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AC122
User Manual
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Ricoh AC20, AC122, DSm520pf User Manual

User's Guide
DSm520pf/AC122/AC205
For safe and correct use of this machine, please be sure to read the Safety Information in this manual before you use it.
About the User’s Guide
This Laser MFP User’s Guide
This guide also provides the basic description of the multi-function application, SmarThru. SmarThru allows you to scan and edit images and to scan for copying. SmarThru also lets you access scanned images that you can then email from your computer.
provides information you need for setting up your machine and
Contents of this manual are subject to change without prior notice. In no event will the company be liable for direct, indirect incidental or consequential damages as a result of handling or operating the machine.
Copyright © 2005.
• Centronics is a trademark of Centronics Data Computer Corporation.
• IBM and IBM PC are trademarks of International Business Machines Corporation.
• PCL and PCL 6 are trademarks of Hewlett-Packard company.
• Microsoft, Windows, Windows 98, Windows Me, Windows 2000, Windows NT 4.0, and Windows XP are registered trademarks of Microsoft Corporation.
• TrueType is trademark of Apple Computer, Inc.
• Adobe® , Adobe PhotoDeluxe and Adobe Photoshop are registered trademarks of Adobe Systems Incorporated.
• All other brand or product names are trademarks of their respective companies or organizations.
i
Safety Information
When using this machine, the following safety precautions should always be followed.
Safety During Operation
In this manual, the following important symbols are used:
WARNING:
Indicates a potentially hazardous situation which, if instructions are not followed, could result in death or serious injury.
CAUTION:
Indicates a potentially hazardous situation which, if instructions are not followed, may result in minor or moderate injury or damage to property.
WARNING:
• Connect the power cord directly into a wall outlet and never use an extension cord.
• Disconnect the power plug (by pulling the plug, not the cable) if the power cable or plug becomes frayed or otherwise damaged.
• To avoid hazardous electric shock or laser radiation exposure, do not remove any covers or screws other than those specified in this manual.
• Turn off the power and disconnect the power plug (by pulling the plug, not the cable) if any of the following occurs:
•You spill something into the machine.
•You suspect that your machine needs service or repair.
•The external housing of your machine has been damaged.
• Do not incinerate spilled toner or used toner. Toner dust might ignite when exposed to an open flame.
• Disposal can take place at our authorized dealer.
• Dispose of the used toner bottle in accordance with the local regulations.
• Keep the machine away from flammable liquids, gases, and aerosols. A fire or an electric shock might occur.
ii
CAUTION:
• Protect the machine from dampness or wet weather, such as rain and snow.
• Unplug the power cord from the wall outlet before you move the machine. While moving the machine, you should take care that the power cord will not be damaged under the machine.
• When you disconnect the power plug from the wall outlet, always pull the plug (not the cable).
• Do not allow paper clips, staples, or other small metallic objects to fall inside the machine.
• Keep toner (used or unused) and toner bottle out of the reach of children.
• Be careful not to cut yourself on any sharp edges when you reach inside the product to remove misfed sheets of paper or masters.
• For environmental reasons, do not dispose of the machine or expended supply waste at household waste collection points. Disposal can take place at an authorized dealer.
• The inside of the machine could be very hot. Do not touch the parts with a label
indicating the “ ”. Otherwise, an injury might occur.
Power Supply
The socket-outlet shall be in stalled near the product and shall be easily accessible.
Ozone Safety
This product generates ozone during operation.
Normally, the ozone level is safe for operators. If ozone odor may appear, ventilate the room.
For Fax or Telephone
When using your telephone equipment, basic safety precautions should always be followed to reduce the risk of fire, electric shock and injury to persons, including the following;
Do not use this product near water, for example, near a bathtub, wash bowl, kitchen sink or laundry tub, in a wet basement or near a swimming pool. Avoid using a telephone during an electrical storm. There may be a remote risk of electric shock from lightning. Do not use a telephone in the vicinity of a gas leak to report the leak. Use only No. 26 AWG or larger telecommunication line cord.
SAVE THESE INSTRUCTIONS
Laser Safety:
This equipment is considered a class 1 laser device. This equipment contains a 5 milliwatt, 770­795 nanometer wavelength, AlGaAs laser diode. The following marking is attached on the back of the equipment.
Caution:
Use of controls or adjustment or performance of procedures other than those specified in this manual might result in hazardous radiation exposure.
iii
For North America
CDRH Regulations
This equipment complies with requirements of 21 CFR subchapter J for class 1 laser products. This equipment contains a 5 milliwatt, 770-795 nanometer wavelength, AlGaAs laser diode. This equipment does not emit hazardous radiation, since the beam is totally enclosed during all customer modes of operation and maintenance.
Caution:
Use of controls or adjustment or performance of procedures other than those specified in this manual might result in hazardous radiation exposure.
Mercury Safety
LAMP(S) INSIDE THIS PRODUCT CONTAIN MERCURY AND MUST BE RECYCLED OR DISPOSED OF ACCORDING TO LOCAL, STATE OR FEDERAL LAWS. For details see lamprecycle.org, eiae.org, or call 1-800-336-MSDS (6737)
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Declaration of Conformity
Notice to Users in EEA Countries
This product complies with the essential requirements and provisions of Directive 1999/5/EC of the European Parliament and of the Council of 9 March 1999 on radio equipment and telecommunications terminal equipment and the mutual recognition of their conformity.
Notice to Users Accessing Analog PSTN in EEA Countries
This product is designed to be able to access analog PSTN in all EEA countries. Local PSTN compatibility is dependent on software switch settings. Please contact your service representative if relocating this product to another country. In the event of problems, please contact your service representative in the first instance.
FX200/DSm520pf/AC120
IS 2020S
: The CE declaration of Comformity is available on the Internet at URL :
: The CE declaration of Comformity is available on the Internet at URL :
http://www.ricoh.co.jp/fax/ce_doc
http://www.dankainternational.com/fax
Correct Disposal of This Product (Waste Electrical & Electronic Equipment)
(Applicable in the European Union and other European countries with separate collection systems)
This marking shown on the product or its literature, indicates that it should not be disposed with other household wastes at the end of its working life. To prevent possible harm to the environment or human health from uncontrolled waste disposal, please separate this from other types of wastes and recycle it responsibly to promote the sustainable reuse of material resources.
Household users should contact either the retailer where they purchased this product, or their local government office, for details of where and how they can take this item for environmentally safe recycling.
Business users should contact their supplier and check the terms and conditions of the purchase contract. This product should not be mixed with other commercial wastes for disposal.
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Positions of Labels and Hallmarks for
WARNING and CAUTION Labels
This machine has labels for WARNING and CAUTION at the positions shown below. For safety, please follow the instructions and handle the machine as indicated.
*This label is stuck to hot surfaces. Be careful not to touch these areas.
In accordance with IEC 60417, this machine uses the following symbols for the main power switch:
means POWER ON.
means POWER OFF.
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NOTICE
Note to users in the United States of America
Notice:
This equipment has been tested and found to comply with the limits for a Class B digital device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference in a residential installation. This equipment generates, uses and can radiate radio frequency energy and, if not installed and used in accordance with the instructions, may cause harmful interference to radio communications. However, there is no guarantee that interference will not occur in a particular installation. If this equipment does cause harmful interference to radio or television reception, which can be determined by turning the equipment off and on, the user is encouraged to try to correct the interference by one more of the following measures:
• Reorient or relocate the receiving antenna.
• Increase the separation between the equipment and receiver.
• Connect the equipment into an outlet on a circuit different from that to which the receiver is connected.
• Consult the dealer or an experienced radio /TV technician for help.
Caution
Changes or modifications not expressly approved by the party responsible for compliance could void the user's authority to operate the equipment.
Notice about the Telephone Consumer Protection Act (Valid in USA only).
The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or other electronic device, including FAX machines, to send any message unless such message clearly contains in a margin at the top or bottom of each transmitted page or on the first page of the transmission, the date and time it is sent and an identification of the business or other entity, or other individual sending the message and the telephone number of the sending machine or such business, other entity, or individual. (The telephone number provided may not be a 900 number or any other number for which charges exceed local or long-distance transmission charges.)
In order to program this information into your FAX machine, refer to “Setting the Machine ID”in this manual. Follow the steps provided there to enter the business identification and telephone number of the terminal or business. This information is transmitted with your document by the FAX HEADER feature. In addition to the information, be sure to program the date and time into your machine.
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USA
FCC Requirements
1.This equipment complies with Part 68 of the FCC rules and requirements adopted by the ACTA. On the cover of this equipment is a label that contains, among other information, a product identifier in the format US:AAAEQ##TXXXXX. If requested, this number must be provided to the telephone company.
2.This equipment uses the RJ11C USOC jack.
3.A plug and jack used to connect this equipment to the premises wiring and telephone network must comply with the applicable FCC Part 68 rules and requirements adopted by the ACTA. A compliant telephone cord and modular plug is provided with this product. It is designed to be connected to a compatible modular jack that is also compliant. See installation instructions for detail.
4.The REN is used to determine the number of devices that may be connected to a telephone line. Excessive RENs on a telephone line may result in the devices not ringing in response to an incoming call. In most but not all areas, the sum of RENs should not exceed five (5.0). To be certain of the number of devices that may be connected to a line, as determined by the total RENs, contact the local telephone company. The REN for this product is part of the product identifier that has the format US:AAAEQ##TXXXXX. The digits represented by ## are the REN without a decimal point (e.g., 03 is a REN of 0.3).
5.If this equipment causes harm to the telephone network, the telephone company will notify you in advance that temporary discontinuance of service may be required. But if advance notice is not practical, the telephone company will notify the customer as soon as possible. Also, you will be advised of your right to file a complaint with the FCC if you believe it is necessary.
6.The telephone company may make changes in its facilities, equipment, operations or procedures that could affect the operation of the equipment. If this happens the telephone company will provide advance notice in order for you to make necessary modifications to maintain uninterrupted service.
7.If trouble is experienced with this equipment, for repair or warranty information, please contact RICOH CORP. CUSTOMER SUPPORT DEPT. at 1-800-FASTFIX. If the equipment is causing harm to the telephone network, the telephone company may request that you disconnect the equipment until the problem is resolved.
8.In the event of operation problems (document jam, copy jam, communication error indication), refer to the solving problems section in this manual.
9.Connection to party line service is subject to state tariffs. Contact the state public utility commission, public service commission or corporation commission for information.
WHEN PROGRAMMING EMERGENCY NUMBERS AND/OR MAKING TEST
CALLS TO EMERGENCY NUMBERS:
1.Remain on the line and briefly explain to the dispatcher the reason for the call before hanging up.
2.Perform such activities in the off-peak hours, such as early morning hours or late evenings.
CANADA
The Ringer Equivalence Number is an indication of the maximum number of devices allowed to be connected to a telephone interface. The termination on an interface may consist of any combination of devices subject only to the requirement that the sum of the RENs of all the devices does not exceed five.
This product meets the applicable Industry Canada technical specifications.
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Note: This Class B digital apparatus complies with Canadian ICES-003.
Differences Between British and American English
British English American English
(Re)dialling
Colour
Emphasise
Recognise
Organise
Authorise
Cancelling
Customise
Grey Gray
(Re)dialing
Color
Emphasize
Recognize
Organize
Authorize
Canceling
Customize
ix
x

CONTENTS

Chapter 1:
Chapter 2:
INTRODUCTION
Special Features .................................................................... 1.2
Understanding Component Locations ........................................ 1.4
Front View ...................................................................... 1.4
Rear View ....................................................................... 1.5
Control Panel Functions .................................................... 1.6
GETTING STARTED
Unpacking ............................................................................ 2.2
Selecting a Location ......................................................... 2.4
Installing the Toner Cartridge .................................................. 2.5
Loading Paper ....................................................................... 2.7
Making Connections ............................................................. 2.11
Turning the Machine On ........................................................ 2.15
Changing the Display Language ............................................. 2.16
Setting the Machine ID ......................................................... 2.17
Entering Characters Using the Number Keypad .................. 2.18
Setting the Date and Time .................................................... 2.20
Changing the Clock Mode ................................................ 2.21
Setting the Paper Size and Type ............................................ 2.21
Setting Sounds .................................................................... 2.22
Speaker, Ringer, Key Sound, and Alarm Sound .................. 2.22
Speaker Volume ............................................................ 2.23
Using the Save Modes .......................................................... 2.24
Power Save Mode .......................................................... 2.24
Scan Lamp Save Mode .................................................... 2.24
About the Software .............................................................. 2.26
Printer Driver Features ................................................... 2.27
Installing the Software in Windows ......................................... 2.28
System Requirements .................................................... 2.28
Installing Software for Local Printing ................................. 2.29
Installing Software for Network Printing ............................ 2.34
Installing the SmarThru 4 ............................................... 2.41
Repairing Software .............................................................. 2.43
Removing Software .............................................................. 2.44
Uninstalling the MFP Driver ............................................. 2.44
Uninstalling the SmarThru ............................................... 2.44
Uninstalling the Network Scan Driver ................................ 2.45
Using the Set IP .................................................................. 2.46
Installing Set IP ............................................................. 2.46
To Use Set IP ................................................................ 2.47
Using the Printer Settings Utility ............................................ 2.48
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Chapter 3:
PAPER HANDLING
Selecting Print Materials ......................................................... 3.2
Paper Type, Input Sources, and Capacities .......................... 3.2
Guidelines for Paper and Special Materials ........................... 3.3
Loading Paper ....................................................................... 3.4
In the Standard Tray ........................................................ 3.4
In the Multipurpose Tray ................................................... 3.6
Using the Manual Feed Mode ............................................. 3.8
Selecting an Output Location ................................................. 3.10
Printing to the Front Output Tray (Face down) ................... 3.10
Printing to the Rear Output Slot (Face up) ......................... 3.11
Chapter 4:
PRINTING TASKS
Printing a Document in Windows .............................................. 4.2
Canceling a Print Job ........................................................ 4.3
Printer Settings ..................................................................... 4.4
Layout tab ...................................................................... 4.5
Paper Tab ....................................................................... 4.6
Graphics Tab ................................................................... 4.8
Extras Tab .................................................................... 4.10
About Tab ..................................................................... 4.11
Printer Tab .................................................................... 4.11
Using a Favorite Setting .................................................. 4.12
Using Help .................................................................... 4.12
Printing Multiple Pages on One Sheet of Paper ......................... 4.13
Printing Posters ................................................................... 4.14
Fitting Your Document to a Selected Paper Size ....................... 4.16
Printing a Reduced or Enlarged Document ............................... 4.17
Using Watermarks ............................................................... 4.18
Using an Existing Watermark ........................................... 4.18
Creating a Watermark .................................................... 4.19
Editing a Watermark ...................................................... 4.20
Deleting a Watermark ..................................................... 4.20
Using Overlays .................................................................... 4.21
What is an Overlay? ....................................................... 4.21
Creating a New Page Overlay .......................................... 4.21
Using a Page Overlay ..................................................... 4.22
Deleting a Page Overlay .................................................. 4.24
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Chapter 5:
COPYING
Loading Paper for Copying ...................................................... 5.2
Selecting the Paper Tray ......................................................... 5.2
Preparing a Document ............................................................ 5.3
Making Copies on the Document Glass ...................................... 5.4
Making Copies from the Automatic Document Feeder .................. 5.5
Setting Copy Options ............................................................. 5.7
Darkness ........................................................................ 5.7
Original Type ................................................................... 5.7
Reduced/Enlarged Copy .................................................... 5.8
Number of Copies ............................................................ 5.9
Using Special Copy Features ................................................... 5.9
Clone Copying ............................................................... 5.10
Collation Copying ........................................................... 5.10
Auto Fit Copying ............................................................ 5.11
2 Sides on 1 Page Copying .............................................. 5.11
2 Up or 4 Up Copying ..................................................... 5.12
Poster Copying .............................................................. 5.13
Changing the Default Settings ............................................... 5.14
Setting the Time Out Option .................................................. 5.15
Chapter 6:
Chapter 7:
SCANNING
Scanning Basics .................................................................... 6.2
Scanning From the Control Panel to an Application ..................... 6.3
Scanning Using the SmarThru ................................................. 6.4
Using Onscreen Help File ................................................... 6.6
Scanning Using the WIA Driver ................................................ 6.7
Scanning to USB Flash Drive ................................................... 6.8
Scanning Using the Network Scan ............................................ 6.9
About Network Scan ......................................................... 6.9
Setting the Network Scan Option ....................................... 6.9
Scanning Using Network Scan .......................................... 6.10
Setting Network Scan Timeout ......................................... 6.11
Using the Network Scan Driver .............................................. 6.12
Adding a Scanner ........................................................... 6.12
Removing a Scanner ...................................................... 6.14
Setting the properties ..................................................... 6.14
Scanning using the Network Scan driver ........................... 6.17
Scanner Icons ............................................................... 6.17
FAXING
Changing the Fax Setup options .............................................. 7.2
Available Fax Setup Options .................................................... 7.3
Loading a Document .............................................................. 7.6
Selecting the Paper Tray ......................................................... 7.9
Adjusting the Document Resolution .......................................... 7.9
Sending a Fax Automatically ................................................. 7.11
Sending a Fax Manually ........................................................ 7.12
Redialing the Last Number .................................................... 7.12
Confirming Transmission ...................................................... 7.13
Automatic Redialing ............................................................. 7.13
About Receiving Modes ......................................................... 7.14
Loading Paper for Receiving Faxes ......................................... 7.15
Receiving Automatically in Fax Mode ...................................... 7.15
Receiving Manually in Tel Mode ............................................. 7.15
Receiving Automatically in Ans/Fax Mode ................................ 7.16
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Receiving Manually Using an Extension Telephone .................... 7.16
Receiving Faxes Using the DRPD Mode ................................... 7.17
Receiving Faxes in the Memory .............................................. 7.18
One-touch Dialing ................................................................ 7.19
Storing a Number for One-touch Dialing ............................ 7.19
Sending a Fax using a One-touch Number ......................... 7.20
Speed Dialing ...................................................................... 7.21
Storing a Number for Speed Dialing .................................. 7.21
Sending a Fax using a Speed Dial Number ......................... 7.22
Group Dialing ...................................................................... 7.23
Setting a Group Dial Number ........................................... 7.23
Editing Group Dial Numbers ............................................ 7.24
Sending a Fax Using Group Dialing
(Multi-address Transmission) ........................................... 7.25
Searching for a Number in Memory ........................................ 7.26
Searching Sequentially through the Memory ...................... 7.26
Searching with a Particular First Letter .............................. 7.26
Printing a Phone Book List .................................................... 7.27
Sending Broadcast Faxes ...................................................... 7.28
Sending a Delayed Fax ......................................................... 7.29
Sending a Priority Fax .......................................................... 7.31
Adding Documents To a Scheduled Fax ................................... 7.32
Canceling a Scheduled Fax .................................................... 7.33
Using Secure Receiving Mode ................................................ 7.34
Printing Reports .................................................................. 7.35
Using Advanced Fax Settings ................................................. 7.37
Changing Setting Options ................................................ 7.37
Advanced Fax Setting Options ......................................... 7.38
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Chapter 8:
MAINTENANCE
Clearing the Memory .............................................................. 8.2
Cleaning Your Machine ........................................................... 8.3
Cleaning the Outside ........................................................ 8.3
Cleaning the Inside .......................................................... 8.3
Cleaning the Scan Unit ..................................................... 8.5
Maintaining the Toner Cartridge ............................................... 8.6
Redistributing Toner ......................................................... 8.7
Replacing the Toner Cartridge ............................................ 8.8
Setting the Notify Toner Option ........................................ 8.10
Cleaning the Drum ......................................................... 8.11
Ignoring the Toner Empty Message .................................. 8.12
Setting E-mail Notification .................................................... 8.13
Setting the Machine Setup tab ......................................... 8.13
Setting the Contact Information tab ................................. 8.16
Chapter 9:
TROUBLESHOOTING
Clearing Document Jams ........................................................ 9.2
Input Misfeed .................................................................. 9.2
Exit Misfeed .................................................................... 9.3
Roller Misfeed .................................................................. 9.4
Clearing Paper Jams ............................................................... 9.5
In Tray 1 ........................................................................ 9.5
In Optional Tray 2 ............................................................ 9.6
In the Fuser Area or Around the Toner Cartridge .................. 9.7
In the Paper Exit Area ...................................................... 9.9
In the Multipurpose Tray ................................................. 9.10
Tips for Avoiding Paper Jams ........................................... 9.11
Clearing LCD Error Messages ................................................. 9.12
Solving Other Problems ........................................................ 9.16
Paper Feeding Problems .................................................. 9.16
Printing Problems ........................................................... 9.17
Printing Quality Problems ................................................ 9.19
Copying Problems .......................................................... 9.24
Scanning Problems ......................................................... 9.25
Fax Problems ................................................................ 9.26
Solving Network Printing Problems ......................................... 9.28
General Problems ........................................................... 9.28
Windows Problems ......................................................... 9.29
Network Scan Problems
........................................................ 9.29
Chapter 10:
Appendix A:
USING USB FLASH DRIVE
About USB Flash Drives ........................................................ 10.2
Installing a USB Flash Drive .................................................. 10.2
Scanning to USB Flash Drive ................................................. 10.3
Scanning With Default Settings ........................................ 10.3
Scanning With Your Own Settings .................................... 10.4
Managing the USB Flash Drive ............................................... 10.6
Changing the Default Settings ......................................... 10.6
Deleting an Image File .................................................... 10.7
Formatting the USB Flash Drive ....................................... 10.8
Viewing the USB Memory Status ...................................... 10.9
Printing From the USB Flash Drive ........................................ 10.10
Backing Up Data ................................................................. 10.11
USING YOUR MACHINE ON A NETWORK
Setting Up a Locally-Shared Machine ........................................ A.2
In Windows 98/Me ........................................................... A.2
In Windows NT 4.0/2000/XP .............................................. A.3
Setting Up a Network-Connected Machine ................................. A.4
Configuring Network Parameters on the Control Panel ........... A.4
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Appendix B:
Installing Memory DIMM ......................................................... B.2
Installing an Optional Tray ...................................................... B.5
INSTALLING MACHINE OPTIONS
Removing a Memory DIMM ................................................ B.4
Setting Tray 2 in the Printer Properties ............................... B.7
Appendix C:
General Specifications ............................................................ C.2
Scanner and Copier Specifications ............................................ C.3
Printer Specifications .............................................................. C.4
Facsimile Specifications ......................................................... C.5
Paper Specifications ............................................................... C.6
SPECIFICATIONS
Overview ........................................................................ C.6
Supported Sizes of Paper .................................................. C.7
Guidelines for Using Paper ................................................ C.8
Paper Specifications ......................................................... C.9
Paper Output Capacity ...................................................... C.9
Paper Storage Environment ............................................... C.9
xvi
1

INTRODUCTION

Thank you for purchasing this multifunctional product. Your machine provides printing, copying, scanning, and faxing functions!
This chapter includes:
• Special Features
• Understanding Component Locations

Special Features

Your new machine is equipped with special features that improve the print quality. You can:
Print with excellent quality and speed
• You can print up to
• Your machine prints A4-sized paper at up to 20 ppm and letter-sized paper at up to 22 ppm (pages per minute).
Handle paper flexibly
•
Multipurpose Tray
transparencies, custom-sized materials, postcards, and heavy paper. A 50-sheet plain paper.
•The
Create professional documents
•Print
•Print
Standard 250-sheet input tray
250-sheet input tray
paper.
Watermarks
with words, such as “Confidential.” See page 4.18.
Posters
document are magnified and printed across the sheet of paper and taped together to form a poster. See page 4.14.
. The text and pictures of each page of your
1200 dpi [Best]
supports letterhead, envelopes, labels,
Multipurpose Tray
(Tray2) supports A4/letter-sized
. You can customize your documents
. See page 4.8.
supports
(Tray1) and
optional
1.2
I
NTRODUCTION
Save time and money
• You can print multiple pages on one single sheet of paper to save paper.
• You can use preprinted forms and letterhead on plain paper. See “Using Overlays” on page 4.21
• This machine automatically substantially reducing power consumption when not printing.
• This machine meets efficiency.
Energy Star
conserves electricity
guidelines for energy
by
Expand the machine capacity
• This machine has 32 MB of memory which can be expanded to 160 MB.
• You can install an optional 250-sheet tray in your machine. This tray reduces how often you have to add paper to the machine.
• A Network interface enables network printing.
Print in various environments
1
• You can print in
• Your machine comes with both the interface. The Parallel interface is available depending on your country.
• You can also use a
Use a USB flash drive
If you have a USB flash drive, you can use it in various ways with your machine.
• You can scan documents and save them on the USB flash drive.
• You can directly print data stored on the USB flash drive.
• You can manage the USB flash drive.
• You can back up data and restore backup files to the machine’s memory.
Windows 98/Me/NT 4.0/2000/XP
USB
and
Parallel
Network interface
.
.
I
NTRODUCTION
1.3

Understanding Component Locations

These are the main components of your machine:

Front View

USB Flash Drive Port
Automatic
Document Feeder
Document Guides
Document Input Tray
Document Cover
Document Output Tray
Document Glass
Control Panel
Front Output Tray (Face Down)
Front Door
Paper Output Extension
Paper Tray (Tray 1)
Multipurpose Tray
I
NTRODUCTION
1.4
Toner
Cartridge
Paper Level Indicator
Optional Paper Tray (Tray 2)
Rear Door
Rear Output Slot
(Face Up)
Power Switch
AC Power Cord

Rear View

1
Control Board Cover
Network Port
Parallel Connector
USB Connector
Connector
Line Jack
EXT Jack
Tray 2 Cable Connector
I
NTRODUCTION
1.5

Control Panel Functions

1
2
S
a n n e
3
C O P Y
Lighten
Normal
Darken
Text/Photo
Shift
Copy
No. of Copies
Darkness
Special Copy
Original Type
Text
Photo
Reduce/Enlarge
Scanner
Scan-to
Enter
Clear/Stop
Upper LevelMenu
Start
Symbols
Resolution
On Hook Dial
Facsimile
Broadcasting
Redial/PausePhone Book
Direct Print
Facsimile
Allows you to store frequently-dialed fax numbers and dial them with the touch of a few buttons.
Shift
Allows you to shift the one-touch buttons to the numbers 21 through 40.
Allows you to access a list of your PC software programs that an image can be scanned to.
c
Scan-to
You must create the scan list using the Printer Settings Utility provided with this machine. Also allows you to scan and save documents in a USB flash drive, and manage it when it is inserted into the USB port of your machine.
r
Darkness
See Chapter 10, Installing a USB Flash Drive.
Adjusts the brightness of the documents for the current copy job.
Original Type
Selects the document type for the current copy job.
No. of Copies
Selects the number of copies.
Allows you to use special copy features, such
Special Copy
as Clone, Collation, Auto Fit, 2 Sides on 1 page, 2/4 Up (multiple pages on a sheet), and Poster copying.
Reduce/Enlarge
Makes a copy smaller or larger than the original.
1.6
I
NTRODUCTION
4
5
Displays the current status and prompts during an operation.
Turns on when the toner cartridge is empty.
Uses to scroll through the available options for the selected menu item.
Enter
Menu
Confirms the selection on the display.
Enters Menu mode and scrolls through the menus available.
1
5
6
7
A X
Upper Level
Sends you back to the upper menu level.
Stops an operation at any time.
Clear/Stop
In Standby mode, clears/cancels the copy options, such as the darkness, the document type setting, the copy size, and the number of copies.
Start
Starts a job.
Dials a number or enters alphanumeric
Symbols
Facsimile
characters.
Allows you to enter fax number, and shows memory status and fax reception mode.
Resolution
Adjusts the resolution of the documents for the current fax job.
Broadcasting
Allows you to send a fax to multiple destinations.
F
Phone Book
Allows you to store frequently-dialed fax numbers as one or two-digit speed dial or group dial numbers for automatic dialing and edit the stored numbers. Also allows you to print a Phone Book list.
8
Redial/Pause
On Hook Dial
Direct Print
In Standby mode, redials the last number or in Edit mode, inserts a pause into a fax number.
Engages the telephone line.
Allows you to directly print files stored on a USB flash drive when it is inserted into the USB port in the front of your machine.
I
NTRODUCTION
1.7
M
EMO
1.8
I
NTRODUCTION
2

GETTING STARTED

This chapter gives you step-by-step instructions for setting up your machine.
This chapter includes:
• Setting Up Your Machine
Unpacking Installing the Toner Cartridge Loading Paper Making Connections Turning the Machine On
• Setting Up the Machine System
Changing the Display Language Setting the Machine ID Setting the Date and Time Setting the Paper Size and Type Setting Sounds Using the Save Modes
• Installing Software
About the Software Installing the Software in Windows Repairing Software Removing Software Using the Set IP Using the Printer Settings Utility
Setting Up Your Machine

Unpacking

1
Remove the machine and all accessories from the packing carton. Make sure that the machine has been packed with the following items:
Starter Toner Cartridge
Quick Install Guide Control Panel Guide Safety Information
CD-ROM
*The appearance of the power cord and the telephone line cord may differ depending on your country’s
specifications.
**The CD-ROM contains the printer drivers, the Scanner drivers, the Set IP, the Printer Settings Utility,
the SmarThru software, the user’s guide, and the Adobe Acrobat Reader program.
***May already be affixed to the machine in some regions.
N
OTES
:
• Components may differ from country to country.
• You should use the telephone line cord which is supplied with your machine. If you are replacing it with another vendor’s, it should be AWG #26 or lower gauge.
• Power cord must be plugged into a grounded power socket.
**
AC Power Cord
Brand plaque
*
***
Telephone Line Cord*
(for North America and China only)
2.2
G
ETTING STARTED
2
Remove the packing tape from the front, back, and sides of the machine.
Tap e
3
Gently pull the scan lock label until it comes away from the machine. This will pull the scanner locking switch into the FORWARD (Unlocked) position automatically.
Scan Lock Label
2
N
OTE
: When you are moving the machine or do not intend to use it for a long period of time, move the scanner locking switch BACKWARD to the lock position, as shown. To scan or copy a document, the switch must be unlocked.
G
ETTING STARTED
2.3

Selecting a Location

Select a level, stable place with adequate space for air circulation. Allow extra space for opening doors and trays.
The area should be well-ventilated and away from direct sunlight or sources of heat, cold, and humidity. Do not set the machine close to the edge of your desk or table.
Clearance Space
• Front: 482.6 mm (enough space so that the paper tray
can be removed)
• Back: 100 mm (enough space for ventilation)
• Right: 100 mm
• Left: 100 mm (enough space for ventilation)
2.4
G
ETTING STARTED

Installing the Toner Cartridge

1
Open the front door.
2
Remove the starter toner cartridge from its bag. Gently roll the cartridge 5 or 6 times to distribute the toner.
2
Thoroughly rolling the cartridge will assure maximum copies per cartridge.
N
OTES
:
• If toner gets on your clothing, wipe it off with a dry cloth and
wash clothing in cold water. Hot water sets toner into fabric.
• To prevent damage, do not expose the toner cartridge to light for
more than a few minutes. Cover it with a piece of paper, if left exposed for more than a few minutes.
• Do not touch the green underside of the toner cartridge. Use the
handle on the cartridge to avoid touching this area.
G
ETTING STARTED
2.5
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