Ricoh adc2prt OPERATING INSTRUCTIONS ac2unx
Printer/Scanner Unit
Type 1045
Operating Instructions
Scanner Reference
ZDPH130J.eps
This illustration shows the product with options installed.
Read this manual carefully before you use this product and keep it handy for future
reference.
For safety, please follow the instructions in this manual.
Introduction
This manual contains detailed instructions on the operation and maintenance of this machine. To get
maximum versatility from this machine all operators should carefully read and follow the instructions in
this manual. Please keep this manual in a handy place near the machine.
Please read the Safety Information before using this machine. It contains important information related
to USER SAFETY and PREVENTING EQUIPMENT PROBLEMS.
• This document assumes familiarity with Windows. For details about Windows functions and operation, please refer to the Windows documentation.
®
• In this document, "Windows NT" is used to refer to Windows NT
Workstation and Windows NT
Server
Two kinds of size notation are employed in this manual. With this machine refer to the metric version.
Important
Parts of this manual are subject to change without prior notice. In no event will the company be liable
for direct, indirect, special, incidental, or consequential damages as a result of handling or operating
the machine.
Caution:
Use of controls or adjustment or performance of procedures other than those specified in this manual
might result in hazardous radiation exposure.
®
Manuals for This Machine
The following manuals describe the operational procedures and maintenance of
this machine.
To enhance safe and efficient operation of this machine, all users should read
and follow the instructions carefully.
❖❖❖❖ Copy Reference
Describes the procedures and functions for using this machine as a copier.
❖❖❖❖ System Settings
Describes the system settings of this machine.
❖❖❖❖ Printer Reference 1
Describes the system settings, procedures and functions for using this machine as a printer.
❖❖❖❖ Printer Reference 2
Describes the procedures and provides necessary information about using
this machine as a printer. This manual is included as a PDF file on the CDROM labeled “ Operating Instructions for Printer ”.
❖❖❖❖ Network Printing Guide Operating Instructions
Describes the procedures and provides necessary information about setting
up and using the printer under the network environment. We recommend
this manual as your first choice, and it is included as a PDF file on the CDROM labeled “ Operating Instructions for Printer ”.
❖❖❖❖ PostScript 3 Unit Type 1045 Operating Instructions Supplement
Describes the menus and features you can set using the PostScript printer
driver. This manual is provided as a PDF file on the CD-ROM labeled “ Operating Instructions for Printer ”.
❖❖❖❖ UNIX Supplement
Provides information about setting up and using the printer in a UNIX environment. This manual is included as a PDF file on the CD-ROM labeled “ Operating Instructions for Printer ”.
❖❖❖❖ Scanner Reference
Describes the procedures and functions for using this machine as a scanner.
❖❖❖❖ Network TWAIN Scanner Reference
Describes the procedures and provides necessary information about using
this machine as a network scanner. This manual is included as a PDF file on
the CD-ROM labeled “ Operating Instructions for Printer ”.
i
Trademarks
Adobe and Acrobat are trademarks of Adobe Systems Incorporated.
Ethernet is a registered trademark of Fuji Xerox Corporation.
Pentium is a registered trademark of Intel Corporation.
®
MS
, Microsoft® and Windows® are registered trademarks of Microsoft Corpo-
ration.
Other product names used herein are for identification purposes only and might
be trademarks of their respective companies. We disclaim any and all right in
those marks.
• The product name of Windows
• The product name of Windows
• The product name of Windows
Edition (Windows Me).
• Product names of Windows
Microsoft
Microsoft
®
Windows® 2000 Professional
®
Windows® 2000 Server
• Product names of Windows NT
®
Microsoft
Microsoft
Windows NT® Server 4.0
®
Windows NT® Workstation 4.0
• Product names of Windows NT
• Microsoft
• Microsoft
®
Windows NT® Server 3.51
®
Windows NT® Workstation 3.51
®
95 is Microsoft® Windows® 95.
®
98 is Microsoft® Windows® 98.
®
Me is Microsoft® Windows® Millennium
®
2000 are as follows.
®
are as follows.
®
3.51 are as follows.
ii
How to Read This Manual
Symbols
In this manual, the following symbols are used:
Important
If this instruction is not followed, paper might be misfed, originals might be
damaged, or data might be lost. Be sure to read this.
Preparation
This symbol indicates the prior knowledge or preparations required before operating.
Note
This symbol indicates precautions for operation or actions to take after misoperation.
Limitation
This symbol indicates numerical limits, functions that cannot be used together,
or conditions in which a particular function cannot be used.
Reference
This symbol indicates a reference.
[]
Keys that appear on the machine's panel display.
Keys and buttons that appear on the computer's display.
{}
Keys built into the machine's operation panel.
Keys on the computer's keyboard.
Names of Major Options
Major options of this machine are referred to as follows in this documentation.
• Printer/Scanner unit type 1045→printer/scanner unit
• Network Interface Board1045→network board
For other options, see the respective documentation.
The following software products are referred to using a general name.
• ScanRouter V2 Lite and ScanRouter V2 Professional → ScanRouter V2 Lite/
Professional
iii
TABLE OF CONTENTS
1.Network Scanner
Outline ......................................................................................................... 1
Network Delivery Scanner.............................................................................. 1
Network TWAIN Scanner ............................................................................... 3
Storing Scan Data .......................................................................................... 4
Software ......................................................................................................... 6
2.Before Use
Scanner Interface ....................................................................................... 9
Connecting to the Network...................................................................... 10
Reading the Indicators ................................................................................. 10
Names and Functions of Controls.......................................................... 11
Control Panel ............................................................................................... 11
Display Contents .......................................................................................... 12
Common Key Operations............................................................................. 13
3.Preparations for Use as a Network Scanner
Preparation Sequence.............................................................................. 15
Using as a Network Delivery Scanner.......................................................... 15
Using as a Network TWAIN Scanner ........................................................... 16
Storing Scan Data ........................................................................................ 17
Default Settings ........................................................................................ 18
Settings Made with ScanRouter V2 Lite/Professional .......................... 20
Software and Manuals Supplied on CD-ROM ........................................ 22
List of Files ................................................................................................... 22
TWAIN Driver Ver.3 ..................................................................................... 22
Network Delivery Scanner Software ............................................................ 23
Instruction Manuals and Help Files.............................................................. 26
Software Installation Sequence.................................................................... 27
4.Initial Scanner Setup
Setting the Timer Function of the Scanner
(System Settings: Clock Timer Setup) ................................................. 31
Settings ........................................................................................................ 31
Setting the Network Environment (System Settings: Interface Setup)
Settings ........................................................................................................ 32
Network Environment Settings ............................................................... 34
Settings ........................................................................................................ 34
... 32
iv
Making Scanner Settings<Scanner Features: Basic Settings> ........... 35
Settings ........................................................................................................ 35
Setting Procedure ........................................................................................ 37
Making Scanner Settings <Scanner Features: Scanner Settings>...... 40
Settings ........................................................................................................ 40
Setting Procedure ........................................................................................ 43
Making Scan Data Subject Settings
<Scanner Initial Features: Subject Settings> ...................................... 44
Settings ........................................................................................................ 44
Setting Procedure ........................................................................................ 44
5.Scanning an Original
Original Setting......................................................................................... 47
Original Orientation and Scan Area Setting ................................................. 48
Setting the Original on the Exposure Glass ................................................. 51
Setting the Original in the Automatic Document Feeder (ADF) ................... 52
Using as a Network Delivery Scanner.................................................... 54
List Display of Destinations and Senders..................................................... 54
Delivery Procedure....................................................................................... 55
Checking the Delivery Result ....................................................................... 59
Storing Scan Data in the Document Server........................................... 61
Store Procedure ........................................................................................... 62
Using the Network TWAIN Scanner Function........................................ 66
6.Delivering/Managing Stored Scan Data
Viewing a List of Stored Files.................................................................. 67
Viewing the List............................................................................................ 68
Searching for Files ....................................................................................... 69
Delivering Stored Files............................................................................. 71
Deleting Stored Files................................................................................ 72
Changing File Information....................................................................... 73
7.Appendix
Troubleshooting ....................................................................................... 75
Delivery Function Does Not Work ................................................................ 75
Scanning Does Not Work Properly .............................................................. 75
Error Message is Displayed ......................................................................... 76
Instructions for Powering Off the Machine............................................ 80
Turning Off the Power .................................................................................. 80
Turning Off the Main Power ......................................................................... 80
Important................................................................................................... 82
Specifications ........................................................................................... 83
INDEX......................................................................................................... 84
v
1. Network Scanner
Outline
By installing the printer/scanner unit, the machine can be used as a network
scanner.
The network scanner offers three functions: operation as a network delivery
scanner, network TWAIN scanner, or storing scan data in the machine itself.
This section gives an outline of the three functions and explains the software required to use the network scanner.
Network Delivery Scanner
When used as a network delivery scanner, the machine delivers scan data to a
specified destination selected from a list of destinations programmed in the delivery server. This requires that ScanRouter V2 Lite or ScanRouter V2 Professional (sold separately) is installed on the delivery server on the network.
Scan data can also be stored in the machine and selected later for repeated delivery.
Reference
For information about the store scan data function, see P.4 “Storing Scan Data”.
SCN
2
SCN SCN
1
SCN
8
SCN
5
6
3
SCN
SCN
7
6
54
5
1. Scan data
Specify destination and scan document.
Send scan data to the delivery server.
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1
Network Scanner
1
2. Delivery processing by delivery
server
Server on which ScanRouter V2 Lite/
Professional is installed. Delivers scan
data to the devices on network. Using the
ScanRouter V2 Administration Utility,
destinations and sender names are stored
in an address book format, and delivery
options can be selected individually for
each destination. The ScanRouter V2 Administration Utility allows setting the following delivery options.
• In-Tray save
Scan data is saved in the in-tray of the
delivery server.
• Save as Windows file
Scan data is saved in a specified folder
on a computer on the same network as
the delivery server.
Note
❒ The optional ScanRouter V2 Profes-
sional provides the following additional functions. For details, see the
ScanRouter V2 Professional documentation.
• Deliver scan data as an e-mail at-
tachment
• Deliver scan data with DeskTop-
Binder V2
• View scan data with web browser
or download to a client computer
3. Save scan data in an in-tray
The in-tray is created on destinations
programmed with the ScanRouter V2
Administration Utility. Data sent from
the machine is saved according to settings made with the ScanRouter V2 Administration Utility.
4. File arrival signaling and file re-
trieval with the ScanRouter V2 Lite/
Professional
The ScanRouter V2 Link (part of DeskTopBinder V2) monitors the in-tray of the
delivery server. When scan data is received from the machine, processing
takes place according to preset parameters. The following functions are available.
• Receive scan data from in-tray and
store in DeskTopBinder V2 work folder
• Receive scan data from in-tray and
store in specified folder
• Notify client computer when scan
data arrive in in-tray
5. Client computer
6. Edit scan data with DeskTop-
Binder V2
Software installed on client computer.
Allows viewing of scan data downloaded
to the client computer, and also viewing
and deleting of scan data saved in the intray of the delivery server.
7. Data viewing/erasing/retrieval
with DeskTopBinder V2
When saving of scan data in the in-tray
was selected with the ScanRouter V2 Administration Utility, and data is not retrieved with ScanRouter V2 Link, data is
saved in the in-tray. DeskTopBinder V2
can then be used to view, delete, or retrieve the scan data files in the in-tray.
8. Save in specified folder
According to a setting made with the
ScanRouter V2 Administration Utility,
scan data sent to the delivery server can
be saved in a specified folder.
2
Outline
Network TWAIN Scanner
When the machine is connected to a network, the network TWAIN scanner function allows the machine to be used by any client computer on the network in the
same way as a local scanner.
After setting the original on the machine, DeskTopBinder V2 or other TWAIN
compliant software can be used on a client where the TWAIN Driver Ver.3 is installed. The software running on the client uses the driver to control scanning of
the original, and the result is displayed on the client.
Reference
For information about installing the required software and scanning operation using the TWAIN driver, see the Network TWAIN Scanner Reference.
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1
1. Delivery server
Not used when the machine operates as a
network TWAIN scanner.
2. Scan command
3. Scan data
1
3
2
SCN
4
4. Client computer
The TWAIN driver is used when scanning the original, to make scan settings
and control operation.
5. DeskTopBinder V2
The scanned result can be viewed and edited.
SCN
5
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3
1
Network Scanner
Storing Scan Data
The data of scanned originals can be stored as files in the Document Server of the
machine (maximum 3,000 files or 9,000 pages).
Stored scan data can be used as follows.
• Use DeskTopBinder V2 to perform functions such as viewing or deleting scan
data in the Document Server.
• Assign user name, document name, and password to each stored scan data
file. Manage and search files using the name and other criteria.
Note
❒ Stored data is preserved also when the main power switch of the machine is
turned off or a power failure occurs.
❒ The maximum store capacity for scan data depends on the amount of data
stored with the copy function etc.
❒ The maximum number of pages per scan data file is 500.
❖❖❖❖ When using together with a network delivery scanner
Adding a delivery server with ScanRouter V2 Lite/Professional installed to
the network provides the following additional functions.
• Multiple scan data files (up to 30) can be selected, and destination, sender,
subject, and delivery sequence can be specified.
• Delivery mode can be set to send only, store only, or simultaneous store
and send.
Note
❒ To deliver stored scan data, a delivery server must be present on the network,
and the following conditions apply.
• ScanRouter V2 Lite/Professional must be installed.
• The ScanRouter V2 Administration Utility (ScanRouter V2 Lite/Profes-
sional) must have been used to program destination and sender information in the delivery server.
❒ The illustration below refers to operation using stored scan data files. Deliv-
ery of stored scan data by a delivery server can be performed in the same way
as described in the section about the network delivery scanner function. For
details, see P.1 “Network Delivery Scanner”.
4
SCN
Outline
SCN
1
SCN
SCN
SCN
24
3
1
7
1. Scan data files stored on hard
disk (Document Server) of the machine
2. Stored file to be delivered
The file selected with operation panel of
the machine is sent to the delivery server.
3. Delivery server
Delivers files to other devices on network.
4. Delivery/acknowledge at client
computer
According to the delivery method specified with ScanRouter V2 Administration
Utility and ScanRouter V2 Link, the client
computer receives the file and sends confirmation message to the in-tray of delivery server.
6
5
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5. Client computer
6. DeskTopBinder V2
Software installed on client computer.
Serves not only for viewing scan data
files sent to the client computer, but also
for viewing and managing scan data files
stored on the Document Server.
7. Scan data viewing/deleting/re-
trieval with DeskTopBinder V2
DeskTopBinder V2 can be used to view,
delete, or retrieve scan data files in a Document Server.
5
1
Network Scanner
Software
This section explains the operation of software required for using the machine
as a network scanner. When the machine operates as a network delivery scanner, ScanRouter V2 Lite/Professional, DeskTopBinder V2 software is used.
When the machine operates as a network TWAIN scanner, the Ver.3 is used.
ScanRouter V2 Lite/Professional and DeskTopBinder V2
The ScanRouter V2 Lite/Professional and DeskTopBinder V2 are designed to
turn paper documents in an office environment into electronic form and share
these documents among multiple clients on a network. Adopting the ScanRouter V2 Lite/Professional, DeskTopBinder V2 has the following advantages.
• Documents can be created and shared easily by multiple users.
• Office documents can be stored in the in-tray or on client computers connect-
ed to the network.
To operate a network scanner in the ScanRouter V2 Lite/Professional, DeskTopBinder V2, the following software is used.
• ScanRouter V2 Lite/Professional
• ScanRouter V2 Administration Utility
• DeskTopBinder V2
• ScanRouter V2 Link
❖❖❖❖ ScanRouter V2 Lite/Professional
The ScanRouter V2 Lite software for installation on the delivery server is supplied with the machine. The software allows managing the scan data files sent
from the machine to the delivery server. Files can be stored in a specified intray or in any folder of a client computer on the network.
Note
❒ The separately available ScanRouter V2 Professional software adds the fol-
lowing functions.
• Deliver scan data files as e-mail
Specify whether to notify only or send data as an attachment
• View and download scan data with a web browser
• Deliver scan data files from ScanRouter V2 Lite/Professional
• Deliver files received with the fax function of machine
6
❖❖❖❖ ScanRouter V2 Administration Utility
This is a utility of the ScanRouter V2 Lite which serves to program or change
delivery destination and sender information, maintain a log, and perform delivery server maintenance and other tasks. This utility can be installed not
only on the delivery server but also on a client computer, allowing remote operation from the client.
Delivery type can be specified separately for each delivery destination.
• In-Tray save
Scan data is saved in the in-tray of the delivery server. Data in the in-tray
can be viewed, deleted, or retrieved from the client computer using DeskTopBinder V2.
• Save as Windows file
Store scan data as a file in any folder on any computer on the same network
as the delivery server.
Note
❒ "Set I/O Device" of ScanRouter V2 Administration Utility must be set to
scanner (this machine) beforehand.
❒ The destination and sender information stored on the delivery server with
this utility will be used for file delivery from the machine.
Outline
1
Reference
For details, see the ScanRouter V2 Lite Management Guide or ScanRouter
V2 Administration Utility Help.
❖❖❖❖ DeskTopBinder V2
This software allows managing different kinds of data (image data from scanners, files created by applications, existing image files, etc.) under a single
framework. The software is installed on the client computer. DeskTopBinder
V2 Lite is supplied with the machine.
Scan data files sent from the machine to the delivery server and files stored in
the Document Server can be viewed. With the supplied TWAIN driver, the
machine can be used as a network TWAIN scanner.
Reference
For details, see the DeskTopBinder V2 Lite Help and the Network TWAIN
Scanner Reference.
7
1
Network Scanner
❖❖❖❖ ScanRouter V2 Link
This is a utility for linking DeskTopBinder V2 with ScanRouter V2 Lite/Professional. It monitors the in-tray of the delivery server. When a file arrives, the
user can be notified or the file can be retrieved. The monitoring interval, notification method, and file save method can be specified.
When a file arrives in the in-tray, one of the following actions can be carried
out.
• Notify only
The user is only notified that a file has arrived. The file must be retrieved
manually.
• Notify and retrieve
The file is automatically retrieved when it arrives in the in-tray. Selectable
retrieve options are as follows.
• Save in specified folder on client computer
The file is moved from the in-tray of the delivery server to a specified
folder on the client computer.
• Store file in DeskTopBinder V2 work folder
The file is moved from the in-tray of the delivery server to the DeskTopBinder V2 work folder on the client computer.
Reference
For details, see ScanRouter V2 Link Help.
TWAIN Driver Ver.3
This driver is used to read the data from a scanner. Before using the machine as
network TWAIN scanner, the driver must be installed on the client computer
where the data is to be read.
When this driver is selected in DeskTopBinder V2 another TWAIN compliant
application, and the scanning process is initiated, the driver will start up and
perform reading according to the preset conditions.
The driver has various functions, such as superimposing data and page number
information, and compensating for character slant.
Reference
Regarding installation and use of the driver, see the Network TWAIN Scanner Reference.
8
2. Before Use
This chapter explains how to connect the scanner interface to the network and
gives an overview of the operation panel and display.
Scanner Interface
The printer/scanner unit is installed at the rear of the machine, as shown below.
The network connection interface of the printer/scanner unit is 10BASE-T and
100BASE-TX compatible. (The selection made is automatically detected.)
Note
❒ The scanner and printer share the same interface.
❒ The communication speed can be changed in the System Settings. see the Sys-
tem Settings manual.
1
1. Interface connector
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9
2
y
Before Use
Connecting to the Network
The scanner unit is connected to the
network using a 10BASE-T or
100BASE-TX network cable. When
using 100BASE-TX, the cable should
be category 5.
Make sure that the main power
A
switch of the machine is turned
off.
Connect the machine to the net-
B
work using a suitable network cable.
Reading the Indicators
There are two LED indicators on the
Ethernet board. These allow you to
confirm that the network board is operating correctly.
Lights yellow during 100B
operation, off during 10B
Lights green when properl
connected to the network.
Turn the main power switch of
C
the machine on.
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10
Names and Functions of Controls
Names and Functions of Controls
This section explains the names and functions of various controls used to operate the scanner.
Control Panel
2
1. {
{User Tools/Counter}}}} key
{{
Use to set default values and change operation parameters.
2. Display
Shows operation status and various messages.
3. {
{Check Settings}}}} key
{{
Press to check the current settings.
4. {
{Reset}}}} key
{{
Use to cancel settings.
5. {
{Warmup}}}} key
{{
Press this key for about 1 second to begin
warmup.
Pressing this key again while in warmup
mode cancels warmup.
Note
❒ This key is inactive while scanning or
setting scanner default values.
6. Main power indicator
Lights up when the main power switch is
set to On.
ZEKS010E
7. Operation Switch
Pressing this switch turns the machine
on. The power indicator lights up. To
turn the machine off, press this switch
again.
Note
❒ This key is inactive while setting scan-
ner default values.
8. Status indicators
Show the status of the various functions.
• When lit green, the corresponding
function is active.
• When lit red, the corresponding function is interrupted. Press the respective key and follow the instructions
that appear on the display.
9. Function keys
Pressing the Copy, Document Server,
Fax, Printer, or Scanner key activates the
respective function. The display content
changes accordingly.
The indicator for the selected function
lights up.
10. Number keys
Use to enter numeric values.
11
2
Before Use
11. {
{#}}}} (Enter) key
{{
Use to enter a numeric value.
12. {
{Clear/Stop}}}} key
{{
• Clear: Clears an entered numeric value.
• Stop: Stops scanning.
13. {
{Start}}}} key
{{
Use to begin scanning, file storing, or delivery.
Display Contents
The normal screen configuration is as follows.
The display's contents differ depending on the mode.
Important
❒ Protect the display from shocks and strong pressure, to prevent the possibil-
ity of damage. The maximum allowable force is 30 N (3 kgf ).
*1
:N: Newton
*2
kgf: kilogram-force (1 kgf = approx. 9.8 N)
Note
❒ The "Copy" screen is set as the default screen for when the machine is turned
on. You can change this setting under the [Basic Settings] tab in System Settings.
Network delivery scanner
• The "Delivery Option" may be set to "Yes" in some cases.
• Selected or specified items are highlighted.
1
5
1. Shows operation information or
error messages.
2. Use to change or display sender
name and subject information.
3.
Use to change or display file stor-
age settings.
4
4. Shows a table of delivery destina-
tions.
5. Shows scanning settings, original
set status, and items that can be
changed.
2
3
12
Names and Functions of Controls
Network TWAIN scanner and store scan data display
When using the machine as a network TWAIN scanner, it is not necessary to select {Scanner} on the operation panel. When the TWAIN driver becomes active
on a client computer, the display automatically switches to the following screen.
Selecting [Cancel] displays the store scan data screen.
Note
❒ When the scanner default setting for "Delivery Option" is "Yes", the network
delivery scanner screen appears. ⇒ P.12 “Network delivery scanner”
2
Common Key Operations
The following keys are common for all screens.
❖❖❖❖ Key list
[OK] Confirms the selected function or input value, and re-
turns to the previous screen.
[
[UUUU
[
[
[
] Cancels the selected function or input value, and returns
Cancel
to the previous screen.
] [TTTT
Prev.
] Exits the message screen.
Exit
] Clears the entered value and returns to the previous con-
Clear
] Confirms the selected function or input value then re-
Exit
] Displays the next or previous page when functions will
Next
not fit on a single page.
ditions. The screen displayed does not change.
turns to the previous screen.
13
2
Before Use
14
3. Preparations for Use as a
Network Scanner
Preparation Sequence
The preparation sequence is different depending on whether the machine is to
be used as a network delivery scanner or network TWAIN scanner, or to store
scan data files.
Using as a Network Delivery Scanner
The preparation sequence to use the machine as a network delivery scanner is as
follows.
1
2
3
Connect the machine to the network with an Ethernet cable.
⇒ P.10 “Connecting to the Network”
Check the network settings in System Settings, and change if required.
Make scan settings, enter subjects, and make other settings for
the network delivery scanner function.
⇒ P.i “PostScript 3 Unit Type 1045 Operating Instructions Supple-
ment”
On the client computers and delivery server, install the software
and utilities required for using the network delivery scanner
function.
⇒ P.27 “Software Installation Sequence”
Note
❒ After installing the required software on the delivery server,
make the required settings for server maintenance and set
up the server to be used for delivery. ⇒ P.20 “Settings Made
with ScanRouter V2 Lite/Professional”
4
Set the destination and sender information using the ScanRouter V2 Administration Utility.
ScanRouter V2 Lite Management Guide
15
Preparations for Use as a Network Scanner
Using as a Network TWAIN Scanner
The preparation sequence to use the machine as a network TWAIN scanner is as
follows.
3
1
2
3
Connect the machine to the network with an Ethernet cable.
⇒ P.10 “Connecting to the Network”
Check network settings in System Settings, and change if required.
⇒ P.i
“PostScript 3 Unit Type 1045 Operating Instructions Supple-
ment”
On the client computers, install the TWAIN driver, DeskTopBinder V2 Lite and other software required for using the network TWAIN scanner function.
⇒ P.27 “Software Installation Sequence”
16
Preparation Sequence
Storing Scan Data
The preparation sequence to store scan data files in the Document Server of the
machine is as follows. When stored files are to be managed from a client computer, perform steps A to C. When using the network delivery scanner function, perform steps A to E. Make preparations according to the network
environment.
1
Connect the machine to the network with an Ethernet cable.
⇒ P.10
“Connecting to the Network”
3
2
3
4
Check the network settings in System Settings, and change if required.
Make scan settings, enter subjects, and make other settings for
the store scan data function.
⇒ P.i “PostScript 3 Unit Type 1045 Operating Instructions Supple-
ment”
On the client computers, install DeskTopBinder V2 Lite and other software required for managing stored Document Server
files.
⇒ P.27
On the delivery server, install ScanRouter V2 Lite and other
software required for using the network delivery scanner function. After installing the software, make the required settings for
server maintenance and set up the server to be used for delivery.
⇒ P.27 “Software Installation Sequence”
⇒ P.20
ScanRouter V2 Lite Management Guide
“Software Installation Sequence”
“Settings Made with ScanRouter V2 Lite/Professional”
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Set the destination and sender information using the ScanRouter V2 Administration Utility.
⇒ScanRouter V2 Lite Management Guide
⇒ScanRouter V2 Administration Utility Help
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Preparations for Use as a Network Scanner
Default Settings
This section explains all required settings for using the machine as a network
scanner.
When using the machine as a network delivery scanner, network TWAIN scanner, or for storing scan data files, various system settings and Scanner Settings
must be made as listed below.
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Settings
System settings Clock timer
settings
Interface settings
[Network]
File transfer
settings
Delivery
Scanner Auto Reset Timer
IP Address ✩✩✩
Sub-net Mask ❍❍❍
Sub-net Mask ❍❍❍
Gateway Address ❍
Access Mask ❍
Network Boot ❍
Valid protocol
Ethernet Speed ❍❍
Delivery Server
IP Address
Resend interval
setting
Resend frequency
setting
*1
TWAIN
❍❍
*4
❍
✩
❍
❍
❍
*4
*2
Store scan
data
❍
*3
*4
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Default Settings
Settings
Scanner Features Basic Settings Resolution ❍❍
Scan Size ❍❍
Scan Type ❍❍
Image Density ❍❍
Scanner Settings Function Priority ❍❍❍
Delivery/Store
Connection Time
out
Compression
(Black & White)
Compression
(Gray Scale)
Delivery Option ✩
Original Setting ❍❍
Original Orientation Priority
Mixed Original
Sizes Priority
Delivery
*1
TWAIN
❍❍❍
❍❍❍
❍❍❍
❍❍
❍❍
*2
Store scan
data
*3
3
SADF Auto Reset
Timer
Subject Settings ❍
*1
Settings for use as network delivery scanner
*2
Settings for use as network TWAIN scanner
*3
Settings for storing scan data
*4
This setting cannot be changed. It must be left at the factory default value.
❍❍
Important
❒ Items marked (✩) are the minimum required settings for using the machine
as a network scanner. Be sure to set these items before use.
❒ Items marked (❍) should be set as required.
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3
Preparations for Use as a Network Scanner
Settings Made with ScanRouter V2 Lite/ Professional
The ScanRouter V2 Lite/Professional software is installed on the delivery server. It performs functions such as sorting files sent from the machine, storing files
in a specified in-tray, or storing them in a folder on a computer in the same network.
To use the machine as a network delivery scanner, information about scan data
file destinations and senders must be programmed in the delivery server using
the ScanRouter V2 Administration Utility. The ScanRouter V2 Administration
Utility is a utility of ScanRouter V2 Lite/Professional. Use it to change destination and sender information and perform delivery server maintenance and other
tasks.
To use the machine as a network delivery scanner, make the following settings
with the ScanRouter V2 Administration Utility.
❖❖❖❖ Document delivery settings
• Program scanner for use
• Program/change destination and sender information
Note
❒ With the ScanRouter V2 Administration Utility, a user specified as a
destination can also be specified as a sender.
❒ A list of programmed destinations and senders is shown on the opera-
tion panel of the machine when sending a file from the machine. ⇒ P.54
“List Display of Destinations and Senders”
• Change destination and sender subject information
• Destination-specific delivery patterns
When sending a file from the machine, the delivery pattern used by the delivery server can be specified.
• In-Tray save
A separate in-tray is created on the delivery server for each destination,
and a file sent from the machine to that destination is placed in that intray. Files saved in a tray can be managed (viewed or deleted) with
DeskTopBinder V2 running on a client computer. ScanRouter V2 Link
can be used to notify a client computer of the arrival of a file, or to automatically retrieve the file.
• Save as Windows file
The file is stored in a specified folder on a computer in the same network.
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Settings Made with ScanRouter V2 Lite/Professional
❖❖❖❖ Delivery server maintenance settings
• Error log
• Monitor free disk space on the delivery server
• Delivery failure management
• Administrator notification in case of error
Reference
For information about the use of the ScanRouter V2 Administration Utility,
see its help function.
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Preparations for Use as a Network Scanner
Software and Manuals Supplied on CD-ROM
The machine comes with two CD-ROMs containing various software.
The CD-ROM labeled "Printer Driver & Utilities" contains the necessary software to use the machine as a printer. The CD-ROM labeled "Scanner Driver &
Document Management Utilities" contains the necessary software to use the machine as a network scanner.
This section explains the software, help files, and manual files contained on the
"Scanner Driver & Document Management Utilities" CD-ROM.
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Reference
For information about the software, help files, and manual files contained on
the "Printer Driver & Utilities" CD-ROM, see the System Settings manual.
List of Files
CDROM
Drive
Wizard for the TWAIN driver and utilities
Drivers
UTILITY
TWAIN
ROUT
ERV2
DESK V2DeskTopBinder V2 Lite Job Binding ScanRouter V2 Link
Acrobat
TWAIN driver for Windows 95/98/Me, Windows 2000, Windows NT 4.0 and Windows NT 3.51
ScanRouter V2 Lite ScanRouter V2 Administration Utility
Acrobat Reader 4.05
TWAIN Driver Ver.3
This driver is required to scan an original on a scanner. The driver should be selected in the device selection menu of the TWAIN compliant application. The
driver will then start up automatically whenever scanning is initiated.
The driver has various functions, such as superimposing data and page number
information, and compensating for character slant.
To use the machine as a network TWAIN scanner, the driver must be installed.
❖❖❖❖ File storage folder
Files on the CD-ROM are contained in the following folder.
• \DRIVERS\TWAIN
Note
❒ The same TWAIN driver is used for Windows 95/98/Me, Windows
2000, Windows NT 4.0, and Windows NT 3.51.
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