Ricoh af220 Operating Instructionsrusc s e

220/270

OPERATING INSTRUCTIONS

SYSTEM SETTINGS

Read this manual carefully before you use this product and keep it handy for future
reference.
For safety, please follow the instructions in this manual.

RICOH COMPANY, LTD.

15-5, 1 chome, Minami-Aoyama, Minato-ku, Tokyo
Telephone: Tokyo 3479-3111

220/270 OPERATING INSTRUCTIONS

Overseas Affiliates

U.S.A.

RICOH CORPORATION
5 Dedrick Place
West Caldwell, New Jersey 07006
Phone: [phone]

The Netherlands

RICOH EUROPE B.V.
Groenelaan 3, 1186 AA, Amstelveen
Phone: [phone]

United Kingdom

RICOH UK LTD.
Ricoh House,
1 Plane Tree Crescent, Feltham,
Middlesex, TW13 7HG
Phone: [phone]

Germany

RICOH DEUTSCHLAND GmbH
Mergenthalerallee 38-40,
65760 Eschborn
Phone: [phone]

France

RICOH FRANCE S.A.
383, Avenue du Général de Gaulle
BP 307-92143 Clamart Cedex
Phone: [phone]

Spain

RICOH ESPAÑA S.A.
Avda. Litoral Mar, 12-14,
08005 Barcelona
Phone: [phone]

Italy

RICOH ITALIA SpA
Via della Metallurgia 12,
37139 Verona
Phone: [phone]

Hong Kong

RICOH HONG KONG LTD.
23/F., China Overseas Building,
139, Hennessy Road,
Wan Chai, Hong Kong
Phone: [phone]

Singapore

RICOH ASIA PACIFIC PTE.LTD.
260 Orchard Road,
#15-01/02 The Heeren,
Singapore 238855
Phone: [phone]

Printed in The Netherlands
EE GB A267-8600

Introduction

This manual contains detailed instructions on the operation and maintenance of this machine. To get
maximum versatil ity from this ma chine all opera tors sho uld careful ly read an d follow the ins tructi ons in
this manual. Please keep this manual in a handy place near the machine.

Please read the Safety Information before using this machine. It contains important information related
to USER SAFETY and PREVENTING EQUIPMENT PROBLEMS.

Notes:

Some illustrations may be slightly different from your machine.
Certain options may not be available in some countries. For details, please contact your local dealer.

Operator Safety:

This machine is consid ered a c lass 1 lase r devic e, safe fo r office /EDP use. The machi ne cont ains a
5-milliwat, 760-800 nanometer wavelength, GaAIAs laser diode. Direct (or indirect reflected) eye con­tact with the laser beam might cause serious eye damage. Safety precautions and interlock mecha­nisms have been designed to prevent any possible laser beam exposure to the operator.

The following label is attached on the back side of the machine.

Laser Safety:

The optical housing unit can only be repaired in a factory or at a location with the requisite equipment.
The laser subsystem is replaceable in the field by a qualified Customer Engineer. The laser chassis is
not repairable in the fi eld. Customer eng ineers are therefor e directed to return a ll chassis and l aser sub­systems to the factory or service depot when replacement of the optical subsystem is required.

Warning:

Use of controls or adjustment or performance of procedures other than those specified in this manual
might result in hazardous radiation exposure.

Notes:

The model names of the machines do not appear in the following pages. Check the type of your ma­chine before reading this manual. (For details, see ⇒ P.2

• Type 1: Aficio 220

• Type 2: Aficio 270
Certain types might not be available in some countries. For details, please contact your local dealer.

Two kinds of size notation are employed in this manual. With this machine refer to the metric version.
For good copy quality, Ricoh recommends that you use genuine Ricoh toner.
Ricoh shall not be resp onsib le for any damag e or exp ense that m ight res ult fr om the u se of part s other

than genuine Ricoh parts in your Ricoh office product.

Power Source:

220–240V, 50/60Hz, 6A or more
Please be sure to connect the power cord to a power source as above. For details about the power

source, see “Power Connection” in the Copy Reference manual.

“Machine Types”

.)

Declaration of Conformity
“The Product complies with the requirements of the EMC Directive 89/336/EEC and the Low Voltage

Directive 73/23/EEC.”
In accordance with IEC 60417, this machine uses the following symbols for the main power switch:

a

means POWER ON.

c

means STAND BY.

Trademarks

Microsoft, Windows, and MS-DOS are registered trademarks of Microsoft Corporation in the united
States and/or other countries.

PostScript is a registered trademark of Adobe System Incorporated.
Other product names us ed herei n are for iden tifica tion purp oses on ly and migh t be tradem arks of th eir

respective companies. We disclaim any and all rights in those marks.

Copyright © 1999 Ricoh Co., Ltd.

Energy Star Program

As an ENERGY STAR Partner, we have deter­mined that this machine model meets the ENER­GY STAR Guidelines for energy efficiency.

The ENERGY STAR Guidelines intend to establish an international energy-saving sys­tem for developing and introducing energy-efficient office equipment to deal with en­vironmental issues, such as global warming.

When a product meets the ENERGY STAR Guidelines for energy efficiency, the Part­ner shall place the ENERGY STAR logo onto the machine model.

This product was designed to reduce the environmental impact associated with office
equipment by means of energy-saving features, such as Low-power mode.

• Low Power mode
This product automatically lowers its power consumption 15 minutes after
the last copy or print job has finished. Fax reception and printing is still pos­sible in Low Power mode, but if you wish to make copies press the {

} key first.

Saver

For how to change the default interval that the machine waits before entering
Low Power mode, see “Energy Saver Timer” on ⇒ P.18.

• Sleep mode(Fax and printer installed)
If the fax or printer features are installed, this product automatically lowers
its power consumption even further 60 minutes after the last copy or print job
has finished. Fax reception and printing is still possible in Sleep mode, but if
you wish to make copies press the operation switch first.
For how to change the default interval that the machine waits before entering
Sleep mode, see “Auto Off Timer” on ⇒ P.19 “System Settings 3/5”

Energy

• Auto Off mode(Copier only)
If neither the fax feature nor printer feature is installed, this product automat­ically turns itself off 60 minutes after the last copy or print job has finished. If
you wish to make copies when the machine is in Auto Off mode, press the op­eration switch.
For how to change the default interval that the machine waits before entering
Auto Off mode, see “Auto Off Timer” on ⇒ P.19 “System Settings 3/5”.

• Duplex Priority(Optional Duplex Tray required)
To conserve paper resources, the Duplex function (1-Sided/2-Sided) can be
selected preferentially when you turn on the operation switch or the main
power switch, press the {

Clear Modes

}key, or when the machine resets itself

automatically. For how to turn Duplex Priority mode on or off, refer to the
"Duplex Priority" section in the Copy Reference manual.

i

❖

Specification

Copier only Fax and printer installed

Type 1 Type 2 Type 1 Type 2

Low Power
mode

Sleep mode Power con-

Auto Off
mode

Duplex Priority One-sided copying

❖

Recycled paper

Power con­sumption

Default in­terval

Recovery
time

sumption

Default in­terval

Power con­sumption

Default in­terval

80 Wh 120 Wh

15 minutes 15 minutes

Less than 30 seconds Less than 30 seconds

- 70 Wh

- 60 minutes

10 Wh -

60 minutes -

Please contact your sales or service representative for recommended recycled
paper types that may be used in this machine.

ii

How to Read this Manual

R

R

Symbols

In this manual, the following symbols are used:

WARNING:

This symbol indicates a potentially hazardous situation that might result in
death or serious injury when you misuse the machine without following the in­structions under this symbol. Be sure to read the instructions, all of which are de­scribed in the Safety Information section of the “Copy Reference” manual.

CAUTION:

This symbol indicates a potentially hazardous situation that might result in mi­nor or moderate injury or property damage that does not involve personal injury
when you misuse the machine without following the instructions under this
symbol. Be sure to read the instructions, all of which are described in the Safety
Information section of the “Copy Reference” manual.

* The statements above are notes for your safety.

Important

If this instruction is not followed, paper might be misfed, originals might be
damaged, or data might be lost. Be sure to read this.

Preparation

This symbol indicates the prior knowledge or preparations required before op­erating.

Note

This symbol indicates precautions for operation, or actions to take after misop­eration.

Limitation

This symbol indicates numerical limits, functions that cannot be used together,
or conditions in which a particular function cannot be used.

Reference

This symbol indicates a reference.

[ ]

Keys that appear on the machine's panel display.

{

}

Keys built into the machine's operation panel.

iii

TABLE OF CONTENTS

Manuals for this Machine.......................................................................... 1

Machine Types........................................................................................... 2

Additional Functions Provided by Internal Options............................... 3

Copy Mode.................................................................................................... 3

Facsimile Mode (Option)............................................................................... 3

Printer Mode (Option).................................................................................... 4

1.Modes

Changing Modes........................................................................................ 5

Multi-access............................................................................................... 6

Copy Mode................................................................................................. 9

Changing to Copy Mode ............................................................................... 9

Facsimile Mode........................................................................................ 10

Changing to Facsimile Mode....................................................................... 10

Sending a Fax............................................................................................. 10

Printing a Received Fax.............................................................................. 10

Printer Mode............................................................................................. 11

Changing to Printer Mode........................................................................... 11

Printing.............................. .......................................................................... 11

2.User Tools (System Settings)

Keys for User Tools (System Settings)................................................. 13

Accessing the User Tools (System Settings)....................................... 14

Exiting from the User Tools......................................................................... 15

Printing the Counter Value.......................................................................... 15

User Tools Menu (System Settings)...................................................... 16

Settings You Can Change with the User Tools.................................... 17

System Settings 1/5.............. ....................................................................... 17

System Settings 2/5.............. ....................................................................... 18

3

System Settings

System Settings 4/5.............. ....................................................................... 21

System Settings

INDEX........................................................................................................ 24

/5.............. ....................................................................... 19

5

/5.............. ....................................................................... 22

iv

Manuals for this Machine

This is a multi-functional machine combining copier, printer and fax functions.
This manual describes procedures common to these functions. A separate man­ual is provided for each function. Please consult the manual that suits your
needs.

❖

System Settings (this manual)

Provides an overview of the machine. This manual introduces the functions
of the machine. It also introduces the options allowing you to use additional
functions and describes how to access the system user tools to make the ma­chine easier to use.

❖

Copy Reference

Describes the various copying functions from basic copying to more ad­vanced functions such as reducing/enlarging copies or combining originals
into one copy.

• Copy Quick Guide

Explains the most frequently used copy functions with examples. Also
contains information such as the direction in which to set your originals
and copying direction.

❖

Fax Reference (Option)

Describes the operational procedures and functions to use the machine for
faxing.

• Fax Quick Guide (Option)

Explains the most frequently used fax functions with examples. Also con­tains information on how to enter letters and symbols.

❖

Printer Reference (Option)

Describes the system settings, procedures and functions for using this ma­chine as a printer.

1

Machine Types

This machine comes in two models which vary in copy speed. To make sure
which model you have, see the inside front cover.

Type 1 Type 2

Copy speed 22 copies/minute (A4K,

1

8

/2" × 11"K)

Fax unit Option Option

Printer unit Option Option

27 copies/minute (A4K,
81/2" × 11"K)

2

Additional Functions Provided by Internal
Options

You can expand the capabilities of this machine to include fax functions and
printer functions. When you want to add a function, contact your sales or service
representative.

Copy Mode

In copy mode you can make basic copies and also copy using more sophisticated
techniques, such as reduction/enlargement or combining several originals onto
one copy. You can install an optional memory expansion for storage of docu­ment images, thereby making the best use of memory with various copy func­tions.

Options for Memory Expansion

❖

48MB copier memory unit

Increases memory capacity, allowing you to increase the number of storage
of originals.

Facsimile Mode (Option)

You can send and receive fax messages in facsimile mode. Installation of option­al expansion memory allows more functions to be used, and more data to be
stored.

Options for Facsimile Feature

❖

Expansion Memory (Option)

Increases memory capacity, allowing you to store more originals for trans­mission and received images. Also allow sending/receiving in super fine
mode.

❖

Fax Function Upgrade Unit (Option)

Allows faster communication between super G3 machines with the JBIG fea­ture. Also increases the number of memory available for personal codes,
groups, speed dials, memory files, special senders, etc.

❖

ISDN Unit (Option)

Allows you to send and receive messages using the ISDN (Integrated Service
Digital Network).

❖

Extra G3 Interface Unit (Option)

Adds another G3 line.

3

❖

PC-FAX Expander (Option)

By installing a PC-FAX Expander, you can use this machine as a scanner, a
PC-FAX modem and a convenience printer.

Printer Mode (Option )

Installation of optional expansion memory allows more data to be stored.

Options for Printer Feature

❖

Network Interface Board (Option)

You can use this machine as a network printer with the following platforms
and protocols:

• NetWare, Windows 95/98/NT4.0 (TCP/IP, NetBEUI)

• Macintosh (AppleTalk).

❖

PostScript3 Kit (Option)

This machine can be used as a PostScript level 3 printer.

❖

Printer Hard Disk (Option)

You can install PostScript fonts on this hard disk. This allows for faster print­ing when printing complex documents containing several fonts.

❖

Printer Feature Expander (Option)

You can print larger, more complex documents with this increase in memory.

4

Changing Modes

1. Modes

Press the {
mode respectively.

Limitation

❒

You cannot switch modes in any of the following cases:

• When scanning in a fax message for transmission.

• During immediate transmission.

• When accessing the user tools.

Copy

}, {

Facsimile

} or {

Printer

} key to switch to copy, fax or printer

• During on hook dialing for fax transmission.

• During interrupt copying.

• During Energy Saver mode.

5

1

Modes

Multi-access

You can carry out another job using a different function while the current job is
being performed.

This allows you to handle your jobs efficiently regardless of how the machine is
being used. For example:

• While making copies, the machine can send a fax message that has been
stored in memory.

• You can make copies while receiving fax data.

• The machine can receive print data in any mode.

Performing multiple functions simultaneously like this is called Multi-access.

Limitation

❒

When paper longer than 313 mm, 12.3" is set in the optional finisher, or paper
is jammed in the optional staple unit, copies cannot be delivered to the finish­er tray. However, incoming faxes will still be printed and delivered to the in­ternal tray.

Note

❒

You can choose which mode has highest priority for print jobs. The default is
“Copy”. See “16. Print Priority” in ⇒ P.21 “System Settings 4/5”.

❒

When your machine is equipped with optional internal tray 2, you can specify
the tray used for each function so that completed documents are not mixed.
For example, set one tray for faxes and another tray for copies. If you require
optional internal tray 2, contact your local dealer or service representative.
See “15. Output Tray Prio.” in ⇒ P.21 “System Settings 4/5”.

-Sample operations

This chart is based on the following conditions:

• “16. Print Priority” is set to “Interleave” (See “16. Print Priority” in ⇒ P.21
“System Settings 4/5”)

• For details on operations under other conditions, contact your service repre­sentative.

6

Multi-access

Mode after you select Cop y Interrupt

Copying

Mode before you
select

Copy

Copying

Stapling

Sort

Operation

Copying

Copying

Stapling

Sort

×××
×××

×××

*5 ❍ *5 ❍ *5

❍

*5 ❍ *5 ❍ *5

❍

Operation

Copying

❍❍❍❍✩❍✩✩✩✩✩✩
❍

❍

❍❍

××
××

Interrupt Copying

Transmission

❍❍❍❍❍

Operation/
Manual Recep­tion Operation

Scanning

ЧЧЧЧЧЧЧ

An Origi­nal for
Memory
Trans­mission

Memory

✩✩✩✩✩✩✩

Trans­mission

Immedi-

ЧЧЧЧЧЧЧЧЧЧ

ate
Trans­mission

Transmission

Memory

✩✩✩✩✩✩✩

Recep­tion

Printing

*2

✩

✩❍❍✩✩

✩

Received

Facsimile

Data

Reception

Facsimile Printer

Transmission Recep-

tion

Transmission Operation/

Manual Reception Operation

Scanning An Original

for Memory Transmission

Memory Transmission

Immediate Transmission

Memory Reception

Printing Received Data

*3 ❍ *1 ❍ *1

*1 ❍ *1

❍

*5 ❍ *5

❍

*5 ❍ *5

❍

××

*1

✩
✩
✩
✩

✩

✩

✩

❍

*1

✩✩✩✩✩✩

❍

*5

✩

❍

*5

✩

❍

✩✩✩✩✩✩

×

✩✩✩✩✩✩

×

→××

*2

✩

*5

❍

*5

❍

✩✩✩✩✩

✩✩✩✩✩

×××

*6 ✩ *6 ✩ *6

✩

✩✩✩✩

→

Print

Data Reception

Printing

Sort

Stapling

*2 ✩ *2

✩

✩
✩

✩

*5 ❍ *5 ❍ *5

❍

*5 ❍ *5 ❍ *5

❍

→

✩

✩✩✩✩

1

*4

7

Modes

1

Mode after you select Cop y Interrupt

Copying

Mode before you
select

Data Recep­tion

Printing ✩
Sort ✩
Stapling ✩

Printer

Print

✩

…means that these functions can be used together.

❍

…means that you can interrupt the current job with Function keys or the {

terrupt

→

} key to proceed to a subsequent job.

…means that another job will automatically start after the current job is fin-

Copying

Stapling

Sort

Operation

✩✩✩✩✩✩✩✩✩✩✩

*2

✩❍❍✩✩✩✩✩✩

✩

*2

✩❍❍✩✩✩✩✩✩

✩

*8 ✩ *2

→

*8 *9

❍

Facsimile Printer

Transmission Recep-

tion

Copying

Transmission Operation/

Manual Reception Operation

Scanning An Original

for Memory Transmission

Memory Transmission

Immediate Transmission

Memory Reception

*3

✩✩✩✩✩

❍

Print

Printing Received Data

Data Reception

Printing

→→→→

→→→→
→→→→

*2

→→→→

✩

Sort

ished.

Stapling

In-

…means that you must manually start another job after the current job is fin-

×

ished (i.e. these functions cannot be used together).

*1

Simultaneous operations are only available after all copy originals have been
scanned and copying is in progress.

*2

If you make stapled copies on paper larger than A4, 81/2" × 11" with the optional fin­isher, the subsequent operation is disabled until the current job is finished.

*3

If you make stapled copies on paper larger than A4, 81/2" × 11" with the optional fin­isher, the Output Tray is automatically changed to “Internal Tray”.

*4

If the current operation is taking a long time, reception memory may become full and
data reception may not be possible.

*5

If Interrupt Copy is selected, the functions cannot scan or print.

*6

During parallel reception, any subsequent job is disabled until all receptions are
completed.

*7

When stapling sizes larger than A4, 81/2" × 11" and you have selected the “Auto
Start” setting displayed immediately after copying starts, processing takes place au­tomatically after staple printing has finished.

*8

When stapling sizes larger than A4, 81/2" × 11", output is delivered to the internal
tray.

*9

Depending on the size of the print data and scanned image, the machine may run out
of memory and dual operations may not be possible.

8

Copy Mode

Changing to Copy Mode

You can always make a copy when
the machine isn't printing or scanning
a fax data.

Press the

A

The copy display appears on the
panel display.

{

Copy

key.

}

Copy Mode

• while scanning an original for
memory transmission

• during interrupt copying

Note

❒

Machine operations are different
depending “16. Print Priority” (See

P.21 “System Settings 4/5”) or

⇒

“18. Key Op. Tools” (See ⇒ P.22
“System Settings 5/5”) settings.

1

Reference

For details, see the “Copy Refer­ence”.

Interrupt copying to make urgently
needed copies

You can interrupt the current copying
job or printing of a received fax to
make a copy.

Important

❒

If the remaining memory space is
0%, the machine fails to receive fax
data. Wait until the machine com­pletes printing a received fax, then
start making copies.

Limitation

❒

You cannot use the following func­tions for interrupt copying:

•Duplex

•Combine

• Sort/Staple

❒

You cannot use the interrupt copy
function in the following cases:

• during fax immediate transmis­sion

Press the

A

If the machine is scanning origi­nals, it will immediately stop the
scanning job. On the other hand, if
the machine is performing a copy
or print job, it will still continue the
job until you press the {
after pressing the {
When the current job stops, the in­terrupt copy display appears on
the panel display.

Note

❒

When you interrupt a copying
job, remove the previous origi­nal.

Make your copies.

B

After interrupt copying is com-

C

pleted, remove the original and
delivered copies.

Press the

D

{

Interrupt

{

Interrupt

key.

}

Start

Interrupt

key again.

}

Resuming the interrupted
copying job

Reset the previous original.

A

Press the

B

The machine resumes the inter­rupted copy run.

{

Start

key.

}

}key

} key.

9

1

Modes

Facsimile Mode

Changing to Facsimile Mode

You can always use the machine for
faxing when you are not copying.

Press the

A

The fax display appears on the
panel display.

{

Facsimile

key.

}

After the transmission has fin-

C

ished, press the

Reset the copy job originals, then

D

press the

The machine resumes the inter­rupted copy run.

Sending a fax while printing

{

Start

{

key.

}

Copy

key.

}

Note

❒

The Memory Transmission/Re­ception function is performed
automatically even when an­other function is being used.
You need not switch the dis­play. When data is received in
memory, the Receive File indi­cator is lit.

Reference

For details, see the “Fax Refer­ence”.

Sending a Fax

Sending a fax while copying

Press the

A

to the fax display.

Note

❒

Remove any originals of your
copy job.

Complete the usual operations

B

for sending a fax, then press the

{

Start

key.

}

{

Facsimile

key to switch

}

Press the

A

to the fax display.

Printing is interrupted.

Complete the usual operations

B

for sending a fax, then press the

{

Start

After the transmission has fin­ished, printing re-starts.

key.

}

{

Facsimile

key to switch

}

Printing a Received Fax

When you are not copying, a received
fax is printed automatically. You do
not need to switch to Facsimile mode.
If you wish to print a received fax
while copying, see below.

Press the

A

to the fax display.

Copying is stopped and a received
fax is printed automatically.

Note

❒

Machine operations are differ­ent depending “16.Print Priori­ty” (See ⇒ P.21 “System Settings
4/5”) or “18.Key Op. Tools” (See

⇒

settings.

{

Facsimile

P.22 “System Settings 5/5”)

key to switch

}

10

Printer Mode

Printer Mode

Changing to Printer Mode

Whenever you print from applica­tions, you do not have to switch to
printer mode. However, if you wish
to cancel a print job, you need to
switch to printer mode.

Press the

A

The printer display appears on the
panel display.

Reference

For details, see the “Printer Ref­erence”.

{

Printer

key.

}

Printing

1

The machine can receive a print data
while any feature go on.

11

1

Modes

12

2. User Tools (System Settings)

Keys for User Tools (System Settings)

❖

When the mac hine has the copier feature only

❖

When the mac hine has the printer or fax feature

key

key

}

1. {

User Tools/Counter

Panel display

2.

and 1 keys (Cursor keys)

3. 0

Press to select an item on the panel dis­play.

key

}

key

}

}

4. {

Clear Modes

Press to clear the previously entered copy
job settings.

5. {

Energy Saver

Press to switch to and from Energy Saver
mode.

6. {

Interrupt

Press to make interrupt copies during a
copy run.

Number keys

7.

Use to enter a numeric value.

key

key

}

8. {

Clear/Stop

Press to delete a number you have en­tered or to stop copying.

9. {

Press to start copying or faxing.

10.

stalled machine only.)

Press to change modes.

11.

Press this switch to turn the power on. To
turn the power off, press this switch
again.

}

Start

Function keys (Fax or printer in-

Operation switch

13

User Tools (System Settings)

Accessing the User Tools (System Settings)

2

This section is for the key operators in
charge of this machine. You can
change or set the machine's default
settings.

Preparation

After using the user tools, be sure
to return to Copy mode.

The settings are not canceled even
if the operation switch is turned off
or the {

Reference

For information on Copy, Fax, and
Printer User Tools, see the appro­priate reference manual.

Press the

A

The User Tools Main Menu ap­pears.

Clear Modes

{

User Tools/Counter

} key is pressed.

key.

}

Search for the desired menu with

C

the

[↓

enter its number with the
Number keys.

Next

or

]

[↑

Prev.

]

key. Then

14

Enter

B

The system settings menu appears.

Note

❒

Press the
the total number of prints made
by the machine. See ⇒ P.15
“Printing the Counter Value”.

❒

Press the
switch the display language.

with the Number keys.

{

}

1

[

Counter

[

key to view

]

Language

]

key to

Note

❒

[↓

page.

❒

[↑

previous page.

Reference

⇒

tem Settings)”

: Press to go to the next

]

Next

: Press to go back to the

]

Prev.

P.16 “User Tools Menu (Sys-

Accessing the User Tools (System Settings)

Change the settings by following

D

the instructions on the panel dis­play. Then press the

Reference

P.17 “Settings You Can Change

⇒

with the User Tools”

Note

❒

❒

: Press to set the new set-

]

[

OK

tings and return to the previous
menu.

: Press to return to the

[

Cancel

previous menu without chang­ing any data.

]

[

OK

key.

]

Exiting from the User Tools

After changing the user tools set-

A

tings, press the

[

PrevMenu

key.

]

Press the

B

total number of prints.

Press the

C

Press the

D

[

Counter

key.

[

]

Print

{

}

Start

key to view the

]

key.

2

Press the

B

Copy mode.

key to return to

[

]

Exit

Printing the Counter Value

Press the

A

{

User Tools/Counter

}

key.

15

2

User Tools (System Settings)

User Tools Menu (System Settings)

16

Settings You Can Change with the User Tools

Settings You Can Change with the User
Tools

Reference

For how to access the user tools, see ⇒ P.14 “Accessing the User Tools (System
Settings)”.

2

System Settings 1/

Menu Description

01. Function Priority You can specify the mode to be displayed immediately after

02. Panel Tone The key tone sounds when a key is pressed.

03. Copy Count Display The copy counter can be set to show the number of copies

04. System Reset The machine returns to its prioritized mode automatically

5

the operation switch is turned on or System Reset mode is
turned on.

Note

Default: Copier

❒

This tone can be turned on or off.

Note

Default: On

❒

made (count up) or the number of copies remaining to be
made (count down).

Note

Default: Up (count up)

❒

after your job is finished, after the selected time. This func­tion is called “System Reset”. The time can be set from 10 to
999 seconds, or no system reset.

Note

Default: On (60 seconds)

❒

You can specify the prioritized mode with the user tools.

❒

See “01. Function Priority” in ⇒ P.17 “System Settings

”

5

1

/

17

User Tools (System Settings)

2

System Settings 2/

Menu Description

05. Function Reset How long the machine waits before switching to the default

06. Panel Off Timer The machine enters to Panel Off mode automatically after

07. Energy Saver Level You can select the Energy Saver level.

5

mode if no operation has been performed after an operation
has finished. The time can be set from 3 to 60, or Instant.

Note

Default: 10 seconds

❒

your job is finished, after the selected time. The time can be
set from 10 to 999 seconds, or off.

Note

Default: On (60 seconds)

❒

❖

Level 1

• Power Consumption:
Reduced by about 40% compared standby mode.

• Warm-Up Time:
about 15 seconds

❖

Level 2

• Power Consumption:
Reduced by about 60% compared standby mode.

• Warm-Up Time
less than 30 seconds

This value applies to Type 1 (Copier features only).

Note

Default: Level 1

❒

08. Energy Saver Timer The machine enters Low Power mode automatically after
your job is finished, after the selected time. The time can be
set from 1 to 240 minutes.

In Low Power mode, power consumption is reduced by
30% compared with Standby mode. This value applies to
Type 1 (Copier features only).

Note

Default: 15 minutes

❒

18

Settings You Can Change with the User Tools

System Settings 3/

Menu Description

09. Auto Off Timer The machine turns itself off automatically to conserve ener-

5

gy after your job is finished, after the selected time. This
function is called “Auto Off ”. The time can be set from 1 to
240 minutes.

Note

Default: 60 minutes

❒

Auto Off might not be effective when the machine is in

❒

the following conditions:

• An error message is displayed.

• The remaining memory space for fax mode is less
than 100%.

• When originals set in the document feeder.

To return to the ready condition from Auto Off, the ma-

❒

chine requires the same warm-up time as the time for be­coming ready after power is turned on.

When the machine receives a fax or printer data in Auto

❒

Off mode, it automatically prints the fax or the printer
data.

2

10. AOF(Keep It On.)

11. Special Pap. Size Select the size of the copy paper set in the paper tray.

Note

For details of this function, contact your service repre-

❒

sentative.

Note

If the specified paper size differs from the size of paper

❒

actually set in the paper tray, a paper misfeed might oc­cur because the paper size is not detected correctly.

The size of paper you can load in the LCT (Large Capac-

❒

ity Tray) is fixed depending on your locale. However, if
you wish to switch from A4 to 8
please contact your service representative.

• Metric version: A4K

1

• Inch version: 8

/2" × 11"K

1

/2" × 11" or vice-versa,

Reference

See “Changing The Paper Size” in the “Copy Refer­ence”.

19

User Tools (System Settings)

Menu Description

2

12. Pap.Tray Priority
(for Copy mode only)

You can select the paper tray which will be selected as a de­fault in the following conditions:

• When the operation switch is turned on.

• When System Reset or Auto Reset mode is turned on.

• When the {

• When Auto Paper Select mode is not selected.

1: Tray 1

2: Tray 2

3: Tray 3

4: Tray 4

Clear Modes

} key is pressed.

20

1: Tray 1

2: Tray 2

3: Tray 3 (LCT)

Note

Default: Tray 1

❒

Tray 3, Tray 4, and LCT (Large Capacity Tray) are op-

❒

tions.

Settings You Can Change with the User Tools

System Settings 4/

Menu Description

13. Auto Tray Switch
(for copy mode only)

5

If you load paper of the same size in two or more trays, the
machine automatically shifts another tray when the tray in
use runs out of paper. You can set or cancel this setting.

Note

Default: On

❒

If you put special paper in paper trays using the Special

❒

Paper Indicate menu, the Auto Tray Switch function is
available to these trays only when their settings are iden­tical.

Reference

See “14. Special Pap. Indict” in ⇒ P.21 “System Settings

”

5

14. Special Pap. Indict When recycled paper or special paper is in the paper trays,
the paper type can be indicated on the panel display.

Note

Default: No Display

❒

“Recycled Paper” appears on the panel display when re-

❒

cycled paper is selected, and “Special Paper” appears
when special paper is selected.

2

4

/

15. Output Tray Prio. You can specify a tray to which documents are delivered for
each mode (copier, fax and printer).

1: Finisher

2: Internal Tray

3: Internal Tray2

Note

You can specify a single tray for two or more modes.

❒

You can have messages received on a specific line deliv-

❒

ered to the internal tray 2 (1 bin tray). Refer to “Chang­ing the User Parameters” in the Fax Reference.

21

User Tools (System Settings)

Menu Description

2

16. Print Priority (set-

ting the multi-accessing
function)

Sets the print priority for each mode.

• “Display”

Print priority is given to the mode displayed on the dis­play.

• “Copier”

Print priority is given to the copy function.

•“Fax”

Print priority is given to the fax function.

• “Printer”

Print priority is given to the printer function.

•“Interleave”

Prints jobs in the order in which they are initiated re­gardless of mode/function.

Output from each function might be mixed. If you want to
avoid such mixing, specify an independent tray for each
feature using “Output Tray Prio.”. When using different
functions, attaching internal tray 2 allows you to specify an
independent tray for each function. If you want to attach
one, contact your local dealer.

Note

Default: Copier

❒

Reference

P.6 “Multi-access”

⇒

“15. Output Tray Prio.” in ⇒ P.21 “System Settings

System Settings 5/

Menu Description

17. Display Contrast You can adjust the brightness of the panel display.

18. Key Op. Tools

Use to view or print counters, and set up user codes.

5

Reference

“Key Op. Access”

1 Show/Print Counter View or print counters by function.

2 Print CounterList Print all counters.

4

/5”

22

Settings You Can Change with the User Tools

Menu Description

3 Key Op. Access Turn user codes on or off.

Note

Default: Off

❒

4 Prog. Key Op. Code Register/change the Key Operator Code (8 digits).

5 Restricted Access Restrict user access using optional key counter.

Note

Default: Off

❒

2

23

INDEX

A

Auto Off Timer
Auto Tray Switch

,

C

22

, 1, 3,

,

13

,

,

Clear Mode key
Clear/Stop key
Contrast
Copy Count Display
Copy Mode
Cursor keys

,

E

Energy Saver Timer

F

Facsimile Mode
Function Priority
Function Reset

, 1, 3,

,

I

,

13

,

18

19

13

S

17

,

19

,

21

21

Special Paper Indicate
Special Pap. Size
System Reset

,

U

User Tools/Counter key
User Tools (System Settings)

,

17

9

,

18

10

17

,

13

,

13

Interrupt copying

,

9

K

Keys for User Tools (System Settings)

M

,

Modes
Multi-Access

5

,

6

N

Number keys

,

13

O

Output Tray

,

21

P

,

17

,

,

,

22

13

18

,

20

Panel Display
Panel Off Timer
Panel Tone
Paper Tray Priority
Print Priority

,

13

24 EE GB A267