Ricoh 3030 User Manual

Getting Started

Printer/Scanner Unit

Type 3030

Operating Instructions

Scanner Reference

Sending Scan Files by E-mail

Sending Scan Files by Scan to Folder

Storing Files

Delivering Scan Files

Using the Network TWAIN Scanner Function

Configuring/Registering Scan Settings

Troubleshooting

Initial Scanner Setup

Appendix

Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the

Safety Information in the "General Settings Guide" before using the machine.

Introduction

This manual contains detailed instructions and notes on the operation and use of this machine. For your safety and benefit, read this manual carefully before using the machine. Keep this manual in a handy place for quick reference.

Two kinds of size notation are employed in this manual. With this machine refer to the inch version.

Important

Contents of this manual are subject to change without prior notice. In no event will the company be liable for direct, indirect, special, incidental, or consequential damages as a result of handling or operating the machine.

Do not copy or print any item for which reproduction is prohibited by law.

Copying or printing the following items is generally prohibited by local law:

bank notes, revenue stamps, bonds, stock certificates, bank drafts, checks, passports, driver's licenses.

The preceding list is meant as a guide only and is not inclusive. We assume no responsibility for its completeness or accuracy. If you have any questions concerning the legality of copying or printing certain items, consult with your legal advisor.

Trademarks

• Adobe

• Pentium

•NetWare

, PostScript®, and Acrobat® are trademarks of Adobe Systems Incorporated.

is a registered trademark of Intel Corporation.

is a registered trademark of Novell, inc.

•Microsoft®, Windows®, and Windows NT® are registered trademarks of Microsoft Corporation.

• Other product names used herein are for identification purposes only and might be trademarks of their respective companies. We disclaim any and all rights to those marks.

• The product name of Windows

95 is Microsoft® Windows® 95.

98 is Microsoft® Windows® 98.

Me is Microsoft® Windows® Millennium Edition (Windows Me).

• The product names of Windows® 2000 are as follows:

Microsoft® Windows® 2000 Professional Microsoft® Windows® 2000 Server

Microsoft

• The product names of Windows

Microsoft Microsoft

• The product names of Windows Server

Microsoft Microsoft

Windows® 2000 Advanced Server

Windows® XP Home Edition

Windows® XP Professional

Windows ServerTM 2003 Standard Edition

Windows ServerTM 2003 Enterprise Edition

XP are as follows:

2003 are as follows:

Microsoft® Windows ServerTM 2003 Web Edition

• The product names of Windows NT

Microsoft

Windows NT® Workstation 4.0

4.0 are as follows:

Microsoft® Windows NT® Server 4.0

Notes:

Some illustrations in this manual might be slightly different from the machine.

Certain options might not be available in some countries. For details, please contact your local dealer.

Depending on which country you are in, your machine may include certain options as standard. For details, please contact your local dealer.

Manuals for This Machine

The following manuals describe the operational procedures of this machine. For particular functions, see the relevant parts of the manual.

Note

❒ The manuals provided are specific to machine type.

❒ Adobe Acrobat Reader/Adobe Reader is necessary to view the manuals as a

PDF file.

❒ Two CD-ROMs are provided:

• CD-ROM 1 "Operating Instructions"

• CD-ROM 2 "Scanner Driver and Document Management Utility"

❖ General Settings Guide

Provides an overview of the machine and describes System Settings (such as Tray Paper Settings), Document Server functions and troubleshooting. Refer to this manual for Address Book procedures such as registering fax numbers, e-mail addresses, and user codes.

❖ Security Reference

This manual is for administrators of this machine. It describes security functions that the administrators can use to protect data from being tampered, or prevent the machine from unauthorized use. Also refer to this manual for the procedures for registering administrators, as well as setting user and administrator authentication.

❖ Network Guide (PDF file - CD-ROM1)

Provides information about configuring and operating the printer in a network environment or using software. This manual covers all models, and therefore contains functions and settings that may not be available for your model. Images, illustrations, functions, and supported operating systems may differ from those of your model.

❖ Copy Reference

Describes operations, functions, and troubleshooting for the machine's copier function.

❖ Facsimile Reference <Basic Features>

Describes operations, functions, and troubleshooting for the machine's facsimile function.

❖ Facsimile Reference <Advanced Features>

Describes advanced facsimile functions such as line settings and procedures for registering IDs.

❖ Printer Reference

Describes system settings, operations, functions, and troubleshooting for the machine's printer function.

❖ Scanner Reference (this manual) (PDF file - CD-ROM1)

Describes operations, functions, and troubleshooting for the machine's scanner function.

❖ Manuals for DeskTopBinder Lite

DeskTopBinder Lite is a utility included on the CD-ROM labeled "Scanner Driver and Document Management Utility".

• DeskTopBinder Lite Setup Guide (PDF file - CD-ROM2)

Describes the installation of DeskTopBinder Lite, and the operating environment for DeskTopBinder Lite in detail. This guide can be displayed from the [Setup] dialog box when DeskTopBinder Lite is installed.

• DeskTopBinder Lite Introduction Guide (PDF file - CD-ROM2)

Describes operations with DeskTopBinder Lite and provides an overview of its functions. This guide is added to the [Start] menu when DeskTopBinder Lite is installed.

• Auto Document Link Guide (PDF file - CD-ROM2)

Describes operations and functions of Auto Document Link installed with DeskTopBinder Lite. This guide is added to the [Start] menu when DeskTopBinder Lite is installed.

❖ Other manuals

• PS3 Supplement (PDF file - CD-ROM1)

• UNIX Supplement (available from an authorized dealer, or as a PDF file on

our Web site)

TABLE OF CONTENTS

Manuals for This Machine ......................................................................................i

How to Read This Manual .....................................................................................1

Symbols .....................................................................................................................1

Names of Major Options ............................................................................................1

1. Getting Started

Control Panel..........................................................................................................3

Network Scanner....................................................................................................5

E-mail .........................................................................................................................5

Scan to Folder............................................................................................................6

Store...........................................................................................................................7

Network Delivery Scanner..........................................................................................8

Network TWAIN Scanner ...........................................................................................9

Installing Software...............................................................................................10

Quick Install..............................................................................................................10

TWAIN Driver ...........................................................................................................10

DeskTopBinder ........................................................................................................11

User Authentication.............................................................................................12

User Code Authentication (Using the Control Panel)...............................................12

Log Off (Using the Control Panel) ............................................................................13

Programming E-mail Addresses and Folders ...................................................14

2. Sending Scan Files by E-mail

Preparation for Sending by E-mail.....................................................................15

E-mail Screen...........................................................................................................16

Sending Scan Files by E-mail.............................................................................17

Procedure for Sending E-mail ..................................................................................17

Simultaneous Storage and Sending by E-mail.........................................................27

Checking the E-mail Results...............................................................................29

3. Sending Scan Files by Scan to Folder

Preparation for Sending by Scan to Folder.......................................................31

Scan to Folder Screen .............................................................................................32

Sending Scan Files by Scan to Folder...............................................................33

Procedure for Sending by Scan to Folder ................................................................33

Simultaneous Storage and Sending by Scan to Folder ...........................................43

Checking the Scan to Folder Results ................................................................45

iii

4. Storing Files

Storing Files .........................................................................................................47

Storage Procedure ...................................................................................................48

Displaying the List of Stored Files.....................................................................51

Viewing the List ........................................................................................................52

Searching for Files ...................................................................................................53

Sending Stored Files by E-mail or Scan to Folder, or Delivering ............................. 54

Checking Stored Files from a Client Computer........................................................55

Managing Stored Files.........................................................................................57

Deleting Files ...........................................................................................................57

Changing File Information ........................................................................................57

5. Delivering Scan Files

Preparation for Delivering...................................................................................62

Network Delivery Scanner Screen ...........................................................................63

Delivering Scan Files...........................................................................................64

Delivery Procedure...................................................................................................64

Simultaneous Storage and Delivery.........................................................................69

Checking the Status of Delivery .........................................................................71

6. Using the Network TWAIN Scanner Function

Preparation for Using the Network TWAIN Scanner.........................................73

Scanning Originals ..............................................................................................74

7. Configuring/Registering Scan Settings

Specifying Scan Settings ....................................................................................77

Making the Settings Related to the Orientation of the Original and Scanned Sides

For E-mail, Scan to Folder, and a Network Delivery Scanner..................................79

For a Network TWAIN Scanner................................................................................81

Scanning Originals in Several Times.................................................................82

When a Time Limit Is Specified for Additional Originals ..........................................82

When a Time Limit Is Not Specified for Additional Originals....................................84

Programs ..............................................................................................................85

Registering a Program .............................................................................................85

Recalling a Program.................................................................................................86

Changing a Registered Program..............................................................................86

Deleting a Program ..................................................................................................86

Changing the Program Name ..................................................................................87

...79

8. Troubleshooting

If Your Machine Does Not Operate As You Want..............................................89

When Scanning Is Not Performed as Expected.......................................................89

When Stored Files Cannot Be Accessed .................................................................89

Network Cannot Be Browsed When Sending a Scan File .......................................90

The TWAIN Driver Cannot Be Started .....................................................................90

Stored Files Cannot Be Edited.................................................................................90

The Network Delivery Function Cannot Be Used..................................................... 90

Operations are not possible when messages appear ..............................................91

When a Message Is Displayed............................................................................92

When an Error Message Appears on the Control Panel ..........................................92

When an Error Message Appears on the Client Computer...................................... 98

9. Initial Scanner Setup

Scanner Features...............................................................................................101

Adjusting Scanner Features .............................................................................104

Settings...............................................................................................................105

Scan Settings .........................................................................................................105

Scanning a custom-size original ............................................................................107

Destination List Settings.........................................................................................110

Send Settings.........................................................................................................110

Administrator Tools ................................................................................................112

10.Appendix

Relationship between Resolution and File Size..............................................113

When Using for E-mail, Scan to Folder, or Store, or as a Network Delivery Scanner

When Using as a Network TWAIN Scanner........................................................... 114

Relationship between File Type Specified for

Scanning and File Type Specified for E-mail/File......................................... 116

Placing Originals................................................................................................117

Scanning Documents of Different Sizes..........................................................119

Software Supplied on CD-ROM ........................................................................120

Table of files...........................................................................................................120

TWAIN Driver .........................................................................................................120

DeskTopBinder ......................................................................................................121

Specifications for Transmission/Store/Delivery Functions ...........................122

Transmission..........................................................................................................122

Store.......................................................................................................................124

The network delivery scanner function...................................................................125

Specifications.....................................................................................................126

INDEX....................................................................................................... 127

...113

How to Read This Manual

Symbols

In this manual, the following symbols are used:

Important

If this instruction is not followed, paper might be misfed, originals might be damaged, or files might be lost. Be sure to read this.

Preparation

This symbol indicates the prior knowledge or preparations required before operating.

Note

This symbol indicates precautions for operation or actions to take after misoperation.

Limitation

This symbol indicates numerical limits, functions that cannot be used together, or conditions in which a particular function cannot be used.

Reference

This symbol indicates a reference.

[]

Keys that appear on the machine's display panel.

[]

Keys and buttons that appear on the computer's display.

{}

Keys built into the machine's control panel.

{}

Keys on the computer's keyboard.

Names of Major Options

Major options of this machine are referred to as follows in this manual:

• Printer/Scanner Unit Type 3030 o printer/scanner option

• File Format Converter Type B

o File Format Converter

The following software products are referred to using a general name:

• DeskTopBinder Lite and DeskTopBinder Professional

• ScanRouter EX Professional

er delivery software

Optional

and ScanRouter EX Enterprise*o the ScanRout-

o DeskTopBinder

1. Getting Started

Control Panel

The illustration below details the control panel of a machine that has all options installed.

1. Indicators

Display errors and the machine status. See "Control Panel", General Settings Guide.

d: Add Staple indicator

D: Add Toner indicator B: Add Paper indicator L: Service Call indicator M: Open Cover indicator x: Misfeed indicator

2. {User Tools/Counter} key

Use to change default or operation parameters according to the operating conditions.

3. Display panel

Displays operation status, error messages, and function menus.

4. {Check Modes} key

Press to check the destinations which are currently selected.

5. {Program} key

Use to register settings used frequently as a program or to recall the registered program.

AHY007S

6. {Clear Modes} key

Press to clear the current settings.

7. {Energy Saver} key

Press this key to begin warm-up. Pressing this key again while in warm-up

mode cancels warm-up.

Note

❒ This key is inactive while scanning or

setting scanner defaults.

8. {Interrupt} key

Press this key to interrupt the scanner mode and to activate the copy mode.

9. Main power indicator and power

indicator

The main power indicator lights up when the main power switch is set to on. The power indicator lights up when the machine is on.

Important

❒ Do not turn off the main power

while the power indicator is lit or blinking. Doing so may cause a failure of the hard disk.

Getting Started

10. Operation switch

Press this switch to turn the machine on. The power indicator lights up. To turn the machine off, press this switch again. See "Turning On the Power", General Set- tings Guide.

Note

❒ This key is inactive while scanning or

setting scanner defaults.

11. Function status indicators

• When lit green, the corresponding

function is active.

• When lit red, the corresponding func-

tion is interrupted. Press the respective key, and then follow the instructions that appear on the screen.

12. Function keys

Press the {Copy}, {Document Server}, {Fax}, {Printer}, or {Scanner} key to acti-

vate the respective function. The display content changes accordingly.

The indicator for the selected function lights up.

13. Number keys

Use to enter numeric values.

14. {#} key (Enter key)

Use to confirm the entered numeric value.

15. {Clear/Stop} key

•

Clear: Clears an entered numeric value

• Stop: Stops scanning

16. {Start} key

Use to begin scanning, file storing, or delivery.

Network Scanner

By installing the printer/scanner option, the machine can be used as a network scanner.

As a network scanner, the machine can send e-mail, send files to shared network folders, FTP server folders, or NetWare folders, store scan files, operate as a network delivery scanner, and operate as a network TWAIN scanner.

E-mail

A scan file that is attached to an e-mail can be sent using the e-mail system through a LAN or the Internet. Also, you can use this function together with the file storage function to e-mail URL addresses of files stored in the machine instead of sending the files as e-mail attachments.

Reference

p.15 “Sending Scan Files by E-mail”

1. This machine

A scan file can be attached to an e-mail and sent to a mail server. In combination with the file storage function, scan files from multiple originals that have been temporarily stored can be sent all at once.

2. Mail server

A mail server is an SMTP server used for an e-mail system. It transfers a received email to a specified destination through a LAN or the Internet.

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3. Client computer

An e-mail with a scan file attached is received from the mail server.

Check the content of the file using an appropriate application.

4. LDAP server

The LDAP server provides a directory service for search operations or inquiries from a client computer on the same network.

You can use the LDAP server to search for e-mail information when the server is used as data base to manage user authentication and e-mail accounts.

Getting Started

Scan to Folder

You can send scan files to shared network folders, FTP server folders, or NetWare folders.

Reference

p.31 “Sending Scan Files by Scan to Folder”

1. This machine

You can send scan files to shared network folders, FTP server folders, or NetWare folders. To send scan files to shared network folders, use the SMB protocol. To send scan files to FTP server folders, use the FTP protocol. To send scan files to NetWare folders, use the NCP protocol. In combination with the file storage function, scan files from multiple originals that have been temporarily stored can be sent all at once.

2. FTP server

The FTP server is a server that provides file transfer services among computers on the same network. A scan file that is sent to the FTP server is stored, and the stored files can be downloaded by a client computer that logs on to the FTP server.

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3. NetWare server

You can use this server to share files over the network via NetWare. By sending image data to the server, images can be stored on the server for download by computers on the network. To download images, a computer must be running the NetWare client and be logged onto the server.

4. Client computer

A scan file that is sent from the machine is received in shared folders.

Check the content of the file using an appropriate application.

Network Scanner

Store

You can store scanned documents as files on the machine’s hard disk. The stored scan files can be viewed, copied, deleted, or retrieved over the network using DeskTopBinder from a client computer. You can also view, delete or download scan files over the network using Web Image Monitor from the client. A file can be searched for using the user name or the file name. Also, others can be kept from viewing a file by setting a password for the file.

Also, stored files can be sent by e-mail or Scan to Folder, or delivered. When sending stored files by e-mail, you can select to send only the URL addresses of file locations.

Reference

p.47 “Storing Files”

1. This machine

A scan file from the originals scanned by the machine is stored.

Reference

For details about DeskTopBinder, see the DeskTopBinder manuals. See p.i “Manuals for This Machine”.

For details about Web Image Monitor, see the Web Image Monitor Help.

2. Client computer

A stored file can be viewed, copied, or deleted by connecting to the machine using DeskTopBinder.

Also, a file stored in the machine can be viewed, downloaded, or deleted using Web Image Monitor.

ZZZ603S

Getting Started

Network Delivery Scanner

A scan file from the originals scanned by the machine is stored in the delivery server and delivered to the folders of client computers on the same network.

Reference

p.61 “Delivering Scan Files”

Note

❒ To use the delivery scanner function, a delivery server installed with the

ScanRouter delivery software is required.

❒ When the ScanRouter delivery software is used, the machine can also deliver

scan files using e-mail, store scan files in the document management server.

ZZZ604S

1. This machine

A scan file from the originals scanned by the machine is sent to the delivery server.

In combination with the file storage function, scan files from multiple originals that have been temporarily stored can be delivered all at once. See p.69 “Simultaneous Storage and Delivery”.

2. Delivery server

The ScanRouter delivery software is installed in this computer which is used as a delivery server.

A received file is delivered to the in-tray of the specified destination (A in the figure). According to the settings of the intray, the file is stored in the in-tray or in a folder (B in the figure).

3. Client computer

The contents of a stored file can be checked in the following ways:

• View the file in the in-tray using Desk-

TopBinder to check the contents. (C in the figure)

• Use Auto Document Link to receive the file stored in the in-tray, and check the contents with an appropriate application. (D in the figure)

• Access the folder where the file is stored via the network, and check the contents with an appropriate application. (E in the figure)

Network Scanner

Reference

For details about DeskTopBinder, or Auto Document Link, see the respective manuals. See p.i “Manuals for This Machine”.

Network TWAIN Scanner

The scanner function of this machine can be used from a client computer via a network using Ethernet, optional IEEE 1394 (IP over 1394), or optional IEEE

802.11b (wireless LAN).

Reference

p.73 “Using the Network TWAIN Scanner Function”

ZZZ605S

1. This machine

The scanner function of the machine can be used from a client computer via a network.

Note

❒ When using the machine as a network TWAIN scanner, it is not necessary to

press the {Scanner} key on the control panel. When the TWAIN Driver be-

comes active on a client computer, the display automatically switches to the following screen.

❒ Press [Exit] to use functions other than the network TWAIN scanner function.

2. Client computer

Originals are scanned using the TWAIN Driver from an application.

Getting Started

Installing Software

This section describes how to install the software supplied on the “Scanner Driver and Document Management Utility” CD-ROM.

Reference

For details about the software on the CD-ROM and the system requirements of the software, see p.120 “Software Supplied on CDROM”.

Quick Install

When the CD-ROM is inserted into a client computer running Windows 95/98/Me/2000/XP, Windows Server 2003, or Windows NT 4.0, the installer starts automatically (Auto Run) to install various software.

❒ If [Cancel] is selected during instal-

lation, the installation will be stopped and all the remaining software will not be installed. If [Can- cel] has been selected, reinstall the remaining software after restarting the client computer.

❒ For information about the software

that can be installed by Auto Run, see p.120 “Software Supplied on CD-ROM”.

Limitation

❒ For installation under Windows

2000/XP, Windows Server 2003, or Windows NT 4.0, log on as an Administrators group member.

TWAIN Driver

Note

❒ If Plug and Play starts, click [Can-

cel] in the [New Hardware Found], [Device Driver Wizard], or [Found New Hardware Wizard] dialog box, and then insert the CD-ROM. The [New Hardware Found], [Device Driver Wizard], or [Found New Hardware Wizard]

dialog box appears depending on the operating system used.

❒ Auto Run may not automatically

work with certain operating system settings. If this happens, launch “SETUP.exe” on the CDROM root directory.

❒ To disable Auto Run, press the

{SHIFT} key when inserting the

CD-ROM into the drive and keep it pressed until the computer finishes reading from the CD-ROM.

To use the machine as a network TWAIN scanner, it is essential to install the TWAIN Driver on a client computer.

If an application that supports TWAIN is not installed on the client computer, it is also necessary to install DeskTopBinder. For information about the installation of DeskTopBinder, see p.11 “DeskTopBinder”.

Preparation

Before installation, check the system requirements for the TWAIN Driver. For details about the system requirements, see p.120 “Software Supplied on CD-ROM”.

Note

❒ Use Auto Run for installation.

A Start Windows, and then insert

the CD-ROM labeled “Scanner Driver and Document Management Utility” into the CD-ROM drive of the client computer.

Installing Software

Reference

If the installer does not start automatically, see p.10 “Quick Install”.

B Click [TWAIN Driver].

The Software Setup screen appears.

C The installer of the TWAIN Driv-

er starts. Follow the instructions.

Note

❒ When the installation is com-

plete, a message about restarting the client computer may appear. In this case, restart the client computer.

❒ After the installation is com-

plete, a folder with the name of the machine in use is in [Pro- gram] on the [Start] menu. Help can be displayed from here.

A Start Windows, and then insert

the CD-ROM labeled “Scanner Driver and Document Management Utility” into the CD-ROM drive of the client computer.

The CD-ROM Launcher screen appears.

B Click [DeskTopBinder Lite].

The DeskTopBinder Lite Setup screen appears.

Reference

For information about the subsequent installation procedure, see Setup Guide that can be displayed from the Setup screen of DeskTopBinder.

❒ Notes on using the network

TWAIN scanner are provided in “Readme.txt”. Be sure to read them before use.

DeskTopBinder

To check an in-tray or to retrieve files using the network delivery scanner function, you must install DeskTopBinder on the client computer.

Preparation

Before installation, check the system requirements for DeskTopBinder. See p.120 “Software Supplied on CD-ROM”.

Note

❒ Use Auto Run for installation.

❒ To use the network delivery scan-

ner function, you need to install the ScanRouter delivery software (optional) on the computer used as the delivery server.

Getting Started

User Authentication

When user authentication (User Code Authentication, Basic Authentication, Windows Authentication, or LDAP Authentication, Integration Server Authentication) is set, the authentication screen is displayed. Unless a valid user name and password are entered, operations are not possible with the machine. Log on to operate the machine, and log off when you are finished operations. Be sure to log off to prevent unauthorized users from using the machine.

Note

❒ Consult the User Administrator

about your login user name, password, and user code. For details about the various types of user authentication, consult the appropriate administrators.

❒ For user code authentication, enter

a number registered in the address book as [User Code].

User Code Authentication (Using the Control Panel)

When user code authentication is set, the following screen appears.

Follow the procedure below to log in when Basic Authentication, Windows Authentication, or LDAP Authentication , Integration Server Authentication is set.

A Press [Enter] for [Login User Name].

B Enter a login user name, and then

press [OK].

C Press [Enter] for [Login Password]. D Enter a login password, and then

press [OK].

E Press [Login].

When the user is authenticated, the screen for the function you are using appears.

Enter a User Code (eight digit), and

then press [#].

Note

❒ You do not need to log off after

user code authentication.

Log Off (Using the Control Panel)

User Authentication

Follow the procedure below to log off when Basic Authentication, Windows Authentication, or LDAP Authentication , Integration Server Authentication is set.

A Press {User Tools / Counter}. B Press [Logout].

C Press [Yes]. D Press{User Tools / Counter}.

Getting Started

Programming E-mail Addresses and Folders

You can program e-mail addresses and folders using Address Book Management in the Administrator Tools menu under System Settings.

You can also register the programmed e-mail addresses and folders in a Group.

Note

❒ You can register entries in the address book using Web Image Monitor or

SmartDeviceMonitor for Admin. For details about installing SmartDeviceMonitor for Admin, see "Monitoring and Configuring the Printer", Network Guide. For details about registering addresses, see each application’s Help.

❒ Depending on the machine type, you may not be able to use the machine

when it is updating the address book using CSV files (retrieved using SmartDeviceMonitor for Admin) that contain user codes.

Reference

“E-mail Destination”, General Settings Guide

“Registering Folders”, General Settings Guide

“Registering Destinations to a Group”, General Settings Guide

Scan files can be sent from this machine to specified destinations using the email system. This chapter explains the preparation for sending files by the e-mail system, various display screens, procedures for sending, and how to check the sending results when this function is used.

Sending Scan Files by E-mail

Preparation for Sending by E-mail

To send scan files by the e-mail system, the preparation described below is required.

Note

❒ If you establish an e-mail server on the network, set up the e-mail server on

the network in advance. For information about setting up an e-mail server, see the manuals of the mail server to be used and the software to be installed.

Connect the machine to the network with an Ethernet cable or IEEE 1394 cable, or use wireless LAN.

To connect using an IEEE 1394 cable, the IEEE 1394 interface board is required. To connect using wireless LAN, the IEEE

802.11b interface unit is required.

See Network Guide.

To send scan files by e-mail, the following [System Settings] settings must be specified correctly. (Certain other settings must also be specified.)

• IP address

• subnet mask

•DNS server

•SMTP server name

For details about making settings and other settings, see Net- work Guide. You also need to register destinations and other information in the address book. For details, see General Settings Guide.

Make settings for sending e-mail such as file type priority and sender's default.

See p.110 “Send Settings”.

Sending Scan Files by E-mail

E-mail Screen

The e-mail is as shown.

The function items displayed serve as selector keys. You can select or specify an item by lightly pressing it. When you select or specify an item on the display panel, it is highlighted like . Keys that cannot be selected appear like .

1. Destination field

Displays the selected destination. If multiple destinations are selected, the destinations are displayed in the order they were selected by pressing [UPrev.] or

[TNext].

Note

❒ To check the selected destinations,

press the {Check Modes} key.

2. [] E-mail/Scan to Folder

Press to switch between the e-mail function and the Scan to Folder function. You can send a file to e-mail destinations and Scan to Folder destinations at the same time.

3. E-mail icon ( )

Indicates that the e-mail screen is displayed.

4. [Registration No.]

Press to specify a destination using a five digit registration number.

5. [Manual Input]

When specifying a destination that is not listed, press [Manual Input], and then enter the destination using the soft keyboard.

[

Attach Sender's Name][Return Receipt

[Subject / Message][File Name / Type

Press to specify the sender, return receipt setting, subject, message, and names and formats of the files you want to send.

]

7. [] Switch Destination

List/Search/Switch Title

Press to switch a destination from the delivery server list to a destination list of this machine, to search for a destination.

8. Destination list

Displays the destinations registered in the delivery server or this machine.

Note

❒ When the entire list does not fit on one

screen, [U] or [T] can be used to scroll through the list.

]

❒ Group destinations are denoted by

this symbol ( ).

Sending Scan Files by E-mail

Procedure for Sending E-mail

A scan file is sent after scan settings and destinations are specified.

A Press the {Scanner} key.

ZZZ607S

Note

❒ The illustration is an example.

The actual appearance may be different.

E Make the scan settings.

Reference

There are two ways to specify scan settings, as described below:

• Configure each setting for scanning. For details, see p.77 “Specifying Scan Settings”.

• Recall registered settings. For details, see p.86 “Recalling a Program”.

F If the network delivery scanner

screen appears, switch to the email screen.

A Press []. B Press [Switch Destination List].

B Make sure that no previous set-

tings remain.

Note

❒ If a previous setting remains,

press the {Clear Modes} key.

C Place originals.

Reference

The procedure for placing originals is the same as that for placing originals for copying. For details about placing originals, see “Placing Originals”, Copy Reference.

D Make settings for original orien-

tation, the sides scanned, and other settings if necessary.

Reference

p.79 “Making the Settings Related to the Orientation of the Original and Scanned Sides”

C Press [E-mail].

D Press [Exit].

The e-mail screen or Scan to Folder screen appears.

E If the Scan to Folder screen ap-

pears, press [].

The e-mail screen appears.

Sending Scan Files by E-mail

G Specify the destination.

You can specify the destination in the following ways:

Select it from the destination list.

•

• Specify its registration number.

Enter the e-mail address directly.

•

• Search for it in the destination list.

• Search for it in the LDAP server.

Note

❒ Destinations in the destination

list and registration numbers must be registered in advance in [System Settings]. For details, see “Registering Addresses and Users for Facsimile/Scanner Functions”, General Settings Guide.

❒ For details about the maximum

number of destinations that can be selected for each transmission, see p.122 “E-mail”.

❒ Before selecting the destination,

be sure to select [To]. If necessary, select [Cc] or [Bcc] and the respective destinations.

❒ Depending on the security set-

tings, certain destinations may not be displayed.

Selecting a destination from the list

A Select the destination.

The selected destination is highlighted and also displayed in the destination field at the top of the screen.

Note

❒ If the target destination does

not appear, take one of the following steps:

• Display the destination by selecting its initial letter from the title.

• Display the destination by

pressing [U] or [T].

B To select more destinations, re-

peat steps A.

Note

❒ To deselect a destination,

press the destination once

more, or press [UPrev.] or [TNext] to display the desti-

nation in the destination field, and then press the

{Clear/Stop} key.

Sending Scan Files by E-mail

Using a registration number to select a destination

A Press [Registration No.]. B Enter the five digit registration

number that has been assigned to a destination folder using the number keys.

If the entered number is less

than five digits, press the {#}

key after the last number.

Example: To enter 00003

Press the {3} key, and then press the {#} key.

Note

❒ For details about the maxi-

mum number of characters that can be entered, see p.122 “E-mail”.

❒ It is possible to enter alpha-

numeric characters and periods. The symbols ( ) \ , ; : ” and spaces cannot be entered. For details, see p.122 “E-mail”.

C Press [OK].

Note

❒

If you press [ProgDest], a screen for registering and changing address book entries appears. Using this screen, you can register e-mail addresses directly into the address book.

C To select more destinations, re-

peat steps A to B.

Note

❒ To deselect a destination,

press [UPrev.] or [TNext] to

display the destination in the destination field, and then

press the {Clear/Stop} key.

Manual entry of an e-mail address

A Press [Manual Input].

The soft keyboard appears.

Note

❒ Depending on the security

settings, [Manual Input] may not be displayed.

❒ To change an e-mail address

entered, press [Change] located on the left side of the destination field. The soft keyboard appears. Make any changes, and then press [OK].

❒ To check the selected desti-

nations, press the {Check Modes} key.

❒ Depending on the security

settings, [ProgDest] may not be displayed.

D To enter more destinations, re-

peat steps A to C.

Note

❒

To deselect a destination, press

[UPrev.] or [TNext] to display

the destination in the destination field, and then press

the {Clear/Stop} key.

B Enter the e-mail address.

Sending Scan Files by E-mail

Searching for a destination in the destination list

A Press [].

B Press [Search by Dest. Name].

D Press [OK]. E Select a destination.

F Press [Exit].

Searching for a destination in the LDAP server

A Press [].

The soft keyboard appears.

Note

❒ To search using an e-mail ad-

dresses, press [E-mail Ad- dress].

C Enter part of the destination

name.

Note

❒ Enter the first character or

characters of the destination name.

❒ It is also possible to perform

a combined search using

[Search by Dest. Name] and [Email Address].

B Press [Search LDAP].

C Press [Select Server]. D Select the LDAP server.

Note

❒ The LDAP server can be reg-

istered in advance in [System

Settings]. For details, see Net- work Guide.

Sending Scan Files by E-mail

❒ Make sure that the LDAP

server you want to search is selected and highlighted. If a server is not selected, the search is not performed and an error message appears.

E Press [OK]. F Press [Advanced Search].

G Enter a character string related

to the destination for a search condition such as [Name], [E-

mail Address], [Fax Number], [Company Name], or [Department Name].

❒

If you select in[Program / Change / Delete

LDAP Server Tools

]

in [System Settings],

can add a field for LDAP search. For details, see Net- work Guide.

❒ When the search condition

[Name] is used for searching, whether the first name or sirname is searched for depends on the setting made by the administrator. ple, if you want to search for "John Doe", enter "John" or "Doe" according to the setting made by the administrator. Consult your administrator for which name to use.

Press[Search Criteria] corresponding

to each item, and then select criteria from the list displayed.

[SSearch Options

]

in [Administrator

For exam-

]

you

Note

❒

Each search condition (Name, E-mail Address, Fax Number, Company Name, and Department Name) corresponds to a item that is registered in the LDAP server.

❒ If you select a search condi-

tion setting, a soft keyboard appears. Enter a text string according to the search criteria.

Note

❒ You can select criteria from

the following list:

• [Search Beginning Word]:

The names which start with the entered character or characters are targeted. For example, to search for “ABC”, enter “A”.

• [Search End Word]: The

names which end with the entered character or characters are targeted. For example, to search for “ABC”, enter “C”.

Sending Scan Files by E-mail

• [Exact Match]: The names

which correspond to an entered character or characters are targeted. For example, to search for “ABC”, enter “ABC”.

• [Include One of Words]: The

names which contain an entered character or characters are targeted. For example, to search for “ABC”, enter “A”, “B”, or “C”.

•

[

Exclude Words]: The names

which do not contain an entered character or characters are targeted. For example, to search for “ABC”, enter “D”.

• [Fuzzy Search]: a vague

search (The function of this vague search depends on the system supported by the LDAP server.)

I Press [OK].

❒ To display details about the

destination, press [Details].

J Select a destination. K Press [Exit].

Note

❒

If you press [ProgDest], a screen for registering and changing address book entries appears. Using this screen, you can register e-mail addresses directly into the address book.

Checking selected destinations

A Use the destination field at the

top of the screen to check which destinations are selected.

Note

❒ Press [U Prev.] or [TNext] to

scroll through the list. Destinations are displayed in the order they were selected.

Note

❒ The e-mail address searched

for in the LDAP server cannot be specified correctly if it contains too many characters. For details about the maximum number of characters that can be entered, see p.122 “E-mail”.

❒ If a user name and password

for the LDAP server authentication are not set, a log-on screen appears. Enter a user name and password.

❒

Multiple e-mail addresses can be registered for one person, but a search will only find one e-mail address per person. Depending on the LDAP server, the address which was registered first is generally found.

❒ To check the selected desti-

nations, press the {Check Modes} key.

H Select the file type if necessary.

A Press [File Name / Type]. B Press [File Type] C Select the file type of the file.

D Press [OK] twice.

+ 108 hidden pages

Ricoh 3030 User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual