Ricoh af 650 Operating Instructions o sp5dsu
PRINTER Option Type
650
OPERATING INSTRUCTIONS
DOCUMENT SERVER™ REFERENCE
(option)
Read this manual carefully before you use this product and keep it handy for future
reference.
For safety, please follow the instructions in this manual.
PRINTER Option Type 650 OPERATING INSTRUCTIONS
Printed in Japan
UE USA A868-8650
Introduction
This manual contains detailed instructions on the operation and maintenance of this machine. To get
maximum versatil ity from this ma chine all opera tors sho uld careful ly read an d follow the ins tructi ons in
this manual.
Please read the Safety Information in the “Copy Reference” before using this machine. It contains important information related to USER SAFETY and PREVENTING EQUIPMENT PROBLEMS.
Important
Parts of this manual are subject to change without prior notice. In no event will the company be liable
for direct, indirect, special, incidental, or consequential damages as a result of handling or operating
the machine.
Trademarks
®
Microsoft
, Windows®, and MS-DOS® are registered trad emarks of M icrosoft C orporation in the Unit ed
States and/or other countries.
®
PostScript
PCL
is a registered trademark of Adobe System Incorporated.
®
is a registered trademark of Hewlett-Packard Company.
Document Server™ is a trademark of Ricoh Company, LTD.
Other product names us ed herei n are for iden tifica tion purp oses on ly and migh t be tradem arks of th eir
respective companies. We disclaim any and all rights in those marks.
Warning:
Use of controls or adjustment or performance of procedures other than those specified in this manual
might result in hazardous radiation exposure.
Notes:
Some illustrations might be slightly different from your machine.
Certain options migh t no t be av ail abl e in some countries. F or de tails, please contac t yo ur local dealer.
We shall not be res ponsible for a ny loss of t he saved docum ents that result from mis takes, elec trostatic
or electric noises, or damages of the machine. We recommend to sa ve important data in your compu ter
or to print them out in case they should be lost accidentally.
Copyright © 1998
How to Read this Manual
R
R
Symbols
In this manual, the following symbols are used:
WARNING:
This symbol indicates a potentially hazardous situation that might result in
death or serious injury when you misuse the machine without following the instructions under this symbol. Be sure to read the instructions, all of which are described in the Safety Information section.
CAUTION:
This symbol indicates a potentially hazardous situation that might result in minor or moderate injury or property damage that does not involve personal injury
when you misuse the machine without following the instructions under this
symbol. Be sure to read the instructions, all of which are described in the Safety
Information section.
* The statements above are notes for your safety.
Important
If this instruction is not followed, paper might be misfed, originals might be
damaged, or data might be lost. Be sure to read this.
Preparation
This symbol indicates the prior knowledge or preparations required before operating.
Note
This symbol indicates precautions for operation, or actions to take after misoperation.
Limitation
This symbol indicates numerical limits, functions that cannot be used together,
or conditions in which a particular function cannot be used.
Reference
This symbol indicates a reference.
[ ]
Keys that appear on the machine's panel display.
Keys and buttons that appear on the computer's display.
{ }
Keys built into the machine's operation panel.
Keys on the computer's keyboard.
i
TABLE OF CONTENTS
Manuals for this Machine.......................................................................... 1
Guide to Components............................................................................... 2
Mainframe............................ ......................................................................... 2
Operational Panel ................ ......................................................................... 3
Panel Display ................................................................... ............................. 4
1.What You Can Do with the Document Server
Overview..................................................................................................... 9
Useful Features ........................................................................................... 10
Features and Benefits............................................................................. 11
Proof Printing ......................... ..................................................................... 11
On Demand Printing.................................................................................... 14
Confidential Printing.................................................................................... 16
File Merge Printing...................................................................................... 18
Scanned File Printing............................................................... ................... 20
2.Sending Data to the Document Server
Overview................................................................................................... 23
The Required Settings ................. .................................... ........................... 24
Windows 95/98/3.1x/NT 4.0- Sending Data to t h e Document Server .. 25
PCL 6/5e..................................................................................................... 25
3.Scanning the Originals
Basic Procedure...................................................................................... 28
4.Printing Saved Documents
Basic Procedure...................................................................................... 30
Sample Printing ........................................................................................... 31
Print First Page ........................................................................................... 31
5.Deleting Saved Documents
Basic Procedure...................................................................................... 34
6.Setting Default Parameters (Document Server)
Accessing User Tools (Document Server)............................................ 36
Document Server Setting Parameters................................................... 37
Basic Tab.................................................................................................... 37
Document Manage Tab.................................. .................. ........................... 37
ii
7.Troubleshooting
Error Messages.......................................... .... ..... ..... ............................ .... 39
8.Appendix
Specifications.......................................................................................... 41
INDEX........................................................................................................ 42
iii
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iv
Manuals for this Machine
There are four manuals that describe the operational procedures separately for
the operation and maintenance of the machine.
This manual, the Document Server Reference, contains detailed instructions for
using this machine as a Document Server.
To ensure safe and efficient operation of the machine, all users should read and
follow the instructions contained in the following manuals.
❖❖❖❖
System Settings
Describes the procedures and functions for adjusting the settings and defaults
of this machine for copier.
❖❖❖❖
Copy Reference
Describes the procedures and functions for using this machine as a copier.
❖❖❖❖
Printer Reference
Describes the system settings, procedures and functions for using this machine as a printer.
❖❖❖❖
Document Server Reference (This Manual)
Describes the procedures and functions for using this machine as a Document
Server.
1
Guide to Components
Mainframe
On
1. Auto Document Feeder (ADF)
The document feeder automatically feeds
a stack of originals one by one.
2. Exposure Glass
Position originals here face down for
scanning.
3. Main Power switch
Note
If the machine does not operate after
❒
turning on the Operation Switch,
check if the main power switch is
turned on. If it is off, turn it on.
4. Operational Panel
Use to check the status of the machine,
and to enter the desired jobs or settings.
2
TSPS051N
5. Operation Switch
Press this switch to turn the power on
(the On indicator lights up).
To turn the power off, press this switch
again (the On indicator goes off).
Operational Panel
1
8
7
1.
User Tools/Counter
{{{{
❖❖❖❖
User tools
Press to change the default settings
and conditions to meet your requirements.
❖❖❖❖
Counter
Press to check or print the total number of prints and copies made.
key
}}}}
2
2. Panel Display
Shows operation status, error messages,
and function menus. ⇒ P.4
play”
3.
Clear Modes/Energy Saver
{{{{
❖❖❖❖
Clear Modes
Press to clear the previously entered
job settings.
❖❖❖❖
Energy Saver
Press this key for more than about 1
seconds to switch the machine to Energy Saver mode.
4.
Sample Copy
{{{{
Use this key to print a single sample set
before starting a long print run using Sort
function. ⇒ P.31
key
}}}}
“Sample Printing”
“Panel Dis-
key
}}}}
5. Main Power indicator
Lights up when the main power switch is
turned on, and goes off when the switch
is turned off.
3
10
9
4
11
5
6
6. Operation Switch
Press this switch to turn the power on
(the On indicator lights up).
To turn the power off, press this switch
again (the On indicator goes off).
7. Function keys
Press to change functions (Copy, Printer,
Document Server) shown on the panel
display. To use the Document Server
function, press the
Document Server
{
key.
}
8. Function Status indicators
These indicators show the status of each
function.
❖❖❖❖
Green
Indicates the function is working.
❖❖❖❖
Red
Indicates the function is interrupted
because of errors.
Press the Function key to switch the
panel display and check the error
message.
9. Number keys
Use to enter a numeric value such as the
desired number of prints and zooming
ratio.
10.
Clear/Stop
{{{{
Press to cancel the number which are being entered, or to stop scanning or printing.
key
}}}}
Start
key
}}}}
11.
{{{{
Press to start scanning or printing a document.
3
Panel Display
The panel display shows operational status, error messages, and function
menus.
Important
Do not apply a strong shock or force of about 30 N (about 3 kgf) or more to
❒
the panel display. Otherwise, the display might be damaged.
❖❖❖❖
Document Server initial display
Touch the
Document Server
{
key, and the Document Server initial display ap-
}
pears.
❖❖❖❖
The “Select File” menu
1.
[
Scan Originals
Touch to go to the “Saving” menu.
key
]
54321
8
7
the selected line is highlighted and the
print priority is also shown.
6
2. Document List
Shows the saved documents with the information of User ID, File Name, how
many pages it has, and when it was
saved.
Touch the desired line to select the document. When any document is selected,
4
Note
Touch the [
❒
screen.
Touch the [
❒
previous screen.
] key to go to the next
Next
T
] key to return to the
Prev
U
3. Memory
Shows the remaining capacity of memory
as a percentage.
4.
[
Print 1st Page
Touch to print the 1st page of the selected
document.
Note
This key appears only when any doc-
❒
ument is selected.
key
]
5. Job information
•Page
Shows the number of the total pages
of the selected documents.
•Q'ty
Shows the specified number of print
sets.
❖❖❖❖
The “Saving” menu
•Copy
Shows which set is being printed.
key
UUUU
key
]
Prev
keys
]
6.
[
Print Setting
Touch to go to the Set Job menu.
Note
This key appears only when any doc-
❒
ument is selected.
7.
[
Touch to delete the selected document.
Note
This key appears only when any doc-
❒
ument is selected.
8.
[
Touch to go to the next or the previous
screen.
Delete
Next
TTTT
]
], [
5
1
2
3
4
7
6
8
10 11
1413
15
9
12
16 17
For more information on settings, refer to Copy Reference.
1.
[
Original Mode
Touch to select the mode to match the image type of your originals.
2.
[
Auto Image Density
Touch to have the machine to adjust the
image density to match your originals.
key
]
key
]
3. Manual Image Density keys
Touch to adjust the image density manually.
You can combine Auto and Manual Image density by touching one of these keys
when the Auto Image Density key is
highlighted.
4.
[
Special Original
Touch to have the machine recognize
how to feed your originals from the document feeder (ADF) when your originals
are special, such as mixed sizes or thin
paper.
5.
[
Auto Paper Select
Touch to have the machine select a suitable size of paper automatically based on
the original size and the scanning ratio.
key
]
]
key
5
6. Manual Paper Select keys
Touch to select the desired paper size.
7.
[
Full Size
Touch to scan the full size image.
8.
[
Auto Reduce/Enlarge
Touch to have the machine choose the
scanning ratio based on the paper and
original sizes you select.
key
]
key
]
9. Preset Reduce/Enlarge keys
Touch to select a preset ratio.
10.
[
1 Sided Originals
Touch this key when scanning 1 sided
originals.
Note
Set your originals in the correct direc-
❒
tion. Otherwise, you might not make
duplex printing correctly.
Refer to “Duplex – Making Two-Sided
❒
Copies” in the Copy Reference.
key
]
11. 2 Sided Originals keys
Touch one of these keys when scanning
the 2 sided originals according to the orientation of the images.
•Top to Top
The pages of this orientation can be
folded or bound along the vertical axis.
•Top to Bottom
The pages of this orientation can be
folded or bound along the horizontal
axis.
Touch to erase the center margin of
the original image.
• Erase Border
Touch to erase the surrounding area
of the original image.
• Centering
Touch to move the image to the center.
Note
When you print the document
❒
whose image was moved to the
center using Centering function,
you should use the same paper size
as specified in the Saving menu. If
the paper size specified in printing
is different from that specified in
saving, the image cannot be moved
to the center correctly.
14.
[
Combine
Touch to combine multiple scanned documents to be saved into one file.
15.
[
Reduce/Enlarge
Touch to reduce or enlarge the image to
be saved into the Document Server.
16.
[
Check Modes
Touch to check the current settings.
17.
[
Scanning Complete
Touch to go to the “Select File” menu.
key
]
key
]
key
]
key
]
Note
Set your originals in the correct direc-
❒
tion. Otherwise, you might not make
duplex printing correctly.
Refer to “Duplex – Making Two-Sided
❒
Copies” in the Copy Reference.
key
]
key
]
12.
[
Shrink & Center
Touch to reduce the image to 93 % of its
original size with the center as reference.
13.
[
Edit Image
Touch to edit the scanned images using
the following functions:
• Erase Center
6
❖❖❖❖
The “Set Job” menu
4
1
2
3
8
6
5
9
7
For more information on settings, refer to Copy Reference.
1. File information
Shows User ID, File Name, and the priority of the selected document(s).
Note
Use the [
❒
next or previous file information.
2.
[
Use to see the next or previous file information.
TTTT
Next
], [
Next
T
UUUU
], [
Prev
] keys to see the
Prev
U
keys
]
Should be used if the pages are to be
folded or bound along the horizontal
axis.
Note
If you cannot make duplex printing
❒
correctly, your originals might not
have been set in the correct direction
when scanning.
Refer to “Duplex – Making Two-Sided
❒
Copies” in the Copy Reference.
11
10
12
13
14
15
Note
The file information is shown in the
❒
order of print priority.
3.
[
Select File
Touch to go to the “Select File” menu.
4.
[
Auto Paper Select
Touch to have the machine select a suitable size of paper automatically based on
the original size and the print ratio.
key
]
key
]
5. Manual Paper Select keys
Touch to select the desired paper size.
6.
[
1 Sided Print
Touch to print on one side of paper.
key
]
7. 2 Sided Print keys
Touch to print on both sides of paper.
•Top to Top
Should be used if the pages are to be
folded or bound along the vertical axis.
•Top to Bottom
key
]
key
]
8.
[
Cover/Slip Sheet
Touch to make setting for adding covers
or slip sheets.
9.
[
Margin Adjust
Touch to adjust margins in printing the
selected documents.
Note
Margin Adjust function is automati-
❒
cally selected when you make Duplex
printing.
10. Sort
Touch to make the print output delivered
as sets in sequential order.
11. Rotate Sort
Touch to have every other print set rotated by 90° and delivered to the tray.
Note
This key appears only when the opti-
❒
cal Finisher is not installed.
7
Refer to “Sort – Sorting Into Sets” in
❒
the Copy Reference.
12. Stack
Touch to have prints assembled with
each page set.
Note
This key appears only when the op-
❒
tional Finisher is installed.
Refer to “Stack – Stacking Together
❒
All Copies Of A Page” in the Copy
Reference.
13. Staple
Touch one of the keys to have each print
set stapled together at the position shown
in the display.
Note
This key appears only when the op-
❒
tional Finisher is installed.
Refer to “Staple” in the Copy Refer-
❒
ence.
14. Punch
Touch to have each print set punched.
Note
This key appears only when the op-
❒
tional Punch kit is installed in the optional Finisher.
Refer to “Punch” in the Copy Refer-
❒
ence.
15.
[
Check Modes
Touch to check the current settings.
key
]
8
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