Ricoh 615C User Manual

Getting Started

Entering Text

Appendix

Operating Instructions

About This Machine

Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the

Safety Information in this manual before using the machine.

Introduction

This manual contains detailed instructions and notes on the operation and use of this machine. For your safety and benefit, read this manual carefully before using the machine. Keep this manual in a handy place for quick reference.

Important

Contents of this manual are subject to change without prior notice. In no event will the company be liable for direct, indirect, special, incidental, or consequential damages as a result of handling or operating the machine.

Notes:

Some illustrations in this manual might be slightly different from the machine. Certain options might not be available in some countries. For details, please contact your local dealer.

Two kinds of size notation are employed in this manual. With this machine refer to the inch version.

For good copy quality, the supplier recommends that you use genuine ink from the supplier.

The supplier shall not be responsible for any damage or expense that might result from the use of parts other than genuine parts from the supplier with your office products.

Power Source

120V, 60Hz, 3.6A or less. Please be sure to connect the power cord to a power source as above. For details about power source,

see “Power Connection” in the Troubleshooting.

Trademarks

Microsoft

, Windows® and Windows NT® are registered trademarks of Microsoft Corporation in the

United States and/or other countries.

Adobe The Bluetooth

, PostScript®, Acrobat®, are registered trademarks of Adobe Systems Incorporated.

word mark and logos are owned by the Bluetooth SIG, Inc. and any use of such marks

by Ricoh Company, Ltd. is under license. NetWare is a registered trademark of Novell, Inc.

PCL

is a registered trademark of Hewlett-Packard Company.

AppleTalk, Macintosh, and Mac OS are trademarks of Apple Computer, Inc., registered in the U.S. and other countries.

PowerPC is a trademark of International Business Machines Corporation in the United States, other countries, or both.

PictBridge is a trademark. UNIX is a registered trademark in the United States and other countries, licensed exclusively through

X/Open Company Limited. Other product names used herein are for identification purposes only and might be trademarks of their

respective companies. We disclaim any and all rights to those marks. The proper names of the Windows operating systems are as follows:

• The product name of Windows

• The product names of Windows

95 is Microsoft® Windows® 95

98 is Microsoft® Windows® 98

Me is Microsoft® Windows® Millennium Edition (Windows Me)

2000 are as follows: Microsoft® Windows® 2000 Advanced Server Microsoft® Windows® 2000 Server Microsoft® Windows® 2000 Professional

• The product names of Windows

XP are as follows: Microsoft® Windows® XP Professional Microsoft® Windows® XP Home Edition

• The product names of Windows Server

2003 are as follows: Microsoft® Windows ServerTM 2003 Standard Edition Microsoft® Windows ServerTM 2003 Enterprise Edition Microsoft® Windows ServerTM 2003 Web Edition

• The product names of Windows® NT are as follows: Microsoft® Windows NT® Server 4.0 Microsoft® Windows NT® Workstation 4.0

Manuals for This Machine

Refer to the manuals that are relevant to what you want to do with the machine.

❖ About This Machine

Be sure to read the Safety Information in this manual before using the machine. This manual provides an introduction to the functions of the machine. It also explains the control panel, preparation procedures for using the machine, how to enter text, and how to install the CD-ROMs provided.

❖ General Settings Guide

Explains User Tools settings, and Address Book procedures such as registering fax numbers, e-mail addresses, and user codes. Also refer to this manual for explanations on how to connect the machine.

❖ Troubleshooting

Provides a guide to solving common problems, and explains how to replace paper, print cartridges, and other consumables.

❖ Security Reference

This manual is for administrators of the machine. It explains security functions that the administrators can use to protect data from being tampered, or prevent the machine from unauthorized use. Also refer to this manual for the procedures for registering administrators, as well as setting user and administrator authentication.

❖ Copy Reference

Explains Copier functions and operations. Also refer to this manual for explanations on how to place originals.

❖ Facsimile Reference

Explains Facsimile functions and operations.

❖ Printer Reference

Explains Printer functions and operations.

❖ Scanner Reference

Explains Scanner functions and operations.

❖ Network Guide

Explains how to configure and operate the machine in a network environment, and use the software provided. This manual covers all models, and includes descriptions of functions and settings that might not be available on this machine. Images, illustrations, and information about operating systems that are supported might also differ slightly from those of this machine.

❖ Other manuals

• PostScript3 Supplement

•UNIX Supplement

• Manuals for DeskTopBinder Lite

• DeskTopBinder Lite Setup Guide

• DeskTopBinder Introduction Guide

•Auto Document Link Guide

Note

❒ Manuals provided are specific to machine types.

❒ Adobe Acrobat Reader/Adobe Reader must be installed in order to view the

manuals as PDF files.

❒ The following software products are referred to using general names:

Product name General name

DeskTopBinder Lite Professional

ScanRouter EX Professional Router EX Enterprise

Optional

and DeskTopBinder

and Scan-

DeskTopBinder

The ScanRouter delivery software

What You Can Do with This Machine

This section introduces the features of this machine.

Note

❒ For details about options, see “Options”.

Reference

p.14 “Options”

Copier, Facsimile, Printer, and Scanner Functions

This machine provides copier, facsimile (optional), printer, and scanner functions.

AMA042S

• You can make copies of originals. See Copy Reference.

• You can send originals by fax or e-mail, and receive faxes from other parties. See Facsimile Reference.

• You can print documents created in applications. See Printer Reference.

• You can print documents from Windows 95/98/Me(TCP/IP, IPP), Windows 2000 (TCP/IP, IPP), Windows XP/Server 2003 (TCP/IP, IPP), Windows NT

4.0 (TCP/IP, IPP), NetWare, UNIX (TCP/IP), and Macintosh (AppleTalk) environments because the machine supports all these (multi-protocol).

• You can scan originals and send scan files to a computer. See Scanner Reference.

iii

Paperless Fax Transmission

You can send a file by fax without printing it.

Transmission

You can send a fax from your computer over the network (Ethernet, IEEE 1394 (IPv4 over 1394), or wireless LAN) to this machine, which then forwards the fax via its telephone connection (LAN-Fax).

AMA043S

• To send a fax, print from the Windows application you are working with, select LAN-Fax as the printer, and then specify the destination.

• You can also check the sent image data.

• For details about machine's settings, see “Network Settings”, General Settings Guide.

• For details about how to use the function, see “Fax via Computer”, Facsimile Reference.

Fax Transmission and Reception Through the Internet

You can send fax documents via e-mail by specifying the recipient's e-mail address (Internet Fax Transmission). You can receive sent documents via Internet Fax, or from computers (Internet Fax Reception). You can send fax documents by specifying IP-fax destination using IP addresses (IP-Fax Transmission). You can receive sent documents via Internet Fax (IP-Fax Reception).

ALZ006S

❖ Internet Fax

• You can send fax documents through e-mail by specifying the recipient’s

e-mail address.

• E-mails can be received on a fax machine that supports Internet Fax, or on

a computer that can receive normal e-mail.

• You can receive e-mails or Internet Fax, and then print or forward them.

• For details about the machine's settings, see “Network Settings”, General

Settings Guide.

• For details about how to use the function, see “Transmission”, Facsimile

Reference.

❖ IP-Fax

• You can exchange documents between fax machines directly connected to

the TCP/IP network.

• You can send documents by specifying an IP address or host name instead

of a fax number.

• For details about the machine's settings, see “Network Settings”, General

Settings Guide.

• For details about how to use this function, see “Transmission”, Facsimile

Reference.

Using the Scanner in a Network Environment

You can use a scanner over the network.

AMA044S

• You can send scan files to a specified destination using e-mail(Sending scan file by e-mail). See “Sending Scan Files by E-mail”, Scanner Reference.

• With the ScanRouter delivery software, you can save scan files in specified destinations on network computers(Saving scan files). See “Sending Scan Files by Scan to Folder”, Scanner Reference.

• You can send scan files directly to folders (Sending scan file by Scan to Folder)

• Under the network delivery scanner function, you can use the machine as a delivery scanner for the ScanRouter delivery software or DeskTopBinder. You can save scan files or fax-received files in the delivery server, or deliver them to a folder on a computer on the same network.

• For details about specifying the machine’s settings for using its scanner function over the network, see “Network Settings”, General Settings Guide. For details about using the scanner function over the network, see “Using the Network TWAIN Scanner Function”, Scanner Reference.

Administrating the Machine/Protecting Documents (Security Functions)

You can prevent information leakage by managing the machine and protecting documents.

AMA045S

• You can protect documents from unauthorized access and stop them from being copied without permission. See Security Reference.

• You can control the use of the machine, as well as prevent machine settings from being changed without authorization. See Security Reference.

• By setting passwords, you can prevent unauthorized access via the network. See Security Reference.

• You can erase the data on the hard disk to prevent the information from leaking out. See the manual for the DataOverWriteSecurity Unit (optional) and Security Reference.

vii

Monitoring the Machine Via Computer

You can change the machine's settings and monitor its status from a connected computer.

AMA046S

Web Image Monitor lets you configure and operate the machine using the Web browser on a computer. You can also install SmartDeviceMonitor for Admin on a computer to configure and operate the machine.

Using Web Image Monitor, you can register information in the address book, specify the machine’s settings, and check the machine’s status with ease.

Using Web Image Monitor, you can check, specify the initial settings (system settings, printer features, fax features, network settings, security settings /certificate management, and E-mail Notification), control print jobs, display the print job journal, and protect the data in the machine using authentication.

You can also use SmartDeviceMonitor for Admin to register information in the address book.

viii

Reference

General Settings Guide

SmartDeviceMonitor for Admin Help

Web Image Monitor's Help

Preventing an Unauthorized Copy

You can print embedded pattern on paper to prevent them from being copied.

AMA001S

• Using the printer driver, you can embed a pattern in a printed document. If the document is copied on a machine that has the Copy Data Security Unit (optional) installed, protected pages are grayed out in the copy, preventing confidential information being copied. If the document is copied on a machine that does not have the Copy Data Security Unit (optional) installed, hidden text becomes visible on the copy, showing that the copy is unauthorized. For details about the Copy Data Security Unit, the printer driver Help and Printer Reference.

•Using the printer driver, you can embed text in the printed document for unauthorized copy prevention. If the document is copied, or scanned by a copier or multifunction printer, the hidden text becomes visible on the copy, discouraging further unauthorized copying. See the printer driver Help and Printer Reference.

Manuals for This Machine ......................................................................................i

What You Can Do with This Machine..................................................................iii

Copier, Facsimile, Printer, and Scanner Functions ................................................... iii

Paperless Fax Transmission..................................................................................... iv

Fax Transmission and Reception Through the Internet ............................................. v

Using the Scanner in a Network Environment .......................................................... vi

Administrating the Machine/Protecting Documents (Security Functions) ................ vii

Monitoring the Machine Via Computer.....................................................................viii

Preventing an Unauthorized Copy ............................................................................ ix

Notice ......................................................................................................................1

Notice To Wireless LAN Interface (option) Users ......................................................1

How to Read This Manual .....................................................................................4

Symbols .....................................................................................................................4

Names of Major Options ............................................................................................4

Safety Information .................................................................................................5

Safety During Operation.............................................................................................5

ENERGY STAR Program .......................................................................................8

Recycled Paper..........................................................................................................8

1. Getting Started

Guide to Components ...........................................................................................9

Control Panel Angle Adjustment Button...................................................................11

Output Tray Guide....................................................................................................13

Options.....................................................................................................................14

Control Panel........................................................................................................16

Display ..................................................................................................................19

Reading the Display and Using Keys.......................................................................19

When the Authentication Screen is Displayed..................................................20

User Code Authentication (Using the Control Panel)...............................................20

User Code Authentication (Using a Printer Driver) ..................................................20

Log Off (Using the Control Panel) ............................................................................21

Log Off (Using Web Image Monitor) ........................................................................22

Changing Modes ..................................................................................................23

Turning On the Power .........................................................................................24

Turning On the Main Power .....................................................................................24

Turning On the Power ..............................................................................................25

Turning Off the Power ..............................................................................................26

Turning Off the Main Power .....................................................................................27

Saving Energy..........................................................................................................28

2. Entering Text

Entering Text ........................................................................................................29

Available Characters ................................................................................................29

Keys .........................................................................................................................29

How to Enter Text ....................................................................................................30

3. Appendix

Dos and Don'ts.....................................................................................................39

Saving Color Copies ................................................................................................40

Software and Utilities Included on the CD-ROM............................................... 41

Viewing the contents of the CD-ROM ......................................................................42

Printer Drivers for This Printer..................................................................................42

TWAIN Driver ...........................................................................................................44

LAN-Fax Driver ........................................................................................................45

DeskTopBinder Lite..................................................................................................46

SmartDeviceMonitor for Admin ................................................................................47

DeskTopBinder-SmartDeviceMonitor for Client .......................................................48

Installing the Operating Instructions .................................................................49

PDF Manuals ...........................................................................................................50

Opening the Installed Operating Instructions...................................................51

Opening from the Icon..............................................................................................51

Opening from the [Start] Menu .................................................................................51

Opening from the CD-ROM......................................................................................52

Copy Paper ...........................................................................................................53

Recommended Paper Sizes and Types................................................................... 53

Unusable Paper .......................................................................................................57

Paper Storage ..........................................................................................................57

INDEX......................................................................................................... 58

xii

Notice

Notice To Wireless LAN Interface (option) Users

Notes to users

It is strictly forbidden to use antenna(s) except designated.

A The antenna(s) of this device must not be co-located or operating in conjunc-

tion with any other antenna or transmitter.

B This equipment complies with FCC RF radiation exposure limits set forth for

an uncontrolled environment. End users must follow the specific operating instructions for satisfying RF exposure compliance.

Notes to users in the United States of America

Notice:

This equipment has been tested and found to comply with the limits for a Class B digital device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference in a residential installation. This equipment generates, uses and can radiate radio frequency energy and, if not installed and used in accordance with the instructions, may cause harmful interference to radio communications. However, there is no guarantee that interference will not occur in a particular installation. If this equipment does cause harmful interference to radio or television reception, which can be determined by turning the equipment off and on, the user is encouraged to try to correct the interference by one more of the following measures:

• Reorient or relocate the receiving antenna.

• Increase the separation between the equipment and receiver.

• Connect the equipment into an outlet on a circuit different from that to which the receiver is connected.

• Consult the dealer or an experienced radio/TV technician for help.

This device complies with part 15 of the FCC Rules.

Operation is subject to the following two conditions:

(1) This device may not cause harmful interference, and (2) this device must accept any interference received, including interference that may cause undesired operation.

Warning

Changes or modifications not expressly approved by the party responsible for compliance could void the user's authority to operate the equipment.

Note to users in Canada

Note:

This Class B digital apparatus complies with Canadian ICES-003.

Operation is subject to the following two conditions:

(1) This device may not cause interference, and (2) this device must accept any interference, including interference that may cause undesired operation of the device.

IEEE 802.11b Interface Unit Type H:

This device complies with RSS-210 of Industry Canada.

The term “IC:” before the certification/registration number only signifies that the Industry Canada technical specifications were met.

To prevent radio interference to the licensed service, this device is intended to be operated indoors and away from windows to provide maximum shielding. Equipment (or its transmit antenna) that is installed outdoors is subject to licensing.

To reduce potential radio interference to other users, the antenna type and its gain should be so chosen that the equivalent isotropically radiated power (EIRP) is not more than that required for successful communication.

This device has been designed to operate with an antenna having a maximum gain of [0.00] dBi. Antenna having a higher gain is strictly prohibited per regulations of Industry Canada. The required antenna impedance is [50] ohms.

Remarque concernant les utilisateurs au Canada

Avertissement:

Cet appareil numérique de la classe B est conforme à la norme NMB-003 du Canada.

L'utilisation de ce dispositif est autorisée seulement aux conditions suivantes: (1) il ne doit pas produire de brouillage et (2) l'utilisateur du dispositif doit être prêt à accepter tout brouillage radioélectrique reçu, même si ce brouillage est susceptible de compromettre le fonctionnement du dispositif.

IEEE 802.11b Interface Unit Type H:

Ce dispositif est conforme à la norme CNR-210 d'Industrie Canada.

L'expression «IC:» avant le numéro d'homologation/enregistrement signifie seulement que les spécifications techniques d'Industrie Canada ont été respectées.

Pour empêcher que cet appareil cause du brouillage au service faisant l'objet d'une licence, il doit être utilisé à l'intérieur et devrait être placé loin des fenêtres afin de fournir un écran de blindage maximal.

Si le matériel (ou son antenne d'émission) est installe à l'extérieur, il doit faire l'objet d'une licence.

Afin de réduire le risque d'interférence aux autres utilisateurs, le type d'antenne et son gain doivent être choisis de façon à ce que la puissance isotrope rayonnée équivalente (p.i.r.e.) ne soit pas supérieure au niveau requis pour obtenir une communication satisfaisante.

Ce dispositif a été conçu pour fonctionner avec une antenne ayant un gain maximal de [0.00] dBi.Une antenne ayant un gain plus élevé est strictement interdite par les réglements d'Industrie Canada.L'impédance d'antenne requise est [50] ohms.

How to Read This Manual

Symbols

This manual uses the following symbols:

Indicates important safety notes.

Ignoring these notes could result in serious injury or death. Be sure to read these notes. They can be found in the “Safety Information” section of this manual.

Indicates important safety notes.

Ignoring these notes could result in moderate or minor injury, or damage to the machine or to property. Be sure to read these notes. They can be found in the “Safety Information” section of this manual.

Indicates points to pay attention to when using the machine, and explanations of likely causes of paper misfeeds, damage to originals, or loss of data. Be sure to read these explanations.

This symbol indicates information or preparations required prior to operating.

Indicates supplementary explanations of the machine’s functions, and instructions on resolving user errors.

This symbol is located at the end of sections. It indicates where you can find further relevant information.

[ ]

Indicates the names of keys that appear on the machine’s display panel.

{ }

Indicates the names of keys on the machine’s control panel.

Names of Major Options

Major options of this machine are referred to as follows in this manual:

• Auto Document Feeder → ADF

• Auto Document Feeder capable of scanning both sides of a sheet → ARDF

Safety Information

When using this machine, the following safety precautions should always be followed.

Safety During Operation

In this manual, the following important symbols are used:

Indicates a potentially hazardous situation which, if instructions are not followed, could result in death or serious injury.

Indicates a potentially hazardous situation which, if instructions are not followed, may result in minor or moderate injury or damage to property.

R WARNING:

• Disconnect the power plug (by pulling the plug, not the cable) if the power cable or plug becomes frayed or otherwise damaged.

• To avoid hazardous electric shock, do not remove any covers or screws other than those specified in this manual.

• Turn off the power and disconnect the power plug (by pulling the plug, not the cable) if any of the following occurs:

• You spill something into the machine.

• You suspect that your machine needs service or repair.

• The external housing of your machine has been damaged.

• Disposal can take place at our authorized dealer.

• Dispose of used ink containers in accordance with local regulations.

• Keep the machine away from flammable liquids, gases, and aerosols.

A fire or an electric shock might occur.

• Connect the machine only to the power source described on the inside front cover of this manual. Connect the power cord directly into a wall outlet and do not use an extension cord.

• Do not damage, break or make any modifications to the power cord. Do not place heavy objects on it. Do not pull it hard nor bend it more than necessary. These actions could cause an electric shock or fire.

• If the power cord is damaged (exposure of the core, disconnection, etc.), contact your service representative to change a new one. Operating the machine with a damaged power cord may cause an electric shock or fire.

R CAUTION:

• Protect the machine from dampness or wet weather, such as rain and snow.

• Unplug the power cord from the wall outlet before you move the machine.

While moving the machine, you should take care that the power cord will not be damaged under the machine.

• Before moving the machine, be sure to disconnect all external connections, especially the power cord from the wall outlet. Damaged power cords are a fire and electric shock hazard.

• When you disconnect the power plug from the wall outlet, always pull the plug (not the cable).

• Do not allow paper clips, staples, or other small metallic objects to fall inside the machine.

• Keep the ink or ink container out of the reach of children.

• For environmental reasons, do not dispose of the machine or expended

supply waste at household waste collection points. Disposal can take place at an authorized dealer.

• Keep the machine away from humidity and dust. Otherwise a fire or an electric shock might occur.

• Do not place the machine on an unstable or tilted surface. If it topples over, an injury might occur.

• Do not use aluminum foil, carbon paper, or similar conductive paper to avoid a fire or machine failure.

• If you use the machine in a confined space, make sure there is a continuous air turnover.

• If ink or used ink is inhaled, gargle with plenty of water and move into a fresh air environment. Consult a doctor if necessary.

• If ink gets into your eyes, immediately rinse your eyes under running water. Consult a doctor if you have a problem.

• If ink is injested, induce vomiting by drinking a strong saline solution, and consult a doctor.

• Avoid getting ink on your clothes or skin when removing a paper jam or replacing ink cartridges. If your skin comes into contact with ink, wash the affected area thoroughly with soap and water.

• If ink gets on your clothing, wash with cold water. Hot water will set the ink into the fabric and may make removing the stain impossible.

• Do not look into the lamp - it can damage your eyes.

• When loading paper, take care not to trap or injure your fingers.

R CAUTION:

• During operation, rollers for transporting the paper and originals revolve. A safety device is being installed so that the machine can be operated safely. But take care not to touch the machine during operation. An injury might occur.

• Fire and breakdown can result from heavy accumulation of dust inside this machine. Consult your service representative for details about and charges for cleaning the machine’s interior.

• When the optional paper tray unit is installed, do not push the upper part of the main unit horizontally. An injury might occur if the paper tray unit becomes detached from the main unit.

• Before moving the machine, be sure to pull all four handles fully out. If not, an injury might occur. After moving the machine, return the four handles to their original positions.

ENERGY STAR Program

As an ENERGY STAR Partner, we have determined that this machine model meets the ENERGY STAR Guidelines for energy efficiency.

The ENERGY STAR Guidelines intend to establish an international energy-saving system for developing and introducing energy-efficient office equipment to deal with environmental issues, such as global warming.

When a product meets the ENERGY STAR Guidelines for energy efficiency, the Partner shall place the ENERGY STAR logo onto the machine model.

This product was designed to reduce the environmental impact associated with office equipment by means of energy-saving features, such as Sleep mode.

❖ Sleep mode

This machine automatically reduces its power consumption if you do not use it for a while (default setting: 1 min). This is called “Sleep mode” in ENERGY STAR Program. Printing from your computer or of incoming fax is available in this mode.) If you want to operate this product while it is in either of these modes, turn the operation switch on.

Sleep mode Power consumption 3.3Wh or less

Default interval 1 minute

Recovery time 5 seconds

Reference

For details about how to change the interval to Sleep Mode, see “Auto Off Timer”, General Settings Guide.

Recycled Paper

In accordance with the ENERGY STAR Program, we recommend use of recycled paper which is environmentally friendly. Please contact your sales representative for recommended paper.

1. Getting Started

This section describes how to start using this machine.

Guide to Components

This section introduces the names and functions of the components.

1. Exposure glass cover (optional),

ADF (optional), or ARDF (optional)

(The illustration shows the ADF.) See “External Options”

2. Exposure glass

Place originals face down here for copying.

3. Upper Left Cover

Open this cover to remove jammed paper.

4. One sheet output tray

Open this tray when copying or printing from the One-sheet bypass tray.

5. Left Cover

Open this cover to remove jammed paper.

6. Lower Left Cover

Open this cover to remove jammed paper.

AMA064S

7. Front Cover

Open to access the inside of the machine.

8. Operation switch

Press to turn the power on (the On indicator lights up). To turn the power off, press again (the On indicator goes off).

9. Control panel

See “Control Panel”.

10. Internal Tray

Copied or printed paper and fax messages are delivered face down here. When paper jams occur, open the front cover, and then open this tray.

11. Paper Tray 1

Load paper here.

12. Duplex Unit (optional)

Flips paper during two-sided printing.

13. Lower Paper Trays (optional)

Load paper here.

+ 53 hidden pages

Ricoh 615C User Manual

Introduction

Important

Notes:

Power Source

Trademarks

Manuals for This Machine

What You Can Do with This Machine

Copier, Facsimile, Printer, and Scanner Functions

Paperless Fax Transmission

Transmission

Fax Transmission and Reception Through the Internet

Using the Scanner in a Network Environment

Administrating the Machine/Protecting Documents (Security Functions)

Monitoring the Machine Via Computer

Preventing an Unauthorized Copy

TABLE OF CONTENTS

Notice

Notice To Wireless LAN Interface (option) Users

How to Read This Manual

Symbols

Names of Major Options

Safety Information

Safety During Operation

ENERGY STAR Program

Recycled Paper

1. Getting Started

Guide to Components