Ricoh af1013 Operating Instructions s m

Operating Instructions

System Settings

For safety, please read this manual carefully before you use this product and keep it
handy for future reference.

Introduction

This manual contains detailed instructions on the operation and maintenance of this machine. To get
maximum versatility from this machine all operators should carefully read and follow the instructions in
this manual. Please keep this manual in a handy place near the machine.

Please read the Safety Information in the Copy Reference before using this machine. It contains im­portant information related to USER SAFETY and PREVENTING EQUIPMENT PROBLEMS.

Notes:

Some illustrations in this manual might be slightly different from the machine.

Certain options might not be available in some countries. For details, please contact your local dealer.

Operator Safety:

This machine is considered a class I laser device, safe for office/EDP use. The machine contains a
5-milliwatt, 760 - 800 nanometer wavelength, GaAIAs laser diode. Direct (or indirect reflected) eye con­tact with the laser beam might cause serious eye damage. Safety precautions and interlock mecha­nisms have been designed to prevent any possible laser beam exposure to the operator.

The following label is attached on the back side of the machine.

Laser Safety:

The optical housing unit can only be repaired in a factory or at a location with the requisite equipment.
The laser subsystem is replaceable in the field by a qualified Customer Engineer. The laser chassis is
not repairable in the field. Customer engineers are therefore directed to return all chassis and laser sub­systems to the factory or service depot when replacement of the optical subsystem is required.

Warning:

Use of controls or adjustment or performance of procedures other than those specified in this manual
might result in hazardous radiation exposure.

Notes:

The models of the machines do not appear in the following pages. Check the type of your machine be­fore reading this manual. (For details, see p.3 “Machine Types”.)

• Type 1: No fax function installed

• Type 2: Fax function installed

Certain types might not be available in some countries. For details, please contact your local dealer.

Two kinds of size notation are employed in this manual. With this machine refer to the metric version.

For good copy quality, the supplier recommends that you use genuine toner from the supplier.

The supplier shall not be responsible for any damage or expense that might result from the use of parts
other than genuine parts from the supplier with your office products.

Power Source:

220-240V, 50/60Hz, 4A or more

Please be sure to connect the power cord to a power source as above. For details about power source,
see “Power Connection” in the Copy Reference manual.

ENERGY STAR Program

As an ENERGY STAR Partner, we have determined
that this machine model meets the ENERGY STAR
Guidelines for energy efficiency.

The ENERGY STAR Guidelines intend to establish an international energy-saving system for
developing and introducing energy-efficient office equipment to deal with environmental is­sues, such as global warming.

When a product meets the ENERGY STAR Guidelines for energy efficiency, the Partner shall
place the ENERGY STAR logo onto the machine model.

This product was designed to reduce the environmental impact associated with office equip­ment by means of energy-saving features, such as Low-power mode.

•Low Power mode
This product automatically lowers its power consumption 15 minutes after
the last copy or print job has finished. Fax reception and printing is still pos­sible in Low Power mode, but if you wish to make copies press the operation
switch first.
For details about how to change the default interval that the machine waits
before entering Low Power mode, see “4. Energy Saver Timer” on p.16 “Sys­tem Settings”.

• Sleep mode (Fax or printer installed)
If the fax or printer features are installed, this product automatically lowers
its power consumption even further 30 minutes after the last copy or print job
has finished. Fax reception and printing is still possible in Sleep mode, but if
you wish to make copies press the operation switch first.
For details about how to change the default interval that the machine waits
before entering Sleep mode, see “6. Auto Off Timer” on p.16 “System Set­tings”

• Auto Off mode (Copier only)
To conserve energy, this product automatically turns off 30 minutes after the
last copying or printing job has completed. If you wish to make copies when
the machine is in Auto Off mode, press the operation switch first.
For details about how to change the default interval that the machine waits
before entering Auto Off mode, see “6. Auto Off Timer” on p.16 “System Set­tings”.

i

Specification

Copier only Fax or printer installed

Low Power
mode

Sleep mode Power

Auto Off
mode

Power
consumption

Default interval

Recovery time 10 seconds 10 seconds

consumption

Default interval

Recovery time - 20 seconds

Power
consumption

Default interval

Recovery time 20 seconds -

50 Wh 60 Wh

15 minutes 15 minutes

-20 Wh

-30 minutes

less than 2 Wh -

30 minutes -

Recycled Paper

In accordance with the ENERGY STAR Program, we recommend use of recycled
paper which is environmentally friendly. Please contact your sales representa­tive for recommended paper.

ii

How to Read this Manual

R

R

Symbols

In this manual, the following symbols are used:

WARNING:

This symbol indicates a potentially hazardous situation that might result in
death or serious injury when you misuse the machine without following the in­structions under this symbol. Be sure to read the instructions, all of which are de­scribed in the Safety Information section.

CAUTION:

This symbol indicates a potentially hazardous situation that might result in mi­nor or moderate injury or property damage that does not involve personal injury
when you misuse the machine without following the instructions under this
symbol. Be sure to read the instructions, all of which are described in the Safety
Information section.

* The statements above are notes for your safety.

Important

If this instruction is not followed, paper might be misfed, originals might be
damaged, or data might be lost. Be sure to read this.

Preparation

This symbol indicates the prior knowledge or preparations required before op­erating.

Note

This symbol indicates precautions for operation, or actions to take after misop­eration.

Limitation

This symbol indicates numerical limits, functions that cannot be used together,
or conditions in which a particular function cannot be used.

Reference

This symbol indicates a reference.

{}

Keys built into the machine's operation panel.

iii

TABLE OF CONTENTS

Manuals for This Machine.......................................................................... 1

Machine Types............................................................................................ 3

Additional Functions Provided by Internal Options................................ 4

Copy Mode..................................................................................................... 4

Facsimile Mode (Option for Type 1)............................................................... 4

Printer Mode (Option)..................................................................................... 4

1.Modes

Changing Modes......................................................................................... 5

Multi-access................................................................................................ 6

Copy Mode .................................................................................................. 8

Changing to Copy Mode ................................................................................ 8

Facsimile Mode........................................................................................... 9

Changing to Facsimile Mode.......................................................................... 9

Sending a Fax ................................................................................................ 9

Printing a Received Fax................................................................................. 9

Printer Mode.............................................................................................. 10

Changing to Printer Mode ............................................................................ 10

Printing ......................................................................................................... 10

2.User Tools (System Settings)

Keys for User Tools (System Settings) .................................................. 11

Accessing the User Tools (System Settings) ........................................ 13

Exiting from the User Tools.......................................................................... 14

Printing the Counter Value ........................................................................... 14

User Tools Menu (System Settings) ....................................................... 15

Settings You Can Change with the User Tools ..................................... 16

System Settings ........................................................................................... 16

INDEX......................................................................................................... 18

iv

Manuals for This Machine

This is a multi-functional machine combining copier, printer and fax functions.
A separate manual is provided for each function. Please consult the manual that
suits your needs.

❖❖❖❖ System Settings

Provides an overview of the machine. This manual introduces the functions
of the machine. It also introduces the options allowing you to use additional
functions and describes how to access the system user tools to make the ma­chine easier to use.
Each language version is in an appropriate folder on the CD-ROM in PDF for­mat. Please open the folder and choose the language version of your prefer­ence. Adobe Acrobat Reader is required in order to read these files. If Adobe
Acrobat Reader is not installed on your computer, install it from the CD-ROM
containing the System Settings and Copy Reference manual.

Note

❒ A PDF file might not be displayed or printed properly depending on the

environment or language you use.

❖❖❖❖ Copy Reference

Describes the various copying functions from basic copying to more ad­vanced functions such as reducing/enlarging copies or combining two origi­nals onto one copy.
Each language version is in an appropriate folder on the CD-ROM in PDF for­mat. Please open the folder and choose the language version of your prefer­ence. Adobe Acrobat Reader is required in order to read these files. If Adobe
Acrobat Reader is not installed on your computer, install it from the CD-ROM
containing the System Settings and Copy Reference manual.

Note

❒ A PDF file might not be displayed or printed properly depending on the

environment or language you use.

❖❖❖❖ Basic Guide

Explains the most frequently used copy functions and troubleshooting.

❖❖❖❖ Facsimile Reference Basic Features (Option for Type 1)

Explains the most frequently used facsimile functions and operations.

❖❖❖❖ Facsimile Reference Advanced Features (Option for Type 1)

Describes more advanced facsimile functions and also explains settings for
key operations.

❖❖❖❖ Printer Reference 1 (Option)

Describes the system settings, procedures and functions for using this ma­chine as a printer.

1

❖❖❖❖ Printer Reference 2 (Option)

Describes the procedures and provides necessary information about using
this machine as a printer.

❖❖❖❖ Network Interface Board Quick Configuration Guide (Option)

Describes the procedures and provides necessary information about setting
up and using the printer under the network environment.

❖❖❖❖ PS Level 2 Emulation Type 2 Operating Instructions Supplement (Option)

Describes the menus and features you can set using the PostScript printer
driver.

❖❖❖❖ Network Interface Board Type 2 Owner's Manual (Option)

Describes the procedures and provides necessary information about setting
up and using the printer under the network environment.

❖❖❖❖ Unix Supplement (Option)

Provides information about setting up and using the printer in a UNIX envi­ronment.

System Requirements

To run the CD-ROM manual, you need the following:

System: Windows 95, Windows 98, Windows Me, Windows NT4.0, Windows
2000 or Macintosh Computer

However, operation cannot be assured under all circumstances. Please be aware
that the manual may not run with certain computers and/or operating system
versions.

2

Machine Types

This machine has two models. Type 2 machine is installed with the fax unit as a
standard.

Type 1 Type 2

Fax unit Option Standard

Printer unit Option Option

3

Additional Functions Provided by Internal Options

You can expand the capabilities of this machine to include fax functions and
printer functions. When you want to add a function, contact your sales or service
representative.

Copy Mode

In copy mode you can make basic copies and also copy using more sophisticated
techniques, such as reduction/enlargement or combining two originals onto one
copy. You can install an optional memory expansion for storage of document
images, thereby making the best use of memory with various copy functions.

Options for Memory Expansion

❖❖❖❖ 32MB copier memory unit

Increases memory capacity.

Facsimile Mode (Option for Type 1)

You can send and receive fax messages in facsimile mode.

Printer Mode (Option)

You can use this machine as a printer when you install the optional printer con­troller.

4

1. Modes

Changing Modes

Press the {{{{Copy}}}}, {{{{Facsimile}}}} or {{{{Printer}}}} key to switch to copy, fax or printer
mode respectively.

Limitation

❒ You cannot switch modes in any of the following cases:

• When scanning in a fax message for transmission.

• During immediate transmission.

• When accessing the user tools.

• During On Hook dialing for fax transmission.

• During Energy Saver mode.

5

1

Modes

Multi-access

You can carry out another job using a different function while the current job is
being performed.

This allows you to handle your jobs efficiently regardless of how the machine is
being used. For example:

• While making copies, the machine can send a fax message that has been
stored in memory.

• You can make copies while receiving fax data.

• The machine can receive print data in any mode.

Performing multiple functions simultaneously like this is called Multi-access.

----Sample operations

For details on operations under other conditions, contact your service represent­ative

Mode before you select

Operating ——❍✩✩✩❍✩✩❍❍✩✩✩❍
Copying ——× ✩✩→× ✩ →× × ✩ →× ×
Stopping ——❍✩✩→ ❍✩→ ❍❍✩ → ✩❍
While using the external

Copy

Facsimile

hand set
Operating ❍❍— ✩✩✩❍✩✩❍❍✩✩✩×
Scanning an original for

Memory Transmission
Memory Transmission ✩✩✩→ — ✩✩— ✩✩✩✩✩✩✩
Immediate Transmission ××— → — ✩ × — ✩ ××✩✩××
Memory Reception ✩✩✩→ — ✩✩— ✩✩✩✩✩✩✩
Automatically printing

received data

Mode after you select Copy Facsimile Printer

Copy stand-by mode

Copying

Facsimile stand-by mode

Memory Transmission

Memory Reception

Automatically printing received data

Manually printing received data

Manual Reception Operation

Automatically printing reports/lists

Manually printing reports/lists

Printer stand-by mode

Receive Data

— ✩❍××✩❍✩✩❍❍✩✩✩❍

××— ✩✩✩× ✩✩××✩✩××

✩ → ✩✩✩→× ✩ →× ✩✩→ ✩✩

Printing

User Tools (Counter)

User Tools (Copy, Facsimile or Printer)

6

Mode after you select Copy Facsimile Printer

Multi-access

1

Mode before you select

Manually printing received
data

Immediate Reception ✩✩

Automatically printing
reports/lists

Manual printing reports/lists ××— ✩✩→ — ✩ → — × ✩ →× ×
While using the external

Facsimile

Printer

Accessing User Tools ×××✩✩✩— ✩✩— × ✩✩——

hand set
Operating ✩✩✩✩✩✩✩✩✩✩— ✩✩✩✩
Receive Data ✩✩✩✩✩✩✩✩✩✩✩— ✩✩✩
Printing ✩ → ✩✩✩→× ✩ →× ✩✩— ✩✩
While using the external

hand set

Copy stand-by mode

Copying

Facsimile stand-by mode

Memory Transmission

Memory Reception

Automatically printing received data

Manually printing received data

Manual Reception Operation

Automatically printing reports/lists

Manually printing reports/lists

Printer stand-by mode

××— ✩✩→ — ✩ → — × ✩ →× ×

✩ → — →× — →× ✩✩→ ✩✩

*1

✩ → ✩✩✩→× ✩ →× ✩✩→ ✩✩

✩✩✩→ — ✩✩✩✩✩✩✩✩✩✩

✩✩✩→ — ✩❍✩✩❍— ✩✩✩×

User Tools (Counter)

Receive Data

Printing

✩…means that these functions can be used together.

❍…means that you can interrupt the current job with function keys to proceed

to a subsequent job.

→…means that another job will automatically start after the current job is fin-
ished.

×…means that you must manually start another job after the current job is fin-
ished (i.e. these functions cannot be used together).

*1

The Facsimile switches to Memory Reception and operates simultaneously.

User Tools (Copy, Facsimile or Printer)

7

Modes

Copy Mode

1

Changing to Copy Mode

You can always make a copy when
the machine is not printing or scan­ning fax data.

Press the {{{{Copy}}}} key.

AAAA

The copy display appears on the
panel display.

Reference

For details, see the Copy Refer­ence manual.

8

Facsimile Mode

Facsimile Mode

Changing to Facsimile Mode

You can always use the machine for
faxing when you are not using the
scanner function.

Press the {{{{Facsimile}}}} key.

AAAA

The fax display appears on the
panel display.

Note

❒ The Memory Transmission/Re-

ception function is performed
automatically even when an­other function is being used.
You need not to switch the dis­play. When data is received in
memory, the Receive File indi­cator is lit.

Sending a Fax

Sending a fax while copying

Press the {{{{Facsimile}}}} key to switch

AAAA

to the fax display.

Note

❒ When you press the {{{{Facsimile}}}}

key while scanning originals or
sorting in Copy mode, remove
any originals of your copy job.

Complete the usual operations

BBBB

for sending a fax, and then press
the {{{{Start}}}} key.

After the transmission has fin-

CCCC

ished, press the {{{{Copy}}}} key.

Reset the copy job originals, and

DDDD

then press the {{{{Start}}}} key.

1

Reference

For details, see the Facsimile
Reference manual.

The machine resumes the inter­rupted copy run.

Sending a fax while printing

Press the {{{{Facsimile}}}} key to switch

AAAA

to the fax display.

Complete the usual operations

BBBB

for sending a fax, and then press
the {{{{Start}}}} key.

Printing a Received Fax

When you are not copying, a received
fax is printed automatically. You do
not need to switch to Facsimile mode.

9

Modes

Printer Mode

1

Changing to Printer Mode

Whenever you print from applica­tions, you do not have to switch to
Printer mode.

Reference

For details, see the Printer Refer­ence manual.

Printing

The machine can receive a print data
while another feature is running.

10

2. User Tools (System Settings)

Keys for User Tools (System Settings)

❖❖❖❖ When the machine has the copier feature only

❖❖❖❖ When the machine has the printer and/or fax feature

1. {

{Cancel}}}} key

{{

Press to return to the previous menu.

2. Panel display

Shows operation status, error messages
and function menu.

3.

0000 or 1111 key (Cursor keys)

Press to display the previous/next menu
or select an item on the panel display.

4. {

{OK}}}} key

{{

Press to make the new settings and re­turn to the previous menu.

5. {

{User Tools/Counter}}}} key

{{

See p.13 “Accessing the User Tools (Sys­tem Settings)”.

6. {

{Clear/Stop}}}} key

{{

Press to delete a number you have en­tered or to stop copying.

11

2

User Tools (System Settings)

{{{{Clear Modes}}}} key

7.

Press to clear the previously entered copy
job settings.

{{{{Facsimile}}}} key (Fax installed ma-

8.

chine only)

Press to use facsimile functions.

{{{{Copy}}}} key

9.

Press to use copy functions.

{{{{Printer}}}} key (Printer installed

10.

machine only)

Press to use printer functions.

11. Number keys

Use to enter a numeric value.

12. {

{Start}}}} key

{{

Press to start copying or faxing.

13. Operation switch

Press this switch to turn the power on or
return from the Low Power mode, the
Sleep mode or the Auto Off mode. To
turn the power off, press this switch
again.

12

Accessing the User Tools (System Settings)

Accessing the User Tools (System Settings)

This section is for the key operators in
charge of this machine. You can
change or set the machine's default
settings.

Preparation

After using the user tools, be sure
to return to Copy mode.

The settings are not canceled even
if the main power switch is turned
off or the {{{{Clear Modes}}}} key is
pressed.

Reference

For information on Copy, Fax, and
Printer User Tools, see the appro­priate reference manual.

Press the {{{{User Tools/Counter}}}} key.

AAAA

Press the 0000 or 1111 key until “2.Sys-

BBBB

tem Settings” is displayed, and
then press the {{{{OK}}}} key.

Note

❒ To view the total number of

prints made by the machine, see
p.14 “Printing the Counter Val­ue”.

❒ To switch the display language,

select “6. Language” and then
press the {{{{OK}}}} key. Press the 0
or 1 key until your desired lan­guage is displayed, and then
press the {{{{OK}}}} key.

2

The User Tools Main Menu ap­pears.

13

User Tools (System Settings)

2

Press the 0000 or 1111 key until your

CCCC

desired menu is displayed, and
then press the {{{{OK}}}} key.

Change the settings by following

DDDD

the instructions on the panel dis­play, and then press the {{{{OK}}}} key.

Reference

p.16 “Settings You Can Change
with the User Tools”

Note

❒ {{{{OK}}}} : Press to make the new

settings and return to the previ­ous menu.

❒ {{{{Cancel}}}} : Press to return to the

previous menu without chang­ing any data.

Exiting from the User Tools

After changing the user tools set-

AAAA

tings, press the {{{{User Tools/Counter}}}}
key.

Note

❒ 1: Press to go to the next menu.
❒ 0: Press to go back to the previ-

ous menu.

Reference

p.15 “User Tools Menu (System
Settings)”

Printing the Counter Value

Press the {{{{User Tools/Counter}}}} key.

AAAA

Make sure “1.Counter” is dis-

BBBB

played, and then press the {{{{OK}}}}
key to view the total number of
pages.

Press the {{{{Start}}}} key.

CCCC

14

User Tools Menu (System Settings)

User Tools Menu (System Settings)

2

15

2

User Tools (System Settings)

Settings You Can Change with the User Tools

Reference

For details about how to access the user tools, see p.15 “User Tools Menu
(System Settings)”.

System Settings

Menu Description

1. Function Priority You can specify the mode (Copier or Fax) to be displayed immedi­ately after the operation switch is turned on or System Reset mode
is turned on.

Note

❒ Default: Copier

2. CopyCount Display The copy counter can be set to show the number of copies made
(count up) or the number of copies remaining to be made (count
down).

Note

❒ Default: Up

3. System Reset The machine returns to its prioritized mode automatically after
your job is finished. This function is called “System Reset”. When
you set the time, select “1. On/Off” to “On”, and then set “2. Tim­er” to the desired time. The time can be set from 10 to 999 seconds.

Note

❒ Default: On (60 seconds)

❒ You can specify the prioritized mode with the user tools. See

“1. Function Priority”.

4. Energy Saver Timer The machine enters Low Power mode automatically after your job
is finished, after the selected time. The time can be set from 1 to 240
minutes.

In Low Power mode, power consumption is reduced by 5% com­pared with Standby mode.

Note

❒ Default:

❒ Energy Saver might not be effective when an error message is

displayed.

❒ When the machine receives a fax or printer data in Energy Sav-

er mode, it automatically prints the fax or the printer data.

15 minutes

16

Settings You Can Change with the User Tools

Menu Description

5. Energy Saver Level You can select the Energy Saver level.

❖❖❖❖ Level 1

• Power Consumption:
Reduced by about 5% compared to standby mode.

• Warm-Up Time:
about 5 seconds

❖❖❖❖ Level 2

• Power Consumption:
Reduced by about 40% compared to standby mode.

• Warm-Up Time:
about 10 seconds

❖❖❖❖ Level 3

• Power Consumption:
Reduced by about 80% compared to standby mode.

• Warm-Up Time:
about 20 seconds

2

Note

❒ Default: Level 2

6. Auto Off Timer The machine turns itself off automatically to conserve energy after
your job is finished, after the selected time is up. This function is
called “Auto Off ”. The time can be set from 1 to 240 minutes.

Note

❒ Default: 30 minutes

❒ Auto Off might not be effective when an error message is dis-

played.

❒ To return to the ready condition from Auto Off, the machine re-

quires the same warm-up time as the time for becoming ready
after power is turned on.

❒ When the machine receives a fax or printer data in Auto Off

mode, it automatically prints the fax or printer data.

7. AOF(Keep It On.)

8. Tray Paper Size Select the size of the paper set in the paper tray.

Note

❒

For details about this function, contact your service representative.

Reference

See “Changing the Paper Size” in the Copy Reference manual.

11Display Contrast You can adjust the brightness of the panel display.

12Measurement Unit You can select the unit of measurement.

Note

❒ Default: mm

17

INDEX

A

,

,

17

17

AOF(Keep It On.)
Auto Off Timer

C

17

, 4,

,

11

,

8

,

11

12

,

16

Clear Modes key
Clear/Stop key
Contrast
Copy Count Display
Copy Mode
Cursor keys

,

E

Energy Saver Level
Energy Saver Timer

,

,

17

16

F

Facsimile Mode
Function Priority

, 4,

,

9

16

K

Keys for User Tools (System Settings)

,

11

N

Number keys

,

12

O

OK key
Operation switch

,

11

,

12

P

Panel display
Printer Mode

,

11

, 4,

10

S

Start key
System Reset

,

12

,

16

T

Tray Paper Size

,

17

U

User Tools/Counter key
User Tools (System Settings)

,

11

,

11

M

Measurement Unit

,

Modes
Multi-access

5

,

,

17

6

18

EE GB B045

Declaration of Conformity

“The Product complies with the requirements of the EMC Directive 89/336/EEC and the Low Voltage
Directive 73/23/EEC.”

In accordance with IEC 60417, this machine uses the following symbols for the main power switch:

aaaa means POWER ON.
cccc means STAND BY.

Trademarks

®

Adobe

, Acrobat®, and PostScript® are registered trademarks of Adobe Systems Incorporated.

Microsoft®, Windows®, Windows NT® are registered trademarks of Microsoft Corporation in the United
States and / or other countries.

Macintosh is a registered trademark of Apple Computer, Incorporated.

Operating Instructions System Settings

EE GB B045-8640