Ricoh 3245 User Manual

FAX Option Type 3245

Operating Instructions

Facsimile Reference

Getting Started

Faxing

Using Internet Fax Functions

Programming

Troubleshooting

Read this m anual carefully befor e you use this machin e and keep it handy for f uture reference. For safe and correct use, be sure to read the Safety

Information in the “General Settings Guide” before using the machine.

Introduction

This manual contains detailed instructions and notes on the operation and use of this machine. For your safety and benefit, read this manual carefully before using the machine. Keep this manual in a handy place for quick reference.

Notes

Some illustrations in this manual might be slightly different from the machine.

Certain options might not be available in some countries. For details, please contact your local dealer.

Two kinds of size notation are employed in this manual. With this machine refer to the inch version.

Important

Contents of this manual are subject to change without prior notice. In no event will the company be liable for direct, indirect, special, incidental, or consequential damages as a result of handling or operating the machine.

Trademarks

Microsoft

and Outlook® are either registered trademarks or trademarks of Microsoft Corporation in the

United States and/or other countries.

Adobe

and Acrobat® are registered trademarks of Adobe Systems Incorporated.

Other product names used herein are for identification purposes only and might be trademarks of their respective companies. We disclaim any and all rights to those marks.

Manuals for This Machine

The following manuals describe the operational procedures of this machine. For particular functions, see the relevant parts of the manual.

Note

❒ Manuals provided are specific to machine type. ❒ Adobe Acrobat Reader/Adobe Reader is necessary to view the manuals as a

PDF file.

❒ Two CD-ROMs are provided:

• CD-ROM 1“Operating Instructions”

• CD-ROM 2“Scanner Driver and Document Management Utility”

❖❖❖❖ General Settings Guide

Provides an overview of the machine and describes System Settings (such as Tray Paper Settings), Document Server functions, and troubleshooting. Refer to this manual for Address Book procedures such as registering fax numbers, e-mail addresses, and user codes.

❖❖❖❖ Security Reference

This manual is for administrators of this machine. It describes security functions that the administrators can use to protect data from being tampered, or prevent the machine from unauthorized use. Also refer to this manual for the procedures for registering administrators, as well as setting user and administrator authentication.

❖❖❖❖ Network Guide (PDF file - CD-ROM1)

Provides information about configuring and operating the printer in a network environment or using software. This manual covers all models, and therefore contains functions and settings that may not be available for your model. Images, illustrations, functions, and supported operating systems may differ from those of your model.

❖❖❖❖ Copy Reference

Describes operations, functions, and troubleshooting for the machine’s copier function.

❖❖❖❖ Facsimile Reference <Basic Features>(this manual)

Describes operations, functions, and troubleshooting for the machine’s facsimile function.

❖❖❖❖ Facsimile Reference<Advanced Features>

Describes advanced facsimile functions such as line settings and procedures for registering IDs.

❖❖❖❖ Printer Reference

Describes system settings, operations, functions, and trouble shooting for the machine’s printer function.

❖❖❖❖ Scanner Reference (PDF file - CD-ROM1)

Describes operations, functions, and troubleshooting for the machine’s scanner function.

❖❖❖❖ Manuals for DeskTopBinder Lite

DeskTopBinder Lite is a utility included on the CD-ROM labeled “Scanner Driver and Document Management Utility”.

• DeskTopBinder Lite Setup Guide (PDF file - CD-ROM2) Describes installation of, and the operating environment for DeskTopBinder Lite in detail. This guide can be displayed from the [Setup] dialog box when DeskTopBinder Lite is installed.

• DeskTopBinder Introduction Guide (PDF file - CD-ROM2) Describes operations of DeskTopBinder Lite and provides an overview of its functions. This guide is added to the [Start] menu when DeskTopBinder Lite is installed.

• Auto Document Link Guide (PDF file - CD-ROM2) Describes operations and functions of Auto Document Link installed with DeskTopBinder Lite. This guide is added to the [Start] menu when DeskTopBinder Lite is installed.

❖❖❖❖ Other manuals

• PostScript 3 Supplement (PDF file - CD-ROM1)

• Unix Supplement (Available from an authorized dealer, or as a PDF file on

our Web site.)

Note

❒ The following software products are referred to using a general names:

• DeskTopBinder Lite and DeskTopBinder Professional → DeskTopBinder

• ScanRouter V2 Lite and ScanRouter EX Professional (optional) → the Scan-

Router delivery software

• SmartDeviceMonitor for Admin and SmartDeviceMonitor for Client → SmartDeviceMonitor for Admin/Client

TABLE OF CONTENTS

Manuals for This Machine......................................................................................i

NOTICE ...................................................................................................................1

Important Safety Instructions...............................................................................3

Caution.......................................................................................................................3

How to Read This Manual .....................................................................................4

Symbols .....................................................................................................................4

1. Getting Started

Control Panel..........................................................................................................5

Reading the Display...................................................................................................7

Reading the display panel and using keys..............................................................8

User Authentication..................................................................................................10

User Code Authentication (using the Control Panel).............................................10

User Code Authentication (Using a Printer Driver)................................................10

Log Off (Using the Control Panel) .........................................................................11

Log Off (Using Web Browser)................................................................................11

2. Faxing

Placing Originals..................................................................................................13

Setting a Scan Area .................................................................................................15

Transmission Modes...........................................................................................18

Switching between Memory Transmission and Immediate Transmission................18

Memory Transmission.........................................................................................19

Canceling a Memory Transmission....................................................................23

Before the Original Is Scanned ................................................................................23

While the Original Is Being Scanned........................................................................23

While the Original Is Being Transmitted...................................................................23

Before the Transmission Is Started..........................................................................24

Immediate Transmission.....................................................................................26

Canceling an Immediate Transmission .............................................................28

Before You Have Pressed the {Start} Key...............................................................28

After You Have Pressed the {Start} Key ..................................................................28

Confirming Transmission ...................................................................................29

Confirming on Display ..............................................................................................29

Confirming by Report ...............................................................................................29

Memory Transmission ...........................................................................................29

Immediate Transmission .......................................................................................29

Confirming by E-mail................................................................................................29

Scan Settings .......................................................................................................30

Resolution ................................................................................................................30

Original Type............................................................................................................31

Image Density (Contrast) .........................................................................................32

Mixing Scan Settings for a Multiple Page Original ...................................................33

When placing originals on the exposure glass ......................................................33

When placing originals in the optional Auto Document Feeder.............................34

iii

Specifying a Destination .....................................................................................35

Entering a Fax Number............................................................................................35

Pause ....................................................................................................................35

Tone ......................................................................................................................36

Entering an E-mail Address .....................................................................................36

Entering an IP-Fax Destination ................................................................................37

Registering Entered Destinations to the Address Book ...........................................39

Using Destination Lists.............................................................................................40

Searching for a Destination ................................................................................43

Search by Destination Name ...................................................................................43

Search by Fax Number ............................................................................................44

Search by E-mail Address........................................................................................45

Search by IP-Fax Destination ..................................................................................46

Search by LDAP Server...........................................................................................47

Specifying a Registration Number............................................................................49

Reception..............................................................................................................50

Switching the Reception Mode.................................................................................50

Receiving a Fax in Manual Reception Mode............................................................51

3. Using Internet Fax Functions

Internet Fax Functions (by E-Mail) .....................................................................53

Internet Fax Precautions..........................................................................................54

Functions Not Supported by E-mail Transmission...................................................54

Functions Not Supported by E-mail Reception ........................................................55

T.37 Full Mode .........................................................................................................55

Sending Internet Fax Documents.......................................................................57

Confirming Reception...............................................................................................62

Canceling a Transmission of an Internet Fax ...................................................64

Before the Original Is Scanned ................................................................................64

While the Original Is Being Scanned In....................................................................64

After the Original Has Been Scanned In ..................................................................65

Receiving Internet Fax.........................................................................................66

Auto E-mail Reception .............................................................................................66

Manual E-mail Reception.........................................................................................66

Received Images .....................................................................................................68

IP-Fax Function....................................................................................................69

Notes on Using IP-Fax.............................................................................................71

Functions not Available for IP-Fax Transmission.....................................................71

Sending by IP-Fax................................................................................................72

4. Programming

Initial Settings and Adjustments........................................................................75

Programming............................................................................................................76

Editing ......................................................................................................................78

Deleting ....................................................................................................................79

Programming Fax Destinations and Folder Destinations in the Address Book

...81

5. Troubleshooting

Adjusting the Volume..........................................................................................83

When the {{{{Facsimile}}}} Key Is Lit in Red................................................................85

When Toner Runs Out .........................................................................................86

Error Messages and Their Meanings .................................................................87

Solving Problems.................................................................................................93

When Things Don't Go as Expected ..................................................................96

INDEX......................................................................................................... 97

NOTICE

Note to users in the United States of America

----Note:

This equipment has been tested and found to comply with the limits for a Class B digital device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference in a residential installation. This equipment generates, uses and can radiate radio frequency energy and, if not installed and used in accordance with the instructions, may cause harmful interference to radio communications. However, there is no guarantee that interference will not occur in a particular installation. If this equipment does cause harmful interference to radio or television reception, which can be determined by turning the equipment off and on, the user is encouraged to try to correct the interference by one more of the following measures:

• Reorient or relocate the receiving antenna.

• Increase the separation between the equipment and receiver.

• Connect the equipment into an outlet on a circuit different from that to which

the receiver is connected.

• Consult the dealer or an experienced radio /TV technician for help.

----Caution:

Changes or modifications not expressly approved by the party responsible for compliance could void the user's authority to operate the equipment.

----Notice about the Telephone Consumer Protection Act (Valid in USA

only)

The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or other electronic device, including FAX machines, to send any message unless such message clearly contains in a margin at the top or bottom of each transmitted page or on the first page of the transmission, the date and time it is sent and an identification of the business or other entity, or other individual sending the message and the telephone number of the sending machine or such business, other entity, or individual. (The telephone number provided may not be a 900 number or any other number for which charges exceed local or long-distance transmission charges.)

In order to program this information into your FAX machine, you should complete the following steps: Follow the FAX HEADER programming procedure in the Programming chapter of the operating instructions to enter the business identification and telephone number of the terminal or business. This information is transmitted with your document by the FAX HEADER feature. In addition to the information, be sure to program the date and time into your machine.

Note to users in Canada

----Note:

This Class B digital apparatus complies with Canadian ICES-003.

Remarque concernant les utilisateurs au Canada

----Avertissement:

Cet appareil numérique de la classe B est conforme à la norme NMB-003 du Canada.

Important Safety Instructions

• Ne pas utiliser l'appareil télépho-

Caution

When using your telephone equipment, basic safety precautions should always be followed to reduce the risk of fire, electric shock and injury to persons, including the following:

• Do not use this product near water, for example, near a bath tub, wash bowl, kitchen sink or laundry tub, in a wet basement or near a swimming pool.

• Avoid using a telephone during an electrical storm. There may be a remote risk of electric shock from lightning.

• Do not use a telephone in the vicinity of a gas leak to report the leak.

• Use only the power cord and batteries indicated in this manual. Do not dispose of batteries in a fire. They may explode. Check with local codes for possible special disposal instructions.

Save these instructions.

nique pour signaler une fulte de gaz s'il est situé près de la fuite.

• Utiliser seulement le cordon d'alimentation et le type de piles indiqués dans ce manual. Ne pas jeter les piles dans le feu: elles peuvent exploser. Se conformer aux règlements pertinents quant à l'élimination des piles.

Conserver ces instructions.

IMPORTANTES MESURES DE SÉCURITÉ

Certaines mesures de sécurité doivent être prises pendant l'utilisation de matérial téléphonique afin de réduire les risques d'incendle , de choc électrique et de blessures. En voici quelquesunes:

• Ne pas utiliser l'appareil près de l'eau, p.ex., près d'une balgnoire, d'un lava-bo, d'un évier de cuisine, d'un bac à laver, dans un sous-sol humide ou près d'une piscine.

•Éviter d'utiliser le téléphone (sauf s'il s'agit d'un apparell sans fil) pendant un orage électrique. Ceci peut présenter un risque de choc électrique causé par la foudre.

How to Read This Manual

Symbols

In this manual, the following symbols are used:

WARNING:

This symbol indicates a potentially hazardous situation that might result in death or serious injury when you misuse the machine without following the instructions under this symbol. Be sure to read the instructions, all of which are included in “Safety Information”, General Settings Guide.

CAUTION:

This symbol indicates a potentially hazardous situation that might result in minor or moderate injury or property damage that does not involve personal injury when you misuse the machine without following the instructions under this symbol. Be sure to read the instructions, all of which are included in “Safety Information”, General Settings Guide.

* The statements above are notes for your safety.

Important

If this instruction is not followed, paper might be misfed, originals might be damaged, or data might be lost. Be sure to read this.

Preparation

This symbol indicates information or preparations required prior to operating.

Note

This symbol indicates precautions for operation, or actions to take after abnormal operation.

Limitation

This symbol indicates numerical limits, functions that cannot be used together, or conditions under which a particular function cannot be used.

Reference

This symbol indicates a reference.

[]

Keys that appear on the machine's display panel.

[]

Keys and buttons that appear on the computer's display.

{}

Keys built into the machine's control panel.

1. Getting Started

Control Panel

The actual machine control panel may differ from this illustration depending on installed optional units. This illustration has all options installed.

AAG017S

{{{{User Tools/Counter}}}} key

User Tools: Press to enter User Tools mode. These

tools allow you to customize default settings. See p.141 “Facsimile Features”, Facsimile Reference <Advanced Features> .

Counter: Displays and prints the total number of

copied or printed pages.

Communicating indicator

Lights during transmission or reception.

Receive File indicator

Lights when a message other than a Confidential Reception or Memory Lock file is received. See p.85 “Substitute Reception”, Facsimile Reference <Advanced Fea- tures> .

When Reception File Setting is set to Store, also lights when a message is received. See p.193 “Storing or Printing Received Documents”, Facsimile Reference <Advanced Features> .

Confidential file indicator

Lights when a message is received into memory with Confidential Reception or Personal Box. See p.41 “Printing Personal Box Messages”, Facsimile Reference <Ad- vanced Features> .

Blinks when a Memory Lock file is received into memory. See p.38 “Printing a File Received with Memory Lock”, Fac- simile Reference <Advanced Features> .

Indicators

Shows errors and machine status.

L: Service Call indicator x: Misfeed indicator M: Open Cover indicator

d: Add Staple indicator

D: Add Toner indicator B: Paper run-out indicator

See “Control Panel”, General Settings Guide.

Getting Started

Display Panel

This guides you through tasks and displays the machine status. Messages appear here. p.7 “Reading the Display”

7. {

{Check Modes}}}} key

{{

Press before pressing the {{{{Start}}}} key to check the settings selected for the fax about to be sent. See p.22 “Checking the transmission settings”

{{{{Program}}}} key

Enables you to program frequently used settings and recall previously programmed settings. See p.129 “ Pro- grams”, Facsimile Reference <Advanced Features> .

{{{{Clear Modes}}}} key

Press to cancel the current settings.

10.

On indicator

This indicator lights when the operation switch is turned on.

Important

❒ Do not turn off the main power

switch while the On indicator stays lighted or is blinking. Neglecting this may damage the hard disk.

Note

❒ If the main power switch is on even

when the On indicator is off, the machine will receive a fax message.

11.

Main Power indicator

This indicator lights when the main power switch is turned on. See “Turning On the Power”, General Settings Guide.

12.

Operation switch

Press to turn the power on (the On indicator lights). To turn the power off, press this switch again (the On indicator goes off). See p.198 “Turning Off the Main Power / When a Power Failure Occurs”, Facsimile Reference <Advanced Features> .

Note

❒ The Operation switch does not func-

tion when the [User Tools/Counter/Inqui- ry] display is shown.

13.

Function status indicators

• When lit green, the corresponding function is active.

• When lit red, the corresponding function is interrupted. Press the respective key and then follow the instructions that appear on the screen.

14.

Data In indicator

Blinks when transmission, printing, storing to Document Server are performed with using the LAN-Fax Driver.

15.

Function keys

Press the {{{{Copy}}}}, {{{{Document Server}}}}, {{{{Facsimile}}}}, {{{{Printer}}}}, or {{{{Scanner}}}} key to acti-

vate the respective function. The display content changes accordingly.

The indicator for the selected function lights up.

16.

{{{{Start Manual RX}}}} key

Press when Manual Reception is set. See p.51 “Receiving a Fax in Manual Reception Mode”.

17.

{{{{On Hook Dial}}}} key

Press when you want to dial while hearing tone from the internal speaker. See p.56 “On Hook Dial”, Facsimile Reference <Advanced Features> .

18.

{{{{Pause/Redial}}}} key

Pause: Inserts a pause when you are dialing or

storing a fax number. A pause cannot be inserted as the first digit. See p.35 “Pause”.

Redial: Press to redial one of the last ten num-

bers. See p.47 “Redial”, Facsimile Refer- ence <Advanced Features> .

19.

{{{{Tone}}}} key

Press to send tonal signals down a pulse dialing line. See p.36 “Tone”.

20.

Number keys

Use to dial fax numbers, or enter the number of copies.

21. {

{#}}}} key (Enter key)

{{

Registers entered contents or settings.

Control Panel

22.

{{{{Clear/Stop}}}} key

Clear: Cancels entered numbers or characters. Stop: Interrupts the current operation (trans-

mission, scanning, copying, or printing).

23.

{{{{Start}}}} key

Press to start faxing, or printing reports, or lists.

Reading the Display

The display guides you through operations, shows messages, you machine status, and destinations registered in the destination lists. See “Fax Destination”, General Settings Guide.

If you press the {{{{Facsimile}}}} or {{{{Clear Mode}}}} key during operation, this machine enters fax standby mode.

Each function name displayed acts as a selection key, which you can touch to select or specify the function.

When a function is selected or specified, the function name is highlighted like this . When a function cannot be selected or specified, the function name is grayed out like this .

Note

❒ This machine automatically returns to standby mode if you do not use the

machine for a certain period of time. You can select the period using the Facsimile Auto Reset Timer. See “Timer Settings”, General Settings Guide.

❒ You can have the machine return to default mode after each transmission us-

ing [Scan End Reset] under Gen. Settings/ Adjust. See p.144 “General Settings/Adjustment”, Facsimile Reference <Advanced Features> .

Getting Started

Reading the display panel and using keys

Display contents will differ depending on installed optional units.

❖❖❖❖ Initial Display

Allows you to select scanning

conditions and sizes.

Displays the date and time, the name and facsimile number of a destination when transmitting, and the

ADJ100S

Press this button to enter or add fax number, e-mail address, or IPFax number.

• Internet Fax setting “ON”:

• IP-Fax, H.323, SIP setting “ON”:

size of the original.

When user authentication is set, a login user name appears.

• Internet Fax setting “ON”and IPFax, H.323, SIP setting “ON”:

Note

❒ You can change Internet Fax set-

ting under E-mail Settings in Fax Features. See p.148 “E-mail Settings”, Facsimile Reference <Ad- vanced Features> .

❒ You can change IP-Fax Settings un-

der IP-Fax Setting in Fax Features. See p.150 “IP-Fax Settings”, Facsim- ile Reference <Advanced Features> .

Control Panel

Displays messages and the ma-

chine status.

Displays the entered number of a destination. When adding destinations using the number keys, press

[

Add

Press to display various information about transmission.

Switches transmission mode between Memory Transmission and Immediate Transmission. See p.18 “Switching between Memory Transmission and Immediate Transmission”

Displays Quick Operation keys set for frequently used functions. [TX File Status] and [RX File Status] are pre- set. See p.144 “General Settings/Adjustment”,

Facsimile Reference

Displays various sending functions. See p.18 “Transmission Modes”, p.61, <Advanced Features> , p.134 “Stor- ing a Document”,

ence <Advanced Features> .

10.

Title word keys appear. Allows you to switch from one page (display) to another on the destination list. See p.41 “Switching the titles of destination lists”.

11.

Allows you to search for a destination by destination name, fax number, e-mail address or registration number.

12.

Appears on Quick Dial keys

programmed as a transfer station.

13.

Appears on Quick Dial keys programmed with a group of destinations. See “Registering Names to a Group”, General Settings Guide.

Facsimile Reference

Facsimile Refer-

❖❖❖❖ To return to standby mode, do one of the following:

• If you have placed the original in the optional Auto Document Feeder

(ADF) and have not pressed the {{{{Start}}}} key, remove the original.

• If you have not placed an original, press the {{{{Clear Modes}}}} key.

• If you are in User Tools mode, press the {{{{User Tools/Counter}}}} key.

Getting Started

User Authentication

When user authentication (User Code

Authentication, Basic Authentication, Windows Authentication, or LDAP Authentication) is set, the authentication screen is displayed. Unless a valid user name and password are entered, operations are not possible with the machine. Log on to operate the machine, and log off when you are finished operations. Be sure to log off to prevent unauthorized users from using the machine.

Note

❒ Consult the User Administrator

about your login user name, password, and user code. For details about the various types of user authentication, consult the appropriate administrators.

❒ For user code authentication, enter

a number that is registered in the Address Book as a login user name as the user code.

User Code Authentication (using the Control Panel)

When user authentication is set, the following screen appears.

User Code Authentication (Using a Printer Driver)

When user authentication is set, specify the user code in the printer properties of a printer driver. For details, see the printer driver Help.

Follow the procedure below to log in when Basic Authentication, Windows Authentication, or LDAP Authentication is set.

Press [Enter] for [Login User Name].

AAAA

Enter a login user name, and then

BBBB

press [OK].

Press [Enter] for [Login Password].

CCCC

Enter a login password, and then

DDDD

press [OK].

Press [Login].

EEEE

When the user is authenticated, the screen for the function you are using appears.

Enter a user code (eight digit), and then press [#].

Control Panel

Log Off (Using the Control Panel)

Follow the procedure below to log off when Basic Authentication, Windows Authentication, or LDAP Authentication is set.

Press {{{{User Tools/Counter}}}}.

AAAA

Press [

BBBB

Press [Yes].

CCCC

Press {{{{User Tools/Counter}}}}.

DDDD

When Basic Authentication, Windows Authentication, or LDAP Authentication is set, make encryption settings in the printer properties of a printer driver, and then specify a login user name and password. For details, see the printer driver Help.

Logout

Note

❒ For user code authentication,

enter a user code in [User Name], and then click [OK].

❒ The procedure may differ de-

pending on the Web browser used.

Log Off (Using Web Browser)

Click [Logout] to log off.

Note

❒ When logged on using a printer

driver, logging off is not required.

Follow the procedure below to log on when user authentication is set.

Click [

AAAA

Enter a login user name and pass-

BBBB

word, and then click [OK].

Getting Started

Placing Originals

2. Faxing

Some types of originals are unsuitable for the Auto Document Feeder (ADF), so they must be placed on the exposure glass or the ADF as shown in the illustrations.

For details about original types and how to set original sizes, see Copy Ref-

erence. You cannot use [Special Original ] under Copy Function. See “Placing

Originals”, Copy Reference. Note that original sizes that can be au-

tomatically detected differ slightly to those sizes listed in “Sizes Detectable by Auto Paper Select”, Copy Reference. See p.210 “Original sizes difficult to detect”, Facsimile Reference <Advanced Features> .

How to place A4, B4 JIS (Japanese

❖❖❖❖

Industrial Standard), A3, 8

/2"××××14", and 11"××××17" size originals

/2"××××11",

How to place A5 and B5 JIS size

❖❖❖❖

originals

Note

When you place originals as shown

❒

in the above illustrations, the fax header will be printed on received faxes at the destination as follows:

• *1 On the top of the fax

• *2 On the left side of the fax

Reference

p.75 “Initial Settings and Adjustments”

Limitation

❒ If you place A5 size documents on

the exposure glass, they will not be detected. A5 size documents placed in the ADF are sent. See p.210 “Original sizes difficult to detect”, Facsimile Reference <Ad- vanced Features> .

Faxing

Note

❒ When you scan originals using the

Auto Document Feeder (ADF), set originals in a stack.

❒ When sending a fax, the image that

is output at the other end depends on the size and orientation of pa-

per used in the receiver's terminal. If the receiver does not use paper of the same size and orientation as that of the original, the fax image may be reduced in size, trimmed at both edges, or divided across two or more sheets. When sending an important original, ask the receiver about the size and orientation of the paper used in their terminal.

❒ When sending an original of irreg-

ular (i.e. custom) size or part of a large original, you can specify the scan area precisely. See p.15 “Set- ting a Scan Area”.

Custom size documents are scanned

❒

as regular size documents, so the receiver may find extra blank margins or edges of images missing. If you specify a scan area, only that area will be scanned regardless of actual document size.

❒ To send an original longer than

420mm (17"), specify the area to be scanned under “Scan Size” and select Long Document mode with the User Parameters before scanning the original using the ADF. If a jam occurs, the document might be damaged because scanning will not stop in this mode. See p.15

“Setting a Scan Area”. See p.166 “User Parameters”, Facsimile Refer-

ence <Advanced Features> (switch 14, bit 1).

❒ Documents longer than 800mm

(32") must be sent by memory transmission (immediate transmission may not be possible).

❒ If an original jam, press the

{{{{Clear/Stop}}}} key, and then carefully remove the original.

❒ Make sure that all ink, correcting

fluid etc., has completely dried before placing your original. If it is still wet, the exposure glass will be marked and those marks will appear on the received image.

❒ If you place an A4 size original in

the portrait orientation, the machine rotates the image by 90 degrees before sending. See p.79 “Transmission with Image Rotation”, Facsimile Reference <Ad- vanced Features> .

❒ You can send the first page from

the exposure glass then the remaining pages from the ADF. You cannot change from the ADF to the exposure glass. When transmitting from memory, see p.21 “Sending originals using the exposure glass”. When sending immediately, see p.27 “Sending originals using the exposure glass”.

❒ When using the Internet Fax func-

tion, documents are sent at A4 width. Documents larger than A4 are reduced to A4 width. If the receiver's terminal is compliant with the T.37 full mode, documents are sent at the width specified in the Address Book. See p.55 “T.37 Full Mode”.

❒ When setting bound originals

(books, magazines, etc.), you can select to have either the left page or right page sent first with the User Parameters. See p.61 “Book Fax”,

Facsimile Reference <Advanced Features> . See p.166 “User Parame- ters”, Facsimile Reference <Advanced Features> (switch 06, bit 6).

Placing Originals

Reference

For how to place two-sided documents, see p.62 “Two-Sided Transmission (Double-Sided Transmission)”, Facsimile Reference <Advanced Features> .

For acceptable types of originals, see p.208 “Acceptable Types of Originals”, Facsimile Reference <Ad- vanced Features> .

Setting a Scan Area

Normally, a placed document is scanned according to the automatically detected size. If a scan area is specified, the document is scanned accordingly. Thus, documents can be sent without extra space or blank margins. See p.210 “Original sizes difficult to detect”, Facsimile Reference <Advanced Features> .

❖❖❖❖ Auto Detect

Detects the size of the first page and scans all pages using that size. If you want to scan originals of different sizes, use the Mixed Original Sizes function.

Note

❒ If the machine cannot detect the

original size, a confirmation message appears. Replace the original.

❖❖❖❖ Regular

The placed document is scanned according to specified size regardless of actual size. The sizes that can be specified are A4KL, B4 JISL , A3L ,

/2"×11"KL, 81/2"×14"L, and

8 11"×17"L.

❖❖❖❖ Area

Enter the area to be scanned. Only the area in the specified size is scanned regardless of the actual size of a placed document. See p.160 “Programming, Changing and Deleting a Scan Size”, Facsimi- le Reference <Advanced Features> .

❖❖❖❖ Mixed Original Sizes

Select this to individually scan the size of originals loaded in the ADF. For example, when A4 and B4 JIS size originals are sent together, usually all are sent using the size of the first original. By selecting Mixed Original Sizes, the machine scans and sends each document according to its size.

Note

❒ To cancel the selected scan area,

select [Auto Detect]. See p.17 “Specifying Auto Detect”.

❒ When using the Mixed Original

Sizes, the machine sends the originals by memory transmission.

❒ When using the Mixed Original

Sizes, rotation transmission is disabled. See p.79 “Transmis- sion with Image Rotation”, Fac-

simile Reference <Advanced Features> .

❒ This function cannot detect with

A3 size.

Place the originals, and then se-

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lect any scan settings you require.

Note

When placing different size orig-

❒

into the ADF, adjust the

inals document guide to the largest original.

❒ Small-size originals may be sent

at a slight slant since they do not match the document guide.

Faxing

Press [Scan Area].

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C Press [OK].

Select the scan area.

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Specifying standard sizes

A Press [

B Press the size of the originals

to be sent, and then press [OK].

Regular

The selected size is shown above the highlighted [Scan Ar- ea].

Specifying programmed sizes

A Press [Area 1] or [Area 2].

B Press [OK].

Note

❒

81/2"×11" indicates LT. 81/2"×14"

indicates LG. 11" DLT.

17" indicates

“Area 1” or “Area 2” is shown above the highlighted [Scan Ar- ea].

Placing Originals

Specifying Mixed Original Sizes

A Press [Mixed Original Sizes].

B Press [OK].

“Mixed Original Sizes” is shown above the highlighted [Scan Area].

Specifying Auto Detect

B Press [OK].

“Auto Detect” is shown above

[Scan Area].

Specify a destination and press

DDDD

the {{{{Start}}}} key.

A Make sure that [Auto Detect] is

selected.

If it is not, press [Auto Detect].

Faxing

Transmission Modes

There are two types of transmission:

• Memory Transmission

• Immediate Transmission

❖❖❖❖ Memory Transmission

Transmission starts automatically after the original has been stored in memory. It is a convenient method for when you are in a hurry and want to take the document away with you. You can also send the same original to several destinations. See p.22 “Broadcasting Sequence”.

❖❖❖❖ Immediate Transmission

Immediately dials the destination number, and while reading the original, sends it. It is very convenient when you want to send an original quickly or when you want to check the destination you are sending to. When using this type of transmission, the original is not stored in memory. You can only specify one address.

Switching between Memory Transmission and Immediate Transmission

Check the display to see which mode is currently active. You can change transmission mode by pressing

[

Immed. TX

Note

❒ You can set the machine enter to

Memory Transmission mode or Immediate Transmission mode after the power is turned on or the {{{{Clear Modes}}}} key is pressed. See p.144 “General Settings/Adjustment”, Facsimile Reference <Ad- vanced Features> .

] or [

Memory TX

Memory Transmission

Memory transmission mode has standard fax, Internet Fax and IP-Fax.

Important

❒ If there is a power failure (the main

power switch is off) or the machine is unplugged out for more than one hour, all the documents stored in memory are deleted. As soon as the main power switch is turned, the Power Failure Report is printed to help you identify deleted files. If you turn only the operation switch off, documents are not deleted. See p.198 “Turning Off the Main Power / When a Power Failure Occurs”, Facsimile Reference <Advanced Features> .

❒ We recommend you call the re-

ceiver and confirm with them when sending important messages.

Limitation

❒ If memory is full (0% appears on

the display), Memory Transmission is disabled. Use Immediate Transmission instead.

Note

❒ Maximum number of destinations

per Memory Transmission: 500.

❒ Combined total number of desti-

nations of standby messages stored in memory: 500.

❒ After the total number of pro-

grammed destination numbers exceeds 500, you can perform only Immediate Transmission.

❒ The number of documents you can

store is 400.

❒ The number of pages you can store

in memory depends on the original images and the scan settings. You can store up to 320 standard pages (ITU-T #4 chart, Resolution: Standard, Original Type: Text). You can store up to 2,240 standard pages, with the optional expansion memory installed.

❒ When E-mail TX Results is pro-

grammed in a Quick Operation key, you can select whether Communication Result Report e-mail is sent to specified e-mail addresses. The destination for notification is selected from Internet Fax destinations in the destination list. See p.81 “Communication Result Report (Memory Transmission)”,

Facsimile Reference <Advanced Features> and p.144 “General Set- tings/Adjustment”, Facsimile Reference <Advanced Features> .

❒ Allows you to specify a fax num-

ber, e-mail address and IP-Fax number simultaneously.

❒ When you add a destination for in-

correct operation prevention, you can select to surely press [Add] with User Parameters. See p.166

“User Parameters”, Facsimile Refer- ence <Advanced Features> (switch

17, bit 2).

Reference

p.57 “Sending Internet Fax Documents”

p.72 “Sending by IP-Fax”

Faxing

Make sure that Memory TX is se-

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lected.

Place the original.

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Note

❒ The original can be placed ei-

ther in the ADF or on the exposure glass, until the {{{{Start}}}} key is pressed.

Reference

p.13 “Placing Originals”

Make the settings you require.

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Note

❒ If you make a mistake, press the

{{{{Clear/Stop}}}} key, and then enter the correct number.

Reference

p.35 “Entering a Fax Number” p.36 “Entering an E-mail Ad-

dress” p.37 “Entering an IP-Fax Desti-

nation” p.40 “Using Destination Lists” p.47 “Chain Dial”, Facsimile Ref-

erence <Advanced Features> p.47 “Redial”, Facsimile Refer-

ence <Advanced Features>

When sending the same original

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to several destinations (broadcasting), press [Add] to specify the destinations.

Reference

p.30 “Scan Settings” p.31 “Original Type” p.32 “ Image Density (Con-

trast)”

Specify a destination.

DDDD

Note

❒ You do not have to press [Add]

when adding a destination using the destination list.

❒ If you do not want to do a

broadcast transmission, proceed to step

Specify a destination.

FFFF

Note

❒ Pressing switches the des-

tination list between fax number, e-mail address, and IP-Fax number.

❒ If you want to specify another

destination, repeat steps

Press the {{{{Start}}}} key.

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Note

❒ Do not lift the ADF during scan-

ning.

After scanning, the standby display appears.

and

Memory Transmission

----Sending originals using the

exposure glass

A Make sure that Memory TX is se-

lected.

B Place the first page of your original

face down on the exposure glass.

C Dial a destination. D Make the scan settings you re-

quire.

E Press the {

The machine starts scanning.

F Place the next original on the expo-

sure glass within 60 seconds after the machine has finished scanning the first original.

Repeat steps D to F for all origi-

nals.

H Place the last original, and then

press [####].

{Start}}}} key.

{{

Faxing

----Checking the transmission

settings

You can check the transmission settings (e.g. destination and transmission mode) on the display.

A Press the {

{Check Modes}}}} key.

{{

----Broadcasting Sequence

If you dial several destinations for the same message (broadcasting), the messages are sent in the order in which they were dialed. If the fax message could not be transmitted, the machine redials that destination after the last destination specified for broadcasting. For example, if you

ZLBS040N

The following display appears.

specify four destinations, A through D, for broadcasting, and if the lines to destinations A and C are busy, the machine dials the destinations in the following order: A, B, C, D, A, and C. See p.79 “Simultaneous Broadcast”,

Facsimile Reference <Advanced Features>

Note

❒ Pressing switches the des-

tination list between fax number, e-mail address, and IP-Fax number.

B After checking the settings on the

display, press the {{{{Check Modes}}}}

----Checking the transmission

progress

To check the transmission progress, print the TX file list. See p.25 “Print- ing a List of Files in Memory (Print TX File List)”, Facsimile Reference <Ad- vanced Features> .

key. The display before the {{{{Check Modes}}}} key was pressed appears.

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