Ricoh 7025, DSm625, Aficio MP 2500, LD125 Operating Instructions Manual

Getting Started

1

Entering Text

2

Appendix

3

Operating Instructions

About This Machine

Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the

Safety Information in this manual before using the machine.

Introduction

This manual contains detailed instructions and notes on the operation and use of this machine. For your
safety and benefit, read this manual carefully before using the machine. Keep this manual in a handy
place for quick reference.

Important

Contents of this manual are subject to change without prior notice. In no event will the company be li­able for direct, indirect, special, incidental, or consequential damages as a result of handling or oper­ating the machine.

Notes:

Some illustrations in this manual might be slightly different from the machine.

Certain options might not be available in some countries. For details, please contact your local dealer.

Depending on which country you are in, certain units may be optional. For details, please contact your
local dealer.

Laser Safety:

CDRH Regulations

This equipment complies with requirements of 21 CFR subchapter J for class I laser products. This
equipment contains a 6.2 milliwatt, 760-800 nanometer wavelength, GaAlAs laser diode. This equip­ment does not emit hazardous light, since the beam is totally enclosed during all customer modes of
operation and maintenance.

Caution:

Use of controls or adjustments or performance of procedures other than those specified in this manual
might result in hazardous radiation exposure.

Two kinds of size notation are employed in this manual. With this machine refer to the inch version.

For good copy quality, the supplier recommends that you use genuine toner from the supplier.

The supplier shall not be responsible for any damage or expense that might result from the use of parts
other than genuine parts from the supplier with your office products.

Power Source

120V, 60Hz, 12A or more

Please be sure to connect the power cord to a power source as above. For details about power source,
see Troubleshooting.

Manuals for This Machine

Refer to the manuals that are relevant to what you want to do with the machine.
Manuals for machines with copier function only or with the DDST Unit are dif­ferent. See “Manuals for Machines with Copier Function Only or with the DDST
Unit”.

Important

❒ Media differ according to manual.

❒ The printed and electronic versions of a manual have the same contents.

❒ Adobe Acrobat Reader/Adobe Reader must be installed in order to view the

manuals as PDF files.

❒ Depending on which country you are in, there may also be html manuals. To

view these manuals, a Web browser must be installed.

❖ About This Machine

Be sure to read the Safety Information in this manual before using the machine.
This manual provides an introduction to the functions of the machine. It also
explains the control panel, preparation procedures for using the machine,
how to enter text, and how to install the CD-ROMs provided.

❖ General Settings Guide

Explains User Tools settings, and Address Book procedures such as register­ing fax numbers, e-mail addresses, and user codes. Also refer to this manual
for explanations on how to connect the machine.

❖ Troubleshooting

Provides a guide to solving common problems, and explains how to replace
paper, toner, staples, and other consumables.

❖ Security Reference

This manual is for administrators of the machine. It explains security func­tions that you can use to prevent unauthorized use of the machine, data tam­pering, or information leakage.
For enhanced security, we recommend the following settings.

• Install the Server Certificate.

• Enable SSL (Secure Sockets Layer) Encryption.

• Change the user name and password of the administrator using Web Im­age Monitor.

For details, see “Setting Up the Machine”, Security Reference.
Be sure to read this manual when setting the enhanced security functions, or
user and administrator authentication.

❖ Copy Reference

Explains Copier functions and operations. Also refer to this manual for expla­nations on how to place originals.

❖ Facsimile Reference

Explains Facsimile functions and operations.

i

❖ Printer Reference

Explains Printer functions and operations.

❖ Scanner Reference

Explains Scanner functions and operations.

❖ Network Guide

Explains how to configure and operate the machine in a network environ­ment, and use the software provided.
This manual covers all models, and includes descriptions of functions and
settings that might not be available on this machine. Images, illustrations, and
information about operating systems that are supported might also differ
slightly from those of this machine.

❖ Other manuals

• PostScript 3 Supplement

•UNIX Supplement

• Manuals for DeskTopBinder Lite

• DeskTopBinder Lite Setup Guide

• DeskTopBinder Introduction Guide

•Auto Document Link Guide

Note

❒ Manuals provided are specific to machine types.

❒ For “UNIX Supplement”, please visit our Web site or consult an authorized

dealer.

❒ “PostScript 3 Supplement” and “UNIX Supplement” include descriptions of

functions and settings that might not be available on this machine.

❒ The following software products are referred to using general names:

Product name General name

DeskTopBinder Lite and DeskTopBinder
Professional

ScanRouter EX Professional
Router EX Enterprise

*1

Optional

*1

*1

*1

and Scan-

DeskTopBinder

the ScanRouter delivery software

Reference

p.iii “Manuals for Machines with Copier Function Only or with the DDST
Unit”

ii

Manuals for Machines with Copier
Function Only or with the DDST Unit

This section describes the manuals for machines with copier function only or
with the DDST Unit.

❖ About This Machine

Be sure to read the Safety Information in this manual before using the machine.
This manual provides an introduction to the functions of the machine. It also
explains the control panel, preparation procedures for using the machine, and
how to install the CD-ROMs provided.

❖ General Settings Guide

Explains User Tools settings. Also refer to this manual for explanations on
how to register user codes.

❖ Troubleshooting

Provides a guide to solving common problems, and explains how to replace
paper, toner, staples, and other consumables.

❖ Copy Reference

Explains Copier functions and operations. Also refer to this manual for expla­nations on how to place originals.

❖ Printer/Scanner Reference

Explains system settings, functions and operations for the machine's print­er/scanner unit.

❖ Network Guide

Explains how to configure and operate the machine in a network environ­ment, and use the software provided.

Note

❒ Some manuals include descriptions of functions and settings that are not

available on machines with copier function only or with the DDST Unit.

iii

What You Can Do with This Machine

This section introduces the features of this machine.

Note

❒ For details about options, see “Options”.

❒ Some functions may not be available depending on your machine type.

Reference

p.16 “Options”

Copier, Facsimile, Printer, and Scanner Functions

This machine provides copier, facsimile, printer, and scanner functions.

BAN002S

• You can make copies of originals. See Copy Reference.

• You can send originals by fax or e-mail, and receive faxes from other parties.
See Facsimile Reference.

• You can print documents created in applications. See Printer Reference.

• You can print documents from Windows 95/98/Me/2000/XP/Vista
(TCP/IP, IPP), Windows Server 2003 (TCP/IP, IPP), Windows NT 4.0
(TCP/IP, IPP), NetWare, UNIX (TCP/IP), and Macintosh (AppleTalk) envi­ronments because the machine supports all these (multi-protocol).

• You can scan originals and send scan files to a computer. See Scanner Reference.

• With a finisher (optional), you can staple paper. See Copy Reference and
Printer Reference.

iv

Paperless Fax Transmission

You can send a file by fax without printing it.

Transmission

You can send a fax from your computer over the network (Ethernet, or wireless
LAN) to this machine, which then forwards the fax via its telephone connection
(LAN-Fax).

BAN003S

• To send a fax, print from the Windows application you are working with, se­lect LAN-Fax as the printer, and then specify the destination.

• You can also check the sent image data.

• For details about the machine's settings, see “Network Settings”, General Set­tings Guide.

• For details about how to use the function, see “Fax via Computer”, Facsimile
Reference.

v

Fax Transmission and Reception Through the Internet

You can send fax documents via e-mail by specifying the recipient's e-mail ad­dress (Internet Fax Transmission). You can receive sent documents via Internet
Fax, or from computers (Internet Fax Reception). You can send fax documents
by specifying IP-fax destination using IP addresses (IP-Fax Transmission). You
can receive sent documents via Internet Fax (IP-Fax Reception).

BAN004S

❖ Internet Fax

• You can send fax documents through e-mail by specifying the recipient’s

e-mail address.

• E-mails can be received on a fax machine that supports Internet Fax, or on

a computer that can receive normal e-mail.

• You can receive e-mails or Internet Fax, and then print or forward them.

• For details about the machine's settings, see “Network Settings”, General

Settings Guide.

• For details about how to use the function, see “Transmission”, Facsimile

Reference.

❖ IP-Fax

• You can exchange documents between fax machines directly connected to

the TCP/IP network.

• You can send documents by specifying an IP address or host name instead

of a fax number.

• For details about the machine's settings, see “Network Settings”, General

Settings Guide.

• For details about how to use this function, see “Transmission”, Facsimile

Reference.

vi

Using the Scanner in a Network Environment

You can use a scanner over the network.

BAN005S

• You can send scan files to a specified destination using e-mail (Sending scan
file by e-mail). See “Sending Scan Files by E-mail”, Scanner Reference.

• You can send scan files directly to folders (Sending scan file by Scan to Folder).
See “Sending Scan Files by Scan to Folder”, Scanner Reference.

• Under the network delivery scanner function, you can use the machine as a
delivery scanner for the ScanRouter delivery software or DeskTopBinder.
You can save scan files or fax-received files in the delivery server, or deliver
them to a folder on a computer on the same network. See “Delivering Scan
Files”, Scanner Reference.

• For details about specifying the machine’s settings for using its scanner func­tion over the network, see “Network Settings”, General Settings Guide.

• For details about using the scanner function over the network, see “Using the
Network TWAIN Scanner Function”, Scanner Reference.

vii

Administrating the Machine (Security Functions)

You can prevent information leakage by managing the machine.

BAN006S

• You can control the use of the machine, as well as prevent machine settings
from being changed without authorization. See Security Reference.

• By setting passwords, you can prevent unauthorized access via the network.
See Security Reference.

viii

Monitoring the Machine Via Computer

You can change the machine's settings and monitor its status from a connected
computer.

BAN007S

Web Image Monitor lets you configure and operate the machine using a Web
browser on a computer. You can also install SmartDeviceMonitor for Admin on
a computer to configure and operate the machine.

Using Web Image Monitor, you can register information in the address book,
specify the machine’s settings, and check the machine’s status with ease.

Using Web Image Monitor, you can check and specify the initial settings (system
settings, printer features, fax features, network settings, security settings/certif­icate management, and E-mail Notification), control print jobs, display the print
job journal, and protect the data in the machine using authentication.

You can also use SmartDeviceMonitor for Admin to register information in the
address book.

Reference

General Settings Guide

SmartDeviceMonitor for Admin Help

Web Image Monitor's Help

ix

What You Can Do with This Machine with
the DDST Unit

This section introduces the features of this machine.

Note

❒ For details about options, see “Options”.

Reference

p.16 “Options”

Copier, Printer, and Scanner Functions

This machine provides copier, printer (optional), and scanner (optional) functions.

AZB002S

• You can make copies of originals. See Copy Reference.

• You can print documents created in applications. See Printer/Scanner Reference.

• You can print documents from Windows 98/Me/2000/XP (TCP/IP, IPP),
and Windows Server 2003 (TCP/IP, IPP) environments because the machine
supports all these (multi-protocol).

• You can scan originals. See Printer/Scanner Reference.

• With a finisher (optional), you can staple paper. See Copy Reference and
Printer/Scanner Reference.

x

TABLE OF CONTENTS

Manuals for This Machine ......................................................................................i

Manuals for Machines with Copier Function Only or with the DDST Unit.......iii

What You Can Do with This Machine..................................................................iv

Copier, Facsimile, Printer, and Scanner Functions ................................................... iv

Paperless Fax Transmission...................................................................................... v

Fax Transmission and Reception Through the Internet ............................................ vi

Using the Scanner in a Network Environment ......................................................... vii

Administrating the Machine (Security Functions).....................................................viii

Monitoring the Machine Via Computer...................................................................... ix

What You Can Do with This Machine with the DDST Unit .................................x

Copier, Printer, and Scanner Functions ..................................................................... x

Notice ......................................................................................................................1

Important ....................................................................................................................1

Notes To Wireless LAN Interface (optional) Users ....................................................1

For Users in the State of California ............................................................................3

How to Read This Manual .....................................................................................4

Symbols .....................................................................................................................4

Name of Major Options ..............................................................................................4

Safety Information .................................................................................................5

Safety During Operation.............................................................................................5

Positions of WARNING and CAUTION labels......................................................9

ENERGY STAR Program .....................................................................................10

Specifications ...........................................................................................................11

Recycled Paper........................................................................................................11

1. Getting Started

Guide to Components .........................................................................................13

Options.....................................................................................................................16

Control Panel........................................................................................................18

Display ..................................................................................................................22

Reading the Display and Using Keys.......................................................................22

When the Authentication Screen is Displayed..................................................23

User Code Authentication (Using the Control Panel)...............................................23

User Code Authentication (Using a Printer Driver) ..................................................23

Login (Using the Control Panel) ...............................................................................24

Logout (Using the Control Panel).............................................................................24

Login (Using a Printer Driver)...................................................................................25

Login (Using Web Image Monitor) ...........................................................................25

Logout (Using Web Image Monitor) .........................................................................25

Changing Modes ..................................................................................................26

Turning On the Power .........................................................................................27

Turning On the Main Power .....................................................................................27

Turning On the Power ..............................................................................................28

Turning Off the Power ..............................................................................................28

Turning Off the Main Power .....................................................................................29

Saving Energy..........................................................................................................30

xi

Security (For Machines with the DDST Unit).....................................................31

Primary Security Functions ......................................................................................31

Operating Environment and Notes...........................................................................32

2. Entering Text

Entering Text ........................................................................................................33

Available Characters ................................................................................................33

Keys .........................................................................................................................33

How to Enter Text ....................................................................................................34

3. Appendix

Dos and Don'ts.....................................................................................................43

Software and Utilities Included on the CD-ROM...............................................45

Viewing the Contents of the CD-ROM .....................................................................46

Printer Drivers for This Machine...............................................................................46

TWAIN Driver ...........................................................................................................47

LAN-Fax Driver ........................................................................................................48

DeskTopBinder Lite..................................................................................................49

SmartDeviceMonitor for Admin ................................................................................50

DeskTopBinder-SmartDeviceMonitor for Client .......................................................51

Software for Machines with the DDST Unit..............................................................52

Installing the Operating Instructions .................................................................55

PDF Manuals ...........................................................................................................56

How to Use the Operating Instructions .............................................................57

Opening from the Icon..............................................................................................57

Opening from the [Start] Menu .................................................................................57

Opening from the CD-ROM......................................................................................58

Specifications for the Main Unit .........................................................................59

Specifications for Options ..................................................................................63

Exposure Glass Cover .............................................................................................63

Auto Document Feeder capable of scanning both sides of a sheet (ARDF)............ 63

500-sheet Finisher ...................................................................................................64

Upper Internal Tray (1 bin tray) ................................................................................65

Lower Paper Trays...................................................................................................65

Copy Paper ...........................................................................................................66

Recommended Paper Sizes and Types................................................................... 66

Unusable Paper .......................................................................................................70

Paper Storage ..........................................................................................................71

INDEX......................................................................................................... 72

xii

Notice

Important

Do not copy or print any item for which reproduction is prohibited by law.

Copying or printing the following items is generally prohibited by local law:

bank notes, revenue stamps, bonds, stock certificates, bank drafts, checks, pass­ports, driver's licenses.

The preceding list is meant as a guide only and is not inclusive. We assume no
responsibility for its completeness or accuracy. If you have any questions con­cerning the legality of copying or printing certain items, consult with your legal
advisor.

Notes To Wireless LAN Interface (optional) Users

Notes to users

It is strictly forbidden to use antenna(s) except designated.

The antenna used for this transmitter must be installed to provide a separation
distance of at least 2.5 cm from all persons and must not be co-located or oper­ating in conjunction with any other antenna or transmitter.

Notes to users in the United States of America

This equipment complies with FCC RF radiation exposure limits set forth for an
uncontrolled environment.

Notice:

This equipment has been tested and found to comply with the limits for a Class
B digital device, pursuant to Part 15 of the FCC Rules. These limits are designed
to provide reasonable protection against harmful interference in a residential in­stallation. This equipment generates, uses and can radiate radio frequency ener­gy and, if not installed and used in accordance with the instructions, may cause
harmful interference to radio communications. However, there is no guarantee
that interference will not occur in a particular installation. If this equipment does
cause harmful interference to radio or television reception, which can be deter­mined by turning the equipment off and on, the user is encouraged to try to cor­rect the interference by one or more of the following measures:

• Reorient or relocate the receiving antenna.

• Increase the separation between the equipment and receiver.

• Connect the equipment into an outlet on a circuit different from that to which
the receiver is connected.

• Consult the dealer or an experienced radio/TV technician for help.

1

This device complies with part 15 of the FCC Rules.

Operation is subject to the following two conditions:

(1) This device may not cause harmful interference, and (2) this device must ac­cept any interference received, including interference that may cause undesired
operation.

Warning

Changes or modifications not expressly approved by the party responsible for
compliance could void the user's authority to operate the equipment.

Note to users in Canada

Note:

This Class B digital apparatus complies with Canadian ICES-003.

Operation is subject to the following two conditions:

(1) This device may not cause interference, and (2) this device must accept any
interference, including interference that may cause undesired operation of the
device.

IEEE 802.11b Interface Unit Type H:

This device complies with RSS-210 of Industry Canada.

The term “IC:” before the certification/registration number only signifies that
the Industry Canada technical specifications were met.

To prevent radio interference to the licensed service, this device is intended to
be operated indoors and away from windows to provide maximum shielding.
Equipment (or its transmit antenna) that is installed outdoors is subject to licensing.

To reduce potential radio interference to other users, the antenna type and its
gain should be so chosen that the equivalent isotropically radiated power (EIRP)
is not more than that required for successful communication.

This device has been designed to operate with an antenna having a maximum
gain of [0.00] dBi. Antenna having a higher gain is strictly prohibited per regula­tions of Industry Canada. The required antenna impedance is [50] ohms.

2

Remarque concernant les utilisateurs au Canada

Avertissement:

Cet appareil numérique de la classe B est conforme à la norme NMB-003 du Canada.

L'utilisation de ce dispositif est autorisée seulement aux conditions suivantes: (1)
il ne doit pas produire de brouillage et (2) l'utilisateur du dispositif doit être prêt
à accepter tout brouillage radioélectrique reçu, même si ce brouillage est suscep­tible de compromettre le fonctionnement du dispositif.

IEEE 802.11b Interface Unit Type H:

Ce dispositif est conforme à la norme CNR-210 d'Industrie Canada.

L'expression <<IC:>> avant le numéro d'homologation/enregistrement signifie
seulement que les spécifications techniques d'Industrie Canada ont été respectées.

Pour empêcher que cet appareil cause du brouillage au service faisant l'objet
d'une licence, il doit être utilisé à l'intérieur et devrait être placé loin des fenêtres
afin de fournir un écran de blindage maximal.

Si le matériel (ou son antenne d'émission) est installe à l'extérieur, il doit faire
l'objet d'une licence.

Afin de réduire le risque d'interférence aux autres utilisateurs, le type d'antenne
et son gain doivent être choisis de façon à ce que la puissance isotrope rayonnée
équivalente (p.i.r.e.) ne soit pas supérieure au niveau requis pour obtenir une
communication satisfaisante.

Ce dispositif a été conçu pour fonctionner avec une antenne ayant un gain max­imal de [0.00] dBi. Une antenne ayant un gain plus élevé est strictement interdite
par les réglements d'Industrie Canada. L'impédance d'antenne requise est [50]
ohms.

For Users in the State of California

Perchlorate Material - special handling may apply,
See www.dtsc.ca.gov/hazardouswaste/perchlorate

3

How to Read This Manual

Symbols

This manual uses the following symbols:

Indicates important safety notes.

Ignoring these notes could result in serious injury or death. Be sure to read these
notes. They can be found in the “Safety Information” section of this manual.

Indicates important safety notes.

Ignoring these notes could result in moderate or minor injury, or damage to the
machine or to property. Be sure to read these notes. They can be found in the
“Safety Information” section of this manual.

Indicates points to pay attention to when using the machine, and explanations
of likely causes of paper misfeeds, damage to originals, or loss of data. Be sure
to read these explanations.

This symbol indicates information or preparations required prior to operating.

Indicates supplementary explanations of the machine’s functions, and instruc­tions on resolving user errors.

This symbol is located at the end of sections. It indicates where you can find fur­ther relevant information.

[ ]

Indicates the names of keys that appear on the machine’s display panel.

{ }

Indicates the names of keys on the machine’s control panel.

Name of Major Options

This section explains the names of the major options described in this manual.

Major option for this machine is referred to as follows in this manual:

• Auto Document Feeder capable of scanning both sides of a sheet → ARDF

4

Safety Information

When using this machine, the following safety precautions should always be followed.

Safety During Operation

In this manual, the following important symbols are used:

Indicates a potentially hazardous situation which, if instructions are not followed, could result
in death or serious injury.

Indicates a potentially hazardous situation which, if instructions are not followed, may result
in minor or moderate injury or damage to property.

5

R WARNING:

• Disconnect the power plug (by pulling the plug, not the cable) if the
power cable or plug becomes frayed or otherwise damaged.

• To avoid hazardous electric shock or laser radiation exposure, do not
remove any covers or screws other than those specified in this manual.

• Turn off the power and disconnect the power plug (by pulling the plug,
not the cable) if any of the following occurs:

• You spill something into the machine.

• You suspect that your machine needs service or repair.

• The external housing of your machine has been damaged.

• Do not incinerate used toner or toner containers. Toner dust might ig-

nite when exposed to an open flame.

• Disposal can take place at our authorized dealer.

• Dispose of used toner containers in accordance with local regulations.

• Keep the machine away from flammable liquids, gases, and aerosols.

A fire or an electric shock might occur.

• Connect the machine only to the power source described on the inside
front cover of this manual. Connect the power cord directly into a wall
outlet and do not use an extension cord.

• Do not damage, break or make any modifications to the power cord.
Do not place heavy objects on it. Do not pull it hard nor bend it more
than necessary. These actions could cause an electric shock or fire.

• If the power cord is damaged (exposure of the core, disconnection, etc.),
contact your service representative to change a new one. Operating the
machine with a damaged power cord may cause an electric shock or fire.

• Do not store toner, used toner, or toner containers in a place with an
open flame. The toner might ignite and cause burns or a fire.

• This machine generates a weak magnetic field that can interfere with
pacemaker regulation. We advise people with pacemakers to consult
a doctor and not to use this machine if they experience irregular pace­maker activity while near the machine.

6

R CAUTION:

• Protect the machine from dampness or wet weather, such as rain and snow.

• Unplug the power cord from the wall outlet before you move the machine.

While moving the machine, you should take care that the power cord will
not be damaged under the machine.

• Before moving the machine, be sure to disconnect all external connections,
especially the power cord from the wall outlet. Damaged power cords are a
fire and electric shock hazard.

• When you disconnect the power plug from the wall outlet, always pull the
plug (not the cable).

• To disconnect the power cord, pull it out by plug. Do not drag the cord itself.
Doing so may result in damage to the cord, leading to fire or electric shock.

• For safety reason, unplug the power cord from the wall outlet if the machine
will not be used for an extended period of time such as holidays.

• Do not allow paper clips, staples, or other small metallic objects to fall inside
the machine.

• Keep toner (used or unused) and toner containers out of reach of children.

• For environmental reasons, do not dispose of the machine or expended

supply waste at household waste collection points. Disposal can take place
at an authorized dealer.

• The inside of the machine could be very hot. Do not touch the parts with a
label indicating the “hot surface”. Otherwise, an injury might occur.

• The fusing section of this machine might be very hot. Caution should be tak­en when removing misfed paper.

• Keep the machine away from humidity and dust. Otherwise a fire or an elec­tric shock might occur.

• Do not place the machine on an unstable or tilted surface. If it topples over,
an injury might occur.

• Do not use aluminum foil, carbon paper, or similar conductive paper to
avoid a fire or machine failure.

• Make sure the room where you are using the machine is well ventilated and
spacious. Good ventilation is especially important when the machine is
used heavily.

• Do not open toner containers forcefully. Toner can spill, dirtying your
clothes or hands, and possibly resulting in accidental ingestion.

• If toner or used toner is inhaled, gargle with plenty of water and move into
a fresh air environment. Consult a doctor if necessary.

• If toner or used toner gets into your eyes, flush immediately with large
amounts of water. Consult a doctor if necessary.

• If toner or used toner is swallowed, dilute by drinking a large amount of water.
Consult a doctor if necessary.

7

R CAUTION:

• Avoid getting toner on your clothes or skin when removing a paper jam or
replacing toner. If your skin comes into contact with toner, wash the affected
area thoroughly with soap and water.

• If toner gets on your clothing, wash with cold water. Hot water will set the
toner into the fabric and may make removing the stain impossible.

• Do not look into the lamp - it can damage your eyes.

• When loading paper, take care not to trap or injure your fingers.

• During operation, rollers for transporting the paper and originals revolve. A

safety device is being installed so that the machine can be operated safely.
But take care not to touch the rollers during operation. An injury might occur.

• Fire and breakdown can result from heavy accumulation of dust inside this
machine. Consult your service representative for details about and charges
for cleaning the machine’s interior.

• If you have to move the machine when the optional paper tray unit is at­tached, do not push on the main unit's top section. Doing so can cause the
optional paper tray unit to detach, possibly resulting in injury.

• Before moving the machine, be sure to pull all four handles fully out. If not,
an injury might occur. After moving the machine, return the four handles to
their original positions.

• After you move the machine, use the caster fixture to fix it in place. Other­wise the machine might move or come down to cause an injury.

8

Positions of WARNING and CAUTION labels

This machine has labels for RWARNING and RCAUTION at the positions
shown below. For safety, please follow the instructions and handle the machine
as indicated.

High temperature. Be careful of hot parts when clearing paper jams.

BAN008D

9

ENERGY STAR Program

ENERGY STAR® Program Requirements for Imaging Equipment

The ENERGY STAR
servation by promoting energy efficient computers and other office equipment.

The program backs the development and dissemination of products that feature energy saving
functions.

It is an open program in which manufacturers participate voluntarily.

Targeted products are computers, monitors, printers, facsimiles, copiers, scanners, and multi­function devices. Energy Star standards and logos are internationally uniform.

®

Program Requirements for Imaging Equipment encourage energy con-

•Low Power mode
This machine automatically lowers its power consumption 15 minutes after
finishing the last copy or print job. Fax reception or printing is still possible in
Low Power mode, but to make copies, you have to press the operation switch
first.

• Off mode (Copier only)
To conserve energy, this machine automatically turns off 1 minute after finishing
the last copy or print job. In this manual, the Off mode is called the Auto Off mode.

• Sleep mode (Fax, printer, or scanner installed)
If there is a fax, printer, or scanner unit installed, this machine automatically
lowers its power consumption even further 1 minute after finishing the last
copy or print job. Fax reception or printing is still possible in Sleep mode, but
to make copies, you have to press the operation switch first.

Note

❒ If you want to operate this machine while it is in either of these modes, do

one of the following:

• Turn on the operation switch.

• Place originals in the ARDF.

Reference

“Timer Settings”, General Settings Guide

•Duplex Priority
We recommend the duplex function. This function is less of a burden to the
environment. For applicable machines, duplex function (one-sided originals
→ two-sided copies) is selected preferentially when the operation switch or

10

the {Clear Modes} key is pressed, or the machine resets automatically.

Specifications

Copier only Printer

and scanner
installed (For
machines with
the DDST Unit)

Low Power
mode

Sleep mode

Off mode

Duplex Priority 1 Sided → 2 Sided

Power consumption

Default interval 1 minute 1 minute 15 minutes

Recovery time Less than

Power consumption

Default interval - 1 minute 1 minute

Recovery time - Less than

Power consumption

Default interval 1 minute - -

Recovery time Less than

32 W 34 W 37 W

Less than

8.7 seconds

- Less than 4.1 W Less than 5.0 W

Less than 0.7 W - -

10 seconds

8.7 seconds

10 seconds

--

Fax, printer,
and scanner
installed

Less than

8.8 seconds

Less than
10 seconds

Recycled Paper

We recommend you use environmentally friendly recycled paper. Please con­tact your sales representative for recommended paper.

11

12

1. Getting Started

This section describes how to start using this machine.

Guide to Components

This section introduces the names and functions of the components.

Important

❒ Do not obstruct the ventilation holes by placing objects near them or leaning

things against them. If the machine overheats, a fault might occur.

1. Exposure glass cover (optional),

or ARDF (optional).

See “External Options”.
(The illustration shows the ARDF.)

2. Exposure glass

Place originals here face down.

BAN022S

3. Upper Internal tray (1 bin tray)

(optional)

The indicator lights when paper is deliv­ered to Upper Internal tray. If Upper In­ternal tray has not been installed, the
indicator does not light. See “External
Options”.

Paper capacity: 125 sheets

13

Getting Started

1

4. Internal tray

Copied/printed paper and fax messages
are delivered here.

Paper capacity: 250 sheets

5. Ventilation holes

Prevents overheating.

6. Main power switch

If the machine is not powered on after
pressing the operation switch, check that
the main power switch is turned on. If it
is off, turn it on.

7. Main power indicator

Lights when the main power switch is
turned on, and goes off when the switch
is turned off.

8. Operation switch

Press to turn the power on (the operation
switch indicator lights). To turn the pow­er off, press again (the operation switch
indicator goes off).

9. Control panel

See “Control Panel”.

10. Front cover

Open to access the inside of the machine.

11. Paper tray

Load paper here.

12. Lower Paper Trays (optional)

See “External Options”.

Note

❒ When paper larger than A3 or 11" × 17" is

delivered, release the 1 bin tray stand,
and then pull out the tray extension.

14

BAN010S

Guide to Components

1

1. Right cover

Open this cover to remove jammed paper
fed from the paper tray.

2. Bypass tray

Use to copy or print onto OHP transpar­encies, adhesive labels, translucent pa­per, envelopes, and custom size paper.

3. Lower right cover

Open this cover to remove jammed paper
fed from the paper tray unit.

Reference

p.16 “External Options”

4. Lower right cover (optional)

Open this cover to remove jammed paper
fed from the optional lower paper tray
unit.

Note

❒ This tray is for reversing paper when

using the duplex function. Do not pull
the paper out from here.

BAN011S

p.18 “Control Panel”

15

Getting Started

Options

This section introduces the names and functions of main optional parts.

1

External Options

This section provides explanations about external options.

1. Exposure glass cover

Lower this cover over originals.

2. ARDF

Place a stack of originals here. They will
be fed in automatically. This document
feeder can be used for two-sided originals.

3. Handset

Used as a receiver when a fax unit is installed.

4. Upper Internal tray (1 bin tray)

If you select this as the output tray, paper
is delivered here face down.

16

BAN016S

5. Lower Paper Trays

Holds up to 1,000 sheets of paper. Each
paper tray holds 500 sheets.

6. 500-sheet finisher

Using this, you can sort multiple sheets
of paper and staple them.

*1: Finisher Shift Tray
Extend the paper support plate of the

Finisher Shift Tray to support paper sizes
larger than A4K, 8

1

/2" × 11"K.

7. Bridge Unit

Relays paper to the finisher.

Guide to Components

Internal Options

This section describes the options that can be installed in the machine.

Important

❒ If the Printer Enhance Option is installed, you can use the PCL printer driver

but not the DDST printer driver.

•Fax unit
Allows you to use the fax function.

• Printer/Scanner unit
Allows you to use the printer and scanner functions.

•USB host board
Allows you to connect a variety of external devices.

• IEEE 1284 Interface Board
Allows you to connect to an IEEE 1284 cable.

• IEEE 802.11b wireless LAN board
Allows you to install a wireless LAN interface.

• Bluetooth unit
Allows you to expand the interface.

• DDST Unit
Allows you to use the printer and scanner functions.

• Printer Enhance Option (For machines with the DDST Unit)
Allows you to enhance the printer function.

1

Note

❒ Only one of the following options can be installed on the machine at any one time:

IEEE 1284 Interface Board, IEEE 802.11b wireless LAN board, Bluetooth unit.

❒ You cannot install the following items when the DDST unit is installed: Print-

er/Scanner unit, IEEE 1284 Interface Board, IEEE 802.11b wireless LAN
board, Bluetooth unit.

❒ You cannot install the Printer/Scanner unit and the DDST unit at the same time.

17

1

Getting Started

Control Panel

This section introduces the names and functions of the components on the con­trol panel.

❖ For machines with the DDST Unit installed

BAN023S

❖ For machines with fax and printer/scanner installed

18

1. Communicating indicator

Lights during data transmission or reception.

2. { On Hook Dial} key (facsimile

mode)

Press this to hear dial and data tones on
the fax line while dialing, as if the hand­set were off the hook. For details, see “On
Hook Dial”, Facsimile Reference.

3. Receive File indicator (facsimile

mode)

Remains lit when fax memory receives a
file. Flashes for Memory Lock files.

See “Substitute Reception”, Facsimile
Reference.

BAN024S

4. {Pause/Redial} key (facsimile

mode)

•Pause
Press to insert a pause in a fax dialing
sequence. You cannot insert a pause at
the beginning of a sequence. The pause
is indicated by “-”. For details, see “En­tering a pause”, Facsimile Reference.

• Redial
Press this to select a recently-dialed
destination. For details, see “Redial”,
Facsimile Reference.

5. {Search Destination} key (scanner

and facsimile mode)

Press to search for a destination regis­tered in the destination list.

6. {Check Destination} key (scanner

and facsimile mode)

Press to check the specified destination.

Control Panel

7. {Job Information} key (scanner and

facsimile mode)

Press to obtain status information on
transmitted data.

8. {Facsimile} key

Press to activate the facsimile function.
See Facsimile Reference.

9. {Scanner} key

Press to activate the scanner function. See
Scanner Reference. (For machines with the
DDST Unit, see Printer/Scanner Reference.)

10. {Copy} key

Press to activate the copy function. See
Copy Reference.

11. {Printer} key

Press to activate the printer function. See
Printer Reference. (For machines with the
DDST Unit, see Printer/Scanner Reference.)

12. Indicators

Display errors and machine status.
h: Error indicator. See Network Guide

or “Clearing Misfeeds”, Troubleshooting.
B: Load Paper indicator. See Trouble-

shooting.
D: Add Toner indicator. See Trouble-

shooting.

13. Display panel

Displays operational status and messag­es. See “Display”.

14. Selection keys

Correspond to items on the display. Press
to select the corresponding item.

15. Scroll keys

Press to select an item.

{U}: scrolls upward
{T}: scrolls downward
{V}: scrolls right
{W}: scrolls left

16. {User Tools/Counter} key

•User Tools
Press to change default or operation
parameters according to requirement.

•Counter
Press to check or print the counter value.
See “Accessing User Tools”, General
Settings Guide.

17. {Clear Modes} key

Press to clear the current settings.

18. {Clear/Stop} key

•Clear
Clears an entered numeric value.

•Stop
Stops a job in progress, such as copy­ing, scanning, faxing, or printing.

19. Main power indicator

The main power indicator lights when
the main power switch is turned on.

If the operation switch indicator is lit or
flashing, do not turn off the main power
switch. Doing so might damage the
memory.

20. Operation switch

Press to turn the power on. The operation
switch indicator lights. To turn the power
off, press again. See “Turning On the
Power”.

21. {Start} key

Press to start copying, printing, scanning,
or sending.

22. {q} key (Enter key)

Press to set a selected item or an entered
numeric value.

23. Number keys

Press to enter numeric values.

24. {OK} key

Press to set a selected item or an entered
numeric value.

1

19

Getting Started

1

25. {Original} key (copier, scanner

and facsimile mode)

Press to select the most suitable scanning
method for the original. See “Original
Type Setting”, Copy Reference, “Select­ing Original Type”, Scanner Reference,
and “Original Type”, Facsimile Reference.

26. {Escape} key

Press to cancel operation or return to the
previous display.

27. {Lighter} key, {Darker} key (copi-

er, scanner and facsimile mode)

Press to adjust the scanning density un­der the copier, fax and scanner functions.

28. {Sort} key (finisher not installed

- copier mode) / {Sort/Staple} key (fin­isher installed - copier mode)

•Sort
Automatically sorts printed copies.
See “Sort” and “Rotate Sort”, Copy
Reference.

•Staple
Automatically staples multiple-page
copies. See “Staple”, Copy Reference.

•Stack
Groups together copies of each page
in a multi-page original. See “Stack”,
Copy Reference.

29. {Duplex} key (copier mode)

Press to make two-sided copies. See “Du­plex”, Copy Reference.

30. {Combine/Series} key (copier

mode)

•Combine
Combines and prints the pages of a
multiple-sheet original onto a single­sheet. See “One-Sided Combine” and
“Two-Sided Combine”, Copy Reference.

•Series
Copies each side of a two-sided original
onto two sheets. See “Series Copies”,
Copy Reference.

31. mData In indicator (facsimile

and printer mode)

Flashes when the machine is receiving
print jobs or LAN-Fax documents from a
computer. See Facsimile Reference and
Printer Reference. (For machines with the
DDST Unit, see Printer/Scanner Reference.)

32. {fOnline} key (printer mode)

Press to switch between on-line and off­line modes.

33. Quick Dial keys

Press to enter letters and symbols. See
“Entering Text”. Press to select the regis­tered destination at a single touch. See
Facsimile Reference and Scanner Reference.

34. Quick Dial Flip Plate

Flip the plate downward to change from the
{Quick Dial 01} key to the {Quick Dial 16} key.
Flip the plate upward to change from the
{Quick Dial 17} key to the {Quick Dial 32} key.

35. {Immediate Trans./Memory Trans.}

key (facsimile mode)

Press to toggle between Memory Trans­mission (Memory Trans.) and Immediate
Transmission (Immediate Trans.) modes.
See “Memory Transmission”, Facsimile
Reference.

36. {Resolution} key (facsimile

mode)

Press to specify the resolution of the fax.
See “Resolution”, Facsimile Reference.

37. User Function keys (facsimile

mode)

You can assign frequently-used functions
to these keys. See “General Settings/Ad­just”, General Settings Guide.

By default, the following functions are
registered:

{F1} key: Start Manual Reception
{F2} key: Switch RX Mode
{F3} key: Transmission Stamp

20

Reference

p.22 “Display”

p.27 “Turning On the Power”

Control Panel

p.33 “Entering Text”

“Accessing User Tools”, General Settings Guide

“General Settings/Adjust”, General Settings Guide

“Clearing Misfeeds”, Troubleshooting

“Original Type Setting”, Copy Reference

“Sort”, Copy Reference

“Rotate Sort”, Copy Reference

“Staple”, Copy Reference

“Duplex”, Copy Reference

“One-Sided Combine”, Copy Reference

“Two-Sided Combine”, Copy Reference

“On Hook Dial”, Facsimile Reference

“Substitute Reception”, Facsimile Reference

“Entering a pause”, Facsimile Reference

“Redial”, Facsimile Reference

“Original Type”, Facsimile Reference

1

“Memory Transmission”, Facsimile Reference

“Resolution”, Facsimile Reference

“Selecting Original Type”, Scanner Reference

Printer Reference

Network Guide

Printer/Scanner Reference (For machines with the DDST Unit)

21

Getting Started

Display

The display panel shows machine status, error messages, and function menus.

1

When you select or specify an item on the display panel, it is highlighted like

.

Important

❒ A force or impact of more than 30 N (about 3 kgf) will damage the display.

The copy display is set as the default screen when the machine is turned on.

Reading the Display and Using Keys

1. Selection keys

Correspond to items at the bottom line on
the display.

Example: The copy display

• When the instruction “press [100%]”
appears in this manual, press the left
selection key.

• When the instruction “press [R/E]” ap­pears in this manual, press the center
selection key.

• When the instruction “press [Auto R/E]”
appears in this manual, press the right
selection key.

ARB039S

2. {Escape} key

Press to cancel an operation or return to
the previous display.

3. {OK} key

Press to set a selected item or entered nu­meric value.

4. Scroll keys

Press to move the cursor in each direc­tion, step by step.

When {U}, {T}, {V}, or {W} appears in
this manual, press the scroll key of the
same direction.

22

When the Authentication Screen is Displayed

When the Authentication Screen is
Displayed

When Basic Authentication, Windows Authentication, LDAP Authentication, or Inte­gration Server Authentication is enabled, the authentication screen appears. The ma­chine is operable only if you enter a valid user name and password. If user code
authentication is enabled, you cannot use the machine until you enter a valid user code.

If you are using the machine, you are “logged in”. When you cannot use the ma­chine, you are “logged out”. To prevent use of the machine by unauthorized per­sons, always log out when you have finished using the machine.

Important

❒ Ask the user administrator for the login user name, login password, and user

code. For details about user authentication, contact your administrator.

❒ The user code you must enter for User Code Authentication is the numerical

value registered as “login user name” in the address book.

Note

❒ “Authentication failed.” appears if the authentication failed. Check the

login user name and login password.

User Code Authentication (Using the Control Panel)

1

When User Code Authentication is enabled, the following screen appears:

A Enter a user code (one to eight digits), and then press the {OK} key.

Note

❒ To log out, press the operation switch.

User Code Authentication (Using a Printer Driver)

When User Code Authentication is set, specify the user code in the printer properties
of the printer driver. For details, see the printer driver Help.

Note

❒ When logged in through User Code Authentication, you do not have to log out.

Reference

For driver settings and procedures, see the appropriate driver's Help.

23

1

Getting Started

Login (Using the Control Panel)

Use the following procedure to log in when Basic Authentication, Windows Au­thentication, LDAP Authentication, or Integration Server Authentication is enabled.

A Enter the login user name, and then press the {OK} key.

B Enter the login password, and then press the {OK} key.

When the user is authenticated, the screen for the function you are using appears.

Logout (Using the Control Panel)

Use the following procedure to log out when Basic Authentication, Windows
Authentication, LDAP Authentication, or Integration Server Authentication is
enabled.

Important

❒ To prevent use of the machine by unauthorized persons, always log out when

you have finished using the machine.

A Press the {User Tools/Counter} key.
B Press [Logout].

C Press [Yes].

24

When the Authentication Screen is Displayed

Login (Using a Printer Driver)

If Basic Authentication, Windows Authentication, LDAP Authentication, or In­tegration Server Authentication is enabled, make encryption settings in the
properties screen of the driver, and then specify a login user name and password.

Note

❒ If logged in using a printer driver, you do not have to log out.

Reference

For driver settings and procedures, see the appropriate driver's Help.

Login (Using Web Image Monitor)

This section explains how to log in the machine via Web Image Monitor.

Use the following procedure to log in from Web Image Monitor when user au­thentication is enabled.

1

A Click [Login].
B Enter a login user name and password, and then click [Login].

Note

❒ For User Code Authentication, enter a user code in [Login User Name], and

then click [OK].

Logout (Using Web Image Monitor)

This section explains how to log out the machine via Web Image Monitor.

Click [Logout] to log out from Web Image Monitor when user authentication is
enabled.

Note

❒ Delete the cache memory of a Web browser after logging out.

25

Getting Started

Changing Modes

This section explains how to change modes.

1

The following illustrations show screens that appear when all options are installed.

BAN025S

❖ System Reset

The screen specified in Function Priority appears automatically after a certain
period of time has elapsed. This function is called “System Reset”. See “Sys­tem Settings”, General Settings Guide.
You can change the System Reset time. For the setting procedure, see “Timer
Settings”, General Settings Guide.

Note

❒ You cannot switch modes in any of the following situations:

• During initial setup

• When accessing User Tools

• While scanning an original

❒ The copy display is set as the default screen when the machine is turned on.

You can change this default setting. For the setting procedure, see “System
Settings”, General Settings Guide.

Reference

“System Settings”, General Settings Guide

“Timer Settings”, General Settings Guide

26

Turning On the Power

This section describes how to turn on/off the power.

Turning On the Power

❖ Power supply

This machine has two power switches: operation switch and main power
switch.

• Operation switch (right side of the control panel)

Press to activate the machine. When the machine has finished warming up,
you can make use of each function.

• Main power switch (left side of the machine)

Turning off this switch makes the main power indicator on the right side
of the control panel go off. When this is done, machine power is completely off.
When the fax unit (optional) is installed, fax files in memory may be lost if
you turn this switch off. Use this switch only when necessary.

Note

❒ This machine automatically enters Energy Saver mode and reduces its power

consumption if you do not use it for a while with its power “On”.

Reference

“Timer Settings”, General Settings Guide

Turning On the Main Power

1

Turn on the main power as follows:

Important

❒ Do not turn off the main power switch immediately after turning it on. Doing

so may result in damage to the memory, leading to malfunctions.

A Make sure the power cord is firmly plugged into the wall outlet.
B Open the main power switch cover, and then turn on the main power switch.

The machine turns on and “

Both the main power indicator and the operation switch indicator light up.

Please wait...” appears on the display.

BAN028S

27

Getting Started

Turning On the Power

Turn on the power as follows:

1

A Press the operation switch.

The operation switch indicator goes on.

AZB027S

Note

❒ If the power does not come on when the operation switch is pressed, check

the main power switch is on. If it is off, turn it on.

Turning Off the Power

Turn off the power as follows:

A Press the operation switch.

The operation switch indicator goes off.

AZB027S

Note

❒ Even if you press the operation switch, the operation switch indicator does

not go out, but flashes in the following case:

• During communication with external equipment.

28

Turning Off the Main Power

Turn off the main power as follows:

Turning On the Power

Important

❒ If the operation switch indicator is lit or flashing, do not turn off the main

power switch. Doing so might damage the memory, leading to malfunctions.

❒ Make sure to turn off the main power switch before pulling out the power plug.

Not doing so may result in damage to the memory, leading to malfunctions.

A Make sure the operation switch indicator is not lit.
B Open the main power switch cover, and then turn off the main power

switch.

The main power indicator goes out.

Note

❒ When the main power switch is turned off while using the fax function,

waiting fax and print jobs may be canceled, and incoming fax documents
may not be received. If you have to turn off this switch for some reason,
make sure 100% is shown as available memory on the screen before turn­ing off the main power switch or unplugging the power cord. Fax files in
memory are deleted twelve hours after you turn off the main power switch
or unplug the power cord.

1

Reference

“Turning Off the Main Power / In the Event of Power Failure”, Troubleshooting

29

Getting Started

Saving Energy

This machine has the following energy saving function.

1

❖ Auto Off (Copier only)

This machine automatically turns itself off when a job is finished, after a cer­tain period of time has elapsed. This function is called “Auto Off”.
You can change the Auto Off time.

Note

❒ The Auto Off function will not operate in the following cases:

• When a warning message appears

• When the service call message appears

• When paper is jammed

• When the “

• When toner is being replenished

• When the User Tools screen appears

• When fixed warm-up is in progress

• When the facsimile, printer, or other functions are active

• When operations are suspended during printing

• When the On-hook dialing function is in use

• When the address list or group dial is being used

Add toner.” message appears

• When the Data In indicator is on or flashing

Reference

“Timer Settings”, General Settings Guide

30

Security (For Machines with the DDST Unit)

Security (For Machines with the DDST Unit)

Confidential information is always at risk of being copied without permission or
subject to unauthorized access through the network. To protect documents from
such intrusion, not only can passwords be set, but also the Extended Security
function can be used to strengthen security.

For those who require increased document protection, we recommend the Ex­tended Security function.

Primary Security Functions

❖ Protecting Image Data Remaining in Memory

Protects image data remaining in memory. When a copy or print job is com­pleted, or a job is canceled, the data is secure.

❖ Authenticating Administrator

Uses an administrator code to protect essential functions for managing docu­ment security. See “Administrator Tools”, General Settings Guide.

1

31

1

Getting Started

Operating Environment and Notes

Security for this machine is assured on the premises that the machine is used un­der the following conditions:

Operating Environment

• The condition of the machine is normal. (For example, it is not damaged,
modified, or lacking components.)

• When the machine is connected to a network, the machine is protected from
illegitimate access including unauthorized packet sniffing.

• The machine is managed by an administrator with thorough knowledge of
the machine and capable of providing the proper conditions under which us­ers can use the machine safely.

For Administrator

• This machine does not protect against illegitimate actions on the network. To
avoid any risks on the network, further security is required.

• Security of this machine cannot be assured if any hardware component is de­tached or replaced with an inappropriate component. If these things have the
possibility of occurring, other security measures are necessary.

• Do not use repeated or consecutive numbers such as “00000000” or “12345678”
for the administrator code. Such numbers are easy to guess and therefore do
not provide an appropriate level of security.

• User code is a function to help manage the use of the machine. It is not to pro­tect confidential documents from others.

For User

• Before scanning originals using the scanner function, make sure all other op­erations are complete.

32

2. Entering Text

This section describes how to enter characters.

Entering Text

When you enter a character, it appears at the cursor position. If there is a character
already at the cursor position, the newly entered character appears before it.

Available Characters

This section explains which characters are available.

You can enter the following characters:

• Alphabetic characters

•Symbols

•Numerals
0123456789

Keys

This section explains the entry screen and the keys.

1. {Shift} key ({Quick Dial 13/29} key)

Press to switch between lowercase, up­percase, User Text, and Cyrillic characters.

3. {Symbols} key ({Quick Dial 15/31}

key)

Press to enter symbols.

ARB037S

2. {Space} key ({Quick Dial 14/30} key)

Press to enter a space.

33

2

Entering Text

❖ Number keys

Use to enter numbers.

❖ {Quick Dial 01/17} key to {Quick Dial 09/25} key (A to Z)

Press these to enter upper and lower case letters.

❖ {Clear/Stop} key

Deletes a character at the cursor position. You can delete a character at the
right end of a line even if the cursor is placed to the right of the character.

❖ Scroll keys

Shifts the cursor up, down, left and right.

Note

❒ Keys are operable when Quick Dial Flip Plate is flipped upward or downward.
❒ For example, the {Quick Dial 01/17} key functions as the {Quick Dial 01} key

when Quick Dial Flip Plate is flipped downward, and it functions as the
{Quick Dial 17} key if the plate is flipped upward.

❒ Cyrillic characters are available with the Keyboard Type D only.

How to Enter Text

You can enter characters using the {Quick Dial 01/17} to {Quick Dial 09/25} keys. To
enter a letter, press the key repeatedly until the required letter appears.

The language selected using the control panel determines which characters can
be entered. There are four types of keyboard. For each type, you can enter the
characters used in the following languages:

Keyboard Type Language

Type A English

Type B English, French, German, Italian, Spanish, Dutch, Norwegian,

Danish, Swedish, Portuguese, Finnish

Type C Polish, Hungarian, Czech

Type D Russian

Note

❒ Depending on the machine type or function you are using, some characters

may not be available.

34

Entering Text

Entering letters

A Press the {Shift} key to switch between lowercase, uppercase, User Text,

and Cyrillic characters.

B Press the appropriate Quick Dial key repeatedly until the letter that you re-

quire appears.

2

C To enter additional letters, repeat step

If the next letter you want to enter is assigned to the same Quick Dial key,
move the cursor by pressing {V}, and then press the Quick Dial key. The cur­sor moves to the right and the next letter appears on the display.

❖ Keyboard Type A

B

.

BAN031S

35

2

Entering Text

❖ Keyboard Type B

Press one of the following Quick Dial keys to display a basic letter, and
then press the {Quick Dial 16/32} key to select one of its variations.

AMA028S

36

Entering Text

❖ Keyboard Type C

This keyboard type allows you to enter Polish, Hungarian, and Czech let­ters. Press one of the following Quick Dial keys to display a basic letter,
and then press the {Quick Dial 16/32} key to select one of its variations.

2

ARB028S

37

2

Entering Text

❖ Keyboard Type D

This keyboard type allows you to enter Russian letters. Press the {Shift}
key to enter Cyrillic character mode. To enter a letter, press the corre­sponding Quick Dial key indicated in the table below. Press the key repeat­edly until the required letter is displayed.

Note

❒ To enter a character repeatedly, press a Quick Dial key again.
❒ To insert a character, press {W} or {V} to move the cursor to the position

you want to insert.

Entering symbols

A Press the {Symbols} key.

Symbols appear.

B Select a symbol using the scroll keys.

ARB029S

C Press the {OK} key.

This will enter the symbol and shift the cursor.

38

Entering Text

Depending on the selected keyboard type, you can enter the following symbols.

❖ Keyboard Type A

BAN033S

❖ Keyboard Type B

2

BAN021S

39

2

Entering Text

❖ Keyboard Type C

AMA033S

❖ Keyboard Type D

AMA034S

40

Entering numbers

A Press the number keys.

ARB038S

The number is entered and the cursor moves.

Deleting characters

Entering Text

2

A Use {W} or {V} to move the cursor to the character you want to delete.

B Press the {Clear/Stop} key.

This will delete the character at the cursor position. You can delete a character
at the right end of a line even if the cursor is placed to the right of the character.

41

2

Entering Text

Adding user text

You can select and use a User Text that is registered in [Prog/Change/Del User Text].

For details about registering User Texts, see “System Settings”, General Settings
Guide.

A Press the {Shift} key repeatedly to display [User Text].

B Select the text you want to add using {U} or {T}, and then press the {OK}

key.

C To modify the selected text, press the Quick Dial keys to enter letters, and

then press the {OK} key.

Reference

“System Settings”, General Settings Guide

42

3. Appendix

R

R

This section describes Dos and Don'ts, the provided CD-ROMs, specifications,
and copy paper.

Dos and Don'ts

The following information should be kept in mind during use of this machine.

WARNING:

• Keep the machine away from flammable liquids, gases, and aerosols.
A fire or an electric shock might occur.

CAUTION:

• Unplug the power cord from the wall outlet before you move the machine.
While moving the machine, you should take care that the power cord will
not be damaged under the machine.

Important

❒ Do not turn the power off while the operation switch indicator is lit or blink-

ing. Doing so may damage the memory.

❒ Before unplugging the power cord or turning off the main power switch,

make sure remaining memory space is at 100%, as shown on the screen. See
“Turning Off the Power”, and “Turning Off the Main Power”.

❒ When you use this machine for a long time in a confined space without good

ventilation, you may detect an odd smell. To keep the workplace comfortable,
we recommend that you keep it well ventilated.

❒ After scanning originals continuously, the exposure glass may become warm,

this is not a malfunction.

❒ The area around the ventilation holes might feel warm. This is caused by ex-

haust air and is not a malfunction.

❒ When the machine is not in use and in stand-by mode, you may hear a small

noise inside. This is caused by the image stabilization process and is not a
malfunction.

❒ Do not turn off the power when the machine is in operation.

❒ The machine might not produce good copy/print images if condensation

forms inside as a result of rapid temperature change.

❒ Do not open the covers of the machine when it is in operation. If you do, mis-

feeds might occur.

❒ Do not move the machine when the power is on.

❒ If you operate the machine improperly or a machine failure occurs, settings

might be lost. Be sure to make a note of your machine settings.

❒ The supplier shall not be liable for any loss or damage resulting from mechan-

ical failure, loss of settings, or use of the machine.

43

3

Appendix

❒ If condensation forms inside the machine as a result of temperature change,

the machine may not print properly. To minimize this problem, use the op­tional anti-condensation heaters.

Reference

p.28 “Turning Off the Power”

p.29 “Turning Off the Main Power”

44

Software and Utilities Included on the CD-ROM

Software and Utilities Included on the CD­ROM

This section explains the software and utilities included on the CD-ROMs that
are provided with this machine.

Important

❒ Software for machines with the DDST Unit is different. See “Software for Ma-

chines with the DDST Unit”.

Three CD-ROMs come with this machine: “Printer Drivers and Utilities”, “Scan­ner Driver and Utilities”, and “Manuals”. In “Manuals”, operating instructions
are stored in PDF format and HTML format.

The following are included on the three separate CD-ROMs:

❖ Font Manager 2000

For installing new screen fonts, or organizing and managing fonts already in
the system. For details about Font Manager 2000, see the manual on the CD­ROM labeled “Printer Drivers and Utilities”.

❖ SmartDeviceMonitor for Admin

For the system administrator to manage network printers.

❖ SmartDeviceMonitor for Client

For users to manage their network print status.

❖ Printer Utility for Mac

This utility allows users to download and manage a variety of fonts as well as
manage printers. For details about this utility, see PostScript 3 Supplement.

Note

❒ Documentation about using the machine is included on the CD-ROM in PDF

format. For details about using Adobe Reader, see Adobe Reader online Help.

3

Reference

p.52 “Software for Machines with the DDST Unit”

SmartDeviceMonitor for Admin Help

SmartDeviceMonitor for Client Help

PostScript 3 Supplement

Adobe Reader online Help

45

Appendix

Viewing the Contents of the CD-ROM

Follow the procedure below to view the contents of the CD-ROMs.

A Insert the CD-ROM into the CD-ROM drive.

The installer starts.

B Click [Browse This CD-ROM].

Explorer starts and displays the contents of the CD-ROM.

3

46

Printer Drivers for This Machine

Printing requires installation of a printer driver for your operating system. The
following drivers are included on the CD-ROM labeled “Printer Drivers and
Utilities”.

Printer Language PCL 6 PCL 5e RPCS PostScript 3

Windows 95

Windows 98

Windows Me

Windows 2000

Windows XP

Windows Vista

Windows Server 2003

Mac OS

Mac OS X

*1

Microsoft Windows 95 operating system

*2

Microsoft Windows 98 operating system

*3

Microsoft Windows Millennium Edition

*4

Microsoft Windows 2000 Professional

*1

*2

*3

*4

*5

*6

*8

*9

Microsoft Windows 2000 Server
Microsoft Windows 2000 Advanced Server

*5

Microsoft Windows XP Professional
Microsoft Windows XP Home Edition

*6

Microsoft Windows Vista Ultimate
Microsoft Windows Vista Enterprise
Microsoft Windows Vista Business
Microsoft Windows Vista Home Premium
Microsoft Windows Vista Home Basic

*7

Microsoft Windows Server 2003 Standard Edition
Microsoft Windows Server 2003 Enterprise Edition
Microsoft Windows Server 2003 Web Edition
Microsoft Windows Server 2003 Datacenter Edition

*8

Versions 8.6 to 9.2 of the Mac OS (Mac OS X Classic mode is supported.)

*9

Mac OS X 10.1 or later (Native mode)

OK OK OK OK

OK OK OK OK

OK OK OK OK

OK OK OK OK

OK OK OK OK

OK OK OK –

*7

OK OK OK OK

––– OK

––– OK

Software and Utilities Included on the CD-ROM

❖ PCL printer drivers

Two kinds of PCL printer driver (PCL 5e and PCL 6) are included. These drivers
allow your computer to communicate with this machine via a printer language.

❖ RPCS printer driver

This printer driver allows the computer to communicate with the printer us­ing a printer language. In addition to the conventional user interface, another
preset user interface is provided.

❖ Adobe PostScript Printer Drivers and PPD files

Adobe PostScript printer drivers allow the computer to communicate with
the printer using a printer language. PPD files allow the printer driver to en­able specific printer functions.

❖ PPD files

PPD files allow the printer driver to enable specific printer functions.

Note

❒ Some applications may require installation of the PCL 5e printer driver. In

this case, you can install PCL 5e without having to install PCL 6.

3

Reference

“Preparing the Machine”, Printer Reference

PostScript 3 Supplement

TWAIN Driver

This section describes the file path and system requirements of the TWAIN driver.

This driver is required to scan an original using a scanner. To use the machine
as a network TWAIN scanner, this driver must be installed.

❖ File path

The driver is included in the following folder on the CD-ROM labeled “Scan­ner Driver and Utilities” provided with this machine:

\DRIVERS\TWAIN

❖ System requirements

•Hardware
PC/AT-compatible machines that support the following operating system
properly

• Operating system
Windows 95/98/Me/2000/XP/Vista
Windows Server 2003
Windows NT 4.0

• Display resolution
800×600 pixels, 256 colors or higher

47

3

Appendix

Note

❒ Under Windows NT with RISC-based processors (MIPS R series, Alpha

AXP, or PowerPC), this driver is not supported.

LAN-Fax Driver

This driver allows you to use LAN-Fax functions.

❖ File path

The driver is included in the following folders on the CD-ROM labeled
“Printer Drivers and Utilities”:

• LAN-Fax Driver for Windows 95/98/Me

\DRIVERS\LAN-FAX\WIN9X_ME

• LAN-Fax Driver for Windows 2000/XP/Vista and Windows Server 2003

\DRIVERS\LAN-FAX\XP_VISTA

❖ System requirements

•Hardware
PC/AT-compatible

• Operating systems
Windows 95/98/Me/2000/XP/Vista
Windows Server 2003

•Display
VGA 640×480 pixels or more

Note

❒ Before beginning installation, exit all other applications.

48

Software and Utilities Included on the CD-ROM

DeskTopBinder Lite

This section explains the file path and system requirements of DeskTopBinder
Lite.

DeskTopBinder is to be installed on the client computers for integration and
management of various kinds of files such as scan files, files created with appli­cations, and existing scan files. This software allows you to use various functions
for stored scan files such as viewing stored files. Also, with the ScanRouter de­livery software, you can view the files stored in in-trays of the delivery server,
or use other functions for stored files.

For details about the software installed with DeskTopBinder Lite, see “DeskTop­Binder Lite”, Scanner Reference.

❖ File path

The software is included in the following folder on the CD-ROM labeled
“Scanner Driver and Utilities” provided with this machine:

\UTILITY\DESKV2

3

❖ System requirements

•Hardware
PC/AT-compatible machines that support the operating system properly

• Operating system
When installing all functions of DeskTopBinder:
Microsoft Windows 98SE/Me/2000 Professional SP1 or later/2000 Server
SP1 or later/2000 Advanced Server SP1 or later/XP Professional/XP
Home Edition/Vista Ultimate/Vista Enterprise/Vista Business/Vista
Home Premium/Vista Home Basic

When installing only SmartDeviceMonitor for Client:
Microsoft Windows 95 SP1/98/98SE/Me/2000 Professional SP1 or lat­er/2000 Server SP1 or later/XP Professional/XP Home Edition/Vista Ul­timate/Vista Enterprise/Vista Business/Vista Home Premium/Vista
Home Basic
Microsoft Windows NT 4.0 SP5 or later

Reference

“DeskTopBinder Lite”, Scanner Reference

49

3

Appendix

SmartDeviceMonitor for Admin

SmartDeviceMonitor for Admin is an application that uses TCP/IP and
IPX/SPX to monitor network printers. It can monitor multiple network printers
using their IP addresses. We recommend that network administrators use this
application.

❖ File path

SmartDeviceMonitor for Admin is stored in the following folder in the CD­ROM labeled “Printer Drivers and Utilities”:

NETWORK\DEVMON\ADMIN\DISK1

Operating system Protocol stack

Windows 95 / 98 / Me TCP/IP provided with Windows 95 / 98 / Me

IPX/SPX provided with Windows 95 / 98 / Me

NetWare Client provided with Windows 95 / 98

Novell Client provided with Windows 95 / 98

Windows 2000 TCP/IP provided with Windows 2000

IPX/SPX provided with Windows 2000

NetWare Client provided with Windows 2000

Novell Client provided with Windows 2000 or Windows NT

Windows XP TCP/IP provided with Windows XP

IPX/SPX provided with Windows XP

NetWare Client provided with Windows XP

Novell Client provided with Windows XP

Windows Server 2003 TCP/IP provided with Windows Server 2003

IPX/SPX provided with Windows Server 2003

NetWare Client provided with Windows Server 2003

Novell Client provided with Windows Server 2003

Windows NT 4.0 TCP/IP provided with Windows NT

IPX/SPX provided with Windows NT

Client Service for NetWare provided with Windows NT

Novell Client provided with Windows 2000 or Windows NT

❖ Available functions

SmartDeviceMonitor for Admin has the functions to check the followings:

• Printer supplies such as paper or toner

• Results of print jobs executed from the computer

Reference

Network Guide

SmartDeviceMonitor for Admin Help

50

Software and Utilities Included on the CD-ROM

DeskTopBinder-SmartDeviceMonitor for Client

DeskTopBinder-SmartDeviceMonitor for Client allows you to manage and print
various data such as files created with an application, images scanned with a
scanner, and existing images as one document.

❖ File path

DeskTopBinder-SmartDeviceMonitor for Client is stored in the following
folder on the CD-ROM labeled “Printer Drivers and Utilities”:

NETWORK\DEVMON\CLIENT\DISK1

❖ System requirements

•Hardware
PC/AT-compatible

• Operating systems
Windows 95/98/Me/2000/XP
Windows Server 2003

Reference

See “DeskTopBinder Lite”, Scanner Reference or Help of DeskTopBinder­SmartDeviceMonitor for Client.

DeskTopBinder includes SmartDeviceMonitor for Client. See Help of Desk­TopBinder-SmartDeviceMonitor for Client.

3

51

Appendix

Software for Machines with the DDST Unit

This section explains the software on the “Printer/Scanner Drivers” CD-ROM
supplied with the DDST Unit.

Important

❒ To install the PCL printer drivers, the Printer Enhance Option (optional) is required.

❒ You cannot use the DDST drivers when the Printer Enhance Option (optional)

is installed in the machine.

3

DDST Printer Driver

This driver enables a client computer to communicate with the machine via a
printer language.

❖ System requirements

• Operating system
Windows 98/Me/2000/XP
Windows Server 2003

• Hard disk space
80 MB or more

52

Software and Utilities Included on the CD-ROM

DDST TWAIN Driver

This driver is required for scanning originals on the machine.

You must install this driver to use the machine as a network TWAIN scanner.

❖ System requirements

•Hardware
PC/AT compatible

•CPU
Pentium II 300 MHz or faster

• Operating system
Windows 98/Me/2000/XP
Windows Server 2003

•Memory
128 MB or more

• Hard disk space
72 MB or more

3

•Connection
Ethernet/USB

53

Appendix

PCL Printer Drivers

PCL 6 printer driver is included on the CD-ROM that comes with this machine.
If you want to use the PCL 5e printer driver, you must download it from the sup­plier's Web site. These drivers allow your computer to communicate with this
machine via a printer language.

Printer Language PCL 6

3

Windows 98

Windows Me

Windows 2000

Windows XP

Windows Server 2003

*1

Microsoft Windows 98 operating system

*1

*2

*3

*4

*5

OK

OK

OK

OK

OK

Microsoft Windows 98 Second Edition

*2

Microsoft Windows Millennium Edition

*3

Microsoft Windows 2000 Professional
Microsoft Windows 2000 Server
Microsoft Windows 2000 Advanced Server

*4

Microsoft Windows XP Professional
Microsoft Windows XP Home Edition

*5

Microsoft Windows Server 2003 Standard Edition
Microsoft Windows Server 2003 Enterprise Edition

Note

❒ Some applications may require installation of the PCL 5e printer driver. In

this case, you can install PCL 5e without having to install PCL 6.

54

❒ If your operating system is Windows XP x64, download printer driver for

Windows XP x64 from the supplier's Web site.

Installing the Operating Instructions

Installing the Operating Instructions

The supplied “Manuals” CD-ROM contains HTML format manuals. Install the
manuals you want to use.

Important

❒ The system requirements for installing the manuals are as follows:

• Operating System: Windows 95/98/Me/2000/XP, Windows Server 2003,
or Windows NT4.0

• Minimum Display Resolution: 800×600 pixels

❒ Recommended Browser:

• Microsoft Internet Explorer 4.01 SP2 or later

• Netscape 6.2 or later

❒ A simplified manual is displayed if you are using Internet Explorer 3.02 or

Netscape Navigator 4.05 or later versions.

❒ HTML manuals can also be viewed on a Macintosh.

3

A Select a language and a product, and then click [OK].
B Click [Install manuals].

If you want to read manuals from CD-ROM, Click [Read HTML manuals] or
[Read PDF manuals].

C Install the manual you require according to the displayed instructions.
D When installation is complete, click [Finish].
E Click [Finish].

Note

❒ If you cannot install a manual, copy the “MANUAL_HTML” folder to

your computer’s hard drive, and then run “Setup.exe”.

❒ To delete an installed manual, on the [Start] menu, click [Programs], then

[Product Name], and then uninstall the data.

❒ If you are installing the manuals on a Macintosh, open the “Manuals.htm”

file on the CD-ROM.

55

3

Appendix

PDF Manuals

The supplied “Manuals” CD-ROM contains PDF versions of the HTML user manuals.

❖ File path

The PDF manuals are in the following folder on the CD-ROM:

MANUAL_PDF\ENGLISH

Note

❒ To view the PDF manuals, you need to have Adobe Acrobat or Adobe Reader

installed on your computer.

56

How to Use the Operating Instructions

How to Use the Operating Instructions

This section explains how to use manuals.

3

Opening from the Icon

This section explains how to open a manual using its desktop icon.

A Double-click the icon on your desktop.

The browser opens and the manual appears.

Opening from the [Start] Menu

This section explains how to open a manual from the [Start] menu.

A On the [Start] menu, point to [Programs] (Windows XP: [All Programs]), then

[Product Name], and then click the manual you want to view.

The browser opens, and then the manual appears.

Note

❒ Depending on the settings made during installation, menu folder names

may differ.

57

3

Appendix

Opening from the CD-ROM

This section explains how to open a manual from the supplied “Manuals” CD-ROM.

A Click [Read HTML manuals].
B Click the title of the manual you want to view.

The browser opens, and then the manual appears.

58

Specifications for the Main Unit

Following describes the specification of the main unit.

❖ Configuration:

Desktop

❖ Photosensitivity type:

OPC drum

Specifications for the Main Unit

❖ Original scanning:

One-dimensional solid scanning system through CCD

❖ Copy process:

Dry electrostatic transfer system

❖ Development:

Dry two-component magnetic brush development system

❖ Fusing:

Heating roll pressure system

❖ Resolution:

600 dpi

❖ Exposure glass:

Stationary original exposure type

❖ Original reference position:

Rear left corner

❖ Warm-up time:

3

• From the main power switch
20 seconds or less (20°C)
15 seconds or less (20°C) (For machines with the DDST Unit)
12 seconds or less (20°C) (For machines with copier function only)

• From the operation switch
10 seconds or less (20°C)

❖ Maximum original size:

A3L, 11" × 17"L

59

Appendix

❖ Paper size:

3

• Paper tray 1: A3L, B4 JIS (Japanese Industrial Standard)L, A4KL,

1

B5 JISKL, B6 JISL, A5KL, A6L, 11" × 17"L, 8

1

8

/2" × 11"KL, 81/4" × 13"L, 8" × 13"L, 81/4" × 14"L, 71/4" × 101/2"KL,

1

5

/2" × 81/2"L, 8KL, 16KKL, Custom Size.

/2" × 14"L, 81/2" × 13"L,

• Paper tray 2: A3L, B4 JISL, A4KL, B5 JISKL, B6 JISL, A5KL, A6L,
11" × 17"L, 8

1

/4" × 14"L, 71/4" × 101/2"KL, 51/2" × 81/2"L, 41/8" × 91/2"L, 37/8" × 71/2"L,

8

1

/2" × 14"L, 81/2" × 13"L, 81/2" × 11"KL, 81/4" × 13"L, 8" × 13"L,

C5 Env.L, C6 Env.L, DL Env.L, 8KL, 16KKL, Custom Size.

•Bypass tray: A3L, B4 JISL, A4KL, B5 JISKL, B6 JISL, A5KL, A6L,
11" × 17"L, 8

1

8

/4" × 14"L, 71/4" × 101/2"KL, 51/2" × 81/2"L, 41/8" × 91/2"L, 37/8" × 71/2"L,

1

/2" × 14"L, 81/2" × 13"L, 81/2" × 11"KL, 81/4" × 13"L, 8" × 13"L,

C5 Env.L, C6 Env.L, DL Env.L, 8KL, 16KKL.

• Bypass tray (custom size):
Vertical: 90.0 - 297.0 mm, 3.55" - 11.69"
Horizontal: 148.0 - 600.0 mm, 5.83" - 23.62"

❖ Paper weight:

• Paper tray 1: 60 - 105 g/m2, 16 - 28 lb.

• Paper tray 2: 52 - 157 g/m

• Bypass tray: 52 - 162 g/m

2

, 14 - 41 lb.

2

, 14 - 43 lb.

❖ Non-reproduction area (Copier):

• Leading edge: 2 ± 1.5 mm, 0.08" ± 0.06"

• Trailing edge: more than 0.5 mm, 0.02"

• Left edge: 2 ± 1.5 mm, 0.08" ± 0.06"

• Right edge: more than 0.5 mm, 0.02"

❖ First copy time:

6 seconds or less (A4K, 81/2" × 11"K, 100%, feeding from Tray 1)

❖ Copying speed:

25 copies/minute (A4K, 81/2" × 11"K)

60

❖ Reproduction ratio:

Preset reproduction ratios:
Enlargement:

Metric version Inch version

200% 155%

141% 129%

122% 121%

Full size:

Specifications for the Main Unit

Metric version Inch version

100% 100%

Reduction:

Metric version Inch version

93% 93%

82% 78%

71% 65%

50% 50%

Zoom: From 50 to 200% in 1% steps.

❖ Maximum continuous copy run:

1 - 999 copies

❖ Paper capacity:

• Tray 1: 500 sheets (80 g/m2, 20 lb.)

• Bypass tray: 100 sheets (80 g/m

2

, 20 lb.)

3

❖ Power consumption:

Main unit only

Warm up Less than 1.38 kW Less than 1.39 kW

Stand-by About 102 W About 136 W

During printing About 497 W About 634 W

Maximum Less than 1.38 kW Less than 1.39 kW

*1

Main unit with the optional ARDF, fax unit, printer/scanner unit, paper tray unit,
and finisher.

❖ Dimensions (W × D × H up to exposure glass):

650 × 604 × 980 mm, 25.6" × 23.8" × 38.6"

Complete system

*1

61

Appendix

3

❖ Noise emission

*1

:

Sound power level:

Main unit only

Stand-by 40 dB (A) or less 40 dB (A) or less

During printing 64.8 dB (A) or less 70 dB (A) or less

Sound pressure level

Main unit only

Stand-by 34 dB (A) or less -

During printing 58.8 dB (A) or less -

*1

The above measurements made in accordance with ISO 7779 are actual values.

*2

Measured at the position of the operator.

*3

The complete system consists of a main unit with full options installed.

*2

:

Complete system

Complete system

❖ Weight:

55 kg (121.3 lb.) or less

❖ Duplex unit

*3

*3

• Paper size:
A3L, B4 JISL, A4KL, B5 JISKL, A5KL, 11" × 17"L, 8

1

8

/2" × 11"KL, 71/4" × 101/2"KL, 8" × 13"L, 81/2" × 13"L, 81/4" × 14"L,

1

/4" × 13"L, 8KL, 16KKL

8

•Paper weight:
64 - 105 g/m

2

(20 - 28 lb.)

Note

❒ Specifications are subject to change without notice.

1

/2" × 14"L,

62

Specifications for Options

Specifications for Options

Following describes the options to be externally installed to the machine body.

Specification values represent the values when the copy function is used. Speci­fication values may vary depending on the function used.

Exposure Glass Cover

Lower this over originals.

Auto Document Feeder capable of scanning both sides of a sheet
(ARDF)

❖ Original size:

A3L, B4 JISL, A4KL, B5 JISKL, A5KL, 11" × 17"L, 81/2" × 14"L,

1

/2" × 11"KL, 51/2" × 81/2"KL, 81/2" × 13"L

8

3

❖ Original weight:

• One-sided originals: 40 - 128 g/m2 (10 - 34 lb.)

2

• Two-sided originals: 52 - 105 g/m

❖ Number of originals to be set:

50 sheets (80 g/m2, 20 lb.)

❖ Maximum power consumption:

75W (Power is supplied from the main unit.)

❖ Dimensions (W × D × H):

550 × 470 × 130 mm, 21.7" × 18.6" × 5.2"

❖ Weight:

10.5 kg (23.2 lb.) or less

Note

❒ Specifications are subject to change without notice.

(14 - 28 lb.) (Duplex)

63

Appendix

500-sheet Finisher

❖ Paper size:

A3L, B4 JISL, A4KL, B5 JISKL, A5KL, B6 JISL, A6L, 11" × 17"L,

1

8

/2" × 14"L, 81/2" × 11"KL, 51/2" × 81/2"L, 71/4" × 101/2"KL, 81/2" × 13"L,

1

8

/4" × 13"L, 81/4" × 14"L, 8KL, 16KK

❖ Paper weight:

52 - 128 g/m2, 14 - 34 lb.

3

❖ Stack capacity:

• 500 sheets: A4KL, B5 JISKL, A5KL, B6 JISL, A6L, 81/2" × 11"KL,

1

/2" × 81/2"L, 71/4" × 101/2"KL, 81/2" × 13"L, 81/4" × 13"L, 81/4" × 14"L,

5
8KKL, 16KK

• 250 sheets: A3L B4 JISL 11" × 17"L 8

1

/2" × 14"L

❖ Staple paper size:

A3L, B4 JISL, A4KL, B5 JISKL, 11" × 17"L, 81/2" × 14"L, 81/2" × 11"KL,

1

7

/4" × 101/2"KL, 81/2" × 13"L, 81/4" × 13"L, 81/4" × 14"L, 8KL, 16KK.

❖ Staple capacity:

• 30 sheets: A3L, B4 JISL, 11" × 17"L, 81/2" × 14"L, 81/2" × 13"L, 81/4" × 13"L,

1

8

/4" × 14"L, 8KL (80 g/m2, 20 lb.)

1

• 50 sheets: A4KL, B5 JISKL, 8
(80 g/m

2

, 20 lb.)

/2" × 11"KL, 71/4" × 101/2"KL, 16KK

❖ Staple paper weight:

52 - 128 g/m2, 14 - 34 lb.

❖ Staple position:

• 1 staple - 2 positions

• 2 staples - 2 positions

❖ Power consumption:

50W or less (Power is supplied from the main unit.)

❖ Dimensions (W × D × H):

411 × 521 × 275 mm, 16.2" × 20.6" × 10.9"

❖ Weight:

12 kg (26.5 lb.) or less

64

Specifications for Options

Upper Internal Tray (1 bin tray)

❖ Number of bins:

1

❖ Paper size:

A3L, B4 JISL, A4KL, B5 JISKL, A5KL, 11" × 17"L, 81/2" × 14"L,

1

8

/2" × 11"KL, 51/2" × 81/2"L, 71/4" × 101/2"KL, 8" × 13"L, 81/2" × 13"L,

1

/4" × 14"L, 81/4" × 13"L, 8KL, 16KKL

8

❖ Paper capacity:

125 sheets (80 g/m2, 20 lb.)

❖ Paper weight:

60 - 105 g/m2 (20 - 28 lb.)

❖ Maximum power consumption:

20 W

Lower Paper Trays

❖ Paper weight:

60 - 105 g/m2 (16 - 28 lb.)

❖ Paper size:

A3L, B4 JISL, A4KL, B5 JISKL, A5KL, B6 JISL, A6L, 11" × 17"L,

1

8

/2" × 14"L, 81/2" × 13"L, 81/2" × 11"KL, 81/4" × 13"L, 8" × 13"L, 81/4" × 14"L,

1

7

/4" × 101/2"KL, 51/2" × 81/2"L, 8KL, 16KKL, Custom Size.

❖ Maximum power consumption:

28 W (Power is supplied from the main unit.)

3

❖ Paper capacity:

500 sheets (80 g/m2, 20 lb.) × 2 trays

❖ Dimensions (W × D × H):

550 × 520 × 271 mm, 21.7" × 20.5" × 10.7"

❖ Weight:

25 kg (55.2 lb.) or less

Note

❒ Specifications are subject to change without notice.

65

Appendix

Copy Paper

This section describes recommended paper sizes and types, unusable paper, and
paper storage.

Recommended Paper Sizes and Types

The following limitations apply to each tray:

3

❖ Paper tray 1

Paper type and
weight

Standard paper

2

60-105 g/m
(16-28 lb.)

Standard paper
60-105 g/m

2

(16-28 lb.)

*1

Change the paper size in User Tools.

Metric version Inch version Paper

A3L, B4 JISL, A4

KL

L

13"L

KL

, A5K, A5L

*1

*1

*1

, A6L

*1

, 81/2" × 13"L

*1

, 81/4" × 13"L

*1

, 81/2" × 11"K

*1

, 8KL

B5 JIS
B6 JIS

1

/2" × 14"L

8

1

8

/4" × 14"L

×

8"

1

8

/2" × 11"L, 71/4" × 101/2"

1

/2" × 81/2"L

5
16K

Custom size
(Vertical: 100.0 - 297.0 mm,

Horizontal: 148.0 - 432.0 mm)

❖ Paper tray 2

Paper type and
weight

Metric version Inch version Paper

KL

,

*1

,

, 11" × 17"L

*1

KL

*1

,

capacity

*1

A3L
B5 JIS

*1

,

B6 JIS

*1

,

8

*1

,

8

,

8"

*1

,

7
5
16K

, B4 JISL

KL

*1

L

1

/2" × 14"L, 81/2" × 13"L

1

/4" × 14"L

×

13"L

1

/4" × 101/2"

1

/2" × 81/2"L

*1

KL

Custom size

*1

, A4K

, A5K, A5L

*1

, A6L

*1

, 11" × 17"L,

*1

, 81/4" × 13"L

, 81/2" × 11"

*1

KL

,

*1

, 8KL

*1

, A4L,

*1

,

*1

KL

*1

,

500 sheets

,

*1

,

,

500 sheets

(Vertical: 3.94" - 11.69",

*1

Horizontal: 5.83" - 17.00")

*1

capacity

Standard paper

2

52-105 g/m
(14-28 lb.)

Standard paper
52-105 g/m

2

(14-28 lb.)

A3L, B4 JISL, A4

KL

B5 JIS

L

B6 JIS

1

/2" × 14"L

8

1

8

/4" × 14"L

×

13"L

8"

1

/2" × 11"L, 71/4" × 101/2"

8

1

5

/2" × 81/2"L

KL

16K

Custom size
(Vertical: 100.0 - 297.0 mm,

Horizontal: 148.0 - 432.0 mm)

66

, A5K, A5L

*1

, A6L

*1

, 81/2" × 13"L

*1

, 81/4" × 13"L

*1

, 81/2" × 11"K

*1

*1

KL

,

*1

*1

, 11" × 17"L

*1

, 8KL

,

*1

,

KL

,

*1

*1

*1

A3L
B5 JIS

*1

,

B6 JIS

,

8

,

8
8"

*1

,

7
5
16K

, B4 JISL

KL

, A5K, A5L

*1

L

, A6L

1

/2" × 14"L, 81/2" × 13"L

1

/4" × 14"L

×

13"L

1

/4" × 101/2"

1

/2" × 81/2"L

KL

*1

*1

, 81/2" × 11"

KL

*1

Custom size
(Vertical: 3.94" - 11.69",

*1

Horizontal: 5.83" - 17.00")

*1

*1

*1

, A4K

*1

,

, 11" × 17"L,

*1

, 81/4" × 13"L

KL

*1

,

*1

, 8KL

*1

,

, A4L,

,

*1

,

,

*1

500 sheets

500 sheets

Copy Paper

Paper type and
weight

Thick paper
106-157 g/m

(28-41 lb.)

Thick paper
106-157 g/m

(28-41 lb.)

Envelope

*1

Change the paper size in User Tools.

*2

When loading paper, make sure the top of the stack is not higher than the limit mark

*1

Metric version Inch version Paper

A3L, B4 JISL, A4

2

KL

L

13"L

KL

, A5K, A5L

*1

, A6L

*1

, 81/2" × 13"L

*1

, 81/4" × 13"L

*1

, 81/2" × 11"K

*1

*1

B5 JIS
B6 JIS

1

/2" × 14"L

8

1

/4" × 14"L

8

×

8"

1

8

/2" × 11"L, 71/4" × 101/2"

1

/2" × 81/2"L

5
16K

Custom size

2

(Vertical: 100.0 - 297.0 mm,
Horizontal: 148.0 - 432.0 mm)

KL

,

*1

*1

, 11" × 17"L

*1

, 8KL

,

*1

,

KL

,

*1

*1

*1

A3L
B5 JIS

*1

,

B6 JIS

,

8

,

8
8"

*1

,

7
5
16K

, B4 JISL

KL

*1

L

1

/2" × 14"L, 81/2" × 13"L

1

/4" × 14"L

×

13"L

1

/4" × 101/2"

1

/2" × 81/2"L

*1

KL

Custom size
(Vertical: 3.94" - 11.69",

*1

Horizontal: 5.83" - 17.00")

*1

, A4K

, A5K, A5L

*1

, A6L

*1

, 11" × 17"L,

*1

, 81/4" × 13"L

, 81/2" × 11"

*1

KL

,

*1

, 8KL

*1

*1

,

*1

KL

*1

,

C5 EnvL, C6 EnvL, DL EnvL, 41/8" × 91/2"L, 37/8" × 71/2"

, A4L,

,

*1

,

,

*1

L

capacity

*2

*2

*2

of the paper tray.

❖ Lower Paper Trays (optional)

3

Paper type and
weight

Standard paper

2

60-105 g/m
(16-28 lb.)

Standard paper

2

60-105 g/m
(16-28 lb.)

Envelope

*1

Change the paper size in User Tools.

*2

When loading paper, make sure the top of the stack is not higher than the limit mark

*1

Metric version Inch version Paper

capacity

A3L, B4 JISL, A4

KL

L

13"L

KL

, A5K, A5L

*1

, A6L

*1

*1

B5 JIS
B6 JIS

1

/2" × 14"L

8

1

/4" × 14"L

8
8"

×

1

/2" × 11"L, 71/4" × 101/2"

8

1

/2" × 81/2"L

5
16K

KL

,

*1

*1

, 11" × 17"L

*1

, 81/2" × 13"L

*1

, 81/4" × 13"L

, 81/2" × 11"K

*1

, 8KL

*1

,

*1

,

KL

,

*1

*1

Custom size
(Vertical: 100.0 - 297.0 mm,

Horizontal: 148.0 - 432.0 mm)

*1

,
,
,

*1

,

*1

*1

A3L
B5 JIS
B6 JIS
8
8
8"
7
5
16K

, B4 JISL

KL

*1

L

1

/2" × 14"L, 81/2" × 13"L

1

/4" × 14"L

×

13"L

1

/4" × 101/2"

1

/2" × 81/2"L

*1

KL

Custom size
(Vertical: 3.94" - 11.69",

Horizontal: 5.83" - 17.00")

C5 EnvL, C6 EnvL, DL EnvL, 41/8" × 91/2"L, 37/8" × 71/2"

*1

, A4K

, A5K, A5L

*1

, A6L

*1

, 11" × 17"L,

*1

, 81/4" × 13"L

, 81/2" × 11"

*1

KL

,

*1

, 8KL

*1

, A4L,

*1

,

*1

KL

*1

,

500 sheets

,

*1

,

,

500 sheets

*1

*2

L

of the paper tray.

67

Appendix

❖ Bypass tray

3

Paper type and
weight

Standard paper

2

52-105 g/m
(14-28 lb.)

Standard paper

2

52-105 g/m
(14-28 lb.)

Thick paper
106-162 g/m

2

(28-43 lb.)

Metric version Inch version Paper

capacity

A3L, B4 JISL

KL

B5 JIS

L

B6 JIS

×

17"L

11"

1

/2" × 13"L

8

1

8

/4" × 13"L

1

/2" × 11"

8

1

7

/4" × 101/2"

1

/2" × 81/2"L

5

KL

16K

*1

*1

, A5K

*1

, A6L

*1

, 81/2" × 14"L

*1

*1

KL

KL

*1

*1

, 81/4" × 14"L
, 8" × 13"L,

*1

Custom size
(Vertical: 90.0 - 297.0 mm,

Horizontal: 148.0 - 600.0 mm)

A3L, B4 JISL

L

, B5 JIS

A4

L

, B6 JISL

A5

×

17"L

11"

1

/2" × 13"L

8

1

8

/4" × 13"L

1

/2" × 11"

8

1

/4" × 101/2"

7

1

5

/2" × 81/2"L

KL

16K

*1

KL

*1

*1

, 81/2" × 14"L

*1

, 81/4" × 14"L

*1

, 8" × 13"L,

*1

KL

KL

*1

*1

, A4K

*1

*1

,

,

*1

,

, 8KL

, A4K

*1

, A5K

, A6L

,

*1

,

, 8KL

*1

, A4L,

, A5L,

*1

,

*1

,

*1

*1

,

*1

,

*1

*1

*1

,

,

*1

A3L
B5 JIS
B6 JIS
8
8
8"
8
7
5
16K

, B4 JISL

KL

*1

L

1

/2" × 14"L

1

/4" × 14"L

×

13"L

1

/2 × 11K

1

/4" × 101/2"

1

/2" × 81/2"L, 8KL

*1

KL

Custom size

*1

, A4

*1

, A5

KL

*1

, A6L

*1

*1

, 11" × 17"L,

*1

, 81/2" × 13"L

*1

, 81/4" × 13"L

, 81/2" × 11"L,

, 81/2" × 11"L,

*1

KL

,

*1

KL

*1

,

*1

,

100 sheets

,

*1

,

*1

,

100 sheets

(Vertical: 3.55" - 11.69",

*2

Horizontal: 5.83" - 23.62")

*1

A3L

,

B5 JIS
B6 JIS

,

8

*1

,

8
8"
8
7
5
16K

, B4 JISL

KL

*1

L

1

/2" × 14"L

1

/4" × 14"L

×

13"L

1

/2 × 11K

1

/4" × 101/2"

1

/2" × 81/2"L, 8KL

*1

KL

*1

, A4

*1

, A5

KL

*1

, A6L

*1

*1

, 11" × 17"L,

*1

, 81/2" × 13"L

*1

, 81/4" × 13"L

, 81/2" × 11"L,

, 81/2" × 11"L,

*1

KL

,

*1

KL

*1

,

,

*2

*1

*1

*1

*3

,

,
,

*2

*3

10 sheets

Thick paper

2

106-162 g/m
(28-43 lb.)

Translucent paper

OHP transparencies

Label paper

Custom size
(Vertical: 90.0 - 297.0 mm,

Horizontal: 148.0 - 600.0 mm)

Custom size
(Vertical: 3.55" - 11.69",

*2

Horizontal: 5.83" - 23.62")

A3L, B4 JISL, A4KL, B5 JISKL 10 sheets

A4K, 81/2" × 11"K

B4 JISL, A4L 1 sheet

(adhesive labels)

Envelope

*1

Press the {q} key, and then select the size of the paper loaded in the tray.

*2

Press the {q} key, select [Custom Size], and then specify the custom paper size using

*1

C5 EnvL, C6 EnvL, DL EnvL, 41/8" × 91/2"L, 37/8" × 71/2"

L

10 sheets

the number keys.

*3

When loading paper, make sure the top of the stack is not higher than the upper limit
of the bypass tray.

68

Copy Paper

Note

❒ Load paper into the paper tray with the print side facing up.

❒ Load paper into the bypass tray with the print side facing down.

❒ When using the bypass tray, it is recommended that you set the paper orien-

tation to L.

❒ You must manually specify the size of custom size paper when loading it on

the bypass tray.

❒ If multiple-sheet jams occur, load the paper sheet by sheet.

❒ Do not use paper designed for inkjet printers, as these may stick to the fusing

unit and cause a misfeed.

❒ Load adhesive label sheets one at a time.

❒ To prevent misfeeds, when loading OHP transparencies, check both sides of

the sheets, and place them correctly.

❒ When loading OHP transparencies, select [OHP (Transparency)] as the paper

type for the bypass tray. For details, see “Copying from the Bypass Tray”,
Copy Reference.

2

❒ When loading thick paper (106-162 g/m

(28.2-43 lb.)), or adhesive labels,
make sure the top of the stack is not higher than the upper limit of the bypass
tray. Paper capacity varies depending on the thickness and condition of the
paper.

❒ When loading thick paper (106-162 g/m

2

(28.2-43 lb.)), select [Thick Paper] as

the paper type for the bypass tray or Tray 2. For details, see “Copying from
the Bypass Tray”, Copy Reference, and “Tray Paper Settings”, General Set­tings Guide.

3

❒ When loading adhesive labels, select [Thick Paper] as the paper type for the by-

pass tray. For details, see “Copying from the Bypass Tray”, Copy Reference.

❒ When loading letterhead paper, placing orientation differs according to the

function you are using. See “Orientation-Fixed Paper or Two-Sided Paper”,
Troubleshooting.

❒ If you load paper of the same size in the same orientation in two or more

trays, the machine automatically shifts to another tray when the first tray in
use runs out of paper. This function is called “Auto Tray Switching”. (How­ever, if one tray has recycled or special paper, the settings of the other trays
must be the same for Auto Tray Switching to work.) This saves interrupting
a copy run to replenish paper when making a large number of copies. See
“Copier Features”, General Settings Guide, and “Tray Paper Settings”, Gen­eral Settings Guide.

Reference

“Copying from the Bypass Tray”, Copy Reference

“Orientation-Fixed Paper or Two-Sided Paper”, Troubleshooting

“Copier Features”, General Settings Guide

“Tray Paper Settings”, General Settings Guide

69

Appendix

R

Unusable Paper

This section describes which types of paper are unusable on this machine.

CAUTION:

• Do not use aluminum foil, carbon paper, or similar conductive paper to
avoid a fire or machine failure.

Important

❒ To prevent faults, do not use any of the following kinds of paper:

3

• Paper for inkjet printers

• Thermal fax paper

• Art paper

• Aluminum foil

• Carbon paper

•Conductive paper

• Paper with perforated lines

• Hemmed-edge paper

•Tab stock

❒ Faults can occur if you copy or print onto sides that are already printed. Take

care to copy or print onto unprinted sides only.

Note

❒ To prevent misfeeds, do not use the following kinds of paper:

• Bent, folded, or creased paper

• Torn paper

• Slippery paper

• Perforated paper

• Rough paper

• Thin paper with little stiffness

• Paper with a dusty surface

❒ If you copy or print onto rough grain paper, the output image might be blurred.

70

Copy Paper

Paper Storage

This section describes how to store paper.

• When storing paper, the following precautions should always be followed:

• Do not store paper where it will be exposed to direct sunlight.

• Avoid storing paper in humid areas (humidity: 70% or more).

• Store on a flat surface.

• Do not store paper vertically.

• Under high temperature and humid conditions, or low temperature and hu­mid conditions, store paper in plastic bags.

3

71

INDEX

E

500-sheet finisher, 16, 64

A

Add Toner indicator, 18
ARDF
Auto off

, 4, 13, 16, 63

, 30

B

Bluetooth unit, 16
Bridge Unit
Bypass tray

, 16
, 13

C

CAUTION, 5
Changing Modes
Characters
Check Destination key
Clear Modes key
Clear/Stop key
Combine/Series key
Communicating indicator
Computer
Control panel
Copier
Copy key
Copy Paper

, 33

, ix

, iv, x

, 18

, 26

, 18

, 18, 33

, 18

, 13, 18, 23, 24

, 66

, 18

, 18

E-mail, vi
Energy-saving
ENERGY STAR
Entering letters
Entering numbers
Entering symbols
Entering text
Enter key (# key)
Error indicator
Escape key
Exposure glass
Exposure glass cover
External Options

, 10

, 10

, 35

, 41

, 38

, 33

, 18

, 18

, 18, 22

, 13

, 13, 16, 63

, 16

F

Facsimile, iv, v, vi
Facsimile key
Fax Reception
Fax Transmission
Fax unit
Front cover

, 18

, vi

, vi

, 16

, 13

H

Handset, 16
How to Use the Operating Instructions

I

, 57

72

D

Darker key, 18
Data In indicator
DDST Printer Driver
DDST TWAIN Driver
DDST Unit
Deleting characters
DeskTopBinder
DeskTopBinder Lite
Display
Display panel
Dos and Don'ts
Duplex key
Duplex unit

, 22

, 18

, 16

, 51

, 18

, 43

, 18

, 16

, 52

, 53

, 41

, 49

IEEE 1284 Interface Board, 16
IEEE 802.11b wireless LAN board
Immediate Trans./Memory Trans. key
Installing the Operating Instructions
Internal option
Internal tray
Internet Fax
IP-Fax

, vi

, 17

, 13

, vi

J

Job Information key, 18

, 16

, 18

, 55

L

P

LAN-Fax Driver, 48
Lighter key
Load Paper indicator
Login
Logout
Lower Paper Trays
Lower right cover

, 18

, 23, 24, 25

, 24, 25

, 13, 16, 65

, 13

M

Machine features, iv, x
Main Power
Main power indicator
Main power switch
Manuals
Monitoring

, 27

, 13

, i

, ix

N

Network, vii
Notes for administrator
Notes for user
Number keys

, 32

, 18, 33

, 18

, 13, 18

, 32

Paper, 66
Paperless Fax
Paper Sizes
Paper Storage
Paper tray
Paper Types
Pause/Redial key
PCL

, 46, 54

PDF Manuals
PostScript
PPD

, 46

Primary security functions
Printer
Printer driver
Printer Enhance Option
Printer key
Printer/Scanner unit

, iv, x

, v

, 66

, 71

, 13

, 66

, 18

, 56

, 46

, 23, 25, 46, 52, 54

, 16

, 18

, 16

Q

Quick Dial Flip Plate, 18, 33
Quick Dial keys

, 18, 33

, 31

O

OK key, 18, 22
On Hook Dial key
Online key
Opening from the CD-ROM
Opening from the Icon
Opening from the Start Menu
Operating environment
Operating environment and notes
Operation switch
Options
Original key

, 18

, 16, 17

, 18

, 58

, 57

, 57

, 32

, 13, 18

, 18

, 32

R

Receive File indicator, 18
Resolution key
Right cover
RPCS

, 46

, 18

, 13

73

S

T

Safety Information, 5
Saving Energy
Scanner
Scanner key
Scroll keys
Search Destination key
Security
Selection keys
Shift key
Sleep mode
SmartDeviceMonitor for Admin
SmartDeviceMonitor for Client
Software and Utilities Included on the

CD-ROM

Software for Machines with the

DDST Unit
Sort/Staple key
Space key
Specifications for Options
Specifications for the Main Unit
Start key
Symbols
Symbols key
System Reset

, iv, vii, x

, viii, 31

, 30

, 18

, 18, 22, 33

, 18

, 18, 22

, 33

, 10

, 50

, 51

, 45

, 52

, 18

, 33

, 63

, 59

, 18

, 4

, 33

, 26

Text, 34
Turning Off the Main Power
Turning Off the Power
Turning On the Main Power
Turning On the Power
TWAIN Driver

, 47

, 28

, 27, 28

U

Unusable Paper, 70
Upper Internal tray (1 bin tray)
USB host board
User Code Authentication
User Function keys
User Text
User Tools/Counter key

, 16

, 23

, 18

, 42

, 18

V

Ventilation holes, 13

W

WARNING, 5
Web Image Monitor

, ix, 25

, 29

, 27

, 13, 16, 65

74 EN USA D010-7623A

In accordance with IEC 60417, this machine uses the following symbols for the main power switch:

a means POWER ON.
b means POWER OFF.
c means STAND BY.

Trademarks

Microsoft

®

, Windows®, Windows NT®, Windows Server®, and Windows VistaTM are either registered

trademarks or trademarks of Microsoft Corporation in the United States and/or other countries.

Adobe, Acrobat, Acrobat Reader, PostScript, and Reader are either registered trademarks or trade­marks of Adobe Systems Incorporated in the United States and/or other countries.

The Bluetooth® word mark and logos are owned by the Bluetooth SIG, Inc. and any use of such marks
by Ricoh Company, Ltd. is under license.

NetWare is a registered trademark of Novell, Inc.

®

PCL

is a registered trademark of Hewlett-Packard Company.

AppleTalk, Macintosh, and Mac OS are trademarks of Apple Inc., registered in the U.S. and other countries.

PowerPC

®

is a trademark of International Business Machines Corporation in the United States, other

countries, or both.

UNIX is a registered trademark in the United States and other countries, licensed exclusively through
X/Open Company Limited.

Other product names used herein are for identification purposes only and might be trademarks of their
respective companies. We disclaim any and all rights to those marks.

The proper names of the Windows operating systems are as follows:

• The product name of Windows 95 is Microsoft

• The product name of Windows 98 is Microsoft

®

Windows® 95

®

Windows® 98

• The product name of Windows Me is Microsoft® Windows® Millennium Edition (Windows Me)

• The product names of Windows 2000 are as follows:

Microsoft

®

Windows® 2000 Professional

Microsoft® Windows® 2000 Server

Microsoft

®

Windows® 2000 Advanced Server

• The product names of Windows XP are as follows:

Microsoft

Microsoft

Microsoft

®

Windows® XP Professional

®

Windows® XP Home Edition

®

Windows® XP Media Center Edition

Microsoft® Windows® XP Tablet PC Edition

• The product names of Windows Vista are as follows:

Microsoft

®

Windows VistaTM Ultimate

Microsoft® Windows VistaTM Enterprise

Microsoft

Microsoft

Microsoft

®

Windows VistaTM Business

®

Windows VistaTM Home Premium

®

Windows VistaTM Home Basic

• The product names of Windows Server 2003 are as follows:

Microsoft

®

Windows Server® 2003 Standard Edition

Microsoft® Windows Server® 2003 Enterprise Edition

Microsoft

Microsoft

®

Windows Server® 2003 Web Edition

®

Windows Server® 2003 Datacenter Edition

• The product names of Windows NT 4.0 are as follows:

Microsoft

Microsoft

®

Windows NT® Workstation 4.0

®

Windows NT® Server 4.0

Copyright © 2007

Operating Instructions About This Machine

Type for 7025/DSm625/LD125/Aficio MP 2500

EN USA D010-7623A

General Settings Guide

Connecting the Machine

1

System Settings

2

Copier Features

3

Printer Features

4

Interface Settings

5

Operating Instructions

Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the

Safety Information in "About This Machine" before using the machine.

Other User Tools

6

Introduction

This manual contains detailed instructions and notes on the operation and use of this machine. For your
safety and benefit, read this manual carefully before using the machine. Keep this manual in a handy
place for quick reference.

Important

Contents of this manual are subject to change without prior notice. In no event will the company be li­able for direct, indirect, special, incidental, or consequential damages as a result of handling or oper­ating the machine.

Notes:

Some illustrations in this manual might be slightly different from the machine.

Certain options might not be available in some countries. For details, please contact your local dealer.

Depending on which country you are in, certain units may be optional. For details, please contact your
local dealer.

Caution:

Use of controls or adjustments or performance of procedures other than those specified in this manual
might result in hazardous radiation exposure.

Two kinds of size notation are employed in this manual. With this machine refer to the inch version.

Manuals for This Machine

Refer to the manuals that are relevant to what you want to do with the machine.

Important

❒ Media differ according to manual.

❒ The printed and electronic versions of a manual have the same contents.

❒ Adobe Acrobat Reader/Adobe Reader must be installed in order to view the

manuals as PDF files.

❒ Depending on which country you are in, there may also be html manuals. To

view these manuals, a Web browser must be installed.

❖ About This Machine

Be sure to read the Safety Information in this manual before using the ma­chine.
This manual provides an introduction to the functions of the machine. It also
explains the control panel, preparation procedures for using the machine, and
how to install the CD-ROMs provided.

❖ General Settings Guide

Explains User Tools settings, and how to register user codes. Also refer to this
manual for explanations on how to connect the machine.

❖ Troubleshooting

Provides a guide to solving common problems, and explains how to replace
paper, toner, and other consumables.

❖ Copy Reference

Explains Copier functions and operations. Also refer to this manual for expla­nations on how to place originals.

❖ Printer/Scanner Reference

Explains system settings, functions and operations for the machine's print­er/scanner unit.

❖ Network Guide

Explains how to configure and operate the machine in a network environ­ment, and use the software provided.

i

TABLE OF CONTENTS

Manuals for This Machine ......................................................................................i

How to Read This Manual .....................................................................................1

Symbols .....................................................................................................................1

Display Panel..........................................................................................................2

Reading the Display and Using Keys.........................................................................3

Accessing User Tools ...........................................................................................4

Changing Default Settings .........................................................................................4

Exiting User Tools ......................................................................................................5

1. Connecting the Machine

Connecting to the Ethernet Interface...................................................................7

Connecting to the USB Interface..........................................................................8

Network Settings....................................................................................................9

Settings Required to Use the Printer..........................................................................9

Settings Required to Use Network TWAIN Scanner ................................................10

2. System Settings

General Features..................................................................................................11

Output tray settings ..................................................................................................13

Tray Paper Settings .............................................................................................14

Timer Settings......................................................................................................16

Administrator Tools.............................................................................................17

User Code .............................................................................................................20

Registering a New User Code..................................................................................20

Changing a User Code.............................................................................................21

Deleting a User Code...............................................................................................23

Displaying the Counter for Each User Code ............................................................25

Printing the Counter for Each User Code.................................................................26

Clearing the Counter ................................................................................................27

3. Copier Features

Copier Features....................................................................................................29

4. Printer Features

Paper Input ...........................................................................................................33

List/Test Print .......................................................................................................34

Printing the Operations Test Page ...........................................................................35

Maintenance .........................................................................................................36

Setting Menu Protect................................................................................................36

Canceling Menu Protect...........................................................................................38

Temporarily canceling Menu Protect........................................................................39

System ..................................................................................................................40

Host Interface .......................................................................................................42

PCL Menu .............................................................................................................43

ii

5. Interface Settings

Network.................................................................................................................45

6. Other User Tools

Changing the Display Language ........................................................................47

Counter .................................................................................................................48

Displaying the Total Counter....................................................................................48

INDEX......................................................................................................... 50

iii

iv

How to Read This Manual

Symbols

This manual uses the following symbols:

Indicates important safety notes.

Ignoring these notes could result in serious injury or death. Be sure to read these
notes. They can be found in the “Safety Information” section of About This Ma­chine.

Indicates important safety notes.

Ignoring these notes could result in moderate or minor injury, or damage to the
machine or to property. Be sure to read these notes. They can be found in the
“Safety Information” section of About This Machine.

Indicates points to pay attention to when using the machine, and explanations
of likely causes of paper misfeeds, damage to originals, or loss of data. Be sure
to read these explanations.

This symbol indicates information or preparations required prior to operating.

Indicates supplementary explanations of the machine's functions, and instruc­tions on resolving user errors.

This symbol is located at the end of sections. It indicates where you can find fur­ther relevant information.

[ ]

Indicates the names of keys that appear on the machine's display panel.

{ }

Indicates the names of keys on the machine's control panel.

1

Display Panel

The display panel shows machine status, error messages, and function menus.

Important

❒ A force or impact of more than 30 N (about 3 kgf) will damage the display

panel.

If you press the {User Tools/Counter} key, the User Tools Menu screen appears.

Using the System Settings menu screen as an example, this section explains how
to use the machine's display panel.

2

1

ARG001S

1. The settings menu appears. Press

the {U} or {T} key to scroll to the
setting you want to specify or
change, and then press the {OK} key
to display the screen for specifying
that setting.

2. The number of pages in the dis-

played settings menu appears. If you
cannot see the entire menu, press the
{U} or {T} key to scroll the screen.

2

Reading the Display and Using Keys

This section explains how to read the display and use the Selection keys.
If you press the {Copy} key, the initial copy screen appears.

Using the initial copy screen menu as an example, this section explains how to
use the machine's control panel.

APE026S

1. Selection keys

Correspond to items at the bottom line on
the display.

• When the instruction “press {100%}”

appears in this manual, press the left
selection key.

• When the instruction “press {R/E}”

appears in this manual, press the cen­ter selection key.

• When the instruction “press {Auto
R/E}” appears in this manual, press
the right selection key.

2. {Escape} key

Press to cancel an operation or return to
the previous display.

3. {OK} key

Press to set a selected item or an entered
numeric value.

4. Scroll keys

Press to move the cursor in each direc­tion, step by step.

When the {U}, {T}, {V} or {W} key ap­pears in this manual, press the scroll key
of the same direction.

3

Accessing User Tools

User Tools allow you to change or set defaults.

Note

❒ Operations for system settings differ from normal operations. Always quit

User Tools when you have finished.

❒ Any changes you make with User Tools remain in effect even if the main

power switch or operation switch is turned off, or {Clear Modes} key is
pressed.

Reference

p.4 “Changing Default Settings”

Changing Default Settings

This section describes how to change the settings of User Tools.

Important

❒ If an Administrator Code is specified, contact your administrator.

A Press the {User Tools/Counter} key.

APE028S

B Select the menu using {U} or {T}, and then press the {OK} key.

To change the System Settings, select [System Settings].

To change the Copier Features, select [Copier Features].

To change the Printer Features, select [Printer Features].

To change the Interface Settings, select [Interface Settings].

To change the language used on the display, select [Language].

To check the counter, select [Counter].

4