Ricoh AF-FX10 Operator’s Manual [UK]

Download



Read the safety instructions on page 2 to 7

Operator’s Manual

Copier and Facsimile Reference

Optional equipment PAPER CASSETTE TYPE 10

Additional 100 sheet paper tray, referred to as "optional paper cassette" in this manual.

FAX EXPANSION CARD TYPE 10

A 1-Mbyte memory card can be added.

FAX EXPANSION CARD TYPE 20

A 2-Mbyte memory card can be added.

FAX EXPANSION CARD TYPE 40

A 4-Mbyte memory card can be added.

Please read all the instructions in t his ma nual be fore u sing t he machine. And keep this manual by your machine.

Caution

Use of control or adjustments or performance of procedures other than those specified herein may result in hazardous radiation exposu re

Shielded int ercon nect c ables must be employed with this equipment to ensure compliance with the pertinent RF emission limits governing this device.

In accordan ce with ISO 7001, this machine uses the following symbols for the main switch: s means POWER ON

t means POWER OFF

WARNING

This symbol is attached to some components to alert the user not to touch them because they may be very hot.

This symbo l is intended to alert the user to the presence of important operating and maintenance (servicing) instructions in the literature accompanying the machine.

Operator Safety

This machine is classified as class 1 laser d evice a ccor din g to EN60825-1. The Facsimile contains a 5-milliwatt, 760-800 nanometer wavel e ng th , AIGaAs laser diode. Direct (or i ndirect reflected ey e contact with the laser beam may cause serious eye damage. Safety precautions and interlock mechanisms have been designed to prevent any possible laser beam exposu re to th e op er at or.

SAFETY

Important Safety Instructions

All safety messages in the main text of this manual are labeled WARNING or CAUTION. These mean the following:

WARNING:

CAUTION:

In addition to the warnings and cautions included in the text of this manual, please read and observe the following safety instructions.

1. Read all of these instructions.

2. Save these instructions for later use.

3. Follow all warnings and cautions marked on the product.

4. Unplug this product from the wall outlet before cleaning. Do not use liquid cleaners or aerosol cleaners. Use a damp cloth for cleaning.

5. Do not use this product near water, for example, near a bath tub, wash bowl, kitchen sink or laundry tub, in a wet basement or near a swimming pool.

6. Avoid using a telephone (other than a cordless type) during an electrical storm. There may be a remote risk of electric shock from lightning.

7. Do not use a telephone in the vicinity of a gas leak to report the leak.

8. Do not place this product on an unst able cart, stan d, or ta ble. T he pro duct may fall, causing serious damage to the product or injuring the user.

9. Slots and openings in the cabinet and the back or bottom are provided for ventilation; to ensure reliable operation of the product and to protect it from overheating, these openings must not be blocked or covered. The openings should never be blocked by placing the product on a bed, sofa, rug, or other similar surface. This product should not be placed in a built-in installation unless proper ventilation is provided.

10. This product should be operated from the type of power source indicated on the marking label. Using a different power source may result in injury or accident. If you are not sure of the type of power available, consult an authorized sales person or your local power company.

Important information to alert you to a situation that might cause serious injury and damage to your property if instructions are not followed properly.

Important information that tells how to prevent damage to your equipment or how to avoid a situation that might cause minor injury.

SAFETY When to Call Your Service Representative

11. This product is equipped with a 3-wire grounding type plug, a plug having a third (groundi ng) pi n. Th is plug will on ly fi t into a g rou ndin g-type powe r outlet. Thi s i s a sa fety fe at ur e . If yo u ar e u na bl e to i nse r t th e pl u g i nt o t he outlet, conta ct you r e le ctrician to replace yo ur obsolete outlet. Do n ot d ef ea t the purpose of t he gr ou nd ing typ e pl ug . (T hi s d oes not a pp ly in co untr i es in which the 2-wire, non-grounded type of plug is used.)

12. Do not allow anything to rest on the power cord. Do not locate this product where persons will walk on the cord.

13. If an extension cord is used with this product, make sure that the total of the ampere ratings on the products plugged into the extension cord does not exceed the extension cord ampere rating. Also, make sure that the total of all products plugged into the wall outlet does not exceed 15 amperes.

14. Never push objects of any kind into this product through cabinet slots as they may touch dangerous voltage points or short out parts that could result in a risk of fire or electric shock. Never spill liquid of any kind on the product.

15. Do not attempt to service this product yourself, as opening or removing covers may expose you to dangerous voltage points or other risks. Refer all servicing to qualified service personnel.

16 Do not take apart or attempt any modifications to this machine. There is

a risk of fire, electric shock, explosion or loss of sight.

17. Do not incinerate used toner or toner containers. Toner dust might ignite when exposed to open flame. Dispose of the used toner containers according to local regulations for plastics.

When to Call Your Service Representative

WARNING:

Unplug this product from the wall outlet and refer servicing to qualified service personnel under the following conditions:

A. When the power cord or plug is damaged or frayed. B. If liquid has been spilled into the product. C. If the product has been exposed to rain or water.

Do not attempt any maintenance or troubleshooting other than that mentioned in this manual. This machine contains a laser beam generator and direct exposure to laser beams can cause permanent eye damage.

When to Call Your Service Representative SAFETY

D. If the product does not operate normally when the operating instructions

are followed. Adjust only those controls that are covered by the operating instructions since improper adjustment of other controls may result in damage and will often require extensive work by a qualified

technician to restore the product to normal operation. E. If the product has been dropped or the cabinet has been damaged. F. If the product exhibits a distinct change in performance, indicating a

need for service. G. If smoke is coming out, there is a strange smell or anything looks

unusual. H. Do not reuse stapled paper. Do not use aluminum foil, carbon-containing

paper or other conductive paper. Otherwise, a fire might occur. I. After you move the machine, fix it with the caster fixture. Otherwise, the

machine might move or come down to cause a personal injury. J. When removing misfed paper, do not touch the fusing section because it

could be very hot.

SAFETY Power and Grounding

Power and Grounding

Power Supply

1. Power requirements: 220-240V, 50/60 Hz

2. Insert the power plug securely into the wall socket.

3. Make sure that the wall outlet is near the machine and readily accessible.

4. Do not connect other equipment to the same socket.

5. Do not step on or set anything on the power cord.

6. Do not connect other equipment to the same extension cord as it cause an electric shock or a fire.

7. Be sure that the power cord is not in a position where it would trip someone.

8. The wall outlet must be easily accessible.

9. Do not damage, break or make any modifications to the power cord. Do not place heavy objects on it, pull it hard or bend it more than necessary. These actions could cause and electric shock or fire.

10. Do not plug or unplug the power cord with wet hands or an electric shock might occur.

11. When you move the machine, unplug the power cord from the wall outlet to avoid fire or electric shock.

12. When you pull out the plug from the socket, grip the plug to avoid damaging the cord and causing fire or electric shock.

Grounding

Ground the mac hine and the l ightning protection circuit in accordance with regulations. Do not ground to gas or water pipes, or to a telephone ground plug. Proper grounding is to the ground terminal of the power outlet. Be sure that the ground terminal of the power outlet is properly grounded.

The lightning p rotection cir cuit for the ma chine requires the machine to be properly grou nded. If prop er grounding i s provided, about 90% of lightning damage can be prevented. For safety, be sure to connect the machine to a three-prong grounded outlet.

Cold Weather Power-up SAFETY

Cold Weather Power-up

Avoid raising th e room temperature abruptly when it is below 14°C, or condensation may form inside the machine.

1. Raise the room temperature to 20°C at less than 10°C per hour.

2. Wait for 30 to 60 minutes.

3. Turn the power on.

4. Do not use the machine near a humidifier.

SAFETY Thunderstorms

Thunderstorms

With proper grounding, about 90% of lightning damage can be prevented. However, if possible, dur ing severe ele ctric storms tur n the power switch off and disconnect the power cord and telephone line cord.

GENERAL

1. Since some parts of the machine are supplied with high voltage, make sure that you do not attempt any repairs or attempt to access any part of the machine except those described in this manual.

2. Do not make modifications or replacements other than those mentioned in this manual.

3. When not using the machine for a long period, disconnect the power cord.

4. Keep the machine away from humidity and dust. A fire or an electric shock might occur.

5. Do not reuse stapled paper. Do not use aluminum foil, carbon-containing paper or other conductive paper. Otherwise, a fire might occur.

6. This machine has been tested for safety using this supplier’s parts and consumable. We recommend you only use these specified supplies.

7. Ventilate the room around every half an hour during a long copy run or while printing a long message.

Ozone

The machine generates ozone during operation. Normally, the ozone level is safe for operators. However, during a long copy run or while printing a long message, ozone odor may appear; in such a case, ventilate the room.

Symbols & Conventions Used In This Manual

Documents: Prints: Procedures:

This is a step in a procedure.

A document is anything you put on the feed table of your machine whether you are faxing it or copying it.

A print is anything that comes out of the machine: a fax message you received or a copy you made.

Procedures are described step by step. Perform them in order. When you see an LCD display, it always shows what comes it accompanies. Other illustrations accompanying steps help you find the right key or handle, or show you how to perform the step.

7+,6 &255(6321'6 72 7+( /&' ',63/$<

after performing the step

SAFETY ....................................................................................................... 2

Important Safety Inst ruc ti on s............ .. .. .. .. .. .................. .. .. .. .................. .. .. .. .. .....2

When to Call Your Service Representative.......................................................3

Power and Grounding ........ .. .. .. .. .................. .. .. .. .. .................. .. .. .. .................. .. .5

Cold Weather Power-up ....................................................................................6

Thunderstorms...................................................................................................7

Symbols & Conventions Used In This Manual ..................................................7

MACHINE LAYOUT..................................................................................... 11

Part Names..................... .. .. .. .. .. .................. .. .. .. .................. .. .. .. .. .................. .. .. .1 1

Operation panel....................... ...................................... ....................................12

FAXING ...................................................................................................... 14

Recommended Types of Document..................................................................15

How to Set the Document ................................................................................17

Memory Transmission and Immediate Transmission ......................................18

Receiving Calls & Fax Messages(Faxes/Phone Calls).....................................27

Printing a Message R ec ei ved & Store d

(Substitute Reception).......................................................................................31

Faxing a Page With Very Fine Detail.................................................................32

Optional Feature for Transmission ....................................................................35

Sending the Same Message to Many Destinations .........................................37

Redialing............................................................................................................40

Storing & Editing Fax Numbers (Functions 31 & 32) ........................................42

Storing & Editing a Group of Fax Numbers (Function 33) ................................44

Erasing Groups .................................................................................................46

Programming the Group Key.............................................................................46

Programming the Dial Option Key.....................................................................47

Chain Dialing .....................................................................................................49

Erasing a Stored Message Before It Is Sent

(Functions 21 & 22) ...........................................................................................50

Printing a Stored Message (Function 51)..........................................................51

Polling Reception (Function 11).........................................................................52

Sending a Fax using the Handset .....................................................................53

OTHER FEATURES........................................................................................ 54

Verifying Communications, Errors, Counters, etc. ............................................54

Rejecting Messages From Certain Senders .....................................................60

Saving Energy...................................................................................................61

Printing the Sender’s Identification....................................................................65

Tonal Signals .....................................................................................................65

COPYING................................................................................................... 66

Basic Copying Procedure..................................................................................66

Functions That Can Be Us ed Together.............. .................. .. .. .. .................. .. .. .68

Copying/Printing Using the Bypass .................................................................. 69

Enlarging & Reducing ....................................................................................... 71

Copying Darker or Lighter Originals ................................................................. 72

Copying Photographs ............................. .......................................................... 73

Clearing the Previously Used Settings.............................................................73

Options.............................................................................................................. 74

Copier Settings (Function 72) ........................................................................... 80

MAINTAINING YOUR MACHINE ................................................................82

Setting / Adding th e Pap er (d) ..................................................................... 82

Changing the Paper size in the cassette.......................................................... 84

Setting the Paper Size ...................................................................................... 87

Replace Toner Cassette & Cleaning Pad ......................................................... 91

Replacing the Photoconductor Drum................................................................ 94

Daily Maintenance............................................................................................ 97

TROUBLESHOOTING ...................................................................................103

If an Indicator Lights Up on the Operation Panel ............................................ 103

Other Possible Problems................................... .. .. .. .. .................. .. .. .. .. ............. 103

Clearing a Document Jam ................................................................................ 104

Copy, Fax, or Print Jams...................................................................................105

If Messages You Receive Don’t Fit on Your Paper ........................................... 109

Communication problems.................................................................................109

Operational Difficulties...................................................................................... 110

Displayed Error Messages................................................................................ 115

Calling the Service Station................................................................................117

TECHNICAL REFERENCE .............................................................................118

Access Code for Functions 61 to 84................................................................. 118

User Parameters (function 63).......................................................................... 118

Adjusting the Volume of Various Features .......................................................124

Selecting the Display’s Language..................................................................... 125

Counters (Function 84, see page 60. ) ............................................................. 125

Entering Characters ......................................................................................... 126

Document & Paper Specifications .................................................................... 127

Capabilities........................................................................................................ 128

Specifications.................................................................................................... 129

INSTALLATION .............................................................................................131

Machine Environment....................................................................................... 131

Releasing the Scanner Lock .............................. .............................................. 133

Removing the Clip on the Paper Cassette........................................................ 133

Installing the Ozone Filter, Photoconductor,

Toner Cassette and Cleaning Pad..... .. .. .. .................. .. .. .. .................. .. .. .. .. ....... 134

Installing the Paper Trays ................................................................................. 137

Setting the Paper ..............................................................................................137

Installing the Optional Memory Card ................ ...................................... .......... 138

Connecting the Machine....................................................................................139

Connecting to the Phone Lines .........................................................................140

Connecting the Power . ...................................... ................................................1 4 1

Initial Setting s & Adjust ment s..................... .. .... .... .... .... .... .... .... .... .... .... .... .... .. ...142

INDEX & GLOSSARY .................................................................................. 148

Mini-Glossary.....................................................................................................151

Part Names

MACHINE LAYOUT

1- The main switch turns your machine on and off. 2- Top unit release lever 3- The main paper tray holds up to 150 sheets of

copy paper. 4- 10 Quick Dial keys—use to store fax numbers 5- Match the document guides to the size of your

originals. 6- The Automatic Document Feeder (ADF) holds up

to 30 sheets which are fed one at a time. Place your

original documents here.

7 Multi-purpose feeder option—can be loaded with

various kinds of printable media.

8- Incoming faxes and copies are sent to the

copy tray.

9- Scanned documents are stacked on the

document tray.

10- Platen cover—lift up to access the platen glass.

Place documents that do not fit in the ADF on the platen glass and lower the platen cover.

Operation panel MACHINE LAYOUT

Operation panel

1- PC Interface indicator—lights when communicating

with the PC.

2- Communicating indicator— lights during

transmission or reception.

3- Receive Files indicator—lights when an incoming

fax message has been stored in memory (page 31).

4- Check Display indicator—when lit, read the display

for more information.

5- Press the Resolution key to change resolution. The

3 indicators above show the current setting.

6- Memory indicator—lights in Memory Transmission

mode. Press the Memory key to switch to Immediate Transmission mode.

7- The ten Quick Dial keys have several uses:

— storing numbers you dial often (pages 42 ) — entering letters (page 128) — Quick Dial 09 is the dial option key — Quick Dial 10 is the Group key (page 46)

8- LCD display—guides you through tasks and informs

you of the machine status. Messages appear here. The LCD consists of two 20-character lines.

9- Use the arrow keys to select functions :

/Yes accept

/No/Help reject/print help list

scroll left

M N

scroll right/copy + fax options

10- Press the Function key and enter a two digit code

to access functions 11 to 51. (For functions 61 to 84, enter 6, the access code on page 120 followed by the function number.)

11- Speed Dial key—press once and enter a two digit

code (00-49) to access a fax number stored as a Speed Dial (see page 42).

12- Press the Pause/Redial key to insert a pause when

you are dialing or storing a fax number. Also use to redial the last number. (The redial feature doesn’t work once you’ve started dialing a new number.)

13- The Clear/Stop key has two uses:

—press to erase a digit or letter entered —press to cancel the current transmission or scanning operation. The machine will finish printing

the current sheet then stop. 14- Press the Start key to start all tasks. 15- Use the numeric keypad (sometimes called the 10

keys) to dial fax numbers, enter the number of

copies, etc. 16- The Add Toner indicator blinks when toner is about

to run out and lights continuously when toner has

run out (see page 91). 17- The Add Paper indicator lights when you need to

add paper.

MACHINE LAYOUT Operation panel

18- Fax/Copy key and indicator—press to switch

between fax and copy mode.

19- Press the Photo key when copying or faxing

photographs or other multi-tone images. The Photo indicator is lit in this mode.

20- Press the Enlarge key to enlarge your image. The

available ratios are: 115% ,122%,141%,200%.

21- Press the Reduce key to reduce your image. The

available ratios are: 50% ,71% ,82% ,87% ,93%.

22- Press the Full Size key to reset the magnification to

100%.

23- Press the Paper Select key to choose between

using the optional side cassette or the main cassette. If you don’t have the side cassette, pressing the key has no effect. The paper size selected appears in the LCD.

24- Image Density key—press to make the image

darker or lighter or select auto-image density. The indicators above show the current setting.

26- Press the Clear Modes key to cancel the current

operation and any settings made. Stored fax numbers are not cleared, nor are stored messages and polling jobs.

FA XING

If you have not yet installed your fax machine, do so now. See installation, on page 131.

This section covers what you’ll most often need to do:

Recommended Types of Document .............. .. .. .................. .. .. .. .. .................. .. .15

How to Set the Document ................................................................................17

Memory Transmission and Immediate Transmission........................................18

Receiving Calls & Fax Messages(Faxes/Phone Calls).....................................27

Printing a Message R ec ei ved & Store d

(Substitute Reception).......................................................................................31

Faxing a Page With Very Fine Detail.................................................................32

Optional Feature for Transmission ....................................................................35

Sending the Same Message to Many Destinations .........................................37

Redialing............................................................................................................40

Storing & Editing Fax Numbers (Functions 31 & 32) ........................................42

Storing & Editing a Group of Fax Numbers (Function 33) ................................44

Erasing a Stored Message Before It Is Sent

(Functions 21 & 22) ...........................................................................................50

Printing a Stored Message (Function 51)..........................................................51

Polling Reception (Function 11).........................................................................52

Sending a Fax using the Handset ....................................................................53

A Few Hints...

Press Clear to erase the last letter or digit that you entered. Press No to erase the entire name or number and start again. To enter characters and labels, turn to page 126.

FAXING Recommended Types of Document

How to Set the Document

Setting the document in the Auto Document Feeder (ADF)

Carefully place the document

face down into the auto document feeder. Then adjust the guides to fit the width of the document.

Make sure that the display is as shown.

Note:Do not feed in more than 30 pages.

Do not stack documents in the feeder so that they exceed the load limit marker. Insert the document until you hear the machine beep. If the machine cannot detect your document in the ADF, it will scan from the exposure glass instead.

Setting the document to the exposure glass

Lift up the top cover and place

the first page of your document face down in the top left corner of the exposure glass. Then lower the top cover.

The display is as shown.

5($'<   ',$/ )$; 180%(5 

Memory Transmission and Immediate Transmission FAXING

Memory Transmission and Immediate Transmission

There are two ways to send a fax message.

Immediate Transmission

❐

Memory T ran smis si on

❐

Immediate Transmission

Immediate Transmission is convenient when:

You wish to send a message immediately

❐

You wish to quickl y ch ec k w he t h er you have successfully co nn ec ted with the

❐

other party Your machine’s memory is getting full

❐

The machine dials immediately after you press Start. The message is scanned and transmitted page by page without being stored in memory.

Memory Transmission

Memory Transmission is convenient because:

Fax messages can be scanned much more quickly (you can take your

❐

document away fro m th e fa x ma ch in e w it ho ut waiting too long). While your fax message is being sent, another user can operate the machine

❐

(people will not have to wait by the fax machine too long). You can send the same message to more than one place w ith the same

❐

operation.

After you press Start, the machine doesn’t dial until all the pages of your fax message have been stored in the memory.

The default mode of this machine is Memory Transmission, so the procedures described in this manual will be based on the assumption that you are using Memory Transmiss ion. Immediat e Transmission is described in a separate section.

FAXING Memory Transmission and Immediate Transmission

Memory Transmission

Sending a Message with the Auto Document Feeder

If at any time you want to completely start over , just remove the document, then open and close the top cover.

Caution: If your document gets stuck while it is being processed, press the

Stop key, and turn to page 104 for instructions on how to safely remove the original.

Remove any document left in the tray.

The F AX indicator must be lit.

Press the Fax/Copy key if it is not lit.

Make sure that the machine is in standby mode for faxing. The display should look like this:

If the display isn’t as above, press the Clear Modes key to clear any previously programmed destinations.

Fan your document stack (at

most 30 pages) to make sure all pages are loose, then square it.

All pages in your document must be one-sided and be of the same size.

5($'<   ',$/ )$; 180%(5 

Memory Transmission and Immediate Transmission FAXING

Insert the document face down in

the feeder and adjust the guides to fit the width of the document.

Note: Insert the document until you hear the machine beep. If the machine cannot detect your document in the ADF, it will scan from the exposure glass instead.

Do not stack documents in the feeder so that they exceed the load limit marker.

Note: You can dial before you set the document. Place the document after you dial the number and go to step 6.

If the memory indicator is not lit,

press the Memory key.

Dial the number in one of the following ways.

a) Ten Key Pad b) Quick Dial c) Speed Dial d) Handset

Quick Dial 07

: Only if the telephone handset is installed.

If you want to erase a digit of the phone number, press the Clear key. If you want to erase the entire number, press the No key.

75$160,7 < 67$57 

OOOOOOOOOOO

FAXING Memory Transmission and Immediate Transmission

Press Yes and Start key and

wait. The machine will dial the destination’s number.

 ',$/ )$; 180%(5 

Memory Transmission and Immediate Transmission FAXING

Sending a Message with the Exposure Glass

Remove any document left in the auto document feeder or on the

exposure glass.

The FAX indicator must be lit.

Press the Fax/ Copy key if it is not lit.

Make sure that the machine is in standby mode. The display should look like this:

Lift up the top cover and place

the first page of your document face down on the exposure glass, as shown in the diagram. Then lower the top cover.

Note: You can dial before you set the document. Place the document after you dial the number and go to step 6.

If the memory indicator is not lit,

press the Memory key.

5($'<   ',$/ )$; 180%(5 

FAXING Memory Transmission and Immediate Transmission

Dial the number in one of the fol-

lowing ways.

75$160,7 <67$57 

OOOOOOOOOOO

a) Ten Key Pad b) Quick Dial c) Speed Dial d) Handset 3

Quick Dial 07 07

: Only if the telephone handset is installed.

If you want to erase a digit of the phone number, press the Clear key. If you want to erase the entire number, press the No key.

Press Yes then Start key

If you want to specify the scanning area, press N until the screen is as shown then press Yes. Select the scanning area with the Mand N keys. Then press Start. The machine scans and stores your page. After the page has been stored, the display alternates between the messages shown opposite.

The machine is asking you to place the next page on the exposure glass.

6(7 237,21 < 6(7 '2&80(17 6,=("

6(7 237,21 <

N$:$;

72 6(1'<237,21

1(;7 3$*( 7+(1 67$57

72 6(1'<237,21

7,0( 

Display shows how much time you have left to place the next page on the exposure glass and press Start key.

You have about 60 seconds. If you do not place a page on the exposure glass and press Start key

within the remaining time, the machine will start to dial.

Memory Transmission and Immediate Transmission FAXING

Either;

Place the next page on the exposure glass if any and press Start. And repeat the step 6 for replacing the page.

If you have no more pages, press Yes. The machine dials, and the line to the other party is connected.

On the display, the identification of the other party will appear. After sending the message, the machine hangs up automatically.

Cancelling the Memory Transmission

If you like to cancel the transmission, press the Stop key during communication.

Then press Yes to cancel the transmission.

If the other party’s line is busy, your machine will dial again.

If the other party’s fax machine answers, both machines will connect and yours will send the message.

Tip: If your line goes through a local switchboard ( a PBX) remember to

dial the exit code. Press the Pause key immediately after the code. If the number includes a country code, press the Pause key after the country code, then dial the rest of the number.

 6723  &/5 ),/(" <1

5($'<   ',$/ )$; 180%(5 

D QXPEHU RU ODEHO 

',$/ )$; 180%(5 

FAXING Memory Transmission and Immediate Transmission

Immediate Transmission

Remove any document left in the auto document feeder or on the

exposure glass.

The F AX indicator must be lit.

Press the Fax/ Copy key if it is not lit.

Make sure that the machine is in standby mode. The display should look like this:

Press Memory key.

The Memory indicator should go out.

Either:

Place the first page of the document on the exposure glass. or Place the entire document face down into the feeder. (No more than 30 pages.)

How to set document see page

17. Note: You can dial before you set

the document. Place the document after you dial the number and go to step 6.

5($'<   ',$/ )$; 180%(5 

Memory Transmission and Immediate Transmission FAXING

Dial. (See page 20 for how to

dial.)

Press Yes then Start key

The machine dials and the line to the other party is connected. The

number that you dialed and the other party’s RTI or CSI is displayed. (RTI, CSI: see page 142.)

Placing the document on the exposure glass After a page has been sent, the machine asks you to place the next page on the exposure glass. The indicator shows how much time you have left to place the next page on the feeder and press Start key.

For Immediate Transmission, you have 15 seconds. If you do not place a page on the exposure glass and press Start within the remaining time, the machine will disconnect the line.

75$160,7 <67$57 

 ',$/,1*

5($'< 72 75$16

OOOOOOOOOOO

72 6(1' <237,21

7,0( 

Either: Wait until the following message appears. The display alternates between the messages shown below. Then, place the next page on the exposure glass and press Start.

72 6(1'<237,21

1(;7 3$*( 7+(1 67$57

72 6(1' <237,21

or The page will be scanned and sent out. When you have get the last page, press Yes.

The machine will disconnect the line and return to standby mode.

7,0( 

FAXING Receiving Calls & Fax Messages (Faxes/Phone Calls)

Receiving Calls & Fax Messages (Faxes/Phone Calls)

Overview

The machine can treat incoming fax messages and telephone calls in three ways.

Auto mode

❐

Use this mode if your line is shared by a fax machine and telephone. When a call comes in , the machine will ring a numb er of times to give you the chance to pick up th e ha nd se t. If you do not pick up and the cal l is a fax message, the mac hi ne will go into fax mode and start rece iv in g. You can choose the number of times the machine rings before taking the call by altering the Auto Ring time (see page 29). Also use this mode if you have a telephone answering machine connec te d (se e pa ge 29).

Fax mode

❐

Use this mode if you have a dedicated fax line. The machine assu me s all calls are fax message s. It w il l r in g on ce to alert you to an incoming call and then start receiving.

Tel Mode

❐

Use this mode if your line is shared by a fax machine and a telephone but you wish to answer all call s yourself and decide whether they are fax messages or telephone calls. You must manually hit the Start key to receive a fax. The machine will ring continu ously until you an swer the call, so yo u have to be near the machine at all tim es .

Receiving Calls & Fax Messages (Faxes/Phone Calls) FAXING

Setting the Reception Mode

Press the Function key and 6, 2,

2, 2, 2, 6, 2 using the ten key pad, then press the Yes key.

Press the N key until "

5(&(,9( 02'(

Press the Yes key.

6(/(&7

" appears.

Select the setting you want using

and the N keys.

the

Press the Function key.

6(/(&7 /,1(

6(/(&7 5(&(,9( 02'(

5(&(,9( 02'( < $872

<1(;7

)$; 7(/

Tel Mode

When the Tel mode is selected, you have to answer the call yourself and decide whether it is a fax or a telephone call. The procedure for answering a call is as follows:

Pick up the handset.

Listen to the other end.

If you hear a voice, con tinue your conversation as you wo ul d no rma ll y.

❐

If you hear a fax tone , rem ov e an y do cuments from the feeder, press the

❐

then No key then replace the handset. The machine will start receiving.

Start

FAXING Receiving Calls & Fax Messages (Faxes/Phone Calls)

Setting the Auto Ring Time

In Auto mode, the machine rings a number of times to give you the chance to pick up the handset before taking the call automatically. You can alter the number of rings by changing the Auto Ring Time.

Press the Function key and 6, 2,

2, 2, 2, 6, 1 using the ten key pad, then press the Yes key.

Press the N key until the opposite

display appears. Press the Yes key. The factory

setting will be displayed, either:

❐

Change the number of rings, press the No key, then press the new number using the ten key pad. Example 03. Press 0, 3 using the ten key pad.

❐

Keep these settings, go to step 4.

Note: If the Auto Ring Time is set too high and the connecting machine times out, you will not be able to receive fax message.

Press the Yes key, then the

Function key.

6(7 2:1 180%(5

<1(;7

6(7 12 2) 5,1*6

12 2) 5,1*6 <1  5,1*6

When you connect Telephone Answering Machine

When you are in Auto Mode, you can connect the Telephone Answering Machine.

Plug the answering machine into the TEL jack on your fax machine.

❐

Auto mode ensures t ha t yo ur an sw e ring machine has the chance to res po nd to

❐

incoming telephone calls. If the call happens to be a fax message, the message will be given to the fax machine automatically.

Receiving Calls & Fax Messages (Faxes/Phone Calls) FAXING

When you connect the telephone answering machine, the Auto Ring Time must

❐

be set to one ring more than the number of rings that your answering machine waits before it takes the call. To check this number, have a friend call and do not answer the phone, cou nt the number of rings that you hear before the answering machine takes the call.

FAXING Printing a Message Received & Stored (Substitute Reception)

Printing a Message Received & Stored (Substitute Reception)

If the Receive File indicator is lit, a message was stored in memory using substitute r eception. It was not printe d, maybe becau se the machine is jammed or out of supplies, or the night timer has turned the heater off.

Night Timer: Hold down any key to print messages received while the night

timer (page 62) has turned the heater off. Otherwise, check if any of the following indicators are lit. and follow instructions.

Your fax machine is out of paper. Add paper: see page 82.

Your fax machine is out of toner. Change the toner cassette: page 91.

Or The Check Display indicator is lit.

There might be a paper jam (see page 105) or an open cover.

As soon as the machine is back in working condition, messages stored in memory will be printed. The Receive File indicator will turn off and the messages will be erased from memory.

If a message comes in while you are copying, the fax mac hine will store the message in memory and the Receive File indicator will light. The message will be printed as soon as copying is done.

To tu rn substitut e reception off or back on, set bit 0 of user parameter switch 05. See page 121.

-Message appears here-

',$/ )$; 180%(5 

Faxing a Page With Very Fine Detail FAXING

Faxing a Page With Very Fine Detail

If you wish to fax a message which must arrive as clearly as possible, adjust the resolution (for documents with fine detail) and the contrast (for documents printed on a dark background or in faint ink). You can also set the imaging process for sending photographs.

You can select different settings for each page of your message. Simply change the settings for page 2 while page 1 is being scanned.

Resolution & Shading

If your document contains fine print, detailed diagrams, or photographs, use a higher resolution setting. There are three settings for general documents.

Standard: Use for most printed or typewritten documents. Detail: Use for documents with small print or fine details. Fine: Use this for high quality reproduction.

There is also an independent photo setting suitable for photographs or diagrams with complex shading patterns or grays.

Important: Faxing at a higher resolution requires more time. Frequent use of

high resolution could cause an increase in your phone bill, especially for long distance transmissions.

FAXING Faxing a Page With Very Fine Detail

Image Density (Contrast)

Manual Image Density

The text and diagrams in your document must stand out clearly from the paper they are written on. If your document has a background darker than pure white (for example, a newspaper clipping) or if the writing is faint, adjust the contrast. There are five grades.

Normal: Suitable for most documents Darker 1 & 2: Use for documents with faint writing Lighter 1 & 2: Use for documents that have a dark or patchy background

Auto Image Density

If you select the Auto Imag e Density mo de, the appropriate contrast is set automatically. Lit the Auto Image Density indicator.

Faxing a Page With Very Fine Detail FAXING

Increasing Photo Quality

Your machine can transmit photographs and other images by using a halftone process which simulates colors and grays by using a pattern of black and white dots.

To use the above features, follow these steps:

If needed, press the Photo key.

(When you select the Photo mode, the resolution will change to Detail automatically.)

Press the Resolution key to se-

lect standard, fine, or detailed. This doesn’t change the photo

setting you set in step 1.

Press the Lighter or Darker key

to change the contrast, if desired. Note: You cannot select the Auto

Image Density when you use the Photo mode.

Proceed as for a usual fax transmission.

FAXING Optional Feature for Transmission

Optional Feature for Transmission

Sending Later

Using this feature, you can instruct the machine to delay transmission of your fax message u ntil a specifi ed time. This a llows you to ta ke advantage o f off-peak telephone line charges without having to be by the machine at the time.

CAUTION: If your machine’s memory is full, you will have to send the mes-

sage from the document feeder. This means that anybody removing your document would automatically cancel the operation.

Set the document and select contrast and resolution.

Press N once and press Yes.

( N is also the Option key).

Enter a sending time that falls

within the following 24 hours. For example: To send at 11:30 pm, press 1, 1, 3, and 0 from the key pad. If you enter wrongly, press No and enter again. You’ll get:

Press Yes.

6(7 237,21 < 6(1' /$7(5"

6(7 237,21 .3$'< 7,0( 

 

Dial the fax number and press Yes. Then press Start.

Use function 21 to erase a stored fax message before it is sent (see page 50).

Optional Feature for Transmission FAXING

TTI

Normally, the TTI programmed in your machine is printed at the top of each of the pages you transmit when they are received at the other end. The top of the image will be ov erprinted if there is no margin at the top of the transmitted page. In som e cases, you may wish the other party to receive an unmarked copy of your original. In this case, you can switch TTI off.

Set the document and select con-

trast and resolution. Press N until the right display appears.

Yes.

If you wish to change the TTI set-

ting, press M or N . Yes when you have finished.

6(7 237,21 < 77, 35,17"

6(7 237,21 <

21 2))

6(7 237,21 <

2))

Dial the fax number and press Yes. Then press Start.

Document size

If you are going to send a page that is not of a normal size, your machine may have trouble scanning the entire page. For example, if your page is larger than a certain size but smaller than the next size up, you should us e the document size selection feature to select the larger size. Otherwise, your machine will not scan the outer margins of your page. This feature is only available if you send a document placed on the exposure glass, not with the auto document feeder.

Set the document and select con-

trast and resolution. Press N until the right display appears.

6(7 237,21 < 6(7 '2&80(17 6,=("

Yes.

Select the scanning area using

and N key. Yes when you have finished.

Dial the fax number and press Yes. Then press Start.

6(7 237,21 <

N$:$;

6(7 237,21 <

N$:$;

FAXING Sending the Same Message to Many Destinations

Sending the Same Message to Many Destinations

This is also called broadcasting.

Caution:

There is a limit of 100 stored numbers overall. Do not store more than 100 numbers (including those in groups). If you do, your machine will not send the message to all numbers in the group. See page 128 for more details.

Remove any document left in the tray or on the exposure glass.

Make sure that the machine is in

standby mode for faxing .

The F AX indicator must be lit.

Press the Fax/Copy key if it is not lit.

Make sure the Memory indicator

is turned on.

❐

If it is not lit, press the Memory key

Either:

Place the first page of the document on the exposure glass. or Place the entire document face down into the feeder.

How to set the document: see page 17.

5($'<   ',$/ )$; 180%(5 

Sending the Same Message to Many Destinations FAXING

Dial a fax number in one of the

following ways.

a) Ten Key Pad b) Quick Dial c) Speed Dial d) Group Dial

Quick Dial 07 07

*: This is the example of the case where Group Dial is programmed in 08 of the Quick Dial key. **: This is the example of the case where Quick Dial key 20 is programmed as the Group key, and Group dial number 1 is programmed.

Programming the Quick Dial: see page 42. Programming the Speed Dial: see page 42. Programming the Group Dial: see page 44. Programming the Group key: see page 46.

Note: The ma ximum destinations you can dial using the ten key pad is 49. However, this limitation is up to the machine condition.

If you enter the wrong number, press No or Clear and enter again.

Clear to delete one digit. No to delete the whole number.

75$160,7 <67$57 

Example: Method 1 * 08 of the Quick Dial key. Method 2 ** 10 of the Quick Dial key and 1 of the ten key pad.

OOOOO

Press Yes (not the Start key).

You’ll get: The number in the bottom right of the display tells you which number is being currently dialed if you specified more than one destination. e.g. 2 means the second number is being dialed.

Repeat steps 6 and 7 until all destinations are entered.

75$160,7 ',$/67$57 ',$/ )$; 180%(5 

FAXING Sending the Same Message to Many Destinations

Press the Start key.

The machine s tores your mes sage and dials the first number (or, if you selected Send Later, it will return to standby mode and the fax message will be sent at the time that you selected). Send later: see page 35 .

For users who place the document on the contact glass After a page has been stored, the machine asks you to place the next page on the exposure glass. The display shows how much time you have left to place the next page on the feeder and press Start key.

5($'< 72 75$16

You have 60 seconds. If you do not plac e a page on the exposure glass and press Start within the remaining time, the machine will start to dial.

Either: Wait until the following message appears. The display alternates between the messages shown below. Then, place the next page on the exposure glass and press Start.

72 6(1'<237,21

1(;7 3$*( 7+(1 67$57

72 6(1' <237,21

7,0( 

Either: Place the next page on the exposure glass and press Start. The page will be scanned and stored. or If you have no more pages, press Yes. The machine will dial the first destination (or , if you selected Send Later, it will return to standby mode and the fax message will be sent at the time that you selected.)

Redialing FAXING

Redialing

If a message w as not trans mitted succ essfully, that does not mean that you have to ente r the telephone number again. I n many case s, the machine will redial the destination automatically . Or, with the Redial key, you can redial with just a few keystrokes.

Automatic Redialing

The machine w ill automatica lly redial the other party if any of the following conditions occurred.

❐

The other party was busy

❐

There was no reply from the other party

The number of redials and the redial interval may be adjusted by a service technician.

If you send using Immedi ate Transmission, the machine will not redial automatically.

If the other party is busy when y ou send using Immediate Transmission, the display appear as shown.

35(66 5(',$/67$57

If you press Redial and Start, the machine will scan in your message, store it in memory and redial automatically (Memory Transmission).

FAXING Redialing

Using the Redial Key

The machine remembers the last telephone number that you input. If you have to redial this number, just press the Redial key, then press the Start key.

This feature has the following uses. If the machine is waiting to redial the other party, you do not have to wait for the

redialing interval to expire. If you wish to send another message to the s ame address that you just sent

last time, you don’t have to dial the full number again. Place the message in the feeder, then press the Redial key, then press the Start key.

To send a fax using Redial, do the following:

Remove any document left in the auto document feeder or on the

exposure glass. The F AX indicator must be lit.

Press the Fax/ Copy key if it is not lit.

Make sure that the machine is in standby mode for faxing. The display should look like this:

Set your document. How to set

the document, see page 17.

Press Redial.

Press Start.

5($'<   ',$/ )$; 180%(5 

5(',$/ < 

If you use the exposure glass, follow the step 7 in page 24.

Storing & Editing Fax Numbers (Functions 31 & 32) FAXING

Storing & Editing Fax Numbers (Functions 31 & 32)

Numbers that you often use can be stored in memory. A stored number will remain in memory even if the power is cut.

You can store numbers in three ways. Quick Dials

The number is assigned to its own key. To dial that number, just press the key . You can store up to 10 numbers in this way.

Speed Dials The number is given a two digit code. To dial the number, press the Speed Dial key and enter the code. There are 50 Speed Dial codes available numbered 00 to 49.

Groups If you regularly broadcast messages to the same set of destinations, you can combine the se numbers in to a group. Then just select the group and each number will be dialled in sequence automatically. You can pr ogram up to 3 groups with 30 numbers each.

Storing, Editing and Erasing Quick Dials/ Speed Dials

These steps describe how to store or edit telephone number in Quick Dial keys or Spee d Dial codes. You can get a printout of numbers stored. In this example we will store a new number in Speed Dial 01.

Choose Quick Dial or Speed Dial

programming mode.

❐

Quick Dial: Function 31 Yes

❐

Speed Dial: Function 3 2 Yes

Select the Quick Dial key or

Speed Dial code you want either:

❐

Quick Dial: Press the Quick Dial key

35,17 /,67M6($5&+

48,&.

FAXING Storing & Editing Fax Numbers (Functions 31 & 32)

❐

Speed Dial: Input a two digit Speed Dial code. e.g. Speed Dial 01: Press 0 1.

❐

If the Speed dial code you select is already used, press N until an open code appears.

❐

Press M then Start to print a list of numbers.

Press Yes to accept.

Enter a new number or edit the

existing number. To erase an existing number,

press No then Yes and go to step

9. Press Yes to accept.

If you wish you can give this num-

ber a name:

❐

Edit the name: Press Yes and go to step 7.

❐

Skip naming: Press No and go to step 9.

Enter or edit the name. (See

page 126).

Press Yes to accept.

  .3$'1

OOOOOOOOOOOOOOOOO

  .3$'<1



  <1

352*5$0 /$%(/"

  $%& <1

1(: <25. 2)),&(

35,17 /,67M6($5&+

OOOOOOOO

OOOO

48,&.

❐

Edit another number: Go to step 2

❐

Return to standby mode: Press Function.

Storing & Editing a Group of Fax Numbers (Function 33) FAXING

Storing & Editing a Group of Fax Numbers (Function 33)

This section describes how to program or edit a Group. You can also get a printout of numbers tha t are already stored. In this example we will program Group 1 into Quick Dial key 01.

You can store up to three groups numbered 1 to 3. You can program up to 30 numbers in a Group.

Press Function, 3, 3, Yes .

Either:

❐

Enter the number of the group you want to program or edit. e.g. Group 1: Press 1.

❐

To print a list, press M then Start.

Press Yes to accept.

You have two options:

❐

Edit or program the Quick Dial key for this group: Press Yes and go to step 5.

❐

Skip the Quick Dial: Press No and go to step 6.

Then either:

❐

Program a new Quick Dial: Press the Quick Dial key you wish to use for this group then Yes.

If a message like "USED AS.." flashes up, the key is already in use. Press a different key.

*5283 35,17 /,67M6($5&+

*5283  <1 352*5$0 48,&."

*5283  <1 352*5$0 /$%(/"



MN N

FAXING Storing & Editing a Group of Fax Numbers (Function 33)

If you wish you can give this

group a name:

❐

Edit the name: Press Yes and go to step 7.

❐

Skip naming: Press No and go to step 8.

*5283  $%&

OOOOOOOOOOOOOOOOO

Enter or edit the name then press

Yes. Enter a fax number in one of

these ways:

❐

Press a Quick Dial key.

❐

Press the Speed Dial key followed by two digits.

❐

Enter a number on the keypad.

Press Yes to accept.

If ALREADY PROGRAMMED briefly flashes up on the display, either:

❐

Press No to keep the number and choose another number .

❐

Press Yes to erase this number from group.

You have two options:

❐

Enter another number: Go back to step

❐

Finish entering numbers in this group: Press No and go to step 11.

*5283  .3$'1

OOOOOOOOOOOOOOOOO

You may then either:

❐

Work on another group: Go to step 2.

❐

Finish: Press Function.

Erasing Groups FAXING

Erasing Groups

These steps describe how to erase single numbers from a group.

Press the Function key and 3, 3

using the ten keypad, then press the Yes key.

Enter the group number using the

ten key pad, then press the Yes key.

Press the No key.

Press the Yes key.

Either:

❐

Delete another number: Go to step 2

❐

Finish: Press Function.

*5283 35,17 /,67M6($5&+

*5283  <1 352*5$0 48,&."

*5283  <1 352*5$0 /$%(/"

*5283  <1 &/($5"

*5283  <1

&/($5('



Programming the Group Key

Y ou can program the 3 groups. However , if there is no room in Quick Dial keys, this group key is helpful. You have to program the 10 of the Quick Dial key as the group key. How to transmit using the group key, see page 38.

Press Function 3 1 and Yes.

Press the Quick Dial 10.

Press Yes.

Press Function.

35,17 /,67M6($5&+

 352*5$0"

 352*5$0" <1

352*5$0 *5283 .(<"

35,17 /,67M6($5&+

48,&.

FAXING Programming the Dial Option Key

Programming the Dial Option Key

This function of this key depends on the capabilities of the other terminal.

Press Function 3 1 and Yes.

Press the Quick Dial 09.

Press Yes.

Press Yes

Press Function.

35,17 /,67M6($5&+

 352*5$0" <

 352*5$0" <1

352* ',$/ 237,21"

35,17 /,67M6($5&+

48,&.

Programming the Dial Option Key FAXING

Dialling with the Dial Option Key

Set the Document.

Enter the number.

Press 09 and Yes.

Enter the password.

Press 09 and Yes.

Enter the subaddress.

Press 09 to and Yes.

Enter the selective polling ID.

Press 09 to enter space.

5($'<   ',$/ )$; 180%(5 

75$160,7 <67$57 

75$160,7 <67$57 :

75$160,7 <67$57 :

75$160,7 <67$57 :6

75$160,7 <67$57 :6

75$160,7 <67$57 :63

75$160,7 < 67$57 :63

63$&("

OOOOOOOOOOO

OOOOOOOOOO

OOOOOO

<1

Either;

Press Yes. A space is entered.

Press No and Yes. You can enter the another fax number.

Note: You can program the password and sub-address in a Quick Dial, Speed Dial or Group.

75$160,7 < 67$57 :63

75$160,7 ',$/67$57 ',$/ )$; 180%(5 

FAXING Chain Dialing

Chain Dialing

This feature al lows you to co mpose a telephone number from various parts, some of which may be stored as Quick Dial Keys or Speed Dial Codes, and some of which may be input at the keypad.

For example, y ou can program c ommonly used area or country codes into Speed Dial Codes or Quick Dial Keys.

Example: 01133-1-5553333 (From the USA to Paris). Assume tha t the following Quick Dial and Speed Dial numbers have already

been programmed.

Quick Dial 01 = 01133 (Overseas to France)

❐

Quick Dial 02 = 1 (Paris)

❐

Speed Dial 10 = 555

❐

The machine ask you to dial Handset Mode:

Press 01, 02, Speed Dial, 1, 0, then 3, 3, 3, 3. Other:

Press 01, Pause, 02, Pause, Speed Dial, 1, 0, then 3, 3, 3, 3.

Erasing a Stored Message Before It Is Sent (Functions 21 & 22) FAXING

Erasing a Stored Message Before It Is Sent (Functions 21 & 22)

Every time you store a fax message in your machine’s memory, a new file is created. A file is also created for storing instructions to pick up a fax message left elsewhere (polling, page 52). Each file is given a number. This number appears on the memory st orage report, Journal and Transmission Result Report. To see which files are currently in memory, print a file list.

To erase a fax message stored in

memory: Press Function, 2, 1, and Yes

To erase instructions to

message (polling): Press Function, 2, 2, and Yes

Press N to scroll through the files.

You’ll get this.

Or: Press M to obtain a list of all the files and their number. If you already

know the number of the file to erase, enter it directly from the keypad and skip to step 4.

Scroll through the files with M or

or enter the file number.

Press Yes.

pick up

Press Yes again to erase the file.

),/( 12 35,17 /,67M6($5&+

),/( 12 <

),/( 12 <

- number or label-

),/( 12 <1 &/($5"

OOO

.3$'

See page 24 if you wish to cancel a transmission currently in progress.

FAXING Printing a Stored Message (Function 51)

Printing a Stored Message (Function 51)

If you need to see the contents of any of the files, use this feature.

Press Function, 5, 1, and Yes.

Press N to scroll through the mes-

sages. Y ou’ll see this.

Or: Press M to obtain a list of all the files and their number. If you already

know the number of the file to print, enter it directly from the keypad and skip to step 4.

Scroll through the message files

with M or N or enter the file number.

Press Yes.

Press Start to print the message.

),/( 12 35,17 /,67M6($5&+

),/( 12 <

),/( 12 <

-number or label-

),/( 12 67$571

-number or label-

OOO

.3$'

Polling Reception (Function 11) FAXING

Polling Reception (Function 11)

Use this feature when you wish to pick up a message from another terminal.

Press Function, 1 and 1

Press Yes.

Dial the number from where you

will pick up the message. You can use Quick Dial keys or

Speed Dial codes.

Press Yes.

Press Start.

75$16 02'( <1(;7  32//,1* 5(&(,9(

32//,1* 5(&9 ',$/ ',$/ )$; 180%(5 

32//,1* 5(&9 <67$57

-number or label-

32//,1* 5(&9 67$57

-number or label-

Note: Another terminal should have the polling feature. You cannot poll from a machine that has set secure polling with ID number. Ask the other end to make a polling file without polling ID.

FAXING Sending a Fax using the External Telephone

Sending a Fax using the External Telephone

You can send a fax message using the external telephone. (External telephone is required).

Set the document then pick up the handset.

Dial the other party.

If you hear a voice, speak to the other party.

If you hear a high-pitched tone instead of a voice, press Start.

When you are ready to send your fax message, ask the other party to

press Start. When you hear a high-pitched tone,press Start.

If you set the document on the exposure glass, the display will change as shown.

+$1'6(7 02'( 75$10,7" <1

Press Yes then Start. Replace the handset.

OTHER FEATURES

Other features are listed here that you might find useful but that you will not set very often.

Verifying Communications, Errors, Counters, etc. ............................................54

Rejecting Messages From Certain Senders .....................................................60

Saving Energy .................................................................................................61

Printing the Sender’s Identification....................................................................65

Tonal Signals .....................................................................................................65

Verifying Communications, Errors, Counters, etc.

You can obtain reports from your machine either by having your machine print them out automatically, or by printing them out yourself.

Automatically Printed Reports

Unless ot herwise indica ted, the autom atic printing of these repor ts can be turned on or off by changing the bit of the

user parameters (see page 118).

Journal This report gives details on each communication made by your terminal. It is automatically output after 35 transmissions and receptions.

File Reserve Report (Memory Storage Report If you switch this report on, it is printed immediately after you store a document in memory for Memory Transmission. It gives the file number, the time that it was stored, and the destinations (including any Group numbers that were selected).

Power Failure Report This report is printed if the machine’s power was off for long enough to erase files from the memory. The report gives details of the files that were lost. With this information, you may store messages for transmission again, and contact the senders of any received messages that were lost. (Note: Phone numbers stored in Quick/Speed/Groups are not lost.)

(Switch 03, bit 7)

(Stays on)

) (Switch 03, bit 2)

OTHER FEATURES Verifying Communications, Errors, Counters, etc.

Communication Result Report (Memory Transmission) This report is p rinted out after memory transmis sion showing whether it was successful or not. If you have switched this report off, a Communication Failure Report will be printed only when a communication fails. The page column gives the number of successfully transmitted pages and the total pages scanned e.g., 4/5 means 5 pages were s canned but only 4 were sent.

Transmission Result Report This report is printed out after immediate transmission showing whether it was successful or not. The page column gives the number of pages that were transmitted successfully.

Communication Result Report (Polling result report This report is printed after your machine polls a message from another machine.

Communication Failure Report This report is printed if a memory transmission failure occurred, after a job is completed. I t is only printe d if the Communication Result Report is switc hed off, and event of a communication failure. The page column gives the number of successfully transmitted pages and the total pages scanned e.g., 4/5 means 5 pages were scanned but only 4 were sent.

Error Report This report is printed after communication failure report (above) is printed after a job has been completed. So while doing a broadcast, the machine may print a number of error reports, and at the end, it prints a communication failure or transmission result report. The page column gives the total scanned pages scanned. The "PAGE NOT SENT" or "PAGE NOT RECEIVED" column shows the number of pages that could not be sent or received successfully. Check it, and retransmit any pages that were not sent. If a particular problem continues or gets worse, keep the error reports for the service technician.

(Turned on/off by a Service Technician)

(Switch 03, bit 5)

(ON if Communication Result Report is OFF)

each unsuccessful communication. The

(Switch 03, bit 0)

) (Switch 03, bit 4)

Printing Part of the Image on the Report For reference purposes, the machine prints the first few inches of the fax message on the following reports.

Transmission Result Report

❐

Memory Storage Report

❐

Communication Failure Report

❐

(Switch 04, bit 7)

Verifying Communications, Errors, Counters, etc. OTHER FEATURES

Report Formats

Example 1. Error Report*

* * * ERROR REPORT (AUG 01 1997 6:00) * * *

FILE ADDRESS MODE TIME PAGE RESULT PAGE RESULT

-------------------------------------------------------------------

Report detail s appear here

TTI XYZ COMPANY

Example 2. Journal*

* * * JOURNAL (AUG 01 1997 7:00) * * *

<TX> DATE TIME ADDRESS MODE TIME PAGE RESULT FILE

--------------------------------------------------------------------

Transmission details appear here

<RX> DATE TIME ADDRESS MODE TIME PAGE RESULT FILE

-------------------------------------------------------------------

Reception details appear here

TTI XYZ COMPANY

The Mode Column See the bottom of the Journal for a full listing of symbols on the Journal. On other repor ts a code is giv en, informing t he type of co mmunication. These codes are explained below.

The Result Column

OK: Successful communication E: An error occurred

The Footnote on the Journal

TX counter: Total number of transmitted pages RX counter: Total number of received pages

OTHER FEATURES Verifying Communications, Errors, Counters, etc.

Help Printing

A quick reference guide for the following basic operation procedures is printed out.

Transmission procedure (Immediate/Memory)

❐

Memory Transmission clear procedure (Function 21)

❐

Copy procedure (multicopy, enlargement\reduction copy)

❐

Journal output procedure

❐

Quick Dial pro gra m/clear/print list

❐

Speed Dial program/ clear/print list

❐

In ready state, press the Help key.

Press the Start key.

35,17 +(/3

67$57

Verifying Communications, Errors, Counters, etc. OTHER FEATURES

Reports You Can Printout Yourself

You can print these reports at any time by following the steps below.

Journal (Function 41)

In addition to the automatic output of this report, which we’ve described earlier , you can print the Journal at any time.

Press Function, 4, 1 and Yes.

Press Start to print out the report.

35,17 -2851$/

67$57

File List (Function 42)

This is a list of memory transmission files still in memory. It gives information about each stored file, such as the fax numbers, start time, and status.

Press Function, 4, 2 and Yes.

Press Start to print out the report.

35,17 ),/( /,67

67$57

OTHER FEATURES Verifying Communications, Errors, Counters, etc.

Telephone Number List (Function 43)

You can obtain a list of all the phone numbers stored in the machine. (Y ou can also obtain a list of stored numbers as you edit them. See the section on storing numbers, beginning on page 42.)

Press Function, 4, and 3.

Press Yes.

To print all the numbers (Quick Dial, Speed Dial, and Group numbers)

press Start. Then press Function and skip the following steps. Three lists will come out.

Or Press No and you’ll see this:

Either:

If you want a Quick Dial list, press Yes. If you don’t press No.

Either:

If you want a Speed Dial list, press Yes. If you don’t press No.

5(32576 <1(;7  35,17 7(/ /,67

$// /,676" 67$571 48,&.63(('*5283

6(/(&7 /,676 <1 48,&. ',$/ /,67"

6(/(&7 /,676 <1 63((' ',$/ /,67"

6(/(&7 /,676 <1 *5283 /,67"

Either:

If you want a Group list, press Yes. If you don’t press No.

Press Start.

67$57

-Message appears here -

Rejecting Messages From Certain Senders OTHER FEATURES

Counters (Function 84)

These counters will help you if you wish to keep a regular check on how many pages your m achine has se nt, received, and copied. The machine has the following counters:

TX Counter: RX Counter: Scan Counter: Print Counter:

Press Function, 6 , and enter the

access code 2222, then press 8, 4, and Yes.

Press Yes to check the SCAN

and PRINT counter.

Either:

❐

To finish, press

❐

1) If you have replaced the photoconductor before REPLACE OPC appears (see page 96) then press

counter.

2) Press

3) Press

When you have finished, press

The number of pages that your machine has sent (transmitted) The number of pages that your machine has received The number of pages that your machine has scanned(including copies) The number of pages that your machine has printed(including copies,re-

ports and lists.)

twice.

Yes

Clear

Yes

to reset the

Yes

Function

7;  5; 

6&$1  35,17 

<&/($5

23&

<&/($5

23&

Rejecting Messages From Certain Senders

Rejecting Messages From Senders Who Don’t Identify Themselves

Your fax machine can reject incoming messages lacking an identifier signal . Follow the user parameter procedure on page 118 to enter these settings.

Switch 05, bit 1 0: Accept such messages1: Reject such messages

OTHER FEATURES Saving Energy

Saving Energy

To print a fax message your fax machine uses a heating roller to fuse the image to the paper. This roller must already be hot when the paper passes under it. To maintain a tem perature hi gh enough to pe rmit proper fusing, electricity is consumed. This facsimile is equipped with various energy saving modes to reduce the consumption of electricity while the machine is waiting for a fax message.

Letting the heating roller cool to room temperature will reduce the amount of electricity the fax machine consumes. However, the fax machine will not print incoming messages right away, it will store them in memory and print them out after the roller warms up.

Letting the heating roller cool halfway reduces the amount of electricity the fax machine consumes, but not as much as letting it cool to room temperature. On the other han d, since war ming up take s only a short time, incoming fax messages can be printed right away.

Letting the heating roller fully on is not as economical as other two modes, but incoming fax messages and copies can be printed right away.

If your fax machine enters saving energy mode, SA VING ENERGY appears on the display.

The saving energy mode is related to the Night Timer . Refer to the section titled "Night Timer".

How to start the saving energy mode

Your machine will enter the saving energy mode when machine is not used for 5 minutes.

If you want to change the five minute period to one or three minutes, or if you do not want your machine to enter the saving energy mode automatically, please contact your service representative.

Saving Energy OTHER FEATURES

How to exit the saving energy mode

Your machine exits from the energy saving mode.

Hold down any ke y for a few seconds.

❐

Pick up the external telephone handset.

❐

Insert the document into the auto document feeder.

❐

You can still send a fax while the machine is in saving energy mode. Y ou can also carry out some functions (e.g. programming) by first holding down a key to switch to standby mode.

Which saving energy mode is best for you?

You have three choices: You can let the roller cool to room temperature, you can let it cool to the midpoint or you can let it fully on. To choose which of the two settings you would prefer, set the user parameter switch. When you allow the roller to cool to room temperature, energy savings are at a maximum and printing will take a little longer since the roller will take more time to come to printing temperature. When you select the midpoint, some energy savings will still be achieved and printing will occur more rapidly.

Switch 05 bits 6 & 7 Letting the heating roller cool to room temperature: Bit 6 at 0, Bit 7 at 0 Letting the heating roller cool halfway: Bit 6 at 1, Bit 7 at 0 Leaving the heating roller fully on: Bit 6 at 0, Bit 7 at 1

If you often receive fax messages in the night, we rec ommend you use "heating roller cool halfway" mode to get better print quality.

Saving Energy with the Night Timer Y ou can set sleep time to let the machine go to saving energy condition and set

the wake up time when it returns to standby mode the next morning. During this Night Timer mode, a fax message received is stored in the memory and will be printed automatically the next morning after the wake up timer is activated.

As a typical example, you could program the heating element inside the printer to stay off at night and over the weekend. (You can program different settings for every day of the week.)

To use the Night Timer, you must:

1. Program the timers for each day of the week.

2. Switch the Night Timer feature on. 62

OTHER FEATURES Saving Energy

Setting the Timer (Function 71)

Caution:

Example: For Tuesday, set the Night Timer to switch the heater on at 9 am and off at 6 pm.

While the night timer is active, all incoming calls are refused if the memory fills up.

Press

Function, 6

cess code

and

7,1 Press Yes.

Yes

2 2 2 2

and enter ac-

. Then, press

Use the M and N keys to scroll

through the days of the week. Example: Press N twice to go to Tuesday.

Press Yes.

There are two timers for each day, each with an ON/OFF setting. "ON"

means that the heater will switch on at the time indicated. "OFF" means that the heater will switch off at the time indicated. To change the ON to OFF, or the other way round, press ∗ or #. When the ON/OFF display is correct: Go to step 6.

6(7 1,*+7 7,0(5

6(7 7,0(5 <1 681

6(7 7,0(5 <1 78(

7,0(5 78(∗< 21 )520 

<1

Press N to move the cursor under

the time.

Input the time(9:00): Press 0, 9,

0, and 0 from the key pad.

7,0(5 78( .3$'< 21 )520

7,0(5 78( 21 )520 



∗

<

Saving Energy OTHER FEATURES

Press Yes.

Repeat step 5 to 7 for the second timer (18:00)

7,0(5 78( 21 )520 

Tip:

If you want the heater on all day, set both timers to ON = 00:00. If you want the heater off all day, set both timers to OFF = 00:00.

Either press Yes and Function to finish, or go back to step 3 to program

the timer for another day.

Switching the Night Timer On or Off (Function 62)

The Night Timer feature must be switched on using Function 62.

Press Function, 6 and enter ac-

cess code 2 2 2 2 . Then, press 6, 2 and Yes.

Scroll through the list of features

with N until the screen is as shown opposite.

Press Yes.

6(/(&7 /,1(

1,*+7 7,0(5 212))

1,*+7 7,0(5 < 21

2))

∗

<

<1(;7

Change the on/off setting by

pressing M or N.

Finish: Yes and Function.

1,*+7 7,0(5 <

21 2))

OTHER FEATURES Printing the Sender’s Identification

Printing the Sender’s Identification

This feature CSI or RTI, see page 151) that appears on the display.

prints

at the top of t he message, the sender’s identification (the

Tonal Signals

On this model t he * key on th e ten keypad is us ed as the Tone key. Some organizations offer you a special service by telephone, which you c an access by transmitting Touch tone or DTMF tones. If your phone service provides only pulse dialing, or if you are calling over a digital network, the ability to generate Tonal Signals will allow you to access these services. First, dial the other party When you are through to the other end, press the Tone key and enter the code number that is needed to access the required feature at the other terminal. Y ou do not need to press the Tone k ey if your mac hine is s et up for dialing in Tone Dial (DTMF) mode.

Using the Tone Key

Make sure that the machine is in standby mode, and that there is no

document in the feeder. Pick up the telephone handset.

Dial the remote facility. Do not press the Start key.

After your line is connected to the remote facility, do the following:

If your telephone line type is DTMF (Tone Dial): Go to step 5.

❐

If your telephone line type is Pulse Dial: Press the * on the ten keypad. A dot

❐

appears in the display.

Input the digits that you need to use the remote facility. After you have finished your business with the remote facility, hang up. Note: Do not press the Start key.

COPYING

Basic Copying Procedure

CAUTION: If your document gets stuck while it is being processed, press the

Stop key, and turn to page 104 for instructions on how to safely remove the original. If you make a mistake and want to start over, press the Clear Modes key.

Make sure your machine is set to

copy. If it isn’t press the Fax/Copy key. The Copy light will be lit.

Lift up the top cover and place

the first page of your document face down on the exposure glass. Then lower the top cover.

The display will change as shown. When paper size on the second line will only appear when the optional paper cassette is installed.

Insert the document the feeder and adjust the guides to fit the width of the document. There should be no more than 30 pages in your document. Note: Do not stack documents in the feeder so that they exceed the load limit marker.

face down in

&23< 5($'<  6(76 $

N$;

COPYING Basic Copying Procedure

When you set the document in the feeder, the display will change as shown.

Select the contrast and the

Photo mode. (the following pages describe these).

Note: Auto Image Density is not available in Photo mode.

If you have the optional paper

cassette, select the paper size.

Select the ratio for reduction or

enlargement.

&23< 5($'<  6(76 $

N$;

Enter the number of copies using

the ten key pad. When you set documents in the

auto document feeder, you need the optional fax expansion card to make more than one copy.

If you enter the wrong number press Clear and enter again.

Press the Start key.

&23< 5($'<  6(76 $

N$;

Functions That Can Be Used Together COPYING

Functions That Can Be Used Together

Second Selection

First Selection

1. Reduce/Enlarge

2. Erase Center

3. Erase Border

4. Auto Image Density

5. Manual Feed

6. Sort Copy

✔: Possible ▲: The second selection is not possible.

● : Second setting is possible, but it cancels the currently selected mode.

--: Erase c enter and eras e border canno t be used with the auto document feeder.

Sort copy is not available from the exposure glass. " / " means that " with exposure glass / with auto document feeder" It doesn’t care with exposure or with auto document feeder if there is no " / "

123456

✔/-- ✔/-- ✔/-- ✔/-- ✔/-- ✔/-- --/● ✔/-- ✔/-- ✔/-- ✔/-- --/●

✔ ✔

--/✔ --/● --/● --/✔ --/▲

✔/-- ✔/--

✔✔

✔

--/✔

--/▲

COPYING Copying/Printing Using the Bypass

Copying/Printing Using the Bypass

Use the bypass feed table for the following types of copy paper.

❐

Paper of a different size from those currently in the paper tray

❐

Paper of non-standard size or weight, such as OHP transparencies, ad-

hesive labels, or postcard. Caution: Never copy onto OHP sheets intended for use with color copiers or inkjet printers — the machine could be damaged.

Load one sheet at time onto the bypass feed table.

Caution: D o not put paper on the bypass feed table while pr inting is in progress. Wait for the page to finish printing before placing the next sheet.

How to Use the Bypass

Insert the sheet with the printing

side face down. Then slide in the

paper guides on both sides so

that they are just touching the pa-

per edges.

Make sure that the paper has ad-

vanced into the manual feeder.

Note: If a paper is left in the man-

ual feeder for 3 minutes, it will be

fed out automatically.

To enter the paper size, press N.

Note: If you do not enter the pa-

per size, the back side of next pa-

per might be dirty.

Press Yes.

&23< 5($'< 6,=( 

6(7 &23< 237,21 < 3$3(5 6,=(

3$3(5 6,=( < $; 00

%<3$66 )(('

Copying/Printing Using the Bypass COPYING

Select the paper size using the

keys.

Press Yes.

Set the document and press Start.

3$3(5 6,=( < $ ; 00

&23< 5($'< 6,=( 

%<3$66 )(('

COPYING Enlarging & Reducing

Enlarging & Reducing

Selecting a Magnification Ratio

Set the document. (See page 66.)

Press the Reduce or Enlarge

key repeatedly to reach the de-

sired ratio.

Enlargement ratios:

115, 122, 141, and 200%.

Reduction ratios:

50, 71, 82, 87, and 93%

Press the Full Size key to return

to 100%.

Follow the the standard copying. See page 66.

Which Ratio Do I Choose?

The preset ratios will enlarge or reduce from one standard siz e to another, or they will allow you to create a border around the c opy without losing any part of the original image. For example 141% enlarges a A5 document to a A4 size copy, while reducing a A4 document 93% will ensure the entire document will be reproduced, including the border area.

Reduction ratios

50% 71%: A4 to A5 82%: 87%: 93%: Create a margin

Enlargement ratios

115% 122%: 141%: A5 to A4 200%

Copying Darker or Lighter Originals COPYING

Copying Darker or Lighter Originals

In copy mode,

automatically maintain a clear background.

Set the document. (See page 66.)

Press either Lighter or Darker.

There are 5 density levels in all.

Follow the the standard copying. (See page 66.)

Auto Image Den sit y

indicators is always on. The copy image density

COPYING Copying Photographs

Copying Photographs

If your docum ent contains a photograph, or diagrams w ith complex s hading patterns or grays, switch Photo Mode on to achieve optimum image quality.

Set the document (See page 66).

Press the Photo and the Photo in-

dicator will illuminate.

Follow the the standard copying procedure (See page 66).

Press Start.

Note: When you use the photo mode, Auto Image Density is always off.

Clearing the Previously Used Settings

All previously entered settings and modes will be automatically cleared thr ee minutes after finishing copying. However, if you need to clear all modes immediately, press the Clear Modes key.

Options COPYING

Options

The option key lets you set several features.

Sort Copy

Normally, the machine prints in the reverse order set in the feeder. With the sort copy function, the machine will collate the s equence by printing

from the last page first collated. This feature is only available when the 2MB or 4MB FAX EXPANSION CARD

is installed. You need to set "page memory up" on using Function 62. See page 81. This feature is available only when you make copies using the feeder.

The maximum size document that you can sort depends on how much memory is installed.

Set the document to the feeder.

&23< 5($'<  6(76 $

N$;

Press the option (N) key until the

opposite display appears. Press Yes to set the option.

6(7 &23< 237,21 < 6257 &23<

6257 &23< <

2))

COPYING Options

Press M to turn Sort Copy on.

Press Yes to accept the setting.

Follow the standard copying procedure.See page 66.

6257 &23< <

21 2))

&23< 5($'< $  6(76 $

; :

Press Start.

Note: If you set the document on

the exposure glass, the display in-

dicates as shown.

Remove the document from the

exposure glass and set it to the

feeder.

If data volume e xceeds avai lable memory (e .g. when copy ing in halftone mode), the following will be displayed:

Press Yes to clear the file. The machine will return to standby mode.

86( $')

&/($5 ),/( <1

Press No to have copies collated up to the last page which has been stored successfully.

Options COPYING

Erase center

When taking copies from a book, you can erase the shadow caused by a spine that won’t li e flat on the gl ass. Adjust the width of th e center column to be erased if necessary. This feature is available only when you set the document on the exposure glass. Note: Erasing center is not successful with document sizes other than letter or legal.

Scanning direction

The shaded part will be erased.

Set the document.

Press the option (N) key until the

opposite display appears. Press Yes to set the option.

Note: If you set the document on the feeder, the display indicates as shown. Remove the document from the feeder and set it to the exposure glass.

Press M to turn Erase Center on.

Enter a number between 5 & 50.

Example: 5mm, press 0 and 5. 25mm, press 2 and 5.

6(7 &23< 237,21 < (5$6( &(17(5

(5$6( &(17(5 <1

86( (;32685( */$66

(5$6( &(17(5 <1

21 2))  00

(5$6( &(17(5 <1

21 2))O00

2))  00

COPYING Options

Press Yes to accept the setting.

Follow the standard copying procedure. (See page 66.)

Press Start.

&23< 5($'< $  6(76 $

; :

Options COPYING

Erase border

Erasing border lets you create a white border around the copy. Adjust the width of the blank margin left around copies. This feature is available only when you set the document on the exposure glass.

Note: Erasing border is not successful with document sizes other than letter or legal.

The shaded area will be erased.

Set the document to the exposure glass.

Press the option (N) key until the

opposite display appears.

Press Yes to set the option.

Note: If you set the document on the feeder, the display indicates as shown. Remove the document from the feeder and set it to the exposure glass.

Press M to turn Erase Border on.

Enter a number between 5 & 50.

Example: 5mm, press 0 and 5. 25mm, press 2 and 5.

6(7 &23< 237,21 < (5$6( %25'(5

(5$6( %25'(5 <1

86( (;32685( */$66

(5$6( %25'(5 <1

21 2))  00

(5$6( %25'(5 <1

21 2))O00

2))  00

COPYING Options

Press Yes to accept the setting.

Follow the standard copying procedure (See page 66).

Press Start.

&23< 5($'< $  6(76 $

; :

Copier Settings (Function 72) COPYING

Copier Settings (Function 72)

Use function 72 to set the limit number of copies.

Press Function, 6, and enter the

access number 2222. Then press 7, 2.

Press Yes

Press Yes again and get this:

Press No, then enter a number

between 01 & 99.(for the number of copies). Example: If you set to 3 sheets, enter 0 and 3.

Press Yes.

flash across the screen and you’ll get this:

Press Function to return to the ready state.

352*5$00('

will

352*5$00,1* <1(;7  &23< 6(7

 2) &23,(6 /,0,7

 2) &23,(6 <1  6+((76

 2) &23,(6 <1  6+((76

)81&7,21 <1(;7  352*5$00,1* 02'(

<1

COPYING Copier Settings (Function 72)

Page Memory Up(Function 62)

You need the optional fax expansion card and to set "page memory up" to on if you want to do the following:

Make copies more speedily when setting documents on the exposure glass.

❐

Make more than one copy when setting documents in the auto document feeder.

❐

Collate copies when setting documents in the auto document feeder.

❐

If you set "pag e me mo r y up " to on, less fax memory is availab le.

Note:

❐

You can set "page memory up" to on only when memory is 100%.

❐

You can set "page memory up" to on only when the 2MB or 4MB

❐

FAX EXPANSION CARD is installed.

Press Function , 6, and enter the

access code 2222. Then enter

6 2 and Yes.

Press N until the screen is as

shown opposite, and then press

Yes.

Use the M and N arrows on the

scroll key to switch the feature on

or off. This mode is off if the dis-

play is shown as opposite.

To store your setting: Yes

6(/(&7 /,1(

3$*( 0(025< 83

3$*( 0(025< 83 <

21 2))

<1(;7

MAINTAINING YOUR MACHINE

Setting / Adding the Paper (

Before you use t he m ach in e, se t th e pa pe r i n th e casse tt e. And when the Add Paper indicator ( optional side ca sset te is empty. See page 88.

Caution: To avoid dropping the drawer, hold it by the front and side while

pulling it out.

Caution: Make sure the paper conforms to the specifications on page 127.

Pull the paper cassette right out.

) on the operation panel is lit, the drawer or

Push down the metal plate at the

base of the tray until it clicks in place.

Flex the new stack of paper a few

times.

MAINTAINING YOUR MACHINE Setting / Adding the Paper (d)

Insert the stack into the cassette

from the front. Make sure the pa-

per fits under the metal corner

plates as shown.

Don’t load the paper over the limit

fence.

Replace the paper cassette.

Changing the Paper size in the cassette MAINTAINING YOUR MACHINE

Changing the Paper size in the cassette

Changing from A4 Size to Letter Size

You need to move four fences.

Fence 4

[A]

Pull out the paper cassette.

Fence 3

Fence 2

Fence 1

[B]

Move fence 1 from position [A] to

position [B]:

1) Remove the metal attachment.

2) Turn the tray over and push in the center tab while lifting out the fence.

3) Fit the fence in position B.

4) Refix the metal attachment as shown.

MAINTAINING YOUR MACHINE Changing the Paper size in the cassette

Move fence 2 out a notch.

Push in the center tab under-

neath while pushing in the other

tab on top and lift out the fence.

Insert the fence out the new posi-

tion. Make sure the fence fits ver-

tically in the upper and lower

notches.

Move fence 3 out one notch

1) Squeeze in the tabs under-

neath and lift the fence out.

2) Insert the fence out the new po-

sition. Make sure the fence fits

vertically and the metal and tag

fits as shown.

Changing the Paper size in the cassette MAINTAINING YOUR MACHINE

Move fence 4 out one notch

1) Squeeze in the tabs underneath and lift the fence out.

2) Insert the fence in the new position. Make sure the fence fits vertically and the metal and tag fits as shown.

MAINTAINING YOUR MACHINE Setting the Paper Size

Setting the Paper Size

Use the following procedure to select which paper size the machine will use for the printouts. For example if you wish to use size paper, install the A4 size paper into the feed. After done that, choose "A4" using Function 34 or M key.

Whenever yo u add or change paper, make sure the correct paper size is selected. If not set up properly, the backs of copies may be blackened and paper jams can occur.

Press the Function key and 3, 4,

using the ten keypad, then press

the Yes key.

Press the M key.

Current paper size appear in the

display. Scroll the paper size us-

ing the N key then press Yes.

Press Function to finish.

3$3(5 6,=( < $; 00

3$3(5 6,=( < $; 00

Setting the Paper Size MAINTAINING YOUR MACHINE

Setting/Adding Paper in the Optional Paper Cassette

Remove all the pieces of ta pe att ac he d to the cas sette.

❐

Remove the bypass feeder and

store it somewhere safe.

cardboard tab

Fix the tray to the machine as

shown. Push it in until it gently locks in place. Note: Remove the small cardboard tab from the gear.

Lift the transparent cover until it

locks open. Make sure the paper guides are pushed right out. Flex the paper stack a few times. Insert the stack into the tray as shown. The rear edges of the paper should be touching the back of the tray. Make sure the paper guides are flush with the paper. Slide them in if necessary.

Note: Remove all remaining paper from the cassette before adding more paper.

If the paper size indicator does

not match the paper size in the tray, turn the dial until it shows the correct size.

MAINTAINING YOUR MACHINE Setting the Paper Size

Close the transparent cover.

Setting the Paper Size MAINTAINING YOUR MACHINE

Storage Condition of the Copy Paper

❐

50 to 90 g/m2 copy paper is recommended: paper sizes are mentioned in the page of ’Specifications’ (See page 129).

❐

Do not use damp paper, or copies will be defective.

❐

Do not touch copy paper if your fingers are wet or oily; fingerprints may appear on the copy.

❐

Keep paper in a vinyl bag if it will not be used for a long time.

❐

Store in a cool dry place.

❐

Store flat. Do not stand upright.

❐

The following materials cannot be used in the paper cassettes : Post cards, Tracing paper, OHP sheets, Adhesive labels Caution: Never copy onto OHP sheets intended for use with color copiers or inkjet printers — the machine could be damaged.

❐

Using rough paper types may result in lower copy quality.

❐

Do not overload the paper trays.

❐

If multi-sheet feeding occurs or dog-eared copies are made when using recycled paper in the paper cassette, fan the recycled paper and load it in the paper cassette again.

MAINTAINING YOUR MACHINE Replace Toner Cassette & Cleaning Pad

Replace Toner Cassette & Cleaning Pad

When the Add Toner indicator (f) starts to blink, the toner cassette is almost empty . You will be able to make 100 more copies before you have to change it. When the indicator remains lit, it is time to install a new toner cassette. And replace the cleaning pad at the same time. The cleaning pad cleans the fusing roller. When the indicator starts to blink, prepare a new toner cassette.

WARNING: Do not incinerate waste toner or depleted cassettes. Toner

dust might ignite suddenly if exposed to flames.

WARNING: Dispose of the used toner containers according to local regula-

tions for plastics.

Warning: The fusing unit is very hot. Be careful to avoid touching the unit.

Caution: Hold the toner cassette by the handle on top. Caution: Do not touch any parts other than those specified in the proce-

dure.

Lift the upper unit release lever

and open the upper unit by slid-

ing it to the right.

Warning: When opening the up-

per unit, make sure nobody

nearby injures themselves on it.

Slide out the old toner cassette

without shaking it.

Caution: Never touch the photo-

conductor (gr e en dr um ) und er

the toner cassette.

Replace Toner Cassette & Cleaning Pad MAINTAINING YOUR MACHINE

Shake the new toner cassette

from side to side.

Remove the black sheet and tapes on the toner cassette.

Pull out the film of the new toner cassette. Caution: Do not pull out the film before you shake the new toner cassette. If you do, the toner may splash out.

Slide the toner cassette into the

machine as far as it will go. Gently push down the cassette to secure it in place.

Remove the old cleaning pad.

MAINTAINING YOUR MACHINE Replace Toner Cassette & Cleaning Pad

Install the new cleaning pad verti-

cally. Match the position of the ar-

row on the cleaning pad with the

arrow on the inside the machine.

Note: Push the cleaning pad until

you hear it clicking. If the clean-

ing pad is not set correctly, it may

cause decline of image quality.

Close the upper unit.

Warning: When closing the up-

per unit, be careful not to catch

your fingers.

Note: If the upper unit does not

close, the toner cassette, photo-

conductor or cleaning pad is not

fitted correctly.

Storage Condition of the Toner Cassettes

❐

Store in a cool, dark place.

❐

Never store where they may be exposed to heat.

❐

Keep out of the reach of children.

❐

Do not eat toner .

❐

Do not lay heavy objects on toner cassettes.

❐

Do not incinerate toner or toner containers. Toner dust may cause flash-

back when exposed to an open flame.

Replacing the Photoconductor Drum MAINTAINING YOUR MACHINE

Replacing the Photoconductor Drum

The photoconductor receives the print image before it is transferred to paper. To ensure optimal quality, replace them every 30,000 copies.

If the following display appears, replace the photoconductor.

5(3/$&( 23& ',$/ )$; 180%(5 

To c heck how ma ny sheets you’ ve printed, please refer th e section titled "Counters" (See page 60.)

Warning: The fusing unit is very hot. Be careful to avoid touching the unit. Caution: Do not expose the photoconductor drum to light for an extended

period.

Caution: Do not touch or scratch the drum: it cannot be repaired. Any

scratch on the drum would be reproduced on prints.

Caution: Do not touch any parts other than those specified in the proce-

dure.

Caution: Though organic photoconductor drums are safe for the environ-

ment, dispose of used drums according to local regulations.

Lift the upper unit release lever

and open the upper unit by sliding it to the right. Warning: When opening the upper unit, make sure nobody nearby injures themselves on it.

Slide out the toner cassette with-

out shaking it.

MAINTAINING YOUR MACHINE Replacing the Photoconductor Drum

Remove the old photoconductor.

Roll up the green plates on the

old drum.

Hold the used drum by the plates

and carefully pull it out.

Caution: Do not expose the new drum to light for an extended period of

time. Do not touch the surface of the drum.

With the black protective sheet

still attached, fit the photoconduc-

tor into the two slots as shown.

One end of the photoconductor is

marked "R". This should be at the

front of the machine as shown.

Remove the black sheet.

Caution: Never touch the photo-

conductor (green drum).

Push down the two green levers

to lock the photoconductor in

place.

Caution: Never touch the photo-

conductor (green drum).

Replacing the Photoconductor Drum MAINTAINING YOUR MACHINE

Reinstall the toner cartridge .

Close the upper unit.

Warning: When closing the upper unit, be careful not to catch your fingers.

Note: If the upper unit does not close, the toner cassette, photoconductor or cleaning pad is not

fitted correctly. After you replace the photoconductor, reset the counter for photoconductor inside the machine. If you have replaced the photoconductor before REPLACE OPC appears, see page 60 for how to reset the OPC counter (Function 84).

The display is shown as opposite.

Press P.

Press Yes.

The counter resets.

5(3/$&( 23& ',$/ )$; 180%(5 

5(3/$&( 23&"

5($'<   ',$/ )$; 180%(5 

<1

MAINTAINING YOUR MACHINE Daily Maintenance

Daily Maintenance

Caution: When wiping or cleaning components, do not use any sort of

cleaning agent or abrasive powder. Use a damp soft cloth to clean and a dry soft cloth to wipe dry.

Cleaning the exposure glass and the platen cover

Lift up the upper cover and clean

the exposure glass with a clean dry cloth.

Clean the platen cover with a

damp cloth and wipe it with a dry cloth. Use a weak cleaning solution if stains do not come off.

Daily Maintenance MAINTAINING YOUR MACHINE

Cleaning the ADF roller

Open the ADF cover.

Clean the rollers and white strip with a damp cloth then clean the

exposure glass with a dry cloth.

Rollers

White Plate

Close the ADF cover.

Exposure Glass

Ricoh AF-FX10 Operator’s Manual [UK]

Specifications and Main Features

Frequently Asked Questions

User Manual

SAFETY

Important Safety Instructions

When to Call Your Service Representative

Power and Grounding

Cold Weather Power-up

Thunderstorms

Symbols & Conventions Used In This Manual

Table of Contents

Part Names

MACHINE LAYOUT

Operation panel

FA XING

Recommended Types of Document

How to Set the Document

Memory Transmission and Immediate Transmission

Memory Transmission

Sending a Message with the Auto Document Feeder

Sending a Message with the Exposure Glass

Cancelling the Memory Transmission

Immediate Transmission

Overview

Setting the Reception Mode

Tel Mode

Setting the Auto Ring Time

When you connect Telephone Answering Machine

Faxing a Page With Very Fine Detail

Resolution & Shading

Image Density (Contrast)

Manual Image Density

Auto Image Density

Increasing Photo Quality

Optional Feature for Transmission

Sending Later

Document size

Sending the Same Message to Many Destinations

Redialing

Automatic Redialing

Using the Redial Key

Storing, Editing and Erasing Quick Dials/ Speed Dials

Erasing Groups

Programming the Group Key

Programming the Dial Option Key

Dialling with the Dial Option Key

Chain Dialing

Sending a Fax using the External Telephone

OTHER FEATURES

Verifying Communications, Errors, Counters, etc.

Automatically Printed Reports

Report Formats

Help Printing

Reports You Can Printout Yourself

Rejecting Messages From Certain Senders

Rejecting Messages From Senders Who Don’t Identify Themselves

Saving Energy

How to start the saving energy mode

How to exit the saving energy mode

Which saving energy mode is best for you?

Printing the Sender’s Identification

Tonal Signals

Using the Tone Key

COPYING

Basic Copying Procedure

Functions That Can Be Used Together

Copying/Printing Using the Bypass

Enlarging & Reducing

Selecting a Magnification Ratio

Which Ratio Do I Choose?

Copying Darker or Lighter Originals

Copying Photographs

Clearing the Previously Used Settings

Options

Sort Copy

Erase center

Erase border

MAINTAINING YOUR MACHINE

Changing the Paper size in the cassette