Ricoh af 650 Operating Instructions o sp5dsu

PRINTER Option Type

650

OPERATING INSTRUCTIONS

DOCUMENT SERVER™ REFERENCE

(option)

Read this manual carefully before you use this product and keep it handy for future reference. For safety, please follow the instructions in this manual.

PRINTER Option Type 650 OPERATING INSTRUCTIONS

Printed in Japan

UE USA A868-8650

Introduction

This manual contains detailed instructions on the operation and maintenance of this machine. To get maximum versatil ity from this ma chine all opera tors sho uld careful ly read an d follow the ins tructi ons in this manual.

Please read the Safety Information in the “Copy Reference” before using this machine. It contains important information related to USER SAFETY and PREVENTING EQUIPMENT PROBLEMS.

Important

Parts of this manual are subject to change without prior notice. In no event will the company be liable for direct, indirect, special, incidental, or consequential damages as a result of handling or operating the machine.

Trademarks

Microsoft

, Windows®, and MS-DOS® are registered trad emarks of M icrosoft C orporation in the Unit ed

States and/or other countries.

PostScript PCL

is a registered trademark of Adobe System Incorporated.

is a registered trademark of Hewlett-Packard Company. Document Server™ is a trademark of Ricoh Company, LTD. Other product names us ed herei n are for iden tifica tion purp oses on ly and migh t be tradem arks of th eir

respective companies. We disclaim any and all rights in those marks.

Warning:

Use of controls or adjustment or performance of procedures other than those specified in this manual might result in hazardous radiation exposure.

Notes:

Some illustrations might be slightly different from your machine. Certain options migh t no t be av ail abl e in some countries. F or de tails, please contac t yo ur local dealer. We shall not be res ponsible for a ny loss of t he saved docum ents that result from mis takes, elec trostatic

or electric noises, or damages of the machine. We recommend to sa ve important data in your compu ter or to print them out in case they should be lost accidentally.

How to Read this Manual

Symbols

In this manual, the following symbols are used:

WARNING:

This symbol indicates a potentially hazardous situation that might result in death or serious injury when you misuse the machine without following the instructions under this symbol. Be sure to read the instructions, all of which are described in the Safety Information section.

CAUTION:

This symbol indicates a potentially hazardous situation that might result in minor or moderate injury or property damage that does not involve personal injury when you misuse the machine without following the instructions under this symbol. Be sure to read the instructions, all of which are described in the Safety Information section.

* The statements above are notes for your safety.

Important

If this instruction is not followed, paper might be misfed, originals might be damaged, or data might be lost. Be sure to read this.

Preparation

This symbol indicates the prior knowledge or preparations required before operating.

Note

This symbol indicates precautions for operation, or actions to take after misoperation.

Limitation

This symbol indicates numerical limits, functions that cannot be used together, or conditions in which a particular function cannot be used.

Reference

This symbol indicates a reference.

[ ]

Keys that appear on the machine's panel display.

Keys and buttons that appear on the computer's display.

{ }

Keys built into the machine's operation panel.

Keys on the computer's keyboard.

Manuals for this Machine.......................................................................... 1

Guide to Components............................................................................... 2

Mainframe............................ ......................................................................... 2

Operational Panel ................ ......................................................................... 3

Panel Display ................................................................... ............................. 4

1.What You Can Do with the Document Server

Overview..................................................................................................... 9

Useful Features ........................................................................................... 10

Features and Benefits............................................................................. 11

Proof Printing ......................... ..................................................................... 11

On Demand Printing.................................................................................... 14

Confidential Printing.................................................................................... 16

File Merge Printing...................................................................................... 18

Scanned File Printing............................................................... ................... 20

2.Sending Data to the Document Server

Overview................................................................................................... 23

The Required Settings ................. .................................... ........................... 24

Windows 95/98/3.1x/NT 4.0- Sending Data to t h e Document Server .. 25

PCL 6/5e..................................................................................................... 25

3.Scanning the Originals

Basic Procedure...................................................................................... 28

4.Printing Saved Documents

Basic Procedure...................................................................................... 30

Sample Printing ........................................................................................... 31

Print First Page ........................................................................................... 31

5.Deleting Saved Documents

Basic Procedure...................................................................................... 34

6.Setting Default Parameters (Document Server)

Accessing User Tools (Document Server)............................................ 36

Document Server Setting Parameters................................................... 37

Basic Tab.................................................................................................... 37

Document Manage Tab.................................. .................. ........................... 37

7.Troubleshooting

Error Messages.......................................... .... ..... ..... ............................ .... 39

8.Appendix

Specifications.......................................................................................... 41

INDEX........................................................................................................ 42

iii

This page is intentionally blank.

Manuals for this Machine

There are four manuals that describe the operational procedures separately for the operation and maintenance of the machine.

This manual, the Document Server Reference, contains detailed instructions for using this machine as a Document Server.

To ensure safe and efficient operation of the machine, all users should read and follow the instructions contained in the following manuals.

❖❖❖❖

System Settings

Describes the procedures and functions for adjusting the settings and defaults of this machine for copier.

❖❖❖❖

Copy Reference

Describes the procedures and functions for using this machine as a copier.

❖❖❖❖

Printer Reference

Describes the system settings, procedures and functions for using this machine as a printer.

❖❖❖❖

Document Server Reference (This Manual)

Describes the procedures and functions for using this machine as a Document Server.

Guide to Components

Mainframe

1. Auto Document Feeder (ADF)

The document feeder automatically feeds a stack of originals one by one.

2. Exposure Glass

Position originals here face down for scanning.

3. Main Power switch

Note

If the machine does not operate after

❒

turning on the Operation Switch, check if the main power switch is turned on. If it is off, turn it on.

4. Operational Panel

Use to check the status of the machine, and to enter the desired jobs or settings.

TSPS051N

5. Operation Switch

Press this switch to turn the power on (the On indicator lights up).

To turn the power off, press this switch again (the On indicator goes off).

Operational Panel

User Tools/Counter

{{{{

❖❖❖❖

User tools

Press to change the default settings and conditions to meet your requirements.

❖❖❖❖

Counter

Press to check or print the total number of prints and copies made.

key

}}}}

2. Panel Display

Shows operation status, error messages, and function menus. ⇒ P.4

play”

Clear Modes/Energy Saver

{{{{

❖❖❖❖

Clear Modes

Press to clear the previously entered job settings.

❖❖❖❖

Energy Saver

Press this key for more than about 1 seconds to switch the machine to Energy Saver mode.

Sample Copy

{{{{

Use this key to print a single sample set before starting a long print run using Sort function. ⇒ P.31

key

}}}}

“Sample Printing”

“Panel Dis-

key

}}}}

5. Main Power indicator

Lights up when the main power switch is turned on, and goes off when the switch is turned off.

6. Operation Switch

Press this switch to turn the power on (the On indicator lights up).

To turn the power off, press this switch again (the On indicator goes off).

7. Function keys

Press to change functions (Copy, Printer, Document Server) shown on the panel display. To use the Document Server function, press the

Document Server

{

key.

}

8. Function Status indicators

These indicators show the status of each function.

❖❖❖❖

Green

Indicates the function is working.

❖❖❖❖

Red

Indicates the function is interrupted because of errors. Press the Function key to switch the panel display and check the error message.

9. Number keys

Use to enter a numeric value such as the desired number of prints and zooming ratio.

10.

Clear/Stop

{{{{

Press to cancel the number which are being entered, or to stop scanning or printing.

key

}}}}

Start

key

}}}}

11.

{{{{

Press to start scanning or printing a document.

Panel Display

The panel display shows operational status, error messages, and function menus.

Important

Do not apply a strong shock or force of about 30 N (about 3 kgf) or more to

❒

the panel display. Otherwise, the display might be damaged.

❖❖❖❖

Document Server initial display

Touch the

Document Server

{

key, and the Document Server initial display ap-

}

pears.

❖❖❖❖

The “Select File” menu

[

Scan Originals

Touch to go to the “Saving” menu.

key

]

54321

the selected line is highlighted and the print priority is also shown.

2. Document List

Shows the saved documents with the information of User ID, File Name, how many pages it has, and when it was saved.

Touch the desired line to select the document. When any document is selected,

Note

Touch the [

❒

screen.

Touch the [

❒

previous screen.

] key to go to the next

] key to return to the

3. Memory

Shows the remaining capacity of memory as a percentage.

[

Print 1st Page

Touch to print the 1st page of the selected document.

Note

This key appears only when any doc-

❒

ument is selected.

key

]

5. Job information

•Page

Shows the number of the total pages of the selected documents.

•Q'ty

Shows the specified number of print sets.

❖❖❖❖

The “Saving” menu

•Copy Shows which set is being printed.

key

UUUU

key

]

keys

]

[

Print Setting

Touch to go to the Set Job menu.

Note

This key appears only when any doc-

❒

ument is selected.

[

Touch to delete the selected document.

Note

This key appears only when any doc-

❒

ument is selected.

[

Touch to go to the next or the previous screen.

Delete

TTTT

]

], [

1 2

3 4

10 11

1413

16 17

For more information on settings, refer to Copy Reference.

[

Original Mode

Touch to select the mode to match the image type of your originals.

[

Auto Image Density

Touch to have the machine to adjust the image density to match your originals.

key

]

key

]

3. Manual Image Density keys

Touch to adjust the image density manually.

You can combine Auto and Manual Image density by touching one of these keys

when the Auto Image Density key is highlighted.

[

Special Original

Touch to have the machine recognize how to feed your originals from the document feeder (ADF) when your originals are special, such as mixed sizes or thin paper.

[

Auto Paper Select

Touch to have the machine select a suitable size of paper automatically based on the original size and the scanning ratio.

key

]

key

6. Manual Paper Select keys

Touch to select the desired paper size.

[

Full Size

Touch to scan the full size image.

[

Auto Reduce/Enlarge

Touch to have the machine choose the scanning ratio based on the paper and original sizes you select.

key

]

key

]

9. Preset Reduce/Enlarge keys

Touch to select a preset ratio.

10.

[

1 Sided Originals

Touch this key when scanning 1 sided originals.

Note

Set your originals in the correct direc-

❒

tion. Otherwise, you might not make duplex printing correctly.

Refer to “Duplex – Making Two-Sided

❒

Copies” in the Copy Reference.

key

]

11. 2 Sided Originals keys

Touch one of these keys when scanning the 2 sided originals according to the orientation of the images.

•Top to Top The pages of this orientation can be folded or bound along the vertical axis.

•Top to Bottom The pages of this orientation can be folded or bound along the horizontal axis.

Touch to erase the center margin of the original image.

• Erase Border Touch to erase the surrounding area of the original image.

• Centering Touch to move the image to the center.

Note

When you print the document

❒

whose image was moved to the center using Centering function, you should use the same paper size as specified in the Saving menu. If the paper size specified in printing is different from that specified in saving, the image cannot be moved to the center correctly.

14.

[

Combine

Touch to combine multiple scanned documents to be saved into one file.

15.

[

Reduce/Enlarge

Touch to reduce or enlarge the image to be saved into the Document Server.

16.

[

Check Modes

Touch to check the current settings.

17.

[

Scanning Complete

Touch to go to the “Select File” menu.

key

]

key

]

key

]

key

]

Note

Set your originals in the correct direc-

❒

tion. Otherwise, you might not make duplex printing correctly.

Refer to “Duplex – Making Two-Sided

❒

Copies” in the Copy Reference.

key

]

key

]

12.

[

Shrink & Center

Touch to reduce the image to 93 % of its original size with the center as reference.

13.

[

Edit Image

Touch to edit the scanned images using the following functions:

• Erase Center

❖❖❖❖

The “Set Job” menu

For more information on settings, refer to Copy Reference.

1. File information

Shows User ID, File Name, and the priority of the selected document(s).

Note

Use the [

❒

next or previous file information.

[

Use to see the next or previous file information.

TTTT

], [

UUUU

], [

] keys to see the

keys

]

Should be used if the pages are to be folded or bound along the horizontal axis.

Note

If you cannot make duplex printing

❒

correctly, your originals might not have been set in the correct direction when scanning.

Refer to “Duplex – Making Two-Sided

❒

Copies” in the Copy Reference.

10 12

Note

The file information is shown in the

❒

order of print priority.

[

Select File

Touch to go to the “Select File” menu.

[

Auto Paper Select

Touch to have the machine select a suitable size of paper automatically based on the original size and the print ratio.

key

]

key

]

5. Manual Paper Select keys

Touch to select the desired paper size.

[

1 Sided Print

Touch to print on one side of paper.

key

]

7. 2 Sided Print keys

Touch to print on both sides of paper.

•Top to Top Should be used if the pages are to be folded or bound along the vertical axis.

•Top to Bottom

key

]

key

]

[

Cover/Slip Sheet

Touch to make setting for adding covers or slip sheets.

[

Margin Adjust

Touch to adjust margins in printing the selected documents.

Note

Margin Adjust function is automati-

❒

cally selected when you make Duplex printing.

10. Sort

Touch to make the print output delivered as sets in sequential order.

11. Rotate Sort

Touch to have every other print set rotated by 90° and delivered to the tray.

Note

This key appears only when the opti-

❒

cal Finisher is not installed.

Refer to “Sort – Sorting Into Sets” in

❒

the Copy Reference.

12. Stack

Touch to have prints assembled with each page set.

Note

This key appears only when the op-

❒

tional Finisher is installed.

Refer to “Stack – Stacking Together

❒

All Copies Of A Page” in the Copy Reference.

13. Staple

Touch one of the keys to have each print set stapled together at the position shown in the display.

Note

This key appears only when the op-

❒

tional Finisher is installed.

Refer to “Staple” in the Copy Refer-

❒

ence.

14. Punch

Touch to have each print set punched.

Note

This key appears only when the op-

❒

tional Punch kit is installed in the optional Finisher.

Refer to “Punch” in the Copy Refer-

❒

ence.

15.

[

Check Modes

Touch to check the current settings.

key

]

1. What You Can Do with the Document Server

Overview

The Document Server enables you to save your documents in the mainframe memory, then edit and print as you want.

There are two ways to save documents.

• Sending data from your computer

• Scanning originals from the document feeder (ADF), or the exposure glass of the machine

1 3 2

A Prepare the documents you want to save. B Save the documents.

The documents are saved in the mainframe memory.

C Print the documents.

You can print any of the saved documents with any desired settings at any time.

What You Can Do with the Document Server

Useful Features

The following printing features are available with the Document Server.

❖❖❖❖

Proof Printing

You can print a sample set to check and correct the settings before making a large print run.

❖❖❖❖

On Demand Printing

You can print the saved documents as you want at any time.

❖❖❖❖

Confidential Printing

You can print a confidential document to the Document Server with a password to prevent others from printing it.

❖❖❖❖

File Merge Printing

You can combine multiple documents to print them in one set.

❖❖❖❖

Scanned File Printing

You can combine multiple scanned documents into one set of document.

Features and Benefits

Proof Printing

You can print a sample set to check and correct the settings before making a large print run.

❖❖❖❖

Your Current Situation might be…

• When you need to print out multiple sets of documents from your comput-

er, you will print one sample set to check and specify the number of prints for the rest of the print job.

• If the settings are not what you want, you have to revise them and print

again and again until the settings become OK.

• When you need additional sets of the documents for a meeting, you have

to print from your computer again.

What You Can Do with the Document Server

❖❖❖❖

With the Document Server...

If your document from your computer is saved in the machine, you can make use of the prints once using the operation panel, and press the checking the settings, just touch the You don't have to make the settings again. The complex print jobs such as duplex, stapling, and punching can easily be specified using the operation panel just as a copier. You can also easily change the number of prints for additional usage with the operation panel.

Sample Copy

{

key. You have only to specify the desired number of

}

Sample Copy

{

key to start the rest of the print job.

]

[

Yes

key. After

}

Note

The

❒ ❒ ❒

Sample copy

{

Stapling requires the installation of the optional Finisher.

Punching requires the installation of the optional Punch kit in the optional Finisher.

key is effective only when you are using Sort function.

}

Basic Procedure

Follow these steps to make a proof printing.

Features and Benefits

A Send the data of the desired document to the Document Server.

A Check the box for

[

Print to Docu ment Server

B Enter the User ID in the Document Server tab.

Note

The procedure using the PS driver may be somewhat different.

❒

For more information, refer to

❒

“Sending Data to the Document Server” (

P.23.

in the Setup tab.

]

B Print the document using the operation panel of your machine.

Screen

User Tools/

Contrast

Counter

A Press the

Document Server

{{{{

you want to print.

Program

key if you needed, and select the documents

}}}}

Clear Modes/ Energy Saver

Enter

Clear/Stop

Interrupt

Sample Copy

Start

⇒

Main Power

B Make the desired settings as you want. C Press the

Sample Copy

{{{{

key.

}}}}

Note

❒

The

{

Sample Copy

key is effective only when you are using Sort func-

}

tion.

For more information, refer to

❒

“Sample Printing” (

⇒

P.31.

What You Can Do with the Document Server

On Demand Printing

You can print any of the saved documents as you want at any time.

❖❖❖❖

Your Current Situation might be…

• When you need to print multiple sets of documents in duplex and with sta-

ple, you will print originals, then make duplex copy and staple them by hands.

• Wasting your time to find your documents among those of others, or wait-

ing for the machine to finish the other person's job.

❖❖❖❖

With the Document Server

If you send your document from your computer and save it in the Document Server, you can print at any time with any necessary print settings such as duplex and stapling. Your documents will not be confused with those of others in the exit tray. As it is printed directly from the mainframe memory, the print quality is higher than that of copies. You don't have to wait long, since the data has already been processed in the memory. They will be printed at a high speed from the first set.

Features and Benefits

Note

Stapling requires the installation of the optional Finisher.

❒

Punching requires the installation of the optional Punch kit in the optional

❒

Finisher.

Basic Procedure

Follow these steps for On Demand Printing.

A Send the data of the desired document to the Document Server.

A Check the box for

[

Print to Docu ment Server

in the Setup tab.

]

B Enter the User ID in the Document Server tab.

Note

The procedure using the PS driver may be somewhat different.

❒

For more information, refer to

❒

“Sending Data to the Document Server” (

P.23.

B Print the document using the operation panel of your machine.

Screen

User Tools/

Contrast

Counter

A Press the

Document Server

{{{{

you want to print.

Program

key if you needed, and select the documents

}}}}

Clear Modes/ Energy Saver

Enter

Clear/Stop

Interrupt

Sample Copy

Start

⇒

Main Power

B Make the desired settings. C Press the

{{{{

Start

key.

}}}}

Note

For more information, refer to

❒

“Printing Saved Documents” (

⇒

P.29.

What You Can Do with the Document Server

Confidential Printing

You can print a confidential document to the Document Server with a password to prevent other from printing it.

❖❖❖❖

Your Current Situation might be…

When your printer is on a network, you have to worry about the security of confidential documents, such as personal data.

❖❖❖❖

With the Document Server

When you send a confidential document to the Document Server, you can specify a password to prevent others from printing and reading it. You can send confidential documents to other machines, if you fix a certain password only for concerning staff.

????

Basic Procedure

Follow these steps to make a Confidential Printing.

Features and Benefits

A Send the data of the desired document to the Document Server.

A Check the box for

[

Print to Docu ment Server

B Enter your User ID in the Document Server tab C Enter your password in the Document Server Tab.

Note

The procedure using the PS driver may be somewhat different.

❒

For more information, refer to

❒

“Sending Data to the Document Server” (

P.23.

in the Setup tab.

]

B Print the document using the operation panel of your machine.

Screen Contrast

User Tools/ Counter

Program

Clear Modes/ Energy Saver

Enter

Clear/Stop

Interrupt

Sample Copy

Start

⇒

Main Power

A Press the

Document Server

{{{{

key if you need and the select the documents

}}}}

you want to print.

B Enter the password using the Number keys. C Press the

{{{{

Start

key.

}}}}

Note

For more information, refer to

❒

“Printing Saved Documents” (

⇒

P.29.

What You Can Do with the Document Server

File Merge Printing

You can combine multiple documents to print them in one set.

❖❖❖❖

Your Current Situation might be…

• You want to make one file by combining several files that are made using

different applications, or that are made by several persons.

• You want to combine electronic data and paper documents to print as one

set.

❖❖❖❖

With the Document Server

You can combine any of the documents saved in the Document Server. Electronic data created by different applications or persons and scanned documents can be combined.

Basic Procedure

Follow these steps to make a file merge printing.

Features and Benefits

A Save the desired documents.

Printing the document to the Document Server

A Check the box for

[

Print to Docu ment Server

in the Setup tab.

]

B Enter your User ID in the Document Server tab.

Note

The procedure using the PS driver may be somewhat different.

❒

Scanning originals using the machine

A Press the

Document Server

{{{{

key if you needed.

}}}}

B Place the originals either into the document feeder (ADF) or on the ex-

posure glass.

C Press the

{{{{

Start

key.

}}}}

B Print the document using the operation panel of your machine.

Screen Contrast

User Tools/ Counter

Program

Clear Modes/ Energy Saver

Interrupt

Sample Copy

Main Power

A Press the

Document Server

{{{{

key if needed.

}}}}

B Select the documents you want to print. C Make the desired settings. D Press the

{{{{

Start

key.

}}}}

Note

For more information, refer to

❒

“Printing Saved Documents” (

Start

Clear/Stop

Enter

P.29.

⇒

What You Can Do with the Document Server

Scanned File Printi ng

You can combine multiple scanned documents to print them in one set.

❖❖❖❖

Your Current Situation might be…

You want to combine several originals that are different in density, size, paper weight.

• Scrapped and pasted originals

• Photo originals

• One sided originals

• Two sided originals

❖❖❖❖

With the Document Server

You can save the originals individually by making the best settings for each original, and edit them as a file. It doesn't matter whether the originals were scanned using the document feeder (ADF) or the exposure glass. As you can specify the print order for several files, you can combine them as you want, and print them as a file.

You can check the print result by printing a sample set before making a large print run by pressing the If you aren't satisfied with the print result of some pages of the set, you have only to scan that part again.

Sample Copy

{

key.

}

Basic Procedure

Follow these steps to make a Scanned File Printing.

Features and Benefits

A Save the desired documents.

Scanning originals using the machine

A Press the

Document Server

{{{{

key if needed.

}}}}

B Place originals either into the document feeder (ADF) or on the exposure

glass.

C Press the

{{{{

Start

key.

}}}}

B Make the print settings and check the sample copy.

Screen Contrast

User Tools/ Counter

Program

Clear Modes/ Energy Saver

Enter

Clear/Stop

Interrupt

Sample Copy

Start

Main Power

A Select the documents in the order that you want to print them out. B Make the desired settings. C Enter the desired number of prints using the Number keys. D Press the

Sample Copy

{{{{

key.

}}}}

Note

❒

The

{

Sample Copy

key is effective only when you are using Sort func-

}

tion.

What You Can Do with the Document Server

C Start the rest of the print operation.

Screen

User Tools/

Contrast

Counter

Program

Clear Modes/ Energy Saver

Enter

Clear/Stop

Start

Interrupt

Sample Copy

Main Power

A Check the print result of the sample set, and if it is OK, touch the

key in the confirmation dialog.

The rest of the print job will be made. You don't have to select nor make the settings again.

[

Yes

]

2. Sending Data to the Document Server

Overview

You can send the data from your computer to the Document Server using the printer driver.

The actual procedure somewhat differs depending on your operating system and your printer driver.

This section describes the basic procedures to send data to the Document Server.

❖❖❖❖

Operation Environment

Printer Driver Operating System

PCL Windows 95/98

Windows 3.1x

Windows NT 4.0

PostScript

Windows 95/98

Important

While the data is being sent to the Document Server, you might not cancel the

❒

job correctly. If not, you should delete the transmitted data using the opera-

tion panel of the machine. ⇒ P.33

The Document Server can save up to 50 documents. If it already has 50 docu-

❒

ments, or the memory becomes full, you can't save a new document. Even if you try to save it, it is ignored. Unnecessary documents should be deleted from the memory if it is not needed any more.

❖❖❖❖

About Weekly Timers

The Weekly Timers allow you to restrict use of the machine to certain times of the day and week. The machine will turn the operation switch on/off at the specified times of the week. When the machine is turned off by the timer, you can send data to the Document Server in the following cases.

• The “Key Operator Code for Off Setting” is not specified.

• The “Key Operator Code for Off Setting” is specified, and you can enter the code.

Note

In this case, you cannot send data without entering the “Key Operator

❒

Code for Off Setting”.

“Deleting Saved Documents”

Sending Data to the Document Server

Reference

For more information on the Weekly Timers, refer to “System Settings Parameters” in the Printer Reference.

For more information on the Key Operator Code for Off Setting, refer to “Key Operator Code for Off Setting” in the “System Settings” manual.

The Required Settings

A User ID is required to use the Document Server.

You should specify your User ID with the printer driver.

You can also specify a password and a file name for each job.

⇒ Refer to the online help for more information on the settings in the printer

driver.

Required settings Description

User ID A User ID is required for the Document Server to

identify the user. You can't use the Document Server without it.

Type up to 8 digits of numbers or alphabets.

Note

Make sure that your User ID is different from

❒

those of others.

Password You can specify a password for each job, if necessary.

Type 4 digits of numbers.

If a password is specified in sending data to the Document Server, the document is saved with the password, and no one can edit nor print it without the password.

Note

You should not forget the specified password.

❒

Without the password, you can't edit nor print the document.

If you should forget the password, consult your

❒

network administrator to delete the document.

File Name You can specify a file name for each job, if necessary.

Type up to 8 digits of numbers or alphabets.

Note

Make sure to specify a different file name for each

❒

job. Otherwise, the same file names will be listed and it will be hard to choose one of them.

Windows 95/98/3.1x/NT 4.0- Sending Data to the Document Server

The actual procedure differs depending on your printer driver. Check if your printer driver is PCL or PostScript

Preparation

Make sure that the machine is connected to a computer, which has the printer driver installed.

For more information on connecting to a computer or installing the printer

driver. ⇒ Refer to Printer Reference.

For the settings for the network, contact your network administrator.

Important

You should not specify more than one set of print with your application.

❒

Make sure that the box for

❒

Document Server.

, and follow one of the procedures below.

[

Collate

is not checked before sending data to the

]

PCL 6/5e

You can send data from your computer to the Document Server using the PCL 6/5e printer driver.

Basic Procedure

Note

For further details, refer to the help file of your printer driver.

❒

Follow these steps to send data to the Document Server.

A Open the file you want to save in the Document Server. B Click C Click D Click the

Note

If you want to send the data to the Document Server only this time, check

❒

the box for

E Click the

ify a password and a file name.

from the

]

[

Properties

[

]

Setup

[

Clear after one job

Document Server

]

tab, and check the box for

menu.

[

]

File

[

Print to Document Server

]

tab, and specify your User ID. If necessary, spec-

]

Sending Data to the Document Server

Important

You should not forget the password. You can't edit nor print the document

❒

without the password.

Note

❖❖❖❖

User ID

Up to 8 digits of numbers and alphabets.

❖❖❖❖

Password

4 digits of numbers.

❖❖❖❖

File Name

Up to 8 digits of numbers and alphabets.

F Click G Click

]

[

to send the data to the Document Server.

]

[

Settings with the Operation Panel

When sending data to the Document Server, the following settings of the printer driver are ignored. You can specify the ignored settings using the operation panel of the machine.

Tab Parameter

Setup Duplex, Collate, Staple, Punch

Copies

Paper ALL settings

Note

The ignored settings are grayed out when the box for

❒

in the Setup tab is checked.

If the data is made using a spread sheet application such as Excel, you should

❒

send it sheet by sheet. If you send the whole book at a time, each sheet will be saved as one file with the same file name.

[

Print to Document Se rver

]

3. Scanning the Originals

You can scan the originals you want to save in the Document Server using the operation panel of the machine. The originals can be set either on the exposure glass or into the document feeder (ADF).

The saved documents will automatically be named in the order of scanning as "Scan01", "Scan02"….

Limitation

You can't specify a User ID or a password when scanning the originals.

❒

You can't change the file names that are assigned automatically.

❒

❖❖❖❖

About Weekly Timers

• The “Key Operator Code for Off Setting” is not specified.

• The “Key Operator Code for Off Setting” is specified, and you can enter the code.

Note

In this case, you cannot send data without entering the “Key Operator

❒

Code for Off Setting”.

Reference

For more information on the Weekly Timers, refer to “System Settings Parameters” in the Printer Reference.

For more information on the Key Operator Code for Off Setting, refer to “Key Operator Code for Off Setting” in the “System Settings” manual.

Scanning the Originals

Basic Procedure

This section describes how to scan originals.

Follow these steps to scan the originals to be saved in the Document Server.

Note

You can't specify a User ID or a password.

❒

You can't change the document names which are assigned automatically.

❒

The scanned images are saved in the Document Server.

❒

A Press the

The "Select File" menu appears.

B Touch the

The "Saving" menu appears.

Document Server

{{{{

[

Scan Originals

}}}}

key.

]

key.

C Set your originals either on the exposure glass or into the document feeder

(ADF).

Reference

For more information on the types of the originals that can be set and how

to set. ⇒ Refer to "Setting Originals" in the "Copy Reference".

D Make the desired settings.

Reference

For more information on how to make the settings. ⇒ “Copy Reference”

E Press the

Note

To stop scanning, press the

❒

To resume the paused scanning job, touch the

❒

mation dialog. To delete the saved images and cancel the job, touch the

[

Cancel

are automatically fed out.

{{{{

key, and the rest of the originals set in the document feeder (ADF)

]

Start

key.

}}}}

Clear/Stop

{

key.

}

[

Continue

key in the confir-

]

F Repeat Step C

C to EEEE if you want to add more pages into one document.

G After scanning all the pages, touch the

[

Scanning Complete

key.

]

4. Printing Saved Documents

You can print any of the documents saved in the Document Server.

❖❖❖❖

About Weekly Timers

• The “Key Operator Code for Off Setting” is not specified.

• The “Key Operator Code for Off Setting” is specified, and you can enter the code.

Note

In this case, you cannot send data without entering the “Key Operator

❒

Code for Off Setting”.

Reference

For more information on the Weekly Timers, refer to “System Settings Parameters” in the Printer Reference.

For more information on the Key Operator Code for Off Setting, refer to “Key Operator Code for Off Setting” in the “System Settings” manual.

Printing Saved Documents

Basic Procedure

Follow these steps to select a document and print it out.

A Press the

The "Select File" menu appears.

Document Server

{{{{

key.

}}}}

B Touch the line for the document you want to print.

The selected line is highlighted.

Note

The file names are listed in the order of the User ID.

❒

If the desired file name is not shown, see the next or previous screen using

❒

the

[

If you can't choose the desired document by its name, you can print the

❒

first page to check the contents. Touch the line for the desired document, and touch the

Touch the selected line again to cancel the print job.

❒

If the "Enter Password" menu appears, enter your password using the

❒

Number keys, and touch the press the

key.

]

cel

C To print more than one document, repeat step B

ments in the order you want to print them out.

and

]

[

Print 1st page

Clear/Stop

{

keys.

]

key.

]

key. To delete the entered numeric value,

[

]

key. To cancel a selected document, touch the

}

B to select the desired docu-

[

Can-

The selected order is shown in the "Priority" column next to the selected document(s).

Note

To change the print order, touch the highlighted lines to return to the nor-

❒

mal conditions, then select them again in the order you want to print.

Touch the

❒

[

key to cancel all the settings.

]

Reset

D If you need to change any of the print settings, touch the

The "Set Job" menu appears.

Reference

For more information on the print settings, refer to the “Copy Reference”.

E Enter the required number of prints with the Number keys.

Up to 999 can be entered.

Note

If you print more than one set using Sort function, you can check the print

❒

result by printing out only the first set. ⇒ P.31

[

Print Setting

“Sample Printing”

key.

]

Basic Procedure

F Press the

The machine starts printing.

Note

To pause the print job, press the

❒

log, touch the it.

After the print job is completed, a message appears. Touch the

❒

delete the document, or touch the

{{{{

Start

key.

}}}}

[

Continue

Clear/Stop

{

key to resume it, or touch the

]

key to save it.

[

]

key. In the confirmation dia-

}

[

Cancel

key to cancel

]

key to

[

]

Yes

Sample Printing

If you print multiple sets using Sort function, you can check if the print order or the print settings are correct by printing out only the first set using the

key.

Copy

}

Limitation

Sample Printing can be made only when you are using Sort function.

❒

A Follow step A B Press the

A to EEEE of the Basic Procedure.

Sample Copy

{{{{

key.

}}}}

Sample

{

C After the first set is printed out, touch the

print job. Touch the menu for changing the setting.

key to cancel it and return back to the "Set Job"

]

[

key to print the rest of the

]

[

Yes

Print First Page

You can print the first page of the document selected in the "Select File" menu, and check the contents of it.

Note

If more than one document is selected, the first page of each document is

❒

printed.

Select the desired document(s) in the “Select File” menu, and touch the

❒

key.

1st page

]

[

Printing Saved Documents

This page is intentionally blank.

5. Deleting Saved Documents

You should delete any of the saved documents using the operation panel of the machine.

This chapter describes how to delete saved documents.

Important

You can save up to 50 documents in the Document Server. No more docu-

❒

ment can be saved, when there are 50 documents in the Document Server. You should delete unnecessary documents.

By default, each document is automatically deleted 24 hours after it is saved

❒

in the Document Server. If you want a document to remain in the Document Server longer, turn off the “Auto file delete in 24 hours” feature using the

User Tools.⇒ P.37

Note

You can delete all the saved documents at a time. ⇒ P.37

❒

Tab”

“Basic Tab”

“Document Manage

❖❖❖❖

About Weekly Timers

• The “Key Operator Code for Off Setting” is not specified.

• The “Key Operator Code for Off Setting” is specified, and you can enter the code.

Note

In this case, you cannot send data without entering the “Key Operator

❒

Code for Off Setting”.

Reference

For more information on the Weekly Timers, refer to “System Settings Parameters” in the Printer Reference.

For more information on the Key Operator Code for Off Setting, refer to “Key Operator Code for Off Setting” in the “System Settings” manual.

Deleting Saved Documents

Basic Procedure

Follow these steps to delete a saved documents.

A Press the

The " Select File" menu appears.

Document Server

{{{{

key.

}}}}

B Select a document you want to delete by touching the name of it.

The selected name is highlighted.

Note

The document names are listed in the order of the User IDs. If the desired

❒

document name is not shown in the display, scroll it using the keys.

When a document is selected, the

❒

key to print out the first page of the document to check the contents of it.

If you select a document which requires a password, the "Input the pass-

❒

word" window appears. Input the password using the Number keys, and then touch the

key, and then input the correct one again. To cancel selecting a doc-

Stop

}

ument, touch the

To cancel a selected document, touch the highlighted line again.

❒

C Repeat Step B D Touch the

A confirmation dialog appears.

B if you want to select more than one document.

[

Delete

key. If you input the wrong password, press the

]

[

key.

]

key.

]

[

Cancel

[

Print 1st page

key appears. Touch this

]

[U]

Clear/

{

[T]

E Touch the

key to delete it.

]

[

Yes

6. Setting Default Parameters (Document Server)

You can change or set the default parameters of the Document Server using the User Tools.

Setting Default Parameters (Document Server)

Accessing User Tools (Document Server)

Reference

Regarding the user tools for system settings. ⇒ "Accessing The User Tools

(System Settings)" of the "System Settings" manual.

A Press the

The User Tools main menu appears.

B Touch the

The Document Server Setting menu appears.

User Tools/Counter

{{{{

[

Document Server Setting

key.

}}}}

key.

]

C Search for the desired menu. Follow the instructions on the panel display.

Note

Touching the “General Features” tab or the “Document Manage” tab

❒

changes the menu.

If key operator code is specified, the menu to input the key operator code

❒

appears before the Document Manage menu appears. ⇒ Refer to "Key Op-

erator Code" in the “System Settings” manual.

Input the key operator code using the Number keys, and then touch the

❒

key.

]

[

D After changing the user tools settings, touch the

Server Setting menu.

The User Tools main menu appears.

E Touch the

key on the User Tools main menu.

]

[

Exit

key on the Document

]

[

Exit

Note

After using the user tools, be sure to exit from user tools.

❒

The settings specified here are not canceled even if the main power switch

❒

or operation switch is turned off or the pressed.

Clear Modes/Energy Saver

{

}

key is

Document Server Setting Parameters

There are two tabs in the “Document Server Setting” menu.

Basic Tab

Menu Description

Auto Reset Timer The machine returns to its initial condi-

tion automatically after your job is finished, after the selected time. This function is called "Auto Reset". The time can be set from 10 to 999 seconds, or no system reset (0 second).

To turn the Auto Reset Timer off, input 0 second.

Note

Default:

❒

Auto file delete in 24 hours You can specify whether a file is automat-

ically deleted 24 hours after it is saved.

Only the files saved after this mode is set to ON will be deleted automatically.

If this mode is set to Off, all the files saved in the server will not be deleted.

Note

Default:

❒

Duplex mode priority You can specify whether Duplex mode is

effective when the machine is turned on, or Auto Reset is made.

Note

Default:

❒

Off

Setting Default Parameters (Document Server)

Document Manage Tab

If a key operator code is specified, the menu to input the key operator code appears before the “Document Manage” tab appears. Input the key operator code using the Number keys, and then touch the

Note

If key operator code is specified, the menu to input the key operator code ap-

❒

pears before the “Document Manage” tab appears. Input the key operator code using the Number keys, and then touch the

Menu Description

Delete all the saved documents You can delete all the saved documents by

touching [ and [

❒

key.

[

]

key.

[

]

Delete all the saved documents

] in the confirmation dialog.

Yes

Note

All the documents including those with a password are deleted.

7. Troubleshooting

Error Messages

Messages Description Comments

Up to 50 files can be saved.

Please delete all unknown files.

Memory capacity is full. Please delete the saved data.

Memory is full. Print job download canceled. *

Print job capacity reached. Cannot add any more jobs. *

There are already 50 files saved in the Document Server.

Memory becomes full.

Memory of the Document Server is full.

There are already 50 files saved in the Document Server.

Delete any of the unnecessary files and then scan the document again. ⇒ P.33

“Deleting Saved Documents”

Delete any of the unnecessary files and then scan the document again.⇒ P.33

“Deleting Saved Documents”

Important

When memory allocation is changed,

❒

the documents saved in the Document Server will be deleted.

You should print the saved docu-

❒

ments before changing the memory allocation.

Delete any unnecessary files, and then send the data to the Document Server again. ⇒ P.33

ments”

Delete any unnecessary files, and them send the data to the Document Server again.⇒ P.33

ments”

“Deleting Saved Docu-

Note

The messages marked with * are shown in the Panel Display of the Printer

❒

Function.

Troubleshooting

This page is intentionally blank.

8. Appendix

Specifications

Specification

Memory Capacity Default : About 400 pages (A4, 600 dpi, ITU-T chart)

Note

This setting can be changed to up to 999 pages using the user

❒

tool. ⇒ Refer to "Memory Allocation" in the Printer Reference.

Number of files to be saved

Max : 50 files

Note

The Document Server cannot hold more than 50 files, even

❒

if memory is not full.

INDEX

1 Sided Print 2 Sided Print

, ,

7 7

Auto Document Feeder (ADF) Auto file delete in 24 hours Auto Paper Select Auto Reset Timer

, ,

7 37

Clear Modes/Energy Saver

Clear/Stop Cover/Slip Sheet

Delete all the saved documents Deleting Saved Documents Document Server initial display Document Server Setting Parameters

Duplex mode priority

Error Messages Exposure Glass

, ,

39 2

File Merge Printing Function keys Function Status indicators

, 2,

On Demand Printing Operational Panel Operation Switch

Panel Display Printing Saved Documents Proof Printing

Punch

Rotate Sort

Sample Copy Saving menu Scanned File Printing

Scanning the Originals Select File Select File menu Sending Data to the Document Server Set Job menu Setting Default Parameters

Sort

Specifications

Stack

Staple

Start

Guide to Components

User Tools/Counter

Mainframe Main Power indicator Main Power switch Manual Paper Select Margin Adjust

Number keys

42 UE USA A868

™

PRINTER O

OPE

DOCUMENT SERVER

PRINTER Option Type 650 OPERATING INSTRUCTIONS

e Safety Information in the “Copy Reference” before using this machine. It contains im-

tion related to USER SAFETY and PREVENTING EQUIPMENT PROBLEMS.

anual are subject to change without prior notice. In no event will the company be liable ect, special, incidental, or consequential damages as a result of handling or operating

dows®, and MS-DOS® are registered trad emarks of M icrosoft C orporation in the Unit ed ther countries.

registered trademark of Adobe System Incorporated.

tered trademark of Hewlett-Packard Company.

er™ is a trademark of Ricoh Company, LTD. ames used herein are for identifi cation purpose s only and m ight be tradem arks of th eir

panies. We disclaim any and all rights in those marks.

or adjustment or performance of procedures other than those specified in this manual

hazardous radiation exposure.

ns might be slightly different from your machine. might not be availabl e in some countries. F or de tails, please contac t yo ur local dealer. responsible for a ny loss of t he saved docum ents that res ult from mis takes, electros tatic

s, or damages of the machine. We recom mend to save important data in yo ur computer

out in case they should be lost accidentally.

Ricoh af 650 Operating Instructions o sp5dsu

Specifications and Main Features

Frequently Asked Questions

User Manual

How to Read this Manual

TABLE OF CONTENTS

Manuals for this Machine

Guide to Components

Mainframe

Operational Panel

Panel Display

Overview

Useful Features

Features and Benefits

Proof Printing

On Demand Printing

Confidential Printing

File Merge Printing

Scanned File Printi ng

Overview

The Required Settings

Windows 95/98/3.1x/NT 4.0- Sending Data to the Document Server

Basic Procedure

Basic Procedure

Basic Procedure

Accessing User Tools (Document Server)

Document Server Setting Parameters

Basic Tab

Document Manage Tab

Error Messages

Specifications

INDEX