeStyler TI O tools

...............................................................

.........................................................8

. . . . . . . . . . ...** ■ .mmm. mmmm. mmmm ● mm

ammmmmmmmmmmmmmmm

● mmmmmmmmmmmmmmmm,mmmmsmmmmmmmmmmm■ ■ ■ ■ ■ ■ ■ ■ ■ ■

.....................................

. . . . . . . . . . . . . . . .m. mm. .. m...... . . . . . . . .

1 2 3 4

16 18 18 19

PC-PRINTING ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ m.mm. mmmmmmm ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ● mmmnmmm. .mm. ● .mmmm mm.

Introduction ■ mm. .mmmmmmmmmm ■ mmmmmmmm. .mmmm ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ mmm . . ..mmmmmmmm mmm. mmmm. mmm

Printin?.............................m.m.mmmm....m...............m.m..m.mm.m.m..........

Printing rom a Windows Application

Printing from a DOS Application within Windows ....................................2l

Printing PCL and ASCII Files from MS-DOS

Printing ASCII Text Files .........................................................................2l

Advanced Operation ...............................................................................22

.......................................................2l

..........................................

20 20

Selecting the Printing Mode

Changing the printing mode

Changing the printing mode from an application .................................23

Changing the printing mode by using the Printers folder (Windows 95) ......23

Changing the printing mode by using the control panel (Windows 3.1) .......23

Changing the printing mode from the control panel Tab of the OfficeStyler T1 Oconsole

............,0..,,,,..,, ............................................

.....................................................................24

OfficeStyler TI O Printer console

Local Queue ............................................................................................

Changing the order of print jobs ..........................................................27

Remote Queue ........................................................................................29

Job Log

Control Panel ..........................................................................................

...................................................................................................3l

OfficeStyler TIO Printer Console Menu items .....................................34

.............................................

......................................

Printin modes?..................................................................

GDI Mo e ................................................................................................38

For Windows95 ...................................................................................38

GDI property screen .........................................................................38

Paper tab ......................................................................................39

Adavanced Options tab

lmagetab ......................................................................................43

FormSetting tab

Overlay .............................................................................................45

How to use overlay function

Duplex Printing .................................................................................47

For Windows3. 1

GDI Setup Screen ............................................................................49

Options screen ..............................................................................52

Overlay

PCL Mode .................................................

....................................................................................................

How to use overlay function

Duplex Printing ...................................

No cartridges required ...........................

Saving downloaded fonts and macros ir PCL Control Panel

........................,,..,,0,.,,,,,..,.,,..,, ,,,,,.,,,.0,,,,.,.,,0,......

..................................................................................

.................................

Device Status Display

............,..0..,,,,...............0,....0....................

.............................................................

.............................................56

.............................................58

PCLmode ...........................58

.............................................59

.............................m.m....m....m.............

53 53

PC-SCANNING .....................................m.,.mmmm..m.m....m.m

Introduction .m.m..m.m....m..........................................................

Operation

.............................m.m..mmm...mm.m.mm.m,m,,.,.....................

64 65

Using the TWAIN Driver .................

Introduction

Setting Parameters (User Interface) ..........

During Scanning ......................................

.................................................

........

..........

.m. mm mm.

. . . . . . . . . .

mmmmmwmm. m.mmmm

............... ....

...................66

...................67

PC-FAXING

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■ mmmnmmmmmmmmm● mmmmmmmmmmmmmWmmmmmmmmmmmmm■ nmmmmmm

Introduction ● mmmmmmmmmmmmmmmm ● mmmmmmmmmmmmmmmm mmmmvmmmmmmmmmmmm ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ mmmm

Setting up the ComRedirector ................................................................68

Operation

.............................m.mm.m..m.m.m............................

Sending a Fax .........................................................................................68

Receiving a Fax

Using the ComRedirector

..........................,,,,..,,,, ...............................................0..

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introduction .............................................................................................7O

Setting Port (Enable the ComRedirector) in Windows 3.1 ......................71

Disable the ComRedirector .....................................................................7l

OfficeStyler T1OControl Panel

Introduction

. . . . . . . . . . . . . . . ■ mm. mmmmm. mmmam ■ mmmmmmm. mm. mmm . . . . . . . . . . . ...8 ■ ammmmmmmmmm

. . . . . . . . . . . . . ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■

Starting the OfficeStyler TIO Control Panel ....................72

Important notes Setup

Basic setup .............................................................................................73

Night Timer (Energy Saving) setup .........................................................74

User Switch setup

Copying

How to make copies ...............................................................................

....................................*..............................................

. . . . . . . . . . . . . . . . . ..m. mm. mmmm. m ■ mmm. mm. m.mm mm. . . . . . . . . . . . . . . . . . . ...8..99.999 ..9.

..................................................................

...................................................................................

Faxing . . . . . . . . . . . . . . . . . . . . 9 .99.....9 .mm. mmm. mmm. mm. . . . . . . . . . . . . . . . . ...99...9..9.9 ● mmmmmm

How to send a fax message ...................................................................78

Advanced transmission features

Scanning

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......................0.,..,,,0..,.,.........................

How to scan in an image ........................................................................8O

Phonebook ...............m........mm.m..............■ ............ ..................

How to program a fax number into the Phonebook

How to edit the Phonebook .....................................................................82

How to delete a number from the Phonebook How to copy numbers from the Phonebook into Quick Dials and Speed

Dials ........................................................................................................84

How to copy numbers from the Phonebook into Groups ........................86

How to print the Phonebook

...................................................................

................................81

........................................83

● .....

68 68

72 73

80 81

...

Ill

How to import numbers into the Phonebook

How to export numbers from the Phonebook .........................................90

Managing fax messages

How to view/print a list of messages recently sent and received ............92

How to resend a message ......................................................................93

How to delete a message that is awaiting transmission

...................................................

OfficeStyler Document Desktop

Introduction

To drag anddropa document: ............................................................95

To find out what a button does quickly:

Starting the OfficeStyler Document Desktop ..........................................95

Screen Layout

Document Window ..............................................................................96

Thumbnails View Page View

List View .........................................................................................l OO

Applications

Folders ..............................................................................................l O2

To view the contents of a folder.

Tomove a folder: ............................................................................l O2

To create a new folder-

To rename a folder: .........................................................................l O3

To delete a folder.

Status Bar .........................................................................................l O3

Managing documents

To create a new document: ............................................................l O4

To move a document to another folder.

Tocopya document to the same folder: ...........................................105

To delete a document.

To find a document: ...........................................................................l O6

To edit document information.

Printing, faxing and E-mailing documents .............................................l O7

To print, fax or E-mail a document.

Importing and exporting image files ......................................................l O8

To import an image file onto the Desktop.

To export a document on the Desktop to afile: .................................l O9

To word-process a document: ...........................................................l O9

To load the document image directly into an application: ..................110

Preferences ........................................................................................... 110

To view or change the OfficeStyler Document Desktop preferences: ...... 111

Desldop preferences ......................................................................... 111

PC Fax preferences

.............................................................................................

.........................................................................................

..............................................................................97

........................................................................................98

....................................................................................,,,

.................0....................................

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..................................................,.,,..,,,, ..,,,,,.,..,....

............................................................................

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. ...........................................................

.....................................................

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.,,..,,,,..,.. .............................

,..,,...................!94

. . . . . . . . . . . . . . . ■ m.. .mm. .m. ..m. mm. mmm. 95

...............................................95

..............................................

. .........................................

101

102

103

104

105

106

107

108

111

Printer preferences

Wordprocessor (OCR) preferences .................................................. 112

,...........................................................................

112

TROUBLESHOOTING

PC-PRINTING PC-SCANNING PC-FAXING

APPENDIX

Specification

Printer Specification ..............................................................................ll8

Interface Specification

Bidirectional Parallel lntedace ........................................................... 119

INDEX

................................................................................

. . . . . . . . . . . 999 . . . . . . . ..9.9.... ■ m.. mm. mmmm. mm. ■ m.. m99mmmm. .mm .mmmmmmm

.m..mmm.mm.m............................................................

....... .........................................................

...........................................m...mm.m..................

■ mm. .mmm. mm. m .m. mm. mmmm mm. ■ mmnmmmmmmmmm ● mmmmmmmm

● mmmammmmmmmmmmmm ■ mmmmmmmmummmmamm ■ mnmmmmmmmmmmammm mmmmmmmmmmmmmmm

.........................................................0...........0....

113

113 115 116

118

119

120

INTRODUCTION

How to use this manual

The Operator’s Manual for this machine is composed of the following 2 manuals. (1)Operator’s Manual: Copier and Facsimile Reference (2)Operator’s Manual: OfficeStyler Reference (This manual)

Firstly, read the (1) Operator’s Manual: Copier and Facsimile Reference. It contains important information for your safety.

This manual (2) explains the operation of this machine when it is connected to your computer as a PC-Printer. When using this machine connecting your computer, please refer to this manual for the operation and refer to another manual for the other information such as MAINTENANCING or TROUBLESHOOTING.

When using this machine as a standalone Copier machine or FAX machine, please refer to the separate (1) Operator’s Manual: Copier and Facsimile Reference.

INTRODUCTION

Features

This machine can not only be used separately as a Copier and FAX machine,

but can also be connected to a personai computer which runs Windows (Note)

and, by installing the OfficeStyler T1 O software packed with the machine, can

be used as a laser printer.

Note:

This machine can also be connected a Macintosh by connection to the optional

RS422 Interface Port. For details, see the separate Operator’s Manual included here in.

(1) PC-PRINTER

It operates as a 300dpi resolution laser printer with a print speed of 10PPM(when printing on A4/LT size sheets).

(2) PC-SCANNER

Using specified scanner software, this machine becomes a TWAIN driver compatible scanner.

(3) PC-FAX

When BitWare for Windows(included) is installed, this machine makes it possible to send and receive FAX messages through your personal computer using specified FAX software.

(4) OfficeStyler T1 O Control PaneI

The OfficeStyler TI O Control Panel lets you copy, scan and send faxes from your PC Desktop.

Part Names

INTRODUCTION

Parallel interface connector

INTRODUCTION OfficeStyler T1 OConfiguration Overview

OfficeStyler T1OConfiguration Overview

OfficeStyler T1 O software provides three software configuration options depending on how you intend to use the printer:

Sewer Client

Whether you use the Of ficeStyler TIO software printer in a network configuration or as a non-network printer, your configuration will provide almost the same print modes and printer features. A resource is a piece of data, software application, or hardware that can be accessed and used by multiple users or system components. A resource provides a service. Two examples of Windows resources are File Manager and a dialogue box which can provide information or a method of interacting with the system. Resources, local to the PC, are generally available through Windows itself. However, resources that are available to other PCs across a network must be formally shared. The owner of the resource shares the resource. Those that wish to use the resource connect to the resource. This function is only valid for those using Windows 95 and Windows for Workgroups.

Network Configuration Overview

Microsoft’s Windows for Workgroups is designed as a peer-to-peer network. That is, each connected PC is a peer to every other connected PC in the workgroup. This peer approach means that no PC in the workgroup acts as a network administrator. OfficeStyler T1 O software adopts this peer-to-peer model. However, to provide user configuration flexibility and to save disk space

for some users, OfficeStyler T1 Osoftware can be configured differently when a user has a connected printer or when a user does not have a connected printer and uses a printer connected to another peer PC in the workgroup. The PC that has the printer connected to it performs some additional functions not needed by PCs without a connected printer. Therefore, we have adopted the

Client/Server terminology to differentiate between those PCs that have a printer connected to them and those PCs that do not have a connected printer. A Server is that peer with a connected and shared printer. A Client is a peer using a printer connected to a Server.

Note:

For a peer to access another peer’s OfficeStyler T1 O software printer, both peers must have OfficeStyler TI O software installed and selected in their Windows printer list.

A maximum of 3PCS on the network can use OfficeStyler T1O printer at the

same time.

OfficeStyler T1 OConfiguration Overview

INTRODUCTION

Client Configuration

The Client is a peer in the workgroup that wants to print to another peer’s

printer. The Client configuration is a subset of the Sewer configuration and is provided in those cases when saving disk space at the Client is an issue.

If at some point, the PC configured as a Client attaches a OfficeStyler T1 O software printer, that PC must re-install the OfficeStyler TI O software and select the Setver option.

Note:

Re-installation can be via installation disks or across the network.

Server Configuration

The Server is the peer in the workgroup that has a printer connected to it. At

installation, the OfficeStyler TI OSet-up Program asks if you wish to configure the PC as a Server or a Client. You must configure the PC with the attached OfficeStyler T1 O software printer as a Server.

Note:

If you previously installed and configured your PC as a Client, you must

reinstall your printer as a Server. You can either use your installation disks or

install across the network if there is another Setver configured and running.

Any Server in the workgroup with OfficeStyler T1O software installed can be effectively both a Server and a Client. As a Server, that PC shares the connected printer with other peers in the workgroup. However, when that server opts to print to a printer supported by another Server, that PC is acting as a Client to the other Server.

INTRODUCTION

OfficeStyler T1OConfiguration Overview

Network Configuration Sample

Following figure shows this flexible OfficeStyler T1O software approach. As

seen in the figure, there are two PCs that have attached printers: Peer A with

Printer A and Peer D with Printer D. If Peer B chooses to print to Printer A then for that print job Peer B is the Client and Peer A is the Server. If Peer A wants to print to Printer D, then for that print job Peer A becomes a Client to Peer D, but Peer A remains the Server for Peer B’s print job.This function is only valid for those using Windows 95 and Windows for Workgroups.

Peer B (Client)

Printer A Peer A

(Server)

Peer C (Client)

Peer D

(Server)

Printer D

SETTING UP

Cable connections

Note: A cable is not included with this machine for connection to your personal computer. Please purchase a hi-directional parallel interface cable with the following specifications.

Note:

Do not connector disconnect this cable while the power is ON.

Cable Specifications

IEEE 1284-B Bi-directional parallel Cable Length: Less than 3 meters

Open the cover of the right side of this machine.

With the power OFF, connect one

end of the cable to the Parallel connector on the right side of this

machine. Confirm that the connector’s direction is correct, then insert it securely in the female connector and fasten it with the wire dips.

Connect the other end of the cable to the parallel connection on the real

of your personal computer. Close the cover of the right side of this machine.

SElllNG UP SYstem Requirements

System Requirements

-Windows 3.1:

Operating system:

Windows 3.1 or greater in Enhanced Mode, and MS-DOS 3.3 or later.

Pc: An lBM-compatible PC with at least a 386SX 16MHz CPU.

!/0:

Standard PC parallel printer port and cable.

Memory: At least 4 megabytes PC memory (RAM), which is also the minimum amount of memory recommended by Microsoft for use with Windows. Adding more memory to your PC will increase overall system and printer performance.

Disk space:

5. About 6 megabytes disk space for files, and up to approximately 8.5 megabytes disk space for virtual memory. Allocating Virtual Memory:

6. OfficeStyler software requires 12.5 MB of total memory, divided between your PC memory (a minimum of 4 MB) and your Windows virtual memory.

Restrictions:

1.Due to the nature of the high-speed interface, the OfficeStyler printer

cannot be shared through a network or switch box.

2. OfficeStyler works with standard parallel cables. Be aware that some

manufacturers cut corners by manufacturing cables that do not conform to standard parallel specifications.

-Windows 95:

Operating system: Windows 95. Pc:

An lBM-compatible PC with at least a 486DX 33MHz CPU. 1/0:

Standard PC parallel printer port and cable. Memory:

At least 8 megabytes PC memory (RAM), which is also the minimum amount of memory recommended by Microsoft for use with Windows. Adding more memory to your PC will increase overall system and printer Performance.

Svstem Requirements

Disk space:

5. About 6 megabytes disk space for files, and up to approximately 12 megabytes disk space for virtual memory.

Allocating Virtual Memory: Off iceStyler software requires 16 MB of total memory, divided between your PC memory (a minimum of 8 MB) and your Windows virtual memory.

Restrictions:

1.Due to the nature of the high-speed interface, the OfficeStyler printer

cannot be shared through a network or switch box.

2. OfficeStyler works with standard parallel cables. Be aware that some

manufacturers cut corners by manufacturing cables that do not

conform to standard parallel specifications.

SElllNG UP

Allocating Virtual Memory For

Windows 3.1

The OfficeStyler TIO software requires a minimum of 12.5 MB of virtual memory for Client and Server configurations. To change the virtual memory, follow the instructions below. For more information on virtual memory, refer to the Optimizing Windows section in the Microsoft Windows 3.1 User’s Guide.

Double click on the “Control Panel” icon in the Main group.

Allocating Virtual Memory

Double click on the “386 Enhanced” icon.

Click the “Virtual Memory” button.

The Virtual Memory dialog box will be appeared.

If the size shown in the Virtual Memory dialog box is less than

12MB, or Type is “temporary” or “none”, then click “Change.”

Otherwise click “Cancel” to exit the dialog box. Select the Type “Permanent” in the New Swapfile Settings box.

Increase the “New” size in the “New Swapfile Setlings” box to at least 8.5

MB.

Note: If you cannot increase the New size to the desired figure, then select the Type “Temporary” and set the virtual memory size.

Click “OK”.

s Click “Yes”. b

i Click “Restart Windows” to make the setting effective.

Allocating Vktual Memory

SETTING UP

For Windows 95

It is recommended to let Windows handle virtual memory. If not, you shall allocate virtual memory by yourself. To change the vittual memory, follow the instructions below.

Click the “Start” button, move the pointer to “Settings” and click “Control Panel”.

Double click the “System” icon. “System Properties” window will be appeared.

Click the “Performance” tab.

Click “Virtual Memory....”.

Click “Let me specify my own virtual memory settings” button.

Increase the Minimum setting to at least 8.

Click “OK”.

Click “Yes”.

Click “Close”.

Click “Yes” to restart Windows.

SElllNG UP

Installing OfficeStyler T1Osoftware

OfficeStyler TI O includes a software installation program to make setting up easier. The installation program analyzes your system configuration, installs the OfficeStyler T1O software, and makes the necessary changes to Windows startup files.

Once you have started the OfficeStyler T1 Osetup program, you can cancel the

installation at any time. Just click on the Cancel button that appears in the

setup program window.

For Windows 95

Start Windows 95.

Insert OfficeStyler T1O Disk 1 of 4 into your computer’s disk drive.

Click “Start”.

Click “Run”.

Type “A:~nstall” and press “Enter”.

First, the “OfficeStyler TI O“ window appears, and then the “OfficeStyler

T1O setup” window will appear.

If you are installing the software on a Server, click “Printer On”. If on a

client, click “No Printer”.

Installing OfficeStyler T1Osoftware

The setup program has determined the following user configuration for

your OfficeStyler TI Oinstallation. Make any necessary changes and click “Continue”.

~ User Type

Depending on your computer configuration, select Server or Client .

~ Computer Name

If necessary, type in the computer name.

~ Comments

If necessary, type in any comments. For example, your name or the loca-

tion of your computer.

~ OfficeStyler T1 O Directory

If you want to install in a different directory and/or dtive, type the name

of the ditectory.

SETTING UP

o Make any necessary changes and click “Continue”. o

SEITING UP

Installing OfficeStyler T1 Osoftware

Insert disks following the

nstructions that appear on the screen.

, If you want to install OmniPage (included), insert OmniPage disk

following the instructions. If you not, click “Skip”.

For installation of OmniPage, see OmniPage manual.

Remove the inserted disk and click “Restart Now” to restart Windows.

III

Note: The Installation window lies behind other windows. To bring the installation window to the front, close other windows.

For Windows 3.1

Start Windows.

Insert OfficeStyler TIO Disk 1 of 4 into your computer’s disk drive.

From the Program Manager menu, click “File”. Then click “Run...” option.

The Run Program dialog box appears.

Type “A:\install” and press “Enter”.

First, the “OfficeStyler T1O“ window appears, and then the “OfficeStyler

T1O setup” window will appear.

Installing OfficeStvler T1Osoftware

If you are installing the software on a Sewer, click “Printer On”. If on a

client, click “No Printer”. The setup program has determined the following user configuration for

your OfficeStyler TI Oinstallation. Make any necessary changes and click Continue.

User Type

Depending on your computer configuration, select Server or Client.

Computer Name

If necessary, type in the computer name.

Comments

If necessary, type in any comments. For example, your name or the loca-

tion of your computer.

OfficeStyler T1 O Directory

If you want to install in a different directory and/or drive, type the name

of the ditectory.

Click “Continue”.

SElllNG UP

Click “Continue”.

Make any necessary changes and click “Continue”.

Insert disks following the instructions that appear on the screen.

If you want to install OmniPage (included), insert OmniPage disk

following the instructions. If you not, click “Skip”. For installation of OmniPage, see OmniPage manual.

Remove the inserted disk and click “Restart Now” to restart Windows.

III

SETTING UP

Sharing the Printer

If you have installed as a Server but do not wish to share the printer, then skip this section.

Before a Client can print to the OfficeStyler T1 Oprinter, the sewer printer must

be shared and the client must be one of authorized users of the server.

The Server must share the printer resource. To share a printer resource the

Sewer must perform the following steps:

Double-click the “Printer console” icon in the OfficeStyler T1O Tools.

(Windows 3.x) Click the “Start” button, point to “OfficeStyler T1 O Tools” in “Programs”, and then click “Printer Console”. (Windows 95)

Click the “Control Panel” tab or select the Network menu.

Select “Share Printer”.

, Check item(s) you are going to share. (i.e. GDI, PCL).

Select “OK”. Printer sharing will be established automatically every time

Windows starts up.

Note:

Only one OfficeStyler TI O printer can be attached to any given PC. Therefore, the Share command automatically selects the attached OfficeStyler TI O

printer at the Server’s PC. If an additional non- OfficeStyler TI Oprinter is also attached to the Server’s PC then to share that printer the Server uses the Share menu item in the Network menu of the Windows Print Manager.

To stop sharing printer resource

To stop sharing printer resource, perform the following steps:

Double-click the Printer console icon in the OfficeStyler TIO Tools.

(Windows 3.x) Click the “Start” button, point to “OfficeStyler T1 O Tools” in “Programs”, and then click “Printer Console”. (Windows 95)

Sharing the Printer

Click the “Control Panel” tab or select the Network menu.

Select “Share Printer” menu item.

, Check off item(s) you want to stop sharing.

Select “OK”.

To authorize or unauthorized user of sharing printer:

Double-click the “Printer console” icon in the OfficeStyler TIO Tools.

(Windows 3.x) Click the “Start” button, point to “OfficeStyler TI O Tools” in “Programs”, and then click “Printer Console”. (Windows 95)

Click the “Control Panel” tab.

Select the Network menu.

SETTING UP

Select “Share Printer” menu item.

Select “Client” button. Client lists appear.

To add authorized user:

Select users from “Choose from” list box, then select Add button. (Select Add All will authorize all current and thereafter connected users

to share the printer.)

To remove unauthorized user:

Select users from “Share with” list box, then select Remove button. (Select Remove All will unauthorized all current users.)

Select OK.

SEllING UP

Connecting to the shared Printer

Before a Client can print the Client must connect to a shared printer resource.

To connect to a shared printer resource, the Client must perform the following

steps:

Double-click the “Printer console” icon in the OfficeStyler TI O Tools. (Windows 3.x) Click the “Start” button, point to “OfficeStyler TI O Tools” in “Programs”, and then click “Printer Console”. (Windows 95)

Click the “Control Panel” Tab.

Select Connect To... from the Network Menu.

Select the remote server to which you want to print.

Select a server you want to connect to.

You may select to use the selected server for all your print mode by checking the Server of all virtual printers box.

Click on.

Test Printing

When Windows is restarted, you can use the OfficeStyler T1 O printer test function to make sure the installation was successful. The printer test utility is available through the Print Test Page button on the Control Panel tab of the OfficeStyler TI O. The test utility will print a page during the test.

Note:

This function is only valid from a server.

Removing OfficeStyler T1Otools

To begin a test print you must do the following:

Confirm the printer is cabled to the printer parallel port selected in the

installation if you are performing a local print test. Or confirm the server has been selected for all print mode if you are performing a print test on client.

Confirm the printer is turned-on.

SElllNG UP

Double-click the “Printer Console” icon.

Click the “Control Panel” tab.

Click the “Print Test Page” button.

Click “Yes”.

Removing OfficeStyler T1Otools

If you want to remove the OfficeStyler TI O software, perform the following

steps:

Double-click the “Uninstall Utility” icon in the OfficeStyler TIO Tools.

(Windows 3.x) Click “Start” button, point to “OfficeStyler TI O Tools” in “Programs”, and

then click “Uninstall Utility”. (Windows 95)

Click “Yes”.

Remove the one remaining file (delete. exe).

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Introduction

●

Windows GDI, PCL soft emulation drivers are built-in.

GDI mode

GDI mode provides fast, what-you-see-is-what-you-get (WYSIWYG) output by taking advantage of Window’s native graphics and text features.

PCL mode PCL mode provides compatibility with the popular printer language used in

the Laser Jet @ family. Both Window applications and DOS applications

running under Windows can use PCL mode for printing.

●

OfficeStyler T1O software

OfficeStyler T1 Osoftware provides two configuration options depending on

how you intend to use the printer.This function is only valid for those using Windows 95 and Windows for Workgroups. Server: For user the plan to attach the printer to their PC and have, or plan to have, a network connection, and, many provide printer sharing to other

PC’s on the network.

Client: For users that will not attach the printer to their PC but do plan on

using the printer attached to another PC in the network. OfficeStyler TI O software provides printer status information and recovery

instructions when a trouble happens.

●

Toner

With Toner Saving turn on, your printer reduces the amount of toner used to

print. This is especially valuable when printing draft copies of your print jobs.

●

With EET turned on, your printer will smooth the jagged edges of text and

line art given the output a very high quality appearance.

Saving

EET (Edge Enhancement Technology)

Printing

Note:

Depending on the type of OHP, the image may not print well, and it may

become easy for several sheets to be fed at the same time.

Caution: Never copy onto OHP sheets intended for use with color copiers or inkjet printers —the machine could be damaged.

Printing

Printing from a Windows Application

Once you have selected your printer mode (GDI or PCL), just print from your Windows application as you would to any other printer.

Printing from a DOS Application within Windows

OfficeStyler T1O is a Windows printer driver, designed for use with Windows.

In particular, OfficeStyler TI O’s GDI mode is based on Windows and does not

work with MS-DOS. However, OfficeStyler T1 O will work in PCL mode if you create an MS-DOS session from within Windows, Enter MS-DOS from Windows (click on the DOS application icon, or click on the MS-DOS icon and

run your application from the command line).

Set up your application to print to the parallel port LPTI (or LPT2 or LPT3 if you have OfficeStyler set to print to one of these ports instead). Be sure your application’s PCL driver is installed. Select a printer driver.

When ready to print, start your DOS application and print from your application as you normally would to LPTI (or whichever port OfficeStyler is connected to).

Printing PCL and ASCII Files from MS-DOS

If you have a file in PCL or ASCII (text) format, you can print it from the

MS-DOS command line within Windows. At the command line prompt, type

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COPY/B ame.ext LPTI where ame.ext is the name of your PCL or ASCll-formatted file. (If you have

configured OfficeStyler to print to a different parallel port, give its name instead of LPT1 .)

Printing ASCII Text Files

You can output plain ASCII text files to the OfficeStyler T1Oprinter by following this simple procedure.

Click on the “Notepad” application provided with your Windows 95

system. Open the file you wish to print.

Print the file.

Exit without saving changes.

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Selecting the Printing Mode

Advanced Operation

When using Print Manager(of the OfficeStyler T1O), the following functions can

be used.

~ Manual Duplex Printing IJ Reverse Printing Cl Overlay Printing

For details, please see “GDI Mode, Printing Mode”, described later.

Selecting the Printing Mode

You can select either of the two printing modes, GDI mode or PCL mode, according to your requirements. If you cannot determine which printing mode is best suited for your printing applications under Windows, we recommend

you always use GDI mode first.

GDI mode has the following features: ~ GDI mode prints what you see on your screen. ~ Faster printing as much as four to five times faster for some files. ~ Manual Duplexing ~ Reverse (Last page on top) Cl Overlay Cl Scale ~ 2up/4up Cl Image PCL mode is effective in the following cases: ~ when you want to print a file created with MS-DOS application. ~ when you want to print a PCL format file.

GDI mode works very well with most software packages. However, some applications can create output that is too complex for Windows to display

accurately on the screen - a file with a sophisticated embedded graphic image might be an example. Here GDI might work fine for draft copies but falls short of the quality needed for final output. For these situations OfficeStyler TI O provides a PCL mode.

Changing the printing mode

There are four methods to change the printing mode, GDI mode or PCL mode.

Selecting the Printing Mode

Changing the printing mode from an application

Most of the popular Windows applications allow you to change GDI mode /

PCL mode. For example, to do it on Microsoft Write, perform the following.

Select “Print Setup... ” under File menu. Print Setup window will be

displayed. Select the desired printing mode. To change to GDI mode, select

“OFFICESTYLER TIO GDI”. To change to PCL mode, select “OFFICESTYLER TI OPCL”.

Changing the printing mode by using the Printers folder (Windows 95)

Click the “Start” button, move the pointer to “Settings” and click “Printers”.

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Select the desired printer device. To change to GDI mode, select

“ OFFICESTYLER TIO GDI”. Tochange to PCL mode, select “OFFICESTYLER TIO PCL”.

Click the right mouse button.

Click on “Set As Default”. The printing mode you selected in step 2

appears in the “Default Printer” field.

Changing the printing mode by using the control panel (Windows 3.1)

Restore the “Main” window in the Program Manager (if this window has

been minimized). Double-click on the “Control Panel” icon in the “Main” window.

Double-click on the “Printers” icon in the “Control Panel” window.

Select the desired printing mode. To change to GDI mode, select

“OFFICESMER TIO GDI on”. Tochange to PCL mode, select” OFFICESWLER

TIO PCLon”.

Click on “Set As Default Printer”. The printing mode you selected in step 4

appears in the “Default Printer” field.

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Click on Close.

Changing the printing mode from the control panel Tab of the OfficeStyler TIO console

Double click the OfficeStyler TI O Printer Console icon in the OfficeStyler

TOOIS.

T1O Click the “Control Panel” tab in the OfficeStyler TIO Printer Console

window. Click the Printer list box.

Selectina the Printina Mode

Select the desired print mode.

To change to GDI Mode or PCL Mode, select “GDI> OfficeStyler TI OGDI” or “PCL> OfficeStyler TI OPCL”,

Click Set As Default.

Minimize the OfficeStyler TI OConsole.

OfficeStyler T1OPrinter console

The OfficeStyler T1 O Printer Console provides a single access point to the four

major program screens. The purpose of the OfficeStyler TI O Printer Console is to provide an easy means to configure the OfficeStyler T1O printer and to monitor and control print jobs.

The OfficeStyler TI O Console is in the OfficeStyler T1 O tools.To activate the OfficeStyler T1O Console, double-click the OfficeStyler T1O console icon.

Each of the four major program features can be viewed by clicking the tab under the window menu bar. The four tabs are: Cl Control Panel ~ Local Queue

Cl Remote Queue ~ Job Log

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OfficeStyler T1 O Printer console

Local Queue

The Local Queue is used to review the status of you queued print jobs. For Servers, all pending print jobs are local to the Server. For Clients, the Local Queue represents print jobs that have been queued to a remote Server but are

not yet transferred to that remote Sewer.

Click the “Local Queue” tab in the OfficeStyler T1O Printer Console window, the local queue features appear.

The Local Queue presents: ~ the print job name ~ the format of the print job (GDI, PCL) ~ the size of the print job in bytes ~ the time the job was sent to the queue ~ the owner of the print job

The job owner category is primarily applicable to the Server. The Local Queue presents the status of the job currently printing. For Clients, this status will display only when the Client’s print jobs are printing.

Note:

Print job in the Local Queue will be displayed only when ‘Use OfficeStyler Print

Manager’ is selected in the OfficeStyler TI OGDI window.

OfficeStvIer T1OPrinter console

Changing the order of print jobs

Both Servers and Clients support drag-and-drop jobs within the Local Queue to change the job order in the print queue. Drag-and-drop is available for jobs that have not started printing. To drag-and-drop, perform the following steps:

Place the mouse cursor at the beginning of the print job you want to select.

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Press the left mouse button and hold down.

While holding the left mouse button down, move the mouse.

As you move, print jobs will be highlighted.

Move the mouse to the end of print job you want to select.

Release the left mouse button.

The print job will remain highlighted.

Return the mouse cursor to the beginning of the selection.

Note the l-bar cursor turns into an arrow when the cursor is in the highlighted area.

Depress and hold the left mouse button and hold down.

While holding the left mouse button down, move the mouse arrow to the

place you wish to drop the selected print job(s). Release the mouse button.

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The following table provides a brief description of the Local Queue button

icons.

OfficeStyler T1 OPrinter console

Icon

J!$3U$H

Regunw

Q?del)s

Description

Allows you to pause printing.

Allows you to resume printing.

Allows you to add a print job to the print queue.

Allows you to delete the highligthed print job from the print queue.

OfficeStyler T1OPrinter console PC-PRINTING

Remote Queue

The Remote Queue is used to review the status of your queued print jobs at the remote printer. This queue is primarily for Clients to review their print jobs.

Clients can select from among the shared printers through the “Show Print Queue for:” list box. Click the “Remote Queue” tab in the OfficeStyler T1OPrinter Console window,

the Remote Queue features appear.

Show Print Queue for: Allows the Clients to select from among the shared printers. Clicking the list

box will show you all available shared printers. Show My Jobs Only Clicking on the “Show My Jobs Only” check box will only display your print jobs in box A.

Show Server Clicking on the “Show Sewer” check box will display the box B. This box will

show you all the servers with their status.

The Remote Queue presents:

~ the print job name # the format of the print job (GDI, PCL) ~ the size of the print job in bytes ~ the time the job was sent to the queue ~ the owner of the print job

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OfficeStyler T1 O Printer console

The job owner category is primarily applicable to the Server. The drag-and-drop (reordering the print jobs) feature is not available in the Remote Queue. The following table provides a brief description of the Remote Queue button

icons.

Icon Description

Allows you to pause printing.

Allows you to resume printing.

Mu$?l

Resurne

Allows you to add a print job to the print queue.

&Id

Allows you to delete the highligthed print job from the print queue.

Cq?j

Qatwl

OfficeStyler T1 OPrinter console

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Job Log

The Job Log provides a historical log of the last 10 jobs queued for print. To display the log of the last 10 jobs, click the “Job Log” tab in the OfficeStyler T1 O

Printer Console window, the last 10 jobs appear.

The Job Log presents: ~ the time the job was printed ~ the Server name ~ the job name ~ the format of the print job (GDI, PCL) ~ print result

The Job Log is more useful for Clients in workgroup environments, where there are multiple printers supporting differing printer characteristics.

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OfficeStyler T1 O Printer console

Control Panel

The Control Panel provides the mechanism to configure and control the

printer. The following screen shows the Control Panel tab of the OfficeStyler T1O Printer Console. The Control Panel is divided into five button categories, the Printer information and printer selection display, The Printer group item

presents the currently selected printer and provides a list of additional printer selections. The printer selections applicable to your printer are:

~ OfficeStyler T1OGDI ~ OfficeStyler T1O PCL

Click the “Control Panel” tab in the OfficeStyler TI O Printer Console window, the control Panel features appears.

Use the list bar to highlight the print mode you want to use. Then, to apply the

selected printer, click Set As Default. You can also request the current printer status through the Local Device Status.

OfficeStyler T1OPrinter console

The following table provides a brief description of the Control Panel buttons and refers you to the page number that provides detailed information about the available features.

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Icon

❑

din

❑

IiiiiiJ

$fJj_

lWL

D#s

1--1

liiiiir

DescritXion

With Toner Saving Mode turned on, your printer will reduce the amount of toner used to print. Black areas and text are replaced by a light gray shading. This varies depending on the settinq of the selected sever. Allows you to adjust the Edge Enhancement setting or turn it off. Edge enhancement improves the appearance of text and graphics by smoothing the jagged edges of characters and line art, resulting in higher quality output. This varies depending on the setting of the selected sever.

This selection provides the option of three shades of toner darkness. The default is medium. This varies depending on the setting of the selected sever. This selection allows you to configure the printer.

This selection allows you to identify the porl your printer is connected to, such as LPT1.

This selection presents the PCL Control Panel Menu.

DOS Printing Options

The DOS Printing Options provides print emulation options for

DOS printing. You can select “Spool as PCL 4.5” or “Direct to Port” in the Printing Mode list box. Spool as PCL 4.5: makesthe PCL Control Panel settingseffective.

Direct to Port: makes the DOS applications settings effective.

Some applications may not operate properly if the “Spool as PCL

4.5” has been selected. Inthat case, select “Direct to Port”. This selection allows you to share the printer with Clients.

This selection allows you to connect to a shared printer.

-m%

This selection allows you to view the Clients connected to the shared printer. This selection allows you to select whether you want the Printer Status window to display when an error occurs.

This selection allows you to print the printer test pages. This function is only valied from a server.

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OfficeStvler T1O Printer console

OfficeStyler TIO Printer Console Menu Items

The OfficeStyler T1 O software provides the standard Windows menu items

which are available in most Windows applications, as well as

application-specific menu items. Some of the menu items match the buttons

available on one of the tabbed displays. However, there are some printer

functions that can be accessed only through the pull-down menu, such as the

setting of print priority.

File

The File pull-down menu provides selection to exit your application, This menu

also provides selections to pause or resume printing and add or delete a

document to and from the queue,

View The View pull-down menu allows you to define different ways to display the

print queues. You can view a list of queued print jobs, define the time stamp, or show a particular print queue.

Settings The Settings pull-down menu allows you to define the default settings for many of the following printer features.

Toner Saving Mode With Toner Saving Mode turned on, your printer will reduce the amount of toner used to print. Black areas and text are replaced by a light gray shading. This varies depending on the setting of the selected sever.

Light Text and objects on the page have a black outline along their left

edge.

Medium Text and objects on the page have a black outline along left and right

edges.

Dark Text and objects on the page have a black outline along all edges,

This setting is recommended over Light and Medium if you expect to fax or photocopy the document.

off

This is the default setting and is recommended for the highest print quality.

OfficeStyler T1 OPrinter console

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EET (Edge Enhancement Technology) Allows you to adjust the Edge Enhancement setting or turn it off. Edge enhancement improves the appearance of text and graphics by smoothing the

jagged edges of characters and line art, resulting in higher quality output.

The settings for Edge Enhancement are Off, Levell ,2,3,

Normally you should not have to adjust Edge Enhancement. However, because Edge Enhancement modifies the size of dots along the edges of text, lines, and graphics, the edges might appear too dark or too light. This varies depending on the setting of the selected sever.

Density The density options lets you choose from Ligthen to Darken. To make lighter, choose Lighten. To make darker, choose Darken. This varies depending on the setting of the selected sever.

Printer Setup

The Printer Setup displays the primary printer settings and configuration dialogue that also provides advanced setting and features.

Connect Port The Connect Port lets you select a different parallel port for your printer. You can choose either LPT1, LPT2, or LPT3. Your PC hardware configuration may

limit your individual options.

PCL Control Panel

The PCL Control Panel displays the PCL Control Panel window. This control panel provides configuration options for PCL printing from MS-DOS applications printed from the MS-DOS icon command line under Windows.

This setting is effective only when the “Spool as PCL 4.5” has been selected in the DOS Printing Option window. See below.

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OfficeStyler T1 O Printer console

DOS Printing Options The DOS Printing Options provides print emulation options for DOS printing. You can select “Spool as PCL 4.5” or “Direct to Port” in the Printing Mode list

box.

Spool as PCL 4.5:

Direct to Port:

makes the PCL Control Panel settings effective. makes the DOS applications settings effective.

Some applications may not operate properly if the “Spool as PCL 4.5” has

been selected. In that case, select “Direct to Port”.

Print Priority Windows lets you run several applications at the same time. This helps productivity but means you are sharing your PC resources among several activities. The OfficeStyler T1O Printer priority settings let you control the priority of the printing activity relative to other applications running at the same time.

You can select High, Medium, or Low priority. Printing at high priority produces output faster but may slow down your system more than the other priority settings, On the other hand, printing at lower priority lets your other applications run faster but also means your document will take longer to print.

Network The Network pull-down menu allows you to share and connect to a network printer and Clients Monitor (if configured as a Server) and change status settings, such as print job notifications.

Share Printer This selection is only available to Server configured users. When selected it will set the printer as Shared.

Connect to This selection is available to Client and Server configured users. When selected it will display a list of available printer Servers that can be selected.

Client Monitor

This selection is available to the Server and provides the capability to monitor the print activities of Clients using the printer.

OfficeStyler T1 OPrinter console

Notify This selection is available to all users and defines the various status selections and their display options. Selecting “Remote Status Report” allows you to see the server’s Printer Status window on the client.

Change Name This selection is available to all users and allows the user to change the computer name. You must exit and restart Windows before this change takes effect. The new computer name must not exceed 15 characters.

Run The Run pull-down menu allows you to examine the status of the printer and print a test page.

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Printing modes

GDI

Mode

GDI mode takes advantage of Windows” own internal design to produce

documents faster than most conventional printers can. Othe printer require Windows to translate a document into a special printer language, such as PCL on Laser Jer printers. GDI mode reduces overhead by eliminating this translation step before starting to print. This results in faster printing-as much as four to five times faster some files.

GDI mode has a speed advantage with documents that have multiple fonts. A

standard printer language such as PostScript must do extra work for each different font in a document. In contrast, printing the same document in GDI

mode requires only a small amount of additional processing, which means

quick text printing no matter how many fonts are included.

You can select the GDI Mode from an application, through the Control Panel’s

Printer window, or through the Control Panel tab of the OfficeStyler TI OPrinter

Console window. The OfficeStyler T1 O Printer GDI window lets you select certain settings for your print job.

For Windows95

GDI property screen You can access the setup screen from the Setup or Print Setup feature of

many applications. You can also reach it from the Printers screen of the Windows Control Panel. The setup screen lets you change the following settings:

Copies

Print Resolution

Orientation

Paper Size Paper Source

Use OfficeStyler Print Manager(Top Page, Manual Duplexing, Overlay)

Print to File

Scale

2 up/4 up

Image

Printing modes PC-PRINTING

Paper tab

Copies Copies determines how many copies of your doc:ument will be printed.

Orientation

For Orientation, choose Portrait or Landscape. If you choose Portrait, your output appears with the papers shorter edges at top and bottom. And longer edges at the side, like a business memo. If you choose Landscape, your output appears with the longer edges at the top and buttom, and the shorter edges at the sides. Landscape is sometimes used for graphs, spreadsheets, and presentation slides.

Paper Size Size lets you change to a different paper size. First, click on the size box, then scroll through the selection. When you see the paper size you want, click on it.

Paper Source Standard Tray, Option Tray and Bypass Tray are the paper sources.

PC-PRINTING Printing modes

Layout 2up/4up

OfficeStyler TIO lets you print 2 or 4 pages on a single sheet of paper. Select 2 up if you want OfficeStyler to print two pages on one sheet of paper.(ln portrait mode, the pages show up side by side as if ina book.) Select 4 up if you want OfficeStyler to print four pages on one sheet of paper. Select 1 up if you wish to print normally.

Draw Frame Border

If you clike on Draw Frame Border, OfficeStyler will draw a box around

each page on the paper.

Note:

Selecting 2up/4up may sometimes break the edges of your output. If it

occurs, reset the margin.

. If you want to use the Overlay with 2up/4up, create the Overlay file by

2up/4up in advance, then use it for the output of 2up/4up.

Scaling Use Scaling to reduce or enlarge your output on the printed page. You can enter a number from 10% to 500%, or click on the arrows to increase or reduce the setting.

Adavanced Options tab

Use OfficeStyler Print Manager Selecting “Use OfficeStyler Print Manager” turns the Print Manager on when using GDI Mode. The OfficeStyler T1O Print Manager allows you to use:

IJ Top Page (reverse order printing) ~ Duplex Printing Cl Overlay U Local Queue both in GDI Mode as well as in PCL Mode

However, the print speed will be slower when the OfficeStyler TIO Print Manager is activated,

Top Page The printer normally prints documents in page number order (i.e. page 1 first).

Clicking on the 3,2,1 button in the Top Page box will instruct the printer to print

your output in reverse order.This option ins only available if the officestyler TIO

Print Manager is enabled for GDI printing.

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Duplex Printing

You can print your file on both sides of the paper by first selecting “Manual

Duplexing”, then selecting either Book or Report.

See “Duplex Printing” on page 47.

Print to File

If you select File Name, the output will go to a file instead of the printer.

You can also use “Print to File” to create a form of Overlay feature.

The print file is stored in GDI format. Use the Add button on the Local Queue

of the OfficeStyler T1O Printer Console to print from a file.

Printina modes

Image tab

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The Image Options lets you adjust the appearance of your output. These adjustments only apply to certain types of images and grayscales, not to text or black line drawings.

The figure at the left of the screen will change as you move the controls, giving you a rough idea of the effect of your adjustments.

Note: This feature may not be effective for some applications.

Print Resolution Your printer provides only one print quality: 300 dpi.

Brightness Drag the Brightness knob or click on the arrows to vary the shades of gray, making the image output appear lighter or darker.

Contrast

Drag the Contrast knob or click on the arrows to make the image output appear sharper or smoother.

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FormSetting tab

Use OfficeSyler Print Manager

See “Advanced Options tab” on page 41.

Print Cover Select this feature to print a cover page on a separate page before the remainder of the document.

Print Overlay

This feature will overlay your image on the pages of your document. The effect

is similar to printing your image on a transparency, then putting the

transparency over your document.

Print Trailer Select this feature to print a trailer page on a separate page after the document has been printed.

Browse After selecting Print Cover Page, Print Trailer Page, or Print Overlay, clicking Browse will let you search for the GDI file in the file system.

Printing modes

Overlay The overlay feature is one of the most powerful features of the OfficeStyler

TI O software. This feature lets you overlay an image on top of any document printed in GDI print mode. You can use this feature to:

H Incorporate your letterhead on the first page of a business letter. ~ Print your logo at the bottom of each page of a set of presentation slides. H Overlay the word “Confidential” on every page of an important document. ~ Print a special cover page or trailer page for each print job.

Using the Overay feature is a four-step process:

Create the overlay form and print the overlay form to a file.

Create the document to be overlaid.

Select the overlay feature and give the name of the file to which you

printed your overlay form.

, Print the document to be overlaid.

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How to use overlay function

Using an application such as Paintbrush, CorelDRAW or PageMaker,

create and save the graphic file that you want to overlay on a document.

Verify the graphic by printing it, and minimize the application.

Select “OfficeStyler T1OGDI”.

Click “Printer Setup” in the OfficeStyler T1O Printer console Window.

The “Properties” window will appear.

Select “Advanced Options” tab, Check in the “Print to file” check box.

Click “OK”.

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Printing modes

Double click the same application which you minimized in step 2 and perform the print operation. A screen asking you to enter the file name will appear.

Enter a new file name or the same file name with the GDI extension (.GDI) and click OK to store the file as a GDI file. The GDI file extension must be used to designate the difference between a GDI file and an application file. Otherwise, the application file will be overwritten by a GDI file.

Minimize the application.

Perform steps 3 and 4 above.

Disable the “Print to File’’feature by clicking off the check box.

Use the Formsetting tab to chec the “Use Print Manager”, then select “Overlay”, “Cover Page” and “Trailer Page” and enter the file name.

Click “Browse”. The Browse window will appear.

Double click on the directory in which you saved your graphic file(GDl file), then select file and click “OK”. The selected file will appear in a box in the FormSetting tab.

Click “OK” in the OfficeStyler TI OGDI Properties window.

Cilck “OK” in the Print window.

Print the desired document, The graphic will be overlaid on the pages of

your document.

Note: If you want to use the Overlay with 2up/4up, create the Overlay file by 2up/4up in advance, then use it for the output of 2up/4up.

Printina modes

Duplex Printing

You can print your file on both sides of the paper by first selecting “Manual Duplexing”, then selecting either Book or Report. Book prints out so that if you opend the document in the manner of a book, pages 2 and 3 would face each other, Report prints the even-numbered pages upside down, so that if you opened the document in the manner of a report bound at the top, pages 2 and

3 would face the sama way. Off disables Manual Duplexing. You can also put an X in the box marked Print Instruction Page. If you do this, then the OfficeStyler T1 O Printer will print out a sheet of paper giving you

detailed instructions every time you print in manual duplex mode.

Note:

When printing on both sides, the image may not print well, and white areas

may become dirty.

. If several sheets are fed through together, feed one sheet at a time.

Click the “Start” button, point to “OfficeStyler T1O Tools” in “Programs”,

and then click “Printer Console”. Click “Control Panel” tab.

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Change to GDI mode and click “Set as Default”.

Click “Printer Setup” icon.

Click “Use OfficeStyler Print Manager” on the Advanced Option tab in the

OfficeStyler TI O GDI Properties window.

Check on “Manual Duplexing” check box and select “Book” or “Report”

style.

If you wish toget a printout of detailed instructions, check on “Print Instruction Page” on check box.

Click “OK”.

Close Printer Console Window.

Start your Windows application.

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Print the desired document.

The printer will print every odd-numbered page. If the Print Instruction Page is effective, an instruction sheet will be printed after odd pages are printed.When all odd pages are printed, OfficeStyler TI O Status Display or Show me will instruct you how to reinsert the paper to print on the other side of th pages.

Pick up the printed sheets, straighten them, and then reinserl them into

the printer. Click on Resume on the Status Display window to resume printing.

The printer will print every even-numbered page on the backs of the pages already printed.

Printina modes

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For Windows3.1

GDI Setup Screen

You can access the setup screen from the Setup or Print Setup feature of

many applications. You can also reach it from the Printers screen of the Windows Control Panel. The setup screen lets you change the following settings:

Copies

Print Resolution

Orientation

Paper Size

Paper Source

Use OfficeStyler Print Manager(Top Page, Manual Duplexing, Overlay)

Print to File

Scale

2 up/4 up Image

PC-PRINTING

Printing modes

Paper Source

Standard Tray, Option Tray and Bypass Tray are the paper sources.

Orientation

Paper Size

Size lets you change to a different paper size. First, click on the size box, then scroll through the selection. When you see the paper size you want, click on it.

Copies Copies determines how many copies of your document will be printed.

Print Resolution

Your printer provides only one print quality: 300 dpi.

Use OfficeStyler Print Manager Selecting “Use OfficeStyler Print Manager” turns the Print Manager on when using GDI Mode. The OfficeStyler TI OPrint Manager allows you to use:

~ Last page on top (Reverse Order) ~ Duplex Printing Cl Overlay ~ Local Queue both in GDI Mode as well as in PCL Mode

However, the print speed will be slower when the OfficeStyler T1 O Print Manager is activated.

Last Page on top (Reverse Order)

The printer normally prints documents in page number order (i.e. page 1 first). Clicking on this check box at the left of “Last page on top (Reverse order)will instruct the printer to print your output in reverse order.This option is only available if the officestyler TI O Print Manager is enabled for GDI printing.

Printing modes

PC-PRINTING

Options

This button provides advanced GDI features, such as duplex printing, overlay,

and reverse printing. Also see “Options screen” on page 52.

2 up/4 The printer lets you print 2 or 4 pages on a single sheet of paper. Also see “Layout” on page 40.

About

Click About to display the program version and copyright information.

PC-PRINTING

Options screen

Printing modes

Duplex Printing

You can print your file on both sides of the paper by first selecting “Manual Duplexing”, then selecting either Book or Report.

Scaling

Use Scaling to reduce or enlarge your output on the printed page. You can enter a number from 10% to 500Y0, or click on the arrows to increase or reduce the setting.

Print to File

If you select File Name, the output will go to a file instead of the printer. You can also use “Print to File” to create a form of Overlay feature. The print file is stored in GDI format. Use the Add button on the Local Queue of the OfficeStyler T1O Printer Console to print from a file.

Image

The Image feature lets you adjust the brightness and contrast of your output. Refer to “Image tab” on page 43.

Printing modes

Overlay

The Overlay feature lets you overlay an image on top of any document printed

in GDI Mode. See “Overlay” below.

Overlay The overlay feature is one of the most powerful features of the OfficeStyler TI O

software. This feature lets you overlay an image on top of any document

printed in GDI print mode. You can use this feature to:

~ Incorporate your letterhead on the first page of a business letter. ~ Print your logo at the bottom of each page of a set of presentation slides. ~ Overlay the word “Confidential” on every page of an important document. U Print a special cover page or trailer page for each print job.

Using the Overay feature is a four-step process:

Create the overlay form and print the overlay form to a file.

Create the document to be overlaid.

PC-PRINTING

Select the overlay feature and give

printed your overlay form.

, Print the document to be overlaid.

How to use overlay function

Using an application such as Paintbrush, CorelDRAW or PageMaker,

create and save the graphic file that you want to overlay on a document. Verify the graphic by printing it, and minimize the application.

the name of the file to which you

Changing the printing mode to “OfficeStyler T1O GDI”.

Click “Setup” in the OfficeStyler T1 O Printer console Window.

The “OfficeStyler T1 O GDI” window will appear.

PC-PRINTING

Printing modes

Click “Options”.

Select “File Name” by clicking on the check box at the left. An X mark appears in the check box.

Enter a new file name or the same file name with the GDI extension (.GDI) and click OK. The GDI file extension must be used to designate the difference between a GDI file and an application file. Otherwise, the application file will be overwritten by a GDI file.

Click “OK”.

Minimize the OfficeStyler T1 O Printer console Window.

Double click the same application which you minimized in step 2 and perform the print operation. Your created file will be stored as a GDI file.

PerForm steps 3 and 4 above.

Select “Use OfficeStyler Print Manager” by clicking on the check box.

An X mark appears in the check box.

Click “Options”.

Disable “File Name” by clicking off the check box at the left.

The X mark will be cleared from the check box.

Click Overlay.

The Overlay Options window is displayed.

Click on the desired selection(s).

For example, select Print Cover Page.

Printing modes

Click “Browse”.

The Browse window appear.

Double click on the directoty in which you saved your graphic file (GDI

file), then select the file and click OK. The selected file will appear in a box in the Overlay Options window.

Click “OK” in the Overlay Options window.

Click “OK” in the Options windows.

Click “OK” in the OfficeStyler T1 O GDI window.

Minimize the OfficeStyler T1 O Printer Console window.

III

Print the desired document.

The graphic will be overlaid on the pages of your document.

PC-PRINTING

Note:

If you want to use the Overlay with 2up/4up, create the Overlay file by 2up/4up

in advance, then use it for the output of 2up/4up.

PC-PRINTING

Duplex Printing

You can print your file on both sides of the paper by first selecting “Manual

Duplexing”, then selecting either Book or Report. Book prints out so that if you opend the document in the manner of a book, pages 2 and 3 would face each other. Report prints the even-numbered pages upside down, so that if you opened the document in the manner of a report bound at the top, pages 2 and

3 would face the sama way. Off disables Manual Duplexing. You can also put an X in the box marked Print Instruction Page. If you do this,

then the OfficeStyler TI O Printer will print out a sheet of paper giving you detailed instructions every time you print in manual duplex mode.

Note:

When printing on both sides, the image may not print well, and white areas

may become dirty.

. If several sheets are fed through together, feed one sheet at a time.

Double click “Printer Concole” icon in the OfficeStyler TI O Tools.

Printing modes

Click “Control Panel” tab.

Change to GDI mode and Cilck “Set as Default”.

Click “Printer Setup” icon.

Click “Use OfficeStyler Print Manager” in the OfficeStyler TIO GDI

window.

Check on “Manual Duplexing check box and select “Book” or “Report”

style.

If you wish toget a printout of detailed instructions, check on “Print Instruction Page” on check box.

Click “OK”.

Close Printer Console Window.

Start your Windows application.

Printina modes

Print the desired document.

PC-PRINTING

III

The printer will print every odd-numbered page. If the Print Instruction Page is effective, an instruction sheet will be printed after odd pages are printed.When all odd pages are printed, OfficeStyler T1O Status Display or Show me will instruct you how to reinsert the paper to print on the other side of th pages.

Pick up the printed sheets, straighten them, and then reinsert them into

the printer. Click on Resume on the Status Display window to resume printing.

The printer will print every even-numbered page on the backs of the pages already printed.

PC-PRINTING Printing modes

PCL Mode

No cartridges required

Some conventional printers include cartridge slots that allow you to, for example, install additional fonts into the printer. Since OfficeStyler T1 Ocreates

printer page images on your system before downloading to the printer,

installing a cartridge could not affect the final printout. Instead, OfficeStyler T1 O

uses the fonts installed in your Windows system.

Saving downloaded fonts and macros in PCL mode

By default, when your application prints using OfficeStylerT10“s PCL mode, the PCL interpreter will start up, print the document, and then shut itself off automatically. This means the PCL interpreter does not take up memory on your PC except when needed.

However, when the PCL interpreter turns itself off, any downloaded fonts or macros will be lost, just as if you had turned off a regular PCL printer. You can preserve this information by using the OfficeStyler T1 O Print Manager to keep

the PCL interpreter active.

Double-click Printer Console icon inthe OfficeStyler TIO Tools,(Windows 3,x)

Click the “Start” button, point to “OfficeStyler TI O Tools” in “Programs”, and then click “Printer Console”. (Windows 95)

Download macros or soft fonts in advance, if desired, using the ADD

button to copy the macro or soft font data to the printer. (You can also copy the files from DOS under Windows, by using the command “COPY/B .ext LPT1”, where .ext is the name of the file you wish to download.)

Minimize the OfficeStyler T1O Print Manager to an icon, if desired.

Start or return to your application and print your document.

This will preserve your downloaded fonts and macros. Also, if your next print job also uses PCL, it will take less time to print because the OfficeStyler PCL interpreter has already been loaded. However, if you switch from PCL to GDI mode, this information will be lost, just as if you were changing printer languages in a conventional printer.

Printing modes

PC-PRINTING

PCL Control Panel

OfficeStyler TIO was designed to print with Windows. However, many Windows users need to run MS-DOS applications occasionally. OfficeStyler TIO lets you print from MS-DOS applications you only have to run the application from Windows, or within the DOS box under Windows. OfficeStyler T1O also provides a PCL Control Panel for DOS PCL printing. This allows you to change printer settings for your DOS print jobs. (Note: some DOS applications may override these settings. ) While the PCL Control Panel is

included primarily for DOS print jobs, it also can affect the default settings for Windows PCL print jobs. However, the Windows printer driver overrides the corresponding settings in the PCL Control Panel.

Form Feed

Click on Form Feed if you need to eject a page from the printer. Some PCL files do not include a form feed (a command to eject a page) at the end of the file, so if you are printing to a conventional PCL printer, you have to press a form feed key to see your output. This happens frequently in MS-DOS. For example, if you use the DIR LPT1: command in the MS-DOS box in Windows, the job sent to the PCL interpreter will not have a form feed at the end, so that the last page (or a single page) won’t print.

OfficeStyler TI O puts this form feed key here on the PCL Control Panel.

PC-PRINTING

Printina modes

Note:

If OfficeStyler T1 O Print Manager (in the program group “OfficeStyler TI O Tools”) is closed, a PCL file which does not include a form feed at the end of the file is printed automatically.

Reset The Reset returns the printer to its reset state. In other words, it clears all data from the printers memory, including forms, macros, and unprinted page

images. In fact, it works just like the reset key on a conventional printer. Note that the Reset does not change the printer settings (orientation, paper size,

number of copies, etc.) back to their default values. You will need to click on the Defaults key to restore these to their defaults.

Paper Source

Standard Tray, Option Tray and Bypass Tray are the paper sources.

Paper Size

lets you change to a different paper size. First, click on the size box, then

Size

scroll through the selection. When you see the paper size you want, click on it.

Orientation

For Orientation, choose Portrait or Landscape. If you choose Portrait, your output appears with the paper’s shorter edges at top and bottom, and longer

edges at the side, like a business memo. If you choose Landscape, your output appears with the longer edges at the top and bottom, and the shorter edges at the sides. Landscape is sometimes used for graphs, spreadsheets, and presentation slides.

Default Font

Default Font lets you select the default typeface, size, and style for output from MS-DOS applications run under Windows, and for Windows PCL print jobs. Both MS-DOS and Windows applications can override the default font selection. Please note you do not have access to Windows TrueType fonts for MS-DOS print jobs.

Margins

The Margins settings let you define the top, bottom, left, and right margins for PCL print jobs, as measured from the edge of the paper. You can select either

centimeters or inches as the unit of measure for these. Please note that DOS

and Windows applications may override these settings.

Copies

Copies determines how many copies of your document will be printed

Printing modes PC-PRINTING

OK Click on OK for your changes to take effect. When you exit, the PCL Control

Panel will load the PCL compatible interpreter into

save time when you later print from MS-DOS applications under Windows.

However, you can close the PCL compatible interpreter and recover the memory, if you wish. Click on the PCL icon, then click on Close. This deletes the PCL compatible interpreter from memory until you print from an MS-DOS application under Windows, at which time it will be re-loaded automatically.

your PCs memory. This will

Cancel

Clicking Cancel will lose any changes you have made to PCL printer settings, and will exit the PCL Control Panel without loading the PCL compatible interpreter.

Default

Click on Defaults to restore all printer settings on the screen to their default values.

Device Status Display

The OfficeStyler TI O Device Status program has two primary functions:

~ To let you monitor the status of the local printer, ~ To alert you in case of a problem with your printer, such as paper out.

To display the OfficeStyler T1 O Device Status window, perform the following.

From the Program Manager double click the OfficeStyler T1 OTools icon.

Double click the OfficeStyler T1 O Printer Console icon.

Click the “Control Panel” tab.

, Click Local Device Status in the Printer box.

Device Status DistdaY PC-PRINTING

A. This box shows an error or status message and corresponding icon.

B. This box lists the name of the printer, the owner of the print job, the format

of the print job, the name of the print job, and the page number for the job currently being printed.

C. This box displays a picture of

your printer. If a problem has occurred, an

arrow identifies where the printer is affected. The display also provides corrective action for each error or status message.

D. If you need additional help in resolving the problem, click here. This ani-

mated help feature will walk you through the steps required to get your

printer running once again.

E. The Pause button lets you pause printing. For example, you can pause in

order to cancel the print job from the application.

F. The Resume button lets you resume printing after you have paused print-

ing, or after recovering from an error situation.

G. The Delete button lets you delete the job currently printing. You must

pause the job before you can delete it, unless the printer itself is paused because of an error.

H. Clicking this button will reduce the displayed screen and the box C will dis-

appear.

PC-SCANNING

Introduction

With the specified scan software (Note), this machine has the following specifications as a scanner.

~ It functions as a scanner for TWAIN Driver compatible Windows 95 and

Windows 3.1.

~ It functions as a TWAIN compatible scanner for System 7.0 or later Macin-

tosh (U.S. only: option board is required).

~ 5 scanning Density Adjustment Levels: Lightest, Lighter, Normal, Darker,

Darkest ~ Scanning Modes: Line Art/Error Diffusion/Dither ~ Resolution: 200x 200 dpi, 400 x 400 dpi

Note: Scanning is available through any Windows application that supports a TWAIN interface.

Operation

Set the document to be scanned.

For details, refer to ‘How to Set the Document “FAXING’” in Copier and Facsimile Reference.

Fetch the OfficeStyler T1 O Scanner Options from your Scanner Software.

PC-SCANNING

Set the following items.

CJptitmls `-`-``-````-````"`-```------`-`%`-`--````-`-`-````-"```-`---`""``--`-````-````````````````-````-q

5 can ~ize:

Density/Document Type/Resolution/Scan Size

For details, see “Using the TWAIN Driver,” explained later on.

Press OK to scan the document.

Note:

After inputting of the telephone number is begun, the PC Scan function cannot be used.

When you scan the document from the ADF and your document is

longer than the Scan Size length dimension, the entire length of the

document will be scanned in, and resulting image will be taken from a

longer region than specified.

LT(8.5° x 11 “’]

g~m

PC-SCANNING

Using the TWAIN Driver

Using the TWAIN Driver Introduction

TWAIN is both a protocol and application programming interface. Together they

define how application developers can acquire raster data directly into their application without requiring the user to switch out of the application. Every

TWAIN-compliant driver must provide a user interface specific to its scanner.

Setting Parameters (User Interface)

0 pl..~n~ .. . . . ... .. . . ... .. .. ..

De~sity:

Clocument Type

...............--------------........................-.-.—.

Line Art

20011200

2.! ;

-II ,

L.--__-..-..._-._+.---.---.+._.+_.-.--................._.-...-.-._-.__-__-.__+_-

Density: Lightest, Lighter, Normal, Darker and Darkest. Document Type: Line Art (default), Error-Diffusion, Dither.

Resolution: 200 x 200 dpi, 400 x 400 dpi

Scan Size: Select the size of the original you wish to scan.

OK: Saves the settings and starts the scanning. Page # indicates the current page. Below Page # is the progress bar of scanning the current page. Clicking the Stop Scan button shall stop the scanning.

Cancel: Discards the settings.

Default: Set Density, Document Type, Resolution, Scan Size back to

default.

Using the TWAIN Driver

During Scanning

Stop Scan: Stop the scanning JOB.

PC-SCANNING

PC-FAXING

Introduction

By installing the BitWare for Windows or other specified fax application softwares (Note), you can send and receive FAX transmissions from your personal computer under the following specifications.

~ Sending and Receiving FAX transmissions in Windows 95, Windows 3.1. ~ Sending and Receiving FAX transmissions with a System 7.0 or later

Macintosh (U.S. Only: option board required), ~ Transmission Speeds: 14400, 12000,9600,7200,4800, 2400 bps ~ Control commands are compatible with the EIA-578 (Usually called Class

1) and Class 2 command systems.

Note:

Setting ComRedirector must be set up before using the PC-Fax function, For details,

see “Using the ComRedirector, ” explained later on.

Available fax application softwares are as follows:

~ Windows 95

WinFaxPRO 4.0/7.0 BitWare 3.30F MS-FAX

~ Windows 3.1

WinFaxPRO 4.0 BitWare 3.30F Laser Fax 3.1

~ Macintosh

Delrina Fax PRO 1.5.3

For installation of BitWare for Windows and detailed settings, see the

Cheyenne Manual, included herein.

up the ComRedirector

Operation

Sending a Fax

Open the file you want to send as a Fax on your computer.

Operation

Print output destination is set to the FAX application.

Execute Print instruction from the application.

Set the transmission destination, etc. in the FAX application, then execute a Send (Start/Fax) command.

Receiving a Fax

Set the PC-FAX RECEPTION Mode on the Operation Panel, using the following procedure.

Press the FUNCTION key, then

press [6], [2222], [62].

Press the YES key.

PC-FAXING

Press the } key until the opposite

display appears.

Press the YES key.

Select the ON by < } key, then

press the YES key.

Note:

, Set the Receiving Mode on in the FAX application.

Note:

If the PC-FAX RECEPTION Mode is not set (if SELECT PC is set in the above procedure), FAX transmissions cannot be received by your computer.

Receive the FAX data. (FAX data can be received automatically.)

Manual Receiving Method

Set Auto Receiving off in the FAX application.

PC-FAXING

If the telephone receiver is connected to the machine, it will ring when

there is an incoming call. Start Manual Receiving in the FAX application.

Using the ComRedirector

Note: Caution if a Pause is inserted

If you desire to insert a pause in the number you are calling, input a

comma (, ) (see the Copier and Facsimile Reference). However, even

if it is possible to set the length of a pause represented by one comma, that setting will not be valid, but the pause interval will be the default value of the machine.

Note: In PC-FAX, the One Touch Dialing/Speed Dialing/Group functions

recorded in the machine cannot be used.

Note: When desiring to use tone switching in PC-FAX.

Input a “T” at the spot in the FAX number where you want to set tone switching.

Using the ComRedirector

Introduction

This is a Utility for using this machine’s internal Modem from a computer which has ComRedirector installed. When using this machine’s PC-Fax function, be sure to carry out the following set up procedure and enable ComRedirector.

Note: Be sure to disable ComRedirector when using a different modem.

Using the ComRedirector

Setting Port (Enable the ComRedirector) in Windows 3.1

Note: For Windows95, this port is automatically set to COM4 when the

OfficeStyler is installed.

Open the OfficeStyler T1OTools window.

PC-FAXING

........

11-

PrinterIhwmle Clocument ControlPanel

*..

UriimddllUtility

~e~kt~p

dzzP

Double-click the Setting Port icon.

.......................

● Thablg.;

II o

c1 IIIM1 c) C(IM2 =

o HIM3 c1 UIM4

--------------Redirwhr

LPT1

[

Here, in order to enable ComRedirector, select the number of the Serial

port which your Fax application software assigned, then click on [OK].

Note: The radio buttons finger the setting ComRedirector port, but the LPT

port automatically gets the current connected port.

Disable the ComRedirector

Select [Disable] in the above Setting Port screen.

OfficeStyler T1OControl Panel

Introduction

OfficeStyler T1O Control Panel offers: ~ Full access to copy, scan and faxing features from your PC desktop

0 Control over device settings through an easy-to-use graphical interface ~ Phonebook feature for finding fax numbers quickly and easily

~ Browsing and printing of reports and logs on your PC The next section describes how to set up the machine before you use it for the

first time. The remainder of this manual explains how to carry out various day-to-day operations. For more details, please consult the Copier/Facsimile

Reference or click on an OfficeStyler Help button.

Starting the OfficeStyler T1OControl Panel

Double-click the “Control Panel” icon in the OfficeStyler T1OTools. (Windows 3.x) Click the “Start” button, point to “OfficeStyler TI O Tools” in “Programs”, and then click “Control Panel”. (Windows 95)

Important notes

~ Some features (e.g. faxing) are not possible if the device is busy doing another

job. If you try, OfficeStyler will produce a “Resource busy” message. In this case, wait until the current job has finished and try again.

~ If the message persists, check that the function key indicator on the machine

operation panel is not lit. If it is lit, press the Function key so the indicator goes out – the machine must be left in Standby (Ready) mode for OfficeStyler to work properly.

Setup OfficeStyler T1OControl Panel

~ We recommend that you do not edit Quick Dials, Speed Dials and Groups

from the operation panel and OfficeStyler at the same time – the results

may be unpredictable.

Setup

Basic setup

Before you connect the device to a public telephone network, you must enter

a few settings and make a few adjustments.

For a detailed explanation of each item, please refer to the Copier/Facsimile Reference or click on an OfficeStyler help button.

Setting

Language RDS Ringing Times Maximum Copy Number

Receive Mode Option Memory Use Monitor Sound Volume

For other settings, see the “Initial Settings and Adjustments” chapter from

page 144 onwards.

Turn PC Reception on if you wish to handle incoming fax messages from your

PC. If turned off, all incoming messages will be received by the fax machine

only.

Click once on the “Preferences” button on the OfTiceSfy/er Control Panel.

Page in Copier/Facsimile Reference

127

110

29 80 27 81

126

OfficeStyler T1OControl Panel

If not already selected, click on the Basic tab,

Setuk3

Fill in any missing information and check that each item is correct. If necessary, you can enter a pause after the area code in Own Telephone Number by typing a ‘-’ character. If you wish to restore the default settings, choose the “Default” button,

If you are happy with these settings, choose “OK”. If not, choose “Cancel”

to reject any changes you have made,

Night Timer (Energy Saving) setup

You can have the machine automatically “go to sleep” at certain times to save on energy. When asleep, less power is used and incoming fax messages stored in memory and not printed. These messages will be printed when the

machine exits from the energy saving mode. For more details see the Copier/Facsimile Reference, page 62.

Click once on the “Preferences” button on the Of?jceSt@er COntrO/ Pane/.

then choose “Setup Utility”.

Setm

Click on the Night Timer (Energy Saving) tab.

OfficeStyler T1OControl Panel

Make sure the Power Saver

it to turn power saving on. Program the times when you want the heater to turn on and off for each

day of the week.

ExamD/e

Imagine an office open Monday to Friday, 9 in the morning until 6 in the evening. Typically, the timer could be programmed to turn the heater on at 9 AM and switch it off at 6 PM on weekdays, while leaving the heater off at the weekend when nobody is using the machine. The Night Timer setup would look like:

Timer checkbox is checked, If it is not, click

North American versions do not use the 24 hour clock. In this case, use the

12 hour format.

To keep the heater on all day, set both timers to On at 12.00 (AM).

To keep the heater off all day, set both timers to Off at 12.00(AM).

If you are happy with these settings, choose “OK”. If not, choose “Cancel”

to reject any changes you have made.

OfficeStyler T1O Control Panel

User Switch setup

These settings control a wide range of features.

For more details see the Copier/Facsimile Reference, page 122.

Click once on the “Preferences” button on the ~keSty/er Control Panel

then choose “Setup Utility”.

~ Click on the User SWtab. The following screen will appear:

setuD

If you are happy with these settings, choose “OK”. If not

to reject any changes you have made.

choose “Cancel”

Copying

For more details about copying, see the Copier/Facsimile Reference.

OfficeStyler T1OControl Panel

Feature

Erase Border/Center

Density and Document Type Reduce/Enlarge

How to make copies

Place your original on the platen (exposure) glass or into the ADF.

Click on the “Quick Copy” button on the OfYiceSty/er Control Panel.

Page in Copier/Facsimile Reference

76 67

Select any copy settings you require.

, Click on the “Start” button.

Faxing

For further details about faxing, see the Copier/Facsimile Reference, pages 15 and onwards.

How to send a fax message

Set your document on the platen (exposure) glass or in the ADF.

Note that you can only send one page from the platen (exposure) glass. Click on the “Quick Fax” button on the OfficeSty/er Contro/ Panel

The following screen will appear:

Specify the destination in one of two ways:

From the Phonebook (i) Find the name and number you are looking for by clicking on the letter tabs

and scrolling through the list if necessary,

(ii) Move the mouse pointer over the number and hold down the left mouse

button. While holding the button down, drag the number onto the Send List

area, then release the mouse button.

Faxing

Enter directly Enter the name of the person you wish to send to in the To text box and their

fax number in the F“ text box. Then choose “Add to Send List”. Entering the

name in the To text box is optional.

If you wish to send the same message to more than one destination, repeat step 3 for each name and number.

Select any other options you require (click on an area of the image above for more details). If you wish to make use of more advanced fax features,

choose “More ODtlons Click on the “Start” button to send your fax.

If you have selected Save Image Data (from More Options), you will be asked to give a name for this message. This name will appear in the Communication Log.

OtficeStyler T1OControl Panel

Advanced transmission features

Ifyou click onthe More Options button inthe Fax screen, the following window pops up:

OfficeStyler T1O Control Panel

For further details, see the Copier/Facsimile Reference.

Scanning

Feature

Send Later Polling Reception

TTl Print

Scanning

How to scan in an image

Place your original on the exposure (platen) glass or into the ADF.

Page

35 52 36

Click on the “Quick Scan” button on the Ofl~ceSty/er Control Panel.

Adjust any settings you need.

, Click on the “Start” button. When finished, the OfficeStyler Desktop will

appear and the image just scanned will be selected.

Phonebook

OfficeStyler TIO Control Panel

Note:

Phonebook

You can store fax numbers you frequently use in the Phonebook. Then, whenever you send a fax to that destination you do not have to type the

number in again.

How to program a fax number into the Phonebook

When you scan the document from the ADF and your docoment is longer than the Scan Size length dimension, the entire length of the document will be scanned in, and the resulting image will be taken from a longer

region than specified.

From the OfficeStyler fax screen choose “Phonebook”. Alternatively, click once on the “Preferences” button on the OfYiceSty/er

Control Panel,

and choose “Phonebook”. Click on “New”.

OfficeStyler T1OControl Panel

Enter a name for this number in the Name field and the fax number in the

Fax field. Filling the Fax field is necessary, but the others are optional.

If you are happy with these settings, choose “OK”. If not, choose “Cancel”

to reject any changes you have made.

How to edit the Phonebook

From the OfficeStyler fax screen choose “Phonebook”.

Alternatively, click once on the “Preferences” button on the OfliceSty/er

Control Panel.

and choose “Phonebook”. Click on the letter tabs and scroll arrows to find the number, then click on

it to select it.

Phonebook

Choose “Edit” and then make any changes you wish to make.

OfficeStyler T1OControl Panel

Note that all Phonebook entries require at least a fax number, the other details are optional.

If you are happy with these settings, choose “OK”. If not, choose “Cancel”

to reject any changes you have made.

How to delete a number from the Phonebook

OtficeSMer T1OControl Panel Phonebook

Click on the letter tabs and scroll arrows to find the number, then click on

it to select it.

Choose “Delete” then “ OK”.

How to copy numbers from the Phonebook into Quick Dials and

Speed Dials

If you always use OfficeStyler for sending faxes, just use the Phonebook for storing fax numbers. However, if you use the machine operation panel often, you can copy numbers from the Phonebook into the Quick Dials and

Dials. You can then access these numbers from the operation panel,

Speed

From the OfficeStyler fax screen choose “Phonebook”.

Alternatively, click once on the “Preferences” button on the OfllceSty/ef Control Panel.

and choose “Phonebook”. Choose “Phonebook”.

Phonebook

If not shown, choose “Expand” to display the Quick Dial, Speed Dial and

Group Dial lists.

If necessary, click on the Quick Dial or Speed Dial tabs to switch

between them.

Move the mouse pointer over a number in the Phonebook that you wish to copy, and hold down the left mouse button. While holding the mouse button down, drag the number onto a free space in the Quick Dial or Speed Dial list window, then release the mouse button.

OfficeStyler TIO Control Panel

Note:

have two choices:

You

Copy another number: repeat steps 4 and 5

Finish: choose “OK”

If you open the Phonebook while some messages are on Standby, the

following message will appear:

“Some dials are used as destinations of waiting files. Do you want to

continue?”

Do not change Quick Dials, Speed Dials or Groups in this situation.

OfficeStyler T1O Control Panel

How to copy numbers from the Phonebook into Groups

This is a quick way of setting up Groups you wish to dial from the machine

operation panel.

From the OfficeStyler fax screen choose “Phonebook”.

Alternatively, click once on the “Preferences” button on the 0f7iceSty/er Control Panel.

and choose “Phonebook”. Choose “Phonebook”.

Phonebook

If not shown, choose “Expand” to display the Quick Dial, Speed Dial and

Group Dial lists. If necessary, click on the Group tab to display the Group list.

In the top right list box, click once on the name of the Group that you want

to add a number to. Any numbers already existing in this Group will appear in the lower list box,

Phonebook

Move the mouse pointer over a number in the Phonebook that you wish to copy, and hold down the left mouse button. While holding the mouse button down, drag the number onto a free space in the lower Group list window, then release the mouse button.

You have two choices:

Cl Copy another number: repeat steps 5 and 6 ~ Finish: choose “OK”

How to print the Phonebook

From the OfficeStyler fax screen choose “Phonebook”.

Alternatively, click once on the “Preferences” button on the OfiiceSty/er

Control Panel.

and choose “Phonebook”.

OfliceStvler T1OControl Panel

Choose “Print”.

OfficeStyler T1O Control Panel

Select the list/label you want printed.

Phonebook

The Telephone Number List is a list of Quick Dials, Speed Groups. The Phonebook List contains the contents of the Phonebook.

If you select Quick Dial Label, a label template for the machine operation

panel will be printed.

, Choose “OK”.

How to import numbers into the Phonebook

From the OfficeStyler fax screen choose “Phonebook”.

Alternatively, click once on the “Preferences” button on the Ofl~ceSty/er

Control Panel.

and choose “Phonebook”,

Dials and

Phonebook

Choose “Import”.

OfliceStyler T1OControl Panel

Select a file and choose “OK”.

How to export numbers from the Phonebook

From the OfficeStyler fax screen choose “Phonebook”.

Alternatively, click once on the “Preferences” button on the 0t7iceSty/er

Control Panel.

and choose “Phonebook” Choose “Export”.

Phonebook

Enter a filename and choose “OK”.

OfficeStyler TIO Control Panel

OfficeStyler T1 OControl Panel

Managing fax messages

For administration purposes, you may wish to keep track of sent and received messages. OfficeStyler maintains several logs so you can quickly view which messages have been sent, received or are awaiting transmission (messages sent using Send Later or Standby for redial).

How to view/print a list of messages recently sent and received

~ Click on the “Communication Log” button on the OfliceSfy/er Ccmtml

Pane/m

Click on the Transmission, Receive or Standby tabs

the lists.

~ If you wish to print a particular list, click on the “Print Log” button # If you wish to see more detailed information about a message, click once

on the message to select it and then choose the “Details” button.

to switch between

Managing fax messages

How to resend a message

Click on the “Communication Log” button on the OfflceSty/er Control

Panel.

Click on the Transmission tab.

OfficeStyler T1OControl Panel

Find the message you want to resend and click on it once to select it. If

you wish to check the detail, choose the “Details” button.

, Choose “Resend”. Note that you can only resend messages that have

been sent with Save Image Data selected (the Document field will contain the name of the saved message).

Ricoh AF-FX10 Operator’s Manual lf0 ofst

Specifications and Main Features

Frequently Asked Questions

User Manual

Table of Contents

INTRODUCTION

How to use this manual

Features

Part Names

OfficeStyler T1OConfiguration Overview

Network Configuration Overview

Client Configuration

Server Configuration

Network Configuration Sample

SETTING UP

Cable connections

System Requirements

Allocating Virtual Memory

Installing OfficeStyler T1Osoftware

For Windows 95

For Windows 3.1

Sharing the Printer

To stop sharing printer resource

Connecting to the shared Printer

Test Printing

Removing OfficeStyler T1Otools

PC-PRINTING

Introduction

Printing

Printing from a Windows Application

Printing from a DOS Application within Windows

Printing PCL and ASCII Files from MS-DOS

Printing ASCII Text Files

Selecting the Printing Mode

Advanced Operation

OfficeStyler T1OPrinter console

Local Queue

Changing the order of print jobs

Remote Queue

Job Log

Control Panel

Printing modes

For Windows95

Overlay

How to use overlay function

PCL Mode

Device Status Display

PC-SCANNING

Introduction

Operation

Using the TWAIN Driver

PC-FAXING

Introduction

Operation

Introduction

Important notes

Setup

Night Timer (Energy Saving) setup

User Switch setup

Copying

Faxing

Scanning

Phonebook

Managing fax messages