Ricoh 3045AD, 3035SPi, 8045, 8035, LD245 User Manual

Download

Page 1

Operating Instructions

Copy Reference

Placing Originals

Copying

Troubleshooting

User Tools (Copier/Document Server Features)

Specifications

Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the

Safety Information in the “General Settings Guide” before using the machine.

Page 2

Introduction

This manual contains detailed instructions and notes on the operation and use of this machine. For your safety and benefit, read this manual carefully before using the machine. Keep this manual in a handy place for quick reference.

Important

Contents of this manual are subject to change without prior notice. In no event will the company be liable for direct, indirect, special, incidental, or consequential damages as a result of handling or operating the machine.

Notes

Some illustrations in this manual might be slightly different from the machine.

Certain options might not be available in some countries. For details, please contact your local dealer.

Caution:

Use of controls or adjustments or performance of procedures other than those specified in this manual might result in hazardous radiation exposure.

Notes:

The model names of the machines do not appear in the following pages. Check the type of your machine before reading this manual. (For details, see p.3 “Machine Types”.)

• Type 1: 8035/DSm735/LD235/Aficio3035

• Type 2: 8045/DSm745/LD245/Aficio3045

Certain types might not be available in some countries. For details, please contact your local dealer.

Two kinds of size notation are employed in this manual. With this machine refer to the inch version.

For good copy quality, the supplier recommends that you use genuine toner from the supplier.

The supplier shall not be responsible for any damage or expense that might result from the use of parts other than genuine parts from the supplier with your office products.

Power Source

120V, 60Hz, 12A or more

Please be sure to connect the power cord to a power source as above. For details about power source, see “Power Connection” in the General Settings Guide.

Page 3

Manuals for This Machine

The following manuals describe the operational procedures of this machine. For particular functions, see the relevant parts of the manual.

Note

❒ Manuals provided are specific to machine type.

❒ Adobe Acrobat Reader/Adobe Reader is necessary to view the manuals as a

PDF file.

❒ Two CD-ROMs are provided:

• CD-ROM 1 “Operating Instructions”

• CD-ROM 2 “Scanner Driver and Document Management Utility”

❖

General Settings Guide

Provides an overview of the machine and describes System Settings (such as Tray Paper Settings), Document Server functions, and troubleshooting. Refer to this manual for Address Book procedures such as registering fax numbers, e-mail addresses, and user codes.

❖ Security Reference

This manual is for administrators of this machine. It describes security functions that the administrators can use to protect data from being tampered, or prevent the machine from unauthorized use. Also refer to this manual for the procedures for registering administrators, as well as setting user and administrator authentication.

❖ Network Guide (PDF file - CD-ROM1)

Provides information about configuring and operating the printer in a network environment or using software. This manual covers all models, and therefore contains functions and settings that may not be available for your model. Images, illustrations, functions, and supported operating systems may differ from those of your model.

❖ Copy Reference (this manual)

Describes operations, functions, and troubleshooting for the machine's copier function.

❖ Facsimile Reference <Basic Features>

Describes operations, functions, and troubleshooting for the machine's facsimile function.

❖ Facsimile Reference <Advanced Features>

Describes advanced facsimile functions such as line settings and procedures for registering IDs.

❖ Printer Reference

Describes system settings, operations, functions, and troubleshooting for the machine's printer function.

Page 4

❖ Scanner Reference (PDF file - CD-ROM1)

Describes operations, functions, and troubleshooting for the machine's scanner function.

❖ Manuals for DeskTopBinder Lite

DeskTopBinder Lite is a utility included on the CD-ROM labeled “Scanner Driver and Document Management Utility”.

• DeskTopBinder Lite Setup Guide (PDF file - CD-ROM2) Describes installation of, and the operating environment for DeskTopBinder Lite in detail. This guide can be displayed from the [Setup] display when DeskTopBinder Lite is installed.

• DeskTopBinder Introduction Guide (PDF file - CD-ROM2) Describes operations of DeskTopBinder Lite and provides an overview of its functions. This guide is added to the [Start] menu when DeskTopBinder Lite is installed.

• Auto Document Link Guide (PDF file - CD-ROM2) Describes operations and functions of Auto Document Link installed with DeskTopBinder Lite. This guide is added to the [Start] menu when DeskTopBinder Lite is installed.

❖ Other manuals

• PS3 Supplement (PDF file - CD-ROM1)

• Unix Supplement (Available from an authorized dealer, or as a PDF file on our Web site.)

Page 5

What You Can Do with This Machine

iii

Page 6

ivvvi

Page 7

Page 8

TABLE OF CONTENTS

Manuals for This Machine ...................................................................................... i

What You Can Do with This Machine.................................................................. iii

Notice ......................................................................................................................1

How to Read This Manual .....................................................................................2

Machine Types ....................................................................................................... 3

Functions that Require Options ........................................................................... 4

Control Panel.......................................................................................................... 5

Display Panel ............................................................................................................. 7

1. Placing Originals

Originals .................................................................................................................9

Sizes and Weights of Recommended Originals.........................................................9

Sizes Detectable by the Auto Paper Select .............................................................10

Missing Image Area .................................................................................................11

Placing Originals.................................................................................................. 12

Original Orientation .................................................................................................. 12

Placing Originals on the Exposure Glass ................................................................. 13

Placing Originals in the Auto Document Feeder ...................................................... 14

2. Copying

Basic Procedure................................................................................................... 17

Interrupt Copy .......................................................................................................... 18

Original Beeper ........................................................................................................18

Job Preset ................................................................................................................19

Copying from the Bypass Tray........................................................................... 20

Copier Functions ................................................................................................. 23

Adjusting Image Density ..........................................................................................23

Selecting Original Type Setting................................................................................24

Selecting Copy Paper ..............................................................................................25

Preset Reduce/Enlarge ............................................................................................28

Zoom ........................................................................................................................29

Auto Reduce/Enlarge ............................................................................................... 30

Size Magnification....................................................................................................30

Directional Magnification (%) ...................................................................................31

Directional Size Magnification (inch)........................................................................32

Sort........................................................................................................................... 33

Stack ........................................................................................................................ 36

Staple .......................................................................................................................37

Punch .......................................................................................................................43

Duplex ......................................................................................................................46

One-Sided Combine.................................................................................................48

Two-Sided Combine.................................................................................................49

Series Copies ........................................................................................................... 51

Booklet/Magazine.....................................................................................................52

Image Repeat........................................................................................................... 54

Double Copies.......................................................................................................... 55

Centring.................................................................................................................... 56

Positive/Negative .....................................................................................................57

Page 9

Erase........................................................................................................................ 57

Margin Adjustment ...................................................................................................60

Background Numbering ...........................................................................................61

Preset Stamp ...........................................................................................................61

User Stamp ..............................................................................................................62

Date Stamp .............................................................................................................. 65

Page Numbering ......................................................................................................66

Covers...................................................................................................................... 70

Designate .................................................................................................................71

Chapter ....................................................................................................................72

Slip Sheets ...............................................................................................................72

Storing Data in the Document Server ................................................................ 74

Programs .............................................................................................................. 75

Storing a Program .................................................................................................... 75

Changing a Stored Program ....................................................................................76

Deleting a Program ..................................................................................................76

Recalling a Program................................................................................................. 76

3. Troubleshooting

If Your Machine Does Not Operate As You Want.............................................. 77

When a Message Is Displayed................................................................................. 77

If You Cannot Make Clear Copies.......................................................................79

If You Cannot Make Copies As You Want .........................................................80

When Memory Is Full ............................................................................................... 83

4. User Tools (Copier/Document Server Features)

User Tools Menu (Copier/Document Server Features) .................................... 85

Accessing User Tools (Copier/Document Server Features) ............................ 91

Changing Default Settings .......................................................................................91

Exiting User Tools .................................................................................................... 91

General Features P.

Reproduction Ratio P.

/2..................................................................................................................96

Edit P.

/2..................................................................................................................98

Edit P.

Stamp....................................................................................................................... 99

Input/Output .......................................................................................................... 102

Administrator Tools ................................................................................................ 103

/4.............................................................................................92

/4.............................................................................................94

/4.............................................................................................95

/2..........................................................................................95

/2..........................................................................................96

5. Specifications

Combination Chart.............................................................................................105

Supplementary Informations ............................................................................ 106

INDEX....................................................................................................... 119

vii

Page 10

viii

Page 11

Notice

Do not copy or print any item for which reproduction is prohibited by law.

Copying or printing the following items is generally prohibited by local law:

bank notes, revenue stamps, bonds, stock certificates, bank drafts, checks, passports, driver's licenses.

The preceding list is meant as a guide only and is not inclusive. We assume no responsibility for its completeness or accuracy. If you have any questions concerning the legality of copying or printing certain items, consult with your legal advisor.

Page 12

How to Read This Manual

Symbols

The following set of symbols is used in this manual.

WARNING:

This symbol indicates a potentially hazardous situation that might result in death or serious injury when you misuse the machine without following the instructions under this symbol. Be sure to read the instructions, all of which are described in the Safety Information section.

CAUTION:

This symbol indicates a potentially hazardous situation that might result in minor or moderate injury or property damage that does not involve personal injury when you misuse the machine without following the instructions under this symbol. Be sure to read the instructions, all of which are described in the Safety Information section.

* The statements above are notes for your safety.

Important

If this instruction is not followed, paper might be misfed, originals might be damaged, or data might be lost. Be sure to read this.

Preparation

This symbol indicates information or preparations required prior to operating.

Note

This symbol indicates precautions for operation, or actions to take after abnormal operation.

Limitation

This symbol indicates numerical limits, functions that cannot be used together, or conditions in which a particular function cannot be used.

Reference

This symbol indicates a reference.

[]

Keys that appear on the machine's display panel.

{}

Keys built into the machine's control panel.

Page 13

Machine Types

This machine comes in two models which vary by copy speed. To make sure which model you have, see the inside front cover of this manual.

Type 1 Type 2

Copy speed 35 copies/minute

(A4K, 8

/2" × 11"K)

45 copies/minute (A4K, 81/2" × 11"K)

Page 14

Functions that Require Options

The available functions depend on your machine configuration and which options you have. See the table below.

❍Required options

Functions

Shift Sort

Shift Stack

Staple

Saddle Stitch

Punch

1000-Sheet finisher

2 Tray finisher

io n

Booklet finisher

The bridge unit and paper tray unit are required when you install the finisher.

❍❍❍

❍❍❍ ❍

❍❍❍❍

Page 15

Control Panel

Note

❒ This illustration shows the control panel of the machine with options fully in-

stalled.

Screen Contrast

User Tools/Counter

Copy

Document Server

Facsimile

Printer

Scanner

1. Screen Contrast knob

Adjusts the brightness of the display panel.

2. Indicators

Shows errors and machine status.

• d: Add Staple indicator

• D: Add Toner indicator

• B: Load Paper indicator

• L: Service Call indicator

• M: Open Cover indicator

• x: Misfeed indicator See “Control Panel”, General Settings

Guide.

3. {User Tools/Counter} key

•User Tools Press to change the default and conditions to meet your requirements.

•Counter Press to check or print the counter value.

4. Display panel

Shows operation status, error messages, and function menus.

5. {Check Modes} key

Press to check the entered copy job settings.

Check Modes Program Clear Modes Energy Saver

ABC

DEF

GHI

MNOJKL

Clear/Stop

PRS

TUV

WXY

Enter

OPER

Main

Interrupt

Power

Sample Copy

Start

6. {Program} key

Press to select the program mode. See p.75 “Programs”.

7. {Clear Modes} key

Press to clear previously entered copy job settings.

8. {Energy Saver} key

Press to switch to and from the Energy Saver mode. See General Settings Guide.

9. {Interrupt} key

Press to interrupt a long copy job to make copies. See p.18 “Interrupt Copy” .

10. Main power indicator

The main power indicator goes on when you turn on the main power. The power indicator lights when the power is on.

Important

❒ Do not turn off the main power

switch while the power indicator goes on or is flashing. The hard disk may malfunction.

11. Operation switch

Press to turn the power on (the On indicator goes on). To turn the power off, press again (the On indicator goes off).

Page 16

12. {Sample Copy} key

Use this key to make a single sample copy before starting a long copy run. By checking the sample copy and making any necessary changes to the image quality settings before you make multiple copies, you can save time and paper. See p.35 “Sample copy”.

13. {Start} key

Press to start copying. Press to start scanning and printing in Document Server mode.

14. {Clear/Stop} key

•Clear Press to delete a number entered.

•Stop Press to stop a copy job in progress.

15. {#} key

Press to enter a value.

16. Number keys

Use to enter the desired number of copies and data for selected modes.

17. Function keys

Press to select the following functions:

•Copier

•Document Server

• Facsimile

•Printer

•Scanner

18. Function status indicator

These show the status of the above functions:

• Green: the function is active.

• Red: the function has been interrupted.

Page 17

Display Panel

Note

❒ The following illustrations are examples for the machine with the optional 2

Tray finisher and Large Capacity Tray (LCT) installed.

❖ Initial copy display

AHU018S

1. Original mode, Image Density

and Special Original mode.

2. Operational status or messages.

3. You can register up to three fre-

quently used reduce/enlarge ratios other than the fixed reduce/enlarge ratios. See p.95 “Shortcut R/E”.

4. The number of originals scanned

into memory, number of copies set, and number of copies made.

5. Sort, Stack, Staple or Punch

mode.

6. Displays the contents of the

Shortcut keys. You can register frequently used functions in these keys. See p.94 “Copy Function Key: F1-F5”.

7. Shows the available functions.

Press a function name to display its menu. For example, press the [Re- duce/Enlarge] key to bring up the Re- duce/Enlarge menu.

8. A clip mark appears for a current-

ly selected function.

Page 18

Page 19

1. Placing Originals

Originals

Sizes and Weights of Recommended Originals

❖ Metric version

Where original is placed

Exposure glass Up to A3 --

ADF One-sided originals:

Original size Original weight

A3L – B6 JIS (Japanese Industrial Standard) KL

Two-sided originals: A3L – A5KL

40–128 g/m

52–105 g/m

❖ Inch version

Where original is placed

Exposure glass Up to 11" × 17" --

ADF One-sided originals:

Note

Original size Original weight

11–34 lb.

11" × 17"L – 5

Two-sided originals: 11" × 17"L – 5

/2" × 81/2"KL

14–28 lb.

❒ About 80 originals can be placed in the Auto Document Feeder (ADF).

❒ The weight range for originals in the Mixed Size mode is 52–81 g/m

, 13.8–

21.5 lb.

Non-compatible originals for the Auto Document Feeder

Placing the following types of originals in the ADF can cause paper misfeeds or result in damage to the originals. Place these originals on the exposure glass instead.

• Originals other than those specified on p.9 “Sizes and Weights of Recommended Originals”.

• Stapled or clipped originals

• Perforated or torn originals

• Curled, folded, or creased originals

•Pasted originals

Page 20

Placing Originals

• Originals with any kind of coating, such as thermal fax paper, art paper, aluminum foil, carbon paper, or conductive paper

•Originals with perforated lines

• Originals with indexes, tags, or other projecting parts

• Sticky originals such as translucent paper

• Thin, highly flexible originals

• Thick originals such as postcards

• Bound originals such as books

• Transparent originals such as OHP transparencies or translucent paper

Note

❒ The original might become dirty if it is written with a pencil or a similar

tool.

Sizes Detectable by the Auto Paper Select

❖ Metric version

Size A3LB4

Location of the original

Exposure glass ❍❍❍❍××××❍ × ❍

ADF ❍❍❍❍❍

You can select from 81/2" × 13", 81/4" × 13", 8" × 13" with User Tools (System Settings). See “<F/F4>Size Setting” in “General Features”, General Settings Guide.

The machine cannot detect two-sided originals of B6 JIS size.

JISLA4KL

B5 JIS

A5KLB6

JISK

❍

11" ×

/2"

17"

14"

❍ × ❍ × ❍

/2"

× 11"

❍ : Detectable size × : Undetectable size

/2"

8 × 13" L

/2"

❖ Inch version

Size A3LB4

JISLA4KL

Location of the original

Exposure glass ЧЧЧЧЧ❍❍❍ ×××

ADF ❍ × ❍ ××❍❍❍❍× ❍

B5 JISK

A5KL11" ×

17"

8 × 14"

/2"

× 11"

/2"

❍ : Detectable size × : Undetectable size

8 × 13"

/2"

10" × 14"

Page 21

❖ Exposure glass

Positioning mark

Vertical size

❖ ADF

Horizontal size

Maximum scanning area A3 (297x420mm) 11"x17" (279x432mm)

Maximum scanning area

Originals

Note

❒ When you copy custom size originals, make sure you specify the size of the

originals. If not, the image may not be copied properly. See p.16 “Placing custom size originals”.

Sizes difficult to detect

It is difficult for the machine to detect the sizes of the following originals, so select the paper size manually.

• Originals with indexes, tags, or other projecting parts

• Transparent originals such as OHP transparencies or translucent paper

• Dark originals with a lot of text and drawings

• Originals which partially contain a solid image

• Originals which have solid images at their edges

Missing Image Area

Even if you place originals in the ADF or on the exposure glass correctly, 3 mm (0.1”) margins on all four sides might not be copied.

Page 22

Placing Originals

Note

❒ Take care to place originals after

any correction fluid and ink has completely dried. Not taking this precaution could cause marks on the exposure glass that will be copied onto paper.

Reference

For original sizes you can set, see p.9 “Originals” .

For example, to copy A3Kor 11" × 17"K originals with the Staple function selected:

Original Orientation

You can set the original orientation in the following ways.

This function is useful for copying torn originals or large originals.

❖ Standard orientation

Select this function when the original orientation is the same as the copy paper orientation.

❖ 90° turn

Use this function when you want to copy A3K, B4 JISKor 11" × 17"K size originals. The machine rotates the copy image by 90° and you can make copies as you want. This is useful for copying large originals with the Staple, Duplex, Combine or Stamp functions.

Note

❒ It is recommended to use this func-

tion together with the Auto Paper Select or the Preset Reduce/Enlarge function.

A Press [Special Original].

GCGSET3E

Page 23

Placing Originals

B Select the original orientation.

Standard orientation

A Make sure that is select-

ed.

90° turn

A Place your original in the land-

scape orientation, and then press .

Placing Originals on the Exposure Glass

A Lift the exposure glass cover or

ADF.

Important

❒ Do not lift the exposure glass

cover or ADF forcefully. Otherwise, the cover of the ADF might open or be damaged.

Note

❒ Be sure to lift the exposure glass

cover or ADF by more than 30°. Otherwise, the size of the original might not be detected correctly.

B Place the original face down on

the exposure glass. The original should be aligned to the rear left corner.

C Press [OK].

ZEWH050E

1. Positioning mark

2. Left scale

Note

❒ Start with the first page to be

copied.

C Lower the exposure glass cover or

ADF.

Page 24

Placing Originals

Placing Originals in the Auto

A Set the document guide to the

original size.

Document Feeder

B Align the edges of the original

Settings should be made in the following situations:

❖ When placing originals one by one:

p.15 “SADF mode”

❖ When placing originals consisting of

more than 80 pages:

p.14 “Batch mode”

❖ When copying originals of various

sizes:

p.15 “Mixed size mode”

❖ When placing custom size originals:

p.16 “Placing custom size originals”

Note

❒ Do not stack originals beyond the

limit mark on the side fence of the ADF.

❒

The last page should be on the bottom.

❒ Be sure not to block the sensor or

load the original untidily. Doing so may cause the machine to detect the size of the scanned image incorrectly or display a paper misfeed message. Also, be sure not to place originals or other objects on the top cover. Doing so may cause a malfunction.

and place it on the ADF with the side to be copied facing up.

ZGHS060E

1. Limit mark

2. Document guide

Note

❒ Straighten curls in the originals

before placing them on the ADF.

❒ To prevent multiple sheets from

being fed at once, fan the original before placing it on the ADF.

❒ Set the original squarely.

Batch mode

In Batch mode, the machine copies an original including more than 80 pages as one document, even if it is placed on the ADF in parts.

A Press [Special Original].

Zewh210E

1. Sensors

Page 25

Placing Originals

B Select [Batch], and then press [OK].

Note

❒ When [Batch] is not displayed,

change the settings. See p.102 “Switch to Batch (SADF)”.

C Place the first part of the original,

and then press the {Start} key.

D After the first part of the original

has been fed, place the next part.

E When the Sort, Combine or 1

Sided→2 Sided mode has been set, press the {#} key after all originals have been scanned.

F Press the {Start} key.

SADF mode

In SADF mode, even when an original is placed page by page in the ADF, each page is automatically fed when placed.

Preparation

To use the SADF function, you should make a setting in User Tools (Copier/Document Server Features), so that [SADF] will be displayed when you press [Special Original]. See p.102 “Switch to Batch (SADF)”.

Reference

Related default settings, see p.95 “Shortcut R/E”.

A Press [Special Original].

B Press [SADF], and then press [OK]. C Place one page of an original, and

then press the {Start} key.

The Auto Feed indicator is shown on the display.

D When the machine instructs you

to place another original, place the next page.

The second and subsequent pages will be fed automatically without pressing the {Start} key.

Mixed size mode

When placing different size originals of the same width in the ADF at the same time, the machine automatically checks the size of the originals and makes copies.

Note

❒ When placing originals of different

sizes in the ADF and making copies without using the Mixed size mode, parts of the original image might not be copied or paper might become jammed.

❒ Copy speed and scanning speed

may be reduced.

❒ You can place originals of two dif-

ferent sizes at a time.

❒ The sizes of the originals that can

be placed together using this function are as follows:

Metric version

Inch version

A3L, B4 JIS L, A4KL, B5 JISKL

11" × 17"L, 8 81/2" × 11"KL, 51/2" × 81/2"

/2" × 14"L,

Page 26

Placing Originals

A Press [Special Original].

B Press [Mixed Size], and then press

[OK].

Placing custom size originals

When placing custom size originals in the ADF, specify the size of the originals.

Note

❒ Paper that has a vertical length of

128–297 mm (5"–11") and a horizontal length of 128–1,260 mm (5"– 49") can be placed with this function.

A Press [Special Original].

C Align the rear and left edges of

the originals as shown.

1. Place into the ADF

2. Vertical size

D Adjust the guide to the widest

original size.

E Place the aligned originals face

up into the ADF.

F Press the {Start} key.

X14

11X17

CP19AN

B Press [Custm Size Origi.]. C Enter the horizontal size of the

original with the number keys, and then press [#].

Note

❒ If you make a mistake, press

[Clear] or the {Clear/Stop} key, and then enter the value again.

D Enter the vertical size of the origi-

nal with the number keys, and then press [#].

E Press [OK].

Page 27

Basic Procedure

2. Copying

Preparation

When User Code Authentication is set, the screen for entering a user code will be displayed. Enter your user code using the number keys, and then press the {#} key. For user codes, see "Authentication Information", General Settings Guide.

When Basic Authentication, Windows Authentication, LDAP Authentication, or Integration Server Authentication is set, the authentication screen will be displayed. Enter your login user name and user password, and then press [Login]. See "When the Authentication Screen is Displayed", General Settings Guide.

A Make sure "d Ready" appears on

the display.

If any other function is displayed, press the {Copy} key.

❖ Initial copy display

B Make sure no previous settings

remain.

C Place your originals.

Reference

p.12 “Placing Originals”

D Set your desired settings.

Reference

Please refer to each function.

E Enter the required number of cop-

ies using the number keys.

Note

❒ The maximum copy quantity

that can be set is 999.

F Press the {Start} key.

Copying begins.

Note

❒ When placing originals on the

exposure glass, press the {#} key after all originals are scanned.

❒ Copies are delivered face down.

Important

❒

When Basic Authentication, Windows

Authentication, LDAP Authentication, or Integration Server Authentication is set, always log off when you have finished using the machine prevent unauthorized users from using the machine.

Note

❒ When there are previous set-

tings remaining, press the {Re- set} key and enter again.

Page 28

Copying

E When the display prompts

-How to operate

❖ To stop the machine during a multi-

copy run.

Press the {Clear/Stop} key.

❖ To return the machine to the initial

condition after copying.

Press the {Clear Modes} key.

you, place the remaining originals again before interrupting.

F Press the {Start} key.

Note

❒ The interrupt copy job set-

tings will be restored and the machine will continue copying from where it left off.

❖ When clearing entered values.

Press the {Clear/Stop} key or [Clear] on the display.

❖ To check the settings.

Press the {Check Modes} key.

Interrupt Copy

Use this function if you want to interrupt a long copy job to make urgently needed copies.

Limitation

❒ You cannot use the Interrupt Copy

function when fax originals are being scanned or the scanner function is being used.

A Press the {Interrupt} key.

The Interrupt indicator goes on.

When the originals stop scanning

A Remove the originals that were

being copied and place the originals you want to copy.

B Press the {Start} key.

The machine starts making the copies.

C When copying is complete, re-

move the originals and copies.

D Press the {Interrupt} key again.

The Interrupt indicator goes off.

When the machine keeps copying

A Place the originals you want to

copy.

B Press the {Start} key.

The machine stops the previous original job and starts copying the original.

C When copying is complete, re-

move originals and copies.

D Press the {Interrupt} key again.

The Interrupt indicator goes off.

The interrupt copy job settings will be restored and the machine will continue copying from where it left off.

Original Beeper

The beeper sounds and an error message is displayed when you leave your originals on the exposure glass after copying.

Note

❒ See p.94 “Tone: Original remains”.

Page 29

Job Preset

You can set up the next copy content during copying.

If a long copy job is in progress and you do not want to wait for it to finish, you can use this function to set up the next copy job in advance. When the current copy job is finished, the next job will start automatically.

A Press [Next Job] when "Copying" is

shown.

B Set up the next copy job.

Basic Procedure

C Place the originals in the ADF,

and then press the {Start} key.

All originals are scanned.

D Press [To "Printing"].

Returns to the initial copy display.

After the current copy job, the next job starts automatically.

Note

❒ You can switch the display to

the current copy job by pressing [To "Printing"]. You can switch the display to the preset job by pressing [To "Reserving"].

Page 30

Copying

Copying from the Bypass Tray

Use the bypass tray to copy onto OHP transparencies, adhesive labels, translucent paper, postcards and copy paper that cannot be loaded in the paper trays.

Preparation

When the duplex unit is attached,

❒ The machine can automatically de-

tect the following sizes as standard size copy paper:

Metric version

Inch version

A3L, A4KL, A5KL,

/2" × 13"L

A3L, 11" × 17"L, 81/2" × 11"KL,

/2" ×81/2"L

the default is [1 Sided→2 Sided].

When copying from the bypass tray, select [1 Sided] for copying in

[Dup./Combine/Series] (for example [1 Sided→1 Sided] or [2 Sided→1 Sid-

ed] ). You can change the initial set- tings. See p.94 “Duplex Mode Priority” .

❒ When copying on OHP transpar-

encies or paper heavier than 128

g/m

(about 34 lb.), you need to specify the paper type. See p.22 “When copying onto special paper” .

❒ The maximum number of sheets

you can load at the same time de-

Important

❒ When paper larger than 433 mm in

size is used, the paper may become

pends on paper type. The maximum number of sheets should not exceed the upper limit.

wrinkled, may not be fed into the machine, or may cause paper jams.

A Open the bypass tray.

Note

❒ If you do not use the standard size

copy paper or if you use special paper, you should input vertical and horizontal dimensions. See p.16 “Placing custom size originals”. The sizes that you can input are as follows:

Metric version

Inch version

• Vertical: 100–297 mm

• Horizontal: 148–600 mm

• Vertical: 3.9"–11.6"

• Horizontal: 5.8"–23.4”

The range is 148–432 mm (5.8"–17") when the booklet finisher is installed.

ZDSH110J

Page 31

Copying from the Bypass Tray

B Insert the paper with the side you

want to copy facing down until you hear the beep, and then align the paper guide to the paper size.

ZDSH100J

1. Extender

Note

❒ If the guides are not flush

against the copy paper, images might be skewed or paper misfeeds might occur.

❒ Do not stack paper over the lim-

it mark, otherwise images might be skewed or paper misfeeds might occur.

❒ Swing out the extender to sup-

port paper sizes larger than A4L, 8

❒ Fan paper to get air between the

sheets and avoid a multi-sheet feed.

/2" × 11"L.

C Select the type and size of the pa-

per.

When copying onto standard size paper

A Press the {#} key. B Press [Select Size].

C Select the paper size. D Press [OK].

When copying onto custom size paper

Note

❒ Paper will be automatically de-

livered to the internal tray.

A Press the {#} key. B Press [Custom Size].

C Press [Vertical], enter the verti-

cal size with the number keys, and then press the [#] key.

D Enter the horizontal size of the

paper with the number keys, and then press the [#] key.

Page 32

Copying

Note

❒ If [Horiz] is not highlighted,

press [Horiz].

❒ To register the custom size

entered, press [Program], and then press [Exit].

E Press [OK].

When copying onto special paper

A Press the {#} key. B Select paper type in Special pa-

per.

C Press [OK].

D Place your originals, and then

press the {Start} key.

Note

❒ When copying onto OHP trans-

parencies, remove copied sheets one by one.

E When your copy job is finished,

press the {Clear Modes} key to clear the settings.

Page 33

Copier Functions

Adjusting Image Density

There are three types of adjustment available:

❖ Auto Image Density

The machine automatically adjusts image density.

❖ Manual image density

You can adjust the density of the overall original in seven increments.

❖ Combined auto and manual image

density

Use when copying originals with a dirty background (such as newspapers). You can adjust foreground density while leaving the background unchanged.

Auto image density

A Make sure that [Auto Image Density]

is selected.

Manual image density

A Press [Auto Image Density] to cancel

it.

B Press [Lighter] or [Darker] to adjust

the image density.

Combined auto and manual image density

A Make sure that [Auto Image Density]

is selected.

B Press [Lighter] or [Darker] to adjust

the density.

Page 34

Copying

Selecting Original Type Setting

Select one of the following six types to match your originals:

❖ Text

Select this mode when your originals contain only text (no pictures).

❖ Text/Photo

Select [Text/Photo] when your originals contain photographs or pictures with text.

❖ Photo

Delicate tones of photographs and pictures can be reproduced with this mode.

❖ Pale

Select this mode for originals that have lighter lines in pencil, or for faint copied slips. The faint lines will be clearly copied.

❖ Generation Copy

If your originals are copies (generation copies), the copy image can be reproduced sharply and clearly.

When the original type keys are not displayed

A Press [Original Type]. B Select the original type, and

then press [OK].

Reference

p.92 “Original Type Display”

p.93 “Copy Quality”

A Press the appropriate key to select

the original type.

Page 35

Copier Functions

Selecting Copy Paper

There are two ways to select copy paper:

❖ Auto Paper Select

The machine selects a suitable size of copy paper automatically based on original size and reproduction ratio.

❖ Manual Paper Select

Choose the tray containing the paper you want to copy onto: a paper tray, bypass tray or LCT.

Reference

p.11 “Sizes difficult to detect”

p.92 “Paper Display”

Note

❒ See the following table for copy paper sizes and orientations that can be used

with Auto Paper Select (when copying at a ratio of 100%).

❖ Metric version

Where original is placed Paper size and orientation

Exposure glass A3L, B4 JISL, A4KL, B5 JISKL

ADF A3L, B4 JISL, A4KL, B5 JISKL, A5KL, B6

JISKL, 11”× 17”L, 8

/2" × 11"KL

❖ Inch version

Where original is placed Paper size and orientation

Exposure glass

ADF

11" × 17"L, 8

A3L, A4KL, 11" × 17"L, 8 11"KL, 5

/2" × 14"L, 81/2" × 11"KL

/2" × 81/2"KL, 10" × 14"L

/2" × 14"L,81/2" ×

❒ Only the paper trays set to [No display] or [Recycled paper] in Paper Type and

also set to [Yes] in Apply Auto Paper Select can be selected in Auto Paper Select mode. See “Paper Type: Tray 1–4” in “Tray Paper Settings”, General Set- tings Guide.

Page 36

Copying

Auto Paper Select

A Make sure that [Auto Paper Select] is selected.

Note

❒ Trays with a key mark will not be automatically selected. See “Paper Type”

in “Tray Paper Settings”, General Settings Guide.

Manual Paper Select

A Select the paper tray, bypass tray or the LCT.

The indicator corresponding to the selected paper tray is highlighted.

Reference

p.20 “Copying from the Bypass Tray”

When the paper type keys are not displayed

A Press [Auto Paper Select]. B Select the paper type.

Page 37

Copier Functions

-Rotated copy

If the orientation in which your original is placed (L or K) is different from that of the paper you are copying onto, this function rotates the original image by 90° to fit it on the copy paper. This function works when Auto Paper Select or Auto Reduce/Enlarge is selected. See p.25 “Auto Paper Select”.

GCROTA0E

Note

❒ The default for Auto Tray Switching is With image rotation, you cannot use

the Rotated Copy function if this setting is changed to Without image rotation or Off. See p.92 “Auto Tray Switching”.

❒ You cannot use the Rotated Copy function when enlarging onto A3, B4 JIS or

11" × 17", 8

/2" × 14" size paper. In this case, place your original in the L ori-

entation.

You cannot rotate:

However, you can use:

Original size and orientation

/2" ×

11" or

/2" ×

/2"

/2" ×

11" or

/2" ×

/2"

GCROTA1E

GCROTA3E

When enlarging to →

Copy paper size and orientation

/2" ×

14" or 11" × 17"

GCROTA2E

/2" ×

14" or 11" × 17"

GCROTA4E

❒ You cannot use the Rotated Copy function when “Left 2” or “Top 2” is select-

ed for stapling or if the Punch function is selected when using the 2 Tray finisher. See p.37 “Staple” and p.43 “Punch”.

❒ You cannot use the Rotate Copy function if “Left 2”, “Top 2”or “Saddle

Stitch” is selected for the stapling when using the booklet finisher.

Page 38

Copying

Preset Reduce/Enlarge

You can select a preset ratio for copying.

A Press [Reduce/Enlarge].

Note

❒ To select a preset ratio on the in-

itial display, press the shortcut reduce/enlarge key and pro-

❖ Base Point

The base point of Reduce/Enlarge differs depending on how the original is scanned. When the original is placed on the exposure glass, the upper left corner will be the base point. When it is placed in the ADF, the bottom left corner will be the base point.

ceed to step

B Press [Enlarge] or [Reduce]. C Select a ratio, and then press [OK]. D Place your originals, and then

press the {Start} key.

-Create margin mode

Use Create Margin to reduce the image to 93% of its original size with the center as reference. You can assign this function to a shortcut key on the initial display. By combining it with the Reduce/Enlarge function, you can also provide the Reduce/Enlarge copy with a margin.

1. Base point when placing on the

exposure glass.

2. Base point when placing in the

ADF.

Reference

Related initial settings

p.95 “Shortcut R/E”

p.96 “R/E Priority”

GCKA031e

Reference

Related initial settings

p.94 “Copy Function Key: F1-F5”

p.96 “Ratio for Create Margin”

Page 39

Copier Functions

A Press [Create Margin] displayed on

the initial display.

B If you do not want to combine it

with the Reduce/Enlarge function, place your originals, and then press the {Start} key.

Zoom

You can change the reproduction ratio in increments of 1%.

B Enter the ratio.

To select the ratio with [n] and [o]

A Select a preset ratio close to the

desired ratio by using [Reduce] or [Enlarge].

B Adjust the ratio with [n] or

[o].

Note

❒ To change the ratio in incre-

ments of 1%, press [n] or

[o]. To change the ratio in

increments of 10%, press and

hold down [n] or [o].

❒ If you have incorrectly en-

tered the ratio, readjust with

[n] or [o].

To enter the ratio with the number keys

A Press [Mag. Ratio]. B Enter the desired ratio with the

number keys.

C Press [#]. D Press [OK].

Note

❒ You can also select a preset ratio

near the desired ratio using [Re- duce] or [Enlarge], and then adjust the ratio with [n] or [o].

A Press [Reduce/Enlarge].

C Place your originals, and then

press the {Start} key.

Page 40

Copying

Auto Reduce/Enlarge

The machine can choose an appropriate reproduction ratio based on the

Reference

p.11 “Sizes difficult to detect”

A Press [Auto Reduce/Enlarge].

paper and original sizes you select.

B Select the paper tray.

Note

❒ You cannot use the bypass tray

with this function.

❒ When using Auto Reduce/En-

large, see the following table for original sizes and orientations you can use:

❖ Metric version

Where original is placed

Exposure glass A3L, B4 JISL,

ADF A3L, B4 JISL,

Original size and orientation

A4KL, B5 JIS

A4KL, B5 JISKL, A5KL, B6 JISKL, 11”× 17”L,

/2" × 11"KL

❖ Inch version

Where original is placed

Exposure glass 11" × 17"L,

ADF

Original size and orientation

/2" × 14"L,

/2" × 11KL

A4LK, 11" × 17"L,

/2" × 14"L,

/2" × 11"KL,

/2" × 81/2"KL

C Place your originals, and then

press the {Start} key.

Size Magnification

This function calculates an enlargement or reduction ratio based on the lengths of the original and copy.

A" a"

Note

❒ Measure and specify the lengths of

the original and copy by comparing "A" with "a".

A Press [Reduce/Enlarge] .

Page 41

Copier Functions

B Press [Specifd. Ratio]. C Make sure that [Specifd. Ratio] is

highlighted.

D Enter the length of the original

with the number keys, and then press the [#] key.

Note

❒ You can enter sizes within the

following ranges:

Metric version

Inch version

1–999 mm (in increments of 1 mm)

0.1"–99.9" (in increments of 0.1")

E Enter the length of the copy with

the number keys, and then press

[#].

Note

❒ To change the length after

pressing [#], select [Original] or [Copy] and enter the desired length.

F Press [OK].

Directional Magnification (%)

Copies can be reduced or enlarged at different reproduction ratios, horizontally and vertically.

CP2P01EE

1. Horizontal ratio

2. Vertical ratio

Note

❒ You can also select a preset ratio

close to the desired ratio using [Re-

duce] or [Enlarge], then adjust with [n] or [o].

A Press [Reduce/Enlarge].

G Press [OK]. H Place your originals, and then

press the {Start} key.

B Press [Specifd. Ratio]. C Press [Direct. Mag.%].

To enter the ratio with the number keys

A Press [Horizontal]. B Enter the desired ratio with the

number keys, followed by [#].

C Press [Vertical].

Page 42

Copying

D Enter the desired ratio with the

number keys, followed by [#].

E Press [OK].

Directional Size Magnification (inch)

To specify a ratio with [n] and [o]

A Press [With no]. B Press [Horizontal]. C Adjust the ratio using [n] or

[o].

Note

❒ Pressing [n] or [o] changes

the ratio in increments of 1%. Pressing and holding down [n] or [o] changes it in increments of 10%.

❒ If you have incorrectly en-

tered the ratio, readjust the ratio with [n] or [o].

D Press [Vertical]. E Adjust the ratio with [n] or

[o].

F Press [OK].

D Press [OK]. E Place your originals, and then

press the {Start} key.

The suitable reproduction ratios will be automatically selected when you enter the horizontal and vertical lengths of the original and copy image you require.

CP2M01EE

1. Horizontal original size

2. Vertical original size

3. Horizontal copy size

4. Vertical copy size

Note

❒ Specify the vertical and horizontal

sizes of the original and those of the copy, as shown.

❒ You can enter sizes within the fol-

lowing ranges:

Metric version

Inch version

Vertical: 1–999 mm (in increments of 1 mm)

Horizontal: 1–999 mm (in increments of 1 mm)

0.1"–99.9" (in increments of 0.1")

Page 43

Copier Functions

A Press [Reduce/Enlarge].

B Press [Specifd. Ratio]. C Press [Dir. Size Mag In]. D Enter the horizontal size of the

original with the number keys, and then press [#].

E Enter the horizontal size of the

copy with the number keys, and then press [#].

F Enter the vertical size of the origi-

nal with the number keys, and then press [#].

G Enter the vertical size of the copy

with the number keys, and then press [#].

Note

❒ To change a length, press the

key you want to change and enter the new value.

Sort

The machine can scan originals into memory and automatically sort copies.

Reference

Related initial settings

p.103 “Select Stack Function”

p.103 “Memory Full Auto Scan Restart”

p.102 “Rotate Sort: Auto Paper Continue”

p.92 “Auto Tray Switching”

❖ Sort

Copies are assembled as sets in sequential order.

❖ Rotate Sort

Every other copy set is rotated by 90°KL and delivered to the copy tray.

H Press [OK]. I Press [OK]. J Place the originals, and then press

the {Start} key.

Note

❒ To use the Rotate Sort function,

two paper trays loaded with same size and type paper, but in different orientation (KL), are required. See “ Paper Type: Tray 1–4” in “Tray Paper Settings”, General Settings Guide.

Page 44

Copying

❖ Shift Sort

• 1000-Sheet finisher (optional) Each time the copies of one set or those of each job are delivered, the next copy is shifted when delivered so you can separate each set or job.

• 2 Tray finisher (optional) The shift tray moves backward or forward each time the copies of one set or those of each job are delivered, causing the next copy to shift when delivered so that you can differentiate each set or job.

• Booklet finisher (optional) Each time a set of copies or a job is delivered, the finisher shift tray moves backward or forward , causing the top sheet of each set to shift when delivered, separating each set or job.

❖ When the 1000-Sheet finisher is

installed

❖ When the 2 Tray finisher is

installed

❖ When the booklet finisher is

installed

A Press [Sort] or [Rotate Sort].

❖ When a finisher is not installed

GCANSO1E

B Enter the number of copy sets

with the number keys.

Note

❒ To confirm the type of finishing,

press the {Sample Copy} key. See p.35 “Sample copy”.

C Place your originals.

Page 45

Copier Functions

Note

❒ When placing an original on the

exposure glass, start with the first page to be copied. When placing an original in the ADF, set so the first page is on the top.

❒ When placing an original on the

exposure glass or in the ADF using Batch mode, press the {#} key after all the originals have been scanned.

D Press the {Start} key.

Sample copy

Use this function to check the copy settings before making a long copy run.

Note

❒ This function can be used only

when the Sort function is turned on.

A Select Sort and any other neces-

sary functions, and then place the originals.

B Press the {Sample Copy} key.

Note

❒ If you press [Suspend] after

checking the results, return to step A to adjust the copy settings as necessary. You can change the settings for Staple, Duplex (one-sided → one-sided, one-sided → two-sided), Copy Orientation, Margin Adjust., and Cover/Slip Sheet. However, depending on the combination of functions, you may not be able to change some settings.

Changing the number of sets

You can change the number of copy sets during copying.

Note

❒ This function can only be used

when the Sort function is turned on.

A While "Copying" is displayed,

press the {Clear/Stop} key.

B Press [Change Quantity].

AHU021S

One copy set is delivered as a sample.

C If the sample is acceptable, press

[Print].

The number of copies made is the number specified, minus one for the proof copy.

C Enter the number of copy sets

with the number keys, and then press the {#} key.

Note

❒ The number of sets you can en-

ter differs depending on when the {Clear/Stop} key is pressed.

D Press [Continue].

Copying starts again.

Page 46

Copying

Stack

Copies can be assembled with each page placed.

• 1000-Sheet finisher (optional) Each time the copies of one page

are delivered, the next copy is shifted when delivered so you can separate each job by page.

• 2 Tray finisher (optional) The shift tray moves backward or forward each time the copies of one page are delivered, causing the next copy to shift when delivered so that you can separate each job by page.

3 3 3

• Booklet finisher (optional) Each time the copies of one page are delivered, the finisher shift tray moves backward or forward , causing the top sheet of each page stack to shift when delivered, separating each job by page.

B Enter the number of copies with

the number keys.

C Place your originals, and then

press the {Start} key.

Note

❒ When placing an original on the

exposure glass, start with the first page to be copied. When placing an original in the ADF, set so the last page is on the bottom.

❒ When placing an original on the

exposure glass or in the ADF using Batch mode, press the {#} key after all the originals have been scanned.

A Press [Stack].

GCANSO1E

Page 47

Staple

An optional finisher and the bridge unit are required for this function.

Each copy set can be stapled together.

Note

❒ You cannot use the bypass tray with this function.

Reference

Related initial settings

p.103 “Select Stapling Position”

Stapling position and original setting

Copier Functions

Place all the originals in the ADF in the orientation in which they can be read normally. When placing the original on the exposure glass, keep the same orientation, but set the original facing downwards. When there is copy paper that is identical in size and orientation to your original, the staple positions are as follows:

Page 48

Copying

❖ 1000-Sheet finisher

Original location Stapling

Exposure glass

ADF

position

STAPLEAE

Top

STAPLECE

STAPLEDE

Bottom

Left 2

STAPLE25

STAPLE28 STAPLE30

STAPLE27

STAPLEEE

Top 2

STAPLE31 STAPLE33

STAPLE22ADA

STAPLE10ADA

STAPLE24ADA

STAPLE20ADA

Page 49

❖ 2 Tray finisher

Copier Functions

STAPLECE

STAPLEAE

STAPLEBE

Original location Stapling

Exposure glass

ADF

Top

Top Slant

Bottom

STAPLE25

STAPLE26

position

STAPLE27

STAPLEDE

Left 2

STAPLE28

STAPLE31

STAPLE29

STAPLE32

STAPLE30

STAPLE33

Page 50

Copying

Original location Stapling

Exposure glass

ADF

position

STAPLEEE

Top 2

STAPLE22ADA

STAPLE10ADA

STAPLE23ADA STAPLE24ADA

STAPLE14ADA

STAPLE20ADA

❖ Booklet finisher

STAPLEAE

Original location Stapling

Exposure glass

ADF

Top

position

STAPLECE

STAPLE25

Bottom

STAPLE28

STAPLE26

STAPLE29

STAPLE27

STAPLE30

Page 51

Copier Functions

STAPLEEE

STAPLEDE

Original location Stapling

Exposure glass

ADF

Left 2

STAPLE31

STAPLE32

Top 2

STAPLE22ADA

STAPLE10ADA

STAPLE23ADA STAPLE24ADA

STAPLE14ADA

position

STAPLE33

STAPLE20ADA

STAPLEFE

STAPLE34

Saddle Stitch

STAPLE37

This table shows the stapling positions, not the orientation of delivery.

Not available for A3 and B4 JIS size paper.

STAPLE35

STAPLE38

STAPLE36

STAPLE39

Page 52

Copying

A Select one of the stapling positions.

❖ 1000-Sheet finisher

❖ 2 Tray finisher

❖ Booklet finisher

Note

❒ When you select the stapling position, Sort mode is automatically selected.

Reference

p.37 “Stapling position and original setting”

B Enter the number of copy sets with the number keys. C Place your originals, and then press the {Start} key.

Note

❒

When placing an original on the exposure glass, start with the first page to be copied. When placing an original in the ADF, set so the last page is on the bottom.

❒ When placing an original on the exposure glass or in the ADF using Batch

mode, press the {#} key after all the originals have been scanned.

Page 53

Copier Functions

Punch

The optional 2 Tray finisher and the bridge unit are required for this function.

You can make punch holes in copies.

❖ 2 holes

GCPNCH1E

❖ 3 holes

GCPNCH3E

❖ 4 holes

GCPNCH0E

Note

❒ You cannot use the bypass tray with this function.

❒ The relationship between the orientation in which you place the original and

the punch hole positions is as follows:

Page 54

Copying

❖ Punch hole positions

2 holes K

Original location Punch hole positions

Exposure glass ADF

3 holes K

Standard

4 holes K

Page 55

2 holes K

Original location Punch hole positions

Exposure glass ADF

Copier Functions

3 holes K

90º Turn

4 holes K

This table shows the punch hole positions, not the orientation of delivery.

A Select one of the punch hole positions.

B Enter the number of copy sets with the number keys. C Place your originals, and then press the {Start} key.

Page 56

Copying

Duplex

There are three types of duplex.

❖ 1 Sided→2 Sided

Copies 2 one-sided pages on 1 two-

Original orientation and completed copies

The resulting copy image will differ according to the orientation in which you place your originals (vertical K or horizontal L ).

sided page.

❖ 2 Sided→2 Sided

Copies 1 two-sided page on 1 twosided page.

GCRYOU1E

The table shows the orientation of images on the front and back of copies, not the orientation of delivery.

❖ 2 Sided→1 Sided

Copies each side of a two-sided original onto two separate pages.

Note

❒ You cannot use the bypass tray

with this function.

❒ The maximum paper weight that

can be used with duplex copying is 64–105 g/m

, 17–28 lb. (55–90 kg,

121.3–198.4 lb.).

Reference

p.60 “Margin Adjustment”

Related initial settings

p.97 “Front Margin: Left/Right”

p.97 “Back Margin: Left/Right”

p.97 “Front Margin: Top/Bottom”

p.97 “Back Margin: Top/Bottom”

Page 57

Copier Functions

A Press [Dup./Combine/Series].

Note

❒ You can also select “1 Sided to 2

Sided” or ”2 Sided to 2 Sided”directly by pressing the Copy Function Key. In that case, proceed to

B Select [1 Sided] or [2 Sided] for

Original, and then select [1 Sided] or [2 Sided] for Copy.

❒ When placing an original on the

exposure glass or in the ADF using Batch mode, press the {#} key after all the originals have been scanned.

Originals and copy orientation

You can select the orientation.

•Top to Top

Duplex1

• Top to Bottom

Duplex2

Note

❒ You can change the default orien-

tation with User Tools. See p.94 “Copy Orientation in Duplex Mode” and p.94 “Original Orientation in Duplex Mode” .

Note

❒ To change the copy orientation,

press [Orientation]. See p.47 “Originals and copy orientation”.

C Press [OK]. D Place your originals, and then

press the {Start} key.

Note

❒ When placing an original on the

exposure glass, start with the first page to be copied. When placing an original in the ADF, set so the last page is on the bottom.

A Press [Dup./Combine/Series]. B Press [Orientation], select the orien-

tation (Original/Copy), and then press [OK].

Page 58

Copying

One-Sided Combine

Combine several pages onto one side of a sheet.

Open to top S originals

❖ 1 Sided 2 Pages → Combine 1 Side

Copies 2 one-sided originals to one

side of a sheet.

❖ Placing originals (originals placed in

GCSHUY2E

the ADF)

• Originals read from left to right

GCSHVY7E

❖ 1 Sided 4 Pages → Combine 1 Side

Copies 4 one-sided originals to one side of a sheet.

• Originals read from top to bottom

Combine5

❖ 1 Sided 8 Pages → Combine 1 Side

Copies 8 one-sided originals to one side of a sheet.

❖ 2 Sided 1 Page → Combine 1 Side

Copies 1 two-sided original to one

Combine6

side of a sheet.

❖ 2 Sided 2 Pages → Combine 1 Side

Copies 2 two-sided originals to one side of a sheet.

❖ 2 Sided 4 Pages → Combine 1 Side

Copies 4 two-sided originals to one side of a sheet.

❖ Orientation of the original and image

position of combine

Open to left R originals

Note

❒ You cannot use the bypass tray

with this function.

Reference

Related initial settings

p.97 “Erase Original Shadow in Combine”

p.99 “Copy Order in Combine”

p.98 “Separation Line in Combine”

GCSHUY1E

Page 59

Copier Functions

A Press [Dup./Combine/Series].

B Press [1 Sided] or [2 Sided] for Orig-

inal, and then press [Combine 1 Side] for Copy.

Reference

p.47 “Originals and copy orientation”

C Select the number of originals to

combine, and then press [OK].

Two-Sided Combine

Combines various pages of originals into one sheet with two sides.

❖ 1 Sided 4 Pages → Combine 2 Side

Copies 4 one-sided originals to one sheet with two pages per side.

GCSHVY9E

❖ 1 Sided 8 Pages → Combine 2 Side

Copies 8 one-sided originals to one sheet with four pages per side.

D Select the paper size. E Press [OK]. F Place your originals, and then

press the {Start} key.

GCSHVYAE

1. Front

2. Back

Page 60

Copying

❖ 1 Sided 16 Pages → Combine 2 Side

Copies 16 one-sided originals to one sheet with eight pages per side.

❖ 2 Sided 16 Pages → Combine 2 Side

Copies 8 two-sided originals to one sheet with eight pages per side.

GCSHVY6E

GCSHVY5E

1. Front

2. Back

❖ 2 Sided 4 Pages → Combine 2 Side

Copies 2 two-sided originals to one sheet with two pages per side.

Reference

Related initial settings

p.48 “Orientation of the original and image position of combine”

p.97 “Erase Original Shadow in Combine”

p.99 “Copy Order in Combine”

p.98 “Separation Line in Combine”

A Press [Dup./Combine/Series].

❖ 2 Sided 8 Pages → Combine 2 Side

Copies 4 two-sided originals to one sheet with four pages per side.

GCSHVY1E

B Press [1 Sided] or [2 Sided] for Orig-

inal, and then press [Combine 2 Side] for Copy.

GCSHVY2E

Page 61

Copier Functions

Reference

p.47 “Originals and copy orientation”

C Select the number of originals to

combine, and then press [OK].

D Select the paper size. E Press [OK]. F Place your originals, and then

press the {Start} key.

Series Copies

Separately copies the front and back of a two-sided original or the two facing pages of a bound original onto two sheets.

Limitation

❒ You cannot use the Series Copies

function from the ADF.

❖ Book→1 Sided

You can make one-sided copies from two facing pages of a bound original (book).

❖ Book→2 Sided

Copies a two-page spread original onto one sheet with one page per side.

❖ Front&Back→2 Sided

Copies each two-page spread original as it is onto both sides of a sheet.

Note

❒ See the following table for orig-

inal and copy paper sizes when using a 100% ratio.

❖ Metric version

Paper for one-sided

Original

A3L A4K × 2

B4 JISL B5 JISK × 2

A4L A5K × 2

copy

sheets

Paper for two-sided copy

A4K × 1 sheet (twosided)

B5 JISK × 1 sheet (twosided)

A5K × 1 sheet (twosided)

Page 62

Copying

❖ Inch version

Paper for

Original

11" × 17"L

one-sided copy

/2" ×

8 11"K × 2 sheets

/2" ×

11"L

51/2" ×

/2"K × 2

sheets

Paper for two-side copy

81/2" × 11"K × 1 sheet (twosided)

/2" ×

5 11"K × 1 sheet (twosided)

Booklet/Magazine

Copies two or more originals in page order.

❖ 1 Sided→Booklet

Make copies in page order for a folded booklet as shown.

❖ Open to left

A Press [Dup./Combine/Series].

GCBOOK0E

❖ Open to right

B Press [Series/Book]. C Press [Series]. D Select [Book→1 Sided], [Book→2

Sided], or [Front&Back→2 Sided], and then press [OK].

E Press [OK]. F Make sure that [Auto Paper Select]

is selected.

G Place your original on the expo-

sure glass, and then press the {Start} key.

Note

❒ Press the {#} key after all origi-

nals have been scanned.

GCBOOK1E

❖ 2 Sided→Booklet

Make two-sided originals to copies in page order for a folded booklet as shown.

❖ Open to left

GCAH010E

Page 63

Copier Functions

❖ Open to right

❖ 1 Sided→Magazine

Copies two or more originals to make copies in page order when they are folded and stacked.

❖ Open to left

GCAH020E

GCBOOK3E

❖ Open to left

GCAH030E

❖ Open to right

GCAH040E

How to fold and unfold copies to make a booklet

❖ Open to right

❖ 2 Sided→Magazine

Copies two or more originals of two-sided to make copies in page order when they are folded and stacked.

GCBOOK4E

GCBOOK2E

1. Open to left

2. Open to right

Page 64

Copying

How to fold and unfold copies to make a magazine

D Press [Book]. E

Select [1 Sided→Booklet], [2 Sided→-

], [

Booklet Sided

[OK].

1 Sided→Magazine] or [2

→

Magazine], and then press

F Press [OK].

G Select the paper. H Place your originals, and then

press the {Start} key.

GCBOOK5E

GCBOOK6E

Note

❒ You cannot use the bypass tray

with this function.

❒ The machine sets the reproduction

ratio automatically to meet the paper size.

Note

❒ When placing an original on the

exposure glass or in the ADF using Batch mode, press the {#} key after all the originals have been scanned.

Image Repeat

The original image is copied repeatedly.

Reference

Related initial settings

p.97 “Erase Original Shadow in Combine”

A Select “Open to left”or “Open to

right” with User Tools.

Reference

p.99 “Orientation: Booklet, Magazine”

B Press [Dup./Combine/Series]. C Press [Series/Book].

Note

❒ The number of repeated images

depends on the original size, copy paper size, and reproduction ratio. For example, see the following table:

Page 65

❖

Original: 51/2" × 81/2"K / Copy paper:

/2" × 11"K or Original: 51/2" ×

/2"L / Copy paper 81/2" × 11"L

4 repeats (65%) 16 repeats (32%)

Copier Functions

F Press [OK]. G Place your original, and then

press the {Start} key.

Double Copies

Repeat1

❖

Original: 51/2" × 81/2"K / Copy paper:

/2" × 11"L or Original: 51/2" ×

/2"L / Copy paper 81/2" × 11"K

2 repeats (100%)

Repeat3

8 repeats (50%)

Repeat4

Repeat2

32 repeats (25%)

Repeat5

Reference

Related initial settings

p.98 “Image Repeat Separation Line”

A Select the size of the copy paper

and the reproduction ratio.

B Press [Edit/Stamp].

One original image is copied twice on one copy as shown.

Note

❒ You cannot use the bypass tray

with this function.

❒ See the following table for original

and copy paper sizes when using a 100% ratio:

❖ Metric version

Original size and orientation

A5L A4K

B6 JISL B5 JISK

A4K A3L

A5K A4L

B6 JISK B5 JISL

Copy paper size and orientation

C Press [Edit Image]. D Press [Image Repeat]. E Press [OK].

❖ Inch version

Original size and orientation

/2" × 81/2"L 81/2" × 11"K

/2" × 81/2"K 81/2" × 11"L

/2" × 11"K

Copy paper size and orientation

11" × 17"L

Page 66

Copying

❒ The originals of size A5L, B6

JISKL, 5 detected properly on the exposure glass. Be sure to select the copy paper manually or place the originals in the ADF.

Reference

Related initial settings

p.98 “Double Copies Separation Line”

/2" × 81/2"L cannot be

A Press [Edit/Stamp].

Note

❒ You cannot use the bypass tray

with this function.

❒ The original sizes and orientations

for centring are listed below.

❖ Metric version

Original placed on:

Exposure glass

ADF A3L, B4 JISL, A4KL, B5

Original size and orientation

A3L, B4 JISL, A4KL, B5 JISKL

JISKL, A5KL, B6 JISKL, 11" × 17"L

❖ Inch version

Original size and orientation

11" × 17"L, 8

/2" × 11"KL

/2" × 14"L,81/2" × 11"K,

/2" × 81/2"KL

/2" × 14"L,

B Press [Edit Image]. C Press [Double Copies].

Original placed on:

Exposure glass

ADF A3L, A4KL, 11" × 17"L,

D Press [OK].

A Select the paper.

E Press [OK].

B Press [Edit/Stamp].

F Select the paper. G Place your originals, and then

press the {Start} key.

Centring

You can make copies with the image moved to the center.

C Press [Edit Image]. D Press [Centring]. E Press [OK]. F Press [OK]. G Place your originals, and then

press the {Start} key.

GCCNTR0E

Page 67

Positive/Negative

If your original is black and white, copy images are inverted.

Copier Functions

❖ Border

This mode erases the edge margin of the original image.

GCCENT2E

GCHATN1E

A Press [Edit/Stamp].

B Press [Edit Image]. C Press [Positive/Negative]. D Press [OK]. E Press [OK]. F Select the paper. G Place your originals, and then

press the {Start} key.

Erase

This function erases the center and/or all four sides of the original image.

This function has the following three types:

❖ Center

This mode erases the center margin of the original image.

GCCENT1E

❖ Center/Border

This mode erases both the center and edge margins of the original image.

GCCENT3E

Page 68

Copying

Reference

The erase width is set to 10 mm (0.4”) as a default. You can change this setting with User Tools.

p.97 “Erase Center Width”

p.97 “Erase Border Width”

C Set the erase border width.

Selecting [Same Width]

A Press [Same Width].

Note

❒ The relationship between the orig-

inal orientation and the erased part is as follows:

L original K original

B Set an erase border width with

[n] and [o].

Note

❒ To change the value entered,

press [n] and [o] to set the new value.

C Press [OK].

❒ 1: Erased part

❒ 2: 2–99 mm (0.1”–3.9”)

Border Erase

Selecting [Diff. Width]

A Press [Diff. Width].

A Press [Edit/Stamp].

B Press [Erase].

B Press the key for the border

you want to change and set an erase border width with [n] and [o].

C Press [OK].

D Press [OK]. E Place your originals, and then

press the {Start} key.

Page 69

Copier Functions

Center erase

A Press [Edit/Stamp].

B Press [Erase].

Press [Center].

C D Set the erase center width with

[n] and [o], and then press [OK].

E Press [OK]. F Place your originals, and then

press the {Start} key.

Center/Border erase

A Press [Edit/Stamp].

D Set the border to be erased.

Selecting [Same Width]

A Press [Same Width].

B Press [Center], and then set the

erase center width with [n] and [o].

C Press [Border], and then set the

erase border width with [n] and [o].

D Press [OK].

Selecting [Diff. Width]

A Press [Diff. Width].

B Press [Erase]. C Press [Center/Border].

B Press the key for the part you

want to change, and then set an erase margin width with [n] and [o].

C Press [OK].

E Press [OK]. F Place your originals, and then

press the {Start} key.

Page 70

Copying

Margin Adjustment

You can shift the image to the left, right, top, or bottom to make a binding margin.

Reference

Related initial settings

p.97 “Front Margin: Left/Right”

p.97 “Back Margin: Left/Right”

p.97 “Front Margin: Top/Bottom”

p.97 “Back Margin: Top/Bottom” p.97 “1 Sided→2 Sided Auto Mar-

gin: TtoT”

Note

❒ You can change the width of the

binding margin as follows:

Metric version

Inch version

0–30 mm (in increments of 1 mm)

0"–1.2" (in increments of 0.1")

C Set a binding margin for a front

page. Press [←] and [→] when setting the left and right margins, and [↓] and [↑] when setting the top and bottom margins.

Note

❒ To change the value entered,

press [←], [→], [↓], [↑] to set the new value.

❒ If you do not need to specify the

margins for the back side pages, press [OK] and proceed to step

D Set a binding margin for the back

side pages. Press [←] and [→] when setting the left and right margins, and [↓] and [↑] when setting the top and bottom margins, and then press [OK].

Note

❒ Margin on the back side of the

page is valid only when [2 Sided] or [Combine 2 Side] is selected.

E Press [OK]. F Press [OK]. G Place your originals, and then

press the {Start} key.

A Press [Edit/Stamp].

B Press [Margin Adjustment].

Page 71

Copier Functions

Background Numbering

Use this function to have numbers printed on the background of copies. It can help you to keep track of confidential documents.

GCSTMP2E

Note

❒ You can enter a number between 1

and 999.

Reference

Related initial settings

p.99 “Size”

p.99 “Density”

G Place your originals, and then

press the {Start} key.

Preset Stamp

Messages used frequently can be stored in memory and stamped on copies.

GCSTMP1E

One of the following eight messages can be stamped on copies with a frame around it: "COPY", "URGENT", "PRIORITY", "For Your Info.", "PRELIMINARY", "For Internal Use Only", "CONFIDENTIAL", "DRAFT".

A Press [Edit/Stamp].

B Press [Stamp]. C Press [Background Numbering]. D Enter the number to start count-

ing from with the number keys, and then press [OK].

E Press [OK]. F Press [OK].

Page 72

Copying

Stamp position and original orientation

D Select the desired message. E Press [All Pages] or [1st Page only] to

select the print page.

Note

❒ You can change the position,

size, and density of the stamp. See p.62 “Changing the stamp position, size and density”.

F After you specify all desired set-

tings, press [OK].

G Press [OK]. H Place your originals, and then

press the {Start} key.

Changing the stamp position, size and density

GCSTMP5E

A Press [Change].

Note

❒ You cannot use the bypass tray

with this function.

❒ Only one message can be stamped

each time.

B Select the position for print, size,

and density, and then press [OK].

User Stamp

Reference

p.100 “Stamp Language”

p.100 “Stamp Position”

p.100 “Stamp Format”

A Press [Edit/Stamp].

B Press [Stamp]. C Press [Preset Stamp].

Copies with the registered stamp.

GCSTMP0E

Preparation

You have to register a user stamp before using this function. See p.63 “To program the user stamp”.

Page 73

Copier Functions

Stamp position and original orientation

GCSTMP6E

Note

❒ You cannot use the bypass tray

with this function.

❒ Only one message can be stamped

each time.

Reference

Related initial settings

p.100 “Stamp Position 1 - 4”

p.101 “Stamp Format 1 - 4”

A Press [Edit/Stamp].

B Press [Stamp]. C Press [User Stamp].

D Select the stamp you require. E Press [All Pages] or [1st Page only] to

select the print page.

Note

❒ You can change the stamp posi-

tion. See p.63 “To change the stamp position”.

F After making all settings, press

[OK].

G Press [OK]. H Place your originals, and then

press the {Start} key.

To change the stamp position

A Press [Change]. B Select the desired position, and

then press [OK].

To program the user stamp

Note

❒ The range of stamp images for

readability is 10–297 mm high (0.4"–11.7") and 10–432 mm (0.4"– 17") wide. However, if the value exceeds the maximum value of the area (5,000 mm corrected within the range of the area automatically.

❒ Up to four images that you use fre-

quently can be stored in the machine's memory.

, 7.75 inch2), it is

Page 74

Copying

A Make sure that the machine is in

copier mode.

J Enter the horizontal size of the

stamp with the number keys, and then press [#].

B Press the {User Tools/Counter} key.

K Press [Vertical], and then enter the

vertical size in the same way as step

C Press [Copier/Document Server Fea-

tures].

L Place the original for user stamp

on the exposure glass, and then press [Start Scanning].

The original will be scanned, and the stamp will be registered.

Note

❒ Originals cannot be scanned

from the ADF when programming the user stamp.

M Press [Exit].

D Press [Stamp]. E Press [User Stamp]. F Press [Program/Delete Stamp]. G Press [Program], and then press the

stamp number (1–4) you want to program.

N Press [Exit].

The display returns to the Copier/Document Server Features main menu.

O Press [Exit].

Exits settings and gets ready to copy.

Note

❒ Stamp numbers with m already

have settings in them.

❒ If the stamp number is already

being used, the machine will ask you if you want to overwrite it . Press [Yes] or [No].

H Enter the user stamp name with

the letter keys on the display panel. You can register up to 10 characters.

I Press [OK].

Reference

“Entering Text”, General Settings Guide

To delete the user stamp

Important

❒ You cannot restore a deleted

stamp.

A Make sure that the machine is in

copier mode.

B Press the {User Tools/Counter} key.

Page 75

Copier Functions

C Press [Copier/Document Server Fea-

tures].

D Press [Stamp]. E Press [User Stamp]. F Press [Program/Delete Stamp]. G Press [Delete], and then press the

stamp number you want to delete.

Select [Delete], and then press [Exit].

I Press [Exit].

The display returns to the Copier/Document Server Features main menu.

J Press [Exit].

Exits settings and gets ready to copy.

Date Stamp

Use this function to print dates on your copies.

You can select from the following styles:

•MM/DD/YYYY

• MM.DD.YYYY

• DD/MM/YYYY

• DD.MM.YYYY

• YYYY.MM.DD

Stamp position and original orientation

GCSTMP7E

Note

❒ You cannot use the bypass tray

with this function.

Reference

Related initial settings

p.101 “Font”

p.101 “Size”

p.101 “Superimpose”

p.101 “Stamp Position”

“Timer Settings”, General Settings Guide

AHU019S

Page 76

Copying

A Press [Edit/Stamp].

To change the style of date

A Press [Change Format].

B Press [Stamp]. C Press [Date Stamp]. D Press [All Pages] or [1st Page only] to

select the print page.

Note

❒ You can change the font and po-

sition of the date to be stamped. See p.66 “To change the style of date”.

E After all settings are complete,

press [OK].

F Press [OK]. G Place your originals, and then

press the {Start} key.

B Select the date format, and then

press [OK].

To change the stamp position

A Press [Change].

B Select the desired date stamp po-

sition, and then press [OK].

Page Numbering

Use this function to print page numbers on your copies.

CP2G0100

Page 77

Copier Functions

There are six types of Page Numbering (n is the total number of pages in your original):

• P1, P2,…Pn

• 1/n, 2/n,...n/n

• -1-, -2-,...-n-

• P.1, P.2 ...P.n

•1, 2…n

• 1-1, 1-2,..1-n

Stamp position and original orientation

GCSTMP8E

Note

❒ You cannot use the bypass tray

with this function.

Reference

Related initial settings

p.101 “Font”

p.101 “Size”

p.102 “Superimpose”

p.101 “Stamp Format”

p.101 “Duplex Back Page Stamping Position”

p.102 “Stamp Position”

p.102 “Stamp on Designating Slip Sheet”

A Press [Edit/Stamp].

B Press [Stamp]. C Press [Page Numbering]. D Select the format.

Note

❒ You can specify the stamp posi-

tion, pages to be stamped, and numbering. See p.67 “Changing the stamp position” and p.68 “Specifying the first printing page and start number”.

E After you specify all desired set-

tings, press [OK].

F Press [OK]. G Place the originals, and then press

the {Start} key.

Changing the stamp position

A Press [Change]. B Select the desired position, and

then press [OK].

Page 78

Copying

Specifying the first printing page and start number

If you selected (P1, P2…, -1-,-2-…, P.1, P.2…, 1, 2…, )

Note

❒ Below explains the example when

(P1, P2...) is selected. The steps are the same for other cases.

A Press [Change] on the right side. B Press [First Printing Page], enter the

original sheet number from which to start printing, and then press the {#} key.

Note

❒ To change the number entered,

press [Clear] or the {Clear/Stop} key, and then enter a new number.

Note

❒

The example below shows when the first printing page is “2”and the start number is “3”.

GCANPE2J

D Press [Last Number], enter the

number of the page at which to stop numbering with the number keys, and then press the {#} key.

Note

❒ If you want to number all pages

to the end, press [to the end].

E When page designation is com-

plete, press [OK].

F Press [OK].

C Press [Numbering from/to], enter the

number of the page from which to start numbering with the number keys, and then press the {#} key.

Page 79

Copier Functions

If you selected (1/5, 2/5…)

A Press [Change] on the right side. B Press [First Printing Page], enter the

original sheet number from which to start printing, and then press the {#} key.

Note

❒ You can enter between 1 and

9999 for the original sheet number from which to start printing.

❒ To change the number entered,

press [Clear] or the {Clear/Stop} key, and then enter a new number.

C Press [Numbering from/to], enter the

number of page from which to start numbering with the number keys, and then press the {#} key.

❒ The last number is the last page

number to print. For example, if [Total Pages] is ten, if you want to print up to seven pages and do not want to print from page 8 on, enter [7] for [Last Number]. Normally, you do not need to enter the number.

E Press [Total Pages], enter the total

number of original pages with the number keys, and then press the {#} key.

F When page designation is com-

plete, press [OK].

Note

❒ To change the settings after

pressing [OK], press [Change], and then enter the numbers again.

If you selected (1-1, 1-2,…)

A Press [Change ] on the right side. B Press [First Printing Page], enter the

original sheet number from which to start printing, and then press the {#} key.

D Press [Last Number], enter the

number of page at which to stop numbering with the number keys, and then press the {#} key.

Proceed to step E when not changing .

Note

❒ If you want to number all pages

to the end, press [to the end].

Note

❒ To change the number entered,

press [Clear] or the {Clear/Stop} key, and then enter a new number.

Page 80

Copying

C Press [First Chapter No.], enter the

chapter number from which to start numbering with the number keys, and then press the {#} key.

Note

❒ You can enter between 1 and

9999 for the chapter number from which to start numbering.

❖ Front cover

The first page of your originals is copied on specific paper sheet for covers, or a cover sheet is inserted before the first copy.

•Copy

D Press [Numbering from/to], enter the

page number from which to start printing with the number keys, and then press the {#} key.

•Blank

E Press [OK]. F When page designation is com-

plete, press [OK].

Covers

Using this function, you can create cover sheets by adding additional pages of different paper or copying existing pages on different paper.

Preparation

Before selecting this function, set the tray for the front cover paper. See “Cover Sheet Tray”in “Tray Paper Settings”, General Settings Guide.

❖ Front/Back covers

The first and last pages of your original are copied on specific paper for use as covers.

•Copy

Note

❒ The cover sheet should be the same

size and orientation as the copy paper.

❒ You cannot place the copy paper in

the bypass tray.

❒

When selecting [Copy], select wheth-

the front and back covers are

er copied one-sided or two-sided. See “Cover Sheet Tray”in “Tray Paper Settings”, General Settings Guide.

GCCOVE0E

•Blank

Reference

p.99 “Front Cover Copy in Combine”

Page 81

Copier Functions

A Press [Cover/Slip Sheet].

B Press [Front Cover] or [Front/Back

Cover].

C Select [Copy] or [Blank] for the cov-

er sheet.

D Select the paper tray that contains

the sheet paper to copy the originals, and then press [OK].

E Place your originals in the ADF,

and then press the {Start} key.

Designate

Use this function to have certain pages of your original copied onto slip sheets.

Note

❒ The slip sheets should be the same

size and orientation as the copy paper.

❒ You cannot place the copy paper in

the bypass tray.

❒ You can specify the pages up to 20.

A Press [Cover/Slip Sheet].

B Press [Desig./Chapter]. C Press the key to select the chapter

number.

D Enter the page number of the

original's location you want to copy onto a slip sheet with the number keys, and then press the {#} key.

Preparation

Before using this function, set the special paper tray for slip sheets. See “Cover Sheet Tray”and “Slip Sheet Tray”in “ Tray Paper Settings”, General Settings Guide.

E Select the paper tray for slip

sheets.

F To specify another page location,

repeat steps C to E.

Note

❒ To select chapters 11 to 20, press

the [T11∼20] key.

G When page designation is com-

plete, press [OK].

H Press [OK]. I Select the paper tray that contains

the sheet paper to copy the originals.

J Place your originals in the ADF,

and then press the {Start} key.

Page 82

Copying

Chapter

The page locations you specify with this function will appear on the front of copy sheets.

Preparation

Before selecting this function, press [Dup./Combine/Series] and select Duplex (1 Sided→2 Sided) mode or Combine mode.

Note

❒ This function can be used only

when you use the Duplex (1 Sided→2 Sided) or Combine function.

❒ You can specify the pages up to 20.

F To specify another page location,

repeat steps D to E.

Note

❒ To select chapters 11 to 20, press

the [T11-20] key.

G When page designation is com-

plete, press [OK].

H Place your originals, and then

press the {Start} key.

Slip Sheets

Using this function, you can insert a slip sheet between OHP transparencies or stacks. You can also print on the inserted slip sheet.

A Press [Cover/Slip Sheet].

1 2 3

B Press [Desig./Chapter]. C Press [Chapter]. D Press the key to select the chapter

number.

E Enter the page location of the first

page of the first chapter with the number keys, and then press the {#} key.

Preparation

Before selecting this function, specify the paper tray for slip sheets. See "Slip Sheet Tray" in “Tray Paper Settings”, General Set- tings Guide.

Note

❒ Load the slip sheets in the same

size and orientation as the copy paper or the OHP transparency.

Page 83

❖ When using OHP transparencies

placed in the bypass tray

•Copy

•Blank

Note

❒ Press the {#} key and select [OHP

Sheet] in Special paper. See p.22

“When copying onto special paper”.

A Press [Cover/Slip Sheet].

Copier Functions

B Press [Slip Sheet]. C Select [Copy] or [Blank], and then

press [OK].

D Select the paper tray containing

the sheet paper to copy the originals.

E Place the originals, and then press

the {Start} key.

Page 84

Copying

Storing Data in the Document Server

The Document Server enables you to store documents in the memory and print them as you want.

Important

❒ Data stored in the machine might

be lost if some kind of failure occurs. The manufacturer shall not be responsible for any damage that might result from the loss of data.

Note

❒ Data stored in the Document Serv-

er is set to be deleted after three days by the factory default. You can specify the period after which the stored data is deleted automatically. For more information about settings, see “Auto Delete File” in “Key Operator Tools”, General Set- tings Guide.

Reference

For details about how to register the file name, user name or password, see

General Settings Guide

C Press [OK]. D Place the originals.

Reference

For more information about the types of originals that can be placed and how to place them, see p.12 “Placing Originals”.

E Make the scanning settings for

the original.

A Press [Store File].

F Press the {Start} key.

Originals are scanned and stored in memory.

B Enter a file name, user name, or

password if necessary.

Note

❒ To stop scanning, press the

{Clear/Stop} key. paused scanning job, press

]

in the confirmation display. To

delete scanned images and cancel the job, press placed in the ADF are delivered.

❒ When placing an original on the

exposure glass, press the {#} key after all the originals have been scanned.

❒ To check if the document has

been stored, press the {Docu- ment Server} key.

To resume a

[

Contin-

[

Stop]. The originals

Page 85

Programs

You can store frequently used copy job settings in the machine memory and recall them for future use.

Storing a Program

Note

❒ You can store up to 10 programs.

❒ You can select the standard mode

or program No. 10 as the mode to be set when modes are cleared or reset, or immediately after the operation switch is turned on. See p.94 “Change Initial Mode”.

❒ Paper settings are stored based on

paper size. So if you place more than one paper tray of the same size, the paper tray prioritized with User Tools (System Settings) will be selected first. See “Paper Tray Priority” in “Tray Paper Settings”, General Settings Guide.

❒ Programs are not deleted by turn-

ing the power off or by pressing the {Clear Modes} key. They are canceled only when you delete or overwrite them with another program.

C Press [Register].

D Press the program number you

want to store.

Note

❒ Program numbers with m

against

them already have set-

tings in them.

Reference

p.76 “Changing a Stored Program”

E Enter the program name with the

letter keys on the display panel.

You can enter up to 40 characters.

A Edit the copy settings so all func-

tions you want to store in this program are selected.

B Press the {Program} key.

Reference

For details about entering characters, see “Entering Text”, Gen- eral Settings Guide.

Note

❒ If you do not want to enter the

program name, proceed to step

Page 86

Copying

F Press [OK].

When the settings are successfully stored, m appears on the left side and the program name appears on the right side of the registered program number. The display returns to the initial copy display for a

while.

D Press [Yes].

The program is deleted, and the display returns to the initial copy display.

Recalling a Program

A Press the {Program} key.

Changing a Stored Program

B Press [Recall].

A Check the program settings.

Note

❒ When you want to check the

contents of a program, recall the program. See p.76 “Recalling a Program”.

B Repeat steps A to D of “Storing a

Program”.

C Press [Register].

Repeat steps E, F of “Storing a Program”.

Note

❒ When it is overwritten, the pre-

vious program is deleted.

C Press the program number you

want to recall.

The stored settings are displayed.

Note

❒ Program numbers with m

against them already have settings in them.

D Place the originals, and then press

the {Start} key.

Deleting a Program

A Press the {Program} key. B Press [Delete].

C Press the program number you

want to delete.

Page 87

3. Troubleshooting

If Your Machine Does Not Operate As You Want

When a Message Is Displayed

The following chart contains explanations for the common messages. If other messages appear, follow the instructions as they are displayed.

Note

❒ For messages that are not listed here, see General Settings Guide.

Message Causes Solutions

Cannot detect original size.

Check original orientation.

Check paper size.

Rotate Sort is not available with this image size.

Cannot punch paper of this size.

It is over stapling capacity.

Cannot staple paper of this size.

Duplex is not avilable with this paper size.

Improper original is placed. See p.11 “Sizes difficult to detect”.

Original is not placed. Place your originals.

Original is not placed in a proper orientation.

Improper paper size is set. If you press the {Start} key, copy

A size of paper for which Rotate Sort is not available is selected.

ThePunch function cannot be used with paper size selected.

The number of sheets per set is over the staple capacity.

The Staple function cannot be used with paper size selected.

A paper size not available in Duplex mode has been selected.

Select paper manually, not in Auto Paper Select mode, and do not use Auto Reduce/Enlarge function.

Place the original on the exposure glass. See p.13 “Placing Originals on the Exposure Glass” .

Change the orientation of the original.

will start onto the selected paper.

Select the proper paper size. See p.33 “Sort”.

The following paper sizes are available for Punch mode: A3L, B4 JISL, A4KL, B5 JISKL, A5KL,

11"×17"L, 8

/2"×81/2"KL. Select one of these

sizes.

Check the stapler capacity. See p.110 “Staple”.

Select a paper size that can be used in Staple mode. See p.110 “Staple”.

The following paper sizes are available for Duplex mode: 11" × 17"L,

/2" × 14"L, 81/2" × 11"KL. Select

one of these sizes.

/2"×14" L and

Page 88

Troubleshooting

Message Causes Solutions

Maximum number of sets is

Original is being scanned by another

The number of copies exceeds the maximum copy quantity.

The Document Server function is in use.

function.

You do not have the privileges to use this function.

Authentication has failed.

The selected file(s) which you do not have access

The use of this function is restricted to authentified users only.

The entered login user name or login password is not correct.

The machine cannot perform authentication.

You have tried to delete files without the authority to do so.

privileges to could not be de-

You can change the maximum copy quantity. See p.94 “Max. Copy Quantity”.

To cancel the job in process, press

[Exit], and then press the {Document Server} key. Next, press the

{Clear/Stop} key. When the message ”

[Stop] key was

pressed.Stop storing?

appears, press [Stop].

Contact the administrator.

Inquire the user administrator for the correct login user name and login password.

Contact the administrator.

Files can be deleted by the person who created the file. To delete a file which you are not authorized to delete, contact the person who created the file.

”

leted.

“

Updating the destination list...Please wait. Specified destination(s) or sender's name has been cleard.

pears, and operations are not possible.

” ap-

The destination list is being updated from the network using SmartDeviceMonitor for Admin. Depending on the number of destinations to be updated, there may be some delay before you can resume operation. Operations are not possible while this message is displayed.

Wait until the message disappears. Do not switch off the power while this message is displayed.

Page 89

If You Cannot Make Clear Copies

Problem Causes Solutions

Copies appear dirty. Image density is too dark. Adjust the image density. See p.23

Auto Image Density is not selected.

The reverse side of an original image is copied.

A shadow appears on copies if you use pasted originals.

Th e sa me c opy are a is dir ty whenever making copies.

Copies are too light. Image density is too light. Adjust the image density. See p.23

Parts of the image are not copied.

Copies are blank. The original is not set cor-

A moiré pattern is produced on copies.

Image density is too dark. Adjust the image density. See p.23

Auto Image Density is not selected.

Image density is too dark. Adjust the image density. See p.23

The exposure glass or ADF is dirty.

The paper size is not appropriate.

Toner bottle is almost empty.

The original is not set correctly.

An improper paper size is selected.

rectly.

Your original has a dot pattern image or many lines.

“Adjusting Image Density”.

Adjust the auto density. See p.23 “Adjusting Image Density”.

“Adjusting Image Density”.

Adjust the auto density. See p.23 “Adjusting Image Density”.

“Adjusting Image Density”.

Change the orientation of the original.

Put mending tape on the pasted part.

Clean them. See General Settings Guide.

“Adjusting Image Density”.

Use the recommended paper.

Note

❒ A light copy may result when

you use damp or rough grain paper.

Add toner. See General Settings Guide.

Set originals correctly. See p.12 “Placing Originals”.

Select the proper paper size.

When using the exposure glass, face the originals down. When using the ADF, face them up. See p.12 “Placing Originals”.

Place the original on the exposure glass at a slight angle.

Page 90

Troubleshooting

If You Cannot Make Copies As You Want

This section explains causes and remedies when copy results are not as expected.

❖ Basic

Problem Causes Solutions

Copies are not stapled. There are jammed staples

in the stapler.

The number of copies exceeds the capacity of the stapler.

Copy paper is curled. Turn the copy paper over in the

Staples are wrongly positioned.

You cannot combine several functions.

When sorting, the pages are divided into two blocks.

Paper does not output during printing with stapling.

Originals are not set correctly.

Selected functions cannot be used together.

The memory became full in the middle of sorting and the pages were delivered in two blocks.

When you stop printing while using the staple function, papers not stapled during printing may be left in the staple unit.

Remove jammed staples. See Gener- al Settings Guide.

Note

❒ After removing jammed staples,

staples might not be ejected the first few times you try to use the stapler.

Check the stapler capacity. See p.110 “Staple”.

tray.

Check the correct position to place the originals. See p.37 “Staple”.

Check the combination of functions and make the settings again.

Reference

p.105 “Combination Chart”

You can interrupt copying when the memory becomes full. See p.103 “Memory Full Auto Scan Restart”.

Press the {Reset} key and cancel copy settings, including stapling.

Page 91

If You Cannot Make Copies As You Want

❖ Edit

Problem Causes Solutions

In Double Copies mode, parts of the original image are not copied.

In Border, Center, or Center/Border mode, parts of the original image are not copied.

In Margin Adjustment mode, parts of the original image are not copied.

In Image Repeat mode, the original image is not copied repeatedly.

Combination of original and copy paper is not correct.

You set a wide erased margin.

Originals are not scanned correctly.

You set a wide erased margin.

There is a lack of margin space on the opposite side of the binding position.

You selected copy paper the same size as the originals, or you did not select the proper reproduction ratio.

Select 8 originals and 11" × 17"L for 8

11"K originals.

Make the margin width narrower. You can adjust it between 2–99 mm (0.1"–3.9"). See p.97 “Erase Border Width”and p.97 “Erase Center Width”.

Place the originals correctly.

Set a narrower margin with User Tools. You can set the width between 0–30 mm (0"–1.2"). See p.97 “Front Margin: Left/Right”, p.97 “Front Margin: Top/Bottom”, p.97 “Back Margin: Left/Right”, and p.97 “Back Margin: Top/Bottom”.

Select copy paper larger than the originals.

Select the proper reproduction ratio.

/2" × 11" for 51/2" × 81/2"

/2" ×

❖ Stamp

Problem Causes Solutions

The stamp position is wrong.

The paper orientation is wrong.

Check the paper orientation and stamp position.

Page 92

Troubleshooting

❖ Combine

Problem Causes Solutions

You cannot make a book from Booklet or Magazine mode by folding copies.

When using Combine, parts of the image are not copied.

You selected a setting (“Open to left”or “Open to right”) that does not match the orientation of originals.

You specified a reproduction ratio that does not match the sizes of your originals and copy paper.

Change the setting.

When you specify a reproduction ratio using Manual Paper Select mode, make sure that the ratio matches your originals and the copy paper.

Note

❒ Select the correct reproduction

ratio before using Combine mode.

Copies are not in correct order

. You placed the originals in

the incorrect order.

When placing a stack of originals in the ADF, the last page should be on the bottom.

If you place an original on the exposure glass, start with the first page to be copied.

❖ Duplex

Problem Causes Solutions

When using Duplex, copy is made Top/Bottom even though Left/Right is selected.

Copies are not in correct order

You placed the originals in the wrong orientation.

. You placed the originals in

the incorrect order.

Place the originals in the correct orientation. See p.12 “Original Orientation” .

When placing a stack of originals in the ADF, the last page should be on the bottom.

If you place an original on the exposure glass, start with the first page to be copied.

Page 93

If You Cannot Make Copies As You Want

When Memory Is Full

Note

❒ If you set [Memory Full Auto Scan Restart] in User Tools (see p.103 “Memory Full

Auto Scan Restart” ) to [Yes], even if the memory becomes full, the memory overflow message will not be displayed. The machine will make copies of the scanned originals first, then automatically proceed scanning and copying the remaining originals. In this case, the resulting sorted pages will not be sequential.

Messages Causes Solutions

Memory is full.* originals have been scanned.

Press [Print] to copy scanned originals.Do not remove remaining originals.

Note

❒ Copying will stop and this

message will be displayed when the memory is full.

Press [Resume] to scan and copy remaining originals.

[Stop] [Resume]

The scanned original exceeds the number of pages that can be stored in memory.

The machine checks if the remaining originals should be copied, after the scanned original has been printed.

Press [Print] to copy scanned originals and cancel the scanning data. Press [Clear] to cancel the scanning data and not copy.

To continue copying, remove all copies, and then press [Resume]. To stop copying, press [Stop].

Page 94

Troubleshooting

Page 95

User Tools (Copier/Document

Server Features)

User Tools Menu (Copier/Document Server Features)

User Tools Item Names Default

General Features P.1/4 (See p.92 “General Features P.

Auto Paper Select Priority On

Auto Tray Switching With Image Rotation

Paper Display Display

Original Type Priority Text

Original Type Display Display

Auto Image Density Priority Text: On

Copy Quality Text: Normal

Image Density Text: Normal

General Features P.2/4 (See p.94 “General Features P.

Duplex Mode Priority 1 Sided

Copy Orientation in Duplex Mode Top to Top

Original Orientation in Duplex Mode Top to Top

Change Initial Mode Standard

Max. Copy Quantity 999 Sheets

Tone: Original remains On

Job End Call On

/4”.)

Text/Photo: On

Photo: Off

Pale: On

Generation Copy: On

Text/Photo: Normal

Photo: Print Photo

Pale: Normal

Generation Copy: Normal

Text/Photo: Normal

Photo: Normal

Pale: Normal

Generation Copy: Normal

→

1 Sided (metric)

→

1 Sided

2 Sided (inch)

Page 96

User Tools (Copier/Document Server Features)

User Tools Item Names Default

General Features P.3/4 (See p.94 “General Features P.3/4”.)

Copy Function Key: F1–F5 • F1: 1 Sided→2 Sided: T to T

→

• F2: 2 Sided: T to T T to T

•

F3:

1 Sided→1 Sided Combine

•

F4:

1 Sided→1 Sided Combine:

4 originals

• F5: Create Margin

General Features P.4/4 (See p.95 “General Features P.4/4”.)

F1:

Document Server Storage Key: F1–F5 •

Reproduction Ratio P.1/2 (See p.95 “Reproduction Ratio P.

Shortcut R/E Metric version

Enlarge 1–5 Metric version

Priority Setting: Enlarge Metric version: 141%

/2”.)

2 Sided Original Top to Top

•

F2:

1 Sided→1 Sided Combine

•

F3:

1 Sided→1 Sided Combine:

4 originals

•

F4:

1 Sided→1 Sided Combine:

8 originals

• F5: Create Margin

•Shortcut R/E 1: 71%

•Shortcut R/E 2: 141%

•Shortcut R/E 3: 93%

Inch version

•Shortcut R/E 1: 73%

•Shortcut R/E 2: 155%

•Shortcut R/E 3: 93%

•Enlarge 1: 115%

•Enlarge 2: 122%

•Enlarge 3: 141%

•Enlarge 4: 200%

•Enlarge 5: 400%

Inch version

•Enlarge 1: 121%

•Enlarge 2: 129%

•Enlarge 3: 155%

•Enlarge 4: 200%

•Enlarge 5: 400%

Inch version: 155%

2 Sided:

Page 97

User Tools Menu (Copier/Document Server Features)

User Tools Item Names Default

Reproduction Ratio P.2/2 (See p.96 “Reproduction Ratio P.2/2”.)

Reduce 1–6 Metric version

•Reduce 1: 25%

•Reduce 2: 50%

•Reduce 3: 65%

•Reduce 4: 71%

•Reduce 5: 75%

•Reduce 6: 82%

Inch version

•Reduce 1: 25%

•Reduce 2: 50%

•Reduce 3: 65%

•Reduce 4: 73%

•Reduce 5: 78%

•Reduce 6: 85%

Priority Setting: Reduce Metric version: 71%

Inch version: 73%

Ratio for Create Margin 93%

R/E Priority Reduce

Edit P.1/2 (See p.96 “Edit P.

Front Margin: Left/Right Metric version: Left 5 mm

Back Margin: Left/Right Metric version: Right 5 mm

Front Margin: Top/Bottom Metric version: T/B 0 mm

Back Margin: Top/Bottom Metric version: T/B 0 mm

1 Sided→2 Sided Auto Margin: TtoT Metric version: Right 5 mm

1 Sided→2 Sided Auto Margin: TtoB Metric version: T/B 0 mm

Erase Border Width Metric version: 10 mm

Erase Original Shadow in Combine Yes

Erase Center Width Metric version: 10 mm

/2”.)

Inch version: Left 0.2”

Inch version: Right 0.2”

Inch version: T/B 0”

Inch version: Right 0.2”

Inch version: T/B 0”

Inch version: 0.4”

Page 98

User Tools (Copier/Document Server Features)

User Tools Item Names Default

Edit P.2/2 (See p.98 “Edit P.2/2”.)

Image Repeat Separation Line None

Double Copies Separation Line None

Separation Line in Combine None

Copy on Designating Paper Yes

Front Cover Copy in Combine Combine

Copy on Designating Page in Combine Combine

Orientaion: Booklet, Magazine Open to Left

Copy Order in Combine From Left to Right

Stamp (See p.99 “Stamp”.)

Background Numbering Size Normal

Density Normal

Preset Stamp Stamp Priority Copy

Stamp Language English

Stamp Position Metric version

• Position: Top Right

• Top Margin: 24 mm

• Right Margin: 24 mm

Inch version

• Position: Top Right

• Top Margin: 1.0"

• Right Margin: 1.0"

Stamp Format Size: 1

Density: Normal

Page to Stamp: All Pages

User Stamp Program/Delete Stamp

Stamp Position: 1–4 Metric version

• Position: Top Right

• Top Margin: 24 mm

• Right Margin: 24 mm

Inch version

• Position: Top Right

• Top Margin: 1.0"

• Right Margin: 1.0"

Stamp Format: 1–4 All Pages

Page 99

User Tools Menu (Copier/Document Server Features)

User Tools Item Names Default

Date Stamp Format Metric version:

DD/MM/YYYY

Inch version:

MM/DD/YYYY

Font Font 1

Stamp Position Metric version

• Position: Top Left

• Top Margin: 8 mm

• Left Margin: 32 mm

Inch version

• Position: Top Left

• Top Margin: 0.3"

• Left Margin: 0.8"

Stamp Setting All Pages

Size Auto

Superimpose No

Page 100

User Tools (Copier/Document Server Features)

User Tools Item Names Default

Page Numbering Stamp Format P1, P2...

Font Font 1

Size Auto

Duplex Back Page Stamping Position

Page Numbering in Combine Per Original

Stamp on Designating Slip Sheet

Stamp Position Metric version

Superimpose No

Page Numbering Initial Letter

Input/Output (See p.102 “Input/Output”.)

Switch to Batch Batch

SADF Auto Reset 5 seconds

Rotate Sort: Auto Paper Continue No

Auto Sort No

Memory Full Auto Scan Restart No

Select Stack Function Stack

Select Stapling Position Top 2

Select Punch Type 3 holes

Letterhead Setting No

Administrator Tools (See p.103 “Administrator Tools”)

Menu Protect Level 2

Opposite Position

• Position

P1, 1/5, P.1, 1: Top Right

-1-, 1-1: Bottom Center

• Top/Bottom Margin

P1, 1/5, P.1, 1: 12 mm

-1-, 1-1: 8 mm

• Left/Right Margin

P1, 1/5, P.1, 1: 12 mm

-1-, 1-1: 0 mm

Inch version

• Position

P1, 1/5, P.1, 1: Top Right

-1-, 1-1: Bottom Center

• Top/Bottom Margin

P1, 1/5, P.1, 1: 0.5"

-1-, 1-1: 0.3"

• Left/Right Margin

P1, 1/5, P.1, 1: 0.5"

-1-, 1-1: 0.0"

P1, P2.../P.1, P.2...

Ricoh 3045AD, 3035SPi, 8045, 8035, LD245 User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual