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OPERATING INSTRUCTIONS (Type 450e)

Read this manual carefully before you use this product and keep it handy for future reference.

For safety, please follow the instructions in this manual.

450e) (Type INSTRUCTIONS OPERATING ScanRouter

Printed in Japan

UE USA B359-8531

Introduction

To get maximum versatility from this machine all operators should carefully read and follow the instructions in this manual. Please keep this manual in a handy place near the machine.

Please read the Safety Information in the “Operating Instructions” before using this machine. It contains important information related to USER SAFETY and PREVENTING EQUIPMENT PROBLEMS.

Trademarks

Adobe, Acrobat are registered trademarks of Adobe Systems Incorporated.

Microsoft, Windows, Windows NT are registered trademarks of Microsoft Corporation in the United States and/or other countries.

Netscape, Netscape Navigator are registered trademarks of Netscape Communications Corporation in the United States and/or other countries.

Other product names used herein are for identification purposes only and might be trademarks of their respective companies. We disclaim any and all rights in those marks.

Note

The proper names of Windows operating system are as follows:

•Microsoft® Windows® 95 operating system

•Microsoft® Windows® 98 operating system

•Microsoft® Windows NT® Server network operating system Version 4.0

•Microsoft® Windows NT® Workstation operating system Version 4.0

Copyright © 2000

TABLE OF CONTENTS
Introduction................................................................................................	1
Overview .......................................................................................................	1
Setup Orders.................................................................................................	2
Client Computer Operations..........................................................................	2
1.ScanRouter Station Setup
System Requirements...............................................................................	3
Installing the ScanRouter Station Software............................................	4
Uninstalling ScanRouter Station Software ....................................................	5
2.Station Management and Operation
Starting and Stopping ScanRouter Station.............................................	7
Starting as an application after Logging on to Windows ...............................	7
Starting as a Service when Windows is Started............................................	8
Changing the Starting Option........................................................................	8
Environment Settings ...............................................................................	9
Creating a Shared Folder as a Destination Folder........................................	9
[Environment Settings] Dialog Box ...................................................................	9
User/Group...............................................................................................	11
Registering a User ......................................................................................	11
Registering a Group ....................................................................................	15
Deleting a User/Group ................................................................................	16
Changing the User/Group Order on the copier Panel Display ....................	17
Importing and Exporting User Information ..................................................	18
Daily Operation ........................................................................................	21
Checking the Error Log ...............................................................................	21
Non-forwarding Documents ........................................................................	22
Checking the Free Disk Space....................................................................	22
ScanRouter Maintenance Tool ...............................................................	24
3.User Tools
Delivery Scanner Setup ..........................................................................	25
Enabling Delivery Option.............................................................................	25
Adjusting Delivery Settings .........................................................................	27
Scanner Setup .........................................................................................	32
Items for Scanner Setup .............................................................................	32
Resolutions and Original Sizes ...................................................................	33
Registering Items for Scanner Setup ..........................................................	34

i

4.Delivering Originals
Delivery Settings .....................................................................................	37
Setting Originals......................................................................................	41
Scanning 1-sided Originals .........................................................................	42
Scanning 2-sided Originals .........................................................................	43
Setting Originals on the Platen Glass .........................................................	44
Setting Originals in the Document Feeder (ADF)........................................	45
Setting the Direction of the Originals ....................................................	46
Changing the Scanner Settings Temporarily........................................	47
5.Client Operation
Receiving Documents with Client Software..........................................	49
System Requirements.................................................................................	49
Setting up the Reception Environment for Client Software .........................	50
Receiving Documents .................................................................................	54
Client Software Properties ..........................................................................	57
Displaying Documents in the Shared Folders ......................................	61
6.Appendix
Troubleshooting ......................................................................................	63
Copier..........................................................................................................	63
ScanRouter Client Software........................................................................	63
ScanRouter Station Error Log Messages..............................................	64
The Copier Error Messages....................................................................	65
File Formats .............................................................................................	68
INDEX........................................................................................................	69

ii

Introduction

Overview

With ScanRouter, you can deliver scanned documents from the copier to folders located on the station, or directly to file servers on the network.

Summary of the copier Delivery Operations

The illustration below describes examples of document delivery with the copier. After being delivered to ScanRouter Station, the documents are processed in various ways depending on the settings of ScanRouter Station.

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A.ScanRouter Station

B.Client

C.User Folder

D.Delivered

E.File Server

F.Received using Client Software

G.Browsed/Copied through the network

1

Documents sent from the copier to ScanRouter Station can be delivered and saved to the folders as below.

A User folders located on ScanRouter Station

BShared folders selected as destination folders

Note

A destination folder can be selected from shared folders located on ScanRouter Station, or located on other file servers on the network.

Setup Orders

To deliver documents received from the copier with ScanRouter, ScanRouter Station and the copier must be properly configured. First, configure the basic settings to be used, and then make a delivery from the copier after the environment settings have been made.

In this manual, the main references are as follows:

A “ScanRouter Station Setup” Þ P.3

B “Station Management and Operation” Þ P.7

C “User Tools” Þ P.25

D “Delivering Originals” Þ P.37

Client Computer Operations

With the client computer, you can check the contents of the document by using the appropriate application for that type of file. The following are examples of client computer operations.

When documents are saved in the user folder

If “Folder” has been selected in [Delivery Type] in the [Environment Settings] dialog box, the documents are saved in the user folder located on ScanRouter Station.

To open these documents from the client computer, use ScanRouter Client Software to receive the documents and use the appropriate application for that type of file.

Reference

“Receiving Documents with Client Software” Þ P.49

When documents are delivered to the destination folder

If “Save to File” has been selected in [Delivery Type] in the [Environment Settings] dialog box, the documents are saved in the selected destination folder.

To open these documents from the client computer, access the destination folder through the network and use the appropriate application for that type of file.

Reference

“Displaying Documents in the Shared Folders” Þ P.61

2

1. ScanRouter Station Setup

System Requirements

The computer used as ScanRouter Station must meet the following system requirements.

Limitation

Do not install this application in a computer used as a mail server, Web server, database, and so on.

CPU

Pentium 133MHz minimum (200MHz or faster recommended)

RAM

32MB minimum (64MB or more recommended)

Hard Disk Space

At least 10MB of disk space is required for installation.

The computer used as ScanRouter Station needs 300MB or more of free disk space in the partition where the application is installed. This space is used for saving documents.

Operating Systems

•Microsoft Windows 95 (with Service Pack 1, or OSR2 or later)

•Microsoft Windows 98

•Microsoft Windows NT Server 4.0 (with Service Pack 3 or later)

•Microsoft Windows NT Workstation 4.0 (with Service Pack 3 or later)

Note

If installing this application in a Windows NT Server, we recommend that you install the application in a member server. Do not install this application in a primary domain controller or a backup domain controller.

Protocols

TCP/IP protocol

Note

To deliver documents to file servers on the network, additional protocols may be required.

3

ScanRouter Station Setup

Installing the ScanRouter Station Software

1	There are two ways to start ScanRouter Station: as an application after logging
	on to Windows, or as a Service when Windows is started.

Decide which option you want to select before beginning the installation, because this setting is made during the installation.

Note

After installation, you can still change the way in which this application is started.Þ P.8 “Changing the Starting Option”

To prevent others from using the station when installing this application in Windows NT 4.0, we recommend that you start this application as a Service.

Comparing the starting options:

		Starts as an application af-	Starts as a Service
		ter logging on to Windows
		User starts this application
		manually when logging on
		to Windows.	Starts automatically when
		or
	Status		Windows is started (no
		Starts automatically after a
			logon process is required)
		shortcut to this application
		is placed in the [StartUp]
		folder
	Delivery to destination
	folders in the file server on	Available	Not available
	the network

Note

Quit all open applications before beginning the installation.

When installing in a computer running Windows NT 4.0, log on as a member of the Administrators group.

AStart Windows on the computer that will be used to run ScanRouter Station, and then insert the ScanRouter CD-ROM into the computer.

The language selection dialog box appears.

Note

If the window doesn’t appear, double-click on “Setup.exe” located on the root directory of the CD-ROM, to start the Installer.

B C

Select the language of the application to be installed, and click [OK].

Click [ScanRouter Station].

4

Installing the ScanRouter Station Software

DWhen the [Welcome] dialog box appears, click [Next].

The license contract for this application is displayed.

E Click [Yes].

F When the [Choose Destination Location] dialog box appears, change the desti- 1 nation if required, and then click [Next].

G Select the starting option and click [Next].

HWhen selecting [Launch after Log on], select the option to place a shortcut to this application in the [StartUp] folder.

Note

If placing a shortcut to this application in the [StartUp] folder, ScanRouter Station starts automatically after logging on.

When installation is complete, the [Setup Complete] dialog box appears.

Important

Do not use Windows Explorer or other applications to access the folder where ScanRouter is installed, or problems could occur.

Uninstalling ScanRouter Station Software

If you want to save the documents in the user folder, back up the documents with ScanRouter Maintenance Tool before the uninstallation.Þ P.24 “ScanRouter Maintenance Tool”

AIf ScanRouter Station is running, stop the station.

Reference

“Stopping the Station” Þ P.8

BDelete ScanRouter from the computer using [Add/Remove Programs] in Control Panel.

CDelete the folder in which ScanRouter was installed.

If the location of the folder has not been changed, the path name for this folder is “Program Files\ScanRouter”.

5

ScanRouter Station Setup

1

6

2. Station Management and

Operation

Starting and Stopping ScanRouter Station

There are two ways to start ScanRouter Station: as an application after logging on to Windows, or as a Service when Windows is started.

The setting for starting ScanRouter Station should be made during the installation, however, you can change this setting after the installation. Þ P.8 “Changing the Starting Option”

Limitation

If the free disk space in the partition where this application is installed be-

comes less than 200MB, you will not be able to use the station until 200MB of free disk space becomes available. Þ P.22 “Checking the Free Disk Space”

Starting as an application after Logging on to Windows

If delivering documents to file servers on the network, use the station user name to log on.

If logging on with a different user name, a network drive mapping may change, or delivery documents may not be available due to the access privileges of the destination folder.

Starting the Station

AClick [Start], point to [Programs], point to the [ScanRouter] folder and click

[ScanRouter Station].

BWhen a message asks if you want to start ScanRouter Station, click [Yes].

After the station starts, the icon of ScanRouter Client Manager is displayed on the taskbar.

If clicking [No], click [Start] from the main dialog box.

Note

ScanRouter Client Manager is the application to enable ScanRouter Client Software to receive documents. Starting or stopping ScanRouter Station affects operations made with ScanRouter Client Manager.

When right-clicking on the icon of ScanRouter Client Manager, the [Exit] command appears. However, do not use this command to exit from ScanRouter Client Manager, or you will not be able to receive documents with ScanRouter Client Software.

7

Station Management and Operation

Stopping the Station

AClick [Start], point to [Programs], point to the [ScanRouter] folder and click

[ScanRouter Station].

	B Click [Stop].
2	C When a message asks if you want to stop the station, click [Yes].

[Station Status] is switched to “Stopped” and you can exit from ScanRouter Client Manager.

Starting as a Service when Windows is Started

You don’t have to do anything if this option is selected. ScanRouter Station starts automatically when Windows is started.

Starting or stopping ScanRouter Station affects operations made with ScanRouter Client Manager. No icon is displayed on the taskbar when ScanRouter Station is running as a Service.

Limitation

If starting as a Service, delivery to file servers on the network is not possible.

Changing the Starting Option

To change the starting option, you must reinstall this application and select the option you want to use during the installation (this overwrites the old option). Follow the instructions to overwrite the application. Þ P.4 “Installing the ScanRouter Station Software”

Important

Do not uninstall ScanRouter Station Software before reinstalling. If you do, all registered information will be deleted.

Make sure that ScanRouter Station is not running before beginning the reinstallation procedure. Þ P.8 “Stopping the Station”

8

Environment Settings

Environment Settings

Creating a Shared Folder as a Destination Folder

To deliver a scanned document from the copier to a selected folder, you must
first create a folder in the destination computer and set it as a shared folder.	2
A destination folder can be selected from two kinds of folder.

•A shared folder in the computer where ScanRouter Station Software is installed.

•A shared folder in file server located on the network.

Note

The user who starts ScanRouter Station must have the following access permission depending on the operating system in use where the share folder is located.

•Windows 95/98: [Full] access permission

•Windows NT 4.0: [Full] or [Change] access permission

Note

To deliver documents to the file server, a network drive must be mapped to the selected folder which is located in the file server.

[Environment Settings] Dialog Box

You can change default settings such as the password for ScanRouter Station.

Displaying the [Environment Settings] Dialog Box

A Click [Start], point to [Programs], point to the [ScanRouter] folder and click

[ScanRouter Station].

B When a message asks if you want to start the station, click [OK].

C Click [Environment Settings].

D Enter the administrator password and then click [OK].

Note

When the installation is complete, just click [OK] because no password has been set.

9

Station Management and Operation

1

2

2	3
	4

	5
1. Administrator	3. Delivery Type

Click [Change Password] to change the administrator password. To prevent an inadvertent settings change, we recommend that you use this password function.

Note

The maximum length of the password is 8 characters.

This password is the same as the password used in ScanRouter Maintenance Tool.

2. Non-forwarding Folder

Select a folder to hold documents that cannot be delivered to their destination folders.

Note

The file format used for saved documents is singlepage TIFF or JPEG.

Limitation

You cannot select a folder in the network as a non-forwarding folder. A non-forwarding folder must be a folder in the computer where ScanRouter Station Software is installed.

Select a document delivery type. This setting appears as the default delivery type when registering a user.

•Save to File

Documents are saved in the destination folder selected in [Delivery Destination] in the [User Settings] dialog box. You can set the default destination folder by clicking [Properties].

•Folder

Documents are saved in the user folder located in the station. The saved documents can be received by the client computer with ScanRouter Client Software.

4. Format

Select the file format to save documents. This setting appears as the default file format when registering a user.

Reference

For more information about the file formats, see P.68 “File Formats”.

5. Error Log

Set the maximum number of error log items to be saved. When the number of items exceed this number, the oldest item is deleted.

10

	User/Group
	User/Group
	Registering a User
	The way of delivered and saved documents depends on the user settings. To de-
	liver documents from the copier, you need to register users with ScanRouter Sta-
			2
	tion.

Note

After registering a user with ScanRouter Station, a user folder is created on the station. If “Folder” is selected in [Delivery Type], documents will be saved in the user folder.

It may be convenient for you to create a group if you want to deliver the same document to multiple users.Þ P.15 “Registering a Group”

Limitation

The maximum number of users and groups that can be registered is 99.

AClick [Start], point to [Programs], point to the [ScanRouter] folder and click

[ScanRouter Station].

B When a message asks if you want to start ScanRouter Station, click [Yes].

C Click [User/Group].

DEnter the administrator password and then click [OK].

Note

When the installation is complete, just click [OK] because no password has been set.

EClick to select the Short ID number (001-099), and then click [Register].

You can also double-click the Short ID number.

11

Station Management and Operation

Note

The Short ID number can be used to select the delivery destination from the copier. You can select the delivery destination with a simple process with this number.

The icon displayed in front of the user/group name represents : User Group

	F When the [Registration Type Selection] dialog box appears, click [User] and
2
	then click [OK].

G Enter the User name and make the appropriate settings.

Reference

For more information about user settings, see P.13 “[User Settings] Dialog

Box”.

H When the settings are complete, click [OK].

12

User/Group

[User Settings] Dialog Box

1										8
2
3
											2
4
5
6
7
1. User Name								4. Delivery Type

Enter the name of the user. The maximum length of the User Name is 14 characters.

Limitation

The following characters cannot be used in the User Name: +%#”&<>\:/

Starting with a space, and ending with a space or period (.) is not allowed in the User Name.

A capital letter and a lower-case letter are considered to be the same.

2. Short ID

The Short ID number can be used to select the delivery destination from the copier and is displayed as a prefix to the User Name.

3. Disk Used Space

The disk space used by the user folder.

From the drop-down menu, select a location where documents are delivered in case a user is selected as the delivery destination.

•Save to File

Select this option if you want to deliver the documents to the destination folder in the computer. The destination folder can be selected in [Delivery Destination].

•Folder

Select this option if you want to save the documents in the user folder located on ScanRouter Station. The saved documents can be received by the client computer with ScanRouter Client Software.

5. Delivery Destination

Select a destination folder if “Save to File” is selected in [Delivery Type].

A destination folder can be selected from shared folders located on ScanRouter Station, or located on file servers on the network.

Note

To deliver documents to the file server, a network drive must be mapped to the selected folder which is located on the file server.

13

Station Management and Operation

6. Black & White Save Format

Select the file format of a Black & White image document from the drop-down list.

A Black & White image is a document whose document type is set as “Text”, “Text/Photo”, or “Photo” when scanned

from the copier.

2

Reference

For more information about the file formats, see P.68 “File Formats”.

Note

This option is available only when “Save to File” is selected in [Deliviry Type].

7. Grayscale Save Format

Select the file format of a Grayscale image document from the drop-down list.

A Grayscale image is a document whose document type is set as “Gray Scale” when scanned from the copier.

Reference

For more information about file formats, see P.68 “File Formats”.

Note

This option is available only when “Save to File” is selected in [Deliviry Type].

8. [Change Password]

The password for the user folder can be changed.

14

User/Group

Registering a Group

You can register multiple users to a group. It may be convenient for you to create a group when delivering the same document to multiple users. If you select a group for the delivery destination, documents are delivered to each of the users in the group. The delivery type varies depending on the settings of each user.

Limitation	2

The maximum number of users and groups that can be registered is 99.

AClick [Start], point to [Programs], point to the [ScanRouter] folder and click

[ScanRouter Station].

B When a message asks if you want to start ScanRouter Station, click [Yes].

C Click [User/Group].

D Enter the administrator password and then click [OK].

EClick to select a Short ID number (001-099), and then click [Register].

You can also double-click the Short ID number.

Note

The Short ID number can be used to select the delivery destination from the copier. You can select the delivery destination with a simple process with this number.

FWhen the [Register Type Selection] dialog box appears, click [Group] and then click [OK].

GEnter a group name in the [Group Name] box.

The maximum length of the group name is 14 characters.

Limitation

The following characters cannot be used in the Group Name: +%#”&<>\:/

Starting with a space, and ending with a space or period(.) is not allowed in the Group Name.

A capital letter and a lower-case letter are considered to be the same.

HClick to select the user you want to add to the group from the [Non-member] list, and then click [←].

You can select multiple members using the SHIFT key or the CTRL key.

Note

To delete a member from the group, click to select the member you want to delete from the [Group Member] list, and then click [→].

I When the group settings are complete, click [OK].

15

Station Management and Operation

Deleting a User/Group

With this function, you can delete a user/group. If you delete a user, all saved documents in that user’s folder will be deleted.

	Note
	When “Save to File” is selected in [Delivery Type] in the [User Settings] dialog
2	box, the destination folder and the documents in that folder will not be delet-
	ed even if the user is deleted.

After deleting a user, the user is also automatically deleted from any groups to which it belonged.

AClick [Start], point to [Programs], point to the [ScanRouter] folder and click

[ScanRouter Station].

B When a message asks if you want to start ScanRouter Station, click [Yes].

C Click [User/Group].

D Enter the administrator password and then click [OK].

EClick to select the user/group you want to delete, and then click [Delete].

You can select multiple users/groups using the SHIFT key or the CTRL key.

F After the confirmation message appears, click [OK].

16

User/Group

Changing the User/Group Order on the copier Panel Display

You can change the order of users/groups in the [User/Group List] dialog box. This change will be reflected on the copier Panel Display. It may be convenient for you to put frequent-users on top of the list, or to segment users by department.

Example: The copier panel display	2

Note

Short ID numbers remain the same after changing the order of the list.

AClick [Start], point to [Programs], point to the [ScanRouter] folder and click

[ScanRouter Station].

B When a message asks if you want to start ScanRouter Station, click [Yes].

C Click [User/Group].

D Enter the administrator password and then click [OK].

EClick to select the user/group, whose position on the list you want to change.

You can select multiple users/groups using the SHIFT key or the CTRL key.

FClick [−] or [↓].

You can also drag the line of the user/group to a different position.

17