Ricoh AF-FX10 Operator’s Manual

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Aficio FX10

RICOH

Read the safety instructions on page i to iv

Operator’s Manual

WARNING

This equipment has been tested and found to comply with the limits for a Class B digital device, pursuant to Part 15 of the FCC Rules . Thes e limi ts are design ed to pr ovide r eason able protection against harmful interference when the equipment is operated in a comm ercial environment. This equipment generates, uses, and can radiate radio frequency energy and, if not installed and used in accordance with the instruction manual, may cause harmful interference to radio communicat ions . Oper ation o f thi s equi pment in a re sident ial area is likely to cause harmful interference in which case the user will be required to correct the interference at his own expense.

Caution

Use of control or adjustments or performance of procedures other than those specified herein may result in hazardous radiation exposu re

Shielded int ercon nect c ables must be employed with this equipment to ensure compliance with the pertinent RF emission limits governing this device.

Operator Safety

This equipment is considered a CDRH Class 1 laser device, safe for office/EDP use. The m achine contai ns a 5-milliwatt, 760 to 800 nano me te r w a vele ng th , GaAIAs laser d i od e. Di rect (or indirect reflected) eye contact with the laser beam may cause serious eye damage. Safety precautions and interlock mechanisms have been designed to prevent any possible laser beam ex posure to the operator.

Laser Safety

The Center for Devices and Radiological Health (CDRH) prohibits the repair of laser- based o ptical un its in the fie ld. The optical housing unit can only be repaired in a factory or at a location with the requisite equipment. The laser subsystem is replaceable in the field by a qualified Customer Engineer. The laser chassis is not repairable in the field. Customer engineers are therefore directed to return all chassis and laser subsystems to the factory or service depot when replacement of the optical subsystem is required.

In accordance with ISO 7001, this machine uses the following symbols for the main switch: s means POWER ON t means POWER OFF

WARNING

This symbol is attached to some components to alert the user not to touch them because they may be very hot.

This symbol is in tended to alert the user to the presence of importa nt oper ating and mai ntenance (servicing) instructions in the literature accompanying the machine.

Notice about t he Telephone Consumer Protection Act (Valid in USA only).

The Telephone Consumer Protection Act of 1991 among other things makes it unlawful for any person to send any message via a telephone fax machine unless such message clearly contains i n a marg in at the top or bottom of each tr ansmit ted page or on the f irst pa ge of the t ransm ission, the date and ti me it is sent and an id en tif i cat ion o f th e business or othe r entity, or other individual sending the message and the telephone number of the sending machine or such business, other entity or individual. This information is transmitted with your document by the T TI (Transmit Termi nal Iden tif ication ) fe at ure.

In order for you to meet the requirement, your machine must be programmed by following the instructions in the accompanying Opera ti o n Ma nu al. In particular, please refe r to Appendix A: Installation. Also refer to the TTI (Transmit Terminal Identification(programming procedure to enter the business identification and telephone number of the terminal or business. Do not forget to set the date and time.

Thank you.

ENERGY SAVING INFORMATION

As an Energy Star Partner, we have determined that this fax model meets Energy Star guidelines for energy efficiency.

This product was designed to reduce the environmental impact associated with fax equipment. This is accomplished by means of energy saving features such as Low Power (saving energy) mode and Night Timer. Please see applicable sections of operating manual for details.

Optional equipment Telephone Handset (HANDSET TYPE 100)

This permits voice communication (over the PSTN).

PAPER CASSETTE TYPE 10

This gives this machine addi t ion al 10 0 she et paper cap acit y wit h single sheet.

FAX EXPANSION CARD TYPE 10

A 1-Mbyte memory card can be added.

FAX EXPANSION CARD TYPE 20

A 2-Mbyte memory card can be added.

FAX EXPANSION CARD TYPE 40

A 4-Mbyte memory card can be added.

RS422 KIT TYPE 10

ENERGY SAVING INFORMATION

As an Energy Star Partner, we have determined that this fax model meets Energy Star guidelines for energy efficiency.

SAFETY

Important Safety Instructions

All safety messages in the main text of this manual are labeled WARNING or CAUTION. These mean the following:

WARNING:

CAUTION:

In addition to the warnings and cautions included in the text of this manual, please read and observe the following safety instructions.

1 Read all of these instructions. 2 Save these instructions for later use. 3 Follow all warnings and cautions marked on the product. 4 Unplug this product from the wall outlet before cleaning. Do not use

liquid cleaners or aerosol cleaners. Use a damp cloth for cleaning.

5. Do not use this product near water.

6. Do not place this product on an unstable cart, stand, or table. The product may fall, causing serio us dama ge to the pr oduc t or inju ring th e user.

7. Slots and openings in the cabinet and the back or bottom are provided for ventilation; to ensure reliable operation of the product and to protect it from overheating, these openings must not be blocked or covered. The openings should never be blocked by placing the product on a bed, sofa, rug, or other similar surface. This product should not be placed in a built-in installation unless proper ventilation is provided.

8. This product should be operated from the type of power source indicated on the marking label. If you are not sure of the type of power available, consult an authorized sales person or your local power company.

9. This product is equipped with a 3-wire grounding type plug, a plug having a third (groundi ng) pi n. Th is plug will on ly fi t into a g rou ndin g-type powe r outlet. Thi s i s a sa fety fe at ur e . If yo u ar e u na bl e to i nse r t th e pl u g i nt o t he outlet, conta ct you r e le ctrician to re pl ace yo ur ob sol et e ou tl et . Do not d ef ea t the purpose of t he gr ou nd ing typ e pl ug . (T hi s d oes not a pp ly in co untr i es in which the 2-wire, non-grounded type of plug is used.)

Important information to alert you to a situation that might cause serious injury and damage to your property if instructions are not followed properly.

Important information that tells how to prevent damage to your equipment or how to avoid a situation that might cause minor injury.

SAFETY When to Call Your Service Representative

10. Do not allow anything to rest on the power cord. Do not locate this product where persons will walk on the cord.

11. If an extension cord is used with this product, make sure that the total of the ampere ratings on the products plugged into the extension cord does not exceed the extension cord ampere rating. Also, make sure that the total of all products plugged into the wall outlet does not exceed 15 amperes.

12. Never push objects of any kind into this product through cabinet slots as they may touch dangerous voltage points or short out parts that could result in a risk of fire or electric shock. Never spill liquid of any kind on the product.

13. Do not attempt to service this product yourself, as opening or removing covers may expose you to dangerous voltage points or other risks. Refer all servicing to qualified service personnel.

When to Call Your Service Representative

WARNING:

Do not attempt any maintenance or troubleshooting other than that mentioned in this manual. This machine contains a laser beam generator and direct exposure to laser beams can cause permanent eye damage.

Unplug this product from the wall outlet and refer servicing to qualified service personnel under the following conditions:

A. When the power cord or plug is damaged or frayed. B. If liquid has been spilled into the product. C. If the product has been exposed to rain or water. D. If the product does not operate normally when the operating instructions

are followed. Adjust only those controls that are covered by the operating instructions since improper adjustment of other controls may result in damage and will often require extensive work by a qualified technician to restore the product to normal operation.

E. If the product has been dropped or the cabinet has been damaged. F. If the product exhibits a distinct change in performance, indicating a

need for service.

Power and Grounding SAFETY

Power and Grounding

Power Supply

1. Power requirements: 115 V, 60 Hz

2. Insert the power plug securely into the wall socket.

3. Make sure that the wall outlet is near the machine and readily accessible.

4. Do not connect other equipment to the same socket.

5. Do not step on or set anything on the power cord.

6. Do not connect other equipment to the same extension cord.

7. Be sure that the power cord is not in a position where it would trip someone.

8. The wall outlet must be easily accessible.

Grounding

Ground the mac hine and the l ightning protection circuit in accordance with regulations. Do not ground to gas or water pipes, or to a telephone ground plug. Proper grounding is to the ground terminal of the power outlet. Be sure that the ground terminal of the power outlet is properly grounded.

The lightning p rotection cir cuit for the ma chine requires the machine to be properly grou nded. If prop er grounding i s provided, about 90% of lightning damage can be prevented. For safety, be sure to connect the machine to a three-prong grounded outlet.

Cold Weather Power-up

Avoid raising the room temperature abruptly when it is below 57°F, or condensation may form inside the machine.

1. Raise the room temperature to 68°F at less than 18°F per hour.

2. Wait for 30 to 60 minutes.

3. Turn the power on.

4. Do not use the machine near a humidifier.

iii

SAFETY Thunderstorms

Thunderstorms

With proper grounding, about 90% of lightning damage can be prevented. However, if possible, du ring severe electric stor ms turn the power switch off and disconnect the power cord and telephone line cord.

GENERAL

1. Since some parts of the machine are supplied with high voltage, make sure that you do not attempt any repairs or attempt to access any part of the machine except those described in this manual.

2. Do not make modifications or replacements other than those mentioned in this manual.

3. When not using the machine for a long period, disconnect the power cord.

Ozone

The machine generates ozone during operation. Normally, the ozone level is safe for operators. However, during a long copy run or while printing a long message, ozone odor may appear; in such a case, ventilate the room.

Symbols & Conventions Used In This Manual

Documents:

Prints:

Procedures:

This is a step in a procedure.

A document is anything you put on the feed table of your machine whether you are faxing it or copying it.

A print is anything that comes out of the machine: a fax message you received or a copy you made.

Procedures are described step by step. Perform them in order. When you see an LCD display, it always shows what comes it accompanies. Other illustrations accompanying steps help you find the right key or handle, or show you how to perform the step.

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after performing the step

SAFETY ........................................................................................................i

Important Safety Instructions .................. ........................................ .................. i

When to Call Your Service Representative....................................................... ii

Power and Grounding ...................................... ........................................ ........ iii

Cold Weather Power-up................................. .............. .......................... ...........iii

Thunderstorms....................... .. .......................... .............. .......................... ....... iv

Symbols & Conventions Used In This Manual ................................................. iv

Machine Layout ........................................................................................1

Operation panel ................................................................................................ 1

Part Names ..................................... ........................................ .......................... 2

FAXING .......................................................................................................3

Recommended Types of Document ................................................................ 4

How to Set the Document ............................................................................... 6

Memory T ran sm is si on an d Im me di at e Transmission ................ .. .. .. .. ............ .. .7

Receiving Calls & Fax Messages(Faxes/Phone Calls) ................................ 16

Printing a Message Received & Stored

(Substitute Reception) ...................................................................................... 19

Faxing a Page With Very Fine Detail ................................................................ 20

Optional Feature for Transmission.................................................................... 23

Sending the Same Message to Many Destinations .........................................25

Redialing ........................................................................................................... 28

Storing & Editing Fax Numbers (Functions 31 & 32)........................................30

Storing & Editing a Group of Fax Numbers (Function 33)................................ 32

Erasing Groups............................................ .......................... .......................... .34

Programming the Group Key ...................................................................34

Programming the Dial Option Key....................................................................35

Chain Dialing .............................................................................................. 36

Erasing a Stored Message Before It Is Sent

(Functions 21 & 22)........................................................................................... 37

Printing a Stored Message (Function 51)......................................................... 38

Polling Reception (Function 11) .....................................................................39

Sending a Fax using the Handset .... ........................................ ........................ 40

OTHER FEATURES.........................................................................................41

Verif yi ng Commun ic at io ns , Errors , Cou nt ers , et c. ............... .. .. .. .. .. ................. 41

Rejecting Messages From Certain Senders ................................................. 46

Saving Energy .................................................................................................47

Printing the Sender’s Identification .................................................................51

Tonal Signals .................................................................................................. 51

COPYING ...............................................................................................52

Basic Copying Procedure ................................................................................ 52

Functions That Can Be Used Together ............................................................ 54

Selecting the Paper Siz e.................. .. .. .. .............. .......................... .............. .....55

Copying/Printing Using the Bypass...................................................................56

Enlarging & Reducing........................................................................................59

Copying Darker or Lighter Originals..................................................................60

Copying Photographs........... .......................... .............. .......................... ...........61

Clearing the Previously Used Settings..............................................................61

Options...............................................................................................................62

MAINTAINING YOUR MACHINE ............................................................... 68

Setting / Adding t he Pa pe r (d) .................. .......... ........ ........ ........ .......... ........68

Replace Toner Cassette & Cleaning Pad ............ .. .. .. .. .............. .......................73

Replacing the Photoconductor Drum ...............................................................76

Daily Maintenance .............................................................................................79

Troubleshooting........................................................................................ 85

If an Indicator Lights Up on the Operation Panel ............................................85

Other Possible Proble ms................................................................. ..................85

Clearing a Document Jam.................................................................................86

Copy, Fax, or Print Jams...................................................................................87

Communication problems..................................................................................91

RDS (Remote Diagnostic System)..................... .. .. .............. .......................... ...92

Operational Difficulties.......................................................................................93

Displayed Error Messages ........... .. .. .. .. .. .......................... .............. ...............97

Error Codes .......................................................................................................98

TECHNICAL REFERENCE ............................................................................ 100

Access Code for Functions 61 to 84 .................................................................100

User Parameters (function 63)..........................................................................100

Adjusting the Volume of Various Features ........................................................105

Selecting the Displ ay ’s Language........ .. .. ............ .. .. ............ .. .. ............ .. .. .........106

Counters (Function 84, see page 46. )..............................................................106

Entering Characters ..........................................................................................107

Document & Paper Specifications.....................................................................108

Capabilities ........................................................................................................109

Specifications.....................................................................................................110

APPENDIX A: INSTALLATION ..................................................................... 112

Machine Environment........................................................................................ 112

Removing the Clip on the Upper Unit ...............................................................114

Installing the Photoconductor,

Toner Cassette and Cleaning Pad ...................................................................115

Installing the paper trays .................................................................................118

Setting the Paper...............................................................................................118

Installing the Optio na l Me mo ry Card.................................... .......................... ...119

Connecting the Machine.................................................................................... 1 20

Connecting to the Phone Lines......................................................................120

Connecting the Power .....................................................................................121

Initial Settings & Adjustm ents..... .... .... .... .. .... .... .... .... .... .... .... .... .... .... .... .... .. .... ...122

INDEX & GLOSSARY ...................................................................................128

.......................................................................................................................... 128

Mini-Glossary....................................................................................................130

vii

Operation panel Machine Layout

Machine Layout

Operation panel

1- PC Interface indicator—lights when PC is

connected.

2- Communicating indicator— lights during

transmission or reception.

3- Receive Files indicator—lights when an incoming

fax message has been stored in memory (page 19).

4- Check Display indicator—when lit, read the display

for more information.

5- Press the Resolution key to change resolution. The

3 indicators above show the current setting.

6- Memory indicator—lights in Memory Transmission

mode. Press the Memory key to switch to Immediate Transmission mode.

7- The ten Quick Dial keys have several uses:

— storing numbers you dial often (pages 30 and 32) — entering letters (page 107) — Quick Dial 09 is the dial option key — Quick Dial 10 is the Group key (page 34)

8- LCD display—guides you through tasks and informs

you of the machine status. Messages appear here. The LCD consists of two 20-character lines.

9- Use the arrow keys to select functions :

/Yes accept

/No/Help reject

scroll left

M N

scroll right/copy + fax options

10- Press the Function key and enter a two digit code

to access functions 11 to 51. (For functions 61 to 84, enter 6, the access code on page 100 followed by the function number.)

11- Speed Dial key—press once and enter a two digit

code (00-49) to access a fax number stored as a Speed Dial (see page 30).

12- Press the * key to insert a pause when you are

dialing or storing a fax number. Also use to redial the last number. (The redial feature doesn’t work once you’ve started dialing a new number.)

13- The Clear/Stop key has two uses:

—press to erase a digit or letter entered —press to cancel the current transmission or scanning operation. The machine will finish printing

the current sheet then stop. 14- Press the Start key to start all tasks. 15- Use the numeric keypad (sometimes called the 10

keys) to dial fax numbers, enter the number of

copies, etc. 16- The Add Toner indicator blinks when toner is about

to run out and lights continuously when toner has

run out (see page 73). 17- The Add Paper indicator lights when you need to

add paper.

18- Fax/Copy key and indicator—press to switch

between fax and copy mode.

19- Press the Photo key when copying or faxing

photographs or other multi-tone images. The Photo indicator is lit in this mode.

20- Press the Enlarge key to enlarge your image. The

available ratios are: 121% ,129%,155%,200%.

21- Press the Reduce key to reduce your image. The

available ratios are: 50% ,65% ,74% ,77% ,93%.

22- Press the Full Size key to reset the magnification to

100%.

23- Press the Paper Select key to choose between

using the optional side cassette or the main cassette. If you don’t have the side cassette, pressing the key has no effect. The paper size selected appears in the LCD.

24- Image Density key—press to make the image

darker or lighter or select auto-image density. The indicators above show the current setting.

25- Photo key—select Photo mode when copying or

faxing images containing photographs. When selected, the Photo indicator will light.

26- If you have the side cassette option loaded with

paper of a different size from that in the main tray, press Paper Select to switch between them.

27- Press the Clear Modes key to cancel the current

operation and any settings made. Stored fax numbers are not cleared, nor are stored messages and polling jobs.

Part Names Machine Layout

Part Names

1- The main switch turns your machine on and off. 2- T op unit release lever 3- The main paper tray holds up to 150 sheets of

copy paper. 4- 10 Quick Dial keys—use to store fax numbers 5- Match the document guides to the size of your

originals. 6- The Automatic Document Feeder (ADF) holds up

to 30 sheets which are fed one at a time. Place your

original documents here. 7 Multi-pupose feeder option—can be loaded with

various kinds of printable media.

8- Incoming faxes and copies are sent to the

copy tray.

9- Scanned documents are stacked on the

document tray.

10 Platen cover—lift up to access the platen glass.

Place documents that do not fit in the ADF on the platen glass and lower the platen cover.

FA XI NG

If you have n ot yet insta lled your fa x machine, d o so now. See Appendix A, Installation, on page 112.

This section covers what you’ll most often need to do:

Recommended Types of Document ................................................................ 4

How to Set the Document ............................................................................... 6

Memory Transmission and Immediate Transmission....................................... 7

Receiving Calls & Fax Messages(Faxes/Phone Calls) .................................... 16

Printing a Message Received & Stored

(Substitute Reception) ...................................................................................... 19

Faxing a Page With Very Fine Detail ................................................................ 20

Optional Feature for Transmission.................................................................... 23

Sending the Same Message to Many Destinations .........................................25

Redialing ........................................................................................................... 28

Storing & Editing Fax Numbers (Functions 31 & 32)........................................30

Storing & Editing a Group of Fax Numbers (Function 33)................................ 32

Erasing a Stored Message Before It Is Sent

(Functions 21 & 22)........................................................................................... 37

Printing a Stored Message (Function 51)......................................................... 38

Polling Reception (Function 11)........................................................................ 39

Sending a Fax using the Handset .................................................................... 40

A Few Hints...

Press Clear to erase the last letter or digit that you entered. Press No to erase the entire name or number and start again. To enter characters and labels, turn to page 107.

FAXING Recommended Types of Document

How to Set the Document

Setting the document in the Auto Document Feeder (ADF)

Carefully place the document

face down into the auto document feeder. Then adjust the guides to fit the width of the document.

Make sure that the display changes as shown.

Note:Do not feed in more than 30 pages.

Do not stack documents in the feeder so that they exceed the load limit marker.

Setting the document to the exposure glass

Lift up the top cover (make sure

you raise it by at lease 35°, or halfway) and place the first page of your document face down in the top left corner of the exposure glass. Then lower the top cover.

The display will change as shown.

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Memory Transmission and Immediate Transmission FAXING

Memory Transmission and Immediate Transmission

There are two ways to send a fax message.

Immediate Transmission

❐

Memory Transmission

❐

Immediate Transmission

Immediate Transmission is convenient when:

You wish to send a message immedi at ely

❐

You wish to quickly check whether you have succes sfully connecte d with the

❐

other party Your machine’s memory is getting full

❐

The machine dials immediately after you press Start (or at the specified later time, if you us ed a time-delay feature like S end Later). The message is scanned and transmitted page by page without being stored in memory.

Memory Transmission

Memory Transmission is convenient because:

Fax messages can be scanned much more quickly (you can take your

❐

document awa y from the fax machine without waiting too long). While your fax me ssage is being sen t, another user can operate the machine

❐

(people will not have to wait by the fax machine too long) . You can send the same message to more than one place with th e sa me

❐

operation.

After you press Start, the machine doesn’t dial until all the pages of your fax message have been stored in the memory.

The default mode of this machine is Memory Transmission, so the procedures described in this manual will be based on the assumption that you are using Memory Transmissi on. Immedia te Transmission is described in a separate section.

FAXING Memory Transmission and Immediate Transmission

Memory Transmission

Sending a Message with the Auto Document Feeder

If at any time you want to completely start over , just remove the document, then open and close the top cover.

Caution: If your document gets stuck while it is being processed, press the

Stop key, and turn to page 86 for instructions on how to safely remove the original.

Remove any document left in the tray or on the exposure glass.

The FAX indicator must be lit.

Press the Fax/ Copy key if it is not lit.

Make sure that the machine is in standby mode for faxing. The display should look like this:

If the display isn’t as above, press the Clear Modes key to clear any previously programmed destinations.

Fan your document stack (at

most 30 pages) to make sure all pages are loose, then square it.

All pages in your document must be one-sided and be of the same size.

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Memory Transmission and Immediate Transmission FAXING

Insert the document face down in

the feeder and adjust the guides to fit the width of the document.

Do not stack documents in the feeder so that they exceed the load limit marker.

Note: You can dial before you set the document. Place the document after you dial the number and go to step 8.

If the memory indicator is not lit,

press the Memory key.

Dial the number in one of the following ways.

a) Ten Key Pad b) Quick Dial c) Speed Dial d) Handset

: Only if the telephone handset is installed.

If you want to erase a digit of the phone number, press the Clear key. If you want to erase the entire number, press the No key.

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FAXING Memory Transmission and Immediate Transmission

Press the Start key and wait. The

machine will dial the destination’s number.

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Memory Transmission and Immediate Transmission FAXING

Sending a Message with the Exposure Glass

Remove any document left in the auto document feeder or on the

exposure glass.

The F AX indicator must be lit.

Press the Fax/ Copy key if it is not lit.

Make sure that the machine is in standby mode. The display should look like this:

Lift up the top cover and place

the first page of your document face down on the exposure glass, as shown in the diagram. Then lower the top cover.

Note: You can dial before you set the document. Place the document after you dial the number and go to step 6.

If the memory indicator is not lit,

press the Memory key.

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FAXING Memory Transmission and Immediate Transmission

Dial the number in one of the fol-

lowing ways.

a) Ten Key Pad b) Quick Dial c) Speed Dial d) Handset 3

: Only if the telephone handset is installed.

If you want to erase a digit of the phone number, press the Clear key. If you want to erase the entire number, press the No key.

Press Start key

If the document size cannot be detected, the right display appears. Select the scanning area by Mand N key. Then press Start.

The machine scans and stores your page. After the page has been stored, the display appears as shown on the right

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The machine is asking you to place the next page on the exposure glass.

Display shows how much time you have left to place the next page on the exposure glass and press Start key.

You have 60 seconds. If you do not place a page on the exposure glass and press Start key

within the remaining time, the machine will start to dial.

Memory Transmission and Immediate Transmission FAXING

Either;

Place the next page on the exposure glass if any and press Start. And repeat the step 6 for replacing the page.

If you have no more pages, press Yes. The machine dials, and the line to the other party is connected.

On the display, the identification of the other party will appear. After sending the message, the machine hangs up automatically.

Cancelling the Memory Transmission

If you like to cancel the transmission, press the Stop key during communication.

Then press Yes to cancel the transmission.

If the other party’s line is busy, your machine will dial again.

If the other party’s fax machine answers, both machines will connect and yours will send the message.

Tip: If your line goes through a local switchboard ( a PBX) remember to

dial the exit code. Press the Pause key immediately after the code. If the number includes a country code, press the Pause key after the country code, then dial the rest of the number.

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FAXING Memory Transmission and Immediate Transmission

Immediate Transmission

Remove any document left in the auto document feeder or on the

exposure glass.

The FAX indicator must be lit.

Press the Fax/ Copy key if it is not lit.

Make sure that the machine is in standby mode. The display should look like this:

Press Memory key.

The Memory indicator should go out.

Either:

Place the first page of the document on the exposure glass. or Place the entire document face up into the feeder. (No more than 30 pages.

How to set document see page 6. Note: You can dial before you set

the document. Place the document after you dial the number and go to step 6.

Dial. (See page 9 for how to dial.)

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Memory Transmission and Immediate Transmission FAXING

Press Start key

The machine dials and the line to the other party is connected. The

number that you dialed and the other party’s RTI or CSI is displayed. (RTI, CSI: see page 122.)

Placing the document on the exposure glass After a page has been sent, the machine asks you to place the next page on the exposure glass. The indicator shows how much time you have left to place the next page on the feeder and press Start key.

For Immediate Transmission, you have 15 seconds. If you do not place a page on the exposure glass and press Start within the remaining time, the machine will disconnect the line.

Either: Wait until the following message appears. Then, place the next page on the exposure glass and press Start.

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or The page will be scanned and sent out. When you have get the last page, press Yes.

The machine will disconnect the line and return to standby mode.

FAXING Receiving Calls & Fax Messages(Faxes/Phone Calls)

Receiving Calls & Fax Messages(Faxes/Phone Calls)

Overview

The machine can treat incoming fax messages and telephone calls in three ways.

Auto mode

❐

Use this mode if your line is shared by a fax machine and telephone. When a call comes in, the machine will ring a number of times to give you the chance to pick up the handset. If you do not pick up and the call is a fax message, the machine will go into fax mode and start receiving. You can choose the number of times the machine rings before taking the call by altering the Auto Ring time (see page 18). Also use this mode if you have a telephone answering machine connected (see page 18).

Fax mode

❐

Use this mode if you have a dedicated fax line. The machine assu mes all calls are fax messages. It will ring once to alert you to an incoming call and then start receiving.

Tel Mo de

❐

Use this mode if your line is shared by a fax machine and a telephone but you wish to answer all calls yoursel f and decide whether they are fax messa ges or telephone calls. Y ou must manually hit the Start key to receive a fax. The machine will ring continuously until you answer the call, so you have to be near the machine at all times.

Receiving Calls & Fax Messages(Faxes/Phone Calls) FAXING

Setting the Reception Mode

Press the Function key and 6, 2,

2, 2, 2, 6, 2 using the ten key pad, then press the Yes key.

Press the N key until "

5(&(,9( 02'(

Press the Yes key.

6(/(&7

" appears.

Select the setting you want using

and the N keys.

the

Press the Function key.

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Tel M ode

When the Tel mode is selected, you have to answer the call yourself and decide whether it is a fax or a telephone call. The procedure for answering a call is as follows:

Pick up the handset.

Listen to the other end.

If you hear a voice, continue your conversation as you would normally.

❐

If you hear a fax tone, remove any documents from the feeder, press the

❐

Start key then replace the handset. The machine will start receiving.

FAXING Receiving Calls & Fax Messages(Faxes/Phone Calls)

Setting the Auto Ring Time

In Auto mode, the machine rings a number of times to give you the chance to pick up the handset before taking the call automatically. You can alter the number of rings by changing the Auto Ring Time.

Press the Function key and 6, 2,

2, 2, 2, 6, 1 using the ten key pad, then press the Yes key.

Press the N key until the opposite

display appears. Press the Yes key. The factory

setting will be displayed, either:

❐

Change the number of rings, press the No key, then press the new number using the ten key pad. Example 03. Press 0, 3 using the ten key pad.

❐

Keep these settings, go to step 4.

Press the Yes key, then the

Function key.

When you connect Telephone Answering Machine

When you are in Auto Mode, you can connect the Telephone Answering Machine.

Plug the answering machine into the TEL jack on your fax machine.

❐

Auto mode ensur es that your answering machine has the chan ce to respond to

❐

incoming telephone calls. If the call happens to be a fax message, the message will be given to the fax machine automatically.

When you connect the telephone answering machine, the Auto Ring Time must

❐

be set to one ring more than the number of rings that your answering machine waits before it takes the call. T o check this number, have a friend call and do not answer the phone, cou nt the number of rings tha t yo u hear before the answe rin g machine takes the call.

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Printing a Message Received & Stored (Substitute Reception) FAXING

Printing a Message Received & Stored (Substitute Reception)

Caution: If the machine is turned off for more than an hour, messages

stored in memory will be lost. If this happens, the machine will print out a report (once it can) telling you which messages were lost. Contact the senders to have them send you the message again.

If the Receive File indicator is lit, a message was stored in memory using substitute r eception. It was not printe d, maybe becau se the machine is jammed or out of supplies, or the night timer has turned the heater off.

Night Timer: Press the Energy Saver key to print messages received while

the night timer (page 48) has turned the heater off. Otherwise, check if any of the following indicators are lit. and follow in-

structions. d Your fax machine is out of paper. Add paper: see page 68. f Your fax machine is out of toner. Change the toner cassette: page 73. Or The Check Display indicator is lit.

There might be a paper jam (see page 87) or an open cover.

As soon as the machine is back in working condition, messages stored in memory will be printed. The Receive File indicator will turn off and the messages will be erased from memory.

If a message comes in while you are copying, the fax mac hine will store the message in memory and the Receive File indicator will light. The message will be printed as soon as copying is done.

To turn s ubstitute reception off or back on, set bit 0 of user parameter switch 05. See page 102.

-Message appears here-

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FAXING Faxing a Page With Very Fine Detail

Faxing a Page With Very Fine Detail

If you wish to fax a message which must arrive as clearly as possible, adjust the resolution (for documents with fine detail) and the contrast (for documents printed on a dark background or in faint ink). You can also set the imaging process for sending photographs.

You c an select different settings for each page of your message. Simply change the settings for page 2 while page 1 is being scanned.

Resolution & Shading

If your document contains fine print, detailed diagrams, or photographs, use a higher resolution setting. There are three settings for general documents.

Standard: Use for most printed or typewritten documents. Detail: Use for documents with small print or fine details. Fine: Use this for high quality reproduction.

There is also an independent photo setting suitable for photographs or diagrams with complex shading patterns or grays.

Important: Faxing at a higher resolution requires more time. Frequent use of

high resolution could cause an increase in your phone bill, especially for long distance transmissions.

Faxing a Page With Very Fine Detail FAXING

Contrast (density)

Manual Image Density

The text and diagrams in your document must stand out clearly from the paper they are written on. If your document has a background darker than pure white (for example, a newspaper clipping) or if the writing is faint, adjust the contrast. There are five grades.

Normal: Suitable for most documents Darken 1 & 2 (Slightly Darken & Darken): Use for documents with faint writing Lighten 1 & 2 (Slightly Lighten & Lighten): Use for documents that have a dark or

patchy background

Auto Image Density

If you select the Auto Imag e Density mo de, the appropriate contrast is set automatically. Lit the Auto Image Density indicator.

FAXING Faxing a Page With Very Fine Detail

Increasing Photo Quality

Your machine c an transmit photographs and other images by using a halftone process which simulates colors and grays by using a pattern of black and white dots.

To use the above features, follow these steps:

If needed, press the Photo key.

(When you select the Photo mode, the resolution will change to Detail automatically.)

Press the Resolution key to se-

lect standard, fine, or detailed. This doesn’t change the photo

setting you set in step 1.

Press the Lighten or Darken key

to change the contrast, if desired. Note: You cannot select the Auto

Image Density when you use the Photo mode.

Proceed as for a usual fax transmission.

Optional Feature for Transmission FAXING

Optional Feature for Transmission

Sending Later

Using this feature, you can instruct the machine to delay transmission of your fax message unt il a specified time . This allows you to take advant age of off-peak telephone line charges without having to be by the machine at the time.

CAUTION: If your machine’s memory is full, you will have to send the mes-

sage from the document feeder. This means that anybody removing your document would automatically cancel the operation.

Proceed as for a usual fax message but don’t press Start.

Press N once and press Yes.

( N is also the Option key).

Enter a sending time that falls

within the following 24 hours. For example: To send at 1 1:30 pm, press 1, 1, 3, and 0 from the key pad. If you enter wrongly, press No and enter again. You’ll get:

Press * or # to change the

AM/PM.

Press Yes.

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Use function 21 to erase a stored fax message before it is sent, (see page 37).

FAXING Optional Feature for Transmission

TTI

Normally, the TTI programmed in your machine is printed at the top of each of the pages you transmit when they are received at the other end. The top of the image will be ov erprinted if there is no margin at the top of the transmitted page.

In some cases, you may wish the other party to receive an unmarked copy of your original. In this case, you can switch TTI off.

Press N until the right display ap-

pears.

Yes.

If you wish to change the TTI set-

ting, press M or N until the displayed setting is correct.

Yes when you have finished.

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6(7 237,21 <

21 2))

6(7 237,21 <

2))

Document size

If you are going to send a page that is not of a normal size, your machine may have trouble scanning the entire page. For example, if your page is larger than a certain size but smaller than the next size up, you should us e the document size selection feature to select the larger size. Otherwise, your machine will not scan the outer margins of your page. This feature is only available if you send a document placed directly on the exposure glass, not with the auto document feeder.

Press N until the right display ap-

pears.

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Yes.

Select the scanning area using

and N key. Yes when you have finished.

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+/7:/7

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+/7:/7

;

Sending the Same Message to Many Destinations FAXING

Sending the Same Message to Many Destinations

This is also called broadcasting.

Caution:

There is a limit of 100 stored numbers overall. Do not store more than 100 numbers (including those in groups). If you do, your machine will not send the message to all numbers in the group. See page 109 for more details.

Remove any document left in the tray or on the exposure glass.

Make sure that the machine is in

standby mode for faxing .

The F AX indicator must be lit.

Press the Fax/ Copy key if it is not lit.

Make sure the Memory indicator

is turned on.

❐

If it is not lit, press the Memory key

Either:

Place the first page of the document on the exposure glass. or Place the entire document face up into the feeder.

How to set the document: see page 6.

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FAXING Sending the Same Message to Many Destinations

Dial a fax number in one of the

following ways.

a) Ten Key Pad b) Quick Dial c) Speed Dial d) Group Dial

*: This is the example of the case where Group Dial is programmed in 08 of the Quick Dial key. **: This is the example of the case where Quick Dial key 20 is programmed as the Group key, and Group dial number 1 is programmed.

Programming the Quick Dial: see page 30. Programming the Speed Dial: see page 30. Programming the Group Dial: see page 32. Programming the Group key: see page 41.

Note: The ma ximum destinations you can dial using the ten key pad is 49. However, this limitation is up to the machine condition.

If you enter the wrong number, press No or Clear and enter again.

Clear to delete one digit. No to delete the whole number.

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Example: Method 1 * 08 of the Quick Dial key. Method 2 ** 10 of the Quick Dial key and 1 of the ten key pad.

Press Yes (not the Start key).

You’ll get:

Repeat steps 2 and 3 until all destinations are entered.

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Press the Start key.

The machine s tores your me ssage and dial s the first number (or, if you selected Send Later, it will return to standby mode and the fax message will be sent at the time that you selected). Send later: see page 23 .

Sending the Same Message to Many Destinations FAXING

For users who place the document on the contact glass After a page has been stored, the machine asks you to place the next page on the exposure glass. The indicator shows how much time you have left to place the next page on the feeder and press Start key.

You have 60 seconds. If you do not place a page on the exposure glass and press Start within the remaining time, the machine will start to dial.

Either: Place the next page on the exposure glass and press Start. The page will be scanned and stored. or If you have no more pages, press Yes. The machine will dial the first destination (or , if you selected Send Later, it will return to standby mode and the fax message will be sent at the time that you selected.)

FAXING Redialing

Redialing

If a message w as not trans mitted succ essfully, that does not mean that you have to ente r the telephone number again. I n many case s, the machine will redial the destination automatically . Or, with the Redial key, you can redial with just a few keystrokes.

Automatic Redialing

The machine w ill automatica lly redial the other party if any of the following conditions occurred.

❐

The other party was busy

❐

There was no reply from the other party

The number of redials and the redial interval may be adjusted by a service technician.

During redialing, the number being dialed is displayed as shown on the right.

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Redialing FAXING

Using the Redial Key

The machine remembers the last telephone number that you input. If you have to redial this number, just press the Redial key, then press the Start key.

This feature has the following uses. If the machine is waiting to redial the other party, you do not have to wait for the

redialing interval to expire. If you wish to send another message to the s ame address that you just sent

last time, you don’t have to dial the full number again. Place the message in the feeder, then press the Redial key, then press the Start key.

To send a fax using Redial, do the following:

Remove any document left in the auto document feeder or on the

exposure glass.

The F AX indicator must be lit.

Press the Fax/ Copy key if it is not lit.

Make sure that the machine is in standby mode for faxing. The display should look like this:

Set your document. How to set

the document, see page 6.

Press Redial.

Press Start.

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FAXING Storing & Editing Fax Numbers (Functions 31 & 32)

Storing & Editing Fax Numbers (Functions 31 & 32)

Numbers that you often use can be stored in memory. A stored number will remain in memory even if the power is cut.

You can store numbers in three ways. Quick Dials

The number is assigned to its own key. To dial that number, just press the key. You can store up to 10 numbers in this way.

Speed Dials The number is given a two digit code. To dial the number , press the Speed Dial key and enter the code. There are 50 Speed Dial codes available numbered 00 to 49.

Groups If you regularly broadcast messages to the same set of destinations, you can combine the se numbers in to a group. Then just select the group and each number will be dialled in sequence automatically. You can program up to 3 groups with 30 numbers each.

Storing, Editing and Erasing Quick Dials/ Speed Dials

These steps describe how to store or edit telephone number in Quick Dial keys or Spee d Dial codes. You can get a print out of numbers stored. In this example we will store a new number in Speed Dial 01.

Choose Quick Dial or Speed Dial

programming mode.

❐

Quick Dial: Function 31 Yes

❐

Speed Dial: Function 3 2 Yes

Select the Quick Dial key or

Speed Dial code you want either:

❐

Quick Dial: Press the Quick Dial key

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1  48,&. 35,17 /,67M6($5&+

MN N

Storing & Editing Fax Numbers (Functions 31 & 32) FAXING

❐

Speed Dial: Input a two digit Speed Dial code. e.g. Speed Dial 01: Press 0 1.

❐

If the Speed dial code you select is already used, press N until an open code appears.

❐

Press M then Start to print a list of numbers.

Press Yes to accept.

Enter a new number or edit the

existing number. To erase an existing number,

press No then Yes and go to step

9. Press Yes to accept.

If you wish you can give this num-

ber a name:

❐

Edit the name: Press Yes and go to step 7.

❐

Skip naming: Press No and go to step 9.

Enter or edit the name. (See

page 107).

Press Yes to accept.

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352*5$0 /$%(/"

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❐

Edit another number: Go to step 2

❐

Return to standby mode: Press Function.

FAXING Storing & Editing a Group of Fax Numbers (Function 33)

Storing & Editing a Group of Fax Numbers (Function 33)

This section describes how to program or edit a Group. You can also get a printout of numbers tha t are already stored. In this example we will program Group 1 into Quick Dial key 01.

You can store up to three groups numbered 1 to 3. You can program up to 30 numbers in a Group.

Press Function, 3, 3, Yes .

Either:

❐

Enter the number of the group you want to program or edit. e.g. Group 1: Press 1.

❐

To print a list, press M then Start.

Press Yes to accept.

You have two options:

❐

Edit or program the Quick Dial key for this group: Press Yes and go to step 5.

❐

Skip the Quick Dial: Press No and go to step 6.

Then either:

❐

Program a new Quick Dial: Press the Quick Dial key you wish to use for this group then Yes.

❐

Free up the old Quick Dial: Press No, then Yes.

If a message like "USED AS.." flashes up, the key is already in use. Press a different key.

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*5283  <1 352*5$0 48,&."

*5283  <1 352*5$0 /$%(/"

MN N

Storing & Editing a Group of Fax Numbers (Function 33) FAXING

If you wish you can give this

group a name:

❐

Edit the name: Press Yes and go to step 7.

❐

Skip naming: Press No and go to step 8.

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Enter or edit the name then press

Yes. Enter a fax number in one of

these ways:

❐

Press a Quick Dial key.

❐

Press the Speed Dial key followed by two digits.

❐

Enter a number on the keypad.

Press Yes to accept.

If ALREADY PROGRAMMED briefly flashes up on the display, either:

❐

Press No to keep the number and choose another number .

❐

Press Yes to erase this number from group.

You have two options:

❐

Enter another number: Go back to step

❐

Finish entering numbers in this group: Press No and go to step 11.

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You may then either:

❐

Work on another group: Go to step 2.

❐

Finish: Press Function.

FAXING Erasing Groups

Erasing Groups

These steps describe how to erase single numbers from a group.

Press the Function key and 3, 3

using the ten keypad, then press the Yes key.

Enter the group number using the

ten key pad, then press the Yes key.

Press the No key.

Press the Yes key.

Either:

❐

Delete another number: Go to step 2

❐

Finish: Press Function.

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*5283  <1 352*5$0 48,&."

*5283  48,&.1 352*5$0 /$%(/"

*5283  <1 &/($5"

*5283  <1

&/($5('

Programming the Group Key

Y ou can program the 3 groups. However , if there is no room in Quick Dial keys, this group key is helpful. You have to program the 10 of the Quick Dial key as the group key. How to transmit using the group key, see page 8.

Press Function 3 1 and Yes.

Press the Quick Dial 10.

Press Yes.

Press Function.

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Q  352*5$0"

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Q  48,&. 35,17 /,67M6($5&+

MN N

Programming the Dial Option Key FAXING

Programming the Dial Option Key

This function of this key depends on the capabilities of the other terminal.

Press Function 3 1 and Yes.

Press the Quick Dial 09.

Press Yes.

Press Function.

Dialling with the Dial Option Key.

Set the Document

Enter the number

Press 09 and Yes.

Enter the password

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Q  352*5$0" <

Q  352*5$0" <1 352* ',$/ 237,21"

Q  48,&. 35,17 /,67M6($5&+

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75$160,7 <67$57 :

75$160,7 <67$57 :

MN N

Press 09 and Yes.

Enter the subaddress

Press 09 to enter space.

Note: You can program the password and sub-address in a Quick Dial, Speed Dial or Group.

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FAXING Chain Dialing

Chain Dialing

This feature a llows you to c ompose a telephone number from various parts, some of which may be stored as Quick Dial Keys or Speed Dial Codes, and some of which may be input at the keypad.

For example, y ou can program commonly used area or country codes into Speed Dial Codes or Quick Dial Keys.

Example: 01133-1-5553333 (From the USA to Paris). Assume th at the following Quick Dial and Speed Dial numbers have already

been programmed.

Quick Dial 01 = 01133 (Overseas to France)

❐

Quick Dial 02 = 1 (Paris)

❐

Speed Dial 10 = 555

❐

The machine ask you to dial On Hook Dial or Handset Mode:

Press 01, 02, Speed Dial, 1, 0, then 3, 3, 3, 3. Other:

Press 01, Pause, 02, Pause, Speed Dial, 1, 0, then 3, 3, 3, 3.

Erasing a Stored Message Before It Is Sent (Functions 21 & 22) FAXING

Erasing a Stored Message Before It Is Sent (Functions 21 & 22)

Every time you store a fax message in your machine’s memory, a new file is created. A file is also created for storing instructions to pick up a fax message left elsewhere (polling, page 39). Each file is given a number. This number appears on the memory stor age report, Journal and Transmission Result Report. To see which files are currently in memory, print a file list.

To erase a fax message stored in

memory: Press Function, 2, 1, and Yes

To erase instructions to

message (polling): Press Function, 2, 2, and Yes

Press N to scroll through the files.

You’ll get this.

Or: Press M to obtain a list of all the files and their number. If you already

know the number of the file to erase, enter it directly from the keypad and skip to step 4.

Scroll through the files with M or N.

pick up

Press Yes.

Press Yes again to erase the file.

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),/( 12 <

),/( 12 <

- number or label-

),/( 12 <1 &/($5"

FAXING Printing a Stored Message (Function 51)

Printing a Stored Message (Function 51)

If you need to see the contents of any of the files, use this feature.

Press Function, 5, 1, and Yes.

Press N to scroll through the mes-

sages. You’ll see this.

Or: Press M to obtain a list of all the files and their number. If you already

know the number of the file to print, enter it directly from the keypad and skip to step 4.

Scroll through the message files

with M or N.

Press Yes.

Press Start to print the message.

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),/( 12 <

),/( 12 <

-number or label-

),/( 12 67$571

-number or label-

Polling Reception (Function 11) FAXING

Polling Reception (Function 11)

Use this feature when you wish to pick up a message from another terminal.

Press Function, 1 and 1

Press Yes.

Dial the number from where you

will pick up the message. You can use Quick Dial keys or

Speed Dial codes.

Press Yes.

Press Start.

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32//,1* 5(&9 ',$/ ',$/ )$; 180%(5

32//,1* 5(&9 <67$57

-number or label-

32//,1* 5(&9 67$57

-number or label-

Note: Another terminal should have the polling feature. You cannot poll from a machine that has set secure polling with ID number. Ask the other end to make a polling file without polling ID.

FAXING Sending a Fax using the Handset

Sending a Fax using the Handset

You can send a fax message using the handset (Optional handset is required)

Set the document then pick up the handset.

Dial the other party.

If you hear a voice, speak to the other party.

If you hear a high-pitched tone instead of a voice, press Start.

When you are ready to send your fax message, ask the other party to

press Start. When you hear a high-pitched tone, press Start.

Replace the handset.

Verifying Communications, Errors, Counters, etc. OTHER FEATURES

OTHER FEATURES

Other features are listed here that you might find useful but that you will not set very often.

Verif yi ng Commun ic at io ns , Errors , Cou nt ers , et c.......................... ................... 41

Rejecting Messages From Certain Senders..................................................... 46

Saving Energy .................................................................................................47

Printing the Sender’s Identification...................................................................51

Tonal Signals............. ........................................ ........................................ ........ 51

Copying ............................................. ........................................ ........................ 52

Verifying Communications, Errors, Counters, etc.

You can obtain reports from your machine either by having your machine print them out automatically, or by printing them out yourself.

Automatically Printed Reports

Unless otherwise indicated, the automatic printing of these reports can be turned on or off by changing the bit of the

user parameters (see page 100).

Journal This report gives details on each communication made by your terminal. It is automatically output after 35 transmissions and receptions.

File Reserve Report (Memory Storage Report If you switch this report on, it is printed immediately after you store a document in memory for Memory Transmission. It gives the file number, the time that it was stored, and the destinations (including any Group numbers that were selected).

Power Failure Report This report is printed if the machine’s power was off for long enough to erase files from the memory. The report gives details of the files that were lost. With this information, you may store messages for trans miss ion again, and contact the senders of any received messages that were lost. (Note: Phone numbers stored in Quick/Speed/Groups are not lost.)

(Switch 03, bit 7)

(Stays on)

) (Switch 03, bit 2)

Communication Result Report (Memory Transmission) This report is printed out after memory transmiss ion showing whether it was successful or not. If you have switched this report off, a Communication Failure Report will be printed only when a communication fails.

(Switch 03, bit 0)

Transmission Result Report This report is printed out after immediate transmission showing whether it was successful or not.

Communication Result Report (Polling result report This rep ort is printe d after your machine pol ls a messag e from anothe r machine.

Communication Failure Report This report is printed if a memory transmission failure occurred, after a job is completed. It is only printed if the Transmission Result Report is switched off, and event of a communication failure.

Error Report This report is printed after communication failure report (above) is printed after a job has been completed. So while doing a broadcast, the machine may print a number of error reports, and at the end, it prints a communication failure or transmission result report. Check it, and retransmit any pages that were not sent. If a particular problem continues or gets worse, keep the error reports for the service technician.

Printing Part of the Image on the Report For reference purposes, the machine prints the first few inches of the fax message on the following reports.

(Turned on/off by a Service Technician)

(Switch 03, bit 5)

(ON if Transmission Result Report is OFF)

each unsuccessful communication. The

) (Switch 03, bit 4)

(Switch 04, bit 7)

Transmission Result Report

❐

Memory Storage Report

❐

Communication Failure Report

❐

Verifying Communications, Errors, Counters, etc. OTHER FEATURES

Report Formats

Example 1. Error Report*

* * * ERROR REPORT (AUG 01 1995 -06:00 AM) * * *

FILE ADDRESS MODE TIME PAGE RESULT PAGE RESULT

--------------------------------------------------------------------

Report details appear here

TTI XYZ COMPANY

Example 2. Journal*

* * * JOURNAL (AUG 01 1995 07:00AM) * * *

<TX> DATE TIME ADDRESS MODE TIME PAGE RESULT FILE

--------------------------------------------------------------------

Transmission details appear here

<RX> DATE TIME ADDRESS MODE TIME PAGE RESULT FILE

-------------------------------------------------------------------

Reception details appear here

TTI XYZ COMPANY

The Mode Column See the bottom of the Journal for a full listing of symbols on the Journal. On other report s a code is give n, informing the type of com munication. These codes are explained below.

The Result Column

OK: Successful communication E: An error occurred

The Footnote on the Journal

TX counter: Total number of transmitted pages RX counter: Total number of received pages

OTHER FEATURES Verifying Communications, Errors, Counters, etc.

Reports You Can Printout Yourself

You can print these reports at any time by following the steps below.

Journal (Function 41)

In addition to the automatic output of this report, which we’ve described earlier , you can print the Journal at any time.

Press Function, 4, 1 and Yes.

Press Start to print out the report.

35,17 -2851$/

67$57

File List (Function 42)

This is a list of memory transmission files still in memory. It gives information about each stored file, such as the fax numbers, start time, and status.

Press Function, 4, 2 and Yes.

Press Start to print out the report.

35,17 /,67 ),/(

67$57

Verifying Communications, Errors, Counters, etc. OTHER FEATURES

Telephone Number List (Function 43)

You can obtain a list of all the phone numbers stored in the machine. (You can also obtain a list of stored numbers as you edit them. See the section on storing numbers, beginning on page 30.

Press Function, 4, and 3.

Press Yes.

To print all the numbers (Quick Dial, Speed Dial, and Group numbers)

press Start. Then press Function and skip the following steps. Three lists will come out.

Or Press No and you’ll see this:

Either:

If you want a Quick Dial list, press Yes. If you don’t press No.

Either:

If you want a Speed Dial list, press Yes. If you don’t press No.

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Either:

If you want a Group list, press Yes. If you don’t press No.

Press Start.

67$57

-Message appears here -

OTHER FEATURES Rejecting Messages From Certain Senders

Counters (Function 94)

These counters will help you if you wish to keep a regular check on how many pages your m achine has se nt, received, and copied. The machine has the following counters:

TX Counter: RX Counter: Scan Counter: Print Counter:

Press Function, 6 , and enter the

access code 2222, then press 8, 4, and Yes.

Press Yes to check the SCAN

and PRINT counter.

Either:

❐

To finish, press

❐

1) If you have replaced the photoconductor before REPLACE OPC appears (see page 78) then press

counter.

2) Press

3) Press

When you have finished, press

The number of pages that your machine has sent (transmitted) The number of pages that your machine has received The number of pages that your machine has scanned(including copies) The number of pages that your machine has printed(including copies,re-

ports and lists.)

twice.

Yes

Clear

Yes

to reset the

Yes

Function

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Rejecting Messages From Certain Senders

Rejecting Messages From Senders Who Don’t Identify Themselves

Your fax machine can reject incoming mess ages lacking an identifier signal . Follow the user parameter procedure on page 100 to enter these settings.

Switch 05, bit 1 0: Accept such messages1: Reject such messages

Saving Energy OTHER FEATURES

Saving Energy

To print a fax message your fax machine uses a heating roller to fuse the image to the paper. This roller must already be hot when the paper passes under it. To main tain a tempe rature high en ough to permit proper fusing, elec tricity is consumed. This facsimile is equipped with various energy saving modes to reduce the consumption of electricity while the machine is waiting for a fax message.

Letting the heating roller cool to room temperature will reduce the amount of electricity the fax machine consumes. However, the fax machine will not print incoming messages right away, it will store them in memory and print them out after the roller warms up.

Letting the heating roller cool halfway reduces the amount of electricity the fax machine consumes, but not as much as letting it cool to room temperature. On the other han d, since war ming up take s only a short time, incoming fax messages can be printed right away.

If your fax machine enters saving energy mode, SA VING ENERGY appears on the display.

The saving energy mode is related to the Night Timer . Refer to the section titled "Night Timer".

How to start the saving energy mode

Your machine will enter the saving energy mode when machine is not used for 5 minutes.

If you want to change the five minute period to one or three minutes, or if you do not want your machine to enter the saving energy mode automatically, please contact your service representative.

How to exit the saving energy mode

Your machine exits from the energy saving mode.

When a fax is received. (If the night timer is on, the message will printed out

❐

after the night timer ends.)

You can still send a fax while the machine is in saving energy mode. Y ou can also carry out some functions (e.g. programming) by fir st holding down a key to switch to standby mode.

OTHER FEATURES Saving Energy

Which saving energy mode is best for you?

You have two choic es: You can let the roller cool to room temperature or you can let it cool to the midpoint. To choose which of the two settings you would prefer, set the user parameter switch. When you allow the roller to cool to room temperature, energy savings are at a maximum and printing will take a little longer since the roller will take more time to come to printing temperature. When you select the midpoint, some energy savings will still be achieved and printing will occur more rapidly.

Switch 05 bits 6 & 7 Letting the heating roller cool to room temperature: Bit 6 at 0, Bit 7 at 0 Letting the heating roller cool halfway: Bit 6 at 1, Bit 7 at 0

Saving Energy with the Night Timer Y ou can set sleep time to let the machine go to saving energy condition and set

the wake up time when it returns to standby mode the next morning. During this Night Timer mode, a fax message received is stored in the memory and will be printed automatically the next morning after the wake up timer is activated.

As a typical example, you could program the heating element inside the printer to stay off at night and over the weekend. (You can program different settings for every day of the week.)

To use the Night Timer, you must:

1. Program the timers for each day of the week.

2. Switch the Night Timer feature on.

Saving Energy OTHER FEATURES

Setting the Timer (Function 71)

Caution:

Example: For Tuesday, set the Night Timer to switch the heater on at 9 am and off at 6 pm.

While the night timer is active, all incoming calls are refused if the memory fills up.

Press

Function, 6

cess code

and

7,1 Press Yes.

Yes

2 2 2 2

and enter ac-

. Then, press

Use the M and N keys to scroll

through the days of the week. Example: Press N twice to go to Tuesday.

Press Yes.

There are two timers for each day, each with an ON/OFF setting. "ON"

means that the heater will switch on at the time indicated. "OFF" means that the heater will switch off at the time indicated. To change the ON to OFF, or the other way round, press ∗ or #. When the ON/OFF display is correct: Go to step 6.

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<1

Press N to move the cursor under

the time.

Input the time(9:00 AM): Press 0,

9, 0, and 0 from the key pad.

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∗

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OTHER FEATURES Saving Energy

Set AM/PM using * or #.

Press Yes.

Repeat step 5 to 7 for the second timer (6:00 PM)

To change AM to PM or the other way around, press # .

Tip:

If you want the heater on all day, set both timers to ON = 12:00AM. If you want the heater off all day, set both timers to OFF = 12:00AM.

Either press Yes and Function to finish, or go back to step 3 to program

the timer for another day.

Switching the Night Timer On or Off (Function 62)

The Night Timer feature must be switched on using Function 62.

Press Function, 6 and enter ac-

cess code 2 2 2 2 . Then, press 6, 2 and Yes.

Scroll through the list of features

with N until the screen is as shown opposite.

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6(/(&7 /,1(

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Press Yes.

Change the on/off setting by

pressing M or N.

Finish: Yes and Function.

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Printing the Sender’s Identification OTHER FEATURES

Printing the Sender’s Identification

This feature CSI or RTI, see page 130) that appears on the display.

prints

at the top of t he message, the sender’s identification (the

Tonal Signals

On this model the L key on the ten keypad is used as the Tone key. Some organizations offer you a special service by telephone, which you c an access by transmitting Touch tone or DTMF tones. If your phone service provides only pulse dialing, or if you are calling over a digital network, the ability to generate Tonal Signals will allow you to access these services. First, dial the other party When you are through to the other end, press the Tone key and enter the code number that is needed to access the required feature at the other terminal. Y ou do not need to press the Tone key if your machine is s et up for dialing in Tone Dial (DTMF) mode.

Using the Tone Key

Make sure that the machine is in standby mode, and that there is no

document in the feeder. Pick up the telephone handset, or press the On Hook Dial key.

Dial the remote facility. Do not press the Start key.

After your line is connected to the remote facility, do the following:

If your telephone line type is DTMF (Tone Dial): Go to step 5.

❐

If your telephone line type is Pulse Dial: Press the

❐

appears in the display.

Input the digits that you need to use the remote facility. After you have finished your business with the remote facility, hang up.

Note:

Do not press the

Start

key.

on the ten keypad. A dot

Basic Copying Procedure COPYING

COPYING

Basic Copying Procedure

CAUTION If your document gets stuck while it is being processed, press

the Stop key, and turn to page 87 for instructions on how to safely remove the original. If you make a mistake and want to start over, press the Clear Modes key.

Make sure your machine is set to

copy. If it isn’t press the Fax/Copy key. The Copy light will be lit.

Lift up the top cover (make sure

you raise it by at least 35°, or half way) and place the first page of your document face down on the exposure glass. Then lower the top cover.

The display will change as shown.

Insert the document the feeder and adjust the guides to fit the width of the document. There should be no more than 30 pages in your document. Note: Do not stack documents in the feeder so that they exceed the load limit marker. When you set the document in the feeder, the display will change as shown.

face down in

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;

N/7;

COPYING Basic Copying Procedure

Select the contrast and the Photo

mode. (the following pages describe these).

Select the paper size.

Select the ratio for reduction or

enlargement.

Enter the number of copies using

the ten key pad. If you enter the wrong number

press Clear and enter again. Press the Start key.

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N/7;

Functions That Can Be Used Together COPYING

Functions That Can Be Used Together

Second Selection

First Selection

1. Reduce/Enlarge

2. Erase Center

3. Erase Border

4. Number Copies

5. Center Marks

6. Auto Image Density

7. Auto Paper Select

8. Manual Feed

9. Sort Copy

4: Possible

▲: The second selection is not possible.

● : Second setting is possible, but it cancels the currently selected mode.

--: Erase center, erase border and auto paper select cannot be used with the auto document feeder.

123456789

✔/-- ✔/--

✔/-- ✔/-- ✔/-- ✔/--

✔

✔/-- ✔/--

✔

✔/-- ✔/--

✔

✔/-- ✔/--

✔/-- ✔/-- ✔/-- ✔/-- ✔/-- ✔/-- ●/-- ✔

✔/-- ✔/--

--/✔ -- -- --/✔ --/✔ --/✔ -- --/●

✔✔✔

✔✏✍ ✍

✔✔ ✔✔ ✔✔

▲▲✔

✔

✔/-- ✔/-- ✔/-- --

✔/-- ✔/-- --

✔/-- ✔/-- ✔/--

▲/-- --/▲

●

● ✔

--/✔

✍✍

" / " means that " with exposure glass / with auto document feeder" It doesn’t care with exposure or with auto document feeder if there is no " / "

COPYING Selecting the Paper Size

Selecting the Paper Size

Manual Paper Select

The manual selection mode is useful when you wish to select the copy paper size yourself.

Press Paper Select or LP to select the size you require. The current selection is indicated by a N.

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Copying/Printing Using the Bypass COPYING

Copying/Printing Using the Bypass

Use the bypass feed table for the following types of copy paper.

❐

Paper of a different size from those currently in the paper trays

❐

Paper of non-standard size or weight, such as OHP transparencies, adhesive labels, or postcard.

Load one sheet at at time onto the bypass feed table.

Caution: D o not put paper on the bypass feed table while pr inting is in progress. Wait for the page to finish printing before placing the next sheet.

Usage condition Paper weight: 16 to 24lb

Width: 4.0" to 10.1" Length: 5.8" to 14.3"

How to Use the Bypass

Insert the sheet with the printing

side down. The edge should touch the right side of the entrance. Then slide the guide of the left side.

Make sure that the paper has advanced into the manual feeder.

Note: If a paper is left in the manual feeder for 3 minutes, it will be fed out automatically.

To enter the paper size, press N.

Note: If you do not enter the paper size, the back side of next paper might be dirty.

Press Yes.

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COPYING Copying/Printing Using the Bypass

Enter the paper width. You can

enter from 4.0" through 10.1" Example:

5.4 inch; Press 5 and 4 of the ten key pad. 10 inch; Press 1, 0 and 0 of the ten key pad.

Press Yes.

Set the document and press Start.

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Copying/Printing Using the Bypass COPYING

If you install the optional paper cassette

Slide the side cassette cover into

the machine.

Insert the sheet with the printing

side down. The edge should touch the far side of the entrance.

Make sure that the paper has advanced into the manual feeder.

Note: If a paper is left in the manual feeder for 3 minutes, it will be fed out automatically.

Follow copying procedure in the

above section titled "How to use the Bypass". After taking copy , slide the side

cassette cover back (

COPYING Enlarging & Reducing

Enlarging & Reducing

Selecting a Magnification Ratio

Set the document. (See page 52.)

Press the Reduce or Enlarge

key repeatedly to reach the desired ratio.

Enlargement ratios: 121, 129, 155, and 200%. Reduction ratios: 50, 65, 74, 77, and 93%

Press the Full Size key to return to 100%.

Follow the the standard copying. See page 52.

Which Ratio Do I Choose?

The preset ratios will enlarge or reduce from one s tandard size to another, or they will allow you to create a border around the copy without losing any part of the original image. For example 129% enlarges a half-letter document to a letter size copy, while reducing a let ter documen t 93% will ensure the entire document will be reproduced, including the border area.

Reduction ratios

50% 65%: Letter to half letter 74%: 10.1"x14.3" to letter 77%: Legal to letter 93%: Create a margin

Enlargement ratio 121% 129%: Half letter to letter 155%: Half letter to legal 200%

Copying Darker or Lighter Originals COPYING

Copying Darker or Lighter Originals

In copy mode,

automatially maintain a clear background.

Set the document. See page 52.

Press either Lighten or Darken.

There are 5 density levels in all.

Follow the the standard copying. See page 52.

Auto Image Density

indicators is always on. The copy image density

COPYING Copying Photographs

Copying Photographs

If your document contains a photograph, or diagrams with complex shading patterns or grays, switch Photo Mode on to achieve optimum image quality.

Set the document. (See page 52)

Press the Photo and the Photo in-

dicator will illuminate.

Follow the the standard copying procedure. See page 52.

Press Start.

Note: When you use the photo mode, Auto Image Density is always off.

Clearing the Previously Used Settings

All previously entered settings and modes will be automatically cleared three minutes after finishing copying. However, if you need to clear all modes immediately, press the Clear Modes key.

Options COPYING

Options

The option key lets you set several features.

Sort Copy

Normally, the machine prints in the reverse order set in the feeder. With sort copy function, the machine will collate the sequence by printing from

the last page first collated. This feature is available when the FAX EXPANSION CARD is installed. This feature is available only when you make copies using the feeder.

The maximum size document that you can sort depends on how much memory is installed. 1Mb F AX EXPANSION CARD: 48 pages (letter size) 2Mb F AX EXPANSION CARD:78 pages (letter size) 4Mb F AX EXPANSION CARD:138 pages (letter size)

Set the document to the feeder.

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N/7;

Press the option (N) key until the

opposite display appears. Press Yes to set the option.

Note: If you set the document on the exposure glass, the display indicates as shown. Remove the document from the exposure glass and set it to the feeder.

Press M to turn Sort Copy on.

Press Yes to accept the setting.

Follow the standard copying procedure.See page 52.

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COPYING Options

Erase center

When taking copies from a book, you can erase the shadow caused by a spine that won’t li e flat on the gl ass. Adjust the width of th e center column to be erased if necessary. This feature is available only when you set the document on the exposure glass. Note: Erasing center is not successful with document sizes other than letter or legal.

Scanning direction

The shaded part will be erased.

Set the document.

Press the option (N) key until the

opposite display appears.

Press Yes to set the option.

Note: If you set the document on the feeder, the display indicates as shown. Remove the document from the feeder and set it to the exposure glass.

Press M to turn Erase Center on.

Enter a number between 0.2 &

2.0. Example: 0.3 inch, press 3.

1.5 inch, press 1 and 5. Press Yes to accept the setting.

Follow the standard copying procedure. See page 52

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Options COPYING

Erase border

Erasing border lets you create a white border around the copy . Adjust the width of the blank margin left around copies. This feature is available only when you set the document on the exposure glass.

Note: Erasing border is not successful with document sizes other than letter or legal.

The shaded area will be erased.

Set the document to the exposure glass.

Press the option (N) key until the

opposite display appears.

Press Yes to set the option.

Note: If you set the document on the feeder, the display indicates as shown. Remove the document from the feeder and set it to the exposure glass.

Press M to turn Erase Border on.

Enter a number between 0.2 &

2.0. Example: 0.3 inch, press 3.

1.5 inch, press 1 and 5. Press Yes to accept the setting.

Follow the standard copying procedure (See page 52).

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COPYING Options

Number Copies

When making several copies of a document, this feature identifies each copy with a different number. This feature is not available when you use the bypass feeder.

The control number will be printed as following diagram.

Example If you enter t he staring n umber 20 and make 10 copies, each copy has its

number as "#020, #021,#022..........#029".

Set the document.

Press the option (N) key until the

opposite display appears. Press Yes to set the option.

Press M to turn Number Copies

on.

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Options COPYING

Enter the starting number using

the ten key pad.

Example:

If you want start the number from "#012", press 1 and 2.

❐

If you enter the wrong number press No or Clear and enter the correct number.

Clear to delete the one digit. No to delete the whole number.

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21 2)) )520 

Press Yes to accept the setting.

Follow the standard copying procedure (See page 52).

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COPYING Options

Center marks

Prints small triangular center marks at the top and left sides. These allow you to accurately center your copies when punching holes in them. This features is not available when you use the bypass feeder.

Set the document.

Press the option (N) key until the

opposite display appears.

Press Yes to set the option.

Press M to turn Erase Center on.

Press Yes to accept the setting.

Follow the standard copying procedure.(See page 52.)

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MAINTAINING YOUR MACHINE Setting / Adding the Paper (d)

MAINTAINING YOUR MACHINE

Setting / Adding the Paper (

Before you use t he m ach in e, se t th e pa pe r i n th e casse tt e. And when the Add Paper indicator ( optional side cassette is empty. To add paper to the s ide cassette option, see appendix B, on page 152.

Caution: To avoid dropping the drawer, hold it by the front and side while

pulling it out.

Caution: Keep unused indicator plates. The plate actuates the proper inner

switch for the indicated paper size.

Caution: Make sure the paper conforms to the specifications on page 108.

Pull the paper cassette right out.

) on the operation panel is lit, the drawer or

Push down the metal plate at the

base of the tray until it clicks in place.

Setting / Adding the Paper (d) MAINTAINING YOUR MACHINE

Flex the new stack of paper a few

times.

Insert the stack into the cassette

as shown. Make sure the paper fits under the metal corner plates on the left.

Replace the paper cassette.

MAINTAINING YOUR MACHINE Setting / Adding the Paper (d)

Setting/Adding Paper in the Optional Paper Cassette

Remove the bypass feeder and

store it somewhere safe.

Fix the tray to the machine as

shown. Push it in until it gently locks in place.

Lift the transparent cover until it

locks open. Make sure the paper guides are pushed right out. Flex the paper stack a few times. Insert the stack into the tray as shown. The rear edges of the paper should be touching the back of the tray. Make sure the paper guides are flush with the paper. Slide them in if necessary.

If the paper size indicator does

not match the paper size in the tray, turn the dial until it shows the correct size.

Setting the Paper Size MAINTAINING YOUR MACHINE

Close the transparent cover.

Setting the Paper Size

Use the following procedure to select which paper size the machine will use for the printouts. For example if you wish to use A4 size paper, install the A4 size paper into the feed. After done that, choose "A4" using Function 34 or M key.

Press the Function key and 3, 4,

using the ten keypad, then press the Yes key.

Press the M key. Current paper size appear in the

display. Scroll the paper size using the N key then press Yes.

Press Function to finish.

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MAINTAINING YOUR MACHINE Setting the Paper Size

Storage Condition of the Copy Paper

❐

16 to 24 lb. copy paper is recommended: letter or legal sizes are the most commonly used

❐

Do not use damp paper, or copies will be defective.

❐

Do not touch copy paper if your fingers are wet or oily; fingerprints may appear on the copy.

❐

Keep paper in a vinyl bag if it will not be used for a long time.

❐

Store in a cool dry place.

❐

Store flat. Do not stand upright.

❐

The following materials cannot be used in the paper cassettes : Post cards, Tracing paper, OHP sheets, Adhesive labels

❐

Do not overload the paper trays.

❐

If multi-sheet feeding occurs or dog-eared copies are made when using recycled paper in the paper cassette, fan the recycled paper and load it in the paper cassette again.

Replace Toner Cassette & Cleaning Pad MAINTAINING YOUR MACHINE

Replace Toner Cassette & Cleaning Pad

When the Add Toner indicator (f) starts to blink, the toner cassette is almost empty . You will be able to make 100 more copies before you have to change it. When the indicator remains lit, it is time to install a new toner cassette. And replace the cleaning pad at the same time. The cleaning pad cleans the fusing roller. When the indicator starts to blink, prepare a new toner cassette.

WARNING: Do not incinerate waste toner or depleted cassettes. Toner

dust might ignite suddenly if exposed to flames.

Caution: Lift the toner cartridge by the holes on top. Caution: Do not touch any parts other than those specified in the proce-

dure.

Lift the upper unit release lever

and open the upper unit by sliding it to the right.

Slide out the old toner cassette

without shaking it.

MAINTAINING YOUR MACHINE Replace Toner Cassette & Cleaning Pad

Shake the toner cassette from

side to side.

Remove the black sheet of the toner cassette and pull out the film .et of the new toner cassette.

And remove the black sheet.

Slide the toner cassette into the

machine as far as it will go. Gently push down the cassette to secure it in place.

Remove the old cleaning pad.

Replace Toner Cassette & Cleaning Pad MAINTAINING YOUR MACHINE

Install the new cleaning pad.

Match the position of the arrow on the cleaning pad with the arrow on the inside the machine. Note: Push the cleaning pad until you hear it clicking.

Close the upper unit.

Note: If the upper unit does not close, the toner cassette, photoconductor or cleaning pad is not fitted correctly.

Storage Condition of the Toner Cassettes

❐

Store in a cool, dark place.

❐

Never store where they may be exposed to heat.

❐

Keep out of the reach of children.

❐

Do not eat toner .

❐

Do not lay heavy objects on toner cassettes.

❐

Do not incinerate toner or toner containers. Toner dust may cause flashback when exposed to an open flame.

MAINTAINING YOUR MACHINE Replacing the Photoconductor Drum

Replacing the Photoconductor Drum

The photoconductor receives the print image before it is transferred to paper. To ensure optimal quality, replace them every 30,000 copies.

If the following display appears, replace the photoconductor.

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To chec k how many sh eets you’ve p rinted, pleas e refer the se ction titled "Counters" (See page 46.)

Caution: Do not expose the photoconductor drum to light for an extended

period.

Caution: Do not touch or scratch the drum: it cannot be repaired. Any

scratch on the drum would be reproduced on prints.

Caution: Do not touch any parts other than those specified in the proce-

dure.

Caution: Though organic photoconductor drums are safe for the environ-

ment, dispose of used drums according to local regulations.

Lift the upper unit release lever

and open the upper unit by sliding it to the right.

Slide out the toner cassette with-

out shaking it.

Replacing the Photoconductor Drum MAINTAINING YOUR MACHINE

Remove the old photoconductor.

Roll up the green plates on the old drum. Hold the used drum by the plates and carefully pull it out.

Caution: Do not expose the new drum to light for an extended period of

time. Do not touch the surface of the drum.

With the black protective sheet

still attached, fit the photoconductor into the two slots as shown.

Remove the black sheet.

Caution: Never touch the photoconductor (green drum).

Push down the two green levers

to lock the photoconductor in place. Caution: Never touch the photoconductor (green drum).

MAINTAINING YOUR MACHINE Replacing the Photoconductor Drum

Reinstall the toner cartridge .

Close the upper unit.

Note: If the upper unit does not close, the toner cassette, photoconductor or cleaning pad is not fitted correctly.

After you replace the photoconductor, reset the counter for photoconductor inside the machine. If you have replaced the photoconductor before REPLACE OPC appears, see page 46 for how to reset the OPC counter (Function 84).

The display is shown as opposite.

Press P.

Press Yes.

The counter resets.

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Daily Maintenance MAINTAINING YOUR MACHINE

Daily Maintenance

Caution: When wiping or cleaning components, do not use any sort of

cleaning agent or abrasive powder. Use a damp soft cloth to clean and a dry soft cloth to wipe dry.

Cleaning the exposure glass and the platen cover

Lift up the upper cover and clean

the exposure glass with a clean dry cloth.

Clean the platen cover with a

damp cloth and wipe it with a dry cloth. Use a weak cleaning solution if stains do not come off.

MAINTAINING YOUR MACHINE Daily Maintenance

Cleaning the ADF roller

Open the ADF cover.

Remove the feed unit.

Push to the side, then pull it toward you.

Clean the feed roller and the

separation rollers with a damp cloth.

Reinstall the feed unit.

Push to the side then set the feed unit.

Daily Maintenance MAINTAINING YOUR MACHINE

Close the ADF cover.

Lift up the top cover. And push

the scanner release button and pull up the scanner.

Clean the roller and white strip with a damp cloth then clean the

exposure glass with a dry cloth.

Close the scanner and lower the upper cover.

MAINTAINING YOUR MACHINE Daily Maintenance

Cleaning the Paper Feed Roller

Open the cassette.

Wipe a roller.

Close the cassette.

Daily Maintenance MAINTAINING YOUR MACHINE

Cleaning the Corona Wire

Please clean the corona wire on the toner cassette if the vertical black line appears on the printing image.

Lift the upper unit release lever

and open the upper unit by sliding it to the right.

Slide out the toner cassette with-

out shaking it. And place it on a sheet of paper on a flat surface.

Gently drag the lever from end to

end twice. Make sure that the lever returns to the original position after cleaning.

Reinstall the toner cassette.

MAINTAINING YOUR MACHINE Daily Maintenance

Close the upper unit.

Note: If the upper unit does not close, the toner cassette, photoconductor is not fitted correctly.Push the lever arm inwards lifting up the top unit, let the top unit sink slowly in place, and press down to lock it.

Troubleshooting

Caution: Do not attempt to make any repairs other than those described

in this manual. Removing covers may expose you to dangerous voltages and other risks. Refer all servicing to qualified personnel.

Check the indicators and the display panel. The indicators light if there are any problems. Check the description in the display.

If an Indicator Lights Up on the Operation Panel

If ERROR PRESS STOP KEY appears in the display: If the Communicating indicator is not lit, press Stop. If the Communicating indicator lit, wait until it goes out, then press Stop.

The Receive File indicator is lit: You’ve received a fax message which is now stored in the machine. See page 19 for ins tructions on how to print it out.Side Paper Feed Unit

f is blinking or lit: You are either out of toner or about to be out of toner. See page 73 to change the toner cassette and the cleaning pad.

d is lit: You’re out of paper. See page 68 for adding paper to the front cassette and see page 70 for adding paper to the side cassette.

One of the Printer indicators is lit: please refer to the Printer Interface Operator Manual for instructions.

Clearing a Document Jam

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If Problem: There is a document jammed in the feeder. Remove the jammed

document and repeat the transmission procedure.

Cause: The document may be longer than the maximum limit (see the docu-

ment specifications on page 108).

Pull up and open the ADF cover.

appears in the display:

Carefully take out the jammed

original. Do not leave any pieces inside.

Close the ADF cover until it

clicks.

Troubleshooting Copy, Fax, or Print Jams

Copy, Fax, or Print Jams

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If possible locations: the drawer or the inside of the machine (including the copy feed-out area).

Lift the upper unit release lever

and open the upper unit by sliding it to the right.

Pull out the jammed paper care-

fully. Toner may not be fixed to the paper. Be careful not to get any on your hands or clothes.

appears in the display, there is a copy jam. There are two

If you cannot remove the jammed

paper, pull out the paper drawer completely and remove the jammed paper.

Copy, Fax, or Print Jams Troubleshooting

Close the upper unit and the pa-

per cassette.

Troubleshooting Copy, Fax, or Print Jams

Paper Jams in the Optional Side Cassette

If the option al side casset te is installe d and you cannot remove the jammed paper as in the previous section, follow these procedure.

When Y is lit, open the feed unit

side cover.

If there is any jammed paper, re-

move it.

Close the side cover.

If you haven’t managed to re-

move the jammed paper yet, pull out the paper feed unit. If there is any jammed paper, remove it.

Ricoh AF-FX10 Operator’s Manual

Specifications and Main Features

Frequently Asked Questions

User Manual

SAFETY

Important Safety Instructions

When to Call Your Service Representative

Power and Grounding

Cold Weather Power-up

Thunderstorms

Symbols & Conventions Used In This Manual

Table of Contents

Machine Layout

Operation panel

Part Names

FA XI NG

Recommended Types of Document

How to Set the Document

Memory Transmission and Immediate Transmission

Memory Transmission

Sending a Message with the Auto Document Feeder

Sending a Message with the Exposure Glass

Cancelling the Memory Transmission

Immediate Transmission

Receiving Calls & Fax Messages(Faxes/Phone Calls)

Overview

Setting the Reception Mode

Setting the Auto Ring Time

When you connect Telephone Answering Machine

Faxing a Page With Very Fine Detail

Resolution & Shading

Contrast (density)

Increasing Photo Quality

Optional Feature for Transmission

Sending Later

Document size

Sending the Same Message to Many Destinations

Redialing

Storing, Editing and Erasing Quick Dials/ Speed Dials

Storing & Editing a Group of Fax Numbers (Function 33)

Erasing Groups

Programming the Group Key

Programming the Dial Option Key

Chain Dialing

Printing a Stored Message (Function 51)

Polling Reception (Function 11)

Sending a Fax using the Handset

OTHER FEATURES

Automatically Printed Reports

Report Formats

Reports You Can Printout Yourself

Counters (Function 94)

Rejecting Messages From Certain Senders

Saving Energy

Printing the Sender’s Identification

Tonal Signals

COPYING

Basic Copying Procedure

Functions That Can Be Used Together

Selecting the Paper Size

Copying/Printing Using the Bypass

Enlarging & Reducing

Copying Darker or Lighter Originals

Copying Photographs

Clearing the Previously Used Settings

Options

Sort Copy

Erase center

Erase border

Number Copies

Center marks

MAINTAINING YOUR MACHINE

Setting the Paper Size

Storage Condition of the Copy Paper

Replace Toner Cassette & Cleaning Pad

Storage Condition of the Toner Cassettes

Replacing the Photoconductor Drum

Daily Maintenance

Cleaning the exposure glass and the platen cover

Cleaning the ADF roller