Ricoh 3245C User Manual

3228C/3235C/3245C

Operating Instructions

Copy Reference

Placing Originals Copying Colour Adjustment/Program Troubleshooting

User Tools (Copier / Document Server Features) Specifications

Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the Safety

Information in the "General Settings Guide" before using the machine.

Introduction

This manual contains detailed instructions and notes on the operation and use of this machine. For your safety and benefit, read this manual carefully before using the machine. Keep this manual in a handy place for quick reference.

Important

Contents of this manual are subject to change without prior notice. In no event will the company be liable for direct, indirect, special, incidental, or consequential damages as a result of handling or operating the machine.

Notes

Some illustrations in this manual might be slightly different from the machine. Certain options might not be available in some countries. For details, please contact your local dealer.

Caution:

Use of controls or adjustments or performance of procedures other than those specified in this manual might result in hazardous radiation exposure.

Notes:

The model names of the machines do not appear in the following pages. Check the type of your machine before reading this manual. (For details, see P.3 “Machine Types”.)

• Type 1: Aficio 3228C

• Type 2: Aficio 3235C

• Type 3: Aficio 3245C Certain types might not be available in some countries. For details, please contact your local dealer.

Two kinds of size notation are employed in this manual. With this machine refer to the metric version.

For good copy quality, Ricoh recommends that you use genuine Ricoh toner.

Ricoh shall not be responsible for any damage or expense that might result from the use of parts other than genuine Ricoh parts with your Ricoh office products.

Power Source

220–240V, 50/60Hz, 7A or more Please be sure to connect the power cord to a power source as shown above. For details about power

source, see “Power Connection” in the General Settings Guide.

Manuals for This Machine

The following manuals describe the operational procedures of this machine. For particular functions, see the relevant parts of the manual.

Note

❒ Manuals provided are specific to machine type.

❒ Adobe Acrobat Reader/Adobe Reader is necessary to view the manuals as a

PDF file.

❒ Two CD-ROMs are provided:

• CD-ROM 1 “Operating Instructions”

• CD-ROM 2 “Scanner Driver and Document Management Utility”

❖❖❖❖ General Settings Guide

Provides an overview of the machine and describes System Settings (such as Tray Paper Settings), Document Server functions, and troubleshooting. Refer to this manual for Address Book procedures such as registering fax numbers, e-mail addresses, and user codes.

❖❖❖❖ Security Reference

This manual is for administrators of this machine. It describes security functions that the administrators can use to protect data from being tampered, or prevent the machine from unauthorized use. Also refer to this manual for the procedures for registering administrators, as well as setting user and administrator authentication.

❖❖❖❖ Network Guide (PDF file - CD-ROM1)

Provides information about configuring and operating the printer in a network environment or using software. This manual covers all models, and therefore contains functions and settings that may not be available for your model. Images, illustrations, functions, and supported operating systems may differ from those of your model.

❖❖❖❖ Copy Reference (this manual)

Describes operations, functions, and troubleshooting for the machine's copier function.

❖❖❖❖ Facsimile Reference <Basic Features>

Describes operations, functions, and troubleshooting for the machine's facsimile function.

❖❖❖❖ Facsimile Reference <Advanced Features>

Describes advanced facsimile functions such as line settings and procedures for registering IDs.

❖❖❖❖ Printer Reference

Describes system settings, operations, functions, and troubleshooting for the machine's printer function.

❖❖❖❖ Scanner Reference (PDF file - CD-ROM1)

Describes operations, functions, and troubleshooting for the machine's scanner function.

❖❖❖❖ Manuals for DeskTopBinder Lite

DeskTopBinder Lite is a utility included on the CD-ROM labeled “Scanner Driver and Document Management Utility”.

• DeskTopBinder Lite Setup Guide (PDF file - CD-ROM2) Describes installation of, and the operating environment for DeskTopBinder Lite in detail. This guide can be displayed from the [Setup] display when DeskTopBinder Lite is installed.

• DeskTopBinder Introduction Guide (PDF file - CD-ROM2) Describes operations of DeskTopBinder Lite and provides an overview of its functions. This guide is added to the [Start] menu when DeskTopBinder Lite is installed.

• Auto Document Link Guide (PDF file - CD-ROM2) Describes operations and functions of Auto Document Link installed with DeskTopBinder Lite. This guide is added to the [Start] menu when DeskTopBinder Lite is installed.

❖❖❖❖ Other manuals

• PS3 Supplement (PDF file - CD-ROM1)

• Unix Supplement (Available from an authorized dealer, or as a PDF file on

our Web site.)

What You Can Do with This Machine <Colour Functions/Colour Adjustments>

GCMO022e

iii

AFZ003S

GCMO023e

What You Can Do with This Machine

Functions differ depending on machine type and options. See p.4 “Functions Requiring Optional Configurations”.

vii

viii

TABLE OF CONTENTS

Manuals for This Machine......................................................................................i

What You Can Do with This Machine <Colour Functions/Colour Adjustments>

What You Can Do with This Machine..................................................................vi

Notice......................................................................................................................1

How to Read This Manual .....................................................................................2

Machine Types .......................................................................................................3

Functions Requiring Optional Configurations....................................................4

Control Panel..........................................................................................................5

Display Panel .............................................................................................................7

1. Placing Originals

Originals .................................................................................................................9

Sizes and Weights of Recommended Originals.........................................................9

Sizes Detectable by Auto Paper Select ...................................................................10

Missing Image Area .................................................................................................12

Placing Originals..................................................................................................13

Original Orientation ..................................................................................................13

Placing Originals on the Exposure Glass.................................................................14

Placing Originals in the Auto Document Feeder ......................................................15

2. Copying

Basic Procedure...................................................................................................19

Interrupt Copy ..........................................................................................................20

Left Original Beeper .................................................................................................20

Job Preset................................................................................................................21

Copying from the Bypass Tray...........................................................................22

When copying onto OHP Transparencies or Thick Paper .......................................24

When Copying on the Back Side of the Paper.........................................................25

When Copying onto Envelopes................................................................................26

Making A3, 11" ×××× 17" Full Bleed Copies ............................................................27

Colour Functions.................................................................................................28

Selecting a Colour Mode..........................................................................................28

Convert Colours .......................................................................................................29

Erase Colour ............................................................................................................30

Colour Background ..................................................................................................31

Copier Functions .................................................................................................32

Adjusting Copy Image Density.................................................................................32

Selecting the Original Type ......................................................................................33

Selecting Copy Paper ..............................................................................................34

Preset Reduce/Enlarge............................................................................................37

Zoom ........................................................................................................................38

Auto Reduce / Enlarge .............................................................................................38

Size Magnification....................................................................................................39

Directional Magnification (%) ...................................................................................40

Directional Size Magnification (mm).........................................................................41

Sort...........................................................................................................................42

Stack ........................................................................................................................44

... iii

Staple .......................................................................................................................45

Punch .......................................................................................................................49

Duplex ......................................................................................................................53

1 Sided Combine......................................................................................................55

2 Sided Combine......................................................................................................56

Series Copies...........................................................................................................58

Copying Book Originals............................................................................................60

Image Repeat...........................................................................................................62

Double Copies..........................................................................................................63

Centring....................................................................................................................64

Positive / Negative ...................................................................................................65

Mirror........................................................................................................................65

Erase........................................................................................................................66

Margin Adjustment ...................................................................................................68

Background Numbering ...........................................................................................69

Preset Stamp ...........................................................................................................70

User Stamp ..............................................................................................................71

Date Stamp ..............................................................................................................74

Page Numbering ......................................................................................................75

Covers......................................................................................................................79

Designate .................................................................................................................80

Chapter ....................................................................................................................81

Slip Sheets ...............................................................................................................82

Storing Data in the Document Server................................................................83

Programs ..............................................................................................................85

Storing a Program ....................................................................................................85

Changing a stored program .....................................................................................86

Deleting a Program ..................................................................................................86

Recalling a Program.................................................................................................86

3. Colour Adjustment/Program

Colour Adjustment...............................................................................................87

Colour Balance.....................................................................................................88

Colour Balance Program..........................................................................................88

Image Adjustment................................................................................................90

User Colour ..........................................................................................................92

Adjusting Colours Based on the Selected Colour ....................................................92

Mixing Colours Manually with the Number Keys......................................................93

Deleting User Colours..............................................................................................94

Sampling the User Colours ......................................................................................94

4. Troubleshooting

If Your Machine Does Not Operate As You Want..............................................95

When a Message Is Displayed.................................................................................95

If You Cannot Make Clear Copies.......................................................................97

If You Cannot Make Copies As You Want .........................................................98

When Memory Is Full .............................................................................................101

5. User Tools (Copier / Document Server Features)

User Tools Menu (Copier / Document Server Features) ................................103

Accessing User Tools (Copier / Document Server Features)........................110

Changing Default Settings .....................................................................................110

Exiting User Tools ..................................................................................................110

Settings You Can Change with User Tools .....................................................111

General Features P.1/5...........................................................................................111

General Features P.

Reproduction Ratio P.

Edit P.

/3................................................................................................................115

Edit P.

/3................................................................................................................116

Edit P.

/3................................................................................................................117

/5...........................................................................................112

/5...........................................................................................113

/2........................................................................................114

Stamp.....................................................................................................................119

Input/Output ...........................................................................................................122

Adjust Colour Image...............................................................................................123

Administrator Tools ................................................................................................124

6. Specifications

Combination Chart.............................................................................................125

Supplementary Specifications..........................................................................127

INDEX....................................................................................................... 139

xii

Notice

Do not copy or print any item for which reproduction is prohibited by law.

Copying or printing the following items is generally prohibited by local law:

bank notes, revenue stamps, bonds, stock certificates, bank drafts, checks, passports, driver's licenses.

The preceding list is meant as a guide only and is not inclusive. We assume no responsibility for its completeness or accuracy. If you have any questions concerning the legality of copying or printing certain items, consult with your legal advisor.

The colour samples in this manual may differ slightly from the colours of actual copies.

Colours on colour keys or the colour circle may differ slightly from the colours of actual copies.

This machine is equipped with a function that prevents making counterfeit bank bills. Due to this function the original images similar to bank bills may not be copied properly.

How to Read This Manual

Symbols

This manual uses the following symbols:

WARNING:

This symbol indicates a potentially hazardous situation that might result in death or serious injury if you misuse the machine by not following the instructions under this symbol. Be sure to read the instructions, all of which are included in the Safety Information section in the General Settings Guide.

CAUTION:

This symbol indicates a potentially hazardous situation that might result in minor or moderate injury or property damage that does not involve personal injury when you misuse the machine without following the instructions under this symbol. Be sure to read the instructions, all of which are included in the Safety Information section in the General Settings Guide.

• WARNINGS and CAUTIONS are notes for your safety.

Important

If these instructions are not followed, paper might misfeed, originals might be damaged, or data might be lost. Be sure to read these instructions.

Preparation

This symbol indicates prior knowledge or preparations are required before operation.

Note

This symbol indicates precautions for operation, or actions to be taken following user error.

Limitation

This symbol indicates numerical limits, functions that cannot be used together, or conditions in which a particular function cannot be used.

Reference

This symbol indicates where further relevant information can be found.

[]

Keys that appear on the machine's display panel.

{}

Keys built into the machine's control panel.

Machine Types

This machine comes in three models which vary by copy speed. To confirm which model you have, see the inside front cover of this manual.

Type 1 Type 2 Type 3

Copy speed/B&W 28 copies/minute

Copy speed/Full Colour

(A4K, 8

24 copies/minute (A4K, 8

/2" × 11"K)

35 copies/minute (A4K, 81/2" × 11"K)

28 copies/minute (A4K, 81/2" × 11"K)

45 copies/minute (A4K, 81/2" × 11"K)

35 copies/minute (A4K, 81/2" × 11"K)

Functions Requiring Optional Configurations

Certain functions require special machine configuration and extra options. See the table below.

❍Required options

Function

Batch

SADF

Auto Document Fe eder (ADF)

2 tray finisher

Booklet finisher

The paper tray unit is required in order to install the finisher.

❍❍❍

Mixed Size

Shift Sort

❍❍❍ ❍

❍❍❍❍❍

Stack

Staple

Staple (Saddle Stitch)

Punch

Control Panel

This illustration shows the control panel of a machine with options fully installed.

AAE001S

Screen Contrast knob

Adjusts display panel brightness.

{{{{User Tools/Counter}}}} key

• User Tools Press to change the defaults and conditions to meet your requirements. See p.103 “User Tools (Copier / Document Server Features)”.

• Counter Press to check or print the counter value. See “Counter”, General Settings Guide.

• Inquiry Press to find out where to order expendable supplies and where to call when a malfunction occurs. You can also print these details. See “Inquiry”, General Settings Guide.

Indicators

Display the status of the machine or indicate errors.

• d: Add Staple indicator

• D: Add Toner indicator

• B: Load Paper indicator

• L: Service Call indicator

• M: Open Cover indicator

• x: Misfeed indicator

See “Control Panel”, General Settings Guide.

4. {

{Adjust/Program Colour}}}} key

{{

Use this key to adjust and register colours. See p.87 “Colour Adjustment/Program”, p.92 “User Colour”.

Note

❒ When image quality is adjusted, the

lamp in the {{{{Adjust/Program Colour}}}} key is lit.

Colour Circle

Refer to this when adjusting colours. See p.87 “Colour Adjustment”.

Display panel

Displays operation status, error messages, and function menus.

See “Display Panel”, General Settings Guide.

{{{{Check Modes}}}} key

Press to check the entered copy job settings.

{{{{Program}}}} key

Press to register frequently used settings, or recall registered settings. See p.85 “Programs”.

{{{{Clear Modes}}}} key

Press to clear the previous copy job settings.

10.

{{{{Energy Saver}}}} key

Press to switch into and out of Energy Saver mode. See “Saving Energy”, Gener- al Settings Guide.

11. {

{Interrupt}}}} key

{{

Press interrupt a long copy job to make copies during copying or scanning. See p.20 “Interrupt Copy”.

12.

Main power indicator and On

indicator

The main power indicator turns on when you turn on the main power. The On indicator lights when the power is on.

Important

❒ Do not turn off the main power

switch while the On indicator is turning on or is flashing. The hard disk may malfunction.

13.

Operation switch

Press to turn the power on (the On indicator turns on). To turn the power off, press again (the On indicator turns off).

See “Turning On the Power”, General Set- tings Guide.

14.

{{{{Sample Copy}}}} key

Press to make a single set of copies or prints to check print quality before making multiple sets. See p.43 “Sample copy”.

15.

{{{{Start}}}} key

Press to start copying. Press to start scanning or printing documents stored using the Document Server function.

16.

{{{{Clear/Stop}}}} key

• Clear Press to delete a number entered.

• Stop Press to stop a job in progress.

17.

{{{{#}}}} key

Press to enter a numerical value.

18.

Number keys

Press to enter the number of copies and data for a selected function.

19.

Colour Selection Key (Copy mode)

Switch keys depending on the type of original, or the copying purpose:

{{{{Auto Colour Selection}}}} : {{{{Full Colour}}}} : {{{{Black & White}}}} : {{{{Single Colour }}}} : {{{{Two-colour}}}} :

See p.28 “Colour Functions”

20.

Function keys

Press to select one of the following functions:

• Copy:

• Document Server:

• Facsimile:

• Printer:

• Scanner:

21.

Function status indicators

Display the status of the above functions:

• Green: active

• Red: interrupted

Display Panel

The function items displayed serve as selector keys. You can select or specify an item by lightly pressing them.

When you select or specify an item on the display panel, it is highlighted like this: . Keys appearing as cannot be used.

Note

❒ The following illustration is an example of the panel display when the booklet

finisher and 2 tray paper unit installed.

❖❖❖❖ Initial copy display

AFZ022S

Original function, Image Density

and Special Original function.

Operational status and messages.

You can register up to three frequently used reduce/enlarge ratios other than the fixed reduce/enlarge ratios. See p.114 “Shortcut R/E”.

Numbers of originals scanned into memory, copies set, and copies made.

Sort, Stack, Staple, Punch functions.

Displays contents of the Shortcut keys. You can register frequently used functions in these keys. See p.113 “Copy Function Key: F1-F5”.

Displays available functions.

Press a function name to display its menu. For example, press [Reduce / Enlarge] to bring up the Reduce/En- large menu.

A clip mark indicates the currently selected function.

1. Placing Originals

Originals

Note

❒ Highlighter pen colours are difficult to reproduce. Depending on the colour

used, they may not come out on copies, or may come out as a different colour.

Sizes and Weights of Recommended Originals

❖❖❖❖ Metric version

Where original is placed

Exposure glass Up to A3 --

ADF One-sided originals:

Original size Original weight

A3L – B6 JIS (Japanese Industrial Standard)

Two-sided originals:

A3L – A5

40–128 g/m

52–105 g/m

❖❖❖❖ Inch version

Where original is placed

Exposure glass Up to 11" × 17" --

ADF One-sided originals:

Note

Original size Original weight

11–34 lb.

11" × 17"L – 5

Two-sided originals:

11" × 17"L – 5

/2" × 81/2"

14–28 lb.

❒ The maximum number of originals that can be placed in the ADF is about 80.

❒ The weight range for originals when using the Mixed Size function is 52–81

g/m

, 13.8–21.5 lb.

Originals not recommended for the Auto Document Feeder (ADF)

Placing the following types of originals in the ADF can cause paper misfeeds or result in damage to the originals. Place these originals on the exposure glass instead.

• Originals other than those specified on p.9 “Sizes and Weights of Recommended Originals”.

• Stapled or clipped originals

Placing Originals

• Perforated or torn originals

• Curled, folded, or creased originals

• Pasted originals

• Originals with any kind of coating, such as thermal fax paper, art paper, alu-

minum foil, carbon paper, or conductive paper

• Originals with perforated lines

• Originals with indexes, tags, or other projecting parts

• Sticky originals such as translucent paper

• Thin originals that have low stiffness

• Thick originals such as postcards

• Originals of inappropriate weight

• Bound originals such as books

• Transparent originals such as OHP transparencies or translucent paper

Note

❒ The original might become dirty if it is written on with a pencil or a similar

instrument.

Sizes Detectable by Auto Paper Select

❍ : Detectable size × : Undetectable size

❖❖❖❖ Metric version

Location of the original

Exposure glass

ADF

You can select from 81/2" × 13", 81/4" × 13", 8" × 13" with User Tools (System Settings).

The machine cannot detect two-sided originals of B6 JIS size.

❖❖❖❖ Inch version

Location of the original

Exposure glass

ADF

Size A3LB4

LA4KL

JIS

❍❍❍❍ ЧЧЧЧЧЧ❍

❍❍❍❍❍

LA4KL

JIS

ЧЧЧЧЧ❍❍❍ ×××

❍ × ❍ ××❍❍❍❍ × ❍

B5 JIS

A5KLB6

A5KL11" ×

JIS

❍

17"

11" × 17"

14"

/2"

81/2"

14"

11"

❍ × ❍ × ❍

/2"

81/2"

51/2"

11"

/2"

51/2"

/2"

13"

/2"

13"

10" × 14"

❖❖❖❖ Exposure glass

❖❖❖❖ ADF

Originals

CP01AEE

AAE044E

Note

❒ When copying custom size originals, make sure you specify the size of the

originals. If not, the image may not be copied properly. See p.17 “Placing custom size originals”.

Sizes difficult to detect

It is difficult for the machine to automatically detect the sizes of the following types of originals, so select the paper size manually.

• Originals with indexes, tags, or other protrusions

• Transparent originals such as OHP transparencies or translucent paper

• Text or picture dense original

• Originals containing solid images

• Originals containing solid images around their edges

Placing Originals

Missing Image Area

Even if you correctly place originals in the ADF or on the exposure glass, margins of a few millimeters on all four sides of the original might not be copied.

GCGENK2E

0.5 - 4.0 mm, 0"- 0.16"

0.5 - 6.0 mm, 0"- 0.24"

0.5 - 4.0 mm, 0"- 0.16"

1.5 - 5.0 mm, 0.06"- 0.20"

Placing Originals

Note

❒ Place originals only when all cor-

rection fluid and ink has completely dried. Not taking this precaution could dirty the exposure glass, thus resulting in blemished copies.

Reference

For original sizes you can set, see p.9 “Originals”.

Original Orientation

This function is useful for copying torn originals or large originals.

You can set the original orientation in the following ways.

❖❖❖❖ Standard orientation

Select this function when original orientation is the same as copy paper orientation.

❖❖❖❖ 90°°°° turn

Use this to copy A3K, B4 JISKor 11" × 17"K size originals. The machine rotates the copy image by 90°. This is useful for copying large originals using the Staple, Duplex, Combine, or Stamp functions.

For example, to copy A3Kor 11" 17"K originals with the Staple function selected:

AAE043S

Note

❒ It is recommended that you use the

Original Orientation function with the Auto Paper Select or Preset Reduce/Enlarge function.

Press [Special Original].

AAAA

Placing Originals

Select the original orientation.

BBBB

Standard orientation

Placing Originals on the Exposure Glass

A Make sure is selected.

90° turn

A Place the original in the land-

scape orientation, and then press .

Press [OK].

CCCC

Lift the exposure glass cover or

AAAA

the ADF.

Important

❒ Do not lift the exposure glass

cover or the ADF forcefully. Otherwise, the ADF cover might open or be damaged.

Note

❒ Be sure to lift the exposure glass

cover or ADF more than 30°. Otherwise, the size of the original might not be detected correctly.

Place the original face down on

BBBB

the exposure glass. It should be aligned with the rear left corner.

Positioning mark

Scale

Note

❒ Start with the first page to be

copied.

Lower the exposure glass cover or

CCCC

ADF.

ZLFH140E

Placing Originals in the Auto Document Feeder

Settings should be made accordingly in the following situations:

❖❖❖❖ When placing originals consisting of

more than 80 pages:

p.15 “Batch”

❖❖❖❖ When placing originals one by one:

p.16 “SADF”

❖❖❖❖ When placing originals of the same

width but different sizes:

p.16 “Placing originals of mixed sizes”

❖❖❖❖ When placing custom size originals:

p.17 “Placing custom size originals”

Note

❒ Do not stack originals above the

limit mark on the side guide of the ADF.

❒ The last page should be on the bot-

tom.

❒ Do not place objects on the sensors

or cover them with your hands, or the original size may not be detected properly. Also, do not place anything on the exposure glass cover as this could cause a malfunction.

Placing Originals

Set the document guide to the

AAAA

original size.

Place the aligned originals face

BBBB

up into the ADF.

ZEVH060J

Limit mark

Document guide

Note

❒ Straighten any curls in the orig-

inals before placing them in the ADF.

❒ To prevent multiple sheets from

being fed at once, fan the originals before placing them in the ADF.

❒ Place the originals squarely.

Batch

The Batch mode enables you to copy originals of more than 80 pages as a single document, even if you place the originals into the ADF in instalments.

Sensors

Important

❒ Place special originals, such as

translucent paper, one by one.

ZHVH002J

Placing Originals

Press [Special Original].

AAAA

Press [Special Original].

AAAA

Press [Batch], and then press [OK].

BBBB

Note

❒ If [SADF] is displayed, change

the settings. See p.122 “Switch to Batch (SADF)”.

Place the first instalment of the

CCCC

originals, and then press the

{{{{Start}}}} key.

After the originals has been fed,

DDDD

place the next instalments.

When the Sort, Combine, or Du-

EEEE

plex function is set, press the {{{{#}}}} key after all originals have been scanned.

Press the {{{{Start}}}} key.

FFFF

SADF

Press [SADF], and then press [OK].

BBBB

Place one page of an original, and

CCCC

then press the {{{{Start}}}} key.

When the machine instructs you

DDDD

to place another original, place the next page.

The second and subsequent pages will feed in automatically without a need to press the {{{{Start}}}} key.

Note

❒ When the Sort, Combine or Du-

plex function is set, press the {{{{#}}}} key after all originals have been scanned.

❒ You can adjust the time the ma-

chine waits before becoming ready for the next original. See p.122 “SADF Auto Reset”.

In SADF mode, even when an original is placed one page at a time into the ADF, each page is automatically fed as it is placed.

Preparation

To use the SADF function, set the User Tools (Copier / Document Server Features) such that [ displayed when you press [

]. See p.122 “Switch to Batch

Original

(SADF)”.

Reference

For related default settings, see p.114 “Shortcut R/E”.

SADF

Special

Placing originals of mixed sizes

When placing different size originals of the same width in the ADF together, the machine automatically checks the sizes of the originals and makes copies.

] is

Note

❒ When placing same width origi-

nals of different sizes in the ADF and making copies without using the Mixed size function, parts of the original image might not be copied, or the paper might jam.

+ 130 hidden pages