Ricoh adc1scn OPERATING INSTRUCTIONS scnrtr

OPERATING INSTRUCTIONS

(Type 450e)

Read this manual carefully before you use this product and keep it handy for future reference. For safety, please follow the instructions in this manual.

ScanRouter OPERATING INSTRUCTIONS (Type 450e)

Printed in Japan UE USA B359-8531

Introduction

To get maximum versa tility from this machin e all opera tors shoul d carefull y read and f ollow th e instructions in this manual. Please keep this manual in a handy place near the machine.

Please read the Safety Informat ion in the “Operating Instructions” before usi ng this mac hine. It c ontains important information related to USER SAFETY and PREVENTING EQUIPMENT PROBLEMS.

Trademarks

Adobe, Acrobat are registered trademarks of Adobe Systems Incorporated. Microsoft, Windows, Windows NT are registered trademarks of Microsoft Corporation in the United

States and/or other countries. Netscape, Netsca pe Navigat or are re gistered tra demarks of Netscap e Communi cations Corporati on in

the United States and/or other countries. Other product names us ed herei n are for iden tifica tion purp oses on ly and migh t be tradem arks of th eir

respective companies. We disclaim any and all rights in those marks.

Note

The proper names of Windows operating system are as follows:

•Microsoft

Windows® 95 operating system

•Microsoft® Windows® 98 operating system

•Microsoft

Windows NT® Server network operating system Version 4.0

•Microsoft® Windows NT® Workstation operating system Version 4.0

Introduction................................................................................................ 1

Overview................................... .................................................................... 1

Setup Orders................................................................................................. 2

Client Computer Operations.......................................................................... 2

1.ScanRouter Station Setup

System Requirements............................................................................... 3

Installing the ScanRouter Station Software............................................ 4

Uninstalling ScanRouter Station Software.................................................... 5

2.Station Management and Operation

Starting and Stopping ScanRouter Station............................................. 7

Starting as an application after Logging on to Windows ............................... 7

Starting as a Service when Windows is Started............................................ 8

Changing the Starting Option........................................................................ 8

Environment Settings ............................................................................... 9

Creating a Shared Folder as a Destination Folder........................................ 9

Environment Settings

[

]

Dialog Box................................................................... 9

User/Group............................................................................................... 11

Registering a User ...................................................................................... 11

Registering a Group.................................................................................... 15

Deleting a User/Group ................................................................................ 16

Changing the User/Group Order on the copier Panel Display .................... 17

Importing and Exporting User Information .................................................. 18

Daily Operation........................................................................................ 21

Checking the Error Log............................................................................... 21

Non-forwarding Documents ........................................................................ 22

Checking the Free Disk Space.................................................................... 22

ScanRouter Maintenance Tool............................................................... 24

3.User Tools

Delivery Scanner Setup.......................................................................... 25

Enabling Delivery Option................................ ..................................... ........ 25

Adjusting Delivery Settings ......................................................................... 27

Scanner Setup ........................................... ............................ .... ..... ..... .... 32

Items for Scanner Setup ............................................................................. 32

Resolutions and Original Sizes................................................................... 33

Registering Items for Scanner Setup.......................................................... 34

4.Delivering Originals

Delivery Settings..................................................................................... 37

Setting Originals...................................................................................... 41

Scanning 1-sided Originals......................................................................... 42

Scanning 2-sided Originals......................................................................... 43

Setting Originals on the Platen Glass ......................................................... 44

Setting Originals in the Document Feeder (ADF)........................................ 45

Setting the Direction of the Originals .................................................... 46

Changing the Scanner Settings Temporarily........................................ 47

5.Client Operation

Receiving Documents with Client Software.......................................... 49

System Requirements................................................................................. 49

Setting up the Reception Environment for Client Software......................... 50

Receiving Documents................................................................................. 54

Client Software Properties .......................................................................... 57

Displaying Documents in the Shared Folders...................................... 61

6.Appendix

Troubleshooting...................................................................................... 63

Copier...................... .................................................................................... 63

ScanRouter Client Software ........................................................................ 63

ScanRouter Station Error Log Messages.............................................. 64

The Copier Error Messages.................................................................... 65

File Formats............................................................................................. 68

INDEX........................................................................................................ 69

Introduction

Overview

With ScanRouter, you can deliver scanned documents from the copier to folders located on the station, or directly to file servers on the network.

❖

Summary of the copier Delivery Operations

The illustration below describes examples of document delivery with the copier. After being delivered to ScanRouter Station, the documents are processed in various ways depending on the settings of ScanRouter Station.

SCN

A. ScanRouter Station B. Client C. User Folder D. Delivered E. File Server F. Received using Client Software

SCN

TNSX190E

G. Browsed/Copied through the network

Documents sent from the copier to ScanRouter Station can be delivered and saved to the folders as below.

A User folders located on ScanRouter Station B Shared folders selected as destination folders

Note

❒

A destination folder can be selected from shared folders located on ScanRouter Station, or located on other file servers on the network.

Setup Orders

To deliver documents received from the copier with ScanRouter, ScanRouter Station and the copier must be properly configured. First, configure the basic settings to be used, and then make a delivery from the copier after the environment settings have been made.

In this manual, the main references are as follows:

A “ScanRouter Station Setup”

B “Station Management and Operation”

C “User Tools”

D “Delivering Originals”

⇒

P.25

⇒

P.37

P.3

⇒

P.7

Client Computer Operations

With the client computer, you can check the contents of the document by using the appropriate application for that type of file. The following are examples of client computer operations.

❖

When documents are saved in the user folder

If “Folder” has been selected in

[

Delivery Type

alog box, the documents are saved in the user folder located on ScanRouter Station. To open these documents from the client computer, use ScanRouter Client Software to receive the documents and use the appropriate application for that type of file.

Reference

“Receiving Documents with Client Software” ⇒ P.49

in the

]

[

Environment Settings

di-

]

❖

When documents are delivered to the destination folder

If “Save to File” has been selected in

[

Delivery Type

in the

]

[

Environment Settings

]

dialog box, the documents are saved in the selected destination folder. To open these documents from the client computer, access the destination folder through the network and use the appropriate application for that type of file.

Reference

“Displaying Documents in the Shared Folders” ⇒ P.61

1. ScanRouter Station Setup

System Requirements

The computer used as ScanRouter Station must meet the following system requirements.

Limitation

❒

Do not install this application in a computer used as a mail server, Web server, database, and so on.

❖

CPU

Pentium 133MHz minimum (200MHz or faster recommended)

❖

RAM

32MB minimum (64MB or more recommended)

❖

Hard Disk Space

At least 10MB of disk space is required for installation. The computer used as ScanRouter Station needs 300MB or more of free disk space in the partition where the application is installed. This space is used for saving documents.

❖

Operating Systems

• Microsoft Windows 95 (with Service Pack 1, or OSR2 or later)

• Microsoft Windows 98

• Microsoft Windows NT Server 4.0 (with Service Pack 3 or later)

• Microsoft Windows NT Workstation 4.0 (with Service Pack 3 or later)

Note

❒

If installing this application in a Windows NT Server, we recommend that you install the application in a member server. Do not install this application in a primary domain controller or a backup domain controller.

❖

Protocols

TCP/IP protocol

Note

❒

To deliver documents to file servers on the network, additional protocols may be required.

ScanRouter Station Setup

Installing the ScanRouter Station Software

There are two ways to start ScanRouter Station: as an application after logging on to Windows, or as a Service when Windows is started.

Decide which option you want to select before beginning the installation, because this setting is made during the installation.

Note

❒

After installation, you can still change the way in which this application is started.⇒ P.8 “Changing the Starting Option”

❒

To prevent others from using the station when installing this application in Windows NT 4.0, we recommend that you start this application as a Service.

Comparing the sta rt in g op tio ns :

Starts as an application after logging on to Windows

User starts this application manually when logging on to Windows.

Status

Delivery to destination folders in the file server on the network

Note

❒

Quit all open applications before beginning the installation.

❒

When installing in a computer running Windows NT 4.0, log on as a member of the Administrators group.

or Starts automatically after a

shortcut to this application is placed in the [ folder

Available Not available

StartUp

Starts as a Service

Starts automatically when Windows is started (no logon process is required)

]

A Start Windows on the computer that will be used to run ScanRouter Sta-

tion, and then insert the ScanRouter CD-ROM into the computer.

The language selection dialog box appears.

Note

❒

If the window doesn’t appear, double-click on “Setup.exe” located on the root directory of the CD-ROM, to start the Installer.

B Select the language of the application to be installed, and click

C Click

[

ScanRouter Station

]

[

]

Installing the ScanRouter Station Software

D When the

The license contract for this application is displayed.

E Click F When the

nation if required, and then click

[

Welcome

[

Yes

]

[

Choose Destination Location

G Select the starting option and click H When selecting

this application in the

Note

❒

If placing a shortcut to this application in the Station starts automatically after logging on.

When installation is complete, the

Important

❒

Do not use Windows Explorer or other applications to access the folder where ScanRouter is installed, or problems could occur.

dialog box appears, click

]

dialog box appears, change the desti-

]

[

Launch after Log on

[

StartUp

, select the option to place a shortcut to

]

folder.

]

[

Setup Complete

[

]

[

StartUp

dialog box appears.

]

folder, ScanRouter

]

Uninstalling ScanRouter Station Software

If you want to save the documents in the user folder, back up the documents with ScanRouter Maintenance Tool before the uninstallation.⇒ P.24 “ScanRouter

Maintenance Tool”

A If ScanRouter Station is running, stop the station.

Reference

“Stopping the Station” ⇒ P.8

B Delete ScanRouter from the computer using

trol Panel.

[

Add/Remove Programs

in Con-

]

C Delete the folder in which ScanRouter was installed.

If the location of the folder has not been changed, the path name for this folder is “Program Files\ScanRouter”.

ScanRouter Station Setup

2. Station Management and Operation

Starting and Stopping ScanRouter Station

There are two ways to start ScanRouter Station: as an application after logging on to Windows, or as a Service when Windows is started.

The setting for starting ScanRouter Station should be made during the installation, however, you can change this setting after the installation. ⇒ P.8 “Changing

the Starting Option”

Limitation

❒

If the free disk space in the partition where this application is installed becomes less than 200MB, you will not be able to use the station until 200MB of free disk space becomes available. ⇒ P.22 “Checking the Free Disk Space”

Starting as an application after Logging on to Windows

If delivering documents to file servers on the network, use the station user name to log on.

If logging on with a different user name, a network drive mapping may change, or delivery documents may not be available due to the access privileges of the destination folder.

Starting the Station

A Click

ScanRouter Station

[

B When a message asks if you want to start ScanRouter Station, click

After the station starts, the icon of ScanRouter Client Manager is displayed on the taskbar.

If clicking

Note

❒

ScanRouter Client Manager is the application to enable ScanRouter Client Software to receive documents. Starting or stopping ScanRouter Station affects operations made with ScanRouter Client Manager.

❒

When right-clicking on the icon of ScanRouter Client Manager, the command appears. However, do not use this command to exit from ScanRouter Client Manager, or you will not be able to receive documents with ScanRouter Client Software.

[

Start

, point to

]

, click

]

[

Start

[

Programs

from the main dialog box.

]

, point to the

]

[

ScanRouter

folder and click

]

[

Yes

[

Exit

]

Station Management and Operation

Stopping the Station

A Click

ScanRouter Station

[

B Click

[

C When a message asks if you want to stop the station, click

Station Status

[

Client Manager.

[

Start

Stop

, point to

]

is switched to “Stopped” and you can exit from ScanRouter

]

[

Programs

, point to the

]

[

ScanRouter

folder and click

]

[

Yes

]

Starting as a Service when Windows is Started

You don’t have to do anything if this option is selected. ScanRouter Station starts automatically when Windows is started.

Starting or stopping ScanRouter Station affects operations made with ScanRouter Client Manager. No icon is displayed on the taskbar when ScanRouter Station is running as a Service.

Limitation

❒

If starting as a Service, delivery to file servers on the network is not possible.

Changing the Starting Option

To change the starting option, you must reinstall this application and select the option you want to use during the installation (this overwrites the old option). Follow the instructions to overwrite the application. ⇒ P.4 “Installing the Scan-

Router Station Software”

Important

❒

Do not uninstall ScanRouter Station Software before reinstalling. If you do, all registered information will be deleted.

❒

Make sure that ScanRouter Station is not running before beginning the reinstallation procedure. ⇒ P.8 “Stopping the Station”

Environment Settings

Creating a Shared Folder as a Destination Folder

To deliver a scanned document from the copier to a selected folder, you must first create a folder in the destination computer and set it as a shared folder.

A destination folder can be selected from two kinds of folder.

• A shared folder in the computer where ScanRouter Station Software is installed.

• A shared folder in file server located on the network.

Note

❒

The user who starts ScanRouter Station must have the following access permission depending on the operating system in use where the share folder is located.

• Windows 95/98:

• Windows NT 4.0:

Note

❒

To deliver documents to the file server, a network drive must be mapped to the selected folder which is located in the file server.

[

Environment Settings] Dialog Box

You can change default settings such as the password for ScanRouter Station.

❖

Displaying the [Environment Settings] Dialog Box

A Click

ScanRouter Station

[

B When a message asks if you want to start the station, click C Click D Enter the administrator password and then click

Note

❒

When the installation is complete, just click has been set.

, point to

[

Start

]

[

Environment Settin gs

access permission

[

Full

]

[

Full

]

[

Change

[

Programs

]

, point to the

]

access permission

]

[

ScanRouter

[

]

because no password

[

]

folder and click

]

[

]

Station Management and Operation

3 4

Administrator

[

Click ministrator password. To prevent an inadvertent settings change, we recommend that you use this password function.

Change Password

]

to change the ad-

Note

The maximum length of the password

❒

is 8 characters. This password is the same as the

❒

password used in ScanRouter Maintenance Tool.

Non-forwarding Folder

Select a folder to hold documents that cannot be delivered to their destination folders.

Delivery Type

Select a document delivery type. This setting appears as the default delivery type when registering a user.

•Save to File Documents are saved in the destination folder selected in [

tion

] in the [

You can set the default destination folder by clicking [

•Folder Documents are saved in the user folder located in the station. The saved documents can be received by the client computer with ScanRouter Client Software.

User Settings

Delivery Destina-

] dialog box.

Properties

Note

The file format used for saved docu-

❒

ments is singlepage TIFF or JPEG.

Limitation

❒

You cannot select a folder in the network as a non-forwarding folder. A non-forwarding folder must be a folder in the computer where ScanRouter Station Software is installed.

Format

Select the file format to save documents. This setting appears as the default file format when registering a user.

Reference

For more information about the file formats, see P.68

Error Log

Set the maximum number of error log items to be saved. When the number of items exceed this number, the oldest item is deleted.

“File Formats”

User/Group

Registering a User

The way of delivered and saved documents depends on the user settings. To deliver documents from the copier, you need to register users with ScanRouter Station.

Note

❒

After registering a user with ScanRouter Station, a user folder is created on the station. If “Folder” is selected in in the user folder.

❒

It may be convenient for you to create a group if you want to deliver the same document to multiple users.⇒ P.15 “Registering a Group”

Limitation

❒

The maximum number of users and groups that can be registered is 99.

[

Delivery Type

, documents will be saved

]

A Click

ScanRouter Station

[

Start

, point to

]

[

Programs

, point to the

]

[

ScanRouter

folder and click

]

B When a message asks if you want to start ScanRouter Station, click C Click

[

User/Group

D Enter the administrator password and then click

Note

❒

When the installation is complete, just click been set.

E Click to select the Short ID number (001-099), and then click

You can also double-click the Short ID number.

]

[

]

because no password has

[

]

[

Yes

]

Station Management and Operation

Note

❒

The Short ID number can be used to select the delivery destination from the copier. You can select the delivery destination with a simple process with this number.

❒

The icon displayed in front of the user/group name represents : User

Group

F When the

then click

[

Registration Type Selection

[

]

dialog box appears, click

]

G Enter the User name and make the appropriate settings.

Reference

For more information about user settings, see P.13 “[User Settings] Dialog Box”.

H When the settings are complete, click

[

]

[

User

and

]

[

User Settings] Dialog Box

1 2 3 4

5 6

User/Group

User Name

Enter the name of the user. The maximum length of the User Name is 14 characters.

Limitation

❒

The following characters cannot be used in the User Name: +%#”&<>\:/

❒

Starting with a space, and ending with a space or period (.) is not allowed in the User Name.

❒

A capital letter and a lower-case letter are considered to be the same.

Short ID

The Short ID number can be used to select the delivery destination from the copier and is displayed as a prefix to the User Name.

Delivery Type

From the drop-down menu, select a location where documents are delivered in case a user is selected as the delivery destination.

•Save to File Select this option if you want to deliver the documents to the destination folder in the computer. The destination folder can be selected in [

Destination

•Folder Select this option if you want to save the documents in the user folder located on ScanRouter Station. The saved documents can be received by the client computer with ScanRouter Client Software.

Delivery Destination

Select a destination folder if “Save to File” is selected in [

A destination folder can be selected from shared folders located on ScanRouter Station, or located on file servers on the network.

Delivery Type

Delivery

Disk Used Space

The disk space used by the user folder.

Note

To deliver documents to the file serv-

❒

er, a network drive must be mapped to the selected folder which is located on the file server.

Station Management and Operation

Black & White Save Format

Select the file format of a Black & White image document from the drop-down list.

A Black & White image is a document whose document type is set as “Text”, “Text/Photo”, or “Photo” when scanned from the copier.

Reference

For more information about the file formats, see P.68 “File For- mats”.

Note

This option is available only when

❒

“Save to File” is selected in [

Type

Grayscale Save Format

Select the file format of a Grayscale image document from the drop-down list.

A Grayscale image is a document whose document type is set as “Gray Scale” when scanned from the copier.

Deliviry

Reference

For more information about file formats, see P.68 “File Formats”.

Note

This option is available only when

❒

“Save to File” is selected in [ Type

[

Change Password

The password for the user folder can be changed.

]

Deliviry

User/Group

Registering a Group

You can register multiple users to a group. It may be convenient for you to create a group when delivering the same document to multiple users. If you select a group for the delivery destination, documents are delivered to each of the users in the group. The delivery type varies depending on the settings of each user.

Limitation

❒

The maximum number of users and groups that can be registered is 99.

A Click

ScanRouter Station

[

Start

, point to

]

[

Programs

, point to the

]

[

ScanRouter

folder and click

]

B When a message asks if you want to start ScanRouter Station, click C Click

[

User/Group

D Enter the administrator password and then click E Click to select a Short ID number (001-099), and then click

You can also double-click the Short ID number.

Note

❒

The Short ID number can be used to select the delivery destination from the copier. You can select the delivery destination with a simple process with this number.

F When the

click

[

]

[

G Enter a group name in the

]

[

]

[

dialog box appears, click

]

[

Group Name

box.

]

[

Group

and then

]

[

Yes

]

The maximum length of the group name is 14 characters.

Limitation

❒

The following characters cannot be used in the Group Name: +%#”&<>\:/

❒

Starting with a space, and ending with a space or period(.) is not allowed in the Group Name.

❒

A capital letter and a lower-case letter are considered to be the same.

H Click to select the user you want to add to the group from the

list, and then click You can select multiple members using the SHIFT key or the CTRL key.

Note

❒

To delete a member from the group, click to select the member you want to delete from the

I When the group settings are complete, click

[←]

[

Group Member

list, and then click

]

[

]

[→]

[

Non-member

]

Station Management and Operation

Deleting a User/Group

With this function, you can delete a user/group. If you delete a user, all saved documents in that user’s folder will be deleted.

Note

❒

When “Save to File” is selected in box, the destination folder and the documents in that folder will not be deleted even if the user is deleted.

❒

After deleting a user, the user is also automatically deleted from any groups to which it belonged.

[

Delivery Type

in the

]

[

User Settings

dialog

]

A Click

ScanRouter Station

[

Start

, point to

]

[

Programs

, point to the

]

[

ScanRouter

folder and click

]

B When a message asks if you want to start ScanRouter Station, click C Click

[

User/Group

D Enter the administrator password and then click E Click to select the user/group you want to delete, and then click

You can select multiple users/groups using the SHIFT key or the CTRL key.

F After the confirmation message appears, click

]

[

]

[

Delete

[

]

[

Yes

]

User/Group

Changing the User/Gro up Order on the copier Panel Display

You can change the order of users/groups in the This change will be reflected on the copier Panel Display. It may be convenient for you to put frequent-users on top of the list, or to segment users by department.

Example: The copier panel display

Note

❒

Short ID numbers remain the same after changing the order of the list.

A Click

ScanRouter Station

[

Start

, point to

]

[

Programs

, point to the

]

[

User/Group List

[

ScanRouter

]

B When a message asks if you want to start ScanRouter Station, click C Click

[

User/Group

D Enter the administrator password and then click

]

[

]

dialog box.

]

folder and click

[

Yes

]

E Click to select the user/group, whose position on the list you want to

change. You can select multiple users/groups using the SHIFT key or the CTRL key.

F Click

You can also drag the line of the user/group to a different position.

[↑]

[↓]

Station Management and Operation

Importing and Export ing User Information

User settings can be saved as a CSV file format (Export), or can be edited by other applications and opened with ScanRouter Station (Import).

Limitation

❒

Only the user information is saved in the CSV file. You cannot import or export the group information.

Import

Imports the Short ID and User Name from the CSV file.

Note

❒

Only the Short ID and User Name settings are imported. Other items are not imported.

❒

[

Delivery Type

❒

For more information about importing the CSV file format, see P.20 “CSV File Format”.

A Click

[

Start

ScanRouter Station

B When a message asks if you want to start ScanRouter Station, click C Click

[

User/Group

D Enter the administrator password and then click E Click

[

Import

F Select the CSV file you want to import, and click

If the contents of the CSV file are not correct, an error message is displayed. Correct the error and import the CSV file again.

of the imported users will be set to “Folder”.

]

, point to

]

[

Programs

, point to the

]

[

ScanRouter

[

Open

folder and click

]

[

Yes

]

G If you select the option of overwriting current Short ID numbers, a message

asks if you want to continue this process every time. Click

Note

❒

If you click with the contents of the CSV file. In this case, password for the user folders whose settings are overwritten become invalid.

, the current Short ID and User Name settings are replaced

[

]

[

]

[

Cancel

]

❒

If you click

❒

When overwriting the settings, saved documents are processed as follows:

• All documents saved in the user folders will be deleted.

• Neither the destination folders nor the documents in the destination folders will be deleted.

[

Cancel

, the current Short ID and User Name settings are kept.

]

User/Group

Export

Writes the current User Settings to the CSV file.

Note

❒

For more information about exporting to the CSV file format, see P.20 “CSV File Format”.

Important

❒

We recommend that you edit the exported data with a text editor. When you import the exported data into some applications such as a spreadsheet, some characters may be treated as numerals so that the following errors may occur:

• First characters such as “0” and “+” may be ignored.

• The display style may be changed.

A Click

ScanRouter Station

[

Start

, point to

]

[

Programs

, point to the

]

[

ScanRouter

folder and click

]

B When a message asks if you want to start ScanRouter Station, click C Click

[

User/Group

D Enter the administrator password and then click E Click

[

Export

F Select the file you want to export and click

]

[

]

[

Save

]

[

Yes

]

Station Management and Operation

CSV File Format

The information in the user folder can be imported/exported to the file format described below.

Enter “ScanRouterUsr” in the first line of the CSV file, and enter the user information in the following lines. Information about each user item (A-K) must be separated with a comma (,) in each line.

ScanRouterUsr

A, B, C, D, E, F, G, H, I, J, K

Exported Information from ScanRouter

AUser Name B Short ID (001-099) C-1 DFOLDER EBlank

FBlank G Black & White Save Format H Grayscale Save Format

I MAKE_THUMB J MANUAL_DELETE

KBlank

Note

❒

When importing the data into ScanRouter Station, any characters (including a space) can be used in items other than User Name and Short ID, however, each item must be separated with a comma (,).

❒

When exporting the data, the description for each item is added to the text of “ScanRouterUsr” in the first line, however, these items are not necessary and will be ignored when the data is imported.

Daily Operation

Checking the Error Log

While using ScanRouter Station Software, errors are saved in the error log. Examine the error log whenever improper actions or missed deliveries occur.

Note

❒

You can change the number of items to be stored in the error log with the

dialog box.

vironment Settings

❒

For more information about messages shown in the error log, see P.64 “ScanRouter Station Error Log Messages”.

]

[

En-

A Click

ScanRouter Station

[

B When a message asks if you want to start ScanRouter Station, click C Click

The

[

Error Log

, point to

[

Start

]

Error Log

[

Programs

]

dialog box appears.

]

, point to the

]

[

ScanRouter

folder and click

]

[

Yes

]

D To see additional detailed information about a log entry, double-click on

the line you want to see.

The

Detailed Error Log

[

E If the error log includes a document, click

image.

Deleting the Error Log

Deletes all of the items saved to the log.

Note

❒

The log items are also deleted automatically, from the oldest item to the newest, when the number of items exceeds the value set in the

dialog box.

tings

]

dialog box appears.

]

[

Show

to see the first page of the

]

[

Environment Set-

A Click

[

Delete All Log

B Enter the administrator password and click

in the

]

[

Error Log

dialog box.

]

[

]

C When a message asks if you want to delete the error log, click

[

]

Station Management and Operation

Non-forwarding Documents

Documents which cannot be delivered to their destination folders are saved in the non-forwarding folder set in the trators must check the folder periodically and take appropriate actions with the saved documents.

[

Environment Settings

dialog box. Adminis-

]

Note

❒

You can configure the non-forwarding folder settings in the

dialog box. ⇒ P.9 “[Environment Settings] Dialog Box”

tings

]

[

Environment Set-

Checking the Free Disk Space

When ScanRouter Station Software starts, the main dialog box shows the free disk space in the following drives:

• The drive where ScanRouter Station Software is installed

• The drive selected for the delivery destination

Note

❒

The information in the main dialog box is not refreshed automatically. Click

[

Refresh

to get an accurate description of the available hard disk space.

]

A shortage of free disk space may cause problems such as stopping the station or preventing delivery of documents to the destination folder. Check the amount of available hard disk space periodically to make sure the required amount of free space is available.

Note

❒

When the amount of available hard disk space reaches the limits described below, the drive information is displayed in red and documents will not be delivered to the destination folders (the documents will be saved in the nonforwarding folder).

• 200MB for the drive where ScanRouter Station Software is installed

• 50MB for the drive on the network computer

❒

Keep 200MB or more free disk space in the selected drive where the non-forwarding folder is located, because documents which cannot be delivered to their destination folders are saved in the non-forwarding folder.

Daily Operation

❒

There is a possibility that a large-sized document may not be delivered even if there is enough free disk space.

❒

If the free disk space in the drive, where this application is installed, becomes less than 200MB, the station stops until the free disk space becomes available.

❒

The icon of the non-connected network drive is marked with an “X” and “Disable” is displayed in the

[

Free Space

column.

]

Station Management and Operation

ScanRouter Maintenance Tool

With Maintenance Tool which comes with ScanRouter Station Software, you can initialize the system or make a backup.

To start ScanRouter Maintenance Tool, click the

ScanRouter

[

folder and click

]

[

ScanRouter Maintenance Tool

Start

[

, point to

]

[

Programs

]

, point to

]

Note

❒

Make sure that ScanRouter Station is stopped when starting ScanRouter Maintenance Tool.

❖ [

Initialization

Returns ScanRouter Station settings to their default values, the way they were immediately after installation. All information about registered users, and all saved documents are deleted.

❖ [

Initialize Folder

Moves the saved documents from the user folder to the selected folder, and initializes the user folder. Click this button to show the folder selection dialog box, and then select the destination folder.

❖ [

Backup

Backs up all information about the system. Click this button to show the folder selection dialog box, and then select the folder to be backed up.

Note

❒

Select a folder which contains no sub-folders or files.

]

❖ [

Restore

Restores all information about the system that was backed up. Click this button to show the folder selection dialog box, and then select the folder where the backup data was stored.

❒

❖ [

Export Error Log

Writes an error log in CSV file format.

❖ [

Change Administrator Password

Click this button to change the administrator password.

❒ ❒

]

Note

All new data which has been registered since the backup will be deleted.

]

Note

The maximum length of the password is 8 characters. This password is the same as the password used in ScanRouter Station.

3. User Tools

To use the copier as a network delivery scanner, it must be configured for use as both a network scanner and a delivery scanner.

First, see the “Operating Instructions” that comes with Scanner Option for instructions on setting up the network scanner, and then configure the delivery scanner settings.

Delivery Scanner Setup

The following settings are required to use the copier as a network delivery scanner.

Note

❒

When using the copier as a delivery scanner, initial network settings are required in addition to the settings described below. If the setup has not been completed yet, see the “Operating Instructions” that comes with Scanner Option for information on how to do this.

Enabling Delivery Option

First, select

[

Installed

Option. If you don’t do this, you won’t be able to change any delivery settings.

A Press {

User Tools/Counter

Sort

Staple Stac

1-Sided 2-Sided

2-Sided 2-Sided

for the Delivery

]

Book 2-Sided

User T ools / Counter

To use the copier as a network delivery scanner, the following items should be configured:

Note

❒

Settings of the items marked with “'” are necessary for delivery and must be configured. Settings of other items can be changed if required.

Setting Item Required

Delivery option ' Delivery Server Address ' Function Priority TWAIN connection time out. Scanner Auto Clear Time Date Auto Address Update Measurement Unit

B Press {

The

[

pears.

C Press

} on the Number keys.

Scanner Features

[

Config.

]

menu ap-

]

PEN0200TN

ND2C0103

User Tools

D Press

play press

E Press

The current setting is displayed with “*”.

↓

[

7.Delivery option OK

[

[↓]

several times to dis-

]

, and select

, and then

]

[

Installed

]

ND2C0103

ND2C0102

H Press

[

PrevMenu

and press

]

[

Exit

]

ND2C0104

I Turn off the copier’s main switch

and then turn it on.

Now it is ready to adjust the delivery settings.

F Press

G Press

[

]

[

PrevMenu

ND2C0103

]

ND2C0104

Adjusting Delivery Settings

Delivery Scanner Setup

C Enter the IP address of Scan-

Router Station.

A Press {

B Press {

The

[

User Tools/Counter

Sort

Staple Stac

1-Sided 2-Sided

Book 2-Sided

2-Sided 2-Sided

} on the Number keys.

Scanner Features

User T ools / Counter

menu ap-

]

PEN0200TN

pears.

C First, set the IP address of Scan-

Router Station. A Press

[

Network

]

To move between each field, press

or >.

If you make a mistake, press

{

Clear/Stop

D Press

} and try again.

[

]

The IP address of ScanRouter Station has been set.

E Press

[

PrevMenu

]

ND2C0103

B Press

display

dress

↓

[

, and then press

]

several times to

]

7. Delivery Server Ad-

[

[OK]

ND2C0101

ND2C0103

D Press

[

Config.

]

Next, adjust the settings for the scanner-side operations.

ND2C0104

ND2C0103

User Tools

E Select a priority setting from De-

livery/TWAIN functions.

Select the display mode when ing the copier to a scanner. If you want to use the machine only as a delivery scanner, select

[

machine is used as a TWAIN scanner and scans are made from the copier, select

[

TWAIN

A Make sure that

is displayed, and then press

ity

]

[

B Press

]

ery

]

[

[↑]

]

[↓]

[

TWAIN

[

1.Function Prior-

to display , and then press

]

Delivery

switch-

. If the

]

ND2C0103

[

Deliv-

A Press

display

out

↓

[

, and then press

]

several times to

]

[

2.TWAIN connection time [OK]

ND2C0103

B Press < or >, and select “Off”

or “On”.

If you want to switch immediately, select “Off”, or if you want to switch only after the specified timeout period has passed since the last operation was made with the scanner, select “On”.

F Set the time for the

tion time out

There are two options to comply with the scan request to the TWAIN scanner while the copier is being used as a delivery scanner.

• switching to a TWAIN scanner immediately.

• switching only after the specified timeout period has passed since the last operation was made with the scanner.

ND2C0105

C If “On” is selected, set the tim-

eout period (3-30 seconds) to

ND2C0103

switch to the TWAIN scanner with the Number keys.

[

TWAIN connec-

]

If the scan request to a TWAIN scanner is made, the scanner will be switched to the TWAIN scanner only after the timeout period has passed since the last operation was made with the scanner.

Delivery Scanner Setup

D Press

G Set the time for the

Clear Time

[

]

option.

]

[

Scanner Auto

You can automatically cancel the settings and return to the main menu after a specified amount of time has passed since the last operation was made with the scanner. If you want to clear the settings, the length of time should be set.

A Press

display

Time

↓

[

, and then press

]

several times to

]

[

3. Scanner Auto Clear [OK]

ND2C0103

C If “On” is selected, enter the

length of time (10-999 seconds) until returning to the main menu.

D Press

[

]

H Set the current date and time.

A Press

display

[

↓

[

]

several times to

]

[

4.Date

, and then press

]

ND2C0103

B Press < or >, and select “Off”

or “On”.

If you want to keep the current settings, select “Off”, or if you want to cancel the current settings and return to the main menu after the specified time has passed, select “On”.

ND2C0105

ND2C0103

B Set the current date and time.

To move between each field, press < or >.

If you make a mistake, press

{

Clear/Stop

} and try again.

User Tools

C Press

[

]

ND2C0103

I Select the automatic update op-

tion for the address book.

With this option, you can update the address book information automatically when selecting a destination and a sender from the address book.

[

Auto Address Update

the address book information is updated only when the copier’s operation switch is turned on.

is disabled,

]

A Press

play

↓

[

8. Auto Address Update

and then press

B Press

[↑]

, and then press

[

Off

]

four times to dis-

]

[

to display

[↓]

[OK]

ND2C0103

[On]

ND2C0103

]

Note

❒

If updating the address book automatically, you can use the latest address book. If the address book is changed frequently, select

❒

If the address book is not

[

Auto Address Update

changed frequently, disable

so that you

to Address Update

]

don’t have to wait for the address book to be updated unnecessarily.

❒

[

Auto Address Update

is dis-

]

abled, be sure to turn the copier’s operation switch off then on to update the copier’s address book after the station’s address book has been changed. If the station’s address book has been updated, none of the documents will be delivered and they will be saved in the nonforwarding folder until the copier’s address book is updated.

]

[

Au-

J Select the measurement unit.

In this option, you can select “mm” or “inch” as the measurement unit for scanning custom-sized origi-

nals.

A Press

surement Unit

]

[

↓

to display

]

, and then press

]

[

9. Mea-

ND2C0103

Delivery Scanner Setup

B Press

K Press

L Press

Exit

]

[

[↑]

, and then press

[

inch

]

[

PrevMenu

[

PrevMenu

to display

[↓]

]

, and then press

]

[

[OK]

ND2C0103

ND2C0104

]

ND2C0104

The copier is now ready to be used as a network delivery scanner.

User Tools

Scanner Setup

You can register scanner settings (density, original type, resolution, and original size), which are selected when scanning. If registering the settings in advance for the frequently scanned types of originals, you can select these settings easily when delivering a document.

Note

❒

Up to three custom settings can be registered as “User1”, “User2”, and “User3”.

❒

The setting registered as “Default” becomes the default scanning setting. If no setting has been selected when delivering a document, the original is scanned with the setting registered as “Default”.

Items for Scanner Setup

There are four items in scanner settings as follows:

❖

Density

The density for scanning originals. Select from seven levels, from “Lighter (1)” to “Darker (7)”. The default setting is the middle density.

• Text/Photo For originals containing both a high-contrast black-and-white image such as text, and a halftone image such as a photograph or a drawing.

• Photo For originals containing a halftone image such as a photograph or a drawing (Black & White).

• Gray Scale For originals containing a halftone image such as a photograph or a picture (Grayscale).

Note

❒

If “Photo” is selected, the image is scanned in a Black & White mode, and if “Gray Scale” is selected, the image is scanned in a Grayscale mode. In general, Black & White is suitable for printing and Grayscale is for displaying on the computer screen.

❖

Resolution

Select from 100dpi, 200dpi, 300dpi, 400dpi, and 600dpi. The default setting is “100dpi”.

❖

Original Type

Originals are scanned using the settings appropriate for that type. The default setting is “Text”.

•Text For originals containing a highcontrast black-and-white image such as text.

Note

❒

If scanning at a high resolution, the scanned image quality is high but the size of the data is large. When processing a large amount of data, ScanRouter Station and the entire system may take a long time. Be sure to select the appropriate resolution for that image.

❖

Original Size

Select a scanned area. The default setting is “Auto Paper Select”.

• Auto Paper Select Scanning an original size using the copier’s Auto Paper Select function. For more information, see the “Copy Reference”.

•A3S, A4S, A4R, A5S, A5R, 81/2x14S, 81/2x13S, 81/2x11S, 81/2x11R, 51/2x81/2S

/2x81/2R

, JIS B4S, JIS B5S,

JIS B5R, Custom Size If the paper size is selected from above, the original is scanned at the selected size regardless of the original size.

Note

❒

[

Custom Size

is selected,

]

you can use either “mm” or “inch” as the measurement unit to specify the scanned area.

❒

The measurement unit setting can be adjusted in

in the

figuration Features

]

menu.

]

[

Scanner

[

Con-

Scanner Setup

Resolutions an d Original Sizes

In some cases, a large-sized original cannot be scanned at high resolution.

If the following message appears after the scan fails, adjust the scanner settings and then scan the original again.

The relationship between resolutions and original sizes are as follows:

❖

When “Text”, “Text/Photo”, or “Photo” is selected as an Original Type:

Scanning is possible with all combinations up to A3, or 600dpi.

❖

When “Gray Scale” is selected as an Original Type:

Scanning is possible in combinations marked with “'” in the following table.

100

200

300

400

600

dpi

A3 ''

JIS B4 ''

A4 '''

JIS B5 '''

A5 ''''

/2x14

/2x13

/2x11

51/2x81/

'' '' ''' ''''

User Tools

Registering Items for Scanner Setup

A Press {

Sort

Staple Stac

B Press {

The

[

pears.

C Press

User Tools/Counter

1-Sided 2-Sided

Book 2-Sided

2-Sided 2-Sided

} on the Number keys.

Scanner Features

Scan

]

[

User T ools / Counter

menu ap-

]

PEN0200TN

E To display the item you want to

set up, press and then press

F Press <> or

value, and then press

The following is an example of the density setting.

↑

[

Prev.

]

[

[↑][↓]

]

[↓Next

ND2C0103

to select the

[

]

ND2C0102

D Use the Number keys to enter the

number of the scanner settings to be configured.

The density option is displayed as the first item of the scanner settings.

ND2C0103

The following is an example of the resolution setting.

G Repeat steps E and F, and set up

other items as well.

Reference

For more information about the operation when

[

Custom Size

selected as the original size, see P.35 “Selecting [Custom Size] as the Original Size”.

]

Scanner Setup

H Press

complete.

[

PrevMenu

if all settings are

]

ND2C0104

I If registering other user numbers

as well, repeat steps D-H.

J Press

is complete.

[

PrevMenu

if the registration

]

Selecting [Custom Size] as the Original Size

[

Custom Size

inal size, you can use either “mm” or “inch” as the measurement unit to specify the scanned area.

Note

❒

The measurement unit setting can be adjusted in

Scanner Features

[

A Display

nal size selection display, and then press

is selected for an orig-

]

[

Configuration

menu.

]

[

Custom Size

[

]

on the origi-

]

in the

]

K Press

Exit

]

[

PrevMenu

ND2C0104

, and then press

]

ND2C0104

ND2C0103

B Enter the length from the refer-

ence position to the starting point, and the length of the scanned area, with the Number keys and then press {

The following is an example with “mm” selected as the measurement unit.

After pressing { moved to the next field. Or, you can press < or > to move the cursor.

A reference position is defined as the place where the original is set, as illustrated below:

}, the cursor is

User Tools

A On the platen glass

TNSY090E

A. Reference position B. Horizontal starting position C. Horizontal scanning positionl D. Vertical starting position E. Vertical scanning position F. Scanned area

B In the Document Feeder (ADF)

C Press

values.

after you enter all the

[

]

ND2C0103

TNSY120E

A. Reference position B. Horizontal starting position C. Horizontal scanning position D. Vertical starting position E. Vertical scanning position F. Scanned area G. Direction to Set Original

The maximum scanned area is 297mm (W) x 432mm (L) (423mm for Grayscale). Make sure that the scanned area is no larger than this.

4. Delivering Originals

Delivery Settings

You can deliver the scanned image of the originals to users registered in ScanRouter Station.

Note

❒

Scanned originals are forwarded from the copier to ScanRouter Station, and then delivered to the selected users.

❒

The delivery type from ScanRouter Station to the users varies depending on the station settings.

A Set originals.

Reference

“Setting Originals” ⇒ P.41

B Press {

The display that appears when pressing the { differs depending on System Settings and Scanner Features settings. Display the delivery scanner mode display by the following procedures depending on the display that appears.

A If the printer and scanner se-

Printer/Scanner

lection display appears, press

[

Scanner

]

} key

B If the printer display appears,

press {

C If the TWAIN scanner mode

display appears, Press

❒

After switching to delivery mode, the following display appears.

Printer/Scanner

Note

The TWAIN scanner mode display appears if the TWAIN mode is selected in

[

Function Priority

menu.

ner Features

]

} again.

in the

]

[

Cancel

[

Scan-

]

ND2C0104

ND2C0101

Delivering Originals

C Select scanner settings (density,

original type, resolution, and original size).

The currently selected settings are listed on the display. If these settings are correct, go to step lect a delivery destination. Follow the steps below if you want to change the settings.

to se-

❒

To change the scanner settings temporarily, select

[

Manual Setup Settings

[

and then press

]

. When the scanner

]

setup mode display appears, adjust the scanner settings.⇒ P.47 “Changing the Scanner

Settings Temporarily”

D Select a delivery destination.

Note

❒

If you want to cancel the operation and start again, press {

Modes

A Press

[

]

Clear

ND2C0101

B Press < or >, and select a

scanner setting from “User1”, “User2”, or “User3”, and then Press

[

]

A Press

[

Dest.

]

ND2C0102

The Short ID and the name of each user/group registered in ScanRouter Station are displayed.

Note

❒

[

Auto Address Update

is en-

]

abled, the address book is replaced with the latest one.

B Select the user/group for the de-

livery destination with < or >.

Note

❒

Up to three custom settings can be registered as “User1”, “User2”, or “User3” in Scanner Setup mode. If registering the appropriate settings for the frequently scanned originals in advance, you can select these settings easily.⇒ P.32 “Scanner Setup”

ND2C0105

If you know the Short ID of the user/group (001-099) you want to select, input the number with the Number keys. If you don’t know the Short ID, display the user/group by pressing or

↓

[

, and then select the

]

↑

[

Prev.

user/group with < or >.

]

Delivery Settings

Note

❒

The order of users/groups on the display can be changed with ScanRouter Station.

C Press

[

Select

]

The selected user/group is specified as a delivery destination, with a ' mark in the check box. Press

[

Select

to cancel the

]

selection.

ND2C0103

E Select a sender (where the origi-

nal is delivered from).

Note

❒

After selecting a sender, the sender’s name can be found when receiving or viewing documents from the delivery destination.

❒

The sender’s column will be blank if no sender is specified.

❒

Select a single sender from the users/groups registered in ScanRouter Station.

A Press

[

Sender

]

ND2C0103

D When delivering multiple us-

ers/groups, repeat step B-C.

E When all the delivery destina-

tions are set, press

[

Exit

]

ND2C0104

The selected destination appears on the display. If multiple delivery destinations have been selected, you can view them with < or >.

The Short ID and the name of each user/group registered in ScanRouter Station are displayed.

Select a user/group for the sender with

or >.

If you know the Short ID of the user/group (001-099) you want to select, input the number with the Number keys. If you don’t know the Short ID, display the user/group by pressing or

↓

[

, and then select the

]

[

user/group with < or >.

↑

Prev.

]

Delivering Originals

C Press

[

Select

]

The selected user/group is specified as a sender, with a ' mark in the check box. Press

to cancel the selection.

lect

]

D Press

[

Exit

]

ND2C0103

[

Se-

Reference

For more information about the direction of the original, see P.46 “Setting the Direction of the Originals”.

G Press {

Start

The scan begins.

To cancel the scan, press {

}. After the scan is canceled, all

Stop

the scanned data is deleted and no delivery is made.

When placing the originals on the platen glass, the following display appears every time after a single page is scanned.

Clear/

ND2C0104

F When originals are set in posi-

tion or when scanning 2-sided originals, select the correct direction of the original from the copier as follows:

A Press [R

B Select the direction of the orig-

inal, and then press

↔R

]

ND2C0104

[

]

If there is another page to scan, place the original and press {

Start

If there is no page to scan, press

[

Finish

]

After the scan is complete, the display returns to the scanner settings menu and the scanned data is delivered to ScanRouter Station.

Note

❒

If you do not press {

Finish

[

within one minute after

]

Start

} or

scanning, the scan is regarded as finished, and only the scanned pages are delivered to ScanRouter Station.

ND2C0103

Setting Originals

The originals can be placed in either portrait or landscape position for scanning, however, if you want the original to appear with the appropriate direction on the computer display, be sure to place the original correctly on the scanner.

The direction of the original to be set depends on the width of the originals as follows:

• A4 size (297mm) or narrower width:

A4 A4

• A4 size (297mm) or wider width:

Note

❒

Depending on the direction of the original to be set on the scanner, you need to select the correct direction from the copier for delivery⇒ P.46 “Setting the Direction of the Originals”. After changing the direction setting, the scanned image can be rotated by the copier so that the original appears correctly on the computer display.

Limitation

❒

The document feeder (ADF) is required to scan 2-sided originals.

❒

If the document feeder (ADF) is not installed, “2 Side Bind” or “2 Top Bind” on the panel display appear dimmed and cannot be selected.

Delivering Originals

Scanning 1-sided Originals

Direction setting depends on the width of the originals as follows:

Width of the Origi-

nals

Setting originals on the Platen Glass

P.44 “Setting Origi-

⇒

nals on the Platen Glass”

Setting originals in the Document Feeder (ADF)

P.45 “Setting Origi-

⇒

nals in the Document Feeder (ADF)”

A4 (297mm) or narrower Wider than A4 (297mm)

Place the original face down and align its upper side with the left side of the platen glass.

Set the originals face up with the bottom edge of the document in the document feeder (ADF).

Select [

] in .

Place the original face down and align its upper side with the rear side of the platen glass.

Set the originals face up and align the top edge of the originals with the rear side of the document feeder (ADF).

Select [

] in .

Setting the Direction of the Originals

P.46 “Setting the Di-

⇒

rection of the Originals”

Note

This setting is set as the de-

❒

fault.

Scanning 2-sided Originals

Direction setting depends on the width of the originals as follows:

Setting Originals

Width of the Origi-

nals

Setting originals in the Document Feeder (ADF)

P.45 “Setting Origi-

⇒

nals in the Document Feeder (ADF)”

Setting the Direction of the Originals

P.46 “Setting the Di-

⇒

rection of the Originals”

A4 (297mm) or narrower Wider than A4 (297mm)

Set the originals face up with the bottom edge of the document in the document feeder (ADF).

Side-bound Originals

Side Bind

] in .

Select [

Top-bound Originals

R S

Set the originals face up and align the top edge of the originals with the rear side of the document feeder (ADF).

Side-bound Originals

Select [

Top-bound Originals

Side Bind

] in .

Select [

Top Bind

] in .

Select [

Top Bind

] in .

Delivering Originals

Setting Originals o n the Platen Glass

Lift the platen cover/document feeder (ADF).

Note

❒

Be sure to open the platen cover/document feeder (ADF) by more than 30 degrees, otherwise the original size will not be detected.

B Place the original face down and

align its upper left corner with the reference mark in the upper left corner of the platen glass.

For more information about the direction of the original to be set, see P.41 “Setting Originals”.

B Width of the original is wider

than A4 (297mm)

TNSY023E

With this setting, you need to select the correct direction from the copier for delivery. ⇒ P.46

“Setting the Direction of the Originals”

C Close the platen cover/document

feeder (ADF).

Width of the original is A4 (297mm) or narrower

TNSY021E

Setting Originals in the Document Feeder (ADF)

A Adjust the guide to the original

size.

B Set the aligned originals face up

(if 2-sided originals, first-page up) in the document feeder (ADF).

For more information about the direction of the original to be set, see P.41 “Setting Originals”.

Note

❒

You can set the originals with different horizontal sizes if their vertical sizes are the same.

❒

The stacked originals set in the document feeder (ADF) are scanned from the top page.

Width of the original is A4 (297mm) or narrower

Setting Originals

B Width of the original is wider

than A4 (297mm)

TNSY033J

With this setting, you need to select the correct direction from the copier for delivery.⇒ P.46

“Setting the Direction of the Originals”

Note

❒

If scanning 2-sided originals, you need to select the correct direction from the copier for delivery, regardless of the direction to be set on the scanner.⇒ P.46 “Setting the Direction

of the Originals”

TNSY031J

Delivering Originals

Setting the Direction of the Originals

When originals are set in direction or when scanning 2-sided originals, select the correct direction of the original from the copier as follows:

A Press

[

↔R

]

ND2C0104

B Select the appropriate combina-

tion from the with < or >.

[

Duplex/Dir

]

• Side-bound originals:

Side Bind

[

• Top-bound originals:

Top Bind

[

C Press

[

]

❖

Setting the Direction of the originals

If the originals are set in the direction, select from the upper line options, and if set in the direction, select from the lower line options.

❖

1-sided/2-sided originals

If scanning 1-sided originals, select [R

If scanning 2-sided originals, select [R

Bind

position of the originals.

]

Side Bind

depending on the binding

]

or [R

]

ND2C0105

Top

ND2C0103

Changing the Scanner Settings Temporarily

Scanner settings can be selected from “User1”, “User2”, or “User3” which were registered in advance, however, you can change these settings temporarily when scanning.

A Press

ner mode display.

[

on the delivery scan-

]

ND2C0101

B To change the scanner settings

temporarily, select and then press

[

Manual Setup

[

Settings

]

Reference

For more information about each of the items, see P.32 “Items for Scanner Setup”.

D Press < or > to select the option,

and then press

The display returns to the scanner setup mode.

]

[

]

E If changing the another item’s set-

ting as well, repeat step C-D.

F Press

are complete.

when all the settings

[

Exit

]

ND2C0103

ND2C0101

When the scanner setup mode display appears, adjust the scanner settings.

C Select the item you want to

change with < or >,and then press

[

]

ND2C0103

G To change the scanner settings

temporarily, select and then press

[

Manual Setup

[

]

ND2C0103

]

Delivering Originals

5. Client Operation

Receiving Documents with Client Software

With ScanRouter Client Software installed in a client computer, you can receive documents saved in a user folder in ScanRouter Station.

Important

❒

After receiving documents with the client computer, the saved documents in ScanRouter Station will be deleted.

System Requirements

The computer running Client Software must meet the following system requirements:

❖

CPU

Pentium 133MHz or faster

❖

RAM

24MB minimum (64MB recommended)

❖

Hard Disk Space

At least 2.6MB of disk space is required for installation. 50MB or more free disk space is required to run Client Software.

❖

Operating Systems

• Microsoft Windows 95

• Microsoft Windows 98

• Microsoft Windows NT Workstation 4.0

❖

Protocols

TCP/IP protocol

Client Operation

Setting up the Reception Environment for Client Software

Installing Client Software

Follow the steps below to install ScanRouter Client Software.

Note

❒

Quit all open applications before beginning the installation.

❒

When installing in a computer running Windows NT 4.0, log on as a member of the Administrators group.

A Start Windows on the computer where you want to install this application,

and then insert the ScanRouter CD-ROM into the computer.

The language selection dialog box appears.

Note

❒

If the window doesn’t appear, double-click on “Setup.exe” located on the root directory of the CD-ROM, to start the Installer.

B Select the language of the application to be installed, and click C Click

[

ScanRouter Client Software

D When the

[

Welcome

dialog box appears, click

]

[

]

E Follow the instructions to be displayed.

[

]

Receiving Documents with Client Software

Setting up the Reception Environment

After installation, you need to set up ScanRouter Station, select the user folder, and configure the reception environment.

A Click

lected during the installation process, and then click

ware

]

The

[

ScanRouter Client Software Login

[

Start

, point to

]

[

Programs

, point to the program folder, which was se-

]

[

ScanRouter Client Soft-

dialog box appears.

]

B Configure each of the options.

A Enter the IP address or the host name of ScanRouter Station in the

ery Station

Ask ScanRouter administrator for details.

Note

❒

If a DNS server or WINS server is not used, Client Software may take a long time to start if an IP address is not entered.

box.

]

[

Deliv-

❒

ScanRouter Station can be selected from the network tree which is displayed by clicking names. If the computer name set in ScanRouter Station and the host name are different, directly enter the IP address or the host name.

B Click

A list of user folders created in ScanRouter Station is displayed.

C Click to select the user folder where documents are saved, and then click

[

D Enter the password for the folder, which was entered in the

the

For information about the password to be entered, ask the ScanRouter administrator.

E Click to select the

If this check box is selected, you don't have to enter the password every time Client Software starts.

]

[

Password

[

Browse

located on the right of the

]

box.

]

[

Browse

[

Save Password

. However, the list displays only computer

]

box.

[

User

]

box, in

[

User

]

check box if required.

]

Client Operation

F Click

The settings for the folder is now complete. The icon for Client Software is displayed on the taskbar.

Next, configure the settings for document reception.

[

]

C Right-click Client Software icon on the taskbar, and then click

from the pop-up menu.

The properties of Client Software are displayed.

D Set the time interval to check and receive documents in the

A Select the

[

Reception Mode

option.

]

[

Reception

[

Properties

tab.

]

If you select reception status of the selected folders in ScanRouter Station, and receives new documents automatically. When you select this option,

ception Interval

If you want to receive documents manually, select

B Configure other settings.

For more information about these items, see P.58 “[Reception] Tab”, or see Help.

E Configure settings in the

For more information about each of the items, see P.59 “[Application] Tab”, P.60 “[Save] Tab”, or see Help.

Note

❒

The saving location for received documents can be selected by

in the

Path

]

[

Automatic Reception

must be configured as well.

]

[

Application

tab.

[

Save

]

F When all of the settings are complete, click

Now Client Software is ready to receive documents.

, Client Software periodically checks the

]

[

Automatic Re-

[

No Automatic Recept ion

tab and the

]

[

]

[

Save

tab.

]

[

File Save

]

Receiving Documents with Client Software

Exiting from Client Software

With the following procedure, you can exit from Client Software.

A Right-click the Client Software icon on the taskbar, and then click

from the pop-up menu.

[

Exit

]

Client Operation

Receiving Documents

With ScanRouter Client Software, you can receive documents saved in the user folder located on ScanRouter Station. The documents can be received automatically or manually.

Note

❒

When receiving documents with Client Software, make sure that the ScanRouter Station setting is configured to save documents in the user folder.

❒

After the client computer receives the documents, the saved documents in ScanRouter Station will be deleted.

Important

❒

The received documents are saved in the hard disk of the client computer. There is a possibility the available free disk space will become full if documents aren’t removed from the hard disk regularly.

Note

❒

The received documents are saved to the location set in the

ScanRouter Client Properties

[

window.⇒ P.60 “[Save] Tab”

]

[

Save

tab in the

]

Receiving Documents Automatically

Select

Router Client Properties

tion from ScanRouter Client Software at the specified interval, set in

Reception Interval

cally.

[

Automatic Reception

in the

]

[

Reception Mode

window in advance. Client Software acquires informa-

]

[

Reception

tab, and receives new documents automati-

]

in the

]

[

Reception

tab in the

]

Automatic

[

A Make sure that Client Software icon is displayed on the taskbar.

If no icon is displayed, follow the steps below to start Client Software.

A Click

click

[

The icon appears on the taskbar.

Client Software acquires information from ScanRouter Client Software at the specified interval, set in receives new documents automatically. After receiving documents, a reception notification, whose style is defined in the

er Client Properties

, point to

[

Start

]

ScanRouter Client Software

window, will be delivered.

]

[

Programs

[

Automatic Reception Interval

, point to the

]

[

ScanRouter Client

in the

]

[

Reception

[

Reception

tab in the

]

folder, and

]

tab, and

]

[

ScanRout-

[

Scan-

Receiving Documents Manually

Receiving Documents with Client Software

Documents are received manually if

tion Mode

vance, or if you want to check for and receive documents immediately.

in the

]

[

Reception

tab in the

]

[

No Automatic Rece ption [

ScanRouter Client Properties

is selected in

]

window in ad-

]

A Make sure that Client Software icon is displayed on the taskbar.

If not, follow the steps below to start Client Software.

A Click

click

[

The icon appears on the taskbar.

B Double-click the icon, or right-click the icon and click

pop-up menu.

After a moment a notification will be displayed.

❖

When receiving new documents

You will receive a notification whose style is defined in the in the

❖

When there are no documents

The pop-up dialog box notifies you that there are no received documents.

, point to

[

Start

]

ScanRouter Client Software

ScanRouter Client Properties

[

Programs

, point to the

]

window.

]

[

ScanRouter Client

[

Reception

folder, and

]

[

Reception

[

Recep-

from the

tab

]

Note

❒

If the document file size is large, station-side processing and document delivery may take a long time.

Opening a Received Do c u ment

When receiving a document from ScanRouter Station, you will receive a notification whose style is defined in the

window. Open a new document to check the contents.

erties

]

If selecting Follow the instructions below depending on the settings in the

• If Launch application has been selected After clicking ing multiple documents at once, all of the documents are opened.

• If no application has been selected Only a notification is delivered. To open the document, use an application which is suitable for the file format of the document.

[

Popup

]

[

Notify on Reception

, the application starts to open the document. When receiv-

]

[

Reception

]

tab in the

]

, The notification message will appear.

[

ScanRouter Client Prop-

[

Application

tab.

]

Client Operation

-Document File Name

Received documents are saved in the folder selected in

tab. A document file name reflects the setting in

Save

]

[

as follows:

Sender_mmddhhmmss_n.xxx

•Sender The name of the user or group selected as the sender when scanning a document from the copier. If no sender has been selected, this part is blank.

• mmddhhmmss Date and time when the document has been saved in ScanRouter Station.

•n If the received file uses a single page format, this number represents the page number. If the received file uses a multi-page format, this number represents the total number of pages in the document.

•xxx The file format (tif, dcx, pcx, bmp, pdf, jpg).

For example, if a 2-page document in single page TIFF format, sent from “ABC” was received on April 1, at 12:34:56, the document is saved in two files as below:

• ABC_0401123456_1.tif

• ABC_0401123456_2.tif

[

File Save Path

[

Format

in the

]

in the

]

[

Save

tab

]

If the same document was received in PDF format, the document is saved in the following file.

• ABC_0401123456_2.pdf

Client Software Properti es

[

1 2 3 4

Delivery Station

Enter the IP address or the host name of ScanRouter Station. If a station and a client computer exist in the same network segment, you can select the station from the network tree in which is displayed by clicking [

❒

Browse

Limitation

Some network environments may not support the In this case, enter the IP address or the host name of ScanRouter Stations.

❒

If a computer name and the host name are different, enter the IP address or the host name of ScanRouter Station.

[

Browse

function.

]

Receiving Documents with Client Software

Save Password

Select this check box to save the password. If not selected, the password request dialog box appears every time Client Software starts.

If receiving documents from two or more ScanRouter Station or from two or more user folders, click this button to add another station or user folder.

Note

Up to ten stations and user folders can

❒

be selected.

User

Enter the name of the user folder where received documents are saved. By click-

Browse

ing [ from the list of user folders located in ScanRouter Station.

Password

Enter the password which is set for the user folder.

], you can select the folder

Client Operation

[

Reception] Tab

2 3

Reception Mode

Configures the way that documents are received by Client Software.

• Automatic Reception Client Software periodically acquires information about the reception status of the selected folder in ScanRouter Station, and receives new documents automatically. When you select this option, [ must be configured as well.

• No Automatic Reception If you want to receive documents manually, select this option.

Automatic Reception Interval

Configures the interval setting (1-60 minutes) for acquiring information from ScanRouter Station when [

ception

Notify on Reception

Select the type of document reception notification. Multiple options can be selected.

•Popup Displays the pop-up dialog box. If the Launch application has been selected in the [ the application from this dialog box to open the document.

• Sound Causes the computer to beep when a document is received.

Automatic Reception Interval

] is selected.

Application

] tab, you can start

Automatic Re-

• Flashing Icon Causes the icon on the taskbar to flash when a document is received. To stop flashing, click the icon.

]

[

Application] Tab

Launch Application

Sets the application to open received documents.

• Choose Application

When selecting [ from the pop-up menu of the icon on the taskbar, the application selected in

Application Name

[ selected in [ [

Reception

cation from the notification dialog box to open the received document.

• Do Not Launch No application is configured to open received documents. [

tion

dimmed.

] tab, you can start the appli-

] in the pop-up menu appears

Launch Application

] starts. If [

Notify on Reception

Popup

] in the

Launch Applica-

] is

Receiving Documents with Client Software

]

Application Name

Enter the path of the application you want to start. Or after clicking [ you can select the path from the list in the

[

Launch Application Selection

If the application is not displayed, click

[

Browse

] in the [

tion

] dialog box to find the application.

Launch Application Selec-

Browse

] dialog box.

Limitation

❒

Some applications, such as Paint, may not support this function.

Client Operation

[

Save] Tab

File Save Path

Enter the full path for saving received documents. Or after clicking [ you can select the path from the list in the

[

Browse Folder

] dialog box.

Browse

Format

Select the image data format for saving received documents.

Two image data formats are used: Black & White and Grayscale. If you select “Text”, “Text/Photo”, or “Photo” when scanning a document from the copier, the document will be saved in Black & White image data format. If you select “Gray Scale” when scanning a document from the copier, the document will be saved in Grayscale image data format.

Note

If “Do Not Change Received Data For-

❒

mat” is selected, the document will be received as a TIFF or JPEG file, depending on the copier’s setting.

Reference

For more information about image data formats, see P.68 “File For- mats”.

Displaying Documents in the Shared Folders

Documents which are delivered from ScanRouter Station to the destination folders can be opened from the client computer through the network.

Note

❒

The user who opens the documents in the destination folder must have “Read” permission for that folder.

-Document File Name

Delivered documents in the shared folders are saved in the following format, depending on each user’s

Sender_mmddhhmmss_nnn.xxx

•Sender The name of the user or group selected as the sender when scanning a document from the copier. If no sender has been selected, this part is blank.

Black & White

[

and

]

[

Grayscale

image data format settings.

]

• mmddhhmmss Date and time when the document has been saved in ScanRouter Station.

• nnn If the received file uses a single page format, this number represents the page number. If the received file uses a multi-page format, this number represents the total number of pages in the document.

•xxx The file format (tif, dcx, pdf, jpg).

For example, if a 2-page document in single page TIFF format, sent from “ABC” was received on April 1, at 12:34:56, the document is saved in two files as below:

• ABC_0401123456_001.tif

• ABC_0401123456_002.tif

If the same document was received in PDF format, the document is saved in the following file.

• ABC_0401123456_002.pdf

Client Operation

Troubleshooting

Copier

Problem Cause / Action

6. Appendix

The delivery scanner mode doesn’t appear on the panel display.

If the TWAIN scanner mode appears when switching the copier to a scanner, see P.37 “Delivery Set- tings” to switch to a delivery scanner.

If the scanner mode cannot be switched from “TWAIN” to “Deliver”, the delivery scanner setting is not correct. See P.25 “Delivery Scanner Set- up” to adjust the setting.

ScanRouter Client Software

Problem Cause / Action

A connection to ScanRouter Station cannot be made when starting ScanRouter Client Software.

Client Software takes a long time to start.

Make sure that ScanRouter Station is running.

If a DNS server or WINS server is not used, Client Software may take a long time. Enter the IP address of ScanRouter Station in [ the [ window.

] tab in the [

Delivery Station

ScanRouter Client Properties

] in

]

Appendix

ScanRouter Station Error Log Messages

The following are messages that frequently appear in the error log:

Message Cause / Action

Delivery is canceled because empty disk capacity is insufficient.

Drive for save is not prepared. • Windows is not started on the destination com-

ScanRouter Station stops temporarily because the free disk space becomes less than 200MB. Increase the amount of free disk space. The station resumes automatically after the free disk space becomes available.

puter.

• No network drive has been mapped to the network folder which is selected as a destination folder. Map the network drive to the network folder again.

Note

Use the setting for re-connection at logon if

❒

you want document delivery to the destination folders in the computers on the network.

Access Privilege for writing is not in the destination.

Write permission to the destination folder has not been given. Make sure the correct User Name is used when logging on. If the User Name is correct, change the access privileges of the destination folder.⇒ P.9 “Creating a Shared Folder as a Destina-

tion Folder”

Cannot deliver because the number of users in the destination group is 0.

Address version does not match. A document cannot be delivered to the selected

A document cannot be delivered because no members exist in the destination group. The document is saved in the non-forwarding folder.⇒ P.9 “[En-

vironment Settings] Dialog Box”

destination because the address book version of ScanRouter Station and the version of the copier are different. This error occurs when [

Update

] is [

Off

] in the copier setting. After updating

the address book of ScanRouter Station, be sure to turn the copier off and on to update the address book.

Auto Address

The Copier Error Messages

If the error message appears on the panel display, follow the instructions described below:

Note

❒

These messages are related to the delivery scanner operations. If any message which is not listed here is displayed, see the “Operating Instructions” that comes with Scanner Option.

Message Cause / Action / Reference

Updating the address book. Please wait.

Address update failed. Try again?

[

Yes][No

]

Auto Address Update

If [ settings and when you press [ the address book is updated by the user/ group information from ScanRouter Station. Therefore, you can always use the latest information. Updating may take longer, depending on the number of users/groups and the network condition.

Unable to get the user/group information from ScanRouter Station. Press [ try again.

If this message appears repeatedly, one of the following may cause this trouble:

• ScanRouter Station is not started.

• ScanRouter Station is temporarily stopped due to a shortage of free disk space or other resources.

] is enabled in scanner

Dest.

] or [

Sender

Yes

] and then

Appendix

Message Cause / Action / Reference

Cannot communicate with the server.

Check the operating status and server connection.

]

[

No response from ScanRouter Station. One of the following may cause this trouble:

• The power of the computer running ScanRouter Station Software is off. Or, ScanRouter Station is not started.

Delivery Server Address

• [

] is incorrect.

• The copier may not be connected to the network properly. Check the LED on the Network Interface Board.

TACH032E

A. The red light is on when the copier network scanner is working normally. B. The orange light is on when the Network Interface Board is working normally. C. The green light is on when 100BASE-TX is being used and is off when 10BASE-T is being used. D. The green light is on when the network connection is normal.

Invalid data size. Check the scanning resolution.

[

]

In some cases, a large-sized original cannot be scanned at high resolution. For more information, see P.33 “Resolutions and Original Sizes”.

The Copier Error Messages

Message Cause / Action / Reference

Cannot detect original size. Check whether original is placed,

and select the proper size.

]

[

Page limit exceeded, to scan remaining pages, press Exit then Start ( to run as a new Job).

[

]

Memory full. Cannot scan. Scanning has stopped, the scanned

data has been deleted.

Memory full. Cannot continue, send the existing scanned data or delete, reset and repeat the process.

No original is placed on the platen glass. Or, cannot detect the original size.

• Place the original on the platen glass.

• Open the platen cover/document feeder (ADF) more than 30 degrees to detect the original size correctly.

• Some paper sizes will not be automatically detected (e.g. small-sized paper or foreignsized paper). For more information, see the “Copy Reference”.

Achieved the maximum pages (100 pages ) which can be scanned continuously. Press

]. The scanned originals will be sent. The

[

selected destination and other scanner settings remain after pressing [ originals and press {

Due to the memory shortage in the copier, scanning has been stopped in the middle.

The first message appears when the first page of the originals cannot be scanned. In this case,

press [ The next message appears when the second or

later pages of the originals cannot be scanned. If you want to send the scanned pages (up to the previous page) only, press [ cedure must be completed within about 15 minutes after the error occurs.

If pressing [ ed and no data is sent.

Scan the remaining pages after the memory capacity is back to normal.

Delete

], set the rest of the

Start

Send

]. This pro-

], all the stored data is delet-

Error in sending image. Scan with the same settings and re-

send.

You have exceeded data capacity, please wait until the current data has been sent.

Scanner is in use. Cannot scan due to another applica-

tion currently in use.

Failed to send a scanned image to ScanRouter Station due to a network error. Scan the originals again because the scanned data has been deleted.

If the same message appears again, the amount of network traffic could be the reason, therefore, contact the network administrator.

Five documents are waiting to be sent to ScanRouter Station. Wait until the current document data is sent.

The document feeder (ADF) is currently being used to copy or send a fax. Set the originals in the document feeder (ADF) again.

Appendix

File Formats

The following file format types are available for ScanRouter Station Software and ScanRouter Client Software:

ScanRouter Station Software ScanRouter Client Software

Available File Format

Note

❒

In ScanRouter Station Software, if “Text”, “Text/Photo”, or “Photo” is selected when scanning a document from the copier, the document will be saved in Black & White image data format, and if “Gray Scale” is selected, the document will be saved in Grayscale image data format.

❒

In case of multiple-page documents, one file will be created for each page because Multipage option is not available for Grayscale image.

❖

TIFF, TIFF-F

File formats used to save bitmap images. These formats are used for Black & White, Grayscale, and Color images. One file is created for single-page images in TIFF, and one file for multiplepage image in Multipage TIFF and TIFF-F. You can select the TIFF Compression Format as MH, MR, or MMR. In general, the order is MH, MR, MMR from high to low compression ratios (depending on the image). The TIFF-compressed image can be restored to the original image. TIFF-F stands for “Tiff Class F Specification” and is one of the fax image data formats. The TIFF-F format created by ScanRouter is 200dpi and the Compression Format is MH only.

TIFF, TIFF-F, DCX, PDF, JPEG TIFF, TIFF-F, PCX, BMP, DCX,

PDF, JPEG

❖

PCX, BMP

File formats used to save bitmap images. These formats are not available for the Multipage option.

❖

DCX

A file format to save bitmap images. This format is available for the Multipage option.

❖

PDF

This file format can be opened with the Adobe Acrobat application. Multipage images can be saved in one file with this file format.

❖

JPEG

This method can compress image data from 1/10 to 1/100 of the original size. The compressed image cannot be restored. This method is suitable for landscape images or photo data because the compression effect tends to be less obvious with these kinds of images.

INDEX

Auto Address Update

BMP

Change

Starting Option User/Group Order on the copier Panel

Display

Checking the Error Log Checking the Free Disk Space CSV File Custom Size

Daily Operation

Date DCX Delete

Delivery Option Delivery Scanner Delivery server address Delivery Settings Density Displaying Documents

User/Group

Shared Folders

Error Log Messages Error Messages Exit

Client Software

Export

File Format File Name

Function Priority

, 10, 14, 60,

Documents in the Shared Folders Documents received with Client

Software

Import Install

Client Software ScanRouter Station

JPEG

Maintenance Tool Measurement Unit

Non-forwarding Documents

Original Size Original Type

PCX PDF

Receiving Documents Register

Group User

Resolution

Scanner Auto Clear Time Scanner Settings

Registering Items Temporary Changes

Setting Originals Setting the Direction of the originals Set up

Reception Environment of Client

Software

Shared Folder

Create

Shared Folders

Display

Start

ScanRouter Station

Stop

ScanRouter Station

System Requirements

Client Software

Station

TIFF TIFF-F Troubleshooting TWAIN connection time out

User Tools

70 UE USA B359

Ricoh adc1scn OPERATING INSTRUCTIONS scnrtr

Specifications and Main Features

Frequently Asked Questions

User Manual

TABLE OF CONTENTS

Introduction

Overview

Setup Orders

Client Computer Operations

1. ScanRouter Station Setup

System Requirements

Installing the ScanRouter Station Software

Uninstalling ScanRouter Station Software

2. Station Management and Operation

Starting and Stopping ScanRouter Station

Starting as an application after Logging on to Windows

Starting as a Service when Windows is Started

Changing the Starting Option

Environment Settings

Creating a Shared Folder as a Destination Folder

User/Group

Registering a User

Registering a Group

Deleting a User/Group

Changing the User/Gro up Order on the copier Panel Display

Importing and Export ing User Information

Daily Operation

Checking the Error Log

Non-forwarding Documents

Checking the Free Disk Space

ScanRouter Maintenance Tool

3. User Tools

Delivery Scanner Setup

Enabling Delivery Option

Adjusting Delivery Settings

Scanner Setup

Items for Scanner Setup

Resolutions an d Original Sizes

Registering Items for Scanner Setup

4. Delivering Originals

Delivery Settings

Setting Originals

Scanning 1-sided Originals

Scanning 2-sided Originals

Setting the Direction of the Originals

Changing the Scanner Settings Temporarily

5. Client Operation

Receiving Documents with Client Software

System Requirements

Setting up the Reception Environment for Client Software

Receiving Documents

Client Software Properti es

Displaying Documents in the Shared Folders

Troubleshooting

6. Appendix

ScanRouter Station Error Log Messages

The Copier Error Messages

File Formats

INDEX