Ricoh AF-FX10 Operator’s Manual
Aficio FX10
RICOH
Read the safety instructions on page i to iv
Operator’s Manual
WARNING
This equipment has been tested and found to comply with the
limits for a Class B digital device, pursuant to Part 15 of the
FCC Rules . Thes e limi ts are design ed to pr ovide r eason able
protection against harmful interference when the equipment is
operated in a comm ercial environment. This equipment
generates, uses, and can radiate radio frequency energy and,
if not installed and used in accordance with the instruction
manual, may cause harmful interference to radio
communicat ions . Oper ation o f thi s equi pment in a re sident ial
area is likely to cause harmful interference in which case the
user will be required to correct the interference at his own
expense.
Caution
Use of control or adjustments or performance of procedures
other than those specified herein may result in hazardous
radiation exposu re
Shielded int ercon nect c ables must be employed with this
equipment to ensure compliance with the pertinent RF
emission limits governing this device.
Operator Safety
This equipment is considered a CDRH Class 1 laser device,
safe for office/EDP use. The m achine contai ns a 5-milliwatt,
760 to 800 nano me te r w a vele ng th , GaAIAs laser d i od e. Di rect
(or indirect reflected) eye contact with the laser beam may
cause serious eye damage. Safety precautions and interlock
mechanisms have been designed to prevent any possible
laser beam ex posure to the operator.
Laser Safety
The Center for Devices and Radiological Health (CDRH)
prohibits the repair of laser- based o ptical un its in the fie ld. The
optical housing unit can only be repaired in a factory or at a
location with the requisite equipment. The laser subsystem is
replaceable in the field by a qualified Customer Engineer. The
laser chassis is not repairable in the field. Customer engineers
are therefore directed to return all chassis and laser
subsystems to the factory or service depot when replacement
of the optical subsystem is required.
In accordance with ISO 7001, this machine uses the following
symbols for the main switch:
s means POWER ON
t means POWER OFF
WARNING
This symbol is attached to some components to alert
the user not to touch them because they may be very
hot.
This symbol is in tended to alert the user to the
presence of importa nt oper ating and mai ntenance
(servicing) instructions in the literature
accompanying the machine.
Notice about t he Telephone Consumer Protection Act
(Valid in USA only).
The Telephone Consumer Protection Act of 1991 among other
things makes it unlawful for any person to send any message
via a telephone fax machine unless such message clearly
contains i n a marg in at the top or bottom of each tr ansmit ted
page or on the f irst pa ge of the t ransm ission, the date and ti me
it is sent and an id en tif i cat ion o f th e business or othe r entity, or
other individual sending the message and the telephone
number of the sending machine or such business, other entity
or individual. This information is transmitted with your
document by the T TI (Transmit Termi nal Iden tif ication ) fe at ure.
In order for you to meet the requirement, your machine must
be programmed by following the instructions in the
accompanying Opera ti o n Ma nu al. In particular, please refe r to
Appendix A: Installation. Also refer to the TTI (Transmit
Terminal Identification(programming procedure to enter the
business identification and telephone number of the terminal
or business. Do not forget to set the date and time.
Thank you.
ENERGY SAVING INFORMATION
As an Energy Star Partner, we have determined that this fax
model meets Energy Star guidelines for energy efficiency.
This product was designed to reduce the environmental
impact associated with fax equipment. This is accomplished
by means of energy saving features such as Low Power
(saving energy) mode and Night Timer. Please see applicable
sections of operating manual for details.
Optional equipment
Telephone Handset (HANDSET TYPE 100)
This permits voice communication (over the PSTN).
PAPER CASSETTE TYPE 10
This gives this machine addi t ion al 10 0 she et paper cap acit y wit h
single sheet.
FAX EXPANSION CARD TYPE 10
A 1-Mbyte memory card can be added.
FAX EXPANSION CARD TYPE 20
A 2-Mbyte memory card can be added.
FAX EXPANSION CARD TYPE 40
A 4-Mbyte memory card can be added.
RS422 KIT TYPE 10
ENERGY SAVING INFORMATION
As an Energy Star Partner, we have determined that this fax
model meets Energy Star guidelines for energy efficiency.
This product was designed to reduce the environmental impact
associated with fax equipment. This is accomplished by means of
energy saving features such as Low Power (saving energy) mode and
Night Timer. Please see applicable sections of operating manual for
details.
SAFETY
Important Safety Instructions
All safety messages in the main text of this manual are labeled WARNING or
CAUTION. These mean the following:
WARNING:
CAUTION:
In addition to the warnings and cautions included in the text of this manual,
please read and observe the following safety instructions.
1 Read all of these instructions.
2 Save these instructions for later use.
3 Follow all warnings and cautions marked on the product.
4 Unplug this product from the wall outlet before cleaning. Do not use
liquid cleaners or aerosol cleaners. Use a damp cloth for cleaning.
5. Do not use this product near water.
6. Do not place this product on an unstable cart, stand, or table. The product
may fall, causing serio us dama ge to the pr oduc t or inju ring th e user.
7. Slots and openings in the cabinet and the back or bottom are provided
for ventilation; to ensure reliable operation of the product and to protect
it from overheating, these openings must not be blocked or covered.
The openings should never be blocked by placing the product on a bed,
sofa, rug, or other similar surface. This product should not be placed in a
built-in installation unless proper ventilation is provided.
8. This product should be operated from the type of power source
indicated on the marking label. If you are not sure of the type of power
available, consult an authorized sales person or your local power
company.
9. This product is equipped with a 3-wire grounding type plug, a plug having a
third (groundi ng) pi n. Th is plug will on ly fi t into a g rou ndin g-type powe r
outlet. Thi s i s a sa fety fe at ur e . If yo u ar e u na bl e to i nse r t th e pl u g i nt o t he
outlet, conta ct you r e le ctrician to re pl ace yo ur ob sol et e ou tl et . Do not d ef ea t
the purpose of t he gr ou nd ing typ e pl ug . (T hi s d oes not a pp ly in co untr i es in
which the 2-wire, non-grounded type of plug is used.)
Important information to alert you to a situation that might cause serious injury
and damage to your property if instructions are not followed properly.
Important information that tells how to prevent damage to your equipment or how to
avoid a situation that might cause minor injury.
i
SAFETY When to Call Your Service Representative
10. Do not allow anything to rest on the power cord. Do not locate this
product where persons will walk on the cord.
11. If an extension cord is used with this product, make sure that the total of
the ampere ratings on the products plugged into the extension cord
does not exceed the extension cord ampere rating. Also, make sure that
the total of all products plugged into the wall outlet does not exceed 15
amperes.
12. Never push objects of any kind into this product through cabinet slots as
they may touch dangerous voltage points or short out parts that could
result in a risk of fire or electric shock. Never spill liquid of any kind on
the product.
13. Do not attempt to service this product yourself, as opening or removing
covers may expose you to dangerous voltage points or other risks.
Refer all servicing to qualified service personnel.
When to Call Your Service Representative
WARNING:
Do not attempt any maintenance or troubleshooting other than that mentioned in
this manual. This machine contains a laser beam generator and direct exposure
to laser beams can cause permanent eye damage.
Unplug this product from the wall outlet and refer servicing to qualified service
personnel under the following conditions:
A. When the power cord or plug is damaged or frayed.
B. If liquid has been spilled into the product.
C. If the product has been exposed to rain or water.
D. If the product does not operate normally when the operating instructions
are followed. Adjust only those controls that are covered by the
operating instructions since improper adjustment of other controls may
result in damage and will often require extensive work by a qualified
technician to restore the product to normal operation.
E. If the product has been dropped or the cabinet has been damaged.
F. If the product exhibits a distinct change in performance, indicating a
need for service.
ii
Power and Grounding SAFETY
Power and Grounding
Power Supply
1. Power requirements: 115 V, 60 Hz
2. Insert the power plug securely into the wall socket.
3. Make sure that the wall outlet is near the machine and readily
accessible.
4. Do not connect other equipment to the same socket.
5. Do not step on or set anything on the power cord.
6. Do not connect other equipment to the same extension cord.
7. Be sure that the power cord is not in a position where it would trip
someone.
8. The wall outlet must be easily accessible.
Grounding
Ground the mac hine and the l ightning protection circuit in accordance with
regulations. Do not ground to gas or water pipes, or to a telephone ground
plug. Proper grounding is to the ground terminal of the power outlet. Be sure
that the ground terminal of the power outlet is properly grounded.
The lightning p rotection cir cuit for the ma chine requires the machine to be
properly grou nded. If prop er grounding i s provided, about 90% of lightning
damage can be prevented. For safety, be sure to connect the machine to a
three-prong grounded outlet.
Cold Weather Power-up
Avoid raising the room temperature abruptly when it is below 57°F, or
condensation may form inside the machine.
1. Raise the room temperature to 68°F at less than 18°F per hour.
2. Wait for 30 to 60 minutes.
3. Turn the power on.
4. Do not use the machine near a humidifier.
iii
SAFETY Thunderstorms
Thunderstorms
With proper grounding, about 90% of lightning damage can be prevented.
However, if possible, du ring severe electric stor ms turn the power switch off
and disconnect the power cord and telephone line cord.
GENERAL
1. Since some parts of the machine are supplied with high voltage, make
sure that you do not attempt any repairs or attempt to access any part of
the machine except those described in this manual.
2. Do not make modifications or replacements other than those mentioned
in this manual.
3. When not using the machine for a long period, disconnect the power
cord.
Ozone
The machine generates ozone during operation. Normally, the ozone level is
safe for operators. However, during a long copy run or while printing a long
message, ozone odor may appear; in such a case, ventilate the room.
Symbols & Conventions Used In This Manual
Documents:
Prints:
Procedures:
This is a step in a procedure.
1
iv
A document is anything you put on the feed table of your machine whether
you are faxing it or copying it.
A print is anything that comes out of the machine: a fax message you received or a copy you made.
Procedures are described step by step. Perform them in order. When you
see an LCD display, it always shows what comes
it accompanies. Other illustrations accompanying steps help you find the
right key or handle, or show you how to perform the step.
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after performing the step
Table of Contents
SAFETY ........................................................................................................i
Important Safety Instructions .................. ........................................ .................. i
When to Call Your Service Representative....................................................... ii
Power and Grounding ...................................... ........................................ ........ iii
Cold Weather Power-up................................. .............. .......................... ...........iii
Thunderstorms....................... .. .......................... .............. .......................... ....... iv
Symbols & Conventions Used In This Manual ................................................. iv
Machine Layout ........................................................................................1
Operation panel ................................................................................................ 1
Part Names ..................................... ........................................ .......................... 2
FAXING .......................................................................................................3
Recommended Types of Document ................................................................ 4
How to Set the Document ............................................................................... 6
Memory T ran sm is si on an d Im me di at e Transmission ................ .. .. .. .. ............ .. .7
Receiving Calls & Fax Messages(Faxes/Phone Calls) ................................ 16
Printing a Message Received & Stored
(Substitute Reception) ...................................................................................... 19
Faxing a Page With Very Fine Detail ................................................................ 20
Optional Feature for Transmission.................................................................... 23
Sending the Same Message to Many Destinations .........................................25
Redialing ........................................................................................................... 28
Storing & Editing Fax Numbers (Functions 31 & 32)........................................30
Storing & Editing a Group of Fax Numbers (Function 33)................................ 32
Erasing Groups............................................ .......................... .......................... .34
Programming the Group Key ...................................................................34
Programming the Dial Option Key....................................................................35
Chain Dialing .............................................................................................. 36
Erasing a Stored Message Before It Is Sent
(Functions 21 & 22)........................................................................................... 37
Printing a Stored Message (Function 51)......................................................... 38
Polling Reception (Function 11) .....................................................................39
Sending a Fax using the Handset .... ........................................ ........................ 40
OTHER FEATURES.........................................................................................41
Verif yi ng Commun ic at io ns , Errors , Cou nt ers , et c. ............... .. .. .. .. .. ................. 41
Rejecting Messages From Certain Senders ................................................. 46
Saving Energy .................................................................................................47
Printing the Sender’s Identification .................................................................51
Tonal Signals .................................................................................................. 51
COPYING ...............................................................................................52
Basic Copying Procedure ................................................................................ 52
Functions That Can Be Used Together ............................................................ 54
v
Selecting the Paper Siz e.................. .. .. .. .............. .......................... .............. .....55
Copying/Printing Using the Bypass...................................................................56
Enlarging & Reducing........................................................................................59
Copying Darker or Lighter Originals..................................................................60
Copying Photographs........... .......................... .............. .......................... ...........61
Clearing the Previously Used Settings..............................................................61
Options...............................................................................................................62
MAINTAINING YOUR MACHINE ............................................................... 68
Setting / Adding t he Pa pe r (d) .................. .......... ........ ........ ........ .......... ........68
Replace Toner Cassette & Cleaning Pad ............ .. .. .. .. .............. .......................73
Replacing the Photoconductor Drum ...............................................................76
Daily Maintenance .............................................................................................79
Troubleshooting........................................................................................ 85
If an Indicator Lights Up on the Operation Panel ............................................85
Other Possible Proble ms................................................................. ..................85
Clearing a Document Jam.................................................................................86
Copy, Fax, or Print Jams...................................................................................87
Communication problems..................................................................................91
RDS (Remote Diagnostic System)..................... .. .. .............. .......................... ...92
Operational Difficulties.......................................................................................93
Displayed Error Messages ........... .. .. .. .. .. .......................... .............. ...............97
Error Codes .......................................................................................................98
TECHNICAL REFERENCE ............................................................................ 100
Access Code for Functions 61 to 84 .................................................................100
User Parameters (function 63)..........................................................................100
Adjusting the Volume of Various Features ........................................................105
Selecting the Displ ay ’s Language........ .. .. ............ .. .. ............ .. .. ............ .. .. .........106
Counters (Function 84, see page 46. )..............................................................106
Entering Characters ..........................................................................................107
Document & Paper Specifications.....................................................................108
Capabilities ........................................................................................................109
Specifications.....................................................................................................110
APPENDIX A: INSTALLATION ..................................................................... 112
Machine Environment........................................................................................ 112
Removing the Clip on the Upper Unit ...............................................................114
Installing the Photoconductor,
Toner Cassette and Cleaning Pad ...................................................................115
Installing the paper trays .................................................................................118
Setting the Paper...............................................................................................118
Installing the Optio na l Me mo ry Card.................................... .......................... ...119
Connecting the Machine.................................................................................... 1 20
Connecting to the Phone Lines......................................................................120
Connecting the Power .....................................................................................121
vi
Initial Settings & Adjustm ents..... .... .... .... .. .... .... .... .... .... .... .... .... .... .... .... .... .. .... ...122
INDEX & GLOSSARY ...................................................................................128
.......................................................................................................................... 128
Mini-Glossary....................................................................................................130
vii
Operation panel Machine Layout
Machine Layout
Operation panel
1- PC Interface indicator—lights when PC is
connected.
2- Communicating indicator— lights during
transmission or reception.
3- Receive Files indicator—lights when an incoming
fax message has been stored in memory (page 19).
4- Check Display indicator—when lit, read the display
for more information.
5- Press the Resolution key to change resolution. The
3 indicators above show the current setting.
6- Memory indicator—lights in Memory Transmission
mode. Press the Memory key to switch to
Immediate Transmission mode.
7- The ten Quick Dial keys have several uses:
— storing numbers you dial often (pages 30 and 32)
— entering letters (page 107)
— Quick Dial 09 is the dial option key
— Quick Dial 10 is the Group key (page 34)
8- LCD display—guides you through tasks and informs
you of the machine status. Messages appear here.
The LCD consists of two 20-character lines.
9- Use the arrow keys to select functions :
P
/Yes accept
L
/No/Help reject
scroll left
M
N
scroll right/copy + fax options
10- Press the Function key and enter a two digit code
to access functions 11 to 51. (For functions 61 to 84,
enter 6, the access code on page 100 followed by
the function number.)
11- Speed Dial key—press once and enter a two digit
code (00-49) to access a fax number stored as a
Speed Dial (see page 30).
12- Press the * key to insert a pause when you are
dialing or storing a fax number. Also use to redial the
last number. (The redial feature doesn’t work once
you’ve started dialing a new number.)
13- The Clear/Stop key has two uses:
—press to erase a digit or letter entered
—press to cancel the current transmission or
scanning operation. The machine will finish printing
the current sheet then stop.
14- Press the Start key to start all tasks.
15- Use the numeric keypad (sometimes called the 10
keys) to dial fax numbers, enter the number of
copies, etc.
16- The Add Toner indicator blinks when toner is about
to run out and lights continuously when toner has
run out (see page 73).
17- The Add Paper indicator lights when you need to
add paper.
1
18- Fax/Copy key and indicator—press to switch
between fax and copy mode.
19- Press the Photo key when copying or faxing
photographs or other multi-tone images. The Photo
indicator is lit in this mode.
20- Press the Enlarge key to enlarge your image. The
available ratios are: 121% ,129%,155%,200%.
21- Press the Reduce key to reduce your image. The
available ratios are: 50% ,65% ,74% ,77% ,93%.
22- Press the Full Size key to reset the magnification to
100%.
23- Press the Paper Select key to choose between
using the optional side cassette or the main
cassette. If you don’t have the side cassette,
pressing the key has no effect. The paper size
selected appears in the LCD.
24- Image Density key—press to make the image
darker or lighter or select auto-image density. The
indicators above show the current setting.
25- Photo key—select Photo mode when copying or
faxing images containing photographs. When
selected, the Photo indicator will light.
26- If you have the side cassette option loaded with
paper of a different size from that in the main tray,
press Paper Select to switch between them.
27- Press the Clear Modes key to cancel the current
operation and any settings made. Stored fax
numbers are not cleared, nor are stored messages
and polling jobs.
2
Part Names Machine Layout
Part Names
7
8
9
6
4
5
1- The main switch turns your machine on and off.
2- T op unit release lever
3- The main paper tray holds up to 150 sheets of
copy paper.
4- 10 Quick Dial keys—use to store fax numbers
5- Match the document guides to the size of your
originals.
6- The Automatic Document Feeder (ADF) holds up
to 30 sheets which are fed one at a time. Place your
original documents here.
7 Multi-pupose feeder option—can be loaded with
various kinds of printable media.
5
1
2
3
8- Incoming faxes and copies are sent to the
copy tray.
9- Scanned documents are stacked on the
document tray.
10 Platen cover—lift up to access the platen glass.
Place documents that do not fit in the ADF on the
platen glass and lower the platen cover.
3
FA XI NG
FA XI NG
If you have n ot yet insta lled your fa x machine, d o so now. See Appendix A,
Installation, on page 112.
This section covers what you’ll most often need to do:
Recommended Types of Document ................................................................ 4
How to Set the Document ............................................................................... 6
Memory Transmission and Immediate Transmission....................................... 7
Receiving Calls & Fax Messages(Faxes/Phone Calls) .................................... 16
Printing a Message Received & Stored
(Substitute Reception) ...................................................................................... 19
Faxing a Page With Very Fine Detail ................................................................ 20
Optional Feature for Transmission.................................................................... 23
Sending the Same Message to Many Destinations .........................................25
Redialing ........................................................................................................... 28
Storing & Editing Fax Numbers (Functions 31 & 32)........................................30
Storing & Editing a Group of Fax Numbers (Function 33)................................ 32
Erasing a Stored Message Before It Is Sent
(Functions 21 & 22)........................................................................................... 37
Printing a Stored Message (Function 51)......................................................... 38
Polling Reception (Function 11)........................................................................ 39
Sending a Fax using the Handset .................................................................... 40
A Few Hints...
Press Clear to erase the last letter or digit that you entered.
Press No to erase the entire name or number and start again.
To enter characters and labels, turn to page 107.
3
FAXING Recommended Types of Document
Recommended Types of Document
Before you send your document, make sure that it meets the following
requirements.
CAUTION: Documents that do not meet these requirements can cause your
machine to jam or may cause some components of the machine to become
damaged or dirty.
Maximum size from the exposure glass
11.0"
8.5"
Scanning direction
Correct Size for the Auto Document Feeder
Thickness: 2 to 8 mils (20 lb paper)
Minimum size from the auto document feeder
4.1"
5.8"
Maximum size from the auto document feeder
8.5"
Note: The part shaded will not be
scanned, because it is outside the
maximum scanning range.
Scanning direction
14.0"
Scanning direction
Length and Width: See the above diagram.
If the page is too short, put it inside a document carrier or enlarge it with the
copier function.
If the page is too long, divide it into two or more sheets.
Note:If you place the page on the exposure glass, you can transmit pages
smaller than the minimum size shown above.
Clearly Written
Small faint characters may not be transmitted clearly.
Uniform Page Size
When using the document feeder, do not use different sizes of document in the
same transmission.
4
Recommended Types of Document FAXING
Page Condition
Do not place damaged pages in the automatic document feeder.
Originals that contain the f ollowing mate rials should no t be placed in the
document feeder. Place them directly on the exposure glass.
Note: Copies made with a copier that uses silicone oil may cause a misfeed.
To avoid this, do not scan such copies until five or ten minutes after
copying.
5
FAXING How to Set the Document
How to Set the Document
Setting the document in the Auto Document Feeder (ADF)
Carefully place the document
1
face down into the auto document feeder. Then adjust the
guides to fit the width of the document.
Make sure that the display
changes as shown.
Note:Do not feed in more than 30 pages.
Do not stack documents in the feeder so that they exceed the load limit
marker.
Setting the document to the exposure glass
Lift up the top cover (make sure
1
you raise it by at lease 35°, or
halfway) and place the first page
of your document face down in
the top left corner of the exposure
glass.
Then lower the top cover.
The display will change as shown.
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6
Memory Transmission and Immediate Transmission FAXING
Memory Transmission and Immediate Transmission
There are two ways to send a fax message.
Immediate Transmission
❐
Memory Transmission
❐
Immediate Transmission
Immediate Transmission is convenient when:
You wish to send a message immedi at ely
❐
You wish to quickly check whether you have succes sfully connecte d with the
❐
other party
Your machine’s memory is getting full
❐
The machine dials immediately after you press Start (or at the specified later
time, if you us ed a time-delay feature like S end Later). The message is
scanned and transmitted page by page without being stored in memory.
Memory Transmission
Memory Transmission is convenient because:
Fax messages can be scanned much more quickly (you can take your
❐
document awa y from the fax machine without waiting too long).
While your fax me ssage is being sen t, another user can operate the machine
❐
(people will not have to wait by the fax machine too long) .
You can send the same message to more than one place with th e sa me
❐
operation.
After you press Start, the machine doesn’t dial until all the pages of your fax
message have been stored in the memory.
The default mode of this machine is Memory Transmission, so the procedures
described in this manual will be based on the assumption that you are using
Memory Transmissi on. Immedia te Transmission is described in a separate
section.
7
FAXING Memory Transmission and Immediate Transmission
Memory Transmission
Sending a Message with the Auto Document Feeder
If at any time you want to completely start over , just remove the document, then
open and close the top cover.
Caution: If your document gets stuck while it is being processed, press the
Stop key, and turn to page 86 for instructions on how to safely remove the original.
Remove any document left in the tray or on the exposure glass.
1
The FAX indicator must be lit.
2
Press the Fax/ Copy key if it is
not lit.
Make sure that the machine is in
standby mode for faxing. The display should look like this:
If the display isn’t as above,
press the Clear Modes key to
clear any previously programmed
destinations.
Fan your document stack (at
3
most 30 pages) to make sure all
pages are loose, then square it.
All pages in your document must
be one-sided and be of the same
size.
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8
Memory Transmission and Immediate Transmission FAXING
Insert the document face down in
4
the feeder and adjust the guides
to fit the width of the document.
Do not stack documents in the
feeder so that they exceed the
load limit marker.
Note: You can dial before you set
the document. Place the document after you dial the number
and go to step 8.
If the memory indicator is not lit,
7
5
press the Memory key.
Dial the number in one of the following ways.
a) Ten Key Pad b) Quick Dial c) Speed Dial d) Handset
3
: Only if the telephone handset is installed.
If you want to erase a digit of the phone number, press the Clear key.
If you want to erase the entire number, press the No key.
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3
9
FAXING Memory Transmission and Immediate Transmission
Press the Start key and wait. The
6
machine will dial the destination’s
number.
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10
Memory Transmission and Immediate Transmission FAXING
Sending a Message with the Exposure Glass
Remove any document left in the auto document feeder or on the
1
exposure glass.
The F AX indicator must be lit.
2
Press the Fax/ Copy key if it is
not lit.
Make sure that the machine is in
standby mode. The display
should look like this:
Lift up the top cover and place
3
the first page of your document
face down on the exposure glass,
as shown in the diagram. Then
lower the top cover.
Note: You can dial before you set
the document. Place the document after you dial the number
and go to step 6.
If the memory indicator is not lit,
4
press the Memory key.
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11
FAXING Memory Transmission and Immediate Transmission
Dial the number in one of the fol-
5
lowing ways.
a) Ten Key Pad b) Quick Dial c) Speed Dial d) Handset 3
3
: Only if the telephone handset is installed.
If you want to erase a digit of the phone number, press the Clear key.
If you want to erase the entire number, press the No key.
Press Start key
6
If the document size cannot be
detected, the right display appears. Select the scanning area
by Mand N key. Then press Start.
The machine scans and stores
your page. After the page has
been stored, the display appears
as shown on the right
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;
72 6(1'<237,21
MN
N
The machine is asking you to
place the next page on the exposure glass.
Display shows how much time you have left to place the next page on
the exposure glass and press Start key.
You have 60 seconds.
If you do not place a page on the exposure glass and press Start key
within the remaining time, the machine will start to dial.
12
Memory Transmission and Immediate Transmission FAXING
Either;
7
Place the next page on the exposure glass if any and press Start. And
repeat the step 6 for replacing the page.
If you have no more pages, press Yes.
The machine dials, and the line to the other party is connected.
8
On the display, the identification of the other party will appear.
After sending the message, the machine hangs up automatically.
9
Cancelling the Memory Transmission
If you like to cancel the transmission, press the Stop key during
communication.
Then press Yes to cancel the
transmission.
If the other party’s line is busy,
your machine will dial again.
If the other party’s fax machine
answers, both machines will connect and yours will send the message.
Tip: If your line goes through a local switchboard ( a PBX) remember to
dial the exit code. Press the Pause key immediately after the code. If
the number includes a country code, press the Pause key after the
country code, then dial the rest of the number.
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13
FAXING Memory Transmission and Immediate Transmission
Immediate Transmission
Remove any document left in the auto document feeder or on the
1
exposure glass.
The FAX indicator must be lit.
2
Press the Fax/ Copy key if it is
not lit.
Make sure that the machine is in
standby mode. The display
should look like this:
Press Memory key.
3
The Memory indicator should go
out.
Either:
4
Place the first page of the document on the exposure glass.
or
Place the entire document face
up into the feeder. (No more than
30 pages.
How to set document see page 6.
Note: You can dial before you set
the document. Place the document after you dial the number
and go to step 6.
Dial. (See page 9 for how to dial.)
5
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14
Memory Transmission and Immediate Transmission FAXING
Press Start key
6
The machine dials and the line to the other party is connected. The
7
number that you dialed and the other party’s RTI or CSI is displayed.
(RTI, CSI: see page 122.)
Placing the document on the exposure glass
After a page has been sent, the machine asks you to place the next page on
the exposure glass. The indicator shows how much time you have left to place
the next page on the feeder and press Start key.
For Immediate Transmission, you have 15 seconds. If you do not place a page
on the exposure glass and press Start within the remaining time, the machine
will disconnect the line.
Either:
Wait until the following message appears. Then, place the next page on
the exposure glass and press Start.
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or
The page will be scanned and sent out. When you have get the last
page, press Yes.
The machine will disconnect the line and return to standby mode.
15
FAXING Receiving Calls & Fax Messages(Faxes/Phone Calls)
Receiving Calls & Fax Messages(Faxes/Phone Calls)
Overview
The machine can treat incoming fax messages and telephone calls in three
ways.
Auto mode
❐
Use this mode if your line is shared by a fax machine and telephone.
When a call comes in, the machine will ring a number of times to give you the
chance to pick up the handset. If you do not pick up and the call is a fax
message, the machine will go into fax mode and start receiving. You can choose
the number of times the machine rings before taking the call by altering the Auto
Ring time (see page 18). Also use this mode if you have a telephone answering
machine connected (see page 18).
Fax mode
❐
Use this mode if you have a dedicated fax line.
The machine assu mes all calls are fax messages. It will ring once to alert you to
an incoming call and then start receiving.
Tel Mo de
❐
Use this mode if your line is shared by a fax machine and a telephone but you
wish to answer all calls yoursel f and decide whether they are fax messa ges or
telephone calls. Y ou must manually hit the Start key to receive a fax.
The machine will ring continuously until you answer the call, so you have to be
near the machine at all times.
16
Receiving Calls & Fax Messages(Faxes/Phone Calls) FAXING
Setting the Reception Mode
Press the Function key and 6, 2,
1
2, 2, 2, 6, 2 using the ten key
pad, then press the Yes key.
Press the N key until "
2
5(&(,9( 02'(
Press the Yes key.
6(/(&7
" appears.
3
Select the setting you want using
4
and the N keys.
the
M
Press the Function key.
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5
Tel M ode
When the Tel mode is selected, you have to answer the call yourself and
decide whether it is a fax or a telephone call. The procedure for answering a
call is as follows:
Pick up the handset.
1
Listen to the other end.
2
If you hear a voice, continue your conversation as you would normally.
❐
If you hear a fax tone, remove any documents from the feeder, press the
❐
Start key then replace the handset. The machine will start receiving.
17
FAXING Receiving Calls & Fax Messages(Faxes/Phone Calls)
Setting the Auto Ring Time
In Auto mode, the machine rings a number of times to give you the chance to
pick up the handset before taking the call automatically. You can alter the
number of rings by changing the Auto Ring Time.
Press the Function key and 6, 2,
1
2, 2, 2, 6, 1 using the ten key
pad, then press the Yes key.
Press the N key until the opposite
2
display appears.
Press the Yes key. The factory
3
setting will be displayed, either:
❐
Change the number of rings, press the
No key, then press the new number using the ten key pad.
Example 03. Press 0, 3 using the ten
key pad.
❐
Keep these settings, go to step 4.
Press the Yes key, then the
4
Function key.
When you connect Telephone Answering Machine
When you are in Auto Mode, you can connect the Telephone Answering
Machine.
Plug the answering machine into the TEL jack on your fax machine.
❐
Auto mode ensur es that your answering machine has the chan ce to respond to
❐
incoming telephone calls. If the call happens to be a fax message, the message
will be given to the fax machine automatically.
When you connect the telephone answering machine, the Auto Ring Time must
❐
be set to one ring more than the number of rings that your answering machine
waits before it takes the call. T o check this number, have a friend call and do not
answer the phone, cou nt the number of rings tha t yo u hear before the answe rin g
machine takes the call.
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18
Printing a Message Received & Stored
(Substitute Reception) FAXING
Printing a Message Received & Stored
(Substitute Reception)
Caution: If the machine is turned off for more than an hour, messages
stored in memory will be lost. If this happens, the machine will
print out a report (once it can) telling you which messages were
lost. Contact the senders to have them send you the message
again.
If the Receive File indicator is lit, a message was stored in memory using
substitute r eception. It was not printe d, maybe becau se the machine is
jammed or out of supplies, or the night timer has turned the heater off.
Night Timer: Press the Energy Saver key to print messages received while
the night timer (page 48) has turned the heater off. Otherwise,
check if any of the following indicators are lit. and follow in-
structions.
d Your fax machine is out of paper. Add paper: see page 68.
f Your fax machine is out of toner. Change the toner cassette: page 73.
Or The Check Display indicator is lit.
There might be a paper jam (see
page 87) or an open cover.
As soon as the machine is back in working condition, messages stored in
memory will be printed. The Receive File indicator will turn off and the
messages will be erased from memory.
If a message comes in while you are copying, the fax mac hine will store the
message in memory and the Receive File indicator will light. The message will
be printed as soon as copying is done.
To turn s ubstitute reception off or back on, set bit 0 of user parameter
switch 05. See page 102.
19
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