Ricoh AF-FX10 Operator’s Manual [UK]
Read the safety instructions on page 2 to 7
Operator’s Manual
Copier and Facsimile Reference
GB
Optional equipment
PAPER CASSETTE TYPE 10
Additional 100 sheet paper tray, referred to as "optional paper
cassette" in this manual.
FAX EXPANSION CARD TYPE 10
A 1-Mbyte memory card can be added.
FAX EXPANSION CARD TYPE 20
A 2-Mbyte memory card can be added.
FAX EXPANSION CARD TYPE 40
A 4-Mbyte memory card can be added.
Please read all the instructions in t his ma nual be fore u sing t he
machine. And keep this manual by your machine.
Caution
Use of control or adjustments or performance of procedures
other than those specified herein may result in hazardous
radiation exposu re
Shielded int ercon nect c ables must be employed with this
equipment to ensure compliance with the pertinent RF
emission limits governing this device.
In accordan ce with ISO 7001, this machine uses the
following symbols for the main switch:
s means POWER ON
t means POWER OFF
WARNING
This symbol is attached to some components to alert the user
not to touch them because they may be very hot.
This symbo l is intended to alert the user to the presence of
important operating and maintenance (servicing) instructions
in the literature accompanying the machine.
Operator Safety
This machine is classified as class 1 laser d evice a ccor din g to
EN60825-1. The Facsimile contains a 5-milliwatt, 760-800
nanometer wavel e ng th , AIGaAs laser diode.
Direct (or i ndirect reflected ey e contact with the laser beam
may cause serious eye damage. Safety precautions and
interlock mechanisms have been designed to prevent any
possible laser beam exposu re to th e op er at or.
SAFETY
Important Safety Instructions
All safety messages in the main text of this manual are labeled WARNING or
CAUTION. These mean the following:
WARNING:
CAUTION:
In addition to the warnings and cautions included in the text of this manual,
please read and observe the following safety instructions.
1. Read all of these instructions.
2. Save these instructions for later use.
3. Follow all warnings and cautions marked on the product.
4. Unplug this product from the wall outlet before cleaning. Do not use
liquid cleaners or aerosol cleaners. Use a damp cloth for cleaning.
5. Do not use this product near water, for example, near a bath tub, wash
bowl, kitchen sink or laundry tub, in a wet basement or near a swimming
pool.
6. Avoid using a telephone (other than a cordless type) during an electrical
storm. There may be a remote risk of electric shock from lightning.
7. Do not use a telephone in the vicinity of a gas leak to report the leak.
8. Do not place this product on an unst able cart, stan d, or ta ble. T he pro duct
may fall, causing serious damage to the product or injuring the user.
9. Slots and openings in the cabinet and the back or bottom are provided
for ventilation; to ensure reliable operation of the product and to protect
it from overheating, these openings must not be blocked or covered.
The openings should never be blocked by placing the product on a bed,
sofa, rug, or other similar surface. This product should not be placed in a
built-in installation unless proper ventilation is provided.
10. This product should be operated from the type of power source
indicated on the marking label. Using a different power source may
result in injury or accident. If you are not sure of the type of power
available, consult an authorized sales person or your local power
company.
Important information to alert you to a situation that might cause serious injury
and damage to your property if instructions are not followed properly.
Important information that tells how to prevent damage to your equipment or how to
avoid a situation that might cause minor injury.
2
SAFETY When to Call Your Service Representative
11. This product is equipped with a 3-wire grounding type plug, a plug having a
third (groundi ng) pi n. Th is plug will on ly fi t into a g rou ndin g-type powe r
outlet. Thi s i s a sa fety fe at ur e . If yo u ar e u na bl e to i nse r t th e pl u g i nt o t he
outlet, conta ct you r e le ctrician to replace yo ur obsolete outlet. Do n ot d ef ea t
the purpose of t he gr ou nd ing typ e pl ug . (T hi s d oes not a pp ly in co untr i es in
which the 2-wire, non-grounded type of plug is used.)
12. Do not allow anything to rest on the power cord. Do not locate this
product where persons will walk on the cord.
13. If an extension cord is used with this product, make sure that the total of
the ampere ratings on the products plugged into the extension cord
does not exceed the extension cord ampere rating. Also, make sure that
the total of all products plugged into the wall outlet does not exceed 15
amperes.
14. Never push objects of any kind into this product through cabinet slots as
they may touch dangerous voltage points or short out parts that could
result in a risk of fire or electric shock. Never spill liquid of any kind on
the product.
15. Do not attempt to service this product yourself, as opening or removing
covers may expose you to dangerous voltage points or other risks.
Refer all servicing to qualified service personnel.
16 Do not take apart or attempt any modifications to this machine. There is
a risk of fire, electric shock, explosion or loss of sight.
17. Do not incinerate used toner or toner containers. Toner dust might ignite
when exposed to open flame. Dispose of the used toner containers
according to local regulations for plastics.
When to Call Your Service Representative
WARNING:
Unplug this product from the wall outlet and refer servicing to qualified service
personnel under the following conditions:
A. When the power cord or plug is damaged or frayed.
B. If liquid has been spilled into the product.
C. If the product has been exposed to rain or water.
Do not attempt any maintenance or troubleshooting other than that mentioned in
this manual. This machine contains a laser beam generator and direct exposure
to laser beams can cause permanent eye damage.
3
When to Call Your Service Representative SAFETY
D. If the product does not operate normally when the operating instructions
are followed. Adjust only those controls that are covered by the
operating instructions since improper adjustment of other controls may
result in damage and will often require extensive work by a qualified
technician to restore the product to normal operation.
E. If the product has been dropped or the cabinet has been damaged.
F. If the product exhibits a distinct change in performance, indicating a
need for service.
G. If smoke is coming out, there is a strange smell or anything looks
unusual.
H. Do not reuse stapled paper. Do not use aluminum foil, carbon-containing
paper or other conductive paper. Otherwise, a fire might occur.
I. After you move the machine, fix it with the caster fixture. Otherwise, the
machine might move or come down to cause a personal injury.
J. When removing misfed paper, do not touch the fusing section because it
could be very hot.
4
SAFETY Power and Grounding
Power and Grounding
Power Supply
1. Power requirements: 220-240V, 50/60 Hz
2. Insert the power plug securely into the wall socket.
3. Make sure that the wall outlet is near the machine and readily
accessible.
4. Do not connect other equipment to the same socket.
5. Do not step on or set anything on the power cord.
6. Do not connect other equipment to the same extension cord as it cause
an electric shock or a fire.
7. Be sure that the power cord is not in a position where it would trip
someone.
8. The wall outlet must be easily accessible.
9. Do not damage, break or make any modifications to the power cord. Do
not place heavy objects on it, pull it hard or bend it more than necessary.
These actions could cause and electric shock or fire.
10. Do not plug or unplug the power cord with wet hands or an electric
shock might occur.
11. When you move the machine, unplug the power cord from the wall outlet
to avoid fire or electric shock.
12. When you pull out the plug from the socket, grip the plug to avoid
damaging the cord and causing fire or electric shock.
Grounding
Ground the mac hine and the l ightning protection circuit in accordance with
regulations. Do not ground to gas or water pipes, or to a telephone ground
plug. Proper grounding is to the ground terminal of the power outlet. Be sure
that the ground terminal of the power outlet is properly grounded.
The lightning p rotection cir cuit for the ma chine requires the machine to be
properly grou nded. If prop er grounding i s provided, about 90% of lightning
damage can be prevented. For safety, be sure to connect the machine to a
three-prong grounded outlet.
5
Cold Weather Power-up SAFETY
Cold Weather Power-up
Avoid raising th e room temperature abruptly when it is below 14°C, or
condensation may form inside the machine.
1. Raise the room temperature to 20°C at less than 10°C per hour.
2. Wait for 30 to 60 minutes.
3. Turn the power on.
4. Do not use the machine near a humidifier.
6
SAFETY Thunderstorms
Thunderstorms
With proper grounding, about 90% of lightning damage can be prevented.
However, if possible, dur ing severe ele ctric storms tur n the power switch off
and disconnect the power cord and telephone line cord.
GENERAL
1. Since some parts of the machine are supplied with high voltage, make
sure that you do not attempt any repairs or attempt to access any part of
the machine except those described in this manual.
2. Do not make modifications or replacements other than those mentioned
in this manual.
3. When not using the machine for a long period, disconnect the power
cord.
4. Keep the machine away from humidity and dust. A fire or an electric
shock might occur.
5. Do not reuse stapled paper. Do not use aluminum foil, carbon-containing
paper or other conductive paper. Otherwise, a fire might occur.
6. This machine has been tested for safety using this supplier’s parts and
consumable. We recommend you only use these specified supplies.
7. Ventilate the room around every half an hour during a long copy run or
while printing a long message.
Ozone
The machine generates ozone during operation. Normally, the ozone level is
safe for operators. However, during a long copy run or while printing a long
message, ozone odor may appear; in such a case, ventilate the room.
Symbols & Conventions Used In This Manual
Documents:
Prints:
Procedures:
This is a step in a procedure.
1
A document is anything you put on the feed table of your machine whether you
are faxing it or copying it.
A print is anything that comes out of the machine: a fax message you received or a copy you made.
Procedures are described step by step. Perform them in order. When you
see an LCD display, it always shows what comes
it accompanies. Other illustrations accompanying steps help you find the
right key or handle, or show you how to perform the step.
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after performing the step
7
Table of Contents
SAFETY ....................................................................................................... 2
Important Safety Inst ruc ti on s............ .. .. .. .. .. .................. .. .. .. .................. .. .. .. .. .....2
When to Call Your Service Representative.......................................................3
Power and Grounding ........ .. .. .. .. .................. .. .. .. .. .................. .. .. .. .................. .. .5
Cold Weather Power-up ....................................................................................6
Thunderstorms...................................................................................................7
Symbols & Conventions Used In This Manual ..................................................7
MACHINE LAYOUT..................................................................................... 11
Part Names..................... .. .. .. .. .. .................. .. .. .. .................. .. .. .. .. .................. .. .. .1 1
Operation panel....................... ...................................... ....................................12
FAXING ...................................................................................................... 14
Recommended Types of Document..................................................................15
How to Set the Document ................................................................................17
Memory Transmission and Immediate Transmission ......................................18
Receiving Calls & Fax Messages(Faxes/Phone Calls).....................................27
Printing a Message R ec ei ved & Store d
(Substitute Reception).......................................................................................31
Faxing a Page With Very Fine Detail.................................................................32
Optional Feature for Transmission ....................................................................35
Sending the Same Message to Many Destinations .........................................37
Redialing............................................................................................................40
Storing & Editing Fax Numbers (Functions 31 & 32) ........................................42
Storing & Editing a Group of Fax Numbers (Function 33) ................................44
Erasing Groups .................................................................................................46
Programming the Group Key.............................................................................46
Programming the Dial Option Key.....................................................................47
Chain Dialing .....................................................................................................49
Erasing a Stored Message Before It Is Sent
(Functions 21 & 22) ...........................................................................................50
Printing a Stored Message (Function 51)..........................................................51
Polling Reception (Function 11).........................................................................52
Sending a Fax using the Handset .....................................................................53
OTHER FEATURES........................................................................................ 54
Verifying Communications, Errors, Counters, etc. ............................................54
Rejecting Messages From Certain Senders .....................................................60
Saving Energy...................................................................................................61
Printing the Sender’s Identification....................................................................65
Tonal Signals .....................................................................................................65
COPYING................................................................................................... 66
Basic Copying Procedure..................................................................................66
Functions That Can Be Us ed Together.............. .................. .. .. .. .................. .. .. .68
8
Copying/Printing Using the Bypass .................................................................. 69
Enlarging & Reducing ....................................................................................... 71
Copying Darker or Lighter Originals ................................................................. 72
Copying Photographs ............................. .......................................................... 73
Clearing the Previously Used Settings.............................................................73
Options.............................................................................................................. 74
Copier Settings (Function 72) ........................................................................... 80
MAINTAINING YOUR MACHINE ................................................................82
Setting / Adding th e Pap er (d) ..................................................................... 82
Changing the Paper size in the cassette.......................................................... 84
Setting the Paper Size ...................................................................................... 87
Replace Toner Cassette & Cleaning Pad ......................................................... 91
Replacing the Photoconductor Drum................................................................ 94
Daily Maintenance............................................................................................ 97
TROUBLESHOOTING ...................................................................................103
If an Indicator Lights Up on the Operation Panel ............................................ 103
Other Possible Problems................................... .. .. .. .. .................. .. .. .. .. ............. 103
Clearing a Document Jam ................................................................................ 104
Copy, Fax, or Print Jams...................................................................................105
If Messages You Receive Don’t Fit on Your Paper ........................................... 109
Communication problems.................................................................................109
Operational Difficulties...................................................................................... 110
Displayed Error Messages................................................................................ 115
Calling the Service Station................................................................................117
TECHNICAL REFERENCE .............................................................................118
Access Code for Functions 61 to 84................................................................. 118
User Parameters (function 63).......................................................................... 118
Adjusting the Volume of Various Features .......................................................124
Selecting the Display’s Language..................................................................... 125
Counters (Function 84, see page 60. ) ............................................................. 125
Entering Characters ......................................................................................... 126
Document & Paper Specifications .................................................................... 127
Capabilities........................................................................................................ 128
Specifications.................................................................................................... 129
INSTALLATION .............................................................................................131
Machine Environment....................................................................................... 131
Releasing the Scanner Lock .............................. .............................................. 133
Removing the Clip on the Paper Cassette........................................................ 133
Installing the Ozone Filter, Photoconductor,
Toner Cassette and Cleaning Pad..... .. .. .. .................. .. .. .. .................. .. .. .. .. ....... 134
Installing the Paper Trays ................................................................................. 137
Setting the Paper ..............................................................................................137
Installing the Optional Memory Card ................ ...................................... .......... 138
9
Connecting the Machine....................................................................................139
Connecting to the Phone Lines .........................................................................140
Connecting the Power . ...................................... ................................................1 4 1
Initial Setting s & Adjust ment s..................... .. .... .... .... .... .... .... .... .... .... .... .... .... .. ...142
INDEX & GLOSSARY .................................................................................. 148
Mini-Glossary.....................................................................................................151
10
Part Names
8
7
MACHINE LAYOUT
9
10
1
6
5
4
1- The main switch turns your machine on and off.
2- Top unit release lever
3- The main paper tray holds up to 150 sheets of
copy paper.
4- 10 Quick Dial keys—use to store fax numbers
5- Match the document guides to the size of your
originals.
6- The Automatic Document Feeder (ADF) holds up
to 30 sheets which are fed one at a time. Place your
original documents here.
2
3
7 Multi-purpose feeder option—can be loaded with
various kinds of printable media.
8- Incoming faxes and copies are sent to the
copy tray.
9- Scanned documents are stacked on the
document tray.
10- Platen cover—lift up to access the platen glass.
Place documents that do not fit in the ADF on the
platen glass and lower the platen cover.
11
Operation panel MACHINE LAYOUT
Operation panel
1- PC Interface indicator—lights when communicating
with the PC.
2- Communicating indicator— lights during
transmission or reception.
3- Receive Files indicator—lights when an incoming
fax message has been stored in memory (page 31).
4- Check Display indicator—when lit, read the display
for more information.
5- Press the Resolution key to change resolution. The
3 indicators above show the current setting.
6- Memory indicator—lights in Memory Transmission
mode. Press the Memory key to switch to
Immediate Transmission mode.
7- The ten Quick Dial keys have several uses:
— storing numbers you dial often (pages 42 )
— entering letters (page 128)
— Quick Dial 09 is the dial option key
— Quick Dial 10 is the Group key (page 46)
8- LCD display—guides you through tasks and informs
you of the machine status. Messages appear here.
The LCD consists of two 20-character lines.
9- Use the arrow keys to select functions :
P
/Yes accept
L
/No/Help reject/print help list
scroll left
M
N
scroll right/copy + fax options
10- Press the Function key and enter a two digit code
to access functions 11 to 51. (For functions 61 to 84,
enter 6, the access code on page 120 followed by
the function number.)
11- Speed Dial key—press once and enter a two digit
code (00-49) to access a fax number stored as a
Speed Dial (see page 42).
12- Press the Pause/Redial key to insert a pause when
you are dialing or storing a fax number. Also use to
redial the last number. (The redial feature doesn’t
work once you’ve started dialing a new number.)
13- The Clear/Stop key has two uses:
—press to erase a digit or letter entered
—press to cancel the current transmission or
scanning operation. The machine will finish printing
the current sheet then stop.
14- Press the Start key to start all tasks.
15- Use the numeric keypad (sometimes called the 10
keys) to dial fax numbers, enter the number of
copies, etc.
16- The Add Toner indicator blinks when toner is about
to run out and lights continuously when toner has
run out (see page 91).
17- The Add Paper indicator lights when you need to
add paper.
12
MACHINE LAYOUT Operation panel
18- Fax/Copy key and indicator—press to switch
between fax and copy mode.
19- Press the Photo key when copying or faxing
photographs or other multi-tone images. The Photo
indicator is lit in this mode.
20- Press the Enlarge key to enlarge your image. The
available ratios are: 115% ,122%,141%,200%.
21- Press the Reduce key to reduce your image. The
available ratios are: 50% ,71% ,82% ,87% ,93%.
22- Press the Full Size key to reset the magnification to
100%.
23- Press the Paper Select key to choose between
using the optional side cassette or the main
cassette. If you don’t have the side cassette,
pressing the key has no effect. The paper size
selected appears in the LCD.
24- Image Density key—press to make the image
darker or lighter or select auto-image density. The
indicators above show the current setting.
26- Press the Clear Modes key to cancel the current
operation and any settings made. Stored fax
numbers are not cleared, nor are stored messages
and polling jobs.
13
FA XING
If you have not yet installed your fax machine, do so now. See installation, on
page 131.
This section covers what you’ll most often need to do:
Recommended Types of Document .............. .. .. .................. .. .. .. .. .................. .. .15
How to Set the Document ................................................................................17
Memory Transmission and Immediate Transmission........................................18
Receiving Calls & Fax Messages(Faxes/Phone Calls).....................................27
Printing a Message R ec ei ved & Store d
(Substitute Reception).......................................................................................31
Faxing a Page With Very Fine Detail.................................................................32
Optional Feature for Transmission ....................................................................35
Sending the Same Message to Many Destinations .........................................37
Redialing............................................................................................................40
Storing & Editing Fax Numbers (Functions 31 & 32) ........................................42
Storing & Editing a Group of Fax Numbers (Function 33) ................................44
Erasing a Stored Message Before It Is Sent
(Functions 21 & 22) ...........................................................................................50
Printing a Stored Message (Function 51)..........................................................51
Polling Reception (Function 11).........................................................................52
Sending a Fax using the Handset ....................................................................53
A Few Hints...
Press Clear to erase the last letter or digit that you entered.
Press No to erase the entire name or number and start again.
To enter characters and labels, turn to page 126.
14
FAXING Recommended Types of Document
Recommended Types of Document
Before you send your document, make sure that it meets the following
requirements.
CAUTION: Documents that do not meet these requirements can cause your
machine to jam or may cause some components of the machine to become
damaged or dirty.
Minimum size fr om the a ut o do cument feeder
105mm
148mm
Maximum size from the exposure glass Maximum size from the auto document feeder
Scanning direction
297mm
210mm
4mm
202mm
5mm
Correct Size for the Auto Document Feeder
Thickness: 0.05 to 0.2mm (50 to 90/m
210mm
2
paper)
4mm
Note: The part shaded will not
be scanned, because it is outside
the maximum scanning range.
Scanning direction
Scanning direction
1200 mm
200mm
5mm
Length and Width: See the above diagram.
If the page is too short, put it inside a document carrier or enlarge it with the
copier function.
If the page is too long, divide it into two or more sheets.
Note:If you place the page on the exposure glass, you can transmit pages
smaller than the minimum size shown above.
Clearly Written
Small faint characters may not be transmitted clearly.
Uniform Page Size
When using the document feeder, do not use different sizes of document in the
same transmission.
15
Recommended Types of Document FAXING
Page Condition
Do not place damaged pages in the automatic document feeder.
Originals t hat contain t he followin g materials s hould not be placed in the
document feeder. Place them directly on the exposure glass.
Note: If your original is badly bent or creased, set it on the exposure glass, not
on the auto document feeder.
Note: Copies made with a copier that uses silicone oil may cause a misfeed.
To avoid this, do not scan such copies until five or ten minutes after
copying.
16
FAXING How to Set the Document
How to Set the Document
Setting the document in the Auto Document Feeder (ADF)
Carefully place the document
1
face down into the auto document feeder. Then adjust the
guides to fit the width of the document.
Make sure that the display is as
shown.
Note:Do not feed in more than 30 pages.
Do not stack documents in the feeder so that they exceed the load limit
marker.
Insert the document until you hear the machine beep. If the machine
cannot detect your document in the ADF, it will scan from the exposure
glass instead.
Setting the document to the exposure glass
Lift up the top cover and place
1
the first page of your document
face down in the top left corner of
the exposure glass.
Then lower the top cover.
The display is as shown.
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17
Memory Transmission and Immediate Transmission FAXING
Memory Transmission and Immediate Transmission
There are two ways to send a fax message.
Immediate Transmission
❐
Memory T ran smis si on
❐
Immediate Transmission
Immediate Transmission is convenient when:
You wish to send a message immediately
❐
You wish to quickl y ch ec k w he t h er you have successfully co nn ec ted with the
❐
other party
Your machine’s memory is getting full
❐
The machine dials immediately after you press Start. The message is scanned
and transmitted page by page without being stored in memory.
Memory Transmission
Memory Transmission is convenient because:
Fax messages can be scanned much more quickly (you can take your
❐
document away fro m th e fa x ma ch in e w it ho ut waiting too long).
While your fax message is being sent, another user can operate the machine
❐
(people will not have to wait by the fax machine too long).
You can send the same message to more than one place w ith the same
❐
operation.
After you press Start, the machine doesn’t dial until all the pages of your fax
message have been stored in the memory.
The default mode of this machine is Memory Transmission, so the procedures
described in this manual will be based on the assumption that you are using
Memory Transmiss ion. Immediat e Transmission is described in a separate
section.
18
FAXING Memory Transmission and Immediate Transmission
Memory Transmission
Sending a Message with the Auto Document Feeder
If at any time you want to completely start over , just remove the document, then
open and close the top cover.
Caution: If your document gets stuck while it is being processed, press the
Stop key, and turn to page 104 for instructions on how to safely
remove the original.
Remove any document left in the tray.
1
The F AX indicator must be lit.
2
Press the Fax/Copy key if it is
not lit.
Make sure that the machine is in
standby mode for faxing. The display should look like this:
If the display isn’t as above,
press the Clear Modes key to
clear any previously programmed
destinations.
Fan your document stack (at
3
most 30 pages) to make sure all
pages are loose, then square it.
All pages in your document must
be one-sided and be of the same
size.
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19
Memory Transmission and Immediate Transmission FAXING
Insert the document face down in
4
the feeder and adjust the guides
to fit the width of the document.
Note: Insert the document until
you hear the machine beep. If the
machine cannot detect your document in the ADF, it will scan from
the exposure glass instead.
Do not stack documents in the
feeder so that they exceed the
load limit marker.
Note: You can dial before you set
the document. Place the document after you dial the number
and go to step 6.
If the memory indicator is not lit,
5
press the Memory key.
Dial the number in one of the following ways.
a) Ten Key Pad b) Quick Dial c) Speed Dial d) Handset
Quick Dial 07
07
3
: Only if the telephone handset is installed.
If you want to erase a digit of the phone number, press the Clear key.
If you want to erase the entire number, press the No key.
20
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3
FAXING Memory Transmission and Immediate Transmission
Press Yes and Start key and
6
wait. The machine will dial the
destination’s number.
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21
Memory Transmission and Immediate Transmission FAXING
Sending a Message with the Exposure Glass
Remove any document left in the auto document feeder or on the
1
exposure glass.
The FAX indicator must be lit.
2
Press the Fax/ Copy key if it is
not lit.
Make sure that the machine is in
standby mode. The display
should look like this:
Lift up the top cover and place
3
the first page of your document
face down on the exposure glass,
as shown in the diagram. Then
lower the top cover.
Note: You can dial before you set
the document. Place the document after you dial the number
and go to step 6.
If the memory indicator is not lit,
4
press the Memory key.
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22
FAXING Memory Transmission and Immediate Transmission
Dial the number in one of the fol-
5
lowing ways.
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a) Ten Key Pad b) Quick Dial c) Speed Dial d) Handset 3
Quick Dial 07
07
3
: Only if the telephone handset is installed.
If you want to erase a digit of the phone number, press the Clear key.
If you want to erase the entire number, press the No key.
Press Yes then Start key
6
If you want to specify the scanning area, press N until the
screen is as shown then press
Yes.
Select the scanning area with
the Mand N keys. Then press
Start.
The machine scans and stores
your page. After the page has
been stored, the display alternates between the messages
shown opposite.
The machine is asking you to
place the next page on the exposure glass.
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6(7 237,21 <
N$:$;
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7,0(
N
MN
N
N
Display shows how much time you have left to place the next page on
the exposure glass and press Start key.
You have about 60 seconds.
If you do not place a page on the exposure glass and press Start key
within the remaining time, the machine will start to dial.
23
Memory Transmission and Immediate Transmission FAXING
Either;
7
Place the next page on the exposure glass if any and press Start. And
repeat the step 6 for replacing the page.
If you have no more pages, press Yes.
The machine dials, and the line to the other party is connected.
8
On the display, the identification of the other party will appear.
After sending the message, the machine hangs up automatically.
9
Cancelling the Memory Transmission
If you like to cancel the transmission, press the Stop key during
communication.
Then press Yes to cancel the
transmission.
If the other party’s line is busy,
your machine will dial again.
If the other party’s fax machine
answers, both machines will connect and yours will send the message.
Tip: If your line goes through a local switchboard ( a PBX) remember to
dial the exit code. Press the Pause key immediately after the code. If
the number includes a country code, press the Pause key after the
country code, then dial the rest of the number.
6723 &/5 ),/(" <1
5($'<
',$/ )$; 180%(5
D QXPEHU RU ODEHO
',$/ )$; 180%(5
24
FAXING Memory Transmission and Immediate Transmission
Immediate Transmission
Remove any document left in the auto document feeder or on the
1
exposure glass.
The F AX indicator must be lit.
2
Press the Fax/ Copy key if it is
not lit.
Make sure that the machine is in
standby mode. The display
should look like this:
Press Memory key.
3
The Memory indicator should go
out.
Either:
4
Place the first page of the document on the exposure glass.
or
Place the entire document face
down into the feeder. (No more
than 30 pages.)
How to set document see page
17.
Note: You can dial before you set
the document. Place the document after you dial the number
and go to step 6.
5($'<
',$/ )$; 180%(5
25
Memory Transmission and Immediate Transmission FAXING
Dial. (See page 20 for how to
5
dial.)
Press Yes then Start key
6
The machine dials and the line to the other party is connected. The
7
number that you dialed and the other party’s RTI or CSI is displayed.
(RTI, CSI: see page 142.)
Placing the document on the exposure glass
After a page has been sent, the machine asks you to place the next page on
the exposure glass. The indicator shows how much time you have left to place
the next page on the feeder and press Start key.
For Immediate Transmission, you have 15 seconds. If you do not place a page
on the exposure glass and press Start within the remaining time, the machine
will disconnect the line.
75$160,7 <67$57
',$/,1*
5($'< 72 75$16
OOOOOOOOOOO
72 6(1' <237,21
7,0(
N
Either:
Wait until the following message appears. The display alternates
between the messages shown below. Then, place the next page on the
exposure glass and press Start.
72 6(1'<237,21
1(;7 3$*( 7+(1 67$57
72 6(1' <237,21
or
The page will be scanned and sent out. When you have get the last
page, press Yes.
The machine will disconnect the line and return to standby mode.
26
N
N
7,0(
FAXING Receiving Calls & Fax Messages (Faxes/Phone Calls)
Receiving Calls & Fax Messages (Faxes/Phone Calls)
Overview
The machine can treat incoming fax messages and telephone calls in three
ways.
Auto mode
❐
Use this mode if your line is shared by a fax machine and telephone.
When a call comes in , the machine will ring a numb er of times to give you the
chance to pick up th e ha nd se t. If you do not pick up and the cal l is a fax
message, the mac hi ne will go into fax mode and start rece iv in g. You can choose
the number of times the machine rings before taking the call by altering the Auto
Ring time (see page 29). Also use this mode if you have a telephone answering
machine connec te d (se e pa ge 29).
Fax mode
❐
Use this mode if you have a dedicated fax line.
The machine assu me s all calls are fax message s. It w il l r in g on ce to alert you to
an incoming call and then start receiving.
Tel Mode
❐
Use this mode if your line is shared by a fax machine and a telephone but you
wish to answer all call s yourself and decide whether they are fax messages or
telephone calls. You must manually hit the Start key to receive a fax.
The machine will ring continu ously until you an swer the call, so yo u have to be
near the machine at all tim es .
27
Receiving Calls & Fax Messages (Faxes/Phone Calls) FAXING
Setting the Reception Mode
Press the Function key and 6, 2,
1
2, 2, 2, 6, 2 using the ten key
pad, then press the Yes key.
Press the N key until "
2
5(&(,9( 02'(
Press the Yes key.
6(/(&7
" appears.
3
Select the setting you want using
4
and the N keys.
the
M
Press the Function key.
6(/(&7 /,1(
6(/(&7 5(&(,9( 02'(
5(&(,9( 02'( <
$872
N
<1(;7
<1(;7
)$; 7(/
N
N
MN
5
Tel Mode
When the Tel mode is selected, you have to answer the call yourself and
decide whether it is a fax or a telephone call. The procedure for answering a
call is as follows:
Pick up the handset.
1
Listen to the other end.
2
If you hear a voice, con tinue your conversation as you wo ul d no rma ll y.
❐
If you hear a fax tone , rem ov e an y do cuments from the feeder, press the
❐
then No key then replace the handset. The machine will start receiving.
Start
28
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