Ricoh adc1fax OPERATING INSTRUCTIONS

FAX Option Type 450e

OPERATING INSTRUCTIONS

FACSIMILE REFERENCE (option)

Read this manual carefully before you use this product and keep it handy for future reference.

For safety, please follow the instructions in this manual.

INSTRUCTIONS OPERATING 450e Type Option FAX

Printed in Japan

UE USA A874-8607

Available Options

•Stamp Unit (FAX Stamp Type 450)

•Fax Function Upgrade Unit (Fax Function Upgrade Type 185)

•Expansion Memory (32MB: DIMM)

•ISDN Unit (ISDN Option Type 450)

•Handset (Handset Type 450)

Supplies

•Marker Ink (Marker Type 30)

NOTICE

R CAUTION:

Use of controls, adjustments or performance of procedures other than those specified herein may result in hazardous radiation exposure.

Shielded interconnect cables must be employed with this equipment to ensure compliance with the pertinent RF emission limits governing this device.

Direct (or indirect) reflected eye contact with the laser beam may cause serious eye damage. Safety precautions and interlock mechanisms have been designed to prevent any possible laser beam exposure to the operator.

Note

Some illustrations may be slightly different from your machine.

Certain options may not be available in some countries. For details, please contact your local dealer.

-Notice about the Telephone Consumer Protection Act (Valid in USA only).

The Telephone Consumer Protection Act of 1991 among other things makes it unlawful for any person to send any message via a telephone fax machine unless such message clearly contains in a margin at the top or bottom of each transmitted page or on the first page of the transmission, the date and time it is sent and an identification of the business, other entity, or other individual sending the message and the telephone number of the sending machine or such business, other entity or individual. This information is transmitted with your document by the TTI (Transmit Terminal Identification) feature. In order for you to meet the requirement, your machine must be programmed by following the instructions in the accompanying Operation Manual. In particular, please refer to the chapter of Installation. Also refer to the TTI (Transmit Terminal Identification) programming procedure to enter the business identification and telephone number of the terminal or business. Do not forget to set the date and time.

Thank you.

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Note to users in the United States of America

-Notice:

This equipment has been tested and found to comply with the limits for a Class B digital device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference in a residential installation. This equipment generates, uses and can radiate radio frequency energy and, if not installed and used in accordance with the instructions, may cause harmful interference to radio communications. However, there is no guarantee that interference will not occur in a particular installation. If this equipment does cause harmful interference to radio or television reception, which can be determined by turning the equipment off and on, the user is encouraged to try to correct the interference by one more of the following measures:

•Reorient or relocate the receiving antenna.

•Increase the separation between the equipment and receiver.

•Connect the equipment into an outlet on a circuit different from that to which the receiver is connected.

•Consult the dealer or an experienced radio /TV technician for help.

-Warning

Changes or modifications not expressly approved by the party responsible for compliance could void the user's authority to operate the equipment.

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Function Map

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Select the file

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Table of Contents
1.Getting Started
Guide to Components ...............................................................................	1
Front View .....................................................................................................	1
Rear View......................................................................................................	3
Operation Panel .........................................................................................	4
Starting the Machine .................................................................................	7
Turning On The Power..................................................................................	7
Turning off The power ...................................................................................	8
Switching between Copy Mode, Facsimile Mode and Printer/Scanner
Mode .........................................................................................................	9
Reading the Display ................................................................................	10
Reading the Display Panel and Using Keys................................................	10
Standby Display ..........................................................................................	11
Communication Display ..............................................................................	11
Display Prompts ..........................................................................................	12
Useful Functions .....................................................................................	13
Auto Fax Reception Power-up ....................................................................	13
Dual Access ................................................................................................	13
Personal Code Access................................................................................	13
Transmission with Image Rotation ..............................................................	14
Simultaneous Broadcast .............................................................................	14
Multi-port .....................................................................................................	14
Acceptable Types of Originals ...............................................................	15
Acceptable Original Sizes ...........................................................................	15
Original Sizes Difficult to Detect..................................................................	16
Paper Size and Scanned Area....................................................................	16
How to Set an Original ............................................................................	19
Setting a Single Original on the Exposure Glass ........................................	20
Setting Originals in the Document Feeder (ADF)........................................	21
Where Incoming Message are Delivered—Output Tray.......................	23
When the Selected Output Tray Becomes Full ...........................................	23
When the Finisher Unit is Installed..............................................................	23
2.Sending a Fax Message
Overview...................................................................................................	25
Overview .....................................................................................................	25
Memory Transmission ............................................................................	26
Memory Storage Report..............................................................................	30
Transmission Result Report (Memory Transmission) .................................	30
Communication Failure Report ...................................................................	31
Canceling a Memory Transmission .......................................................	32

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Canceling a Transmission While the Original is Being Scanned In ............	32
Canceling a Transmission While the Message is Being Sent .....................	32
Immediate Transmission ........................................................................	34
Transmission Result Report (Immediate Transmission) .............................	36
On-hook Dial ...............................................................................................	36
Manual Dial .................................................................................................	37
Canceling an Immediate Transmission .................................................	38
Canceling a Transmission Before You Have Pressed Start........................	38
Canceling a Transmission After You Have Pressed the Start Key .............	38
Scan Settings...........................................................................................	39
Resolution ...................................................................................................	39
Original Type...............................................................................................	40
Image Density (Contrast) ............................................................................	41
Mixing Scan Settings in a Multiple Page Original........................................	41
Changing the Line Type..........................................................................	43
Dialing.......................................................................................................	45
Number Keys ...........................................................................................	46
Pause ..........................................................................................................	47
Tone ............................................................................................................	48
Subaddress .................................................................................................	48
Chain Dial....................................................................................................	49
Quick Dials ..................................................................................................	49
Speed Dials.................................................................................................	50
Groups ........................................................................................................	52
Redial ..........................................................................................................	53
Transmission Features ...........................................................................	55
Stamp..........................................................................................................	55
ID Transmission (Closed Network) .............................................................	55
F Code (SUB)..............................................................................................	56
F Code (SID) ...............................................................................................	57
JBIG Transmission......................................................................................	57
3.Receiving a Fax Message
Immediate Reception ..............................................................................	59
Memory Reception ..................................................................................	60
Substitute Reception...............................................................................	61
Screening Out Messages from Anonymous Senders .................................	61
Selecting the Reception Mode ...............................................................	63
Facsimile Mode (Auto Reception Mode) .....................................................	63
Telephone Mode .........................................................................................	63
Reception Functions ...............................................................................	64
Transfer Station...........................................................................................	64
Transfer Result Report................................................................................	65
ID Reception (Closed Network)...................................................................	65

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F Code (SEP)..............................................................................................	65
F Code (PWD).............................................................................................	67
JBIG Reception ...........................................................................................	67
Printing Functions...................................................................................	68
Print Completion Beep ................................................................................	68
Checkered Mark..........................................................................................	68
Center Mark ................................................................................................	68
Reception Time ...........................................................................................	68
Multi-copy Reception...................................................................................	69
2-Sided Printing...........................................................................................	69
180 Degree Rotation Printing......................................................................	70
Image Rotation............................................................................................	71
Combine 2 originals ....................................................................................	71
Page Separation and Length Reduction .....................................................	72
Reverse Order Printing ...............................................................................	72
Page Reduction...........................................................................................	72
TSI Print ......................................................................................................	73
CIL/TID Print ...............................................................................................	73
When There is No Paper of the Correct Size..............................................	74
Having Incoming Messages Printed on Paper From the Bypass Tray........	77
4.Advanced Transmission Features
Overview...................................................................................................	79
Overview .....................................................................................................	79
Send Later ................................................................................................	80
Confidential Transmission .....................................................................	82
Personal Code Transmission .................................................................	84
Sending an Auto Document ...................................................................	86
2-Sided Transmission (Double-Sided Transmission) ..........................	88
Book Fax ..................................................................................................	90
Choosing the Area to be Scanned Yourself (Irregular Scan Area) .....	92
Send First .................................................................................................	94
Polling Transmission ..............................................................................	96
Polling Transmission Clear Report..............................................................	99
Polling Reception ..................................................................................	100
Polling Reserve Report .............................................................................	102
Polling Result Report ................................................................................	102
Transfer Request ...................................................................................	103
Specifying an End Receiver ......................................................................	105
Transmission Options...........................................................................	106
Selecting Transmission Options for a Single Transmission ......................	107

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5.Communication Information
Checking and Canceling Transmission Files .....................................	111
Canceling a Transmission.........................................................................	111
Printing a File ............................................................................................	112
Checking and Editing a File ......................................................................	113
Printing a List of Files in Memory (Print TX File List) ........................	117
Checking the Transmission Result (TX File Status) ..........................	118
Checking the Reception Result (RX File Status) ................................	119
Printing a Confidential Message ..........................................................	120
Confidential File Report.............................................................................	121
Printing a File Received with Memory Lock........................................	122
Printing the TCR ....................................................................................	124
Displaying the Memory Status .............................................................	125
6.Troubleshooting
When Toner Runs Out...........................................................................	127
Error Messages and Their Meanings...................................................	128
Solving Problems ..................................................................................	129
Indicators ...............................................................................................	131
When the Receive File Indicator is Lit.......................................................	131
When the Confidential File Indicator is Lit or Blinking ...............................	131
When the {Fax} key is Lit in Red...............................................................	132
When an Error Report is Printed..........................................................	133
When Power is Turned off or Fails ......................................................	134
7.Facsimile User Tools
Accessing the User Tools.....................................................................	135
Exiting User Tool mode.............................................................................	136
Register/Delete Menu ............................................................................	137
Registering Quick Dials.............................................................................	137
Deleting Quick Dials..................................................................................	139
Quick Dial Key and Function Key Label (Dial label)..................................	141
Registering Groups ...................................................................................	144
Registering End Receivers for Multi-step Transfer ...................................	147
Deleting Groups ........................................................................................	151
Registering Speed Dials............................................................................	152
Deleting Speed Dials.................................................................................	155
Storing Keystroke Programs .....................................................................	156
Deleting a Keystroke Program ..................................................................	160
Registering an Auto Document .................................................................	161
Deleting an Auto Document ......................................................................	164

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Printing an Auto Document .......................................................................	165
Registering An Irregular Area....................................................................	166
Deleting an Irregular Area .........................................................................	168
Reports/Lists..........................................................................................	170
Initial Setup TX.......................................................................................	172
Initial Setup RX ......................................................................................	174
To Set the Bypass Paper Size ..................................................................	176
Assigning User Function Keys ............................................................	179
Storing/Editing the Contents of a User Function Key................................	179
Using a User Function Key .......................................................................	180
Functions You Can Store In User Function Keys......................................	181
Key Operator Settings...........................................................................	182
Personal Codes.........................................................................................	182
RTI/TTI ......................................................................................................	187
Memory Lock.............................................................................................	189
Counters....................................................................................................	190
Monitor Volume .........................................................................................	191
Registering the Economy Transmission Time ..........................................	193
ID Code .....................................................................................................	194
Multistep Transfer .....................................................................................	196
Special Senders to Treat Differently (Special RX Nos.)............................	199
Authorized Reception................................................................................	205
Forwarding ................................................................................................	209
ECM ..........................................................................................................	217
Transfer Report .........................................................................................	218
G3 Analog Line .........................................................................................	219
G3 Digital Line...........................................................................................	221
G4 Digital Line...........................................................................................	223
Date/Time..................................................................................................	225
Changing the User Parameters.................................................................	227
Summer Time............................................................................................	234
Fax Auto Reset .........................................................................................	234
Paper Feed Selection................................................................................	235
RDS (Remote Diagnostic System)............................................................	235
8.Entering Text
Entering and Modifying Text ................................................................	237
Available Characters .................................................................................	237
Keys ..........................................................................................................	237
How To Enter Text ....................................................................................	238
9.Maintaining Your Machine
Connecting the Machine to a Telephone Line and Telephone..........	241
Connecting the Telephone Line ................................................................	241
Connecting the Machine to the ISDN .......................................................	242

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Connecting the Optional External Telephone ...........................................	242
Selecting the Line Type.............................................................................	243
Replacing the Stamp Cartridge ............................................................	244
Stamp Cover Layout .................................................................................	244
10.Appendix
Optional Equipment ..............................................................................	245
Expansion Memory (32MB: DIMM) ...........................................................	245
Fax Function Upgrade Unit .......................................................................	245
ISDN Unit (ISDN Option Type 450)...........................................................	246
Stamp (Fax Stamp Type 450) ...................................................................	246
Handset (Handset Type 450) ....................................................................	246
Specifications ........................................................................................	247
Function List ..........................................................................................	248
Advanced Transmission Features.............................................................	248
Communication Information ......................................................................	250
User Tools.................................................................................................	251
INDEX......................................................................................................	255

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1. Getting Started

Guide to Components

Front View

1. Document Feeder (ADF)/Platen Cover

Holds a document stack of up to 50 sheets which are fed automatically one at a time. Place documents face up here.

2. Exposure Glass

Place the original face down aligning its upper left corner with the reference mark at the upper left corner of the exposure glass. Close the platen cover when you set a document on the exposure glass.

3. Internal Tray

By default, received fax messages are delivered here. Other trays can be selected for prints or copies.

See “Changing the Machine's Settings” in the System Settings manual.

4. ISDN Line Connector P.242

“Connecting the Machine to the ISDN”

1

Getting Started

5. Main Power Switch

Do not touch this switch. This switch should be only used by a service representative.

1 Note

If the Operation switch is on and there is still no power, turn on the Main Power switch.

If you leave the Main Power switch off for more than about an hour, all files in memory are lost.

6. Optional Handset

This permits voice communication.

7. Operation Switch

Press this switch to turn the power on (the On indicator lights up). To turn the power off, press this switch again (the On indicator goes off). P.7 “Turning On The Power”, P.13 “Auto Fax Reception Pow- er-up”, P.134 “When Power is Turned off or Fails”

8. Internal Tray 2 (option)

You can chose to have prints or copies delivered here.

2

Guide to Components

Rear View

1

1. Bypass Tray

Select this tray for non-standard size paper.

See P.19 “How to Set an Original” in the Copy Reference manual.

2.Analog Line Connector

3.Optional Handset/External Telephone Connector

3

Getting Started

Operation Panel

1

1. Communicating Indicator

Lights during transmission or reception.

2. Receive File Indicator

Lights to tell you a message has been received into memory.

Note that this indicator does not inform you of a Confidential reception.

3. Confidential File Indicator

Blinks when a Memory Lock file has been stored in memory.

Lights when a message has been received into memory with Confidential Reception. P.120 “Printing a Confidential Message”

4. User Function keys

Features Programmed by Default

Key	Standard	With the
		ISDN Unit
F1	Start Manu-	←
	al RX
F2	TX File Sta-	←
	tus
F3	TEL Mode	←
F4	-	ISDN Selec-
		tion
F5	-	Stamp

Each of these can be programmed for rapid access to frequently used features.

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Operation Panel

1

5. Resolution key

Press to switch between Standard, Detail and Super Fine (optional Expansion Memory required).

6. Transmission Mode key

Press this key to toggle between Memory Transmission (Memory Trans.) and Immediate Transmission (Immediate Trans.) modes.

7. {User Tools/Counter} key

Press to enter User Tools mode. These tools allow you to customize the default settings.

9. {Speed Dial} key

Press to select a Speed Dial.

10. {On Hook Dial} key

Use to dial a number from the numeric keypad without having to lift the handset.

11. {Program} key

This key is used in Copy operation mode.

12. {Clear Modes/Energy Saver} key

Cancels the current settings and returns the machine to standby mode.

8. LCD display

This guides you through tasks and informs you of the machine status. Messages appear here.

5

Getting Started

13. {Interrupt} key

Interrupts the current fax operation to start copying.

14.Quick Dial Flip Plate

1Flip this plate down to access Quick Dial keys 01 through 28, flip up to access keys

29through 56.

15. Quick Dial keys

Use to dial numbers at a single touch or to enter letters and symbols. Also use for the Group Dial, Keystroke Program features.

16. {Fax} key

Press to switch to Facsimile mode.

17. {Original Type} key

Use when sending a halftone image such as a photograph or a color original.

18. {Lighter} and {Darker} keys and {Auto Image Density} key

Press this key to adjust the image density of the scanned image.

19. {Selection} keys

Press the key number the item you wish to select.

20. <> keys

Press to move the cursor or select functions.

21. {Pause/Redial} key

Pause:

Inserts a pause when you are dialing or storing a fax number. A pause cannot be inserted as the first digit.

Redial:

Press to redial one of the last ten numbers.

22. {Tone} key

Press to send tonal signals down a pulse dialing line.

23. Number keys

24.{Start} key

Press to start all tasks.

25.{Clear/Stop} key

Clear:

Deletes one character or digit. Stop:

Interrupts the current operation (transmission, scanning, copying or printing).

Use to dial fax numbers or enter the number of copies.

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Starting the Machine

Starting the Machine

To start the machine, turn on the operation switch.

Note

This machine automatically enters Energy Saver mode or turns itself off if you do not use the machine for a while. See “08. Energy Saver Timer”, “09. Auto Off Timer” in the System Settings manual.

-Power switches

This machine has two power switches: See P.1 “Guide to Components”

Operation switch

Turn on this switch to activate the machine. When the machine has warmed up, you can make copies or send faxes.

Main power switch

Do not touch the Main Power switch. It should be used only by a service representative when the optional fax unit is installed.

Important

If you leave the Main Power switch off for more than one hour, all fax files in memory are lost. See “Turning Off The Power” below.

Turning On The Power
		1

A Make sure that the power cord is plugged into the wall outlet firmly and the Main Power switch is on.

B Turn on the operation switch. The

On indicator should light.

The panel display will turn on.

Note

If nothing happens when you turn on the operation switch, make sure that the Main Power switch is turned on.

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		Getting Started
		Turning off The power
		A Turn off the operation switch.
		The On indicator will go out.
1

Important

Before you unplug the power cord, make sure that the display in Facsimile mode indicates that the remaining memory space is 100%.

Fax files stored in memory will be lost an hour after you turn

the Main Power switch off or you unplug the power cord. P.134 “When Power is Turned off or Fails”

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Switching between Copy Mode, Facsimile Mode and Printer/Scanner Mode

Switching between Copy Mode, Facsimile Mode and Printer/Scanner Mode

You can use this machine both as a fax machine and a copier. Ordinarily when	1

you turn on the power switch, the copier display is shown and you are ready to make copies. When you wish to use fax functions, press the {Fax} key on the right of the operation panel.

Limitation

You cannot switch modes under the following circumstances:

•While scanning in a fax

•During Immediate Transmission

•While editing the System Settings

•During Interrupt Copying

•While using On-hook Dial

9

Getting Started

Reading the Display

The display tells you the machine status and guides you through operations.

1 Note

Functions that have been selected are hilighted (e.g. 1117 ). Keys that you can not select are shown with a dashed outline (e.g. ).

All procedures in this manual assume that you are in Facsimile mode. By default, when you turn the machine on it is in Copy mode. Press the {Fax} key change to Facsimile mode. You can have the machine start in Facsimile mode. See “Changing the Machine's Settings” in the System Settings manual.

Reading the Display Panel and Using Keys

1.Display for the currently selected function.

2.Machine status and messages.

3.Press these keys to navigate menu screens and confirm or cancel selections.

4.Press to select an item from a selection. The currently selected item is hilighted.

Note

Press < to select the item one place to the left.

Press > to select the item one place to the right.

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Reading the Display

Standby Display

While the machine is in standby mode (immediately after it is turned on or after
the {Clear Modes/Energy Saver} key is pressed), the following display is shown.	1

Memory Transmission

Immediate Transmission

Note

To return the machine to standby mode, do one of the following:

•If you have set an original and are in the sending process, remove the original.

•If you have not set an original and are in the sending process, press the

{Clear Modes/Energy Saver} key.

•If you are in User Tools mode, press the {User Tools/Counter} key.

Communication Display

While the machine is communicating the status is displayed.

Display during Memory Transmission or Memory Reception:

Note

Even when the machine is sending or receiving a fax message from/into memory, you can still scan the next original into memory. P.13 “Dual Access”

Immediate Transmission:

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Getting Started

Display Prompts

Depending on the situation, the machine will show various prompts on the dis- 1 play.

Instructions and Requests

Questions

Selections

Status

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Useful Functions

Useful Functions

Auto Fax Reception Power-up		Personal Code Access
				1

This machine can be set to shut down automatically if nobody has used it for a while. In these situations, even through the operation switch is off, the machine can still receive incoming messages as long as the Main Power switch is on.

Important

Reception is not possible if both the operation switch and Main Power switch are turned off.

Note

By default, messages are printed as soon as they are received (Immediate Reception). To change this, see P.227 “Changing the User Parameters”.

Dual Access

The machine can scan other messages into memory even while sending a fax message from memory, receiving a message into memory, or automatically printing a report. Since the machine starts sending the second message immediately after the current transmission terminates, the line will be used efficiently.

Note that during Immediate Transmission or when in User Tools mode, the machine cannot scan an original.

The machine can be set up so that nobody can use it without entering a personal code. This prevents unauthorized people from sending fax messages and can be used to track fax machine use by giving a personal code to each user.

Note

You can store up to 20 personal codes (up to 50 with optional Fax Function Upgrade Unit installed).

Register personal codes and turn

Personal Code Access on. The default setting is off. P.182 “Registering Personal Codes”, P.185 “Personal Code Access”

Even if Restricted Access is enabled, the machine can receive and print a fax message.

A If Personal Code Access is turned on, the following display appears:

B Enter a personal code (8 digit number) using the number keys, and press [#].

Note

If a user enters a personal code that is not registered, the machine returns to step A.

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Getting Started

Transmission with Image

Rotation

1	For most purposes, set A4/81/2"×11"
	originals in the lengthwise direction
	(L). If you set an A4/81/2"×11" origi-
	nal in the sideways direction (K), the
	image will be sent rotated by 90°. Pro-
	viding the receiver has A4/81/2"×11"
	lengthwise paper (L), the message
	will be printed the same size as the
	original.

Limitation

This feature is not available with Parallel Memory Transmission or Immediate Transmission.

When Image Rotation is used, all messages are sent by normal Memory Transmission.

Simultaneous Broadcast

The optional ISDN Unit is required.

The Standard Broadcast feature sends faxes one at a time to multiple destinations in the order that you specified the destination numbers.

The Simultaneous Broadcast feature, however, can send faxes two at a time to multiple destinations by transmitting simultaneously over different lines.

This results in a shorter overall transmission time.

Multi-port

When the optional ISDN Unit is installed, communications can take place simultaneously through two lines at once.

Option	Available	Available
	Line	Protocol
	Types	Combina-
		tions
Without	PSTN	G3
option
ISDN Unit	PSTN+	G3+G4
	ISDN	or
		G3 (ISDN)+G4
	ISDN	G3 (ISDN)+G4

Note

You cannot perform 2 Immediate Transmissions simultaneously.

If two fax messages are received simultaneously, they cannot be printed out at the same time.

If two communications are in progress, the display indicates the first communication that was initiated.

You can choose to have messages received on a specified line printed using paper from optional Internal Tray 2. See the System Settings manual for details.

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