Ricoh adc2prt OPERATING INSTRUCTIONS ac2unx

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Printer/Scanner Unit

Type 1045

Operating Instructions

Scanner Reference

ZDPH130J.eps

This illustration shows the product with options installed.

Read this manual carefully before you use this product and keep it handy for future reference. For safety, please follow the instructions in this manual.

Introduction

This manual contains detailed instructions on the operation and maintenance of this machine. To get maximum versatility from this machine all operators should carefully read and follow the instructions in this manual. Please keep this manual in a handy place near the machine.

Please read the Safety Information before using this machine. It contains important information related to USER SAFETY and PREVENTING EQUIPMENT PROBLEMS.

• This document assumes familiarity with Windows. For details about Windows functions and operation, please refer to the Windows documentation.

• In this document, "Windows NT" is used to refer to Windows NT

Workstation and Windows NT

Server

Two kinds of size notation are employed in this manual. With this machine refer to the metric version.

Important

Parts of this manual are subject to change without prior notice. In no event will the company be liable for direct, indirect, special, incidental, or consequential damages as a result of handling or operating the machine.

Caution:

Use of controls or adjustment or performance of procedures other than those specified in this manual might result in hazardous radiation exposure.

Manuals for This Machine

The following manuals describe the operational procedures and maintenance of this machine.

To enhance safe and efficient operation of this machine, all users should read and follow the instructions carefully.

❖❖❖❖ Copy Reference

Describes the procedures and functions for using this machine as a copier.

❖❖❖❖ System Settings

Describes the system settings of this machine.

❖❖❖❖ Printer Reference 1

Describes the system settings, procedures and functions for using this machine as a printer.

❖❖❖❖ Printer Reference 2

Describes the procedures and provides necessary information about using this machine as a printer. This manual is included as a PDF file on the CDROM labeled “ Operating Instructions for Printer ”.

❖❖❖❖ Network Printing Guide Operating Instructions

Describes the procedures and provides necessary information about setting up and using the printer under the network environment. We recommend this manual as your first choice, and it is included as a PDF file on the CDROM labeled “ Operating Instructions for Printer ”.

❖❖❖❖ PostScript 3 Unit Type 1045 Operating Instructions Supplement

Describes the menus and features you can set using the PostScript printer driver. This manual is provided as a PDF file on the CD-ROM labeled “ Operating Instructions for Printer ”.

❖❖❖❖ UNIX Supplement

Provides information about setting up and using the printer in a UNIX environment. This manual is included as a PDF file on the CD-ROM labeled “ Operating Instructions for Printer ”.

❖❖❖❖ Scanner Reference

Describes the procedures and functions for using this machine as a scanner.

❖❖❖❖ Network TWAIN Scanner Reference

Describes the procedures and provides necessary information about using this machine as a network scanner. This manual is included as a PDF file on the CD-ROM labeled “ Operating Instructions for Printer ”.

Trademarks

Adobe and Acrobat are trademarks of Adobe Systems Incorporated.

Ethernet is a registered trademark of Fuji Xerox Corporation.

Pentium is a registered trademark of Intel Corporation.

, Microsoft® and Windows® are registered trademarks of Microsoft Corpo-

ration.

Other product names used herein are for identification purposes only and might be trademarks of their respective companies. We disclaim any and all right in those marks.

• The product name of Windows

Edition (Windows Me).

• Product names of Windows Microsoft Microsoft

Windows® 2000 Professional

Windows® 2000 Server

• Product names of Windows NT

Microsoft Microsoft

Windows NT® Server 4.0

Windows NT® Workstation 4.0

• Product names of Windows NT

• Microsoft

Windows NT® Server 3.51

Windows NT® Workstation 3.51

95 is Microsoft® Windows® 95.

98 is Microsoft® Windows® 98.

Me is Microsoft® Windows® Millennium

2000 are as follows.

are as follows.

3.51 are as follows.

How to Read This Manual

Symbols

In this manual, the following symbols are used:

Important

If this instruction is not followed, paper might be misfed, originals might be damaged, or data might be lost. Be sure to read this.

Preparation

This symbol indicates the prior knowledge or preparations required before operating.

Note

This symbol indicates precautions for operation or actions to take after misoperation.

Limitation

This symbol indicates numerical limits, functions that cannot be used together, or conditions in which a particular function cannot be used.

Reference

This symbol indicates a reference.

[]

Keys that appear on the machine's panel display.

Keys and buttons that appear on the computer's display.

{}

Keys built into the machine's operation panel.

Keys on the computer's keyboard.

Names of Major Options

Major options of this machine are referred to as follows in this documentation.

• Printer/Scanner unit type 1045→printer/scanner unit

• Network Interface Board1045→network board

For other options, see the respective documentation.

The following software products are referred to using a general name.

• ScanRouter V2 Lite and ScanRouter V2 Professional → ScanRouter V2 Lite/ Professional

iii

1.Network Scanner

Outline ......................................................................................................... 1

Network Delivery Scanner.............................................................................. 1

Network TWAIN Scanner ............................................................................... 3

Storing Scan Data .......................................................................................... 4

Software ......................................................................................................... 6

2.Before Use

Scanner Interface ....................................................................................... 9

Connecting to the Network...................................................................... 10

Reading the Indicators ................................................................................. 10

Names and Functions of Controls.......................................................... 11

Control Panel ............................................................................................... 11

Display Contents .......................................................................................... 12

Common Key Operations............................................................................. 13

3.Preparations for Use as a Network Scanner

Preparation Sequence.............................................................................. 15

Using as a Network Delivery Scanner.......................................................... 15

Using as a Network TWAIN Scanner ........................................................... 16

Storing Scan Data ........................................................................................ 17

Default Settings ........................................................................................ 18

Settings Made with ScanRouter V2 Lite/Professional .......................... 20

Software and Manuals Supplied on CD-ROM ........................................ 22

List of Files ................................................................................................... 22

TWAIN Driver Ver.3 ..................................................................................... 22

Network Delivery Scanner Software ............................................................ 23

Instruction Manuals and Help Files.............................................................. 26

Software Installation Sequence.................................................................... 27

4.Initial Scanner Setup

Setting the Timer Function of the Scanner

(System Settings: Clock Timer Setup) ................................................. 31

Settings ........................................................................................................ 31

Setting the Network Environment (System Settings: Interface Setup)

Settings ........................................................................................................ 32

Network Environment Settings ............................................................... 34

Settings ........................................................................................................ 34

... 32

Making Scanner Settings<Scanner Features: Basic Settings> ........... 35

Settings ........................................................................................................ 35

Setting Procedure ........................................................................................ 37

Making Scanner Settings <Scanner Features: Scanner Settings>...... 40

Settings ........................................................................................................ 40

Setting Procedure ........................................................................................ 43

Making Scan Data Subject Settings

<Scanner Initial Features: Subject Settings> ...................................... 44

Settings ........................................................................................................ 44

Setting Procedure ........................................................................................ 44

5.Scanning an Original

Original Setting......................................................................................... 47

Original Orientation and Scan Area Setting ................................................. 48

Setting the Original on the Exposure Glass ................................................. 51

Setting the Original in the Automatic Document Feeder (ADF) ................... 52

Using as a Network Delivery Scanner.................................................... 54

List Display of Destinations and Senders..................................................... 54

Delivery Procedure....................................................................................... 55

Checking the Delivery Result ....................................................................... 59

Storing Scan Data in the Document Server........................................... 61

Store Procedure ........................................................................................... 62

Using the Network TWAIN Scanner Function........................................ 66

6.Delivering/Managing Stored Scan Data

Viewing a List of Stored Files.................................................................. 67

Viewing the List............................................................................................ 68

Searching for Files ....................................................................................... 69

Delivering Stored Files............................................................................. 71

Deleting Stored Files................................................................................ 72

Changing File Information....................................................................... 73

7.Appendix

Troubleshooting ....................................................................................... 75

Delivery Function Does Not Work ................................................................ 75

Scanning Does Not Work Properly .............................................................. 75

Error Message is Displayed ......................................................................... 76

Instructions for Powering Off the Machine............................................ 80

Turning Off the Power .................................................................................. 80

Turning Off the Main Power ......................................................................... 80

Important................................................................................................... 82

Specifications ........................................................................................... 83

INDEX......................................................................................................... 84

1. Network Scanner

Outline

By installing the printer/scanner unit, the machine can be used as a network scanner.

The network scanner offers three functions: operation as a network delivery scanner, network TWAIN scanner, or storing scan data in the machine itself.

This section gives an outline of the three functions and explains the software required to use the network scanner.

Network Delivery Scanner

When used as a network delivery scanner, the machine delivers scan data to a specified destination selected from a list of destinations programmed in the delivery server. This requires that ScanRouter V2 Lite or ScanRouter V2 Professional (sold separately) is installed on the delivery server on the network.

Scan data can also be stored in the machine and selected later for repeated delivery.

Reference

For information about the store scan data function, see P.4 “Storing Scan Data”.

SCN

SCN SCN

SCN

1. Scan data

Specify destination and scan document. Send scan data to the delivery server.

ZEKX010J

Network Scanner

2. Delivery processing by delivery

server

Server on which ScanRouter V2 Lite/ Professional is installed. Delivers scan data to the devices on network. Using the ScanRouter V2 Administration Utility, destinations and sender names are stored in an address book format, and delivery options can be selected individually for each destination. The ScanRouter V2 Administration Utility allows setting the following delivery options.

• In-Tray save Scan data is saved in the in-tray of the delivery server.

• Save as Windows file Scan data is saved in a specified folder on a computer on the same network as the delivery server.

Note

❒ The optional ScanRouter V2 Profes-

sional provides the following additional functions. For details, see the ScanRouter V2 Professional documentation.

• Deliver scan data as an e-mail at-

tachment

• Deliver scan data with DeskTop-

Binder V2

• View scan data with web browser

or download to a client computer

3. Save scan data in an in-tray

The in-tray is created on destinations programmed with the ScanRouter V2 Administration Utility. Data sent from the machine is saved according to settings made with the ScanRouter V2 Administration Utility.

4. File arrival signaling and file re-

trieval with the ScanRouter V2 Lite/ Professional

The ScanRouter V2 Link (part of DeskTopBinder V2) monitors the in-tray of the delivery server. When scan data is received from the machine, processing takes place according to preset parameters. The following functions are available.

• Receive scan data from in-tray and store in DeskTopBinder V2 work folder

• Receive scan data from in-tray and store in specified folder

• Notify client computer when scan data arrive in in-tray

5. Client computer

6. Edit scan data with DeskTop-

Binder V2

Software installed on client computer. Allows viewing of scan data downloaded

to the client computer, and also viewing and deleting of scan data saved in the intray of the delivery server.

7. Data viewing/erasing/retrieval

with DeskTopBinder V2

When saving of scan data in the in-tray was selected with the ScanRouter V2 Administration Utility, and data is not retrieved with ScanRouter V2 Link, data is saved in the in-tray. DeskTopBinder V2 can then be used to view, delete, or retrieve the scan data files in the in-tray.

8. Save in specified folder

According to a setting made with the ScanRouter V2 Administration Utility, scan data sent to the delivery server can be saved in a specified folder.

Outline

Network TWAIN Scanner

When the machine is connected to a network, the network TWAIN scanner function allows the machine to be used by any client computer on the network in the same way as a local scanner.

After setting the original on the machine, DeskTopBinder V2 or other TWAIN compliant software can be used on a client where the TWAIN Driver Ver.3 is installed. The software running on the client uses the driver to control scanning of the original, and the result is displayed on the client.

Reference

For information about installing the required software and scanning operation using the TWAIN driver, see the Network TWAIN Scanner Reference.

SCN

1. Delivery server

Not used when the machine operates as a network TWAIN scanner.

2. Scan command

3. Scan data

SCN

4. Client computer

The TWAIN driver is used when scanning the original, to make scan settings and control operation.

5. DeskTopBinder V2

The scanned result can be viewed and edited.

SCN

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Network Scanner

Storing Scan Data

The data of scanned originals can be stored as files in the Document Server of the machine (maximum 3,000 files or 9,000 pages).

Stored scan data can be used as follows.

• Use DeskTopBinder V2 to perform functions such as viewing or deleting scan data in the Document Server.

• Assign user name, document name, and password to each stored scan data file. Manage and search files using the name and other criteria.

Note

❒ Stored data is preserved also when the main power switch of the machine is

turned off or a power failure occurs.

❒ The maximum store capacity for scan data depends on the amount of data

stored with the copy function etc.

❒ The maximum number of pages per scan data file is 500.

❖❖❖❖ When using together with a network delivery scanner

Adding a delivery server with ScanRouter V2 Lite/Professional installed to the network provides the following additional functions.

• Multiple scan data files (up to 30) can be selected, and destination, sender,

subject, and delivery sequence can be specified.

• Delivery mode can be set to send only, store only, or simultaneous store

and send.

Note

❒ To deliver stored scan data, a delivery server must be present on the network,

and the following conditions apply.

• ScanRouter V2 Lite/Professional must be installed.

• The ScanRouter V2 Administration Utility (ScanRouter V2 Lite/Profes-

sional) must have been used to program destination and sender information in the delivery server.

❒ The illustration below refers to operation using stored scan data files. Deliv-

ery of stored scan data by a delivery server can be performed in the same way as described in the section about the network delivery scanner function. For details, see P.1 “Network Delivery Scanner”.

SCN

Outline

SCN

1. Scan data files stored on hard

disk (Document Server) of the machine

2. Stored file to be delivered

The file selected with operation panel of the machine is sent to the delivery server.

3. Delivery server

Delivers files to other devices on network.

4. Delivery/acknowledge at client

computer

According to the delivery method specified with ScanRouter V2 Administration Utility and ScanRouter V2 Link, the client computer receives the file and sends confirmation message to the in-tray of delivery server.

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5. Client computer

6. DeskTopBinder V2

Software installed on client computer. Serves not only for viewing scan data

files sent to the client computer, but also for viewing and managing scan data files stored on the Document Server.

7. Scan data viewing/deleting/re-

trieval with DeskTopBinder V2

DeskTopBinder V2 can be used to view, delete, or retrieve scan data files in a Document Server.

Network Scanner

Software

This section explains the operation of software required for using the machine as a network scanner. When the machine operates as a network delivery scanner, ScanRouter V2 Lite/Professional, DeskTopBinder V2 software is used. When the machine operates as a network TWAIN scanner, the Ver.3 is used.

ScanRouter V2 Lite/Professional and DeskTopBinder V2

The ScanRouter V2 Lite/Professional and DeskTopBinder V2 are designed to turn paper documents in an office environment into electronic form and share these documents among multiple clients on a network. Adopting the ScanRouter V2 Lite/Professional, DeskTopBinder V2 has the following advantages.

• Documents can be created and shared easily by multiple users.

• Office documents can be stored in the in-tray or on client computers connect-

ed to the network.

To operate a network scanner in the ScanRouter V2 Lite/Professional, DeskTopBinder V2, the following software is used.

• ScanRouter V2 Lite/Professional

• ScanRouter V2 Administration Utility

• DeskTopBinder V2

• ScanRouter V2 Link

❖❖❖❖ ScanRouter V2 Lite/Professional

The ScanRouter V2 Lite software for installation on the delivery server is supplied with the machine. The software allows managing the scan data files sent from the machine to the delivery server. Files can be stored in a specified intray or in any folder of a client computer on the network.

Note

❒ The separately available ScanRouter V2 Professional software adds the fol-

lowing functions.

• Deliver scan data files as e-mail Specify whether to notify only or send data as an attachment

• View and download scan data with a web browser

• Deliver scan data files from ScanRouter V2 Lite/Professional

• Deliver files received with the fax function of machine

❖❖❖❖ ScanRouter V2 Administration Utility

This is a utility of the ScanRouter V2 Lite which serves to program or change delivery destination and sender information, maintain a log, and perform delivery server maintenance and other tasks. This utility can be installed not only on the delivery server but also on a client computer, allowing remote operation from the client. Delivery type can be specified separately for each delivery destination.

• In-Tray save Scan data is saved in the in-tray of the delivery server. Data in the in-tray can be viewed, deleted, or retrieved from the client computer using DeskTopBinder V2.

• Save as Windows file Store scan data as a file in any folder on any computer on the same network as the delivery server.

Note

❒ "Set I/O Device" of ScanRouter V2 Administration Utility must be set to

scanner (this machine) beforehand.

❒ The destination and sender information stored on the delivery server with

this utility will be used for file delivery from the machine.

Outline

Reference

For details, see the ScanRouter V2 Lite Management Guide or ScanRouter V2 Administration Utility Help.

❖❖❖❖ DeskTopBinder V2

This software allows managing different kinds of data (image data from scanners, files created by applications, existing image files, etc.) under a single framework. The software is installed on the client computer. DeskTopBinder V2 Lite is supplied with the machine. Scan data files sent from the machine to the delivery server and files stored in the Document Server can be viewed. With the supplied TWAIN driver, the machine can be used as a network TWAIN scanner.

Reference

For details, see the DeskTopBinder V2 Lite Help and the Network TWAIN Scanner Reference.

Network Scanner

❖❖❖❖ ScanRouter V2 Link

This is a utility for linking DeskTopBinder V2 with ScanRouter V2 Lite/Professional. It monitors the in-tray of the delivery server. When a file arrives, the user can be notified or the file can be retrieved. The monitoring interval, notification method, and file save method can be specified. When a file arrives in the in-tray, one of the following actions can be carried out.

• Notify only The user is only notified that a file has arrived. The file must be retrieved manually.

• Notify and retrieve The file is automatically retrieved when it arrives in the in-tray. Selectable retrieve options are as follows.

• Save in specified folder on client computer

The file is moved from the in-tray of the delivery server to a specified folder on the client computer.

• Store file in DeskTopBinder V2 work folder

The file is moved from the in-tray of the delivery server to the DeskTopBinder V2 work folder on the client computer.

Reference

For details, see ScanRouter V2 Link Help.

TWAIN Driver Ver.3

This driver is used to read the data from a scanner. Before using the machine as network TWAIN scanner, the driver must be installed on the client computer where the data is to be read.

When this driver is selected in DeskTopBinder V2 another TWAIN compliant application, and the scanning process is initiated, the driver will start up and perform reading according to the preset conditions.

The driver has various functions, such as superimposing data and page number information, and compensating for character slant.

Reference

Regarding installation and use of the driver, see the Network TWAIN Scanner Reference.

2. Before Use

This chapter explains how to connect the scanner interface to the network and gives an overview of the operation panel and display.

Scanner Interface

The printer/scanner unit is installed at the rear of the machine, as shown below.

The network connection interface of the printer/scanner unit is 10BASE-T and 100BASE-TX compatible. (The selection made is automatically detected.)

Note

❒ The scanner and printer share the same interface.

❒ The communication speed can be changed in the System Settings. see the Sys-

tem Settings manual.

1. Interface connector

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Before Use

Connecting to the Network

The scanner unit is connected to the network using a 10BASE-T or 100BASE-TX network cable. When using 100BASE-TX, the cable should be category 5.

Make sure that the main power

switch of the machine is turned off.

Connect the machine to the net-

work using a suitable network cable.

Reading the Indicators

There are two LED indicators on the Ethernet board. These allow you to confirm that the network board is operating correctly.

Lights yellow during 100B operation, off during 10B

Lights green when properl connected to the network.

Turn the main power switch of

the machine on.

ZEKH020G

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Names and Functions of Controls

This section explains the names and functions of various controls used to operate the scanner.

Control Panel

1. {

{User Tools/Counter}}}} key

{{

Use to set default values and change operation parameters.

2. Display

Shows operation status and various messages.

3. {

{Check Settings}}}} key

{{

Press to check the current settings.

4. {

{Reset}}}} key

{{

Use to cancel settings.

5. {

{Warmup}}}} key

{{

Press this key for about 1 second to begin warmup.

Pressing this key again while in warmup mode cancels warmup.

Note

❒ This key is inactive while scanning or

setting scanner default values.

6. Main power indicator

Lights up when the main power switch is set to On.

ZEKS010E

7. Operation Switch

Pressing this switch turns the machine on. The power indicator lights up. To turn the machine off, press this switch again.

Note

❒ This key is inactive while setting scan-

ner default values.

8. Status indicators

Show the status of the various functions.

• When lit green, the corresponding function is active.

• When lit red, the corresponding function is interrupted. Press the respective key and follow the instructions that appear on the display.

9. Function keys

Pressing the Copy, Document Server, Fax, Printer, or Scanner key activates the respective function. The display content changes accordingly.

The indicator for the selected function lights up.

10. Number keys

Use to enter numeric values.

Before Use

11. {

{#}}}} (Enter) key

{{

Use to enter a numeric value.

12. {

{Clear/Stop}}}} key

{{

• Clear: Clears an entered numeric value.

• Stop: Stops scanning.

13. {

{Start}}}} key

{{

Use to begin scanning, file storing, or delivery.

Display Contents

The normal screen configuration is as follows.

The display's contents differ depending on the mode.

Important

❒ Protect the display from shocks and strong pressure, to prevent the possibil-

ity of damage. The maximum allowable force is 30 N (3 kgf ).

:N: Newton

kgf: kilogram-force (1 kgf = approx. 9.8 N)

Note

❒ The "Copy" screen is set as the default screen for when the machine is turned

on. You can change this setting under the [Basic Settings] tab in System Settings.

Network delivery scanner

• The "Delivery Option" may be set to "Yes" in some cases.

• Selected or specified items are highlighted.

1. Shows operation information or

error messages.

2. Use to change or display sender

name and subject information.

Use to change or display file stor-

age settings.

4. Shows a table of delivery destina-

tions.

5. Shows scanning settings, original

set status, and items that can be changed.

Names and Functions of Controls

Network TWAIN scanner and store scan data display

When using the machine as a network TWAIN scanner, it is not necessary to select {Scanner} on the operation panel. When the TWAIN driver becomes active on a client computer, the display automatically switches to the following screen.

Selecting [Cancel] displays the store scan data screen.

Note

❒ When the scanner default setting for "Delivery Option" is "Yes", the network

delivery scanner screen appears. ⇒ P.12 “Network delivery scanner”

Common Key Operations

The following keys are common for all screens.

❖❖❖❖ Key list

[OK] Confirms the selected function or input value, and re-

turns to the previous screen.

[

[UUUU

[

] Cancels the selected function or input value, and returns

Cancel

to the previous screen.

] [TTTT

Prev.

] Exits the message screen.

Exit

] Clears the entered value and returns to the previous con-

Clear

] Confirms the selected function or input value then re-

Exit

] Displays the next or previous page when functions will

not fit on a single page.

ditions. The screen displayed does not change.

turns to the previous screen.

Before Use

3. Preparations for Use as a Network Scanner

Preparation Sequence

The preparation sequence is different depending on whether the machine is to be used as a network delivery scanner or network TWAIN scanner, or to store scan data files.

Using as a Network Delivery Scanner

The preparation sequence to use the machine as a network delivery scanner is as follows.

Connect the machine to the network with an Ethernet cable.

⇒ P.10 “Connecting to the Network”

Check the network settings in System Settings, and change if required.

Make scan settings, enter subjects, and make other settings for the network delivery scanner function.

⇒ P.i “PostScript 3 Unit Type 1045 Operating Instructions Supple- ment”

On the client computers and delivery server, install the software and utilities required for using the network delivery scanner function.

⇒ P.27 “Software Installation Sequence”

Note

❒ After installing the required software on the delivery server,

make the required settings for server maintenance and set up the server to be used for delivery. ⇒ P.20 “Settings Made with ScanRouter V2 Lite/Professional”

Set the destination and sender information using the ScanRouter V2 Administration Utility.

ScanRouter V2 Lite Management Guide

Preparations for Use as a Network Scanner

Using as a Network TWAIN Scanner

The preparation sequence to use the machine as a network TWAIN scanner is as follows.

Connect the machine to the network with an Ethernet cable.

⇒ P.10 “Connecting to the Network”

Check network settings in System Settings, and change if required.

⇒ P.i

“PostScript 3 Unit Type 1045 Operating Instructions Supple-

ment”

On the client computers, install the TWAIN driver, DeskTopBinder V2 Lite and other software required for using the network TWAIN scanner function.

⇒ P.27 “Software Installation Sequence”

Preparation Sequence

Storing Scan Data

The preparation sequence to store scan data files in the Document Server of the machine is as follows. When stored files are to be managed from a client computer, perform steps A to C. When using the network delivery scanner function, perform steps A to E. Make preparations according to the network environment.

Connect the machine to the network with an Ethernet cable.

⇒ P.10

“Connecting to the Network”

Check the network settings in System Settings, and change if required.

Make scan settings, enter subjects, and make other settings for the store scan data function.

⇒ P.i “PostScript 3 Unit Type 1045 Operating Instructions Supple- ment”

On the client computers, install DeskTopBinder V2 Lite and other software required for managing stored Document Server files.

⇒ P.27

On the delivery server, install ScanRouter V2 Lite and other software required for using the network delivery scanner function. After installing the software, make the required settings for server maintenance and set up the server to be used for delivery.

⇒ P.27 “Software Installation Sequence”

⇒ P.20

ScanRouter V2 Lite Management Guide

“Software Installation Sequence”

“Settings Made with ScanRouter V2 Lite/Professional”

Set the destination and sender information using the ScanRouter V2 Administration Utility.

⇒ScanRouter V2 Lite Management Guide

⇒ScanRouter V2 Administration Utility Help

Preparations for Use as a Network Scanner

Default Settings

This section explains all required settings for using the machine as a network scanner.

When using the machine as a network delivery scanner, network TWAIN scanner, or for storing scan data files, various system settings and Scanner Settings must be made as listed below.

Settings

System settings Clock timer

settings

Interface settings [Network]

File transfer settings

Delivery

Scanner Auto Reset Timer

IP Address ✩✩✩

Sub-net Mask ❍❍❍

Gateway Address ❍

Access Mask ❍

Network Boot ❍

Valid protocol

Ethernet Speed ❍❍

Delivery Server IP Address

Resend interval setting

Resend frequency setting

TWAIN

❍❍

❍

✩

❍

Store scan

data

❍

Default Settings

Settings

Scanner Features Basic Settings Resolution ❍❍

Scan Size ❍❍

Scan Type ❍❍

Image Density ❍❍

Scanner Settings Function Priority ❍❍❍

Delivery/Store Connection Time out

Compression (Black & White)

Compression (Gray Scale)

Delivery Option ✩

Original Setting ❍❍

Original Orientation Priority

Mixed Original Sizes Priority

Delivery

TWAIN

❍❍❍

❍❍

Store scan

data

SADF Auto Reset Timer

Subject Settings ❍

Settings for use as network delivery scanner

Settings for use as network TWAIN scanner

Settings for storing scan data

This setting cannot be changed. It must be left at the factory default value.

❍❍

Important

❒ Items marked (✩) are the minimum required settings for using the machine

as a network scanner. Be sure to set these items before use.

❒ Items marked (❍) should be set as required.

Preparations for Use as a Network Scanner

Settings Made with ScanRouter V2 Lite/ Professional

The ScanRouter V2 Lite/Professional software is installed on the delivery server. It performs functions such as sorting files sent from the machine, storing files in a specified in-tray, or storing them in a folder on a computer in the same network.

To use the machine as a network delivery scanner, information about scan data file destinations and senders must be programmed in the delivery server using the ScanRouter V2 Administration Utility. The ScanRouter V2 Administration Utility is a utility of ScanRouter V2 Lite/Professional. Use it to change destination and sender information and perform delivery server maintenance and other tasks.

To use the machine as a network delivery scanner, make the following settings with the ScanRouter V2 Administration Utility.

❖❖❖❖ Document delivery settings

• Program scanner for use

• Program/change destination and sender information

Note

❒ With the ScanRouter V2 Administration Utility, a user specified as a

destination can also be specified as a sender.

❒ A list of programmed destinations and senders is shown on the opera-

tion panel of the machine when sending a file from the machine. ⇒ P.54 “List Display of Destinations and Senders”

• Change destination and sender subject information

• Destination-specific delivery patterns

When sending a file from the machine, the delivery pattern used by the delivery server can be specified.

• In-Tray save A separate in-tray is created on the delivery server for each destination, and a file sent from the machine to that destination is placed in that intray. Files saved in a tray can be managed (viewed or deleted) with DeskTopBinder V2 running on a client computer. ScanRouter V2 Link can be used to notify a client computer of the arrival of a file, or to automatically retrieve the file.

• Save as Windows file The file is stored in a specified folder on a computer in the same network.

Settings Made with ScanRouter V2 Lite/Professional

❖❖❖❖ Delivery server maintenance settings

• Error log

• Monitor free disk space on the delivery server

• Delivery failure management

• Administrator notification in case of error

Reference

For information about the use of the ScanRouter V2 Administration Utility, see its help function.

Preparations for Use as a Network Scanner

Software and Manuals Supplied on CD-ROM

The machine comes with two CD-ROMs containing various software.

The CD-ROM labeled "Printer Driver & Utilities" contains the necessary software to use the machine as a printer. The CD-ROM labeled "Scanner Driver & Document Management Utilities" contains the necessary software to use the machine as a network scanner.

This section explains the software, help files, and manual files contained on the "Scanner Driver & Document Management Utilities" CD-ROM.

Reference

For information about the software, help files, and manual files contained on the "Printer Driver & Utilities" CD-ROM, see the System Settings manual.

List of Files

CDROM Drive

Wizard for the TWAIN driver and utilities

Drivers

UTILITY

TWAIN

ROUT

ERV2

DESK V2DeskTopBinder V2 Lite Job Binding ScanRouter V2 Link

Acrobat

TWAIN driver for Windows 95/98/Me, Windows 2000, Windows NT 4.0 and Windows NT 3.51

ScanRouter V2 Lite ScanRouter V2 Administration Utility

Acrobat Reader 4.05

TWAIN Driver Ver.3

This driver is required to scan an original on a scanner. The driver should be selected in the device selection menu of the TWAIN compliant application. The driver will then start up automatically whenever scanning is initiated.

The driver has various functions, such as superimposing data and page number information, and compensating for character slant.

To use the machine as a network TWAIN scanner, the driver must be installed.

❖❖❖❖ File storage folder

Files on the CD-ROM are contained in the following folder.

• \DRIVERS\TWAIN

Note

❒ The same TWAIN driver is used for Windows 95/98/Me, Windows

2000, Windows NT 4.0, and Windows NT 3.51.

❖❖❖❖ Environment

Software and Manuals Supplied on CD-ROM

• Compatible operating systems Microsoft Microsoft Microsoft Microsoft Microsoft Microsoft Microsoft Microsoft Microsoft Microsoft

Windows® 95

Windows® 98

Windows® 98 Second Edition

Windows® Millennium Edition

Windows® 2000 Server

Windows® 2000 Professional

Windows NT® Server 4.0 (with Service Pack 5 or higher)

Windows NT® Workstation 4.0 (with Service Pack 5 or higher)

Windows NT® Server 3.51 (with Service Pack 5 or higher)

Windows NT® Workstation 3.51 (with Service Pack 5 or higher)

• Hardware PC/AT compatible capable of running one of the above OSs

Limitation

❒ Under Windows NT, machines with RISC-based processor (MIPS R se-

ries, Alpha AXP. Power PC) are not compatible.

• Display resolution 800 x 600 pixels, 256 colors or higher

Network Delivery Scanner Software

ScanRouter V2 Lite

ScanRouter V2 Lite is to be installed on the delivery server. Scanned data can be sorted and stored in specified in-trays, or saved in folders of client computers on the same network.

❖❖❖❖ File storage folder

The files are stored in the following folder on the CD-ROM provided with this machine.

\UTILITY\ROUTERV2

❖❖❖❖ System Requirements

The following system requirements must be met to use ScanRouter V2 Lite.

Note

❒ Install the software on a stand-alone server running Windows NT Server

or Windows 2000 Server. It must not be installed on the primary domain controller or backup domain controller.

• Hardware PC/AT compatible

• CPU Pentium 200 MHz or faster (Pentium II 350 MHz or faster recommended)

Preparations for Use as a Network Scanner

• Operating system Microsoft Microsoft Microsoft Microsoft Microsoft Microsoft

Windows® 95 (OSR 2 or later)

Windows® 98

Windows® 98 Second Edition

Windows® Millennium Edition

Windows® 2000 Server

Windows NT® Server 4.0 (with Service Pack 5 or higher)

• Memory 64 MB or more (128 MB or more recommended)

• Hard disk space Minimum free space required for installing: 200 MB

Note

❒ In addition to the space required for installation, the hard disk should

have at least 500 MB of free space for files.

• Network protocol TCP/IP

❖❖❖❖ Utility (ScanRouter V2 Administration Utility)

ScanRouter V2 Administration Utility, manages the delivery system run by ScanRouter V2 Lite. This utility is to be installed with ScanRouter V2 Lite on the delivery server. To sort scanned documents in the delivery server, you can register destination and sender information in an address book in the delivery server. In addition, this utility can monitor free disk space, record error logs and maintain the delivery server.

Note

❒ ScanRouter V2 Administration Utility can be installed not only on the de-

livery server but also on client computers. To install it, click [ScanRouter V2 Lite] [ScanRouter V2 Administration Utility] on the ScanRouter V2 Lite setup screen.

Reference

For information about the setup procedure using the ScanRouter V2 Administration Utility, see the ScanRouter V2 Lite Management Guide.

Software and Manuals Supplied on CD-ROM

DeskTopBinder V2 Lite

DeskTopBinder V2 Lite is to be installed on the client computers for integration and management of various kinds of data such as scanned image data, files created with applications, and existing image files.

This software allows you to view documents in in-trays. In addition, by installing the TWAIN driver provided, this machine can be used as a network TWAIN scanner.

For details, see the DeskTopBinder V2 Lite Introduction Guide or DeskTopBinder V2 Lite Help.

❖❖❖❖ File storage folder

The files are stored in the following folder on the CD-ROM provided with this machine.

\UTILITY\DESKV2

❖❖❖❖ System requirements

The following system requirements must be met to use DeskTopBinder V2 Lite.

• Hardware PC/AT compatible

• CPU Pentium 133 MHz or faster (Pentium II 266 MHz or faster recommended)

• Operating system Microsoft Microsoft Microsoft Microsoft Microsoft Microsoft Microsoft Microsoft

Windows® 95 (OSR 2 or later)

Windows® 98

Windows® 98 Second Edition

Windows® Millennium Edition

Windows® 2000 Server

Windows® 2000 Professional

Windows NT® Server 4.0 (with Service Pack 5 or higher)

Windows NT® Workstation 4.0 (with Service Pack 5 or higher)

• Memory 48 MB or more (64 MB or more recommended)

• Hard disk space 50 MB or more (200 MB or more recommended)

• Display resolution 800 x 600 pixels, 64k colors or higher

❖❖❖❖ Utility (ScanRouter V2 Link)

ScanRouter V2 Lite, a utility of DeskTopBinder V2 Lite, is to be installed on client computers with the software, DeskTopBinder V2 Lite. With ScanRouter V2 Lite, in-trays in the delivery server are monitored regularly from the client computer. In addition, when a document arrives in an intray of the delivery server, a notification of document arrival can be received at the client computer or the document can be retrieved to the client computer.

Preparations for Use as a Network Scanner

Instruction Manuals and Help Files

The "Scanner Driver & Document Management Utilities" CD-ROM contains help files and the following instruction manuals.

Note

❒ To view files in PDF format, the Adobe Acrobat Reader is required. The Read-

er can be installed from the "Scanner Driver & Document Management Utilities" CD-ROM.

❖❖❖❖ Network TWAIN Scanner Reference

This manual in PDF format contains instructions for installing the TWAIN driver, performing scanning and editing with DeskTopBinder V2, and using the machine as a network TWAIN scanner.

❖❖❖❖ DeskTopBinder V2 Lite Setup Guide

These instructions in PDF format are displayed when installing DeskTopBinder V2. They appear when you click [Setup Guide] on the "Set up DeskTopBinder V2 Lite" screen of the installer. The instructions explain the operating environment details for DeskTopBinder V2 Lite and the installation procedure.

❖❖❖❖ DeskTopBinder V2 Lite Introduction Guide

A link to these instructions in PDF format is added to the Start menu when installing DeskTopBinder V2. For operating information, see DeskTopBinder V2 Help.

❖❖❖❖ ScanRouter V2 Link Guide

A link to these instructions in PDF format is added to the Start menu when installing DeskTopBinder V2 Lite. They explain the operation and features of ScanRouter V2 Link.

❖❖❖❖ ScanRouter V2 Lite Setup Guide

These instructions in PDF format are displayed when installing ScanRouter V2 Lite. They appear when you click [Setup Guide] on the "Set up DeskTopBinder V2 Lite" screen of the installer. The instructions explain the operating environment details for ScanRouter V2 Lite, the installation of ScanRouter V2 Lite and the delivery server setup procedure.

❖❖❖❖ ScanRouter V2 Lite Management Guide

A link to these instructions in PDF format is added to the Start menu when installing ScanRouter V2 Lite. They contain a function outline for ScanRouter V2 Lite and explain delivery server maintenance using the ScanRouter V2 Administration Utility. Operation of the ScanRouter V2 Administration Utility is explained in ScanRouter V2 Administration Utility Help.

Software and Manuals Supplied on CD-ROM

Software Installation Sequence

Installation under Windows 95/98/Me, Windows 2000, and Windows NT4.0 uses the Auto Run feature. An example for operation under Windows 98 is given below. Operation under Windows 95/Me, Windows 2000, and Windows NT4.0 is similar.

Limitation

❒ Close all other applications before starting the installation.

❒ When performing the installation under Windows 2000, Windows NT4.0,

and Windows NT 3.51, log on as a member of the Administrators group.

❒ Under Windows NT 3.51, installation using the Auto Run feature is not pos-

sible. For information about how to perform the installation, see the Network TWAIN Scanner Reference.

Auto Run Feature

When the CD-ROM is inserted under Windows 95/98/Me, Windows 2000, or Windows NT4.0, the Auto Run feature automatically starts the installation process for the TWAIN driver and the various utilities.

Note

❒ Auto Run might not automatically work with certain OS settings. In this case,

launch “CDLaunch.exe” located in the CD-ROM root directory.

❒ If you want to cancel Auto Run, hold down the {Shift} key (when your system

is Windows 2000, hold down the left{Shift} key) while inserting the CD-ROM. Keep the{Shift} key held down until the computer has finished accessing the CD-ROM.

Limitation

❒ Under Windows NT 3.51, installation using the Auto Run feature is not pos-

sible. For information about how to perform the installation, see the Network TWAIN Scanner Reference.

Preparations for Use as a Network Scanner

The installation sequence using Auto Run is as follows.

Installation (Windows 95/98/Me, Windows 2000, Windows NT 4.0)

Verify that Windows is running. Insert the supplied CD-ROM labeled

"Scanner Driver & Document Management Utilities" into the CD-ROM drive of the computer.

The "Choose Setup Language" screen appears. Select a language, and then click [OK].

The installer starts.

Software and Manuals Supplied on CD-ROM

Click the button of the software to be installed.

The "Change the language to be used by this component" screen appears. Select a language, and then click [OK].

The software setup screen is displayed.

Reference

For further information, see the documentation for the respective software or the Setup Guide that can be displayed from the setup screen.

If the setup screen contains a button marked [Read This First] or [Setup

Guide], display this information first, before starting the setup procedure.

Installation (Windows NT 3.51)

For information about how to perform the installation under Windows NT 3.51, see the Network TWAIN Scanner Reference.

Note

❒ DeskTopBinder V2 Lite and ScanRouter V2 Lite are not compatible with Win-

dows NT 3.51.

Preparations for Use as a Network Scanner

4. Initial Scanner Setup

To use the machine as a network scanner, you must make basic network environment settings in addition to the Scanner Settings.

To make the basic settings such as timer setup and network environment settings, see the System Settings manual. Then proceed to the detailed network Scanner Settings.

Setting the Timer Function of the Scanner (System Settings: Clock Timer Setup)

This section explains only the settings of the machine's timer that affect scanner operation.

Reference

For information about making system settings, see the System Settings manual.

Settings

The following clock timer settings affect operation of the machine as a network delivery scanner. Make the settings as required.

❖❖❖❖ Scanner auto reset timer

This specifies the time-out interval when making destination, sender, and scan settings in the network delivery scanner or for the scan data store functions. If no input is made during this interval, the procedure is aborted.

• When "Yes" is selected, enter the number of seconds until timeout (10 - 999).

Note

❒ If "No" is selected here, the user

code input screen also does not appear automatically.

• When "No" is selected, no timeout occurs.

The factory default is "60 seconds".

Initial Scanner Setup

Setting the Network Environment (System Settings: Interface Setup)

To use the machine as a network scanner, the system interface settings must have been made correctly.

Before starting to use the machine, check whether the interface settings are correct.

Important

❒ These settings should only be

made by the network administrator, or under supervision of personnel charged with network management.

Reference

For information about making system settings, see the System Settings manual.

Settings

The following interface settings affect operation of the machine as a network delivery scanner. Make the settings as required.

❖❖❖❖ IP address

This is the IP address of the machine on the network. This setting is mandatory. Specify the address in the format "xxx.xxx.xxx.xxx" where x is a numeral. The factory default is "011.022.033.044".

Note

❒ Take care that the IP address set

is not the same as the address of another device on the network. If this happens, the machine will not work. Be sure to check with the network administrator before setting the IP address.

❖❖❖❖ Subnet mask

This is a mask for using part of the IP address as the network address. Make the setting if the subnet mask function is to be used. Specify the address in the format "xxx.xxx.xxx.xxx" where x is a numeral. The factory default is "000.000.000.000".

Note

❒ If you do not know the required

setting, leave this item at the factory default.

❖❖❖❖ Gateway address

This is the host and router address to be used for communication (printing, information exchange) with a workstation on another network. Set this item if the machine is to be used from another network client. Specify the address in the format "xxx.xxx.xxx.xxx" where x is a numeral. The factory default is "000.000.000.000".

Note

❒ If you do not know the required

setting, leave this item at the factory default.

Setting the Network Environment (System Settings: Interface Setup)

❖❖❖❖ Access control and access mask

These settings control which clients can access the machine. The access control setting and access mask setting work in combination.

• The access control address is an IP address to control the use of the machine.

• The access mask setting is used when checking the IP address of a client that attempts to control the machine. The setting is the basis for access control.

Specify the address in the format "xxx.xxx.xxx.xxx" where x is a numeral. The factory default is "000.000.000.000".

Note

❒ If access to the machine is not to

be limited, leave these items at the factory default.

❒ Access to the machine is al-

lowed when the result of masking access control matches the result of masking the IP address of the client that attempts to use the machine.

❒ Acceptable client addresses de-

pend on the access mask specification. (xxx can be any number.) For example, if 192.168.15.16 has been specified as the access control address, acceptable client addresses will be as shown in the table below.

Access mask address

000.000.000.000 xxx.xxx.xxx.xxx

255.000.000.000 192.xxx.xxx.xxx

255.255.000.000 192.168.xxx.xxx

255.255.255.000 192.168.15.xxx

255.255.255.255 192.168.15.16

Accessible client addresses

❖❖❖❖ Network boot

Select the method for setting the IP address of the machine from the client side. Before making or changing this setting, consult the network administrator to make sure that the setting matches the network environment.

• NONE

• DHCP

The factory default is NONE.

Reference

For details, see the System Settings manual.

❖❖❖❖ Valid protocol

Select the protocol to be used on the network.

• TCP/IP: Enable/Disable

• NetWare: Enable/Disable

• NetBEUI: Enable/Disable

• AppleTalk: Enable/Disable

As the factory default, all protocols are enabled.

❖❖❖❖ Ethernet speed

Selects the communication speed of the network.

• Auto select

• Fixed to 100 Mbps

• Fixed to 10 Mbps

The factory default is "Auto select".

Reference

For detailed information about network settings, see the System Settings manual.

Initial Scanner Setup

Network Environment Settings

To use the machine as a network delivery scanner, the file transfer settings under System Settings must have been made correctly.

Before starting to use the machine, check whether the file transfer settings are correct.

Important

❒ These settings should only be

made by the network administrator, or under the supervision of personnel charged with network management.

Reference

For details on how to make system settings, see the System Settings manual.

Settings

❖❖❖❖ Resend interval setting

Sets the time interval until delivery is retried if the delivery of scan data to the delivery server has failed.

• If set to "No", delivery is not retried.

• If set to "Yes", enter the time interval in seconds (60 - 999) with the number keys.

The factory default is "300 seconds".

❖❖❖❖ Resend frequency setting

Sets the number of delivery retry attempts.

• If set to "No", delivery is not retried.

• If set to "Yes", enter the number (1 - 99) with the number keys.

The factory default is "3 times".

The following file transfer settings affect operation of the machine as a network delivery scanner.

❖❖❖❖ Delivery server IP address

This is the address of the delivery server in the network environment where the machine is connected. Specify the address in the format "xxx.xxx.xxx.xxx" where x is a numeral. The factory default is "000.000.000.000".

Note

❒ Be sure to check with the net-

work administrator before setting the IP address.

Note

❒ If "No" was selected, or if deliv-

ery could not be carried out within the specified number of retries, the file delivery result is recorded as "Error" and the file is stored in the machine. However, files not set to be stored will be deleted. ⇒ P.59 “Check- ing the Delivery Result”

Making Scanner Settings<Scanner Features: Basic Settings>

Various scanning parameters (image density, scan type, resolution, scan size) can be set here. When using the same type of original repeatedly, storing the required settings as a named set makes them easy to select whenever you want to deliver scan data.

Note

❒ Six sets of scan settings named

"Initial Setup" and "Program 1" "Program 5" can be stored for quick recall. The settings stored as "Initial Setup" are the defaults which will be used if no parameter settings are made when initiating scan data delivery.

❒ "Program 1" - "Program 5" can be

changed to any name of up to 16 characters.

Settings

The scan settings consist of four items.

❖❖❖❖ Resolution

Set the resolution to 100 dpi, 200 dpi, 300 dpi, 400 dpi, or 600 dpi.

❖❖❖❖ Scan Size

Select the size of the original to be scanned.

When the size is specified, scanning is performed for that size, regardless of the actual size of the original.

Note

❒ When "Custom Size" is se-

lected, the dimensions of the scan area (width and height) can be specified in millimeters.

❖❖❖❖ Scan Type

Set the scan method suitable for the original. The factory default is "Text".

• Text Standard original containing mainly text.

• Text/Photo Original containing a mixture of text and photographs

• Photo Original containing photographs and other pictures (2value)

• Gray Scale Original containing photographs and other pictures (multi-value)

• Auto Detect The auto detect function of the machine is used to set the original size.

• A3S, A4S, A4R, A5S, A5R, 11x17S, 8

/2x11S, 81/2x11R, 51/2x81/

S, 5 B5R, Custom Size

/2x81/

/2x14S, 81/2x13S,

R, B4S, B5S,

Initial Scanner Setup

Note

❒ When "Photo" is selected, the

image is read as a 2-value (black-and-white) representation. When "Gray Scale" is selected, the image is read as a multi-value (gray-scale) representation. As a general rule, scanning for printing purposes is best done with the "Photo" setting and scanning for display on a computer with the "Gray Scale" setting.

❖❖❖❖ Image Density

Set the image density for scanning. The setting can be made in seven steps, from "light" (1) to "dark" (7). The factory default is the center of the range.

Relationship between resolution and original size

• Machine used as network TWAIN scanner

100dpi 200dpi 300dpi 400dpi 600dpi

A3 ❍❍

B4 ❍❍

A4 ❍❍❍

B5 ❍❍❍

A5 ❍❍❍❍

B6 ❍❍❍❍

A6 ❍❍❍❍❍

A7 ❍❍❍❍❍

11x17

Legal

81/2x13

Letter (8

51/2x

❍❍

/2x

14)

❍❍

❍❍❍

/2x

11)

❍❍❍❍

Depending on the size of the original, it may not be possible to select the higher resolution settings.

If attempting to make an invalid setting, the message "Exceeded max. data capacity. Check the scanning resolution." is shown on the operation panel. Change the settings to a valid combination.

The relationship between resolution and original size is as follows.

❖❖❖❖ When "Text", "Text/Photo" or "Photo"

is selected as the scan type

All combinations up to A3 and 600 dpi are possible.

❖❖❖❖ When "Grayscale" is selected as the

scan type

Combinations marked (❍) in the table are possible.

• Machine used as network delivery scanner

100dpi 200dpi 300dpi 400dpi 600dpi

A3 ❍❍❍

B4 ❍❍❍❍

A4 ❍❍❍❍

B5 ❍❍❍❍❍

A5 ❍❍❍❍❍

B6 ❍❍❍❍❍

A6 ❍❍❍❍❍

A7 ❍❍❍❍❍

11x17 ❍❍❍

Legal

❍❍❍❍

/2x

14)

❍❍❍❍

81/2x13

Letter

❍❍❍❍

/2x

11)

❍❍❍❍❍

/2x

Making Scanner Settings<Scanner Features: Basic Settings>

Setting Procedure

This section describes the steps for making scan settings.

Press the {{{{User Tools/Counter}}}} key.

The User Tools/Counter screen appears.

Press [Scanner Features].

The Scanner Features screen appears.

Reference

For information about character input, see the System Settings manual.

Select the item to be set.

To select an item, touch its button on the screen. The item is highlighted.

Example: resolution setting

Example: image density setting

Verify that the [Scan Settings] tab

is shown.

Verify that [Program/Change] is se-

lected, and select the scan setting item you want to program.

The screen for naming the set of scan settings appears.

Enter the desired name and press

[OK].

Repeat step FFFF for other items.

Note

❒ When [Custom Size] is selected

for [Scan Size], see P.38 “Select- ing a custom size”.

When all settings have been

made, press [OK].

The scan type setting is stored.

To program other scan settings,

repeat the procedure from step DDDD.

When all settings have been

made, press [Exit].

The display returns to the condition of step B.

Initial Scanner Setup

Press [Exit].

The main menu is shown again.

Selecting a custom size

When "Custom Size" is selected as the scan size, the width and height for scanning can be specified in mm from a given point.

The following describes the procedure when "Custom Size" was selected on the scan size setting screen.

Press [Custom Size] on the scan size

setting screen.

Enter the original size with the

number keys.

Enter the scan size (area) with the

number keys.

Select [X3] or [Y3], enter the value, and then press [#].

Depending on the setting condition of the original, the scan area will be as follows.

When the original is set on the

exposure glass

Select [X1] or [Y1], enter the value, and then press [#].

Use the number keys to enter the

scan start point as a distance from the standard scan start point.

Select [X2] or [Y2], enter the value, and then press [#].

When the original is set on the

ADF

The maximum scan size is 432 mm in the Y direction (width) and 297 mm in the X direction (height). Keep the scan area settings within this range.

ZEKY030J

ZEKY040J

Making Scanner Settings<Scanner Features: Basic Settings>

When all dimensions have been

input, press [OK].

Verify that the area set in step DDDD

(X3 and Y3) is shown next to the [Custom Size] field, then press [OK].

The display returns to the scanner features screen.

Press [Exit].

The User Tools/Counter screen is shown.

Press [Scanner Features].

The Scanner Features screen appears.

Verify that the [Basic Settings] tab

is shown.

Press [Delete].

Select the setting you want to de-

lete.

A confirmation message appears.

Press [Exit].

The main menu is shown again.

Deleting programmed scan settings

To delete programmed scan settings, proceed as follows.

Press the {{{{User Tools/Counter}}}} key.

The User Tools/Counter screen appears.

Press [Yes].

The selected set of scan settings is deleted.

Press [Exit].

The display returns to the condi-

tion of step B.

Press [Exit].

The main menu is shown again.

Initial Scanner Setup

Making Scanner Settings <Scanner Features: Scanner Settings>

This section explains how to make various settings for the scanner function of the machine.

Settings

The following items can be set to control the scanner functions. Make the settings as required.

Settings Default settings Delivery

TWAIN

Store Scan Data

Function Priority Delivery/Store ❍❍❍

Delivery/Store Connection Time out

Compression (Black & White)

Compression (Gray Scale)

Delivery Option NONE ❍

Original Setting 1-sided originals ❍❍

Original Orientation Priority

Mixed Original Sizes Priority

SADF Auto Re set Timer

These items affect operation of the machine as a network delivery scanner.

These items affect operation of the machine as a network TWAIN scanner.

These items affect operation of the machine as a Document Server.

10sec. ❍❍❍

On ❍❍❍

Standard ❍❍❍

❍❍

Off ❍❍

❖❖❖❖ Function Priority

This setting determines whether the network TWAIN scanner mode or the network delivery scanner mode is initially active when the scanner function is selected by pressing the {Scanner} key on the operation panel. The factory default is "Delivery/Store".

Note

❒ When "TWAIN" is selected, the machine will operate as a network TWAIN

scanner when the {Scanner} key is pressed. By pressing [Cancel] in this condition, you can switch to network delivery scanner operation.

❒ When "Delivery/Store" is selected, the machine will operate as a network

delivery scanner or Document Server when the {Scanner} key is pressed. It is not possible to switch to network TWAIN scanner operation from these modes. To use the machine as a network TWAIN scanner, access the machine from a client computer and initiate scanning.

Making Scanner Settings <Scanner Features: Scanner Settings>

❖❖❖❖ Delivery/Store Connection Time out

When using the machine as a network delivery scanner or Document Server, accessing the machine from a client computer will switch the machine to network TWAIN scanner mode. This setting determines the delay until the machine switches to network TWAIN scanner mode.

• Selecting "Immediate" causes the network TWAIN scanner mode to be activated at once.

• When you select "Yes", you can input the delay time with the number keys (3 - 30 seconds).

The factory default is "10 seconds".

❖❖❖❖ Compression (Black & White)

This setting determines whether image data read with the 2-value (black-andwhite) setting is to be compressed. Compression reduces the data size and thereby the time required for transferring the scan data to the computer. You can select "Off" or "On". The factory default is "On".

Note

❒ The actual time required for data transfer will vary, depending on the data

size and network load.

❖❖❖❖ Compression (Gray Scale)

This setting determines to which extent image data read with the multi-value (gray-scale) setting is to be compressed. Higher compression reduces the data size and thereby the time required for transferring the scan data to the computer. You can select "Standard", "High ", "Low", or "NONE". The factory default is "Standard".

Note

❒ Compression ratio decreases in the order "High ", "Standard", "Low",

"NONE", and the time required for data transfer increases accordingly.

❒ The actual time required for data transfer will vary, depending on the data

size and network load.

❖❖❖❖ Delivery Option

This applies when a delivery server running ScanRouter V2 Lite or the optional ScanRouter V2 Professional is added to the network, and the machine is used as the network delivery scanner. When the "Delivery Option" setting is "Yes", the following items must be set.

• "Delivery IP Address" in System Settings -- File Transfer, "Delivery Retry Interval", "Delivery Retry Count"

The factory default is "No".

Initial Scanner Setup

❖❖❖❖ Original Setting

Set the initial value for original type and orientation. When the original is always similar, selecting this as the default makes operation easier. You can select "1 Sided Original", "2 Sided Orig.: T to T" (Top to Top), or "2 Sided Orig.: T to B" (Top to Bottom). The factory default is "1 Sided Original".

Reference

For information about the binding orientation of 2-sided originals, see P.48 “Original Orientation and Scan Area Setting”.

❖❖❖❖ Original Orientation Priority

Select the initial value for original placement orientation. When the original is always positioned in the same way, selecting this as the default makes operation easier. Select the appropriate orientation. The factory default is .

Reference

For information about original placement orientation, see P.48 “Original Orientation and Scan Area Setting”.

❖❖❖❖ Mixed Original Sizes Priority

This setting determines whether original size is to be automatically detected when originals of different sizes are inserted in the ADF. You can select "On" or "Off". The factory default is "Off".

Note

❒ If the original size is specified when scanning, this setting is disregarded.

❒ Only originals of different paper sizes with the same leading edge length

can be loaded in the ADF.

❖❖❖❖ SADF Auto Reset Timer

When all originals in the ADF have been scanned, and another original is inserted within the time interval set here, the original is read as a part of the same document.

• If "Off" is selected, the scanning of one document is terminated at the point when all originals in the ADF have been scanned. If set to "On", enter the number of seconds (3 - 99) with the number keys.

Note

❒ The factory default is "No". This setting item can be shown only when the

ADF is installed on the machine.

The factory default is "No". This setting item can be shown only when the ADF is installed on the machine.

Making Scanner Settings <Scanner Features: Scanner Settings>

Setting Procedure

This section describes the steps for making Scanner Settings.

Press the {{{{User Tools/Counter}}}} key.

The User Tools/Counter screen appears.

Change the setting.

• To select an item, touch its button on the screen. The item is

highlighted.

• To enter numerals, use the number keys.

Press [Scanner Features].

The Scanner Features screen appears.

Press the [Scanner Settings] tab.

Press the item to be set.

The screen for changing the item setting appears.

Example: "Compression (Gray Scale)" setting

Note

❒ For information about settings,

see P.40 “Settings”.

❒ To cancel a setting, press [Can-

cel]. The value is not changed

and the display returns to the previous condition.

Press [OK].

The display returns to the condition of step D.

Repeat steps DDDD to FFFF to make other

settings.

Press [Exit].

The display returns to the condition of step B.

Press [Exit].

The main menu is shown again.

Initial Scanner Setup

Making Scan Data Subject Settings <Scanner Initial Features: Subject Settings>

With ScanRouter V2 Professional, scan data files can be delivered by email. Subject information can be added to these scan data files.

The subject will be used as the title when the file is delivered by e-mail. If you often send files with similar content, storing subject names will allow you to easily select a subject at the time of delivery.

The subject can be up to 12 characters long. It is entered under the [Subject Settings] tab of the Scanner Initial Set- up.

Note

❒ The subject can be set when the

"Delivery Option" in the Scanner Initial Setup is set to "On".

Settings

Press [Scanner Features].

The Scanner Features screen appears.

Press the [Subject Settings] tab.

Verify that [Program/Change] is se-

lected, and select the subject you want to program.

Enter the subject string.

The subject can be any string of up to 16 characters. Make the setting as required.

Setting Procedure

This section describes the steps for making subject settings.

Press the {{{{User Tools/Counter}}}} key.

The User Tools/Counter screen appears.

The subject can be up to 16 characters long.

Reference

For information about how to enter characters, see the System Settings manual.

Note

❒ If an item is selected for which a

subject is already programmed, the subject can be edited.

Making Scan Data Subject Settings <Scanner Initial Features: Subject Settings>

Press [OK].

The display returns to the condition of step D.

To program more subjects, repeat

steps DDDD to FFFF.

Press [Exit].

The display returns to the condition of step B.

Press [Exit].

The main menu is shown again.

Deleting programmed subject settings

To delete programmed subject settings, proceed as follows.

Press the {{{{User Tools/Counter}}}} key.

The User Tools/Counter screen appears.

Press [Scanner Features].

Select the subject you want to de-

lete.

A confirmation message appears.

Press [Yes].

The selected subject is deleted.

To delete more subjects, repeat

steps EEEE to FFFF.

Press [Exit].

The display returns to the condition of step B.

Press [Exit].

The main menu is shown again.

The Scanner Features screen appears.

Press the [Subject Settings] tab.

Press [Delete].

Initial Scanner Setup

5. Scanning an Original

The network scanner function allows scanning an original and delivering the resulting scan data to another computer or storing it on the machine itself. Scanning can also be performed under control of a client computer.

This section explains the procedure for setting the original in the machine, delivering or storing the scan data, and performing other network scanner functions.

Original Setting

The original can be set either in horizontal (landscape) or vertical (portrait) orientation, but to assure that the top/bottom orientation of the original comes out correctly when the scanned file is displayed on a computer, the correct placement must be chosen.

The setting orientation differs depending on whether the width of the original is within or larger than A4 (297 mm).

• Width is within A4 format (297 mm)

A4 A4

• Width exceeds A4 format (wider than 297 mm)

Note

❒ When using the machine as a network TWAIN scanner, activate the TWAIN

driver on the client computer and select the original orientation. For information about making this setting, see the Network TWAIN Scanner Reference or TWAIN driver help.

Scanning an Original

Original Orientation and Scan Area Setting

When the original is set in the orientation and both sides are to be scanned, change the original orientation setting as follows.

On the Scanner Function screen, press [Original Settings].

Make settings for original orientation, 1 sided/2 sided combination, and

mixed original sizes.

Note

❒ The initial values can be set under the [Scanner Settings] tab in the Scanner

Initial Setup. The relevant items are "Original Setting", "Original Orientation Priority", and "Mixed Original Sizes Priority". ⇒ P.40 “Settings”

❖❖❖❖ 1-sided originals/ 2-sided original selection

When scanning only one side, make sure that [2 Sided Original] is not high- lighted. When scanning two sides, be sure to select [T to T] or [T to B] under [2 Sided Original].

• Top to top original ( [2 Sided Original] [T to T] )

• Top to bottom original ( [2 Sided Original] [T to B] )

❖❖❖❖ Orientation selection

Under [Orientation], select the actual orientation of the original.

R S

Original Setting

❖❖❖❖ Mixed sizes

When originals of different size are mixed in the ADF, the original size can be detected automatically. To enable this setting, select [Mixed Originals].

Note

❒ To specify the original size before scanning, cancel the Mixed Originals

selection.

Press [OK].

The display returns to the network delivery scanner screen.

Scanning one-sided originals

The setting orientation differs depending on whether the width of original is within or larger than A4 (297 mm).

Original width A4 or less Wider than A4

When setting the original on the exposure glass

⇒ P.51 “Setting the Orig- inal on the Exposure Glass”

When setting the original in the automatic document feeder (ADF)

⇒ P.52 “Setting the Orig-

inal in the Automatic Document Feeder (ADF)”

Original orientation setting

⇒ P.48

tation and Scan Area Setting”

“Original Orien-

Place the original so that the top edge touches the top-left the exposure glass.

Place the top edge of the original first.

Select .

Place the original so that the top edge touches the top-left the exposure glass.

Place the original so that the top edge is set into the ADF tray.

Select .

Note

❒ Verify that [2 Sided Original] is

not selected.

Note

❒ Verify that [2 Sided Original] is

not selected.

Scanning an Original

Scanning two-sided originals

The setting orientation differs depending on whether the width of the original is within or larger than A4 (297 mm).

Original width A4 or less Wider than A4

When setting the original on the automatic document feeder (ADF)

⇒ P.52 “Setting the Orig-

inal in the Automatic Document Feeder (ADF)”

Place the original right side up, top edge first.

Top to top original

Place the original right side up, in such a way that the top edge is set into the ADF tray.

Top to top original

RS RS

Select [2 Sided Original] and [T to T]

Select

[2 Sided Original]

and

[T to T]

Original orientation setting

⇒ P.48 “Original Orien-

tation and Scan Area Setting”

Top to bottom original

R S

Select [2 Sided Original] and [T to B]

Top to bottom original

R S

Select

[2 Sided Original]

and

[T to B]

Original Setting

Setting the Original on the Exposure Glass

Originals which do not fit into the ADF, such as sheets with glued-on parts, books, etc. can be placed directly on the exposure glass for scanning. In this documentation, such originals are summarily called "book originals". Set such originals on the exposure glass as follows.

Lift the exposure glass cover or the ADF.

Note

❒ Raise the exposure glass cover or ADF fully (more than 30 degrees). The

opening/closing action triggers the automatic original size detection process.

Place the original on the exposure glass with the side to be scanned facing

down. Align the far left edge of the original with the mark.

For information about original orientation, see P.47 “Original Setting”.

A Original width within A4 format

Setting position

TNSY021G

When set with this orientation, the original orientation setting for delivery must be changed. ⇒ P.48 “Original Orientation and Scan Area Setting”

B Original width exceeds A4 format

Setting position

TNSY023G

Scanning an Original

Setting the Original in the Automatic Document Feeder (ADF)

The ADF allows you to set several originals at one time. The kinds of originals that can be inserted in the ADF are called "sheet originals" in this documentation. Originals set in the ADF can be scanned on one side or both sides.

The ADF also allows you to mix originals of different sizes for scanning and delivery or scanning and storage of the scan data files. In such a case, the largest original size will apply to all other originals, resulting in a white margin around the scanned area of smaller originals.

Limitation

❒ When using the machine as a network TWAIN scanner, original sizes should

not be mixed, because correct scanning will not be carried out in such a case.

❖❖❖❖ Originals that can and cannot be placed in the ADF

For information about what originals can be used in the ADF, see the Copy Reference.

Important

❒ When using the scanner function, the following originals also may not be

placed in the ADF, in addition to the restrictions that apply when using the copier function.

• Originals longer than the height of the A3 format

❒ Attempting to use unsuitable originals in the ADF can lead to jamming

and damage to the original. Use such originals directly on the exposure glass.

❖❖❖❖ Precautions when placing originals in the ADF

• Do not exceed the top mark.

• Very thin originals of! 40 - 52 g/m

glass. Such originals may stick and be drawn in together through the ADF leading to possible damage.

• Attempting to use custom sized originals with a length greater than A4 or double letter size (432 mm) in the ADF may lead to jamming.

• For information about which original sizes can be detected automatically, see the Copy Reference.

Align the original with the original guide.

Insert the originals with the side to be scanned facing up. (For originals

which are to be scanned on both sides, the first side should face up.)

For information about original orientation, see P.47 “Original Setting”.

should be used directly on the exposure

Original Setting

Note

❒ It is possible to mix originals of different sizes for scanning and scan data

delivery and storage. In this case, the largest original size will apply to all other originals, resulting in a white margin around the scanned area of smaller originals.

❒ Originals are scanned in the inserted order, starting with the topmost page.

A Original width within A4 format

ZEKY010J

When set with this orientation, the original orientation setting for delivery must be changed. ⇒ P.48 “Original Orientation and Scan Area Setting”

B Original width exceeds A4 format

ZEKY020J

Note

❒ When scanning both sides, the original orientation setting for delivery

must be changed, regardless of the orientation. ⇒ P.48 “Original Orien- tation and Scan Area Setting”

Scanning an Original

Using as a Network Delivery Scanner

Using the network delivery scanner function, the data obtained by scanning an original can be automatically sent to a specified destination. This section explains the various display screens and the operation steps for using this function and for verifying that delivery has been carried out correctly.

Note

❒ Information about delivery destinations and senders must be programmed

first into the delivery server, using the ScanRouter V2 Administration Utility. For details on how to use the ScanRouter V2 Administration Utility, see the ScanRouter V2 Lite/Professional Management Guide and ScanRouter V2 Administration Utility Help.

List Display of Destinations and Senders

When using the machine as a network delivery scanner, a table of destinations is shown on the operation panel. This list reflects the destination and sender information programmed into the delivery server with the ScanRouter V2 Administration Utility. Pressing [Update Address] on the operation panel causes the machine to access the delivery server and get the latest information.

The display configuration when using the machine as network delivery scanner is as follows.

2631

1. [Update Address]

Press this button to have the machine access the delivery server and get the latest destination and sender information.

Important

❒ The destination and sender infor-

mation shown on the operation panel of the machine is not automatically updated when the information in the delivery server changes. Before delivering scan data, you should therefore press [Update Address] to display the latest information.

Using as a Network Delivery Scanner

Note

❒ When the list information shown on

the operation panel is updated, any current destination and sender selections will be canceled. Update the list before selecting destination and sender.

2. Destination display

The selected destination is shown here. If several destinations are selected, you can use [▲] and [▼] to move through the list.

Note

❒ Pressing {Check Settings} also lets you

verify the selected destination(s).

3. [Number Keys]

Use these to specify a destination using the 3-digit short ID number.

4. You can change the sender name

and subject for the file to be sent, or check the current settings.

5. [Clear]

Pressing this button clears a selection in the destination list or a short ID number input.

Delivery Procedure

To scan an original and send the scan data to a specified destination, proceed as follows.

Press the {{{{Scanner}}}} key.

The scanner function screen appears.

Note

❒ If the network TWAIN scanner

screen is displayed, press [Can- cel]. This screen is displayed if "Function Priority" in the Scanner Initial Setup is set to network TWAIN scanner mode.

6. Destination list

This list shows destinations that can be selected. The user, group, and title information is programmed with the ScanRouter V2 Administration Utility. For details on how to use the ScanRouter V2 Administration Utility, see the ScanRouter V2 Lite Management Guide and ScanRouter V2 Administration Utility Help.

Note

❒ A bar above a title indicates that a des-

tination that belongs to it has been selected.

❒ Group destinations are denoted by

this symbol:

❒ When the entire list does not fit on one

screen, [▲] and [▼] can be used to scroll the display.

Set the original in the machine,

and adjust the settings for original size and orientation if required.

Reference

For details on original size and orientation, see P.48 “Original

Orientation and Scan Area Setting”.

Scanning an Original

Set the scan settings.

Note

❒ If no input is made during the

interval set with the "Scanner Auto Reset Timer" has elapsed, the scan settings are cleared and the initial Scanner Settings (as set with the [Scan Settings] tab under [Scanner Initial Setup] will become active.

Calling up stored scan settings

A Press [Recall Program].

The user program recall screen appears.

B Select a user program of scan

settings.

B Select the desired resolution

and other items.

For details on how to set and program scan settings, see P.35

“Making Scanner Settings<Scanner Features: Basic Settings>”.

Note

❒ All settings made here will

be cleared after the interval set with the "Scanner Auto Reset Timer" in the Scanner Initial Setup has elapsed.

C Press [OK].

The new settings become active.

C Press [OK].

The selected user program settings become active.

Temporarily changing the scan settings

A Press [Scan Settings].

The scan settings screen appears.

Select the delivery destination.

Directly selecting the destination

A Press [Update Address] to update

the list of destinations.

Important

❒ The destination and sender

information shown on the operation panel of the machine is not automatically updated when the information in the delivery server changes. Before delivering scan data, you should therefore press [Update Address] to display the latest information.

Using as a Network Delivery Scanner

Note

❒ When the list information

shown on the operation panel is updated, any current destination and sender selections will be canceled. Update the list before selecting destination and sender.

❒ If there is scan data in the

memory of the machine that have not yet been delivered, [Update Address] is not available.

B Press the title for the desired

destination and select the destination.

If the desired destination is not visible, use [▲] and [▼] to scroll the display.

Note

❒ To deselect a destination,

press the destination once more, or use [▲] and [▼] to bring up the destination in the destination field and press [Clear].

D To select more destinations, re-

peat step CCCC.

Using the Short ID number to select a destination

A Press [Number Keys]. B Use the number keys to enter

the 3-digit number that has been assigned to each destination.

If the entered number is less than 3 digits, terminate the entry with [#].

Note

❒ The destination title informa-

tion is programmed with the ScanRouter V2 Administration Utility. For details on how to set titles, see ScanRouter V2 Administration Utility Help.

C Press the destination to which

the scan data is to be sent.

The selected destination is highlighted, and also appears in the destination field at the top of the screen. A line appears over the title of the category to which the destination belongs.

The destination corresponding to the short ID number appears in the destination field at the top of the screen.

Note

❒ The short ID number is set

with the ScanRouter V2 Administration Utility. For information about how to set the number, see ScanRouter V2 Administration Utility Help.

❒ To deselect a destination, use

[▲] and [▼] to display the destination in the destination field and press [Clear].

C To select more destinations, re-

peat step BBBB.

Scanning an Original

Checking selected destinations

A Use the destination field at the

top of the screen to check which destinations are selected.

Note

❒ When multiple destinations

are selected, use [▲] and [▼] to scroll the display.

❒ Pressing {Check Settings} on

the operation panel also lets you verify the selected destination(s). Pressing [Prev. ] in this display returns to the scanner function screen.

Specify the sender (scan data de-

livery source).

Note

❒ When a sender has been speci-

fied, this information is added to the scan data file. When the optional ScanRouter V2 Professional is used to send scan data files as e-mail, the sender information is automatically entered in the message sender field. This allows the recipient to see where the mail is from.

B Select the sender.

• Selecting a sender from the title category is done by using the same procedure as when selecting a destination. See step D.

• To select a sender using a short ID number, enter the 3digit number with the number keys.

C Press [OK].

The sender is set.

If required, specify a subject.

Note

❒ When a subject has been speci-

fied, this information is added to the scan data file. When the optional ScanRouter V2 Professional is used to send scan data files as e-mail, the subject is automatically entered in the message title field.

A Press [Attach Subject].

❒ You can specify one sender

only.

❒ You can omit the sender infor-

mation.

A Press [Attach Sender’s Name].

B Select a subject.

C Press [OK].

The subject is specified.

Scan the original.

• To deliver the scan data file,

press the {Start} key. The original is scanned, and the scan data file is delivered to the destination(s).

• When wishing to store the scan data file as well as deliver it, make the required settings for storing scan data. For details on how to make settings for storing scan data, see P.62 “Store Procedure”.

When there is another page to scan, set the original and then press the {Start} key. When there are no more pages, press the {#} key.

Note

❒ To abort the scanning process,

press the {Stop} key or press [Stop] on the display. If the process is canceled after original pages have already been scanned, a message asking whether already scanned data is to be delivered or stored appears. Specify the desired action.

❒ When originals are being

scanned using the ADF and the "SADF Auto Reset Timer" is enabled, loading the next original within the specified interval will cause the scan data to be treated as a single file.

Using as a Network Delivery Scanner

Checking the Delivery Result

The delivery result can be checked for the last 50 delivery operations.

Important

❒ When the main power switch of

the machine is turned off, all delivery result data is cleared.

• Date/Time The date and time when the file transfer of scan data from the machine to the delivery server was completed is recorded.

Note

❒ If delivery retry was performed

but unsuccessful, the date and time refers to the last retry operation.

• Destination

Note

❒ When multiple destinations

were selected, the first selected destination is displayed.

• Sender

• File Name

• Original

Number of scanned pages

• Result Indicates whether delivery was successful or resulted in an error.

Press [Delivered Files Status] on the

network delivery scanner screen.

The delivery status is displayed.

Scanning an Original

Check the displayed results.

Note

❒ One screen shows the results for

six delivery operations. Use [▲] and [▼] to scroll through the display.

❒ After five seconds, the display

returns to the screen of step 1.

Press [Exit].

The display returns to the network delivery scanner screen.

Storing Scan Data in the Document Server

Data obtained by scanning originals with the network scanner function of the machine can be stored in the machine itself using the Document Server function. Stored data can be assigned a user name, file name, and password. Using DeskTopBinder V2, the files in the Document Server can be viewed, deleted, or retrieved from a client computer on the network.

This section describes how to store data in the Document Server and how to assign file information to stored data.

Note

❒ Stored data will be preserved also when the main power switch of the ma-

chine is turned off or when a power failure occurs.

❒ The theoretical maximum number of files that can be stored is 3000(or 9000

pages). However, the actual maximum may be less, depending on the space used by the copy function and other functions of the machine.

❒ The maximum number of pages per scan data file is 500.

❒ Scan documents cannot be printed from the Document Server. Retrieve the

document using DeskTopBinder V2, and then print.→DeskTopBinder V2 Help

Reference

For details about the use of DeskTopBinder V2 Lite, see the DeskTopBinder V2 Lite Introduction Guide.

❖❖❖❖ When using in parallel with a network delivery scanner

When a delivery server running ScanRouter V2 Lite/Professional is added to the network and the machine is used as a network delivery scanner, stored scan data files can be delivered at any time and in any combination. This can be done simply by specifying the files, without needing to scan the originals again. The following store and delivery options can be selected.

• Deliver only Scanned data is delivered as files but not stored in the Document Server.

• Store Only Scanned data is stored in the Document Server but not delivered as files.

• Store & Transmit Scanned data is delivered as files but also stored in the Document Server.

Reference

For information about how to deliver scan data files stored in the Document Server, see P.67 “Delivering/Managing Stored Scan Data”.

Scanning an Original

Store Procedure

Scan documents and store them in the Document Server.

Press the {{{{Scanner}}}} key.

The scanner function screen appears.

Note

❒ If the network TWAIN scanner

screen is displayed, press [Can- cel]. This screen is displayed if "Function Priority" in the Scanner Initial Setup is set to network TWAIN scanner mode.

Calling up stored scan settings

A Press [Recall Program].

The user program recall screen appears.

B Select a user program of scan

settings.

C Press [OK].

The selected user program settings become active

Temporarily changing the scan settings

Set the original in the machine,

and adjust the settings for original size and orientation if required.

Reference

For details on original size and orientation, see P.48 “Original

Orientation and Scan Area Setting”.

Set the scan settings.

Note

❒ If no scan settings are specified,

the initial Scanner Settings (as set with the [Scan Settings] tab under [Scanner Initial Setup] will become active.

A Press [Scan Settings].

The scan settings screen appears.

B Select the desired resolution,

original size, and other items.

For details on how to set and program scan settings, see P.35

“Making Scanner Settings<Scanner Features: Basic Settings>”.

Note

❒ All settings made here will

be cleared after the interval set with the "Scanner Auto Reset Timer" in the Scanner Initial Setup has elapsed.

Storing Scan Data in the Document Server

When using the network delivery

scanner function, make the settings for storing scan data files.

When not using the network delivery scanner function, this step is not required. Go to step E.

A Press [Store File].

The screen for setting scan data store parameters appears.

B Select the desired settings.

• To store and deliver scan da-

ta, press [Store & Transmit].

• To only store scan data, press

[Store Only].

Note

❒ If [Store & Transmit] was se-

lected, make the required delivery settings before scanning the original. For information about selecting destinations, see P.55 “Deliv- ery Procedure”.

Specify file information.

Specify a user name, file name, and password for the file to be stored.

Reference

For information about how to specify file information, see P.64 “Specifying file information”.

To use the network delivery scan-

ner function, press [OK].

The display returns to the scanner function screen.

When not using the network delivery scanner function, this step is not required. Go to step G.

Press the {{{{Start}}}} key.

The original is scanned and the resulting data is stored as a file in the Document Server.

When there is another page to scan, set the original and then press the {Start} key. When there are no more pages, press the {#} key.

Note

❒ If [Store & Transmit] was selected

in step D, the scan data will be delivered and stored at the same time.

❒ To abort the scanning process,

press the {Stop} key or press [Stop] on the display. If the process is canceled after original pages have already been scanned, a message appears, asking whether already scanned data is to be delivered or stored. Specify the desired action.

❒ When originals are being

scanned using the ADF and the "SADF Auto Reset Timer" is enabled, loading the next original within the specified interval will cause the scan data to be treated as a single file.

Scanning an Original

Specifying file information

You can specify a user name, file name, and password for stored scan data files.

When this function is used, you can search for files by user name or file name, and you can prevent unauthorized persons from accessing the files.

Enter the desired information.

This screen appears when the network delivery scanner function is not used.

Note

❒ The file name can be up to 64 char-

acters long. The user name can be up to 20 characters long. The first 16 characters are shown on the operation panel. With DeskTopBinder V2 installed on a client computer, you can view the entire string.

On the scanner function screen,

press [Store File].

Note

❒ When not using the network de-

livery scanner function, this step is not required. Go to step C.

Press [File Information].

This screen appears when the network delivery scanner function is used.

Specifying the user name

A Press [User Name].

The user name selection screen appears.

B Select the user name.

The user names shown here are names that were programmed in System Settings under the administrator tab. Select a user name and go to step D. To enter a user name not shown here, press [Non-programed Name] and go to step C.

Storing Scan Data in the Document Server

C Enter the desired user name

and press [OK].

The display returns to the user name change screen.

Reference

For information about how to input characters, see the System Settings manual.

D Press [OK].

The user name is set.

Specifying a file name

C Press [OK].

The new file name is set.

Specifying a password

A Press [Password].

The password entry screen appears.

B Enter a password consisting of

four numbers.

C Press [OK].

The password is set.

Important

❒ Take care not to forget the

password. If you have forgotten the password, contact the system administrator.

Note

❒ Scan data files are automatically

named SCAN0001, SCAN0002, etc. If desired, you can change the file name.

❒ You can use the same file name

for different files.

A Press [File Name].

The file name entry screen appears.

B Enter the desired file name.

Reference

For information about how to input characters, see the System Settings manual.

When using the network delivery

scanner function, check the settings, and press [OK].

Note

❒ When not using the network de-

livery scanner function, this step is not required.

Press [OK].

The display returns to the screen of step A.

Scanning an Original

Using the Network TWAIN Scanner Function

If "Function Priority" in the Scanner Initial Setup is set to "TWAIN", this screen appears when the {Scanner} key is pressed.

When using the machine as a network TWAIN scanner, the scanning process is initiated by the client computer after the original has been set in the scanner. Normally, there is no need to control the machine from the operation panel. However, the TWAIN driver has a setting for specifying that the {Start} key on the scanner must be pressed to start the scanning process.

For information about scanning using the TWAIN driver, see the Network TWAIN Scanner Reference. For information about loading the original, see P.47 “Original Setting”.

Note

❒ If this screen appears when you want to use the machine as a network deliv-

ery scanner or to store scan data in the Document Server, press [Cancel] to abort the network TWAIN scanner mode.

6. Delivering/Managing Stored Scan Data

Scan data files stored in the Document Server of the machine can be managed in various ways. You can change the user name or file name and assign passwords to prevent unauthorized access. Using DeskTopBinder V2, the files in the Document Server can be viewed, deleted, or retrieved from a client computer on the network.

When a delivery server is installed on the network and the machine is used as a network delivery scanner, you can select multiple files for bulk delivery from the machine.

Limitation

❒ To deliver scan data files, a delivery server is necessary.

Viewing a List of Stored Files

From the displayed list of stored files, you can specify delivery, delete files, or view file information.

To show the displayed list of stored files, perform the following steps.

Press the {{{{Scanner}}}} key.

The scanner function screen appears.

Note

❒ If the network TWAIN scanner screen is displayed, press [Cancel]. If "Func-

tion Priority" in the Scanner Initial Setup is set to "TWAIN", this screen appears when the {Scanner} key is pressed.

Delivering/Managing Stored Scan Data

The list display of stored scan data files appears.

The subsequent operation steps depend on the "Delivery Option" setting in Scanner Initial Setup.

• If "Yes" is selected, press [Select Stored File].

The screen for selecting a stored scan data file appears.

• If "No" is selected, press [Stored Files Manage.].

The screen for changing or deleting a stored scan data file appears.

Note

❒ If the "Delivery Option" is set to "No", the screen for selecting a stored scan

data file does not appear.

Viewing the List

The list display of stored scan data files has the following elements.

Note

❒ This example assumes that the "Delivery Option" is set to "Yes".

1. Switches to the screens for search-

ing files by user name or file name, or to the screen for displaying of all files.

2. Sorts the files using the selected

item as the sort key. Selecting the same item once more causes reverse sort. However, delivery cannot be sorted in descending order.

3. Use for deleting, changing the

user name, file name, or password of the selected file, or for checking file information.

Note

❒ When the "Delivery Option" in Scan-

ner Initial Setup is set to "Yes", these items are displayed when [Manage/De- lete File] is pressed.

4. A list of stored files is displayed.

The selected file is highlighted. Press again to cancel the selection.

Note

❒ Stored files are not shown when a

function other than the scanner function is used.

❒ If the desired file is not visible, use [▲]

or [▼] to scroll through the display.

❒ For files which are password protect-

ed, a key symbol is shown to the left of the file name.

Viewing a List of Stored Files

Searching for Files

You can search for files to be delivered, deleted, or changed, using the user name or file name as a key.

Searching by user name

You can search for a file using the user name as a key.

On the list display of files, press

[Search by User Name].

The user name search screen appears.

Select the user name to be used

for the search.

5. Switch between the screen for

specifying stored files and for changing/deleting stored files.

• [Deliver]

Press to display the screen for selecting a file to deliver.

• [Manage/Delete File]

Press to display the screen for deleting a file or changing file information.

Note

❒ If the "Delivery Option" in Scanner

Initial Setup is set to "No", these two buttons are not shown and the screen for changing/deleting a file is shown.

The user names shown here are names that were programmed in System Settings under the administrator tab. To enter a user name not shown here, press [Non-pro-

gramed Name] and enter the name.

Note

❒ For information about how to

input characters, see the System Settings manual.

Press [OK].

The search starts, and files whose user name starts with the entered string are displayed.

Delivering/Managing Stored Scan Data

Searching by file name

At the list display of files, press

[Search by File Name].

The file name search screen appears.

Enter the file name to search for.

Reference

For information about how to input characters, see the System Settings manual.

Press [OK].

The search starts, and files whose name starts with the entered string are displayed.

Delivering Stored Files

To deliver a scan data file stored in the Document Server, proceed as follows.

Limitation

❒ To deliver scan data files, a deliv-

ery server is necessary.

❒ If the "Delivery Option" in Scanner

Initial Setup is set to "No", delivery is not possible.

Note

❒ This section explains mainly how

to select files for delivery. For information about how to make settings for destination and delivery method, see P.55 “Delivery Proce- dure”.

Display the list of stored files.

Note

❒ For information about how to

display a list of files, see P.67 “Viewing a List of Stored Files”.

Select the file for delivery.

To select multiple files, repeat

step BBBB.

Note

❒ You can select up to 30 files for

one operation.

❒ If you select multiple files, the

files will be delivered in the order they were selected.

❒ If you select [Display Selection],

the selected files only will be shown in the order of delivery. Descending sort is not possible in this case.

Press [OK].

The file names are shown in [Select Stored File], and the machine is in

standby condition for delivery.

Note

❒ If multiple files were selected,

the total number of files is also shown.

Note

❒ When you select a password

protected file, the password entry screen appears. After you have entered the correct password and pressed [OK], the file will be selected.

Specify the destination and send-

er information, and press the {{{{Start}}}} key.

The selected file(s) are delivered.

Reference

For information about checking the delivery result, see P.59 “Checking the Delivery Result”.

Delivering/Managing Stored Scan Data

Deleting Stored Files

You can delete files that are no longer needed.

Display the list of stored files.

Reference

For information about how to display a list of files, see P.67 “Viewing a List of Stored Files”.

From the list of stored files, press

[Manage/Delete File].

Note

❒ If the "Delivery Option" in Scan-

ner Initial Setup is set to "No", this step is not required. Go to step C.

❒ If the "Delivery Option" in Scan-

ner Initial Setup is set to "Yes", up to 30 files can be deleted in one operation. Select the files before pressing [Manage/Delete

File], and then go to step D.

Note

❒ When you select a password

protected file, the password entry screen appears. After you have entered the correct password and pressed [OK], the file will be selected.

Press [Delete File]

A confirmation message appears.

Press [Delete].

Select the file to be deleted.

The file is deleted.

Note

❒ When multiple files are select-

ed, the total number of files to be deleted is displayed.

Press [Exit].

The display returns to the scanner function screen.

Changing File Information

The information about files stored in the Document Server (user name, file name, password) can be changed.

Limitation

❒ Information for delivery standby

files cannot be changed.

Display the list of stored files.

Reference

For information about how to display a list of files, see P.67 “Viewing a List of Stored Files”.

Press [Manage/Delete File].

Note

❒ If the "Delivery Option" in Scan-

ner Initial Setup is set to "Off", this step is not required. Go to step C.

Select the file for which you want

to change the file information.

Note

❒ When you select a password

protected file, the password entry screen appears. After you have entered the correct password and pressed [OK], the file will be selected.

Change the file information.

Changing the user name

A Press [Change User Name].

The screen for changing the user name appears.

B Select the new user name.

The user names shown here are names that were programmed in System Settings under the administrator tab. To use a name from the list, select it and go to step D. To specify a user name not shown here, press [Non-pro- gramed Name] and go to step C.

Delivering/Managing Stored Scan Data

C Enter the new name and press

[OK].

The display returns to the user name change screen.

Reference

For information about how to input characters, see the System Settings manual.

D Press [OK].

The user name is changed.

C Press [OK].

The file name is changed.

Assigning or changing a password

A Press [Change Password].

B Enter the new password con-

sisting of four numbers.

C Press [OK].

The new password is stored.

Changing the file name

A Press [Change File Name].

The screen for changing the file name appears.

B Enter the new file name.

Reference

For information about how to input characters, see the System Settings manual.

Important

❒ Do not forget the password.

If you forget it, ask your system administrator.

Verify that the file information

change was made as desired, and press [Exit].

The display returns to the scanner function screen.

7. Appendix

Troubleshooting

This section contains advice on what to do if the network delivery scanner function does not work or if you have problems scanning an original. Various messages that may appear on the operation panel are also listed, along with suitable countermeasures.

Delivery Function Does Not Work

The Delivery Scanner Function screen is not displayed.

If the network TWAIN scanner screen appears when the machine is switched to scanner operation, press [ scanner screen.

If the display does not switch from network TWAIN scanner to network delivery scanner, the network delivery Scanner Settings are not correct. see P.18 “Default Settings” and make the appropriate settings.

] to switch to the network

Cancel

Scanning Does Not Work Properly

The scanned image contains noise. • The exposure glass or the platen cover is

dirty. Clean these parts.

The image is distorted. • The original was moved during scanning.

Do not move the original during scanning.

• The original was not placed flush on the exposure glass. Make sure that there is no clearance between original and the exposure glass.

The image was scanned upside down. • The original was positioned in reverse.

Make sure that the top/bottom orientation is correct.

The image was not scanned. • The original was positioned upside down.

Make sure that the original facing orientation is correct. When placed directly on the exposure glass, the side to be scanned must face down. When fed via the ADF, the side to be scanned must face up.

Appendix

Error Message is Displayed

This section describes error messages that appear on the operation panel of the machine. Messages are divided into scan setting errors, hardware errors, and network delivery scanner errors.

Note

❒ If an error message that is not contained in this section appears, turn off the

main power switch of the machine, and then turn it on again. If the message still is shown, note the content of the message and the error number and contact your service representative.

Reference

If an error message appears on the client computer from which scanning is to be controlled, see the Network TWAIN Scanner Reference .

Scan setting errors

Cannot detect original size. Select scan size and reset originals.

Exceeded max. data capacity. Check the scanning resolution.

• Reset the original correctly.

• Specify the scan size.

• When placing an original directly on the

exposure glass, the opening/closing action of the ADF triggers the automatic original size detection process. Raise the ADF by more than 30 degrees.

• Specify the scan size and resolution again. Note that it may not be possible to scan very large originals. ⇒ P.36 “Relationship between resolution and original size”

Hardware errors

Original misfeed. Scanning has been cancelled. Press [Transmit] to transmit the scanned data. To delete the data, press [Cancel].

Memory is full. Cannot scan. Because of insufficient memory, the first page

• There is a paper jam in the ADF. Remove the jammed original and specify whether to use the data or not.

could not be fully scanned. Try one of the following measures.

• Wait a while and retry the scan operation.

• Reduce the scan area.

• Delete unneeded stored files.

Memory is full. Press [Transmit] to transmit the scanned data. To delete the data, press [Cancel].

• Because there is not enough memory in the machine, the page could be scanned only partially. Specify whether to use the data or not.

Troubleshooting

Memory is full.

Cannot scan. Stored files delivery is only available.

Note

❒ These messages are shown alternately.

Memory is full.

Delete the unnecessary stored files.

Note

❒ These messages are shown alternately.

Memory is full. Scanning has been cancelled. Do you want to store the scanned data?

Exceeded max. number of pages per file. Do you want to store the scanned pages as 1 file?

Original misfeed. Scanning has been cancelled. Do you want to store the scanned data?

Exceeded max. file capacity. Delete the unnecessary stored files.

Scanner is currently in use for another function. Cannot scan.

• There is not enough remaining memory capacity. No more files can be stored. Delete unneeded files.

• Because there is not enough memory in the machine, the page could be scanned only partially. Specify whether to use the data or not.

• The maximum number of pages per file is

500. Specify whether to use the data or not. Scan the page that could not be read once more as a new file.

• There is a paper jam in the ADF. Remove the jammed original and specify whether to use the data or not.

• The maximum number of files that can be stored is 3000. Delete unneeded files.

• The machine is currently using the scanner for another function, such as copying. Retry the operation after the other function is completed.

Network delivery scanner errors

Exceeded max. number of stand-by files. Try again after the data transmission is completed.

Destination and sender list update has been failed. Try again?

Cannot use destination list because the stored destinations have been found over 200.

• There are 50 standby files in the sending queue for the delivery server. No more files can be added to the queue. Wait until files have been sent.

• Check whether the delivery server has started operation.

• More than 200 destinations were programmed. Keep the number to 200 or less. ⇒ScanRouter V2 Lite/Professional Management Guide ⇒ScanRouter V2 Administration Utility help

Appendix

No destination is programmed for this number.

No sender is programmed for this number. • The short ID number that can be assigned

Cannot communicate with server. Check the server status. The scanned data will be stand by.

Transmission to the server has been failed. To confirm the result, see the [Delivered Files Status].

• The short ID number that can be assigned to each destination is not programmed in the delivery server. Use the ScanRouter V2 Administration Utility to assign a number to each destination. ⇒ScanRouter V2 Lite/Professional Management Guide ⇒ScanRouter V2 Administration Utility help

to each sender is not programmed in the delivery server. Use the ScanRouter V2 Administration Utility to assign a number to each sender.

⇒ScanRouter V2 Lite Management Guide ⇒ScanRouter V2 Administration Utility

help

No response from the delivery server. Possible causes are as follows:

• The delivery server is not running or has not started delivery service.

• "Delivery server IP address" is not set correctly in System Settings.

• The machine may not be correctly connected to the network. Check the LED indicators of the Ethernet board.

• While sending a file to the delivery server, a network error has occurred and the file could not be sent correctly. Try the operation once more. If the message still is shown, note the content of the message and the error number and contact your supplier. If multiple files were sent, use the Delivered Files Status screen to check for which file the problem occurred.

Transmission has been failed. • There is not enough free space on the hard

disk of the delivery server. Free up the required amount. ScanRouter V2 Lite/ProfessionalManagement Guide

Cannot select over 30 files at the same time. • To select more than 30 stored files, divide

the operation into several times.

Transmission to the server has been failed. The data will be retransmitted later.

• A network error has occurred and a file was not sent correctly to the delivery server. Wait until retry is performed automatically after a preset interval. If the retry fails again, notify the network administrator.

File store operation errors

Troubleshooting

Selected file is currently in use. Cannot delete it.

Selected file is currently in use. Cannot change file name.

Selected file is currently in use. Cannot change user name.

Selected file is currently in use. Cannot change password.

The selected files contain the file deleted. Check the stored files status.

Transmission has been cancelled due to containing the deleted file. Try again after checking the stored files status.

• A file that is being edited with DeskTopBinder V2 or that is in a standby queue cannot be deleted. Try the operation again after editing is terminated or standby was canceled.

• The name of a file that is being edited with DeskTopBinder V2 or that is in a standby queue cannot be changed. Try the operation again after editing is terminated or standby was canceled.

• The user name of a file that is being edited with DeskTopBinder V2 or that is in a standby queue cannot be changed. Try the operation again after editing is terminated or standby was canceled.

• The password of a file that is being edited with DeskTopBinder V2 or that is in a standby queue cannot be changed. Try the operation again after editing is terminated or standby was canceled.

• After selecting the files, some files were deleted with DeskTopBinder V2. Perform the selection process again.

• Before sending the files, some files were deleted with DeskTopBinder V2. Perform the selection again and resend the files.

Appendix

Instructions for Powering Off the Machine

Peripheral devices such as the HDD unit and memory are used by a variety of functions. Correct power-off procedures must be observed in order to avoid damaging these peripherals. Also, remember that powering off the machine may result in loss of any scan data that is awaiting transmission.

This section explains procedures and precautions to be observed when turning off the machine's main power.

Reference

For details, see "Turning On the Power" in the Copy Reference.

Turning Off the Power

Make sure that the platen cover

and ADF are closed.

Press the operation switch and

check that the power indicator goes off.

Turning Off the Main Power

Make sure that the power indica-

tor is off.

ZEFS080E

Important

❒ Do not turn off the main power

switch if the power indicator is lit or flashing. Damage to the HDD unit or memory may result. Damage to the hard disk or memory may also result if the power switch is turned off while scanning is in progress.

Note

❒ Under the following conditions,

pressing the operation switch causes the power indicator to flash instead of going out.

• The platen cover or ADF is open.

• Communication is taking place between the machine and a connected device.

• The HDD unit is operating.

Turn off the main power switch

and check that the main power indicator goes off.

Important

❒ Before turning off the main

power switch or unplugging the machine, check that the Scanner Function screen shows 100% memory remaining. If the main power switch is turned off while memory remaining is less than 100%, whatever undelivered documents are contained in memory will be lost.

❒ Unplug the power cord only af-

ter turning off the main power switch. Unplugging the power cord without turning off the main power switch may damage the HDD unit, memory, or other parts of the machine.

Instructions for Powering Off the Machine

❒ For details on erasing docu-

ments stored in fax memory, see the Facsimile Reference<Advanced Features>.

Appendix

Important

Observe the following points when setting up the machine or changing settings.

For details, see the documentation and help for ScanRouter V2 Lite, DeskTopBinder V2, and the TWAIN driver.

❖❖❖❖ When a dial-up router is connected in a network environment

With the ScanRouter V2 Administration Utility, ScanRouter V2 Link or DeskTopBinder V2, for network devices and client computers, the settings for the delivery server to be connected must be made appropriately. In addition, the I/O settings of the ScanRouter V2 Administration Utility must be made for the network devices to be connected via the delivery server. If the network environment changes, make the necessary changes for the delivery server with ScanRouter V2 Administration Utility. Also, set correct information of network devices with the I/O settings of ScanRouter V2 Administration Utility.

Important

❒ When the software is set up to connect to the delivery server via a dial-up

router, the router will dial and go on-line whenever connection to the delivery server is initiated. Telephone charges may be incurred.

❖❖❖❖ When connected to a computer that uses dial-up access

• Do not install ScanRouter V2 Lite/Professional on a computer which uses dial-up access.

• When using the ScanRouter V2 Administration Utility (ScanRouter V2 Lite/Professional), DeskTopBinder V2, ScanRouter V2 Link, or the TWAIN driver on a computer with dial-up access, dial-up may be performed when connecting to the delivery server and other equipment. If the computer is set up to connect to the Internet automatically, the confirmation dialog box will not appear, and telephone charges may be incurred without the user being aware of it. To prevent unnecessary dial-up, the computer should be set up so that the confirmation dialog box is always displayed before establishing a connection. Make sure that no unnecessary dial-up is performed when using the above listed software.

❖❖❖❖ When working in a WAN environment

In a WAN environment, do not use the ScanRouter V2 Link or other ScanRouter V2 Administration Utility installed on a client computer. In some network environments, time-out may occur and normal delivery may not be possible.

Specifications

Scan method Flat bed scanning

Image sensor type CCD

Scan Type Sheet, book

Interface Ethernet interface (10BASE-T or 100BASE-TX)

Maximum scan size A3/DLT (297mm×432mm)

Scan density 600dpi

❖❖❖❖ When placed on the exposure glass

• When used as network TWAIN scanner Setting range 100 dpi - 2400 dpi(3-dpi steps)

• When used as network delivery scanner Setting range 100 dpi, 200 dpi, 300 dpi, 400 dpi, 600 dpi

❖❖❖❖ When placed in the ADF

• When used as network TWAIN scanner Setting range 100 dpi - 1200 dpi(3-dpi steps)

• When used as network delivery scanner Setting range 100 dpi, 200 dpi, 300 dpi, 400 dpi, 600 dpi

INDEX

Checking the delivery result

{Check Settings} key {Clear/Stop} key

Common key operations Compression (Black & White) Compression (Gray Scale) Connecting to the Network

Default Settings Delivery Option Delivery/Store Connection Time out DeskTopBinder V2 DeskTopBinder V2 Lite Display

{#} (Enter) key

Operation Switch Original orientation and scan area setting

Scanning one side of original Scanning two sides of original

Preparations

Network delivery scanner Using as Network TWAIN scanner

, , ,

17 i i

Store Scan Data

Printer Reference 1 Printer Reference 2

Relationship between resolution and

original size

{Reset} key Resolution

Function keys Function Priority

Image Density

List Display

Destination

Stored

Main power indicator Making scan settings

Network Delivery Scanner Network Printing Guide Operating

Instructions Network TWAIN Scanner Number keys

, ,

44 8

SADF Auto Reset Timer Scan Data Delivery Scanner Initial Setup

Scanner Settings Scan settings Subject Settings

ScanRouter Link V2 ScanRouter V2 Administration Utility ScanRouter V2 Lite ScanRouter V2 Lite/Professional ScanRouter V2 Lite/Professional and

DeskTopBinder V2 Scan Size Scan Type Screen configuration

Selecting a custom size Settings

Network delivery scanner Network TWAIN scanner Store Scan Data

Clock timer settings File transfer settings Interface settings Scanner Settings Scan Settings Subject Settings

Setting Original on Automatic Document

Feeder (ADF) Setting Original on the Exposure Glass Software Software Installation Software on CD-ROM {Start} key Status indicators Stored file

Deleting Changing file information Deliver Search

Store Scan Data Storing Scan Data

TWAIN Driver Ver.3

{User Tools/Counter } key

{Warmup} key

, 8,

EE GB B361

Declaration of Conformity

“The Product complies with the requirements of the EMC Directive 89/336/EEC and the Low Voltage Directive 73/23/EEC.”

In accordance with IEC 60417, this machine uses the following symbols for the main power switch:

aaaa means POWER ON. bbbb means POWER OFF.

Printer/Scanner Unit Type 1045 Operating Instructions

Printed in Japan

EE GB B361-8639

Ricoh adc2prt OPERATING INSTRUCTIONS ac2unx

Specifications and Main Features

Frequently Asked Questions

User Manual

Introduction

Important

Caution:

Manuals for This Machine

Trademarks

How to Read This Manual

Symbols

Names of Major Options

TABLE OF CONTENTS

1. Network Scanner

Outline

Network Delivery Scanner

Network TWAIN Scanner

Storing Scan Data

Software

ScanRouter V2 Lite/Professional and DeskTopBinder V2

TWAIN Driver Ver.3

2. Before Use

Scanner Interface

Connecting to the Network

Reading the Indicators

Names and Functions of Controls

Control Panel

Display Contents

Network delivery scanner

Network TWAIN scanner and store scan data display

Common Key Operations

Preparation Sequence

Using as a Network Delivery Scanner

Using as a Network TWAIN Scanner

Storing Scan Data

Default Settings

Settings Made with ScanRouter V2 Lite/ Professional

Software and Manuals Supplied on CD-ROM

List of Files

TWAIN Driver Ver.3

Network Delivery Scanner Software

ScanRouter V2 Lite

DeskTopBinder V2 Lite

Instruction Manuals and Help Files

Software Installation Sequence

Auto Run Feature

Installation (Windows 95/98/Me, Windows 2000, Windows NT 4.0)

Installation (Windows NT 3.51)

4. Initial Scanner Setup

Setting the Timer Function of the Scanner (System Settings: Clock Timer Setup)

Settings

Setting the Network Environment (System Settings: Interface Setup)

Settings

Network Environment Settings

Settings

Making Scanner Settings<Scanner Features: Basic Settings>

Settings

Relationship between resolution and original size

Setting Procedure

Selecting a custom size

Deleting programmed scan settings

Making Scanner Settings <Scanner Features: Scanner Settings>

Settings

Setting Procedure

Making Scan Data Subject Settings <Scanner Initial Features: Subject Settings>

Settings

Setting Procedure

Deleting programmed subject settings

5. Scanning an Original

Original Setting

Original Orientation and Scan Area Setting

Scanning one-sided originals

Scanning two-sided originals

Setting the Original on the Exposure Glass

Setting the Original in the Automatic Document Feeder (ADF)

Using as a Network Delivery Scanner

List Display of Destinations and Senders

Delivery Procedure

Checking the Delivery Result

Storing Scan Data in the Document Server